Spearfish public meetings in 2023

City Council Study Session

The Spearfish City Council study session will discuss authorizing the mayor to sign an electric easement with Black Hills Energy for the Rainbow Rd Well. The agenda also includes a large list of proposed payments to vendors totaling $415,128.14 for various city services and supplies.

• Electric easement with Black Hills Energy for Rainbow Rd Well
• Payments totaling $415,128.14 to vendors
• Tax increment payments to Creekside Development ($8,382.63) and Elkhorn Ridge ($5,766.69)
• Street improvement payments: KLJ Solutions ($50,415.00), KTM Design ($26,304.60), Interstate Engineering ($13,399.42)
• Foth Infrastructure payment for low zone drinking water improvement ($38,878.90)

City Council

The City Council will hold a study session on December 27, 2023, with an update from the Building Official, and a regular session on January 2, 2024. The regular session includes approving a $393,605 contract for Frawley Pond dredging, a $45,620 drainage study for East Chipmunk Gulch, a $5,400 engineering proposal for light pole footings, and a special beer license for Chinook Days. The agenda also includes consent items like minutes and the 2024 volunteer listing.

• Approve $393,605 bid to Veit & Company for Frawley Pond Dredging Project
• Approve $45,620 FMG Engineering proposal for East Chipmunk Gulch Drainage Improvement Planning Study
• Approve $5,400 FMG Engineering proposal for light pole footing standard details
• Public hearing for special malt beverage license for Chinook Days on Jan 20, 2024
• Approve 2024 volunteer listing

Planning Commission

The Spearfish Planning Commission will conduct an initial review of a request to rezone approximately 33.75 acres from Agricultural to C2 Highway Commercial, located south of Paramount Dr and Tranquility Ln. The commission will also consider two sketch plats for subdivisions outside city limits. Staff recommends approval for all three items with stipulations.

• Rezone 33.75 acres from Ag to C2 Highway Commercial at Paramount Dr and Tranquility Ln (Amigos, LLC)
• Sketch plat for Lots 5A and 6A-1 near Upper Valley Rd and W Highway 14 (Jeffery Leonard)
• Sketch plat for Lots 1 and 2 of Dailey Subdivision, 1 mile east of Rainbow Rd and E Colorado Blvd (Kevin Dailey)
• Staff recommends approval of rezone with stipulation for Traffic Impact Study
• Staff recommends approval of both sketch plats with stipulations

City Council

The Spearfish City Council will hold a regular session on December 18, 2023, to consider a range of items including a long-term trail development vision plan, a new sewer allocation fee, several airport engineering contracts, and various approvals. The agenda includes public hearings, consent agenda items, and financial reports.

• Approve long-term vision plan for trail development (privately funded by Rock Solid Trails)
• Resolution 2023-37: Set fee of $3,610/gpm for sale of city's sewer allocation at Exit 17 Elkhorn Ridge Lift Station A
• Approve second reading of Ordinance 1388 (2023 appropriations supplement)
• Approve sales quote with GenPro for solar panels, lights, poles at $232,000.42
• Approve Mead & Hunt proposals for Black Hills Airport improvements totaling $361,996.49

City Council Study Session

The Spearfish City Council study session features a presentation on how the D.C. Booth Historic National Fish Hatchery engages the community, including tourism, events, and partnerships. The agenda is informational only, with no formal decisions or public hearings.

• D.C. Booth HNFH received over 190,000 visitors in 2022
• 50,000 trout stocked annually on military and tribal waters
• Approximately 200 volunteers per year, 14,000 volunteer hours
• Booth Society established by City Council in 1983
• 2021 economic impact study of D.C. Booth to the community

Planning Commission

The Spearfish Planning Commission will hold a public hearing and make a recommendation on a preliminary plat for False Bottom Addition, which would create eight lots east of Colorado Boulevard/27th Street. They will also consider approving a sketch plat for a lot line revision in Centennial Vista subdivision. The agenda includes project updates on planning studies and a city council update.

• Preliminary plat for False Bottom Addition: 8 lots (0.47–3.9 acres) on 10.039 acres, C2 zoning, new streets Nedifi Court and Aspen Drive
• Sketch plat for Centennial Vista Lots 7A and 8A: lot line revision, resulting parcels 3.36 and 3.77 acres
• Public hearing and recommendation to City Council for False Bottom Addition
• Planning studies project updates (Comprehensive Plan, Highway 85 Corridor Study)
• City Council update on Dodd's subdivision preliminary plat approval

City Council

The City Council will review several financial transfers between city funds and approve a water line replacement contract. The meeting also includes first readings for two ordinances and several board appointments.

• Transfer $153,443.88 to A&L Contractors for Main Street East Alley Waterline Replacement
• Approve Change Order #2 for Mountain Shadows Street Improvement Project with a final cost of $862,949.42
• Transfer $100,000 from General Fund to Second Penny Sales Tax Fund for debt service
• Transfer $87,000 from General Fund to Spearfish Economic Revolving Fund
• First reading of Ordinance 1387 regarding zoning amendments

City Council Study Session

The City Council held a study session to review the project timeline and major themes for the Spearfish Comprehensive Plan update. The session highlighted feedback from stakeholder meetings, an advisory committee, and a community open house regarding city development.

• Review of major themes including housing affordability, outdoor recreation, and infrastructure
• Discussion of community feedback regarding connectivity and resource extraction concerns
• Review of project engagement data including 140 open house attendees and 560 Social Pinpoint contributions

Planning Commission

The Spearfish Planning Commission will hold a public hearing and make recommendations to the City Council on two rezoning requests: one to change a property near Recreation Lane and North Main Street from C3 Office Commercial to C2 Highway Commercial, and another for a property near Vermont Street and N Main Street. The commission will also consider a final plat to combine two lots in The Meadows of Higgins Gulch Subdivision into an 8.1-acre lot. Staff recommends approval for the lot combination but does not recommend approval for the Vermont Street rezone due to conflicts with the Comprehensive Plan.

• Final plat to combine Lots 8 & 9 of The Meadows of Higgins Gulch Subdivision into an 8.1-acre lot (Hillsview Rd & Higgins Gulch Rd)
• Public hearing: Rezone from C3 Office Commercial to C2 Highway Commercial at Recreation Lane & N Main St (Caudill-Leavitt Properties)
• Public hearing: Rezone from C3 Central Core Commercial to C2 Highway Commercial at Vermont St & N Main St (City of Spearfish) — staff recommends denial
• Discussion: Short-term rental task force and planning studies

City Council

The Spearfish City Council will consider several public works contracts and a property sale at its regular session. Items include engineering amendments for a sewer project, a wastewater treatment plant fence and pumping station, and a cost-share for traffic signal upgrades. The council will also vote on a preliminary plat and a purchase agreement for city-owned property.

• Approve HDR Engineering amendment for Colorado Boulevard Sanitary Sewer Upsize Phase I, +$32,734, new total $216,279
• Approve HDR Engineering proposal for WWTP perimeter fence and EQ Basin pumping station, est. $99,880
• Approve revised cost share with Monument Hospital for North Ave/Rushmore St. traffic signals, $175,000 from City
• Approve preliminary plat for Lots 1 and 2, Block 2, Dodds Subdivision
• Approve purchase agreement for sale of City-owned property (surplused Oct 2, 2023)

Parks, Recreation & Forestry Advisory Board

The Parks, Recreation & Forestry Advisory Board will meet to review the Long-Term Vision Plan for Trail Development. The board will also discuss grazing lease options for Lookout Mountain.

• Approval of the Long-Term Vision Plan for Trail Development
• Discussion on Lookout Mountain grazing lease options
• Question and answer session regarding the November staff update

City Council Study Session

The City Council study session will discuss an update on the Emerald Ash Borer infestation and its management, and a discussion on marijuana dispensary licenses. The regular session will consider a preliminary plat, two engineering contracts, and the treasurer's report.

• Emerald Ash Borer update: 111 ash trees removed since 2019, ash tree percentage reduced from 28% to 21%
• Discussion on marijuana dispensary license
• Preliminary Plat for Lots 1 and 2 of Block 2 of Dodds Subdivision
• HDR Engineering amendment for Colorado Boulevard Sanitary Sewer Upsize Phase I, additional $32,734 (new total $216,279)
• HDR Engineering proposal for WWTP perimeter fence and EQ Basin pumping station, estimated $89,980

Library Board of Trustees

The Spearfish Library Board of Trustees is meeting to handle routine business and several action items. The board will consider participating in the Optimists' Winter Wonderland, review the circulation policy including possibly removing late fees, review the fee schedule, adopt 2024 holiday closures, and consider nominations for board appointments.

• Consider participation in Optimists' Winter Wonderland
• Review Circulation Policy - to include discussion of removing late fees
• Review Fee Schedule
• Adopt 2024 holiday closures
• Consider nominations for Library Board appointments

Planning Commission

The Spearfish Planning Commission will hold public hearings and make recommendations on two rezoning requests: one from the City to change a one-acre property west of Colorado Boulevard and Maitland Road from Heavy Industrial to C2 Highway Commercial, and another from Caudill-Leavitt Properties to rezone property southwest of Recreation Lane and North Main Street from C3 Office Commercial to C2. The commission will also review a preliminary plat for Lots 1 and 2 of Block 2 of Dodds Subdivision, southeast of 1st Avenue and Seaton Drive, which would create two lots (1.89 and 12.73 acres) for commercial use. The agenda also includes project updates on planning studies and a city council update.

• Public hearing: Rezone 1 acre west of Colorado Blvd & Maitland Rd from Heavy Industrial to C2 Highway Commercial (City of Spearfish applicant)
• Initial review: Rezone southwest of Recreation Ln & N Main St from C3 Office Commercial to C2 (Caudill-Leavitt Properties applicant)
• Public hearing: Preliminary plat for Lots 1 & 2, Block 2, Dodds Subdivision (1.89 and 12.73 acres) southeast of 1st Ave & Seaton Dr
• Staff recommends approval of the City rezone and the preliminary plat with stipulations
• Planning studies project updates and city council update on agenda

City Council

The City Council will review a proposal to increase starting wages for sworn police officers and eliminate a $2.00 hourly stipend. Additionally, the council will consider an amendment to the Green Acres construction agreement for improvements at 2022 Street.

• Proposal to increase police starting wage to Grade 17, Step 5 ($29.49 in 2023; $30.13 in 2024)
• Proposal to eliminate the $2.00/hour police shift stipend
• Estimated 2024 police personnel budget impact of $46,000
• Amendment to Green Acres construction agreement at 2022 Street for $156,750
• Green Acres project original agreement amount of $58,000

City Council Study Session

The City Council study session scheduled for November 1, 2023, has been cancelled. No items will be discussed or decided at this meeting.

• Meeting cancelled

Parks, Recreation & Forestry Advisory Board

The Parks, Recreation & Forestry Advisory Board will review a request from the Spearfish Youth Baseball Association to convert open green space into T-Ball infields. The board will also discuss the future of the Lookout Mountain grazing lease.

