San Marino public meetings in 2021
94 substantive meetings from 2021, with official agendas or minutes and plain-English summaries.
Special Design Review Committee Meeting
The Design Review Committee is reviewing a request to re-pave a circular driveway and add walkways at 1300 Virginia Rd. The proposal would result in impervious coverage of approximately 35% of the front yard.
- Case DRC21-53: Request for granite cobblestone paving (1,681 sq. ft.), concrete steps (372 sq. ft.), and a stone pathway (69 sq. ft.) at 1300 Virginia Rd.
- Staff recommendation to approve the project provided a landscape plan is submitted including at least one new 36-inch box tree.
City Council Special Meeting
The City Council is discussing regulations for two-unit residential developments and urban lot splits in single-family zones to comply with state laws SB 9 and SB 35. The body is also reviewing personnel classifications and a land use initiative.
- Urgency Ordinance No. O-21-1385-U regarding two-unit residential developments and urban lot splits
- Resolution No. R-21-32 supporting the Brand-Huang-Mendoza Tripartisan Land Use Initiative
- Human Resources Director classification with a monthly salary range of $11,958-$15,181
- Resolution No. R-21-34 adopting the Salary Schedule
- Concurrence on the hiring of a Community Development Director
City Council Special Closed Session Meeting
The City Council is holding a special closed session meeting. The body will discuss one matter regarding the potential initiation of litigation and the appointment of a Community Development Director.
- Discussion of one matter of potential initiation of litigation
- Appointment of Community Development Director
City Council Regular Meeting
The City Council will select a new Mayor and Vice Mayor during this meeting. The agenda also includes reviewing the annual audit, quarterly financial reports, and authorizing participation in national opioid settlements.
- Reorganization of the City Council to select a Mayor and Vice Mayor
- Annual Comprehensive Financial Report for fiscal year ended June 30, 2021
- First Quarter Financial Report (July 2021 through September 2021)
- Resolution No. R-21-31 to continue hybrid public meetings via teleconference
- Installation of street pole banners for Chinese New Year
Public Safety Commission Meeting
The Public Safety Commission will meet via teleconference to receive and file reports from the Police, Fire, and Public Works departments. The commission is also expected to approve the minutes from the November 1, 2021, meeting.
- Police report noting a 17.36% decrease in Part 1 crimes compared to November 2020
- Report of 14 residential burglaries since September 2021
- Update on the placement of 8 new Flock Safety Cameras approved by City Council
- Police announcement that overnight parking violations will be waived from December 18 to January 2, 2022
- Traffic report identifying Huntington Drive as the top collision location with five incidents in November
Planning Commission Meeting
The Planning Commission is considering an ordinance and resolution to implement state laws SB 9 and SB 35. These measures would allow two-unit residential developments and urban lot splits in single-family residential zones and establish objective design standards for residential uses in the C-1 zone.
- Proposed ordinance adding Section 23.02.33 and Article 06 to the Municipal Code for two-unit developments and urban lot splits
- Proposed objective design standards for residential uses in the C-1 zone (SB 35)
- Proposed design and configuration standards for two-unit residential developments (SB 9)
- Withdrawal of a tree removal permit appeal for 804 Oxford Rd.
Library Board of Trustees Meeting
The Library Board of Trustees will review and finalize its meeting schedule for the 2022 calendar year. The meeting also includes a report from the Director and City Librarian.
- Review and finalization of the 2022 Board of Trustees meeting schedule
- Director and City Librarian Report
City Council Adjourned Regular Meeting
The City Council is discussing a resolution to implement a mandatory COVID-19 vaccine mandate for employees represented by the San Marino Firefighters Association. The body is also considering ordinances regarding Grad Night land use and the feeding of peafowl.
- Resolution No. R-21-28: Mandatory vaccine mandate for San Marino Firefighters Association employees
- Ordinance No. O-21-1384: Amending Municipal Code Sections 23.01.01 and 23.03.01 regarding Grad Night use in the C-1 Zone
- Ordinance No. O-21-1382: Prohibiting and issuing citations for the feeding of peafowl
City Council Special Meeting
The City Council is deciding which redistricting map to recommend to the Los Angeles County Redistricting Commission. The choice will determine how San Marino and other San Gabriel Valley cities are grouped into electoral districts for County Supervisors.
- Resolution No. R-21-29: Submitting preferred district choice for County Supervisor electoral districts
- Option 1: Support for Map B (Foothill Communities Option)
- Option 2: Support for Map D (San Gabriel Valley Communities Option)
Design Review Committee Meeting
The Design Review Committee is reviewing three applications for home modifications in the R-1 zone. The body will consider a second-story addition, a window replacement project, and a larger addition with exterior modifications.
- DRC21-15: Proposed 92 square-foot second-story addition at 626 Chaucer Rd.
- DRC21-56: Installation of non-pre-approved windows at 1505 Circle Dr.
- DRC21-25 & 21-73: Proposed 418 square-foot first and second story addition at 1408 Wilson Ave.
City Council Special Closed Session Meeting
The City Council is convening for a special closed session to discuss legal and labor matters. The agenda includes discussions regarding potential litigation and negotiations with the San Marino Firefighters’ Association.
- Conference with legal counsel regarding one matter of significant exposure to potential litigation
- Conference with labor negotiators representing the San Marino Firefighters’ Association
City Council Regular Meeting
The City Council will discuss amending municipal codes regarding Grad Night use in the C-1 Zone and prohibiting the feeding of peafowl. The body is also considering a mandatory organics disposal reduction ordinance to comply with state regulations.
- Ordinance O-21-1384: Grad Night use in the C-1 Zone
- Ordinance O-21-1382: Prohibition and citation for feeding peafowl
- Ordinance O-21-1383: Mandatory organics disposal reduction (SB 1383)
- Resolution R-21-25: Application for Proposition 68 Per Capita Grant funds
- Resolution R-21-26: Commitment of $304,036 in Donations Fund balance
City Council Special Meeting
The City Council is considering Resolution No. R-21-28 to implement a mandatory vaccine mandate for employees represented by the San Marino Firefighters Association (SMFFA). This action follows an impasse in negotiations regarding a Los Angeles County Department of Public Health order. The proposed policy would apply to classifications including Firefighter/Paramedics, Fire Engineers, and Fire Captains.
