Spearfish public meetings in 2025

Library Board of Trustees

The Library Board of Trustees will hear a report from the Library Director and other board items. It will then vote on several action items, including a circulation policy update, adding an ancestry database, adjusting the 2025 Christmas hours, adopting the 2026 holiday closures, and considering recommendations for board appointments. No other matters are on the agenda.

• Circulation policy update
• Ancestry database
• Adjust 2025 Christmas hours
• Adopt 2026 holiday closures
• Consider recommendations for Library Board appointments

The Library Board approved the minutes and financial reports for the previous meeting. It updated the circulation policy, approved a $1,048.41 subscription to Ancestry for 2026, and adopted the 2026 holiday closure dates. The board also recommended Julie Gardner for reappointment and Sara Freng for a new three‑year term.

• Approved minutes of previous meeting (motion carried)
• Approved financial report and bills (motion carried)
• Updated circulation policy with new language (motion carried)
• Subscribed to Ancestry database at $1,048.41 starting Jan 2026 (motion carried)
• Adopted 2026 holiday closures schedule (motion carried)
• Recommended Julie Gardner for reappointment and Sara Freng for appointment to board (motion carried)

Planning Commission

The Planning Commission will hold a public hearing to consider a preliminary plat for Lots 1 through 10 of the Blue Sky Estates development east of the intersection of Maitland and McDermott Road. The commission will also consider a variance request and preliminary plat for a subdivision at 1955 Maitland Road submitted by Brad Limbo. A public hearing and recommendation will be held for a preliminary plat of Lots 2 through 6 of Tract R, False Bottom Addition at 4025 E Colorado Boulevard.

• Hold public hearing on preliminary plat for Lots 1‑10 of Blue Sky Estates (East of Maitland & McDermott Rd)
• Consider variance request and preliminary plat for subdivision at 1955 Maitland Road (Brad Limbo)
• Hold public hearing and make recommendation on preliminary plat for Lots 2‑6 of Tract R, False Bottom Addition (4025 E Colorado Blvd)

City Council Study Session

The Spearfish City Council will hold a study session to review a new agenda management system and discuss the 2026 budget. The council will also hold an executive session to discuss the qualifications of public officers.

• Review and training on new Agenda Meetings Management System
• Discussion on the 2026 Budget
• Executive session for officer qualifications
• Approve minutes from September 10 and 15, 2025
• Approve wage adjustments for Emily Franklin and Daesha Erskin

The council approved the meeting agenda unanimously. They voted to go into executive session to discuss personnel matters. The meeting was then adjourned unanimously.

• Approved agenda (unanimous)
• Entered executive session (unanimous)
• Adjourned meeting (unanimous)

City Council

The Spearfish City Council will hold its regular session on September 22, 2025 at 5:30 p.m. in the City Council Chambers, 625 5th Street, and via Zoom. The council’s only substantive action is to approve the second reading of Ordinance 1408‑2026, the city’s 2026 Appropriations Ordinance that appropriates $33,927,583 for various city funds. Other agenda items are standard procedural matters such as call to order, roll call, public comment, and conflict‑of‑interest declarations.

• Approve second reading of Ordinance 1408‑2026 Appropriations Ordinance (total appropriation $33,927,583)
• Public Comment – residents may address the council; no action on items not on the agenda

The council approved its agenda and held a public comment period with no remarks. The body voted to approve the second reading of Ordinance 1408 – the 2026 Appropriations Ordinance, with five members voting aye. The meeting was then adjourned.

• Approved second reading of Ordinance 1408 – 2026 Appropriations Ordinance (5-0)

Historic Preservation Commission

The Historic Preservation Commission will approve the July meeting minutes and handle administrative items such as donated service forms and invoices. It will review the 2025 grant and consider a paint grant. Additional topics include a zoning stakeholder analysis meeting with Kevin Koelbel, Sanborn maps, the Spearfish 1876 anniversary, and ongoing projects like National Register brochures and history posters.

• Approve July minutes
• Review 2025 grant
• Consider Paint Grant
• Discuss Kevin Koelbel zoning stakeholder analysis meeting
• Plan Spearfish 1876 anniversary

Parks, Recreation & Forestry Advisory Board

The Parks, Recreation & Forestry Advisory Board meeting scheduled for September 18, 2025, has been cancelled. The cancellation was due to a lack of agenda items. The next meeting is set for October 16, 2025, at 7:30 a.m. in the City Council Chambers.

• Meeting cancelled for September 18, 2025
• Next meeting scheduled for October 16, 2025
• Location: City Council Chambers

Planning Commission

The commission will hold a public hearing and act on a variance request and preliminary plat for a 76‑acre subdivision at 1955 Maitland Road. It will also recommend approval of a final plat for Lot AB in the Otis subdivision at 3105 Creekside Village Place. Additionally, the commission will receive updates on the Safety Action Plan and on a zoning code analysis.

• Variance request and preliminary plat for 1955 Maitland Road
• Final plat recommendation for Lot AB, 3105 Creekside Village Place
• Update on Safety Action Plan
• Update on Zoning Code Analysis

City Council

The Spearfish City Council will approve tax abatements, a $740,000 aviation grant, and ordinances regarding assemblies, personnel policies, and zoning. The meeting also includes the approval of construction contracts and the final reading of the 2026 appropriations ordinance.

• Abate property taxes for 1830 St Joe Street ($74,315)
• Approve $740,000 grant for General Aviation Apron
• Approve TIF District Development Agreements with Schipporeit and Platinum Investments
• Approve 2026 Appropriations Ordinance (first reading)
• Approve zoning change for 125 N 7th Street (R-2 to C-1)

The council unanimously approved a $740,000 grant agreement with the State of South Dakota for the General Aviation Apron and terminal engineering services. It also approved the award of the $475,385.56 Chip Seal contract on Colorado Blvd and two TIF District Development Agreements in District #8. Additional approvals included a fire‑station remodel, a snow‑removal contract, and a $16,228.74 change order for the BHSU water‑main upsizing project.

• Approved agenda amendment adding Chip Seal award and tabling Ordinance 1405 (unanimous)
• Awarded lowest responsive bid for 2025 Chip Seal Colorado Blvd to Dakota Asphalt LLC, $475,385.56 (unanimous)
• Approved TIF District Development Agreement with Schipporeit Investments, LLC (unanimous)
• Approved TIF District Development Agreement with Platinum Investments, LLC (unanimous)
• Approved $740,000 grant agreement with State of South Dakota for General Aviation Apron (unanimous)
• Approved fire station 1 office remodel and alarm replacement, $32,977.90 (unanimous)
• Approved contract with AusCarX LLC for snow‑removal services (Sept 2025‑June 2026) zone B (unanimous)
• Approved final change order for BHSU Water Main Upsize, net increase $16,228.74 (unanimous)

City Council Study Session

The council will hold a public hearing and approve the second reading of Ordinance 1406 on assemblies, and will approve the first reading of Ordinance 1408 for the 2026 appropriations. It will also approve several contracts and resolutions, including a $740,000 state grant for the General Aviation Apron, a fire station remodel budgeted at $32,977.90, and a snow‑removal contract with AusCarX LLC. Additional items include a zoning amendment for 125 N 7th Street, a reconsideration of a $475,385.56 chip‑seal bid, and the approval of the Bandshell construction certificate.

• Approve $740,000 grant agreement with the State of South Dakota for the General Aviation Apron project
• Authorize fire station 1 office remodel and fire alarm system replacement budgeted at $32,977.90
• Approve contract with AusCarX LLC for snow removal services (Sept 2025‑June 2026) for Zone B
• Amend zoning for 125 N 7th Street from R‑2 to C‑1
• Reconsider awarding the $475,385.56 bid for the 2025 Chip Seal Colorado Blvd project

All council members voted to approve the meeting agenda. Staff presented items on a safety action plan, a chip‑seal road project, and the 2026 budget, but no votes were taken. A public comment addressed the Art in Public Places fund, noting $139,000 is available. The council adjourned following a motion and second.

• Approved the meeting agenda (unanimous)
• Adjourned the meeting (motion passed)

Library Board of Trustees

The Spearfish Library Board will review its fee schedule and consider adding the digital service Hoopla. The board will also schedule its next meeting date.

• Review Fee Schedule
• Consideration of Hoopla
• Schedule November meeting date
• Approval of Consent Agenda
• Financial report and bills

The board approved the prior meeting minutes and the financial report with August and September bills. It adopted a higher out‑of‑county fee of $35. It also voted to terminate the Hoopla digital subscription when the current contract ends in January. Finally, the November meeting was rescheduled to November 18.

• Approved previous meeting minutes (motion carried)
• Approved financial report and August/September bills (motion carried)
• Approved fee‑schedule increase, raising out‑of‑county fee to $35 (motion carried)
• Approved ending Hoopla subscription at the end of the current contract in January (motion carried)
• Approved changing November board meeting date to November 18 (motion carried)

Planning Commission

The Planning Commission will hold public hearings on three requests, including a zoning change to allow a law office. The body will also consider conditional use permits for a museum and a second residence.

• Rezone 125 N 7th Street from One- and Two-Family Residential (R-2) to Central Commercial (C-1) for a law office
• Conditional use permit (CUP) for a museum at 421 and 435 Meier Avenue
• Conditional use permit (CUP) for a second residence at 704 Christensen Drive

The Spearfish Planning Commission approved a rezoning of 125 N 7th Street from R‑2 to C‑1, and approved conditional use permits for two museum sites on Meier Avenue and for a second residence on Christensen Drive. Each motion passed unanimously with a 3‑0 vote. The commission also approved the agenda and prior meeting minutes, and noted the Planning Director’s upcoming departure.

• Approved agenda as presented (3-0)
• Approved minutes from August 19 session (3-0)
• Approved rezoning of 125 N 7th St to Central Commercial (3-0)
• Approved conditional use permit for museums at 421 & 435 Meier Ave (3-0)
• Approved conditional use permit for second residence at 704 Christensen Dr (3-0)

City Council

The Spearfish City Council will discuss amendments to ordinances regarding assemblies, parades, and alcoholic beverages. The body is also reviewing several special malt beverage licenses and a bid for the Colorado Blvd chip seal project.

• First reading of Ordinance No. 1406 regarding Assemblies, Parades and Processions
• Second reading of Ordinance 1404 regarding Alcoholic Beverages
• Special malt beverage licenses for Autumn Fest (Main Street) and Black Hills Fly In (Black Hills Airport)
• Awarding of the lowest bid for the 2025 Chip Seal Colorado Blvd project
• MOU with Black Hills State University for the Ronnie Thiesz soccer field

The council moved forward with the Campground Wood Shop mural and approved the first reading of Ordinance 1406 and the second reading of Ordinance 1404. It also granted four special malt‑beverage licenses, approved a memorandum of understanding with Black Hills State University, and approved an amendment to the professional services agreement with the Trails Coalition. The motion to award the 2025 Chip Seal Colorado Blvd project failed, and Resolution 2025‑48 for property surplus was adopted.

• Approved Campground Wood Shop mural (unanimous)
• Approved first reading of Ordinance 1406 (unanimous)
• Approved second reading of Ordinance 1404 (unanimous)
• Approved special malt‑beverage license for John Williams (Spearfish Brewing Co.) (unanimous)
• Approved special malt‑beverage license for Jeff Drumm (Crow Peak Brewing Co.) (unanimous)
• Approved special malt‑beverage and wine license for Luke Donovan (False Bottom Bar) (unanimous)
• Approved MOU with Black Hills State University (unanimous)
• Motion to award 2025 Chip Seal Colorado Blvd project failed (3‑1)

City Council Study Session

The City Council will hold a study session to discuss the 2026 Public Works budget and snow removal operations. The session includes a review of proposed capital projects and the upcoming September 2 council agenda.

• Proposed 2026 Public Works budget of $31,525,917
• Airport apron expansion budgeted at $6,000,000
• Terminal Building watermain and parking lot project budgeted at $1,600,000
• Rainbow Road box culvert budgeted at $1,000,000
• Discussion of Park Building Mural Project funding and designs

The council unanimously approved an amended agenda that added an executive session. The council then unanimously voted to adjourn the executive session at 7:00 p.m. The study session was formally adjourned at 7:02 p.m. No other substantive actions were taken.