• Request from Spearfish Youth Baseball Association to convert green space to T-Ball infields
• Discussion regarding the Lookout Mountain grazing lease
• Review of October staff update
• Approval of August and September meeting minutes

Parks, Recreation & Forestry Advisory Board

An open house will be held on October 18, 2023, regarding the City of Spearfish Comprehensive Plan Update. The event takes place from 5:30 p.m. to 7:30 p.m. at the W.S. Tretheway Pavilion. No official business will be decided during this meeting.

• Comprehensive Plan Update open house at 115 S Canyon St.

Library Board of Trustees

This is a notice for an open house, not a regular board meeting. The Spearfish City Council, Planning Commission, Parks, Recreation, and Forestry Advisory Board, and Library Board may have members present, but no official business will be decided. The event is to discuss the Comprehensive Plan Update.

• Open house for Comprehensive Plan Update
• Location: W.S. Tretheway Pavilion, 115 S Canyon St., Spearfish
• Date and time: October 18, 2023, 5:30-7:30 p.m.
• Quorum of multiple boards may be present

Planning Commission

This is a notice for an open house regarding the City of Spearfish Comprehensive Plan Update, to be held on October 18, 2023, from 5:30 to 7:30 p.m. at the W.S. Tretheway Pavilion. A quorum of several city boards may be present, but no official business will be decided.

• Open house for Comprehensive Plan Update
• Location: W.S. Tretheway Pavilion, 115 S Canyon St., Spearfish
• Date and time: Oct. 18, 2023, 5:30-7:30 p.m.
• Quorum notice for City Council, Planning Commission, Parks Board, Library Board

City Council

This is a public open house, not a decision-making meeting, about the City of Spearfish Comprehensive Plan Update. A quorum of the City Council, Planning Commission, Parks, Recreation, and Forestry Advisory Board, and Grace Balloch Memorial Library Board may be present, but no official business will be decided.

• Open house on Comprehensive Plan Update
• Held at W.S. Tretheway Pavilion, 115 S Canyon St., Spearfish
• Quorum of multiple city boards may be present

Planning Commission

The Spearfish Planning Commission will hold a presentation and Q&A on the Comprehensive Plan Update, receive project updates, and discuss short-term rental regulations. The meeting also includes approval of minutes and agenda, with public comment allowed but no action taken.

• Comprehensive Plan Update presentation and Q&A by SE Group
• Short-term rental discussion following September 27 study session
• Planning studies project updates
• Public comment period (no action taken)

City Council

The Spearfish City Council will vote on several items including police officer pay adjustments, a $1.82 million sewer project bid, and creation of a tax increment financing district for the Hill Street Apartments. They will also hold public hearings on zoning and property tax levy ordinances.

• Police officer pay: move sworn officers to step 8, discontinue $2.00/hour shift stipend
• Award $1,821,539.13 bid to Dakota Redi-Mix for Colorado Blvd Sanitary Sewer Upsize
• Approve 35% cost share (up to $175,000) with Monument Hospital for North Ave/Rushmore St traffic signals
• Adopt resolutions establishing TIF District #7 and approving project plan for Hill Street Apartments
• Approve dedication of public improvements from MC Ranch, LLC valued at $2,920,005.00

City Council Study Session

The City Council Study Session scheduled for October 11, 2023, was cancelled. No items were discussed or decided during this session.

City Council

A ribbon cutting event is scheduled for Tuesday, October 10, 2023, at 2:00 p.m. No official business will be decided during this meeting.

• Ribbon cutting at Evans Park, 2416 3rd Street

Planning Commission

The Spearfish Planning Commission will consider two action items: a request to rezone one acre west of Colorado Boulevard and Maitland Road from Heavy Industrial to C2 Highway Commercial, and a public hearing on the Tax Increment Finance (TIF) District 7 project plan for two apartment buildings near Hill Street and Harvard Street. The commission will also discuss planning studies and short-term rentals. The TIF plan, with a maximum reimbursement of $4,941,090, would support apartments rented at or below 80% of area median income.

• Rezone 1 acre from Heavy Industrial to C2 Highway Commercial west of Colorado Boulevard and Maitland Road
• Public hearing on TIF District 7 project plan for two 95-100 unit apartment buildings near Hill Street and Harvard Street
• TIF District 7 maximum reimbursement of $4,941,090 for developer costs
• Discussion of short-term rental regulations
• Planning studies update on Highway 85 corridor, Colorado Boulevard, and comprehensive plan

City Council

The Spearfish City Council will hold a regular session covering a range of administrative, public safety, and public works items. Key actions include approving police officer pay adjustments and incentives, accepting a highway safety grant, and awarding contracts for construction and engineering projects. The agenda also includes public hearings on a mixed-use development and a property annexation.

• Approve police officer pay changes: move sworn officers to step 8, discontinue $2.00/hr shift stipend, increase hiring incentive from $4,000 to $6,000, and approve $4,000 retention incentives for five communications officers
• Accept $310,430 proposal from HDR Engineering for Colorado Boulevard Sanitary Sewer Upsize Phase 2 & 3 design
• Approve Change Order 2 for Sky Ridge Sports Complex Irrigation Well project, increase of $149,336.30 (25.11%)
• Public hearing on DRD Concept and Final Plan for two new mixed-use structures in a DRD zoning district
• Approve Resolution 2023-31 for annexation of Hill Street Thomson Addition and first reading of Ordinance 1385 to zone the property

City Council Study Session

The Spearfish City Council study session will discuss two topics: revising affordability covenants for Sky Ridge Phase 2 homes to extend the affordability period beyond the current 2-year term, and considering regulations for short-term rentals. The council will review data, impacts, and options but no final decisions are expected at this study session.

• Sky Ridge Phase 2 infrastructure dedication Oct 2, first lot transfer Oct 16
• Proposed covenant revisions: 10, 20, or 30-year terms for Phase 2 homes
• City investment in Sky Ridge: $8,678,754 total (Phase 1 $4,955,513, Phase 2 $3,723,241 projected)
• Short-term rentals grew from 108 units (May 2022) to 353 (Sept 2023)
• Regulation options range from no regulation to prohibition, with licensing and caps considered

Parks, Recreation & Forestry Advisory Board

The Parks, Recreation & Forestry Advisory Board will discuss a pay-to-play structure for sports fields and the creation of a dedicated task force. The meeting also includes updates on park renovations, grant denials, and Rec Center operations.

• Discussion of sports field pay-to-play structure and establishment of a task force
• Proposed fee adjustments for the 2024 Spearfish Rec and Aquatics Center season
• Update on $158,757 grant received for solar lighting on the rec path
• Report on denied SD Game, Fish, and Parks grant for the skate park project
• Status update on Evans Park playground renovation and $44,000 fundraising need

Planning Commission

The Spearfish Planning Commission will hold a public hearing and make a recommendation to the City Council on a voluntary annexation and zoning change for about 9.9 acres southwest of Hill Street and Harvard Street. The applicant, Stencil Group, LLC, proposes to rezone the property from County Park Forest to R3 Multi-Family Residential to build two apartment buildings with 95–100 units each. Staff recommends approval, citing alignment with surrounding zoning and housing needs.

• Voluntary annexation and rezoning of ~9.9 acres to R3 Multi-Family Residential for two 95–100-unit apartment buildings
• Public hearing and recommendation to City Council on the annexation and zoning change
• Developer to improve adjacent Hill Street and address sidewalk gaps
• Traffic impact study required for the development
• Public comments raised concerns about parking, traffic, viewsheds, and screening

City Council

The Spearfish City Council will hold its regular session, including a second reading of the 2024 appropriations ordinance, a public hearing on a hangar ground lease, and a first reading of ordinances amending advisory board and planning commission composition. The council will also consider releasing a package liquor license for bid with a $100,000 minimum, awarding contracts for dredging and culvert repair, and approving a $750 sponsorship for Zonta's Festival of Trees.

• Second reading of Ordinance 1381 – 2024 Appropriations Ordinance
• Public hearing and approval of Hangar Ground Lease Agreement with SD Wildland Division
• Release package liquor (off-sale) license for bid opening Nov 15, 2023, minimum bid $100,000
• Award Frawley Pond Dredging Project and Woodlands Drive Culvert Replacement emergency repair
• Approve $750 sponsorship for Zonta Festival of Trees Pavilion rental

Library Board of Trustees

The Spearfish Library Board of Trustees will hold a regular meeting with public comment, approval of the consent agenda, and reports. The board will discuss the Library Director's report and a website update, and take action on meeting room equipment and reviews of the Computer Use and Collection Development policies.

• Review Computer Use Policy
• Review Collection Development Policy
• Meeting room equipment update
• Financial report and bills approval
• Website update discussion

City Council Study Session

The City Council study session will discuss the Golden Crest Project update, Sportsplex fundraising, and the off-sale liquor license bid process. A key item is awarding Instigo Agency a contract to lead fundraising for the Sky Ridge Sportsplex, with a $48,000 retainer and 8% commission on funds raised, targeting $2 million over 10 years.

• Award Instigo Agency for Sky Ridge Sportsplex fundraising RFP
• Instigo proposal: $48,000 retainer fee plus 8% commission on funds secured
• Fundraising goal: $2 million in sponsorships and donations for Sky Ridge Sportsplex
• Golden Crest Project update by Solitario Resources
• Off-sale liquor license bid process discussion

City Council

The Spearfish City Council is meeting to consider a range of items including the first reading of the 2024 appropriations ordinance, several construction contracts and change orders, and a resolution to renew a hangar ground lease. The agenda also includes proclamations, consent agenda items, and public comment.

• First reading of Ordinance 1381, the 2024 Appropriations Ordinance, with total appropriations of $30,451,761
• Award Fire Station 1 Roof Membrane Replacement to Lowe Roofing, Inc. for $81,175.00
• Award Tretheway Pavilion Metal Roof Replacement to LaPrade Construction for $200,381.00
• Approve Change Order #7 for Sandstone Hills Street Repair & Sewer Upsize Project, increase of $14,250
• Resolution 2023-27: Intent to enter into a hangar ground lease with SD Wildland Fire Division

The Council approved the first reading of the 2024 Appropriations Ordinance and awarded bids for roof replacements at Fire Station 1 and the Tretheway Pavilion. Several development and drainage agreements for Elkhorn Ridge and Countryside subdivisions were approved. The Council also authorized a grant application for bridge improvements on Grant Street.

• Approved first reading of Ordinance 1381 (2024 Appropriations Ordinance)
• Awarded Fire Station 1 Roof Membrane Replacement bid to Lowe Roofing, Inc for $81,175.00
• Awarded Tretheway Pavilion Metal Roof Replacement bid to LaPrade Construction for $200,381.00
• Approved Resolution 2023-28 to apply for Bridge Improvement Grant for Grant Street
• Approved Resolution 2023-27 to enter into a hangar ground lease with SD Dept of Public Safety Wildland Fire Division
• Approved 2022 audited financial statements
• Approved bill list dated September 5, 2023, totaling $1,162,509.06
• Approved construction admin fee increase of $63,750.00 for KLJ Engineering, LLC (5-1)

Planning Commission

The Spearfish Planning Commission will hold public hearings and consider approvals for a mixed-use development at The Village at Creekside, a final plat for a city-owned lot, and a voluntary annexation and rezoning for a proposed apartment complex. They will also discuss commission roles, bylaws, and planning studies.

