Spearfish public meetings in 2024

City Council

This special session focuses on several finance items: contingency budget transfers totaling $50,500, write-off of two deceased-owner utility accounts for $1,273.72, a $5,000 gift fund supplement for a shoot-away system, and a $1,200,000 supplement for the TA grant covering the Exit 8 Rec Path project. Additionally, a public hearing will be held on the final plat of Lots 1–4 of the Pleasant Ridge Subdivision, creating four 5-acre lots within the city's extraterritorial jurisdiction. The council will also approve the bill list and review the January 6 regular session agenda.

• Approve $1,200,000 supplement for TA grant for the Rec Path project
• Approve $50,500 in contingency budget transfers to various general fund accounts
• Write off two utility accounts totaling $1,273.72 as non-collectible due to deceased owners
• Approve $5,000 supplement to Special Parks Gift Fund for a patron-donated shoot-away system
• Public hearing and final plat approval for Pleasant Ridge Subdivision (4 lots, 5 acres each)

The Spearfish City Council approved a $1.2 million supplement for the Rec Path project funded by a TA grant, along with several contingency budget transfers and a $5,000 gift fund for a park system. It also wrote off two deceased utility accounts totaling $1,273.72 and approved the final plat for Pleasant Ridge Subdivision. The bill list of $1,280,161.66 was approved with a 4-0 vote, with one council member absent.

• Approved $1.2M supplement for Rec Path project (all voted)
• Approved contingency budget transfers totaling $60,500 (all voted)
• Wrote off two utility accounts as non-collectible, $1,273.72 (all voted)
• Approved $5,000 gift fund supplement for shoot-away system (all voted)
• Approved final plat for Pleasant Ridge Subdivision lots 1-4 (all voted)
• Approved bill list of $1,280,161.66 (4-0, Hafner absent)

Parks, Recreation & Forestry Advisory Board

The Parks, Recreation & Forestry Advisory Board will discuss and vote on the 2025 meeting schedule and New Year's Eve closure times for the Rec and Aquatics Center. The board will also hold a Q&A on the December staff update and receive FYI on Rec Center holiday hours and mayor reappointments. No major policy decisions are expected.

• Discuss and approve 2025 meeting dates and times
• New Year’s Eve closure times for Rec and Aquatics Center
• Mayor reappointed Kara Weigel, Mistie Caldwell, and Diana Reth for 3-year terms
• Rec Center closed Dec 24-25 and Jan 1
• January meeting will elect chair and vice-chair

The Parks, Recreation & Forestry Advisory Board approved closing the Rec Center at 6:00 P.M. on New Year's Eve (Option 2) and kept the 2025 meeting schedule as the third Thursday of each month at 7:30 A.M. No public comments were received, and no conflicts of interest were declared. Questions about the Colorado Path were tabled due to the absence of Director Ehnes.

• Approved Rec Center New Year's Eve closure at 6:00 P.M. (all voted)
• Approved 2025 meeting dates as third Thursday monthly at 7:30 A.M. (all voted)
• Approved agenda (all voted)
• Approved October minutes (all voted)
• Tabled Colorado Path questions due to Director Ehnes absence

Planning Commission

The Planning Commission will vote on two plat applications: a final plat for Lots 1-4 of Pleasant Ridge Subdivision (five acres each) and a sketch plat for Tract B (8 acres) near Pheasant Lane and Brookview Road, both in the extraterritorial jurisdiction. They will also discuss next steps for the Horvath Conditional Use Permit, which failed on a tie vote at the previous meeting, and recognize the conclusion of Commissioner Toby Bordewyk's 14-year term.

• Approve final plat of Lots 1-4 of Pleasant Ridge Subdivision, creating four 5-acre lots south of Pendo Road (applicant Jeff Miller)
• Approve sketch plat of Tract B, an 8-acre lot southwest of Pheasant Lane and Brookview Road (applicant Spring Branch LLC)
• Discuss Horvath Conditional Use Permit findings report after a tie vote defeated the telecommunications tower CUP
• Acknowledge conclusion of Toby Bordewyk's term after 14 years on the Planning Commission
• Public comment period (no action taken)

The Spearfish Planning Commission approved a sketch plat for Tract B by Spring Branch LLC and the final plat for Lots 1-4 of Pleasant Ridge Subdivision. They also voted to reconsider the Horvath cell phone tower conditional use permit, renewing the previous motion to approve it (4-1) and then tabling the item to a future date. The meeting included procedural items like agenda approval, minutes approval, and introduction of a new member.

• Approved sketch plat of Tract B (Spring Branch LLC) (unanimous)
• Approved final plat of Lots 1-4, Pleasant Ridge Subdivision (unanimous)
• Renewed motion to approve Horvath CUP request (4-1)
• Tabled Horvath CUP item to future date (4-1)

City Council

The Spearfish City Council will act on multiple items including dedicating city-owned land for a fire training center, approving a resolution for a private hangar ground lease, and adopting the second reading of the 2024 appropriations ordinance. They will also award a $51,616 bid for a fire command vehicle, consider grants to local organizations, and approve change orders for sewer projects. Additionally, the council will make reappointments to the Parks, Recreation and Forestry Advisory Board and appoint a new Planning Commission member.

• Dedicate ~6.35 acres at old McLaughlin Sawmill location for a city-owned fire training center
• Approve Resolution 2024-22 – intent to enter into a private hangar ground lease agreement
• Second reading of Ordinance 1394 – supplementing the 2024 appropriations
• Award $51,616 to White's Queen City Motors for a new Fire Department command vehicle
• Approve $3,500 grant to Visit Spearfish from Hospitality Tax fund

The Spearfish City Council approved dedicating 6.35 acres of city-owned property at the old McLaughlin Sawmill location for a fire training center, and passed a resolution of intent to lease airport land to SkyPower Aviation for a private hangar. The council also approved several grants, including $1,000 to Spearfish Peaks Special Olympics and $3,500 to Visit Spearfish, and awarded a $51,616 bid for a new Fire Department command vehicle. All votes were unanimous with four members present (Jacobs and Rath absent).

• Approved dedication of 6.35 acres for fire training center (unanimous)
• Approved Resolution 2024-22: intent to lease airport land to SkyPower Aviation (unanimous)
• Approved $1,000 grant to Spearfish Peaks Special Olympics (unanimous)
• Approved $3,500 grant to Visit Spearfish from Hospitality Tax fund (unanimous)
• Awarded $51,616 bid to White's Queen City Motors for Fire Department command vehicle (unanimous)
• Approved Ordinance 1394 (2024 appropriations supplement) on second reading (unanimous)
• Approved first reading of Ordinance 1395 (building code amendments) (unanimous)
• Approved $1,127,972.13 bill list (unanimous)

City Council Study Session

The City Council will review a study session agenda and a regular session agenda. Key items include updating wastewater treatment service rates and discussing extraterritorial jurisdiction boundaries.

• Amended agreement with Spearfish Valley Sanitation District to update wastewater treatment rates
• Resolution 2024-22 regarding a Private Hangar Ground Lease Agreement
• Ordinance 1394 supplementing the 2024 Appropriations Ordinance
• $1,000 grant to Spearfish Peaks Special Olympics
• Change order for Colorado Blvd Sanitary Sewer Upsize Phase 1 with a net decrease of $31,771.73

The City Council held a study session to review the draft agenda for the December 16 regular meeting and discuss several items. No formal decisions were made; the session was informational and procedural. Topics included a proposed update to the Joint Powers and Extraterritorial Jurisdiction Ordinance boundary, a cell tower appeal, and a land dedication for fire training.

• Approved the meeting agenda (unanimous)
• Reviewed draft Dec. 16 regular session agenda (no action)
• Discussed updating Joint Powers and Extraterritorial Jurisdiction Ordinance boundary (future approval)
• Noted cell tower appeal will go before City Council in January (no action)
• Noted Rainbow Road is open ahead of schedule (no action)
• Noted Police Chief decision expected by end of week (no action)
• Discussed adding land dedication at old Sawmill for fire training to future agenda (no action)

Planning Commission

The Planning Commission will hold a public hearing to consider a Conditional Use Permit for a 120-foot monopole telecommunications tower. The body will also receive an update on the adoption of the Comprehensive Plan.

• Public hearing for a Conditional Use Permit for a 120-foot monopole cell tower at 6775 East Colorado Blvd. (Applicant: Horvath Communications)
• Discussion on Comprehensive Plan adoption update

City Council

The City Council will discuss several financial transfers, including $1.2 million to the Sky Ridge TIF6 Fund. The body will also consider a resolution to set city fees and a new appropriations ordinance. Other business includes liquor license applications and a biosolids hauling contract.

