Whitefish public meetings in 2022

Whitefish Housing Authority

The Whitefish Housing Authority Board will conduct interviews for a resident commissioner, discuss board and director vacancies, and review updated bylaws and a grievance policy. They will also receive a draft audit report and a capital needs assessment for Mountain View Manor.

• Interviews for Resident Commissioner applicants
• Director vacancy and hiring committee update
• Depot Park Townhomes (Snowberry) project update
• Draft audit report from Randall Niewedde
• Mountain View Manor Capital Needs Assessment overview

Whitefish Housing Authority

The Whitefish Housing Authority is holding a special meeting to conduct closed-door interviews with candidates for the executive director position.

• Closed-door interviews for executive director candidate

Mayor & City Council

The City Council approved a consent agenda including the preliminary plat for the Depot Park Townhomes and a final plat for the Rice Subdivision. The council also approved a typographical correction to Ordinance No. 21-17.

• Approved Ordinance No. 22-17 to correct a typographical error in Ordinance No. 21-17
• Approved Ordinance No. 22-18 for Depot Park Townhomes Preliminary Plat and Planned Unit Development
• Approved Final Plat for Rice Subdivision at 423 West 9th Street
• Approved minutes from December 5, 2022 Special Meeting
• Approved minutes from December 5, 2022 Regular Meeting

Whitefish Housing Authority

The Whitefish Housing Authority Board of Commissioners is holding a special meeting to conduct closed-door interviews with candidates for the executive director position. No other business is listed on the agenda.

• Closed-door interviews for executive director candidates

Whitefish Housing Authority

The Whitefish Housing Authority Board of Commissioners is holding a special meeting to conduct closed-door interviews with candidates for the executive director position. No other business is listed on the agenda.

• Closed-door interviews for executive director candidates

Whitefish Convention & Visitor Bureau Committee

The Board unanimously approved the November 14, 2022 minutes and the presented financial reports. Executive Director Dylan Deane-Boyle announced his final day will be January 13, 2023. The Board discussed filling vacancies left by the resignations of Luke and Jenny.

• Approved Nov 14, 2022 minutes (unanimous)
• Approved Financial Reports as presented (unanimous)

Architectural Review Committee

The committee approved façade changes and construction plans for four properties. One mixed-use building project was approved, but its specific building materials were tabled for further review.

• Approved Whitefish Lake Golf Club remodel material changes subject to final roof material review (unanimous)
• Approved 345 Spokane Avenue façade change subject to changing uplighting to downlighting only (unanimous)
• Approved Pin and Cue façade change (unanimous)
• Approved MH Legacy LLC mixed-use building, but tabled the materials (unanimous)
• Approved Three Rivers Bank project as submitted (unanimous)
• Approved November 1, 2022 minutes (unanimous)

Mayor & City Council

The City Council approved the Preliminary Plat and Planned Unit Development for 22 deed-restricted affordable townhomes. The council also awarded a lobbying contract and filled several volunteer board positions.

• Approved Depot Park Townhomes Preliminary Plat and PUD (Ordinance No. 22-18)
• Awarded $23,000 lobbying contract for 2023 Legislative Session to Turner Strategies, PLLC
• Appointed Grant Hughes to the Architectural Review Committee
• Appointed John Middleton to the Whitefish Planning Board
• Re-appointed Chuck Stearns to the Impact Fee Advisory Committee
• Appointed Dakota Whitman to the Climate Action Plan Committee
• Approved Consent Agenda including minutes and Ordinances No. 22-16 and 22-17

Library Board

The Whitefish Community Library Board of Trustees will hold a special meeting to discuss and possibly appoint a new library director. The board will enter executive session at 6:45 pm for the hiring discussion. No regular meeting is scheduled for December 2022.

• Executive session at 6:45 pm to discuss hiring a new director
• Possible appointment of a new library director
• Next regular meeting date to be set; no December 2022 meeting

The Board of Trustees appointed Mary Drew Powers as the new Library Director. Regular agenda items were postponed until the January meeting.