• Approve Concept and Final Plan for two mixed-use buildings (Building A: 2,536 sq ft, Building B: 1,182 sq ft) at The Village at Creekside
• Approve Final Plat for Lot 1R of Block 35, Original Townsite, southwest of East Illinois Street and 12th Street
• Set public hearing for voluntary annexation of ~9.9 acres and rezoning from County Park Forest to R3 at Hill Street and Harvard Street
• Review Planning Commission role, expectations, and bylaws
• Planning studies and project updates

The commission approved a concept and final plan for two mixed-use structures and a final plat for street infrastructure right-of-way. A public hearing was scheduled for a voluntary annexation and rezoning request for a multi-family residential project. Members also reviewed commission roles, bylaws, and planning study updates.

• Approved Concept and Final Plan for two mixed-use structures at The Village at Creekside (unanimous)
• Approved Final Plat for Lot 1R Block 35 of Original Townsite (unanimous)
• Set public hearing for September 18, 2023, regarding the Final Plat (unanimous)
• Set public hearing for September 19, 2023, for voluntary annexation and R3 rezoning request by Stencil Group, LLC (unanimous)
• Approved August 15, 2023, meeting minutes (unanimous)

City Council Study Session

The Spearfish City Council is reviewing the proposed 2024 budget, which projects total revenues of $55,135,528 and expenditures of $56,196,113, resulting in a net decrease of $1,060,585. The general fund budget is $22,661,051 in revenue and $22,345,567 in expenditures, with notable increases in police, fire, streets, and parks spending. The budget also includes transfers to capital and other funds, and a contingency of $300,000.

• General fund revenue projected at $22,661,051, up from $20,513,827 in 2023
• Police department budget increases to $2,982,843, including $170,000 capital outlay
• Fire department budget rises to $904,886, with $328,000 capital outlay
• Streets budget grows to $3,846,257, including $1,247,000 capital outlay
• Parks & spectator recreation budget set at $4,076,602, with $2,462,000 capital outlay

The council held a study session to review the 2022 audited financial statements and 2024 budget drafts. No formal votes were taken on these items; the 2024 appropriations ordinance is scheduled for first reading on September 5, 2023.

• Approved the meeting agenda (all voted in favor)

City Council

The Spearfish City Council will hold a public hearing and consider approving a final plat for two lots in Thomson Addition, which could later be annexed and rezoned for housing. The council will also vote on resolutions supporting applications for financial assistance for single-family development, approve a price adjustment for asphalt on Miller Ranch Avenue, and consider several other items including a sewer main agreement and a change order for the 2022 pavement project.

• Final Plat for Lot 3 and Lot 4 of Block 1 of Thomson Addition (5.42 and 4.72 acres)
• Resolution 2023-25 and 2023-26 supporting financial assistance applications for single-family development
• Price adjustment for asphalt on Miller Ranch Avenue (40% cost reduction credit)
• Change Order #5 for 2022 Annual Pavement Maintenance Project – Green Acres, decrease of $50,400 to $1,370,440
• Dedication and Acceptance of Public Improvements agreement with Butte Electric Cooperative for sewer main

The City Council approved two resolutions to apply for financial assistance from the South Dakota Housing and Development Authority for single-family housing projects. The council also approved a final plat for the Thomson Addition and a sewer main improvements agreement.

• Approved Resolution 2023-25 for water infrastructure financial assistance (All Aye)
• Approved Resolution 2023-26 for roadway improvements financial assistance (All Aye)
• Approved Final Plat for Lot 3 and Lot 4 of Block 1 of Thomson Addition (All Aye)
• Approved 15-foot by 15-foot sign easement at Lot 2A-2 of Revised Hansen Addition (All Aye)
• Approved Dedication and Acceptance of Public Improvements agreement with Butte Electric Cooperative Inc. (All Aye)
• Approved Price Adjustment for asphalt pavement on Miller Ranch Avenue (All Aye)
• Approved special on-sale liquor license for Spearfish Canyon Lodge for August 25, 2023 (All Aye)
• Approved bill list dated August 21, 2023 (5-0)

Parks, Recreation & Forestry Advisory Board

The Parks, Recreation & Forestry Advisory Board will review the August staff update and conduct a tour of the Sky Ridge Sportsplex. Upcoming discussions include potential 2024 fee changes for water park and picnic shelter use, as well as the pay-to-play system.

• Discussion of 2024 fee changes for picnic shelters and water park
• Review of August staff update regarding Exit 8 Rec Path expansion
• Update on Sky Ridge Sportsplex construction and playground installation
• Status report on Evans Park renovation and new playground equipment delivery
• Update on Skate Park grant application and design plans

The board approved the meeting agenda and the amended minutes from July 20, 2023. Members received staff updates on grant funding for solar lighting and the skatepark. The meeting concluded with a tour of the Sky Ridge facility.

• Approved meeting agenda (all voted)
• Approved amended July 20, 2023, minutes (all voted)
• Approved motion to change meeting location to Sky Ridge (all voted)

City Council Study Session

The City Council study session will discuss two major items: switching from maintenance agreements to a pay-to-play fee system for city sports facilities, and proposed changes to city standards including a narrower hillside road section and allowing development above the city's water service elevation with a city-owned booster station. No formal votes are scheduled; the council is gathering input and direction.

• Consider pay-to-play fees for use of city sports facilities, replacing 23 MOUs with local associations
• Sky Ridge SportsPlex: $12 million capital investment, doubled operating costs
• Proposed 'Hillside' roadway section with 37-foot right-of-way vs. standard 60-foot
• Allow development above city water service limits with city-owned booster station and additional water fee
• Public hearing on final plat for Lots 3 and 4, Block 1, Thomson Addition

The council held a study session to discuss a proposed pay-to-play format for city fields and updates to development standards for hillside roadways and water systems. No formal votes were taken on these proposals during this session.

• Approved the agenda as presented (all voted)

Planning Commission

The Spearfish Planning Commission will consider a conditional use permit for a church and school at 1300 N Avenue, with a staff recommendation for approval. They will also set public hearings for a mixed-use development at The Village at Creekside and a final plat near East Illinois Street and North 12th Street. The agenda includes discussion items on the commission's role, bylaws, and planning studies.

• Conditional use permit for church and school at 1300 N Avenue (C-3 district)
• Set public hearing for two mixed-use structures at The Village at Creekside (DRD district)
• Set public hearing for final plat of Lot 1R, Block 35, Original Townsite
• Review of Planning Commission role and bylaws
• Planning studies updates (Colorado Boulevard, Highway 85 Corridor)

The Planning Commission approved a conditional use permit for a new church and school at C1300 N Avenue. The commission also scheduled a public hearing for a mixed-use construction project at The Village at Creekside.

• Approved Conditional Use Permit for church and school at C1300 N Avenue with stipulations (unanimous)
• Approved motion to set public hearing for September 5, 2023, regarding Concept Plan and Final Plan for two mixed use structures at The Village at Creekside (unanimous)
• Approved amended agenda (unanimous)
• Approved August 1, 2023 meeting minutes with one correction (unanimous)

City Council

The Spearfish City Council will hold a regular session to consider several items, including approving an engineering cost proposal for the McLaughlin Sawmill Property and East-West Road Corridor projects, a street maintenance fee resolution, and multiple property transfers and plats. The agenda also includes consent items for special liquor licenses and volunteer lists, as well as public hearings and resolutions related to housing and economic development.

• Approve $34,580 cost proposal from Interstate Engineering for surveying and platting of McLaughlin Sawmill Property and East-West Road Corridor
• Resolution 2023-21 levying annual special maintenance fee for street surfaces
• Public hearing on Final Plat for Backens Estates Subdivision (Tracts A, B, C)
• Resolution 2023-24 to transfer four lots at Sky Ridge to Spearfish Economic Development Corporation
• Approve $203,897 proposal from HDR Engineering for Wastewater Treatment Plant Master Plan update

The City Council approved a new annual special maintenance fee for street surfaces and supported two multifamily housing financial assistance applications. The council also approved several engineering proposals and transferred four lots to the Spearfish Economic Development Corporation.

• Approved Resolution 2023-21 levying a street maintenance fee of $1.00 per foot (max $100 per lot) for 2024 taxes
• Approved Resolution 2023-22 supporting Stencil Group, LLC's application for multifamily housing financial assistance
• Approved Resolution 2023-23 supporting Tate Schipporeit's application for multifamily housing financial assistance
• Approved Resolution 2023-24 to transfer 4 lots in Sky Ridge Subdivision to Spearfish Economic Development Corporation
• Approved $34,580 proposal from Interstate Engineering for McLaughlin Sawmill and East-West Road projects
• Approved $203,897 proposal from HDR Engineering, Inc. to update Wastewater Treatment Plant Master Plan
• Approved Final Plat for Tract A, B, and C of Backens Estates Subdivision
• Approved Resolution 2023-20 to declare a 1991 Wooden Playsystems Playground surplus

City Council Study Session

The Spearfish City Council is holding a study session to discuss proposed changes to city standards and specifications, including street lighting options, subdivision development procedures, hillside road sections, and water service above gravity limits. They are also reviewing the 2024 budget, focusing on the General Fund, revenue, personnel, and notable one-time expenditures. No final decisions are being made at this study session.

• Proposal to require city-owned decorative street lighting with one-time developer fee, replacing existing decorative lights with 15-20' or 30-40' pole options
• Recommended changes to final platting: staff approval instead of council, required infrastructure (water, sewer, storm drainage, curb/gutter, road base) before early final platting, bonding for outstanding items at 150% of cost estimate
• New 'Hillside' roadway section allowing narrower 37' right-of-way and steeper slopes (up to 12%) for steep topography, with HOA open space adjacent
• 2024 General Fund budget: $21.2M revenue, $17.0M recurring expenditures, $4.6M one-time expenditures, net change +$827,232
• Proposed 5.3% salary increase (2.8% inflation-based + 2.5% step increase), 5% insurance premium increase, and new $50/month benefit ala carte program

The City Council held a study session to discuss proposed changes to development standards, a street maintenance fee increase, and the 2024 budget. No final votes were taken on these items during the session.

• Approved the meeting agenda
• Discussed increasing street surface maintenance fees to $1.00 per lineal foot (Resolution 2023-21)
• Reviewed proposed changes to decorative street lighting and subdivision procedural standards
• Reviewed 2024 budget information for general administration, planning, development, and public safety

Planning Commission

The Spearfish Planning Commission will consider approving a final plat for Lot 3 and Lot 4 of Thomson Addition, a 75.78-acre parcel southwest of Hill and Harvard Streets, with stipulations including annexation, rezoning, and TIF requests. The commission will also set a public hearing for a conditional use permit to operate a church and school at 1300 N Avenue. The agenda includes routine items like minutes approval and public comment.

