Palo Alto public meetings in 2024
174 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
Public Art Commission Regular Meeting
The Public Art Commission will consider approving $10,500 to hire Mega Sugainto for Code:ART publicity. Commissioners will also approve the minutes from the November 21, 2024 meeting. Staff will provide an update on the completed restoration of Victor Arnautoff’s frescoes at the Roth Building, 300 Homer Avenue.
- Approve $10,500 allocation for Mega Sugainto to provide Code:ART publicity services
- Approve minutes from the November 21, 2024 Public Art Commission meeting
- Staff update on the restored Victor Arnautoff frescoes at 300 Homer Avenue
Architectural Review Board Regular Meeting
The Architectural Review Board will hold a study session to review potential zoning ordinance amendments for the El Camino Real Focus Area to implement the 2023-2031 Housing Element. The board will also discuss criteria for design awards for projects built between 2020 and 2024.
- Review of potential amendments to Title 18 (Zoning Ordinance) for the El Camino Real Focus Area
- Discussion on criteria for Architectural Review Board Design Awards (2020-2024)
- Approval of meeting minutes from November 21, 2024
Retail Committee Regular Meeting
The Retail Committee will present recommendations to the City Council and staff regarding retail vacancies on University Avenue downtown. The items include enhanced cleanliness efforts, revisions to the parklet program, and increasing temporary uses. The meeting also allows public comment on agenda and non‑agenda items.
- Recommendation for enhanced cleanliness efforts in the University Avenue retail area
- Proposed revisions to the parklet program
- Suggestion to increase temporary uses in the downtown retail corridor
Planning & Transportation Commission Special Meeting
The Planning and Transportation Commission will consider a recommendation for an ordinance to implement various Housing Element programs. This includes updating regulations for affordable housing incentives and retail preservation. The body will also hold a study session regarding zoning amendments for the El Camino Real Focus Area.
- Recommendation on ordinance for Housing Element Programs 3.3A, B, D and 3.4A-D
- Updates to Chapter 18.14: Affordable Housing Incentive Program (AHIP) and Housing Incentive Program (HIP)
- Modifications to Section 18.40.180: Retail Preservation
- Modifications to Base Zoning Districts throughout Title 18
- Study Session for El Camino Real Focus Area zoning amendments (Program 3.4E)
City Council Regular Meeting
The City Council will discuss several zoning ordinances, including wireless facility reviews and retail revitalization. The body is also voting on various professional service contracts and a potential litigation matter regarding the city's housing element.
- On-call development and inspection services contracts totaling $4,000,000
- Federal grant of $888,000 for South Palo Alto Bikeways Demonstration Project
- Proposed $345,000 increase for street work on California Avenue and El Camino Real
- Proposed ordinance requiring Architectural Review Board review for certain wireless facilities
- Proposed policy to reimburse Council Members up to $2,000/year for technology and official expenses
Planning & Transportation Commission Regular Meeting
The Commission will hear a recommendation to amend the Planned Community zone (PC‑5116) at 4075 El Camino Way, allowing 16 additional assisted‑living units and 172 sq ft of support space. The amendment is exempt from CEQA review. The meeting also includes a recommendation on housing‑element ordinances and approval of recent meeting minutes.
- Public hearing: amendment to PC‑5116 for 4075 El Camino Way – add 16 assisted‑living units and 172 sq ft support space (CEQA exempt)
- Recommendation on ordinance updating Housing Incentives, Retail Preservation, and base zoning districts per Housing Element programs 3.3A‑D and 3.4A‑D
- Approval of draft verbatim and summary minutes for October 30, 2024
- Approval of draft verbatim and summary minutes for November 13, 2024
Policy and Services Committee Regular Meeting
The Policy and Services Committee will discuss the 2025 City Council priority‑setting process and a possible new referral procedure for councilmembers. It will recommend that the City Council approve several task orders with Baker Tilly for FY 2025 internal audit services, including budget amendments for those tasks. The committee will also hear a presentation on the City Auditor’s recruitment and succession planning audit and consider approval of the Auditor’s annual risk assessment and FY 2025 audit plan.
- 2025 City Council Priority Setting Process – discussion and supplemental report
- Referral: potential new procedure for councilmembers to make referrals to staff
- Recommendation to approve Baker Tilly task orders for FY 2025 internal audit services and amend FY 2025 and FY 2024 budgets
- Office of the City Auditor presentation of Recruitment & Succession Planning Audit Report
- Approval of Office of the City Auditor Annual Risk Assessment and FY 2025 Audit Plan (Late Packet Report)
City Council Regular Meeting
The Palo Alto City Council will consider a series of consent‑calendar items, including the adoption of election results and Measure D to undedicate 0.33 acres of El Camino Park. Major contracts will be approved, such as a $2,488,857 construction contract with O’Grady Paving and related change‑order authority, as well as a $20 million grant‑funded grade‑separation engineering agreement. Additional items include professional‑services contracts for public‑art programming and amendments to city employment agreements. The meeting also features a public‑comment period, a study session on the 2024 community survey, and updates on streetscape and public‑safety projects.
- Approval of Construction Contract No. C24192547 with O’Grady Paving, Inc. for $2,488,857 plus up to $248,885 in change orders
- Adoption of an ordinance (Measure D) to undedicate 0.33 acres of El Camino Park
- Cooperative agreement allocating $20 million in grant funding for grade‑separation projects at Churchill Ave, Meadow Dr, and Charleston Rd
- Professional Services Contract with A3‑Immersive up to $275,692 for the 2025 Code:ART Interactive Media Public Art Festival
- Amendments to employment agreements for the City Manager, City Attorney, and City Clerk
Architectural Review Board Regular Meeting
The Architectural Review Board will consider a request for a new six-story building with 66 rental units and 9,100 square feet of office space. The board will also hold a study session regarding zoning amendments for the El Camino Real Focus Area to implement housing goals.
- Public hearing for 660 University Ave (and 511 Byron St, 680 University Ave/500 Middlefield Rd) for a six-story mixed-use building with 66 rental units
- Study session on potential zoning ordinance amendments for the El Camino Real Focus Area
- Approval of meeting minutes from November 7, 2024
Utilities Advisory Commission Regular Meeting
The Utilities Advisory Commission will discuss the FY24 annual report and time-of-use electric rates. The body is scheduled to take action on the preliminary FY 2026 utilities financial forecast and rate projections.
- Preliminary Fiscal Year 2026 Utilities Financial Forecast and Rate Projections
- Utilities Annual Report for Fiscal Year 2024 (FY24)
- Time of Use Electric Rates
Finance Committee Special Meeting
The Finance Committee will discuss and recommend accepting the FY2024 financial audit and report, review long-range financial forecasts for 2026-2035, and discuss preliminary utility rate projections for FY2026.
- Accept FY2024 financial audit and report
- Review 2026-2035 long-range financial forecast
- Discuss preliminary FY2026 utility rate projections
- Review FY2025 first quarter financial status
City Council Regular Meeting
The Palo Alto City Council will vote on a series of professional services contracts, including a $2,403,592 contract for design and construction administration of a new downtown parking garage. The council will also adopt ordinances changing commission appointment dates, extending outdoor dining, and revising park impact fee calculations. Additional items include approvals of several other contracts and a resolution declaring weeds a public nuisance.
- Approve Professional Services Contract No. C25193007 with Watry Design, Inc. for $2,403,592 for the New Downtown Parking Garage (PE‑15007)
- Adopt ordinance moving commissioner appointments to November for three commissions
- Adopt ordinance extending the temporary outdoor dining program through June 30 2025
- Adopt ordinance amending park, community center and library impact fees to a per‑square‑foot basis
- Approve multiple professional services contracts ranging from $179,730 to $631,966
Council Appointed Officers Committee Special Meeting
The Council Appointed Officer Committee will meet to evaluate the performance of the City Manager, City Attorney, and City Clerk in a closed session. The committee will also discuss the performance evaluation process and next steps for a services contract with Municipal Resources Group.
- Performance evaluations for City Manager, City Attorney, and City Clerk
- Discussion of performance evaluation services contract with Municipal Resources Group
Architectural Review Board Regular Meeting
The Architectural Review Board will hold public hearings on three projects. Item 2 is an application to rezone 3265 El Camino Real from Commercial Services to Planned Community/Planned Home zoning and to build a 55‑unit, 100% affordable rental building. Item 3 is a major architectural review for a new four‑story mixed‑use building at 824 San Antonio Road with 28 dwelling units and 2,948 sq ft of retail. Item 4 is a minor board‑level review of exterior modifications and a conditional use permit for a private‑education school at 3950 Fabian Way.
- 3265 El Camino Real – rezoning and 55‑unit affordable rental project
- 824 San Antonio Road – four‑story mixed‑use building with 28 units and retail
- 3950 Fabian Way – exterior modifications and conditional use for private school
- Director's Report – meeting schedule and upcoming agenda items
- Public comment procedures – time limits and submission guidelines
Public Art Commission Regular Meeting
The Public Art Commission is meeting to decide on funding for art maintenance and event staffing. The body will also receive an update regarding artist selection for Code:ART.
- Proposed $9,912 for the restoration of the Garbage Man by artist Greg Brown
- Proposed funding up to $25,000 for Code:ART special events team staffing
- Update on Code:ART artist selection panel outcomes
- Approval of October 29, 2024 Special Meeting minutes
Retail Committee Regular Meeting
The Retail Committee will hold a study session to review a late packet report about filling retail vacancies in the University Avenue downtown area. The meeting also includes public comment periods for items not on the agenda and procedural instructions. No specific decisions, contracts, or rezoning actions are listed on the agenda.
- Study Session: Filling Retail Vacancies in the University Avenue Downtown – Late Packet Report
Rail Committee Regular Meeting
The Rail Committee will discuss a verbal update on Caltrain, VTA and city staff activities. It will review the Draft Scope of Work for a Cooperative Agreement on the Connecting Palo Alto Grade Separation Projects at Churchill Avenue, Meadow Drive, and Charleston Road and recommend it to the City Council. The committee will also receive the 2024 Annual Summary Report and feedback on Caltrain station bicycle and pedestrian access.
- Review Draft Scope of Work for Cooperative Agreement on grade‑separation projects at Churchill Ave, Meadow Dr, and Charleston Rd
- Recommend the grade‑separation agreement to the City Council for approval
- Rail Committee 2024 Annual Summary Report
- Receive feedback on Caltrain stations bicycle and pedestrian access (CEQA exempt, SB 922)
- Verbal updates on Caltrain, VTA, and City Staff activities
Finance Committee Regular Meeting
The Finance Committee will meet to review options for expanding fire and ambulance services. The body will also receive a status report on committee referrals for the 2024 calendar year.
- Evaluation of Fire and Ambulance Service Expansion Options
- Calendar Year (CY) 2024 Finance Committee Referrals Status Late Packet Report
City Council Regular Meeting
The City Council will discuss high-priority retail revitalization measures and a change to how residential development impact fees are calculated. The meeting also includes a semi-annual discussion with the Independent Police Auditor.
- Interim ordinance to implement high priority retail revitalization measures
- Ordinance to change residential development impact fees from per unit to per square feet
- Contract with Califa Group not to exceed $330,000 for discounted library products
- Extension of outdoor dining and retail program and parklet pilot through June 30, 2025
- Renewal of the Military Equipment Use Policy
Human Relations Commission Regular Meeting
The Human Relations Commission will meet to discuss cold weather services for the unhoused and consider a resolution condemning local hate incidents. The meeting will be held in person and online.