• Approved amended agenda to include executive session (unanimous)
• Adjourned executive session at 7:00 p.m. (unanimous)
• Adjourned the study session at 7:02 p.m. (unanimous)

Parks, Recreation & Forestry Advisory Board

The Parks, Recreation & Forestry Advisory Board will discuss and likely recommend approval of designs, locations, and $9,600 in funding for murals on five city park buildings. The board will also consider a memorandum of understanding with Black Hills State University for use of the Ronnie Thiesz soccer field.

• Recommend approval of Park Buildings Mural Project designs and locations at Evans Park, Jorgensen Park, Salem Park, City Park (southern restroom), and City Campground wood shop
• Request $9,600 from Art in Public Places Fund for paint, supplies, and artist stipends
• Recommend MOU with Black Hills State University for Ronnie Thiesz soccer field use
• Approve Spearfish Creek Preservation Plan Phase 1
• Choose seasonal closure option 1 for Waterpark

The board approved three actions: the woodshop project at the city campground, the BHSU mural at Evans Park, and an MOU with Black Hills State University for the Ronnie Thiesz soccer field. All three motions carried, with the woodshop and mural votes split 4‑3 and the MOU approved unanimously. The meeting was adjourned unanimously.

• Approved woodshop project at Spearfish City Campground (4 yeas, 3 nays)
• Approved BHSU mural in Evans Park (4 yeas, 3 nays)
• Approved MOU with Black Hills State University for Ronnie Thiesz soccer field (unanimous)
• Approved agenda (unanimous)
• Approved July 17, 2025 minutes (unanimous)
• Adjourned meeting (unanimous)

Planning Commission

The Planning Commission will decide whether to initiate further study or set a public hearing for a rezoning request at 125 N 7th Street. The proposal seeks to change the property from One- and Two-Family Residential (R-2) to Central Commercial (C-1) to convert a home into a law office.

• Proposed rezoning of 125 N 7th Street from R-2 to C-1 for Law Haus LLC
• Retirement of Planning Commissioner Greg Kruscamp

The commission approved an amended agenda after a member was absent. The minutes from the July 15th regular session were approved. A public hearing was scheduled for September 2 to consider rezoning 125th N 7th Street from R‑2 to C‑1. The meeting adjourned at 4:11 p.m.

• Approved agenda amendment (6-0)
• Approved July 15 minutes (6-0)
• Set public hearing for rezoning 125th N 7th St to C‑1 (6-0)

City Council

The Spearfish City Council will hold a special session to receive the 2024 financial statement audit results presented by Ketel Thorstenson LLP. The meeting will include a review of the audited financial statements and an overview of the audit process.

• Ketel Thorstenson LLP to present 2024 financial statement audit results
• Approval of audited 2024 financial statements of the City of Spearfish

The council approved the Hayfield lease agreement, a $740,000 FAA grant for airport infrastructure, and a special on‑sale liquor license for a September 13 wedding. It denied a $41,500 property‑tax abatement for a Miller Ranch lot and approved a tax abatement for five Miller Ranch lots. The council also approved Ordinance 1403 (second reading), Ordinance 1404 (first reading), a private hangar ground lease, and a resolution declaring surplus personal property.

• Approved Hayfield Lease Agreement with Gerard Cuka and Justin Williams (unanimous)
• Approved special on‑sale liquor license for Leland Ruzicka’s B&B Bar wedding (unanimous)
• Approved FAA airport infrastructure grant of $740,000 for General Aviation Apron and engineering services (unanimous)
• Denied six‑month property‑tax abatement and refund of $41,500 for Lot 1, Block 4, Miller Ranch (unanimous)
• Approved tax abatement for 2025 taxes on five Miller Ranch lots (unanimous)
• Approved second reading of Ordinance 1403 (unanimous)
• Approved first reading of Ordinance 1404 (unanimous)
• Approved private Hangar Ground Lease Agreement with Waconda Investments SD, LLLP (unanimous)

City Council Study Session

The City Council is reviewing the 2026 budget recap, which includes projections for the General Fund and various Special Revenue Funds. The proposed budget outlines expenditures across multiple city departments and the creation of new administrative units.

• Proposed 2026 General Fund total revenue of $24,218,800
• Creation of a new Public Works Administration department with a $975,648 budget
• Creation of a new Electrical/Storm Water department with a $144,242 budget
• Closure of the Public Safety Administration department at the end of 2025
• Proposed 2026 General Fund expenditures of $27,813,821

The council unanimously approved the meeting agenda. The council then voted unanimously to go into an executive session to discuss legal matters. No other substantive actions were taken during the study session.

• Approved agenda (unanimous)
• Entered executive session (unanimous)

City Council

The Spearfish City Council will discuss several real estate purchase agreements in TIF District #8 and the Sky Ridge Subdivision. The body is also considering a new job classification and compensation plan and the Phase 1 Spearfish Creek Preservation Plan.

• Real estate sale of ~7.5 acres in TIF District #8 to Platinum Investment, LLC for $914,760
• HDR amendment for East Colorado Boulevard Roadway Improvements Project #2023-04 costing $87,866.00
• KLJ Engineering, LLC supplemental agreement for Elkhorn Lift Station costing $14,000.00
• Public hearing for malt beverage, wine, and cider licenses at 529 N. Main Street
• Black Hills Power construction services agreement for a meter pedestal costing $3,917.66

The council approved Resolution 2025-46 to convey twelve Sky Ridge subdivision lots to the Spearfish Economic Development Corporation for affordable housing. It also approved several real‑estate purchase agreements, rejected bids for a Sandstone parcel, and authorized new liquor and beverage licenses. Additional actions included adopting a job‑classification plan and approving an $87,866 HDR amendment for the East Colorado Boulevard project.

• Approved Resolution 2025-46 to transfer 12 Sky Ridge lots to SEDC (unanimous)
• Rejected all bids for Sandstone Parcel Lot 18 H‑1 Block 14 (5‑1)
• Approved Real Estate Purchase Agreements with Platinum Investment, LLC; Schipporeit Investments, LLC; and Hills View Homes (unanimous)
• Approved retail malt beverage, wine, and cider licenses for Brenda Thanh Vu (unanimous)
• Authorized sale of two off‑sale liquor licenses ($100,000 min each) and one on‑sale license ($500,000 min) (unanimous)
• Adopted Condrey and Associates Job Classification and Compensation Plan (unanimous)
• Approved HDR amendment for East Colorado Boulevard improvements ($87,866) (unanimous)

City Council Study Session

The City Council will discuss adopting a new job classification and compensation plan from Condrey and Associates. The plan includes a revised pay scale and a retroactive implementation date of June 22, 2025. Other discussions include infrastructure projects and zoning analysis.

• Adoption of Job Classification and Compensation Plan with an annualized cost of $482,564
• Discussion of Colorado Boulevard Widening Project extension and cost sharing with Eastside Acres Development
• Discussion of Phase 1 of the Spearfish Creek Preservation Plan
• Review of contract with Clarion Associates for zoning and subdivision regulations analysis
• Review of South Dakota Open Meetings Laws and Brochure

All council members voted to approve the meeting agenda. After public comments, a motion to adjourn was made and seconded, and the council adjourned the session. No other actions were formally approved or denied.

• Approved agenda (unanimous)
• Adjourned meeting (motion passed)

City Council

The City Council will hold a public hearing on a zoning ordinance and consider a preliminary plat for Centennial Mountain Estates. The body is also reviewing multiple engineering and consulting contracts for road safety, fire training, and neighborhood remediation.

• Public hearing on Ordinance 1401 to amend city zoning
• Contract with DGR for Sawmill Road design not to exceed $135,000
• Contract with SRF Consulting for SS4A Safety Action Plan not to exceed $40,000
• Interstate Engineering proposal for Fire Training Tower project at $23,300
• Resolution 2025-40 opposing Ponderosa Exploration Drilling Project without an Environmental Impact Statement

The council approved the consent agenda, dissolved Tax Increment District Number One, and authorized several contracts and resolutions, including a $23,300 fire‑training tower service, a $40,000 Safe Streets plan, and a $5,500 utility improvement change order. All motions were passed unanimously by the members present.

• Approved consent agenda (minutes, treasurer’s report, volunteer lists) – unanimous
• Approved Interstate Engineering proposal for fire‑training tower services at $23,300 – unanimous
• Approved Resolution 2025‑41 dissolving Tax Increment District No. 1 – unanimous
• Approved second reading of Ordinance 1401 (zoning amendment) – unanimous
• Approved professional services agreement with SRF Consulting for Safe Streets plan, not to exceed $40,000 – unanimous
• Approved Change Order #1 for Dakota & 5th Street utilities improvement, increase $5,500 – unanimous
• Approved final Change Order #1 for 2024 crosswalk/pavement marking, net decrease $2,845.15 – unanimous
• Approved Resolution 2025‑38 intent to lease Black Hills Airport hangar space to SkyPower Aviation – unanimous

Parks, Recreation & Forestry Advisory Board

The Parks, Recreation & Forestry Advisory Board recommended adopting a preservation plan for Spearfish Creek. The board also decided on the seasonal closure option for the Waterpark and tabled a request for city-owned property murals.

• Recommended adoption of Spearfish Creek Preservation Plan Phase 1
• Tabled request for murals on five city-owned buildings pending a working group review
• Selected 'option 1' for the seasonal closure of the Waterpark
• Reported delay of Colorado Sewer Upsize construction affecting the rec path from Sandstone to Highway 14A
• Noted Spearfish Trails Coalition may shift focus to the Thoen Stone to Sandstone connector

The Parks, Recreation & Forestry Advisory Board unanimously adopted the Phase 1 Spearfish Creek Preservation Plan. It also chose option 1 for the Waterpark’s seasonal closure and tabled the mural project until a working group can develop details. Four board members volunteered to serve on that mural working group. All motions passed unanimously.

• Adopt Spearfish Creek Preservation Plan Phase 1 (unanimous)
• Choose option 1 for Waterpark seasonal closure (unanimous)
• Table mural designs, locations, and funding request pending working group (unanimous)
• Form mural working group with volunteers Reth, Tracy, Neilson, and Weigel (unanimous)
• Approve agenda as presented (unanimous)
• Approve June 12, 2025 minutes (unanimous)
• Adjourn meeting (unanimous)

Historic Preservation Commission

The commission will meet to approve June minutes and address administrative budget matters. The body will discuss grants, historic district signage, and the distribution of history posters and brochures.

• 2025 Grant
• Historic District Signage
• Paint Grant
• Remembered History Posters distribution
• National Register Brochures

The Spearfish Historic Preservation Commission unanimously approved the June meeting minutes, approved a $40 expenditure to copy and scan historic Sanborn maps, and approved Jane Matthesen as a new commission member. The meeting was then adjourned.

• Approved June meeting minutes (unanimous)
• Approved $40 to copy and scan Sanborn maps (unanimous)
• Approved Jane Matthesen as commission member (unanimous)
• Adjourned meeting (unanimous)

City Council Study Session

The City Council will hold a study session on July 16 to receive a water system update and review the agenda for a July 21 regular session. The regular session includes a public hearing on rezoning 42 acres near I-90 and N. Rainbow Rd from agricultural to highway service commercial.

• Public hearing on Ordinance 1401 to rezone Block 2 of Centennial Mountain Estates to C-2
• Contract with Clarion Associates for zoning and subdivision analysis not to exceed $32,005
• Professional Service Agreement with SRF Consulting for SS4A Safety Action Plan not to exceed $40,000
• Change Order #1 for Dak Street & Utilities Improvements Project #2503 for $5,500
• Final project cost approval of $53,616.09 for pavement markings

The council unanimously approved the meeting agenda after a motion and second. No substantive actions were taken; the session was then adjourned by a motion and second. Public comments were heard but no resolutions were adopted.

• Approved agenda (unanimous)
• Adjourned meeting (motion passed)

Planning Commission

The Planning Commission will review a request to approve a sketch plat for Lot AB of the Otis subdivision. The proposal combines two existing lots into one 1.44-acre lot located outside city limits in the Extraterritorial Jurisdictional area.

