Sycamore public meetings in 2025

City Council

The council will adopt the Combined Budget and Appropriation Ordinance for fiscal year 2026. It will also approve the 2026 tax levy, keeping the total combined levy at $5,790,881. Additional actions include a $238,385.84 contract with A.C. Pavement Striping for the 2025 Microsurfacing Project, a $29,794.00 purchase of a 2026 Chevrolet Equinox, and the acquisition of four Lifepak35 heart monitors/defibrillators and three Lucas 3 CPR devices for the fire department.

• Ordinance 2025.20 – Adoption of the Combined Budget and Appropriation Ordinance for 2026 (Second Reading).
• Ordinance 2025.21 – Approval of the 2026 tax levy totaling $5,790,881 (Second Reading).
• Contract award of $238,385.84 to A.C. Pavement Striping for the 2025 Microsurfacing Project.
• Purchase of one 2026 Chevrolet Equinox from Miles Chevrolet for $29,794.00.
• Resolution 1025 – Acceptance of public improvements in the Stonegate of Heron Creek Phase Three development.

Planning & Zoning Commission

The Sycamore Planning & Zoning Commission meeting scheduled for December 8, 2025 at 6:00 p.m. has been cancelled. No agenda items will be considered.

Planning & Zoning Commission

The Sycamore Planning & Zoning Commission will not hold its scheduled meeting on December 8, 2025 at 6:00 p.m. No agenda items will be considered. The notice serves only to inform residents of the cancellation.

Beautification Committee

The Sycamore Beautification Committee scheduled a meeting for December 8, 2025 at 12:00 p.m. was cancelled. No agenda items will be considered. The meeting will not take place at the Sycamore Center Council Chambers North Conference Room, 308 W. State Street.

Fire Pension Board

The Sycamore Firefighters’ Pension Fund Board will approve payment of invoices totaling $3,375 and accept a new member, Austin Reidl. The board will also discuss a line‑of‑duty disability claim for Brad Belanger and review pending actuarial valuation and tax levy requests. Additional items include a proposed engagement letter with Lauterbach & Amen and updates on legal matters.

• Approve payment of invoices listed on the Check Approval Summary for a total of $3,375
• Accept Austin Reidl as a Tier II member effective Dec. 16 2024
• Discuss possible action on Brad Belanger’s line‑of‑duty disability claim
• Review and consider the Actuarial Valuation and Tax Levy Request
• Consider Lauterbach & Amen engagement letter and BMO Bank signature card update

Fire & Police Commission

The Fire & Police Commission will review requests from the City Manager to fill several vacancies. The body will also discuss starting testing for entry-level police officers.

• Request to fill a lateral police officer vacancy
• Request to fill three entry-level firefighter vacancies
• Request to begin entry-level police officer testing

The commission approved its agenda and adopted the special meeting minutes from 11/04/2025. It accepted the city manager’s requests to fill a lateral police officer vacancy and three entry‑level firefighter positions. The commission also approved beginning entry‑level police officer testing to address the upcoming vacancy. All motions passed with a 2‑0 vote.

• Approved agenda (voice vote, all present Aye)
• Adopted 11/04/2025 special meeting minutes (2-0)
• Accepted request to fill upcoming lateral police officer vacancy (2-0)
• Accepted request to fill three entry‑level firefighter vacancies (2-0)
• Approved opening of entry‑level police officer testing (2-0)
• Adjourned meeting (voice vote, all present Aye)

City Council

The City Council will hold a second reading for the 2026 Combined Budget and Appropriation Ordinance and the 2026 corporate tax levy. The body will also consider updates to commercial truck restrictions and the city's fee schedule.

• Ordinance 2025.20: 2026 Combined Budget and Appropriation Ordinance (Second Reading)
• Ordinance 2025.21: Corporate Tax Levy for 2026 (Second Reading)
• Ordinance 2025.23: Amendments to commercial truck restrictions and traffic definitions
• Ordinance 2025.24: Amendments to the Consolidated Fee, Bond, and Penalty Schedule
• Payment of $162,525.00 to Curran Contracting Company Inc for the Lindgren Road Shoulder Project

The council approved the meeting agenda and the consent agenda, which included payment of $2,634,078.62 in bills. It adopted the Combined Budget and Appropriation Ordinance for 2026 and approved the tax levy ordinance keeping the total levy at $5,790,881. The meeting was adjourned at 6:44 p.m.

• Approved agenda (8-0)
• Approved consent agenda, including $2,634,078.62 bill payments (8-0)
• Adopted Combined Budget and Appropriation Ordinance for 2026 (Ordinance 2025.20) (8-0)
• Approved Tax Levy Ordinance maintaining total levy of $5,790,881 (Ordinance 2025.21) (8-0)
• Adjourned meeting at 6:44 p.m. (8-0)

City Council

The Sycamore City Council will hold public hearings on the proposed 2026 budget and property tax levy for the Sycamore Public Library and for the City of Sycamore. Council members will consider Ordinance 2025.20 to adopt the combined 2026 budget and appropriation, and Ordinance 2025.21 to levy taxes for 2026. They will also vote on a consideration to switch ambulance billing services from EMS|MC to One Billing Solutions, adding a minimum 50% collection rate requirement. Routine items include approval of minutes, payment of $2,515,074.78 in bills, and appointment of Cindy Rowland to the Beautification Committee.

• Ordinance 2025.20 – First reading to adopt the combined 2026 City of Sycamore budget and appropriation.
• Ordinance 2025.21 – First reading to levy taxes for the City of Sycamore for fiscal year 2026.
• Public hearing on the proposed 2026 budget and property tax levy for the Sycamore Public Library.
• Public hearing on the proposed 2026 budget and property tax levy for the City of Sycamore.
• Consideration to switch ambulance billing from EMS|MC to One Billing Solutions with a 50% minimum collection rate.

The council approved the consent agenda, including payment of $1,458,262.27 in bills. Cindy Rowland was appointed to the Beautification Committee. Council members voted to amend the municipal gas tax to $0.05 per gallon for street maintenance, passing the motion 6‑2 after an earlier voice‑vote approval. No public comments were received on the budget and levy hearings.

• Approved consent agenda and $1,458,262.27 in bill payments (8-0)
• Appointed Cindy Rowland to the Beautification Committee (8-0)
• Waived first reading of Ordinance 2025.22 and set gas tax increase to $0.05 (voice vote 8-0)
• Approved amendment of Ordinance 2025.22 to $0.05 gas tax for street maintenance (6-2)
• Held public hearing on 2026 Sycamore Public Library budget – no comments
• Held public hearing on 2026 City of Sycamore budget – no comments

Beautification Committee

The committee will review updates on the Sycamore in Bloom project, the Family In Memoria request, and the T‑Mobile grant timeline. New business includes considering a potential new committee member, the 2026 planning calendar, and revising the committee’s mission statement and slogan. The agenda also notes that the December 8 meeting is cancelled and the next meeting is set for January 13 at 12:00 pm.

The Beautification Committee approved its agenda and agreed to forward Cindy Rowland’s name to Mayor Steve Braser for appointment at the next City Council meeting. Members voted to discontinue the planning calendar and will distribute a list of future meeting dates instead. The committee tabled discussion of a new mission statement and slogan. No meeting is scheduled for December; the next meeting is set for January 13, 2026.

• Approved agenda (no vote tally recorded)
• Forwarded Cindy Rowland’s name to Mayor Steve Braser for appointment
• Discontinued use of the planning calendar
• Will generate and distribute a list of 2026 meeting dates
• Tabled Committee Mission Statement and Slogan
• Announced no Beautification Committee meeting in December

Planning & Zoning Commission

The Sycamore Planning & Zoning Commission has cancelled its scheduled meeting for November 10, 2025. The meeting was set to take place at the Sycamore Center Council Chambers.

Fire & Police Commission

The commission is reviewing disciplinary memos and conducting semi-annual reviews of closed session minutes to determine if they can be opened to the public. The body is also managing the disposal of closed session audio recordings.

• Probable cause found for a hearing regarding a complaint against Police Officer Michael Larmon
• Review of a reprimand for Lt. Tom Scott and a one-day suspension for Officer Michael Eide
• Review of one-day suspensions for Officer Rudi Ziegler and Officer John Keacher
• Decision to open closed session minutes from April 2, 2007
• Decision to open closed session minutes from December 6, 2010, through December 28, 2011

Fire & Police Commission

The Sycamore Fire & Police Commission will consider several items, including a request to open the lateral police officer testing process and amendments to its rules and regulations. It will also review the proposed 2026 regular meeting schedule and conduct an executive closed‑session review of past minutes. A resolution will be presented to authorize the destruction of verbatim audio recordings from closed sessions that are at least 18 months old and have approved minutes.

