Palo Alto public meetings in 2022

City Council Special meeting

The City Council will consider raising the gas commodity rate cap from $2.00 to $4.00 per therm and decide on a phased approach for building fiber-to-the-premises. Other action items include a comprehensive plan amendment for the Palo Alto Homekey project at 1237 San Antonio Road and adoption of revised council procedures. The consent calendar includes multiple contracts and a revised compensation plan.

• Adoption of resolution increasing gas monthly market-based commodity rate cap from $2.00 to $4.00 per therm (AA1)
• Approval of Option 2 for building fiber-to-the-premises (FTTP) under a phased approach (Item 20)
• Comprehensive plan amendment for 1237 San Antonio Road (Palo Alto Homekey project) (Item 19)
• Approval of construction contract with Adams Pool Solutions for $534,838 for Rinconada Lap Pool and Children’s Pool re-plaster (Item 6)
• Approval of contract with Bosco Oil, Inc. for $4,801,445 for unleaded and diesel fuels (Item 16)

The City Council approved a phased approach to build Fiber-to-the-Premises (FTTP) without using revenue bonds. The Council also approved utility rate increases for electric hydro and gas to address market costs and drought conditions. A land-use designation change was approved for the Palo Alto Homekey project.

• Approved Option 2 for phased Fiber-to-the-Premises buildout without revenue bonds (6-1)
• Increased Electric Hydro Rate Adjuster (EHRA) rate to $0.048/kWh effective Jan 1, 2023 (6-1)
• Increased Gas Monthly Market-Based Commodity Rate Cap from $2.00 to $4.00 per therm (6-1)
• Amended Comprehensive Plan land use at 1237 San Antonio Road to Major Institution/Special Facilities (7-0)
• Approved $534,838 contract with Adams Pool Solutions for Rinconada pool project (7-0)
• Approved $486,000 agreement with Woodard & Curran for water quality compliance (6-1)
• Approved $3,151,500 contract with Woodard & Curran for water plant program management (6-1)
• Approved $4,801,445 fuel purchase agreement with Bosco Oil, Inc. (7-0)

Architectural Review Board Meeting

The Architectural Review Board will hold a study session on a proposed redevelopment of a 14.65-acre site at 200-404 Portage Avenue and surrounding streets, focusing on the design of 74 new townhome condominiums. The project also includes partial demolition of a building eligible for the California Register, a parking garage, and dedication of 3.25 acres for affordable housing and parkland. The board will also receive an Ad Hoc Committee report on objective standards for townhomes.

• Study session for 74 townhome condominiums at 200-404 Portage Avenue, 3040-3250 Park Boulevard, 3201-3225 Ash Street, and 278 Lambert
• Partial demolition of a commercial building eligible for the California Register at 3040 Park
• Dedication of approximately 3.25 acres to the city for future affordable housing and parkland
• Draft Environmental Impact Report circulated September 16, 2022, with comment period ending November 15, 2022
• Ad Hoc Committee report on Objective Standards Phase 2 for townhomes

The board conducted a study session for a proposed 74-unit townhome development, providing feedback on massing, privacy, and street engagement. The board also reviewed a subcommittee report on fine-tuning Objective Standards for townhomes, specifically regarding parking and building typology.

• Approved Resolution Authorizing Use of Teleconferencing (3-0-0-2)

Planning & Transportation Commission Meeting

The Planning and Transportation Commission will consider amendments to the Palo Alto Municipal Code Title 18 Zoning to facilitate implementation of green building standards, including noise standards and placement of obstructions within garages and exterior setback encroachments for electrification equipment such as heat pumps, energy storage systems, and electric vehicle charging stations. The meeting also includes adoption of a resolution authorizing teleconferencing during the Covid-19 state of emergency, a director's report, and approval of draft minutes from previous meetings.

• Amendments to Title 18 Zoning Chapters 18.04, 18.10, 18.12, 18.13, 18.40, and 18.54 for green building standards
• Resolution authorizing teleconferencing for meetings during Covid-19 state of emergency
• Director's report and meeting schedule assignments
• Approval of October 26, 2022 and November 16, 2022 draft verbatim meeting minutes

The Commission recommended zoning amendments to reduce barriers for installing electrification equipment, including heat pumps and EV chargers. The proposal includes relaxed setback requirements and the expansion of the Home Improvement Exception process. The recommendation will be forwarded to the City Council.

• Approved resolution authorizing teleconferencing for meetings during COVID-19 emergency (7-0)
• Recommended zoning changes for electrification equipment with modifications to front yard setbacks (6-0)
• Recommended expanding Home Improvement Exception (Sections 18.12.120 and 18.10.110) to cover electrification equipment (6-0)
• Approved October 26, 2022 draft verbatim meeting minutes (6-0)
• Approved November 16, 2022 draft verbatim meeting minutes (5-0-1)

Rail Committee Special Meeting

The committee reviewed a proposed framework for third-party service agreements with Caltrain to fund technical reviews of grade separation alternatives. No formal votes were taken; the meeting focused on coordination, funding responsibilities, and the technical requirements for 4-track segments and quiet zones.

• No substantive decisions were made; the meeting consisted of presentations and discussions

Parks and Recreation Commission

The Commission approved a resolution to allow teleconferencing during the COVID-19 state of emergency. Other business included discussions on the Advanced Water Purification System project and an annual Urban Forestry update; no other formal votes were taken.

• Approved resolution authorizing teleconferencing during COVID-19 emergency (5-0)
• Delayed approval of November 22, 2022 draft minutes

Policy and Services Committee Regular Meeting

The Policy and Services Committee will discuss and make recommendations for the 2023 City Council Priority Setting Process and review proposed Council Procedures and Protocols Handbook. No other substantive action items are on the agenda.

• Discussion and recommendations for the 2023 City Council Priority Setting Process
• Review and recommendation on the Proposed Council Procedures and Protocols Handbook

The Policy and Services Committee approved several amendments to the proposed Council Procedures and Protocols Handbook. These changes address legislative body limits, memo deadlines, public speaker timing, and mayoral rotation. The committee also requested staff updates regarding censure language and board liaison roles.

• Updated language on packet page 24 to limit items to 5 per legislative body (2-1)
• Added language to packet page 28 regarding urgent colleague's memos during election transitions (2-1)
• Updated packet page 47 to allow presiding officer to reduce speaker time if more than 10 speakers attend (3-0)
• Accepted language on packet page 50 and requested staff develop a middle ground between censure and self-enforcement (3-0)
• Recommended City Council refer Board and Commissions Liaison roles back to the committee for discussion (3-0)
• Approved language on packet page 63 with formatting changes to use 'must' instead of 'may' and 'City Manager' instead of 'City' (2-1)
• Amended Section 1.1 to state the Mayor shall rotate based on consecutive years served and general election vote rank (2-1)

Finance Committee Special Meeting

The Finance Committee will meet to review and forward the FY 2024-2033 Long Range Financial Forecast, along with an update on FY 2023 Finance Committee referrals and a review of pension policy and retiree healthcare. The meeting will be held in hybrid format on December 6, 2022.

• Review and forward the FY 2024-2033 Long Range Financial Forecast
• FY 2023 Finance Committee Referrals Update
• Pension Policy and Retiree Healthcare Review and Update
• First Quarter Fiscal Year 2023 Financial Report

The Finance Committee recommended that City Council adopt modifications to the Pension Funding Policy and accept the General Fund Long Range Financial Forecast for FY 2024-2033. The committee also recommended a recalculation of ULA amortizations. No action was taken on the FY 2023 referrals update or the first quarter financial report.

• Recommended City Council adopt Pension Funding Policy modifications to adjust 115 investments to a balanced level (3-0)
• Recommended City Council refer staff to recalculate ULA amortizations schedule using ALM expected returns (3-0)
• Recommended City Council accept General Fund Long Range Financial Forecast FY 2024-2033 and FY 2024 Budget Development Guiding Principles (3-0)

City Council Special Meeting

The City Council will consider approving a $161.8 million construction contract for the Secondary Treatment Upgrades Project at the Regional Water Quality Control Plant, along with related amendments and financing. The council will also hold a closed session on labor negotiations with multiple employee unions and a study session on the proposed Stanford Community Plan. Consent items include a $2.94 million energy efficiency contract and a $395,000 tennis program contract.

• Approval of $161,846,500 construction contract for Secondary Treatment Upgrades Project at Regional Water Quality Control Plant
• Closed session on labor negotiations with SEIU, UMPAPA, PAPOA, PMA, IAFF, and FCA
• Study session on County of Santa Clara proposed Stanford Community Plan
• Professional services agreement with CLEAResult for $2,940,400 for residential energy efficiency and electrification advising
• Public hearing on site and design review for a new 31,000 sq ft automobile dealership at 1700 Embarcadero Road

The City Council approved a major construction contract for the Regional Water Quality Control Plant and authorized a new automobile dealership at 1700 Embarcadero Road. Several professional service agreements and budget amendments were also passed. A review of the 2023-2025 S/CAP Work Plan was continued to a future meeting.

• Approved $161,846,500 construction contract with Anderson Pacific Engineering Construction (6-1)
• Approved new 31,000 square foot automobile dealership at 1700 Embarcadero Road (7-0)
• Approved $2,940,400 agreement with CLEAResult, Inc. for energy efficiency (6-1)
• Approved $395,000 tennis recreation program contract with Thomas Sarsfield (7-0)
• Approved $172,000 in State of California COPS funds (6-1)
• Approved FY 2023 Task Orders for the Office of the City Auditor (7-0)
• Approved resolution for teleconferencing during Covid-19 emergency (5-2)
• Approved increased Clean Water State Revolving Fund financing to $193,000,000 (6-1)

Architectural Review Board Meeting

The Architectural Review Board will hold public hearings on two major development proposals. The first is a Planned Community rezoning and comprehensive plan amendment for a four-story mixed-use building at 660 University Ave, combining three parcels to create 65 residential units and ground-floor office space. The second is a major architectural review for a new three-story office building at 123 Sherman Ave, requiring demolition of four existing buildings and a lot merger. The board will also receive a report on meeting schedules and approve minutes from prior meetings.

• Public hearing on PC rezoning for 660 University Ave: 65 units (47 studios, 12 one-bedroom, 6 two-bedroom), ground-floor office, two-level parking garage
• Public hearing on major architectural review for 123 Sherman Ave: new 3-story office building with two levels of below-grade parking, lot merger of three parcels
• Environmental Impact Report notice circulated for 660 University project through Dec 5, 2022
• Mitigated Negative Declaration being prepared for 123 Sherman project under CEQA
• Approval of draft minutes from Oct 20 and Nov 3, 2022 meetings

The Architectural Review Board continued two major development projects to uncertain dates to allow for design revisions. Both projects were delayed to address concerns regarding materiality, traffic circulation, and neighborhood impact.

• Continued 660 University mixed-use project to a date uncertain (5-0)
• Continued 123 Sherman office project to a date uncertain (5-0)
• Approved October 20, 2022 meeting minutes as amended (5-0)
• Approved November 3, 2022 meeting minutes as presented (5-0)

Planning & Transportation Commission Meeting

The Planning & Transportation Commission will hold a study session on 2022 state land-use and housing legislation, then vote on a recommendation for a major redevelopment at 200-404 Portage Avenue. The project would demolish a building eligible for the California Register, build 74 townhome condominiums with parking, and dedicate 3.25 acres to the city for affordable housing and parkland. The commission will also approve minutes from its October 26 meeting.