• Sketch plat approval for Lot AB of Otis subdivision at 3105 Creekside Village Place

The Spearfish Planning Commission approved its agenda and the minutes from the July 1st session, each by a 4-0 vote. It also approved a sketch plat for Lot AB of the Otis subdivision at 3105 Creekside Village Place, also by a 4-0 vote. No conflicts of interest were reported.

• Approved agenda (4-0)
• Approved July 1st minutes (4-0)
• Approved sketch plat for Lot AB of Otis subdivision (4-0)

Library Board of Trustees

The Library Board of Trustees will meet to review a community survey and the Library Director's report. The board is scheduled to vote on the adoption of the library's strategic, technology, and marketing plans.

• Adoption of Strategic Plan
• Adoption of Technology Plan
• Adoption of Marketing Plan
• Review of Library Policies
• Review of Community Survey

The Library Board approved the updated Library Policies, the Strategic Plan, the Technology Plan, and the Marketing Plan. Each motion was carried after a second. The consent agenda, including prior minutes and June financial items, was also approved.

• Approved Library Policies with updates to the Library Bill of Rights and Equipment Policy (motion carried)
• Adopted Strategic Plan with added monthly newsletter objective (motion carried)
• Adopted Technology Plan as presented (motion carried)
• Adopted Marketing Plan with added monthly newsletter objective (motion carried)
• Approved consent agenda minutes of previous meeting (motion carried)
• Approved financial report and June bills (motion carried)

City Council

The City Council is reviewing a proposal to establish TIF District #8 at the former McLaughlin Sawmill site. The district would use future increases in property tax revenue to fund public infrastructure improvements to support potential single-family housing and commercial property.

• Proposed infrastructure: Colorado Boulevard Street with False Bottom Creek Crossing
• Proposed infrastructure: Colorado Boulevard / Maitland Road Intersection Improvements
• Proposed infrastructure: Sawmill Drive Street
• Proposed infrastructure: Maitland Road Improvements
• Proposed infrastructure: Aspen Drive water main upsize and False Bottom Creek Crossing

The council unanimously approved Resolution 2025‑35 establishing Tax Incremental District Number 8 and adopted its tax increment plan. It also ratified the relocation agreement with Building Official Rodney Spiering, approved a special on‑sale malt‑beverage license for a benefit concert at City Park Bandshell, authorized a $15,000 budget supplement for the 214‑911 GIS data cleanup, and approved a $15,000 municipal advisor agreement for TIF 8. Additionally, the council refunded $4,141.11 to the Spearfish School District for a high‑school building permit fee and gave first‑reading approval to Ordinance 1401 amending Zoning Appendix A.

• Approved Resolution 2025‑35 creating Tax Incremental District #8 (5‑0)
• Ratified relocation agreement with Building Official Rodney Spiering (5‑0)
• Approved special on‑sale malt‑beverage license for Sep 27 benefit concert at City Park Bandshell (5‑0)
• Authorized $15,000 budget supplement for 214‑911 GIS addressing data cleanup (5‑0)
• Approved $15,000 Municipal Advisor Agreement for TIF 8 with Colliers Securities (5‑0)
• Refunded $4,141.11 building permit fee to Spearfish School District (5‑0)
• Approved first reading of Ordinance 1401 amending Zoning Appendix A (5‑0)

City Council Study Session

The City Council is studying the creation of Tax Increment Finance (TIF) District #8 to fund infrastructure at the former McLaughlin Sawmill site. The plan uses anticipated increases in property tax revenue to pay for road and water improvements to enable future housing and commercial development.

• Proposed infrastructure: Colorado Boulevard Street with False Bottom Creek Crossing
• Proposed infrastructure: Colorado Boulevard / Maitland Road Intersection Improvements
• Proposed infrastructure: Sawmill Drive Street and Maitland Road Improvements
• Proposed infrastructure: Aspen Drive water main upsize, crossing, and channel grading
• Estimated base value for TID #8: $1,716,920

The council approved the draft agenda with all members voting in favor. The session was then adjourned after a motion and second.

• Approved agenda (unanimous)
• Adjourned meeting (unanimous)

Planning Commission

The Planning Commission will hold a public hearing to recommend action to the City Council regarding a preliminary plat for the Centennial Mountain Estates subdivision. The body will also discuss the ETJ boundary update and the Comprehensive Plan goals.

• Public hearing for preliminary plat of Centennial Mountain Estates (Lots 1-13, Block 2) northeast of I-90 and N. Rainbow Road
• Discussion on ETJ Boundary Update
• Land Use Discussion Series Session #3 regarding Comprehensive Plan Goals and Use Cases

The commission approved an amendment to the agenda (4‑0) and approved the June 17 minutes (4‑0). It voted to recommend approval of the preliminary plat for the Centennial Mountain Estates Subdivision (4‑0). The recommendation will be placed on the City Council agenda for July 21, 2025.

• Approved agenda amendment (4-0)
• Approved June 17 minutes (4-0)
• Recommended approval of Centennial Mountain Estates subdivision plat (4-0)

Historic Preservation Commission

The Historic Preservation Commission will meet to review administrative matters and the 2025 Grant. The body will also discuss the release of brochures and posters, as well as historic district signage and a paint grant.

• 2025 Grant
• Remembered History Posters Release
• Brochures Release
• Historic District Signage
• Paint Grant

The Spearfish Historic Preservation Commission approved the May meeting minutes. It voted unanimously to move the regular meeting start time from 6:30 p.m. to 6:00 p.m. The meeting was then adjourned.

• Approved May minutes (unanimous)
• Changed regular meeting time to 6:00 p.m. (unanimous)
• Adjourned meeting (unanimous)

City Council

A quorum of the Spearfish City Council may be present for Motivational-Based Interviewing (MBI) training from June 24 to June 26, 2025. The notice states that no official business will be decided during this time.

• Motivational-Based Interviewing (MBI) training at City Hall (625 N 5th St.)

City Council

The Spearfish City Council will be present for training on Motivational-Based Interviewing techniques from June 24 to June 26, 2025. The notice states that no official business will be decided during this time.

• Motivational-Based Interviewing (MBI) training at 625 N 5th St.

City Council

A quorum of the Spearfish City Council may be present for training on Motivational-Based Interviewing (MBI) techniques. No official business will be decided during this time.

• Motivational-Based Interviewing (MBI) training from June 24 to June 26, 2025

City Council

The Spearfish City Council will attend an informational meeting and barbeque with City staff, Eagle Aviation, and airport tenants. The notice states that no official business will be decided.

• Informational meeting at Black Hills Airport, 300 Aviation Place

Planning Commission

The Planning Commission will hold a public hearing to recommend whether to rezone 42 acres of Centennial Mountain Estates from Agricultural to Highway Service Commercial. The body will also review a subdivision plat and a TIF district plan.

• Public hearing for rezoning Block 2 of Centennial Mountain Estates from Agricultural (AG) to Highway Service Commercial (C-2)
• Review of final plat for Dakota Sun Subdivision at 2515 Sapphire Lane
• Recommendation on Tax Increment Finance (TIF) District 8 Boundary and Project Plan for 4025 E Colorado Blvd, 641 & 635 Maitland Rd.
• Discussion on Comprehensive Plan Goals and Use Cases (Land Use Discussion Series Session #3)

The commission approved its agenda and the June 3 minutes unanimously. It then voted 5‑0 to recommend rezoning Block 2 of Centennial Mountain Estates to C‑2, to recommend approval of the Dakota Sun Subdivision final plat, and to recommend approval of Tax Increment Finance District 8 to the City Council. All three recommendations will be placed on the July 7 City Council agenda.

• Approved agenda with amendment (5‑0)
• Approved June 3 minutes (5‑0)
• Recommended rezoning Block 2 to C‑2 (5‑0)
• Recommended approval of Dakota Sun final plat (5‑0)
• Recommended approval of TIF District 8 (5‑0)
• Motion to adjourn meeting passed (unanimous)

Board of Adjustment

The Board of Adjustment will hold an appeal hearing regarding a Conditional Use Permit for a telecommunications tower. The project was previously approved by the Planning Commission on April 15, 2025.

• Appeal hearing for a 120-foot Horvath Communications cell phone tower at 6775 East Colorado Boulevard

The Board heard an appeal of the Conditional Use Permit for the Horvath cell phone tower and received comments from two residents and a company representative. All members present voted to uphold the permit that the Planning Commission approved on April 15, 2025. The meeting was then adjourned by unanimous vote.

• Uphold Conditional Use Permit for Horvath cell phone tower (unanimous)
• Adjourn meeting (unanimous)

City Council

The Spearfish City Council will meet to discuss several administrative approvals, including a professional services agreement for trails and a boundary update for extraterritorial jurisdiction. The body is also considering support for a multifamily housing grant application.

• Resolution 2025-34: Support for Spearfish Multifamily LLC’s Housing Infrastructure Financing Program (HIFP) Grant Funding
• Resolution 2025-33: Updating the Extraterritorial Jurisdiction Boundary
• Professional services agreement with the Spearfish Trails Coalition
• Surplus of 1994 Ransom mower with half of proceeds to Spearfish Baseball Association
• Certificate of Final Completion for Runway 13-31 Pavement Maintenance (AIP No. 3-46-0065-033-2023)

The council unanimously approved the meeting agenda and the consent agenda items, including minutes and the Treasurer’s Report. It approved a professional‑services agreement with the Spearfish Trails Coalition, adopted Resolution 2025‑34 supporting Spearfish Multifamily LLC’s housing‑infrastructure grant application, and adopted Resolution 2025‑33 updating the city’s extraterritorial jurisdiction (ETJ) boundary. The council also approved a surplus amendment for the 1994 Ransom mower, a certificate of final completion for the Runway 13‑31 pavement warranty, and the bill list for June 16 2025.

• Agenda approved (unanimous)
• Consent agenda approved (unanimous)
• Professional services agreement with Spearfish Trails Coalition approved (unanimous)
• Resolution 2025‑34 supporting housing‑infrastructure financing grant approved (unanimous)
• Resolution 2025‑33 updating ETJ boundary approved (unanimous)
• Surplus amendment for 1994 Ransom mower approved (unanimous)
• Certificate of final completion for Runway 13‑31 warranty approved (unanimous)
• Bill list dated June 16 2025 approved (4 ayes)

Parks, Recreation & Forestry Advisory Board

The Parks, Recreation & Forestry Advisory Board will discuss the Capital Improvement Plan and a professional services agreement for trail construction. The board will also hold a Q&A session regarding June staff updates on city projects.

• Professional services agreement with Spearfish Trails Coalition for trail construction on city property
• Review of the Capital Improvement Plan (CIP)
• Discussion of Miller Ranch Park Concept
• Discussion of Lookout Mountain detention pond
• Discussion of sports field usage, scheduling, and distribution

The advisory board approved the meeting agenda and the May 15, 2025 minutes, both unanimously. It also voted to recommend approval of a professional services agreement for the Spearfish Trails Coalition. The meeting was then adjourned by unanimous vote.

• Approved meeting agenda (unanimous)
• Approved May 15, 2025 minutes (unanimous)
• Recommended approval of professional services agreement with Spearfish Trails Coalition (unanimous)
• Adjourned meeting (unanimous)

City Council Study Session

The City Council will discuss a professional services agreement for the construction of 2.6 miles of non-motorized trails. The body is also considering resolutions regarding housing infrastructure grant funding and extraterritorial jurisdiction boundaries.

• Professional services agreement with Spearfish Trails Coalition for 2.6 miles of non-motorized trails
• Resolution supporting C.R. Lloyd Associates, Inc.’s application for Housing Infrastructure Financing Program (HIFP) Grant Funding
• Resolution updating the Extraterritorial Jurisdiction Boundary
• Amendment to surplus a 1994 Ransom mower with half of proceeds to the Spearfish Baseball Association
• Review of Federal AD rates for volunteer and seasonal firefighters

The council unanimously approved the meeting agenda. No public comments were received. The council then adjourned the session after a motion and second.

• Approved agenda (unanimous)
• Meeting adjourned after motion

Planning Commission

The Planning Commission will decide whether to initiate a study or set a public hearing for a rezoning request at Centennial Mountain Estates. The body will also hold a discussion session on future land use and smart growth.