• Appointed Mary Drew Powers as Library Director at $32.54 per hour (Unanimous)

Whitefish Housing Authority

The Whitefish Housing Authority Board will hold interviews for Resident Commissioner applicants, discuss the 2023 budget, and consider adopting updated bylaws. The board will also receive updates on the Depot Park Townhomes project and Alpenglow II, and may enter a closed session for legal or personnel matters.

• Interviews with Resident Commissioner applicants
• 2023 Budget discussion including staff compensation
• Adoption of updated bylaws
• Depot Park Townhomes (Snow Lot) project update — City Council vote December 5th
• Alpenglow II — letter from Homeward re: site cleanup

Mayor & City Council

The City Council adopted a new housing roadmap and established a Sustainable Tourism Management Plan Standing Committee. A proposed zoning ordinance for the Business Transitional District was postponed to February 6th for further staff revisions. The Council also approved legislative priorities for the 2023 Montana session.

• Adopted Resolution No. 22-35 (2022 Community Housing Roadmap)
• Approved Ordinance No. 22-16 to establish Sustainable Tourism Management Plan Standing Committee (5-1)
• Approved Resolution No. 22-36 adopting 2023 Montana Legislative Session priorities
• Postponed WB-T zoning district ordinance to February 6th (5-1)
• Re-appointed Ben Johnson to Whitefish Housing Authority
• Re-appointed Whitney Beckham to Planning Board
• Appointed Antonia Malchik to Board of Park Commissioners
• Approved Consent Agenda including confirmation of Police Officer Austin Hicks

Climate Action Plan Standing Committee

The committee approved the minutes from the October 19, 2022 meeting. The session primarily consisted of a presentation on the Montana Statewide Energy Code and updates on various climate and electrification projects.

• Approved October 19, 2022 meeting minutes
• Delayed nomination of new committee chair until December meeting

Whitefish Convention & Visitor Bureau Committee

The Board approved the Winter Media Plan, financial reports, and an abbreviated tax return. It also approved the allocation of FY22 Private Rollover Funds and awarded Community Enhancement and Sustainability grants.

• Approved September 12, 2022 minutes (unanimous)
• Approved Winter Media Plan (unanimous)
• Approved Financial Reports (unanimous)
• Approved 2022 Abbreviated Tax Return (unanimous)
• Approved amended FY22 Private Rollover Funds, excluding $15K for Community Outreach position (unanimous)
• Approved Community Enhancement Grant recommendations (unanimous)
• Approved Sustainability Grant recommendations (passed; 2 abstentions)

Whitefish Housing Authority

The Whitefish Housing Authority Board of Commissioners will meet to discuss old business including bylaws, the executive director hiring process, and the budget. A presentation to residents at Mountain View Manor is scheduled, and a potential closed-door session for legal or personnel issues may follow public comment.

• Mountain View Manor presentation to residents
• Discussion of bylaws under old business
• Executive director hiring process
• Budget discussion
• Potential closed session for legal or personnel issues per Montana Code Annotated 2-3-203

Tree Advisory Committee

The committee voted to require tree trunk protectors for all newly planted public trees within city limits, noting a need to revise the City Landscape/Tree Code. Members also discussed updates to the Approved Tree List. Public Works reported that Edgewood boulevard trees were planted in October.

• Voted to require tree trunk protectors for all newly planted public trees within city limits
• Discussed removing Horse chestnut, Princess Kay Plum, Gingko, and Brandon Elm from Approved Tree List
• Discussed adding a variety of hardy Maples to Approved Tree List
• Welcomed Celesta Collacchi as a new board member

Park Board

The Park Board approved a proposal to fundraise for improvements at Skye Park River Access. The board also approved the Depot Park Maintenance Plan and a weekday event cap for the park during the summer. Additionally, Riley Polumbus was appointed to the Pedestrian & Bicycle Path Advisory Committee.

• Approved proposal to plan, design, and fundraise for Skye Park River Access improvements (All ayes)
• Approved Glacier Twins Maintenance Plan and transfer of Verizon funds (All ayes)
• Approved cap on weekday events in Depot Park from Memorial Day to Labor Day (All ayes)
• Approved Depot Park Maintenance Plan (All ayes)
• Appointed Riley Polumbus to the Pedestrian & Bicycle Path Advisory Committee (All ayes)
• Canceled the December Park Board meeting (All ayes)
• Tabled decision on effectiveness of ground mesh protection at Depot Park until June

Pedestrian & Bicycle Path Advisory Committee

The committee appointed Mary Bernhardt and Antonia Malchik as co-chairs. Members received updates on the Snowy Mountain Subdivision, River Bend Condos, and Viaduct Improvements projects.

