Ovilla public meetings in 2023

Ovilla Board of Adjustment (BOA) Agendas

The Board of Adjustment will hold a public hearing and consider a request for a residential Special Exception. The request concerns the construction of a fence on or beyond the building line at a specific residential address.

• Public hearing and action on a Special Exception for a fence at 103 Oak Forest Ln.
• Approval of November 20, 2023, meeting minutes

Ovilla Economic Development Corporation

The Type B Economic Development Corporation will hold a public hearing and vote on several FY 2023-2024 budget projects. The board will also discuss future beautification efforts and review financial records from the previous fiscal year.

• Public hearing and potential approval of city entryway signage
• Public hearing and potential approval of park walkway lighting and concrete walkways
• Public hearing and potential approval of pickleball court(s)
• Discussion of property located at 708 Main St.
• Review of FY 2022-2023 financials

Public Hearings

The Ovilla Economic Development Corporation (Type B EDC) is holding a public hearing to discuss using sales tax proceeds for four specific projects. These projects were approved in the FY 2023-2024 budget and will be considered by the City Council on January 8, 2023.

• Concrete Park Walkway: $150,000
• Park Walkway Lighting: $66,000
• Pickleball Court(s): $50,000
• City entryway signage: $1,000

Public Hearings

The Board of Adjustment will hold a public hearing regarding an appeal for a residential special exception. The request involves constructing a fence that is on or beyond the build line at 103 Oak Forest Ln.

• Special Exception request for a fence at 103 Oak Forest Ln.

Ovilla City Council Agenda

The City Council will discuss awarding a professional services contract for the Resilient Communities Program and updating speed limits on specific streets. The body is also considering an interlocal agreement with Ellis County regarding subdivision platting in the ETJ.

• Ordinance No. 121123-A to add speed limits on specific streets with penalties up to $200.00
• Professional services contract for a planning consultant for the Resilient Communities Program
• Interlocal Agreement with Ellis County for road and street maintenance
• Interlocal Agreement on Subdivision Platting in the ETJ with Ellis County
• Financial transactions over $5,000

Potential Quorum Notices

This is a notice that members of several city boards and commissions may attend the annual Christmas Tree Lighting at Heritage Park. This is not a regularly scheduled meeting, and no formal action will be taken.

• Annual Christmas Tree Lighting at Heritage Park, 601 W. Main St.

Ovilla Board of Adjustment (BOA) Agendas

The Ovilla Board of Adjustment will hold public hearings and vote on two residential requests. The board is deciding on a variance for an oversized accessory building and a special exception for a fence location.

• Variance request for an accessory building 1,137 square feet over the limit at 110 Lariat Trail
• Special Exception request for a fence on or beyond the property line at 103 Oak Forest Ln.
• Approval of meeting minutes from April 17, 2023, and July 17, 2023

Ovilla Economic Development Corporation

The Type B Economic Development Corporation will hold a public hearing and vote on funding several infrastructure projects for the FY 2023-2024 budget. The board will also discuss future projects and review financial records from the previous fiscal year.

• Public hearing and vote on City entryway signage, Park walkway lighting, Pickleball Court(s), and Concrete Park Walkway
• Discussion of future projects including city beautification and soccer goals
• Discussion regarding property located at 708 Main St.
• Review of Type B EDC Financials for FY 2022-2023
• Staff update on the EDC Director position

Ovilla City Council Agenda

The City Council will consider awarding a contract to Community Waste Disposal and selecting another service provider for solid waste services. The body will also review a final plat request and cast votes for county appraisal district boards.

• Awarding a solid waste disposal contract to Community Waste Disposal effective December 1, 2023
• Final plat request by Jason Rawlings for property at the NE corner of Joe Wilson Road and Johnson Lane
• Casting votes for Dallas County and Ellis County Appraisal District Boards of Directors (2024-2025)
• Authorization to participate in The Interlocal Purchasing System (TIPS) Purchasing Cooperative
• Approval of financial transactions over $5,000

Potential Quorum Notices

Members of the City Council and various boards may attend the annual Veterans Memorial at Heritage Park. This is not a regularly scheduled meeting and no formal action will be taken by any body.

• Annual Veterans Memorial at Heritage Park, 601 W. Main St.

Potential Quorum Notices

This is a notice that members of several city boards and commissions may attend a Red Oak ISD football game. The document states that no formal action will be taken during this event.

• Attendance at Red Oak ISD Football Game at Goodloe Stadium
• Potential quorum of City Council, Planning and Zoning Commission, Zoning Board of Adjustment, Economic Development Corporation, and Municipal Development District

Potential Quorum Notices

This is a notice of a potential quorum, not a regular meeting. Members of the Ovilla City Council, Planning and Zoning Commission, Zoning Board of Adjustment, Economic Development Corporation, and Municipal Development District may attend a groundbreaking ceremony for a new middle school at 422-472 S. Westmoreland Rd. No formal action will be taken at this special event.