• Final plat for Lot 3 (5.42 acres) and Lot 4 (4.72 acres) of Thomson Addition, with stipulations including annexation, rezoning to R3, and TIF request
• Conditional use permit for church and school at 1300 N Avenue, C-3 district, set public hearing for August 15, 2023
• Staff recommends approval of both items
• Public comment period (no action taken)

The Planning Commission recommended approval of a Final Plat for Lot 3 of Block 1 of Thomson Addition with stipulations. The commission also scheduled a public hearing for a conditional use permit regarding a new church and school.

• Approved July 5, 2023 meeting minutes
• Recommended approval of Final Plat for Lot 3 of Block 1 of Thomson Addition with stipulations
• Set public hearing for August 15, 2023 regarding conditional use permit for church at 1300 N Avenue

Parks, Recreation & Forestry Advisory Board

The Parks, Recreation, & Forestry Advisory Board meeting contains no specific project details beyond procedural items and two proposed memorandums of understanding. The board will also hold a question and answer session regarding the July staff update.

• Recommend approval of an MOU with Black Hills State University for use of the soccer field at the Black Hills Energy Complex
• Recommend approval of an MOU with the Northern Hills Rapids for use of the Teener baseball field
• Question and answer session on the July staff update

The board recommended approval of Memorandums of Understanding (MOUs) for the Black Hills Rapids and Black Hills State University to use city fields. Both recommendations will be forwarded to the city council on August 7, 2023.

• Recommended approval of MOU with Black Hills Rapids for use of Teener baseball field (4-2)
• Recommended approval of MOU with Black Hills State University for use of BH Energy Soccer Field (Approved)
• Approved agenda (Unanimous)
• Approved April 20, 2023, meeting minutes (Unanimous)

Planning Commission

The Spearfish Planning Commission will consider approving a final plat for Lot 3 of Block 1 of Thomson Addition, a 10-acre lot southwest of Hill and Harvard streets. The applicant, Stencil Group, LLC, seeks approval with stipulations, including annexation and rezoning to R3 District. The commission will also discuss planning studies and receive public comment.

• Final plat for Lot 3, Block 1, Thomson Addition (10 acres) with annexation and rezoning to R3
• Stipulations include traffic impact study before TIF application
• Dedication of 66-foot right-of-way for new north/south road
• Developer responsible for Hill Street maintenance until infrastructure dedicated to city
• Public comment period (no action taken)

City Council

The Spearfish City Council will hold a public hearing and consider approving a 20-year ground lease for a private hangar at Black Hills Airport with Legendary Investments, LLC. The council will also vote on consent agenda items, additional funding for a playground project, easement actions, and an appointment.

• Public hearing and approval of Private Hangar Ground Lease Agreement with Legendary Investments, LLC for 4,304 sq ft at 420 Aviation Place, 20-year term, rent $0.18/sq ft commercial
• Approve additional funding up to $110,000 for Evans Park Playground Replacement Project turf surfacing
• Accept proposed Access and Utility Easement at 272 Standpipes Drive
• Vacate existing Access and Utility Easement at 272 Standpipes Drive
• Appoint Elise Fowlkes to Fassbender Photographic Collection board of directors (term 6/1/2023-6/1/2026)

The City Council approved additional funding for turf surfacing at the Evans Park Playground Replacement Project. Other actions included approving a private hangar lease and easement changes at 272 Standpipes Drive.

• Approved additional funding for Evans Park Playground turf surfacing not to exceed $110,000 (6-0)
• Approved Private Hangar Ground Lease Agreement with Legendary Investments, LLC (unanimous)
• Approved Access and Utility Easement at 272 Standpipes Drive (unanimous)
• Approved vacating existing Access and Utility Easement at 272 Standpipes Drive (unanimous)
• Approved special on sale liquor license for False Bottom Bar for July 29, 2023 (unanimous)
• Approved bill list dated July 17, 2023 totaling $514,984.02 (6-0)

Library Board of Trustees

The Spearfish Library Board of Trustees is meeting for a regular session. The agenda includes routine items like approving minutes and the financial report, plus discussion of the Library Director's report, a website update, and board member items. Action items include decisions on the SDLA Conference and Interlibrary Loan.

• Approval of consent agenda: minutes and financial report/bills
• Discussion: Library Director's report
• Discussion: Website update
• Action: SDLA Conference
• Action: Interlibrary Loan

The Board approved the May meeting minutes and the financial report, including payments for digital content and subscriptions. The board discussed courier delays affecting interlibrary book sharing and upcoming website updates.

• Approved May minutes
• Approved financial report and bills

City Council Study Session

The Spearfish City Council is holding a study session to discuss 2024 external grant requests and preview the 2024 budget. Agencies have the opportunity to present updates on their grant needs. The agenda includes a detailed list of grant requests totaling over $1 million, compared to $877,700 approved in 2023.

• 2024 grant requests total $1,005,782, up from $877,700 in 2023
• Visit Spearfish requests $220,000 from Hospitality Tax Fund and $275,000 from Hotel BID Fund
• Prairie Hills Transit requests $55,000 plus fuel at city contract rate
• Spearfish Ambulance requests $50,000 plus fuel at city contract rate
• Black Hills Gold Swimming requests $10,000 for coach salaries and timing equipment

The City Council held a study session to preview the 2024 budget and hear presentations from non-profit organizations requesting grant funds. A grant committee was formed to review applications and propose budget inclusions. No final votes on budget or grant allocations were made.

• Approved the agenda as presented
• Formed a grant committee consisting of Mayor Senden and council members Clark and Hourigan

Planning Commission

The Spearfish Planning Commission will consider approving a sketch plat for Lot 3 of Block 1 of Thomson Addition, a 10-acre lot southwest of Hill and Harvard Streets. The applicant, Stencil Group, LLC, proposes to create the lot from a 75.78-acre parcel, with future annexation and rezoning to R3 District. Staff recommends approval with stipulations, including dedicating a 66-foot right-of-way and noting a former gravel pit. The meeting also includes approval of prior minutes and discussion of planning studies.

• Sketch plat for Lot 3 of Block 1 of Thomson Addition (10 acres) by Stencil Group, LLC
• Location: southwest of Hill Street and Harvard Street, within 3-mile extraterritorial jurisdiction
• Staff recommends approval with stipulations: dedicate 66-foot right-of-way, note former gravel pit
• Future annexation, rezoning to R3, and tax increment financing requested by developer
• Discussion of planning studies and city council update

The Planning Commission voted to recommend approval of a sketch plat for Lot 3 of Block 1 of Thomson Addition with stipulations. The commission also appointed members to the Comprehensive Plat committee and received updates on three planning studies.

• Approved June 20, 2023 meeting minutes
• Recommended approval of Sketch Plat for Lot 3 of Block 1 of Thomson Addition with stipulations (unanimous)
• Appointed Rick Tysdal and Meghan Byrum to the Comprehensive Plat committee

City Council

The Spearfish City Council will consider several routine items, including approving a $137,500 engineering services proposal for the 10th Street Utility Improvement Project, a change order increasing the Sky Ridge Sports Complex contract by $71,751.11, and a resolution of intent to lease airport hangar ground to Legendary Investments, LLC. The agenda also includes consent items like meeting minutes and a special malt beverage license for a brewing block party.

• Approve KLJ Engineering proposal for 10th Street Utility Improvement Project design at $137,500, construction scheduled for 2025
• Approve change order #3 for Sky Ridge Sports Complex, increasing contract by $71,751.11 to $10,249,605.80
• Resolution 2023-19: intent to enter into 20-year private hangar ground lease with Legendary Investments, LLC at Black Hills Airport/Clyde Ice Field
• Special malt beverage license for SoDak Brewing Company dba Spearfish Brewing for Block Party on Aug 26, 4-11 p.m., Main Street from Jackson Blvd. to Grant St.
• Approve minutes of June 20, 2023 regular session

The City Council approved engineering services for the 10th Street Utility Improvement Project and a cost increase for the Sky Ridge Sports Complex. The council also approved a special malt beverage license for a block party and a resolution of intent for a private hangar lease.

• Approved KLJ Engineering proposal for 10th Street Utility Improvement Project design at $137,500 (4-0)
• Approved Sky Ridge Sports Complex change order #3 for $71,751.11 (4-0)
• Approved special malt beverage license for Spearfish Brewing Block Party on August 26 (4-0)
• Approved Resolution 2023-19 to enter into a private hangar ground lease with Legendary Investments, LLC (4-0)
• Approved bill list dated July 3, 2023, totaling $784,956.11 (4-0)
• Approved additional bill for Visit Spearfish Inc bid board allocation of $13,386.00 (4-0)
• Approved bill list dated June 26, 2023, for $888.50 (4-0)

City Council Study Session

The Spearfish City Council study session will discuss a flooding update, the Safe Streets for All Grant, and the Energy Efficiency and Conservation Block Grant (EECBG). The council will consider whether to submit an application for the EECBG, for which the city has been allocated $75,440 for energy efficiency and conservation efforts.

• Discussion of flooding update
• Discussion of Safe Streets for All Grant
• Energy Efficiency and Conservation Block Grant application for $75,440 allocation

The City Council held a study session to discuss flooding damages on Woodlands Loop and sewer backups. Staff presented two grant opportunities for road improvements and energy efficiency. No substantive votes on these items were taken during the session.

• Approved the meeting agenda

Planning Commission

The Spearfish Planning Commission will consider two subdivision plats: a final plat for the 86.24-acre X Heart Subdivision west of Westview Drive and Old Belle Road, and a sketch plat to combine Lots 8 and 9 of The Meadows of Higgins Gulch Subdivision. Staff recommends approval of both with stipulations. The meeting also includes discussion of planning studies and city council updates.

• Final plat for Lots 1-3 of X Heart Subdivision (86.24 acres) west of Westview Drive and Old Belle Road
• Sketch plat to combine Lots 8 & 9 of The Meadows of Higgins Gulch Subdivision (8.1 acres) southwest of Hillsview Rd and Higgins Gulch Road
• Staff stipulation: correct legal description for X Heart plat to 'Backens Estates'
• Staff stipulation: confirm secondary home qualifies as guesthouse or remove it for Higgins Gulch lot
• Planning studies project updates and city council update on agenda

The Planning Commission recommended the approval of a final plat for the X Heart Subdivision and approved a sketch plat for the combination of lots in The Meadows of Higgins Gulch Subdivision. The commission also received updates on the Comprehensive Plan and discussed septic system review processes.

• Recommended approval of Final Plat for Lots 1-3 of X Heart Subdivision E1-D to City Council (all in favor)
• Approved Sketch Plat for combination of Lots 8 & 9 of The Meadows of Higgins Gulch Subdivision with stipulations (all in favor)
• Approved minutes of the June 6, 2023 meeting with one amendment (all in favor)

City Council

The City Council approved several infrastructure projects, including airfield maintenance and street repairs. They also passed an ordinance amending off-street parking requirements and approved two encroachment agreements for apartment complexes.