• Approved October 3, 2022, minutes (Unanimous)
• Appointed Mary Bernhardt and Antonia Malchik as co-chairs until June (Unanimous)

Mayor & City Council

The Council established a new Employee Parking Permit Program and approved a contract for an impact fee review. A proposal to create a Business Transitional zoning district was postponed, and a motion to establish a Sustainable Tourism Management Plan Standing Committee failed.

• Approved Resolution No. 22-34 establishing the Employee Parking Permit Program and fees
• Approved $70,190 contract with TischlerBise for Impact Fee Review and Update
• Adopted FY22 Impact Fee Report
• Approved Conditional Use Permit (WCUP 22-24) for mixed-use building at 220 2nd Street East
• Postponed public hearing for WB-T zoning district to November 21, 2022
• Denied Ordinance No. 22-16 to establish Sustainable Tourism Management Plan Standing Committee (3-1)
• Reappointed Allison Linville and Toby Scott to the Planning Board
• Reappointed Peggy Brammer and extended Don Harring to the Lake and Lakeshore Protection Committee

Library Board

The Whitefish Community Library Board of Trustees will meet to discuss old business including the director hiring process and director's goals. The board will also review financials, an endowment update, and other routine items.

• New director hiring discussion
• Director's goals review
• Endowment update
• Fall Tamarack meeting summary

The Board approved the meeting minutes from October 12, 2022. Trustees agreed to submit a press release regarding the Director's retirement to the City Manager for review. The Board also scheduled a review of overdue materials and library card policies for December 13, 2022.

• Approved October 12, 2022 meeting minutes (unanimous)
• Agreed to submit Director retirement press release to City Manager Dana Smith for review
• Scheduled review of Policy 2013 (Overdue Materials and Library Fees) and Policy 2014 (Library Card Privileges and Responsibilities) for December 13, 2022

Architectural Review Committee

The Committee unanimously approved design changes for properties on Wisconsin Avenue and Crestwood Drive, as well as an addition for properties on Central Avenue. A pre-application for a mixed-use project on O’Brien Avenue was discussed but no formal action was taken.

• Approved addition at 505 Wisconsin Avenue subject to final materials (unanimous)
• Approved amendments at 57 Crestwood Drive (unanimous)
• Approved amendments at 58 Crestwood Drive (unanimous)
• Approved addition at 101 & 103 Central Avenue (unanimous)
• Approved October 4, 2022 minutes (unanimous)

Whitefish Housing Authority

The Whitefish Housing Authority will meet to discuss several administrative items including a grievance policy, bylaws, bank accounts, a tenant presentation from Mountain Village Management, a hiring committee, and a board vacancy. The board may also enter a closed session for legal or personnel issues as permitted by Montana law. The meeting will be held virtually on October 31, 2024.

• Grievance Policy discussion
• Bylaws discussion
• Bank accounts discussion
• MVM tenant presentation
• WHA board vacancy and notification of residents qualifying for resident commissioner

Whitefish Housing Authority

The Whitefish Housing Authority Board will consider the Depot Park Townhomes (Snow Lot) project, including a Planning Board review, ARPA funds, and a financing gap. The board will also discuss vacancies, by-laws, and a grievance policy.

• Depot Park Townhomes (Snow Lot) project: Planning Board review on October 20th, ARPA funds, financing gap
• Alpenglow II project update
• Mountain View Manor: current staff roles and responsibilities
• Board vacancies and resident commissioner requirement (Montana Code Annotated 7-15-4431)
• Potential closed door session for legal or personnel issues

Whitefish Housing Authority

The Whitefish Housing Authority is meeting virtually for a special board meeting. The agenda includes a public comment period followed by a closed-door session for legal and/or personnel matters. No other business items are listed.

