San Marino public meetings in 2025

City Council Regular Meeting

The City Council will select a new Mayor and Vice Mayor. The body is also considering several contracts and budget amendments, including waste management consulting and software services.

• Contract for solid waste and recycling consulting to Economics Inc. not to exceed $320,420
• Agreement with Terra Compliance for SB 1383 compliance software for $75,000
• Increase of $17,500 to Ingram Content Group for library books
• Amendment to Eide Bailly, LLP agreement to increase not-to-exceed amount to $90,000
• Term extensions through June 30, 2026, for Dudek and Z&K Consultants for the Lift Station Improvement Project

The City Council appointed Council Member Chou as Mayor and Council Member Lo as Vice Mayor. It approved several consent‑calendar items, contract amendments, a library purchase order increase, and a solid‑waste consulting contract. The Council also authorized acceptance of a State Homeland Security Program grant. All motions passed without opposition.

• Appointed Council Member Chou as Mayor (5-0)
• Appointed Council Member Lo as Vice Mayor (4-0)
• Approved Items 2‑8, 10‑13 of the consent calendar (5-0)
• Approved Amendment No. 2 with Eide Bailly, LLP to raise the limit to $90,000
• Approved a $17,500 increase to Purchase Order 1210 for library books
• Approved Amendment 4 with Dudek and Amendment 1 with Z&K for the Lift Station Improvement Project
• Authorized acceptance of the 2024 State Homeland Security Program grant
• Approved award of solid‑waste consulting contract to Economics, Inc. ($320,420) and Terra Compliance software ($75,000) with waived bidding (5-0)

Special Recreation Commission

The Recreation Commission will consider three items: approving the minutes from the November 10, 2025 special meeting, receiving and filing the Director and Recreation Manager Report, and reviewing the Policy Regarding Dogs At Large‑Scale City Events. Staff recommends the commission approve the minutes and file the reports. The commission is asked to provide feedback on the dog policy before filing it.

• Approval of minutes from the special meeting of November 10, 2025
• Receive and file the Director and Recreation Manager Report
• Review and provide feedback on the Policy Regarding Dogs At Large‑Scale City Events

The San Marino Recreation Commission approved the minutes of the special meeting held on November 10, 2025. The motion was moved by Commissioner Ton, seconded by Chair Wu, and passed unanimously with three votes in favor and no opposition. No other actions were taken during the meeting.

• Approved minutes of Nov. 10, 2025 meeting (3-0)

Special Design Review Committee Meeting

The Design Review Committee will hold a special meeting to consider approval for two residential design cases. Staff recommends approval for both projects, noting they are exempt from CEQA.

• Case No. DR 24-80: Installation of two new driveway gates at 2285 South Oak Knoll Avenue
• Case No. DR 25-58: Whole house window replacement at 2390 Robles Avenue
• Approval of minutes from the November 19, 2025 special meeting

The committee voted 3-0 to continue Design Review Case No. DR 24-80 for two new driveway gates at 2285 South Oak Knoll Avenue, setting the case aside for an unspecified future date. It also voted 3-0 to approve Design Review Case No. DR 25-58 for replacing windows at 2390 Los Robles Avenue with Andersen E-series windows. Finally, the committee voted 3-0 to approve the minutes of the November 19, 2025 special meeting.

• Continued Design Review Case DR 24-80 (driveway gates) – motion passed 3-0
• Approved Design Review Case DR 25-58 (window replacement) – motion passed 3-0
• Approved minutes of November 19, 2025 meeting – motion passed 3-0

Special Planning Commission Meeting

The San Marino Planning Commission will consider three design‑review proposals, each seeking approval for residential additions and alterations. Items include a new second story and windows at 816 Winthrop Road, a second‑story addition with walls, gates, pool and trash enclosures and two variances at 1201 Winston Avenue, and a second‑story addition with façade changes and a driveway gate at 1906 Wellesley Road. The commission will also approve the minutes from the October 22, 2025 meeting.

• DR 24‑26 & DR 25‑72 – new second story and new windows at 816 Winthrop Road (Johnson)
• DR 25‑54, DR 24‑71, VAR 24‑06, VAR 25‑02 – second‑story addition, new side/front walls, walkway gates, pool equipment enclosure, trash enclosure, hardscaping, retaining wall, and variance for pool equipment at 1201 Winston Avenue (Kleveland)
• DR 24‑16, DR 24‑62, DR 24‑63 – new second story, façade changes, new driveway gate, and tree removal at 1906 Wellesley Road (Dahl Architects)
• Approval of minutes from the regular meeting of October 22, 2025

The Planning Commission approved Design Review Cases DR 24-54 and DR 24-71 and Variance Cases VAR 24-06 and VAR 25-02 at 1201 Winston Avenue by a 5‑0 vote. It also approved Design Review Cases DR 24-26 and DR 25-72 at 816 Winthrop Road with dark‑sky lighting and hedge‑maintenance conditions by a 3‑2 vote. The commission voted to continue three design review cases at 1906 Wellesley Road to an unspecified future date (5‑0). Finally, the October 22, 2025 meeting minutes were approved unanimously.

• Approved Design Review Cases DR 24-54 & DR 24-71 and Variance Cases VAR 24-06 & VAR 25-02 at 1201 Winston Ave (5-0)
• Approved Design Review Cases DR 24-26 & DR 25-72 at 816 Winthrop Rd with lighting and hedge conditions (3-2)
• Continued Design Review Cases DR 24-16, DR 24-62, DR 24-63 at 1906 Wellesley Rd to an uncertain date (5-0)
• Approved October 22, 2025 meeting minutes (5-0)

Special Design Review Committee Meeting

The Design Review Committee will hold a public hearing to consider approving a project to legalize the rebuild of a side yard block wall. The committee will also review minutes from a previous special meeting.

• Public hearing for Design Review Case No. DR 25-19 at 2400 Ridgeway Road to legalize a side yard block wall rebuild
• Approval of minutes from the November 5, 2025 special meeting

The committee approved Design Review Case No. DR 25-19 for 2400 Ridgeway Road, requiring the applicant to replace and maintain any hedges damaged by the wall construction. The motion passed unanimously, 3-0. The committee also approved the minutes from the November 5, 2025 special meeting, also by a 3-0 vote.

• Approved Design Review Case DR 25-19 for 2400 Ridgeway Rd, with hedge replacement condition (3-0)
• Approved minutes of the November 5, 2025 special meeting (3-0)

City Council Regular Meeting

The San Marino City Council will receive the fiscal year 2024-25 financial report and discuss placing a 1% Transaction and Use Tax on the June 2, 2026, ballot. The meeting also includes approving amendments to agreements with the San Marino Unified School District and the City Manager, as well as authorizing the disposal of surplus property.

• Receive and file FY 2024-25 financial report and discuss 1% sales tax measure for June 2026 ballot
• Approve Amendment No. 3 to Transportation Reimbursement Agreement with San Marino Unified School District
• Adopt Resolution No. R-25-36 for Measure A grant funding authority
• Authorize disposal of surplus equipment via public auction
• Approve First Amendment to City Manager Employment Agreement and revise salary schedule

The council received and filed the FY 2024‑25 financial report, approved a transfer from the General Fund to the Capital Projects Fund, and directed staff to prepare ballot language for a 1% transaction and use tax on the June 2, 2026 ballot. The consent calendar items, including salary and benefits changes, were also approved. Additional approvals included a transportation reimbursement amendment, Lacy Park event permits, grant‑application authority, sidewalk program completion, a vector‑control board reappointment, surplus‑property auction, and a city‑manager employment amendment.

• Approved FY 2024‑25 financial report, fund transfer, and directive for 1% tax ballot (4‑0)
• Approved consent calendar items 2‑10 (salary and benefits changes) (4‑0)
• Approved amendment to transportation reimbursement agreement with San Marino Unified School District
• Approved 2026 Lacy Park special event permit dates and co‑sponsorship requests
• Adopted resolution granting authority to apply for Measure A grant funds
• Accepted Year 4 sidewalk replacement program as complete and filed notice of completion
• Reappointed Howard Brody to the Greater Los Angeles County Vector Control District board (2‑year term)
• Approved disposal of surplus equipment by public auction

Special Recreation Commission

The San Marino Recreation Commission will vote to approve the minutes from the September 8, 2025 regular meeting. Commissioners will receive and file the Director and Recreation Manager Report. They will also receive the 2‑Year Community Center Utilization Report, provide feedback on unscheduled hours, and file the report.

• Approve minutes of the September 8, 2025 meeting
• Receive and file the Director and Recreation Manager Report
• Receive, discuss, and file the 2‑Year Community Center Utilization Report

The San Marino Recreation Commission approved the minutes of the regular meeting held on September 8, 2025. The motion was moved by Commissioner Raichlen, seconded by Commissioner Chang, and passed unanimously with all four commissioners voting aye. No other actions were taken at the special meeting.

• Approved September 8, 2025 meeting minutes (4-0)

Special Design Review Committee Meeting

The San Marino Design Review Committee will consider two project approvals: a roof‑material installation at 1912 Montrobles Place and a whole‑house window replacement at 2210 Montecito Drive. Staff recommends both projects be found exempt from CEQA and approved as proposed. The committee will also vote to adopt the minutes from the October 1, 2025 special meeting and receive the Community Development Director's report and any written communications distributed to the committee.

• Approve Design Review Case No. DR 25‑70 at 1912 Montrobles Place for Landmark Solaris fiberglass shingle roofing (Moire Black)
• Approve Design Review Case No. DR 25‑63 at 2210 Montecito Drive for whole‑house window replacement with Sierra Pacific aluminum‑clad wood windows (QI)
• Approve minutes of the special meeting held on October 1, 2025
• Director's report from the Community Development Director
• Distribution of written communications or public writings to the committee

The committee approved Design Review Case DR 25-70 for 1912 Montrobles Place, adding a condition that if roof repair exceeds 50%, the material must match the city’s pre‑approved roof list. The motion passed 3‑2. The committee also approved Design Review Case DR 25-63 for 2210 Montecito Drive, with a unanimous 4‑0 vote. The minutes of the October 2025 meeting were approved unanimously.

• Approved Design Review Case DR 25-70 (roof) with 50% condition; vote 3-2
• Approved Design Review Case DR 25-63 (window); vote 4-0
• Approved minutes of October 2025 meeting; vote 5-0

City Council Special Meeting

The San Marino City Council will vote on a package of traffic‑control resolutions that designate stop signs, no‑right‑turn‑on‑red signs, reduced speed limits in school zones, and a red curb zone, and will approve the purchase of nine solar‑powered speed‑radar feedback systems for $72,026.03. The Council will also consider a $236,522.56 agreement for crossing‑guard services, a waiver of $5,095.50 for the San Marino High School Homecoming Parade permit, a $264,976.20 roof‑repair public‑works agreement with CEQA exemption, and a three‑year audit services contract for $129,100.