• Groundbreaking ceremony for Middle School #2 at 422-472 S. Westmoreland Rd.
• Potential quorum of multiple city boards and commissions
• Event scheduled for Tuesday, October 17, 2023 at 5:30 PM
• No formal action to be taken
• Notice posted October 13, 2023 per Texas Open Meetings Act

Ovilla Planning and Zoning Commission (P&Z)

The Ovilla Planning and Zoning Commission will hold a public hearing and consider a plat request for a 3.2633-acre lot at the northeast corner of Joe Wilson Road and Johnson Lane, filed by Jason Rawlings. The commission will discuss the request and forward a recommendation to the City Council. The agenda also includes approval of the August 7, 2023, meeting minutes.

• Public hearing for plat request on LOT S PT 7 BLK A RED OAK HGTS 3.2633 AC
• Discussion/action on plat request and recommendation to City Council
• Consent agenda: approval of August 7, 2023, meeting minutes

Ovilla City Council Agenda

The Ovilla City Council will consider several contracts and an ordinance at its regular meeting. Items include hiring Forvis LLP for audit services, amending the city code to declare an official newspaper, and two professional services agreements with Birkhoff, Hendricks and Carter for engineering work, including water and wastewater utility relocations for the FM 664 widening project. The council will also discuss a proposed Wine Walk, power outages, and receive updates on the 2023 Heritage Day celebration.

• Contract with Forvis LLP for FY 2022-2023 audit services
• Ordinance 101023-A declaring an official city newspaper
• Professional services agreement with Birkhoff, Hendricks and Carter for engineering services
• Engineering analysis for water/wastewater utility relocations for FM 664 widening
• Discussion of a Wine Walk event and power outages

Ovilla City Council Agenda

The Ovilla City Council will consider adopting a property tax rate of $0.626213 per $100 assessed valuation for tax year 2023, along with a resolution ratifying the tax increase reflected in the FY 2023-2024 budget. The council will also vote on budget amendments, updates to flood damage prevention regulations, subdivision fee changes, and interlocal agreements for emergency services with ESD #2 and #4.

• Ordinance 2023-23: adopt ad valorem tax rate of $0.626213 per $100 valuation for 2023
• Resolution R2023-16: ratify property tax increase in FY 2023-2024 budget
• Ordinance 2023-24: amend FY 2022-2023 budget for general fund, water/utilities, Type B EDC
• Ordinance 2023-25: replace flood damage prevention regulations (Chapter 3, Article 3.04.001)
• Ordinance 2023-25: amend subdivision fees for engineering/construction plan inspections per H.B. 3492

Ovilla City Council Agenda

The Ovilla City Council will hold public hearings on the 2023-2024 budget and a proposed tax rate of $0.626213 per $100 valuation, then consider adopting both. The agenda includes 19 action items, such as a new traffic calming device policy, adding stop intersections, water rate increases, and new fees. The council will also discuss downtown sidewalks and street lighting, and noise and fireworks ordinances.

• Public hearings on FY 2023-2024 budget and proposed tax rate of $0.626213 per $100 valuation
• Resolution R2023-14: Traffic Calming Device Policy
• Ordinance 2023-16: Adding stop intersections
• Ordinance 2023-19: Amending monthly water rates to reflect increased costs from Dallas Water Utilities
• Interlocal agreements for emergency services with ESD #2 and #4

The City Council approved the annual budget for the 2023-2024 fiscal year and updated water rates to reflect increased costs from Dallas Water Utilities. The council also established a new traffic calming device policy and added stop intersections to the city code.

• Adopted 2023-2024 annual budget (4-0)
• Approved Traffic Calming Device Policy via Resolution No. R2023-14 (4-0)
• Approved Ordinance No. 2023-16 to add stop intersections (4-0)
• Set public hearing for tax rate adoption for September 19, 2023 (4-0)
• Approved revised city organizational chart via Resolution No. R2023-15 (4-0)
• Authorized Type B Economic Development Corporation project for softball field scoreboard (4-0)
• Approved Ordinance No. 2023-18 regarding water meter replacement fees (4-0)
• Approved Ordinance No. 2023-19 increasing residential and nonresidential water rates (4-0)

Ovilla Economic Development Corporation

The Ovilla Type B Economic Development Corporation will hold a public hearing and consider approving sales tax funding for a new scoreboard at the Weldon O'Dell softball field, with no property tax money. The board will also discuss funding for Christmas activities and the material cost of the park walkway project, possibly amending the budget.