• Awarded Runway 13-31 Airfield Pavement Maintenance Project to Maxwell Asphalt, Inc. for $390,766.10
• Approved second reading of Ordinance 1380 amending minimum off-street parking requirements
• Approved $179,550 proposal for Interstate Engineering to design Sandstone Street Repair Project
• Approved $15,766 change order for Sky Ridge Sportsplex Phase 2 project
• Approved Memorandum of Understanding with Stencil Group, LLC regarding Tax Increment District #7
• Approved encroachment agreement for 1710 & 1720 Ryan Road (Iron Creek Plaza Apartments)
• Approved encroachment agreement for 318 E Rushmore Street (Lookout Mountain View Apartments)
• Approved Final Plat for Lots E1-C and E1-D in Section 30, T6N, R3E

Parks, Recreation & Forestry Advisory Board

The June 15, 2023, meeting of the Spearfish Parks, Recreation, & Forestry Advisory Board was canceled due to a lack of agenda items.

City Council Study Session

The City Council held a study session to review the Capital Improvement Plan and Tax Increment Finance (TIF) district standards. A new TIF request for a mixed-income apartment project on Hill Street was reviewed. No formal votes were taken on these items; further information will be provided at the June 20 regular session.

• Approved amended agenda (unanimous)

Planning Commission

The Spearfish Planning Commission will consider approving a final plat for two lots near Maitland Road and Christensen Drive, and a sketch plat for a three-lot subdivision west of Westview Drive and Old Belle Road. Both are within the 3-mile extraterritorial jurisdiction and require right-of-way dedications. The meeting also includes project updates and public comment.

• Final plat for Lots E1-C (2.54 acres) and E1-D (44.90 acres) near Maitland Road and Christensen Drive
• Sketch plat for Lots 1-3 of X Heart Subdivision (86.24 acres total) west of Westview Drive and Old Belle Road
• Dedication of 7 feet of right-of-way along Maitland Road for the final plat
• Dedication of 66 feet of right-of-way along western edge of Lot 3 for X Heart Subdivision
• Note required on X Heart plat disclosing former gravel pit on Lot 3

The Planning Commission approved a sketch plat for the X Heart Subdivision and recommended approval of a final plat for lots southeast of Maitland Road and Christensen Drive. The commission also received an update on the Comprehensive Plan update process.

• Recommended approval of Final Plat for Lots E1-C and E1-D (all voted)
• Approved Sketch Plat for Lots 1-3 of X Heart Subdivision (all voted)
• Approved May 16, 2023 meeting minutes with amendment (all voted)

City Council

The Spearfish City Council will consider a resolution opposing the Golden Crest Exploration Drilling Project by Solitario Zinc Corp. unless further study via an Environmental Impact Statement is conducted. The council will also hold public hearings on three liquor license applications, approve second readings of two cable TV franchise ordinances, and award several public works contracts, including a $1.84 million street repair project.

• Resolution 2023-18 opposing Golden Crest drilling project without an Environmental Impact Statement
• Public hearings for beer, wine/cider, and wine licenses for Canyon Acoustic Series and Elkhorn Ridge RV Park
• Second reading of Ordinances 1378 and 1379 granting cable TV franchises to Bluepeak Fiber and Midcontinent Communications
• North Avenue Street Repair Project: $1,836,321.26 construction contract plus $85,187 admin and $9,917 testing
• Purchase of three 3/4-ton trucks for $168,315 and a Ford F-150 for $49,950

The City Council passed a resolution opposing the Golden Crest Exploration Drilling Project by Solitario Zinc Corp. due to potential risks to the Spearfish Creek watershed and municipal water supply. The council also approved several infrastructure contracts, liquor licenses, and the transfer of land for affordable housing.

• Approved Resolution 2023-18 opposing Golden Crest Exploration Drilling Project without an environmental impact statement (unanimous)
• Approved Resolution 2023-17 to transfer 4 lots in Sky Ridge Subdivision to Spearfish Economic Development Corporation for affordable housing (unanimous)
• Approved $1,836,321.26 proposal from Ainsworth-Benning Construction for North Avenue Street Repair Project (unanimous)
• Approved $168,315 bid from White’s Queen City Motors for three 3/4 ton public works trucks (unanimous)
• Approved $49,950 purchase of a Ford F-150 pickup from Whites Canyon Ford (unanimous)
• Approved second reading of Ordinances 1378 and 1379 granting cable TV franchises to Clarity Telecom, LLC and Midcontinent Communications (unanimous)
• Approved special malt beverage and wine licenses for the Canyon Acoustic Series and a retail wine/cider license for Elkhorn Ridge RV Park (unanimous)
• Waived $180 building permit fee for Highway 14A Spearfish Rife & Trap Club Range restroom (unanimous)

City Council Study Session

The Spearfish City Council study session will discuss two main items: the Airport Annual Report and whether to pursue Bee City USA certification for the city. The Bee City USA item, recommended by the Parks and Recreation Advisory Board, would commit the city to pollinator-friendly practices including native plantings, reduced pesticide use, and an annual certification fee. No formal votes are scheduled at this study session; action items will come at the regular session.

• Discussion of Airport Annual Report
• Consideration of Bee City USA certification (Parks and Rec request, General Funds funding)
• Bee City USA requires committee, pollinator habitat, pesticide reduction, annual fees
• Rapid City is currently South Dakota's only certified Bee City USA
• Regular session June 5 includes Resolution 2023-18 opposing Golden Crest drilling project

The City Council reviewed an annual report on the Black Hills-Clyde Ice Field airport and discussed the requirements for Bee City USA certification. No formal votes were taken on these items, though council members expressed support for the pollinator certification. The session also previewed the June 5 agenda.

• Approved the meeting agenda (unanimous)
• Encouraged staff to move forward with Bee City USA certification

Planning Commission

The Spearfish Planning Commission will consider approving a sketch plat that splits a 47.44-acre tract near Maitland Road and Christensen Drive into two lots, and will hold a public hearing on a zoning amendment that would set hospital parking requirements and let the Planning Director determine parking for unlisted uses. The commission will also get updates on corridor studies and the Hill Street Apartments annexation/rezone.

• Sketch plat for Lots E1-C (2.54 acres) and E1-D (44.90 acres) in Section 30, T6N, R3E, southwest of Maitland Road and Christensen Drive
• Public hearing on zoning amendment to add hospital parking requirement (2 spaces per bed) and allow Planning Director to set parking for unlisted uses
• Corridor studies project updates
• Hill Street Apartments annexation/rezone discussion

The Commission approved a sketch plat to split a tract into two lots southeast of Maitland Road and Christensen Drive. It also recommended approval of zoning amendments to clarify hospital parking requirements and allow the Planning Director to determine parking for unlisted uses.

• Approved sketch plat for Lots E1-C and E1-D with stipulations (unanimous)
• Recommended approval of amendment to Minimum Off-Street Parking Requirements (unanimous)
• Approved May 2, 2023 meeting minutes (unanimous)

City Council

The City Council approved a contract for airport well construction and transferred real property to the Spearfish Economic Development Corporation for affordable housing. The council also approved several liquor license renewals and the first reading of two cable TV franchise ordinances.

• Awarded $1,142,412 bid for East Low Zone Water System Improvements to Water System Drilling Inc.
• Approved Resolution 2023-16 to transfer Lot 16-21 of Block 3 of Sky Ridge Subdivision to Spearfish Economic Development Corporation
• Approved first reading of Ordinance 1378 (Clarity Telecom, LLC cable franchise)
• Approved first reading of Ordinance 1379 (Midcontinent Communications cable franchise)
• Approved 39 malt beverage and SD farm wine license renewals
• Approved release of 6 GPM sewer allocation to Elkhorn Ridge Development
• Approved final plat for lots 1R, 2A, and 2B of Gengler Subdivision
• Approved purchase of Mitsubishi forklift for $33,906.51

Library Board of Trustees

The Spearfish Library Board of Trustees is meeting to discuss the library director's report, computer software updates, and the Aspen Discovery system from ByWater Solutions. Action items include approving the city website update and department header package, the 2024 budget, and the 2024 county funding request. The board will also handle routine consent agenda items like minutes and financial reports.

• 2024 Budget review and approval
• 2024 County Funding Request
• City Website Update and Department Header Package
• Aspen Discovery from ByWater Solutions discussion
• Computer Software Updates discussion

The Board approved the 2024 budget and authorized a 10% increase in funding requests from the County. Members also approved using fines account funds to purchase a city website department header package. The Board approved the March minutes and financial reports.

• Approved 2024 budget as presented
• Approved 10% increase in funding request from the County
• Approved $3,806 for city website department header package using fines account
• Approved March minutes
• Approved financial report and bills

City Council Study Session

The Spearfish City Council will hold a study session to discuss several items, including a proposed cost-share agreement with Monument Health for a new traffic signal at North Avenue and Rushmore Street, an update on the Sky Ridge Development, and a potential secondary east-west roadway south of Colorado Boulevard. The council will also hold an executive session to consult with legal counsel on pending litigation. The regular session agenda for May 15 is also included, featuring items like a sewer allocation release and various approvals.

• Cost share for new four-way signalized intersection at North Ave and Rushmore St; City to contribute 35% of total cost, or $175,000 (whichever is lower) for new equipment, or 35% or $90,000 for improved signals with existing infrastructure
• Discussion of secondary east-west collector roadway south of Colorado Boulevard, based on preliminary findings from the ongoing corridor study
• Executive session to discuss proposed or pending litigation pursuant to SDCL 1-25-2(3)
• Sky Ridge Development update
• Approve release of an additional 6 GPM of sewer allocation to Elkhorn Ridge Development for final platting of 13 single-family lots in Phase 5 of Brooks Loop

The Council reviewed progress on the Sky Ridge workforce housing project and discussed potential cost-sharing for a traffic signal at North Avenue and Rushmore Street. Members also reviewed a proposal for a secondary east-west collector roadway south of Colorado Boulevard. No final votes were taken on these items during the study session.

• Approved the meeting agenda (unanimous)
• Entered executive session to discuss pending litigation (unanimous)
• Discussed cost-sharing for North Ave/Rushmore St. signal; no specific percentage determined
• Discussed secondary east-west roadway proposal; staff to contact property owners regarding right-of-way

Planning Commission

The Spearfish Planning Commission will consider approving a final plat for Lots 1R, 2A, and 2B of Gengler Subdivision near Higgins Gulch Road and Hillsview Road, and will set a public hearing for a zoning code amendment clarifying off-street parking requirements for hospitals and unspecified uses. The meeting also includes discussion of corridor studies and a city council update.

• Final plat for Gengler Subdivision Lots 1R (2.003 acres), 2A (3.05 acres), 2B (12.58 acres) near Higgins Gulch Road and Hillsview Road
• Zoning text amendment to add hospital parking requirement of 2 spaces per bed and clarify calculation for unspecified uses
• Public hearing set for May 16, 2023 on parking amendment
• Corridor studies project updates discussion
• City council update

The Spearfish Planning Commission approved a final plat for three lots in the Gengler Subdivision with stipulations, and set a public hearing for May 16 on proposed amendments to off-street parking requirements for hospitals and other uses. No other substantive decisions were made.