• Application to rezone 42 acres of Block 2 of Centennial Mountain Estates from Agricultural (AG) to Highway Service Commercial (C-2)
• Discussion on Land Use Series Session #2: Future Land Use and Smart Growth
• Review of the rezone process and appeal process

The Planning Commission approved the agenda and the May 20 minutes unanimously. It voted 6‑0 to schedule a public hearing on the application to rezone Block 2 of Centennial Mountain Estates from Agricultural to Highway Service Commercial. The city also confirmed that an appeal concerning a cell‑tower conditional use permit will be heard by the Board of Adjustments on June 16, 2025.

• Agenda approved with amendment (6-0)
• May 20 minutes approved (6-0)
• Public hearing set for Block 2 rezoning request (6-0)
• Cell‑tower CUP appeal scheduled for Board of Adjustments June 16, 2025
• Meeting adjourned

City Council

The City Council will hold public hearings regarding a parking variance for an ice hockey facility and several ground lease agreements. The body is also deciding on ordinances related to alcoholic beverages and taxation.

• Public hearing for parking requirement variance for an ice hockey facility
• Mead & Hunt engineering proposal for airport water main extension for $49,155.00
• Second reading of Ordinance 1399 (Alcoholic Beverages) and Ordinance 1400 (Taxation)
• Public hearings for three private hangar ground lease agreements (Resolutions 2025-26, 2025-27, 2025-28)
• Visit Spearfish sponsorships for five events totaling $2,000

The council approved the agenda and consent agenda, proclaimed Arbor Day, and adopted several resolutions and agreements, including a lease with Swanson Ranch, a joint service agreement with the Valley Sanitary District, and three private hangar ground lease agreements at the Black Hills Airport. It also approved the second readings of Ordinance 1399 (alcoholic beverages) and Ordinance 1400 (city taxation), authorized a GPBCM product‑sales agreement, accepted a donation from the Optimist Club, and approved a parking variance for an ice‑hockey facility. Finally, the council declared a list of municipal equipment surplus.

• Approved agenda (unanimous)
• Approved consent agenda, including event sponsorships (unanimous)
• Approved Resolution 2025-31 lease with Swanson Ranch (unanimous)
• Approved Joint Service Agreement with Spearfish Valley Sanitary District (unanimous)
• Approved second reading of Ordinance 1399 amending alcoholic beverage rules (unanimous)
• Approved second reading of Ordinance 1400 amending city taxation chapter (unanimous)
• Approved three private hangar ground lease agreements (Waconda Investments, Northern Industries, Ray and Laura Jilek) (unanimous)
• Approved parking variance for ice‑hockey facility (unanimous)

City Council Study Session

The Spearfish City Council will meet June 2 to approve minutes, sponsor local events, and hold public hearings on a pasture lease, hangar ground leases, and a parking variance for an ice hockey facility. The Council will also consider ordinance amendments related to alcohol sales and taxation, as well as agreements for rec center products and holiday decorations.

• Approve $500 sponsorships for NH CASA Spearfish Canyon Half Marathon and Super 6 Bike Race
• Hold public hearing on Resolution 2025-31 for pasture lease with Swanson Ranch, LLC
• Approve second reading of Ordinance 1399 amending alcohol sales regulations
• Approve $49,155 engineering contract with Mead & Hunt for airport water main extension
• Hold public hearing on parking variance for ice hockey facility construction

The council approved the agenda with all members voting in favor. They discussed election date options, Treasurer's report format, and departmental updates, but no formal actions were taken on those items. No public comments were received. The meeting was then adjourned.

• Approved agenda (unanimous)
• Adjourned meeting (motion passed)

City Council Study Session

The Spearfish City Council will hold a study session on May 28, 2025, from 5:00 p.m. to 7:00 p.m. at City Hall (625 N 5th St.). This is a workshop only; no official business or decisions will be made.

Council members attended a training session on "The 6 Types of Working Genius" presented by The Table Group, Inc. No city actions, approvals, or votes occurred during the workshop. The session ran from 5:00 p.m. to 6:15 p.m. on May 28, 2025.

Planning Commission

The Spearfish Planning Commission will review a request to vary minimum off-street parking requirements for a proposed ice hockey facility at 421 Hillsview Drive. The applicant, Northern Hills Amateur Hockey Association, seeks a phased approach to parking construction over seven years, prioritizing ADA-compliant spots early. The commission will make a recommendation and set a public hearing for June 16th before the Board of Adjustment.

• Review variance for phased parking construction (Ordinance Chapter 156.062) for ice hockey facility at 421 Hillsview Drive
• Set June 16th public hearing before Board of Adjustment for parking variance appeal
• Discuss zoning code revisions tied to newly adopted Spearfish Comprehensive Plan, Adventure Ahead

The commission approved its agenda and the April 15th meeting minutes, each by a 5‑0 vote. It recommended approval of a parking variance for an ice‑hockey facility and set a Board of Adjustment hearing for that variance on June 2, 2025. The commission also scheduled a Board of Adjustment hearing on June 16, 2025 for an appeal of a telecommunications conditional‑use permit.

• Approved agenda (5-0)
• Approved April 15th minutes (5-0)
• Recommended approval of ice‑hockey parking variance (5-0)
• Scheduled Board of Adjustment hearing for hockey variance June 2, 2025
• Scheduled Board of Adjustment hearing for telecom appeal June 16, 2025

City Council

The City Council will vote on several high-cost purchases and lease agreements. The meeting includes public hearings for a restaurant alcohol license and a lease agreement, as well as the first reading of ordinances regarding taxation and alcohol regulations.

• Authorization of $225,000 for nine rooftop units at the rec center via Johnson Controls
• Purchase of a new Bucket Truck for $220,929.00
• Public hearing for a retail wine and cider license for Millstone III Family Restaurant at 620 E. Jackson Blvd
• Approval of the preliminary plat for the Eastside Acres subdivision
• First reading of Ordinance 1400 amending Chapter 34 regarding Taxation

The Spearfish City Council approved a grant application to the FAA under the Bipartisan Infrastructure Law, authorized $225,000 for nine rooftop units at the recreation center, and approved purchases of a bucket truck and a wine‑and‑cider license. It also adopted several lease‑intent resolutions for municipal property and approved the May 19 bill list.

• Approved grant application to FAA under Bipartisan Infrastructure Law (vote Yes)
• Approved $225,000 for nine rooftop units at the Rec Center (unanimous)
• Approved purchase of a new bucket truck for $220,929.00 (unanimous)
• Approved wine and cider license for Millstone III Family Restaurant (unanimous)
• Approved first reading of Ordinance 1399 (unanimous)
• Approved first reading of Ordinance 1400 (unanimous)
• Approved Resolution 2025-30 to lease Swanson Ranch property (unanimous)
• Approved Resolution 2025-22 to lease Clint Krambeck pasture property (unanimous)

Parks, Recreation & Forestry Advisory Board

The Parks, Recreation, & Forestry Advisory Board will review the Capital Improvement Plan and hear an informational presentation from the Rapid City Sports Commission. The board will also hold a Q&A session regarding May staff updates on local infrastructure and park projects.

• Informational presentation by Rapid City Sports Commission Executive Director Domico Rodriguez
• Discussion of the Capital Improvement Plan (CIP)
• Update on Colorado Blvd path closure and widening project
• Update on Canyon St. waterline replacement affecting City Park and Campground access
• Status update on skate park construction by American Ramp Company

The board unanimously approved the meeting agenda and the April 17 minutes. It moved the upcoming regular meeting from June 19 to June 12, 2025, and unanimously tabbed the Capital Improvement Plan agenda item for discussion at the June meeting. The board also awarded the Lookout Mountain Grazing contract after no bids were received. The meeting was adjourned unanimously.

• Approved meeting agenda (unanimous)
• Approved April 17 minutes (unanimous)
• Moved regular meeting to June 12, 2025 (board consensus)
• Tabling Capital Improvement Plan agenda item to June meeting (unanimous)
• Awarded Lookout Mountain Grazing contract (no bids received)
• Adjourned meeting (unanimous)

City Council Study Session

The Spearfish City Council will hold public hearings on a wine/cider license for Millstone III Family Restaurant and a lease agreement with Clint Krambeck. The council will vote on first readings of two ordinances amending alcohol beverage regulations and city taxation. Additionally, the council will consider approving a $225,000 increase for rooftop units at the rec center, the preliminary plat of the Eastside Acres subdivision, and the purchase of a bucket truck for $220,929.

• Public hearing and possible approval of a retail wine/cider license for Millstone III Family Restaurant at 620 E. Jackson Blvd.
• First reading of Ordinance 1399 amending Title XI: Business Regulations, Chapter 115 (Alcohol Beverages).
• First reading of Ordinance 1400 amending Title III: Administration, Chapter 34 (Taxation).
• Approve additional $225,000 for purchase and installation of nine rooftop units at the rec center via Johnson Controls agreement.
• Approve preliminary plat of the proposed Eastside Acres subdivision and purchase of a bucket truck for $220,929.

The council approved the draft agenda for the May 19, 2025 meeting with all members voting in favor. No public comments were received. The meeting was adjourned at 5:09 p.m.

• Approved agenda (unanimous)

City Council Study Session

The City Council is deciding whether to approve Change Order #1 for the E Colorado Blvd Roadway Improvements Project, which increases the contract by $519,283.75 (15.23%) due to unexpected utility conflicts and unsuitable soils. The revised substantial completion date is October 19, 2025. A budget supplement may be needed.

• Approve Change Order #1 for E Colorado Blvd Roadway Improvements – $519,283.75 increase for unsuitable soil removal, geotextile fabric, and water main lowering; completion extended to Oct 19, 2025

The Spearfish City Council approved Change Order #1 for the E Colorado Blvd Roadway Improvements Project, raising the budget by $519,283.75 (15.23%) and moving the substantial completion date to October 19, 2025. All six council members voted in favor. The agenda was also approved and the meeting was adjourned.

• Approved Change Order #1 for E Colorado Blvd Roadway Improvements ($519,283.75 increase, 15.23%) – unanimous vote
• Approved agenda – unanimous vote
• Adjourned meeting – unanimous vote

City Council

The Spearfish City Council is holding a special session to consider approving Change Order #1 for the East Colorado Blvd Roadway Improvements Project. The change adds $519,283.75 (15.23%) to the contract and extends the substantial completion date to October 19, 2025, due to unexpected soil conditions and utility conflicts. A budget supplement may be needed.

• Approve Change Order #1 for E Colorado Blvd Roadway Improvements: $519,283.75 increase (15.23%), revised completion October 19, 2025

The council unanimously approved the meeting agenda. It then approved Change Order #1 for the E Colorado Blvd Roadway Improvements Project, raising the cost by $519,283.75 (15.23%) and moving the substantial completion date to October 19, 2025. The meeting was adjourned unanimously at 4:37 p.m.

• Approved agenda (unanimous)
• Approved Change Order #1 for E Colorado Blvd Roadway Improvements, increase $519,283.75 (15.23%) (unanimous)
• Adjourned meeting (unanimous)

Library Board of Trustees

The Library Board of Trustees will discuss the director's report, accreditation, strategic plan, interlibrary loan, and digital resources. Action items include reviewing bylaws, adopting the Collection Development Policy, approving a community survey, and approving the 2026 budget and the 2026 budget request from Lawrence County.

• Approve 2026 Budget
• Approve 2026 Budget Request from Lawrence County
• Adopt Collection Development Policy
• Approve Community Survey
• Review Board of Trustee Bylaws

The Library Board of Trustees approved the minutes from the previous meeting and the financial report. It adopted a new collection development policy, approved a community survey to run in June, and adopted the 2026 budget recommendation. The board also authorized a representative to negotiate a 5‑10% budget increase with Lawrence County. All motions were carried without recorded vote counts.

• Approved minutes of previous meeting (motion carried)
• Approved financial report and April/May bills (motion carried)
• Approved review of Board of Trustees bylaws with no changes (motion carried)
• Adopted collection development policy as presented (motion carried)
• Approved community survey to be conducted in June (motion carried)
• Approved 2026 budget recommendation as amended (motion carried)
• Authorized negotiation for a 5‑10% budget increase with Lawrence County (motion carried)

Historic Preservation Commission

The commission will review administrative matters and the 2025 grant budget. Members will discuss the release dates for history posters and walking tour brochures, as well as a proposed museum.

