Sycamore public meetings in 2024

City Council

The Sycamore City Council will consider several department purchases, including a $195,000 water meter and radio transmitter contract for Public Works and new police vehicles. The meeting also includes a monthly financial report, approval of prior meeting minutes, and payment of bills. No ordinances or resolutions are scheduled.

• Consider purchase of one 2025 Chevrolet Equinox for Community Development at $29,794 from Miles Chevrolet in Decatur, Illinois
• Consider Police Department purchase of one 2025 Ford Explorer Police Interceptor and two 2025 Ford F-150 Police Interceptors
• Consider Public Works purchase of water meters and radio transmitters from Midwest Meter Inc. and Core & Main in an amount not to exceed $195,000
• Consider Fire Department purchase of Kenwood portable radios from Ultra Strobe Communications
• Monthly Financial Report will be presented

The Sycamore City Council approved four purchases: a 2025 Chevrolet Equinox for Community Development, a 2025 Ford Explorer and two F-150s for Police, water meters and transmitters for Public Works, and Kenwood radios for Fire. All motions passed 7-0. The council also approved the consent agenda, including minutes and bill payments.

• Approved purchase of 2025 Chevrolet Equinox for $29,794 (7-0)
• Approved purchase of 2025 Ford Explorer and two F-150s for Police (7-0)
• Approved water meters and transmitters up to $195,000 (7-0)
• Approved purchase of Kenwood portable radios for Fire (7-0)
• Approved consent agenda including minutes and $1,315,386.01 in bills (7-0)

Planning & Zoning Commission

The Planning & Zoning Commission meeting scheduled for December 9, 2024, has been cancelled.

Beautification Committee

The Beautification Committee will discuss the UDO Mural Document and a revision process for UDO Chapter 10, which governs the Citizens Beautification Commission. Old business includes updates on the 2025 budget, a memorial request, the 'Sycamore in Bloom' evaluation, and the State Street Theatre mural. New business also includes exploring America in Bloom membership and adding content to the committee webpage.

• UDO Mural Document (action item)
• UDO Chapter 10 Citizen's Beautification Commission Revision Process
• Building Mural Update – State Street Theatre
• 2025 Budget approved on December 2, 2024, and Memorial Request Update
• Sycamore in Bloom Evaluation Update

The Beautification Committee approved the agenda as amended and the consent agenda, and voted not to pursue copyrighting its logo. All new business items were tabled until the January 14, 2025 workshop meeting. The committee also discussed the UDO mural document, memorial requests, and the 'Sycamore in Bloom' evaluation.

• Approved agenda as amended (6-0)
• Approved consent agenda including minutes from June, July, August, October, November meetings (6-0)
• Voted not to pursue copyright for the committee logo (6-0)
• Tabled all new business until January 14, 2025 workshop (6-0)

Fire & Police Commission

The Sycamore Fire & Police Commission will hold a special meeting to review polygraph, psychological, and physical agility/medical/drug screening results for entry-level firefighter candidate Smith. The agenda also includes reports from the police and fire chiefs.

• Review of polygraph test for Entry Level Firefighter Candidate Smith
• Review of psychological analysis for Entry Level Firefighter Candidate Smith
• Review of physical agility, medical, and drug screening tests for Entry Level Firefighter Candidate Smith

The Fire and Police Commission unanimously approved the agenda and then voted 3-0 to pass Entry Level Firefighter Candidate Smith on the polygraph, psychological analysis, and physical agility/medical/drug screening tests, as recommended by Chief Gilmore. No other substantive business was conducted.

• Approved agenda (3-0)
• Passed Candidate Smith on polygraph (3-0)
• Passed Candidate Smith on psychological analysis (3-0)
• Passed Candidate Smith on physical agility, medical, and drug screening (3-0)

Fire Pension Board

The Sycamore Firefighters' Pension Fund Board will hold a regular meeting to discuss and possibly act on a line of duty disability claim for firefighter Brad Belanger and approve a regular retirement benefit for Patrick Dulzo. The board will also review the actuarial valuation and tax levy request, approve bills totaling $3,810, and set 2025 meeting dates. The fund's total cash and investment balance is $21,649,910.73.

• Discussion and possible action on line of duty claim for Brad Belanger
• Approval of regular retirement benefit for Patrick Dulzo
• Review and possible approval of actuarial valuation and tax levy request
• Presentation and approval of bills totaling $3,810
• Establishment of 2025 board meeting dates

Fire & Police Commission

The Sycamore Fire & Police Commission will review polygraph, psychological, physical agility, medical, and drug screening results for two entry-level firefighter candidates (Reidl and Stille). They will also consider a City Manager's request to fill an upcoming Lieutenant vacancy. The meeting includes standard procedural items such as call to order, approval of agenda, and public comment.

• Review of polygraph results for firefighter candidate Reidl
• Review of psychological analysis for firefighter candidate Reidl
• Review of physical agility, medical, and drug screening for firefighter candidate Stille
• Consideration of City Manager's request to fill upcoming Lieutenant vacancy

The commission approved all hiring steps for firefighter candidate Reid, but denied candidate Stille's polygraph due to detected deceit, failing his appointment. It also appointed Dustin Ruby as the new Fire Lieutenant. The police chief reported full staffing, and the fire chief noted City Council approved the new fire station.