• Adopt Resolutions R‑25‑31 to R‑25‑35 for stop signs, no‑right‑turn‑on‑red signs, reduced speed limits, and an 80‑foot red curb zone
• Approve procurement of nine solar‑powered speed radar driver feedback systems from Tapco for $72,026.03
• Approve agreement with All City Management Services, Inc. for crossing‑guard services costing $236,522.56
• Waive the $5,095.50 special‑event permit cost for the San Marino High School Homecoming Parade
• Approve a Public Works Agreement with S&T Contractors Services, Inc. for roof repairs costing $264,976.20 and find the project CEQA‑exempt

The council unanimously adopted five traffic‑control resolutions designating stop signs, no‑right‑turn‑on‑red signs, reduced school‑zone speeds, and red‑curb parking restrictions, and approved purchase of nine solar‑powered speed‑radar systems. It also approved a crossing‑guard services agreement, waived the $5,095.50 permit fee for a high‑school parade, and authorized a $264,976.20 roof‑repair contract after a CEQA exemption. Additional actions included awarding audit and police‑motorcycle contracts, approving an OTS traffic‑enforcement grant, and adopting FY 2024‑25 budget carryovers and FY 2025‑26 re‑budgets.

• Approved traffic‑control resolutions R‑25‑31 to R‑25‑35 and purchase of nine solar‑powered speed‑radar systems (unanimous)
• Approved crossing‑guard services agreement with All City Management Services, Inc. for $236,522.56 (unanimous)
• Waived special event permit cost of $5,095.50 for San Marino High School Homecoming Parade (unanimous)
• Found roof‑repair project CEQA‑exempt and approved $264,976.20 public works agreement with S&T Contractors Services, Inc. (unanimous)
• Awarded three‑year audit services contract to LSL, LLP for $129,100 (unanimous)
• Approved purchase of one police motorcycle (2024 BMW R 1250 RT‑P) up to $33,967.66 (unanimous)
• Approved OTS grant agreement for selective traffic enforcement program up to $48,000 (unanimous)
• Approved FY 2024‑25 budget carryovers and FY 2025‑26 re‑budgets (unanimous)

Special Library Board of Trustees

The San Marino Library Board of Trustees will meet to approve minutes from a previous special meeting and receive reports from the Director, Library Manager, and California State Library. The Board will also review a preview of a 2026 Open House.

• Approval of September 22, 2025 minutes
• Director and Library Manager report
• FY 2024-25 California State Library report
• Preview of 2026 Open House
• Public comment via email or Zoom

The Library Board approved the minutes from the September 22, 2025 special meeting. It also received and filed the FY 2024‑25 California State Library Report and recommended it for City Council ratification. Both motions passed unanimously.

• Approved September 22, 2025 meeting minutes (5-0)
• Received FY 2024-25 California State Library Report and recommended it to City Council (5-0)

Regular Planning Commission Meeting

The San Marino Planning Commission will consider approval of several design review cases for residential additions and alterations, including projects at 1201 Winston Avenue, 625 Chester Avenue, 816 Winthrop Road, and 535 Old Mill Road. Staff recommends adopting resolutions to approve these design reviews and a related variance, while also denying the appeal of Tree Removal Permit TRP 24-1115 at 1720 Oak Grove Avenue. The commission will also vote on a continuance request for the DR 25-54 project and approve the minutes from the September 24, 2025 meeting.

• Continuance request for Design Review DR 25-54 at 1201 Winston Avenue (Kleveland) to revise scope by Nov 24, 2025
• Approval of Design Review DR 24-57 & DR 24-58 at 625 Chester Avenue (720‑sf rear addition, 417‑sf patio, façade changes, removal/replacement of 5 heritage trees and 1 established tree)
• Denial of appeal for Tree Removal Permit TRP 24-1115 at 1720 Oak Grove Avenue (removal of one Canary Island pine)
• Approval of Design Review DR 24-26 & DR 25-72 at 816 Winthrop Road (new second story and new windows on existing residence)
• Approval of Design Review DR 22-26 and Variance VAR 25-01 at 535 Old Mill Road (new two‑story residence with two‑car garage and front‑yard setback encroachment)

The commission adopted Resolution No. PCR 25-19, approving design review cases DR 24-57 and DR 24-58 for a rear addition at 625 Chester Avenue, adding a condition on the front‑facade board‑and‑batten option. It also continued several other design review and variance cases to the November 24, 2025 meeting. The appeal of Tree Removal Permit TRP 24-1115 was denied and the project was found exempt from CEQA. The September 24, 2025 meeting minutes were approved.

• Continued Design Review Cases DR 25-54, DR 24-71, Variances 24-06 & 25-02 to Nov 24, 2025 (5-0)
• Approved Design Review Cases DR 24-57 & DR 24-58 with facade condition (5-0)
• Denied appeal of Tree Removal Permit TRP 24-1115; project exempt from CEQA (4-1)
• Continued Design Review Cases DR 24-26 & DR 25-72 to Nov 24, 2025 (5-0)
• Continued Design Review Case DR 22-26 and Variance VAR 25-01 at 535 Old Mill Rd to an uncertain date (5-0)
• Approved September 24, 2025 meeting minutes (5-0)

Public Safety Commission

The San Marino Public Safety Commission will convene to receive and file monthly reports from the Police, Fire, and Parks and Public Works departments, as well as approve minutes from a previous meeting. The public may submit comments via email until 3:00 p.m. on the day of the meeting.

• Police Department Monthly Report
• Fire Department Monthly Report
• Parks and Public Works Monthly Report
• Approval of September 15, 2025 minutes
• Public comment deadline at 3:00 p.m.

The Public Safety Commission voted to receive and file the monthly reports from the Police, Fire, and Parks & Public Works departments. All three motions passed with all present commissioners voting aye and no noes or abstentions. The commission also approved the minutes from the September 15, 2025 meeting. No public comments or written communications were presented.

• Receive and file Police Department Monthly Report – motion passed (ayes: Davis, Martinson, Hodges, Boozell; noes: none)
• Receive and file Fire Department Monthly Report – motion passed (ayes: Davis, Martinson, Hodges, Boozell; noes: none)
• Receive and file Parks & Public Works Department Monthly Report – motion passed (ayes: Davis, Martinson, Hodges, Boozell; noes: none)
• Approve September 15, 2025 meeting minutes – motion passed (ayes: Davis, Martinson, Hodges, Boozell; noes: none)

CANCELED - Special Recreation Commission Meeting

The Special Recreation Commission meeting scheduled for October 13, 2025, was canceled. The provided agenda was procedural boilerplate.

City Council Adjourned Regular Meeting

The San Marino City Council will reconvene after a closed‑session recess to discuss two items: the public employee performance evaluation for the City Manager and a conference with labor negotiators represented by City Attorney Joe Montes. The meeting also includes standard public comment time for topics not on the agenda. No decisions are listed on the public agenda.

• Closed session – public employee performance evaluation (City Manager)
• Closed session – conference with labor negotiators (City Attorney Joe Montes)
• Public comments allowed on items not on the agenda
• Agenda posted at City Hall, Crowell Public Library, Stoneman Building, and website
• Meeting held Oct 7, 2025 at San Marino Community Center, Fireside Room

The San Marino City Council met in closed session to discuss a public employee performance evaluation and a conference with labor negotiators, but reported no action on either item. The council reconvened to open session and adjourned at 8:17 p.m.

Joint Special Meeting of the City Council with Members of the San Marino Unified School District Board of Education

The joint special meeting will feature a presentation by City Council members on the various capital improvement projects currently underway in San Marino. School District Board members will then present an overview of Measure M (2024) and the related improvements to the district. No formal actions or votes are scheduled; the agenda is for informational briefings only.

• Overview of various capital improvement projects being undertaken throughout the city
• Overview of Measure M (2024) and related improvements to the San Marino Unified School District

Mayor Shepherd Romey called the joint special meeting to order at 6:04 p.m. City Council members presented an overview of capital‑improvement projects, and the School District board presented an overview of Measure M (2024) improvements. The meeting was adjourned at 6:57 p.m. No formal actions, approvals, or votes were recorded.

Special Design Review Committee Meeting

The Design Review Committee will consider approval of Design Review Case No. DR 25‑57 for new aluminum‑clad wood windows at 1615 Waverly Road. It will also consider approval of Design Review Case No. DR 25‑23 for a rear one‑story 396‑sq‑ft addition and 465‑sq‑ft covered patio at 1248 Sherwood Road, with a condition that the plate height be reduced to 8‑ft‑6‑in. The committee will vote to approve the minutes of the September 17, 2025 special meeting. A Director’s Report and distribution of written communications will also be presented.

• Approve Design Review Case DR 25‑57 – new aluminum‑clad wood windows at 1615 Waverly Road.
• Approve Design Review Case DR 25‑23 – rear 396‑sq‑ft addition and 465‑sq‑ft patio at 1248 Sherwood Road, with plate height limited to 8’6”.
• Approve minutes of the September 17, 2025 special meeting.
• Director’s Report from the Community Development Director.
• Distribution of written communications to the public.

The San Marino Design Review Committee approved two design review cases and the meeting minutes. Case DR 25-57 for new aluminum‑clad wood windows at 1615 Waverly Road was approved unanimously. Case DR 25-23 for a rear one‑story addition and patio at 1248 Sherwood Road was approved with a condition to reduce the plate height to 8'6", also unanimously. The minutes of the September 17, 2025 meeting were approved.

• Approved Design Review Case DR 25-57 (1615 Waverly Rd windows) – vote 4-0
• Approved Design Review Case DR 25-23 (1248 Sherwood Rd addition) with plate‑height condition – vote 4-0
• Approved minutes of September 17, 2025 meeting – vote 4-0

City Council Adjourned Regular Meeting

The San Marino City Council will hold a public hearing to adopt the 2025 California Building Standards Codes and associated urgency ordinance and resolution. Council members will also consider a request to name an unnamed alley as “Lehman Lane” and a variance/conditional use appeal for on‑site alcohol sales at 2571 Mission Street. Additional items include approving a $150,000 construction contract for trash‑capture devices and adopting updates to the sewer system management plan.

• Naming unnamed alley north of Huntington Drive east of Winston Avenue as “Lehman Lane”
• Appeal for Variance No. VAR 24-01 and Conditional Use Permit No. CUP 24-02 at 2571 Mission Street for on‑site alcohol sales
• Adoption of Ordinance No. O‑25‑1421 (2025 California Building Standards Codes), Urgency Ordinance No. O‑25‑1423‑U, and Resolution No. R‑25‑23
• Award of a $150,000 construction agreement to G2 Construction, Inc. for trash and debris capture devices
• Adoption of Resolution R‑25‑30 updating the 2025 Sewer System Management Plan (SSMP)

Regular Planning Commission Meeting

The Planning Commission will consider several residential design review cases, including a new home construction and a deck railing appeal. Staff has recommended the denial of a rear addition at 625 Chester Avenue and the approval of a new home at 1364 Wembley Road.