- Presentation on cold weather services for the unhoused
- Consideration of a resolution condemning local hate incidents
- Report on FY2024-25 HRC Workplan subcommittee steps
- Approval of October 10 and October 23 meeting minutes
Historic Resources Board Regular Meeting
The Palo Alto Historic Resources Board will hold its regular hybrid meeting on November 14, 2024. Members will elect a Chair and Vice Chair, approve the draft minutes from the October 10, 2024 meeting, and consider a proposal to create a Historical Preservation Award program to meet Goal #5 of the 2024‑25 work plan. The agenda also includes a report on the board’s meeting schedule and assignments.
- Election of Chair and Vice Chair
- Approval of Historic Resources Board draft minutes of October 10, 2024
- Discussion to establish a Historical Preservation Award program (Goal #5 of 24/25 work plan)
- Report on Historic Resources Board schedule of meetings and assignments
- Public comment periods for agenda items
Planning & Transportation Commission Regular Meeting
The Planning and Transportation Commission will review amendments to the Zoning Ordinance and Subdivision of Land titles to implement specific housing programs. The body will also review annual progress reports for the Comprehensive Plan and Housing Element.
- Amendments to Title 18 (Zoning Ordinance) for Stanford University Lands, Expedited Project Review, Replacement Housing, and Alternate Housing
- Amendments to Title 21 (Subdivision and Other Divisions of Land) per HCD direction
- Review of Draft 2024 Comprehensive Plan Implementation Annual Progress Report
- Review of Draft 2023-2031 Housing Element Annual Progress Report
Council Appointed Officers Special Meeting
The Council Appointed Officer Committee will consider a recommendation on how to proceed with the City’s internal audit services contract with Baker Tilly, which expires in June 2025. The item is not a CEQA project. The meeting also includes a closed‑session discussion of public employee performance evaluation for the City Manager and a public comment period.
- Discussion and recommendation on next steps for the internal audit services contract with Baker Tilly (expires June 2025)
- Closed‑session review of public employee performance evaluation for the City Manager
- General public comment (up to 30 minutes) on items not on the agenda
City Council Special Meeting
The Palo Alto City Council will vote on several consent‑calendar items, including approving minutes from the October 28 meeting and an onboarding outline for new council members. They will also approve a software agreement with Sun Ridge Systems Inc. for a tri‑city computer‑aided dispatch system, up to $339,857 for five years, and a construction contract with Valhalla Builders, up to $392,800 plus change‑order funds. Additionally, the council will conduct a first reading of an ordinance amending the municipal code on zoning and subdivisions to implement recent state housing laws.
- Approve minutes from the October 28, 2024 meeting
- Approve new councilmember onboarding outline
- Approve Tri‑Cities Consortium CAD system software agreement with Sun Ridge Systems Inc., not to exceed $339,857 for five years
- Approve Construction Contract No. C25190935A with Valhalla Builders, not to exceed $392,800 plus up to $39,280 for change orders for the Children’s Library project
- First reading of ordinance amending Municipal Code Title 18 (Zoning) and Title 21 (Subdivisions) to implement state housing laws
Architectural Review Board Regular Meeting
The Architectural Review Board will hold a public hearing on the rezoning of 70 Encina Avenue and an adjacent vacant parcel to Planned Community/Planned Home zoning, demolition of a surface parking lot, and construction of a new three‑story, 22,355‑sq‑ft building with 10 residential condominium units (two below‑market rate). A study session will review a request for streamlined housing development review of 3150 El Camino Real, proposing demolition of two commercial buildings and a 368‑unit multifamily apartment on a 111,030‑sf lot. The meeting also includes a Director’s Report and approval of draft minutes from October 3 and October 17, 2024.
- Public hearing on rezoning and condo project at 70 Encina Avenue (10 condo units, CC zone)
- Study session on 3150 El Camino Real project: 368‑unit multifamily development, CS zone
- Approval of draft Architectural Review Board minutes for October 3, 2024
- Approval of draft Architectural Review Board minutes for October 17, 2024
- Director’s Report, meeting schedule, and upcoming agenda items
Stormwater Management Oversight Committee Meeting
The Stormwater Management Oversight Committee will meet to elect a chair and vice chair, review fiscal year 2024 actuals, and discuss the Stormwater Program Budget Needs.
- Elect Chair and Vice Chair
- Review Fiscal Year 2024 Actuals
- Overview of Stormwater Program Budget Needs
- Approval of minutes from April 26, 2024
- Memorandum for Fiscal Year 2024 Actual Expenditures
Utilities Advisory Commission Regular Meeting
The commission will approve the minutes from its September 4, 2024 meeting, discuss the recruitment of a new Utilities Director and key candidate traits, and hear presentations on regional water use, reliability investments, drought planning, and the FY2024 Utilities Annual Report.
- Approve minutes of the September 4, 2024 Utilities Advisory Commission meeting
- Discussion on Utilities Director recruitment and input on candidate characteristics
- Presentation by BAWSCA CEO Nicole Sandkulla on regional water use and reliability investments
- Presentation by SF Public Utilities Commission Assistant GM Steve Ritchie on drought planning and alternative water supply
- Discussion of the FY2024 Utilities Annual Report
Policy & Services Special Meeting
The Policy & Services Committee will discuss and make a recommendation on the Annual Legislative Guidelines and Legislative Platform, noted as a CEQA‑non‑project. The committee will also hear a presentation of the City Auditor’s ADA Compliance Audit Report. Public comment will be accepted for items not on the agenda and for the two agenda items as outlined in the meeting instructions.
- Discussion and recommendation on the Annual Legislative Guidelines and Legislative Platform (CEQA Status – Not a Project)
- Office of the City Auditor presentation of the ADA Compliance Audit Report
City Council Regular Meeting
The Palo Alto City Council will vote on several contracts and an ordinance renewing the Police Department's military equipment use policy under AB 481. The meeting also includes a closed‑session labor negotiation conference and a discussion of potential litigation over zoning decisions. Additional items are routine approvals of contracts and an informational update on the drinking water lead line inventory.
- Adopt Ordinance renewing Police Department Military Equipment Use Policy (AB 481)
- Approve General Service Contract C25191700A with Northwest Woodland Services, Inc. up to $1,209,780 for Open Space Trails and Amenities
- Approve Contract Amendment No. 1 to Contract C24189849 with Ecology Action of Santa Cruz, $485,243 (new not‑to‑exceed $625,211) for Safe Routes to School programs
- Approve Professional Services Contract C25191557 with The Advantage Group up to $231,000 for retirees health benefit reimbursement
- Closed‑session conference with labor negotiators representing multiple city employee unions
Planning & Transportation Commission Regular Meeting
The Planning and Transportation Commission will consider recommending updates to municipal codes regarding rooftop gardens and lighting, and the addition of bird-friendly design standards. The body will also seek feedback on a feasibility study for a shared micromobility program.
- Recommendation to City Council for ordinances updating Municipal Code 18.40.230 (Rooftop Gardens) and 18.40.250 (Lighting)
- Recommendation to City Council to add Municipal Code 18.40.280 (Bird-Friendly Design)
- Study session for feedback on a shared micromobility program feasibility study
Public Art Commission Special Meeting
The Palo Alto Public Art Commission will approve minutes from its July 18 and August 28 meetings. It will discuss forming an ad‑hoc committee to explore future public‑art opportunities funded by private development in‑lieu contributions. The commission will also follow up on the Public Art Commission Work Plan approved by the City Council on October 7, 2024. Public comments will be accepted in person and via Zoom.
- Approve July 18, 2024 Public Art Commission regular meeting minutes
- Approve August 28, 2024 Public Art Commission special meeting minutes
- Consider formation of an ad‑hoc committee for the Public Art Fund to evaluate future projects funded by private development in‑lieu contributions
- Discuss follow‑up on the Public Art Commission Work Plan approved by Council on October 7, 2024
- Public comment period (in‑person and virtual) with up to three‑minute remarks
City Council Special Meeting
The City Council will interview candidates for the Parks and Recreation Commission and hold a study session on nonprofit relationships. The body is also considering several construction and service contracts, including wastewater plant rehabilitation and on-demand transit services.
- Construction contract with Anderson Pacific Engineering Construction, Inc. not to exceed $6,215,000 for wastewater plant electrical power distribution loop rehabilitation
- Amendment to West Coast Arborists, Inc. contract for tree pruning and removal for a new total not to exceed $6,776,608
- Amendment to Nomad Transit, LLC (Via) contract for $1,200,000 to continue on-demand transit through June 2025
- Construction contract with Tennyson Electric, LLC for $453,300 for Quarry Road traffic signals and ITS improvements
- Acceptance of $204,005 in State of California COPS funds for law enforcement expenses
Human Relations Commission Special Meeting
The Human Relations Commission will discuss findings from the 2024 Human Services Needs Assessment. The body will take action to determine the priority of needs for the FY26/27 Human Services Resource Allocation Program.
- 2024 Human Services Needs Assessment findings and FY26/27 Resource Allocation Program priority determination
- Approval of October 10, 2024 meeting minutes
City Council Regular Meeting
The Palo Alto City Council will vote on second readings for an ordinance updating tobacco retail permits and a rezoning ordinance for the NVCAP area. The meeting also includes approval of construction contracts and grant applications.
- Second reading: Ordinance updating tobacco retail permits
- Second reading: Rezoning ordinance for NVCAP area
- Approval of construction contingency increases for New Public Safety Building
- Approval of contract amendment for Rinconada Pool operations
- Authorization to apply for CalRecycle grants
Architectural Review Board Regular Meeting
The Architectural Review Board will consider two public hearings on housing projects, including an assisted living facility expansion and a multi-family apartment complex. The board will also approve the September meeting minutes.
- Public hearing on 4075 El Camino Way: 16 additional assisted living units proposed
- Public hearing on 762 San Antonio Road: 198-unit apartment complex with 40 affordable units
- Approval of Draft ARB Meeting Minutes for September 19, 2024
- Transmittal of ARB Meeting Schedule and Tentative Future Agenda Items
- Item on 762 San Antonio Road rescheduled to a later date
Retail Committee Regular Meeting
The Retail Committee is meeting to plan a November study session focused on filling retail vacancies. The body will also review an economic development activity report for October 2024.
- Planning for November Study Session on Filling Retail Vacancies
- Economic Development Activity Report October 2024
Council Appointed Officer Committee Special Meeting
The Council Appointed Officer Committee will meet to discuss next steps for the Internal Audit Services Contract with Baker Tilly, which expires in June 2025. The meeting will be held in person and virtually.
- Discussion on Internal Audit Services Contract with Baker Tilly
- Hybrid meeting format available
- Public comment period for non-agenda items
Finance Committee Special Meeting
The Finance Committee will discuss the recruitment process, candidate characteristics, and salary for the Director of the Utilities Department. The committee will also review the financial status and pricing policy options for several parking funds.
- Recruitment and salary input for Director of Utilities Department
- Financial status overview of University Avenue, California Avenue, and RPP Parking Funds
- Development of parking pricing policy options
- Discussion of General Fund loans
Historic Resources Board Regular Meeting
The Historic Resources Board will hold a public hearing on a request to rehabilitate a Category 2 home at 1023 Forest Ave., including new hardscape and a garage. The meeting will be hybrid, with public comments accepted in person or via Zoom.