• Approved agenda (3-0)
• Passed Candidate Reid on polygraph (3-0)
• Passed Candidate Reid on psychological analysis (3-0)
• Passed Candidate Reid on physical agility and medical/drug tests (3-0)
• Denied Candidate Stille on polygraph (0-3)
• Passed Candidate Stille on psychological analysis (3-0)
• Passed Candidate Stille on physical agility and medical/drug tests (3-0)
• Appointed Dustin Ruby as Fire Lieutenant (3-0)

City Council

The City Council will hold public hearings on the proposed 2025 budget and property tax levy for the Sycamore Public Library and the city. Following hearings, the council will vote on second readings of ordinances adopting the combined budget and appropriation, levying taxes for 2025, and partially abating the debt service levy for the 2017 refunding bond. Also on the agenda are resolutions approving the 2025 public meeting schedule and designating FOIA and OMA officers.

• Public hearings on proposed 2025 budget and property tax levy for both the library and the city
• Second reading: Ordinance 2024.29 adopting combined 2025 budget and appropriation
• Second reading: Ordinance 2024.30 levying taxes for corporate purposes for 2025
• Second reading: Ordinance 2024.31 partially abating the debt service levy for the 2017 refunding bond
• Resolutions approving 2025 public meeting schedule and designating FOIA/OMA officers

City Council

The City Council will hold public hearings and first readings on the proposed 2025 budget and property tax levy for both the city and the public library. They will also consider several ordinance changes, including amendments to police regulations on public alcohol consumption, fee schedules, and building codes for electric vehicle charging. Additionally, the council will vote on a $172,000 contract for sanitary sewer lining and repair, and a settlement agreement to terminate a cable franchise with MetroNet.

• Public hearings and first readings of ordinances adopting the 2025 combined budget and property tax levy
• Ordinance amending police regulations on alcoholic liquor in public (Title 5, Chapter 4, Section 12)
• Ordinance amending the consolidated fee, bond, and penalty schedule
• Consideration of a $172,000 contract with Insituform Technologies for the 2024 Sanitary Sewer Lining and Repair Project
• Resolution authorizing a settlement agreement to terminate the non-exclusive cable television franchise with CMN-RUS, Inc. (MetroNet)

Planning & Zoning Commission

This meeting has been cancelled. There will be no Planning & Zoning Commission meeting on November 12, 2024, at the Sycamore Center Council Chambers.

Beautification Committee

This workshop meeting of the Sycamore Beautification Committee will cover updates on the 'Sycamore in Bloom' project, including evaluation questions and planter stands, as well as a building mural update. They will also discuss revisions to UDO Chapter 10 concerning the Citizens Beautification Commission, a memorial request, and potential webpage additions. The meeting is primarily informational with no binding votes expected.

• Update on 'Sycamore in Bloom' project evaluation questions and process
• Planter stands update
• Building mural update
• UDO Chapter 10 Citizen's Beautification Commission revision process
• Memorial request update

Fire & Police Commission

The Fire & Police Commission will hold a special meeting to review background investigations for three entry-level firefighter candidates (Stille, Reidl, Smith) and consider approving conditional offers of employment for two entry-level firefighters. The commission will also discuss the proposed 2025 regular meeting schedule.

• Review of background investigation for firefighter candidate Stille
• Review of background investigation for firefighter candidate Reidl
• Review of background investigation for firefighter candidate Smith
• Commission approval to extend conditional offers for two entry-level firefighters
• Proposed Fire and Police Commission Regular Meeting Schedule for 2025

City Council

The council adopted several ordinances including a special use permit for a new fire station, a zoning change for a school administrative center, and a planned unit development amendment. They also approved a lead water service line replacement program, a land sale agreement for 44 lots in Reston Ponds, and discussed proposed utility rate increases for FY25.

• Approved Ordinance 2024.24 updating building codes to align with state 2025 codes, adopted with DeKalb County and nearby cities.
• Approved Ordinance 2024.25 granting a special use permit to construct a fire station at 1151 and 1351 South Prairie Drive.
• Approved Ordinance 2024.26 rezoning 1947 Bethany Road from C-2 to M-1 for Sycamore School District 427 administrative offices.
• Approved Resolution 995 establishing a program to replace all lead water service lines in the city.
• Discussed a recommended 3% water, 6% sewer, and garbage fee increase totaling $3.98/month average for residents (no vote).

City Council

The Sycamore City Council will hold public hearings and vote on several ordinances and resolutions at its October 21 meeting. Key items include a special use permit for a new fire station, a zoning map amendment for a school district property, and a program to replace all lead water service lines. The council will also consider adjustments to water and sewer utility rates for FY25 and a development agreement for lots in the Reston Ponds subdivision.

• Ordinance 2024.25: Special use permit for a fire station at 1151 and 1351 South Prairie Drive
• Ordinance 2024.26: Zoning map amendment for 1947 Bethany Road from C-2 to M-1 for School District 427
• Resolution 995: Program to replace all lead water service lines in the city
• Resolution 996: Development agreement with CalAtlantic Group for lots in Reston Ponds subdivision
• Consideration of adjustments to water and sewer utility rates for FY25

Police Pension Board

The Sycamore Police Pension Fund Board of Trustees will consider approving the annual actuarial valuation and tax levy request, as well as a cash management policy. Routine business includes approving bills, meeting minutes, and trustee training expenses. A contribution refund for former officer Shaquille Cortes and a portability update for James Winter are also on the agenda.

• Review and approve actuarial valuation and tax levy request
• Discussion and possible action on cash management policy
• Contribution refund for Shaquille Cortes
• Portability update for James Winter
• Approval of trustee training registration fees and reimbursable expenses

Beautification Committee

The Sycamore Beautification Committee is meeting to review the Building Mural Plan and the UDO Chapter 10 revision process. The body will also discuss the 2025 budget request and a master schedule.