- Adoption of Resolution No. R-21-28: Mandatory vaccine mandate for SMFFA employees
Design Review Committee Meeting
The Design Review Committee is reviewing five applications for residential modifications. These include requests for non-standard roofing materials, driveway gates, and a second-story addition.
- DRC21-57: Proposed non-approved roofing material at 1950 Marino Terrace
- DRC21-58: Proposed roofing material at 640 Winthrop Rd
- DRC19-85: Proposed roofing material at 1455 Bellwood Rd
- DRC21-29: Proposed front yard driveway gates and pilasters at 2030 Lombardy Rd
- DRC21-15: Proposed 92 square-foot second-story addition at 626 Chaucer Rd
Public Safety Commission Meeting
The Public Safety Commission will review monthly reports from the police, fire, and public works departments. The body will also discuss potential updates to the Police Department's policies regarding beards and tattoos.
- Discussion of Police Department Beard and Tattoo policies
- Police report showing Part 1 crimes decreased by 20.57% in September 2021 compared to September 2020
- Police report of 12 residential burglaries and 11 larcenies in September 2021
- Fire Department report on the Homebound 65+ Vaccination Program providing boosters to 24 residents
- Approval of meeting minutes from October 4, 2021
City Council Adjourned Regular Meeting
The City Council is considering the submission of the Draft Housing Element to the State Department of Housing and Community Development. The meeting also includes discussions on organic waste disposal regulations and citywide traffic studies.
- Authorization to submit the Draft Housing Element to the State HCD
- First reading of Ordinance No. O-21-1383 regarding mandatory organics disposal reduction
- Agreement Amendment No. 3 with Iteris for a citywide traffic circulation study through April 30, 2022
- Fourth Amendment to the City Manager employment agreement
Planning Commission Meeting
The Planning Commission is considering design reviews for two new residences and an ordinance regarding permitted uses in the C-1 General Commercial Zone for San Marino High School graduation events. The body will also hear a tree removal permit appeal and an extension request.
- Design review for a 2,700 sq ft residence and detached garage at 2460 Cumberland Rd
- Modification of exterior color for a 3,825 sq ft residence at 1625 Old Mill Rd
- Ordinance amending C-1 General Commercial Zone permitted uses for San Marino High School graduation events
- Appeal of a tree removal permit at 804 Oxford Rd
- Extension request for Design Review No. DRC19-25 at 1215 Patton Way
Library Board of Trustees Meeting
The Library Board of Trustees will meet via teleconference to seat new Council-appointed Trustees and select a Chairperson and Vice Chairperson for FY 2021-2022. The Board will also discuss the possibility of resuming in-person meetings.
- Appointment of new Council-appointed Trustees
- Selection of Chairperson and Vice Chairperson for FY 2021-2022
- Discussion on resuming in-person Trustee meetings
- City Manager's update on the mission statement
- Review of Budget & Donation Monitor Detail Reports
Special Design Review Committee Meeting
The Design Review Committee is meeting to discuss and potentially approve five design review cases involving commercial and residential property modifications. The body will also consider roofing products for the city's pre-approved materials list.
- DRC21-43: Replacement of a cabinet sign face at 2060 Huntington Dr.
- DRC21-53: Request to maintain nonconforming front-yard paving at 1300 Virginia Rd.
- DRC21-46: Installation of roofing material at 2375 Ridgeway Rd.
- DRC21-21 & 21-69: 325-square-foot addition and exterior modifications at 1540 Avonrea Rd.
- DRC21-06: 505-square-foot addition at 1925 Montrobles Pl.
City Council Regular Meeting
The City Council will discuss implementing a neighborhood traffic calming program based on a 2021 citywide study. The body is also deciding on pedestrian safety modifications and several professional service contracts.
- Approval of striping and signing for pedestrian safety at Huntington Drive and Sierra Madre Boulevard and along Granada Avenue
- Acceptance of a $25,000 donation from the Rotary Club of San Marino for the Lacy Park Rose Arbor
- Professional design services agreement with NCE for street rehabilitation not to exceed $80,900
- Amendment of $25,000 with 4LEAF, Inc. for Housing Element and Safety Element updates
- Approval of the Fall 2021 public tree removal list
City Council Special Meeting
The City Council is meeting in closed session to discuss legal matters and a personnel evaluation. No items are scheduled for decision or discussion in open session.
- Closed session regarding one matter of potential litigation against the City
- Closed session regarding one matter of potentially initiating litigation
- Performance evaluation of the City Manager
Special City Council Meeting
The City Council is convening a special meeting to enter a closed session. The purpose of the session is to hold conferences with labor negotiators.
- Closed session conference with San Marino Police Officers’ Association
- Closed session conference with San Marino Firefighters’ Association
- Closed session conference with San Marino City Employees’ Association
- Closed session conference with San Marino Unrepresented Employees
Public Safety Commission Meeting
The Public Safety Commission will receive and file monthly reports from the Police, Fire, and Public Works departments. The commission is also asked to approve the minutes from the September 7, 2021 meeting.
- Police report noting a 31.66% decrease in Part 1 crimes compared to August 2020
- Police report of 13 larcenies and one residential burglary in August 2021
- Police personnel update: 28 of 30 sworn positions filled
- Fire Department discussion to revive the Mobile Vaccination for Homebound 65+ Population program
- Approval of September 7, 2021 meeting minutes
Library Board of Trustees Meeting
The Library Board of Trustees will meet via teleconference to approve previous minutes and receive reports from board liaisons. The meeting includes verbal introductions of staff from the City Manager and a verbal update from the Director.
- Approval of minutes from July 26, 2021
- San Marino Center renovation update report
- Budget and CIP liaison report
- Crain Art Gallery liaison report
- Marketing and Publicity liaison report
City Council Adjourned Regular Meeting
The City Council is holding a workshop to review an updated site inventory list for the city's Housing Element. The body will also consider several contracts, grant agreements, and a code amendment regarding Grad Night events.