• Public hearing and action on funding scoreboard for Weldon O'Dell softball field using sales tax proceeds
• Discussion/action on participation and/or funding for upcoming Christmas activities
• Discussion of material cost for park walkway project and possible budget amendment
• Consent agenda: approval of minutes from August 14, 2023 special meeting

The Economic Development Corporation approved funding for a concrete walking trail and a new scoreboard for the Weldon O’Dell softball fields. The board discussed funding for Christmas activities but took no action pending a legal opinion.

• Approved $6,875 for a softball field scoreboard at Weldon O’Dell fields (Unanimous)
• Approved $100,000 from fund balance for a concrete walking trail (Unanimous)
• Approved minutes of the August 14, 2023 Special EDC meeting (Unanimous)
• No action taken on funding for Christmas activities

Ovilla Economic Development Corporation

The Ovilla Type B Economic Development Corporation will hold a special meeting to review financials from October 2022 through July 2023, consider funding for Heritage Day on September 23, 2023, discuss potential funding and placement of city entryway signage, and approve the 2023-2024 fiscal year budget for recommendation to the City Council. The meeting also includes a consent item for approving minutes from the July 17, 2023 meeting and an announcement of the cancellation of the regular August 21, 2023 meeting.

• Review of Type B EDC financials for October 2022 through July 31, 2023
• Discussion/action on EDC participation/funding for Heritage Day on September 23, 2023
• Discussion on potential funding and placement of City of Ovilla entryway signage
• Discussion/action on approval of Type B EDC 2023-2024 fiscal year budget and recommendation to City Council
• Cancellation of regular EDC meeting on August 21, 2023

The Board approved and recommended the Type B EDC 2023-2024 fiscal year budget to the City Council. The proposed budget includes funding for walkways, a pickleball court, and walkway lighting. No action was taken regarding funding for Heritage Day 2023.

• Approved July 17, 2023 meeting minutes (Unanimous)
• Approved and recommended Type B EDC 2023-2024 fiscal year budget to City Council (4-1)
• No action taken on EDC funding for Heritage Day 2023

Ovilla City Council Agenda

The City Council set the proposed 2023-2024 tax rate at $0.626213 and scheduled a public hearing for September 11. The council also approved a new ordinance restricting sex offender residency and authorized contract negotiations for solid waste services.

• Approved proposed tax rate of $0.626213 (5-0)
• Approved Ordinance No. 2023-15 establishing sex offender residency restrictions within 1,000 feet of child safety zones (5-0)
• Authorized City Manager to enter contract negotiations with Community Waste Disposal (5-0)
• Approved Resolution No. R2023-13 to deny Oncor Electric Delivery Company LLC's application to increase distribution rates (5-0)
• Approved Ordinance No. 2023-14 regarding a negotiated settlement with Atmos Energy Corp. (5-0)
• Set public hearing for September 11, 2023, regarding the 2023-2024 Budget and Tax Rate (5-0)
• Approved all consent agenda items, including previous meeting minutes and investment reports (5-0)
• Directed staff to add funding for Red Oak Creek neighborhood street humps, a 3% merit increase, and a 1% cost-of-living adjustment to the budget

Ovilla Municipal Development District

The Ovilla Municipal Development District Board is holding a special meeting to discuss and potentially approve the proposed Fiscal Year 2023-2024 budget, which would then be recommended to the Ovilla City Council. The agenda includes only this one substantive item, along with routine procedural matters such as citizen comments and future agenda requests.

• Consideration of FY 2023-2024 Municipal Development District Budget and recommendation to City Council

The Ovilla Municipal Development District approved the proposed Fiscal Year 2023-2024 budget. The budget includes $25,000 for a downtown facade grant that covers handicapped ramps. The budget was recommended forward to the Ovilla City Council.

• Approved FY 2023-2024 Municipal Development District Budget including $25,000 for downtown facade grants and handicapped ramps (Unanimous)

Ovilla Planning and Zoning Commission (P&Z)

The Planning and Zoning Commission appointed Alan Whittaker as Chairman and Fred Hart as Vice-Chairman. The commission also approved previous meeting minutes and swore in three appointed officials.

• Approved consent agenda including Nov 7, 2022 P&Z minutes and May 1, 2023 CIAC minutes (Unanimous)
• Appointed Alan Whittaker as Chairman (Unanimous)
• Appointed Fred Hart as Vice-Chairman (Unanimous)

Ovilla City Council Agenda

The Ovilla City Council is holding a special meeting and budget workshop to discuss and review the preliminary Fiscal Year 2023-2024 budget and direct staff as necessary. The agenda includes citizen comments, but no other substantive items are listed. The meeting is primarily a working session on the budget.