• Building Mural Plan (draft 2024-10-11)
• 2025 Budget Request
• UDO Chapter 10 Citizen’s Beautification Commission Revision Process
• Sycamore in Bloom update regarding DeKalb County Community Gardens and Downtown Hanging Baskets
• Memorial Request

Planning & Zoning Commission

The Planning & Zoning Commission will hold public hearings on four action items: a special use permit for a new fire station on South Prairie Drive, a zoning map amendment and special use permit for Sycamore School District 427 to relocate its administrative offices and schools to 1947 Bethany Road, and a revised amendment to a planned unit development at IL Route 23 and Mt. Hunger Road. The commission will also approve previous meeting minutes and hear public comments.

• Special use permit to construct a 19,000 sq ft fire station and future Safety Town training facility at 1151 and 1351 South Prairie Drive.
• Zoning map amendment for 1947 Bethany Road from C-2 (Central Business District) to M-1 (Light Manufacturing) for school district relocation.
• Special use permit for Sycamore School District 427 to operate an elementary school and vocational school at 1947 Bethany Road.
• Revised PUD amendment for Old Mill Park Phase Two, reducing total units from 116 to 110 and adjusting building setbacks along IL Route 23 and east side.
• Approval of minutes from the September 9, 2024 regular meeting.

Fire & Police Commission

The Fire & Police Commission will hold a closed session to conduct entry-level firefighter oral examinations and determine candidate scores based on those exams. This is the only substantive action item on the agenda; the rest is procedural.

• Closed session under IL law for entry-level firefighter oral examinations
• Determination of candidate scores from oral examinations

Fire & Police Commission

The Fire & Police Commission is meeting to conduct oral examinations for entry-level firefighters in a closed session, followed by determining candidate scores based on those exams. The agenda includes standard procedural items and reports from the police and fire chiefs.

• Closed session under 5 ILCS 120/2(c)(1) for Entry-Level Firefighter Oral Examinations
• Determination of candidate scores based on Oral Examination (Chapter 4, Section 6)

City Council

The City Council will hold first and second readings of two ordinances: one amending sidewalk replacement/extension code, and one authorizing borrowing from the Public Water Supply Loan Program. They will also vote on a resolution extending a lease agreement with Court Appointed Special Advocates (CASA) for Suite 301 in the Sycamore Center. The consent agenda includes approval of minutes and payment of bills.

• Ordinance No. 2024.22 – Amending sidewalk replacement/extension rules (Title 7, Chapter 2, Section 10) – first and second reading
• Ordinance No. 2024.23 – Authorizing borrowing from Public Water Supply Loan Program – first and second reading
• Resolution No. 994 – Extending lease with Court Appointed Special Advocates (CASA) for Suite 301 in Sycamore Center

City Council

The City Council will review the 2025 preliminary budget and consider several ordinances regarding property resubdivisions and zoning amendments. The body will also evaluate a multi-family concept plan and a contract for phone and internet services.

• Zoning map amendment for 500 West State Street from R-3 Multi-Family to C-2 Central Business District
• Resubdivision of six parcels at or near 550 and 556 West State Street
• Final plat for Krpan’s Parkside Estates Unit Four resubdivision
• Setback variation for a three-season room at 909 Nottingham Road
• Contract consideration with MetroNet for phone and internet services

Beautification Committee

The Sycamore Beautification Committee will discuss the 2025 budget request process, a copyright for the committee logo, and a draft building mural plan. Old business includes transitioning the Sycamore in Bloom program to fall planters and revising the UDO Chapter 10 beautification commission process. New business covers webpage additions and a partnership with DeKalb County Community Gardens for downtown hanging baskets.

• 2025 Budget Request Process
• Logo Copyright discussion
• Building Mural Plan draft (dated 2004-08-16)
• “Sycamore in Bloom” transition to fall planters
• DeKalb County Community Gardens and downtown hanging baskets

Planning & Zoning Commission

The Planning and Zoning Commission will consider a zoning map amendment and associated resubdivision for properties at 550 and 556 West State Street, a separate resubdivision of lots in Krpan's Parkside Estates, and a variance for a setback encroachment at 909 Nottingham Road. A workshop is also scheduled for a multi-family concept plan at 1235 Hathaway Drive. Public comments are accepted during the meeting.

• Zoning map amendment for 550 West State Street from R-3 (Multi-Family Residence) to C-2 (Central Business District)
• Resubdivision of six properties into two lots at 550 and 556 West State Street
• Resubdivision of Lots 190, 191, and 192 at Krpan's Parkside Estates (646, 652, 658 Ivan Drive)
• Variation request for a 13.13-foot rear setback encroachment to build an attached three-season room at 909 Nottingham Road
• Workshop on a multi-family concept plan at 1235 Hathaway Drive

The Planning & Zoning Commission voted 10-0 to recommend approval of a resubdivision of six properties at 550/556 West State Street into two parcels, and a zoning map amendment for three of those parcels from R-3 to C-2. It also recommended approval of a resubdivision of three lots in Krpan's Parkside Estates and a setback variation for a three-season room at 909 Nottingham Road. All votes were unanimous.

• Recommended resubdivision of six properties at 550/556 West State St into two parcels (10-0)
• Recommended zoning map amendment for three parcels from R-3 to C-2 (10-0)
• Recommended resubdivision of Lots 190-192 in Krpan's Parkside Estates (10-0)
• Recommended setback variation for attached three-season room at 909 Nottingham Rd (10-0)

Fire Pension Board

The Sycamore Firefighters' Pension Fund Board will meet on September 4, 2024, to discuss and possibly act on a line-of-duty disability claim for Brad Belanger. They will also review and approve the annual actuarial valuation and tax levy request, elect board officers, and designate FOIA and OMA officials. Routine items include approval of minutes, bills, investment reports, and trustee training expenses.