• Request to open lateral police officer testing process
• Amendments to Commission Rules and Regulations (definitions, disqualification, removal from eligibility lists, fire department appointment)
• Proposed 2026 Fire and Police Commission regular meeting schedule
• Executive closed‑session review of biannual meeting minutes
• Resolution 2025-01 authorizing destruction of closed‑session audio recordings older than 18 months

The Sycamore Fire and Police Commission approved opening lateral certified police officer testing and amendments to its Rules and Regulations. It also adopted the 2026 meeting schedule, reviewed and opened numerous closed‑session minutes, and passed a resolution authorizing destruction of verbatim audio recordings for closed sessions older than 18 months. All motions carried by a 2‑0 vote.

• Approved opening lateral certified police officer testing (2-0)
• Approved proposed amendments to Rules and Regulations (2-0)
• Approved 2026 Fire and Police Commission regular meeting schedule (2-0)
• Approved entry into closed session for biannual review of minutes (2-0)
• Approved multiple sets of closed‑session meeting minutes (2-0)
• Approved opening numerous closed‑session minutes for public release (2-0)
• Approved Resolution 2025-01 authorizing destruction of audio recordings (2-0)

City Council

The Sycamore City Council held a first and second reading of Ordinance 2025.19, authorizing a preliminary development plan and plat for the property north of East Plank Road and west of Luther Lowell Lane. Members voted 4‑3 to raise the standard parking ticket fine from $1 to $10. The council also approved a $31,960 non‑competitive contract with Helm Electric for traffic‑signal improvements, a 2.75% increase to water and sewer rates (about $3.50 per month), and a lease extension for CASA at $350 per month.

• Ordinance 2025.19 – approval of preliminary development plan for land north of East Plank Road (first & second reading)
• Parking ticket fine increase from $1 to $10 (vote 4‑3)
• Helm Electric contract for traffic signal upgrades – $31,960 (non‑competitive bid)
• Water and sewer rate increase – 2.75% (~$3.50/month) for FY26
• CASA lease extension for Suite 301 – $350 per month with CPI adjustment

The council approved the agenda and a consent agenda that included payment of $2,515,074.78 in bills. A motion to waive the first reading of Ordinance 2025.19 passed 6-1, but the ordinance itself was rejected 1-6. The council also approved adding a 50% minimum collection rate to the new ambulance billing contract by unanimous vote.

• Approved meeting agenda (7-0)
• Swore in appointee David Stouffer to City Council
• Approved consent agenda, including $2,515,074.78 bill payment (7-0)
• Waived first reading of Ordinance 2025.19 (6-1)
• Rejected Ordinance 2025.19 (1-6)
• Approved minimum 50% collection rate for ambulance billing contract (7-0)
• Adjourned meeting at 6:42 p.m. (7-0)

Police Pension Board

The Sycamore Police Pension Fund Board will consider several financial and administrative matters. Trustees will hear the treasurer's report, investment updates, and approve trustee training fees. Old business includes the actuarial valuation and tax levy request, fiduciary liability insurance renewal, and a military buyback application. New business covers a municipal compliance engagement letter and setting 2026 meeting dates.

• Approval of trustee training registration fees and reimbursable expenses
• Application for membership – Michael Hanson
• Review/Approve – Actuarial valuation and tax levy request
• Fiduciary liability insurance renewal
• Military buyback – Justin Kness

City Council

The Sycamore City Council will discuss several items, including a proposal to increase the parking ticket fee from $1.00 to $10.00. The council will also consider awarding a non‑competitive bid to Helm Electric for traffic signal improvements and adjusting water and sewer utility rates for FY26. A resolution will authorize an extension of the lease with Court Appointed Special Advocates (CASA) for Suite 301 in the Sycamore Center. Appointments for David Stouffer to City Council and Marvin Barnes to the Regional Planning Commission will be confirmed.

• Increase parking ticket fee from $1.00 to $10.00
• Non‑competitive bid award to Helm Electric for traffic signal improvements
• Adjustment of water and sewer utility rates for FY26
• Resolution No. 1021 extending the lease with CASA for Suite 301, Sycamore Center
• Appointment of David Stouffer to City Council and Marvin Barnes to the Regional Planning Commission

The Sycamore City Council approved the consent agenda and appointed David Stouffer as Fourth Ward Alderman. It also passed a $10 parking fine increase, a non‑competitive $31,960 traffic‑signal contract, and a 2.75% water and sewer rate hike. Additional actions included extending the CASA lease and confirming Marvin Barnes to the Regional Planning Commission.

• Approved consent agenda, including $1,102,627.69 in bill payments (7-0)
• Appointed David Stouffer as Fourth Ward Alderman (7-0)
• Confirmed Marvin Barnes appointment to Regional Planning Commission (6-0-1)
• Approved Resolution 1021 extending CASA lease at $350/month (7-0)
• Approved parking ticket fine increase from $1 to $10 (4-3)
• Approved non‑competitive $31,960 contract with Helm Electric for traffic signal improvements (7-0)
• Approved 2.75% water and sewer rate increase, average $3.50/month rise (6-1)

Beautification Committee

The Sycamore Beautification Committee will review updates on the Sycamore in Bloom plan, family memorial requests, and grant applications, then discuss a new mission statement and slogan. Public comments are allowed for up to three minutes. The meeting ends with announcements for the next session.

• Fall planters placed as part of Sycamore in Bloom
• Project evaluation calls scheduled for November 17‑21, 2025
• T‑Mobile Hometown Improvement Grant submitted on September 11, 2025
• Illinois Arts Council 2025 grant funds reported depleted
• New committee mission statement and slogan to be considered

The Beautification Committee agreed to use the Level 1 Self‑Assessment data from America in Bloom as an informational resource. The mission statement and slogan were tabled for later discussion. Committee members also assigned follow‑up tasks for planters and the Marchiando Memorial Fund.

• Cathy Anderson assigned to inspect all planters, cut broken stems, and evaluate need for decorative "bling"
• Alicia Cosky to follow up with the Marchiando family for an introductory piece for the memorial fund
• Committee agreed to use America in Bloom Level 1 Self‑Assessment data as an informational resource tool
• Committee Mission Statement and Slogan tabled (postponed)
• T‑Mobil Hometown Improvement Grant application for $50,000 submitted (award pending)
• Cindy Henderson to explore a special‑project grant from the Illinois Arts Council

Planning & Zoning Commission

The Planning and Zoning Commission will discuss a request from Chris Youssi of Youssi Custom Homes regarding a preliminary development plan and plat. The body will also consider a motion to reconsider a prior vote on the same matter.

• Request by Chris Youssi for additional public input on development plans for properties north of East Plank Road and west of Luther Lowell Lane (PINs 06-21-300-051 & 06-21-300-055)
• Motion to reconsider the Commission's prior vote regarding the Youssi Custom Homes request

The Planning & Zoning Commission approved the meeting agenda and the September 8, 2025 minutes, each by a 9‑0 voice vote. No motion was made to reconsider a prior development vote, so that item was closed. The commission then adjourned the meeting by a 9‑0 voice vote.

• Approved agenda (9-0)
• Approved September 8, 2025 minutes (9-0)
• Closed reconsideration request (no motion)
• Adjourned meeting (9-0)

City Council

The City Council will discuss modifying boundaries for the DeKalb County Enterprise Zone. The meeting also includes a presentation on pensions and authorizations for legal and emergency service agreements.

• Ordinance No. 2025.18: Boundary modifications to the DeKalb County Enterprise Zone Amendment 5 Southeast DeKalb Industrial Expansion
• Resolution No. 1019: Legal services agreement with Foster, Buick, Conklin, Lundgren & Gottschalk, LLC
• Resolution No. 1020: Memorandum of Understanding with DeKalb County for the DeKalb County Emergency Services and Disaster Agency (D.C.E.S.D.A.)
• Presentation by City Manager Michael Hall regarding pensions
• Proclamation declaring October 5th through October 11th, 2025, as Fire Prevention Week

The Sycamore City Council approved a three‑year legal services agreement with Foster, Buick, Conklin, Lundgren & Gottschalk, LLC. It also approved Ordinance 2025.18, modifying the DeKalb County Enterprise Zone for the Southeast DeKalb Industrial Expansion. Both actions passed unanimously. The council also approved a $2,751,276.21 payment on the consent agenda.

• Approved Resolution 1019 legal services contract (6-0)
• Approved Ordinance 2025.18 enterprise zone boundary amendment (6-0)
• Approved Resolution 1020 memorandum of understanding with DeKalb County (6-0)
• Approved consent agenda payment of $2,751,276.21 (6-0)
• Approved agenda for the meeting (6-0)
• Approved minutes of the September 15, 2025 meeting (6-0)

City Council

The Sycamore City Council will meet to approve bills, consider a contract for a 2025 tree planting project, and hear a presentation on the 2026 preliminary budget. The council will also review ordinances for commercial development and zoning changes.