• Public comment period for items on or off the agenda
• Closed door session for legal and/or personnel issues

Whitefish Housing Authority

The Whitefish Housing Authority is holding a special board meeting virtually. The agenda includes a public comment period and a closed-door session for legal and/or personnel matters. No other business items are listed.

• Public comment period for agenda and non-agenda items
• Closed session for legal and/or personnel issues

Library Board

The Board of Trustees will review the hiring of a new director and the 2024 Special Event Use Policy. The meeting includes updates on financials, the endowment, and the budget.

• 2024 Special Event Use Policy
• New Director hiring
• Endowment update
• Budget review
• Director's goals

Whitefish Housing Authority

The Whitefish Housing Authority is holding a special board meeting. The agenda consists of closed-door legal discussions.

• Closed-door legal discussions

Library Board

The Board of Trustees will meet to discuss the hiring of a new director and review the 2024 Special Event Use Policy. The agenda includes updates on the library's budget, financials, and endowment.

• 2024 Special Event Use Policy
• New Director hiring
• Endowment update
• Budget review

Whitefish Housing Authority

The Whitefish Housing Authority has scheduled a special board meeting for September 8, 2022. The agenda consists of closed-door legal discussions.

• Closed-door legal discussions

Library Board

The Board of Trustees is holding a special meeting to address new business. The primary focus of the meeting is the FY23 Budget and the Library Deprecation Reserve Fund.

• FY23 Budget
• Library Deprecation Reserve Fund

Whitefish Housing Authority

The Whitefish Housing Authority is holding a special board meeting. The agenda consists solely of closed-door legal discussions.

• Closed-door legal discussions

Library Board

The Board of Trustees will review several administrative items including the June 8 meeting minutes and the 2024 Special Event Use Policy. The agenda also includes updates on financials, the budget, and employee health insurance.

• Review of 2024 Special Event Use Policy
• Endowment update
• Budget review
• Election of Officers

Library Board

The Whitefish Community Library Board of Trustees will meet to discuss old business and review policies. The agenda includes updates on the budget, endowment, and COVID-19.

• 2022 Library Meeting Room policy
• 2024 Special Event Use Policy
• Endowment update
• Budget review
• Director's goals

Library Board

The Whitefish Community Library Board of Trustees is meeting to discuss financial reports and the 2023 preliminary budget. The board will also review policies, procedures, and updates regarding the Tamarack Federation.

• Approval of preliminary WCL 2023 Budget
• Endowment update
• Review of April 13, 2022 meeting minutes
• Tamarack Federation update

Library Board

The Board of Trustees is meeting to discuss library policies, financial updates, and the budget. The agenda includes an executive session for the Director's evaluation.

• Review of Children and the Library policy
• Review of Special Event Use Policy
• Review of COVID-19 Policy
• Endowment update and budget discussion
• Executive session for Director's Evaluation

Library Board

The Board of Trustees will review previous meeting minutes and various administrative reports. Discussion items include updates on financials, the budget, COVID-19, and an electronic survey.

• Approval of February 9, 2022, meeting minutes
• Review of financial and budget reports
• COVID-19 update
• Electronic survey update
• New Trustee-in-Training orientation

Whitefish Housing Authority

The Board of Commissioners will review the Executive Director's performance schedule and progress on the Snow Lot project. The body is discussing board appointments, by-laws, and funding sources for the Explore Whitefish Grant. Other items include a discussion on land banking at Moneghan Road.

• Board Appointees (3) for WHA Board
• Interviews for 9 Letters of Intent (LOI)
• Explore Whitefish Grant funding sources
• Land Banking at Moneghan Road
• Executive Director search

Library Board

The Board of Trustees will meet to discuss old business including the budget, financials, and policies and procedures. The meeting also includes a director's report and a COVID-19 update.

• Review of budget and financials
• Discussion of policies and procedures
• Update on electronic survey
• Acknowledgement of donation

Library Board

The Board of Trustees will meet to discuss financial reports, the budget, and an amendment to the WCL By-Laws. The meeting includes a director's report and a review of policies and procedures.

• Amendment to WCL By-Laws
• Budget and financial review
• Policies and Procedures discussion
• Approval of November 10 and December 29, 2021 meeting minutes