• 3200 Park Boulevard/200 Portage/340 Portage: recommendation to approve a Development Agreement, Comprehensive Plan Amendment, Planned Community Zoning, Tentative Map, and Major Architectural Review for a 14.65-acre redevelopment
• Project includes partial demolition of a building eligible for the California Register and a commercial recreation building at 3040 Park Boulevard
• Construction of 74 townhome condominiums, a one-level parking garage, and dedication of 3.25 acres for affordable housing and parkland
• Study session to review 2022 state legislation related to land use and housing
• Draft Environmental Impact Report for the project was circulated September 16, 2022; comment period ended November 15, 2022

The Planning & Transportation Commission approved a recommendation to send the redevelopment project for 200 Portage Avenue and 3200 Park Boulevard to the Architectural Review Board. The project includes a development agreement for 74 townhomes and the dedication of 3.25 acres for future parkland and affordable housing. The Commission also approved the meeting minutes from October 26, 2022.

• Approved recommendation to advance 200 Portage/3200 Park Boulevard redevelopment to Architectural Review Board (5-1)
• Approved October 26, 2022 draft summary meeting minutes (6-0)

Finance Committee Special Meeting

The Finance Committee will discuss and potentially recommend actions on three items: accepting the city's audited financial statements and annual comprehensive financial report, approving a resolution to increase the Electric Hydro Rate Adjuster (E-HRA) to $0.050/kWh effective January 1, 2023, and reviewing alternatives for accelerating sanitary sewer main replacements. The meeting is hybrid, with public comment options.

• Discussion and recommendation to accept Macias Gini & O'Connell's audit of FY 2022 financial statements
• Approval of FY 2022 Annual Comprehensive Financial Report and year-end budget amendments
• Proposed resolution to increase Electric Hydro Rate Adjuster to $0.050/kWh starting January 1, 2023
• Update on sanitary sewer main replacement acceleration alternatives

The Finance Committee voted to recommend that the City Council approve the FY 2022 audited financial statements and the Annual Comprehensive Financial Report. The committee also recommended increasing the Electric Hydro Rate Adjuster (E-HRA) rate. No action was taken regarding sanitary sewer main replacement alternatives.

• Recommended City Council approve FY 2022 audited financial statements by Macias Gini & O’Connell LLP (3-0)
• Recommended City Council approve FY 2022 Annual Comprehensive Financial Report (ACFR) (3-0)
• Recommended City Council approve FY 2022 Budget Appropriation Ordinance amendments for various funds (3-0)
• Recommended City Council increase Electric Hydro Rate Adjuster (E-HRA) rate from $0.013/kWh to $0.048/kWh effective January 1, 2023 (3-0)

City Council Special Meeting

The City Council will hold a joint meeting with the Planning and Transportation Commission to discuss and give direction on the draft 2023-31 Housing Element before submitting it to the state for a 90-day review. The council will also vote on consent calendar items including a second reading to extend the pilot parklet program, a zoning ordinance extension, a $120,000 legal contract amendment, and purchases of an ambulance and a fire rescue vehicle.

• Review and direction to submit draft 2023-31 Housing Element to state Department of Housing and Community Development
• Second reading: interim ordinance to continue pilot parklet program and other on-street uses
• Amendment to legal service agreement with Colantuono, Highsmith & Whatley, PC, increasing contract by $120,000 to $575,000
• Purchase order for a 2023 Chevrolet G4500 Type III ambulance, not to exceed $377,826
• Purchase order for a 2022 Pierce Enforcer Heavy Duty Rescue, not to exceed $1,168,875

The City Council approved modifications to the 2023-31 Housing Element, including specific affordable and workforce housing targets, and directed staff to submit the draft to the state. The Council also approved several emergency vehicle purchases and employment agreement amendments for city officers.

• Approved revised 2023-31 Housing Element draft for state submission (6-0-1)
• Adopted Ordinance 5572 to continue Pilot Parklet Program (6-1)
• Adopted Ordinance 5573 extending Zoning Ordinance 5517 to June 16, 2024 (6-1)
• Approved $1,168,875 purchase of 2022 Pierce Enforcer Heavy Duty Rescue (6-1)
• Approved $377,826 purchase of 2023 Chevrolet G4500 Type III Ambulance (7-0)
• Approved $120,000 increase to legal agreement with Colantuono, Highsmith & Whatley, PC (7-0)
• Approved employment agreement amendments for City Attorney and City Clerk (7-0) and City Manager (6-1)
• Nominated Mayor Burt to the VTA Board of Directors for 2023-2025 (5-2)

Parks and Recreation Commission

The Commission recommended that City Council grant pickleball priority on Mitchell Park joint-use courts from 8 a.m. to 10 p.m. daily. It also recommended updating ordinances to regulate e-bikes and electric coasting devices in parks and open spaces. The body further discussed the preliminary FY24 Capital Improvement Projects list.

• Recommended City Council grant pickleball priority on Mitchell Park joint-use courts 8 a.m.–10 p.m. 7 days/week (7-0)
• Recommended City Council update Ordinance 22.04.220 and Regulations R1-18 and R1-37 regarding e-bikes and electric coasting devices (7-0)
• Adopted resolution authorizing teleconferencing during COVID-19 emergency (6-0)
• Approved minutes from October 25, 2022 meeting (7-0)

Rail Committee Special Meeting

The Committee reviewed conceptual refinements for rail underpass alternatives at Churchill Avenue, Meadow Drive, and Charleston Road. Members discussed the impact of fire vehicle lane requirements on local trees and the feasibility of different roundabout designs. No final votes were taken on the designs, but the Committee directed staff to further refine specific elements.

• Agreed that further refining of the Churchill Avenue buffer/sidewalk design is needed
• Directed staff to hold on Kellogg Avenue refinements until Seale Avenue is evaluated via dot maps
• Determined that 16-foot lane widths for fire vehicle access are a requirement
• Decided to maintain current design speeds and grades for the conceptual phase
• Agreed to seek a timeline from Mountain View and Caltrain regarding the Castro Station four-track project

Architectural Review Board

The Architectural Review Board will hold public hearings on two major projects: a 129-unit 100% affordable housing development at 3001 El Camino Real and a new 3-story office building at 123 Sherman. The board will also discuss amending its bylaws for 2023 meeting attendance and receive an ad hoc committee report on objective standards for townhomes.

• 3001 El Camino Real: demolition of two retail buildings for a 129-unit, 100% affordable, five-story residential project with state density bonus allowances
• 123 Sherman: demolition of four existing buildings for a new 3-story office building with two levels of below-grade parking and a lot merger
• Discussion on amending ARB Bylaws to address meeting attendance in 2023
• Ad Hoc Committee Report on Objective Standards for Townhomes

The Architectural Review Board continued the review of a proposed 100% affordable residential development at 3001 El Camino Real to a date uncertain to allow for completed environmental analysis. The board also continued the review of a proposed office building at 123 Sherman to December 1, 2022. A discussion on amending bylaws regarding remote meeting attendance was tabled until January 19, 2023.

• Continued 3001 El Camino Real affordable housing project to a date uncertain (5-0)
• Continued 123 Sherman office building project to December 1, 2022 (5-0)
• Continued ARB Bylaws attendance amendment discussion to January 19, 2023 (5-0)
• Requested legal opinion on remote attendance without notification (5-0)

Planning & Transportation Commission Meeting

The Planning and Transportation Commission will hold a public hearing on a proposed Planned Community development at 660 University Ave, which would demolish existing office buildings and construct a four-story mixed-use building with 65 residential units and ground-floor office space. The commission will also review the 2022 Comprehensive Plan and Housing Element annual progress reports for transmittal to state agencies, and discuss potential bylaw amendments regarding meeting attendance.

• Public hearing on Planned Community application for 660 University Ave, combining 3 parcels (511 Byron St, 660 University Ave, 680 University Ave/500 Middlefield Rd) to build 65 units (47 studios, 12 one-bedroom, 6 two-bedroom) with ground-floor office and two-level below-grade parking
• Review of Draft 2022 Comprehensive Plan Implementation Annual Progress Report and Draft 2022 Housing Element Annual Progress Report for transmittal to state by April 1, 2023
• Discussion of Planning and Transportation Commission bylaws regarding meeting attendance
• Adoption of resolution authorizing continued use of teleconferencing for meetings during COVID-19 state of emergency
• Approval of October 12, 2022 draft meeting minutes

The Commission approved forwarding a proposal for a four-story mixed-use building at 660 University Ave to the Architectural Review Board for further review. Other actions included updating bylaws regarding remote meeting attendance and approving annual progress reports for housing and comprehensive planning.

• Approved forwarding 660 University mixed-use project to ARB (5-1)
• Approved 2022 Comprehensive Plan and Housing Element Annual Progress Reports (7-0)
• Added Bylaw Section 5.5 allowing remote attendance per State law (6-0)
• Adopted resolution authorizing teleconferencing during Covid-19 emergency (4-0)
• Approved October 12, 2022 meeting minutes (6-0)

Finance Committee Special Meeting

The Finance Committee will consider approving a $161,846,500 construction contract for the Secondary Treatment Upgrades Project at the Regional Water Quality Control Plant, along with related agreements with Stanford University and neighboring sanitation agencies, and a budget amendment. The committee will also discuss a resolution to increase the Electric Hydro Rate Adjuster (E-HRA) to fund electric utility capital projects.

• Approval of a $161,846,500 construction contract with Anderson Pacific Engineering Construction for the Secondary Treatment Upgrades Project (WQ-19001) at the Regional Water Quality Control Plant
• Approval of three amendments to existing agreements with Stanford University, East Palo Alto Sanitary District, and Mountain View and Los Altos for the treatment plant project
• Approval of Amendment #2 with Brown & Caldwell, increasing compensation by $1,484,689 to a new maximum of $5,908,791, extending the contract through March 31, 2028
• Approval of Amendment #2 with Carollo Engineers, adding $8,237,021 for construction management services
• Recommendation to adopt a resolution increasing the Electric Hydro Rate Adjuster (E-HRA) to $0.026/kWh effective January 1, 2023

The committee recommended several approvals for the Secondary Treatment Upgrades project at the Regional Water Quality Control Plant, including a major construction contract and increased loan financing. A proposed change to the Electric Hydro Rate Adjuster rate schedule was continued to a later meeting.

• Recommended approval of $161,846,500 construction contract with Anderson Pacific Engineering Construction (3-0)
• Recommended authorization of change orders up to $16,184,650 for the APEC contract (3-0)
• Recommended approval of agreements with Stanford University, East Palo Alto Sanitary District, Mountain View, and Los Altos (3-0)
• Recommended $1,484,689 contract increase for Brown & Caldwell (3-0)
• Recommended $8,237,021 contract increase for Carollo Engineers (3-0)
• Recommended increasing Clean Water State Revolving Fund financing to $193,000,000 (3-0)
• Recommended FY 2023 Budget Appropriation increase of $44,200,400 for Wastewater Treatment Fund (3-0)
• Recommended exception to Debt Policy 1-65 for the Secondary Treatment Upgrades Project (3-0)

City Council Special Meeting

The City Council approved the refined preferred alternative for the North Ventura Coordinated Area Plan with several amendments regarding building heights and parking. The Council also adopted nine building code ordinances and approved multiple city contracts.

• Endorsed North Ventura Coordinated Area Plan refined preferred alternative with modifications (6-1)
• Adopted nine ordinances updating 2022 CA Building Codes (7-0)
• Approved $6,070,000 construction contract with Anderson Pacific Engineering Construction (7-0)
• Approved $604,246 compensation increase for Carollo Engineers (7-0)
• Approved ARC Document Solutions contract extension with annual amount decreased to $306,000 (7-0)
• Adopted Resolution 10084 for Roth Building windows rehabilitation grant (7-0)
• Tabled discussion on janitorial services wage requirements
• Closed session held regarding liability claim and labor negotiations; no reportable action

Human Relations Commission Regular Meeting

The Commission will consider a resolution for teleconferencing use during the COVID-19 state of emergency. The agenda includes a presentation by Police Chief Andrew Binder and recommendations regarding city renter protections.