• Workshop and review of Preliminary Fiscal Year 2023-2024 Budget
• Citizen comments (3-minute limit per speaker)
• Possible executive session for legal, real estate, personnel, or security matters

The council held a workshop to review the Preliminary Fiscal Year 2023-2024 Budget. Discussions focused on police vehicle procurement, road project funding, and employee salary increases. No formal actions were taken on the budget items.

• Preliminary Fiscal Year 2023-2024 Budget review: No action taken

Ovilla City Council Agenda

The Ovilla City Council is holding a special meeting and budget workshop to review and discuss the preliminary Fiscal Year 2023-2024 budgets for the city, the Economic Development Corporation, and the Municipal Development District. The council may take action on these budgets and direct staff as needed. The meeting also includes an executive session to consult with the city attorney regarding the Blanchard Ranch Municipal Utility District.

• Review of Municipal Development District Preliminary FY 2023-2024 Proposed Budget
• Review of Economic Development Corporation Preliminary FY 2023-2024 Proposed Budget
• Review of Preliminary FY 2023-2024 City Budget and direct staff as necessary
• Executive session on Blanchard Ranch MUD (attorney consultation)

The City Council held workshops to review preliminary budgets for the city and the Economic Development Corporation (EDC). No formal votes were taken on the budgets, and a scheduled review of the Municipal Development District budget was cancelled due to lack of a quorum.

• No action taken following Executive Session regarding Blanchard Ranch MUD
• Item 1 (Municipal Development District budget) not discussed due to lack of quorum
• Discussed EDC preliminary budget and potential projects for parks, landscaping, downtown, and sports areas
• Reviewed preliminary FY 2023-2024 city budget and requested further separation of miscellaneous line items
• Requested update for next meeting on restoring depleted 90-day reserve funds

Ovilla City Council Agenda

The Ovilla City Council is holding a special meeting and budget workshop to review and discuss the preliminary Fiscal Year 2023-2024 budget. The council may direct staff on budget changes. No final budget adoption is scheduled; this is a discussion and workshop item.

• Workshop and review of the Preliminary Fiscal Year 2023-2024 Budget
• Citizen comments allowed on any topic, with a 3-minute limit
• Possible executive session for legal, real estate, personnel, or security matters

The council held a workshop to review the Preliminary Fiscal Year 2023-2024 Budget and provided feedback to staff. No formal actions were taken on the budget items discussed.

• Reviewed Preliminary Fiscal Year 2023-2024 Budget (No action taken)

Ovilla Board of Adjustment (BOA) Agendas

The Ovilla Board of Adjustment will hold a public hearing and consider a variance request by Shannon Shelley to build a single-family home on a 0.0791-acre lot at 211 J J Clayton, which is in the R-E Single Family Residential District. The board will also approve minutes from a prior meeting and administer an oath to a new member.

• Public hearing on variance appeal for property at 211 J J Clayton (TR 3), 0.0791 acres
• Consideration of variance to build single-family home on less than one acre
• Approval of minutes from April 17, 2023, Zoning Board of Adjustment Meeting
• Oath of office for new board member Stephanie Heimbuch

The Board of Adjustment approved a variance allowing a single-family home to be built on a lot smaller than the required one acre. The Board also denied the April 17, 2023, meeting minutes to allow for staff corrections.

• Approved residential variance for 211 J J Clayton to build on less than one acre (5-0)
• Denied April 17, 2023, Zoning Board of Adjustment Minutes for corrections (5-0)

Ovilla Economic Development Corporation

The Ovilla Economic Development Corporation will hold a regular meeting to appoint a president and vice president, review financials from October 2022 through June 2023, and discuss the 2023-2024 fiscal year budget. The board will also consider minutes from prior meetings and may enter closed session to discuss potential land purchase for future development.

• Appointment of EDC President and Vice President
• Review of Type B EDC Financials for October 2022 through June 30, 2023
• Discussion of Type B EDC 2023-2024 fiscal year budget
• Approval of minutes from February 21, 2023 and May 22, 2023 meetings
• Closed session on potential land purchase for future development

The Economic Development Corporation appointed its leadership and approved previous meeting minutes. The board discussed potential 2023-2024 budget items, including an Economic Development Coordinator and downtown improvements, but took no action on them.

• Approved minutes from February 21, 2023 and May 22, 2023 (Unanimous)
• Appointed Brandon Collett as President (Unanimous)
• Appointed Bob Betik as Vice-President (Unanimous)

Potential Quorum Notices

This is a notice of a potential quorum, not a regular City Council meeting. Certain Ovilla City Council members are expected to attend the Annual Service League Picnic Social on July 13, 2023. No formal action will be taken during this event. The notice is posted to comply with the Texas Open Meetings Act.