• Contract with GC Design for $11,850.00 for 2025 Tree Planting Project
• Presentation by City Manager Michael Hall on 2026 Preliminary Budget
• Ordinance 2025.15: Special Use Permit for Primm Commercial Development
• Ordinance 2025.16: Change of zoning from C-3 to R-3 for Primm Drive properties
• Ordinance 2025.17: Special Use Permit for Old Rich Point at 2110 Coltonville Road

The council approved Ordinance 2025.15 granting a special use permit for a 66‑unit apartment project on Primm Drive, and Ordinance 2025.16 changing the zoning of those properties to R‑3, both by an 8‑0 vote. It also approved Ordinance 2025.17 for a commercial special use permit at 2110 Coltonville Road, and adopted three contract considerations for IT services, a fire‑engine auction, and tree planting. The consent agenda, including payment of $1,033,118.04 in bills and approval of the September 2 minutes, passed unanimously.

• Approved Ordinance 2025.15 (special use permit for 66 apartments on Primm Drive) – 8-0
• Approved Ordinance 2025.16 (zoning change to R-3 for Primm Drive properties) – 8-0
• Approved Ordinance 2025.17 (special use permit for commercial development at 2110 Coltonville Road) – 8-0
• Approved contract with CMJ IT Solutions for managed IT services – 8-0
• Approved auction of 1996 Darley Fire Engine – 8-0
• Approved $11,850 contract to GC Design for 2025 Tree Planting Project – 8-0
• Approved payment of bills totaling $1,033,118.04 – 8-0
• Approved minutes of the September 2, 2025 meeting – 8-0

Planning & Zoning Commission

The Planning & Zoning Commission will consider several development requests, including a zoning change for luxury apartments on Primm Drive. The body will also review special use permits and development plans for properties on Coltonville Road and near East Plank Road.

• Zoning change request for 2145, 2235, 2265, and 2325 Primm Drive from C-3 Highway Business to R-3 Multi-Family Residential
• Special Use Permit and Final Development Plan for 2145, 2235, 2265, and 2325 Primm Drive
• Special Use Permit and Final Development Plan for 2110 Coltonville Road
• Preliminary Development Plan and Plat for properties North of East Plank Road and West of Luther Lowell Lane

The Sycamore Planning & Zoning Commission approved its agenda and the July 14 minutes, each by an 8‑0 voice vote. It then approved consideration of a Special Use Permit and a zoning change from C‑3 to R‑3 for four Primm Drive parcels, passing 7‑1. The commission also approved consideration of Special Use Permits for the Old Rich Point site at 2110 Coltonville Road and for a development at the newly annexed Electric Park area, both by 8‑0 votes.

• Approved agenda (8-0 voice vote)
• Approved July 14, 2025 minutes (8-0 roll call vote)
• Approved consideration of Primm Drive Special Use Permit and zoning change to R‑3 (7-1 roll call vote)
• Approved consideration of Old Rich Point 2110 Coltonville Rd Special Use Permit (8-0 roll call vote)
• Approved consideration of development at Electric Park/Coltonville Rd (8-0 roll call vote)

Beautification Committee

The Sycamore Beautification Committee met to conduct routine business, including approving minutes, welcoming a new member, and discussing ongoing projects like the Nancy Marchiando Memorial Fund and Sycamore in Bloom. The committee also voted to approve a mural rendering for the State Street Theater and submitted a T-Mobile grant application for the Fall Quarter.

• Approval of mural rendering for State Street Theater
• Submission of 2025 T-Mobile grant application for Fall Quarter
• Approval of minutes for prior meetings
• Welcome of new member Kiara Rodriquez
• Discussion of Nancy Marchiando Memorial Fund request

The Beautification Committee approved its agenda and consent agenda unanimously. Members voted 5‑0 to adopt the name “Nancy Marchiando Memorial Fund.” The committee tabled the mission statement and slogan, and decided to defer the America in Bloom symposium to next year. The meeting was adjourned by a 5‑0 voice vote.

• Approved agenda (5-0 voice vote)
• Approved consent agenda (5-0 voice vote)
• Approved fund name "Nancy Marchiando Memorial Fund" (5-0 voice vote)
• Tabled Committee Mission Statement and Slogan (no vote recorded)
• Deferred America in Bloom symposium to next year (no vote recorded)
• Adjourned meeting (5-0 voice vote)

City Council

The Sycamore City Council will meet to approve routine minutes and bills, appoint two members to the Beautification Committee, and present a humanitarian award. The council will also consider awarding a $162,525 contract to Curran Contracting Co for the 2025 Lindgren Road Shoulder Project.

• Award $162,525 contract to Curran Contracting Co for 2025 Lindgren Road Shoulder Project
• Appoint Kiara Rodriguez and Suzanne Lehto to Beautification Committee
• Present Humanitarian Award to Erik Carlson for Texas flood service
• Approve intergovernmental boundary line agreement with City of Genoa via Resolution No. 1018
• Amend liquor ordinance to limit tasting room samples to 6 per customer per day

The Council approved the consent agenda, including payment of $2,242,702.93 in bills. It confirmed appointments to the Beautification Committee. The body approved Resolution 1018 to authorize the mayor to sign a boundary‑line agreement with Genoa and awarded a $162,525 contract to Curran Contracting Co. for the Lindgren Road Shoulder Project.

• Approved agenda amendment (8-0)
• Approved consent agenda, including $2,242,702.93 bill payment (8-0)
• Confirmed Beautification Committee appointments of Kiara Rodriguez and Suzanne Lehto (8-0)
• Approved minutes from the August 18, 2025 meeting (8-0)
• Approved Resolution 1018 authorizing mayor to sign boundary agreement with Genoa (8-0)
• Awarded $162,525 contract to Curran Contracting Co. for Lindgren Road Shoulder Project (8-0)
• Adjourned meeting at 6:16 p.m. (8-0)

Fire & Police Commission

The Fire & Police Commission will meet to review a recommendation for a police officer's non-probationary status. The body will also discuss potential changes to the nepotism policy and the opening of entry-level firefighter testing.

• Police Officer appointment to non-probationary status
• Discussion of Rules and Regulations regarding Nepotism Policy
• Request to open Entry Level Firefighter Testing process

The Sycamore Fire and Police Commission approved the agenda addition, approved the prior meeting minutes, and voted to move Officer Sopha to non‑probationary status. It also approved opening the entry‑level firefighter testing process and directed staff to draft an anti‑nepotism amendment for future consideration. All votes were unanimous.

• Agenda addition (Item D) approved – all present voted aye
• Minutes of 07/14/25 and 08/18/25 approved – motion carried 3-0
• Officer Sopha appointed to non‑probationary status – motion carried 3-0
• Entry‑level firefighter testing process opened – motion carried 3-0
• Board directed preparation of anti‑nepotism amendment draft – action approved
• Meeting adjourned – all present voted aye

City Council

The City Council will discuss an amendment to the city code regarding liquor control. The meeting also includes the swearing-in of Sergeant Kaitlyn Pedersen and a year-to-date budget report.

• Ordinance No. 2025.14: Amending Title 3, Chapter 2, Section 3-2-6.A.15 regarding Liquor Control
• Swearing-in and pinning of Sergeant Kaitlyn Pedersen
• Year-To-Date Budget Report
• Payment of bills for August 18, 2025

The council approved Ordinance No. 2025.14, which amends the city’s liquor control provisions for Class M tasting rooms. The motions to waive the first reading and then approve the ordinance both passed unanimously (7‑0). The council also approved the agenda, consent agenda (including payment of $611,673.93), swore in Sergeant Kaitlyn Pedersen, and adjourned the meeting.

• Approved meeting agenda (voice vote 7-0)
• Approved consent agenda, including $611,673.93 bill payments (roll call vote 7-0)
• Swore in Sergeant Kaitlyn Pedersen (appointment)
• Waived first reading of Ordinance 2025.14 (voice vote 7-0)
• Approved Ordinance 2025.14 amending liquor regulations (roll call vote 7-0)
• Adjourned meeting at 6:09 p.m. (voice vote 7-0)

Fire & Police Commission

The Sycamore Fire & Police Commission will meet to receive reports from the Police and Fire Chiefs and consider a request from the City Manager to fill an upcoming Lieutenant vacancy in the police department.

• Consideration of City Manager’s request to fill upcoming police Lieutenant vacancy

The Sycamore Fire and Police Commission unanimously approved the agenda. The commission voted 3‑0 to promote lan Wheeler to the rank of Lieutenant in the fire department. The meeting was then adjourned by voice vote.

• Approved agenda (voice vote)
• Approved promotion of lan Wheeler to Lieutenant (3-0)
• Approved adjournment (voice vote)

Beautification Committee

The Beautification Committee will meet to review updates on grant applications and the America in Bloom self-assessment. The body will also discuss a new committee mission statement and slogan.

• America in Bloom Level 1 Self-Assessment update
• 2025 Grant Application updates
• Committee Mission Statement and Slogan discussion
• Family In Memoria Request update

The Beautification Committee agreed to invite Kiara Rodriguez to join as a new member and will seek mayoral approval at the next City Council meeting. The 2026 Dedicated Planter Proposal was removed from future agendas. The committee’s mission statement and slogan were tabled for later consideration.