• Resolution authorizing use of teleconferencing for meetings
• Presentation by Police Chief Andrew Binder on department goals and current issues
• Recommendations on improving implementation of City renter protections
• Discussion on research into the lived experience of Asian American and Pacific Islanders

The Commission approved the use of teleconferencing and the October 13, 2022 minutes. Recommendations regarding the implementation of City renter protections were tabled until January 2023. No action was taken on presentations regarding police department goals or AAPI lived experience research.

• Adopted resolution authorizing teleconferencing for meetings (5-0)
• Approved October 13, 2022 minutes (5-0)
• Tabled renter protection implementation recommendations to January 12, 2023 (5-0)

Historic Resources Board

The Historic Resources Board will discuss and potentially revise its by-laws regarding remote attendance for 2023. The board will also adopt a resolution authorizing teleconferencing during the COVID-19 state of emergency and approve minutes from a prior meeting.

• Adoption of a resolution authorizing teleconferencing during COVID-19 state of emergency
• Discussion of Historic Resources Board by-laws regarding remote attendance in 2023
• Approval of draft minutes from September 22, 2022

The Board approved a resolution to allow teleconferencing during the Covid-19 state of emergency. Members discussed potential by-law changes regarding remote attendance and meeting schedules but took no action on those items. The Board also approved the minutes from the September 22, 2022, meeting.

• Approved resolution authorizing teleconferencing during Covid-19 emergency (6-0)
• Approved September 22, 2022, draft minutes (5-0-1)
• Cancelled meetings scheduled for November 24 and December 22

City Council Special Meeting

The City Council voted to extend a temporary zoning ordinance to modify retail definitions and commercial use limits. The Council also adopted a formal values statement and approved the 2023 legislative guidelines.

• Extended temporary zoning ordinance for 18 months (5-2)
• Adopted City Council Values Statement (6-1)
• Approved 2023 legislative guidelines and tentative work plan (7-0)
• Approved $1,411,059 gas main replacement contract with Daleo, Inc. (7-0)
• Approved $100,058 sewer monitoring contract with Gierlich-Mitchell, Inc. (7-0)
• Approved contract amendment for Municipal Resource Group (6-1)
• Adopted Resolution 10083 vacating public utility easement at 773 Allen Court (7-0)
• Adopted Resolution 10082 authorizing teleconferencing for meetings (5-2)

Policy and Services Committee Regular Meeting

The Policy and Services Committee will discuss and possibly approve the City Auditor's FY2023 task orders, review proposed changes to the City Council Procedures and Protocols Handbook, and discuss recommendations for new council member orientation. The meeting is a special hybrid meeting held on November 3, 2022.

• Review and approval of the City Auditor's FY2023 task orders
• Review of proposed reorganization of City Council Procedures and Protocols Handbook
• Discussion of new council member orientation recommendations

The Policy and Services Committee recommended the approval of seven specific task orders for the FY2023 Audit Plan. The committee also recommended forwarding a proposal for new council member orientation to the full council. No action was taken regarding the reorganization of the Council Procedures and Protocols Handbook.

• Recommended City Council approval of seven FY2023 City Auditor Task Orders (3-0)
• Recommended forwarding Clerk’s proposal for New Council Member Orientation to full council (3-0)

Architectural Review Board

The Architectural Review Board will hold a public hearing on a proposal to demolish a vacant restaurant and build a two-story, 31,000-square-foot automobile dealership at 1700 Embarcadero Road. The applicant seeks approval for site and design review, a variance, and an off-street loading space modification. The board will also adopt a resolution authorizing teleconferencing during the COVID-19 state of emergency and receive a transmittal of meeting schedule and future agenda items.

• Public hearing on demolition of vacant restaurant and construction of 31,000 sq ft auto dealership at 1700 Embarcadero Road
• Request for Site and Design Review, DEE, Variance, and Off-Street Loading Space Modification
• Addendum to a Mitigated Negative Declaration for environmental assessment
• Adoption of resolution authorizing teleconferencing for ARB during COVID-19 state of emergency
• Transmittal of ARB meeting schedule, attendance record, and tentative future agenda items

The Architectural Review Board approved the construction of a two-story automobile dealership, subject to specific conditions and a return to the ad hoc committee for further refinements. The project involves demolishing a vacant restaurant to build the new facility, including a Class 1 bicycle path.

• Approved 1700 Embarcadero Road dealership project with conditions (4-0-0-1)
• Adopted Resolution Authorizing Use of Teleconferencing during Covid-19 State of Emergency (4-0-0-1)
• Required project return to ad hoc committee for multi-use path, planting, and material clarifications
• Mandated a new acoustical report for the carwash prior to occupancy
• Approved a neighbor's right to review the carwash acoustic study
• Requested staff reconsider variance findings language regarding property shape and use

Planning & Transportation Commission Meeting

The Planning & Transportation Commission will hold a study session on the Local Roads Safety Plan and traffic safety projects, and discuss a major redevelopment proposal at 200 Portage Avenue for 74 townhomes, affordable housing, and parkland. A public hearing will consider a site and design review for a 31,000-square-foot auto dealership at 1700 Embarcadero Road. The commission will also approve minutes from the September 28 meeting.

• Review and discuss the Local Roads Safety Plan and traffic safety projects
• 3200 Park Boulevard/200 Portage: 74 townhome condominiums, parking garage, 3.25 acres for affordable housing and parkland
• 1700 Embarcadero Road: public hearing for a 31,000-square-foot auto dealership with site and design review, variance, and loading space modification
• Approval of September 28, 2022 draft meeting minutes

The Commission recommended approval for a two-story automobile dealership, including a new 10-foot wide bicycle path. The recommendation included modifications to remove or soften specific conditions regarding storm drains and repaving. The Commission also reviewed a draft Environmental Impact Report for a redevelopment project at 200 Portage Avenue.

• Recommended approval of 1700 Embarcadero Road auto dealership with modifications to Conditions #14, #19, and #31 (6-0)
• Approved September 28, 2022 meeting minutes (6-0)

Parks and Recreation Commission

The Commission voted to recommend that the City Council rededicate the 10-acre Measure E site at the Palo Alto Baylands as parkland. Other actions included approving the use of teleconferencing and the minutes from the September 27 meeting.

• Recommended rededicating Measure E site as parkland (4-2)
• Approved resolution authorizing teleconferencing during COVID-19 emergency (6-0)
• Approved September 27, 2022 meeting minutes (6-0)
• Postponed Urban Forestry Annual Update to November 22, 2022

City Council Special Meeting

The council voted 7-0 to extend the temporary parklet program through June 30, 2023, and other on-street dining programs through December 31, 2023. A substitute motion to allow parklets without coverings above 38 inches failed 2-5. The council also directed staff to develop permanent parklet standards, including fees and neighbor consent requirements, and to study propane phase-out feasibility. The North Ventura Coordinated Area Plan was continued to November 14th.

• Extended temporary parklet program to June 30, 2023 (7-0)
• Directed staff to implement Option 2 neighbor consent letter starting Jan 1, 2023 (4-3)
• Directed staff to develop permanent parklet standards with fees and neighbor consent (6-1)
• Approved amendment to study propane phase-out feasibility for restaurants (4-3)
• Continued North Ventura Coordinated Area Plan to November 14th (6-1)
• Approved consent items 4,5,7,8 (7-0)
• Approved FY2022 reappropriation requests (6-1, Tanaka no)
• Substitute motion on parklet coverings and first right of refusal failed (2-5)

Architectural Review Board

The Architectural Review Board will hold public hearings on three development proposals, including a new 50,355 sq ft office/R&D building at 3300 El Camino Real and a 55,583 sq ft office replacement at 901 South California Avenue. The board will also consider minor architectural changes at 414 California Avenue and receive an informational update on applications for the former Fry's site. Procedural items include adopting a teleconferencing resolution and approving past meeting minutes.

• Public hearing on 50,355 sq ft office/R&D project at 3300 El Camino Real with 40% surface and 60% below-grade parking
• Public hearing on demolition of 54,930 sq ft office and construction of 55,583 sq ft office at 901 South California Avenue
• Minor architectural review for stucco replacement, signage, and landscaping at 414 California Avenue
• Informational update on multiple applications for the Fry's site at 200-340 Portage and 3400 Park Blvd
• Adoption of resolution authorizing teleconferencing during COVID-19 state of emergency

Finance Committee Special Meeting

The Finance Committee will review the City of Palo Alto's Pension and Other Post-Employment Benefits (OPEB)/Retiree Healthcare Trust Funds. This is an action item, meaning the committee may take action on the matter. The meeting will be held in a hybrid format, with options for in-person or virtual attendance.

• Review of Pension and OPEB/Retiree Healthcare Trust Funds

City Council Special Meeting

The City Council will hold a study session on a proposal to rezone 3400 El Camino Real for a 382-unit residential rental development. The council will also hold a public hearing to adopt ten ordinances updating the 2022 California Building Codes with local amendments, and consider a construction contract for turnout upgrades and a TEFRA hearing for conduit financing for Kehillah Jewish High School.

• Study session on rezoning 3400 El Camino Real to Planned Housing Zone for 382 rental units (44 studios, 243 one-bedroom, 86 two-bedroom, 9 three-bedroom)
• Public hearing to adopt 2022 California Building Codes with local amendments (fire, building, mechanical, residential, plumbing, electrical, pool, green, energy codes)
• Approval of $995,556 construction contract with GSW Construction for Two Turnouts Upgrade Project on California Avenue and Page Mill Road
• TEFRA hearing for conduit financing to refinance and develop Kehillah Jewish High School campus at 3900 Fabian Way
• Approval of EPA-funded Greening Parking Facilities project in partnership with City of Santa Clara

Human Relations Commission Regular Meeting

The Human Relations Commission will discuss and take action on the Human Services Resource Allocation Process (HSRAP) application and review procedures, and review the 2022 Human Services Needs Assessment Survey results to recommend draft FY2024-25 HSRAP Priority of Needs. The commission will also consider a resolution authorizing continued teleconferencing during the COVID-19 state of emergency, welcome a new member, and discuss next steps on a council referral regarding the lived experience of Asian American and Pacific Islanders.

• Adoption of a resolution authorizing teleconferencing for HRC meetings during COVID-19 state of emergency
• Review of the 2022 Human Services Needs Assessment Survey results and recommendation on draft FY2024-25 HSRAP Priority of Needs
• Discussion on next steps for the Council Referral to research the lived experience of Asian American and Pacific Islanders
• Discussion on timing of the vote for HRC Chair and Vice Chair
• Report on review of HSRAP application and review procedures

Historic Resources Board Meeting

The Historic Resources Board will vote on a resolution authorizing continued use of teleconferencing during the COVID-19 state of emergency. The board will also discuss its meeting schedule and assignments, and receive an alert about a National Park Service Historic Preservation Fund grant opportunity. The agenda is largely procedural with no substantive historic property decisions.

• Adoption of a resolution authorizing teleconferencing for HRB during COVID-19 state of emergency
• Discussion of Historic Resources Board schedule of meetings and assignments
• Office of Historic Preservation alert about National Park Service Historic Preservation Fund grant opportunity
• Approval of draft minutes from August 25, 2022 meeting

Planning & Transportation Commission Meeting

The Planning & Transportation Commission is holding a study session to discuss a redevelopment request for a 14.65-acre site. The proposal includes constructing 71 new townhome condominiums and a parking garage.

• Redevelopment of 200-404 Portage Avenue, 3040-3250 Park Boulevard, 3201-3225 Ash Street, and 278 Lambert
• Construction of 71 new townhome condominiums and a one-level parking garage
• Dedication of 3.25 acres of land to the City for future parkland and affordable housing
• Partial demolition of a commercial building eligible for the California Register
• Resolution authorizing the use of teleconferencing during the Covid-19 State of Emergency

Policy and Services Committee Regular Meeting

The Policy and Services Committee will receive an update from federal and state legislative advocates. The committee will also discuss and consider a recommendation regarding the 2023 Citywide Legislative Guidelines.