- Discussion of updated Housing Element site inventory list including properties on Huntington Drive
- Proposed agreement with CPS HR Consulting for DEI facilitator not to exceed $37,620 plus travel
- Office of Traffic Safety grant agreement for TRIP and STEP projects not to exceed $119,100
- Proposed code amendment regarding Grad Night events
- Discussion of objective design standards for SB 35 streamlined housing projects
Planning Commission Meeting
The Planning Commission will consider a design review for a new 2,700 square-foot single-family residence and detached garage. The body will also discuss artificial turf standards and resolve findings for several other property permits.
- Design Review DRC21-28HP: New one-story home and two-car garage at 2460 Cumberland Rd.
- Discussion regarding standards for artificial turf
- Resolution of findings for Conditional Use Permit CUP20-10 at 1448 Bradbury Rd.
- Resolution of findings for Design Reviews DRC20-71HP and DRC20-72 at 2775 Gainsborough Dr.
- Resolution of findings for tree removal permit appeals at 1716 and 1470 Lorain Rd.
Design Review Committee Meeting
The Design Review Committee is reviewing three applications for residential updates. These include requests to use non-pre-approved window and roofing materials and a proposal for a second-story addition.
- DRC21-37: Request to install non-pre-approved Fleetwood Series 250-T aluminum windows at 1225 Mesa Rd.
- DRC21-52: Request to install a non-pre-approved roofing color at 1329 Cambridge Rd.
- DRC21-17 & 21-61: Proposal for a 1,029 square-foot second-story addition and non-pre-approved window materials at 1434 Park Pl.
City Council Special Meeting
The City Council is holding a special meeting to enter a closed session. The body will meet with legal counsel regarding two specific litigation matters against the City.
- Discussion of litigation: Dwayne Carlton v. City of San Marino
- Discussion of litigation: Robert Cervantes v. City of San Marino
City Council Regular Meeting
The City Council will consider a code amendment for a potential Starbucks drive-thru and an ordinance prohibiting the feeding of peafowl. The body is also reviewing the General Plan update and budget carryovers.
- Proposed code amendment for a drive-thru Starbucks at 2424 Huntington Drive
- Ordinance No. O-21-1382 to prohibit and cite the feeding of peafowl
- Appropriation of $5,897 from General Fund Reserves for a Recreation Manager position
- Public hearing on Design Review appeals for 2275 Oak Knoll Ave
- Adoption of the 2021 Pavement Management Plan update
Special Public Safety Commission Meeting
The Public Safety Commission is meeting to receive and file departmental reports from the Police, Fire, and Public Works departments. The session includes a review of crime statistics and traffic enforcement activities for June and July 2021.
- Police report noting a 32.39% decrease in Part 1 crimes compared to July 2020
- Report of 11 larcenies in June and 10 in July
- Use of Flock Safety Cameras resulting in 10 arrests across six incidents
- Radar traffic trailer placements at Gainsborough Drive, Sierra Madre Boulevard, Robles Avenue, West Drive, San Marino Avenue, Sherwood Road, and Montrobles Place
- Fire Department report on August performance metrics and COVID-19 response
City Council Special Meeting
The City Council is meeting to conduct a closed session regarding labor negotiations. The session involves representatives from several city employee organizations.
- Conference with labor negotiators for the San Marino Police Officers’ Association
- Conference with labor negotiators for the San Marino Firefighters’ Association
- Conference with labor negotiators for the San Marino City Employees’ Association
- Conference with labor negotiators for San Marino Unrepresented Employees
Design Review Committee Meeting
The Design Review Committee is reviewing requests for home additions, a driveway gate, and a non-standard roofing material. Staff recommendations include approving two additions and one gate, while suggesting a continuation for a roofing project to explore alternative materials.
- 1496 Bradbury Rd.: Proposal for stone-coated steel roofing material not on the City's Pre-Approved list
- 626 Chaucer Rd.: Proposed 92 square-foot second-story addition
- 2280 Sherwood Rd.: Proposed 1,120 square-foot second-story addition
- 2435 Sherwood Rd.: Proposed 5-foot tall wrought iron driveway gate
Planning Commission Meeting
The Planning Commission is considering several design reviews for new single-family homes and conditional use permits for business and landscaping requests. The body will also address a tree removal permit appeal and a permit extension request.
- Design Review DRC20-40HP: Proposed 2,750 sq ft home and garage at 2230 El Molino Pl.
- Design Review DRC20-71HP and 20-72: Proposed 5,144 sq ft home and 600 sq ft garage at 2775 Gainsborough Rd.
- CUP21-01: Request for 740 sq ft antique retail business at 2347 Huntington Dr. (Staff recommends filing withdrawn letter).
- CUP20-10: Request to install artificial turf in front yard at 1448 Bradbury Rd.
- Appeal of tree removal permit determination at 1716 Lorain Rd.
Design Review Committee Meeting
The Design Review Committee is reviewing several residential modification requests, including patio covers, home additions, and roofing or window materials. The body will also address the reorganization of the committee.
- Proposed 408 square-foot patio cover at 990 Afton Rd.
- Proposed 200 square-foot single-story addition at 2200 Lorain Rd.
- Roofing material requests for 630 Alegria Pl., 2290 Lorain Rd., and 2916 Somerset Pl.
- Request to install non-pre-approved window material at 1225 Mesa Rd.
- Reorganization of the Design Review Committee
City Council Special Meeting
The City Council is holding a workshop to provide direction on the Draft Housing Element before it is submitted to the state. A primary focus is the removal of Carver Elementary School from the sites inventory list following an objection from the school district.
- Discussion on removing Carver Elementary School from the Housing Overlay Zone
- Identification of replacement properties for the sites inventory, such as church sites or 2920 Huntington Drive and 375 Huntington Drive
- Revision of the "missing middle" program to exclude properties identified as individual eligible properties in the City Wide historic survey
City Council Adjourned Regular Meeting
The City Council is discussing the establishment of an independent non-profit foundation to raise funds for community assets, specifically to offset costs for the San Marino Center remodel. The body is also reviewing streetscape designs for Mission Street and revisions to the commercial filming policy.