• 2025 Grant budget
• Proposed museum
• Historic District Signage
• Paint Grant
• Walking tour brochure release date

The Spearfish Historic Preservation Commission met on May 8, 2025. The commission unanimously approved the March meeting minutes and later unanimously voted to adjourn. The commission also discussed upcoming paint grants, historic posters and brochures to be presented at the May 19 city council meeting, and noted interest in a city museum.

• Approved March meeting minutes (unanimous)
• Adjourned meeting (unanimous)

Planning Commission

The Planning Commission will hold a public hearing and vote on recommending approval of the preliminary plat for Eastside Acres subdivision at 6025 E Colorado Blvd. The 40-acre parcel would be divided into 56 lots for residential and commercial use. Staff recommends approval. The commission will also approve minutes from the prior session and handle procedural items.

• Public hearing and recommendation on preliminary plat of Eastside Acres subdivision (56 lots, mixed-use)
• Staff report notes no park space required due to proximity to Sky Ridge Sportsplex
• Development to be served by public water and sewer; sewer allocation purchase required
• Proposed street network includes Gunsmoke Avenue (3-lane collector) and Eastside Avenue (2-lane collector)

The commission approved the meeting agenda and the minutes from the April 15th session, each by a 4‑0 vote. After a brief public hearing, the commission voted 4‑0 to recommend approval of the preliminary plat for the Eastside Acres subdivision at 6025 East Colorado Blvd. No other items were discussed or decided.

• Approved meeting agenda (4-0)
• Approved April 15 minutes (4-0)
• Recommended approval of Eastside Acres preliminary plat (4-0)

City Council

An open house will be held on May 5, 2025, to recognize Marty Clark for 9 years of service and welcome Dean Myers as the new Ward 1 Council Member. The notice states that no official business will be decided.

• Open house at City Hall (625 N 5th St.) from 5 p.m. to 5:30 p.m.

City Council

The Spearfish City Council will begin by adjourning the old council, swearing in newly elected officials Dean Myers, Larry Klarenbeek, and Ana Rath, then reconvening. Key business includes a resolution to declare real property surplus, public hearings on lease agreements with West River Transit Authority (Prairie Hills Transit) and Black Hills Bike Share, and change orders for the Terminal Building construction ($70,867.59 increase) and E Colorado Blvd Roadway Improvements. The council will also consider setting city fees, a liquor license transfer, and an engineering contract for a chip seal project.

• Oath of office for newly elected council members Dean Myers, Larry Klarenbeek, and Ana Rath
• Resolution 2025-16 to declare certain real property surplus
• Public hearings and possible approval of lease agreements with West River Transit Authority (Prairie Hills Transit) and Black Hills Bike Share
• Change Order #1 for Terminal Building construction with an increase of $70,867.59 (2.33%)
• Engineering services contract for Main Street and Colorado Boulevard Chip Seal project for $44,000

The council declared Lot 18H-1 in the Sandstone Hills Addition surplus, allowing its sale or disposal. It approved lease agreements with West River Transit Authority and Black Hills Bike Share and set a public hearing for a lease of Lookout Mountain property. The council adopted revised campground fees, authorized a $70,867.59 change order for the airport terminal, and approved funding for a fire‑station remodel and other budget transfers. Additional actions included approving the 2024 financial statements, a special wine license, and a vendor bill list.

• Declared Lot 18H-1, Block 14, Sandstone Hills Addition surplus (Resolution 2025-16) – approved unanimously
• Approved lease with West River Transit Authority for Rec and Aquatics Center space (Resolution 2025-19) – approved unanimously
• Approved lease with Black Hills Bike Share for City Park property (Resolution 2025-20) – approved unanimously
• Adopted revised campground fee schedule increasing several rates (Resolution 2025-18) – approved unanimously
• Approved Change Order #1 increasing Airport Terminal construction cost by $70,867.59 (2.33%) – approved unanimously
• Authorized finance for 2025 budgeted transfers – approved unanimously
• Approved special on‑sale wine license for Spearfish Creek Wine Bar at City Park Bandshell (June 11–July 30) – approved unanimously
• Approved bill list dated May 5 2025 covering various vendor purchases – approved unanimously

City Council Study Session

The City Council will hold public hearings on lease agreements with Prairie Hills Transit and Black Hills Bike Share. The body is also deciding on city fee updates and several infrastructure project change orders.

• Resolution 2025-18 to set city fees effective May 29, 2025
• Public hearings for lease agreements with West River Transit Authority Inc. and Black Hills Bike Share
• Terminal Building construction project change order increasing cost by $70,867.59
• Sale of surplus land in Sandstone via bid
• Special on-sale wine license for Spearfish Creek Wine Bar at City Park Bandshell

The council voted to approve the agenda for the upcoming May 5, 2025 meeting. No other motions were adopted. The meeting was then adjourned.

• Approved agenda (unanimous vote)
• Meeting adjourned

City Council

The Spearfish City Council will consider selling surplus land in Sandstone via bid, approving a public improvements agreement with Monument Health Network, setting new city fees through Resolution 2025-18, and holding public hearings on lease agreements with Prairie Hills Transit and Black Hills Bike Share. The agenda also includes change orders for construction projects, financial transfers, and proclamations for Police Week and Peace Officers Memorial Day.

• Surplus land in Sandstone to be sold via bid (9A)
• Approve Dedication and Acceptance of Public Improvements Agreement with Monument Health Network, Inc. (10A)
• Resolution 2025-18 to set city fees effective May 29, 2025 (12A)
• Public hearings on lease agreements with West River Transit Authority (Prairie Hills Transit) and Black Hills Bike Share (12B-C)
• Change Order #1 for Terminal Building construction with $70,867.59 increase (15A)

Historic Preservation Commission

The meeting scheduled for April 24, 2025, was cancelled and will be rescheduled. The agenda included administrative matters, grant budgets, and historical signage and brochures.

• 2025 Grant budget
• Remembered History Posters release date
• Walking tour brochure release date
• Historic District Signage
• Paint Grant

City Council

The City Council will consider several actions including property transfers to the Spearfish Economic Development Corporation, a development agreement for affordable housing in the Sky Ridge Subdivision, and approval of contracts for a well house project and crosswalk striping. Items also include a settlement agreement to dismiss litigation with GTI Companies, a staff engagement survey contract, and a resolution to set city fees. A grant check for a new skate park will be presented.

• Resolution 2025-08 to transfer real property from the city to Spearfish Economic Development Corporation
• Restated and Amended Development Agreement with Hills View Homes, Inc. for affordable housing in Sky Ridge Subdivision
• Approval of $209,137 contract to Foth Infrastructure for Sky Ridge Well House Project #2023-18
• Approval of $56,461.24 to Black Hills Striping for 2025 Crosswalks, Stop Bars & Turn Arrows Project
• Approval of $16,640 TalentMap service agreement for a staff managed service engagement survey

The council approved a TalentMap service agreement costing $16,640, transferred one lot and six additional lots in the Sky Ridge subdivision to the Spearfish Economic Development Corporation for affordable housing, and authorized a development agreement with Hills View Homes. It also granted a special on‑sale liquor license for a wedding, renewed 2025‑26 malt‑beverage licenses, and adopted resolutions to lease city property to West River Transit and to adjust city fee schedules.

• Approved TalentMap service agreement ($16,000 + $640 fee) (4-0)
• Approved Resolution 2025-08 to transfer one Sky Ridge lot to Spearfish Economic Development Corp (4-0)
• Authorized execution of Restated and Amended Development Agreement with Hills View Homes for affordable housing (4-0)
• Approved Resolution 2025-17 to transfer six Sky Ridge lots to Spearfish Economic Development Corp (4-0)
• Approved special on‑sale liquor license for False Bottom wedding (4-0)
• Approved 2025/26 malt beverage license renewals for 40 listed establishments (4-0)
• Approved Resolution 2025-13 intent to lease property to West River Transit Authority (4-0)
• Approved Resolution 2025-15 to amend city fee schedule (4-0)

Parks, Recreation & Forestry Advisory Board

The Parks, Recreation & Forestry Advisory Board will discuss and recommend camping fees for the 2026 season at City Campground. They will also hear presentations from the Northern Hills Chinook on a phase plan for improving Hillsview field for a hockey program and from the Spearfish Trails Coalition on their progress over the last six months. Old business includes a Q&A on the April staff update, and upcoming discussions cover the Miller Ranch Park concept, Lookout Mountain detention pond, and sports field scheduling.

• Discuss and recommend 2026 camping fees at City Campground
• Northern Hills Chinook presents Phase plan for improving Hillsview field for a hockey program
• Spearfish Trails Coalition updates on six-month progress
• Upcoming discussions: Miller Ranch Park concept, Lookout Mountain detention pond
• FYI: Keating Resources Sportsplex Block Party on June 3

The board voted unanimously to raise the 2026 Spearfish City Campground rates by 4%, rounding up to the nearest dollar. It also unanimously supported the Northern Hills Chinook hockey team’s request for a paving variance to be considered at the next planning commission meeting. All other agenda items were approved without opposition.

• Approved amended agenda to allow Spearfish Trails Coalition presentation (unanimous)
• Approved February 20, 2025 minutes as presented (unanimous)
• Supported Northern Hills Chinook paving variance request for next planning commission meeting (unanimous)
• Raised 2026 campground rates by 4%, rounded up to nearest dollar (unanimous)
• Adjourned meeting (unanimous)

City Council Study Session

The City Council will hold a study session to discuss the establishment of a Building Board of Appeals to handle building code interpretations and appeals. The body will also discuss a resolution regarding city fees.

• Ordinance 1397: Proposal to create a 5-member Building Board of Appeals to review decisions by the Building Official
• Resolution 2025-15: Discussion to set fees charged by the City

The council unanimously approved the draft agenda for the April 21, 2025 meeting. Staff presented items on Ordinance 1397 and Resolution 2025-15, but no votes were taken on those measures. No public comments were received. The council then adjourned the study session.

• Approved agenda (unanimous)
• Ordinance 1397 discussed, no decision taken
• Resolution 2025-15 discussed, no decision taken
• Adjourned meeting (unanimous)

Planning Commission

The Spearfish Planning Commission will hold a public hearing and vote on a Conditional Use Permit for a 120-foot cell phone tower proposed by Horvath Communications on behalf of SoDak Storage, LLC. The meeting will also include routine procedural items such as approving minutes and agenda.

• Vote on Conditional Use Permit for Horvath cell phone tower project at 6775 East Colorado Blvd.
• Public hearing on the Horvath Communications tower proposal
• Approval of agenda and minutes from previous meetings

The commission approved its agenda and the April 1 minutes, each by a 5-0 vote. The motion to take the Conditional Use Permit request for the Horvath cell tower off the table was also passed 5-0. The commission then approved the Conditional Use Permit for the 120‑foot monopole cell tower at 6775 East Colorado Blvd. by a 5-0 vote.

• Approved agenda (5-0)
• Approved minutes from April 1 (5-0)
• Took CUP motion off the table (5-0)
• Approved Conditional Use Permit for Horvath cell tower (5-0)

City Council

The City Council is meeting as the Canvass Board to review and declare the official results of the April 8, 2025, municipal election. The body will verify returns for the Mayor and three Ward Council Member positions.

• Certification of Mayor results: John F. Senden (1,040 votes) and Micah Peters (711 votes)
• Certification of Ward 1 results: Dean Myers (252), Marty Clark (188), and Raeann Mettler (131)
• Certification of Ward 2 results: Larry Klarenbeek (284) and Victoria Jewell Greenlee (223)
• Certification of Ward 3 results: Ana Rath (381) and Michaela Madrid (248)
• Adoption of Emergency Resolutions 2025-09, 2025-10, 2025-11, and 2025-12

The Spearfish City Council met on April 9, 2025 and approved its agenda. The board then adopted resolutions approving the official canvass sheets for Ward I, Ward II, Ward III, and the mayoral race. Each resolution was approved by a vote with one member abstaining. The meeting was adjourned at 5:46 p.m.