• Notice of potential quorum at Annual Service League Picnic Social
• Event location: 608 Creek View Circle, Ovilla, TX 75154
• No formal action will be taken by attending City Council members

Ovilla City Council Agenda

The Ovilla City Council will hold a public hearing and consider adopting Ordinance 2023-13, which updates land use assumptions, capital improvements plans, and impact fees for water and wastewater facilities. The advisory committee recommends maximum fees of $3,355.31 per water impact service unit and $5,314.75 per sewer impact service unit. The council will also discuss appointments to the Planning and Zoning Commission and Economic Development Corporation, and consider restrictions on city-owned property at 708 Main St.

• Public hearing and vote on Ordinance 2023-13 updating water/wastewater impact fees (max $3,355.31 water, $5,314.75 sewer per unit)
• Appointments/reappointments to Planning and Zoning Commission
• Appointments/reappointments to Economic Development Corporation
• Accept resignation of EDC Director William Garner Place 1 and appoint replacement for unexpired term
• Discussion of potential restrictions for city-owned property at 708 Main St.

The City Council approved Ordinance 2023-13 to update land use assumptions and impact fees for water and wastewater facilities. The council also filled several appointments for the Planning and Zoning Commission and the Economic Development Corporation.

• Approved Ordinance 2023-13 updating water and wastewater impact fees (5-0)
• Appointed Patrick Gray, Gregory Kimble, Dani Muckleroy, and David Hinson to Planning and Zoning Commission (5-0)
• Appointed Bob Betik, Lyn Henderson, and Tana Jimenez to Economic Development Corporation (5-0)
• Accepted resignation of EDC Director William Garner (5-0)
• Appointed Mia Paris to a one-year unexpired term for EDC Place 1 (5-0)
• Approved financial transactions over $5,000 and June 12, 2023 meeting minutes (5-0)

Ovilla City Council Agenda

The Ovilla City Council is meeting to discuss and potentially act on several items, including amending the feather banner ordinance, extending a bank contract, authorizing a State Infrastructure Bank loan, adopting fire code appendices, creating the office of City Secretary, and revising the organizational chart. They will also discuss traffic calming devices, the possible sale of three McNamara parcels, and city council priorities for the 2023/2024 budget. The agenda was amended to remove a sanctuary city item.

• Ordinance 2023-10: amends feather banner limits (Chapter 3, Article 3.06)
• Ratify extension of Depository Services Contract with Prosperity Bank through May 31, 2024
• Resolution R2023-12: authorizes State Infrastructure Bank loan agreement
• Ordinance 2023-11: adopts Appendices B, C, D, I to 2018 International Fire Code
• Discussion of possible sale of 693 J McNamara parcels (1.97, 0.46, 0.43 acres)

The City Council approved a loan to relocate utilities on FM 664 and ratified a contract extension with Prosperity Bank. Council also appointed Kimberly Case as Mayor Pro Tem and approved several ordinances regarding fire codes, feather banners, and the creation of the City Secretary office.

• Approved State Infrastructure Bank loan for FM 664 utility relocation (4-0)
• Appointed Kimberly Case as Mayor Pro Tem (4-0)
• Ratified one-year Depository Services Contract extension with Prosperity Bank (4-0)
• Approved Ordinance No. 2023-10 amending feather banner regulations (4-0)
• Approved Ordinance No. 2023-11 adopting 2018 International Fire Code amendments (4-0)
• Approved Ordinance No. 2023-12 creating the office of City Secretary (4-0)
• Approved employment agreement for City Manager David D. Henley (4-0)
• Approved ARPA/Federal Procurement Policies and Procedures (4-0)

Ovilla City Council Agenda

The Ovilla City Council is holding a special meeting to canvass the May 6, 2023, Sales & Use Tax Special Election, which reauthorizes a one-quarter percent sales tax for street maintenance. The council will also administer oaths to newly elected officials and appoint Scott Kurth as municipal judge for a two-year term.

• Canvass results of May 6, 2023, Sales & Use Tax Special Election (Resolution R2023-10)
• Reauthorize one-quarter percent sales tax for street maintenance
• Administer oaths to Mayor Richard Dormier, Council Members Dean Oberg and Doug Hunt
• Appoint Scott Kurth as Municipal Judge for two-year term (Resolution R2023-11)
• Administer oath to Scott Kurth

The City Council canvassed the May 6 special election results, confirming the passage of Proposition A. The council also swore in elected officials and appointed a municipal judge.

• Approved Resolution R2023-10 to reauthorize 0.25% sales and use tax for municipal street maintenance (4-0)
• Administered Oath of Office to Mayor Dormier, Place 2 Dean Oberg, and Place 4 Doug Hunt
• Approved Resolution R2023-11 appointing Scott Kurth as Municipal Judge for a two-year term (4-0)
• Administered Oath of Office to Municipal Judge Scott Kurth

Ovilla Economic Development Corporation

The Ovilla Type B Economic Development Corporation will hold a regular meeting to review financials for October 2022 through April 2023, discuss the current and upcoming fiscal year budgets, and consider a possible project to purchase a scoreboard for the ballfields. The board may also enter closed session to discuss a potential land purchase for future development, with any final action taken in open session.