• Approved final plat for Lots 1R, 2A, and 2B of Gengler Subdivision (5-0)
• Set public hearing for May 16, 2023 on parking code amendments

City Council

The Spearfish City Council will consider several contracts and agreements, including a $929,436.04 street improvement project, a $340,000 playground design and construction contract, a $111,030 comprehensive plan contract, and a $47,400 pond dredging design contract. They will also hold public hearings on a facility lease for Hudson Hall and liquor license transfers for Good Earth Natural Foods, and consider a resolution to transfer a lot at Sky Ridge to the Spearfish Economic Development Corporation.

• Award $929,436.04 to Sacrison Paving Inc. for 2023 Mountain Shadows Street Improvements
• Award $340,000 to My Turn Play Systems for Evans Park Play System design and construction
• Award $111,030 to SE Group for Comprehensive Plan contract
• Public hearing on Facility Lease and Use Agreement for Hudson Hall
• Public hearings on transfer of retail wine/cider and malt beverage licenses to Living Healthy, LLC dba Good Earth Natural Foods at 638 N. Main St.

The City Council approved several infrastructure contracts, including street improvements and a new park play system. The council also authorized a request for over $3.6M in additional financial assistance for a water tank and well project.

• Awarded 2023 Mountain Shadows Street Improvements bid to Sacrison Paving Inc. for $929,436.04
• Approved request for additional financial assistance up to $3,648,327 for Exit 17 Water Tank & Well Project
• Awarded Evans Park Play System design and construction to My Turn Play Systems (not to exceed $340,000)
• Accepted $600,000 Transportation Alternatives grant from SD DOT
• Awarded Comprehensive Plan contract to SE Group (not to exceed $111,030)
• Approved Resolution 2023-14 to transfer 1 lot at Sky Ridge Subdivision to Spearfish Economic Development Corporation
• Approved $51,200 proposal from Shive-Hattery, Inc. for Frawley Pond Dredging Project services
• Approved retail wine, cider, and malt beverage licenses for Living Healthy, LLC dba Good Earth Natural Foods

City Council Study Session

The City Council reviewed preliminary financial statements for the year ending December 31, 2022. Staff recommended the SE Group proposal for the Comprehensive Plan update, which the Council will consider on May 1, 2023. No final votes on these items were taken during the study session.

• Approved the meeting agenda (all in favor)

Parks, Recreation & Forestry Advisory Board

The Parks, Recreation & Forestry Advisory Board is reviewing proposals for the Evans Park playground and discussing Bee City USA certification. The board will also receive an update on the Sky Ridge SportsPlex construction progress.

• Recommendation of My Turn Play Systems for Evans Park Play System design and construction
• Discussion regarding Bee City USA certification for Spearfish
• Update on Sky Ridge SportsPlex Phase 1 and Phase 2 construction
• Review of the April staff update regarding the Exit 8 Rec Path expansion

The board recommended a specific vendor for the Evans Park Play System and proposed seeking Bee City USA certification. Staff provided progress updates on the Sky Ridge SportsPlex construction and irrigation well.

• Recommended My Turn Play Systems for Evans Park Play System design and construction (All in favor)
• Recommended taking steps to seek Bee City USA certification (All in favor)
• Approved the meeting agenda (All in favor)
• Approved March meeting minutes (All in favor)

Planning Commission

The Planning Commission recommended the highest-scoring proposal from SE Group for the City's Comprehensive Plan update. The commission also approved two plats for properties within the 3-Mile Extraterritorial Jurisdiction Area.

• Approved Final Plat for Tracts JL-1 and JL-2 of Section 36 (unanimous)
• Approved Sketch Plat for Lots 1R, 2A, and 2B of Gengler Subdivision with stipulations (unanimous)
• Recommended SE Group's Comprehensive Plan proposal to City Council (unanimous)
• Approved minutes of the April 4, 2023 meeting (unanimous)

City Council

The Spearfish City Council is reviewing a proposed pasture lease agreement with Sheila Sivertsen for city-owned land. The lease would run from April 1 to December 31, 2023, with a monthly payment of $250. The agreement includes terms for horse management, maintenance, insurance, and termination. The agenda also includes a loan amortization schedule for a drinking water bond, but no action is specified.

• Pasture lease with Sheila Sivertsen: $250/month, 9-month term, up to 10 horses
• Lease requires $1,000,000 liability insurance and hold harmless agreement
• No renewal option; termination requires 15 days notice to remove horses
• Loan amortization schedule for SRF Drinking Water Bond: $3,234,000 at 1.625% over 30 years

The City Council approved a funding application for a new water supply well and storage tank. They also updated campground fees, awarded several public works contracts, and approved multiple special liquor licenses.

• Authorized $2.934M funding application for new water supply well and storage tank
• Approved $116,401 HDR Engineering LLC contract for Sky Ridge Sports Complex
• Awarded $106,493.75 Mainline Pavement markings project to Traffic Services Company, LLC
• Awarded $83,590 Public Works SUV bid to Junek’s Chrysler Jeep Dodge Ram
• Approved Resolution 2023-11 amending campground fees and adding equipment rentals
• Rejected all bids for off-sale package liquor license and tabled future advertising
• Approved Resolution 2023-12 declaring one Glock Duty Weapon surplus
• Approved final change order of $13,284.95 for Sky Ridge Maintenance Building

City Council Study Session

The City Council study session will discuss updating the ordinance governing subdivision plats within three miles of city limits, covering infrastructure standards, annexation requirements, and fire mitigation. The regular session will consider several routine items including liquor licenses, a pasture lease, campground fee increases, and a change order for the Sky Ridge Maintenance Building.

• Discuss 3-mile extraterritorial platting jurisdiction ordinance update
• Public hearing on pasture lease at McLaughlin Sawmill for $250/month
• Reject all bids for off-sale package liquor license (only bid $52,500, below $100,000 minimum)
• Approve Resolution 2023-11 to increase campground fees effective May 11, 2023
• Approve final change order #2 for Sky Ridge Maintenance Building, net increase $13,284.95

The City Council held a study session to review proposed revisions to the three-mile extraterritorial platting jurisdiction ordinance. No final decisions were made on the ordinance, and the council previewed the draft agenda for the April 17 regular session.

• Approved the meeting agenda as presented

Planning Commission

The Planning Commission approved a sketch plat for Tracts JL-1 and JL-2 of Section 36, T6N, R3E with stipulations. The action creates two new lots of 24.9 and 54.42 acres following a court-ordered survey from an adverse possession case.

• Approved March 7, 2023 meeting minutes
• Approved sketch plat for Tracts JL-1 and JL-2 with stipulations

City Council

The City Council approved concept design one for a new skate park at Spartan Park and a cost increase for the Sky Ridge Sports Complex. Other actions included approving a playground renovation contract and a pasture lease intent for the McLaughlin Sawmill.

• Approved concept design one for a new skate park at Spartan Park
• Approved Change Order #2 for Sky Ridge Sports Complex increasing cost by $307,753.38
• Approved Resolution 2023-10 to enter a pasture lease with Swanson Ranch, LLC
• Approved Playground Renovation Contract for Rocket Ship Playground at Evans Park
• Approved Interstate Engineering proposal for East Main Alley Waterline project (max $8,740)
• Approved bill list dated April 3, 2023, totaling $684,579.08
• Appointed Nicky Winterstein to the Parks, Recreation and Forestry Advisory Board
• Approved special liquor licenses for Holiday Inn and Spearfish Chamber of Commerce

Parks, Recreation & Forestry Advisory Board

The Parks, Recreation & Forestry Advisory Board will discuss potential fee changes for the City Campground. The meeting also includes a recommendation for a final skate park design and location.

• Consideration of fee changes at the City Campground
• Recommendation of final skate park design and location
• Question and answer session regarding the March staff update
• Review of Spartan Skatepark engineer's estimates ranging from $375,330.61 to $439,136.56

The board recommended Design 1 for the new skate park at the lower field of Spartan Park. Members also recommended fee changes for the City Campground to cover rising operating costs. Additionally, staff reported that the Rec Path project has secured a total of $1.5 million in grant funds.

• Recommended approval of Skate park Design 1 at Spartan Park lower field (unanimous)
• Recommended approval of fee changes at the City Campground (unanimous)
• Approved March 30 agenda (unanimous)
• Approved February minutes (unanimous)

City Council Study Session

The City Council held a study session to review the construction status of the Sky Ridge SportsPlex, noting Phase 1 is approximately 82% complete with a contract value of $10,177,854.69. Staff presented updates on the irrigation well, which tested at 500 GPM, and the maintenance building, which is awaiting final payment. The agenda also included public input on two design options for the Spartan Skatepark, with quotes ranging from $375,330.61 to $439,136.56.

• Sky Ridge SportsPlex Phase 1 contract price is $10,177,854.69, with $8,369,981.54 completed to date.
• Phase 2 construction by Ainsworth-Benning is contracted at $716,826.92, including a $149,915.03 playground.
• Irrigation well drilling cost $580,930.00 to date; remaining work to design a dual-purpose well is estimated at $300,000.
• Maintenance building construction by S & S Construction has an original contract of $810,509.95, with $569,561.09 completed.
• Spartan Skatepark quotes from American Ramp Company are $439,136.56 for Design 1 and $375,330.61 for Design 2.

The City Council held a study session to receive updates on the Sky Ridge SportsPlex construction phases and review engineering design standards. No formal votes were taken on project changes or specifications.

• Approved the meeting agenda (all voted in favor)

Planning Commission

The Spearfish Planning Commission will consider approving a sketch plat for Lots A and B of the Oak Hills Subdivision, located southwest of Thoen Stone Road in the 3-mile extraterritorial jurisdiction. The plat would create a 4.66-acre lot and a 137.85-acre lot, with staff recommending approval with stipulations. The commission will also receive updates on ongoing corridor studies.

• Sketch plat for Oak Hills Subdivision Lots A & B, southwest of Thoen Stone Road, creating 4.66-acre and 137.85-acre lots
• Staff recommends approval with 8 stipulations including 66-foot right-of-way dedication along Thoen Stone Road
• Corridor studies update: Spearfish Rest Area/Welcome Center and Colorado Boulevard studies
• Public input session for Rest Area/Welcome Center Corridor Study scheduled for April 5 at 5:30 p.m. at City Hall

City Council

The Spearfish City Council will hold a regular session on March 20, 2023, preceded by a Local Board of Equalization meeting to hear property assessment appeals. The Council will consider several items including grant requests, liquor license transfers, public hearings on lease and plats, police department incentives, and various budget transfers.