- Proposed support for a non-profit San Marino Community Asset Fundraising Foundation
- Selection of design options for the Mission Village Streetscape Beautification Project
- Discussion of revisions to the commercial filming policy ordinance
- Concurrence on hiring a Community Services Director
- Additional compensation for the Acting Community Services Director not to exceed $10,000
Planning Commission Meeting
The Planning Commission will hold a public hearing regarding a conditional use permit for a retail business. The body will also hear an appeal for a tree removal permit and review design cases.
- Conditional Use Permit CUP21-01 for a 740 square-foot antique retail business at 2347 Huntington Dr.
- Appeal of a tree removal permit determination at 1470 Lorain Rd.
- Resolution of findings for Design Review Case Nos. DRC21-24HP and 21-39 at 1705 Sharon Pl.
- Discussion of Planning Commissioners Academy training
Special Library Board of Trustees Meeting
The Board of Trustees discussed the potential merger of the Library and Recreation divisions under a single Community Services Department. Members also addressed the development of a new mission statement for the Crowell Public Library.
- Discussion of library mission statement subcommittee formation
- Proposed fee changes: holds increasing from $0.50 to $1.00 and damaged material replacement rising from $15 to $20
- San Marino Center renovation update regarding landscaping and sustainability
- Report on postcard printing costs totaling $2,174
- Update on Summer Reading Club statistics and outdoor programming
Design Review Committee Meeting
The Design Review Committee is reviewing several requests for home additions, roofing changes, and fencing. The body will decide on project approvals, some of which involve legalizing existing structures or using non-approved materials.
- 2707 E. California Blvd: Proposed 230 square-foot single-story addition and new roofing material
- 2030 Lombardy Rd: Proposed front yard fencing and motorized driveway gates up to 5 feet 6 inches
- 640 Winthrop Rd: Proposed roofing material and color not on the City's Pre-Approved List
- 2410 Cumberland Rd: Proposed 1,435 square-foot first- and second-story addition
- 2570 Canterbury Rd and 2215 Ashbourne Dr: Requests to legalize existing yard walls, fences, and gates
City Council Regular Meeting
The City Council will hold a workshop to review the Housing Element Administrative Draft and hear a public hearing regarding design review appeals for 2275 Oak Knoll Ave. The body will also consider several contracts, including a legal services agreement and a Dial-A-Ride extension with Pasadena.
- Public hearing on design review appeals DRC19-27HP and DRC19-28 for 2275 Oak Knoll Ave.
- Authorization of $2,580,081.00 to prepay CalPERS FY 2021-22 unfunded accrued liability amortization payments.
- Approval of a three-year contract extension with the City of Pasadena for Dial-A-Ride services.
- Approval of a $355 permit fee for the Gooden Center of Pasadena to host a 5K run at Lacy Park on October 30, 2021.
- Re-budgeting of $10,660 for Fire Station HVAC Upgrades and apparatus doors for FY 2021-22.
City Council Special Meeting
The City Council is holding a special meeting to enter a closed session. The body will discuss a public employee appointment for the position of Community Services Director.
- Closed session regarding the appointment of a Community Services Director
Special Public Safety Commission Meeting
The Public Safety Commission will review several city reports including a pavement management plan and a citywide traffic circulation study. The meeting also includes discussions on the San Marino wayfinding program and pedestrian visibility at Granada Avenue.
- San Marino Wayfinding Program sign fabrication
- Draft 2021 Pavement Management Plan
- Pedestrian Visibility Review of Granada Avenue at Sherwood Road
- Draft Citywide Traffic Circulation Study
- Police Department Unmanned Aircraft System Policy
Special Library Board of Trustees
The Crowell Public Library Board of Trustees will discuss the library's mission statements and consider a proposal to resume in-person meetings. The agenda also includes reports from the City Librarian and Management Analyst.
- Discussion of Crowell Public Library mission statements
- Consideration of resuming in-person Trustee meetings
- City Librarian update report
- Management Analyst report
City Council Special Meeting
The City Council is meeting to discuss a request from the City Club to waive a permit fee for the 2021 Independence Day VIP Pavilion. The decision follows a previous council direction to host the annual Independence Day celebration.
- Request to waive $145 Lacy Park group activity fee for City Club's 2021 VIP Pavilion
City Council Adjourned Regular Meeting
The City Council is considering the adoption of a comprehensive fee study and an updated Master Fee Schedule for all city departments effective September 1, 2021. The meeting also includes discussions on employee pay, roofing materials, and a traffic study extension.
- Adoption of updated Master Fee Schedule based on Revenue & Cost Specialists, LLC study
- Proposed increase of General Plan Maintenance fee from 7.0% to 9.5%
- Proposed increase of Non-Resident Surcharge for Emergency Medical Transport from $200 to $500
- Approval of time-and-one-half incentive pay for SMCEA employees for July 4th event
- Agreement extension with Iteris for citywide traffic circulation study through October 31, 2021
Planning Commission Meeting
The Planning Commission will consider three public hearings regarding conditional use permits and design reviews. Key items include a request to enlarge the Rose Garden Tea Room and a request for alcohol sales at a restaurant.
- Modification to CUP20-19 to add 240 square feet to the Rose Garden Tea Room at 1151 Oxford Rd.
- CUP21-03 for on-site sales and consumption of beer and wine at a restaurant at 2148 Huntington Dr.
- Design Review Case Nos. DRC21-24HP and DRC21-39 for a new single-story residence and garage at 1705 Sharon Pl.
Design Review Committee Meeting
The Design Review Committee is reviewing four applications for residential and commercial property changes. The committee will determine if the projects are compatible with their neighborhoods and exempt from CEQA environmental review.
- 30 Kewen Pl.: proposed front yard wall, fencing, driveway gate, and pedestrian gate
- 2300 Huntington Dr.: proposed 51.7 square-foot illuminated wall sign
- 2151 Roanoke Rd.: proposed roofing material not on the City's Pre-Approved Roofing Materials List
- 2707 E. California Blvd.: proposed 230 square-foot single-story addition, exterior modifications, and non-approved roofing material
City Council Special Meeting
The City Council is holding a special meeting to conduct a closed session. The body will discuss the appointment of a City Attorney and related actions.