• Appeal for deck railing installation at 1342 Bedford Road
• Proposed 720 sq ft rear addition and tree removal at 625 Chester Avenue (staff recommends denial)
• Construction of a new one-story home and 2-car garage at 1364 Wembley Road
• Requested continuance for projects at 1201 Winston Avenue to October 22, 2025
• Approval of August 27, 2025 special meeting minutes

The San Marino Planning Commission approved the appeal for Design Review Case DR 22-38 with specific conditions, and approved the new one‑story home at 1364 Wembley Road, granting a CEQA exemption and imposing tree‑replacement and lighting requirements. The commission also moved several design review and variance cases to the October 22 meeting and approved the August 27 special‑meeting minutes.

• Continued Design Review Cases DR 25-54, DR 24-71, Variances 24-06 & 25-02 to Oct 22 (5‑0)
• Approved Design Review Case DR 22-38 with conditions (3‑0)
• Continued Design Review Cases DR 24-57 & DR 24-58 to Oct 22 (5‑0)
• Approved Design Review Case DR 22-03 (new home) with CEQA exemption and conditions (5‑0)
• Approved August 27, 2025 special‑meeting minutes (5‑0)

Special Library Board of Trustees

The Library Board of Trustees will consider several routine items, including reports from the chair, trustees, and liaison groups. They will vote to approve the minutes from the July 28, 2025 special meeting and receive the Director and Library Manager’s Report. The board will also select a new Crain Art Gallery liaison and approve the 2026 library closure calendar, which will be forwarded to the City Council.

• Selection of a new Crain Art Gallery liaison
• Approval of minutes from the July 28, 2025 special meeting
• Approval of the 2026 Library closure calendar
• Receipt and filing of the Director and Library Manager’s Report
• Receipt and filing of the Recap of the 2025 Summer Reading Club

The Library Board of Trustees elected Steve Domier as Chair and Diana Milkie Nixon as Vice Chair. It also appointed Trustee Wahl as the Crain Art Gallery liaison and Trustee Wu as the Friends of the Crowell Public Library liaison. The board approved the minutes from the July 28, 2025 special meeting and adopted the 2026 library closure calendar, requesting City Council approval.

• Steve Domier elected Chair (5 ayes, 0 noes)
• Diana Milkie Nixon elected Vice Chair (5 ayes, 0 noes)
• Trustee Wahl appointed Crain Art Gallery liaison (5 ayes, 0 noes)
• Trustee Wu appointed Friends of the Crowell Public Library liaison (5 ayes, 0 noes)
• Minutes of July 28, 2025 special meeting approved (5 ayes, 0 noes)
• 2026 library closure calendar approved, pending City Council sign‑off (5 ayes, 0 noes)

Special Design Review Committee Meeting

The Design Review Committee will hold public hearings to consider approval for two home improvement projects. The committee will also review minutes from the September 3, 2025, meeting.

• Case No. DR 25-57: Installation of aluminum-clad wood windows at 1615 Waverly Road
• Case Nos. DR 25-01 & DR 25-65: 165 square-foot second-story addition and new windows at 1161 San Marino Avenue

The committee approved Design Review Cases DR 25-01 and DR 25-65 for a second‑story addition and new windows at 1161 San Marino Avenue, with a 4‑0 vote. It also voted to continue Design Review Case DR 25-57 at 1615 Waverly Road, first directing the applicant to consider different style windows and then extending the review to the October 2025 meeting, each motion passing 4‑0. The minutes of the September 3, 2025 regular meeting were approved by a 3‑0 vote, with one member abstaining.

• Approved Design Review Cases DR 25-01 and DR 25-65 at 1161 San Marino Ave (4-0)
• Continued Design Review Case DR 25-57 at 1615 Waverly Rd, asking applicant to consider different style windows (4-0)
• Continued Design Review Case DR 25-57 at 1615 Waverly Rd to October 2025 meeting (4-0)
• Approved minutes of September 3, 2025 regular meeting (3-0, Chou abstained)

Public Safety Commission

The Public Safety Commission will receive and file traffic speed evaluation reports for Sherwood Road (between Old Mill Road and St Albans Road) and Virginia Road (between Oak Grove Avenue and Rosalind Road). It will also receive and file the monthly reports from the Fire Department, Police Department, and Parks and Public Works Department, and approve the minutes from the July 21, 2025 meeting.

• Evaluation of traffic speeds on Sherwood Road between Old Mill Road and St Albans Road
• Evaluation of traffic speeds on Virginia Road between Oak Grove Avenue and Rosalind Road
• Fire Department Monthly Report
• Police Department Monthly Report
• Approval of minutes of the regular meeting of July 21, 2025

The Public Safety Commission voted to receive and file traffic‑speed evaluations for Sherwood Road and Virginia Road and to recommend staff begin the recommended improvements. It also approved the monthly reports of the Fire, Police, and Parks & Public Works departments. Finally, the commission approved the minutes from the July 21, 2025 meeting.

• Received and filed Sherwood Road traffic evaluation; recommend implementation (unanimous)
• Received and filed Virginia Road traffic evaluation; recommend implementation (unanimous)
• Received and filed Fire Department Monthly Report (unanimous)
• Received and filed Police Department Monthly Report (passed)
• Received and filed Parks & Public Works Monthly Report (passed)
• Approved minutes of July 21, 2025 meeting (passed)

City Council Special Meeting

The San Marino City Council held a special meeting on September 10, 2025. In closed session the Council will review the City Manager’s performance evaluation. The Council will also meet with legal counsel regarding two matters that could lead to litigation against the City. No other agenda items were listed.

• Public employee performance evaluation – City Manager
• Conference with legal counsel – anticipated litigation (two matters)

City Council Regular Meeting

The City Council will hold a public hearing on proposed solid waste service rates that would take effect on October 1 2025, consider any protests, and adopt Resolution R‑25‑27 to set the rates with annual adjustments for five years. The Council will also introduce Ordinance O‑25‑1421 to adopt the 2025 California Building Standards Codes. Additional items include adopting Ordinance O‑25‑1418 to amend municipal code sections on hedge height, construction on Martin Luther King Jr. Day, and calamities, and adopting Ordinance O‑25‑1420 to add sewer service charges to the City Code. Finally, the Council will approve a revised cooperative agreement with the City of South Pasadena for sharing fire department command staff.

• Public hearing and adoption of solid waste service rates (Resolution R‑25‑27) effective Oct 1 2025 with annual adjustments for five years
• Introduction of Ordinance O‑25‑1421 (first reading) adopting the 2025 California Building Standards Codes
• Adoption of Ordinance O‑25‑1418 amending municipal code sections on hedge height, MLK Jr. Day construction, and calamities
• Adoption of Ordinance O‑25‑1420 (second reading) adding Section 16.06.03 (Sewer Service Charges) to the City Code
• Approval of revised cooperative agreement with the City of South Pasadena for sharing fire department command staff

Recreation Commission

The Recreation Commission will meet to approve the minutes from a June special meeting and file a report on the 2025 Fourth of July event. The body will also receive a report from the Director and Recreation Manager.

• Approval of June 9, 2025 special meeting minutes
• Receive and file Director and Recreation Manager Report
• Receive and file 2025 Fourth of July Event Recap

The San Marino Recreation Commission approved the minutes of the June 9, 2025 special meeting. The motion was moved by Commissioner Ton, seconded by Vice Chair Tsai, and passed unanimously with four ayes and no noes. No other actions were taken at this meeting.

• Approved June 9, 2025 meeting minutes (4-0)

Regular Design Review Committee Meeting

The Design Review Committee will review several residential and commercial modification requests. The body will decide on approvals for home additions, facade changes, and commercial signage.

• 1045 Rosalind Road: Installation of 73 windows, balcony size reduction, and facade changes
• 2140 Ashbourne Drive: First and second-story additions totaling 807 square feet
• 1270 Oxford Road: New pedestrian door and garage door replacement
• 2486 Huntington Drive: New illuminated edge-lit commercial sign for Engel & Völkers
• One-year time extension request for Design Review Case Nos. DR 22-49 and DR 22-63

The committee approved four design review cases for projects on Rosalind Road, Ashbourne Drive, Oxford Road, and Huntington Drive, each with specified conditions or unanimous votes. A one‑year time extension was granted for two other cases, and the consent calendar items and previous meeting minutes were also approved.

• Approved Design Review Cases DR 25-31, DR 25-55, DR 25-56 at 1045 Rosalind Road (4-0)
• Approved Design Review Case DR 24-76 at 2140 Ashbourne Drive (4-0)
• Approved Design Review Case DR 25-36 at 1270 Oxford Road with condition doors painted dark green (3-1)
• Approved Design Review Case DR 25-26 at 2486 Huntington Drive with condition to repair sign damage (4-0)
• Approved Items 5 and 6 of the consent calendar (4-0)
• Approved a one‑year time extension for Design Review Cases DR 22-49 and DR 22-63
• Approved the minutes of the August 20, 2025 meeting

Special Planning Commission Meeting

The Planning Commission will hold public hearings to consider permits for residential modifications. The body will review a request for HVAC unit legalization and a multi-part project involving a second-story addition and landscaping.

• Conditional Use Permit CUP 25-02 for two side yard HVAC units at 2435 Ridgeway Road
• Design Review DR 25-54 for a second story addition at 1201 Winston Avenue
• Design Review DR 24-71 for walls, gates, and enclosures at 1201 Winston Avenue
• Variance VAR 24-06 for a retaining wall in the front yard setback at 1201 Winston Avenue
• Approval of minutes from the July 23, 2025 meeting

The Planning Commission voted 5‑0 to approve Conditional Use Permit CUP 25‑02 for two side‑yard HVAC units at 2435 Ridgeway Road, adding a sound‑mitigation condition. The commission also voted 5‑0 to continue Design Review Case Nos. 25‑54, DR 24‑71, and Variance No. VAR 24‑06 to an unspecified future date. Finally, the July 23 2025 regular meeting minutes were approved unanimously.

• Approved Conditional Use Permit CUP 25‑02 for two side‑yard HVAC units at 2435 Ridgeway Road, with sound‑mitigation condition (5‑0)
• Continued Design Review Case Nos. 25‑54, DR 24‑71, and Variance No. VAR 24‑06 to an uncertain future date (5‑0)
• Approved the July 23 2025 regular meeting minutes (5‑0)

Regular Design Review Committee Meeting

The Design Review Committee will meet to consider approval for a residential project involving fencing and roofing materials. The committee will also review and approve minutes from a previous meeting.

• Design Review Case Nos. DR 25-29 and DR 25-38: replacement of street-facing side yard fencing and gates and installation of CertainTeed Presidential Shake TL roofing (Shadow Gray) at 2829 Carlaris Road
• Approval of special meeting minutes from July 16, 2025

The committee voted to approve Design Review Case Nos. DR 25-29 and DR 25-38 for the replacement of street‑facing side yard fencing and gates at 2829 Carlaris Road. The motion passed unanimously, 5‑0. The committee also approved the special meeting minutes from July 16, 2025 by a 5‑0 vote.