• Update from the City's Federal and State Legislative Advocates
• Discussion and Recommendation on the 2023 Citywide Legislative Guidelines
• Race and Equity Quarterly Update

City Council Special Meeting

The City Council will discuss the Sustainability and Climate Action Plan and carbon neutrality goals. The body is also deciding on a maximum $150 million transaction limit for natural gas procurement through 2028.

• Agreement with Eagle Systems for heat pump and electrification programs not to exceed $7.705M
• Construction contract with Ron Paris Construction Company, Inc. for $990,733 for Water, Gas, Wastewater Office Remodel
• Natural gas procurement authorization with a $150 million maximum aggregate transaction limit
• TEFRA hearing for Kehillah Jewish High School campus financing at 3900 Fabian Way
• Adoption of support or oppose positions on November 8, 2022 ballot measures

Planning & Transportation Commission Meeting

The Planning & Transportation Commission is holding a public hearing to review and recommend amendments to the Palo Alto Municipal Code regarding accessory and junior accessory dwelling units. This item is a continuation from previous meetings in July, August, and September 2022.

• Public hearing on amendments to Municipal Code Chapter 18.09 (Accessory and Junior Accessory Dwelling Units)

City Council Special Meeting

The City Council will review the Sustainability and Climate Action Plan goals, including heat pump guidelines and electrification reserves. The agenda also includes several second readings for park improvements and police equipment use policies.

• Sustainability and Climate Action Plan (S/CAP) goals and budget amendments
• Outage Management System contract with Milsoft Solutions Inc. up to $625,994
• Lease amendment for 526 Bryant Street at $5,616.11 per month
• Second reading of Mitchell Park Dog Park renovation ordinance
• Second reading of Police Department Military Equipment Use Policy

Historic Resources Board Meeting

The Historic Resources Board will hold a study session regarding a potential historic district. This discussion focuses on homes designed and constructed by Pedro De Lemos located at 1550-1570 Cowper Street.

• Study Session: Potential Historic District of Homes Designed and Constructed by Pedro De Lemos at 1550-1570 Cowper Street
• Resolution: Authorization for use of teleconferencing during Covid-19 State of Emergency

Finance Committee Special Meeting

The Finance Committee is holding a special meeting to consider action items. The primary item involves the acceptance of California Public Employees’ Retirement System (CalPERS) Pension Annual Valuation Reports as of June 30, 2021.

• Acceptance of CalPERS Pension Annual Valuation Reports as of June 30, 2021

City Council Special Meeting

The City Council will consider a resolution for natural gas procurement and the appointment of an interim city auditor. A study session regarding fiber-to-the-premise efforts is scheduled, while a rezoning request for 3400 El Camino Real has been rescheduled.

• Resolution to authorize purchasing natural gas with a $300 million maximum aggregate transaction limit
• Resolution to appoint Adriane D. McCoy as Interim City Auditor through January 31, 2023
• Study session regarding Fiber-to-the-Premise efforts
• Rescheduled rezoning request for 382 residential rental units at 3400 El Camino Real

Architectural Review Board Meeting

The Architectural Review Board will conduct a public hearing regarding a preliminary review for a new development. The board will also consider changes to its own by-laws.

• Public Hearing: 824 San Antonio Rd. [21PLN -00339] for demolition and construction of a four-story residential care facility
• Proposed project includes 15 independent senior dwelling units, 1 private owner's unit, 9 assisted living units, an 8-bed skilled nursing facility, and 6,268 SF of ground-floor commercial space
• Action Item: Review and approve changes to the Architectural Review Board By-Laws
• Approval of August 18, 2022 meeting minutes

Planning & Transportation Commission Meeting

The Planning & Transportation Commission will consider a land use change for 1237 San Antonio Road. The body will also review proposed amendments to the municipal code regarding accessory and junior accessory dwelling units.

• Public Hearing: Comprehensive Plan Amendment for 1237 San Antonio Road
• Public Hearing/Legislative: Amendments to Municipal Code Chapter 18.09 (Accessory and Junior Accessory Dwelling Units)
• Adoption of a resolution authorizing teleconferencing during the Covid-19 State of Emergency

Policy and Services Committee Regular Meeting

The Policy and Services Committee will review a referral regarding the Rental Survey Program. The committee will also discuss and provide recommendations to the City Council concerning the City Council Values Statement.

• Rental Survey Program discussion and recommendations
• City Council Values Statement discussion and recommendation

Human Relations Commission Regular Meeting

The Human Relations Commission is meeting to address City Council referrals regarding race and equity. The body will also review the 2022 Community Development Block Grant accomplishments and discuss a work plan for belonging.

• Resolution authorizing teleconferencing for meetings during Covid-19 State of Emergency
• Review of Fiscal Year 2022 Community Development Block Grant (CDBG) Program accomplishments
• Action on recognizing key dates to advance race and equity
• Discussion on the lived experience of Asian American and Pacific Islanders

Finance Committee Special Meeting

The Finance Committee is holding a special meeting to review the FY 2022 update for the Junior Museum and Zoo. The committee will discuss scenarios to make the program fully cost recoverable.

• Review of FY 2022 Junior Museum and Zoo Update and cost recovery scenarios

Architectural Review Board Meeting

The Architectural Review Board will consider a facade renovation and roof light monitors for an office building. The board will also discuss its own by-laws, annual report, and procedural changes.

• Architectural Review of facade renovation and roof light monitors at 250 Cambridge Ave
• Discussion of ARB By-Laws, Council's Handbook, and Annual Report
• Ad Hoc Committee review of bicycle parking, tree removal, and circulation at 180 El Camino Real

Planning & Transportation Commission Meeting

The Planning & Transportation Commission will hold public hearings regarding a residential construction project and proposed changes to city zoning definitions and land use. The body is also reviewing meeting minutes from June, July, and August 2022.

• Public hearing for a 7,245 sf single-family residence and 895 sf accessory dwelling unit at 575 Los Trancos
• Proposed ordinance amending Title 18 (Zoning) to update definitions and permissible land uses
• Review of draft meeting minutes from June 29, July 13, and August 10, 2022

Historic Resources Board Meeting

The Historic Resources Board is meeting to authorize the use of teleconferencing during the Covid-19 State of Emergency. The board will also receive updates on the Historic Resources Inventory and review its meeting schedule.

• Resolution authorizing use of teleconferencing during Covid-19 State of Emergency
• Update regarding Historic Resources Inventory Update
• Historic Resources Board Schedule of Meeting and Assignments
• Approval of July 14, 2022 draft minutes

City Council Special Meeting

The City Council will discuss land use policy changes to promote housing in General Manufacturing and Research, Office and Limited Manufacturing districts. The body will also conduct interviews for the Human Relations Commission and address a City Auditor vacancy.

• Review of 2023-31 Draft Housing Element Goals, Policies and Programs
• Appeal of a permit for overnight parking of up to four vehicles at 1985 Louis Road
• BMR Regulatory Agreement for rental of two units at 2515 El Camino Real
• Revised spending guidelines for business tax proceeds
• Williamson Act Contract Renewals (2022)

Architectural Review Board Meeting

The Architectural Review Board is meeting to provide recommendations on architectural applications for two properties. Additionally, ad hoc committees will review color schemes and signage materials for two other projects.

• 300 Pasteur Drive: Request for an exception to the Master Sign Program
• 180 El Camino Real: Request for a new storefront facade and signage for Backcountry
• 2585 E Bayshore Road: Review of warmer color schemes and wood weathering photos
• 488 University Avenue: Review of signage materials and projecting sign details
• Resolution authorizing the use of teleconferencing during the Covid-19 State of Emergency

City Council Special Meeting

The City Council is holding a special meeting to conduct prescreening for two development proposals and discuss emergency shelter crisis extensions. The body will also vote on several contracts and administrative reports.

• Prescreening for 75 condominium units in a five-story structure at 800-808/814 San Antonio Road
• Prescreening for a text amendment to allow building envelope changes at 616 Ramona Street
• Contract C22184896 with Schaaf and Wheeler for $253,636 for the Embarcadero Trash Capture Device Installation Project
• Authorization for City Manager to execute a State Standard Agreement for Project Homekey
• Resolution to extend the Declaration of Emergency Shelter Crisis

City Council Special Meeting

The City Council is considering two items for the November 2022 ballot. These include a revised resolution regarding a business tax and a resolution to affirm the natural gas utility transfer.

• Repeal of an August 8, 2022 resolution and adoption of a revised resolution placing a business tax on the November 2022 ballot
• Adoption of a resolution placing a measure affirming the natural gas utility transfer on the November 2022 ballot

Human Relations Commission Regular Meeting

The Commission will consider a resolution for teleconferencing use and support for the Multifaith Peace Picnic & Prayer Service. Members will also discuss a City Council referral regarding race and equity, as well as research into Asian American and Pacific Islander lived experiences.

• Resolution authorizing use of teleconferencing during Covid-19 State of Emergency
• Support of Multifaith Peace Picnic & Prayer Service on September 11, 2022 at King Plaza
• City Council referral on recognizing key dates to advance race and equity
• Work plan item regarding research into Asian American and Pacific Islander lived experiences
• Report from the Police Chief interview panel

City Council Special Meeting

The City Council will consider two items related to the November 2022 ballot regarding business tax and natural gas utility transfer. The meeting also includes a closed session for public employee performance evaluations.

• Repeal of August 8, 2022 resolution and adoption of revised resolution regarding Business Tax on the November 2022 Ballot
• Adoption of a resolution placing a measure affirming the Natural Gas Utility Transfer on the November 2022 Ballot
• Public employee performance evaluations for City Manager, City Attorney, and City Clerk

Planning & Transportation Commission Meeting

The Planning & Transportation Commission will hold a public hearing to discuss potential changes to the municipal code regarding accessory and junior accessory dwelling units. The body will also consider a resolution to authorize teleconferencing for meetings during the Covid-19 state of emergency.

• Public hearing on potential ordinance changes to Palo Alto Municipal Code Chapter 18.09 (Accessory and Junior Accessory Dwelling Units)
• Resolution authorizing use of teleconferencing for commission meetings during Covid-19 State of Emergency
• Report from Michael Baker International regarding vibrant retail practices (Moved to August 31, 2022)

City Council Special Meeting

The City Council is meeting to decide on placing a business tax and a natural gas utility transfer measure on the November 2022 ballot. The body will also consider the appointment of a new Chief of Police and a property subdivision request.

• Resolutions to place a business tax and a natural gas utility transfer measure on the November 2022 ballot
• Approval of appointment and employment agreement for Andrew Binder as Chief of Police
• Public hearing for subdividing 1033 Amarillo Ave into two lots
• FY 2023 property tax levy for General Obligation Bonds (Measure N Libraries)
• Acknowledgment of $2 million for the Newell Bridge Replacement Project

City Council Special Meeting

The City Council will discuss several ballot measures for the November 2022 election, including a business tax and a natural gas utility transfer. The meeting also includes study sessions on airplane noise and development negotiations for several properties.

• Resolutions to place a business tax and a natural gas utility transfer measure on the November 2022 ballot
• Public hearing for a parcel map to subdivide 1033 Amarillo Ave into two lots
• Lease amendment for Ada's Cafe at Mitchell Park for 5 years at $500.00 per month starting January 1, 2023
• Interim Urgency Ordinance Extension requiring a Conditional Use Permit for firearm dealer retail use
• Study session on negotiations with the Sobrato Organization for 278 Lambert, 3040-3250 Park, 3201-3225 Ash, and 200-404 Portage

Architectural Review Board Meeting

The Architectural Review Board will consider a request for eleven modular buildings at 1237 San Antonio. The board will also review proposed parklet operation and design standards.