• Public hearing on lease agreement for Black Hills Energy Stadium
• Transfer of retail wine/cider license from Creekside Bean and Vine LLC to Pure Bean at 2545 Yukon Place
• Special on-sale wine license for Friends of Music event on March 26, 2023 at Joy Center
• Approve $2/hour stipend for police rotating shift workers and $4,000 incentives for 15 officers
• Award 2023 Crack Sealing Project to Highway Improvement, Inc. for $174,428.99

The City Council approved several community grants, a $174,428.99 crack sealing contract, and a lease for Black Hills Energy Stadium. The council also authorized police department staffing incentives and the hiring of a Police Lieutenant. Additionally, the Local Board of Equalization ruled on 11 property assessment appeals.

• Approved $2,500 grant for Downtown Friday Nights
• Approved $15,000 grant for Public Access AED Towers and Mobile AED Case locations
• Approved trailhead kiosk, shelter, and refuse project at Lookout Mountain
• Approved lease agreement for Black Hills Energy Stadium with Diamond Enterprises
• Approved $174,428.99 bid for 2023 Crack Sealing Project to Highway Improvement, Inc.
• Approved $2/hour stipend for police employees on rotating shifts
• Approved $4,000 incentive for 16 specific police department employees
• Authorized application for grants to fund a new skatepark and Rec Path lighting

City Council Study Session

The Spearfish City Council study session and regular session cover routine administrative items, including grant requests, budget transfers, public hearings on final plats, and a contract award. The agenda is largely procedural, with notable items including a $2,500 additional grant for Downtown Friday Nights, a $15,000 grant for public AED units, and a $1 million crack sealing project.

• $2,500 additional grant for Spearfish Downtown Business Association for Downtown Friday Nights
• $15,000 grant request for Public Access AED Towers and Mobile AED Cases
• Public hearings on final plats for Pine Oak Subdivision, The Meadows of Higgins Gulch, and Tract 5
• Award crack sealing project to Highway Improvement, Inc. at $1 million
• Budgeted PILT transfers totaling $242,690 to General Fund

The council discussed updates to the public safety organizational structure, including the appointment of a new building official and the consolidation of police chief duties. No formal votes were taken on these organizational changes during the study session.

• Approved amended agenda to include public safety organizational structure updates

Library Board of Trustees

The Spearfish Library Board of Trustees will meet to discuss reports from the Library Director and updates on strategic, technology, and marketing plans. Action items include considering Kanopy streaming options, adopting a Social Media Policy, and approving marketing and computer software updates.

• Consideration of Kanopy streaming options
• Social Media Policy
• Marketing Software
• Computer Software Update
• Financial report and bills

The Board approved a new social media policy and the purchase of Canva teams software. Requests for Kanopy streaming and computer software updates were tabled.

• Approved January minutes
• Approved financial report and bills
• Approved social media policy
• Approved $150/year purchase of Canva teams software from the fines account
• Tabled Kanopy streaming options
• Tabled computer software update pending quote

Planning Commission

The Planning Commission approved two minor final plats for properties located within the 3-Mile Extraterritorial Jurisdiction Area. One plat creates two new lots near N Rainbow Road and Turtle Lane, while the other splits an existing lot in the Pine Oak Subdivision.

• Approved Final Plat for Tract S & Tract M of Section 9 with stipulations (unanimous)
• Approved Final Plat for Lot 1A1 and Lot 1A2 of Pine Oak Subdivision (unanimous)
• Approved minutes of the February 21, 2023 meeting (unanimous)

City Council

The Spearfish City Council will hold a regular session covering financial resolutions for sewer and water facility improvements, a public hearing on a liquor license transfer, and several public works contracts. The agenda includes routine approvals, public hearings, and a mix of infrastructure and administrative items.

• Public hearing on transferring retail wine/cider license from Creekside Bean and Vine LLC to Pure Bean at 2545 Yukon Place
• Adopt resolutions for sewer and drinking water revenue bonds and a wastewater surcharge
• Release package liquor license for bid with $100,000 minimum bid, opening April 5, 2023
• Award 2023 Weed Control Applications Project to TruGreen Chemlawn for $39,886
• Approve KLJ Engineering services for Black Hills Airport Clyde Ice Field runway, not to exceed $154,619.76

The Council authorized a $5.9M revenue bond for wastewater improvements and established a $5.59 monthly surcharge per user starting January 1, 2024. Other key actions included approving a $3.2M water tank and well project and adopting a discretionary tax formula for new commercial and industrial structures.

• Approved $5.96M revenue bond for Wastewater Conveyance and Treatment Improvements (Resolution 2023-03)
• Established $5.59 monthly user surcharge for wastewater improvements starting 1/1/2024 (Resolution 2023-04)
• Approved $3.23M revenue bond for Exit 17 Water Tank and Well Project (Resolution 2023-05)
• Adopted discretionary tax formula for new industrial, commercial, and affordable housing structures (Resolution 2023-06)
• Awarded 2023 Weed Control Applications Project to TruGreen Chemlawn for $39,886
• Approved $154,619.76 contract with KLJ Engineering LLC for Black Hills Airport runway improvements
• Approved $300,000 to transition Sky Ridge irrigation Well to dual-purpose municipal/irrigation well
• Approved transfer of retail wine and cider license from Creekside Bean and Vine LLC to Pure Bean

City Council Study Session

The City Council held a study session to review capital projects, loan terms, and city specifications. No official votes were taken on the discussed items, though members reached a consensus to move the package liquor license to a future agenda.

• Approved the meeting agenda (unanimous)
• Consensus reached to place package liquor license bid on the upcoming council agenda

Planning Commission

The Spearfish Planning Commission will hold a public hearing and consider approving four plats: two final plats (Meadows of Higgins Gulch and Sandstone Hills Addition) and two sketch plats (Section 9 and Section 6). They will also discuss Commissioner Byrum serving on a study advisory team for the Spearfish Rest Area and receive corridor study updates. The meeting includes routine items like approving minutes and public comment.

• Final Plat for Lots 13 & 10A of Meadows of Higgins Gulch (4.557 and 21.995 acres) southwest of Hillsview Rd.
• Public hearing for Final Plat for Lots 2R-2A & 2R-2B of Block 17, Sandstone Hills Addition (2.217 and 1.328 acres) north of Holiday Inn
• Sketch Plat for Tract S & Tract M of Section 9 (2.25 and 8.9 acres) northeast of N Rainbow Road and Turtle Lane
• Sketch Plat for Lot 1A1 (2 acres) from Lot 1A Revised in Section 6, west of Hillsview Road and Ridge Road
• Discussion: Commissioner Byrum to serve on Study Advisory Team for Spearfish Rest Area

The Planning Commission approved four plat requests with stipulations, including two final plats and two sketch plats. These actions facilitate the splitting and combining of lots both within city limits and in the extraterritorial jurisdiction area.

• Approved final plat for Lots 13 and 10A of the Meadows of Higgins Gulch with stipulations (all voted yes)
• Approved final plat for Lots 2R-2A & 2R-2B of Block 17 of Sandstone Hills Addition with stipulations (all voted yes)
• Approved sketch plat for Tract S & Tract M of Section 9, T6N, R3E with stipulations (all voted yes)
• Approved sketch plat for Lots 1A Revised and Lot 1A1 of Lot 1A Revised in Section 6, T6N, R2E with stipulations (all voted yes)
• Approved minutes of the February 7, 2023 meeting (all voted yes)

City Council

The Spearfish City Council will hold public hearings on two liquor license applications, including a special malt beverage license for Downtown Friday Nights and a transfer of a retail license to LS Lanes LLC. The council will also consider several contracts and purchases, including a $1.05 million agreement for East Low Zone Water System Services, a $44,900 audit services agreement, and multiple equipment purchases under Sourcewell contracts. Consent agenda items include approving minutes, treasurer's reports, and adding a library volunteer.

• Approve agreement with Ketel Thorstenson, LLP for 2022 audit services at approx. $44,900
• Public hearing: special malt beverage license for Downtown Friday Nights (June 9-Aug 4 & Aug 25, 2023, 6-9 p.m., Main Street from Jackson Blvd to Grant St)
• Public hearing: transfer of retail malt beverage & SD farm wine license from Lucky Strike Lanes to LS Lanes LLC at 1740 Ryan Road
• Approve $1,051,148 agreement with Foth Infrastructure & Environment LLC for East Low Zone Water System Services
• Purchase Caterpillar 938M front end loader for $184,432.38 (after $88,400 trade-in) and Freightliner dump/plow truck for $244,802

The City Council approved several heavy equipment purchases and a service agreement for the East Low Zone Water System. The council also granted a special malt beverage license for Downtown Friday Nights and approved a retail license transfer.

• Approved Agreement for Services with Foth Infrastructure & Environment LLC for East Low Zone Water System Services (estimated $1,051,148)
• Approved purchase of Caterpillar (938M) front end loader for final price of $184,432.38
• Approved purchase of Freightliner dump/plow truck for $244,802
• Approved purchase of Caterpillar (303.5-07A) mini trackhoe excavator for final price of $51,304.31
• Approved purchase of Hiway (E2020 XT) stainless steel truck sander insert for $27,950
• Approved special malt beverage license for Downtown Friday Nights (June 9 - August 25, 2023)
• Approved transfer of retail malt beverage & SD farm wine license from Lucky Strike Lanes to LS Lanes LLC
• Approved agreement with Ketel Thorstenson, LLP for 2022 audit services (approx. $44,900)

Parks, Recreation & Forestry Advisory Board

The Parks, Recreation, and Forestry Advisory Board will consider approving a memorandum of understanding for use of the Sawmill Sports Complex by the Shortbills baseball team. The board will also review 2022 revenues and expenses for the campground and rec center, and hear a presentation from the Spearfish Community Foundation on placing AED units in public spaces.

• Approve MOU for Sawmill Sports Complex use with Shortbills baseball team
• Review 2022 revenues and expenses for campground and rec center
• Presentation from Spearfish Community Foundation on placing AED units in public spaces
• Q&A session on February staff update
• Gold Heart Gala on February 17th and Fun and Fitness on March 11th

The board voted to recommend two items to the City Council: a proposal to install AED units in high-traffic public areas and a Memorandum of Understanding for the Shortbills baseball team to use the Sawmill Sports Complex. The board also reviewed 2022 revenues for the campground and recreation center.

• Recommended approval of Spearfish Community Foundation AED project to City Council (unanimous)
• Recommended approval of Shortbills baseball team MOU for Sawmill Sports Complex to City Council (unanimous)
• Approved February 16 agenda (unanimous)
• Approved January minutes (unanimous)

City Council Study Session

The City Council is holding a study session to discuss the findings of a 2022 Housing Market Study completed with Rapid City, covering regional growth and projected housing needs in Spearfish through 2030. The discussion will include supportive strategies such as a Housing Trust Fund, revising the Discretionary Formula, exploring the State Housing Bill, and drafting a Short Term Rental Policy. The agenda also includes a separate regular session for February 21 with routine items like approving minutes, a treasurer's report, and various contracts and purchases.