• Approved Design Review Cases DR 25-29 and DR 25-38 at 2829 Carlaris Road (5-0)
• Approved July 16, 2025 special meeting minutes (5-0)

Library Board of Trustees

The Library Board approved the minutes from the May 12, 2025 special meeting. The Board also approved final updates to the Collection Development Policy. Both motions passed with four votes in favor and none against.

• Approved May 12, 2025 minutes (4-0)
• Approved final updates to Collection Development Policy (4-0)

Special Library Board of Trustees Meeting

The Library Board of Trustees will meet to discuss final updates to the Collection Development Policy. The board will also review the Director and Library Manager Report and approve minutes from a previous special meeting.

• Approval of final updates to the Collection Development Policy
• Approval of May 12, 2025 special meeting minutes
• Receipt and filing of the Director and Library Manager Report

City Council Special Meeting

The City Council will hold a public hearing on an ordinance to change hedge height limits, prohibit construction on Martin Luther King Jr. Day, and update calamity definitions. The body will also consider several contracts, board appointments, and the acceptance of grant and donation funds.

• Ordinance No. O-25-1418 to increase front yard hedge height to 5'-6" in R-1 zone, Area District II
• Construction agreement with CT&T Concrete Paving for $159,379.19 for ADA sidewalk curb ramps
• Contract amendment with Rincon Consultants, Inc. not to exceed $100,000 for planning services
• Acceptance of $255,041.13 in Cannabis Tax Fund Grant Program funding
• Acceptance of a $150,000 donation from the Huntington Library, Art Museum, and Botanical Gardens

The council adopted Ordinance O‑25‑1418 to raise front‑yard hedge height to five feet, and amended the code to prohibit construction on Martin Luther King Jr. Day. It awarded the ADA sidewalk curb‑ramp contract to CT&T Concrete Paving for $159,379.19 and accepted a $255,041.13 cannabis tax grant and a $150,000 donation from the Huntington Library, Art Museum and Botanical Gardens. The council also appointed two new Library Board trustees and adopted Resolution R‑25‑16 amending job classifications.

• Adopted Ordinance O‑25‑1418 to raise front‑yard hedge height to 5 ft (4‑1 vote)
• Amended Municipal Code to prohibit construction on Martin Luther King Jr. Day (5‑0 vote)
• Awarded ADA Sidewalk Curb Ramp contract to CT&T Concrete Paving for $159,379.19 (motion passed)
• Accepted cannabis tax fund grant of $255,041.13 and adopted Resolution R‑25‑22 (motion passed)
• Accepted $150,000 donation from Huntington Library, Art Museum and Botanical Gardens (motion passed)
• Appointed Sandy Wu and Diana Nixon as Library Board trustees; Jody Nichols as alternate (appointment approved)
• Approved Amendment No. 2 with Rincon Consultants for up to $100,000 planning services (motion passed)
• Adopted Resolution R‑25‑16 amending job classifications (motion passed)

Regular Planning Commission Meeting

The Planning Commission will consider Design Review Case No. DR‑24‑91 for proposed façade changes at 1476 Kensington Road. Staff recommends the project be found exempt from CEQA, adopt Resolution PCR 25‑13, and approve the project. The Commission will also vote to approve the minutes from the June 25, 2025 meeting. A Director’s Report on the Commission’s reorganization will be presented.

• Approve Design Review Case No. DR‑24‑91 for façade changes at 1476 Kensington Road (CEQA exemption, adopt Resolution PCR 25‑13)
• Approve the regular meeting minutes of June 25, 2025
• Director’s Report on Planning Commission reorganization

The commission approved Design Review Case No. DR 24-91 for 1476 Kensington Road, adding a condition that the applicant work with staff to identify a DarkSky‑compliant light fixture and confirm the project is exempt from CEQA. The commission also approved the minutes from the June 25, 2025 meeting. Chair Dustin was reappointed as Chair of the Planning Commission, and Commissioner Mequet was appointed Vice Chair. All motions passed unanimously.

• Approved Design Review Case DR 24-91 for 1476 Kensington Rd with DarkSky light fixture condition and CEQA exemption (5-0)
• Approved minutes of June 25, 2025 meeting (5-0)
• Reappointed Chair Dustin as Chair of the Planning Commission (5-0)
• Appointed Commissioner Mequet as Vice Chair of the Planning Commission (5-0)

Public Safety Commission Meeting

The Public Safety Commission will review a traffic speed evaluation for Cumberland Road and consider implementing recommended improvements. The body will also receive annual and monthly reports from the fire, police, and public works departments.

• Evaluation of traffic speeds on Cumberland Road between Ridgeway Road and Winston Avenue
• San Marino Fire Department 2024 Annual Report
• June 2025 Parks and Public Works Department Report
• Fire Department Monthly Report
• Police Department Monthly Report

Special Design Review Committee Meeting

The committee will consider three design review cases that propose replacing existing windows with new aluminum or wood windows at 690 Lombardy Place, 345 Oak Street, and 1045 Rosalind Road. Staff recommends each project be found exempt from CEQA, meet all findings, and be approved as proposed. The meeting also includes approval of July 2 minutes and a one‑year time‑extension request for two other cases.

• Approve modification of Design Review Case No. 22‑52 at 690 Lombardy Place – replace four aluminum sliding windows with wood casement windows
• Approve Design Review Case No. DR 25‑21 at 345 Oak Street – replace all steel windows with Marvin‑Ultimate aluminum‑clad windows and doors
• Approve Design Review Cases DR 25‑31, DR 25‑55 & DR 25‑56 at 1045 Rosalind Road – install 73 windows, reduce balcony size, add decorative railing, new wall paneling, and façade changes
• Approve minutes of the special meeting held July 2, 2025
• Approve one‑year time extension for Design Review Cases DR 23‑85 & DR 24‑47

The Design Review Committee approved two design review cases for window replacements at 690 Lombardy Place and 345 Oak Street, and continued three cases at 1045 Rosalind Road. It also approved the consent‑calendar items, adopted the July 2, 2025 meeting minutes, and granted a one‑year time extension for cases DR 23‑85 and DR 24‑47. All motions passed unanimously with a 4‑0 vote.

• Approved Design Review Case DR 22‑52 at 690 Lombardy Place (window replacement) – 4‑0
• Approved Design Review Case DR 25‑21 at 345 Oak Street (window replacement) – 4‑0
• Continued Design Review Cases DR 25‑31, DR 25‑55, DR 25‑56 at 1045 Rosalind Road – 4‑0
• Approved Items 4 and 5 of the consent calendar – 4‑0
• Approved minutes of the July 2, 2025 special meeting – 4‑0
• Approved one‑year time extension for Design Review Cases DR 23‑85 and DR 24‑47 – 4‑0

Special Design Review Committee Meeting

The committee will consider five design review cases: two additions and window replacements at 1380 Wilbury Road, a new commercial sign at 2322 Huntington Drive, a denial of additions and roof changes at 2830 Lorain Road, and an approval for a second‑story addition at 1200 Roanoke Road. Staff recommends approval for the Wilbury Road and Huntington Drive projects, denial for the Lorain Road project, and approval for the Roanoke Road project. The meeting also includes a ceremonial recognition and routine agenda items.

• DR 25‑08 & DR 25‑43 – 1380 Wilbury Road: approve additions and window replacement
• DR 25‑35 – 2322 Huntington Drive: approve new commercial sign for Torotea
• DR 24‑93 & DR 25‑52 – 2830 Lorain Road: deny addition and roof‑height change
• DR 22‑09 – 1200 Roanoke Road: approve second‑story addition
• Committee reorganization consent calendar and approval of June 18 minutes

The San Marino Design Review Committee approved four residential addition projects and one commercial sign project, each by a unanimous 5‑0 vote. The committee also reorganized its leadership, naming Vice Chair Cheng as Chair and Member Torgeson as Vice Chair, both unanimously approved. Finally, the special‑meeting minutes were adopted unanimously.

• Approved DR 25-08 & DR 25-43 at 1380 Woodlawn Road (5-0)
• Approved DR 25-35 at 2322 Huntington Drive (5-0)
• Approved DR 24-93 & DR 25-53 at 2830 Lorain Road (5-0)
• Approved DR 22-09 at 1200 Roanoke Road (5-0)
• Nominated Vice Chair Cheng as Chair of the Design Review Committee (5-0)
• Nominated Member Torgeson as Vice Chair of the Design Review Committee (5-0)
• Approved the special‑meeting minutes (5-0)

City Council Adjourned Regular Meeting

The City Council will hold a public hearing to consider sewer service charge rates for fiscal years 2026 to 2030. The body will discuss updating the City Code and authorizing the collection of these charges via the Los Angeles County property tax roll for fiscal year 2025-2026.

• Public hearing on sewer service charges for FY 2026-2030 (Resolution R-25-21 and Ordinance O-25-1420)
• Resolution R-25-20 to collect sewer charges on LA County property tax rolls for FY 2025-2026
• Procurement and installation of Phase Two of the Lacy Park playground replacement project from Pacific Play Systems, Inc.
• Contract amendment with Economics, Inc. for solid waste consulting services in the amount of $99,304
• FY 24-25 budget amendment in the amount of $111,550

The City Council adopted Resolution R‑25‑21 establishing sewer service charges with annual updates through July 1, 2029 and added Section 16.06.03 to the city code. It also approved the Lacy Park Phase 2 playground replacement project for $273,938 and authorized up to $26,062 in contingencies. Additionally, the Council approved a $99,304 amendment to the solid‑waste consulting contract with Economics, Inc. and a FY 24‑25 budget amendment allocating $111,550.

• Adopted Resolution R‑25‑21 establishing sewer service charges (vote 4‑0)
• Adopted Ordinance O‑25‑1420 amending the code to add Section 16.06.03 (sewer charges)
• Adopted Resolution R‑25‑20 authorizing collection of sewer charges on LA County tax roll for FY 2025‑26
• Approved procurement and installation of Phase 2 Lacy Park Playground project for $273,938, with contingency authority up to $26,062
• Approved Amendment No. 4 to Economics, Inc. solid‑waste consulting contract, increasing amount by $99,304
• Approved FY 24‑25 budget amendment allocating $111,550 to Account #101-40-4104-0000

Regular Planning Commission Meeting

The Planning Commission will review and recommend Ordinance No. O-25-1418, which would increase the maximum front‑yard hedge height in the R‑1 Zone, Area District II to 5 ft 6 in. The ordinance also proposes prohibiting construction on Martin Luther King Jr. Day and adding “calamities” to the municipal code. The commission will also approve the May 27, 2025 special‑meeting minutes and discuss a commission reorganization.

