Whitefish public meetings in 2023

Whitefish Housing Authority

The Whitefish Housing Authority Board of Commissioners will hold its monthly meeting, including approval of prior minutes, public comments, and the executive director's report. New business includes discussions on board subcommittees, becoming a multi-jurisdictional agency, and a Housing Whitefish MOU/partnership, with some items in closed session. The agenda is largely discussion-oriented with no final decisions listed.

• Discussion on WHA as a Multi-jurisdictional Agency
• Discussion on Housing Whitefish MOU/Partnership (closed session)
• Discussion on Involvement in Workforce Housing/Deed Restrictions (closed session)
• Discussion on HR and Legal Proceedings (closed session)
• Approval of October 25, 2023 Board Meeting Minutes

Whitefish Community Housing Committee

The Whitefish Community Housing Committee met to review final deed restriction documents and discuss a proposal for an annexation policy. The committee is exploring ways to ensure annexed properties include owner-occupied community housing to maintain a 70% full-time occupancy rate.

• Review of final deed restriction documents
• Discussion of annexation policy proposal for voluntary property annexations
• Progress update on the Housing Roadmap
• Discussion regarding potential developer agreements for annexed parcels

Whitefish Sustainable Tourism Management Plan Standing Committee

The Whitefish Sustainable Tourism Management Plan Standing Committee is meeting to review updates, including Council action on short-term rentals (STRs) and a Mountain Climbers survey, and to plan an upcoming community meeting. The agenda is largely procedural, with no major decisions or proposals listed.

• Approval of November 21, 2023, minutes
• Updates on Council action on STRs
• Mountain Climbers survey update
• Community meeting planning
• Public comment period

Lakeshore Protection Committee

The Lakeshore Protection Committee will hold a public meeting and take action on WLP 23-32, a boathouse repair application. The agenda also includes approval of the November 8 minutes and general public comment. No unfinished business is listed.

• Public meeting and action on WLP 23-32 Boathouse Repair
• Approval of November 8, 2023 minutes
• General public comment for non-agenda items

Whitefish Convention & Visitor Bureau Committee

The Whitefish Convention & Visitor Bureau board holds its regular meeting with routine approvals, agency reports, and staff updates. A special presentation from Whitefish Legacy Partners is scheduled, and the board will review financial reports and a sponsorship item. The agenda is largely informational with no major decisions or public hearings listed.

• Special presentation by Cynthia Ingelfinger of Whitefish Legacy Partners
• Approval of meeting minutes
• Financial reports from WCVB Finance Committee
• Maggie Voisin sponsorship update
• Monthly PR recap and marketing/sales reports

Architectural Review Committee

The Whitefish Architectural Review Committee is meeting to review one old business item: a material change for the project at 104 O'Brien Avenue by Malmquist Construction (ARC 22-10), with materials to be brought to the meeting. There is no new business. The committee will also discuss a pre-application for a garage at 626 Woodland Place by MT Creative, and will approve the minutes from the November 7, 2023 meeting.

• 104 O'Brien Avenue, material change, Malmquist Construction (ARC 22-10)
• Pre-application, 626 Woodland Place, garage, MT Creative
• Approval of minutes from November 7, 2023

Pedestrian & Bicycle Path Advisory Committee

The Pedestrian and Bicycle Path Advisory Committee is meeting to discuss ongoing project updates and staff positions. The body will consider a recommendation to add design and maintenance guidelines for shared use paths in riparian areas to the Engineering Standards.

• Recommendation for Shared Use Paths in Riparian Areas Engineering Standards
• Safe Routes to School/SS4A Action Plan
• Whitefish Yards (95 Karrow) update
• Viaduct Improvements
• Pedestrian and Bicycle Staff Position

Mayor & City Council

The City Council will conduct interviews and make appointments for the Whitefish Lake and Lakeshore Protection Committee, the Whitefish Community Housing Committee, and the Whitefish Community Development Board. The meeting also includes a closed executive session for a litigation update with City Attorney Jacobs.

• Interviews for Whitefish Lake and Lakeshore Protection Committee, Community Housing Committee, and Community Development Board
• Appointment of one position to the Whitefish Lake and Lakeshore Protection Committee
• Appointment of four positions to the Whitefish Community Housing Committee
• Appointment of five positions to the Whitefish Community Development Board
• Closed executive session for litigation update with City Attorney Jacobs

Whitefish Convention & Visitor Bureau Committee

The Whitefish Convention & Visitor Bureau Committee will review reports from the Executive Director, Marketing & Sales, and various committees. The board is scheduled to approve the FY2023 Form 990 and financial reports. The meeting also includes agency updates from PR and DVA.

• Approval of FY2023 Form 990
• WCVB Finance Committee financial reports
• Marketing Committee update
• Executive Director report
• Marketing & Sales report

Whitefish Housing Authority

The Whitefish Housing Authority Board of Commissioners is holding a special virtual meeting in closed session. The agenda contains no public action items, only the closed session itself.

• Special Board of Commissioners meeting
• Virtual closed session
• Meeting held Wednesday, November 29, 2023 at 4pm

Whitefish Community Housing Committee

The Whitefish Community Housing Committee will meet to discuss a resort tax plan and the city's annexation policy. The meeting follows previous discussions regarding deed restriction drafts for owner-occupied and workforce housing.

• Discussion of resort tax plan
• Discussion of annexation policy

Whitefish Sustainable Tourism Management Plan Standing Committee

The Whitefish Sustainable Tourism Management Plan Standing Committee is meeting to discuss follow-up from focus groups, a residential survey, short-term rentals, a community market profile draft, and plans for a community meeting. The committee is gathering input to update the city's tourism management plan, addressing resident concerns about housing and tourism impacts.

• Discussion of short-term rental regulations and enforcement
• Review of residential survey results on tourism impacts
• Community Market Profile draft review
• Focus group follow-up and community meeting planning
• Public comment period

Mayor & City Council

The City Council is holding a special session to interview and appoint members to the Sustainable Tourism Management Plan, Whitefish Lake and Lakeshore Protection, and Whitefish Community Housing committees. A subsequent work session will address employee rates for summer day camp and after-school programs.

• Interviews for Sustainable Tourism Management Plan, Whitefish Lake and Lakeshore Protection, and Whitefish Community Housing committees
• Appointments for three positions on the Sustainable Tourism Management Plan committee
• Appointments for the Whitefish Lake and Lakeshore Protection Committee
• Appointments for five positions on the Whitefish Community Housing Committee
• Discussion regarding employee rates for After School and Summer Day Camp

Climate Action Plan Standing Committee

The Climate Action Plan Standing Committee will discuss renewing membership in ICLEI, a sustainability network, at an increased cost of $1,200 per year. They will also receive updates on several projects including a community solar grant, transit planning, building retro-commissioning, and a Safe Streets for All plan. A proposed sub-committee to develop projects for Montana's DEQ climate plan will be considered.

• ICLEI membership overview and cost increase to $1,200/year
• USDA REAP grant submitted for Community Solar Project; design by Cushing Terrell
• Retro-commissioning of ESC Building – bids being sought
• Safe Streets for All Plan – RFP sent; consultant interviews in early December
• Discussion of sub-committee for Montana DEQ Climate Pollution Reduction Plan (public input due Jan. 5)

Resort Tax Monitoring Committee

The Whitefish Resort Tax Monitoring Committee is meeting to review financial reports, discuss election results, and update on resort tax funded street and park projects. The agenda includes approving minutes, reviewing the street priority list, and setting the next meeting date. The meeting is largely procedural, with no major decisions expected.

• Review financial reports showing September 2023 collections up 8.39% ($60,573) year-over-year
• Discuss election results regarding resort tax ordinance change to include housing
• Update on Amory Park and Karrow street projects
• Street Priority List discussion postponed from October meeting
• Set next meeting date for January 2023

Park Board

The Whitefish Park Board will consider approving the Armory Park Master Plan Phase IV design and a design for River Trail improvements. The board will also discuss an updated fee schedule for July 4th vending and a proposed after-school and summer day camp fee for city employees. The meeting includes public comment and committee reports.

• Consideration of Approval of Armory Park Master Plan Phase IV Design
• Consideration of Approval of Design for River Trail Improvements
• Consideration of Updated Fee Schedule for July 4th Vending
• Consideration of Implementing an After School and Summer Day Camp Fee for City Employees
• Consideration to Allow Donation Request Sign at Skye Park

Lakeshore Protection Committee

The Lakeshore Protection Committee is holding a public meeting to review WLTA 23-01, a major code revision to the Whitefish Lakeshore Protection Regulations requested by the City of Whitefish. The revision aims to promote natural shoreline restoration and dynamic gravel beach installations over rip rap, retaining walls, and hard armoring, along with other changes and minor housekeeping amendments. The committee will take public comment and may take action on the request.

• Review of WLTA 23-01: major code revision to Whitefish Lakeshore Protection Regulations
• Proposal to favor natural shoreline restoration and dynamic gravel beaches over rip rap and hard armoring
• Public comment period for items on the agenda
• Approval of September 13, 2023 meeting minutes

Library Board

The Whitefish Community Library Board of Trustees will meet to discuss the director's report, approve October minutes and financials, and review the budget and long-range planning. Old business includes training for trustees, foyer tile work, and employee bonuses. No new business is listed.

• Approve minutes for October 11 regular meeting and October 2023 financials
• Review budget and long-range planning, including director's office
• Discuss employee bonuses
• Discuss tile in foyer
• Enter training events for ASPeN continuing training for trustees

Architectural Review Committee

The Whitefish Architectural Review Committee is meeting to review three items: a second amendment for a project at 222 Lupfer Avenue, a façade update for Glacier Cyclery at 326 E 2nd Street, and new pickleball courts at 255 Akers Lane. The committee will also approve minutes from the October 3 meeting and take public comment.

• 222 Lupfer Avenue, 2nd amendment, Solus Architecture (ARC 22-33)
• Glacier Cyclery façade update, 326 E 2nd Street (ARC 23-26)
• Pickleball Courts, 255 Akers Lane, Dia Sullivan (ARC 23-27)
• Approval of October 3, 2023 minutes

Pedestrian & Bicycle Path Advisory Committee

The Pedestrian and Bicycle Path Advisory Committee is meeting to discuss a recommendation for design and maintenance guidelines for shared use paths in riparian areas. The body will also review updates on several ongoing path and infrastructure projects.

• Recommendation for Design and Maintenance Guidelines for Shared Use Paths in Riparian Areas
• Riverbend Condo updates
• Malmquist Easement
• Viaduct Improvements
• Whitefish Yards (95 Karrow) update

Mayor & City Council

The City Council will conduct interviews for vacancies on several boards and committees, including the Sustainable Tourism Management Plan Committee, Whitefish Housing Authority, Climate Action Plan Committee, and Whitefish Lake and Lakeshore Protection Committee. The meeting also includes public comment and mayoral appointments to fill specific positions. The agenda is primarily procedural, focused on filling volunteer positions.

• Interviews for Sustainable Tourism Management Plan Committee (four applicants, three incumbents)
• Interview for Whitefish Housing Authority incumbent Marney McCleary
• Interview for Climate Action Plan Committee incumbent Nathan Dugan
• Interview for Whitefish Lake and Lakeshore Protection Committee incumbent Nancy Schuber
• Mayoral appointments to Whitefish Housing Authority (one 5-year term) and Sustainable Tourism Management Plan Committee (three 2-year terms)

Whitefish Housing Authority

The Whitefish Housing Authority Board of Commissioners is meeting to discuss a potential RAD conversion, approve several resolutions, and review housing updates. The board will also discuss the Depot Park Townhomes AMI restructuring and updated proforma, and hold a closed session for legal proceedings.

• RAD Conversion Talks with Tanya Dempsey, Co-CEO of CSG Advisors
• Resolution to Approve First Interstate Savings Account Signers
• Resolution to Approve the 2023/2024 WHA Utility Allowance
• Resolution to Approve Employee Handbook Updates
• Discussion on Depot Park Townhomes AMI Restructuring and Updated Proforma

Whitefish Community Housing Committee

The Whitefish Community Housing Committee is continuing its review of light deed restriction drafts and annexation policy. The committee is also discussing enforcement of short-term rental policies and the potential transition to a standing committee.

• Review of light deed restriction drafts for ownership and rentals
• Discussion of annexation policy development agreements
• Review of procedure to convert the committee to a standing committee
• Discussion regarding enforcement of short-term rental policies
• Discussion of a $1 million HUD grant request for planning consultants

Resort Tax Monitoring Committee

The Resort Tax Monitoring Committee will review financial reports and updates on street and park projects. Members will also discuss an upcoming ordinance change vote regarding the inclusion of housing.

• Review of financial reports
• Discussion on ordinance change to include housing
• Update on resort tax funded street and park projects
• Review of street priority list
• Update on Montana Resort Tax Association meeting

Whitefish Sustainable Tourism Management Plan Standing Committee

The Whitefish Sustainable Tourism Management Plan Standing Committee is meeting to discuss updates on the Sustainable Tourism Management Plan, including survey results, coordination with the Growth Policy, a market report, and focus group planning. The meeting includes approval of previous minutes and public comment.

• Survey update: 899 surveys collected as of October 9, 2023
• Growth Policy update and coordination discussion with Long Range Planner Alan Tiefenbach
• Whitefish Market Report presented by Explore Whitefish's Julie Mullins
• Focus group planning for the Sustainable Tourism Management Plan

Mayor & City Council

The City Council will review and discuss a development agreement for the annexation and zone change of 10.741 acres at 5975 Highway 93 South. The proposed Alpine 93/40 Development includes 210 residential apartments, 15,000 square feet of commercial space, and is expected to generate 2,031 daily vehicle trips. The meeting also includes public comment and direction to the city manager.

• Review development agreement for annexation and zone change at 5975 Highway 93 South
• Proposed 210-unit apartment complex with ground-floor retail at US 93 and MT 40
• Traffic study projects 2,031 daily vehicle trips from the development
• Public comment period for residents attending in person or via Microsoft Teams

Library Board

The Whitefish Community Library Board of Trustees will meet to approve the September 2023 financials and minutes from the previous meeting. New business includes a discussion on employee bonuses. The board will also receive a director's report and cover long-range planning and trustee training.