- Public hearing for 1023 Forest Ave. historic resource review
- Approval of July and August 2024 board meeting minutes
- Hybrid meeting format with Zoom participation options
- Public comment period for agenda items and non-agenda items
Human Relations Commission Regular Meeting
The Human Relations Commission will hold a public hearing to discuss initial approaches to a Fair Chance Housing Policy that considers criminal history in Palo Alto rental decisions. After the hearing, staff will lead a discussion on the proposed 2025 City Council regular meeting schedule and a draft list of citywide holidays. The meeting also includes approval of the September 12, 2024 minutes and standard public comment periods.
- Public Hearing: Initial discussion of Fair Chance Housing Policy – staff presentation (45 minutes)
- Discussion of proposed 2025 City Council regular meeting schedule and draft holiday list (40 minutes)
- Approval of minutes from the September 12, 2024 meeting
- Public comment period for any agenda item not listed
- Hybrid meeting format with Zoom participation details
Utilities Advisory Commission Special Meeting
The Utilities Advisory Commission will hold discussions regarding regional water use, efficiency, and reliability investments. The body will also provide input on the key characteristics for the recruitment of a new Director of Utilities Department.
- Discussion with BAWSCA CEO Nicole Sandkulla on regional water use and SFPUC reliability investments
- Discussion with SFPUC Assistant General Manager Steve Ritchie on drought and alternative water supply planning
- Input on candidate characteristics for the Director of Utilities Department recruitment
- Approval of September 4, 2024 meeting minutes
Planning & Transportation Commission Regular Meeting
The Planning and Transportation Commission will consider recommending that the City Council adopt a draft ordinance to update Palo Alto Municipal Code Section 18.40.140 regarding Stream Corridor Protection. The body will also review and approve minutes from previous meetings.
- Draft Ordinance updating Palo Alto Municipal Code (PAMC) Section 18.40.140 (Stream Corridor Protection)
Policy and Services Committee Regular Meeting
The Policy and Services Committee will discuss the orientation and onboarding outline for new Council members. The committee will also receive a quarterly report from the Office of the City Auditor.
- Review of New Council Member Orientation / Onboarding Outline
- Presentation of the Office of the City Auditor Quarterly Report (July-September 2024)
City Council Regular Meeting
The City Council will discuss a memorandum of understanding with the Palo Alto Unified School District regarding the Cubberley Site. The body is also reviewing several fiber-optic infrastructure contracts and utility rate adjustments.
- Purchase and lease of land at 4000 Middlefield Road (Cubberley Site)
- Contract amendment with MP Nexlevel of California, Inc. for $1,650,000 for Fiber-to-the-Premise Pilot Project
- Purchase orders with ePlus Technology Inc. for data center equipment not to exceed $543,134
- Lease renewal for 975 Terra Bella Ave in Mountain View at $35,587.95 monthly rent
- Resolution to raise the upper limit on monthly transportation charges for residential and commercial gas service
Architectural Review Board Special Meeting
The Architectural Review Board will hold a hybrid meeting with public comment options. It will receive a transmittal of the meeting schedule, attendance record, tentative future agenda items, and recently submitted projects. A study session will review potential amendments to the Housing Incentive Program regulations in Title 18 of the zoning ordinance. The board will also approve draft minutes from the September 5, 2024 meeting.
- Transmittal of ARB meeting schedule, attendance record, tentative future agenda items, and recently submitted projects
- Study session to review potential amendments to the Housing Incentive Program regulations in Title 18 (Zoning Ordinance) to implement Program 3.4 of the 2023‑2031 Housing Element
- Approval of draft Architectural Review Board meeting minutes for September 5, 2024
Utilities Advisory Commission Regular Meeting - CANCELED
The Utilities Advisory Commission had scheduled a regular meeting for October 2, 2024, but the meeting was canceled. No agenda items were considered and no decisions were made. Information about hybrid participation and public comment procedures was included in the agenda, but these were not enacted due to the cancellation.
- Meeting canceled – no items discussed or decided
- Hybrid participation options (in‑person, Zoom) were outlined
- Public comment procedures and sign/display rules were detailed
City Council Special Meeting
The Palo Alto City Council will hold a closed session to consider three matters. Council members will review public employee performance evaluations for the City Manager and City Attorney. They will also discuss negotiations with the Palo Alto Unified School District regarding the purchase, exchange, or lease of the property at 4000 Middlefield Road, known as the Cubberley Site, and potential litigation over a refund of parking in‑lieu fees related to 240‑248 Hamilton Avenue.
- Public employee performance evaluations for City Manager and City Attorney (Cal. Gov. Code §54957(b))
- Conference with real property negotiators on 4000 Middlefield Road (Cubberley Site) with Palo Alto Unified School District – purchase, exchange, or lease terms
- Conference with City Attorney on potential litigation concerning refund of parking in‑lieu fees for 240‑248 Hamilton Avenue development by Hamilton Real, LLC (letter dated May 15, 2024)
- Finance Committee meeting scheduled for October 1, 2024 is canceled
Planning & Transportation Commission Regular Meeting
The Planning & Transportation Commission will receive the Director's Report on meeting schedules and assignments. It will hold a study session to review potential amendments to the Affordable Housing Incentive Program (AHIP) and Housing Incentive Program (HIP) regulations in Title 18 of the municipal code, implementing Programs 3.3 and 3.4 of the 2023‑2031 Housing Element. The commission will also approve draft summary and verbatim minutes from its meetings on May 29, June 26, and April 24, 2024.
- Director's Report, Meeting Schedule and Assignments
- Study Session to review potential amendments to AHIP and HIP regulations in Title 18 (Zoning Ordinance)
- Approval of Draft Summary Minutes of May 29, 2024
- Approval of Draft Verbatim & Summary Minutes of June 26, 2024 and Draft Summary Minutes of April 24, 2024
City Council Special Meeting
The Palo Alto City Council will vote on an ordinance that adds Chapter 18.29, amends several code chapters, updates the zoning map and rezones parcels in the NVCAP area. It will also adopt a fee‑schedule amendment that changes impact fee calculations for residential development, and approve several professional services contracts and other planning agreements. Additional items include a revised boundary for the Downtown Housing Plan and a tobacco retail permit code update.
- Adopt ordinance amending the Municipal Fee Schedule to calculate park, community center and library impact fees per square foot for residential development (CEQA exempt).
- Approve four professional services contracts for reliability and resiliency on‑call services: Buro Happold (up to $450,000) and EcoMotion, Energeia, Energy and Environmental Economics, Inc. (each up to $250,000) (CEQA not a project).
- Approve revised project boundary for the ongoing Downtown Housing Plan (CEQA exempt).
- Approve $750,000 contract amendment for seven on‑call planning services contracts in the Planning and Development Services Department.
- Reintroduce first reading of ordinance adding Chapter 18.29, amending Chapters 18.14, 18.24, 18.70, 16.65, updating the zoning map and rezoning parcels within the NVCAP area.
Architectural Review Board Regular Meeting
The Architectural Review Board will meet to discuss a request for a streamlined housing development review at 4335-4345 El Camino Real. The project proposes 29 townhome units, including four below-market-rate units, and seeks waivers for density bonus requirements.
- Request for streamlined housing review at 4335-4345 El Camino Real
- Proposal for 29 three-story attached residential townhome units
- Request for waivers and concessions under State Density Bonus Law
- Project to replace existing commercial and motel uses
- City preparing a Class 32 exemption for infill development
City Schools Liaison Committee Regular Meeting
The City/School Liaison Committee will meet to receive updates from the City of Palo Alto and the Palo Alto Unified School District. The body will discuss joint efforts to address youth mental health.
- Joint efforts to address youth mental health
Retail Committee Regular Meeting
The Palo Alto Retail Committee will consider a recommendation to the City Council to start near‑, mid‑ and long‑term amendments to the city’s zoning code (Title 18) as part of the Economic Development and Transition Priority. The committee will also receive an Economic Development Activity Report and a late packet report. Public comment will be allowed for items not on the agenda.
- Discussion and recommendation to the City Council to initiate various near‑, mid‑ and long‑term amendments to the City’s Zoning Code (Title 18) related to Economic Development and Transition Priority.
- Economic Development Activity Report and Late Packet Report added.
Rail Committee Regular Meeting
The Rail Committee will receive verbal updates on activities from Caltrain, VTA, and City Staff. The meeting includes an information report regarding near-term projects located near the Churchill Avenue Crossing.
- Information report on near-term projects in the vicinity of Churchill Avenue Crossing
- Verbal updates from Caltrain
- Verbal updates from VTA
- Verbal updates from City Staff
Finance Committee Regular Meeting
The Finance Committee will meet to consider one action item regarding pension reporting. The body is scheduled to accept the annual valuation reports from the California Public Employees’ Retirement System (CalPERS).
- Acceptance of California Public Employees’ Retirement System (CalPERS) Pension Annual Valuation Reports
City Council Regular Meeting
The Palo Alto City Council will hold a study session to receive updates on Caltrain electrification and local coordination, and to discuss the airport long‑range plan project petition. No formal actions are listed; the items are for presentation and council input. The meeting also includes public comment, a closed session on employee performance evaluations, and a sales‑tax digest information report.
- Caltrain Electrification and Local Coordination Updates Presentation (Item 2)
- Update and receive council input on Airport Long‑Range Plan Project Petition (Item 3)
- Closed session to consider public employee performance evaluations (Item 4)
- Sales Tax Digest 2024 Q1 (January‑March) information report (Item 5)
- Resolution in support of Build the Future Santa Clara County removed from agenda
Human Relations Commission Regular Meeting
The Human Relations Commission will approve draft minutes from the August 8, 2024 meeting. It will hold a public hearing to review the Draft Consolidated Annual Performance and Evaluation Report for the FY 2023‑2024 HUD Community Development Block Grant program. Commissioners will consider next steps and recommendations from the 2023 Older Adults Learning Series, and hear reports from adhoc subcommittees on items in the FY2024‑25 workplan.
- Approve draft minutes from the August 8, 2024 Human Relations Commission meeting
- Public hearing: review of Draft Consolidated Annual Performance and Evaluation Report for FY 2023‑2024 HUD CDBG program
- Consider next steps and recommendations from the 2023 Older Adults Learning Series
- Report from adhoc subcommittees on next steps for items in the FY2024‑25 HRC Workplan
Planning & Transportation Commission Regular Meeting
The Planning and Transportation Commission will hold a public hearing regarding a proposal to rezone two parcels at 70 Encina Avenue. The body will decide whether to recommend forwarding the application to the Architectural Review Board.
- Public hearing for 70 Encina Avenue [24PLN-00095] to rezone and build a three-story, 22,355 square foot building with 10 residential condominium units
- Proposed demolition of a surface parking lot at 70 Encina Avenue
- Approval of draft minutes from April 10, April 24, and June 12, 2024
Policy and Services Regular Meeting
The Policy and Services Committee will review an audit report on technology disaster recovery. The body will also discuss and recommend a potential reimbursement policy for Council Members.