- Closed session regarding the appointment of the City Attorney
City Council Regular Meeting
The City Council will hear appeals regarding design reviews and conditional use permits for properties on Oak Knoll Ave and Bradbury Rd. The body is also considering a historic landmark designation and Mills Act contract for 1779 Lombardy Road. Additionally, the Council will review financial reports and several service contracts.
- Appeal of Design Review Nos. DRC19-27HP and DRC19-28 for 2275 Oak Knoll Ave.
- Appeal of Conditional Use Permit No. CUP20-10 for 1448 Bradbury Rd.
- Historic landmark designation and Mills Act Contract for 1779 Lombardy Road.
- Acceptance of $100,000 donation from the Huntington Library, Art Museum, and Botanical Gardens.
- Acceptance of $2,000 donation from the East Meets West Parent Education Club.
Public Safety Commission Meeting
The commission will review several public safety reports, including updates from the Police, Fire, and Public Works departments. Discussion items include the San Marino Wayfinding Program and proposed changes to safety striping at Sierra Madre Boulevard and Huntington Drive.
- Review of safety striping at Sierra Madre Boulevard and Huntington Drive
- Discussion regarding the San Marino Wayfinding Program
- Police Department Traffic Safety Plan report
- Police Department Use of Force Policies and Procedures report
- Fire Department Annual Report
City Council Adjourned Regular Meeting
The City Council is meeting to discuss the adoption of the Fiscal Year 2021-22 Operating and Capital Budget and the establishment of an appropriations limit. The body will also consider creating a Diversity, Equity, and Inclusion (DEI) Task Force and updating the city's master fee schedule.
- Proposed appropriation of $45,000 from General Fund Reserves for a DEI task force facilitator
- Public hearing for an updated Master Fee Schedule effective August 1, 2021
- Adoption of the proposed Operating & Capital Budget for Fiscal Year 2021-22
- Resolution R-21-18 to establish the appropriations limit for Fiscal Year 2021-22
- Closed session regarding the appointment of a City Attorney
Planning Commission Meeting
The Planning Commission will hold a public hearing regarding a conditional use permit for a recreational court. The body will also consider an appeal for a tree removal permit and a declaration of public nuisance.
- Conditional Use Permit No. CUP20-11 for a recreational court at 1591 Virginia Rd.
- Appeal of a tree removal permit determination at 1060 Roanoke Rd.
- Declaration of public nuisance at 775 Winthrop Rd.
Special Library Board of Trustees Meeting
The Library Board of Trustees will meet via teleconference to discuss the library's mission and vision statements. The board will also consider approving meeting minutes from March and April 2021.
- Discussion of Crowell Public Library's mission and vision statements
- Approval of meeting minutes from March 22, 2021 and April 26, 2021
- City Librarian update report
- Management Analyst's report
- San Marino Center Renovation update report
Design Review Committee Meeting
The Design Review Committee is reviewing four applications for residential changes, including roofing materials, fencing, and home additions. Staff recommendations range from denial of a specific roofing material to approval of additions and walls.
- DRC21-13: Proposed roofing material at 1496 Bedford Rd. (Staff recommends denial)
- DRC21-10: Proposed front yard wall, fencing, and gates at 30 Kewen Pl.
- DRC20-20: Proposed single-story rear addition at 1448 Vandyke Rd.
- DRC21-20: Proposed single-story rear addition at 625 Plymouth Rd.
City Council Special Meeting
The City Council is holding a special meeting to enter a closed session. The purpose of the session is to discuss the appointment of a City Attorney and related actions.
- Closed session regarding Public Employee Appointment for City Attorney
City Council Regular Meeting
The City Council will consider updating the municipal code regarding film permits and decide on a letter of support for the San Marino Unified School District Parcel Tax (Measure E). The body will also review several resolutions concerning street projects, investment policies, and land-use appeals.
- Proposed Ordinance No. O-21-1381 relating to film permits
- Resolution R-21-13 for FY 2021-22 street projects funded by SB 1
- Acceptance of a $20,000 donation from the Chinese Club of San Marino
- Resolution R-21-14 denying a project appeal for 2404 Mission Street
- Resolution R-21-15 adopting the 2021 Investment Policy
City Council Special Meeting
The City Council is reviewing a proposal to replace the current RecTrac software with CivicRec for the Community Services Department. The new system would manage recreation class registration, facility rentals, and participant refunds. The Council is also seeking direction on the proposed FY 2021-22 budget for community services and capital improvements.
- Proposed three-year contract with CivicPlus for CivicRec software totaling $40,855.85
- Proposed appropriation of $8,500 from General Fund Reserves for the first payment
- Presentation of FY 2021-22 proposed budget for Community Services Department operational expenditures
- Presentation of the City's Capital Improvement Plan
Design Review Committee Meeting
The Design Review Committee will review several residential modification requests, including a home addition at 1569 Virginia Rd. and exterior modifications at 1045 Rosalind Rd. The committee will also consider commercial signage for 2300 Huntington Dr. and color changes for 615 La Mirada Ave.
- Residential addition and new detached garage at 1569 Virginia Rd.
- Commercial signage installation at 2300 Huntington Dr.
- Second-story balcony addition at 1045 Rosalind Rd.
- Exterior material color changes at 615 La Mirada Ave.
- Extension request for design review case DRC18-59 at 615 La Mirada Ave.
Public Safety Commission Meeting
The Public Safety Commission will receive and file monthly reports from the Police, Fire, and Public Works departments. The meeting includes a review of March 2021 crime statistics and fire department performance metrics.
- Police report noting an 18.84% decrease in Part 1 crimes compared to March 2020
- Report of $10,000 donation from the San Marino Chinese Club to the Fire Department
- Police traffic trailer placements at Garfield Ave/Callita Pl, Huntington Dr/Chelsea Rd, 2800 block of Huntington Dr, and Sierra Madre Blvd/Huntley Cir
- Fire Department update on the conclusion of the Mobile Vaccination for Homebound 65+ Population program
- Approval of minutes from the April 5, 2021 meeting
City Council Adjourned Regular Meeting
The City Council will consider whether to host a scaled-down Independence Day celebration at Lacy Park. Additionally, the Council will receive a presentation regarding the proposed FY 2021-22 operating budget by department.