• Discussion/possible action on line-of-duty disability claim for Brad Belanger
• Review and approve actuarial valuation and tax levy request
• Board officer elections for President and Secretary
• Designation of FOIA Officer and OMA Designee
• Approval of trustee training registration fees and reimbursable expenses

City Council

The City Council will discuss long-range strategic objectives and vote on ordinances regarding official compensation and city code amendments. The meeting includes a request to reconsider a previous ordinance related to Old Mil Park.

• Ordinance 2024.15: Establishing and fixing compensation for Mayor, Liquor Commissioner, and City Clerk
• Ordinance 2024.14: Amending City Code regarding City Council Committees
• Ordinance 2024.16: Amending City Code regarding No Parking Zones
• Payment of $172,737.90 to Curran Contracting Company Inc for MFT project
• Payment of $12,162.00 to Air One Equipment Inc for turnout gear

The Sycamore City Council adopted Ordinance 2024.14, which removes standing committees and allows for special committees as needed, passing 6-1. The council also adopted Ordinance 2024.15, setting compensation for mayor, liquor commissioner, and city clerk with a 3% cost-of-living increase for the clerk, passing 7-0. A motion to reconsider Ordinance 2024.13 regarding Brian Grainger's petition failed 3-4. Ordinance 2024.16, amending no-parking zones, failed 7-0 due to a typo.

• Adopted Ordinance 2024.14 removing standing committees (6-1)
• Adopted Ordinance 2024.15 setting compensation with 3% clerk increase (7-0)
• Failed Ordinance 2024.16 amending no-parking zones (7-0)
• Motion to reconsider Ordinance 2024.13 failed (3-4)
• Approved consent agenda including $681,488.64 in bills (7-0)

City Council

The Sycamore City Council will hold first and second reading of Ordinance 2024.13, which would amend a special use permit for a Planned Unit Development on about 18.6 acres at the northeast corner of IL Route 23 and Mt. Hunger Road. A presentation from Robert W. Baird & Co. on bond analysis and schedule for a new Fire Station 1 is also on the agenda. The meeting includes consent agenda items (approval of minutes and payment of bills) and a monthly financial report.

• Ordinance 2024.13 – Amendment to Special Use Permit for Planned Unit Development at NE corner IL 23 and Mt. Hunger Road (18.6 acres) – first and second reading
• Presentation by Robert W. Baird & Co. on Sycamore GO bond analysis and schedule for new Fire Station 1
• Consent agenda: Approval of minutes from August 5, 2024, and payment of bills
• Monthly financial report

Beautification Committee

The Sycamore Beautification Committee holds a workshop to discuss old business items, including follow-up on the T-Mobile Home Improvement Grant, an update on the DeKalb County Foundation Grant application, and review of a building mural plan document. No new business or major decisions are on the agenda.

• T-Mobile Home Improvement Grant check presentation follow-up and window clings distribution
• DeKalb County Foundation Grant application update
• Committee logo design copyright update
• Building mural plan document review

Planning & Zoning Commission

The Planning and Zoning Commission will consider a request by Old Mill Park LLC to amend a Special Use Permit for a Planned Unit Development on 18.6 acres at the northwest corner of IL Rt. 23 and Mt. Hunger Road. The proposal would increase density from the originally approved 4.55 units per acre to 6.24 units per acre (116 units total). The commission will also approve previous meeting minutes and hear public comments.

• Amendment to Special Use Permit for Planned Unit Development on 18.6 acres at northwest corner of IL Rt. 23 and Mt. Hunger Road
• Proposed density increase from 4.55 to 6.24 units per acre (116 total units)
• Approval of minutes from the June 10, 2024 meeting
• Public comment period (limited to 30 minutes, 3 minutes per speaker)

The Planning & Zoning Commission voted 8-1 to recommend approval of an amendment to a Special Use Permit for a Planned Unit Development on 18.6 acres at the northwest corner of IL Rt. 23 and Mt. Hunger Road. The amendment would increase density by 1.7 units per acre and adjust building setbacks, with some variances needed. The recommendation now goes to the City Council for final decision.

• Approved agenda 9-0
• Approved June 10, 2024 minutes 9-0
• Recommended approval of Old Mill Park PUD amendment (8-1)

City Council

The Sycamore City Council will consider an ordinance establishing compensation for elected officials (first and second reading). They will also discuss options for facilitating future private lead service replacements and consider awarding a $90,050 cracksealing contract to SKC Construction. The consent agenda includes approval of prior meeting minutes and bill payments.

• Ordinance No. 2024.12 setting compensation for elected officials (first and second reading)
• Consideration of options for facilitating future private lead service replacements
• Consideration of $90,050 contract to SKC Construction for 2024 Cracksealing Project
• Presentation by Executive Director Courtney Strohacker on DeKalb County Convention and Visitors Bureau
• Consent agenda: approval of July 15 and July 27, 2024 minutes and bill payments

Fire & Police Commission

The Board of Fire and Police Commissioners will consider opening the entry-level firefighter testing process. The board will also discuss proposed amendments to several sections of the commission's rules and regulations, specifically regarding firefighter candidates and preference points.