• Approved agenda (unanimous)
• Approved Ward I canvass sheet (Clark abstained)
• Approved Ward II canvass sheet (Klarenbeek abstained)
• Approved Ward III canvass sheet (Rath abstained)
• Approved mayoral canvass sheet (Senden abstained)
• Adopted Resolution 2025-09 for Ward I (all voted to adopt)
• Adopted Resolution 2025-10 for Ward II (all voted to adopt)
• Adopted Resolution 2025-11 for Ward III (all voted to adopt)

City Council

The council will consider a resolution to authorize the sale of a lot in Sky Ridge Subdivision to West River Foundation for affordable housing. Other major items include awarding $123,742 for police vehicles, authorizing a $413,182 fire training tower, and holding a public hearing for a new wine/cider license. Several public works contracts and easements are also up for approval.

• Resolution to sell Lot 2 of Block 9, Sky Ridge Subdivision, to West River Foundation for affordable housing (item 9A)
• Public hearing for a retail wine/cider and malt beverage license for People's Pizza LLC at 806 N. Main Street (item 10A)
• Award $123,742 for 2025 Police Department Vehicles to White's Queen City Motors (item 13B)
• Authorize purchase of Steel Fire Training Tower from Fire Facilities, Inc. for $413,182 (item 13C)
• Approve HDR Amendment #1 for East Colorado Roadway Improvements, increasing not-to-exceed limit by $298,340 (item 14A)

The Spearfish City Council approved a $413,182 purchase of a steel fire training tower from Fire Facilities, Inc. The council also approved the award of a $123,742 police vehicle contract to White's Queen City Motors and a $57,449.25 contract for mainline pavement markings to Traffic Services Company. Additional actions included a 12‑month tax abatement, several special malt‑beverage licenses, and the adoption of Ordinance 1398 (second reading). All motions were adopted as recorded.

• Approved $413,182 purchase of Steel Fire Training Tower (unanimous)
• Awarded $123,742 contract for 2025 Police Department vehicles to White's Queen City Motors (unanimous)
• Awarded $57,449.25 contract for Mainline Pavement Markings Project to Traffic Services Company (unanimous)
• Approved 12‑month tax abatement for 430 Aviation Place (unanimous)
• Approved special malt‑beverage licenses for Crow Peak Brewing Company (June 14 and Aug 31) (unanimous)
• Approved special malt‑beverage licenses for Downtown Friday Nights series (unanimous)
• Adopted second reading of Ordinance 1398 amending zoning appendix (unanimous)
• Approved KLJ amendment for 10th Street Project engineering services ($142,750 fee) (4‑2)

City Council Study Session

The City Council will hold a study session to review the agenda for the April 7 regular meeting and discuss several items. They are set to establish a date for canvassing the municipal election, hear complaints about the 10th Street and Jackson Boulevard intersection, receive an update on the Hill Street Booster Station cost share, and discuss the campground waterline project's impact on the city campground.

• Setting date/time for canvass of municipal election
• Discussing complaints and alternatives at 10th Street and Jackson Boulevard intersection
• Update on Hill Street Booster Station cost share
• Discussions on campground waterline project impact
• Reviewing regular session items including $413,182 fire training tower and $123,742 police vehicles

The council approved the meeting agenda unanimously. They scheduled the municipal election canvass for April 9, 2025 at 5:30 p.m. No other actions were approved; the session was adjourned at 5:25 p.m.

• Approved meeting agenda (unanimous)
• Scheduled municipal election canvass for April 9, 2025 at 5:30 p.m.

Planning Commission

The Spearfish Planning Commission will hold a public hearing and make a recommendation to City Council on a variance request for subdivision design standards at 1146 Heritage Drive (Heritage Hills Subdivision). The commission will also consider approving a sketch plat for Lots A & B of Oak Hills Subdivision southwest of Thoen Stone Road. Both items are up for action; the remainder of the agenda is procedural (approval of minutes and conflicts).

• Public hearing and recommendation on variance to Chapter 154 subdivision standards (access, street widths, lots, water/sewer) for Heritage Hills Subdivision, Lot 1 & Lot 2 (1146 Heritage Drive), applicant Jerry and Cathy Winchester / Hat Bar Cattle Company
• Action to approve a sketch plat for Lots A & B of Oak Hills Subdivision, located southwest of Thoen Stone Road within extraterritorial jurisdiction, applicant Johanna Meier Della Vecchia
• Approval of minutes from March 4th regular session and March 11th special session
• Declaration of conflicts of interest (none expected)

The commission approved variances to subdivision design standards for Lot 1 & 2 of Heritage Hills Subdivision, passing 6‑0. It also approved the preliminary plat for those lots, passing 6‑0. Additionally, the sketch plat for Lots A & B of Oak Hills Subdivision was approved, passing 5‑1. All approvals were unanimous except one dissent on the Oak Hills sketch plat.

• Approved variances to Code Chapter 154, Sections 068, 069, 076, 079 for Heritage Hills (6‑0)
• Approved preliminary plat for Lot 1 & 2 of Heritage Hills (6‑0)
• Approved sketch plat for Lots A & B of Oak Hills Subdivision (5‑1)
• Approved agenda as presented (6‑0)
• Approved minutes from March 4 regular session (6‑0)
• Approved minutes from March 11 special session (6‑0)

City Council

The Spearfish City Council is holding a public information meeting on the East Colorado Boulevard Roadway Improvements Project. No official business will be decided at this meeting, which is intended for public input and information.

• Public information meeting for East Colorado Boulevard Roadway Improvements Project at City Hall, 625 N 5th St., from 5:30-6:30 p.m.

Parks, Recreation & Forestry Advisory Board

The Parks, Recreation, and Forestry Advisory Board meeting scheduled for March 20, 2025, was cancelled due to a lack of agenda items.

Library Board of Trustees

The Library Board of Trustees will vote on adopting a new Privacy Policy and Messaging Policy, and consider closing April 28 for staff development. They will also discuss results of a community survey and the library director's report. The meeting includes approval of minutes and financial reports.

• Adopt Privacy Policy
• Adopt Messaging Policy
• Consider April 28 closure for staff development
• Approve Annual Report to State Library
• Community Survey discussion

The Board approved the library's privacy policy after city‑attorney review. It also adopted a messaging policy, approved a one‑day closure on April 28 for staff development, and accepted the FY2024 annual report to the State Library. Earlier agenda items, including previous meeting minutes and February/March bills, were approved without dissent.

• Adopted privacy policy (motion carried)
• Adopted messaging policy (motion carried)
• Approved April 28 library closure for staff development (motion carried)
• Approved FY2024 annual report to State Library (motion carried)
• Approved previous meeting minutes (motion carried)
• Approved February and March bills (motion carried)

City Council

The city council is holding a public information meeting to discuss the West Dakota and North Fifth Streets and Utility Project from City Park to Hillcrest Street. No official business will be decided at this meeting.

• Public information meeting for West Dakota and North Fifth Streets and Utility Project
• Project area: City Park to Hillcrest Street
• Meeting at City Hall, 625 N 5th St, from 5:30-6:30 p.m.

City Council

The City Council will hold public hearings to adopt the 'Adventure Ahead' Comprehensive Plan and a zoning amendment for 610 Nellie Ln. The body will also review several high-value public works contracts and a tax abatement for an industrial property.

• Public hearing for Resolution 2025-05 to adopt the 'Adventure Ahead' Comprehensive Plan
• Award of $1,294,148.00 bid for Sky Ridge Wellhouse Project to Ainsworth Benning Construction
• Approval of $803,931 tax abatement for property at 125 Industrial Dr.
• Engineering services for Dakota & 5th Street Improvements Project not to exceed $287,739.00
• Public hearing for Ordinance 1398 regarding zoning at 610 Nellie Ln.

The Spearfish City Council approved Resolution 2025-05, adopting the new comprehensive plan 'Adventure Ahead' by a 5-1 vote, with Council Member Klarenbeek voting nay. The council also approved a $803,931 tax abatement for property at 125 Industrial Dr., and authorized a Recreation Trails Program grant application for the Rec Path Lighting Project. Several other items were approved, including a bid award for the Sky Ridge Wellhouse Project and a change order for the Sky Ridge Subdivision Phase 2.

• Adopted Resolution 2025-05, the 'Adventure Ahead' comprehensive plan (5-1, Klarenbeek nay)
• Approved $803,931 tax abatement for property at 125 Industrial Dr.
• Authorized application for Recreation Trails Program grant for Rec Path Lighting Project
• Awarded Sky Ridge Wellhouse Project bid to Ainsworth Benning Construction for $1,294,148
• Approved final Change Order #2 for Sky Ridge Subdivision Phase 2, net increase of $189,498.17
• Approved Foth Infrastructure & Environment Amendment #1 for Dakota & 5th Street Improvements, not to exceed $287,739
• Approved FMG Engineering Amendment #1 for Mason Street Drainage Project, fee increased to $66,310
• Approved bill list totaling $1,130,821.44

Historic Preservation Commission

The commission will review the 2025 Grant and Risk Assessment. The body will also discuss release dates for history posters and walking tour brochures, as well as historic district signage.

• 2025 Grant and Risk Assessment
• Release date for Remembered History Posters
• Release date for walking tour brochures
• Historic District Signage
• Planning and Zoning permits

The Spearfish Historic Preservation Commission approved up to four $500 paint grants for the year, and approved two $200 invoices for paintings for the new National Register Homes Brochure. The commission discussed the 2025 grant, including a request for a $2,000 supplemental on top of the regular $2,000, and decided to prioritize signage for the residential and commercial historic districts. The Historic District Walking Tour Brochures are printed and ready for distribution, with a presentation planned for May.

• Approved up to four $500 paint grants for the year (unanimous)
• Approved $200 invoice to Carmen Dias for painting for National Register Homes Brochure (unanimous)
• Approved $200 invoice to Carmen Dias for painting for brochures via email in February (unanimous)
• Approved January minutes (unanimous)
• Discussed 2025 grant, including $2,000 supplemental request (no vote)
• Agreed to prioritize signage for residential and commercial historic districts (no vote)

City Council Study Session

The City Council will hold a study session to discuss the Comprehensive Plan, a long-range document guiding land use, housing, and economic growth. The body will also review the agenda for the upcoming March 17, 2025, meeting.

• Discussion on the Comprehensive Plan 2025
• Review of City Council Agenda for 3/17/2025

The City Council study session was procedural, with no formal votes on substantive items. Council members reviewed the draft agenda for the March 17 regular meeting and discussed the Comprehensive Plan, which was clarified as a reference guide, not policy. Public comment was heard on the plan. Staff also provided updates on upcoming meetings and projects.

• Approved agenda for the study session (unanimous)
• Discussed Comprehensive Plan as reference material, not policy
• Heard public comment on Comprehensive Plan from four residents
• Noted Joint Powers Agreement map update to go to County Commission on March 25, 2025
• Announced public meetings for Dakota and 5th project (March 18) and Colorado Blvd. widening (March 24)

Planning Commission

The Planning Commission will hold a public hearing to recommend the adoption of the city-wide Comprehensive Plan, titled Adventure Ahead, to the City Council. This long-range document replaces the 2013 'Envision Spearfish' plan and serves as a guide for land use, housing, and infrastructure decisions.

• Public hearing for the adoption of the 'Adventure Ahead' Comprehensive Plan

The Spearfish Planning Commission held a public hearing and voted 5-0 to recommend that the City Council adopt the Comprehensive Plan 'Adventure Ahead' as a whole. The commission also voted 5-0 to amend the plan to include former commission member Toby Bordewyk's name in the credits. During discussion, members expressed concerns about removed portions of the plan and asked staff to revisit it once or twice a year.

• Approved the agenda as presented (5-0).
• Amended the Comprehensive Plan to include Toby Bordewyk's name (5-0).
• Recommended approval of the Comprehensive Plan 'Adventure Ahead' to the City Council (5-0).

Planning Commission

The Spearfish Planning Commission will hold a public hearing and vote on a recommendation to rezone 610 Nellie Lane from Single-Family Residential (R-1) to One- and Two-Family Residential (R-2) to allow a second dwelling. Commissioners will also discuss easements and next steps for adopting the Comprehensive Plan. The meeting includes approval of prior minutes and a public comment period.

• Public hearing on request to rezone 610 Nellie Lane from R-1 to R-2 (applicant Renae Kurtz)
• Items for Discussion: A cursory look at easements presented by Commissioner Bill Moths
• Items for Discussion: Comprehensive Plan adoption next steps
• Approval of minutes from February 19th, 2025 meeting
• Declaration of conflicts of interest

The Spearfish Planning Commission voted 5-0 to recommend approval to the City Council for rezoning 610 Nellie Lane from R-1 to R-2, allowing one- and two-family residential use. The commission also discussed easements and the upcoming comprehensive plan adoption. No other substantive decisions were made.