- Technology Applications Disaster Recovery Preparedness Assessment Audit Report presentation
- Potential reimbursement policy allowing up to $2,000 annually per Council Member
City Council Regular Meeting
The Palo Alto City Council will vote on a resolution amending Resolution 9486 to increase the yearly purchase of California cap‑and‑trade greenhouse‑gas allowances to up to $6,000,000. The council will also approve several contracts, including a $478,041 purchase order for portable power generators and a $150,000 services contract for recreational programming. Additional items include a $499,491 contract for bicycle and pedestrian crossing analysis and a second‑reading ordinance renaming Tower Well Park.
- Adopt resolution amending Resolution 9486 to increase greenhouse‑gas allowances purchase to $6,000,000 per year
- Approve Purchase Order $4525000045 with West Coast Energy Systems for $478,041 (two portable power generators for water pump stations)
- Approve Professional Services Contract C25192226 with Magical Bridge Foundation for up to $150,000 for recreational programming
- Approve Professional Services Contract C25191297 with Kittelson & Associates for up to $499,491 for bicycle and pedestrian railroad crossing alternatives analysis
- Second reading of ordinance to rename Tower Well Park to Fred Eyerly Tower Well Park
Architectural Review Board Regular Meeting
The Architectural Review Board will hold public hearings to provide recommendations on two major architectural reviews. These include exterior improvements for a restaurant and the conversion of a vacant theater into office space.
- 180 El Camino Real: Storefront revisions, outdoor dining, signage, and lighting for The Melt restaurant
- 3000 El Camino Real (Palo Alto Square): Facade changes and site improvements to convert a vacant theater to office use
- Approval of meeting minutes from July 18, 2024, and August 15, 2024
Utilities Advisory Commission Regular Meeting
The Utilities Advisory Commission will discuss the City of Palo Alto’s electrical connection to the California Transmission Grid. Staff will also present an overview of the council‑adopted “One Margin” Energy Reach Code and a review of the consulting scope for the Reliability and Resiliency Strategic Plan. The meeting includes approval of July 3, 2024 minutes and a Utilities Director report.
- Discussion of City of Palo Alto’s Electrical Connection to California Transmission Grid (Staff: Lena Perkins)
- Overview of Council‑Adopted “One Margin” Energy Reach Code (Staff: Jonathan Abendschein)
- Discussion of Implementation of Reliability and Resiliency Strategic Plan – Review of Consulting Scope of Work (Staff: Jonathan Abendschein)
- Approval of the Minutes of the Utilities Advisory Commission Meeting held on July 3, 2024
- Utilities Director Report
Planning Director's Hearing Special Meeting
The Planning Director’s Hearing will consider a request for Director’s Review of a tentative approval for an Individual Review Application. The application seeks to demolish an existing one‑story 2,300‑sq‑ft home and build a two‑story, approximately 4,700‑sq‑ft residence with a basement, attached garage, JADU and detached ADU on Miller Court. The project is exempt from CEQA and is located in the R‑1 single‑family residential zone.
- Demolition of existing 2,300‑sq‑ft home at 4368 Miller Court
- Construction of new two‑story, ~4,700‑sq‑ft home with basement, garage, JADU and detached ADU
- Environmental assessment exemption under CEQA Guidelines Section 15303
- Zoning district: R‑1 (Single Family Residential)
- Contact: Project Planner Bhavani Potharaju (bpotharaju@m‑group.us)
Planning & Transportation Commission Regular Meeting
The Planning & Transportation Commission will recommend that the City Council adopt two new ordinances: one updating lighting standards and another adding a bird-friendly design section to the Palo Alto Municipal Code. The body will also approve minutes from previous meetings.
- Recommend adoption of ordinances updating PAMC Chapter 18.40 (Lighting and Bird-Friendly Design)
- Approval of Planning & Transportation Commission minutes from February 28, 2024
- Approval of Planning & Transportation Commission minutes from March 13, 2024
- Approval of Planning & Transportation Commission minutes from March 27, 2024
- Approval of Planning & Transportation Commission minutes from April 10, 2024
Public Art Commission Special Meeting
The Public Art Commission will consider three action items. Staff recommends approving private development in‑lieu funds not to exceed $300,000 to support a major 3‑D projection‑mapping artwork on the City Hall façade that would debut during Code:ART in October 2025. Staff also recommends allocating up to $70,000 from the Art in Public Places Capital Improvement Budget for a major installation on Lytton Plaza and four additional downtown artworks. Finally, staff recommends accepting a donation of an artwork by Cubberley artist Darryl Dieckman into the City collection.
- Approve up to $300,000 in private development in‑lieu funds for 3‑D projection mapping on City Hall façade (Code:ART 2025)
- Allocate up to $70,000 from the Art in Public Places Capital Improvement Budget for a major installation on Lytton Plaza and four additional downtown artworks (Code:ART 2025)
- Approve donation of an artwork by Cubberley artist Darryl Dieckman into the City collection
Retail Committee Regular Meeting
The Retail Committee will meet in a hybrid format, allowing both in‑person and Zoom participation. Staff will give verbal updates on the Downtown Business District, California Avenue Business District, and Midtown Business District. The meeting includes a 30‑minute public comment period for items not on the agenda.
- Verbal staff update – Downtown Business District
- Verbal staff update – California Avenue Business District
- Verbal staff update – Midtown Business District
- 30‑minute public comment period for non‑agenda items
- Hybrid meeting format with Zoom and in‑person attendance
Rail Committee Special Meeting
The Rail Committee will review the initial analysis for the City's Quiet Zone Implementation Project. The body will also receive verbal updates on activities from Caltrain, VTA, and City Staff.
- Review of Quiet Zone Implementation Project at Churchill Avenue, Meadow Drive, and Charleston Road crossings
City Council Regular Meeting
The Palo Alto City Council will vote on a consent calendar that includes several contract and lease approvals, a gas utility plan amendment, and historic resource designations. Key items are a $10,107,560 amendment to the OB Sports Golf Management contract for Baylands Golf Links and a lease amendment for the Lucie Stern Community Center at 1305 Middlefield Road. The council will also adopt a resolution amending the Gas Utility Long‑term Plan and add five properties to the Historic Resources Inventory. Study session reports from the Human Relations Commission will be presented but not acted upon.
- Approve Amendment No. 3 to Contract C18169712 with OB Sports Golf Management (Baylands Golf Links) for $10,107,560 and extend term 2 years 9 months
- Approve lease amendment for Lucie Stern Community Center, 1305 Middlefield Road, $1,540.75 per month with 3% annual increase
- Approve the 11th Amendment to the Standard Industrial Lease Agreement for 1005–1007 Elwell Court
- Recommend City Council adopt resolution amending the Gas Utility Long‑term Plan (GULP) and related rate schedules
- Add five properties to the City’s Historic Resources Inventory based on owner interest
Architectural Review Board Regular Meeting
The Architectural Review Board will consider requests for master sign programs at two downtown locations. The board will also review trash management modifications for a rezoning application on San Antonio Road.
- Public hearing for master sign programs and exceptions at 525 University and 530 Lytton
- Ad Hoc review of trash management modifications for rezoning 800 and 808 San Antonio Road from Commercial Services to Planned Community
- Approval of meeting minutes from April 4, April 18, May 2, May 16, and June 6, 2024
Planning & Transportation Commission Special Meeting
The Planning and Transportation Commission will consider recommendations for municipal code amendments regarding retail land uses and parking. The body will also discuss stream corridor protections and propose new standards for lighting and bird-friendly design.
- Recommendation on Municipal Code amendments for retail land uses, retail preservation, and parking regulations
- Study session on updates to the Stream Corridor Protection Ordinance (PAMC Section 18.40.140)
- Proposed update to PAMC Section 18.40.250 regarding lighting
- Proposed new PAMC Section 18.40.280 for Bird-Friendly Design
Public Works Director's Hearing Special Meeting
The Public Works Director's Hearing will consider a request for a Director's Review of an approved Protected Tree Removal Permit. This is the only action item scheduled for the special meeting.
- Director's Review of Protected Tree Removal Permit [24TRE-00051] at 1959 Emerson Street
Policy and Services Committee Regular Meeting
The Policy and Services Committee will hear two audits presented by the Office of the City Auditor: a Procurement Process Review Audit and a Parking Permit Technology Contracts Audit. It will recommend that the City Council approve a new assessment of Dispatch Center efficiency and effectiveness in place of the FY2024 Task Order 4.21 Purchasing Card Audit. The meeting will also include a presentation of the Race and Equity Quarterly Report.
- Office of the City Auditor presentation of the Procurement Process Review Audit
- Recommendation to City Council to approve a new Dispatch Center efficiency assessment, replacing FY2024 Task Order 4.21 Purchasing Card Audit
- Office of the City Auditor presentation of the Parking Permit Technology Contracts Audit
- Race and Equity Quarterly Report
City Council Regular Meeting
The Palo Alto City Council will consider renaming Tower Well Park to Fred Eyerly Tower Well Park and vote on a mobile home park redevelopment project at 3980 El Camino Real. The meeting also includes a public hearing on a proposed ordinance to update local zoning laws to align with state housing requirements.
- Rename Tower Well Park to Fred Eyerly Tower Well Park
- Approve Buena Vista Mobile Home Park redevelopment (61-unit apartment building)
- Amend zoning and subdivision regulations to implement state housing laws
- Accept emergency management grant funds from Santa Clara County
- Remove parking spots on El Camino Real for Caltrans repaving project
Historic Resources Board Regular Meeting
The Historic Resources Board will hold a study session to discuss potential retreat topics, including a draft Mills Act letter, historic review bulletin, preservation awards, workplan, and a historic status label for parcel reports. The board will also approve the draft minutes from its June 13, 2024 meeting. A report on the board’s meeting schedule and assignments will be presented.
- Study session on retreat topics: draft Mills Act letter, historic review bulletin, preservation awards, HRB workplan, historic status label in parcel report
- Approval of Historic Resources Board draft minutes of June 13, 2024
- Presentation of Historic Resources Board schedule of meetings and assignments
Human Relations Commission Regular Meeting
The commission will approve the June 20 2024 meeting minutes. It will then discuss establishing next steps for the Human Relations Commission workplan. A second discussion will cover commissioner site visits to Human Services Resource Allocation Process grant recipients.
- Approval of June 20 2024 meeting minutes
- Discussion of next steps for HRC workplan (30 min)
- Discussion of commissioner site visits to HSRAP grant recipients (15 min)
Finance Committee Special Meeting
The Finance Committee will review and discuss funding levels for the Human Services Resource Allocation Process and other General Fund grants. The committee may provide a recommendation to the City Council based on this discussion.
- Review of Human Services Resource Allocation Process funding levels
- Review of other General Fund grants
City Council Regular Meeting
The City Council will consider a public hearing on the Buena Vista Mobile Home Park redevelopment at 3980 El Camino Real, which includes a vesting tentative map to split a 4.5‑acre parcel and approve a 61‑unit apartment building plus 44 mobile homes. Other actions include increasing the Legal Services contract by $150,000 to a total not‑to‑exceed $320,000, adopting a fiscal‑year 2025 property‑tax levy for Measure N libraries, and extending the interim parklet program on Ramona Street through March 2025.