- Discussion of a potential July 4th event with an estimated net cost of $62,000
- Presentation of the FY 2021-22 proposed operating budget
Planning Commission Meeting
The Planning Commission is considering three design and use permits for residential projects. The body will also hear an appeal regarding a tree removal permit and discuss accessory structures.
- Design Review DRC19-44HP: Single-story residence and detached two-car garage at vacant lot between 527 and 585 Winthrop Rd.
- Design Review DRC20-57HP: New single-story residence with attached two-car garage at 2920 Sheffield Rd.
- Conditional Use Permit CUP20-11: Construction of a recreational court at 1591 Virginia Rd.
- Appeal of a tree removal permit determination at 1060 Roanoke Rd.
- Discussion on accessory structures as they relate to design review.
Special Library Board of Trustees Meeting
The Library Board of Trustees discussed upcoming budget presentations to the City Council and proposed shifts in digital subscription services. Staff also provided updates on capital improvement projects, including window tinting and library reopening plans.
- Proposed cancellation of Gale database subscriptions to save approximately $15,000 annually
- Plan to purchase Press Reader and Hoopla subscriptions using savings from discontinued resources
- Window tinting project underway for the main room and children's area windows
- FY 21-22 preliminary budget presentation scheduled for City Council on May 7 or May 9, 2021
- Foundation raised $25,400 according to year-end newsletter updates
Special Public Safety Commission Meeting
The Public Safety Commission is meeting to review and provide direction on the proposed operating budget for public safety departments for fiscal year 2021-22. The session includes a draft budget submission specifically for the Fire Department.
- Proposed FY 2021-22 Fire Department budget of $6,120,075
- Proposed $5,329,550 personnel budget for Fire Department (2.9% increase)
- Proposed $790,525 for Fire Department services and supplies (6.8% increase)
- Budget increase of $5,800 for Verdugo Fire Communications dispatch services
- Budget increase of $16,760 for 911 direct connect line services
Design Review Committee Meeting
The Design Review Committee will consider several projects, including residential additions and new commercial signage. Items include a home addition at 835 Sussex Rd. and signage requests for Huntington Drive properties.
- One-story addition at 835 Sussex Rd.
- Commercial signage installation at 2010 Huntington Dr.
- Commercial signage installation at 2405 Huntington Dr.
- First and second story addition at 1275 St. Albans Rd.
- Front yard wall, fencing, and gates at 30 Kewen Pl.
City Council Special Meeting
The City Council is reviewing a Draft Housing Strategy to update the city's Housing Element for 2021–2029. This update is required by state law to address the city's Regional Housing Need Allocation of 397 units.
- Review of Draft Housing Strategy and policy options
- Discussion of Regional Housing Need Allocation (RHNA) of 397 units (240 affordable)
- Analysis of state laws including AB 686, AB 72, AB 1397, and SB 166
- Review of the 'No Net Loss' law (SB 166) regarding low-income housing sites
- Discussion of streamlined ministerial approval process under SB 35
City Council Regular Meeting
The City Council will consider several items including a street rehabilitation program, public safety tax levies, and COVID-19 expense appropriations. The meeting also includes discussions on film permit appeals and conditional use permits.
- Street Rehabilitation Program Project No. 20-9271 construction agreement for $2,624,685
- Construction inspection services contract for $81,032
- Public Safety Special Tax Levy for Fiscal Year 2021-22
- Appropriation of $100,000 for COVID-19 related costs
- Appropriation of $5,000 for the Peafowl Abatement Program
City Council Special Meeting
The San Marino City Council will convene a special meeting on April 14, 2021. The agenda includes a closed session for the Council to confer with labor negotiators regarding the San Marino Unrepresented Employees.
- Closed session: Conference with labor negotiators (San Marino Unrepresented Employees)
Design Review Committee Meeting
The Design Review Committee is reviewing applications for home additions and non-standard roofing materials. The body will decide on compatibility with legal neighborhoods and environmental impacts for several residential projects.
- 2198 Roanoke Rd.: Proposed first and second story addition and new detached garage
- 1569 Virginia Rd.: Proposed first and second story addition and new detached garage
- 2765 Lorain Rd.: Request to install DECRA Shake XD roofing material (staff recommends denial)
- 1496 Bedford Rd.: Request to install roofing material not on the City's Pre-Approved list
- 835 Sussex Rd.: Proposed one story addition to an existing residence
Public Safety Commission
The Public Safety Commission will review a draft citywide traffic circulation study and neighborhood traffic calming program. The meeting also includes reports from the Police, Fire, and Public Works departments.
- Review of Draft Citywide Traffic Circulation Study
- Police Department February 2021 update
- Fire Department February 2021 performance metrics
- Mobile Vaccination Program for homebound residents 65+
- Approval of March 1, 2021 meeting minutes
City Council Adjourned Regular Meeting
The City Council will receive and file a 2021 stormwater system condition assessment report. Members will also review the draft FY 2021-22 capital construction budget and 5-year capital improvement plan to provide guidance.
- 2021 Stormwater System Condition Assessment Report by Dudek
- Draft FY 2021-22 Capital Improvement Plan and 5-year forecast
- Proposed culvert replacement under Lacy Park for FY 2021-22 design and FY 2022-23 construction
- Stormwater assessment contract cost of $149,895
- Consultant estimate of $2 million annual capital expense for drainage culvert rehabilitation
Planning Commission Meeting
The Planning Commission is considering several residential design reviews and a conditional use permit. The body will also review a request for a local historical landmark designation and an appeal regarding a tree removal permit.
- Design Review DRC19-57HP: New two-story residence at 1215 Saint Albans Rd.
- Design Review DRC 20-57HP: New single-story residence at 2920 Sheffield Rd.
- CUP20-17 and DRC20-67: One-story addition at 2731 Gainsborough Dr.
- Local Historical Landmark Designation request for 1779 Lombardy Rd.