• Invite Kiara Rodriguez to join the Beautification Committee (agreed)
• Proceed with requesting mayoral approval for new member (planned)
• Remove 2026 Dedicated Planter Proposal from future agendas (decided)
• Table Committee Mission Statement and Slogan (postponed)

Planning & Zoning Commission

The meeting scheduled for August 11, 2025, has been cancelled. There are no items for decision or discussion.

City Council

The City Council will discuss funding for a DSATS traffic signal project and a contract for the 2025 Cracksealing Project. The body is also considering the purchase of a new vehicle for the Police Investigations Division.

• Resolution No. 1017: Agreement with Illinois Department of Transportation for local funds for a DSATS Traffic Signal Project
• Proposed contract of $72,250.00 to Patriot Pavement Maintenance for the 2025 Cracksealing Project (with authorization to extend to $100,000.00)
• Proposed purchase of a 2025 Toyota Camry for the Police Investigations Division for $32,981.48

The Sycamore City Council approved the meeting agenda and the consent agenda, which included payment of $1,634,387.80 in bills. It adopted Resolution 1017, committing the city’s $59,995.04 share to a multi‑jurisdictional traffic signal improvement on Route 64. The council also approved a $72,250 contract (extended to $100,000) for a crack‑sealing project and the purchase and up‑fit of a 2025 Toyota Camry for the Police Investigations Division.

• Approved agenda (6-0)
• Approved consent agenda and $1,634,387.80 bill payments (6-0)
• Approved Resolution 1017 for traffic signal project, city share $59,995.04 (6-0)
• Approved $72,250 contract (extended to $100,000) with Patriot Pavement Maintenance for cracksealing (6-0)
• Approved acquisition and up‑fit of 2025 Toyota Camry for Police Investigations Division for $32,981.48 (6-0)
• Adjourned meeting at 6:12 p.m. (voice vote, 6-0)

Police Pension Board

The Sycamore Police Pension Fund Board of Trustees will hold a regular meeting to approve minutes, review treasurer and investment reports, and discuss policy updates. Members will also consider applications for membership and retirement benefits, as well as insurance renewals and officer elections.

• Approval of meeting minutes from April 24, 2025 and semi-annual review of closed session minutes
• Discussion and possible action on revised cash management policy
• Applications for membership: Ryan Fisher and Michael Hanson; contribution refund for Dylan Belcher
• Fiduciary liability insurance renewal and board officer elections (President, Vice President, Secretary, Assistant Secretary)
• Review and approval of actuarial valuation and tax levy request

The board approved the April 24, 2025 meeting minutes and the Treasurer’s Report. It approved $3,900 in disbursements, a $19,456.82 contribution refund, and the Ullico fiduciary liability insurance renewal. Ryan Fisher was accepted as a Tier II member, Michael Hanson’s application was tabled, and a new slate of officers was elected. All motions passed by unanimous voice or roll‑call votes.

• Approved April 24, 2025 meeting minutes (unanimous voice vote)
• Approved Treasurer’s Report (roll call vote, 5‑0)
• Approved $3,900 disbursements (roll call vote, 5‑0)
• Approved $19,456.82 contribution refund to Dylan Belcher (roll call vote, 5‑0)
• Accepted Ryan Fisher’s membership as Tier II participant (unanimous voice vote)
• Tabled Michael Hanson’s membership application (unanimous voice vote)
• Approved Ullico fiduciary liability insurance renewal (roll call vote, 5‑0)
• Elected officers: Kness President, Mankivsky Vice President, Swartzendruber Secretary, Leifheit Assistant Secretary (unanimous voice vote)

City Council

The City Council will discuss several zoning amendments and planned development plans. The body is also considering a new municipal grocery tax and a contract for ditch improvements.

• Contract award of $456,426.00 to Martin Excavating for 2025 Parkside Ditch Improvements
• Ordinance to implement a Municipal Grocery Retailers’ Occupation Tax and Municipal Grocery Service Occupation Tax
• Zoning map amendment for 2110 Coltonville Road from R-1 Single-Family to C-3 Highway Business District
• Planned Development Preliminary Development Plan and Plat for 1235 Hathaway Drive
• Special Use Permit amendment for 3.47 acres within Stonegate at Heron Creek Subdivision

The council approved the meeting agenda and the consent agenda, including two July bill payments totaling $2,842,417.47, by a 7‑0 roll call vote. Deputy Police Chief Ryan Hooper was sworn in. The council approved five ordinances—four development‑related and one municipal grocery tax amendment—each by a 7‑0 roll call vote.

• Approved agenda (7-0 roll call)
• Approved consent agenda and July bill payments ($1,486,583.90 and $1,355,833.57) (7-0 roll call)
• Sworn in Deputy Police Chief Ryan Hooper
• Approved Ordinance 2025.08 for 22 townhomes in Stonegate at Heron Creek (7-0 roll call)
• Approved Ordinance 2025.10 for 40 apartment units at 1235 Hathaway Drive (7-0 roll call)
• Approved Ordinance 2025.11 for commercial development at 2110 Coltonville Road (7-0 roll call)
• Approved Ordinance 2025.12 rezoning 2110 Coltonville Road from R‑1 to C‑3 (7-0 roll call)
• Approved Ordinance 2025.13 municipal grocery tax amendment (7-0 roll call)

Fire & Police Commission

The Fire & Police Commission will meet to discuss the promotional process for the rank of Sergeant. The meeting also includes reports from the Police and Fire Chiefs.

• Consideration of Promotional Process to the Rank of Sergeant

The commission approved its agenda by voice vote. A consent agenda motion to defer approval of the June 3, 2025 minutes was carried 3‑0. The board voted 3‑0 to promote Officer Kaitlyn Pedersen to Sergeant, following the police chief’s recommendation. The meeting was adjourned by voice vote.

• Agenda approved by voice vote (all present aye)
• Consent agenda to defer June 3, 2025 minutes approved (3-0)
• Promote Officer Kaitlyn Pedersen to Sergeant approved (3-0)
• Meeting adjourned by voice vote (all present aye)

Planning & Zoning Commission

The Planning & Zoning Commission will consider development plans for two properties. This includes a proposal for luxury apartments at 1235 Hathaway Drive and a request to rezone property at 2110 Coltonville Road for commercial use.

• Preliminary Development Plan and Plat for luxury apartments at 1235 Hathaway Drive
• Preliminary Development Plan and Plat for 2110 Coltonville Road
• Zoning change request for 2110 Coltonville Road from R-1 (Single-Family) to C-3 (Highway Business)

The commission approved the meeting agenda and the minutes from June 9, 2025. It approved the consideration of a multi‑family development plan for 1235 Hathaway Drive and a commercial development plan for 2110 Coltonville Road. It also approved rezoning the 2110 Coltonville Road property from R‑1 to C‑3, and adjourned the meeting.

• Approved agenda (voice vote, 10-0)
• Approved minutes of June 9, 2025 (roll call vote, 10-0)
• Approved consideration of Randy Yoch’s preliminary development plan for 1235 Hathaway Drive (10-0)
• Approved consideration of Chuck Shepard’s preliminary development plan for 2110 Coltonville Road (10-0)
• Approved rezoning of 2110 Coltonville Road from R‑1 to C‑3 (10-0)
• Approved adjournment of the meeting (voice vote, 10-0)

Beautification Committee

The committee is reviewing updates on the Sycamore in Bloom program and the progress of a local mural. Members will discuss potential historical content for mural panels and a proposal for dedicated planters in 2026.

• Sycamore in Bloom spring planters costing $1,129.84
• Mural Panel 1 completed 07/02/2025
• 2025 T-Mobile Grant Application #2 update
• America in Bloom Symposium 9/25-27 in Rochester, MI
• 2026 Dedicated Planters Proposal

The Beautification Committee voted to remove the 2026 Dedicated Planter Proposal from future agendas. The Committee also tabled discussion of a new mission statement and slogan. No other formal actions were approved or denied at this meeting.

• Removed 2026 Dedicated Planter Proposal from future agendas (removed)
• Tabled Committee Mission Statement and Slogan (tabled)

City Council

The City Council will discuss awarding a road project contract and consider the annexation of property at 2110 Coltonville Road. The meeting also includes a year-to-date budget report.

• Contract award of $1,015,385.65 to Everlast Blacktop Inc. for the 2025 Motor Fuel Tax Project
• Ordinance No. 2025.09 for the annexation of 2110 Coltonville Road (Old Rich Point, LLC)
• Year-To-Date Budget Report

The council approved the consent agenda, including two bill payments totaling $1,701,775.50. It approved Ordinance 2025.09, annexing a 4.99‑acre parcel at 2110 Coltonville Road into the city. The council also approved a $1,015,385.65 contract with Everlast Blacktop for the 2025 Motor Fuel Tax Project. All actions passed by an 8‑0 vote.