• Proposed amendments to Chapters IV, VI, and VII of the Board Rules and Regulations
• Proposed updates to Appendices A, B, and C regarding preference points for firefighter candidates
• Request to open Entry Level Firefighter Testing process

The Sycamore Fire and Police Commission unanimously approved amendments to its rules and regulations covering chapters on firefighter candidate preference points and related forms. The commission also voted to open the entry-level firefighter testing process. Both actions passed 3-0.

• Approved amendments to Board of Fire and Police Commissioners Rules and Regulations, Chapters IV, VI, VII and Appendices A, B, C (3-0)
• Approved opening Entry Level Firefighter testing process (3-0)
• Approved agenda (3-0)
• Approved minutes of Special Meeting of 3/21/24 (3-0)

City Council

This is a workshop meeting of the Sycamore City Council, held at a Streamwood fire station for a tour of a facility similar to the planned replacement for Sycamore Station #1. No ordinances, resolutions, or hearings are scheduled. The tour is intended to inform council and the public about the new station project, which follows a deferred maintenance study identifying $3.5–$4 million in needed repairs and a decision to build a new station at a new location, with design and land donation completed.

• Tour of Streamwood Fire Station #31, similar to plans for new Sycamore Station #1
• Deferred maintenance study estimated $3.5–$4 million in repairs for existing station
• Decision to build new fire station at a new location; estimated cost $12–$13 million
• IDEAL Industries donated land for new station, saving $750,000–$1 million
• Proposed new station is 19,030 sq. ft. with an estimated $7.6 million construction cost; total project $10.4 million

Police Pension Board

The Sycamore Police Pension Fund Board of Trustees will hold a regular meeting to discuss and possibly act on a cash management policy, approve trustee training registration fees, and hold board officer elections. The agenda also includes review of investment reports, preliminary actuarial valuation, and renewal of fiduciary liability insurance.

• Discussion/Possible Action – Cash Management Policy
• Approval of Trustee Training Registration Fees and Reimbursable Expenses
• Review Preliminary Actuarial Valuation
• Discussion/Possible Action – Lauterbach & Amen, LLP Engagement Letter
• Board Officer Elections – President, Vice President, Secretary and Assistant Secretary

The Sycamore Police Pension Fund Board approved routine items including bills, an engagement letter with Lauterbach & Amen, and fiduciary liability insurance renewal. Rod Swartzendruber was elected to a two-year retired member term, and officers were elected. No retirement or disability applications were considered.

• Approved April 18, 2024 meeting minutes (unanimous)
• Approved $2,287.50 in disbursements for April–June 2024 (4-0)
• Approved Lauterbach & Amen engagement: $10,030 (2024), $13,600 (2025), $13,970 (2026) (4-0)
• Approved $2,918 fiduciary liability insurance renewal for Sept 1, 2024–Sept 1, 2025 (4-0)
• Elected Rod Swartzendruber to retired member trustee seat, term to April 30, 2026 (unanimous)
• Elected officers: Kness (President), Mankivsky (Vice President), Swartzendruber (Secretary), Leifheit (Assistant Secretary) (unanimous)
• Designated Swartzendruber as FOIA Officer and OMA Designee (unanimous)

City Council

The Sycamore City Council will consider awarding two construction contracts totaling over $209,000 for concrete spot repairs and paving on Bill Johnson Boulevard. They will also hold first and second readings of an ordinance amending traffic schedules for stop and yield streets. Presentations are scheduled on the Public Works annual report and the Fire Station 1 timeline.

• Ordinance 2024.11 amending Title 6 traffic schedules for three-way and four-way stop intersections and yield streets (first and second reading)
• Consideration of a $104,217.08 contract to Davis Concrete Construction Co. for the 2024 Concrete Spot Repair Project
• Consideration of a $105,489.77 contract to Curran Contracting for the 2024 Bill Johnson Boulevard Paving Project
• Consideration of Police Department recommendation to purchase one 2023 Ford F-150 4x4
• Presentation by Public Works Director and City Engineer on the Public Works Department annual report

Beautification Committee

The committee will discuss the building mural plan and a DeKalb County Foundation grant application. The meeting also includes a check presentation ceremony for the T-Mobile Home Improvement Grant.

• Building Mural Plan
• DeKalb County Foundation Grant Application
• T-Mobile Home Improvement Grant check presentation
• Committee logo design and copyright
• Membership resignation of McGhee

Planning & Zoning Commission

The Sycamore Planning & Zoning Commission meeting scheduled for July 8, 2024, has been cancelled. There are no items listed on the agenda for this date.

City Council

The Sycamore City Council meeting scheduled for July 1, 2024, has been cancelled. No meeting will be held at the Sycamore Center Council Chambers on this date.

City Council

The City Council will review ordinances for a new park and updated parking requirements. The agenda also includes considerations for downtown improvement grants and several city contracts.

• Ordinance for a new park and walking path south of Borden Avenue
• Purchase of a 2025 Freightliner dump truck chassis up to $250,000
• Contract for sewer lining on Edward Street for $25,760
• Downtown improvement applications for businesses on North Main Street
• Amendments to city parking and landscaping requirements

Beautification Committee

The committee will elect a new Chairperson and review updates on building murals and the "Sycamore in Bloom" pilot project. Members will also consider approving a $100.00 award for the designer of the committee's new logo. Additionally, the group will discuss planning for a special event on June 20.

• Election of Chairperson
• Approval of Beautification Committee Logo
• $100.00 award check for Anna Aska
• "Sycamore in Bloom" pilot project update
• Building mural update

Planning & Zoning Commission

The Commission will consider a request from the City to construct a park and walking path near Borden Avenue. The meeting also includes discussions regarding updates to city parking and landscaping requirements. Additionally, a workshop is scheduled to review an amendment for an 18.65-acre development at Route 23 and Mt. Hunger Road.