- Appeal of a tree removal permit determination for 1060 Roanoke Rd.
Special Library Board of Trustees Meeting
The Library Board of Trustees will meet via teleconference to approve February minutes and receive reports from various liaisons. The board is scheduled to receive a budget update presentation for fiscal year 2021-22 from the Director and City Librarian.
- FY 2021-22 Budget Update presentation
- Approval of February 22, 2021 meeting minutes
- San Marino Center renovation update report
- Director and City Librarian's informational report
City Council Special Meeting
The City Council will hold a public hearing to receive and file the 2020 Housing Element Annual Progress Report. The body will also review the draft FY 2021-22 capital equipment plan and 5-year forecast.
- 2020 Housing Element Annual Progress Report (reporting 17 housing units permitted/started in 2020)
- Draft FY 2021-22 Capital Equipment Plan and 5-year forecast
Design Review Committee Meeting
The Design Review Committee is reviewing three cases involving commercial signage and residential expansions. The body will determine if the proposed projects are compatible with their respective neighborhoods and existing structures.
- Proposed 36-square-foot backlit commercial sign at 2405 Huntington Dr.
- Proposed second story addition to a residence at 1465 Rubio Dr.
- Proposed first and second story addition and new attached garage at 2174 Melville Dr.
City Council Regular Meeting
The City Council will consider appeals regarding denied film permits for four residences and a conditional use permit for 2404 Mission Street. The body is also discussing local zoning authority and the 2014 Housing Element Annual Progress Report.
- Appeal of film permit denials for 1725 Virginia Road, 1445 Cambridge Road, 912 Winston Avenue, and 2103 Melville Drive
- Appeal of Conditional Use Permits and Design Review for 2404 Mission Street
- Construction agreement of $55,224 to Global Diversified Voltage Services for streetlight replacement
- Proposed one-year waiver of Conditional Use Permit fees for new or expanding restaurants and grocery stores
- Adoption of Cybersecurity, Earthquake, and Extreme Heat/Power Interruption annexes to the Emergency Operations Plan
Design Review Committee Meeting
The Design Review Committee is reviewing four cases involving commercial signage and residential exterior changes. Staff recommendations include approving signage for businesses on Mission Street and Huntington Drive, while continuing or requesting alternatives for two residential projects.
- 2640 Mission St.: Proposed exterior modifications and a 6-square-foot antique bronze backlit sign
- 2010 Huntington Dr.: Proposed illuminated and non-illuminated wall signs for Mathnasium
- 1045 Rosalind Rd.: Proposed exterior modifications and addition to a two-story residence
- 2765 Lorain Rd.: Proposed installation of roofing material not on the City's Pre-Approved list
Public Safety Commission Meeting
The Public Safety Commission is meeting to review the draft capital equipment expenditures and capital construction program for fiscal year 2021-2022. The body will also receive monthly reports from the police, fire, and public works departments.
- Review of Fiscal Year 2021-2022 Draft Capital Equipment Expenditures and Capital Construction Program
- Police Department report including January 2021 crime statistics and updates on the Motor Officer Program
- Fire Department report including January monthly performance metrics and COVID-19 updates
- Public Works Department report
- Approval of meeting minutes from February 1, 2021
City Council Special Meeting
The City Council is meeting to consider adopting Resolution No. R-21-08 to revise the 2020 Investment Policy. The proposed change adds an exception for funds held in trusts for employee retiree health benefits to allow for the implementation of a CERBT Trust.
- Resolution No. R-21-08 to adopt the Revised 2020 Investment Policy
- Proposed exception to Section 2.0 Scope for employee retiree health benefit trusts
- Reported total cash and investments of $33,703,494 as of December 31, 2020
City Council Adjourned Regular Meeting
The City Council is discussing the establishment of a CalPERS trust account to prefund other post-employment benefits (OPEB). The body is also reviewing mid-year financial forecasts and the implementation of a city wayfinding program.
- Proposed one-time contribution of $500,000 or $750,000 to open a CERBT Section 115 Trust
- Proposed transfer of funds from General Fund Reserves to Capital Projects Fund Reserves
- Approval of the San Marino Wayfinding Program including district naming and sign design
- Purchase of nine automated license plate reader cameras from Vigilant Solutions, LLC not to exceed $70,199
Planning Commission Meeting
The Planning Commission is conducting a workshop to discuss San Marino's assigned share of 397 housing units for 2021–2029. The body is also reviewing updates to the City's Safety Element to address climate adaptation and wildfire activity.
- Conditional Use Permit CUP20-19 to renovate and enlarge the Rose Garden Tea Room at 1151 Oxford Rd.
- Design Review DRC 19-44HP for a single-story residence and two-car garage between 527 and 585 Winthrop Rd.
- Request for local historical landmark designation for 1779 Lombardy Rd.
- Proposal to reintroduce natural wood shake and wood shingle to pre-approved roof materials.
- Resolution of findings for 2275 S. Oak Knoll Ave. (CUP19-9, DRC19-27HP, DRC19-28, and DRC19-97).
Special Library Board of Trustees Meeting
The Library Board of Trustees will meet to approve minutes from the January 25, 2021, meeting. The board will also receive reports from the City Librarian and the Management Analyst.
- Approval of January 25, 2021 meeting minutes
- Director and City Librarian's report
- Management Analyst's report
- San Marino Center renovation update report
Design Review Committee Meeting
The Design Review Committee will review several residential addition and remodel projects. Items include a one-story addition at 835 Sussex Rd., a two-story project at 1360 Granada Ave., a two-story addition at 1565 Chelsea Rd., and a multi-part project at 2198 Roanoke Rd.
- One-story addition at 835 Sussex Rd.
- First and second story addition/remodel at 1360 Granada Ave.
- First and second story addition at 1565 Chelsea Rd.
- First and second story addition, exterior modifications, and new detached garage at 2198 Roanoke Rd.
City Council Regular Meeting
The City Council will discuss adding a full-time Code Enforcement Officer to the budget and amending municipal codes regarding public nuisance proceedings. The body is also deciding on several infrastructure contracts and ordinances related to food delivery fees and tree preservation.