• Transfers including $1,200,000 to Sky Ridge TIF6 Fund and $50,000 to Historic Procurement Fund
• Resolution 2024-21 to set fees charged by the City
• 2025 Biosolids Hauling Services Contract awarded to Gunderson Trucking Inc. for $58,380.00
• Public hearing for Mesa Kitchen, LLC retail wine and cider license at 128 West Hudson Street
• Commitment of $132,065.84 plus up to $5,000 in revenue for Spearfish Creek Restoration

Planning Commission

The Spearfish Planning Commission will hold a public hearing and decide on a conditional use permit for a proposed 120-foot telecommunications tower at 6775 East Colorado Blvd, west of Colorado Blvd and Highway 85 South. The applicant, Horvath Communications, seeks to build the tower on a site zoned Development Review District. Staff notes the project scores 16 points out of a maximum 17 under the city's point system but does not meet the architectural integration requirement due to technical constraints.

• Public hearing and vote on conditional use permit for a 120-foot telecommunications tower at 6775 East Colorado Blvd (Horvath Communications, Verizon Wireless as provider)

City Council

The Spearfish City Council will consider several high-value public works bids and preliminary plats for new developments. The body will also review liquor license applications and a resolution to set city fees.

• Award Colorado Blvd Sanitary Sewer Upsize Phase 3 bid to Woelber Excavating, LLC for $2,495,233.84
• Award Colorado Blvd Sanitary Sewer Upsize Phase 2 bid to Woelber Excavating, LLC for $1,686,071.95
• Award WWTP Fencing and EQ Automation project bid to RCS Construction, Inc. for $574,730.00
• Public hearing for the final plat of Tract 13 of Lookout Mountain Subdivision
• Resolution 2024-20 to set fees charged by the City

Library Board of Trustees

The Library Board of Trustees will review three key policies: Access for Minors, Computer Access, and Circulation. They will also consider adopting MessageBee software for notifications and adjusting holiday hours for 2024 and 2025. Recommendations for Board appointments will be discussed.

• Review Access for Minors Policy
• Review Computer Access Policy
• Review Circulation Policy
• Consider MessageBee software for notifications
• Adjust 2024 Christmas/New Year’s Eve hours and adopt 2025 holiday closures

City Council Study Session

The City Council is reviewing Resolution 2024-20 to amend various fees across city departments. The proposed changes include fee increases, the elimination of several specific charges, and the introduction of new fees.

• Adult Oriented business license fee increase from $25.00 to $5,000.00
• TIF District Request fee increase from $1,000.00 to $2,500.00
• Building contractor license fee increase from $75.00 to $100.00
• Elimination of police fees for accident reports, fingerprints, and preliminary breath testing
• New Comprehensive Plan Amendment Application fee of $200.00

Planning Commission

The Spearfish Planning Commission will hold public hearings on a preliminary plat for Centennial Mountain Estates (8 lots east of North Rainbow Road) and Stone Ridge Commons Second Addition, and consider a sketch plat for Blue Sky Estates, a variance for Miller Subdivision, and a final plat for Lookout Mountain Subdivision. Commissioners will also discuss the draft Future Land Use Map.

• Public hearing on preliminary plat for Centennial Mountain Estates – 8 lots east of North Rainbow Road (ARC Development, LLC)
• Request to approve sketch plat for Blue Sky Estates – 9 lots and 2 tracts east of Maitland Road (Rory Manard)
• Consider a variance for preliminary plat of Miller Subdivision – south of Pendo Road (Jeff Miller)
• Public hearing on preliminary plat for Stone Ridge Commons Second Addition – south of Paramount Drive and north of Interstate 90 (Amigos, LLC)
• Discussion of draft Future Land Use Map (FLUM)

City Council

The City Council will hold a hearing regarding a cannabis dispensary license renewal and vote on several liquor and wine license renewals. The body is also considering funding for airport construction and a creek preservation plan.

• Hearing for cannabis dispensary license renewal for GLP Spearfish, LLC (dba Greenlight) at 320 S. 26th Street
• 48 liquor and wine license renewals for 2025
• Phase 1 of Spearfish Creek Preservation Plan with ISG Inc. not to exceed $56,695.00
• FAA grant application of $355,500 for Black Hills Airport terminal building construction
• Appointment of William Moths to the Planning Commission for a 5-year term

City Council Study Session

The City Council will hold a study session to discuss the draft Comprehensive Plan. A subsequent regular session will include a public hearing for a cannabis dispensary license renewal and the approval of 48 liquor and wine license renewals.

• Public hearing for cannabis dispensary license renewal for GLP Spearfish, LLC (dba Greenlight) at 320 S. 26th Street
• Approval of 48 liquor and wine license renewals for 2025
• Contract for Phase 1 of Spearfish Creek Preservation Plan with ISG Inc. not to exceed $56,695.00
• Project closeout for 2024 Weed Control Application with TruGreen for $41,148.00
• FAA grant application for Black Hills Airport terminal building project

City Council

This agenda consists solely of the monthly treasurer's and revenue/expenditure reports for September 2024. No proposed ordinances, resolutions, or public hearings are included. The council is receiving the financial data for review only, with no decisions or discussions scheduled.

• Total cash and investment balances as of September 30, 2024: $49,264,148
• General Fund cash balance: $25,331,843; expenditures at 68% of annual budget through nine months
• Workforce Housing Fund shows a negative cash balance of -$222,353
• TID#4 Creekside Debt Service fund negative balance of -$5,353
• General Fund sales tax revenue collected YTD: $9,219,839 (73% of budget)

Historic Preservation Commission

The Spearfish Historic Preservation Commission approved a paint grant for 709 University St, discussed the ongoing issue with the house at 839 8th St where the city had not submitted plans to the state office, and noted the appointment of new State Historic Preservation Officer Garry Guan. The commission also completed the first series of 'Forgotten History' posters and submitted walking tour brochures for publication.

• Approved paint grant for Anna Dykstra at 709 University St.
• Discussed house at 839 8th St: porch must go through state and HPC input; city had not submitted plans to SHPO.
• New State Historic Preservation Officer Garry Guan appointed, meeting in Deadwood Oct 24.
• Completed first series of 'Forgotten History' informational posters.
• Walking Tour Brochures submitted to Clark Printing for publication.

Parks, Recreation & Forestry Advisory Board

The Parks, Recreation & Forestry Advisory Board will consider approving updated fees for the Rec and Aquatics Center and receive a 2024 Bee City USA update. Old business includes a Q&A on the October board update. Upcoming discussions on Miller Ranch Park design and further Lookout Mountain items are noted.

• Review and approve updated fees for Rec and Aquatics Center
• Parks Superintendent presents 2024 Bee City USA update
• Upcoming discussion: Miller Ranch Park Design Review
• Upcoming discussion: Further Lookout Mountain discussion
• Public comment period open

The Parks, Recreation & Forestry Advisory Board approved updated fees for the Rec and Aquatics Center, with all members voting in favor. The board also discussed pedestrian safety concerns related to the 2025 Colorado Blvd construction project and received updates on the Bee City USA program and an IMBA trail-building training event.

• Approved updated Rec and Aquatics Center fees (unanimous)
• Approved meeting agenda (unanimous)
• Approved September 19, 2024 meeting minutes (unanimous)

City Council Study Session

The City Council will hear an update from the Spearfish Trails Coalition on the trails vision plan and discuss results from a short-term rental community survey. The survey of 646 respondents showed a plurality favoring heavy regulation, with most supporting licensing and limits. The council will seek direction on a policy before drafting a short-term rental ordinance.

• Trails Coalition presentation on progress toward designing and constructing new trails on city property
• Review of short-term rental survey: 646 responses, with 189 favoring heavy regulation, 160 moderate, 120 limited, 89 total ban, 88 none
• Majority (407 of 465) support requiring a license for short-term rentals; 336 of 463 favor a cap on licenses
• Review of the upcoming regular session agenda for October 21, 2024

Planning Commission

The Spearfish Planning Commission will consider two subdivision plats at its October 15 meeting: a sketch plat for Tract 13 of Lookout Mountain Subdivision on Lookout Vista Road, and a final plat for Tracts 1 and 2 of Bender Subdivision west of Lookout Mountain Road. Both properties are within the city's extraterritorial jurisdiction. Staff recommends approval for both items.

• Approve sketch plat of Tract 13, Lookout Mountain Subdivision (2.01 acres, existing single-family residence, Lookout Vista Road)
• Approve final plat of Tracts 1 and 2, Bender Subdivision (40-acre parcel split into 2.086 and 36.798 acres, including dedication of right-of-way along Lookout Mountain Road)

City Council

The City Council will discuss the sale of a lot in the industrial park and various airport maintenance and construction contracts. The body will also consider a building permit fee waiver for the Spearfish School District and a liquor license application for El Sombrero Restaurant.

• Purchase agreement for Lot 6, Block 2, Hansen Addition for $130,200.00
• Proposed waiver of $5,922.19 building permit fee for Spearfish School District house construction
• Construction administration services for Airport Terminal Building Project not to exceed $151,128
• Public hearing for retail wine, cider, and malt beverage licenses for El Sombrero Restaurant at 701 N. 5th Street
• Sponsorship agreement with All About Potential Family Chiropractic for $3,400.00 annually for ten years

City Council Study Session

The City Council will discuss a preliminary draft of the Comprehensive Plan Update, covering five opportunity areas: Housing & Economy, Infrastructure & Hazards, Transportation & Recreation, Natural Resources, and Community & Culture, plus a Future Land Use Map. Staff are seeking input on implementation priorities. The Council will also receive information on grant pre-applications for the Airport Terminal and Apron projects totaling $799,500 in BIL AIG funds.