- Buena Vista Mobile Home Park Redevelopment/3980 El Camino Real – vesting tentative map, subdivision of 4.5‑acre parcel, 61‑unit apartment and 44 mobile homes (public hearing/quasi‑judicial)
- Authorization to increase Legal Services Contract S22183520 with Liebert Cassidy Whitmore by $150,000 (total not‑to‑exceed $320,000)
- Adoption of resolution establishing fiscal year 2025 property‑tax levy for General Obligation Bonds (Measure N Libraries)
- Second reading: extend Interim Parklet Program to car‑free portion of Ramona Street through March 2025
- Public hearing and resolution on Weed Abatement Assessment costs
Architectural Review Board Regular Meeting
The board will consider an amendment to the Planned Community Zone (PC‑5116) at 4075 El Camino Way to add 16 assisted‑living units and 172 sf of support space to an existing 121‑unit facility. The amendment is exempt from CEQA review under Guidelines Section 15301. A study session will also review draft ordinances updating lighting standards and adding bird‑safe design requirements. The meeting includes approval of minutes from February 29 and March 7, 2024.
- Amendment to PC‑5116 at 4075 El Camino Way for 16 assisted‑living units and 172 sf support space
- Study session on draft ordinances updating lighting standards (PAMC 18.40.250) and bird‑safe design (PAMC 18.40.280)
- Approval of draft ARB meeting minutes for February 29, 2024
- Approval of draft ARB meeting minutes for March 7, 2024
Public Art Commission Regular Meeting
The Palo Alto Public Art Commission will vote on the June 20, 2024 meeting minutes, adopt a conceptual design for a temporary mural on the roll‑up door of Fire Station 5 at 600 Arastradero Road, and review the PAC Annual Work Plan for submission to the City Council in August. Staff will also give an informational update on the ArtLift Grants Utility Box edition. Public comments are accepted in person and via Zoom.
- Approve June 20, 2024 PAC Regular Meeting minutes
- Approve conceptual design for a temporary mural on the roll‑up door of Fire Station 5 (600 Arastradero Road)
- Review and approve the PAC Annual Work Plan for Council submission in August
- Staff update on ArtLift Grants: Utility Box Edition
Historic Resources Board Regular Meeting
The Historic Resources Board will hold a public hearing regarding the request to reclassify 431-433 Kipling Street from a Local Historic Resource Category 4 to a Category 2. The board will also review meeting schedules and approve minutes from May 9, 2024.
- Historic designation reclassification for 431-433 Kipling Street (Category 4 to Category 2)
- Approval of Historic Resources Board draft minutes from May 9, 2024
- Review of the Historic Resources Board schedule of meetings and assignments
Utilities Advisory Commission Regular Meeting
The commission will review the Palo Alto Utilities Schools Grant Program and discuss installing separate utility meters for Accessory Dwelling Units. Additionally, members will consider approving Budget Subcommittee members for a short-term service period.
- Approval of UAC Budget Subcommittee Members (July 3, 2024 to July 2, 2025)
- Discussion on Palo Alto Utilities Schools Grant Program
- Discussion and review of separate utility meters and services for Accessory Dwelling Units
Human Relations Commission Special Meeting
The Human Relations Commission will meet to review its 2024/2025 Draft Workplan. The agenda also includes a listening session with local faith leaders and consideration of support for a solidarity celebration picnic.
- Listening session with local faith leaders
- Review and finalization of Draft 2024/2025 Workplan
- Support for the Solidarity Celebration Picnic to commemorate Juneteenth and Eid-Ul-Adha
City Council Special Meeting
The Council will discuss the Caltrans repaving project on El Camino Real, which involves replacing parking with bicycle lanes. A public hearing is scheduled for the Buena Vista Mobile Home Park redevelopment to include 61 units of affordable housing. The meeting also includes selecting rail grade separation alternatives for several crossings.
- El Camino Real repaving and bicycle lane installation
- Buena Vista Mobile Home Park redevelopment public hearing
- Rail grade separation alternatives for Churchill Avenue, Meadow Drive, and Charleston Road
- $2,124,293 contract with Cintas Corporation for uniforms
- $1,122,121 amendment to Magellan contract for Fiber-to-the-Premises project
City Council Special Meeting
The City Council will hold public hearings regarding the Fiscal Year 2025 Budget Ordinance and municipal fee schedules. The council will also consider financial plans and rate amendments for wastewater, water, gas, and electric utilities. Other items include discussions on federal funding for railroad grade separation projects.
- Public hearing for FY 2025 Operating and Capital Budgets
- Proposed changes to water, gas, and electric utility rate schedules
- $6 million federal funding agreement for grade separation projects
- $31 million line of credit for the Regional Wastewater Treatment Fund
- $305,600 contract for Ramos Park improvements
Council Appointed Officers Committee Special Meeting
The Council Appointed Officers Committee will meet to discuss the annual performance evaluation process and goal setting. A supplemental report has been added to the agenda regarding this topic.
- Discussion Regarding Council Appointed Officers (CAO) Annual Performance Evaluation Process and Goal Setting
Historic Resources Board Regular Meeting
The Historic Resources Board will review proposed changes to its bylaws for consistency with municipal code amendments. The board is also scheduled to provide a recommendation on the Tailored Mills Act Program.
- Review and approve changes to Historic Resources Board Bylaws
- Recommendation on Tailored Mills Act Program
- Approval of April 11, 2024, meeting minutes
Public Works Director's Hearing Special Meeting
The Public Works Director will conduct a hearing regarding a request for review of an approved Protected Tree Removal Permit. The item concerns the property located at 776 Josina Ave.
- 776 Josina Ave [23TRE-00144]: Request for Director's Review of an approved Protected Tree Removal Permit
Planning & Transportation Commission Regular Meeting
The Planning and Transportation Commission will review a project to add 16 assisted living units at Palo Alto Commons. The agenda also includes a proposed four-story mixed-use building with office and residential space, though that item was pulled from the agenda by the applicant.
- Additions of 16 assisted living units at 4075 El Camino Way
- Proposed redevelopment of 511 Byron St, 660 University Ave, and 680 University Ave/500 Middlefield Rd
- Proposed four-story mixed-use building with 9,115 SF of office and 63 residential rental units
Policy and Services Regular Meeting
The Policy and Services Committee will review a presentation regarding the Downtown Streets Team Program. The committee will also consider approving FY2025 task orders for the Office of the City Auditor and receive a report on the Public Safety Building Construction Audit.
- Presentation regarding the Downtown Streets Team Program
- Approval of Office of City Auditor FY2025 Task Orders
- Presentation of the Public Safety Building Construction Audit Report
City Council Special Meeting
The City Council will hold a hearing regarding the proposed discontinuance of part of El Camino Park and a potential special election. The agenda also includes reviews of parklet standards and rail grade separation alternatives near Churchill Avenue. Additionally, several utility and construction contracts are presented for approval.
- Hearing on protests against discontinuing part of El Camino Park and a potential November 5 special election
- $16,000,000 contract amendment with VIP Powerline Corp for the Electric Grid Modernization Pilot
- $1,586,191 construction contract with JJR Construction for sidewalk repair and ADA improvements
- $2,742,774 professional services contract with Carollo Engineers for water plant planning
- Conditional Use Permit request for 310 California Avenue to expand commercial recreation use
Architectural Review Board Regular Meeting
The Architectural Review Board will consider a major review for a redevelopment project on Waverley Street. The proposal includes demolishing two existing buildings to create a four-story mixed-use structure with office and residential space.
- 640 Waverley Street: Proposed demolition of two buildings and construction of a 11,403 square foot mixed-use development
- 300 Pasteur Drive: Ad Hoc review of modifications to the approved Nursing Pods project
Finance Committee Regular Meeting
The Finance Committee will review several financial reports and recommendations for the City Council. Items include updates on gas utility rate schedules, retiree healthcare valuations, and the Fiscal Year 2025 budget.
- Amendments to Gas Utility Long-term Plan objectives and rate schedules (G-1, G-2, G-3, G-10)
- June 30, 2023 Actuarial Valuation of retiree healthcare and post-employment benefits
- Fiscal Year 2024 Third Quarter Financial Status Report
- FY 2025 Budget Wrap-Up and Municipal Fee Schedule discussion
City Council Special Meeting
The Palo Alto City Council will consider a rezoning request for 75 residential units at 800 San Antonio Road. The agenda also includes property negotiations for the Cubberley Site and a public hearing on new green building standards. Several contract amendments for software and electrical services are also up for approval.
- Rezoning of 800 San Antonio Road for 75 residential units, including 15 below-market rate units
- Property negotiations for the Cubberley Site at 4000 Middlefield Road
- Adoption of 2022 Green Building and Energy Codes
- Contract amendment with Geodesy for GIS software maintenance
- Use of 445 Bryant Street as a community center for La Comida de California
Utilities Advisory Commission Special Meeting
The Utilities Advisory Commission will review the annual Wildfire Mitigation Plan update. The commission will also consider a recommendation for the City Council to adopt the 2024 Annual Water Shortage Assessment Report and discuss initial results from the One Water Plan.
- Wildfire Mitigation Plan (WMP) Annual Update
- 2024 Annual Water Shortage Assessment Report recommendation
- City of Palo Alto One Water Plan: Presentation of Initial Results
Planning & Transportation Commission Regular Meeting
The Planning & Transportation Commission will review recommendations for the 2025-2029 Capital Improvement Plan and Comprehensive Plan Compliance. The commission will also consider an ordinance amending several zoning chapters to implement recent state housing laws.
- Review of Proposed 2025-2029 Capital Improvement Plan
- Ordinance amending zoning chapters for Housing Incentives, Downtown Commercial District, and Parking Regulations
- Implementation of recent state housing laws through municipal code updates
Council Appointed Officers Committee Special Meeting
The Council Appointed Officers Committee will meet to discuss the annual performance evaluation process and goal setting for Council Appointed Officers. The meeting is scheduled as a hybrid session with options for in-person or remote participation.
- Discussion regarding Council Appointed Officers (CAO) Annual Performance Evaluation Process and Goal Setting
Rail Committee Special Meeting
The committee will review a funding agreement with the Federal Railroad Administration for $6 million in grant funds to recommend approval by the City Council. Members will also examine updated materials regarding grade crossings at Churchill Avenue, Meadow Drive, and Charleston Road.
- $6 million grant funding agreement with Federal Railroad Administration
- Updated materials for Churchill Avenue grade crossing
- Updated materials for Meadow Drive grade crossing
- Updated materials for Charleston Road grade crossing
Finance Committee Special Meeting
The Finance Committee will discuss the Fiscal Year 2025 budget wrap-up and recommended budget for City Council adoption. The committee will also review wastewater treatment fund cashflow to recommend a line of credit. Additionally, they will consider recommendations for the Fiscal Year 2025 Investment Policy.
- FY 2025 Budget wrap-up and recommended budget discussion
- FY 2025 Municipal Fee Schedule review
- Wastewater Treatment Fund cashflow and line of credit recommendation
- Fiscal Year 2025 Investment Policy recommendation
City Council Regular Meeting
The City Council will review a recommendation regarding a potential charter amendment for the direct election of the Mayor. The council will also discuss updates to the City Council Procedures and Protocols Handbook. Additionally, negotiators will meet in closed session regarding the Cubberley Site property.
- Negotiations regarding 4000 Middlefield Road (Cubberley Site)
- Purchase of seven circuit breakers up to $713,023
- $300,000 budget amendment for Planning and Development Services fee program
- Potential charter amendment for the direct election of the Mayor
- Suspension of Downtown Palo Alto Business Improvement District assessments
Architectural Review Board Regular Meeting
The Architectural Review Board will hold a public hearing regarding master sign programs at 525 University Avenue and 530 Lytton Avenue. The meeting also includes discussions on the board's draft annual report and work plan. Additionally, the board will conduct elections for Chair and Vice Chair.