• Public hearing for 1237 San Antonio: construction of eleven three-story emergency shelter modular buildings with 88 pods
• Review of proposed Parklet Operation and Design Standards
• Ad Hoc Committee review of Castilleja School Project final Kellogg elevation

Historic Resources Board Meeting

The Historic Resources Board will meet to handle administrative approvals and scheduling. An Ad Hoc Committee will specifically review the exit staircase on the Gunn Building for the Castilleja School Project.

• Review of exit staircase on Gunn Building for Castilleja School Project (19PLN-00116)
• Resolution authorizing use of teleconferencing during Covid-19 State of Emergency
• Historic Resources Board Schedule of Meeting and Assignments

Planning & Transportation Commission Meeting

The Planning & Transportation Commission is reviewing an ordinance to amend rules for Accessory Dwelling Units (ADUs) and Junior Accessory Dwelling Units (JADUs). The proposal includes updates to basement standards, noise equipment setbacks, privacy protections, and compliance with state law feedback.

• Proposed amendments to Palo Alto Municipal Code Titles 16 and 18
• New regulations for ADU/JADU basements and lightwells
• Updated standards for noise producing equipment setbacks
• Privacy protections regarding second-floor windows and exterior lighting
• Incentives for affordable ADUs including impact fee exemptions

Architectural Review Board Meeting

The Board will consider a request for building demolition and storefront modifications at 180 El Camino Real. Additionally, Ad Hoc Committees will review street trees at 2585 E Bayshore Road and circulation plans at 180 El Camino Real.

• Public Hearing: Demolition of Building J and modifications to Building EE at 180 El Camino Real
• Ad Hoc Committee: Review of street trees and color schemes for 2585 E Bayshore Road
• Ad Hoc Committee: Review of circulation plans, wood slats, and steel railings for 180 El Camino Real
• Study Session: Use of ARB expertise in early planning project stages
• Study Session: Discussion regarding the ARB Awards Ceremony

Planning & Transportation Commission Meeting

The Planning & Transportation Commission will consider a recommendation to the City Council regarding the 2023-31 Housing Element draft goals, policies, programs, and implementing objectives. The body will also review meeting minutes from April and May 2022.

• Recommendation to City Council on 2023-31 Housing Element Draft Goals, Policies, Programs and Implementing Objectives
• Approval of April 27, 2022 Draft Summary Meeting Minutes
• Approval of May 25, 2022 Draft Verbatim and Summary Meeting Minutes

City Council Meeting

The City Council will consider a temporary emergency ordinance regarding firearms dealer retail uses. The meeting also includes an update on the 1237 San Antonio Road Homekey project and a resolution regarding reproductive rights.

• Emergency ordinance requiring a conditional use permit for firearms dealer retail uses
• Project Homekey update for 1237 San Antonio Road including a third story design option
• Contract amendment with Canopy to increase the not-to-exceed amount by $742,210
• Resolution regarding reproductive rights for Palo Alto residents
• Closed session negotiation regarding lease terms for 1237 San Antonio Road

City Council Meeting

The City Council is meeting to adopt the FY 2023 operating and capital budgets and the municipal fee schedule. The body will also consider several ordinances regarding zoning, tree protection, and parking, as well as proposals for the November 2022 ballot.

• Public hearing for the Fiscal Year 2023 Budget Ordinance
• Contract with Accurate Structural Incorporated for $2,405,369 for electric station security lighting/cameras
• Proposed 48 townhomes at 2850 West Bayshore via Major Architectural Review and Conditional Use Permit
• Resolution to place a Business Tax and a Gas Utility Transfer measure on the November 2022 ballot
• Resolution implementing Stage II water use restrictions, limiting potable irrigation to two days a week

Public Art Commission

The Public Art Commission is meeting to decide on funding for traffic control for a permanent artwork installation. The body will also discuss the condition of the Midtown Poetry Murals and a recommendation to begin the deaccession process.

• Funding of up to $5,330 for traffic control for Susan Zoccola's artwork at Charleston – Arastradero Transit Corridor
• Recommendation to initiate deaccession process for Midtown Poetry Murals
• Resolution authorizing teleconferencing for meetings during the Covid-19 state of emergency

Architectural Review Board Meeting

The Architectural Review Board will consider a new storefront facade for Hummus Mediterranean Kitchen at 180 El Camino Real. The board will also review a proposal for a two-story, 31,000 square foot automobile dealership at 1700 Embarcadero Road. Additionally, the meeting includes the election of a Chair and Vice-Chair.

• New storefront facade and signage for Hummus Mediterranean Kitchen at 180 El Camino Real
• Demolition of a restaurant and construction of a 31,000 square foot automobile dealership at 1700 Embarcadero Road
• Election of Chair and Vice-Chair for the Architectural Review Board
• Direction on minor updates to the Architectural Review Board By-Laws

Policy & Services Committee Meeting

The Policy and Services Committee will review several reports from the Office of the City Auditor. The agenda includes a report on non-profit agreement management and a quarterly report for January through March 2022. Additionally, the committee will receive a Race and Equity Quarterly Update.

• Non-Profit Agreement Management Audit Report presentation
• Quarterly Report for the period of January - March 2022 presentation
• Race and Equity Quarterly Update

Architectural Review Board Meeting

The Architectural Review Board is holding a retreat meeting to review internal operations. Discussion topics include the ARB's annual report, by-laws, and how the board's expertise can be utilized during early planning stages.

• Discussion of ARB Award Winners and Ceremony
• Review of ARB By-Laws and Council's Handbook
• Discussion of the ARB Annual Report and potential procedural changes
• Discussion on utilizing ARB expertise in early planning projects

City Council Meeting

The City Council will consider several utility financial plans including proposed rate increases for water, gas, electric, wastewater, and storm water. Additionally, the Council will discuss direction for staff regarding revenue-generating ballot measures for the November 2022 election.

• Contract with Innovative Interfaces Incorporated for $983,388
• Amendment to Johnson Controls Fire Protection LP contract for $113,466
• Proposed utility rate increases for wastewater, water, gas, electric, and storm water
• Discussion on revenue-generating ballot measures for November 2022 election
• Park, Library, and Community Center Development Impact Fee Nexus Study update

Human Relations Commission

The Commission will consider a resolution for teleconferencing during the COVID-19 state of emergency. Members will also discuss a City Council referral regarding key dates to advance race and equity.

• Resolution authorizing use of teleconferencing for HRC meetings
• Report back on City Council review of HRC workplan
• City Council referral on recognizing key dates to advance race and equity
• Discussion on start time of future HRC meetings

Planning & Transportation Commission Meeting

The Planning & Transportation Commission will review the 2023-31 Housing Element goals, policies, and programs. The meeting also includes the adoption of a resolution regarding teleconferencing use during the Covid-19 State of Emergency.

• Adoption of a Resolution Authorizing Use of Teleconferencing
• 2023-31 Housing Element Goals, Policies and Programs
• Approval of March 9, March 30, and May 11, 2022 meeting minutes

Utilities Advisory Commission

The Utilities Advisory Commission will consider recommending the 2022 Annual Water Shortage Assessment Report for City Council adoption. The body will also discuss wildfire safety mitigation, the electric utility's Integrated Resource Plan, and meter policies.

• Recommendation to City Council for the 2022 Annual Water Shortage Assessment Report
• Resolution authorizing teleconferencing for meetings during Covid-19 State of Emergency
• Update to the 2022 Wildfire Safety Mitigation Plan
• Feedback on the Electric Utility’s Integrated Resource Plan
• Discussion of Advanced Metering Infrastructure Opt-Out and Electric Meter Remote Disconnect and Reconnect Policies

Finance Committee Meeting

The Finance Committee is reviewing the city's financial performance for the third quarter of fiscal year 2022. The report indicates that general and enterprise funds are performing within budgetary levels, with a projected $14 million surplus in the General Fund.

• Fiscal Year 2022 Third Quarter Financial Status Report
• Review and Approval of the Fiscal Year 2023 Investment Policy
• Actuarial Valuation of Palo Alto's Retiree Healthcare and Other Post Employment Benefits
• Budget Stabilization Reserve currently at $40.7 million

City Council Special Meeting

The City Council will consider several action items, including a public hearing for the Castilleja School project at 1310 Bryant Street. Other topics include amending tree protection ordinances and discussing municipal recycling programs.

• Castilleja School Project (1310 Bryant Street) environmental impact report and permit applications
• Purchase of two Peterbilt crane trucks for $707,092
• GreenWaste of Palo Alto domestic recycling contract up to $1.2M
• Ordinance to expand tree protection species and removal grounds
• Resolution calling for a General Municipal Election on November 8, 2022

Historic Resources Board Meeting

The Historic Resources Board will consider a minor board level architectural review for 321 California. The proposed project involves modifying a National Register eligible structure to include a new dining pavilion, bar, and courtyard.

• Public Hearing: Architectural review for 321 California (21PLN-00330) involving removal of a non-historic addition and construction of a new dining pavilion, bar, and courtyard
• Project includes reconfigured parking lot and new trash enclosure at 321 California

Planning & Transportation Commission Meeting

The Planning & Transportation Commission will review a parking program update and consider a request for a single-lot subdivision. The meeting includes a public hearing regarding a project for 48 attached townhomes.

• Parking Program Update study session
• Public hearing for 2850 West Bayshore: Vesting Tentative Map for a 48-unit attached townhome subdivision

Human Relations Commission

The Commission will consider a recommendation to adopt amendments to the Community Development Block Grant Citizen Participation Plan. Members will also act to establish ad hoc sub-committees for the 2022-23 HRC Work Plan.

• Recommendation to Adopt Amendments to the Community Development Block Grant (CDBG) Citizen Participation Plan
• Establishment of ad hoc sub-committees for items on the 2022-23 HRC Work Plan
• Discussion regarding commissioner site visits to Human Services Resource Allocation Process grantees

Finance Committee Meeting

The Finance Committee met to discuss the Fiscal Year 2023 budget wrap-up, including proposed operating and capital budgets. The committee is reviewing various adjustments to the municipal fee schedule before making a recommendation to the City Council for adoption.

• Elimination of $289,972 for University Avenue Valet Funding
• Restoration of $30,000 for the National Citizen Survey
• Proposed $18,000 for Barron Park Alley (Cypress Lane)
• Proposed $50,000 for Lucie Stern Performing Arts Seating Replacement
• Discussion of $600,000 in General Fund support for the Downtown Housing Plan

City Council Special Meeting

The City Council will review a public hearing regarding the Castilleja School project at 1310 Bryant Street. The meeting also includes a consent calendar of several contract approvals, budget amendments, and fund commitments.

• Public hearing for 1310 Bryant Street (Castilleja School) involving student enrollment increases and parking adjustments
• Contract with Brown Reynolds Watford Architects for $797,178 for Fire Station No. 4 Replacement design services
• Contract with Napa Auto Parts for a fleet parts program up to $2,306,433
• Commitment of $2,000,000 from Affordable Housing Funds for 525 E. Charleston Avenue
• Amendment to AECOM contract for railroad grade separation studies up to $3,596,728

Architectural Review Board Meeting

The Architectural Review Board will consider several project requests, including a new storefront façade at 180 El Camino Real and sign exceptions at 488 University Avenue. An Ad Hoc Committee will also review a project at 2609 Alma Street regarding second and third floor deck privacy.

• New storefront façade and signage for Brilliant Earth retail tenant at 180 El Camino Real
• Sign exception for a projecting sign, window sign, and wall signs at 488 University Avenue
• Ad Hoc Committee review of project changes regarding deck privacy and massing at 2609 Alma Street

Finance Committee Meeting

The Finance Committee is reviewing the Macias Gini & O’Connell Single Audit Report for the fiscal year ended June 30, 2021. The audit report contains unmodified opinions regarding financial statements and federal awards with no material weaknesses or findings reported.