• Approve minutes for September 13 meeting
• Approve financials for September 2023
• Discussion of employee bonuses
• Long-range planning update
• Tile in foyer (old business)

Whitefish Convention & Visitor Bureau Committee

The Whitefish Convention & Visitor Bureau board is meeting to approve minutes, hear reports from staff and committees, and discuss new business including a future membership model and CSF Restaurant Reallocation related to Housing Whitefish. Public comment is welcome on items not on the agenda.

• Approval of minutes
• Special presentation by Catherine Dean of Whitefish Bike Retreat
• August Market/Lodging Report
• Future membership model discussion
• CSF Restaurant Reallocation - Housing Whitefish

Architectural Review Committee

The Whitefish Architectural Review Committee will review two new applications and one amendment to an existing project. The committee will also approve minutes from its September meeting and take public comment. The Haskill Creek amendment materials are to be brought to the meeting.

• Haskill Creek, 9 Baker Avenue, MT Creative, 3rd amendment (ARC 22-17)
• House of Skye repaint, 232 Central Avenue (ARC 23-15)
• The Standards, 1515 Highway 93 W (ARC 23-25)
• Approval of minutes from September 5, 2023

Pedestrian & Bicycle Path Advisory Committee

The Pedestrian and Bicycle Path Advisory Committee will consider supporting an ordinance for East 6th one-way street and discuss a proposal for a Bicycle and Pedestrian Administrator. Updates will be provided on the Riverbend Condo project, Malmquist Easement, Viaduct Improvements, Safe Routes to School/SS4A Action Plan, paths needing FWP approval, and Whitefish Yards (95 Karrow). The meeting begins with a pre-meeting bike ride at 7:45 a.m. from Riverside Park to evaluate walking and biking to school issues.

• East 6th One-Way Ordinance Support
• Bicycle and Pedestrian Administrator Proposal Discussion
• Riverbend Condo Updates
• Malmquist Easement
• Whitefish Yards (95 Karrow) Update

Mayor & City Council

The City Council will hold a public hearing on a resolution to annex an 11.63-acre parcel at 5975 Highway 93 South and zone it Business Transitional (WB-T), subject to street upgrades. They will also hear a presentation on releasing deed restrictions for two Trail View Subdivision homes in favor of a ground lease with the Northwest Montana Community Land Trust. Other public hearings include a conditional use permit for a guest house at 2120 Houston Drive and first readings of ordinances on casino definitions, one-way traffic, and accessory dwelling units.

• Annexation and WB-T zoning of 11.63 acres at 5975 Highway 93 South, with conditions to upgrade Emerald Drive to city standards
• Presentation on releasing deed restrictions for two Trail View Subdivision homes and substituting a 75-year ground lease with the Northwest Montana Community Land Trust
• Conditional use permit to use an existing residence as a guest house at 2120 Houston Drive (WSR zone)
• First reading of ordinance amending casino definitions in zoning regulations
• First reading of ordinance amending accessory dwelling unit and accessory building regulations

Whitefish Housing Authority

The Whitefish Housing Authority Board of Commissioners is meeting for its monthly session. The board will hear an executive director's report, receive updates on the Housing Whitefish program and the Depot Park Townhomes project, and discuss staffing and legal proceedings in a closed session.

• Housing Whitefish program updates
• Depot Park Townhomes updates and ground breaking ceremony
• Staffing updates (closed session)
• Legal proceedings discussion (closed session)

Climate Action Plan Standing Committee

The Climate Action Plan Standing Committee will meet to approve prior minutes, hear from a local contractor and Flathead Electric about heat pumps and rebates, and receive updates on projects like the community solar project, transit, and the FY24 budget. They will also discuss proposed weatherization training and a USDA REAP grant workshop.

• Heat pump and energy efficiency discussion with Pioneer Heating and Cooling and Flathead Electric
• Community Solar Project update
• Retro-commissioning of ESC Building RFP
• USDA REAP grant workshop rescheduled to October 11, 2023 at 6:30 pm
• Safe Streets for All Plan RFP

Resort Tax Monitoring Committee

The Whitefish Resort Tax Monitoring Committee is meeting to review financial reports, discuss resort tax funded street and park projects, and set the next meeting date. The agenda includes routine items like approving minutes and public comment, but also includes updates on specific projects and a street priority list.

• Review of financial reports showing FY23 collections of $6.63 million, up 4.88% from FY22
• Update on resort tax funded street and park projects, including Armory Park, River Trail, and Skate Park
• Discussion of street priority list
• Set next meeting date for October 2023

Whitefish Sustainable Tourism Management Plan Standing Committee

The Whitefish Sustainable Tourism Management Plan Standing Committee is meeting to review existing plan elements and accomplishments, discuss a new scope of work for updating the plan, and get an update on a current residential survey. They will also briefly review recent tourism data and discuss the upcoming Explore Whitefish annual meeting and additional community engagement steps.

• Approval of July 18, 2023, minutes
• Review of existing plan elements and accomplishments to-date
• Discussion of new scope of work for plan update and critical plan elements
• Update on current residential survey
• Discussion of November 1st Explore Whitefish annual meeting

Mayor & City Council

The Whitefish City Council will hold a work session to hear a presentation from Housing Whitefish on the proposed Whitefish Workforce Assistance Fund, a rental assistance program for full-time workers. The council is being asked to contribute up to $200,000 to launch the pilot program, with a commitment to fund it for three years. The regular meeting agenda includes only routine items: approval of minutes and a second reading of an ordinance to repeal a city code section.

• Presentation on Whitefish Workforce Assistance Fund, requesting up to $200,000 from the city
• Proposed fund would provide rental assistance up to $4,800/year per household
• Ordinance No. 23-18 (second reading) to repeal § 1-6-2-E-3 of the Whitefish City Code
• Consent agenda includes approval of September 5, 2023 meeting minutes

Lakeshore Protection Committee

The Lakeshore Protection Committee will hold public hearings on two permit applications: WLP 23-W27 for gravel application and stone stairs, and WLP 23-W28 for dangerous tree removal. They will also discuss draft changes to the Lakeshore Protection Regulation. The meeting includes public comment and approval of previous minutes.

• Public hearing on WLP 23-W27: Gravel Application and Stone Stairs
• Public hearing on WLP 23-W28: Dangerous Tree Removal
• Discussion of Lakeshore Protection Regulation Draft Changes
• General public comment period for non-agenda items

Library Board

The Whitefish Community Library Board of Trustees will hold a regular meeting to approve minutes from three prior meetings and financial reports for July and August. The board will also receive a director's report, discuss the budget, long-range planning, and orientation to state library certification standards. New business includes an update on tile in the foyer and a trustees-in-training program.

• Approve minutes for July 12 regular meeting, July 24 special meeting, and August 15 special meeting
• Approve financials for July and August 2023
• Orientation to State Library Certification Standards
• Update on tile in the foyer

Park Board

The Whitefish Park Board will meet to consider accepting a parkland dedication for the Under the Crescent Moon Subdivision project, discuss future pavilion and ballfield designs at Armory Park, and vote on placing a monument at the Dave Olseth Skatepark. The agenda also includes committee reports and public comments.

• Consideration to accept parkland dedication for Under the Crescent Moon Subdivision project
• Discussion regarding style and size of future pavilions, gazebos, and ballfields at Armory Park
• Consideration to approve placing a monument in the Dave Olseth Skatepark

Whitefish Convention & Visitor Bureau Committee

The Whitefish Convention & Visitor Bureau board is meeting to approve minutes, hear agency and committee reports, and discuss financial matters including an audit and the FY24 budget. They will also receive updates on marketing, public relations, and short-term rental regulations in other cities.

• Approval of meeting minutes
• Audit of $72 to be moved back into Product Development pending written approval
• FY24 Budget comparison review
• Discussion of short-term rental regulations emerging in Las Vegas, NYC, and Dallas
• July Market/Lodging Report

The Board approved the monthly financial reports and the August 10, 2023 meeting minutes. The Board also decided to recommend extending the STMP survey deadline and providing funding for QR coded distribution cards for local businesses.

• Approved August 10, 2023 minutes (unanimous)
• Approved recommendation to extend STMP survey deadline and fund QR coded cards (unanimous)
• Approved monthly financial reports (unanimous)

Pedestrian & Bicycle Path Advisory Committee

The committee will discuss updates on several path projects including Riverbend Condo, Malmquist Easement, Viaduct Improvements, Safe Routes to School, and Whitefish Yards. The meeting includes approval of prior minutes and public comment.

• Riverbend Condo updates
• Malmquist Easement discussion
• Viaduct Improvements update
• Safe Routes to School update
• Whitefish Yards (95 Karrow) update

The committee reviewed survey results for the River Bend Condos project and discussed potential path width changes. Members also proposed turning a street one-way to improve safe routes to school and noted easement issues with BNSF regarding Whitefish Yards.

• Approved September 11, 2023 Agenda (Unanimous)
• Approved July 10, 2023 Minutes (Unanimous)

Mayor & City Council

The City Council will review updates on the Baker Viaduct improvement project, including shared-use paths, lighting, and landscaping, with a total estimated cost of $780,000. They will also discuss amending mobile food vendor regulations to reduce restrictions on hours, seating, and permit limits. Public comment will be taken, and direction to the city manager may follow.

• Baker Viaduct project: $380,000 for shared-use paths, $210,000 for decorative lighting, $160,000 for gateway landscaping, $30,000 for West Railway Street pedestrian safety
• Food vendor regulation amendments proposed: eliminate caps on vendor numbers, remove hours-of-operation limits, allow outdoor seating, and streamline permitting
• Draft text amendment would remove public noticing requirements for vendor permits and make multi-vendor lots an administrative conditional use permit
• Project funding gap: $20,000 unfunded out of $780,000 total; $250,000 savings from reusing existing rail on viaduct
• Council to consider allowing a private food vendor court on a vacant downtown lot, currently prohibited

The City Council approved the lifting of Stage I and Stage II fire restrictions and agreed to move forward with the current Viaduct Improvement project proposal. The council also approved a new solid waste ordinance and the annexation of 11.63 acres on U.S. Highway 93 South.

• Approved Ordinance No. 23-19 lifting Stage I and Stage II Fire Restrictions
• Approved Ordinance No. 23-17 amending Chapter 2, Solid Waste, of the City Code
• Approved Resolution to annex 11.63 acres at 5975 U.S. Highway 93 South and zone to WB-T
• Approved Ordinance No. 23-18 repealing § 1-6-2-E-3 of the Whitefish City Code
• Confirmed Police Officer Michael Hingiss
• Consented to the appointment of Cole Hadley as Fire Chief
• Agreed to spend $9,000 for the MLCT Support Local campaign and statewide poll
• Directed staff to move forward with the current Viaduct Improvement project proposal

Architectural Review Committee

The committee approved amendments for the Larch House project, a west elevation change for MH Legacy LLC, and new paint colors for Mud Man. A request for a façade and awning change at 222 Central Avenue was tabled pending further samples.

• Approved August 15, 2023 minutes (unanimous)
• Approved Larch House amendments at 37 Lupfer Avenue (unanimous)
• Tabled 222 Central Avenue façade/awning change pending new samples (unanimous)
• Approved MH Legacy LLC west elevation amendment at 220 E 2nd Street (unanimous)
• Approved Mud Man repaint at 105 Wisconsin Avenue (unanimous)
• Determined proposed Eagle Scout PFD storage building requires Arch Review approval

Whitefish Community Housing Committee

The Whitefish Community Housing Committee will continue reviewing draft 'light' deed restrictions for ownership and rentals with staff. The meeting also includes an update on the resort tax re-allocation plan.

• Review of light deed restriction drafts regarding residency requirements
• Update on resort tax re-allocation plan and marketing discussion
• Discussion of rental assistance plan launch

The committee reviewed draft deed restrictions for ownership and rental units, focusing on workforce housing and owner-occupancy requirements for annexations. No formal votes were taken on the drafts, but staff will prepare a recommendation for the City Council.

• Approved minutes from July 24 meeting

Whitefish Housing Authority

The Whitefish Housing Authority Board of Commissioners will meet to discuss the RAD (Rental Assistance Demonstration) conversion, finalize a deed restriction on home improvement percentage caps, and consider next steps for operating reserves. The board will also discuss new leases for Railroad Homes, a possible development, and a Community Stabilization Grant. A potential closed session is listed for legal and personnel issues.

• RAD Conversation 2.0 with Good Housing Partnership and Butte PHA
• Finalize deed restriction on home improvement percentage cap
• Discuss operating reserves with Tracy Allison
• Discuss leases for Railroad Homes and possible development
• Community Stabilization Grant discussion

Mayor & City Council

The Whitefish City Council is holding a work session to review an impact fee study update presented by TischlerBise. The study covers proposed impact fees for parks, trails, city hall, emergency services, water, and wastewater, with projected growth of 5,000 new residents and 1,100 new jobs over 10 years. The council will also provide direction to the city manager and take public comment.

• Parks & Recreation impact fee: proposed max $160 for smallest homes to $592 for largest, current fee $128
• Trails impact fee: proposed max $349 for smallest homes to $1,289 for largest, current fee $583
• 10-year trail expansion plan: 2.46 miles, total cost $2,786,172, with $1,107,576 from resort tax
• Parks 10-year capital needs: $1,504,525 total, including Armory Park improvements $750,000
• City Hall growth-related expenditures: $2,612,730 over 10 years

The City Council approved the final municipal budget for the 2024 fiscal year and a series of resolutions establishing property tax mills and special improvement assessments. The council also adopted a five-year Capital Improvement Program and updated zoning and subdivision regulations.

• Approved FY2024 municipal budget and tax levy resolutions (Nos. 23-20 through 23-30)
• Adopted FY24-FY28 Capital Improvement Program
• Approved Ordinance No. 23-13 amending Zoning Regulations
• Approved Ordinance No. 23-14 amending Architectural Review Standards
• Approved Ordinance No. 23-15 amending Subdivision Regulations
• Approved Resolution No. 23-18 amending Legacy Homes Program procedures
• Approved Ordinance No. 23-17 amending Solid Waste code (First Reading)
• Approved Resolution No. 23-19 to increase appropriations in two city funds

Climate Action Plan Standing Committee

The Climate Action Plan Standing Committee will hear from ICLEI program officer Alyssa Wilbur about Whitefish's involvement in a grant application for a regenerative tourism economy, with each partner community receiving $100,000 if awarded. The committee will also receive updates on existing projects including the community solar project, transit mobility platform, growth policy update, and FY24 budget process, as well as proposed projects like an electrification strategy.