• Approved Consent Agenda payments of $1,086,025.90 and $615,749.60 (8-0)
• Waived first reading of Ordinance 2025.09 (8-0)
• Approved Ordinance 2025.09 annexing 2110 Coltonville Rd property (8-0)
• Approved contract award to Everlast Blacktop Inc. for $1,015,385.65 (8-0)
• Adjourned meeting at 6:13 p.m. (8-0)

Planning & Zoning Commission

The Planning & Zoning Commission will consider an amendment to a Special Use Permit for a 3.47-acre development. The body will also hold a workshop to discuss a development proposal at 2110 Coltonville Road.

• Proposed 22 townhome units across 7 buildings in Stonegate at Heron Creek Subdivision
• Request for front setback variations from Clayton Circle for Lots 25, 26, 27, and 29
• Proposal to relocate parkland to Lot 24, increasing park area from 0.63 to 1.05 acres
• Workshop for a development proposal by Shepard Construction LLC at 2110 Coltonville Road

The Planning & Zoning Commission voted 8‑0 to raise the park berm to five feet and require 60% tree screening. Commissioners also agreed to move forward with the development proposal at 2110 Coltonville Road, planning to seek annexation and rezoning. The agenda and May 12 minutes were approved unanimously. The meeting was adjourned after all items were addressed.

• Approved agenda (8-0 roll call vote)
• Approved May 12 minutes (8-0 roll call vote)
• Approved five‑foot berm with 60% tree coverage at Stonegate park (8-0 roll call vote)
• Consensus to move forward with 2110 Coltonville Road development proposal (no formal vote recorded)
• Adjourned meeting (8-0 voice vote)

Beautification Committee

The Beautification Committee meeting scheduled for June 9, 2025, at 12:00 p.m. has been cancelled.

Fire & Police Commission

The Fire & Police Commission will review a request from the City Manager to fill two upcoming firefighter vacancies. The body will also consider reopening testing to create an entry-level firefighter eligibility list.

• Request to fill two (2) firefighter vacancies
• Proposal to reopen testing for entry-level firefighter eligibility list

The commission approved the agenda and consent agenda unanimously. It accepted the City Manager’s request to fill two firefighter vacancies and voted to open testing for an entry‑level firefighter eligibility list, each with a 2‑0 vote. The meeting was then adjourned.

• Approved agenda (2-0)
• Approved consent agenda of past special meeting minutes (2-0)
• Accepted City Manager’s request to fill two firefighter vacancies (2-0)
• Opened testing for entry‑level firefighter eligibility list (2-0)
• Adjourned meeting (2-0)

City Council

The Sycamore City Council meeting scheduled for June 2, 2025, has been cancelled.

City Council

The Sycamore City Council will consider directing staff to draft an ordinance continuing the 1% grocery tax, following a presentation from the city manager. The meeting also includes the appointment of Michael Rodriguez to the City Council and Brandon Thomas to the Planning and Zoning Commission, along with swearing-in ceremonies for Rodriguez and two new police officers. Other items include a consent agenda for minutes and bill payments, proclamations for EMS and Public Works weeks, and an ordinance amendment regarding duties of the Plat Officer.

• Consideration to direct staff to draft an ordinance to continue the 1% grocery tax
• Appointment of Michael Rodriguez to the City Council
• Swearing-in of Police Officers Mike Hanson and Ryan Fisher
• Ordinance No. 2025.07 amending duties of the Plat Officer in the Unified Development Ordinance
• Proclamations declaring EMS Week and National Public Works Week

The council approved the consent agenda, adopting the May 5, 2025 minutes and authorizing $434,274.57 in bill payments. Alderman Michael Rodriguez was confirmed to the City Council (Ward 2) and Brandon Thomas to the Planning & Zoning Commission. Ordinance 2025.07 amending the Unified Development Ordinance’s Plat Officer duties was waived for first reading and then fully approved.

• Approved consent agenda, including May 5, 2025 minutes and $434,274.57 bill payments (7-0)
• Confirmed appointment of Michael Rodriguez to City Council Ward 2 (7-0)
• Confirmed appointment of Brandon Thomas to Planning & Zoning Commission (7-0)
• Waived first reading of Ordinance 2025.07 amending UDO Plat Officer duties (8-0)
• Approved Ordinance 2025.07 amending UDO Plat Officer duties (8-0)

Beautification Committee

The committee is reviewing agreements for a mural installation and the process for its execution. Members will also discuss funding sources and the 2026 dedicated planters proposal.

• Muralist and property owner letters of agreement
• DCCF Grant Award of $8,300
• T-Mobile Grant Application for July 1 – September 30, 2025
• America in Bloom Level 1 Self-Assessment
• 2026 Dedicated Planters Proposal

The Beautification Committee postponed consideration of the 2026 Dedicated Planter proposal and the committee’s mission statement and slogan. It confirmed the agreed planter stake height of 12 inches and sign height of 17 inches. The mural application had already received Community Development Office and City Council approval on May 5, 2025. The committee also noted plans to pursue several grant applications for future projects.

• 2026 Dedicated Planter proposal – tabled
• Committee mission statement and slogan – tabled
• Planter stake height set at 12 inches; sign height set at 17 inches – approved
• Mural application approved by Community Development Office and City Council (May 5, 2025) – recorded
• Family In Memoria request – permanent bench or planter not feasible; family advised to seek funding – communicated

Planning & Zoning Commission

The Planning & Zoning Commission will discuss amending the Unified Development Ordinance to allow the Plat Officer to approve certain lot consolidations and easement modifications. The body will also hold a workshop regarding a residential development proposal by Youssi Custom Homes.

• Proposed amendment to Article 2.4.3.B of the Unified Development Ordinance regarding Plat Officer duties
• Workshop for Youssi Custom Homes development proposal north of East Plank Road and west of Luther Lowell Lane (PINs 06-21-300-051 & 06-21-300-055)
• Postponed review of Special Use Permit amendment for Stonegate at Heron Creek Subdivision

The commission postponed the Youssi Custom Homes PUD amendment to a future meeting. The agenda and the April 14 minutes were each approved unanimously. The amendment to Article 2.4.3.B, Duties of the Plat Officer, of the Unified Development Ordinance was approved unanimously. The meeting was adjourned by voice vote.

• Postponed Youssi Custom Homes PUD amendment (to future meeting)
• Approved agenda (8-0)
• Approved April 14 minutes (8-0)
• Approved amendment to Article 2.4.3.B duties of Plat Officer (8-0)
• Adjourned meeting (8-0)

City Council

The Sycamore City Council will hold a regular meeting on May 5, 2025, starting with the swearing-in of the City Clerk, Mayor, and three alderpersons. The agenda includes proclamations for Arbor Day, Professional Municipal Clerks Week, and Arson Awareness Week, as well as the appointment of Manuel Pena to the Fire & Police Commission. The council will consider an intergovernmental agreement with IDOT for routine maintenance of state routes through 2035, five resolutions to close Illinois Route 64 for various community events, and four public works contracts totaling over $415,000 for repaving and watermain projects. Additionally, they will review a mural application for 420 West State Street.

• Resolution 1010: 10-year Intergovernmental Agreement with IDOT for routine maintenance of state routes (July 2025–June 2035).
• Five resolutions to close Illinois Route 64 for events: 'Turning Back Time' car show (July 27), Homecoming Parade (Oct 8), Pumpkin Run (Oct 26 a.m.), Pumpkin Festival Parade (Oct 26 p.m.), and 'Walk with Santa' (Dec 5).
• Consideration of contract for 2025 Public Works Repaving Project ($207,891.14 to Curran Contracting of Crystal Lake, IL).
• Consideration of contract for Lindgren Road Watermain Project ($147,260.89 to Elliott & Wood Inc of DeKalb, IL).
• Consideration of public mural application for 420 West State Street.

The council approved the consent agenda, including a $2,167,747.11 payment and audio‑tape destruction (6‑0‑1). It appointed Manuel Pena to the Fire & Police Commission (7‑0). It adopted a ten‑year intergovernmental agreement with the Illinois Department of Transportation for routine state‑route maintenance (7‑0) and approved several road‑closure resolutions for upcoming events (7‑0). The council also awarded four public‑works contracts totaling $416,126.19 (each 7‑0).

• Approved Consent Agenda (payment $2,167,747.11, audio tape destruction) – vote 6-0-1
• Appointed Manuel Pena to Fire & Police Commission – vote 7-0 voice
• Approved Resolution 1010 – 10‑year IDOT maintenance agreement – vote 7-0 roll call
• Approved Resolutions 1011‑1015 for temporary road closures – vote 7-0 voice
• Awarded $207,891.14 contract to Curran Contracting for Public Works repaving – vote 7-0 roll call
• Awarded $147,260.89 contract to Elliott & Wood Inc for Lindgren Road watermain – vote 7-0 roll call
• Awarded $21,700.00 contract to Curran Contracting for Lindgren Road patching – vote 7-0 roll call
• Awarded $39,074.16 contract to Corrective Asphalt Materials LLC for Rejuvenator Project – vote 7-0 roll call

Police Pension Board

The Sycamore Police Pension Fund Board of Trustees will hold its regular meeting to review financial reports, approve bills, and discuss policy updates. Key actions include approving retirement benefits for a member and reviewing compliance documents.