• Approval of the Macias Gini & O’Connell’s Single Audit Report for the Year Ended June 30, 2021
• Discussion of Planning and Development Services Cost of Services Study (item continued to June 7, 2022)

Human Relations Commission

The Human Relations Commission regular meeting originally scheduled for May 12, 2022, has been moved. The meeting will now take place on Tuesday, May 24, 2022, at 6pm.

Historic Resources Board Meeting

The Historic Resources Board will hold a study session to explore outreach program approaches. The board will discuss potential questions and answers to help the community understand Palo Alto's Historic Resources Inventory designations.

• Study session on outreach program approaches for Historic Resources Inventory designations
• Approval of April 14, 2022 draft minutes

Finance Committee Meeting

The Finance Committee is reviewing proposed updates to the Municipal Fee Schedule for Fiscal Year 2023. The proposal includes adding five new fees, deleting three existing fees, and adjusting 295 other fees to align with cost recovery levels or market studies.

• New Public Works fee: $50.00 per recycled water permit
• New Public Works fee: $100.00 per septic tank and portable toilet waste disposal permit
• New Office of Transportation fee: $225.00 annual reduced-price parking permit for Downtown/SOFA
• New Office of Transportation fee: $162.50 annual reduced-price parking permit for California Avenue area
• New Community Services fee: Zoo rental at $314.00 per hour (Resident) or $471.00 per hour (Non-Resident)

Planning & Transportation Commission Meeting

The Planning & Transportation Commission will review and provide recommendations on the proposed 2023-2027 Capital Improvement Plan and its compliance with the Comprehensive Plan. The body will also consider the approval of meeting minutes from April 20, 2022.

• Review and recommendation on Proposed 2023-2027 Capital Improvement Plan and Comprehensive Plan Compliance
• Approval of April 20, 2022 Draft Verbatim Meeting Minutes

Finance Committee Meeting

The Finance Committee is holding a special meeting to review the proposed FY 2023 Operating and Capital budgets. The committee will discuss funding for infrastructure, environment, public safety, and various city enterprise funds.

• FY 2023 Proposed Capital and Operating Budget presentations
• Cubberley Capital Improvement Plan
• Enterprise Fund projects including Electric, Gas, Water, and Fiber Optics
• Public Works funds for Airport, Stormwater Management, and Wastewater Treatment
• Public Safety budget reviews for Fire, Police, and Office of Emergency Services

Policy & Services Committee Meeting

The Policy and Services Committee will discuss a recommendation for the City Council to join the California Community Housing Agency. The meeting also includes updates on state and federal legislation and a presentation regarding the building permit process.

• Recommendation to join the California Community Housing Agency
• Update on pending State and Federal Legislation
• Office of the City Auditor's Building Permit Process Review Report

City Council Meeting

The City Council is meeting to discuss a potential misdemeanor ordinance to deter hateful speech and review permanent parklet standards. The body is also considering a partnership for golf facility improvements and voting on several city contracts and budget amendments.

• Contract with Enterprise Roofing Service, Inc. not-to-exceed $497,233 for Cubberley Community Center roof
• Contract amendment for Baker Tilly US, LLP increasing compensation by $2,126,250 for audit services
• $900,000 budget amendment in the Refuse Fund for Fiscal Year 2022
• Interim ordinance to continue the pilot parklet program until December 31, 2022
• Designating Redwood Tree at 1019 Forest Court as Heritage Tree #5

Architectural Review Board Meeting

The Architectural Review Board is considering design standards for a permanent parklet program. The board will also hold public hearings regarding a residential redevelopment project and a retail storefront update.

• Proposed Permanent Parklet Program Design Standards
• 546 Oxford Ave: Demolition of 450 sf office and house to build two new two-story homes
• 180 El Camino Real: New storefront façade and signage for Brilliant Earth
• Draft Architectural Review Board Work Plan and Annual Report
• Resolution authorizing teleconferencing during Covid-19 State of Emergency

Utilities Advisory Commission

The Utilities Advisory Commission will meet to approve several short-term leadership roles and subcommittee memberships. The commission is also tasked with recommending the City Council adopt proposed operating and capital budgets for the Utilities Department for Fiscal Year 2023.

• Approval of UAC Chair and Vice Chair terms through March 31, 2023
• Approval of UAC Budget Subcommittee members through March 31, 2023
• Approval of UAC Fiber Subcommittee members through March 31, 2023
• Resolution authorizing teleconferencing for meetings during the Covid-19 State of Emergency
• Recommendation of Fiscal Year 2023 operating and capital budgets to the City Council

Finance Committee Meeting

The Finance Committee is reviewing a proposal to increase the monthly Storm and Surface Water Drainage fee by 4.2 percent for fiscal year 2023. The committee is also considering a recommendation regarding adjustments to various development impact fees.

• Resolution to increase Storm Water Management Fee from $15.34 to $15.98 per month per Equivalent Residential Unit
• Proposed adjustment of Park, Community Center, and Library Development Impact Fees
• Proposed adjustment of the Park Dedication Fee

City Council Meeting

The City Council will conduct a study session on the proposed Fiscal Year 2023 budget. The agenda includes several ordinances regarding zoning and disposable foodware, as well as a resolution for issuing general obligation refunding bonds.

• Public hearing for zoning ordinance amendments to Palo Alto Municipal Code Title 18
• Contract with Macias Gini & O'Connell LLP for financial audit services up to $599,319
• Second reading of an ordinance regarding disposable foodware and condiments
• Resolution authorizing the issuance of general obligation refunding bonds up to $58 million
• Fiscal Year 2023 Proposed Budget study session

Historic Resources Board Meeting

The Historic Resources Board is meeting to review proposed exterior modifications for a property eligible for the California Register of Historical Resources. The board will also address administrative items including teleconferencing authorization and the 2020-2021 CLG Annual Report.

• Public hearing for exterior modifications at 525 University Avenue [21PLN-00209]
• Resolution authorizing use of teleconferencing during Covid-19 State of Emergency
• Certified Local Government (CLG) Annual Report for 2020-2021 reporting period

Human Relations Commission

The Human Relations Commission will consider a resolution to authorize teleconferencing for meetings during the Covid-19 State of Emergency. The body will also discuss the finalization of the FY 22-23 work plan and buddy/liaison assignments.

• Resolution authorizing use of teleconferencing for meetings during Covid-19 State of Emergency
• Finalization of FY 22-23 HRC Work Plan and Buddy/Liaison assignments

Planning & Transportation Commission Meeting

The Commission will consider a request to subdivide a residential property at 1033 Amarillo Ave. They will also review an ordinance regarding commercial office parking in the Downtown Assessment District and the 2022-2023 Work Plan.

• Subdivision of 1033 Amarillo Ave into two lots (10,668.50 sq ft and 10,118.77 sq ft)
• Ordinance to continue a temporary ban on commercial office uses participating in the Downtown Parking In-Lieu Program
• Adoption of the 2022-2023 Work Plan

City Council Meeting

The City Council and Public Improvement Corporation are meeting to discuss potential taxes and fund transfers for upcoming ballot measures. The body is also reviewing work plans for several city commissions and conducting interviews for the Parks and Recreation Commission.

• Discussion of Business License Tax and Gas General Fund Transfer parameters for Fall 2022 ballot measures
• Approval of Fiscal Year 2021 Palo Alto Public Improvement Corporation's Annual Financial Statement
• Review of 2022-2023 Work Plans for Parks and Recreation, Public Art, Utilities Advisory, and Storm Water commissions
• Interviews for the Parks and Recreation Commission

Public Art Commission

The Commission is meeting to consider a resolution regarding teleconferencing during the Covid-19 state of emergency. Members will also conduct an initial review of public art for the Castilleja School development project.

• Resolution authorizing teleconferencing for meetings during Covid-19 state of emergency
• Initial review of public art for the Castilleja School development project

Architectural Review Board Meeting

The Architectural Review Board will hold public hearings regarding a major residential development and a retail storefront update. The board will also conduct study sessions on street improvements and tree protection ordinances.

• Public hearing for 2850 West Bayshore: demolition of office building for 48 townhomes, private streets, and a 14-foot sound wall
• Public hearing for 180 El Camino Real: new storefront façade and signage for ALO retail at Stanford Shopping Center
• Study session on California Avenue Street Improvements / Parklets
• Review of proposed updates to the City's Tree Protection Ordinance (Title 8)
• Discussion of the ARB Draft Work Plan and Annual Report

Planning & Transportation Commission Meeting

The Planning & Transportation Commission will hold a public hearing to review a conditional use permit and variance request for Castilleja School. The body will also review a draft ordinance regarding the definition of gross floor area for below-grade garages in the R1 zone.

• Public hearing for Castilleja School's requested Conditional Use Permit and Variance
• Review of draft ordinance amending Section 18.04.030 regarding gross floor area for below-grade garages in R1 Zone

Finance Committee Meeting

The Finance Committee is reviewing proposed FY 2023 financial plans and rate increases for the city's wastewater, water, gas, and electric utilities. The committee will consider whether to recommend these plans and associated rate schedule amendments to the City Council.

• Proposed 3% rate increase for Wastewater Collection Utility schedules S-1, S-2, S-6, and S-7
• Proposed transfer of up to $5.33 million from Wastewater Capital Improvement Projects Reserve to Operations Reserve
• FY 2023 Water Utility Financial Plan and rate increases for schedules W-1, W-2, W-3, W-4, and W-7
• FY 2023 Gas Utility Financial Plan and rate increases for schedules G-1, G-2, G-3, and G-10
• FY 2023 Electric Financial Plan and rate amendments for multiple schedules including E-1, E-2, and E-7

City Council Meeting

The City Council is reviewing polling results and parameters for a potential business license tax and gas general fund transfer. The body is also considering a downtown housing plan and updates to disposable foodware restrictions.

• Discussion of Fall 2022 ballot measures including a business license tax
• Proposed $800,000 grant for a Downtown Housing Plan via the Metropolitan Transportation Commission
• Ordinance amending Chapter 5.30 regarding disposable foodware and condiments to comply with AB 1276
• Contract amendment with Van Scoyoc Associates, Inc. adding $82,800 for a total of $414,000
• Appointment of Sandra Blanch as Human Resources Director

Historic Resources Board Meeting

The Historic Resources Board is meeting to discuss administrative items and board scheduling. The body is considering an updated format for its 2022-23 work plan.

• Historic Resources Board Work Plan for 2022-23 Updated to New Format
• Historic Resources Board Schedule of Meeting and Assignments
• Approval of March 10, 2022 draft minutes

Human Relations Commission

The Human Relations Commission meeting originally scheduled for April 14, 2022, has been rescheduled to April 28, 2022, at 6pm.

Policy & Services Committee Meeting

The Policy and Services Committee will receive an update on the National Community Survey and potential feedback regarding survey questions. The committee will also discuss a City Council referral related to strategic priorities and values.

• Update on National Community Survey and potential feedback on survey questions
• Discussion of City Council Referral related to Strategic Priorities and Values

City Council Meeting

The City Council is meeting to decide on objective standards for urban lot splits and zoning height transitions. The body will also consider several city contracts and a financing project for the Silicon Valley International School.

• Contract with Bureau Veritas Technical Assessments LLC for $359,779 for facility condition and electrification assessment
• Interim Ordinance establishing objective urban lot split standards and SB 9 development standards
• Public hearing on ordinance regarding height transitions and RM-40 zone district setbacks
• TEFRA hearing for conduit financing for Silicon Valley International School at 151 Laura Lane and 1066 East Meadow Circle
• Contract amendment for Townsend Public Affairs adding $102,000 for state legislative advocacy

Architectural Review Board Meeting

The Board will consider a major architectural review for an office/R&D project at 3300 El Camino Real. Other items include a sign exception request, revisions to objective design standards, and street improvements on California Avenue.