• Discussion of EECBG Cohort Grant Application for 'Leading a More Efficient and Regenerative Tourism Economy' with $100,000 per partner community
• Update on Community Solar Project
• Update on Transit Mobility Platform/Transit MOU
• Retro-commissioning of ESC Building approved
• Public Works EV charging and potential EV for FY24

Whitefish Housing Authority

The Whitefish Housing Authority Board of Commissioners is holding a special virtual meeting in closed session. The agenda contains no public discussion items, indicating the board will convene to address matters that are exempt from open meeting requirements.

• Special board meeting held virtually
• Closed session only, no public agenda items listed

Architectural Review Committee

The committee approved paint and material changes for properties on E 2nd Street, E 3rd Street, and Whitefish Avenue. A residential project at WF Yards was approved following roof and landscaping revisions. A material change request for a mixed-use building at 220 E 2nd Street was tabled to allow for a more refined design.

• Approved dark gray metal applied horizontally for 306 E 2nd Street (unanimous)
• Tabled material change for 220 E 2nd Street to review refined west elevation design (unanimous)
• Approved residential building landscaping and roof revisions for WF Yards, Lot 7 (unanimous)
• Approved revised non-garage-forward design for 1974 & 1982 Whitefish Avenue (unanimous)
• Approved paint and material façade change for 419 E 3rd Street (unanimous)
• Approved August 1, 2023 meeting minutes (unanimous)

Library Board

The Whitefish Community Library Board of Trustees will hold a special meeting to decide on a $27,500 transfer to the Library Depreciation Reserve Fund and discuss tile replacement in the library foyer. The agenda also includes public comment and routine business items.

• Transfer of $27,500 to the Library Depreciation Reserve Fund
• Tile Replacement in Library Foyer

The Board approved transferring $27,500 to the Library Depreciation Reserve Fund for future capital projects. Additionally, the Board authorized up to $30,000 from reserve funds for foyer tile repairs in the FY24 budget.

• Approved transfer of $27,500 to Library Depreciation Reserve Fund (unanimous)
• Approved use of Library Reserve Depreciation Funds for foyer tile repair not to exceed $30,000 (unanimous)

Whitefish Convention & Visitor Bureau Committee

The Whitefish Convention & Visitor Bureau board is meeting to discuss routine updates and reports, including a PR recap, monthly report, and executive director report. They will also hear a presentation from the Whitefish Bike Retreat and receive updates on the annual meeting, member revenue model research, and a resident PR campaign. The board will consider financial reports and may approve minutes.

• Special presentation by Catherine Dean on Whitefish Bike Retreat
• Whitefish Market Report
• STMP Sustainable Tourism Resident Survey
• Local Influencer concept update
• Finance Committee financial reports

Lakeshore Protection Committee

The Lakeshore Protection Committee is meeting to discuss and potentially act on a permit application for replacing a wooden staircase and retaining wall at 2098 Houston Point Drive. The agenda also includes routine items such as approving previous minutes and public comment.

• Public hearing and action on WLP 23-W24 for 2098 Houston Point Drive: replace existing wooden staircase with stone steps and replace existing retaining wall

The Lakeshore Protection Committee unanimously approved application WLP 23-W24 to replace a wooden staircase and retaining wall with stone. The approval includes 28 conditions listed in the staff report. The application will proceed to the City Council.

• Approved July 12, 2023 minutes (unanimous)
• Approved WLP 23-W24 for stone staircase and retaining wall at 2089 Houston Drive (unanimous)

Mayor & City Council

The City Council will hold a work session to discuss the Casino Overlay Zone and consider three options: changing the casino definition, removing the overlay zone, or adding new overlay zones. The regular meeting includes public hearings on the Community Housing Plan, resort tax allocation, and zoning code amendments.

• Discussion of three options for Casino Overlay Zone: change casino definition, remove overlay zone, or add new overlay zones
• Public hearing on Resolution adopting Whitefish Community Housing Plan: Resort Tax
• Public hearing on Resolution to submit resort tax allocation to voters (25% property tax relief, 48% streets, 10% housing, 10% parks/trails, 2% Whitefish Trail, 5% admin)
• First reading of Ordinance amending zoning regulations across all districts (WZTA 23-06)
• Consideration of $12,000 consulting contract to update Sustainable Tourism Management Plan

The City Council adopted a community housing plan and approved a resolution to put a 3% resort tax allocation to a public vote. The Council also approved a land annexation and a consulting contract for tourism management.

• Approved Resolution No. 23-15 adopting the Whitefish Community Housing Plan: Resort Tax
• Approved Resolution No. 23-16 to submit the 3% resort tax allocation question to voters
• Denied amendment to remove 'development' from community housing initiatives (4-3)
• Approved Resolution No. 23-17 to annex 1.36 acres at 236 Jennings Lakeside Road and zone as Suburban Residential
• Approved consulting contract with Applied Communications for Sustainable Tourism Management Plan
• Approved Memorandum of Understanding between the City and Whitefish Convention and Visitors Bureau
• Approved Consent Agenda including rezoning of 55 Hedman Lane and marijuana facility code amendments
• Approved request for Curt McIntyre to remove three cottonwood trees at 1372 West Lakeshore Drive

Architectural Review Committee

The Whitefish Architectural Review Committee will consider a façade change for the O'Shaughnessy Center at 1 Central Avenue, and a repaint at 306 E 2nd Street. The meeting also includes public comment, approval of previous minutes, and other routine business.

• Façade change at O'Shaughnessy Center, 1 Central Avenue (ARC 23-21)
• Repaint at 306 E 2nd Street (ARC 23-19)
• Approval of minutes from July 18, 2023

The Committee approved a façade update for the O’Shaughnessy Center, contingent upon a review of the fascia material. The minutes from the July 18, 2023 meeting were also approved.

• Approved O’Shaughnessy Center façade update subject to review of fascia material (unanimous)
• Approved July 18, 2023 minutes (unanimous)
• No action taken on repaint application for 306 E 2nd Street

Resort Tax Monitoring Committee

The Resort Tax Monitoring Committee is meeting to review the June 2023 minutes, the monthly financial report, and updates on resort-tax-funded street and park projects. They will also discuss the street priority list and set the next meeting date. A key discussion item from the prior meeting was a recommendation to allocate 10% of the 3% resort tax to community housing starting February 1, 2025.

• Review of financial report showing May 2023 collections up 7.65% over May 2022
• Update on Karrow Street project, with construction expected spring 2024 and completion fall 2024
• Update on River Trail improvements including new docks, Baker Park access rehabilitation, and pedestrian footbridge costing $170K-$190K
• Discussion of allocating 10% of 3% resort tax to community housing, with ballot resolution needed by August 7th
• Street Priority List review

Whitefish Housing Authority

The Whitefish Housing Authority Board of Commissioners will meet to approve the agenda and June minutes, hear public comment, and receive an executive director report. Under old business, they will discuss the FY2024 operating budget and operating reserve. New business includes a discussion of Depot Park Townhomes. The board may also enter a closed session for legal or personnel issues.

• FY2024 Operating Budget discussion
• Operating Reserve discussion
• Depot Park Townhomes discussion
• Potential closed session for legal/personnel issues

Whitefish Community Housing Committee

The committee is reviewing a plan to re-allocate 10% of resort tax funds, estimated at $27 million over 25 years, toward community housing. The meeting also included discussions regarding light deed restriction drafts and the use of property tax funds.

• Proposed re-allocation of 10% of resort tax to community housing ($27 million over 25 years)
• Review of light deed restriction drafts for ownership and rental properties
• Discussion of $420,000 in property tax funds for housing recommendations
• Update on the financial plan for resort tax re-allocation

The committee reviewed draft 'light' deed restrictions for annexed properties to prioritize primary homeowners over secondary residences. No final vote was taken on the drafts; staff will review committee comments with legal counsel. The committee also received updates on the resort tax re-allocation plan.

• Approved minutes from June 26 and July 6 meetings

Library Board

The Whitefish Community Library Board of Trustees is holding a special meeting to discuss and potentially approve a general construction agreement for the library's roof replacement. The meeting includes a public comment period and is the sole new business item.

• Consideration of General Construction Agreement for roof replacement

The Board approved a motion to proceed with Helke Construction for replacing library roof shingles. The authorization is contingent on clarifying the scope of the gazebo and metal work, and ensuring the final cost does not exceed $80,000.

• Authorized roofing contract with Helke Construction contingent on scope clarifications and a $80,000 price cap (Unanimous)

Architectural Review Committee

The Committee denied a townhome project due to design standards and approved two repaint requests. Two other projects were tabled pending further materials or design revisions.

• Approved repaint of Calvary Chapel at 420 E 5th Street (3-2)
• Denied Whitefish Landing Townhomes at 1974/1982 Whitefish Avenue (unanimous)
• Approved front painting for 306 E 2nd Street (unanimous)
• Tabled west siding for 306 E 2nd Street pending material sample (unanimous)
• Tabled Whitefish Yards Lot 7 residential buildings pending landscaping and dormer revisions (unanimous)
• Approved minutes from June 20, 2023 and July 5, 2023 (unanimous)

Whitefish Sustainable Tourism Management Plan Standing Committee

The committee approved the June 20, 2023, minutes and reviewed a $12,000 contract with Applied Communications. A resident survey was finalized for release on August 1, and a town hall meeting was scheduled for October 24, 2023.

• Approved June 20, 2023, minutes
• Reviewed Applied Communications contract for $12,000 (split between City and WCVB)
• Finalized resident survey to run August 1 through September 15
• Scheduled Town Hall meeting for October 24, 2023, at 101 Central Avenue

Mayor & City Council

The City Council will hold a work session at 5:30 PM to hear a presentation on Montana Department of Transportation projects and discuss a potential pedestrian bridge at the 95 Karrow (WF Yards) development. The regular meeting at 7:10 PM includes a public hearing on rezoning 55 Hedman Lane to two-family residential and annexing 580 Lund Lane, plus a presentation on expanding trails at Spencer Mountain.

• Discussion of potential pedestrian bridge at 95 Karrow (WF Yards) project
• Public hearing on rezoning 55 Hedman Lane from WCR to WR-2 (Two-Family Residential)
• Public hearing on annexing .99 acres at 580 Lund Lane and zoning WR-1
• Presentation on expanding trail and trailhead at Spencer Mountain by Whitefish Legacy Partners and Flathead Area Mountain Bikers
• Resolution to annex 1.36 acres at 236 Jennings Lakeside Road and zone WSR Suburban Residential

Impact Fee Advisory Committee

The committee will review an impact fee study update from Tischlerbise, discuss recommendations for the City Council, and approve minutes from the previous meeting. The meeting is advisory only.

• Presentation of impact fee study update by Colin McAweeney of Tischlerbise
• Discussion of recommendations for City Council
• Review and approval of minutes from May 30, 2023 meeting

Library Board

The Whitefish Community Library Board of Trustees will meet to discuss old business including approving June meeting minutes and financials, reviewing policies on the community bulletin board and interlibrary loans, and receiving a director's report. New business includes electing officers, discussing the library roof, and setting the next meeting date.

• Approve June 14, 2023 Board of Trustees' Meeting Minutes & Financials for June
• Review Policy 2015 (Community Bulletin Board) and Policies 2012 & 2025 (InterLibrary Loan)
• Election of Officers
• Discussion of roof
• Budget discussion

The Board elected new officers by unanimous consent and approved the June 14 minutes and financial report. Two policy actions were decided: the Community Bulletin Board policy was retained, and a redundant Inter Library Loan policy was removed. The Board also discussed future long-range planning and facility repairs.

• Approved June 14 minutes and June Financial Report (unanimous)
• Retained Policy 2015 Community Bulletin Board as written (unanimous)
• Removed redundant Policy 2025 Inter Library Loan Policy (unanimous)
• Elected Jessica Tubbs as Chair (unanimous consent)
• Elected Sarah Ericson as Vice Chair (unanimous consent)
• Elected Trevor Gonser as Treasurer (unanimous consent)
• Elected Deb Bond as Tamarack Representative (unanimous consent)

Lakeshore Protection Committee

The Whitefish Lakeshore Protection Committee is meeting to approve prior minutes, hear public comment, and hold a public hearing and action on application WLP 23-W10. No other substantive items are listed; the rest of the agenda is procedural.

• Public hearing and action on WLP 23-W10
• Approval of May 10 minutes
• General public comment for non-agenda items

The committee unanimously approved a request to remove three living cottonwood trees for safety reasons. The approval requires the planting of three replacement trees and that stumps remain in place. The application now moves to the City Council for a final decision on August 7.

• Approved WLP 23-W10 for tree removal at 1372 W Lakeshore Drive (Unanimous)
• Approved May 10, 2023 meeting minutes (Unanimous)
• Directed staff to research speed limits and boat size/number restrictions on Whitefish Lake

Pedestrian & Bicycle Path Advisory Committee

The Pedestrian and Bicycle Path Advisory Committee is meeting to approve the agenda and minutes, then discuss new and old business, including updates on the Riverbend Condo, Malmquist Easement, Viaduct Improvements, Safe Routes to School, paths needing FWP approval, and the ongoing project list. They will also hear comments from Parks and Recreation and Public Works, including an e-bike meeting update, and take public comment.

• Riverbend Condo updates
• Malmquist Easement discussion
• Viaduct Improvements update
• Safe Routes to School update
• E-bike meeting update

The committee approved the June 5, 2023, agenda and the May 1, 2023, minutes. Members discussed updates on the River Bend Condos survey, e-bike safety, and potential new traffic studies for safe routes to school.

• Approved June 5, 2023, Agenda (unanimous)
• Approved May 1, 2023, Minutes (unanimous)

Whitefish Community Housing Committee

The Whitefish Community Housing Committee is reviewing a draft financial plan to re-allocate 10% of the city's 3% resort tax toward community housing. The proposal aims to fund housing development and programs starting February 1, 2025.