• Presentation and discussion of the Comprehensive Plan Update draft, organized into five opportunity areas and a Future Land Use Map
• Grant pre-application for Airport Terminal: $355,500 in BIL AIG for design and construction administration
• Grant pre-application for Airport Apron Expansion: $444,000 in BIL AIG for design
• Council to review the agenda for the regular session of September 16, 2024
• Public comment period and departmental discussion

Planning Commission

This is a notice that a quorum of the Spearfish Planning Commission may be present at a City Council Study Session on October 2, 2024. No official business will be decided. The session includes a presentation on the draft Comprehensive Plan.

• Draft Comprehensive Plan presentation at City Council Study Session

Planning Commission

The Spearfish Planning Commission will hold a public hearing and consider approving the Final Plan for a new Sundance Bank branch in The Village at Creekside DRD. They will also vote on a sketch plat for the Bender Subdivision, splitting a 40-acre parcel west of Lookout Mountain Road. Additionally, the commission will discuss the draft Comprehensive Plan being reviewed at the next City Council study session.

• Public hearing and vote on Final Plan for Sundance Bank at Lot 8, The Village at Creekside; 33,087 sq ft building, 27 parking spaces, drive-through
• Approve sketch plat for Bender Subdivision: subdivide 40 acres into a 2.086-acre and a 36.798-acre tract west of Lookout Mountain Road
• Draft Comprehensive Plan to be reviewed at City Council study session on October 2, 2024

Historic Preservation Commission

The Spearfish Historic Preservation Commission approved minutes and a $19.22 invoice, discussed a paint grant with no applications yet, and reviewed new brochures. They clarified that the commission is notified after a building permit is issued—not before—using a porch project at 839 8th St as an example. The discussion also covered what it means for a property to be 'contributing' to the residential historic district.

• Approved minutes from July meeting
• Approved $19.22 invoice for paint grant ad from BH Pioneer
• No applications received for paint grant
• Clarified that commission is notified after building permit issuance, using porch project at 839 8th St
• Discussion of 'contributing' property status and architectural significance in historic districts

Parks, Recreation & Forestry Advisory Board

The Parks, Recreation & Forestry Advisory Board will review a proposal from Public Works staff regarding a retention/detention pond on Lookout Mountain. The board will also discuss a grazing report for Lookout Mountain and a September board update.

• Public Works presentation on a proposed retention/detention pond on Lookout Mountain
• Lookout Mountain grazing report
• Ribbon cutting at Keating Resources SportsPlex on September 25th
• Ribbon cutting for Rocketship renovation on October 8th

Planning Commission

The Spearfish Planning Commission will consider approving a final plat that creates two tracts (75.68 and 41 acres) on agricultural land north of St. Onge Road and Interstate 90, within the city's extraterritorial jurisdiction. The commission will also discuss a current vacancy on the planning commission and solicit applicants.

• Final plat for Tract B (41 acres) and Tract D (75.68 acres) at approximately ¾ mile north of St. Onge Road and I-90
• Property is zoned A-1 General Agriculture (Lawrence County) and lies outside city limits in the 3-mile platting jurisdiction
• Access to Tract B will be via a 30-foot access and utility easement through Tract D from St. Onge Road
• Planning Commission vacancy – application open on city website

City Council

The council will hold a public hearing and vote on a retail liquor license transfer to Elkhorn Ridge Golf Management LLC. They will also consider the second reading of the 2025 Appropriations Ordinance (Ordinance 1392) and the first reading of a personnel policy manual revision (Ordinance 1393). Additionally, they will approve a final change order for the Sky Ridge Sports Complex with a net increase of $549,616.41, setting the final project cost at $10,345,526.19.

• Public hearing and vote on retail liquor license transfer to Elkhorn Ridge Golf Management LLC at 6845 St. Onge Road
• Second reading of Ordinance 1392 – 2025 Appropriations Ordinance (city budget)
• First reading of Ordinance 1393 – Personnel Policy Manual revisions
• Second reading of Ordinance 1391 – Zoning amendment (Development Review District)
• Final change order for Sky Ridge Sports Complex: net increase $549,616.41, total $10,345,526.19

Library Board of Trustees

The Spearfish Library Board of Trustees will discuss and vote on two policies: the Access to Minors Policy and the Computer Use Policy. The consent agenda includes approval of previous minutes and financial reports. Public comment is invited on non-agenda items.

• Access to Minors Policy (action item)
• Computer Use Policy (action item)
• Approval of consent agenda (minutes and financial report)

The board approved the consent agenda, including minutes and bills, and discussed the director's report. The Access for Minors Policy was reviewed, with consideration of changing the library card age from 16 to 18, but no decision was made; it was sent to the city attorney and continued to November. The Computer Access Policy was also reviewed with no changes recommended and continued to November.

• Approved consent agenda including July minutes and bills (unanimous)
• Continued Access for Minors Policy review to November, sent to city attorney
• Continued Computer Access Policy review to November, sent to city attorney

City Council Study Session

The City Council will hear an update from the Western Dakota Regional Water System and discuss entering a maintenance agreement with the SDDOT for streetlights at the Exit 8 interchange. They will also review the agenda for the September 16 regular session and take public comment.

• Update on Western Dakota Regional Water System project
• Discussion of entering agreement with SDDOT for operating and maintaining streetlights at Exit 8 interchange
• Second reading of Ordinance 1392 – 2025 Appropriations (budget) on regular session agenda
• Second reading of Ordinance 1393 – Revisions to Personnel Policy Manual on regular session agenda
• Second reading of Ordinance 1391 – Zoning amendment for Development Review District on regular session agenda

The Spearfish City Council held a study session with no formal votes. They discussed the Western Dakota Regional Water System update and approved moving forward with an agreement with SDDOT for maintenance and operation of streetlights at the Exit 8 interchange. The council also reviewed the draft agenda for the September 16 regular session and heard about the need to fill a Planning Commission vacancy and establish a Building Board of Appeals.

• Approved moving forward with SDDOT agreement for Exit 8 streetlights (unanimous)
• Reviewed draft agenda for September 16 regular session
• Noted Planning Commission vacancy; interested parties to contact Planning Department
• Planning Director to begin process to identify and vet 5 Building Board of Appeals members

Planning Commission

The Spearfish Planning Commission will hold a public hearing and vote on a zoning text amendment to remove the prohibition of advertising signs (off-premise signs) in the Development Review District (DRD). The change is prompted by the Keating Resources Sportsplex, which needs to display sponsorship signs currently banned. The commission will also approve minutes from the August 20 meeting.

• Hold public hearing for zoning text amendment to allow advertising signs in DRD district (city-wide)
• Applicant: City of Spearfish
• Proposal would align DRD district with other zoning districts
• Approval of minutes from August 20, 2024 meeting

The Spearfish Planning Commission approved a zoning text amendment to remove 'advertising signs' as a prohibited use within the Development Review District (DRD) zoning district. The motion passed with a 2-1 vote, with Byrum and Tysdal voting aye and Wilde voting nay. The amendment will be recommended to the city for final approval.

• Approved zoning text amendment removing 'advertising signs' as prohibited use in DRD district (2-1)
• Approved agenda as presented (unanimous)
• Approved minutes of August 20, 2024 meeting (unanimous)

City Council

The Spearfish City Council will vote on the 2025 Appropriations Ordinance, setting the city’s $32.7 million budget. They will also consider several contracts: a $180,006 engineering services agreement for airport taxiway work, a $71,229 sewer project change order, and a $3,419 adjustment for the Bandshell Construction Project. Public hearings are scheduled for a wine license application at 348 E Colorado Blvd and two ground lease agreements at the Black Hills Airport and Green Acres Water Tank.

• Approve Ordinance 1392 — 2025 Appropriations Ordinance ($32.7M total budget)
• Approve $180,006 contract with Mead and Hunt for General Aviation Taxilanes Reconstruction
• Approve $71,228.92 change order for Colorado Blvd Sanitary Sewer Upsize — Phase 1
• Hold public hearing on wine license application for 348 E Colorado Blvd (Kimberly Popkes, Smokes N’ Things)
• Hold public hearings on ground leases at Black Hills Airport (449 Aviation Place) and Green Acres Water Tank (T-Mobile)

The Spearfish City Council approved the first reading of the 2025 Appropriations Ordinance and a zoning amendment, along with several leases, contracts, and change orders. All votes were unanimous. The council also approved the consent agenda, a liquor license, and the September 3 bill list totaling $1,805,868.81.