- Master sign program for 525 University Avenue including five illuminated signs
- Master sign program for 530 Lytton Avenue including four illuminated signs
- Review of ARB Draft Annual Report and Work Plan
- Chair and Vice Chair elections
Public Art Commission Regular Meeting
The commission will receive an update on the conceptual design for public artwork at the 3200 Park Blvd development project. Staff will also provide information on the ArtLift Grants Utility Box project and discuss the annual work plan for submission to the City Council.
- Conceptual design update for 3200 Park Blvd development
- ArtLift Grants: Utility Box Edition update
- Annual Work Plan discussion
- Approval of April 18, 2024 meeting minutes
Retail Committee Regular Meeting
The Palo Alto Retail Committee will meet to receive and accept a report regarding near- and medium-term initiatives. These initiatives focus on enhancing retail and hotel uses.
- Report regarding near- and medium-term initiatives for enhancing retail and hotel uses
Policy and Services Committee Regular Meeting
The Policy and Services Committee will review the roles of the Public Art Commission, staff, and Council regarding art placement and themes. The committee will also consider an extension for the Office of the City Auditor's ADA compliance and purchasing card audits.
- Review of Public Art Commission, staff, stakeholders, and Council roles in public art decisions
- Approval of Office of the City Auditor Task Order Time Extension for ADA Compliance and Purchasing Card Audits
City Council Regular Meeting
The City Council will discuss the proposed FY 2025 operating and capital budget. Action items include a site and design application for an advanced water purification system at the Regional Water Quality Control Plant.
- FY 2025 Proposed Operating and Capital Budget discussion
- Site and design application for water purification system at 2501 Embarcadero Way
- Rental agreement with JC Decaux San Francisco, LLC not to exceed $685,655
- Professional services contract with 3Di not to exceed $443,256
- Resolutions to vacate easements at 1020 and 1036 East Meadow Circle
Historic Resources Board Regular Meeting
The Board will discuss a name for Tower Well Park at 201 Alma Street. They will also consider a recommendation regarding the Tailored Mills Act Program to be sent to the City Council.
- Park Name Discussion: 201 Alma Street, Tower Well Park
- Tailored Mills Act Program Recommendation to City Council
- Approval of March 28, 2024, Draft Minutes
Human Relations Commission Regular Meeting - Work Plan Retreat
The commission is conducting a work plan retreat to organize its upcoming year. Members will discuss core responsibilities and assign liaison and buddy roles. The agenda also includes reconsidering a motion regarding the planning of a hate crimes meeting.
- Reconsidering a motion regarding the planning of a 2024 hate crimes meeting
- Development of the annual workplan
- Assignment of liaison and buddy responsibilities
- Review of the past year
Finance Committee Special Meeting
The Finance Committee is conducting a special meeting to continue its review of the FY 2025 budget. The agenda includes discussions on capital improvement programs, utility operating budgets, and proposed municipal fees and charges.
- Summary of FY 2025 Budget Review status from Day 1
- Review of Capital Improvement Program projects for technology and vehicle maintenance
- Discussion of FY 2025 proposed municipal fees and charges
- Review of utility operating budgets including Electric, Gas, and Water funds
- Review of Public Works operating budgets for Refuse and Stormwater funds
Planning & Transportation Commission Regular Meeting
The Commission will consider a recommendation to the City Council regarding the North Ventura Coordinated Area Plan (NVCAP). Additionally, members will review the final draft of a Retail Study Report intended to modernize citywide commercial regulations.
- Recommendation for North Ventura Coordinated Area Plan (NVCAP) and related municipal code amendments
- Review of Final Draft Retail Study Report
- Election of Commission Chair and Vice Chair
- Approval of December 13, 2023, meeting minutes
Finance Committee Special Meeting
The Finance Committee will conduct a special meeting to review the Fiscal Year 2025 budget process. Discussion includes infrastructure, public safety, community services, and various citywide internal support functions.
- Fiscal Year 2025 Budget Process Overview
- Capital Improvement Program and Cubberley Property Infrastructure Fund
- Public Safety budgets for Fire, Office of Emergency Services, and Police
- Community and Library Services review
- Palo Alto Junior Museum and Zoo operational and business analysis
City Council Regular Meeting
The City Council will review the Fiscal Year 2025 proposed operating and capital budgets. The meeting also includes a public hearing regarding a rezoning request for a residential condominium project at 800 San Antonio Road.
- Proposed Fiscal Year 2025 Operating and Capital Budgets
- Grid Modernization Project transformer purchase up to $4,000,000 annually
- Xerox printing equipment lease not to exceed $382,165
- AECOM contract amendment for $297,206 for Caltrain corridor studies
- Rezoning request for 75 residential units at 800 San Antonio Road
Architectural Review Board Regular Meeting
The Board will conduct a study session regarding the redevelopment of 3980 El Camino Real into affordable housing and a mobile home park. The session also includes feedback on pre-approved parklet designs and an associated user guide.
- Redevelopment of 3980 El Camino Real into a 61-unit multi-family apartment building and a 44-unit mobile home park
- Feedback session on Pre-Approved Parklet Designs and Draft User Guide
- Approval of meeting minutes from December 7, 2023, and December 21, 2023
Utilities Advisory Commission Regular Meeting
The commission will review recommendations regarding hydroelectricity resource allocations and bond issuances for power purchase agreements. Additionally, the body will consider amendments to gas utility plans, reserves, and rate schedules, as well as proposed department budgets for Fiscal Year 2025.
- Recommendation to retain WAPA Hydroelectricity Base Resource Contract Allocation (2025-2030)
- Discussion of Northern California Power Agency bonds for the Geysers Power Purchase Agreement
- Resolution to amend Gas Utility Long-term Plan, reserves management, and FY 2025 Gas Fund Budget
- Amendment of Gas Rate Schedules G-1, G-2, G-3, and G-10
- Proposed Operating and Capital Budgets for the Utilities Department for Fiscal Year 2025
City Council Special Meeting
The Palo Alto City Council will conduct interviews for candidates seeking vacant positions on various boards and commissions. The remainder of the agenda consists of procedural instructions for public participation.
- Interviews for vacancies on boards and commissions
City Council Special Meeting
The City Council is holding a transportation workshop to discuss updates to the Bicycle and Pedestrian Transportation Plan. The session includes a review of alternatives for rail grade separation and an information report on collision analysis.
- Bicycle and Pedestrian Transportation Plan (BPTP) update
- Review of Rail Grade Separation Alternatives
- Safe Streets for All (SS4A) Collision Analysis Report
Stormwater Management Oversight Committee Meeting
The committee will review the proposed budget for Fiscal Year 2025 and the Capital Improvement Program (CIP) 5-Year Plan for FY 2025-2029. The agenda also includes a memorandum regarding the FY 2025 proposed budget and an update on trash control.
- Review of Proposed Budget for Fiscal Year 2025
- CIP 5 Year Plan for FY 2025-2029
- Memorandum for Fiscal Year 2025 Proposed Budget
- Trash Control Update
Planning & Transportation Commission Regular Meeting
The commission will hold study sessions regarding retail strategies and state law implementations for Title 18 revisions. The agenda also includes the review and adoption of the 2024-25 Work Plan.
- Review and adoption of the 2024-25 Work Plan
- Retail Strategies study session
- Study session on state laws for Title 18 revisions
- Director's Report, meeting schedule, and assignments
Finance Committee Special Meeting
The Finance Committee will review several fiscal year 2025 utility financial plans. These items include proposed adjustments to water, gas, electric, and wastewater rates.
- Storm and Surface Water Drainage rate increase to $17.20 per month
- FY 2025 Wastewater Collection Utility Financial Plan
- FY 2025 Water Utility Financial Plan
- FY 2025 Gas Utility Financial Plan
- FY 2025 Electric Financial Plan
City Council Special Meeting
The Council will hold a closed session regarding labor negotiations with several employee organizations. The public meeting includes discussions on race and equity updates, transit connections, and historic resource inventories.
- Power Purchase Agreement amendment with Ameresco Half Moon Bay LLC up to $147.2 million
- Construction contract for Lucie Stern Community Theatre seat replacement: $460,900
- Land surveying services contract with BKF Engineers: $283,250
- Technical assistance agreement with US Geological Survey: up to $924,745
- Appeal regarding 739 Sutter Avenue housing development
Architectural Review Board Regular Meeting
The Board will consider a request for a four-story mixed-use building at 660 University Ave. It will also review a proposal for a five-story, 44-unit affordable residential project at 3265 El Camino Real. Additionally, the Board will hold a study session regarding the North Ventura Coordinated Area Plan.
- 660 University Ave: Proposed four-story mixed-use building with 63 residential rental units and ground floor office
- 3265 El Camino Real: Proposed five-story, 44 dwelling unit affordable residential rental project
- North Ventura Coordinated Area Plan (NVCAP): Review of proposed ordinance and supplemental environmental impact report
Public Art Commission Regular Meeting
The commission will review action items regarding public art maintenance and new projects. This includes approving an artist for a temporary mural and allocating funds for artwork conservation. They will also receive updates on a proposed sculpture and utility box grants.
- Approval of Bodeck Luna as project artist for Fire Station 5 mural at 600 Arastradero Road
- Funding allocation for maintenance of Homage to Silence near Embarcadero and Newell Roads
- Funding allocation for protection systems for Peter Wegner artworks at 250 Sherman Ave
- Informational report on proposed Tesla sculpture at 3000 Hanover Street
- Update on ArtLift Grants: Utility Box Edition
Retail Committee Regular Meeting
The Retail Committee will review staff updates for the California Ave, Downtown, and Midtown business districts. These updates cover stakeholder engagement, near-term improvement activities, and El Camino Real re-paving impacts.
- California Ave Business District updates including wayfinding/signage and El Camino Real re-paving impacts
- Downtown Business District near-term improvements and parklet design update
- Midtown Business District stakeholder engagement update
Rail Committee Regular Meeting
The Rail Committee will review options for grade separation at Churchill Avenue, Meadow Drive, and Charleston Road. The committee will also evaluate analysis regarding bicycle and pedestrian crossings at Kellogg and Seale Avenues. These reviews aim to provide direction to staff and recommendations to the City Council.
- Grade separation alternatives for Churchill Avenue, Meadow Drive, and Charleston Road
- Bicycle and pedestrian crossing analysis for Kellogg Avenue and Seale Avenue
- Interagency updates from Caltrain and VTA
City Council & Planning & Transportation Commission Special Meeting
The City Council and Planning & Transportation Commission will meet to discuss several infrastructure and service contracts. A key action item includes the adoption of a resolution to amend the Comprehensive Plan with a revised housing element. Other items involve utility maintenance, emergency management, and vehicle tracking technology.
- Adoption of the Revised 2023-31 Housing Element
- $1,594,195 contract for Streets Preventive Maintenance Project
- $846,000 budget increase for Advanced Heat Pump Water Heater Pilot Program
- $5,250,000 total purchase order for electric distribution equipment
- $224,657 contract for GPS vehicle tracking implementation
Historic Resources Board Regular Meeting
The Historic Resources Board is considering requests to change the historic designation categories for properties at 411 Kipling Street and 271 University Avenue. The meeting also includes a discussion of the 2024-25 work plan and a review of the Certified Local Government annual report.