• Proposed 10% resort tax re-allocation for community housing projects
• Estimated $27 million in community housing revenue over a 20-year term
• Plan to use funds for deed-restricted affordable housing development and programs
• Review of revenue projections for street, park, and trail maintenance

The committee approved a draft financial plan to reallocate 1% of the resort tax toward housing. The plan will move to a Council work session on July 17 and a public hearing on August 7.

• Approved draft financial plan for resort tax reallocation (4-1)

Architectural Review Committee

The Whitefish Architectural Review Committee is holding a special meeting to review a single item: a repaint proposal for Calvary Chapel at 420 E 5th Street. No old or other business is listed, and the agenda is otherwise procedural.

• Calvary Chapel, 420 E 5th Street, repaint (ARC 23-17)

The Architectural Review Committee approved the repainting of Calvary Chapel at 420 E 5th Street. Approval is subject to the applicant presenting a lighter shade of gray for the building body for committee review.

• Approved repaint of Calvary Chapel at 420 E 5th Street subject to review of a lighter gray shade (unanimous)

Mayor & City Council

The Whitefish City Council will hold a work session to discuss a proposed pedestrian bridge at the 95 Karrow project, which has been rescheduled for a later date, and to review the Whitefish Fire Department Strategic Plan. The agenda also includes public comment and direction to the city manager.

• Discuss proposed pedestrian bridge at 95 Karrow (WF Yards) project
• Review and discuss Whitefish Fire Department Strategic Plan
• Public comment period
• Direction to City Manager

The City Council approved a residential planned unit development for 146 units across seven buildings. The council also adopted a resolution establishing annual goals for the city and authorized the disposal of obsolete property.

• Approved Ordinance No. 23-10 for 146 units at 105 Colorado Avenue, 709 Waverly Place, and 60, 124, 136 & 152 Texas Avenue
• Approved Resolution No. 23-10 to declare certain property unneeded and obsolete and authorize disposal
• Approved preliminary plat extension for Big Mountain River LLC Subdivision at 244, 314, 322 West 2nd Street
• Adopted Resolution No. 23-11 establishing annual goals for the City
• Approved minutes from June 19, 2023 Special Session and Regular meetings

Whitefish Housing Authority

The Whitefish Housing Authority Board of Commissioners is holding a special virtual meeting to discuss the use of capital funds, private management compensation with the City of Whitefish, and the FY2024 operating budget. The board may also enter a closed session for legal or personnel issues. Public comment is scheduled, but no decisions are listed on the agenda.

• Use of Capital Funds [Public Notice]
• Private Management Compensation/City of Whitefish
• Potential closed session for legal and/or personnel issues
• FY2024 Operating Budget

Whitefish Housing Authority

The Whitefish Housing Authority Board of Commissioners will hold its monthly meeting, including a discussion on a RAD (Rental Assistance Demonstration) conversion led by Geoff Anderson of Good Housing Partnership. The board will also review financials, housing program updates, and new business items such as the FY2024 operating budget and payment standards. A potential closed session is listed for legal or personnel issues.

• RAD Conversion Discussion with Geoff Anderson, Good Housing Partnership
• FY2024 Operating Budget
• Payment Standards
• Private Management Compensation/City of Whitefish
• Finalize Date for Re-Introduction Social for August 11th

Whitefish Community Housing Committee

The Whitefish Community Housing Committee is reviewing a draft financial plan to re-allocate a portion of the city's 3% resort tax toward housing. The committee is also discussing a draft for light deed restrictions and addressing enforcement of short-term rental regulations.

• Review of draft financial plan for resort tax re-allocation
• Possible review of light deed restriction draft
• Discussion of 3% resort tax use of funds effective February 1, 2025
• Review of previous committee motions regarding short-term rental enforcement

The committee discussed a draft financial plan to allocate 10% of resort tax revenue, totaling $27 million over 25 years, to community housing. Members expressed general support for the 10% allocation and will provide edits to the document before it moves to the resort tax committee and City Council.

• Approved minutes from May 22, June 5, and June 20 (unanimous)

Climate Action Plan Standing Committee

The Climate Action Plan Standing Committee will hear a presentation from Families for a Livable Climate about the new 'Electrify Montana' project, which seeks involvement from Montana cities with Climate Action Plans. The committee will also receive updates on existing projects including the Community Solar Project, transit mobility platform, landscaping standards, and the FY24 city budget process, as well as proposed projects like an electrification strategy.

• Presentation by Winona Bateman of Families for a Livable Climate on the 'Electrify Montana' project
• Update on Community Solar Project
• Update on Transit Mobility Platform/Transit MOU
• Approval of retro-commissioning of ESC Building
• Discussion of Public Works EV charging and potential EV for FY24

Whitefish Community Housing Committee

The Whitefish Community Housing Committee task force will hold a work session to develop a housing development plan and a financial plan for the Community Housing Roadmap. The public is invited to provide comments during this session.

• Development of housing development plan
• Development of financial plan for the Community Housing Roadmap

The Finance/Development Plan subgroup reviewed a draft regarding Resort Tax reallocation and provided comments for changes. The group recommended the draft be reviewed by the Community Housing Committee at their next meeting.

• Recommended Resort Tax reallocation draft for review by Community Housing Committee

Architectural Review Committee

The Whitefish Architectural Review Committee will meet to appoint a chair and vice chair, approve minutes, and review four new business items. These include a repaint at 232 Central Avenue, a facade change at 222 Central Avenue, and two mixed-use buildings at Whitefish Yards Lots 1 and 2. No old business is listed.

• 232 Central Avenue repaint (ARC 23-15)
• 222 Central Avenue facade change (ARC 23-16)
• Whitefish Yards Lot 1 Mixed-Use Building (ARC 23-10)
• Whitefish Yards Lot 2 Mixed-Use Building (ARC 23-11)

The Committee approved a facade change for 222 Central Avenue and two mixed-use building projects at Whitefish Yards, all contingent upon the review of material samples or mock-ups. No action was taken on a repaint application for 232 Central Avenue due to the applicant's absence.

• Appointed Diane Kane as Committee Chair
• Appointed Leslie Lowe as Committee Vice Chair
• Approved June 6, 2023 minutes (unanimous)
• Approved 222 Central Avenue facade change subject to awning material review (unanimous)
• Approved Whitefish Yards Lot 1 mixed-use buildings subject to full-scale mock-up review (unanimous)
• Approved Whitefish Yards Lot 2 mixed-use buildings subject to full-scale mock-up review (unanimous)
• Took no action on 232 Central Avenue repaint application (ARC 23-15)

Whitefish Sustainable Tourism Management Plan Standing Committee

The Whitefish Sustainable Tourism Management Plan Standing Committee will review a consultant recommendation for updating the Sustainable Tourism Management Plan, discuss timelines for a community survey and plan update, and consider community engagement ideas. They will also review other community tourism management plans. The agenda includes public comment and approval of the May 23, 2023 minutes.

• Review consultant recommendation for STMP update
• Discuss timelines for community survey and plan update
• Discuss community engagement ideas
• Review other community tourism management plans
• Public comment

The committee discussed a quote from Applied Communications to update the Sustainable Tourism Management Plan. Members proposed adjustments to the timing of the community survey and the composition of focus groups. No formal vote was taken on the consultant's quote.

• Approved May 23, 2023 minutes

Mayor & City Council

The Whitefish City Council is holding a special session and work session on June 19, 2023. They will interview Grant Hughes for the Flathead City-County Health Board and discuss amendments to city codes required by 13 land-use planning bills from the 2023 Legislature (excluding SB 382). The council will give direction on proposed changes, including subdivision regulations, zoning for multi-family housing, duplexes, ADUs, and possible consolidation of the Planning Board and Board of Adjustment.

• Interview Grant Hughes for Flathead City-County Health Board appointment (term ending 12/31/2024)
• Review planning bills: SB 158 (family transfers), SB 245 (multi-family in commercial zones), SB 323 (duplexes), SB 528 (ADUs)
• Consider increasing subdivision exemption review fee from $50 to $400 (HB 874)
• Discuss consolidating Planning Board and Board of Adjustment (SB 130)
• Public comment on planning bill amendments and board vacancies

The City Council approved a residential planned unit development featuring 146 units, including 44 deed-restricted units. The council also adopted the FY24 preliminary budget and approved the Vision Whitefish 2045 Public Engagement Plan.

• Appointed Grant Hughes to the City-County Board of Health
• Approved Ordinance No. 23-09 regarding 95 Karrow, LLC mixed-use development (Second Reading)
• Approved Ordinance No. 23-10 for 146 units at 105 Colorado Ave, 709 Waverly Pl, and Texas Ave (First Reading)
• Added Condition #12 to Ordinance No. 23-10 prohibiting basements (3-2)
• Approved FY24 Preliminary Budget and set final public hearing for August 21, 2023
• Adopted Resolution No. 23-08 to annex .99 acres at 580 Lund Lane and zone as WR-1
• Approved Resolution No. 23-09 adopting the Vision Whitefish 2045 Public Engagement Plan

Library Board

The Whitefish Community Library Board of Trustees will discuss and potentially approve updates to policies on patron behavior and children, review the budget and long-range plan, and consider a new evacuation site agreement and fire suppression maintenance.

• Approve May 2023 meeting minutes and financials
• Review Policy 2017: Appropriate Behavior of Library Users
• Review Policy 2018: Children and the Library
• Discuss budget and long-range planning
• Consider evacuation site agreement

The Board of Trustees approved the May 8 meeting minutes, the May financial report, and amended policies regarding library user behavior and children. The Director was tasked with signing a fire suppression maintenance contract and gathering roof bids.

• Approved Consent Agenda including May 8 minutes and May Financial Report (unanimous)
• Approved amended Policy 2017 Appropriate Behavior of Library Users (unanimous)
• Approved amended Policy 2018 Children and the Library (unanimous)
• Tasked Director to sign Western Fire proposal for 5-year pipe inspection and maintenance

Park Board

The Whitefish Park Board will consider removing the recycling container at Depot Park due to excessive contamination. They will also receive an update on Oktoberfest impacts to Depot Park turf. The meeting includes public comments, committee reports, and departmental updates.

• Consideration to remove Depot Park recycling container due to excessive contamination
• Update on Oktoberfest impacts to Depot Park turf
• Public comments on agenda and non-agenda items
• Reports from Bicycle/Pedestrian Committee, Tree Advisory Committee, WSFF Board, and WAG Board
• Administrative, Recreation, Maintenance, and Community Services reports

The Park Board approved the installation of recessed monument plaques at Armory Park and appointed several members to the Tree Advisory and Bicycle and Pedestrian Path Advisory committees. The board also agreed to let staff determine the best location for a WCVB kiosk, potentially at City Beach.

• Approved obtaining and installing Armory Park Monument Plaques (All ayes)
• Appointed Bailey Kallal to Bicycle and Pedestrian Path Advisory Committee High School Representative (All ayes)
• Appointed Ross Fletcher to Tree Advisory Committee (All ayes)
• Appointed Mary Behrendt and Antonia Malchik to Bicycle and Pedestrian Advisory Committee (5-0, 1 abstention)
• Reappointed Doug Reed to Bicycle and Pedestrian Advisory Committee (All ayes)
• Confirmed Ron Brunk as president and Melissa Hartman as vice-president (4-0, 2 abstentions)
• Approved May 9, 2023, agenda (All ayes)
• Approved April 18, 2023, minutes (All ayes)

Whitefish Convention & Visitor Bureau Committee

The Board approved the FY24 budget with a requirement to reinstate a $12,500 partnership with Protect our Winters. The Board also approved the May 8, 2023 minutes and monthly financial reports. Staff were directed to research alternative funding models and create a local influencer campaign.

• Approved FY24 budget with $12,500 partnership with Protect our Winters reinstated (Unanimous)
• Approved May 8, 2023 minutes (Unanimous)
• Approved monthly financial reports (Unanimous)
• Accepted annual revenue and expense breakdown charts
• Determined to enter CSF collections in Quickbooks as they arrive with a disclaimer on reports

Mayor & City Council

The Whitefish City Council is holding a work session to review the proposed Fiscal Year 2024 budget, which includes a 5.389 mill increase in property taxes (a 17.77% rise in property tax revenue) and a 5% pay raise for most employees. The council will discuss various funds, including Parks and Recreation, Public Works, and Impact Fees, and will hear public comment on the budget.

• Property tax increase of 5.389 mills, equal to 17.77% increase in property tax revenue
• Proposed 5% pay increase for most city employees, with 3% COLA and 2% STEP
• Addition of two full-time positions: a School Resource Officer and a street maintenance operator
• Commercial Lighting Maintenance District assessment proposed to decrease 25%
• Spend-down of $951,842 in cash reserves for capital equipment purchases

Architectural Review Committee

The Whitefish Architectural Review Committee will consider a repaint at 232 Central Avenue, a façade change at 222 Central Avenue, and an amendment to the Markus Foods project at 9 Baker Avenue. The committee will also hear a pre-application for properties on Spokane Avenue and approve the May 15 meeting minutes.

• Markus Foods Amendment #2, 9 Baker Avenue (ARC 22-17)
• 232 Central Avenue, repaint (ARC 23-15)
• 222 Central Avenue, façade change by Colton Behr (ARC 23-16)
• Pre-application for 524, 530, 538 Spokane Avenue by MT Creative

The Architectural Review Committee approved a building amendment for Markus Foods subject to paint samples. Action on two Central Avenue repaint and façade projects was postponed due to applicant absence.

• Approved May 16, 2023 minutes (unanimous)
• Approved Markus Foods Amendment #2 at 9 Baker Avenue subject to paint samples (unanimous)
• Postponed action on 232 Central Avenue repaint (ARC 23-15)
• Postponed action on 222 Central Avenue façade change (ARC 23-16)

Mayor & City Council

The City Council reappointed two members to the Architectural Review Committee and approved the placement of 49 sustainability banners. The Council also approved several lakeshore protection permits and the confirmation of a police officer.