- Proposed $32,948 appropriation for an additional full-time Code Enforcement Officer
- Professional design services agreement of $73,075 to Dudek of Encinitas for lift station improvements
- Procurement of two 9-1-1 dispatch center consoles from Russ Bassett Corporation for $38,899.96
- Ordinance O-20-1375 to regulate third party food delivery service fees
- Upgrade of radio equipment with encryption boards from Foothill Communications not to exceed $17,267
City Council Special Meeting
The City Council is holding a special meeting to enter a closed session. The body will discuss one case regarding a potential threat of litigation related to a worker’s compensation claim.
- Closed session regarding one worker’s compensation claim litigation case
Design Review Committee Meeting
The Design Review Committee will review multiple applications for residential additions, exterior modifications, and business signage. Items include a proposed home addition on Granada Ave and various commercial sign installations.
- Residential addition and remodel at 1360 Granada Ave.
- Commercial signage installation at 2405 Huntington Dr.
- Exterior modifications and business signage at 2640 Mission St.
- One- and two-story residential addition at 1161 Virginia Rd.
- Exterior home modifications at 2050 E. California Blvd.
Public Safety Commission Meeting
The Public Safety Commission is meeting to receive reports from the Police, Fire, and Public Works departments. The body will also review the Fiscal Year 2021-2022 municipal budget schedule and a status update on capital equipment and construction.
- Police Department report noting a 14.78% increase in Part 1 crimes compared to 2019
- Fiscal Year 2021-2022 municipal budget schedule
- FY 2020-2021 capital improvement plan status update report
- Police Department update on new vehicles and the creation of a Motorcycle Team
- Approval of meeting minutes from January 4, 2021
City Council Adjourned Regular Meeting
The City Council is meeting to set goals for the FY 2021-22 budget and discuss updated code enforcement procedures. The body will also consider a salary schedule for part-time librarians and the budgetary impact of community engagement programming.
- Resolution No. R-21-03 to adopt the salary schedule for part-time Librarian 1 employees
- Proposed $380K increase in operating budget to support community engagement programming
- Discussion of a Draft Code Enforcement Policies and Procedure Manual
- FY 2021-22 budget overview and goal-setting session
Planning Commission Meeting
The Planning Commission is considering permits for new residences at 2275 S. Oak Knoll Ave. and 1705 Sharon Pl. The body will also discuss a local historical landmark designation and a public nuisance declaration.
- Proposed two-story residence and detached garage at 2275 S. Oak Knoll Ave.
- Proposed single-story residence with three variances at 1705 Sharon Pl.
- Request for local historical landmark designation at 1779 Lombardy Rd.
- Declaration of public nuisance at 2924 Gainsborough Dr.
- Resolution of findings for projects at 2285 Huntington Dr., 1831 Windsor Rd., and 2150 Melville Dr.
Special Library Board of Trustees Meeting
The Library Board of Trustees will review the 2021 meeting calendar and discuss upcoming capital improvement projects for the Crowell Public Library. The agenda also includes discussions on adult services programming and the use of a $5,000 reserve allocation for Children's Services.
- Review of 2021 Board of Trustees meeting calendar
- Ratification of the FY 2019-2020 Annual Public Library Survey
- Discussion of FY 21-22 Capital Improvement Plan projects for Crowell Public Library
- Recommendations for Adult Services programming through June 30, 2021
- Direction on the use of a $5,000 reserve allocation for Children's Services
Design Review Committee Meeting
The Design Review Committee is reviewing several residential modification requests, including home additions and fencing. The body will decide on approvals for projects on Virginia Road, Sussex Road, and S. Los Robles Ave, while continuing others to a later date.
- 1470 Virginia Rd.: Proposed front yard fencing, driveway gate, pedestrian gate, and pilasters
- 835 Sussex Rd.: Proposed one story addition to an existing single-story residence
- 1750 S. Los Robles Ave.: Proposed exterior modifications to an existing residence
- 1408 Wilson Ave.: Proposed first and second story addition and non-approved roofing material
- Discussion on reintroducing natural wood shake and wood shingle to the City's pre-approved roof materials list
City Council Regular Meeting
The City Council will hold a public hearing regarding a conditional use permit appeal for 2404 Mission Street. The body is also considering ordinances related to third-party food delivery fees, tree preservation, and roofing materials.
- Appeal of Conditional Use Permits and Design Review for 2404 Mission Street
- Ordinance No. O-20-1376-U and O-20-1375 regulating third-party food delivery service fees
- Amendment No. 2 to Crane Architectural Group agreement for San Marino Center renovation: $45,900
- Appropriation of $5,000 for the Peafowl Abatement Program
- Acceptance of $5,332 donation from the Macfarland Family Foundation
City Council Special Meeting
The City Council is holding a special meeting conducted via teleconference. The session is primarily dedicated to closed-door discussions regarding legal matters and labor negotiations.
- Potential litigation regarding a worker's compensation claim
- Potential litigation regarding a proposed project at 2404 Mission Street
- Existing litigation: California-American Water Company application to increase revenues (Application 19-07-004 2)
- Labor negotiations with City Employees’, Firefighters’, and Police Officers’ Associations, and Unrepresented Employees
Design Review Committee Meeting
The Design Review Committee is reviewing applications for home additions and roofing materials. The body will decide on the compatibility of these projects with their respective neighborhoods and existing structures.
- 1715 Westhaven Rd.: Proposed one- and two-story addition
- 1620 Rubio Dr.: Proposed first and second-story addition and exterior modifications
- 1505 Circle Dr.: Proposed first and second-story addition and exterior modifications
- 1465 Rubio Dr.: Proposed second story addition
- 2225 Homet Rd. and 1460 Park Pl.: Proposed roofing material installations
Public Safety Commission Meeting
The Commission will receive and file monthly reports from the Police, Fire, and Public Works departments. The Police Department report notes a 14.15% increase in Part 1 crimes compared to 2019, specifically highlighting increases in larcenies and auto thefts.
- Police Department report covering November 2020 crime and traffic data
- Fire Department monthly performance metrics
- Public Works Department report
- Approval of December 7, 2020 meeting minutes