- Reclassification of 411 Kipling Street from Category 4 to Category 2
- Reclassification of 271 University Avenue from Category 3 to Category 2
- Discussion of the 2024-25 Work Plan
- Review of the Certified Local Government (CLG) Annual Report
Planning & Transportation Commission Regular Meeting
The Planning and Transportation Commission will review several rezoning requests for residential developments. The agenda also includes a conditional use permit for a commercial recreation space and the election of a new Chair and Vice Chair.
- Rezone 3265 El Camino Real for a 44-unit affordable housing development
- Rezone 800 San Antonio Road for a 75-unit residential building including 15 below-market rate units
- Conditional Use Permit for expansion of commercial recreation and eating/drinking space at 310 California Ave
- Election of Commission Chair and Vice Chair
Policy and Services Committee Regular Meeting
The Policy and Services Committee will meet to receive an update and discussion regarding state and federal legislation. The committee may also consider potential direction on these legislative matters.
- Update, Discussion, and Potential Direction Regarding State and Federal Legislation
City Council Regular Meeting
The City Council will meet in closed session to discuss claims related to the construction of the Public Safety Building by Swinerton Builders and its subcontractors. The agenda also includes interviewing candidates for vacancies on various boards and commissions and discussing the City Auditor position.
- Potential litigation regarding Public Safety Building construction
- Interviewing candidates for Board and Commission vacancies
- Public employment discussion for City Auditor
Architectural Review Board Regular Meeting
The Architectural Review Board will consider a site and design application for a water purification system at the Regional Water Quality Control Plant. The board will also conduct an ad hoc review of modifications to a proposed rezoning project on San Antonio Road.
- 2501 Embarcadero Way: Site and Design Application for a Local Advanced Water Purification System
- 2501 Embarcadero Way: Request for a taller screening wall exception
- 800/808 San Antonio Road: Review of modifications to a rezoning application from Commercial Services to Planned Community
Utilities Advisory Commission Regular Meeting
The Utilities Advisory Commission will consider a recommendation for an amended power purchase agreement with Ameresco Half Moon Bay LLC. This proposal involves purchasing up to 60,000 megawatt-hours of biogas energy annually for up to 20 years. The commission will also review the FY 2024-2025 work plan.
- Amendment to Ameresco Half Moon Bay LLC power purchase agreement for up to $147.2 million
- Recommendation for Phase IV Cross-Bore Verification Program
- Approval of FY 2024-2025 work plan
- Short-term appointment of Chair and Vice Chair through April 2, 2025
City Council Regular Meeting
The City Council will discuss a Caltrans repaving project on El Camino Real that may replace parking with bicycle lanes. The agenda also includes second readings for ordinances regarding tree management, parklet extensions, and council member salary increases. Additionally, the council will consider contract amendments for reach code development and parking services.
- Discussion of Caltrans’ El Camino Real repaving project and potential resolution
- Ordinance to increase Council Member salary from $1,000 to $1,600 per month
- Contract amendment with Integrated Design 360 for $82,200 for 'One Margin' Reach Code development
- Amendment to parking and citation management contracts totaling an additional $60,000
- Ordinance to extend the Interim Parklet Program and parking lot eating/drinking uses
Historic Resources Board Regular Meeting
The Historic Resources Board will consider a request to change the historic inventory category for 261 Hamilton Avenue from Category 3 to Category 2. The meeting also includes a study session regarding the work plan and certified local government report. Additionally, the board will review draft minutes from January 2024.
- Request to update 261 Hamilton Avenue historic inventory category from Category 3 to Category 2
- Study Session: Work Plan and Certified Local Government Report
- Approval of January 11, 2024, draft minutes
- Approval of January 25, 2024, draft minutes
Council Appointed Officers Special Meeting
The Council Appointed Officers Committee is holding a special meeting to discuss public employment. The discussion includes the City Auditor role within a closed session.
- Public Employment: City Auditor
Planning & Transportation Commission Regular Meeting
The Commission will review a request for a 12-unit condominium subdivision at 739 Sutter Avenue. Other items include updates to the Bicycle and Pedestrian Transportation Plan, a retail study, and a Palo Alto Link evaluation.
- 739 Sutter Avenue: Request for a 12-unit condominium subdivision on a 16,720 square foot parcel
- Bicycle and Pedestrian Transportation Plan (BPTP) update
- Retail Study recommendations
- Palo Alto Link (PAL) evaluation and report
City Council Special Meeting
The City Council will review the 2024 priority objectives and committee workplans. They will also consider a recommendation to create a Citizens Advisory Committee regarding potential charter amendments on council member compensation.
- Approval of 2024 City Council Priority Objectives and committee workplans
- Recommendation for a Citizens Advisory Committee on Council Member Compensation
Public Art Commission Regular Meeting
The commission will elect new officers and consider several art-related proposals. These include approving artists for residency and mural projects, as well as allocating funds for artwork maintenance and downtown murals.
- Election of PAC Chair and Vice Chair roles
- Approval of Alma Landeta for King Artist Residency
- Funding up to $9,130.00 for maintenance of Confluence by Michael Szabo
- Artist selection for a temporary mural at Cubberley Community Center
- Allocation of up to $43,000 for up to three downtown murals
Retail Committee Regular Meeting
The committee will receive staff updates regarding several local business districts. Discussions include progress on car-free streets, streetscape next steps, and parklet program timelines.
- California Ave Business District: Workshop updates on barriers, signage, and branding
- California Ave Business District: Car-free Streets progress and next steps
- Downtown Business District: University Ave Streetscape next steps
- Downtown Business District: Ongoing Parklets Program timeline update
- Midtown Business District: Midtown Merchants meeting update
Rail Committee Regular Meeting
The committee will review proposed grade separation alternatives for the Churchill Avenue, Meadow Drive, and Charleston Road crossings. Members will consider Caltrain staff comments to provide direction to staff and recommend specific alternatives for the City Council to advance or eliminate.
- Review of Grade Separation Alternatives for Churchill Avenue, Meadow Drive, and Charleston Road Crossings
- Verbal updates on interagency activities regarding Caltrain and VTA
Finance Committee Regular Meeting
The Finance Committee will review a Council Referral regarding recommended funding levels for the Human Services Resource Allocation Process (HSRAP). The committee will also review other grants within the General Fund.
- Review of HSRAP recommended funding levels
- Review of other grants in the General Fund
City Council Regular Meeting
The Palo Alto City Council will review 2024 priority objectives and committee workplans. The agenda also includes a presentation on the San Antonio Road Corridor and several consent calendar items regarding housing and park dedication.
- $7,373,516 professional services agreement with Pets in Need
- Park dedication ordinance for Tower Well Park at 201 Alma Street
- Presentation on San Antonio Road Corridor existing conditions and alternatives
- Funding allocation for Matadero Creek affordable housing site
- Approval of 2024 City Council priority objectives and workplans
Stormwater Management Oversight Committee Quarterly Meeting
This is a procedural agenda for the Stormwater Management Oversight Committee. The meeting includes items for approval of minutes, old business, and new business.
- Approval of minutes
Utilities Advisory Commission Special Meeting
The Utilities Advisory Commission will review a staff recommendation regarding the Palo Alto CLEAN Program. The proposal includes amended rules, requirements, a handbook, and a power purchase agreement for City Council approval.
- Amended Palo Alto CLEAN Program Rules and Requirements
- Updated CLEAN Program Handbook
- Power Purchase Agreement
Human Relations Commission Regular Meeting
The commission will discuss updates regarding the Palo Alto Mediation Program, including Project Sentinel and program volunteers. Additionally, the body will review a presentation of updated survey results from the Asian American, Native Hawaiian, Pacific Islander (AANHPI) Lived Experience Survey and Community Listening Session.
- Update on Palo Alto Mediation Program services and volunteers
- Presentation of AANHPI Lived Experience Survey and Community Listening Session results
Planning & Transportation Commission Special Meeting
The Commission will review a recommendation to update the city's density bonus ordinance to align with state law. The meeting also includes a presentation from Caltrans regarding bike lanes and parking removal on El Camino Real.
- Ordinance update for Chapter 18.15 (Density Bonus)
- Caltrans presentation on El Camino Real bike lanes and parking removal
- Joint study session with Human Relations Commission
Human Relations Commission Special Joint Meeting with Planning & Transportation Commission
The Planning and Transportation Commission will consider a recommendation to update zoning ordinances regarding state density bonus laws. The meeting also includes a presentation from Caltrans about bike lanes and parking removal on El Camino Real.
- Recommendation on ordinance updating Chapter 18.15 (Density Bonus) of Title 18 (Zoning)
- Caltrans presentation on El Camino Real bike lanes and parking space removal
- Study session regarding strategies and policy recommendations
Policy and Services Committee Regular Meeting
The Policy and Services Committee will review race and equity updates regarding demographic data for boards and commissions. The committee will also discuss a recommendation for annual contingency fund allocations for Council members.
- Race and Equity Updates on Boards and Commissions demographic data
- Potential $2,000 annual allocation from the City Council contingency fund to each Council member
City Council Regular Meeting
The City Council will vote on a $5,432,037 asphalt paving contract and an ordinance to increase council member salaries starting in 2025. The agenda also includes discussions regarding the city auditor selection process and real property negotiations.
- $5,432,037 contract for Asphalt Paving Project
- Ordinance increasing Council Member salary to $1,600 per month
- $118,624 contract for art conservation at 300 Homer Avenue
- Extension of the Interim Parklet Program through July 31, 2024
- Discussion on the interview process for City Auditor selection
Architectural Review Board Regular Meeting
The Architectural Review Board will consider a request to rezone property at 800 San Antonio Road. The project proposes a five-story building containing 75 residential ownership units, including 16 below-market rate units.
- Rezoning of 800 San Antonio Road from Service Commercial to Planned Community/Planned Home Zoning
- Construction of 75 residential ownership units (16 below-market rate)
- Proposed five-story building with two levels of subterranean parking
- Subdivision map to merge two adjacent lots into one 0.88-acre parcel
- Ad Hoc Committee Report: Objective Standards Phase 2 for Townhomes
Utilities Advisory Commission Regular Meeting
The commission is reviewing recommendations for the 2025 fiscal year financial plans for electric, gas, water, and wastewater services. These items include proposed amendments to various utility rate schedules. The meeting also addresses updates to the Palo Alto CLEAN Program.
- Proposed amendments to electric service rate schedules
- Proposed gas and water utility rate increases for FY 2025
- A proposed $3 million loan from the Fiber Optics Fund to Wastewater Operations Reserve
- Amendments to wastewater collection rate schedules
- Updates to Palo Alto CLEAN Program rules and handbook
Human Relations Commission Special Meeting: Retreat
The Human Relations Commission will discuss and consider recommendations from ad-hoc subcommittees. These subcommittees reviewed community input regarding local experiences of Islamophobia, Anti-Arab hate, and Anti-Semitism.
- Discussion of recommendations from the Ad-Hoc Public Safety and Inclusion & Belonging Subcommittees
City Council Regular Meeting
The Council will hold a study session regarding the proposed redevelopment of Buena Vista Mobile Home Park. Additional items include park dedication, community ordinances, and several service contracts.