• Approved first reading of Ordinance 1392, 2025 Appropriations Ordinance (unanimous)
• Approved first reading of Ordinance 1391, zoning amendment to Development Review District (unanimous)
• Approved retail wine and cider license for Smokes N' Things at 348 E Colorado Blvd (unanimous)
• Approved 20-year ground lease with Mach One, LLC at Black Hills Airport (unanimous)
• Approved ground lease with T-Mobile at Green Acres Water Tank (unanimous)
• Approved MOU with Black Hills Rapids for Ronnie Thiesz Soccer Field use (unanimous)
• Approved Change Order #1 for Bandshell Construction, +$3,149 (unanimous)
• Approved Change Order #4 for Colorado Blvd Sanitary Sewer Upsize, +$71,228.92 (unanimous)

City Council Study Session

The City Council will discuss two items: an update on development review procedures as the city transitions to the OpenGov system, including new document naming and submission deadlines; and an update on the Sky Ridge Well House design, where the consultant recommends irrigating the Sportsplex with chlorinated water rather than building a separate untreated water line, and considers establishing a reduced irrigation fee for users with a state-registered well right. The council will also review the agenda for the September 3 regular session, which includes ordinances, leases, and change orders.

• Development Review Process Update: staff implementing OpenGov system for applications, requiring new document naming, weekly submission deadlines, and defined review timelines
• Sky Ridge Well House Design: consultant recommends using chlorinated water for Sportsplex irrigation, citing $236,000 cost for an untreated water line vs. $430–$745/year treatment cost
• Potential reduced irrigation fee for chlorinated water when the user has an irrigation right registered with DANR
• Review of September 3 regular session agenda, including first readings of Ordinance 1392 (2025 Appropriations) and Ordinance 1391 (Development Review District), MOU with Black Hills Rapids, change orders, and ground leases

The Spearfish City Council held a study session with no formal votes. They discussed updates to the development and building permit process, including a transition to the digital OpenGov system with new naming conventions and deadlines. Public Works proposed a reduced fee for irrigating with chlorinated water at the Sportsplex, similar to an agreement with BHSU. The draft agenda for the September 3 regular session was reviewed, and no public comments were received.

• Approved the meeting agenda (unanimous)
• Discussed digital permit process updates via OpenGov (no action)
• Proposed reduced fee for chlorinated water irrigation at Sportsplex (no action)
• Reviewed draft agenda for September 3 regular session (no action)

Planning Commission

The Planning Commission will hold a public hearing and consider approving a preliminary plat for Lots 1-4 of the Miller Subdivision, located south of Pendo Road. They will also consider a variance request for a sketch plat of Lots A & B of the Oak Hills Subdivision near Thoen Stone Road. Additionally, the commission will discuss a draft of the Future Land Use Map and land use designations.

• Public hearing and action on preliminary plat of Miller Subdivision (four 5-acre lots) within extraterritorial jurisdiction
• Variance request for Oak Hills Subdivision regarding road right-of-way and design standards under Ordinance #561 Section 4.3
• Discussion on Future Land Use Map and Land Use Designations Draft

The Spearfish Planning Commission approved the preliminary plat for Lots 1-4 of the Miller Subdivision, located south of Pendo Road, with a variance for private drive access. The commission also approved a variance for the Oak Hills Subdivision sketch plat, conditioned on the inclusion of the proposed lots in a conservation easement before final plat recording. The vote on the Oak Hills variance was 2-1, with Byrum dissenting.

• Approved preliminary plat of Lots 1-4, Miller Subdivision (unanimous)
• Approved variance for Oak Hills Subdivision with conservation easement condition (2-1)

City Council

The City Council will vote on a purchase agreement for property at 3725 E. Colorado Blvd for $825,000 and declare a surplus lot for auction. They will also award a $3,039,596 bid for airport terminal construction and hear appeals of sidewalk repair orders at 820 and 810 N Main Street. Several liquor licenses and a snow removal contract are up for approval, along with a 2025 budget discussion.

• Purchase agreement for 3725 E. Colorado Blvd ($825,000)
• Award airport terminal construction to Scull Construction ($3,039,596)
• Appeals of sidewalk repair orders at 820 and 810 N Main Street
• Resolution to declare Lot 6, Block 2 of Hansen Addition surplus and auction it
• Bid award for 2024-2025 snow removal services (Zones B, C, D) to AusCar X, LLC

The Spearfish City Council accepted appeals from property owners at 820 and 810 N. Main Street, stopping the abatement process for sidewalk repair orders. The council also approved a $3.04 million airport terminal construction bid, a $825,000 property purchase, and several resolutions and licenses. Budget changes removed proposed increases for dependent health insurance and elective benefits.

• Accepted sidewalk repair appeals for 820 and 810 N. Main St., stopping abatement (unanimous)
• Approved $825,000 purchase agreement for 3725 E. Colorado Blvd. (unanimous)
• Adopted Resolution 2024-19 declaring Lot 6, Block 2, Hansen Addition surplus for public auction (unanimous)
• Approved special event liquor license for Chutes for Charity Wine, Bourbon, & Whiskey Tasting (unanimous)
• Approved SEAT Base Land Lease Agreement with SD Wildland Fire Division at Black Hills Airport (unanimous)
• Awarded 2024-2025 snow removal bid to AusCar X, LLC for Zones B, C, D (5-0)
• Awarded Airport Terminal construction bid to Scull Construction for $3,039,596 (5-0)
• Removed 2025 budget authority for 5% dependent health coverage and $50/employee elective benefits (unanimous)

Parks, Recreation & Forestry Advisory Board

The Parks, Recreation & Forestry Advisory Board will consider a proposal from NH Chinooks to convert the Hillsview Soccer Field into a semi-permanent hockey facility. The board will also vote on a memorandum of understanding with BH Rapids for use of the Ronnie Thiesz soccer field at the Sawmill Youth Complex. Additionally, the board will review waterpark season-end closure options and receive an update from the Spearfish Trails Coalition on their trails vision plan.

• Proposal to convert Hillsview Soccer Field into a semi-permanent hockey facility
• Memorandum of understanding with BH Rapids for use of Ronnie Thiesz soccer field at Sawmill Youth Complex
• Review of waterpark closure options for the end of the season
• Update from Spearfish Trails Coalition on trails vision plan progress
• Q&A on August board update (old business)

City Council Study Session

The Spearfish City Council will discuss the city's sidewalk maintenance policy during a study session. The policy covers involuntary assessments for deficient sidewalks, a complaint-driven process for repairs, and voluntary assessments tied to annual street improvement projects. The council may consider changes to the current guidelines adopted in 2011.

• Involuntary sidewalk assessment process for areas needing new sidewalks or with numerous deficiencies, on an as-needed basis rather than cyclically
• Complaint-driven process requiring property owners to repair within 45 days, with potential liens if unpaid
• Annual City Street Improvement Project includes sidewalk evaluations and voluntary assessment waivers with payment options
• City fully funds ADA-compliant handicap ramps and attached sidewalks adjacent to settled curb and gutter
• Yearly budget allocated for voluntary repairs by homeowners in project areas

The Spearfish City Council directed staff to proceed with option 3 for updating the Extraterritorial Jurisdiction ordinance: repeal the current 1985 ordinance and establish a new agreement between the city and county with entirely new criteria. The council also reviewed 2025 budget presentations from several departments and discussed enterprise fund revenues and utility rates. No public comments were received, and the meeting was procedural aside from the ordinance direction.

• Directed staff to proceed with option 3: repeal current extraterritorial ordinance and establish new city-county agreement
• Approved the meeting agenda (unanimous)
• Reviewed 2025 budget presentations from Human Resources, Engineering, Planning & Zoning, Public Works, and general administration
• Discussed enterprise fund revenues and utility rates
• Reviewed draft agenda for August 19, 2024 regular session

City Council

The Spearfish City Council and other boards are holding an open house to gather public input on potential short-term rental regulations. No official business will be decided at this meeting.

• Open house from 4:30 p.m. to 6:30 p.m. at W.S. Tretheway Pavilion, 115 S. Canyon St., for public feedback on short-term rental regulation

Planning Commission

The Planning Commission will review requests for a sketch plat and a variance for two different subdivisions within the extraterritorial jurisdiction. The body will also discuss a draft of the Future Land Use Map and Land Use Designations.

• Request to approve a sketch plat of Tracts 1 and 2 of the Bender Subdivision west of Lookout Mountain Road
• Request to consider a variance for road right of way for Lots 1 Thru 4 of the Miller Subdivision south of Pendo Road
• Discussion of the Future Land Use Map and Land Use Designations Draft

The Spearfish Planning Commission approved a sketch plat for the Bender Subdivision, contingent on Lawrence County review of access off Lookout Mountain Road. It also approved a variance for the Miller Subdivision's preliminary plat, allowing private access with conditions, despite staff recommending against it. No public comment was made, and the meeting adjourned at 5:27 p.m.