• Reappointed Leslie Lowe and Tracy Rossi to the Architectural Review Committee
• Approved placement of 49 'Friend of the Fish' messaging banners by Whitefish Convention and Visitors Bureau
• Approved Whitefish Lake and Lakeshore Protection Permit for Houston Point HOA to rebuild hiking trail (WLP 23-W-07)
• Approved Whitefish Lake and Lakeshore Protection Permit for Bay Point Country HOA to remove concrete block (WLP 23-W12)
• Confirmed Police Officer Jonathan Warricks
• Approved May 15, 2023 regular meeting minutes as corrected

Pedestrian & Bicycle Path Advisory Committee

The Pedestrian and Bicycle Path Advisory Committee will hold a special meeting to discuss guidelines for shared-use paths in riparian areas, with representatives from FWP and FCD. The committee will also elect officers and approve prior meeting minutes.

• Discussion of Whitefish Guidelines for Shared Use Paths in Riparian Areas
• Welcome and introductions of FWP and FCD representatives
• Committee officer elections
• Approval of May 1, 2023, minutes
• Public comment period

The committee elected Mary Behrendt as Chair and Riley Polumbus as Secretary. Members and staff discussed revisions to the Whitefish Guidelines for Shared Use Paths in Riparian Areas, focusing on path width, permit requirements, and environmental protections.

• Approved June 5, 2023 agenda (unanimous)
• Approved May 1, 2023 minutes (unanimous)
• Elected Mary Behrendt as Chair (unanimous)
• Elected Riley Polumbus as Secretary (unanimous)

Whitefish Community Housing Committee

The Whitefish Community Housing Committee task force will hold a work session to develop a housing development plan and a financial plan for the Community Housing Roadmap. The public is invited to provide comments during this session.

• Development of housing development plan
• Development of financial plan for the Community Housing Roadmap

The Finance/Development Plan subgroup discussed the format and contents of a potential housing plan. The group reviewed a proposed outline including purpose, revenue sources, and development programs. No formal votes or final decisions were recorded.

• Agreed to include a list of definitions in the plan
• Agreed to meet again on June 20th

Whitefish Housing Authority

The Whitefish Housing Authority Board of Commissioners will hold its monthly meeting, featuring a presentation on the Depot Park Townhomes project. The board will also receive reports from the interim executive director, including financials and agency updates, and discuss old and new business items such as Trailview deed restrictions, the executive director position, and a possible RAD conversion.

• Depot Park Townhomes presentation by David Saenz of Montana Construction Management
• March and April 2023 financials report
• Trailview deed restrictions and capital improvement guidelines discussion
• Executive Director position discussion
• Possible RAD conversion discussion

Mayor & City Council

The Whitefish City Council is holding a work session to review the proposed FY24 budget, which includes a 5.389 mill increase in property taxes (a 17.77% rise in property tax revenue) and a 5% wage increase for most employees. The budget also proposes spending down $951,842 in cash reserves for capital equipment and maintaining most maintenance district assessments at FY23 rates, with a 25% decrease for the Commercial Lighting District. Public comment is invited.

• Property tax increase of 5.389 mills, equal to 17.77% increase in total property tax revenue
• Proposed 5% wage increase for most employees, with 3% COLA and 2% STEP
• Spend-down of $951,842 in cash reserves for large capital equipment purchases
• Commercial Lighting Maintenance District assessment proposed to decrease 25%
• Resort tax property tax relief decreases by $384,201 to $2,503,523

Impact Fee Advisory Committee

The Impact Fee Advisory Committee will hear an update on the impact fee study by consultant Colin McAweeney of Tischlerbise, then discuss recommendations to present to the Whitefish City Council. The meeting also includes approval of prior meeting minutes and public comment.

• Presentation of Impact Fee Study update by Colin McAweeney of Tischlerbise
• Discussion of recommendations for City Council
• Review and approval of minutes from February 28, 2023, and April 26, 2023 meetings

Whitefish Sustainable Tourism Management Plan Standing Committee

The committee appointed a Chair, Vice Chair, and Secretary. Members established five primary goals for the committee, including data collection and updating the management plan.

• Appointed Brian Schott as Chair, Ella Kobelt as Vice Chair, and Michelle Howke as Secretary
• Established goals for interaction, data collection, education and outreach, plan updates, and tourism management application

Whitefish Community Housing Committee

The committee discussed the prevalence of unlicensed short-term rentals and the challenges of enforcement. Members reviewed the current code and potential policy changes before deciding to recommend increased staffing for enforcement.

• Approved minutes from April 24, 2023 (unanimous)
• Approved motion to advise City Council to prioritize hiring additional staff for enforcement of illegal short-term rental units to reduce estimated 200 units to zero in 24 months (unanimous)

Resort Tax Monitoring Committee

The Resort Tax Monitoring Committee is meeting to review the monthly financial report, approve April minutes, and get updates on resort-tax-funded street and park projects. They will also discuss the street priority list and set the next meeting date. The agenda is routine oversight with no major decisions or public hearings listed.

• Review and approve minutes from April 19, 2023
• Review the Financial Monthly Report
• Update on Resort Tax Funded Street and Park Projects
• Street Priority list discussion
• Set next meeting date for June 2023

Architectural Review Committee

The Whitefish Architectural Review Committee is meeting to approve minutes from May 2 and review a new townhouse project at 502 Dakota Avenue. No other business is scheduled.

• Review of townhouse project at 502 Dakota Avenue (ARC 23-14)

The committee unanimously approved the Vanee Townhouse project at 502 Dakota Avenue with specific material and design requirements. The board also approved the May 2, 2023 minutes and cancelled the July 4th meeting.

• Approved Vanee Townhouse at 502 Dakota Avenue subject to board and batten on 1st floor and an eyebrow roof from front entry on the south (unanimous)
• Approved May 2, 2023 minutes (unanimous)
• Cancelled July 4th meeting

Mayor & City Council

The Whitefish City Council will hold a special session to interview and appoint two members to the Architectural Review Committee, with both incumbents seeking reappointment. Following that, a work session will review an impact fee study conducted by TischlerBise, which will inform potential fee changes for growth-related infrastructure. The council will also take public comment and may give direction to the city manager.

• Appointment of two Architectural Review Committee positions (3-year terms) to incumbents Leslie Lowe and Tracy Rossi
• Impact Fee Study review with TischlerBise, covering eligible infrastructure and Montana requirements
• Public comment periods during both the special session and work session
• Vacancies notice for multiple city boards, including Police Commission and Resort Tax Monitoring Committee

The Council adopted Ordinance No. 23-08 to rewrite landscaping requirements and tree preservation standards for most developments. The Council also approved a utility easement for Flathead Electric Cooperative and a land rezoning request.

• Approved Ordinance No. 23-08 updating landscaping and tree preservation code (4-1)
• Denied amendment to exempt duplexes from landscaping standards (3-2)
• Approved Ordinance No. 23-07 rezoning 11.18 acres at Iverson Lane and US Highway 93 South
• Approved Resolution No. 23-06 granting a utility easement to Flathead Electric Cooperative
• Approved May 1, 2023 Special Session and Regular Meeting minutes

Lakeshore Protection Committee

The Lakeshore Protection Committee is meeting to consider two permit applications for work along the Whitefish Lake shoreline. The committee will hold public hearings and take action on a trail rebuild at 2303 Houston Point Drive and removal of a concrete block hazard at 115 Bay Point Drive. The agenda also includes routine items like approval of previous minutes and public comment.

• WLP 23-W07: Widen and rebuild hiking trail at 2303 Houston Point Drive, with vegetation replanting to mitigate erosion
• WLP 23-W12: Excavate a concrete block hazard approximately 10 feet from lakeshore at 115 Bay Point Drive
• Approval of February 8 meeting minutes
• General public comment for items not on the agenda

The Lakeshore Protection Committee approved two applications for work within the lakeshore protection zone. Both projects will move to the City Council for a final decision on June 5.

• Approved February 8, 2022 minutes (Unanimous)
• Approved WLP 23-W07 to widen and rebuild hiking trail at 2303 Houston Point Drive (Unanimous)
• Approved WLP 23-W12 to excavate a concrete block hazard at 115 Bay Point Drive (Unanimous)

Park Board

The Whitefish Park Board will hold a work session to interview candidates for the Bicycle and Pedestrian Path Advisory Committee and the Tree Advisory Committee, followed by a regular meeting. The board will consider the design for Armory Park Monument Plaques, appoint committee positions, and receive reports from parks staff and committees.

• Interviews for Bicycle and Pedestrian Path Advisory Committee: Bailey Kallal, Mary Behrendt, Wendy Coulson, Nia Malchik
• Interview for Tree Advisory Committee: Ross Fletcher
• Consideration of design for Armory Park Monument Plaques
• Appointment of Tree Advisory Committee positions
• Appointment of Bicycle and Pedestrian Path Advisory Committee positions

The board approved the construction of six pickleball courts at Smith Fields and a boulder-based memorial design for WAG Park. Additionally, the board voted to move forward with an Impact Fee Study.

• Approved construction of 6 pickleball courts at Smith Fields (All ayes)
• Approved design for Dog Memorial at WAG Park using upright boulders (All ayes)
• Approved moving forward with Impact Fee Study (All ayes)
• Approved April 18, 2023, Agenda (All ayes)
• Approved March 14, 2023, Minutes (All ayes)

Whitefish Convention & Visitor Bureau Committee

The Whitefish Convention & Visitor Bureau board is meeting to approve minutes and financial reports, hear agency updates, and receive a marketing and sales report. The agenda also includes a presentation from Whitefish Shines and an update on Housing Whitefish. Most items are informational or routine approvals.

• Approval of meeting minutes
• Special presentation by Chris Schustrom of Whitefish Shines
• Financial reports from the WCVB Finance Committee
• Marketing and Sales Report by Dan Hansen
• Housing Whitefish update

The Whitefish Convention & Visitors Bureau board approved a $20,000 increase to the FY23 public budget for fall paid media, as recommended by the state. The board also approved the April 2023 minutes and financial reports. A draft FY24 budget discussion included potential cuts to programs like Housing Whitefish and sustainability grants due to projected loss of CSF revenue from restaurant partner withdrawals.

• Approved $20,000 increase to FY23 public budget for fall paid media (unanimous)
• Approved April 10, 2023 minutes (unanimous, Matt Gebo abstained)
• Approved financial reports as presented (unanimous)
• Adjourned meeting at 4:49pm (unanimous)

Library Board

The Whitefish Community Library Board of Trustees will vote on the preliminary FY2024 budget and consider a Request for Reconsideration form submitted on February 2, 2023. They will also review policies on appropriate behavior and children in the library, and receive updates on the endowment, WLA report, and long-range planning.

• Approval of preliminary FY2024 WCL budget
• Request for Reconsideration form submitted 2/2/23
• Review of 2017 Appropriate Behavior of Library Users policy
• Review of 2018 Children and the Library policy
• Endowment update

The Board approved the preliminary FY24 budget contingent on including City of Whitefish IT services. After reviewing a reconsideration request, the Board voted to keep the book "Fred Gets Dressed" in the collection. Action on behavior and children's policies was postponed for rewriting.

• Approved preliminary FY24 budget contingent on City IT services changes (unanimous)
• Voted to retain 'Fred Gets Dressed' by Peter Brown in the collection (unanimous)
• Approved April 12, 2023 meeting minutes (unanimous)
• Postponed action on 'Appropriate Behavior of Library Users' and 'Children and the Library' policies until June (unanimous)
• Removed COVID-19 update as a standing agenda item

Architectural Review Committee

The Whitefish Architectural Review Committee will consider several items, including a duplex at 508 Dakota Avenue, an amendment to the Markus Foods project, repainting of Pin & Cue and Jalisco Cantina, and a pre-application for mixed-use and residential buildings at Whitefish Yards. The meeting includes public comment and approval of previous minutes.

• Doug Vanee, 508 Dakota Avenue, duplex (ARC 23-08)
• Markus Foods Amendment, 9 Baker Avenue (ARC 22-17)
• Pin & Cue Repaint, 6570 Highway 93 S (ARC 23-12)
• Jalisco Cantina Repaint, 540 Wisconsin Avenue (ARC 23-13)
• Pre-Ap, Whitefish Yards, Lots 1, 2, 7 and 10 Mixed Use & Residential Buildings

The committee unanimously approved a duplex at 508 Dakota Avenue with a condition to move the front door, and approved an amendment for Markus Foods at 9 Baker Avenue. Two repainting projects were tabled pending review of color samples on site.

• Approved duplex at 508 Dakota Avenue (ARC 23-08) subject to moving the front door an additional two feet from the building (unanimous).
• Approved Markus Foods Amendment at 9 Baker Avenue (ARC 22-17) as submitted (unanimous).
• Tabled Pin and Cue repaint at 6570 Highway 93 S (ARC 23-12) pending review of color samples on the building (unanimous).
• Tabled Jalisco Cantina repaint at 540 Wisconsin Avenue (ARC 23-13) pending roof sample and color samples on the building (unanimous).

Pedestrian & Bicycle Path Advisory Committee

The committee will review updates on the Riverbend Condo project, Malmquist Easement, and Viaduct improvements, along with Safe Routes to School and paths needing FWP approval. They will also discuss the ongoing project list and Bike and Walk to Work Day. The meeting includes public comment and committee comments.

• Riverbend Condo Updates
• Malmquist Easement
• Viaduct Improvements
• Safe Routes to School
• Bike and Walk to Work Day

The committee approved the meeting agenda and previous minutes. Members received updates on the Riverbend Trail Project, viaduct improvements, and Safe Routes to School initiatives. No substantive policy changes or funding allocations were decided.

• Approved May 1, 2023 agenda (unanimous)
• Approved April 10, 2023 minutes (unanimous)
• Agreed to review updated project list at July meeting

Mayor & City Council

The Whitefish City Council is holding a special session to interview nine incumbent applicants for positions on the Board of Park Commissioners, Police Commission, Resort Tax Monitoring Committee, and Whitefish Convention and Visitors Bureau. Following the interviews, the council will make appointments to fill the vacancies, with all positions going to incumbents. The agenda also includes a public comment period.

• Interviews for 3 Park Board positions (Jim DeHerrera, Terry Dunn, Antonia Malchik)
• Interview for 1 Police Commission position (Jim Trout)
• Interviews for 2 Resort Tax Monitoring Committee positions (Julia Olivares, Ken Stein)
• Interviews for 3 Whitefish Convention and Visitors Bureau positions (Mariah Joos, Lauren Oscilowski, Kimberly Wortman)
• Appointments to all four boards, all incumbents

The City Council held a special session to re-appoint incumbents to the Board of Park Commissioners, Police Commission, Resort Tax Monitoring Committee, and the Convention and Visitors Bureau. During the regular meeting, the Council approved a rezoning of 11.12 acres to Estate Residential District with Special Conditions and an ordinance regarding zoning upon annexation.