• Approved agenda as presented (5-0)
• Approved minutes of February 19, 2025 meeting (5-0)
• Recommended approval of rezoning 610 Nellie Lane from R-1 to R-2 (5-0)

City Council

The City Council will consider changes to the city's zoning ordinances and review several public works change orders. The body is also deciding on contracts for weed control and agreements for the use of baseball and softball fields.

• Public hearing for Ordinance 1396 amending Chapter 156 Zoning
• Award of 2025 Weed Control Application bid to TruGreen for $39,175
• Sky Ridge Subdivision Phase 2 Project change order increase of $189,498.17
• East Low Zone Water System Improvements Project change order increase of $75,972.57
• Vacation of West Kansas Street Right of Way adjoining 430 West Kansas St.

The Spearfish City Council approved a joint powers agreement with Lawrence County, extending city jurisdiction for building code enforcement, contractor licensing, and floodplain administration. The council also approved a $1.47 million bill list, a $75,972 change order for the East Low Zone Water System, and a $39,175 weed control contract. Ordinance 1396, amending zoning language, passed on second reading with a 4-2 vote.

• Approved Resolution 2024-04, joint powers agreement with Lawrence County (unanimous)
• Approved Ordinance 1396, zoning amendment changing 'and' to 'or' (4-2)
• Approved $1,469,134.29 bill list (unanimous)
• Approved Change Order #3 for East Low Zone Water System, +$75,972.57 (unanimous)
• Awarded 2025 weed control bid to TruGreen, $39,175 (unanimous)
• Approved MOU with Spearfish Baseball Association for field use (unanimous)
• Approved MOU with Spearfish School District for softball fields (unanimous)
• Vacated portion of West Kansas Street right-of-way at 430 West Kansas St. (unanimous)

City Council Study Session

The City Council will discuss the Sky Ridge Tax Increment Finance district, where projected revenues have dropped from $12 million to $7 million, creating a $15 million gap to be covered by General and Hospitality Tax funds. They will also review a revised draft of the 2025 Comprehensive Plan, seeking guidance on proposed changes before finalization.

• Sky Ridge TIF total costs are $28,849,129 with revenues of $13,203,070, leaving a $15.6 million shortfall
• Tax increment revenue reduced from an initial estimate of $12 million to $7,116,441 due to lower tax levy
• Original plan included sale of 80 residual acres for $1 million; that revenue is now absent
• General Fund contribution increased from $4.8 million originally to $10.8 million
• Comprehensive Plan update includes redlined changes since the January 15 study session

The City Council held a study session to review the draft agenda for the March 3 regular meeting and discuss two items: Sky Ridge Tax Increment Finance District revenues/expenditures and the Comprehensive Plan update. No formal votes were taken; the Comp Plan discussion included requests for clarifications and suggested edits, with more public forums planned.

• Approved the meeting agenda (unanimous)
• Discussed Sky Ridge TIF revenues and expenditures (no action)
• Reviewed Comprehensive Plan update; requested clarifications on appendix, Geologic Sensitivity Overlay Zone, and land-back definition (no action)

Parks, Recreation & Forestry Advisory Board

The Parks, Recreation, & Forestry Advisory Board will review sports Memorandums of Understanding and the 2024 Rec and Campground Revenue Report. The board will also receive updates on the Lookout Mountain Grazing Lease and staff activities.

• Sports Memorandums of Understandings for Spearfish Baseball Association and Spearfish School District
• 2024 Rec and Campground Revenue Report
• Update on the 2025 Lookout Mountain Grazing Lease
• Upcoming discussion on Miller Ranch Park Concept
• Upcoming discussion on Lookout Mountain detention pond

The board received updates on the skate park, which secured a $20,000 grant, closing the funding gap, with construction expected to start May 1. It recommended approval of two MOUs: one with the Spearfish Baseball Association and one with the Spearfish School District for girls' softball. The board also discussed the Lookout Mountain grazing lease, which will go to City Council for approval in March.

• Recommended approval of Spearfish Baseball Association MOU (unanimous)
• Recommended approval of Spearfish High School MOU for girls' softball (unanimous)
• Approved agenda as presented (unanimous)
• Approved January 16, 2025 minutes as presented (unanimous)

Planning Commission

The Planning Commission will review a request to rezone 610 Nellie Lane from Single-Family Residential (R-1) to One-and Two-Family Residential (R-2) to allow a second dwelling, and is expected to set a public hearing. They will also consider tabling a sketch plat for Lots 4B-1 and 4C-1 of Vorhees Subdivision at 1990 & 2030 Maitland Road. The meeting includes standard approval of minutes and declarations of conflicts.

• Rezone request for 610 Nellie Lane from R-1 to R-2 (applicant: Renae Kurtz) – set public hearing
• Sketch plat of Lots 4B-1 and 4C-1 of Vorhees Subdivision at 1990 & 2030 Maitland Road – table to later date

The Spearfish Planning Commission set a public hearing for March 4, 2025, on a request to rezone 610 Nellie Lane from R-1 to R-2. A sketch plat for Vorhees Subdivision was tabled, with the applicant considering withdrawal. No other substantive decisions were made.

• Set public hearing for rezoning at 610 Nellie Lane (4-0)
• Tabled sketch plat for Lots 4B-1 and 4C-1 of Vorhees Subdivision (4-0)

City Council

The City Council will hold public hearings regarding the Sky Ridge Development and Blue Sky Estates Subdivision. The body is also deciding on several infrastructure contracts and zoning amendments.

• Construction agreement with American Ramp Company for the skate park at $552,248.40
• Public hearing for Property Exchange and Development Agreement with Hills View Homes for Sky Ridge Development
• Public hearing for the final plat of Blue Sky Estates Subdivision
• Purchase of 427 garbage containers from Sanitation Products Inc. for $31,598.00
• First reading of Ordinance 1396 to amend Chapter 156 Zoning

The council approved Resolution 2025-03, a real estate exchange with Hills View Homes to swap 10 city-owned lots for 10 lots owned by Hills View in the Sky Ridge affordable housing development, with no public comments. It also approved a $552,248.40 construction contract with American Ramp Company for the skate park, and a contract with SAFEbuilt Colorado, LLC for building permit plan review audit services (5-1, Klarenbeek voting nay). The consent agenda, including event sponsorships and the Colorado Boulevard easements, was approved unanimously.

• Approved Resolution 2025-03 for land exchange with Hills View Homes (unanimous)
• Approved $552,248.40 skate park construction contract with American Ramp Company (unanimous)
• Approved SAFEbuilt Colorado, LLC contract for building permit plan review (5-1)
• Approved purchase of 427 garbage containers for $31,598.00 (unanimous)
• Approved permanent drainage easement for Colorado Boulevard project (unanimous)
• Approved Resolution 2025-02 for bridge reinspection program with SDDOT (unanimous)
• Approved first reading of Ordinance 1396 amending zoning chapter (unanimous)
• Approved bill list totaling $422,195.22 (unanimous)

City Council Study Session

The City Council will hold a study session on February 12 to discuss the campground waterline project. At the February 18 regular session, the Council will consider a land exchange with Hills View Homes, Inc. and a construction agreement for a new skate park.

• Construction agreement with American Ramp Company for a skate park costing $552,248.40
• Public hearing and proposed land exchange between the City and Hills View Homes, Inc. in the Sky Ridge Subdivision
• Purchase of 427 garbage containers from Sanitation Products Inc. for $31,598.00
• Public hearing for the final plat of Blue Sky Estates Subdivision
• First reading of Ordinance 1396 amending Chapter 156 Zoning

The City Council held a study session and discussed the Campground Waterline Replacement project, but took no formal action. Staff will gather more information from engineers to address unknowns and return in late March. The council also reviewed the draft agenda for the February 18 regular session and heard public comment on when study session minutes should be approved.

• Approved agenda for the study session (unanimous)
• Approved minutes of January 29, 2025 study session (unanimous)
• Discussed Campground Waterline Replacement project; no action taken, staff to return with more info in late March

Planning Commission

The Spearfish Planning Commission will consider approving a final plat for Blue Sky Estates (9 lots, 2 tracts east of Maitland Road) and a sketch plat for Vorhees Subdivision (1990 & 2030 Maitland Road). They will also hold a public hearing on proposed revisions to Telecommunications Facilities and Conditional Use Permit ordinances (Ordinance 1396). Discussion items include Planning Commissioner 101 and the Comprehensive Plan Update.

• Final plat approval for Blue Sky Estates: 9 lots (2.05–5.27 acres) and 2 tracts east of Maitland Road
• Sketch plat approval for Lots 4B-1 and 4C-1 of Vorhees Subdivision at 1990 & 2030 Maitland Road
• Public hearing on Ordinance 1396 revising Telecommunications Facilities and Conditional Use Permit regulations city-wide
• Discussion of Comprehensive Plan Update

The Spearfish Planning Commission approved the final plat for Blue Sky Estates Subdivision and recommended approval of Ordinance 1396, which revises telecommunications facilities and conditional use permit regulations. A sketch plat for Vorhees Subdivision was tabled after the applicant requested more time to discuss right-of-way dedication. The meeting also included a staff introduction and updates on the comprehensive plan.

• Approved final plat for Blue Sky Estates Subdivision (4-0)
• Recommended approval of Ordinance 1396 to City Council (4-0)
• Tabled sketch plat for Vorhees Subdivision (4-0)

City Council

The Spearfish City Council will consider awarding a $2,335,975.50 contract for the W. Dakota St & N 5th St Street & Utility Improvement project to Pedersen Excavating, Inc., and hold public hearings on a $43,460 tax abatement at 3511 Roughlock Lane and two final plats for subdivisions. They will also vote on a special event liquor license for the Taste of Spearfish, a software purchase for $14,749, and a sponsorship for the Canyon Acoustic Series.

• Award $2,335,975.50 contract to Pedersen Excavating for W. Dakota St & N 5th St improvement project
• Approve $43,460 tax abatement for property at 3511 Roughlock Lane
• Hold public hearings on final plat of Tract B (Pheasant Lane/Brookview Road) and Tracts M1-A1/M1-A2 (Oliver Street/McGuigan Road)
• Purchase Civic Plus Agenda and Meeting Management Select for $14,749 + $11,500 annual recurring
• Approve special malt beverage and wine licenses for Taste of Spearfish and Holiday Inn - Spearfish

The Spearfish City Council approved several items, including awarding a $2,335,975.50 street and utility improvement project bid to Pedersen Excavating, Inc. for W. Dakota St & N 5th St. They also approved a $43,460 tax abatement, a $760 sponsorship, two final plats, and a change order for the East Low Zone project. All votes were unanimous except where noted, with Councilmember Jacobs absent.

• Awarded W. Dakota St & N 5th St street/utility project to Pedersen Excavating, Inc. for $2,335,975.50 (5-0)
• Approved $43,460 tax abatement for property at 3511 Roughlock Lane (5-0)
• Approved $760 sponsorship for Canyon Acoustic Series – Spread the Tunes (5-0)
• Approved final plat of Tract B (SW of Pheasant Lane & Brookview Rd) (5-0)
• Approved final plat of Tracts M1-A1 and M1-A2 (NW of Oliver St & Mcguigan Rd) (5-0)
• Approved Change Order #2 for East Low Zone Schedules B, C, & D, net increase $8,951.52 (5-0)
• Approved purchase of Civic Plus Agenda and Meeting Management Select for $14,749.17 initial plus $11,500 annual (5-0)
• Approved bill list totaling $1,441,491.12 plus January payroll of $1,109,922.36 (5-0)

City Council Study Session

The Spearfish City Council study session will review options for the recreation path during the Colorado Blvd sewer project, including a $294,509 option for moveable barriers (Parks Advisory Board recommends closure). They will also discuss the 10th Street Utility Improvement project and options for addressing non-compliant sidewalks, with possible special assessments for property owners. Additionally, bike lane additions in conjunction with chip seal and striping projects will be discussed.