- Redevelopment feedback for Buena Vista Mobile Home Park at 3980 El Camino Real
- $244,850 purchase order for a temporary fire station at 4000 Middlefield Road
- $178,559 contract for Quiet Zone Study Services at railroad crossings
- Park dedication ordinance for 'Tower Well Park' at 201 Alma Street
- Planned Community Ordinances for 2901 Middlefield Road and 702 Ellsworth Place
Architectural Review Board Special Meeting - Retreat
The Architectural Review Board is holding a special retreat meeting focused on training and planning. The session includes presentations from Zero Waste and Electric Utilities regarding code requirements. Members will also discuss committee processes and receive legal training on conflict reporting.
- Presentations on frontage and right-of-way planning from Zero Waste and Electric Utilities
- Training on financial conflict reporting and recusal requirements
- Discussion of the Ad Hoc Committee process
- Discussion of meeting and review processes
Planning & Transportation Commission Regular Meeting
The Commission will review a proposal for 18 new assisted living units at 4075 El Camino Way. They will also consider a recommendation to the Council regarding a water purification facility at 2501 Embarcadero Way.
- Addition of 18 assisted living units at 4075 El Camino Way
- Construction of a local advanced water purification system at 2501 Embarcadero Way
- Variance request for a taller screening wall at the Regional Water Quality Control Plant
- Safe Streets for All (SS4A) Action Plan Collision Analysis study session
- Creation of a Retail Study Ad Hoc Committee
City Council Regular Meeting
The City Council will review several contract amendments and new service agreements. This includes discussions on the Downtown Housing Plan and a resolution to suspend all-electric construction enforcement. A public hearing regarding 2024 weed abatement is also scheduled.
- $5.7 million agreement for biogas energy purchase over 10 years
- $1,508,254 contract for Downtown Housing Plan services
- Resolution to suspend enforcement of all-electric construction requirements
- $250,000 grant from the Valley Transportation Authority
- $766,919 amendment for Public Safety Building construction management
Historic Resources Board Community Meeting
The Historic Resources Board is holding a community meeting to discuss the Historic Preservation Ordinance and incentives. This item is scheduled as a study session for public discussion.
- Community meeting regarding Historic Preservation Ordinance and Incentives
Finance Committee Special Meeting
The Finance Committee will hold a special meeting to discuss and receive an update on the preliminary financial forecast for utilities. This discussion includes projected rates for Fiscal Year 2025.
- Discussion and Update on the Fiscal Year 2025 Preliminary Utilities Financial Forecast and Rate Projections
Rail Committee Special Meeting
The committee will review an updated Summary of Evaluation Matrix regarding grade separation alternatives based on Council Adopted Criteria. The meeting also includes verbal updates on interagency activities from Caltrain, VTA, and City Staff.
- Review of updated Summary of Evaluation Matrix for grade separation alternatives
- Verbal update on Caltrain activities
- Verbal update on VTA activities
- Verbal update from City Staff
Public Art Commission Regular Meeting
The commission will review funding recommendations for murals at Fire Station 5 and the Cubberley campus. Staff also recommends approving $30,000 to fund twenty ArtLift grants for painting utility cabinets throughout Palo Alto.
- Up to $12,000 for a mural on roll-up doors at Fire Station 5
- Up to $12,000 for a mural at the Cubberley campus facing Middlefield Road
- $25,000 for twenty $1,000 ArtLift grants to paint traffic and irrigation cabinets
- $5,000 for ArtLift materials and box preparation
City Schools Liaison Committee Regular Meeting
The City/School Liaison Committee is meeting to select a new committee chair and review updates from the Palo Alto Unified School District and the City of Palo Alto. The agenda also includes approval of minutes and general public comments.
- Selection of the New Committee Chair
- Updates from Palo Alto Unified School District
- Updates from the City of Palo Alto
- Approval of Minutes
Architectural Review Board Regular Meeting
The Architectural Review Board will hold study sessions regarding parklet design options and an ordinance to reduce light pollution. The meeting also includes the transmittal of project schedules and the approval of previous meeting minutes.
- Feedback on Parklet Prototype Options and outreach strategy
- Discussion of ordinance concepts to reduce light pollution and increase bird safety
- Approval of November 16, 2023, meeting minutes
Policy & Services Committee Special Meeting
The Policy & Services Committee will review items regarding the Office of the City Auditor. The meeting also includes discussions on establishing parameters for Council discretionary expenditures and the potential creation of a Citizen Advisory Committee to evaluate Council member compensation.
- Approval of Office of City Auditor FY2024 Task 4 Task Orders Supplemental Memo
- Office of the City Auditor Quarterly Report (October - December 2023)
- Discussion on allocating $2,000 annually per Council member from the contingency fund
- Discussion on creating a Citizen Advisory Committee for Council member compensation
City Council Regular Meeting
The Council will discuss the FY 2024 mid-year budget review and approve amendments to various funds and staffing levels. The meeting also includes a study session on the electric utility's strategic plan and a resolution regarding SB 9 project design standards.
- Approval of FY 2024 budget amendments and one new full-time position
- $1,628,326 contract for water facility planning and design
- Sludge treatment contracts totaling approximately $12.9 million
- $720,000 contract for police, fire, and park ranger uniforms
- $528,409 cleaning services contract for University and California Avenue districts
Human Relations Commission Regular Meeting
The commission will review recommendations for Fiscal Year 2024-25 Community Development Block Grant funding. Additionally, members will identify ad-hoc subcommittees to discuss local experiences of Islamophobia and Anti-Semitism.
- Fiscal Year 2024-25 Community Development Block Grant Funding Allocations
- Review of the Draft Fiscal Year 2024-25 Annual Action Plan
- Identification of ad-hoc subcommittees regarding Voices of Our Community Listening Sessions
Utilities Advisory Commission Regular Meeting
The Utilities Advisory Commission will discuss the Electric Grid Modernization Plan and a SCADA cyber security update. The meeting also includes a review of residential electric and water utility customer satisfaction survey results. An informational update regarding the Hanover Substation upgrade project is also scheduled.
- Electric Grid Modernization Plan discussion
- SCADA Cyber Security Update discussion
- Residential electric and water utility customer satisfaction survey results
- Tesla Inc. substation improvement agreement update
- Hanover Substation Upgrade Project budget amendment (EL-24001)
City Council & Public Improvement Corporation Special Meeting
The City Council will consider ordinances regarding housing element by-right zoning and the Horizontal Levee Pilot Project at Palo Alto Baylands. The agenda also includes property negotiations for the Cubberley Site and several service contract amendments.
- Property negotiations for 4000 Middlefield Road (Cubberley Site)
- Ordinance to implement Housing Element Program by-right zoning
- Ordinance for Horizontal Levee Pilot Project at Palo Alto Baylands
- Contract with HdL for business tax consulting ($860,555)
- Amendment to printing services contract with Infosend, Inc. (+$300,000)
Planning & Transportation Commission Regular Meeting
The Planning and Transportation Commission will review a director's report regarding meeting schedules and assignments. The meeting includes a study session focused on results from peer cities comparisons and stakeholder interviews.
- Director's Report, Meeting Schedule and Assignments
- Study Session: Peer Cities Comparison and Stakeholder Interviews Results
City Council Special Meeting - Retreat
The Palo Alto City Council is meeting for its 2024 annual retreat. Members will review 2023 objectives and discuss community feedback to select new council priorities. The session also includes a discussion on establishing council norms for the upcoming year.
- Selection of 2024 City Council Priorities
- Review of 2023 City Council Priorities & Objectives
- Discussion of community and councilmember feedback
- Discussion of 2024 City Council Norms
Historic Resources Board Regular Meeting
The board will consider a recommendation to the City Council regarding the nomination of 2601 East Bayshore Road. Members will also review objections to local inventory listings and properties found eligible via a historic reconnaissance survey. The meeting includes a study session on the Brown Act.
- Recommendation for 2601 East Bayshore Road nomination
- Review of reasons for local inventory listing objections
- Consideration of properties from Historic Reconnaissance Survey
- Brown Act Refresher study session
Rail Committee Special Meeting
The Rail Committee will review comments from Caltrain staff regarding grade separation alternatives. The committee will also receive verbal updates on interagency activities involving Caltrain, VTA, and City Staff.
- Review and discussion of Caltrain staff comments on grade separation alternatives
- Verbal update on Caltrain interagency activities
- Verbal update on VTA interagency activities
- Review of Draft Caltrain Corridor Crossings Delivery Guide
City Council Regular Meeting
The City Council will review ordinances to implement by-right zoning for specific housing sites and authorize Baylands levee improvements. The meeting also includes discussions on long-range financial forecasts and state legislative updates. Additionally, the council will address infrastructure purchases and staff appointments.
- Zoning amendments to implement Housing Element Program 1.3
- $489,527 purchase of circuit breakers from Siemens Inc.
- Baylands improvements via Horizontal Levee Pilot Project
- Condominium subdivision proposal for 16 units at 420 Acacia
- Appointment of Mahealani Ah Yun as City Clerk
Architectural Review Board Regular Meeting
The Architectural Review Board is conducting a preliminary review for a proposed school project at 1066 E Meadow Circle. The proposal involves deconstructing an existing 35,000 square foot commercial building to construct a new two-story, 46,000 square foot school facility.
- Preliminary review for 1066 E Meadow Circle [23PLN-00339]
- Deconstruction of an existing 35,000 square foot commercial building
- Construction of a new 46,000 square foot school building with classrooms and a rooftop garden
Public Art Commission Regular Meeting
The Public Art Commission will review artwork by Stephen Galloway intended for Fire Station 4. The body will also review and adopt priorities discussed during the PAC retreat for 2024.
- Review and approval of artwork by Stephen Galloway for Fire Station 4
- Adoption of Priorities for 2024
City Council Special Meeting
The City Council will consider several items including tree protection updates, housing development entitlements, and animal shelter operations. The agenda includes various contract amendments and municipal code changes.
- Expand Public Art Commission from five to seven members
- Contract with Energy and Environmental Economics, Inc. for $945,286
- Amendment to Pets in Need contract for animal shelter operations up to $4,431,872
- Ordinance establishing the Congregation-Based Safe Parking Program
- Tree Protection Ordinance review and penalty increases
Public Art Commission Annual Retreat
The commission is meeting for its annual retreat to review priorities and develop a two-year work plan. Discussions include budget overviews, the King Artist-in-Residency Program, and the ArtLift Grant Program. All items on this agenda are non-action discussion topics.
- Budget overview of maintenance, CIP, and PAF funds
- Discussion on murals and upcoming projects
- King Artist-in-Residency Program
- ArtLift Grant Program
- Code:ART 2025 programming possibilities
Human Relations Commission Regular Meeting
The commission will hold an election for its Chair and Vice Chair. The meeting also includes a discussion regarding the introduction of the City’s Equity and Inclusion Manager and a community listening session on local Jewish experiences.
- Introduction of City's Equity and Inclusion Manager, Kojo Pierce
- Voices of Our Community: Local Jewish Experiences in the Face of Rising Anti-Semitism
- Election of Human Relations Commission Chair and Vice Chair
Historic Resources Board Regular Meeting
The Historic Resources Board is reviewing nominations for the City's Historic Resources Inventory resulting from a 2023 survey. The board will also discuss procedures for making recommendations after receiving objection letters. Additionally, members will review meeting schedules and approve minutes from November 9, 2023.
- Recommendations on nominations to the City's Historic Resources Inventory
- Discussion regarding recommendations following receipt of objection letters
- Approval of November 9, 2023, draft minutes
- Review of meeting schedules and assignments