• Re-appointed Jim DeHerrera, Terry Dunn, and Antonia Malchik to the Board of Park Commissioners
• Re-appointed Jim Trout to the Police Commission
• Re-appointed Julia Olivares and Ken Stein to the Resort Tax Monitoring Committee
• Re-appointed Mariah Joos, Lauren Oscilowski, and Kimberly Wortman to the Whitefish Convention and Visitors Bureau
• Approved Ordinance No. 23-05 rezoning 11.12 acres to WER-SC (Estate Residential District with Special Conditions)
• Approved Ordinance No. 23-06 adding a 'Zoning Upon Annexation' section to the City Code
• Denied motion to postpone Ordinance No. 23-06 (4-1)

Whitefish Housing Authority

The Whitefish Housing Authority Board of Commissioners is holding its monthly meeting. They will approve the agenda and minutes, hear public comment, and discuss repositioning a savings account at Whitefish Credit Union. The interim executive director will report on March financials, housing operations, and Housing Choice Voucher Program (HCVP) updates. A potential closed session is listed for legal or personnel issues, per Montana law.

• Approval of April 26, 2023 agenda and March 22, 2023 minutes
• Public comment period
• Savings Account (Whitefish Credit Union) Repositioning
• March 2023 Financials report
• Potential closed session for legal/personnel issues

Impact Fee Advisory Committee

The Impact Fee Advisory Committee reviewed a report by TischlerBise on proposed new impact fees for the City of Whitefish. The fees cover parks, paved trails, general government, and a shift from ESC to separate police and fire fees, partly due to anticipated annexation of Big Mountain. No decisions were made; the next meeting will discuss the report in depth and plan a work session with the City Council.

• Proposed impact fees for Parks and Recreation Improvements
• Proposed impact fees for Paved Trail Improvements
• General Government improvements at City Hall
• Change from ESC impact fees to separate Police and Fire fees
• Anticipated annexation of Big Mountain

Whitefish Community Housing Committee

The committee is reviewing the Request for Qualifications (RFQ) for a Community Housing Development and Financing Plan. Members also discussed potential short-term housing strategies and updates regarding Montana legislative sessions.

• Update on RFQ for Community Housing Development and Financing Plan
• Discussion of potential consultant costs between $50,000 and $75,000
• Review of next priority projects under City responsibilities in the Housing Roadmap
• Montana legislative update regarding short-term rental legislation

The Committee identified 'deed restriction light' as its first priority and short-term rental regulations as its second priority. Staff will provide a draft of the annexation policy and current short-term rental regulations for review at the next meeting.

• Approved minutes from March 21, 2023 (unanimous)
• Identified 'Number 7 – deed restriction light' as the top priority (unanimous)
• Identified 'Item 2 – Short-term Rental Regulations' as the second priority (unanimous)

Resort Tax Monitoring Committee

The Whitefish Resort Tax Monitoring Committee will review the March 15, 2023 minutes, the monthly financial report, and a funds request for the Riverbend Trail construction. They will also get an update on resort tax funded street and park projects, discuss the budget, and set the next meeting date for May 2023. The agenda includes a detailed financial report showing resort tax collections and expenditures, including allocations for property tax relief, street repairs, bike paths, and Haskill Basin conservation.

• Review and approve minutes for March 15, 2023
• Review the Financial Monthly Report
• Riverbend Trail Construction Funds Request - John Phelps
• Update on Resort Tax Funded Street and Park Projects
• Budget discussion

Climate Action Plan Standing Committee

The Climate Action Plan Standing Committee will review home energy efficiency improvements under the Inflation Reduction Act, discuss project updates including a community solar project and transit mobility platform, and consider proposed projects such as an electrification strategy and a single-use plastic bag ban.

• Discussion of home energy efficiency improvements with Inflation Reduction Act tax breaks
• Update on Community Solar Project
• Update on Transit Mobility Platform/Transit MOU
• Retro-commissioning of ESC Building
• Interest in Single-use Plastic Bag Ban

The committee reviewed updates on energy efficiency tax breaks, the Community Solar Project, and the FY24 budget. Members discussed the potential formation of a transit subgroup and a single-use plastic bag ban. No other formal votes were recorded.

• Approved March 15, 2022 meeting minutes

Park Board

The Whitefish Park Board will consider approving construction of pickleball courts at Smith Fields, a design proposal for a Dog Memorial at WAG Park, and hear a presentation on an impact fee study. The meeting also includes routine items like agenda approval, minutes, and committee reports.

• Consideration of approval to construct pickleball courts at Smith Fields
• Consideration of design proposal to construct a Dog Memorial at WAG Park
• Impact Fee Study presentation by Colin McAweeney of TischlerBise
• Public comments (limited to 3 minutes per speaker at chair's discretion)

The board approved a Memorial Park Master Plan revision for safe routes to school and a tree replacement plan for Depot Park. A sub-lease agreement between Glacier Twins and the Whitefish School District was also approved.

• Approved Memorial Park sub-lease agreement between Glacier Twins and Whitefish School District (All ayes)
• Approved Memorial Park Master Plan revision for safe routes to school paths and parking, excluding northeast corner lot, with addition of 6th St sidewalk (All ayes)
• Approved Depot Park Tree Replacement Plan including four red maples (All ayes)
• Approved February 7, 2023, agenda (All ayes)
• Approved February 7, 2023, minutes (All ayes)

Architectural Review Committee

The Whitefish Architectural Review Committee will meet to approve minutes, discuss amendments to a prior approval, and review new applications for a duplex and two mixed-use buildings. They will also hear pre-applications for several other projects. The meeting is scheduled for April 18, 2023, at 8:15 AM.

• 1000 Wisconsin Avenue, amendments to approval (ARC 21-31)
• 508 Dakota Avenue, duplex (ARC 23-08)
• Whitefish Yards, Lot 1, Mixed Use Building (ARC 23-10)
• Whitefish Yards, Lot 2, Mixed Use Building (ARC 23-11)
• Pre-apps: Whitefish Yards Lots 10 & 7, and 217 W 2nd Street

The committee approved design amendments for a mixed-use project at 1000 Wisconsin Avenue. A duplex proposal for 508 Dakota Avenue was tabled for revisions to the garage and driveway. Projects for Whitefish Yards were postponed at the applicant's request.

• Approved amendments to approval for 1000 Wisconsin Avenue (unanimous)
• Tabled duplex project at 508 Dakota Avenue to review door placement and driveway width (unanimous)
• Postponed Whitefish Yards Lots 1 & 2 and pre-applications for Lots 7 & 10 until May 2, 2023
• Approved April 4, 2023 minutes (unanimous)

Mayor & City Council

The Whitefish City Council is holding a special session to interview eight applicants for the newly established Whitefish Sustainable Tourism Management Plan Standing Committee. The committee will oversee implementation of the Sustainable Tourism Management Plan. After interviews and public comment, the council will make appointments to fill the committee's eight positions, with a ninth member to come from city staff or council.

• Interviews scheduled for 8 applicants, including Stephen Kane, Mariah Joos, Elizabeth Colley, Mark Pascoli, Nick Polumbus, Ella Kobelt, Heather Cauffman, and Brian Schott
• Committee has 8 positions: 4 at-large members, 2 owner/manager members, 1 from Whitefish Mountain Resort, 1 from Whitefish Convention and Visitors Bureau
• Ordinance 22-16 established the committee; it was initially rejected on a 4-1 vote on Nov. 7, 2022, then approved on a 5-1 vote on Dec. 5, 2022
• Committee will assist in implementing the Sustainable Tourism Management Plan, including setting timelines, recommending actions and budget priorities, and tracking progress
• Public comment will be taken before appointments are made

The City Council approved a rezoning request for a parcel west of Highway 93 South to allow for higher density housing. The council also approved a separate rezoning for 9.9 acres on Lund Lane via a consent agenda. A proposed ordinance regarding zoning upon annexation was tabled for further analysis.

• Approved Ordinance No. 23-05 rezoning 11.12 acres west of Highway 93 South to WER-SC (5-1)
• Approved Ordinance No. 23-04 rezoning 9.9 acres at 625 Lund Lane to WR-1
• Tabled Ordinance No. 23-06 regarding Zoning Upon Annexation until May 1st
• Approved April 3 and April 10 meeting minutes

Library Board

The Whitefish Community Library Board of Trustees will meet to discuss old business including approval of March meeting minutes, a policy on censorship, and financial updates. New business items are also on the agenda.

• Approval of March 8, 2023 Board of Trustees' Meeting Minutes
• Discussion of Policy 2031 on Censorship
• Financial and endowment updates
• Budget discussion
• Long range planning

The Board unanimously adopted Policy 2031 regarding censorship as amended. The Board also authorized the hiring of a new part-time staff member and assigned trustees to specific long-range planning areas.

• Approved April 8, 2023 meeting minutes (unanimous)
• Adopted amended Policy 2031 Censorship (unanimous)
• Approved hiring of one new part-time staff person
• Assigned long-range planning for Lighting to Ericson
• Assigned long-range planning for Children’s Area to Bond and Tubbs
• Assigned long-range planning for IT to Gonser and Powers
• Assigned long-range planning for HVAC & Roof to Peppmeier

Pedestrian & Bicycle Path Advisory Committee

The Pedestrian and Bicycle Path Advisory Committee is meeting to discuss new business including school crossing guards and Bike to Work Day, and old business such as Riverbend Condo updates, Malmquist Easement, Viaduct Improvements, Safe Routes to School, and paths needing FWP approval. The agenda includes public comment and reports from Parks and Recreation and Public Works.

• School Crossing Guards discussion
• Bike to Work Day planning
• Riverbend Condo updates
• Malmquist Easement update
• Viaduct Improvements update

The committee approved the March meeting agenda and minutes. Members discussed upcoming bike-to-work initiatives and provided updates on the River Bend Condos and Viaduct projects. Public Works will implement sidewalk and crosswalk improvements at 6th Street and Pine without grant funding.

• Approved March meeting agenda (unanimous)
• Approved March 6, 2023, minutes (unanimous)
• Determined Bike/Walk to Work Day proclamation will occur at a future date
• Confirmed Public Works will add sidewalks and a raised crosswalk at 6th and Pine
• Confirmed installation of 'no left turn' sign on 6th Street
• Proposed June 5th meeting for FWP and FCD path approval discussion

Mayor & City Council

The Council discussed SB 528 regarding accessory dwelling units (ADUs) and SB 268 regarding short-term rentals. The Council directed the City Manager to lobby against SB 528 and prepare a letter of opposition to SB 268.

• Directed opposition to SB 528, specifically lobbying for a size limit of 800 square feet or less and the removal of impact fee abatement
• Directed opposition to SB 268 via a letter to be signed by Council
• Requested staff provide a list of Representative contacts and talking points to Council and partnering agencies

Whitefish Convention & Visitor Bureau Committee

The Whitefish Convention & Visitor Bureau board will hold its regular monthly meeting, primarily receiving informational updates. Special presentations are scheduled from Whitefish Lake Restaurant and Housing Whitefish, along with agency, committee, and staff reports. The board will also consider approval of the previous meeting's minutes and financial reports.

• Special presentation by Doug Reed, Whitefish Lake Restaurant
• Special presentation by Daniel Sidder, Housing Whitefish
• Approval of meeting minutes
• WCVB Finance Committee financial reports (Info/Approve)
• Executive Director and Marketing/Sales reports

The Board voted unanimously to send a letter to the Montana Legislature opposing SB268 and SB528. The committee also approved the monthly financial reports and the March 13, 2023, meeting minutes.

• Approved motion to submit letter to Montana Legislature opposing SB268 and SB528 (unanimous)
• Approved monthly financial reports (unanimous)
• Approved March 13, 2023 minutes (unanimous)

Architectural Review Committee

The Whitefish Architectural Review Committee will review two amendment requests and two new construction proposals. The committee will also approve the February 7, 2023 meeting minutes and take public comment.

• 222 Lupfer Avenue, amendments, Solus Architecture (ARC 22-33)
• 345 Spokane Avenue, amendments, Nu West Construction (ARC 22-29)
• 301 Akers Lane, church, Nu West Construction (ARC 23-09)
• Storage Building, 626 Woodland Place, Babiak (ARC 23-07)

The committee approved three project amendments and one new church design. A proposal for a storage building at 626 Woodland Place was denied due to concerns regarding scale, massing, and neighborhood context.

• Approved February 7, 2023 minutes (unanimous)
• Approved amendments for 222 Lupfer Avenue as an open staircase and deck (unanimous)
• Approved amendments for 345 Spokane Avenue (unanimous)
• Approved new church project at 301 Akers Lane (unanimous)
• Denied storage building at 626 Woodland Place (unanimous)

Mayor & City Council

The Whitefish City Council will hold a special session and work session on April 3, 2023. They will interview a candidate for the Whitefish Lake and Lakeshore Protection Committee and make an appointment. In the work session, they will hear a presentation from the Montana Facility Finance Authority about C-PACE (Commercial Property Assessed Capital Enhancements) financing and discuss potential changes to marijuana retail regulations, including increasing buffer distances from schools, churches, and other dispensaries.

• Interview and appointment to Whitefish Lake and Lakeshore Protection Committee (one position, term ending 12/31/2023)
• Presentation on C-PACE financing for commercial energy efficiency and renewable energy projects
• Discussion of marijuana retail regulations, including potential 500-foot buffers from schools, churches, and other dispensaries
• Public comment opportunities at both sessions

The City Council approved a fire engine contract, a marketing budget for the Convention and Visitors Bureau, and several land-use requests. The council also appointed members to the Housing Authority and a housing selection committee.