• Approved Bender Subdivision sketch plat with condition that Lawrence County reviews access (unanimous)
• Approved Miller Subdivision variance for public right-of-way dedication with conditions (4-1, Wilde nay)

City Council

The Spearfish City Council will consider approving an employment contract for Robert Falcon as city administrator with an annual salary of $168,292.80 and a relocation stipend. Other major actions include awarding a $3,408,864.28 contract for East Colorado Blvd roadway improvements, selecting a purchase option for the Elkhorn Sewer Allocation, and voting on resolutions opposing Initiated Measure 28 and levying an annual street maintenance fee. The council will also hold a public hearing on a hay lease agreement for 70 acres at the wastewater treatment plant.

• Approve employment contract for Robert Falcon as city administrator; salary $168,292.80, relocation stipend $7,500
• Award East Colorado Blvd Roadway Improvement project to Dakota Redi Mix for $3,408,864.28
• Select and approve purchase option for City’s Elkhorn Sewer Allocation
• Approve Resolution 2024-15 opposing Initiated Measure 28
• Approve Resolution 2024-14 — intent to enter into a land lease agreement with SD Wildland Fire Division

City Council Study Session

The Spearfish City Council will discuss the potential implementation of a business license policy and receive 2025 budget presentations from the Library, Parks and Recreation, Public Safety, and Revenue funds. They will also review the agenda for the August 5 regular session and hold an executive session on personnel matters.

• Discuss creating a business license application process and policy.
• 2025 budget presentations: Library, Parks and Recreation, Public Safety, and Revenues/Grants/DBID.
• Review City Council agenda for August 5, 2024.
• Executive session on qualifications of public officers or employees.

The Spearfish City Council held a study session where they discussed a potential business license policy, with staff recommending further input from the Chamber of Commerce and public sessions. Departments presented 2025 budget requests, and the council reviewed the draft agenda for the next regular meeting. No formal decisions were made during this study session.

• Agenda approved unanimously
• Business license policy discussed, no action taken
• 2025 budget presentations received from Library, Parks and Recreation, and Public Safety
• Draft agenda for August 5 regular session reviewed
• Clark requested consideration of Elkhorn Ridge Sewer Lift Station allocation buyback
• Clark volunteered for Black Hills Airport Taskforce appointment
• Entered executive session to discuss personnel matters (SDCL 1-25-2(1))

City Council

The Spearfish City Council is holding a special session to enter an executive session, closed to the public, to discuss the qualifications, competence, performance, character, or fitness of a public officer or employee or prospective public officer or employee. No other substantive business is on the agenda; only procedural items precede and follow the closed session.

• Executive session under SDCL 1-25-2(1) for personnel discussion
• Meeting location: City Council Chambers, 625 5th Street, Spearfish

The Spearfish City Council met in special session and voted unanimously to enter executive session to discuss qualifications, competence, performance, or fitness of a public officer or employee. No substantive decisions were made in open session; the council approved the agenda and adjourned after returning to regular session.

• Approved meeting agenda (unanimous)
• Entered executive session under SDCL 1-25-2(3) to discuss personnel (unanimous)
• Adjourned at 3:50 p.m. (unanimous)

City Council

The Spearfish City Council is holding a special session that consists largely of procedural items, followed by an executive session closed to the public under SDCL 1-25-2(1) to discuss a personnel matter (qualifications, competence, performance, character or fitness of a public officer or employee). No other business or public action is scheduled.

• Executive session to discuss qualifications, competence, performance, character, or fitness of a public officer or employee

The Spearfish City Council met in special session and voted unanimously to enter executive session to discuss qualifications, competence, performance, or character fitness of a public officer or employee. No substantive decisions were made in open session; the council approved the agenda and adjourned after returning to regular session.

• Approved meeting agenda (unanimous)
• Entered executive session under SDCL 1-25-2(3) for personnel discussion (unanimous)
• Adjourned at 4:12 p.m. (unanimous)

Parks, Recreation & Forestry Advisory Board

The Parks, Recreation & Forestry Advisory Board will discuss potential e-bike regulations on certain city-owned properties and hold a question-and-answer session on the July staff update. No new business items are on the agenda. The upcoming Festival in the Park (July 19-21) is noted as an FYI item.

• Discuss e-bike regulations on city-owned properties
• Q&A session on July staff update (includes Exit 8 Rec Path expansion, Sky Ridge sponsorships, skate park, bandshell)
• Festival in the Park – July 19-21
• Sky Ridge Sports Complex sponsorships: five contracts totaling $303,000
• Exit 8 Rec Path expansion: change order for electrical line relocation, completion by Nov 1

The Parks, Recreation & Forestry Advisory Board held a discussion on potential E-bike regulations on city-owned properties, gathering public input but taking no formal action. No sub-committee was formed; ongoing discussions will continue at future meetings. The board also learned that Keating Resources was awarded naming rights for the Sportsplex, now called Keating Resources Sportsplex.

• Approved agenda (unanimous)
• Approved May minutes (unanimous)
• No sub-committee formed for E-bike discussions
• Keating Resources awarded naming rights for Sportsplex, now Keating Resources Sportsplex

Historic Preservation Commission

The Spearfish Historic Preservation Commission approved up to $1,800 for printing new walking tour brochures, contingent on city ordering limits with Clark Printing. They also approved the June minutes and an invoice for two paintings for the National Register Brochure. The commission discussed placing 'Forgotten History' posters at locations like City Hall and Visit Spearfish, and considered bringing the Thoen Stone to a city event. No other substantive decisions were made.

• Approved June minutes (unanimous)
• Approved invoice for two paintings by Carmen Dias for National Register Brochure (unanimous)
• Approved up to $1,800 for printing walking tour brochures, contingent on city ordering limits (unanimous)

City Council

The Spearfish City Council will hold a regular session on July 15, 2024, with a consent agenda and several action items. Key items include a second reading of an ordinance to rezone property at 6025 E. Colorado Blvd from agricultural to commercial, and approval of a sponsorship agreement with Keating Resources for naming rights of Sky Ridge Sports Complex totaling $480,244.28 over ten years. Also on the agenda are a new fee schedule resolution, a work order for the Exit 8 community path, and various change orders for street projects.

• Second reading of Ordinance 1390 to rezone Eastside Acres (6025 E. Colorado Blvd) from Ag to C-1
• Approve sponsorship and naming rights agreement with Keating Resources for Sky Ridge Sports Complex ($480,244.28 over 10 years)
• Approve sponsorship agreement with CBH Cooperative for softball concessions stand ($47,500 over 10 years)
• Approve Butte Electric work order for $58,846.68 to relocate underground power line for Exit 8 Community Path Project
• Approve Resolution 2024-10 to set fees charged by the city

Library Board of Trustees

The Spearfish Library Board of Trustees will discuss the Library Director's report and HB 1197 compliance. The board also plans to review the Computer Access policy and consider a closure for Safety Day.

• Review Computer Access policy
• Consider Safety Day closure
• Approval of financial report and bills
• Discussion of HB 1197 compliance

City Council Study Session

The council will discuss potential frameworks for purchasing and selling sewer allocations along the Colorado Boulevard corridor. The session also includes an update regarding the removal of mattresses and box springs from the Restricted Use Site. Additionally, officials will review the 2025 budget overview.

• Policy options for Elkhorn Sewer Allocation at $3,610 per GPM
• Removal of mattresses and box springs from the Restricted Use Site effective July 15, 2024
• $58,846.68 Butte Electric work order to relocate power lines for Exit 8 Community Path Project
• $47,500 sponsorship agreement with CBH Cooperative for a softball concessions stand

City Council

The City Council will hold a public hearing regarding the rezoning of 6025 E. Colorado Blvd from agricultural to commercial use. The council will also consider declaring the office building at 4025 E. Colorado Blvd as surplus property for public auction. Additionally, the agenda includes sewer allocation sales and infrastructure cost-sharing.

• Rezoning of Eastside Acres (6025 E. Colorado Blvd) from Ag to C-1
• Declaration of 4025 E. Colorado Blvd as surplus property for public auction
• Sale of sewer allocation to Eastside Developers LLC for $162,450
• Curb and gutter installation at 1930/1940 North Ave with city cost up to $16,500
• Engineering contract amendment for 2024 CIPP Project increasing total to $37,428.78

City Council Study Session

The council discussed progress on the Comprehensive Plan update and upcoming land use workshops. The plan focuses on aligning infrastructure with development, increasing housing availability, and preserving open space. A timeline for drafting and public adoption is set through September 2024.

• Comprehensive Plan Update status
• Land Use Workshop Week schedule
• Timeline for plan adoption in September 2024

Parks, Recreation & Forestry Advisory Board

The agenda consists primarily of procedural items and a Q&A regarding the June board update. No specific new projects or ordinances are detailed in this document.

• Q&A regarding the June board update

City Council

The City Council will review several public works projects, including a major sanitary sewer lining contract and water system improvements. The agenda also includes a first reading of an ordinance to rezone property at 6025 E. Colorado Blvd. Additionally, the council will consider a shade structure sponsorship agreement.