• Review of Type B EDC financials for October 2022 through April 30, 2023
• Discussion of 2022-2023 fiscal year budget
• Discussion of 2023-2024 fiscal year budget
• Discussion of possible scoreboard purchase for ballfields
• Closed session on potential land purchase for future development

Ovilla City Council Agenda

The Ovilla City Council is holding a regular meeting to discuss and potentially act on several items, including code enforcement concerns, temporary and political sign regulations, a baseball/softball field damage deposit removal, budget amendments, and declaring equipment surplus. The council will also canvass the May 6 election results and receive departmental reports.

• Ordinance No. 2023-08: removing damage deposit for baseball and softball fields
• Discussion on amending Section 3.06.005 regarding banner signs on commercial property
• Possible amendment to Section 3.06.003 (f) on political sign placement on city property
• Ordering a public hearing for July 10, 2023 on Land Use Assumptions, Capital Improvement Plan, and Water and Sewer Impact Fee Updates
• Resolution R2023-09: declaring miscellaneous equipment as surplus and authorizing disposal

The City Council approved budget amendments for the general fund and water and utilities fund. Other actions included removing damage deposits for sports fields and declaring miscellaneous equipment as surplus. The council also scheduled a public hearing for July 10 regarding land use and impact fees.

• Approved mid-year budget amendments for general fund and water and utilities fund (5-0)
• Approved Ordinance No. 2023-08 removing damage deposits for baseball and softball fields (4-1)
• Approved Resolution No. R2023-09 declaring miscellaneous equipment as surplus property (3-2)
• Approved ordering a public hearing on July 10, 2023, for Land Use Assumptions, Capital Improvement Plan, and Water and Sewer Impact Fee Updates (5-0)
• Approved all consent agenda items, including financial transactions over $5,000 (5-0)
• Declined to act on proposed stronger regulations for political signs on city property
• Directed staff to draft an updated ordinance allowing two banner signs per commercial property

Capital Improvement Advisory Committee

The Capital Improvement Advisory Committee will discuss a proposed update to the Capital Improvement Plan and associated Water and Wastewater Impact Fees. The committee may take action on adopting a written report for City Council consideration.

• Oath of Office and Statement of Officer for Lindsey Pierce
• Discussion of updates to Water and Wastewater Impact Fees
• Potential adoption of a written report for City Council

Ovilla Board of Adjustment (BOA) Agendas

The Ovilla Board of Adjustment will hold a public hearing and consider a special exception for a fence at 423 Johnson Ln., filed by Andrew and Shalia Moioli under the city's fence ordinance. The board will also elect a chair and vice chair, and administer oaths to new members.

• Public hearing on appeal of fence ordinance (Chapter 14, Section 35.3) for property at 423 Johnson Ln.
• Consideration of special exception for fence by Andrew and Shalia Moioli
• Nomination and appointment of Board Chair
• Nomination and appointment of Board Vice Chair
• Oath of office for new board members

The Board of Adjustment approved a variance for a property at 211 J J Clayton to allow a single-family home to be built on a lot smaller than the required one acre. The Board also denied the April 17, 2023 meeting minutes to allow for staff corrections.

• Approved variance for single-family home on .0797 acre lot at 211 J J Clayton (unanimous)
• Denied April 17, 2023 meeting minutes for correction (unanimous)

Ovilla City Council Agenda

The Ovilla City Council is holding a regular meeting with several discussion and action items, including a proposed middle school by Red Oak ISD, accepting a city attorney resignation, and setting dates for Heritage Day and election canvassing. The agenda also includes consent items, an executive session, and departmental reports.

• Discussion with Red Oak ISD about proposed middle school on Westmoreland Road
• Action on accepting resignation of City Attorney Ron MacFarlane
• Action on appointing a new City Attorney
• Action on setting Heritage Day for September 23, 2023
• Action on authorizing purchase of 2023 GMC Sierra 3500HD truck with dump body for Parks Department

The City Council accepted the resignation of City Attorney Ron MacFarlane and appointed the firm Messer, Fort & McDonald as the new City Attorney. Council also established the fourth Saturday of September as the permanent date for Heritage Day and set the May 6 election canvass for May 16. A request to purchase a GMC Sierra dump truck for the Parks Department was denied.