• Awarded $693,214 contract to Northern Rockies Fire for a fire engine
• Approved FY24 Marketing Plan and $267,000 budget for Whitefish Convention and Visitors Bureau
• Approved Canopy Subdivision preliminary plat for 24-lot development
• Adopted Ordinance No. 23-04 rezoning 9.9 acres at 625 Lund Lane to WR-1 (First Reading)
• Approved Consent Agenda including Ordinance No. 23-03 (fences/retaining walls) and McDowell Subdivision final plat
• Appointed Daniel Wood to Whitefish Lake and Lakeshore Protection Committee
• Appointed Thomas Shea to Whitefish Housing Authority as resident commissioner
• Appointed five members to the Selection Committee for the Housing Development Plan and Financial Plan

Whitefish Housing Authority

The Whitefish Housing Authority Board of Commissioners is meeting to discuss and potentially act on several items, including a draft Trailview Homeowner Improvement Policy, an update on Depot Park Townhomes snow removal, and the kick-off of the Annual Plan and 5-Year Plan. The board will also review February 2023 financials, hear reports from the interim executive director, and may enter a closed session for legal or personnel issues. The agenda includes a special presentation from an accountant and partner updates from Housing Whitefish.

• Draft Trailview Homeowner Improvement Policy under old business
• Depot Park Townhomes snow removal update and project status (infrastructure design submitted to City and DEQ)
• Annual Plan and 5-Year Plan kick-off
• Restructured job descriptions and HR handbook
• February 2023 financials: net income -$11,657.95 for month, YTD $18,714.24

Whitefish Community Housing Committee

The committee voted unanimously to recommend that the City Council issue a Request for Qualifications. This process aims to contract services to create a community housing development plan and a financing plan based on the 2022 Housing Roadmap.

• Vote to recommend an RFQ for a community housing development and financing plan
• Issuance of Request for Qualifications for housing planning services
• Proposed use of property tax revenue from affordable housing mills for the new plan

The committee approved the February 27, 2023, meeting minutes. Members discussed the scope of the Community Housing Development and Financing Plan and reviewed potential short-term priority projects under the Housing Roadmap.

• Approved February 27, 2023, meeting minutes (unanimous)

Mayor & City Council

The Whitefish City Council will hold a public hearing and consider approving a preliminary plat for a 16-lot subdivision at 817 Colorado Avenue, zoned WR-3. The consent agenda includes approval of meeting minutes and a second reading of an ordinance amending fence and retaining wall regulations. The council will also receive reports from the city manager and mayor.

• Preliminary plat for 16-lot subdivision at 817 Colorado Avenue (WPP 23-01)
• Ordinance 23-03 amending fence and retaining wall regulations (second reading)
• Approval of minutes from February 25 and March 6 meetings
• Public comment period for agenda and non-agenda items

The Council approved the preliminary plat for the Après Village subdivision. A proposed ordinance regarding fences and retaining walls was postponed to a future meeting. The Council also approved the consent agenda with amendments to the March 6 minutes.

• Approved Après Village preliminary plat for 16-lot subdivision at 817 Colorado Avenue
• Postponed Ordinance No. 23-03 (fences and retaining walls) to April 3, 2023
• Approved February 25 and March 6 meeting minutes (as amended)

Resort Tax Monitoring Committee

The Whitefish Resort Tax Monitoring Committee is reviewing monthly and annual resort tax collection data through fiscal year 2023. Total FY23 collections were $4,279,000, a 6.27% decrease from FY22's $6,330,237, with February through June 2023 showing no reported collections. The agenda is primarily a data review with no decisions or proposals listed.

• FY23 total resort tax collections: $4,279,000, down 6.27% from FY22
• FY22 total collections: $6,330,237, up 23.20% from FY21
• FY23 taxable sales: $150,140,360
• FY22 taxable sales: $221,745,162
• February–June 2023 collections reported as -100% (no data)

Climate Action Plan Standing Committee

The Climate Action Plan Standing Committee will vote on approving the final Electrification Strategy document. The agenda also includes updates on existing projects like the Community Solar Project, transit mobility, and a $193,390 rebate for the wastewater treatment plant, plus presentations on upcoming climate events.

• Vote to approve final Electrification Strategy
• Community Solar Project – potential planting under panels
• Safe Streets For All (SS4A) Safety Plan Grant and Transportation Alternatives Grant application
• $193,390 BPA rebate for Whitefish WWTP energy efficiency
• C-PACE status update – Council work session April 3rd

The committee approved a proposed Electrification Strategy and voted to recommend including the retro-commissioning of the ESC building in the FY24 budget. Members also received updates on the Community Solar Project and upcoming climate-related events.

• Approved February 15, 2022 meeting minutes
• Voted to recommend ESC building retro-commissioning for FY24 budget
• Approved proposed Electrification Strategy drafted by Robin and Lydia

Park Board

The Park Board will consider a sub-lease agreement between Glacier Twins and Whitefish School District. The meeting also includes consideration of a Memorial Park Master Plan revision and a Depot Park tree replacement plan.

• Memorial Park sub-lease agreement between Glacier Twins and Whitefish School District
• Memorial Park Master Plan Revision including Safe Routes to School Paths and Parking
• Depot Park Tree Replacement Plan

The board approved the priorities for the FY24 Capital Improvement Plan and the 90% drawings for the Dreamland skatepark expansion. Members also swore in a new board member and discussed potential tennis court additions at Memorial Park.

• Swore in new Park Board member Antonia Malchik
• Approved FY24 Capital Improvement Plan priorities (All ayes)
• Approved 90% drawings for Dreamland skatepark expansion (All ayes)
• Approved November 8, 2022, minutes (All ayes)
• Moved April meeting from the 11th to the 18th

Whitefish Convention & Visitor Bureau Committee

The Whitefish Convention & Visitor Bureau board will meet to discuss and potentially approve financial and marketing plans for fiscal year 2024, including the FY24 budget and marketing plan. The board will also consider updates to bylaws and a cooperative service agreement, and may approve adding Julie Mullins to certain accounts and a credit card.

• FY24 Budget review/approval
• FY24 Marketing Plan review/approval
• FY23 Spring Media Plan review/approval
• Updated Bylaws approval
• Updated CSF Agreement approval

The board approved the FY23 Spring Media Plan, the FY24 Private and Public Budgets, and the Community Sustainability Fund Agreement. The committee also confirmed the hiring of Julie Mullins as Executive Director and updated bank account authorizations.

• Approved Feb 13, 2023 minutes (unanimous)
• Approved FY23 Spring Media Plan (unanimous)
• Approved monthly financial reports (unanimous)
• Approved FY24 Private & Public Budgets using 'Flat' projections (unanimous)
• Added Julie Mullins as authorized signer on First Interstate Bank and Whitefish Credit Union accounts; removed Erica Terrell (unanimous)
• Approved creation of First Interstate Bank MasterCard account for Julie Mullins (unanimous)
• Approved Community Sustainability Fund Agreement (unanimous)
• Tabled organizational bylaws until April meeting (unanimous)

Library Board

The Whitefish Community Library Board of Trustees is meeting to review two library policies: Library Card Privileges and Responsibilities (Policy 2014) and Censorship (Policy 2031). The board will also hear a director's report, review financials and the budget, and receive an orientation from city and foundation finance officials.

• Review of Policy 2014 (Library Card Privileges and Responsibilities)
• Review of Policy 2031 (Censorship)
• Orientation by Lanie Gospodarek, Finance Director, City of Whitefish
• Orientation by Daria Perez, CFO, Whitefish Community Foundation
• Approval of February 8, 2023 meeting minutes

The Board approved the February meeting minutes and adopted an amended policy regarding library card privileges and responsibilities. Action on the censorship policy was postponed until the April meeting.

• Approved February 8, 2023 meeting minutes (unanimous)
• Adopted amended Policy 2014 Library Card Privileges and Responsibilities (unanimous)
• Postponed action on Policy 2031 Censorship until April meeting (unanimous)

Pedestrian & Bicycle Path Advisory Committee

The Pedestrian and Bicycle Path Advisory Committee is meeting to discuss updates on several path-related projects, including easements and improvements. The agenda includes public comment, new and old business, and reports from Parks and Recreation and Public Works. Most items are status updates or discussions, with no final decisions listed.

• Riverbend Condo Easement Updates
• Malmquist Easement
• Viaduct Improvements
• Safe Routes to School
• Paths needing FWP approval

The committee recommended that the Riverbend project be prioritized in the FY24 budget. The committee also approved the drafting of a support letter for a Transportation Alternatives Grant to improve school routes. Staff reported that MDT will not allow steel rails or lighting to be attached to the viaduct structure.

• Recommended prioritizing Riverbend project in FY24 budget (Unanimous)
• Approved request for Mary to write a support letter for the Transportation Alternatives Grant
• Approved March meeting agenda (Unanimous)
• Approved February 6, 2022, minutes (Unanimous)

Mayor & City Council

The Whitefish City Council is holding a work session to discuss two items: an update on the Viaduct Improvement Project and proposed updates to the city's landscaping regulations (Title 11, Chapter 4). No formal votes are scheduled; the council will receive information and provide direction to staff. The Viaduct project faces a setback because the Montana Department of Transportation will not approve the previously directed steel railing or decorative lighting, so staff is seeking new direction. The landscaping update is a significant rewrite of the code, applying to most development except single-family homes, and will return for formal adoption later.

• Viaduct Improvement Project: MDT will not approve steel railing or decorative lighting attachments to the bridge deck; staff seeks direction on how to proceed.
• Landscape code rewrite: new requirements apply to all uses except single-family detached, with performance-based standards instead of area-based.
• New tree preservation rules: qualifying trees (e.g., deciduous 6" caliper, evergreen 12") must be replaced at 2x caliper inches; preserved trees get credit.
• Proposed code requires 50% native Montana plants, no more than 50% same species, and limits mulch/rock ground cover to 50%.
• Planning Board comments include adding a definition of 'arborist' and considering exemptions for Firewise defensible space and non-native trees.

The City Council passed a first reading of an ordinance amending zoning regulations for fences and retaining walls. The council also awarded engineering contracts for the Karrow Avenue Reconstruction and Riverbend Trail projects and authorized hiring a housing development consultant.

• Approved first reading of Ordinance No. 23-03 amending zoning for fences and retaining walls (5-0)
• Awarded Karrow Avenue Reconstruction Project engineering contract to Robert, Peccia, & Associates
• Awarded Riverbend Trail Project engineering contract to TD&H
• Approved hiring a consultant for the Housing Development and Financing Plan
• Appointed Councilor Qunell as Acting Deputy Mayor for March 20, 2023
• Approved February 21, 2023 Special Session and Regular Meeting minutes as corrected
• Agreed to elevate Riverbend Trail Project as a priority in the upcoming budget

Impact Fee Advisory Committee

The Impact Fee Advisory Committee heard a preliminary report from TischlerBise on proposed impact fees, covering methodologies focused on need, benefit, and proportionality. Discussion noted that impact fees can fund excess capacity but not maintenance, and that credits may come from other sources like Resort Tax or debt service. The committee also discussed how Senate Bill 142 might affect future impact fees. The meeting was informational with no decisions made.

• Preliminary report on proposed impact fees by TischlerBise
• Impact fees can pay for excess capacity but not maintenance or repairs
• Credits to reduce impact fees from Resort Tax and/or debt service
• Discussion of Senate Bill 142 and its potential effect on impact fees
• Study will consider specific elements of expansion

Whitefish Community Housing Committee

The Whitefish Community Housing Committee will discuss using affordable housing funds to contract for a development and financing plan. They will also review the community housing roadmap and receive a Montana legislative update.

• Proposal for Use of Affordable Housing Funds to Contract for Assistance to Produce Community Housing Development and Financing Plan
• Committee Purpose and Whitefish Community Housing Roadmap Review
• Montana Legislative Update Related to Housing
• Appointment of Officers: Chair, Vice Chair, Secretary

The Whitefish Community Housing Committee appointed its officers and reviewed the 2022 Community Housing Roadmap. The committee unanimously recommended that the Council issue a Request for Qualifications (RFQ) to create a housing development and financing plan.

• Appointed Ben Davis as chair (Unanimous)
• Appointed Roxann Gallagher as vice chair (Unanimous)
• Appointed Cameron Blake as secretary (Unanimous)
• Recommended Council issue RFQ for a development and financing plan per the 2022 Housing Roadmap (Unanimous)

Mayor & City Council

The Whitefish City Council is holding an all-day work session retreat at Whitefish Lake Lodge. Discussion will cover council goals, legislative updates, housing, infrastructure and long-term capital planning, with staff from the City Manager, Public Works, Planning, and the City Attorney's office. No formal decisions or votes can be made during this retreat.

• Discussion of City Council goals and legislative update
• Housing discussion with City Manager
• Infrastructure and long-term capital planning with Public Works Director
• Discussion with Planning Director and/or City Attorney
• Public comment period

The City Council held a retreat work session to provide direction on administrative goals and infrastructure. Council supported a pay study and increasing fire department staffing to 6 people per shift. Staff were directed to study the Big Mountain annexation process and a master plan for the city shop property.

• Supported conducting a pay study
• Supported advertising additional fire department staff to reach 6 people per shift
• Denied proposal for 5 days of Administrative Leave or Deferred Comp Contribution for Directors
• Directed staff to study the Big Mountain annexation process
• Directed staff to conduct a master plan and site analysis for the city shop property
• Directed staff to continue working with MDT on the Downtown Urban Corridor Study
• Recommended pushing recycling initiatives to next year

Mayor & City Council

The City Council approved building plans for the North Valley Music School and adopted a new Business Transitional zoning district. The council also annexed 11.18 acres of land and passed an interim ordinance prohibiting new marijuana dispensary permits.

• Approved building plans for North Valley Music School facility
• Adopted Ordinance No. 23-01 establishing WB-T zoning district (4-2)
• Approved annexation of 11.18 acres including 111, 119, 140 Iverson Lane and 6010 US Highway 93 South (4-3)
• Approved Ordinance No. 23-02 prohibiting new administrative conditional use permits for marijuana dispensaries
• Approved RAISE Grant submittal for Whitefish Promenade on Spokane Avenue
• Appointed Kimberly Wortman as transportation representative and Lauren Oscilowski as member-at-large to WCVB
• Approved tentative FY24 Budget calendar

Resort Tax Monitoring Committee

The Whitefish Resort Tax Monitoring Committee is meeting to review the January minutes, the monthly financial report, and consider reallocating resort tax funds for community housing. They will also get updates on street and park projects funded by the resort tax and set the next meeting date. The agenda includes a detailed resort tax revenue report through December 2022.