• Award $444,420.05 contract for 2024 Sanitary Sewer CIPP Lining project
• First reading of Ordinance 1390 to rezone Eastside Acres at 6025 E. Colorado Blvd
• Approve $7,500 sponsorship from Black Hills Oral Surgery for a shade structure
• Approve $145,599 increase for Colorado Blvd Sanitary Sewer Upsize Phase 1
• Review $40,000 decrease and extension for East Low Zone Water System Improvement

City Council Study Session

The City Council will hold a study session to receive updates on two local projects. The Spearfish Community Foundation will report on the completion of the AED project, and the City Engineer will discuss the Aspen Drive Extension roadway.

• Update on the Spearfish Community Foundation AED project completion
• Discussion regarding the Aspen Drive Extension roadway project
• Review of proposed $300,000 cost obligations for the Aspen Drive extension

City Council

The Spearfish City Council will consider several items including awarding a construction bid for the Airport Taxilanes project, approving a lease agreement for the Carlstrom property, accepting the Rocketship Playground renovation, and approving a final plat for a subdivision. A public hearing will be held on a final plat for parcels north of I-90 and east of Caballo Drive. The agenda also includes routine items like approving minutes and the bill list.

• Award $875,157.50 bid to North Star Construction for Airport Taxilanes project
• Approve month-to-month lease for Carlstrom property at $150/month
• Accept Rocketship Playground renovation and reopen structure
• Public hearing on final plat for parcels north of I-90 and east of Caballo Drive
• Amend 2024 budget for maintenance hangar insulation and heating

Planning Commission

The commission will consider rezoning a 40-acre parcel from Agriculture to Central Commercial. They will also review plat applications for two residential subdivisions and welcome new Planning Director Kevin Koelbel.

• Rezoning 40-acre parcel at 6025 E Colorado Blvd to Central Commercial
• Preliminary plat for Dakota Sun Subdivision creating six residential lots
• Final plat for Tract M1-A north of Oliver Street and McGuigan Road
• Welcome for new Planning Director Kevin Koelbel

City Council Study Session

The Spearfish City Council study session will discuss preliminary recommendations from the short-term rental task force, including licensing, a business improvement district, platform agreements, and a Sturgis Rally exception. The council will also review the agenda for the June 3 regular meeting, which includes a $875,157.50 airport taxilanes bid award, a lease agreement for the Carlstrom property, and acceptance of the Rocketship Playground renovation.

• Discuss short-term rental task force recommendations (licensing, BID, platform agreements)
• Review June 3 council agenda
• Award Airport Taxilanes project to North Star Construction for $875,157.50
• Approve month-to-month lease for Carlstrom property at $150/month
• Accept Rocketship Playground renovation and reopen structure

Planning Commission

The commission will consider several land use requests, including final plats for a utility lot and parcel revisions. It will also review a zoning change to Central Commercial for Eastside Acres Development. Additionally, the commission will close a public hearing regarding an annexation request that is no longer being pursued.

• Zoning change to Central Commercial for Eastside Acres Development at 6025 E Colorado Boulevard
• Final plat approval for WBI Utility Lot near U.S. Highway 85 S and Crook City Road
• Final plat for Parcel 1 Revised and Parcel 2 Revised, north of Interstate 90
• Closing the public hearing for Dailey Subdivision annexation request
• Preliminary plat for Dakota Sun Subdivision on Sapphire Lane

City Council

The Spearfish City Council will consider several public works contracts, including a $90,498.38 change order for the Colorado Blvd. sanitary sewer project and a $209,555 engineering proposal for the Sky Ridge Irrigation Well House. The council will also hold a public hearing on a special malt beverage license for the Canyon Acoustic Series, approve numerous liquor license renewals, and adopt resolutions on city fees and surplus property.

• Construction Change Order #2 for Colorado Blvd. Sanitary Sewer Upsize Phase 1, net increase $90,498.38 (4.96%)
• FOTH Infrastructure engineering services for Sky Ridge Irrigation Well House and Water Line Project, not to exceed $209,555.00
• Public hearing: Special Malt Beverage License for Canyon Acoustic Series at City Park Bandshell, Wednesdays June 12–July 31, 2024
• Resolution 2024-08 to set city fees
• Resolution 2024-07 declaring certain personal property surplus

Parks, Recreation & Forestry Advisory Board

The Parks, Recreation & Forestry Advisory Board will meet to consider recommending approval of a memorandum of understanding with the Spearfish School District for use of the Black Hills Energy Sports Complex Soccer Field. The agenda also includes a presentation from the Bicycle Advisory Group on current projects and upcoming events, a Q&A on the May board update, and discussions on Lookout Mountain grazing, trails group update, and e-bike follow-up. The meeting is largely procedural with routine items like call to order, roll call, and approval of minutes.

• Recommend approval of MOU with Spearfish School District for Black Hills Energy Sports Complex Soccer Field
• Bicycle Advisory Group presentation on current projects and upcoming events
• Q&A on May board update
• Upcoming discussions: Lookout Mountain grazing, trails group update, e-bike follow-up
• FYI: Waterpark opens May 25th

City Council Study Session

The Spearfish City Council study session will discuss the Bike Advisory Group's projects and events, answer questions on code enforcement, and review cannabis license matters. The council will also review the agenda for its May 20 regular meeting, which includes public hearings on liquor licenses, several construction contracts, and a resolution to set city fees.

• Bike Advisory Group presentation on current projects and National Bike Month events
• Code Enforcement Q&A discussion
• Cannabis Licenses discussion
• Public hearing for Special Malt Beverage License for Canyon Acoustic Series at City Park Bandshell (June 12–July 31, 2024)
• Contract awards: Sky Ridge Irrigation House and Water Line Project ($209,555), East Colorado Blvd. Roadway Improvement amendment ($48,510), Airport Taxilanes bid

Library Board of Trustees

The Spearfish Library Board of Trustees is meeting to discuss the Library Director's report. The board will also take action on a circulation policy change, the 2025 budget, and the 2025 county funding request.

• Circulation Policy Change
• 2025 Budget
• 2025 County funding request
• Financial report and bills

Planning Commission

The commission will decide whether to continue a public hearing regarding an annexation and zoning change for the Dailey subdivision. It will also review sketch plats for property revisions near Caballo Drive and a new utility lot for WBI Energy operations. Discussion includes the Planning Director role and a joint meeting with Lawrence County.

• Annexation and zoning change request from Ag-1 to DRD at Dailey Subdivision
• Sketch plat approval for Parcel 1 Revised and Parcel 2 Revised near Caballo Drive
• Sketch plat approval for WBI Utility Lot near Crook City Road
• Update on the Planning Director role
• Joint land use meeting with Lawrence County scheduled for June 25, 2024

City Council

This is a notice of an open house, not a regular business meeting. The City Council, Planning Commission, Parks Board, and Library Board may have members present, but no official business will be decided. The event recognizes Ward 1 Council Member Dan Hodgs for 9 years of service and welcomes newly elected Ward 1 Council Member Jamie Hafner.

• Open house on May 6, 2024, 4:30-5:30 p.m. at City Hall, 625 N 5th St.
• Recognition of Ward 1 Council Member Dan Hodgs for 9 years of service
• Welcome of newly elected Ward 1 Council Member Jamie Hafner

City Council

The Spearfish City Council will hold its regular session, including the swearing-in of newly elected officials and the election of council officers. The agenda includes a public hearing on a liquor license transfer, approval of a 35% building permit fee reduction for the second phase of Peak View Apartments, and several other administrative items. The meeting also includes discussion of a cannabis dispensary license.

• 35% building permit fee reduction and letter of support for Peak View Apartments Phase 2 (35 units) under SD Housing Authority Low Income Housing Tax Credit Plan
• Public hearing on transfer of retail malt beverage & SD farm wine license from 1200 University St. to 6607 E. Colorado Blvd.
• Approve dedication and acceptance of public improvements for Bella Rose Drive, valued at $855,865
• Approve 12-month property value abatement for bare lot parcel #32470-00300-240-00, assessed value $274,590
• Reject all bids for 2024 Manhole Replacement project

City Council Study Session

The Spearfish City Council will hold a study session on May 1 and a regular session on May 6, 2024. The regular session includes swearing in newly elected officials, approving a 35% building permit fee reduction and letter of support for Peak View Apartments Phase 2 (35 additional affordable units), and several other items. The study session will discuss snow removal updates and cannabis licenses.

• 35% building permit fee reduction and letter of support for Peak View Apartments Phase 2 (35 units) under SD Low Income Housing Tax Credit Plan
• Special on-sale wine license for Spearfish Creek Wine Bar at City Park Bandshell for Canyon Acoustic Series (Wednesdays June 12–July 31, 2024)
• Countryside Subdivision Phase G3 request for no street lighting to preserve dark sky
• Dedication and acceptance of public improvements for Bella Rose Drive (Peaceful Pines subdivision)
• 12-month property tax abatement for parcel #32470-00300-240-00 (2023 assessed value $274,590) to remove structure added to wrong parcel

Parks, Recreation & Forestry Advisory Board

The Parks, Recreation & Forestry Advisory Board will consider approving Memorandums of Understanding (MOUs) for the Spearfish Adult Softball Association and the Spearfish Youth Softball and Baseball Association for use of Sky Ridge fields. The board will also receive updates on Sky Ridge progress, the Bee City USA initiative, and other park projects. The agenda includes standard items like call to order, roll call, and public comment.