• Accepted resignation of City Attorney Ron MacFarlane (5-0)
• Appointed Messer, Fort & McDonald as City Attorney (5-0)
• Set Heritage Day for September 23, 2023, and permanently as the fourth Saturday of September (5-0)
• Set May 6, 2023, election canvass for May 16, 2023, at 5:30 pm (5-0)
• Appointed Mayor Dormier, David Henley, and Bobbie Jo Taylor to a board appointment review committee (5-0)
• Denied authority to purchase a 2023 GMC Sierra 3500HD Truck for the Parks Department (5-0)
• Approved financial transactions over $5,000 and previous meeting minutes (5-0)

Ovilla City Council Agenda

The Ovilla City Council will consider adopting updated 2018 international building and fire codes, cancel the May 2023 election due to unopposed candidates, and approve several resolutions including the annual financial audit, participation in the Atmos Cities Steering Committee, and the 2022 Ellis County Hazard Mitigation Plan. They will also discuss policies for municipal utility districts and ARPA grant administration services, and may enter executive session for personnel matters.

• Resolution R2023-02 accepting annual financial audit for year ended Sept 30, 2022
• Ordinance 2023-06 canceling May 6, 2023 general election due to unopposed candidates
• Ordinance 2023-07 adopting 2018 International Fire, Building, Mechanical, Residential, Plumbing, Fuel Gas, Energy Conservation, Swimming Pool and Spa Codes with COG amendments
• Resolution R2023-05 adopting policy for Municipal Utility District creation requests
• Resolution R2023-08 authorizing Fire Department SAFER Grant application

The City Council canceled the May 6, 2023, General City Election after candidates ran unopposed. The council also adopted updated international building and fire codes and approved the 2022 Ellis County Hazard Mitigation Plan.

• Canceled May 06, 2023, General City Election (4-0)
• Approved 2022 Annual Financial Audit report (4-0)
• Adopted 2018 International Fire, Building, Mechanical, Residential, Plumbing, Fuel Gas, Energy Conservation, and Swimming Pool codes, and 2017 National Electrical Code (4-0)
• Approved 2022 Ellis County Hazard Mitigation Plan (4-0)
• Approved Fire Department SAFER Grant application (3-2)
• Approved policy for considering Municipal Utility District requests (4-0)
• Selected administration and engineering providers for American Rescue Plan Act funding (4-0)
• Removed Pamela Woodall as a signatory on city bank accounts (4-0)

Ovilla Economic Development Corporation

The Ovilla Economic Development Corporation is holding a regular meeting to discuss financial reports, an electronic monument sign purchase, and monthly economic/residential activity updates. The agenda includes consent items, citizen comments, and potential closed session discussions.

• Review of EDC financials for October 2022 through February 15, 2023
• Update on the Electronic Monument Sign purchased by the EDC
• Review of City of Ovilla economic/residential monthly activities for Oct 2022–Jan 2023
• Consent agenda: minutes of the Special EDC meeting on October 17, 2023
• Introduction of new City Manager David Henley and Finance Director Edward Scott

Potential Quorum Notices

The Ovilla City Council is not holding a formal meeting; instead, this notice alerts the public that a quorum of the Mayor and Council may attend the Annual Service League Spaghetti Banquet. No formal action will be taken during the event. The notice is posted to comply with the Texas Open Meetings Act.

• Annual Service League Spaghetti Banquet
• Event at Grace Church, 519 Westmoreland Rd, Ovilla, TX
• Potential quorum of Mayor and City Council in attendance
• No formal action to be taken

Ovilla City Council Agenda

The Ovilla City Council will hold a regular meeting with a consent agenda covering financial transactions, minutes, and investment reports. The main items are a discussion of the police racial profiling report, an ordinance to replace the Zoning Board of Adjustment rules, appointments to that board, and a resolution to continue participating in the Oncor Steering Committee with a per-capita fee. The meeting also includes citizen comments, departmental reports, and a possible executive session.

• Discussion of Texas Law Enforcement Racial Profiling Report by Chief Joey Bennett
• Ordinance 2023-05 repealing and replacing Zoning Board of Adjustment provisions (Chapter 14, Article 5, Section 45)
• Appointment of Zoning Board of Adjustment members
• Resolution 2023-01 authorizing continued Oncor Steering Committee participation and payment of 10 cents per capita
• Consent agenda includes financial transactions over $5,000 and quarterly investment report

The City Council approved an ordinance updating the Zoning Board of Adjustment and appointed seven individuals to the board. Council also authorized continued participation and funding for the Oncor Steering Committee of Cities.

• Approved Ordinance 2023-05 updating the Zoning Board of Adjustment (4-0)
• Appointed Barbara Betik, Carol Richtsmeier, Stephanie Heimbuch, Deborah Kennedy, Phil Lynch, Joel Johnson, and Michael Aguilard to the Zoning Board of Adjustment (4-0)
• Approved Resolution No. 2023-01 for continued participation in the Oncor Steering Committee of Cities and payment of ten cents per capita (4-0)
• Approved all consent agenda items, including financial transactions over $5,000 and previous meeting minutes (4-0)

Potential Quorum Notices

This is a notice of a potential quorum, not a regular meeting. Certain Ovilla City Council members may attend a retirement reception for city employees on February 13, 2023, at 5:30 pm. No formal action will be taken. The notice is posted to comply with the Texas Open Meetings Act.