• Sign Exception: Request for one illuminated free-standing sign (40.25 sq ft) in PF zoning district
• 3300 El Camino Real: Proposed two-story, 50,355 sf Office/R&D project with parking and amenity space
• Public Hearing: Revisions to Objective Design Standards based on City Council feedback
• Study Session: California Avenue Street Improvements / Parklets
• Subcommittee Item: Ad Hoc Committee review for 300 Pasteur Drive

Utilities Advisory Commission

The Utilities Advisory Commission is reviewing financial business models for Palo Alto Fiber and discussing the Wastewater Capital Improvement Program. The meeting also addresses updated water supply conditions due to dry weather and upcoming electric vehicle incentive programs.

• Discussion of status update and preliminary financial business models for Palo Alto Fiber
• Discussion of Wastewater CIP and Utilities' Quarterly Programs Report for Q2 FY2022
• Resolution regarding the use of teleconferencing during the Covid-19 State of Emergency
• Report on hydro production forecasting 41% below long-term average for FY 2022
• Update on regional water storage at 74% capacity

City Council Meeting

The City Council will review and approve workplans for 2022 priorities and receive the Police Department's annual report, including an update on radio encryption. The body will also vote on several consent calendar items involving city contracts, water agreements, and business fees.

• Contract with Stronger Building Services for $179,500 for Mitchell Park Library roof and gutter repair
• Contract amendment with Fairbanks, Maslin, Maullin, Metz, and Associates for $28,500 for a ballot measure poll
• Power Purchase Agreement amendment with Ameresco Keller Canyon LLC for a $250,000 annual administrative payment
• Proposal to return to pre-pandemic Business Registry Certificate requirements and fees
• Proposed one-year pause of the Downtown Business Improvement District Assessment Program

Planning & Transportation Commission Meeting

The Commission will review a conditional use permit and variance for Castilleja School. It will also consider an ordinance to update definitions and land use thresholds across several city zoning chapters.

• Castilleja School requested Conditional Use Permit and Variance
• Draft Ordinance amending Section 18.04.030 regarding Gross Floor Area in R1 zones
• Ordinance amending Title 18 (Zoning) including Chapters 18.04, 18.16, 18.18, and 18.30
• 2022-2023 Work Plan adoption

Finance Committee Meeting

The Finance Committee is reviewing progress on a community engagement plan regarding revenue-generating ballot measures. The discussion includes a proposed square footage-based business license tax and a measure to ratify the Gas General Fund Transfer.

• Review of potential square footage-based business license tax with exemptions for grocery stores and businesses subject to transient occupancy tax
• Review of draft ballot language for a Gas Utility General Fund Transfer
• Progress report on the Community and Stakeholder Engagement Plan
• Results from a second round of community polling conducted by FM3

Historic Resources Board Meeting

The Historic Resources Board will conduct a historic and architectural review for a project at 526 Waverley Street. The board will also discuss improvements to outreach materials and ways to participate in Historic Preservation Month.

• Historic and architectural review for 526 Waverley Street involving a rear addition removal, elevator replacement, and interior modifications
• Review of outreach materials including incentives for rehabilitation
• Consideration of participation in Historic Preservation Month (May 2022)
• Adoption of a resolution authorizing use of teleconferencing during the Covid-19 State of Emergency
• Approval of February 24, 2022, draft minutes

City Council Meeting

The City Council is meeting to adopt an interim ordinance for urban lot split standards and SB 9 development. The body will also consider recommendations for housing element sites and unit yields for 2023-31. Additionally, the Council will vote on several infrastructure and service contracts.

• Interim Ordinance establishing objective urban lot split standards and SB 9 development standards
• Approval of 2023-31 Housing Element sites and associated unit yields
• Construction contract with MP Nexlevel of California, Inc. not to exceed $9,697,390
• Construction contract with Casey Construction, Inc. for sewer and wastewater work not to exceed $2,998,266
• Construction contract with O'Grady Paving Inc. for asphalt paving not to exceed $1,318,757

Architectural Review Board Meeting

The Architectural Review Board will consider a request for new rental townhomes on Alma Street and a redesigned academic building at Castilleja School. The board will also discuss revisions to objective design standards and its draft work plan.

• Demolition of four residential units and construction of four new three-story rental townhomes at 2606, 2609, 2611, and 2615 Alma Street
• Redesign of academic building and parking options for 1310 Bryant Street (Castilleja School)
• Revisions to Objective Design Standards
• Draft Architectural Review Board Work Plan
• California Avenue Street Improvements / Parklets

Public Art Commission

The Public Art Commission is meeting to approve its 2022 annual work plan and a resolution for teleconferencing. The body will also hold a joint meeting with the Human Relations Commission regarding the King Artist Residency.

• Allocation of up to $5,500 for ARG Conservation Services for fresco murals at 300 Homer (Roth Building)
• Review and acceptance of artwork donation by Harumo Sato
• Approval of the 2022 PAC Annual Work Plan
• Joint meeting with Human Relations Commission on King Artist Residency
• Resolution authorizing teleconferencing for meetings during Covid-19 state of emergency

City Council Meeting

The City Council will hold a special meeting to discuss a performance review for the Independent Police Auditor and foothill fire safety strategies. The body will also vote on several contract amendments and a response to a Civil Grand Jury report on affordable housing.

• Contract increase of $189,882 for Public Safety Building Project design review (Total: $874,882)
• Contract for e-citation devices/services with Turbo Data Systems not to exceed $218,545 for five years
• Contract increase of $166,747 for Regional Water Quality Control Plant project (Total: $1,131,747)
• Activation of Electric Hydro Rate Adjuster (E-HRA) at $0.013/kWh effective April 1, 2022
• Approval of the city's response to the Civil Grand Jury Report Regarding Affordable Housing

City Council Meeting

The City Council is holding a special meeting to conduct interviews for the Architectural Review Board. The meeting includes provisions for both in-person and virtual participation.

• Interviews for the Architectural Review Board

Historic Resources Board Meeting

The Historic Resources Board will discuss the results of the 2021 work plan and review a draft for the 2022 work plan. The board will also consider the approval of meeting minutes from January 27, 2022.

• Discussion of 2021 Work Plan Results
• Review of Draft 2022 Work Plan
• Approval of January 27, 2022 draft minutes

Architectural Review Board Meeting

The Board will hold a public hearing regarding revisions to objective design standards based on City Council feedback. Members will also discuss the draft ARB Work Plan and the annual report.

• Public Hearing: Revisions to Objective Design Standards
• Discussion of Draft Architectural Review Board Work Plan
• Discussion of the ARB Annual Report and potential bylaw changes

Human Relations Commission

The Commission will discuss community priorities for the Palo Alto Police Department and potential responses to recent hate incidents. Additionally, they will hold a public hearing regarding Community Development Block Grant recommendations for fiscal year 2022-2023.

• Resolution authorizing use of teleconferencing during Covid-19 State of Emergency
• Public hearing for Community Development Block Grant (CDBG) funding and Annual Action Plan
• Community listening session regarding qualities for the next police chief
• Consideration of responses to recent hate incidents in the community

Planning & Transportation Commission Meeting

The Planning & Transportation Commission is holding a retreat to determine its priorities for the year. The body will discuss and potentially approve items for the 2022 Work Plan.

• Discussion and approval of potential items for the 2022 Work Plan

Policy & Services Committee Meeting

The Policy and Services Committee will discuss recommendations for state and federal legislation. The body will also receive presentations from the Office of the City Auditor regarding economic recovery, risk assessment, and quarterly status.

• Recommendations on pending state and federal legislation
• Economic Recovery Advisory Report presentation
• FY22 Risk Assessment Report & Audit Plan presentation
• Office of the City Auditor Quarterly Status Report (October to December 2021)

City Council Meeting

The City Council will hold a special meeting to discuss the development of a new community gymnasium and a joint study session on SCAP implementation. The body will also consider resolutions regarding water conservation and the use of teleconferencing for meetings.

• Proposal to assess and conduct public outreach for a new Community Gymnasium Project
• Resolution to implement Stage I of the amended 2020 Water Shortage Contingency Plan
• Resolution authorizing teleconferencing for Council meetings during the Covid-19 State of Emergency
• Discontinuation of vaccination and testing checks at City meetings
• Joint Study Session with the Utilities Advisory Commission regarding SCAP Development and Implementation

Architectural Review Board Meeting

The Architectural Review Board will discuss a proposal for a new 55,583 square foot office building and renovations to an existing office building. The board will also hold a public hearing on revisions to Objective Design Standards.

• 901 South California Avenue: Preliminary review for demolition and construction of a 55,583 square foot Office/R&D Building
• 250 Cambridge Ave: Minor review for facade renovation and a Design Enhancement Exception to increase building height
• Public Hearing: Revisions to Objective Design Standards based on City Council feedback
• Discussion of the ARB Draft Work Plan and Annual Report
• California Avenue Street Improvements / Parklets study session

Utilities Advisory Commission

The Utilities Advisory Commission is reviewing proposed FY 2023 financial plans and rate increases for water, wastewater, gas, and electric services. The body is also discussing a water supply agreement amendment and a purchase transfer between Mountain View and East Palo Alto.

• FY 2023 Water Utility Financial Plan and rate increases for schedules W-1, W-2, W-3, W-4, and W-7
• FY 2023 Wastewater Collection Utility Financial Plan and rate increases for schedules S-1, S-2, S-6, and S-7
• FY 2023 Gas Utility Financial Plan and rate increases for schedules G-1, G-2, G-3, and G-10
• FY 2023 Electric Financial Plan and rate amendments for multiple schedules including E-1, E-2, and E-7
• Amendment to the Water Supply Agreement between the City and County of San Francisco and wholesale customers

Finance Committee Meeting

The Finance Committee is discussing whether to restart, delay, or modify the Business Registry Certificate (BRC) and Downtown Business Improvement District (BID) programs for fiscal year 2023. Both programs were previously paused or waived due to COVID-19 financial impacts on local businesses.

• Review of Business Registry Certificate (BRC) renewal process
• Review of Downtown Business Improvement District (BID) renewal process
• Discussion of BRC fees: $50 registration fee and $4 certified access specialist fee
• Discussion of BID assessments ranging from $50 to $500
• Consideration of a potential business license tax for the November 2022 general election

City Council Meeting

The City Council will hold a study session on Valley Water’s Purified Water Project and discuss a response to a Santa Clara County Civil Grand Jury report on affordable housing. The body will also consider several infrastructure contracts and a public hearing on weed abatement.

• Contract with Ranger Pipelines, Inc. for $7,819,336 for Water Main Replacement Project 28 (total not-to-exceed $8,601,270)
• Five-year contract with Sierra Traffic Markings, Inc. for $850,000 for on-call roadway improvements
• Proposed $5,000 limit on fee-free credit card payments for utilities
• Contract with CSW/Stuber-Stroeh Engineering Group Inc. for $164,852 for University Avenue Streetscape Update
• Amendment to Sandis Civil Engineers contract to increase compensation by $50,000 for Churchill Avenue Enhanced Bikeway Project

Historic Resources Board Meeting

The Historic Resources Board will hold a public hearing regarding exterior modifications to a local historic resource. The board will also discuss the 2021 work plan results and the draft 2022 work plan.

• Public hearing for 567 Hale Street [21BLD-02531] regarding exterior modifications to a Category II Local Historic Resource
• Discussion of 2021 Work Plan results
• Review of Draft 2022 Work Plan

Planning & Transportation Commission Meeting

The Commission will review recommendations for 2023-31 Housing Element Sites and associated unit yields. Additionally, the body will consider authorizing the transmittal of the 2021 Comprehensive Plan and 2021 Housing Element Annual Progress Reports.