• Review and recommend Ordinance No. O-25-1418 to increase front‑yard hedge height in R‑1 Zone, Area District II to 5 ft 6 in.
• Add Martin Luther King Jr. Day to the list of holidays when construction is prohibited.
• Amend Code Section 23.06.11 to include “calamities” as defined by the Community Development Director.
• Approve the special‑meeting minutes from May 27, 2025.
• Discuss Planning Commission reorganization (ceremonial item).

The commission adopted Resolution No. PCR 25-10, amending municipal code to set hedge height limits in the R-1 zone, Area District II. The amendment specifies that a hedge may not exceed the greater of four feet or the height of an existing or legally permitted fence or wall, and the motion passed unanimously (5-0). The commission also approved the May 27, 2025 meeting minutes (5-0) and reorganized leadership, naming Vice Chair Dustin as Chair and Commissioner Cheng as Vice Chair (each 5-0).

• Adopted Resolution No. PCR 25-10 amending hedge height rule (5-0)
• Approved May 27, 2025 meeting minutes (5-0)
• Nominated Vice Chair Dustin as Chair of the Planning Commission (5-0)
• Nominated Commissioner Cheng as Vice Chair of the Planning Commission (5-0)

Special Design Review Committee Meeting

The Design Review Committee will hold public hearings to consider approval for four residential design projects. These include window replacements, home additions, and the construction of a new garage.

• Whole-house window replacement at 2905 Woodlawn Avenue
• 194-square-foot second-story addition at 30 Kewen Place
• 664-square-foot new garage and facade changes at 1767 Virginia Road
• One-story additions totaling 478 square feet and window replacement at 1380 Wilbury Road

The committee approved four design review applications and continued two others. Approvals included a window replacement at 2905 Woodlawn Avenue, a second‑story addition at 30 Kewen Place, and three projects at 1767 Virginia Road. The committee also moved two applications at 1380 Wilbury Road to the July 16 meeting and approved the June 4, 2025 minutes.

• Approved DR 23-111 (whole‑house window replacement at 2905 Woodlawn Ave) – vote 5‑0
• Approved DR 25-03 (194‑sq‑ft second‑story addition at 30 Kewen Place) – vote 5‑0
• Approved DR 24-32, DR 24-40, DR 24-41 (garage, roof tile, window/facade changes at 1767 Virginia Rd) – vote 4‑1
• Continued DR 25-08 and DR 25-43 (additions and window replacement at 1380 Wilbury Rd) to July 16 meeting, public hearing open – vote 5‑0
• Approved minutes of the June 4, 2025 special meeting – vote 4‑0 (Chair Chou abstained)

Public Safety Commission

The Public Safety Commission will consider a staff recommendation to install 'keep clear' pavement markings at the intersection of Huntington Drive and Belhaven Road. The body will also review monthly reports from the Parks and Public Works, Fire, and Police departments, and approve minutes from the May 19 meeting.

• Installation of 'keep clear' pavement markings at Huntington Drive and Belhaven Road
• Review of Parks and Public Works monthly report
• Review of Fire Department monthly report
• Review of Police Department monthly report
• Approval of minutes from May 19, 2025 meeting

City Council Regular Meeting

The San Marino City Council will vote on a software licensing agreement with PSD Citywide Inc. for a Citywide Enterprise Asset Management System costing $55,915 annually. The Council will also adopt a resolution listing FY 2025‑26 street projects funded by SB1, ratify procurements for a wash bay awning ($52,925) and a fuel station awning ($33,453), and accept a $25,000 grant from the American Water Charitable Foundation via the Los Angeles Fire Department Foundation.

• Approve software licensing agreement with PSD Citywide Inc. for $55,915 annual cost
• Adopt Resolution No. R‑25‑12 adopting FY 2025‑26 SB1 road projects
• Ratify procurement of wash bay awning ($52,925) and fuel station awning ($33,453)
• Accept $25,000 grant from American Water Charitable Foundation via LA Fire Dept Foundation
• Receive and file Monthly Disbursements Report for May 2025

The City Council approved a software licensing agreement with PSD Citywide for a citywide enterprise asset management system, pending final language review by the City Attorney. The council also adopted a list of FY 2025‑26 street projects funded by SB1, ratified awning procurements totaling $86,378, and accepted a $25,000 grant from the American Water Charitable Foundation. Additional items included receiving the May 2025 disbursement report and approving prior meeting minutes.

• Approved software licensing agreement with PSD Citywide ($55,915) – vote 5-0
• Approved consent calendar items 2‑6 – vote 5-0
• Adopted Resolution R‑25‑12 for FY 2025‑26 SB1 street projects – approved
• Ratified procurement for wash bay awning $52,925 and fuel station awning $33,453 – approved
• Accepted $25,000 grant from American Water Charitable Foundation – approved
• Received and filed May 2025 monthly disbursements report – approved
• Approved minutes of May 2024‑2025 meetings – approved

City Council Special Meeting

City staff will hold a Town Hall on June 10, 2025 at 1800 Huntington Drive to introduce the new trash hauler, Valley Vista Services. The meeting will also present information on proposed sewer rates and how they aim to protect San Marino's infrastructure. The session is staff‑run but may be attended by three or more City Council members.

• Introduction of new trash hauler Valley Vista Services
• Presentation of proposed sewer rates

Special Recreation Commission

The Commission will consider staff recommendations to approve the minutes from the May 12, 2025 special meeting. It will also receive and file the Director and Recreation Manager Report and a preview of July Parks and Recreation Month plans. Additionally, the body will review and provide feedback on the proposed Lacy Park 100th Anniversary Celebration event plan.

• Approve minutes of the special meeting of May 12, 2025
• Receive and file the Director and Recreation Manager Report
• Receive and file the preview of July Parks and Recreation Month plans
• Review and provide feedback on the Lacy Park 100th Anniversary Celebration event plan

The San Marino Recreation Commission approved the minutes of its special meeting held on May 12, 2025. Commissioner Chang moved the approval, Commissioner Ton seconded, and all four present commissioners voted aye. No other actions were decided; staff presented reports on upcoming plans and events.

• Approved minutes of May 12, 2025 meeting (4-0)

Special Design Review Committee Meeting

The San Marino Design Review Committee will consider and vote on three design review applications: two new driveway gates at 3027 Monterey Road, a landmark solar shingle roof at 2705 Lorain Road, and a side‑yard steel fence with pedestrian gate at 1948 San Salvatore Place. The staff recommends approval of each project and exemption from CEQA. The committee will also vote to approve the minutes from the May 7, 2025 special meeting.

• DR 24‑79: Install two new driveway gates at 3027 Monterey Road
• DR 25‑20: Install landmark Solaris composition fiberglass shingle roofing at 2705 Lorain Road
• DR 24‑31: Construct side‑yard steel fence and pedestrian gate at 1948 San Salvatore Place
• Approve minutes of the May 7, 2025 special meeting

The committee approved Design Review Case DR 24‑79 for new driveway gates at 3027 Monterey Road, adding a condition for iron fencing. It also approved Case DR 25‑20 for a new roofing system at 2705 Lorain Road, requiring CertainTeed Landmark Solaris shingles in Moire Black. The third approval was for Case DR 24‑31 for a side‑yard steel fence and pedestrian gate at 1948 San Salvatore Place, conditioned on meeting all Building Code requirements. The committee also approved the special meeting minutes.

• Approved Design Review Case DR 24‑79 at 3027 Monterey Road with iron‑fencing condition (5‑0)
• Approved Design Review Case DR 25‑20 at 2705 Lorain Road with roofing material condition (5‑0)
• Approved Design Review Case DR 24‑31 at 1948 San Salvatore Place with Building Code compliance condition (5‑0)
• Approved special meeting minutes (4‑0, 1 abstention)

City Council Adjourned Regular Meeting

The San Marino City Council will vote on the operating and capital budget for fiscal year 2025‑26, the salary schedule for FY 2025‑2026, and a new full‑time Library Circulation Supervisor classification. The council will also approve the FY 2025‑26 appropriations limit and receive the April 2025 cash and investment report. All items are on the agenda for the adjourned regular meeting on May 30, 2025.

• Adopt Resolution No. R‑25‑18 – Operating and Capital Budget for FY 2025‑26
• Adopt Resolution No. R‑25‑14 – Salary Schedule for FY 2025‑2026
• Adopt Resolution No. R‑25‑15 – New full‑time Library Circulation Supervisor classification
• Approve Resolution No. R‑25‑17 – Appropriations limit and appropriations subject to limitation for FY 2025‑26
• Receive and file Cash and Investment Report for April 2025

The council adopted the operating and capital budget for fiscal year 2025‑26, the FY 2025‑26 salary schedule, and a new full‑time Library Circulation Supervisor classification. It also approved the appropriations limit for FY 2025‑26. All motions passed unanimously.

• Adopted FY 2025‑26 operating and capital budget (AYES: Chang, Chou, Lo, Vice Mayor Chou, Mayor Romey)
• Adopted FY 2025‑26 salary schedule (AYES: Chang, Chou, Lo, Vice Mayor Chou, Mayor Romey)
• Approved new Library Circulation Supervisor classification (AYES: Chang, Chou, Lo, Vice Mayor Chou, Mayor Romey)
• Approved Resolution R-25-17 establishing appropriations limit for FY 2025‑26 (vote not recorded)
• Approved consent‑calendar items 2 and 3 (salary schedule and library classification) (AYES: Chang, Chou, Lo, Vice Mayor Chou, Mayor Romey)
• Received and filed Cash and Investment Report for April 2025

Special Planning Commission Meeting

The San Marino Planning Commission will consider approving a variance and conditional use permit for on-site alcohol sales at a Mission Street deli, as well as an appeal regarding facade changes at a Kensington Road property. The body will also recommend to the City Council an ordinance that would increase front yard hedge height limits and add Martin Luther King Jr. Day to the list of prohibited construction days.

• Variance and Conditional Use Permit for alcohol sales at 2571 Mission Street
• Design Review appeal for facade changes at 1476 Kensington Road
• Ordinance to increase front yard hedge height limit to 5'6" in R-1 Zone
• Ordinance to prohibit construction on Martin Luther King Jr. Day
• Approval of April 23, 2025 meeting minutes

The commission unanimously approved Variance No. VAR 24-01 and Conditional Use Permit No. CUP 24-02 for on‑site alcohol sales at 2571 Mission Street (4‑0). A motion to continue Design Review Case No. DR 24-91 at 1476 Kensington Road passed (3‑1). The commission failed to adopt Resolution PCR 25-10 recommending ordinance changes (2‑2) but later moved to continue it to the June 25 meeting (4‑0). Minutes from the April 23, 2025 meeting were approved (4‑0).