• Retirement reception for City of Ovilla employees
• Location: 105 S. Cockrell Hill Rd., Ovilla, TX 75154
• Time: 5:30 pm, Monday, February 13, 2023
• No formal action to be taken by attending council members

Ovilla City Council Agenda

The Ovilla City Council will consider and vote on Ordinance No. 2023-04, which establishes fees for reserving park facilities such as sports fields, pavilions, and the gazebo at Heritage Park. The ordinance was previously approved but has been updated to include a $50 per field, per day deposit. The council will also hold a closed session to discuss personnel matters, with possible action following.

• Ordinance No. 2023-04: sets sports field fees at $50/hour or $300/day, tournament fee $1,000, electricity $25/hour, drag/line $40, pavilion $50, gazebo $50, deposit $50/field/day
• Closed session under Texas Gov't Code 551.074 for personnel matters
• Possible action from executive session

The City Council appointed David Henley as City Manager. The council also approved an ordinance establishing fees for the use of park facilities.

• Approved Ordinance 2023-04 establishing park facility use fees (4-1)
• Appointed David Henley as City Manager (5-0)

Ovilla City Council Agenda

The Ovilla City Council is holding a special meeting with a single substantive item: a closed executive session to discuss personnel matters regarding the City Manager. The agenda also includes routine items like the call to order, citizens' comments, and adjournment. No other decisions or discussions are listed.

• Closed session under Texas Gov't Code 551.074 to deliberate appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the City Manager
• Citizens' comments allowed with 3-minute limit, sign-in required
• Meeting held at 105 S. Cockrell Hill Road, Ovilla, TX 75154

The City Council approved the creation of a temporary Assistant to the City Manager's Office position. This role reports to the mayor and became effective February 1, 2023.

• Approved temporary staffing position, Assistant to the City Manager's Office (4-1)

Ovilla Board of Adjustment (BOA) Agendas

The Ovilla Board of Adjustment will hold a public hearing and consider an appeal by Fortino Pineda for a residential variance to allow an accessory building with its main opening/doors facing the front of the property at 109 Elmwood Dr. The board will also consider any items pulled from the consent agenda, though none are listed.

• Public hearing on variance appeal for accessory building at 109 Elmwood Dr
• Discussion and action on the variance appeal under Chapter 14, Zoning, Section 30.3
• No consent items listed

The Board of Adjustment approved a variance request for Fortino Pineda to allow an accessory building's main doors to face the front of the property. The applicant stated the property size prevented doors from being placed on the side or back.

• Approved residential variance for accessory building doors at 109 Elmwood Dr (5-1)

Ovilla City Council Agenda

The Ovilla City Council will consider several items at its regular meeting, including ordinances to authorize a general election for mayor and two council places, and a special election on continuing a 1/4% sales tax for street maintenance. The council will also discuss directing staff to solicit grant administration services for American Rescue Plan Act funds and preparing a Request for Qualifications for engineering services related to the FM 664 widening project. Consent agenda items include financial transactions over $5,000, meeting minutes, and an ordinance amending garbage collection fees.

• Ordinance 2023-01 amending garbage collection fees (consent agenda)
• Directive to solicit grant administration services for American Rescue Plan Act funds
• Directive to prepare RFQ for engineering services for FM 664 widening project utility relocation
• Ordinance 2023-02 calling general election May 6, 2023 for mayor and places 2 & 4
• Ordinance 2023-03 calling special election on 1/4% sales tax continuation for street maintenance

The City Council approved a general election for mayor and two council seats and a special election to continue a 1/4% sales tax for street repairs. The council also directed staff to offer the City Manager position to David Henley and approved several administrative and infrastructure directives.

• Directed staff to draft a conditional employment offer for City Manager to David Henley (5-0)
• Approved Ordinance 2023-02 for a general election on May 6, 2023 (5-0)
• Approved Ordinance 2023-03 for a special election on May 6, 2023, to continue 1/4% sales and use tax for street repairs (5-0)
• Approved Ordinance 2023-04 establishing park facility use fees for ball fields on Cockrell Hill Rd (5-0)
• Approved Ordinance 2023-01 amending garbage collection fees (5-0)
• Directed staff to solicit grant administration services for the American Rescue Plan Act (5-0)
• Approved directive for Request for Qualifications for engineering services for FM 664 widening project (5-0)
• Approved temporary financial reporting assistance from Fundview at $35.00 per hour (5-0)