• Approve Regular Retirement Benefits – Jeffery Wig
• Review/Approve – Actuarial Valuation and Tax Levy Request
• Review/Adopt – Municipal Compliance Report
• Discussion/Possible Action – Lauterbach & Amen Engagement Letter – Municipal Compliance Report
• Approval of Trustee Training Registration Fees and Reimbursable Expenses

The board approved the January 23 meeting minutes, a $4,410 check disbursement, and the investment performance statements. It also approved Deputy Chief Jeffery Wig’s regular retirement benefit calculation. Finally, the board authorized engagement of Lauterbach & Amen for the municipal compliance report.

• Approved January 23, 2025 meeting minutes (unanimous voice vote)
• Approved $4,410 disbursements for Jan‑Mar 2025 (roll call vote, all present in favor)
• Approved IPOPIF Verus Advisory and State Street investment statements (unanimous voice vote)
• Approved Jeffery Wig’s retirement benefit (roll call vote, all present in favor)
• Authorized Lauterbach & Amen engagement letter for municipal compliance report (roll call vote, all present in favor)

City Council

The Sycamore City Council will consider purchasing a 2022 KME 103' quint ladder truck, a request to broadcast meetings, and an addendum to the city manager's employment agreement. They will also hold a closed session to discuss personnel, real estate, and closed session minutes. Two proclamations will be issued for Disability Book Week and Motorcycle Awareness Month.

• Consideration of purchasing a 2022 KME 103' quint ladder truck
• Consideration of a request to broadcast city council meetings
• Consideration of an addendum to the city manager's employment agreement
• Consideration of a closed session
• Proclamations for Disability Book Week (April 20-26) and Motorcycle Awareness Month (May)

The council approved the consent agenda and a $1.375 million recommendation to purchase a 2022 KME 103’ Quint ladder truck. A request to broadcast city‑council meetings was rejected. An amendment to the city manager’s employment agreement was adopted, changing the retirement contribution and adding a one‑time payment. Closed‑session and adjournment motions were also approved.

• Approved consent agenda (6‑0)
• Approved consideration of ladder truck purchase $1.375 M (5‑1)
• Rejected request to broadcast council meetings (2‑4)
• Approved amendment to city manager employment agreement (5‑1)
• Approved city manager employment agreement as amended (5‑1)
• Entered closed session (voice vote, unanimous)
• Returned to open session (voice vote, unanimous)
• Adjourned meeting (voice vote, unanimous)

Fire & Police Commission

The Sycamore Fire & Police Commission will meet on April 14, 2025, for a routine meeting. The main action items are determinations of candidate Fisher's pass/fail status based on psychological and medical screening results. The agenda also includes reports from the police and fire chiefs.

• Determination of candidate Fisher's pass/fail status based on Psychological/Behavior Analysis
• Determination of candidate Fisher's pass/fail status based on Medical and Drug Screening Examinations

The commission approved its agenda unanimously. It voted 3‑0 to pass candidate Ryan Fisher on both psychological and medical/drug screenings, allowing the department to extend an official employment offer. The meeting was then adjourned unanimously.

• Approved agenda (3-0)
• Passed candidate Ryan Fisher psychological analysis (3-0)
• Passed candidate Ryan Fisher medical and drug screening (3-0)
• Adjourned meeting (3-0)

Planning & Zoning Commission

The Planning and Zoning Commission will hold a workshop to consider a development proposal by Chris Youssi of Youssi Custom Homes for properties north of East Plank Road and west of Luther Lowell Lane. The proposal includes 14 single-family lots, 13 multi-family townhome buildings (44 units total), and two commercial lots. The project would require rezoning from C-3 Highway Business District to R-1 and R-3, as well as planned unit development (PUD) approval with variations for lot width, lot area, and side-yard setbacks. No action items are scheduled; this is a discussion-only workshop.

• Development proposal by Chris Youssi for 14 single-family lots, 44 multi-family townhome units in 13 buildings, and 2 commercial lots
• Current zoning is C-3; requires rezoning to R-1 (single-family) and R-3 (multi-family) and PUD approval
• Proposed variations: 67-foot lot width (vs. 75-foot minimum), 8,040 sq. ft. lot area (vs. 9,000 sq. ft. minimum), and 7-foot side-yard setback (vs. 10-foot required) for certain lots
• Private roads, sidewalks, and HOA for maintenance; stormwater detention via Heron Creek outfall

The Planning & Zoning Commission approved the meeting agenda (9‑0) and the minutes from the March 10, 2025 meeting (9‑0). A development proposal was discussed, but the commission took no formal action on rezoning and will revisit the concept at a future meeting. The session was adjourned (9‑0).

• Approved agenda (9-0)
• Approved March 10, 2025 minutes (9-0)
• No formal action taken on rezoning proposal (no vote)
• Adjourned meeting (9-0)

Beautification Committee

The Sycamore Beautification Committee will hold a special meeting to discuss and vote on a mural rendering, and consider applying for a T-Mobile grant in upcoming quarters. The committee will also receive updates on land-use sign standards, the America in Bloom program, and a DCCF grant application, along with new business on webpage additions and the UDO revision process.

• Vote on mural rendering (Action Item A)
• Discussion of 2025 T-Mobile Grant Application – Fall and Winter quarters (Action Item B)
• Update on UDO Chapter 6.8.10 Permitted Signs (Old Business A)
• Update on America in Bloom program (Old Business B)
• Update on DCCF Grant Application (Old Business C)

The Beautification Committee approved its agenda and consent agenda by voice vote. Members voted to approve the final mural rendering and to submit the 2025 T‑Mobile grant application in the Fall quarter. The committee also approved adding a mission statement to the city website and adjourned the meeting.

• Approved agenda (6-0)
• Approved consent agenda (6-0)
• Approved mural rendering (6-0)
• Approved 2025 T‑Mobile grant application for Fall Quarter (6-0)
• Approved webpage mission statement addition (city manager consent)
• Adjourned meeting (6-0)

City Council

The City Council will discuss designating a new 2025 Freedom of Information Act Officer and an agreement for the OneSolution mobile app. The body is also considering a professional services agreement with Baxter and Woodman for influent pump station improvements.

• Resolution 1007: Designation of a new 2025 Freedom of Information Act Officer
• Resolution 1008: Intergovernmental Agreement for OneSolution Mobile Computing Application
• Resolution 1009: Professional Services Agreement with Baxter and Woodman for influent pump station improvements

The Sycamore City Council approved the meeting agenda and the consent agenda, which included payment of $1,128,733.55 in bills. The council also approved three resolutions: designating a new FOIA Officer, authorizing a $5,000 annual intergovernmental agreement for the OneSolution mobile app, and authorizing a $250,000 engineering services contract for the influent pump station project. The meeting was adjourned after all items were approved by voice vote.

• Approved meeting agenda (voice vote 8-0)
• Approved consent agenda, including payment of $1,128,733.55 (roll call vote 8-0)
• Approved Resolution 1007 designating a new FOIA Officer (voice vote 8-0)
• Approved Resolution 1008 authorizing mayor to sign MOU for $5,000 annual cost (roll call vote 8-0)
• Approved Resolution 1009 authorizing $250,000 engineering services agreement for influent pump station (roll call vote 8-0)
• Adjourned meeting (voice vote 8-0)

Fire & Police Commission

The Fire & Police Commission will consider a city manager's letter regarding a vacant lateral police officer position. They will determine candidate Hanson's pass/fail status based on psychological/behavior analysis and medical/drug screening. A possible conditional offer of employment may be discussed. Reports from the police and fire chiefs are also on the agenda.

• Consideration of city manager's letter for lateral police officer vacancy
• Determination of candidate Hanson's pass/fail on psychological/behavior analysis
• Determination of candidate Hanson's pass/fail on medical and drug screening examinations
• Possible conditional offer of employment for police officer vacancy

The commission approved its agenda unanimously. It accepted the City Manager’s request to fill the lateral police officer vacancy. Commissioners unanimously passed candidate Mike Hanson on both psychological and medical/drug screenings. They also approved a conditional offer of employment to Ryan Fisher for the lateral police officer position.

• Approved agenda (3-0)
• Accepted City Manager’s letter to fill lateral police officer vacancy (3-0)
• Passed candidate Mike Hanson on psychological analysis (3-0)
• Passed candidate Mike Hanson on medical and drug screening (3-0)
• Extended conditional offer to Ryan Fisher for lateral police officer (3-0)

City Council

The City Council will consider a preliminary development plan for Primm Drive and a resubdivision of Krpan’s Parkside Estates. The body will also discuss amendments to the 2024 annual budget and the Unified Development Ordinance.