• Approved Variance VAR 24-01 and Conditional Use Permit CUP 24-02 for 2571 Mission St (4-0)
• Continued Design Review Case DR 24-91 at 1476 Kensington Rd (3-1)
• Failed to adopt Resolution PCR 25-10 recommending ordinance amendments (2-2)
• Continued Resolution PCR 25-10 to June 25, 2025 meeting (4-0)
• Approved minutes of April 23, 2025 meeting (4-0)

City Council Special Meeting

The council will consider a resolution to (1) declare the solid waste and recycling agreement exempt from CEQA, (2) award a 10‑year contract to Valley Vista Services, Inc. for municipal solid waste collection and processing, (3) authorize the mayor to sign the agreement, and (4) direct staff to schedule a public hearing on rates. The council will also consider a street‑sweeping contract with Nationwide Environmental Services, contingent on the waste contract award.

• Resolution to exempt the solid waste and recycling agreement from CEQA
• Award of a 10‑year solid waste and recycling contract to Valley Vista Services, Inc.
• Authorization for the mayor to sign the solid waste agreement
• Approval of a street‑sweeping contract with Nationwide Environmental Services for $570,390 annually (discounted to $508,530)
• Direction to set a public hearing to adopt proposed solid waste rates per Proposition 218

The council adopted a resolution awarding a ten‑year solid waste and recycling agreement to Valley Vista Services, exempt from CEQA, and authorized the mayor to sign it and set a public hearing on rates. The council also approved a four‑year street‑sweeping contract with Nationwide Environmental Services, exempt from CEQA, at an annual cost of $570,390 (discounted to $508,530), and authorized the mayor to execute it. Both motions passed unanimously with five ayes and no noes.

• Adopted solid waste and recycling agreement with Valley Vista Services; exempt CEQA; mayor authorized to sign; staff directed to set public hearing on rates (5-0)
• Approved street‑sweeping contract with Nationwide Environmental Services, $570,390 annually (discounted $508,530), four‑year term; exempt CEQA; mayor authorized to execute (5-0)

Public Safety Commission

The Public Safety Commission will review a traffic analysis for the intersection of Old Mill Road and Roanoke Road. The body will also receive monthly reports from the fire, police, and parks and public works departments.

• Proposed implementation of Hartzog & Crabill's recommended stop signs at Old Mill Road and Roanoke Road
• Fire Department Monthly Report
• Police Department Monthly Report
• Parks and Public Works Monthly Report
• Approval of April 21, 2025 meeting minutes

The Public Safety Commission voted to receive and file the multiway stop control warrants analysis for Old Mill Road and Roanoke Road and to recommend staff begin implementing the proposed stop signs after City Council approval. The commission also received and filed the monthly reports from the Fire, Police, and Parks & Public Works departments and approved the April 21, 2025 meeting minutes.

• Received and filed multiway stop control warrants analysis; recommended implementation after City Council approval (4-0)
• Received and filed Fire Department Monthly Report (4-0)
• Received and filed Police Department Monthly Report (4-0)
• Received and filed Parks & Public Works Department Report (4-0)
• Approved minutes of April 21, 2025 meeting (4-0)

City Council Regular Meeting

The City Council will hold a public hearing to discuss updating the schedule of fees for service based on a May 2025 study. The body will also consider several contract amendments and committee appointments.

• Public hearing for Resolution R-25-13 to update the Schedule of Fees for Service
• Proposed $80,000 amendment with Mobius Planning LLC for the San Marino Safety Element update
• Memorandum of Agreement with San Gabriel Valley Council of Governments for Coyote Management through June 30, 2028
• Appointment of Rick Chou and Suzanne Torgeson to the Design Review Committee
• Informational item regarding the Spring 2025 Public Tree Removal List

The City Council adopted Resolution R-25-13 to update the schedule of service fees, passing the motion unanimously. It approved Amendment No. 1 to the professional services agreement with Mobius Planning LLC for a safety‑element update, not to exceed $80,000. The Council also authorized a memorandum with the San Gabriel Valley Council of Governments for participation in the Coyote Management Implementation Plan through June 30 2028, and appointed two members to the Design Review Committee.

• Approved Resolution R-25-13 updating service fees (ayes: Chang, Chou, Lo, Vice Mayor Chou, Mayor Romey; noes: none)
• Approved consent calendar items 2‑8 (ayes: Chang, Chou, Lo, Vice Mayor Chou, Mayor Romey; noes: none)
• Approved Amendment No. 1 with Mobius Planning LLC for safety element update, not to exceed $80,000
• Authorized memorandum with San Gabriel Valley Council of Governments for Coyote Management Implementation Plan (term through 6/30/2028)
• Appointed Rick Chou and Suzanne Torgeson to the Design Review Committee (terms ending 5/31/2027)
• Approved the March 2025 cash and investment report (filed)
• Approved the April 2025 disbursements report (filed)
• Approved the minutes of the April 9 and April 25, 2025 meetings

City Council Special Meeting

The City Council will meet in closed session to discuss anticipated litigation regarding Athens Services and existing litigation in the case of Diana Mancillas and Gabriana Gutierrez vs City of San Marino. Athens Services has provided notice to terminate its solid waste and street sweeping services effective May 30, 2025.

• Anticipated litigation with Athens Services
• Existing litigation: Diana Mancillas and Gabriana Gutierrez vs City of San Marino (Case 25NNCV03045)
• Termination of Athens Services solid waste and recyclables collection franchise
• Termination of Athens Services street sweeping services effective May 30, 2025
• Government Claim for Damages submitted by Athens Services for costs exceeding $10,000

The council recessed to closed session to discuss two legal matters involving potential litigation and an existing case. After reconvening in open session, the council reported no actionable decisions on either item. The meeting was adjourned at 6:03 p.m.

Special Library Board of Trustees

The San Marino Library Board of Trustees will consider routine agenda items at its May 12 special meeting. Staff recommends the Board approve the minutes from the April 17, 2025 special meeting and receive and file the Director and Library Manager Report. The Board is also asked to approve updates to the Collection Development Policy and receive and file the preview of the Summer Reading Club. All items are presented for board action as listed in the agenda.

• Approve minutes of the special meeting held April 17, 2025
• Receive and file the Director and Library Manager Report
• Approve updates to the Collection Development Policy
• Receive and file the preview of the Summer Reading Club

The Library Board approved the minutes of the April 17, 2025 special meeting. The Board also approved updates to the Collection Development Policy. Both motions passed unanimously.

• Approved minutes of April 17, 2025 special meeting (unanimous ayes)
• Approved updates to the Collection Development Policy (unanimous ayes)

Special Recreation Commission

The Recreation Commission will meet to nominate two members for the 4th of July Parade Committee. The body will also review summer programming and reports from the Director and Recreation Manager.

• Nomination of two Commissioners to the 4th of July Parade Committee
• Preview of summer programming
• Approval of April 14, 2025 special meeting minutes
• Director and Recreation Manager Report

The commission approved the minutes of the special meeting held on April 14, 2025, with three votes in favor and no opposition. The commission also nominated Victor Chang and David Raichlen to serve on the 4th of July Parade Committee; the motion passed. No other substantive actions were taken.

• Approved minutes of April 14, 2025 (3 ayes, 0 noes)
• Nominated Victor Chang and David Raichlen to 4th of July Parade Committee (motion passed)

Special Design Review Committee Meeting

The San Marino Design Review Committee will consider six items at its May 7, 2025 meeting. Staff recommends denying the design review case DR 25‑24 for the installation at 855 Canterbury Road. Staff also recommends approving five other design review cases for roof, window, and addition projects at various addresses. The committee will also approve the minutes from the April 16, 2025 special meeting.

• Denial of Design Review Case DR 25‑24 at 855 Canterbury Road (presidential shake TL Solaris roofing)
• Approval of Design Review Case DR 25‑25 at 2235 Homet Road (presidential TL Solaris fiberglass shingle roofing)
• Approval of Design Review Case DR 25‑09 at 2640 South Oak Knoll Avenue (80‑sq‑ft second‑story addition)
• Approval of Design Review Case DR 24‑89 at 674 Chaucer Road (replacement of windows and doors)
• Approval of Design Review Case DR 25‑07 at 1988 San Salvatore Place (replacement of steel windows with Andersen E‑Series windows)

The committee approved Design Review Case DR 25-24 for 855 Canterbury Road with a color condition. It also approved cases DR 25-25, DR 25-09, DR 24-89, and DR 25-07, each with specific conditions on materials or matching details. All motions passed unanimously (5‑0). The minutes of the April 16 special meeting were approved as well.

• Approved Design Review Case DR 25-24 at 855 Canterbury Road with color condition (5-0)
• Approved Design Review Case DR 25-25 at 2235 Homet Road with compliance to manufacturer specifications (5-0)
• Approved Design Review Case DR 25-09 at 2640 South Oak Knoll Avenue with brick veneer matching condition (5-0)
• Approved Design Review Case DR 24-89 at 674 Chaucer Road with window and door detail matching condition (5-0)
• Approved Design Review Case DR 25-07 at 1988 San Salvatore Place with window detail matching condition (5-0)
• Approved the special meeting minutes of April 16, 2025 (4-0)

City Council Adjourned Regular Meeting

The San Marino City Council will hear a presentation of the proposed operating budget for fiscal year 2025‑26, broken down by department. Staff recommends that the Council provide direction to the City Manager on the proposed budget. No other agenda items require council action at this meeting.

• Presentation of FY 2025‑26 proposed operating budget by department
• Staff recommendation to give the City Manager direction on the budget

The City Council heard a presentation of the FY 2025‑26 proposed operating budget by the City Manager and Finance Director. Council members provided comments and then gave direction to staff on the presented budgets. No formal approvals, votes, or other actions were recorded.

• Council gave direction to staff on FY 2025‑26 operating budget (direction given)

Regular Planning Commission Meeting

The Planning Commission will consider design reviews for new home construction and additions. The body will also discuss potential updates to the city's window replacement procedures and pre-approved material list.

• Proposed new two-story home at 1825 El Molino Avenue including removal of 5 established and 3 heritage trees
• Proposed second-story addition and fence at 1906 Wellesley Road
• Proposed policy updates to Window Replacement Procedures and Pre-Approved Window Material List
• Variance and design review for 800 Chester Avenue
• Time extension request for design review at 1733 Euston Road

The commission adopted Resolution No. PCR 25-08, approving Variance No. VAR 24-07 and Design Review Case No. DR 24-73 at 800 Chester Avenue. It also approved a time‑extension for design review cases DR 21-26 and DR 22-69 at 1733 Euston Road, and adopted the minutes from the March 26, 2025 meeting. Earlier items included continuing three design review cases at 1906 Wellesley Road and approving two design review cases at 1825 S. El Molino Avenue with conditions.

• Continued Design Review Cases DR 24-16, DR 24-62, DR 24-63 at 1906 Wellesley Road (motion passed 5-0)
• Approved Design Review Cases DR 21-66 and DR 24-77 at 1825 S. El Molino Avenue with conditions (motion passed 5-0)
• Approved Items 4‑6 of the consent calendar (motion passed 5-0)
• Adopted Resolution No. PCR 25-08 approving Variance No. VAR 24-07 and Design Review Case No. DR 24-73 at 800 Chester Avenue
• Approved minutes of the March 26, 2025 meeting
• Approved time‑extension request for Design Review Cases DR 21-26 and DR 22-69 at 1733 Euston Road

Public Safety Commission

The Public Safety Commission will review a traffic analysis for the intersection of Orlando Road and Avondale Road. The body will also receive monthly reports from the police, fire, and parks and public works departments.