• Special Use Permit for a park and walking path south of Borden Avenue
• Amendments to city parking and landscaping requirements
• Workshop on an 18.65-acre planned unit development at IL Rt. 23 and Mt. Hunger Road
• The Walkway Project involving improvements around Pond B

Fire Pension Board

The Board of Trustees will review membership applications for Carlos Aburto and Keeley Meyer. Members will also discuss a line of duty claim for Brad Belanger and certify recent election results for active member trustee positions. Additionally, the board will review investment reports and updates to board rules.

• Membership applications for Carlos Aburto and Keeley Meyer
• Line of duty claim discussion for Brad Belanger
• Certification of Board Election Results for active member positions
• Review of trustee training registration fees and expenses
• Discussion regarding Board Rules and Regulations

Fire & Police Commission

The Sycamore Fire & Police Commission regular meeting scheduled for June 4, 2024, has been cancelled. No items were listed for discussion or decision.

City Council

The Council will consider a resolution to participate in an electricity cooperative for up to 36 months. The meeting also includes discussions regarding watermain easements and several maintenance contracts.

• Appointment of Kimberly Stallworth to the Sycamore Public Library Board
• Resolution No. 992: Electricity contract via NIMEC for up to 36 months
• Contract with Thermal Process for ATAD Header repair not to exceed $43,345.00
• Contract with Safe Step LLC for concrete cutting at $39,392.50
• Watermain easement within BCM Industrial Park LLC

City Council

The Sycamore City Council will consider awarding a contract for the 2024 Motor Fuel Tax project to the lowest responsible bidder. The agenda also includes proclamations for Public Works Week, EMS Week, and Motorcycle Awareness Month, plus a presentation on plans for a new Fire Station 1. The meeting is largely routine, with consent agenda items and a monthly financial report.

• Consideration of contract award for 2024 Motor Fuel Tax project
• Proclamations for Public Works Week, EMS Week, and Motorcycle Awareness Month
• Presentation of plans for July 27th Streamwood FD Tour and Workshop for new Fire Station 1
• Monthly Financial Report
• Approval of minutes and payment of bills

Planning & Zoning Commission

The Planning and Zoning Commission will hold a workshop to discuss a request by Brian Grainger of Old Mill Park, LLC to amend a special use permit for a planned unit development at the northwest corner of IL Route 23 and Mt. Hunger Road. The proposal would increase the number of units in 16 of 21 buildings from 4 to 6, raising the total from 84 to 116 units. No action will be taken at this meeting; the commission will provide direction on the concept.

• Proposed density increase from 4.55 to 6.22 units per acre
• Reduced building setbacks from IL Route 23 and Maplewood Drive
• Parking plan includes 53 guest spaces on Kloe Lane
• Staff recommends revisiting traffic study due to 38% unit increase
• Workshop only; no formal action scheduled

City Council

The Sycamore City Council will consider a resolution to amend the professional services agreement with FGM Architects for a new Fire Station 1, along with several other items including a downtown improvement grant for the Moose Lodge, a $55,396.96 contract for the 2024 Rejuvenator Project, a $43,036.00 pickup truck purchase, and a change order for Well 7 Radium Improvements. The agenda also includes proclamations for Professional Municipal Clerks Week and National Police Week, and a presentation of the 2023 Police Department Annual Report.

• Resolution No. 991: Amendment No. 2 to Professional Services Agreement with FGM Architects for new Fire Station 1
• Downtown & Gateway Improvement Program application from Sycamore Moose Lodge #1506 for properties at 313 and 317 West State Street
• Contract award of $55,396.96 to Corrective Asphalt Materials LLC for 2024 Rejuvenator Project
• Purchase of 2024 Ford F250 4x2 Pickup Truck from Sutton Ford for $43,036.00
• Change order to Manusos General Contracting for Well 7 Radium Improvements

Police Pension Board

The Sycamore Police Pension Board is meeting to handle routine business, including approving minutes and paying bills. The board will vote on hiring Lauterbach and Amen for pension services and on updated board rules and regulations. It will also hold elections for board officers and a trustee, and review a decision regarding applicant Shawn Kooistra.

• Vote on hiring Lauterbach and Amen for pension services
• Vote on updated Police Pension Board Rules and Regulations
• Elections for President, Secretary, and Trustee
• Decision and Order for applicant Shawn Kooistra
• Review of monthly investment statements for January and February 2024

City Council

The Sycamore City Council will hold its regular meeting on April 15, 2024, to consider a first and second reading of amendments to the Unified Development Ordinance, several resolutions authorizing temporary closures of Illinois Route 64 for community events, and a referendum on making the City Clerk appointed rather than elected. The council will also consider contracts for water treatment equipment, tank cleaning, a downtown speaker system, and an industrial market assessment, along with routine consent agenda items.

• Ordinance No. 2024.08: Amendments to Unified Development Ordinance (definitions, manufacturing, municipal, recreation, retail uses) - first and second reading
• Resolution No. 989: Referendum on whether City Clerk shall be appointed rather than elected
• Resolution No. 984-988: Request IDOT permission to close IL Route 64 for car show, homecoming parade, Pumpkin Run, Pumpkin Festival Parade, and Walk with Santa
• Consideration: Purchase replacement VFDs at Well 8 and Well 9 from LAI Ltd.
• Consideration: Agreement with Stewart Spreading for ATAD tank cleaning, not to exceed $60,200

Beautification Committee

The Sycamore Beautification Committee is meeting to elect a chairperson and vice chairperson, approve March minutes, and hear updates on membership changes, a building mural, the 'Sycamore in Bloom' pilot project, and grant applications. New business includes discussing bike racks and benches. The agenda is mostly routine updates and officer elections, with no major funding decisions or rezonings.