• Ordinance 2025.03: Amending the Combined Annual Budget and Appropriation Ordinance for FY 2024
• Ordinance 2025.04: Preliminary Development Plan and Plat for 2145, 2235, 2265 and 2325 Primm Drive
• Ordinance 2025.05: Resubdivision of 103 of Krpan’s Parkside Estates, Unit Three and Lots 137 and 138 of Unit Four
• Ordinance 2025.06: Amendments to the Unified Development Ordinance regarding permitted uses, swimming pools, and signs
• Resolution 1003: Roadway construction utilizing FY 25 Motor Fuel Tax Funds

The Sycamore City Council approved several ordinances and resolutions, including the amended FY2024 budget, a preliminary development plan for properties on Primm Drive, a resubdivision in Krpan's Parkside Estates, and amendments to the Unified Development Ordinance. The council also approved resolutions for road construction using Motor Fuel Tax funds, engineering services, participation in the Illinois Public Works Mutual Aid Network, and a rock salt joint participation agreement. All votes were unanimous (7-0).

• Adopted Ordinance 2025.03 amending FY2024 budget (7-0)
• Adopted Ordinance 2025.04 approving preliminary development plan for Primm Drive properties (7-0)
• Adopted Ordinance 2025.05 approving resubdivision of Krpan's Parkside Estates lots (7-0)
• Adopted Ordinance 2025.06 amending Unified Development Ordinance definitions and uses (7-0)
• Approved Resolution 1003 allocating $900,000 Motor Fuel Tax funds for road construction (7-0)
• Approved Resolution 1004 for engineering services at 11.5% of construction value (7-0)
• Approved Resolution 1005 for Illinois Public Works Mutual Aid Network participation (7-0)
• Approved Resolution 1006 for rock salt joint participation agreement (7-0)

Planning & Zoning Commission

The Sycamore Planning & Zoning Commission will hold public hearings on three action items. The primary item is a preliminary plan for 66 luxury apartments on four parcels at 2145–2325 Primm Drive, requiring a rezoning from C-3 to R-3 and a future planned unit development. Also on the agenda are a resubdivision of three lots in Krpan's Parkside Estates and amendments to the Unified Development Ordinance covering definitions, permitted uses, swimming pools, and signs.

• Preliminary Development Plan and Plat for 66 luxury apartments at 2145, 2235, 2265, and 2325 Primm Drive (Primm Prairie Commercial Subdivision)
• Proposed rezoning from C-3 Highway Business to R-3 Multi-family to allow the apartment development
• Resubdivision of Lot 103 (935 Freedom Circle), Lot 137 (727 Emanuel Lane), and Lot 138 (733 Emanuel Lane) into two new lots (270 and 271)
• Amendments to Unified Development Ordinance Articles 1.3 (Definitions), 5.3.1 (Permitted Uses), 6.2.D.1 (Swimming Pools), and 6.8 (Signs)
• Public hearings are scheduled for all three action items

The Sycamore Planning and Zoning Commission voted 9-0 to favorably recommend approval of a preliminary development plan and plat for properties at 2145, 2235, 2265, and 2325 Primm Drive, despite a resident's objection. The commission also unanimously recommended approval of a resubdivision of lots in Krpan's Parkside Estates and amendments to the Unified Development Ordinance regarding definitions, permitted uses, swimming pools, and signs. All recommendations will go to the City Council for final action.

• Favorably recommended approval of the Primm Drive preliminary development plan and plat (9-0).
• Favorably recommended approval of the resubdivision of Lot 103 and Lots 137 and 138 in Krpan's Parkside Estates (9-0).
• Favorably recommended approval of amendments to the Unified Development Ordinance (9-0).
• Approved the meeting agenda (9-0).
• Approved the minutes of the February 10, 2025, meeting (9-0).
• Adjourned the meeting at 6:33 p.m. (9-0).

Beautification Committee

The Sycamore Beautification Committee meeting scheduled for March 10, 2025, has been cancelled. No business will be conducted.

• Meeting cancelled; no items to report

Fire Pension Board

The Board of Trustees will meet to approve annual cost of living adjustments for pensioners and review trustee term expirations. The board will also consider a line of duty claim for Brad Belanger.

• Approval of annual cost of living adjustments for pensioners
• Discussion and possible action on line of duty claim for Brad Belanger
• Review of trustee term expirations and election procedures
• Approval of trustee training registration fees and reimbursable expenses
• Review and adoption of municipal compliance reports

City Council

The City Council will discuss a donation for visitor attraction and economic development. The body is also considering updates to the city's general purchasing guidelines and capital asset policy.

• Proposed $40,000 donation to Sycamore Chamber of Commerce
• Proposed update to General Purchasing Guidelines policy
• Proposed update to Capital Asset Policy

The Sycamore City Council approved a $40,000 grant to the Chamber of Commerce for visitor attraction and economic development, despite a resident's concerns about transparency. They also updated the city's purchasing policy, raising the city manager's spending authority from $25,000 to $30,000, and updated the capital asset policy. All votes were 7-0 except the purchasing policy, which passed 6-1.

• Approved $40,000 donation to Sycamore Chamber of Commerce (7-0)
• Approved updated purchasing policy raising city manager's spending authority to $30,000 (6-1)
• Approved updated capital asset policy (7-0)
• Approved consent agenda including $1,889,083.76 in bills (7-0)

Fire & Police Commission

The commission will review a City Manager's letter regarding a lateral police officer vacancy. The meeting includes interviews in closed session and the determination of candidate scores and employment status.

• Interviews for lateral police officer vacancy
• Pass/fail status determination for candidate Fisher
• Oral examination score determination for candidate Hanson
• Possible conditional offer of employment for police officer vacancy
• Acknowledgement of updated Eligibility List for Certified Police Officers

The Sycamore Fire and Police Commission conducted lateral police officer interviews in closed session, then approved oral exam scores for two candidates and extended a conditional employment offer to the higher-scoring candidate, Hanson. The commission also accepted the City Manager's letter regarding the lateral vacancy, amended two agenda items to correct terminology, and updated the entry-level eligibility list by removing names of candidates who requested removal. All votes were 2-0.

• Accepted City Manager's letter on lateral police officer vacancy (2-0)
• Conducted lateral officer interviews in closed session (2-0)
• Amended item C to read 'score based on Oral Examination' (2-0)
• Approved Fisher's oral exam score of 87.5 (2-0)
• Approved Hanson's oral exam score of 92.5 (2-0)
• Approved conditional offer of employment to Candidate Hanson (2-0)
• Amended item F to reflect Entry Level Police Officers (2-0)
• Updated Entry Level Police Officer eligibility list by removing requested names (2-0)

City Council

The City Council will discuss a contract for subdivision paving and a repair agreement for a well motor. The body is also considering amendments to the Unified Development Ordinance regarding signs and the retirement of certain general obligation bonds.

• Contract up to $600,000.00 to Curran Contracting Co. for the 2025 Subdivision Paving Project
• Agreement with Municipal Well and Pump for Well 10 motor repair in the amount of $26,340
• Ordinance No. 2025.01: Amendments to Unified Development Ordinance regarding definitions and permitted signs
• Ordinance No. 2025.02: Retirement of certain outstanding General Obligation Bonds
• Payment of bills for February 17th, 2025

The Sycamore City Council approved Ordinance 2025.01, amending the Unified Development Ordinance to regulate signs, but reduced the allowed number of murals from six to three. The council also approved Ordinance 2025.02 to retire certain general obligation bonds, authorized a $26,340 well motor repair, and awarded a paving contract up to $600,000 to Curran Contracting Co. All other agenda items were approved unanimously.

• Approved agenda (8-0)
• Approved consent agenda including minutes and $677,144.15 in bills (8-0)
• Waived first reading of Ordinance 2025.01 (8-0)
• Approved Ordinance 2025.01 with amendment allowing only 3 murals (5-3)
• Waived first reading of Ordinance 2025.02 (8-0)
• Approved Ordinance 2025.02 for bond retirement and escrow agreement (8-0)
• Approved $26,340 agreement with Municipal Well and Pump for Well 10 motor repair (8-0)
• Awarded contract up to $600,000 to Curran Contracting Co. for 2025 Subdivision Paving Project (8-0)

Fire & Police Commission

The Sycamore Fire & Police Commission is holding a special meeting to review polygraph and background investigation results for six lateral police officer candidates. The meeting will also include reports from the Police and Fire Chiefs, routine approval of agenda and consent items, and public comment.