• Multiway Stop Control Warrants Analysis for Orlando Road and Avondale Road by Hartzog & Crabill Inc.
• Police Department Monthly Report
• Fire Department Monthly Report
• March 2025 Parks and Public Works Department Report
• Approval of March 17, 2025 meeting minutes

Special Library Board of Trustees

The San Marino Library Board of Trustees will meet to approve minutes from a prior meeting, receive a staff report, and review the proposed budget for fiscal year 2025-26. The public may submit comments via email before 7:00 a.m. on the day of the meeting.

• Approval of March 24, 2025 special meeting minutes
• Review of FY 2025-26 proposed budget
• Director and Library Manager report to be received and filed
• Public comment deadline: 7:00 a.m. on meeting day
• Meeting held at City Hall Council Chambers

The San Marino Library Board of Trustees approved the minutes from the March 24, 2025 special meeting. Vice Chair Sadun moved the approval, Trustee Chien seconded, and the motion passed with all five present members voting aye. No members voted no or abstained. Chair Osegueda was absent.

• Approved minutes of March 24, 2025 special meeting (5-0)

Special Design Review Committee Meeting

The San Marino Design Review Committee approved projects at 2200 Lorain Road, 679 La Mirada Avenue, and 1724 Chelsea Road, each with specific conditions. It denied the proposals at 1476 Kensington Road and both proposals at 625 Chester Avenue without prejudice. The committee also approved the minutes from the March 19, 2025 meeting.

• Approved DR 21-12 (2200 Lorain Rd) – roofing must use matching asphalt shingles (4-0)
• Approved DR 24-66 (679 La Mirada Ave) – steel frame around gate, not visible from street (3-1)
• Approved DR 25-17 (1724 Chelsea Rd) (4-0)
• Denied DR 24-91 (1476 Kensington Rd) without prejudice (4-0)
• Denied DR 24-57 & DR 24-58 (625 Chester Ave) without prejudice (3-1)
• Approved minutes of March 19, 2025 meeting (4-0)

Special Recreation Commission

The San Marino Recreation Commission will consider three items: approving the minutes from the February 10, 2025 special meeting, receiving and filing the Director and Recreation Manager Report, and reviewing the FY 2025‑26 proposed budget. Public comment will be accepted before these items are addressed. The commission will provide feedback on the proposed budget.

• Approve minutes of the February 10, 2025 special meeting
• Receive and file the Director and Recreation Manager Report
• Review and provide feedback on the FY 2025‑26 proposed budget

The commission approved the minutes from the February 10, 2025 special meeting. Commissioner Ton moved, and Commissioner Raichlen seconded the motion. All five members voted aye, with no noes or abstentions.

• Approved minutes of Feb 10, 2025 meeting (5-0)

City Council Regular Meeting

The City Council will consider approving the 2024 update to the Local Hazard Mitigation Plan. The body will also review agreements for emergency shelters and water conservation extensions.

• Approval of Resolution No. R-25-10 adopting the 2024 Local Hazard Mitigation Plan
• Memorandum of Understanding and Facility Use Agreement with American Red Cross for mass care shelters
• Amendment No. 3 to Agreements #75347 and #66656 with Metropolitan Water District of Southern California extending water conservation programs through June 30, 2035
• Resolution No. R-25-11 adopting the 2025 Investment Policy
• Proclamation for National Library Week

The council approved Resolution No. R-25-10 adopting the 2024 Local Hazard Mitigation Plan with a 5‑0 vote. It also approved Resolution No. R-25-11 adopting the 2025 Investment Policy and several agreements, including a memorandum with the American Red Cross and water‑conservation amendments with the Metropolitan Water District. Monthly cash, investment, and disbursement reports were received and filed, and the March meeting minutes were approved.

• Approved Resolution No. R-25-10 (Local Hazard Mitigation Plan) – 5-0
• Approved Resolution No. R-25-11 (2025 Investment Policy) – unanimous
• Approved Memorandum of Understanding with American Red Cross for mass‑care shelters
• Approved Amendment No. 3 to Agreement #75347 (Residential Conservation) with Metropolitan Water District
• Approved Amendment No. 3 to Agreement #66656 (Commercial Conservation) with Metropolitan Water District
• Received and filed Cash and Investment Report for February 2025
• Received and filed Monthly Disbursements Report for March 2025
• Approved minutes of March 12, March 28, and special March 28 meetings

City Council Adjourned Regular Meeting

The City Council will review draft capital equipment and construction plans for FY 2025-26 and discuss sewer service rate setting procedures. The body is also considering the approval of a public safety parcel tax levy and several maintenance and infrastructure contracts.

• Proposed public safety parcel tax levy of $3,704,976 for FY 2025-26
• Contract Change Order #2 with Onyx Paving Company, Inc. up to $498,000 for street rehabilitation
• Amendment No. 1 with Z&K Consultants up to $143,148 for construction management
• On-call maintenance agreements with five firms not to exceed $50,000 per year each
• Authorization for a public hearing on June 27, 2025, regarding sewer service charges

The council unanimously approved Resolution R‑25‑08 establishing the Public Safety Special Tax Levies for fiscal year 2025‑26. By a 3‑1 vote, the council adopted Resolution R‑25‑09 setting procedures for the sewer service charge rate study and authorized a public‑hearing notice for June 27, 2025. The council also approved several contract actions, including a $498,000 change order with Onyx Paving, a $143,148 amendment with Z&K Consultants, and three‑year maintenance agreements with multiple vendors, each up to $50,000 per year.

• Approved Resolution R‑25‑08 establishing FY 2025‑26 public safety tax levies (unanimous)
• Adopted Resolution R‑25‑09 for sewer rate‑setting procedures; vote 3‑1 (Mayor Romey opposed)
• Approved Consent Calendar items 4‑6 (unanimous)
• Approved Contract Change Order #2 with Onyx Paving Co. – up to $498,000 for street rehab
• Approved Amendment No.1 with Z&K Consultants – up to $143,148 for construction management services
• Approved three‑year on‑call maintenance agreements with So‑Cal Electric, ACCO Engineered Systems, Graycon, Amtek Construction, Creative Air Mechanical Services – each not to exceed $50,000 per year
• Authorized City Manager to execute a three‑year safekeeping services agreement with BMO, with renewal options

City Council Special Meeting

The San Marino City Council will meet in closed session to discuss litigation with Athens Services, which has notified the City it will terminate its 50-year waste collection franchise effective May 30, 2025. Athens claims the City breached the agreement by not negotiating in good faith and has filed a formal claim for damages.

• Closed session to discuss litigation with Athens Services
• Athens Services to terminate solid waste collection franchise effective May 30, 2025
• Athens Services to cease street sweeping services effective May 30, 2025
• Athens Services filed a formal claim for damages against the City
• Athens claims City did not negotiate in good faith on a 360-page draft contract

The San Marino City Council met in closed session to discuss a possible lawsuit involving Athens Services. No reportable action or decision was taken. The meeting otherwise included public comment from Gary Clifford.

Regular Planning Commission Meeting

The commission will consider approval of a conditional use permit for a project that adds 33 residential units, two‑story buildings, a clubhouse, parking and a vehicle gate at 1151 Oxford Road. It will also review two design‑review cases for additions and façade changes at 2738 Doresta Road and 1906 Wellesley Road, a variance denial and design‑review approval at 800 Chester Avenue, and discuss updates to the city’s window‑replacement procedures.

• Conditional Use Permit (CUP 24‑03) – 33 units, 7 two‑story buildings, clubhouse, 98 parking spaces at 1151 Oxford Road
• Design Review (DR 23‑93 & DR 24‑98) – first and second‑story addition and façade change at 2738 Doresta Road
• Design Review continuance (DR 24‑16, 24‑62, 24‑63) – second‑story addition, driveway gate and fence at 1906 Wellesley Road
• Variance denial (VAR 24‑07) and Design Review approval (DR 24‑73) – fence replacement at 800 Chester Avenue
• Discussion of proposed policy updates to the city’s Window Replacement Procedures and Pre‑Approved Window Material List

The Planning Commission approved Conditional Use Permit 24-03 for a 33‑unit residential project at 1151 Oxford Road, adding a condition that construction vehicles may not park on Orlando Road or Allen Avenue. It also approved Design Review Cases DR 23-93 and DR 24-98 at 2738 Doresta Road, requiring correction of light‑fixture details. The commission approved Variance 24-07 and Design Review 24-73 at 800 Chester Avenue, finding the project exempt from CEQA. Several items were continued to the April 23 meeting, and the February 26 minutes were approved.

• Approved Conditional Use Permit 24-03 for 33 units at 1151 Oxford Rd (5-0)
• Approved Design Review Cases DR 23-93 & DR 24-98 at 2738 Doresta Rd, with light‑fixture correction (5-0)
• Approved Variance 24-07 and Design Review 24-73 at 800 Chester Ave, CEQA exemption (5-0)
• Continued Design Review Cases DR 24-16, DR 24-62, DR 24-63 at 1906 Wellesley Rd to April 23 (5-0)
• Continued discussion on window‑replacement policy updates to April 23 (5-0)
• Approved minutes of February 26, 2025 meeting (5-0)

Special Library Board of Trustees

The Library Board of Trustees will vote to approve the minutes from the February 24, 2025 special meeting. The board will also receive and file the Director and Library Manager Report and the Quarterly Operational Update from the San Marino Public Library Foundation. These actions are routine approvals of prior documentation and updates.

• Approve minutes of the February 24, 2025 special meeting
• Receive and file the Director and Library Manager Report
• Receive the Quarterly Operational Update from the San Marino Public Library Foundation

The San Marino Library Board of Trustees met on March 24, 2025. Trustees and the vice chair presented reports on the chair, trustees, the Crain Art Gallery, Friends of the Crowell Public Library, and the San Marino Public Library Foundation. No motions, approvals, or votes were recorded, and no decisions were made.

Special Design Review Committee Meeting

The San Marino Design Review Committee will consider approval for three design projects, including a 620-square-foot addition and a replacement sign, as well as a time extension for a previous case.

• Approval for 620-square-foot addition at 1625 Del Mar Avenue
• Replacement illuminated sign at 2476 Huntington Drive
• Tree removal and block wall construction at 679 La Mirada Avenue
• Time extension request for Design Review Case No. DR 21-84
• Approval of March 5, 2025 meeting minutes

Public Safety Commission

The Public Safety Commission will review a traffic study for Huntington Drive and San Marino Avenue and consider approving the FY 2025-26 capital equipment requests for the Police and Fire departments.