• Review and recommendation on 2023-31 Housing Element Sites and Associated Unit Yield
• Authorization of 2021 Comprehensive Plan Annual Progress Report transmittal
• Authorization of 2021 Housing Element Annual Progress Report transmittal

Public Art Commission

The Public Art Commission is meeting to decide on a resolution authorizing the use of teleconferencing during the Covid-19 state of emergency. Commissioners and staff will also discuss the formulation of the PAC Annual Work Plan for Council.

• Resolution authorizing teleconferencing for Public Art Commission meetings
• Discussion of the PAC Annual Work Plan for Council

Architectural Review Board Meeting

The Board will hold a study session regarding a proposed mixed-use development at 525 E. Charleston Road. Additionally, the Board is scheduled to consider seven projects for awards.

• Study Session: 525 E. Charleston Road mixed-use project including 2,750 square feet of office and 50 units of affordable rental housing
• Action Item: ARB Awards regarding seven additional eligible projects
• Discussion: California Avenue street improvements and parklets

City Council Meeting

The City Council will provide direction on the Cubberley Concept Plan and the potential relocation of Palo Verde and Hoover Elementary Schools. The body will also consider an ordinance to lower the threshold for no-fault eviction relocation assistance.

• Ordinance to reduce no-fault eviction relocation assistance threshold from 50 units to 10 units
• Construction contract with Legion Contractors Inc. for $494,723 for Magical Bridge Playground resurfacing
• Contract with N. Harris Corporation (SmartWorks) for Meter Data Management System not to exceed $1,804,055
• Contract amendment with AECOM for $722,170 for railroad grade separation alternatives
• Negotiations with Pets in Need for animal shelter operations and capital improvements

Human Relations Commission

The Human Relations Commission is holding a special retreat meeting to review the past year and discuss core responsibilities. The body will take action to develop a workplan and assign liaison and buddy responsibilities for the year.

• Review of the past year
• Discussion of core responsibilities, liaisons, and buddies
• Development of the annual workplan

Human Relations Commission

The February 10, 2022, meeting has been rescheduled to February 12, 2022. The session will serve as the Annual Workplan Retreat for the Commission.

• Annual Workplan Retreat

Planning & Transportation Commission Meeting

The Commission will hold a public hearing regarding a preliminary parcel map for 985 Channing Avenue. Additionally, the body will review and make recommendations on 2023-31 Housing Element Sites and associated unit yields.

• Public Hearing: Preliminary Parcel Map with exceptions to remove recorded height restrictions at 985 Channing Avenue
• Review and Recommendation: 2023-31 Housing Element Sites and Associated Unit Yields

Utilities Advisory Commission

The Utilities Advisory Commission will discuss the Palo Alto Fiber Project. The discussion includes updates on communications and community engagement efforts to date and upcoming planned opportunities.

• Discussion of the Palo Alto Fiber Project and community engagement efforts

Policy & Services Committee Meeting

The Policy and Services Committee will receive an update regarding race and equity work conducted since September 2021. This update includes a report on a Records Management System (RMS) contract for police data collection.

• Update on recent race and equity work since September 2021
• Update on a Records Management System (RMS) contract for police data collection

City Council Meeting

The City Council will discuss the FY 2022 mid-year budget review and potential street closures at California Avenue and Ramona Street. The body is also deciding on a loan for a workforce housing project and various auditor reports.

• Proposed $3,000,000 loan for affordable workforce housing at 231 Grant Avenue
• FY 2022 Mid-Year Budget Review including adding 11.00 FTE positions
• RFP for a feasibility study on temporary and permanent closure of California Avenue and Ramona Street
• Resolution authorizing teleconferencing for Council meetings during Covid-19 State of Emergency
• Closed session regarding a written claim by Strawn Construction Inc. for Palo Alto Fire Station No. 3

City Council Retreat

The City Council is holding a special virtual meeting for its annual retreat. The session includes discussions on the status of current priorities, setting new priorities for 2022, and reviewing council procedures.

• Status of 2022 City Council priorities
• Setting 2022 Council priorities
• Discussion of Council Procedures and Protocols Handbook
• Review of 2022 standing committee topics

Architectural Review Board Meeting

The Architectural Review Board is meeting to provide a recommendation on a major architectural review for a hospital expansion. The board will also determine winners for its project awards and elect a Vice Chair.

• Public hearing for 00 Pasteur [21PLN-00235]: request for a 37,000 sf addition to a Stanford Hospital building for seismic standards and patient room renovation
• Selection of award categories and winners from 11 eligible projects
• Election of Vice Chair

Utilities Advisory Commission

The Utilities Advisory Commission will review the 2021-2022 Annual Work Plan for recommendation to the City Council. The meeting also includes discussions on electric distribution infrastructure modernization and community engagement efforts.

• Adoption of a resolution authorizing teleconferencing for commission meetings
• Discussion of communications and community engagement efforts
• Presentation on electric distribution infrastructure modernization for S/CAP
• Review and approval of the 2021-2022 Annual Work Plan

Finance Committee Meeting

The Finance Committee is reviewing preliminary retail rate forecasts for electric, gas, water, wastewater, refuse, and storm drain utilities. Staff recommends several rate increases to address rising commodity costs and maintain system reserves. The committee will also discuss activating the Electric Hydro Rate Adjuster (E-HRA) surcharge due to low reservoir levels.

• Proposed 5% increase for electric utility rates
• Proposed 4% increase for gas and water rates
• Proposed 3% increase for wastewater collection rates
• Proposed 4.2% increase for storm drain rates
• Recommendation to amend the Electric Hydro Rate Adjuster (E-HRA) schedule

City Council Meeting

The City Council will hold a public hearing to discuss amending the municipal code regarding relocation assistance for no-fault evictions. The body is considering reducing the applicability threshold from 50 units to 10 units or lower. Other business includes labor negotiations and water supply guarantees.

• Public hearing on amending Municipal Code Section 9.68 to lower the relocation assistance threshold from 50 to 10 units
• Discussion on the sale of up to 1 million gallons per day (MGD) of Individual Supply Guarantee (ISD)
• Staff recommendations for Foothills Fire Mitigation and Safety Improvement Strategies
• Closed session conference with labor negotiators including SEIU Local 521 and PAPOA
• Item on a new community gymnasium project continued to February 28, 2022

Historic Resources Board Meeting

The Historic Resources Board will discuss a work plan related to the existing historic resources inventory and 1998-2000 historic survey. The board will also review its meeting schedule and approve draft minutes from previous meetings.

• Historic Resources Board Retreat: Discussion of work plan regarding existing historic resources inventory and 1998-2000 historic survey
• Approval of October 28, 2021, draft minutes
• Approval of December 9, 2021, draft minutes
• Adoption of a resolution authorizing use of teleconferencing during Covid-19 State of Emergency

Planning & Transportation Commission Meeting

The Planning & Transportation Commission is holding a public hearing to recommend an ordinance change regarding relocation assistance. The body is discussing whether to apply these requirements to buildings with 10 or more units instead of 50 or more.

• Public hearing on amending PAMC Section 9.68.035 to lower the unit threshold for relocation assistance from 50 to 10 units

City Council Meeting

The City Council will discuss polling results and engagement plans regarding possible business license and utility tax proposals. The meeting also includes several second readings of ordinances and a public hearing on zoning height transitions.

• Discussion of local tax ballot measures for the November 2022 election
• General Services Contract with Denali Water Solutions, LLC for $2,427,084
• Second reading of a Park Improvement Ordinance for the Palo Alto Flood Basin Tide Gate Structure
• Second reading of an interim ordinance regarding Senate Bills 9 and 478
• Public hearing on height transitions and setbacks for the RM-40 zone district

Public Art Commission

The Public Art Commission is meeting to discuss the allocation of $40,000 for ArtLift Microgrants and approve several maintenance contracts for city artworks. The body will also review a donation of artwork from the Cubberley Artist Studio Program and discuss its 2022 workplan.

• Allocation of up to $40,000 for ArtLift Microgrants
• Up to $4,000 for cleaning and maintenance of 'Confluence' by Michael Szabo
• Up to $3,300 for concrete pad repairs for 'Albuquerque' and 'Movement IV'
• Up to $8,000 for maintenance of 'Conversation' by Susan Narduli
• Review of artwork donation by Chandrika Marla

Architectural Review Board Meeting

The Architectural Review Board will discuss a residential development request and revisions to Objective Design Standards. The board will also determine winners for its project awards.

• Architectural Review of a proposed 48-unit residential townhome development at 2850 West Bayshore
• Discussion of revisions to Objective Design Standards based on City Council feedback
• Selection of award categories and winners from 11 eligible projects
• Resolution authorizing the use of teleconferencing during the Covid-19 State of Emergency

Planning & Transportation Commission Meeting

The Commission will review a requested conditional use permit and variance for Castilleja School. Additionally, they will review a draft ordinance regarding the definition of gross floor area for below grade garages in R-1 zones.

• Review of Castilleja School's requested Conditional Use Permit and Variance
• Review of Draft Ordinance amending Section 18.04.030 regarding Gross Floor Area in the R1 Zone for Below Grade Garages
• Adoption of a Resolution Authorizing Use of Teleconferencing during Covid-19 State of Emergency
• Approval of December 8, 2021 Draft PTC Meeting Minutes

Human Relations Commission

The Human Relations Commission is holding a special meeting to conduct internal governance and administrative actions. The body will vote on its leadership and the use of virtual meetings during the Covid-19 state of emergency.

• Resolution authorizing use of teleconferencing for meetings during Covid-19 State of Emergency
• Election of Human Relations Commission Chair
• Discussion on upcoming Human Relations Commission Retreat

Finance Committee Meeting

The Finance Committee is reviewing polling results and refining proposals for a potential business license tax and utility tax for the November 2022 ballot. The body is considering tax structures, exemptions for small businesses and grocery stores, and a community engagement plan.

• Proposed business license tax modeling with rates from $0.05 to $0.20 per square foot per month
• Discussion of business license tax exemptions for small retail, grocery stores, or small businesses
• Review of initial Palo Alto Community Issues polling survey results
• Proposal for voter ratification of the existing gas General Fund Transfer
• Draft Community and Stakeholder Engagement Plan for potential tax measures

Human Relations Commission

The meeting originally scheduled for January 13, 2022, has been rescheduled to Wednesday, January 19, 2022. No other business items are listed.

Planning & Transportation Commission Meeting

The Planning & Transportation Commission will review progress on the 2023-31 Housing Element Update. The body will also consider updates to the Palo Alto Municipal Code regarding wireless communication facilities. Additionally, the commission will elect a Chair and Vice Chair.

• Review of 2023-31 Housing Element Update progress
• Consideration of updates to Section 18.42.110 (Wireless Communication Facilities) of the Palo Alto Municipal Code
• Election of Chair and Vice Chair

Utilities Advisory Commission

The Utilities Advisory Commission is meeting to discuss energy technology permit processes and the scope of the Energy Resiliency and Reliability Plan. The body will also consider a recommendation to the Council to amend Utilities Rule and Regulation 11 regarding billing, adjustments, and payment of bills.

• Proposed amendment to Utilities Rule and Regulation 11 (Billing, Adjustments and Payment of Bills)
• Discussion of Energy Resiliency and Reliability Plan objectives and scope
• Discussion of permit processes for energy technologies
• Resolution authorizing teleconferencing for commission meetings during Covid-19 emergency
• Closed session consultation regarding utility cybersecurity programs

City Council Meeting

The City Council will hold a special meeting to conduct leadership elections. The agenda includes electing the 2022 Mayor and Vice Mayor, as well as adopting a resolution for Tom DuBois.

• Election of the 2022 Mayor
• Election of the 2022 Vice Mayor
• Adoption of a Resolution Expressing Appreciation for Outstanding Public Service to Tom DuBois as Mayor