• Approve MOUs for Spearfish Adult Softball Association and Spearfish Youth Softball and Baseball Association for Sky Ridge
• Sky Ridge progress update
• Bee City USA update
• Skate Park Demo update
• Waterpark ½ price sale ends May 1st

Planning Commission

The Planning Commission is continuing a public hearing regarding the annexation and rezoning of the Dailey Subdivision. The proposal seeks to change land from County Ag-1 to City DRD for a light manufacturing headquarters and research facility. The applicant has indicated that the project is currently on hold.

• Annexation and rezoning of 36+/- acres near Colorado Boulevard
• Proposed 99,000 +/- square foot light manufacturing building
• Potential creation of up to 115 new jobs
• Continuation of the public hearing for the development request

City Council

The Spearfish City Council will hold a special session to canvass the April 9 municipal election, declaring Jamie Hafner the winner for Ward 1 with 162 votes to Dan Hodgs' 136, and adopt Resolution 2024-06. The regular session that follows includes public hearings on a liquor license transfer and a hangar lease amendment, plus several contract awards and approvals.

• Canvass Ward 1 election: Jamie Hafner 162 votes, Dan Hodgs 136 votes; adopt Resolution 2024-06
• Award 2024 Mainline Pavement Markings project to Traffic Services Company for $99,547
• Accept bid from White's Canyon Motors for two police patrol vehicles at $109,800
• Public hearing: transfer liquor licenses from Dacar Group LLC to CBH Cooperative at 6764 E. Colorado Loop
• Approve donation of material, tap fee, meter reader and radio transmitter to Creekside Community Garden totaling $4,625.91

City Council Study Session

The Spearfish City Council will hold a study session and a special session to canvass the April 9 municipal election, then a regular session to decide on several items including a hangar lease amendment, a liquor license transfer, sponsorship agreements, a grant application, and public works projects. The agenda includes both discussion items and action items, with public comment periods.

• Canvass April 9 municipal election results and adopt Resolution 2024-06
• Approve donation of materials and fees totaling $4,625.91 to Creekside Community Garden
• Approve amendment to Private Hangar Ground Lease with Door 4, LLC, expanding from 6,400 to 11,500 sq ft at 448 Aviation Place
• Approve transfer of liquor licenses from Dacar Group LLC to CBH Cooperative at 6764 E. Colorado Loop
• Approve Resolution 2024-02 for $200,000 Land and Water Conservation Grant for new skatepark

City Council

This is a notice of a groundbreaking event for the new bandshell construction project in City Park, not a regular meeting. A quorum of the City Council, Planning Commission, Parks Board, and Library Board may be present, but no official business will be decided.

• Groundbreaking for new bandshell in City Park
• Event at 115 S. Canyon Street, April 5, 2024, 10:45-11:30 am
• Quorum of four city boards may attend
• No official business will be decided

Planning Commission

The Spearfish Planning Commission will hold a public hearing on a request to annex Lot 2 of the Dailey Subdivision and change its zoning from County Ag-1 to City Development Review District. Applicant Kevin J. Dailey proposes a 99,000-square-foot light manufacturing facility near Colorado Boulevard that would require extending a sewer main and constructing a new collector street. The project is projected to create an estimated 22 initial jobs and up to 115 long-term positions. The commission will also discuss a short-term rental update and approve meeting minutes.

• Public hearing for annexation of Lot 2, Dailey Subdivision (south Colorado Boulevard) from County Ag-1 zoning to City DRD zoning
• Review of final site plan for a proposed 99,000-square-foot light manufacturing facility by applicant Kevin J. Dailey
• Discussion on an update regarding short-term rentals in Spearfish
• Approval of minutes from the March 19, 2024 Planning Commission meeting

City Council

The Spearfish City Council is meeting to approve a $947,248.55 bill list, a resolution of intent to amend a private hangar ground lease with Door 4, LLC (expanding from 6,400 to 11,500 square feet), and a waiver of $11,957.40 in building permit fees for the Spearfish School District. They will also consider several licenses, agreements, and a surplus truck sale.

• Approve bill list totaling $947,248.55
• Resolution 2024-04: intent to amend hangar ground lease with Door 4, LLC (6,400 to 11,500 sq ft)
• Waive $11,957.40 building permit fees for Spearfish School District renovation at 1725 N. Main Street
• Approve surplus sale of 1998 Smeal Ladder Truck to City of Mobridge for $40,000
• Approve donation of $4,625.91 in materials to Creekside Community Garden

City Council Study Session

The Spearfish City Council is holding a study session to review a proposed one-year memorandum of agreement with the Spearfish Youth Baseball and Softball Association for use of the Spearfish Forest Products Youth Sports Fields. The agreement details shared maintenance duties, insurance requirements, and field priority rules. The council is not voting at this session; it is discussing the terms before potential approval.

• Agreement with Spearfish Youth Baseball and Softball Association for use of Spearfish Forest Products Youth Sports Fields
• Organization must carry $1,000,000 general liability insurance
• City to maintain irrigation, mow common areas, and pay for electricity and weed control
• Organization responsible for field mowing, infield maintenance, scoreboard, and restroom cleaning after 3:30 p.m.
• Spearfish-based teams get priority field use from April 1–July 31 and September 1–October 31

Parks, Recreation & Forestry Advisory Board

The Parks, Recreation & Forestry Advisory Board will consider approving memorandums of understanding with local sports organizations for facility use, and will hold a Q&A on the March staff update. The agenda is otherwise routine, with standard items like call to order, roll call, and public comment.

• Approve MOUs: Spearfish Soccer Association (Sky Ridge), Black Hills Rapids Soccer (Black Hills Energy), Spearfish Baseball Association (Forest Products Fields), Spearfish Pickleball Club (Rec Center Courts)
• Q&A on March board update
• Preview upcoming events and rentals public calendar
• FYI: Basketball Tournament March 23-24, Skate Park Demo, Skate Night April 5, Easter Egg Hunt March 30, Rec Center Closed March 31, Waterpark 1/2 price sale ends May 1

Planning Commission

The Planning Commission will consider a request to annex 36 acres of land for a light manufacturing headquarters. This project includes a building of approximately 99,000 square feet and is expected to eventually create up to 115 jobs. A public hearing for this request is scheduled for April 2, 2024.

• Annexation and rezoning request for Lot 2 of the Dailey Subdivision
• Proposed light manufacturing facility with approximately 99,000 square feet of building space
• Public hearing scheduled for April 2, 2024
• Discussion regarding Comprehensive Plan Memos

City Council

The Spearfish Local Board of Equalization will hear property assessment appeals from five property owners, including a disabled veteran seeking a tax exemption. The board will also consider record corrections and approve the assessment roll.

• Raymond Evans appeals 539 N. Canyon St. assessment, seeking disabled veteran exemption
• MDI Limited Partnership #28 appeals 715-721-727 S. 34th St. valuation, citing income data
• Martin & Brenda Munoz appeal 2245 Top Shelf Ave. assessment
• Pennbrook Limited Partnership appeals 870 & 880 S. 34th St. assessment
• Record corrections for properties on McGuigan, Hillsview, and Nellie Lanes

City Council

This is a special session with a single substantive item: an executive session to discuss the qualifications, competence, performance, character, or fitness of a public officer, employee, or prospective employee. The rest of the agenda is procedural (call to order, pledge, roll call, agenda approval, adjournment). No decisions or public discussions are scheduled.

• Executive session under SDCL 1-25-2(1) to discuss personnel qualifications, competence, performance, character, or fitness

Library Board of Trustees

The Library Board of Trustees will review financial reports and the Director's report. The board will also consider a library closure on April 22 for staff development.

• Approval of Annual Report
• Consideration of April 22 closure for staff development
• Review of financial report and bills

City Council

The Spearfish City Council is holding a special session that is largely procedural, with the only substantive item being an executive session to discuss the qualifications, competence, performance, character, or fitness of a public officer or employee or prospective public officer or employee. No other business is scheduled.

• Executive session under SDCL 1-25-2(1) to discuss personnel matters

Planning Commission

The commission will conduct an initial review of a request to annex and rezone 37.31 acres in the Dailey Subdivision along E Colorado Blvd. The meeting also includes discussions on the Highway 85 Corridor Study and the Comprehensive Plan Memo. Additionally, the city has submitted a grant for a Master Transportation Plan.

• Annexation and rezoning request for 37.31 acres in Dailey Subdivision
• Highway 85 Corridor Study update
• Comprehensive Plan Memo discussion
• State DOT grant submission for Master Transportation Plan

City Council

The Spearfish City Council is considering a development agreement with SFP-E, LLC that would allow the property in Dodds Subdivision to be platted before required infrastructure for Dodds Avenue is built. The agreement sets conditions for infrastructure completion, a performance bond, and a timeline tied to certificate of occupancy. The agenda also includes a list of proposed employee wages and seasonal hires.