• Housing Market Study discussion: projected need for 603-656 ownership units and 224-281 rental units by 2030
• Approve agreement with Ketel Thorstinson, LLP for 2023 legal services
• Public hearing on retail liquor license transfer from Strike Lanes to LS Lanes
• Award 2023 Police Department Vehicles bid to White's Queen City Motors for $89,800
• Purchase Caterpillar 938M front end loader for $184,432.38 after trade-in

The City Council reviewed a housing market study indicating a need for 603-656 ownership units and 224-281 renter units by 2030. The session focused on using these results to guide future strategies, including revisions to the Discretionary Formula and exploring House Bill 1033 funding. No formal votes were taken on these items during the study session.

• Approved the meeting agenda (unanimous)

Planning Commission

The Spearfish Planning Commission will hold a public hearing on a proposed ordinance amendment to Chapter 15A-22 that would remove noticing and public hearing requirements for administrative approval of final plats, and will make a recommendation to the City Council. The commission will also consider approving a sketch plat for Lots 13 and 10A of The Meadows of Higgins Gulch, which would combine a portion of Tract A with Lot 10 to create a 4.557-acre lot and a 21.995-acre lot. Additionally, the commission will elect its 2023 chair and vice chair and discuss corridor study updates.

• Public hearing on ordinance amendment to Chapter 15A-22, removing noticing and public hearing requirements for administrative plat approval
• Sketch plat for Lots 13 and 10A of The Meadows of Higgins Gulch, southwest of Hillsview Rd., within 3-mile extraterritorial jurisdiction
• Election of 2023 Planning Commission Chair and Vice Chair
• Commissioner Bordewyk to serve on Study Advisory Team for Highway 85 Corridor Study
• Corridor studies project updates

The Planning Commission recommended approval of an ordinance amendment regarding plat noticing and public hearing requirements. It also recommended approval of a sketch plat for the Meadows of Higgins Gulch. Additionally, the commission elected its 2023 leadership.

• Recommended approval of ordinance amendment to Chapter 15A Subdivisions regarding plat noticing and public hearing requirements (All voted)
• Recommended approval of Sketch Plat for Lots 13 and 10A of the Meadows of Higgins Gulch (All voted)
• Elected Greg Kruskamp as Chair and Meghan Byrum as Vice Chair for 2023 (All voted)
• Approved minutes of the January 17, 2023 meeting (All voted)

City Council

The City Council is reviewing the January 2023 salary expense report, which details gross wages and benefits for all city departments. The document lists a grand total of $894,445.60, including $888,211.50 in wages and benefits and $6,234.10 in credit card fees. No other agenda items, decisions, or public hearings are listed in the provided text.

• Police department gross wages and benefits totaled $168,996.63
• Streets & Snow department gross wages and benefits totaled $100,522.71
• Recreation/Aquatic department gross wages and benefits totaled $67,080.39
• Airport department gross wages and benefits totaled $605.18
• Credit card fees for December were $6,234.10

The City Council approved a bid for road work and updated the city's fee schedule. They also reallocated funds for a Comprehensive Plan update and approved a bill list totaling $1,366,626.67.

• Awarded 2023 Colorado Boulevard Chip Seal Project to Simon Construction of SD, Inc. for $192,624.50
• Approved Resolution 2023-02 to amend city fees, effective March 2, 2023
• Reallocated Professional Services budget for Strategic Planning to fund the Comprehensive Plan update
• Approved bill list dated February 6, 2023, totaling $1,366,626.67
• Approved surplus of copper wiring for disposal
• Approved consent agenda including January 17 minutes and adding Bryan Hill to recreation center volunteer list

City Council Study Session

The Spearfish City Council study session will hear a presentation from Dr. Chapman on the Western Dakota Regional Water System, a proposed project to bring Missouri River water to western South Dakota. The council will also discuss updating the city's Comprehensive Plan and Strategic Plan, with a recommendation to reallocate $30,000 budgeted for the Strategic Plan to fund the Comprehensive Plan update first.

• Western Dakota Regional Water System presentation: estimated costs of $555M (10,000 ac-ft/yr) and $1,870M (76,000 ac-ft/yr) for Missouri River water delivery
• Comprehensive Plan update discussion: current plan adopted July 2013, Strategic Plan expired 12/31/2020
• Proposal to reallocate $30,000 from Strategic Plan budget to Comprehensive Plan update
• 2023 Colorado Boulevard Chip Seal Project bid award to Simon Construction (amount not specified in agenda)
• Surplus copper wiring disposal via Resolution 2023-02

The council reviewed progress on the Western Dakota Regional Water System and a proposal to prioritize updating the Comprehensive Plan over the Strategic Plan. No formal actions were taken on these items, as decisions were deferred to a later session.

• Approved the agenda as presented (unanimous)

Parks, Recreation & Forestry Advisory Board

The Parks, Recreation & Forestry Advisory Board will meet to elect a chair and vice-chair, assign members to subcommittees (Rec Center, Parks/Recreation/Forestry, Budget, and Evans Playground Qualitative Scoring Team), and take public comment. No new business is listed; the agenda is largely procedural.

• Election of chair and vice-chair
• Assignment to Rec Center, Parks/Recreation/Forestry, Budget, and Evans Playground Qualitative Scoring subcommittees
• Q&A on January board update (old business)
• Upcoming events: Small and Tall Ball (Jan 20), Gold Heart Gala (Feb 17), Fun and Fitness (Mar 11)

The board elected a chair and vice-chair for 2023 and assigned members to four subcommittees. The board also voted to reschedule the March meeting to avoid a conflict with spring break.

• Elected Griffith as chair for 2023 (unanimous)
• Elected Dardis as Vice-Chair for 2023 (unanimous)
• Assigned members to Rec Center, Parks, Recreation, and Forestry, Budget, and Evans Playground Qualitative Scoring committees
• Approved moving the March meeting date (unanimous)
• Approved amended November 17, 2022, meeting minutes (unanimous)

Planning Commission

The Spearfish Planning Commission will consider setting a public hearing for February 7, 2023, on a proposed ordinance amendment to Chapter 15A-22 that would remove noticing and public hearing requirements for administrative approval of final plats. The commission will also discuss the Comprehensive Plan update, corridor studies, and other items. The agenda includes routine items like approving minutes and electing a chair and vice chair for 2023.

• Set public hearing for Feb 7, 2023 on ordinance amendment to remove plat noticing/hearing requirements
• Discussion: Comprehensive Plan update
• Discussion: Corridor studies project updates
• 2023 Planning Commission Chair and Vice Chair elections
• Discussion: Additional ordinance amendments for 2023

The Planning Commission scheduled a public hearing for February 7, 2023, regarding an amendment to the administrative approval of plats. The commission also received updates on the Comprehensive Plan and corridor studies.

• Approved minutes of the December 20, 2022 meeting
• Set public hearing for February 7, 2023, regarding amendment to Section 15A-22 Administrative Approval of Plats

City Council

The Spearfish City Council will vote on several public works items, including a resolution to transfer road maintenance responsibilities with Lawrence County, an electric service extension for the airport, and a contract for biosolids hauling. They will also consider an amendment for engineering services on the Rainbow Road Box Culvert project.

• Approve Resolution 2023-01 to accept/transfer road maintenance for Hillsview Road, Hill Street, Saint Onge Road, Industrial Drive, and 27th Street
• Approve $14,398 amendment for engineering services for Rainbow Road Box Culvert at Tetro Creek
• Approve $6,826.93 deposit and $13,418.39 conduit installation for airport electric service with Black Hills Power
• Award $53,088 contract to Gunderson Trucking Inc. for 2023 biosolids hauling
• Approve bill list dated January 17, 2023

The City Council approved a resolution to exchange road maintenance responsibilities with Lawrence County. The council also authorized several infrastructure payments for airport electrical services and biosolids hauling.

• Approved Resolution 2023-01 to transfer road maintenance responsibilities between the City and Lawrence County
• Approved $14,398 for Interstate Engineering's Rainbow Road Box Culvert project
• Approved $6,826.93 deposit for Black Hills Power Inc. airport electric service extension
• Approved $13,418.39 quote for Kokinos Construction to install electrical conduit
• Awarded $53,088 bid for 2023 Hauling of Biosolids Services to Gunderson Trucking Inc.
• Approved bill list totaling $583,614.60
• Added Logan Kurtenbach to the 2023 volunteer firefighter list

Library Board of Trustees

The Spearfish Library Board of Trustees will meet to discuss routine reports and updates, including the Library Director's report and strategic, technology, and marketing plans. Action items include considering Kanopy streaming options and electing officers for the board.

• Consideration of Kanopy streaming options
• Election of Officers
• Approval of consent agenda (minutes, financial report, bills)
• Strategic Plan Update
• Technology Plan Update

The Board approved the November minutes and financial reports, including payments for Smithsonian magazine and Hoopla. The Board tabled a decision on Kanopy streaming options until March. Members also discussed children's section redecoration and staff cross-training.

• Approved November minutes
• Approved financial report and bills
• Tabled Kanopy streaming options
• Elected Chris Davis as president and Kelly Kirk as vice-president

City Council Study Session

The Spearfish City Council study session will discuss three items: a presentation on Black Hills State University's strategic plan, a request to expand the city's discretionary property tax formula to include affordable housing, and potential grant opportunities for parks and recreation projects. The affordable housing request would add a seven-year tax reduction schedule for qualifying new housing structures.

• Discussion of adding affordable housing to the discretionary tax formula (SDCL 10-6-137(6)) with a 25-25-50-50-75-75-100% assessment schedule over 7 years
• Presentation by Dr. Laurie Nichols on BHSU's 'Climbing New Peaks' strategic plan for 2023-2027
• Parks and Recreation to discuss grant opportunities for future projects
• Current formula (Resolution 2020-32) applies to industrial and commercial structures over $30,000 with a 20-40-60-80-100% schedule over 5 years

City Council

This agenda is primarily a list of appointments to various city boards, commissions, and volunteer positions, including the Library Board, Planning Commission, and Fire Department. The council will likely vote to approve these appointments. No other substantive items are listed.

• Appointments to Library Board, including Chris Davis, Kelly Kirk, Julie Gardner (expiring 12/2025)
• Appointments to Planning Commission, including Greg Kruskamp (expires 12/2027)
• Appointments to Historic Preservation Commission with terms listed (some expired)
• Appointments to Parks, Rec, and Forestry Advisory Board
• List of volunteer firefighters and other volunteers

The City Council approved a bill list totaling $361,676.72 and a change order for the Elkhorn Ridge Lift Station Project. The council also approved the 2023 volunteer listing and previous meeting minutes.

• Approved change order #1 for Elkhorn Ridge Lift Station Project increasing Schedule A by $13,257.42 and Schedule C by $28,860 (5-0)
• Approved bill list dated January 3, 2023 totaling $361,676.72 (5-0)
• Approved 2023 volunteer listing (5-0)
• Approved minutes from December 19, 2022 and December 28, 2022 regular and special sessions (5-0)

Planning Commission

The January 3, 2023 meeting of the Spearfish Planning Commission is cancelled. No items were discussed or decided.