• Election of Committee Chairperson and Vice Chairperson
• Approval of minutes from March 11, 2024 workshop meeting
• Membership changes: Michelle Schulz resigned 3/13; Chelsea McGhee appointed 3/18; Ed Kuhn appointed 4/1 by Mayor Braser
• Update on T-Mobile Home Improvement Grant and DeKalb County Foundation Grant
• Discussion of bike racks and benches as new business

Planning & Zoning Commission

The Sycamore Planning and Zoning Commission will consider amendments to the Unified Development Ordinance (UDO), affecting definitions, special uses, and several use categories including manufacturing, municipal, recreation, and retail. The meeting also includes approval of the previous meeting's minutes and a public comment period.

• Amendments to UDO Article 1.3.3 (Definitions)
• Amendments to UDO Article 4.3 (Special Uses)
• Amendments to UDO Articles 5.3.1.E, G, I, K (Manufacturing, Municipal, Recreation, Retail uses)
• Approval of March 11, 2024 meeting minutes

City Council

The Sycamore City Council is meeting to consider consolidating Sycamore Public Library full-time staff into the city's employee health insurance plan. The agenda also includes a presentation on the new Fire Station 1 conceptualization and preliminary cost estimation, as well as routine consent agenda items such as approving minutes, paying bills, and destroying closed session tapes.

• Consideration of consolidating library staff into city health insurance
• Presentation by FGM Architects on Fire Station 1 conceptualization and cost estimation
• Swearing-in of new firefighters Keeley Meyer and Carlos Aburto
• Proclamation for National Public Safety Telecommunicators Week (April 14-20, 2024)
• Approval of bills totaling over $500,000 including $32,000 to FGM Architects for Fire Station 1

Fire & Police Commission

The Sycamore Fire & Police Commission is holding a special meeting to review the completed screening steps for two entry-level firefighter candidates, Aburto and Meyer. The reviews cover polygraph, background investigation, physical agility, medical/drug screening, and psychological analysis. No final hiring decisions are on the agenda; the commission is only reviewing the candidates' results.

• Review of polygraph results for candidate Aburto
• Review of background investigation for candidate Aburto
• Review of physical agility, medical, and drug screening for candidate Meyer
• Review of psychological analysis for candidate Meyer

City Council

The Sycamore City Council will consider several items, including an amended budget ordinance, a special use permit for tobacco sales at Xpress Mart, and a resolution for additional funds for the Somonauk Street roadway project. They will also discuss renewing the Flock Safety license plate reader contract and entering a managed print services agreement. The meeting includes a closed session for personnel and litigation matters.

• Ordinance 2024.05: Amended Annual Budget for FY23b
• Ordinance 2024.07: Special use permit for tobacco sales at Xpress Mart, 404 West State Street
• Resolution 982: Additional funds for Somonauk Street Roadway Project
• Consideration: Renew Flock Safety contract and expand license plate reader program using grant funding
• Consideration: Contract with Marco Technologies for managed print services

Planning & Zoning Commission

The Planning and Zoning Commission will hold a public hearing on a special use permit request from Nehalkumar Patel to sell tobacco and related products at 404 West State Street, the former 7-11 store, where he plans to open Xpress Mart. The commission will also approve minutes from the January 8, 2024 meeting. The agenda includes one action item and is otherwise procedural.

• Special use permit for tobacco sales at 404 West State Street (PIN 06-32-257-005)
• Proposed Xpress Mart convenience store with liquor, grocery, and tobacco sales
• Tobacco products to be sold behind the counter only
• Store hours initially 5 AM–12 AM, possible 24-hour operation in future
• Public hearing notice published and mailed to nearby property owners

Beautification Committee

The Beautification Committee meeting scheduled for March 11, 2024, at 12:00 p.m. has been cancelled. The agenda is purely procedural, containing only the cancellation notice and no substantive items.

• Meeting cancelled for March 11, 2024, at 12:00 p.m.

Beautification Committee

The Sycamore Beautification Committee is holding a special meeting to discuss updates on building murals, downtown flowers, and a DeKalb County Foundation grant, as well as new business including a T-Mobile Home Improvement Grant and bike racks. The meeting also includes a public comment period and an invitation for a new committee member.

• Building Murals Update (Rossiter)
• Downtown Flowers Update (Schulz)
• DeKalb County Foundation Grant Update (Cosky)
• T-Mobile Home Improvement Grant (Henderson)
• Bike Racks (Henderson)

Fire Pension Board

The Sycamore Firefighters' Pension Fund Board will review the fund's financial status, including a total balance of $19,681,599 as of January 31, 2024. The board is scheduled to approve annual cost-of-living adjustments for current pensioners and discuss specific benefit applications, including a line-of-duty claim. The meeting also includes the approval of trustee training fees and a review of investment performance.

• Approval of annual cost-of-living adjustments for pensioners
• Discussion of Line of Duty Claim for Brad Belanger
• Discussion of Surviving Spouse Interim Benefit for Jamie Belanger
• Approval of Trustee Training Registration Fees
• Review of IFPIF investment report showing $18,299,574 in trust assets

Fire & Police Commission

The Sycamore Fire & Police Commission regular meeting scheduled for March 5, 2024, at 11:00 a.m. has been cancelled. No business will be conducted at that time.