• Discussion of rec path closure options during Colorado Blvd sewer upsize project (cost estimates up to $294,509 for protective barriers)
• Consideration of three options for non-compliant sidewalks on 10th Street: full owner responsibility, city repair with upfront payment, or voluntary special assessment over 5 years
• Discussion of adding bike lanes to Colorado Blvd Chip Seal Project and 2025 Mainline Striping Project
• Detailed sidewalk evaluation attached listing estimated repair costs for dozens of properties
• Parks and Recreation Advisory Board recommends option A (full rec path closure) due to safety and cost concerns

The council agreed with the Park Board's decision to close the rec path from Sandstone entrance to Dahl Road during the Colorado Blvd sewer upsize project, from spring 2025 to June 2026, after other alternatives were exhausted. They also discussed sidewalk repairs for the 10th Street Utility Improvement project, supporting flexible payment plans and potential boulevards. The council agreed to include bike lane markings in the upcoming Colorado Blvd Chip Seal and Mainline Striping projects.

• Agreed to close rec path during Colorado Blvd sewer project (unanimous)
• Supported flexible payment plans for sidewalk repairs in 10th Street project
• Agreed to include bike lane markings in Colorado Blvd Chip Seal and Mainline Striping projects

City Council

The Spearfish City Council will consider approving multiple contracts and equipment purchases, including a $370,052 contract for materials testing on the Colorado Blvd Sanitary Sewer Upsize project, a $308,594 Caterpillar front-end loader, and a $75,440 federal grant for an electric vehicle. Other items include a skate park site preparation contract, purchases of two Ford F250 pickups and one Ford F150, and a contract for engineering services on Mason Street storm drainage. The council will also consider a sponsorship request, a software contract with Alpine Software, and appointments to the Visit Spearfish Board.

• Approve HDR Engineering contract for Colorado Blvd Sanitary Sewer Upsize Phase 2 and 3 (not to exceed $370,052)
• Approve purchase of a 938M Caterpillar Front End Loader and V-Plow for $308,594.48
• Accept Energy Efficiency and Conservation Block Grant of $75,440 from U.S. Department of Energy for an electric vehicle
• Approve skate park site preparation contract with Meredith Excavation for $79,878.36
• Approve purchase of two Ford F250 Super Duty pickups for $105,136 and one Ford F150 for $48,478

The Spearfish City Council approved a consent agenda, a $491,141.45 bill list, and numerous contracts and purchases, including a skate park site preparation contract, several vehicles, and engineering services. All votes were unanimous among the five present members.

• Approved consent agenda including minutes and treasurer's report (5-0)
• Approved $425 sponsorship for Northern Hills Master Gardeners event (5-0)
• Approved 5-year Alpine Software contract, $7,194 year one (5-0)
• Approved CRS recertification form (5-0)
• Approved temporary construction easement for False Bottom Construction (5-0)
• Approved $79,878.36 skate park site prep contract with Meredith Excavation (5-0)
• Approved purchases: John Deere mower $60,462.20, Caterpillar loader $308,594.48, two Ford F250s $105,136, Ford F150 $48,478, Bobcat Toolcat $89,705.35 (5-0 each)
• Approved $491,141.45 bill list (5-0)

Planning Commission

The Spearfish Planning Commission will vote on final plat approvals for two subdivisions: an 8-acre Tract B near Pheasant Lane and Brookview Road by Spring Branch LLC, and two ~5-acre tracts near Oliver Street and McGuigan Road by Barry Wood. The commission will also discuss proposed revisions to Chapter 156.067 (Telecommunications Facilities) and elect 2025 officers (Chairperson and Vice Chairperson). The meeting includes approval of previous minutes and public comment.

• Approve final plat of Tract B (8 acres, southwest of Pheasant Lane and Brookview Road, ETJ) by Spring Branch LLC
• Approve final plat of Tracts M1-A1 and M1-A2 (northwest of Oliver Street and McGuigan Road, ETJ) by Barry Wood
• Discuss proposed revisions to Chapter 156.067 Telecommunications Facilities
• Elect 2025 Planning Commission officers (Chairperson and Vice Chairperson)
• Approve minutes of January 7, 2025 meeting and agenda

The Spearfish Planning Commission approved two final plats: Tract B for Spring Branch LLC and Tracts M1-A1/M1-A2 for Barry Wood, both in the extraterritorial jurisdiction. The commission also elected Rick Tysdal as Chairperson and Greg Kruskamp as Vice Chairperson for 2025. No public comment was given, and no conflicts of interest were declared.

• Approved final plat of Tract B for Spring Branch LLC (4-0)
• Approved final plat of Tracts M1-A1 and M1-A2 for Barry Wood (4-0)
• Elected Rick Tysdal as 2025 Planning Commission Chairperson (4-0)
• Elected Greg Kruskamp as 2025 Vice Chairperson (4-0)

Parks, Recreation & Forestry Advisory Board

The Parks, Recreation & Forestry Advisory Board will discuss and recommend a solution for the rec path closure during the Colorado Blvd sewer upsize project, with options including a $294,509 barrier alternative. The board will also elect a chair and vice-chair, appoint committee members, and discuss the Lookout Mountain Grazing Lease and the campground waterline project's impact.

• Discuss rec path closure options during Colorado Blvd sewer upsize, including a $294,509 moveable concrete barrier option
• Election of officers (chair and vice-chair)
• Appointment of board members to Budget, Rec Center, and Parks/Rec/Forestry committees
• Discuss and give input on Lookout Mountain Grazing Lease for 2025
• Discuss campground waterline project and its impact on the city campground

The Parks, Recreation & Forestry Advisory Board voted unanimously to recommend Option A for the Colorado Boulevard sewer upsize project, which involves closing the recreation path during construction. The board also elected officers, approved the agenda and prior minutes, and discussed several ongoing projects including the skate park, hockey rink, and campground water system.

• Approved agenda as presented (unanimous)
• Approved December 19, 2024 minutes as presented (unanimous)
• Elected Justin Griffith as Chair (unanimous)
• Elected Kelly Dardis as Vice Chair (unanimous)
• Recommended Option A for Colorado Blvd sewer project: proceed with rec path closure (unanimous)

Historic Preservation Commission

This is a routine meeting of the Spearfish Historic Preservation Commission focusing on administrative housekeeping: approving November minutes, submitting donation forms, processing invoices, and electing 2025 officers. The commission will also discuss the 2025 grant cycle and additional items including remembered history posters, brochures, and historic district signage.

• Election of 2025 officers
• Discussion of 2025 grant budget
• Review of Remembered History Posters
• Update on Historic District Signage
• Coordination with Planning and Zoning

City Council Study Session

The City Council study session is reviewing proposed edits to the Comprehensive Plan. Discussions cover whether to include or remove sections on a community land trust, modular and mobile homes in all residential zones, density incentives for affordable housing, support for renters, dedicated affordable housing funding, and childcare access. No final decisions are made; the meeting is for deliberation.

• Considering a City-run land or housing trust to maintain long-term housing affordability
• Debating whether to permit modular and mobile homes in all residential zoning districts
• Discussing infrastructure incentives for new developments with minimum 8 homes per acre and at least 50% affordable units
• Evaluating removal of Goal 6: Support the Rental Market and Renters from the plan
• Examining dedicated funding for affordable housing through fees on short-term rentals and hospitality

The City Council held a study session to discuss the Comprehensive Plan update, reviewing twelve specific areas for potential changes. Council provided input on each area, which will be used to revise the draft plan. No formal decisions were made; the revised draft will be posted for review and discussed at a future study session. The Parks and Recreation Director noted a $30,000 grant commitment for the Skate Park.

• Approved agenda (unanimous)
• Reviewed 12 areas for Comprehensive Plan update; input to be used for revisions
• Noted $30,000 grant from Spearfish Community Foundation for Skate Park

Library Board of Trustees

The Spearfish Library Board of Trustees will discuss the State Library budget impact and library accreditation, and take action on the Library Card Registration Policy, Fee Schedule, meeting schedule, and election of officers. The meeting also includes a consent agenda for minutes and financial bills.

• Review Library Card Registration Policy
• Review Fee Schedule
• Election of Officers
• Discussion of State Library budget impact
• Library Accreditation process discussion

The Spearfish Library Board of Trustees approved several routine actions, including adjusting the library card registration policy, updating the fee schedule, and moving its regular meeting time to the second Tuesday of every other month. The board also re-elected Christine Davis as president and Sheleen Bauer as vice-president. No major funding decisions were made, but the board discussed the potential impact of proposed state budget cuts to the State Library.

• Approved library card registration policy update (motion carried)
• Approved fee schedule update (motion carried)
• Moved board meetings to second Tuesday of every other month at 4 p.m. (motion carried)
• Re-elected Christine Davis as president and Sheleen Bauer as vice-president (motion carried)

Planning Commission

The Spearfish Planning Commission will hold a public hearing on a preliminary plat for Blue Sky Estates, subdividing 3 tracts into 9 lots and 2 tracts east of Maitland Road. They will also consider a sketch plat for two lots northwest of Oliver Street and McGuigan Road. Discussion items include electing a 2025 chairperson, reviewing bylaws, and proposed revisions to Chapter 156.067 on telecommunications facilities.

• Public hearing and action on preliminary plat of Lots 1-9 and Tracts 1-2 of Blue Sky Estates (east of Maitland Road, ETJ area)
• Action on sketch plat of Lots M1-A1 and M1-A2 (northwest of Oliver Street and McGuigan Road, ETJ area)
• Discussion of draft revisions to Chapter 156.067 (Telecommunications Facilities)
• Discussion of proposed Comprehensive Plan draft at January 15 City Council study session
• Election of 2025 chairperson and vice chairperson

The Spearfish Planning Commission approved a preliminary plat for Blue Sky Estates Subdivision, creating 9 lots and 2 tracts east of Maitland Road, with conditions including a drainage easement and Centennial Road extension design. They also approved a sketch plat for a 10.8-acre tract near Oliver Street and McGuigan Road, splitting it into two 5-acre tracts. Both approvals passed 6-0. No public comments were received, and no conflicts of interest were declared.

• Approved preliminary plat for Blue Sky Estates Subdivision (9 lots, 2 tracts) with conditions (6-0)
• Approved sketch plat for Lots M1-A1 and M1-A2, subdivision of Tract M1-A (6-0)
• Approved agenda as presented (6-0)
• Approved minutes of December 17, 2024 meeting as presented (6-0)

City Council

The City Council will hold public hearings regarding a private hangar lease at the airport and building code amendments. The body is also deciding on a real estate purchase and several special beverage licenses for local events.

• Real Estate Auction Purchase Agreement for 3725 Colorado Blvd for $833,000
• Private Hangar Ground Lease Agreement with SkyPower Aviation, LLC for 254 Aviation Place
• HDR Engineering proposal for Wastewater Treatment Plant project not to exceed $78,215
• Public hearing on Ordinance 1395 regarding Building Code amendments
• Special malt beverage licenses for Chinook Days and Canyon Acoustic Series

The Spearfish City Council approved a real estate auction purchase agreement for 3725 E. Colorado Blvd for $833,000. The council also approved a private hangar ground lease with SkyPower Aviation, two special malt beverage licenses, and the second reading of Ordinance 1395 amending building insulation requirements. A change order for the Comprehensive Plan project was approved with one dissenting vote.

• Approved Real Estate Auction Purchase Agreement for 3725 E. Colorado Blvd for $833,000 (unanimous)
• Approved Private Hangar Ground Lease with SkyPower Aviation, LLC for 254 Aviation Place (unanimous)
• Approved second reading of Ordinance 1395 amending building insulation requirements (5-0)
• Approved Change Order #1 for $8,750 increase for Spearfish Comprehensive Plan project (4-1, Klarenbeek nay)
• Approved HDR Engineering proposal for construction administration services for Wastewater Treatment Plant Fencing and Equalization Basin Automation Project at cost not to exceed $78,215 (unanimous)
• Approved special malt beverage license for Chinook Days on January 25, 2025 (unanimous)
• Approved special malt beverage license for Canyon Acoustic Series Wednesdays June 11-July 30, 2025 (unanimous)
• Approved bill list totaling $632,737.31 (unanimous)

City Council Study Session

The City Council is meeting for a study session. The agenda consists of procedural items, including departmental discussion and public comment.