• Development agreement with SFP-E, LLC for Dodds Subdivision plat
• Performance bond required at 150% of engineer's estimate for infrastructure
• Infrastructure must be completed before certificate of occupancy
• Wage increases for Planning Director Assistant ($58.69/hr), Public Works Director ($60.16/hr), Electrician ($34.09/hr + $3 stipend)
• Seasonal hires for lifeguards, parks, campgrounds, and other positions

City Council Study Session

The City Council will discuss the Recreation Center's 2023 revenue and expense reports, membership reports, and point-of-sale reports. The center saw increased revenue and usage, with total revenue of $1,116,980 against expenses of $1,490,708, resulting in a loss of $373,728. The council will also review the agenda for the March 4 regular session, which includes items like a liquor license auction and a weed control contract.

• Recreation Center 2023 revenue: $1,116,980 vs. budget $738,700
• Recreation Center 2023 expenses: $1,490,708 vs. budget $1,495,432
• Recreation Center 2023 net loss: $373,728
• Memberships: 2,621 active memberships, 120,406 scans in 2023
• March 4 agenda includes liquor license auction (min. $100,000) and weed control bid ($42,148)

Planning Commission

The commission will consider approving a minor plat to create a 6.016-acre lot for a new water tower near US Highway 85. The meeting also includes the election of the 2024 Chair and Vice Chair. Additionally, staff will provide updates on the Comprehensive Plan and the Highway 85 Corridor Study.

• Minor plat for Water Lot 1 of Centennial Prairie Addition to host a water tower
• Election of 2024 Planning Commission Chair and Vice Chair
• Comprehensive Plan Memo discussion
• Highway 85 Corridor Study update
• Safe Streets for All kickoff meeting

City Council

The Spearfish City Council is deciding whether to approve a revised Declaration of Land Use Restrictive Covenants for the Sky Ridge housing development in TIF District 6. The revision shortens the affordability covenant term from 20 years to 5 years, responding to market feedback. The covenants limit resale prices and buyer eligibility to keep homes affordable.

• Approve revised Declaration of Land Use Restrictive Covenants for Sky Ridge housing
• Covenant term shortened from 20 years to 5 years
• Resale price formula includes 4% annual appreciation credit and 3% closing costs allowance
• Buyer eligibility capped at 175% of area median income or 22% federal tax bracket
• Covenants run with the land and bind all future owners

Parks, Recreation & Forestry Advisory Board

This meeting agenda contains procedural items and discussion topics for the advisory board. The board will discuss renting pickleball courts at the Rec Center and review revenue and expense reports for the Rec Center and Campground.

• Discussion on renting pickleball courts at the Rec Center
• Revenue and Expense Report for Rec Center and Campground
• Gold Heart Gala (February 17th)
• Basketball Tournament (March 23rd-24th)
• Skate Park Demo

City Council Study Session

The Spearfish City Council will hold a study session on February 14, 2024, to discuss legislative issues, projects, and plans, and to review the agenda for the February 20 regular session. The regular session includes consent agenda items, a $42,400 audit services agreement, a resolution to set city fees, reconsideration of a $1,014,359 fire engine purchase, and awarding a water system improvements contract. The agenda also includes the January 2024 treasurer's report and a request to replace the Floodplain Administrator position with a Staff Engineer.

• Reconsider purchase of Custom Fire 4-door pumper fire engine from Custom Fire Apparatus, Inc. at $1,014,359
• Approve agreement with Ketel Thorstenson, LLP for 2023 audit services at estimated $42,400
• Approve Resolution 2024-03 to set fees charged by the city
• Award contract for East Low Zone Water System Improvements Schedule B and D (contractor to be determined)
• Replace Floodplain Administrator position with Staff Engineer position (grades 21/22)

Planning Commission

The Planning Commission will consider a request from William & Deborah Myer to approve a sketch plat for two lots outside city limits. The commission will also elect the 2024 Chair and Vice Chair.

• Sketch Plat of Tract D and Tract B east of St. Onge Rd and Steinmyer Ln
• Election of 2024 Planning Commission Chair and Vice Chair
• Discussion regarding Short Term Rentals

City Council

The Spearfish City Council is meeting to decide on a range of items, including a $1,014,359 fire engine purchase, zoning changes, final plats, and several public works contracts. They will also hold public hearings on two zoning/plat items and consider approving revised affordable housing covenants for Sky Ridge.

• Purchase one Custom Fire 4-door pumper from Custom Fire Apparatus, Inc. for $1,014,359
• Public hearing and second reading of Ordinance 1389 to rezone certain property
• Approve final plats for Lots 5A-1/6A-1 and Lots 7A/8A of Centennial Vista Subdivision
• Approve engineering contracts: Dakota Street Utility Improvements ($257,813) and Sky Ridge Phase 2 amendment ($65,080 increase)
• Approve final change order for 2022 Pavement Maintenance Project with net decrease of $240,527.44

Library Board of Trustees

The Library Board of Trustees will meet to conduct routine business, including the election of board officers. The board will also review updates to the library's strategic, marketing, and technology plans.

• Election of officers
• Updates to Strategic Plan, Marketing Plan, and Technology Plan documents
• Review of financial report and bills

City Council Study Session

The City Council study session will discuss snow removal, the 2023 cost recovery of the Spearfish Rec Center, and an update from the Short Term Rental Taskforce. The regular session will consider consent items, public hearings on zoning and plats, and multiple public works purchases and contracts.

• Purchase a new Peterbilt/Curbtender Garbage Truck for $362,294
• Purchase a new 140-15AWD Caterpillar Motor Grader for $318,415.58
• Approve final Under/Over Change Order #5 for 2022 Annual Pavement Maintenance Project – Green Acres, net decrease of $240,527.44, final cost $1,180,312.56
• Approve engineering services amendment for Sky Ridge Subdivision Phase 7, increase of $65,080, total not to exceed $295,690
• Public hearings on Ordinance 1389 (zoning certain property) and final plats for Lots 5A-1 and 6A-1 and Lots 74

Parks, Recreation & Forestry Advisory Board

The Parks, Recreation & Forestry Advisory Board will hold its regular meeting, including introductions of new members, election of officers, and subcommittee assignments. The main substantive item is a discussion on whether e-bikes need regulations on certain city-owned properties. The agenda is otherwise routine, with recognition of past members and updates on upcoming events.

• Discussion of potential e-bike regulations on city-owned properties
• Election of board chair and vice-chair
• Recognition of outgoing board members Barb Running and Bill Coburn
• Upcoming discussion on sports field usage, scheduling, and distribution
• FYI: Gold Heart Gala (Feb 17), soccer tournaments (Jan 6-7, Feb 10-11), basketball tournament (Mar 23-24)

City Council

The City Council is deciding on a single item: a property tax abatement of $23,077.35 for Pioneer Bank & Trust. The abatement corrects an error where the parcel missed a discretionary reduction on new construction. The meeting is otherwise limited to this one action.

• Approve $23,077.35 property tax abatement for Pioneer Bank & Trust

City Council Study Session

The Spearfish City Council study session will discuss the Rocketship Project's final safety inspection, with staff recommending sending Parks staff to CPSC certification training. The council will also receive updates from the Building Official and discuss mental health awareness trainings. The agenda includes items for the upcoming regular session, such as land purchases for the East Low Water Zone Project and several liquor license applications.

• Discuss Rocketship Project final safety inspection; staff recommends Option 4 (CPSC training)
• Update from Building Official Riley Jones on Building Services operations
• Mental Health Awareness Trainings presentation by Michelle May, Lawrence County Coalition
• Land purchase from 2-Bar-T Ranch, LLC for $186,620 (6.02 acres) for water tank and well site
• Purchase of 60-foot access easement from 2-Bar-T Ranch, LLC for $21,720

Planning Commission

The Planning Commission will review a rezoning request from Agricultural District to C2 Highway Commercial District south of Paramount Dr and Tranquility Ln. They will also discuss final plats for several subdivisions.

• Hold a Public Hearing and Make a Recommendation to City Council on rezoning approximately 33.75 acres to C2 Highway Commercial District
• Approve Final Plat of Lots 5A-1 and 6A-1 southwest of Upper Valley Rd and W Highway 14
• Make a Recommendation to City Council on Approving the Sketch Plat with Stipulations for Centennial Vista Lots 7A and 8A

City Council

The City Council is considering bids for the Frawley Pond dredging project. Four bids were received, and staff recommend awarding the contract to Veit & Company, Inc. for $393,605.00, the lowest bid, subject to verification of bonds, insurance, and qualifications.

• Frawley Pond dredging project bids opened December 20, 2023
• Veit & Company, Inc. low bid: $393,605.00
• Other bids: Dredge America $624,500, Energy Resources $694,775, Michels Marine $927,100
• Award contingent on acceptable bonds, insurance, and qualifications