• Traffic conditions review for Huntington Drive and San Marino Avenue
• FY 2025-26 capital equipment requests for Police and Fire
• Approval of February 24, 2025 special meeting minutes
• Parks and Public Works monthly report
• Fire and Police department monthly reports

City Council Regular Meeting

The San Marino City Council will consider adopting Resolution No. R-25-07 for a public hearing on employee vacancies, discuss FY 2025‑26 priority initiative proposals, approve a $43,145 purchase of 67 desk chairs for the Crowell Public Library, waive permit fees for the 2024 JP Blecksmith Run, and approve banner installation by the San Marino Schools Foundation. The council will also receive and file several financial and minutes reports.

• Adopt Resolution No. R-25-07 for public hearing on vacancies (AB 2561)
• Approve procurement of 67 desk chairs from Yamada Enterprises for $43,145.19 for the Crowell Public Library
• Waive Special Event Permit fees for the 2024 JP Blecksmith Run
• Approve installation and waive costs for San Marino Schools Foundation street‑pole banners (April 1–June 30, 2025)
• Select FY 2025‑26 priority initiative proposals for the city work plan and budget

Special Design Review Committee Meeting

The Design Review Committee will hold a public hearing to consider approval for two illuminated channel letter wall signs. The committee will also review minutes from a previous special meeting.

• Design Review Case No. DR 24-55: Two illuminated channel letter wall signs for Wells Fargo Bank at 2355 Huntington Drive
• Approval of minutes from the February 5, 2025 special meeting

City Council Adjourned Regular Meeting

The City Council will review the FY 2024-25 mid-year financial report and consider budget amendments. The body is also discussing the discontinuation of the aquatics program and the issuance of a request for proposals for solid waste services.

• Proposed discontinuation of the aquatics program
• Amendment No. 3 with Economics, Inc. for $198,910 for solid waste consulting
• Amendment No. 1 with Mariposa Tree Management for $220,000
• Agreement with Western Audio Visual for $110,139.11 for chamber and community center AV improvements
• Emergency agreement with Superior Awning for $51,760 to replace a windstorm-damaged wash bay awning

Regular Planning Commission Meeting

The Planning Commission will consider several conditional use permits and design reviews for residential and commercial properties. The body will also decide on a time extension for a business and a continuance for a residential project.

• Proposed 33 residential units and clubhouse at 1151 Oxford Road (The Huntington Library)
• New two-story home and heritage tree removal at 2034 East California Avenue
• Second-story addition at 1265 Lorain Road
• Proposed Pilates fitness studio (MegaFit by Lagree) at 2569 Mission Street
• School use within an existing commercial structure at 2050 Huntington Drive

Public Safety Commission Special Meeting

The Public Safety Commission will consider a traffic conditions review for the intersection of Sierra Madre Boulevard and Robles Avenue and may begin implementing Transtech's recommended improvements. It will also receive and file the monthly reports from the Fire Department, Police Department, and Parks and Public Works Department. Finally, the commission will approve the minutes from the January 27, 2025 meeting.

• Traffic Conditions Review – Sierra Madre Blvd & Robles Ave (receive, file, and consider implementation)
• Fire Department Monthly Report (receive and file)
• Police Department Monthly Report (receive and file)
• Parks and Public Works Monthly Report (receive and file)
• Approval of minutes from the January 27, 2025 meeting

Library Board of Trustees

The San Marino Library Board of Trustees will meet to approve minutes from a previous meeting and receive a status update on furniture replacement at the Crowell Public Library. The meeting will be held at City Hall.

• Approval of minutes from October 28, 2024
• Status update on furniture replacement at Crowell Public Library
• Director and Library Manager report
• Public comment via email or Zoom
• Reports from Crain Art Gallery and Friends of the Library

City Council Regular Meeting

The San Marino City Council will consider several actions, including extending the local emergency declaration, discussing FY 2025‑26 budget priorities, and approving a housing element update. Key items include a resolution to transfer $186,097 of Proposition 68 grant funds to Alhambra, a contract for nurse educator services up to $99,267, and a budget amendment of $18,995 for fire‑department rescue equipment.

• Resolution R‑25‑06: extend local emergency, confirm emergency rules, suspend Lacy Park non‑resident fee
• Resolution R‑25‑04: transfer $186,097 of Proposition 68 per‑capita grant to City of Alhambra
• Professional Services Agreement with EMS QI Partners, LLC for nurse educator services, up to $99,267
• Resolution R‑25‑05: adopt 2021‑2029 Housing Element update and updated General Plan land‑use map
• Budget amendment of $18,995 for Fire Department Materials & Supplies donations fund

City Council Special Meeting

The San Marino City Council will hold a special meeting to discuss anticipated litigation and a compliance gap in the city's commercial organics recycling program. The council will recess to closed session to review matters of significant exposure to litigation, including a case related to CalRecycle. The meeting will reconvene to open session to address the recycling program.

• Closed session to discuss anticipated litigation
• Review of commercial organics recycling program compliance
• Discussion of mandatory commercial organics recycling (MORe) program gap

Recreation Commission

The Recreation Commission will meet to discuss and select a cultural performance and musical genre for a multicultural summer concert. The body will also review the Director and Recreation Manager Report and approve minutes from a previous meeting.

• Selection of one cultural performance and one musical genre for the multicultural summer concert
• Approval of minutes from the January 16, 2025 special meeting
• Receipt and filing of the Director and Recreation Manager Report

Special Design Review Committee Meeting

The committee will consider three design review applications: legalizing pedestrian gates at 559 Huntington Drive, a one‑story addition and window replacement at 1625 Del Mar Avenue, and a rear addition with a heritage tree removal at 2764 Cumberland Road. Staff recommends each project be found exempt from CEQA and approved, with conditions on the Del Mar Avenue project. The meeting also includes a time‑extension request for a project at 1560 Old Mill Road and approval of the January 15 minutes.

• DR 24‑64: Approve pedestrian gates at 559 Huntington Drive
• DR 24‑08 & DR 24‑74: Approve 620‑sq‑ft addition, facade change, window replacement at 1625 Del Mar Avenue (with conditions)
• DR 24‑36: Approve 773‑sq‑ft rear addition and heritage tree removal at 2764 Cumberland Road
• DR 23‑94 & DR 23‑124: Time‑extension request for project at 1560 Old Mill Road
• Approval of minutes from the special meeting of January 15, 2025

Special Planning Commission Meeting

The San Marino Planning Commission will hold a public hearing to consider a conditional use permit (Case No. CUP 24‑03). The proposal seeks to build 33 residential units in two‑story buildings, a 3,312‑sq‑ft clubhouse, a 6’8” vehicle entrance gate, and a parking area with 98 spaces and 3 carports at 1151 Oxford Road (the Huntington Library). Staff recommends the project be found exempt from CEQA, meet required findings, and be approved with conditions.

• Conditional use permit for 33 residential units at 1151 Oxford Road
• Construction of seven two‑story residential buildings
• 3,312‑sq‑ft clubhouse and 6’8” vehicle entrance gate
• Parking area with 98 spaces and three carports
• Staff recommendation for CEQA exemption and approval with conditions

Public Safety Commission Special Meeting

The Public Safety Commission will select a chair and vice chair. It will receive and file the monthly reports from the Fire Department, Parks and Public Works Department, and Police Department. Commissioners will review the Professional Services Agreement with EMS QI Partners, LLC for nurse educator services and recommend forwarding it to the City Council. The commission will also approve the minutes from the October 21, 2024 meeting.

• Reorganization of the commission by selecting a chair and vice chair
• Receive and file the Fire Department monthly report
• Receive and file the January 2024 Parks and Public Works Department report
• Receive and file the Police Department monthly report
• Review and recommend forwarding the Professional Services Agreement with EMS QI Partners, LLC for nurse educator services

Regular Planning Commission Meeting

The Planning Commission will consider several design review requests for residential construction and additions. The body will also review a conditional use permit and variance for a plastic surgery practice. One item involves a request to demolish a residence before receiving design review approval.

• Demolition request for residential structure at 543 Huntington Drive
• Design review for new two-story home and removal of 8 trees at 1825 El Molino Avenue
• Design review for first and second-story addition at 2738 Doresta Road
• Conditional Use Permit and variance for plastic surgery practice at 2659 Mission Street
• Approval of December 9, 2024 special meeting minutes

City Council Special Meeting

The City Council is meeting to approve an emergency construction agreement for windstorm damage repairs. The body will also enter a closed session to discuss two matters regarding anticipated litigation against the City.

• Emergency minor construction agreement of $32,717 to Superior Awning for fuel station awning cover replacement
• Closed session regarding two matters of anticipated litigation

Special Recreation Commission Meeting

The San Marino Recreation Commission will consider approving the minutes from its regular meeting on December 9, 2024. It will also receive and file the Director and Recreation Manager Report, the 3‑year Programs and Services Participation Report, and the Level‑of‑Service Analysis by Age Demographic Report.

• Approve minutes of the regular meeting of December 9, 2024
• Receive and file the Director and Recreation Manager Report
• Receive and file the Programs and Services Participation Report (3‑year review)
• Receive and file the Level‑of‑Service Analysis by Age Demographic Report

Special Design Review Committee Meeting

The Design Review Committee will hold a special meeting to review two residential design projects. The committee will consider approvals for window replacements at one address and a home addition and chimney removal at another.

• Proposed replacement of windows and removal of decorative bars at 1852 Warwick Road
• Proposed 543 square-foot one-story rear addition at 1745 Rubio Drive
• Proposed removal of two chimneys at 1745 Rubio Drive
• Approval of minutes from the December 4, 2024 special meeting

City Council Special Meeting

The San Marino City Council special meeting on January 8, 2025 includes a closed‑session portion. Council members will meet with legal counsel regarding two matters of significant exposure to litigation, cited under Government Code 54956.9 (D)(2). No other agenda items are listed for this meeting.

• Closed session: conference with legal counsel on two anticipated litigation matters (Gov. Code 54956.9 (D)(2))

City Council Regular Meeting

The San Marino City Council will consider several items, including a $906,107 four‑year contract with Premier Pipe for citywide sewer cleaning and maintenance. Council members will also vote on a resolution to adopt FY 2025‑26 Community Development Block Grant projects, approve purchase of eight Motorola APX8500 police radios for $84,592.20, and authorize a five‑year lease for city printers. Additional agenda items are routine financial reports and approval of the December 2024 meeting minutes.

• Award of a four‑year Maintenance Services Agreement to Premier Pipe, Inc., not to exceed $906,107 for citywide sewer system cleaning and maintenance
• Approval of Resolution No. R‑25‑01 adopting Community Development Block Grant projects for FY 2025‑26
• Purchase of eight Motorola APX8500 in‑car mobile radios for police vehicles, costing $84,592.20 from the Cops Fund
• Authorization of a five‑year lease with CopyFree for six printers/copiers at $13,855.56 per year, amendable up to $28,000 annually to include all city printers and copiers
• Acceptance of body‑worn camera grant funds and related budget adjustments