• Review of polygraph results for Lateral Police Officer Candidate Turkson
• Review of background investigation for Lateral Police Office Candidate Turkson
• Review of polygraph results for Lateral Police Officer Candidate Ferraro
• Review of background investigation for Lateral Police Office Candidate Ferraro
• Review of background investigation for Lateral Police Officer Candidate Freeman

The Sycamore Fire and Police Commission reviewed polygraph and background investigation results for seven lateral police officer candidates. Candidates Turkson, Ferraro, and Freeman were rejected after their background investigations or polygraph exams raised concerns. Candidates Fisher, King, and Hanson passed both their polygraph and background checks, while Turkson and Ferraro failed both. The commission also noted the resignation of Officer Abonce and the retirement of Deputy Chief Wig, with an offer extended to Erik Mahan for Police Chief.

• Passed Candidate Turkson's polygraph (2-0)
• Failed Candidate Turkson's background investigation (0-2)
• Failed Candidate Ferraro's polygraph (0-2)
• Failed Candidate Ferraro's background investigation (0-2)
• Passed Candidate Fisher's polygraph and background investigation (2-0 each)
• Passed Candidate King's polygraph and background investigation (2-0 each)
• Passed Candidate Hanson's polygraph and background investigation (2-0 each)
• Failed Candidate Freeman's background investigation (0-2)

Beautification Committee

The Beautification Committee will receive updates on the 'Sycamore in Bloom' project, including a meeting with the FFA instructor and a 'Dedicated Planters' concept. They will also discuss revisions to the UDO sign code (definitions, permitted signs, illumination) and review muralist applications. New business includes applying for the Com Ed 2025 Powering Communities Grant Program and website additions.

• Sycamore in Bloom project update with FFA instructor meeting
• Dedicated Planters concept discussion
• UDO Article 6.8 sign code revisions (definitions, permitted signs, illumination)
• Muralist applications review
• Com Ed 2025 Powering Communities Grant Program application

The Beautification Committee discussed updates on the Sycamore in Bloom project, including adding six planters and seeking soil from Public Works to save costs. They reviewed sign ordinance revisions and received muralist applications, with plans to review submissions on February 25. No formal votes were taken; items like webpage additions and UDO Chapter 10 were tabled.

• Agreed to prepare six additional planters for Sycamore in Bloom
• Decided to show mural rendering to Maki Maratos for feedback
• Tabled webpage additions
• Tabled UDO Chapter 10 revision process

Planning & Zoning Commission

The Planning & Zoning Commission will hold a workshop to review a multi-family concept plan by Youssi Custom Homes for 22 townhome units at Stonegate at Heron Creek. No formal action will be taken on the plan; the Commission's direction is requested. The Commission will also consider amendments to the sign ordinance to regulate murals and receive a report on re-subdivisions approved in 2024.

• Workshop on multi-family concept plan for 22 townhome units on 3.47 acres at Stonegate at Heron Creek (PINs listed)
• Proposed front setback variations for lots 25, 26, 27, and 29 from Clayton Circle
• Amendments to Article 6.8 (Signs) to define and permit murals in C-1, C-2 (Downtown), and C-4 districts
• Consideration of a Plat Officer report on re-subdivisions approved during 2024
• Approval of minutes from the regular meeting of October 10, 2024 (consent agenda)

The Planning and Zoning Commission voted 7-0 to favorably recommend amendments to Article 6.8 (Signs) of the Unified Development Ordinance, which includes regulations for murals in the downtown district. The recommendation will go to the city council for final approval. The commission also held a workshop on a proposed multi-family concept plan at Stonegate at Heron Creek, but took no action. No other substantive decisions were made.

• Favorably recommended amendments to Article 6.8 (Signs) of the UDO (7-0)
• Approved agenda (8-0)
• Approved minutes of October 10, 2024 (8-0)
• Adjourned meeting at 6:32 p.m. (7-0)

City Council

The City Council will discuss the annual review of the Stormwater Management Program Plan. The body is also considering resolutions for street maintenance and capital expenditure reimbursements.

• Resolution No. 1001: $150,000 in Motor Fuel Tax funds for street and highway salt
• Resolution No. 1002: Intent regarding capital expenditures to be reimbursed from obligations
• Annual review and approval of the City of Sycamore Stormwater Management Program Plan

The Sycamore City Council approved all items on the agenda, including the consent agenda, two resolutions, and the annual stormwater management plan. No items were denied or tabled. The meeting was brief, lasting only six minutes.

• Approved agenda (8-0)
• Approved consent agenda including minutes and $812,721.97 in bills (8-0)
• Approved Resolution 1001 for street maintenance and salt purchase up to $150,000 (8-0)
• Approved Resolution 1002 expressing intent for capital expenditure reimbursement (8-0)
• Approved Stormwater Management Program Plan (8-0)

Police Pension Board

The Sycamore Police Pension Fund Board will discuss and possibly approve the annual actuarial valuation and tax levy request, as well as cost-of-living adjustments for pensioners. Other business includes a cash management policy, trustee training expenses, and filling a vacant board position. The meeting includes public comment and approval of prior minutes.

• Review/Approve – Actuarial Valuation and Tax Levy Request
• Approve annual Cost of Living Adjustments for Pensioners
• Discussion/Possible Action – Cash Management Policy
• Approval of Trustee Training Registration Fees and Reimbursable Expenses
• Appointed Member Position – Vacant

The Sycamore Police Pension Fund Board of Trustees approved the 2025 Cost of Living Adjustments for pensioners as calculated by L&A, and approved $5,230 in disbursements for Q4 2024. The board also directed L&A to provide an engagement letter proposal for the Municipal Compliance Report. No applications for membership, withdrawals, retirement, or disability benefits were considered.

• Approved 2025 Cost of Living Adjustments for pensioners (unanimous)
• Approved $5,230 in disbursements for Oct-Dec 2024 (unanimous)
• Directed L&A to provide engagement letter proposal for Municipal Compliance Report (unanimous)
• Approved Oct 17, 2024 meeting minutes (unanimous)
• No changes to Cash Management Policy

City Council

The Sycamore City Council will consider a $265,000 maintenance and repair contract for Well #9, as well as the purchase of two Ford F250 trucks for $96,180 and a Bobcat excavator for $57,757.72. The council will also vote on three Downtown & Gateway Improvement Program applications for exterior or interior improvements to commercial properties on State and Main Streets. A presentation from SB Friedman on the city's industrial market and target industry assessment is scheduled.

• Consideration of a $265,000 agreement with Municipal Well and Pump for maintenance, inspection, and repair of Well #9
• Purchase of two 2025 Ford F250 4x4 pickup trucks from Sutton Ford for $96,180
• Purchase of a 2025 R2 Series Bobcat compact excavator from Atlas Bobcat for $57,757.72
• Three Downtown & Gateway Improvement Program applications: PJ's Courthouse Tavern (interior), Hill Heating (exterior), and Mark's Machine Shop (exterior)
• Presentation by SB Friedman on the city's industrial market and target industry assessment

The Sycamore City Council approved all agenda items, including the consent agenda with $1,973,340.42 in bills, and confirmed Chuck Rose to the Police Pension Board. They also approved three Downtown & Gateway Improvement Program applications, two new pickup trucks, a Bobcat excavator, and a well maintenance agreement. All votes were 6-0.

• Approved consent agenda including $1,973,340.42 in bills (6-0)
• Confirmed Chuck Rose to Police Pension Board (6-0)
• Approved $5,000 grant for PJ's Courthouse Tavern interior improvements (6-0)
• Approved $3,896.50 grant for Hill Heating exterior improvements (6-0)
• Approved $10,000 grant for Mark's Machine Shop exterior improvements (6-0)
• Approved $96,180 for two 2025 Ford F250 trucks (6-0)
• Approved $57,757.72 for Bobcat compact excavator (6-0)
• Approved up to $265,000 for Well #9 maintenance agreement (6-0)

Beautification Committee

The Sycamore Beautification Committee will discuss old business including the Sycamore in Bloom project evaluation, UDO Article 6.8 on signs, muralist applications, and a master schedule review. New business covers participation in America in Bloom and webpage additions. Announcements note upcoming grant deadlines for DCCF and T-Mobile.

• Sycamore in Bloom Project Evaluation Summary
• UDO Article 6.8 Signs Discussion
• Muralist Applications
• America in Bloom (AIB) program consideration
• DCCF Spring Grant deadline March 1, 2025

The committee finalized the muralist application packet, incorporating draft UDO Article 6.8 language and changing the budget requirement to a materials list. The application due date was set for February 12, 2025, with project completion by June 30, 2025. The committee also discussed the Sycamore in Bloom evaluation and UDO sign regulations, recommending lighting changes for murals. Several items were tabled, including UDO Chapter 10 revisions and America in Bloom.

• Finalized muralist application packet with draft UDO Article 6.8 language
• Changed itemized budget requirement to materials list in muralist application
• Set muralist application due date to February 12, 2025
• Set approximate project completion date to June 30, 2025
• Tabled UDO Chapter 10 Citizen's Beautification Commission Revision Process
• Tabled America in Bloom (AIB) discussion
• Tabled webpage additions

Planning & Zoning Commission

The Sycamore Plan/Zone Commission announced that there will be no meeting on January 13, 2025. No business is scheduled or will be conducted.