• Meeting cancelled

City Council

The Sycamore City Council will hold its regular meeting on March 4, 2024, with several items for discussion and action. Key items include ordinances on body art establishment license requirements and enterprise zone boundary modifications, resolutions for road construction and engineering services using motor fuel tax funds, and a donation of personal property to Indian Valley Vocational Center. The council will also consider purchasing a police vehicle, approving the stormwater management plan, revising the fee schedule, and converting the city clerk position from elected to appointed.

• Ordinance 2024.03: Amends body art establishment license requirements (first and second reading)
• Ordinance 2024.04: Authorizes boundary modifications to DeKalb County Enterprise Zone (first and second reading)
• Resolution 978: Approves FY24 roadway construction using Motor Fuel Tax funds
• Resolution 979: Approves engineering services agreement with Municipal Engineering Corporation for FY24 MFT funds
• Consideration: Purchase one 2025 Ford Explorer Police Interceptor Utility AWD vehicle

Fire & Police Commission

The Fire & Police Commission will hold a closed session for entry-level firefighter oral examinations, then determine scores for three candidates and consider filling vacancies and reopening testing. They will also set the 2024 meeting schedule.

• Closed session for entry-level firefighter oral exams
• Score determinations for candidates Aburto, Meyer, and Akers
• Consideration of City Manager's request to fill firefighter vacancies
• Request to reopen testing for entry-level firefighter eligibility list
• Proposed 2024 regular meeting schedule

City Council

The Sycamore City Council will consider a $40,000 donation to the Chamber of Commerce for visitor attraction and economic development, a rezoning request for 1235 Hathaway Drive to multi-family residential, a body art license amendment, and a $73,350 contract for the 2024 Concrete Project. The agenda also includes appointments, presentations, and routine consent items.

• Donation of $40,000 to Sycamore Chamber of Commerce
• Rezoning of 1235 Hathaway Drive to R-3 Multi-Family Residential
• Amendment to Title 3, Chapter 22 (Body Art Establishments) license requirements
• Contract award of $73,350 to Elliott and Wood Inc. for 2024 Concrete Project
• Appointment of John Sauter to DeKalb County Regional Planning Commission

Planning & Zoning Commission

The Sycamore Planning & Zoning Commission will not hold its scheduled meeting on February 12, 2024, at 6:00 p.m. The agenda is a cancellation notice only, with no items for discussion or decision.

• Meeting cancelled for February 12, 2024

Beautification Committee

The Sycamore Beautification Committee is holding a special meeting to discuss updates on building murals, downtown flowers, and bike racks, as well as a potential grant from the DeKalb County Foundation. The committee will also plan the agenda for its quarterly meeting on March 11. Public comments are limited to three minutes per the rules.

• Building Murals Update with next steps after meeting with Jeff Keicher
• Downtown Flowers Update after meeting with Geneva Beautification Committee co-chairs
• Bike Racks discussion
• DeKalb County Foundation Grant proposal
• Quarterly Meeting 3/11 agenda planning

City Council

The Sycamore City Council is meeting to consider several resolutions and contracts, including a development agreement for BCM Industrial Park, watermain improvements on North Cross Street, and road improvements on Somonauk Street. They will also consider purchasing a new utility truck and replacing doors at Well 7. The agenda includes routine items like approving minutes and paying bills.

• Resolution 973: Development agreement with BCM Industrial Park, LLC for public improvements
• Resolution 974: Contract to H Linden and Sons for 2023 North Cross Street Watermain Improvements
• Resolution 977: Professional services agreement with HLR Engineering for Somonauk Street Road Improvements
• Consideration: Purchase of 2024 Ford F550 utility truck not to exceed $180,000
• Ordinance 2024.2: Amending Firemen's Pension Board provisions

City Council

The Sycamore City Council will consider accepting a land donation from Ideal Industries for a future Fire Station 1 campus, along with several resolutions and purchases. They will also hold a first and second reading of an ordinance banning arrow discharge. The meeting includes routine consent agenda items and a closed session to discuss pending litigation.

• Land donation from Ideal Industries for Fire Station 1 campus (Resolution 968)
• Ordinance 2024.01 to prohibit shooting or discharge of arrows (first and second reading)
• Professional services agreement with Trotter and Associates for 2024 Water Master Plan Update (Resolution 969)
• Purchase of replacement ATAD pump and installation components for $80,439.95
• Closed session to discuss pending litigation

Planning & Zoning Commission

The Planning & Zoning Commission will hold a public hearing and consider a request to rezone 1235 Hathaway Drive from C-4 Mixed Use to R-3 Multi-Family Residential to allow construction of 40 townhome units. The commission will also review a report on re-subdivisions approved during 2023. Public comments are limited to three minutes per speaker.

• Rezoning request by Randy Yoch for 1235 Hathaway Drive (PIN 09-06-201-009) to R-3 Multi-Family Residential for 40 townhome units
• Plat Officer report on 11 re-subdivisions approved in 2023, including consolidations and lot divisions
• Proposed density of 8.60 units per acre, within High Density range per 2021 Comprehensive Plan
• Total lot coverage 57.8%, below 75% maximum; meets 30% open space requirement
• Approval conditioned on future planned development agreement and final plat

Beautification Committee

The Sycamore Beautification Committee is holding a special meeting to discuss updates on building murals, downtown flowers, and bike racks. The agenda includes public comment and old business items, with no new proposals or votes listed.

• Building Murals Update (Rossiter)
• Downtown Flowers Update (Cosky)
• Bike Racks