• Review and approve minutes from January 25, 2023
• Review financial monthly report
• Resort Tax Re-allocation for Community Housing
• Update on Resort Tax Funded Street and Park Projects
• Set next meeting date for March 2023

Climate Action Plan Standing Committee

The Climate Action Plan Standing Committee will review minutes, hear a presentation on the EPA's CREAT program results for Whitefish, and receive updates on existing and proposed projects, including community solar, transit, landscaping standards, growth policy, and an electrification strategy. Public comment will be taken.

• Presentation by Alyssa Hall of Cadmus Group on CREAT program results for Whitefish water utilities
• Update on Community Solar Project
• Update on Transit Mobility Platform/Transit MOU
• Update on Safe Streets For All (SS4A) Safety Plan Grant
• Proposed Electrification Strategy

The committee approved the January 18, 2023, meeting minutes. Members received updates on the Community Solar Project, the Growth Policy Update, and a $160,000 federal Safe Streets For All grant awarded to the city.

• Approved January 18, 2023 meeting minutes (unanimous)

Whitefish Convention & Visitor Bureau Committee

The Whitefish Convention & Visitor Bureau board is meeting to handle routine business, including approving minutes and financial reports. They will also receive updates on marketing, the executive director search, and an office move, and consider relocating the March meeting.

• Approval of minutes
• Financial reports from Finance Committee
• Executive director search update from Hiring Committee
• Discussion of moving March meeting location
• Office move update

The Board unanimously approved the monthly financial reports and the minutes from January 9, 2023. Members discussed the Executive Director search and potential dates for an annual public meeting in April. The March board meeting was relocated to the Whitefish Mountain Resort Base Lodge.

• Approved Jan 9, 2023 minutes (unanimous)
• Approved monthly financial reports (unanimous)
• Approved moving March meeting to WMR Base Lodge (unanimous)

Lakeshore Protection Committee

The Lakeshore Protection Committee will meet to appoint a chair and vice chair, and to review two shoreline permit applications for properties at 1490 and 1492 Barkley Lane. The applications involve removing a tree stump and riprap, replacing a boathouse foundation, and removing a seawall and stairs, with native vegetation planting. The agenda also includes approval of previous minutes and public comment.

• Appointment of Committee Chair and Vice Chair
• WLP 23-W02: 1490 Barkley Lane - remove tree stump and riprap, plant native vegetation
• WLP 23-W02: 1492 Barkley Lane - replace boathouse foundation with helical pier, repair deck, remove 73' of chain link fence, remove concrete seawall and stairs, plant native vegetation

The Lakeshore Protection Committee approved the October 12, 2022 minutes and appointed committee leadership. The committee recommended approval of projects at 1490 and 1492 Barkley Lane, with the exception of the boathouse repair.

• Approved October 12, 2022 minutes (unanimous)
• Appointed Toby Scott as Chair (unanimous)
• Appointed Nancy Schuber as Vice Chair (unanimous)
• Recommended approval of WLP 23-W02 (1490 & 1492 Barkley Lane) without the boathouse repair (3-1)

Library Board

The Whitefish Community Library Board of Trustees is meeting to discuss routine business including approving minutes, reviewing library card and censorship policies, and receiving updates on finances, the endowment, budget, and COVID-19. The board will also engage in 2023 goal setting and long-range planning, and consider a fund distribution from the Whitefish Community Foundation.

• Review Policy 2014: Library Card Privileges and Responsibilities
• Review Policy 2031: Censorship
• 2023 Goal Setting & Long-Range Planning
• WCF Fund distribution
• Endowment update

The Board approved the January 11 meeting minutes and established research topics for 2023 long-range planning. Action on policies regarding library card privileges and censorship was delayed until the March meeting.

• Approved January 11, 2023 meeting minutes (unanimous)
• Delayed action on Policy 2014 Library Card Privileges and Responsibilities until March (unanimous)
• Delayed action on Policy 2031 Censorship until March (unanimous)
• Established 2023 research topics for lighting, tech upgrades, children's area, roof/solar, and furnaces

Tree Advisory Committee

The Whitefish Tree Advisory Committee will decide which hardy maple species to add to the approved tree list, and discuss a tree replacement plan for Depot Park and Arbor Day 2023. The Parks and Recreation Department will report on a DNRC grant for native mini forests at Armory Park and the loss of five mature trees from an October storm, valued at $196,952, with cleanup costs so far of $14,699.50.

• Decide hardy Maple species for approved tree list
• Discuss Tree Replacement Plan for Depot Park
• Discuss Arbor Day 2023 in Depot Park
• DNRC Grant for native mini forests at Armory Park
• October storm tree loss: 5 mature trees, $196,952 value; cleanup cost $14,699.50

Park Board

The Park Board approved a proposal to fundraise for improvements at Skye Park River Access. The board also approved the Depot Park Maintenance Plan and a weekday event cap for the park during the summer.

• Approved proposal to plan, design, and fundraise for Skye Park River Access improvements (All ayes)
• Approved Glacier Twins Maintenance Plan and transfer of Verizon funds (All ayes)
• Approved cap on weekday events in Depot Park from Memorial Day to Labor Day (All ayes)
• Approved Depot Park Maintenance Plan (All ayes)
• Appointed Riley Polumbus to the Pedestrian & Bicycle Path Advisory Committee (All ayes)
• Canceled December Park Board meeting (All ayes)
• Approved October 11, 2022, minutes (All ayes)

Architectural Review Committee

The committee unanimously approved a material change for Canterra at the Quarry and three new project submittals. Three additional projects were presented as pre-applications for future review.

• Approved material change from stone veneer to board-form concrete at 900 Wisconsin Avenue (unanimous)
• Approved Joly Triplex at 714 W 2nd Street as submitted (unanimous)
• Approved North Valley Music School at unaddressed River Lakes Parkway as submitted (unanimous)
• Approved Coyle Building at 39 O’Brien Avenue as submitted (unanimous)
• Approved January 3, 2023 meeting minutes (unanimous)

Mayor & City Council

The Whitefish City Council is holding a special session to interview six candidates for five open seats on the newly established Whitefish Community Housing Committee, which will advise the council on implementing the Community Housing Roadmap. Following the interviews, the council will hold a work session to discuss and review marijuana facility regulations and may give direction to the city manager. The agenda also includes a public notice listing vacancies on several other city boards and committees.

• Interviews for Whitefish Community Housing Committee candidates: Addie Brown-Testa, Carolyn Pitman, Leanette Galaz, Bob Horne, Roxann Gallagher, Cameron Blake
• Appointment of five members to the Whitefish Community Housing Committee (term ends December 2023)
• Discussion and review of Marijuana Facility Regulations
• Public notice of vacancies on multiple boards: Sustainable Tourism Management Plan Standing Committee, Convention and Visitors Bureau, Lake and Lakeshore Protection Committee, Flathead Conservation District, Impact Fee Advisory Committee, Board of Appeals
• Resolution 23-02 establishing the Whitefish Community Housing Committee (adopted Jan 3, 2023)

The Council approved the first reading of an ordinance creating the WB-T zoning district to implement the Highway 93 South Corridor Plan. Other key actions included annexing 9.99 acres on Lund Lane and approving a community solar agreement. The Council also filled several vacancies on the Whitefish Community Housing Committee.

• Approved Ordinance No. 23-01 to establish the WB-T zoning district
• Amended 11-2Y-3 to limit residential density to duplexes through six-plexes (5-1)
• Approved annexation of 9.99 acres at 625 Lund Lane
• Approved Final Plat for Orchard Lane 4 Subdivision (415 ½ Colorado Avenue)
• Approved amendment to Whitefish Lake Lodge HOA Declaration of Unit Ownership
• Approved Community Solar Agreement with Flathead Electric Cooperative, Inc.
• Approved fundraising sign request for North Valley Music School
• Appointed Dwarne Hawkins, Daniel Sidder, Rhonda Fitzgerald, Jeff Raper, Ben Davis, Cameron Blake, Carolyn Pitman, Leanette Galaz, and Roxann Gallagher to the Community Housing Committee

Pedestrian & Bicycle Path Advisory Committee

The committee will discuss several easement updates and infrastructure improvements. The agenda includes updates on the Riverbend Condo Easement, Malmquist Easement, and Viaduct Improvements.

• Riverbend Condo Easement updates
• Malmquist Easement discussion
• Viaduct Improvements
• Safe Routes to School
• Ongoing project list including Lamb Lane/Assembly of God Paths and Voerman path extension

The committee approved the meeting agenda and previous minutes. Staff provided updates on the Riverbend path, viaduct improvements, and the receipt of a $160k Safe Streets for All grant. No new business was decided.

• Approved February meeting agenda (unanimous)
• Approved January 9, 2022 minutes (unanimous)

Resort Tax Monitoring Committee

The Resort Tax Monitoring Committee is meeting to review the financial monthly and quarterly reports, approve the November 2022 minutes, and get an update on street and park projects funded by resort tax. The committee will also set the next meeting date for February 2023. The agenda includes public comment and routine administrative items.

• Review and approve minutes for November 16, 2022
• Review financial monthly report and quarterly reports
• Update on Resort Tax Funded Street and Park Projects
• Set next meeting date for February 2023

Whitefish Housing Authority

The Whitefish Housing Authority Board of Commissioners will hold a regular meeting to discuss routine matters and several substantive items. They will review a draft audit report, an overview of the Mountain View Manor Capital Needs Assessment, and address board and director vacancies. The board will also consider new business including Railroad Homes, appointing a representative to the Whitefish Community Housing Committee, and a proposal from Ned Cooney.

• Draft audit report from Randall Niewedde
• Mountain View Manor Capital Needs Assessment (CNA) overview
• Director vacancy and hiring committee, welcoming Dwarne Hawkins
• Board vacancies, including resident commissioner seat, welcoming Mandie Fleming
• Appointment of WHA representative to Whitefish Community Housing Committee (Resolution 23-02)

Climate Action Plan Standing Committee

The Climate Action Plan Standing Committee will hear a presentation on the C-PACE program from Montana Facility Finance Authority, nominate a new chair to replace Kate McMahon, and receive updates on existing and proposed projects. The meeting includes approval of minutes and public comment.

• Presentation on C-PACE program by Carolyn Jones and Seth Lutter
• Nomination of new committee chair to replace Kate McMahon
• Update on Community Solar Project
• Update on Transit Mobility Platform from Jan. 17 council work session
• Discussion of FY 24 city budget process related to CAP committee

The committee unanimously approved new officers to replace the former chair. Members received a presentation on the C-PACE financing program for commercial energy upgrades and reviewed updates on existing projects including landscaping standards and community solar.

• Approved minutes of December 21, 2022 meeting
• Approved Robin Paone as Chair (unanimous)
• Approved Melissa Hartman as Vice Chair (unanimous)
• Approved Karin Hilding as Secretary (unanimous)

Mayor & City Council

The Whitefish City Council holds a special session to interview two candidates for the Whitefish Convention and Visitors Bureau (WCVB) and appoint two members to complete terms ending 5/31/2023. A work session follows with a presentation on public transit from the Western Transportation Institute and a discussion of a proposed Annexation Policy. The council will also give direction to the City Manager.

• Interview and appointment of two WCVB board members (terms end 5/31/2023)
• Presentation on 'Go Gallatin' public transit by Western Transportation Institute
• Discussion of proposed Annexation Policy
• Public comment periods for both sessions
• Notice of vacancies on multiple city boards/committees

The City Council approved the consent agenda, including minutes from three January 3 meetings. The Council also deferred appointments to the Whitefish Convention and Visitors Bureau until February 21.

• Approved Consent Agenda including Jan 3 Closed Executive, Special, and Regular session minutes
• Deferred Whitefish Convention and Visitors Bureau appointments to February 21

Library Board

The Board of Trustees will review previous meeting minutes and discuss library policies regarding overdue materials and card privileges. The agenda also includes 2023 goal setting, long range planning, and updates on financials and COVID-19.

• Review of Policy 2013: Overdue Materials and Library Fees
• Review of Policy 2014: Library Card Privileges and Responsibilities
• 2023 Goal Setting & Long Range Planning
• Endowment Update

The Board approved the amended Policy 2013 regarding overdue materials and library fees. It also replaced Joey Kositzky with Mary Drew Powers as the Whitefish Community Foundation Fund Advisor. Action on the library card privileges policy was postponed.

• Approved November 3, 2022 meeting minutes (unanimous)
• Approved December 1, 2022 meeting minutes (unanimous)
• Approved December 1, 2022 Executive Session meeting minutes (unanimous)
• Adopted amended Policy 2013 Overdue Materials and Library Fees (unanimous)
• Postponed action on Policy 2014 Library Card Privileges and Responsibilities (unanimous)
• Replaced Joey Kositzky with Mary Drew Powers as WCF Fund Advisor (unanimous)

Pedestrian & Bicycle Path Advisory Committee

The Pedestrian and Bicycle Path Advisory Committee is meeting to discuss new business, including a board member opening, and old business such as easement updates, viaduct improvements, and Safe Routes to School. The agenda is largely procedural, with updates on ongoing projects and no major decisions listed.

• Riverbend Condo Easement Updates
• Malmquist Easement
• Viaduct Improvements
• Safe Routes to School
• Paths needing FWP approval

The committee approved writing a letter of support for a Parks and Recreation Trail Stewardship Grant to restore an area by the Riverside Park Bridge. Members also received updates on the River Bend Condos easement and viaduct improvements. No other substantive policy decisions were made.

• Approved writing a letter of support for FWP Trail Stewardship Grant for Riverside Park Bridge
• Approved January meeting agenda (unanimous)
• Approved November 7, 2022, minutes (unanimous)

Whitefish Convention & Visitor Bureau Committee

The Whitefish Convention & Visitor Bureau Board is holding its regular monthly meeting. The board will approve prior meeting minutes, review financial reports and credit card accounts, hear agency and staff updates, and discuss setting the date for the annual meeting. Public comment is welcome on items not on the agenda.

• Approval of meeting minutes
• Review of WCVB Finance Committee financial reports
• Approval of WCVB First Interstate credit cards
• Marketing and Sales Report by Dan Hansen
• Discussion of setting the annual meeting date

Architectural Review Committee

The Whitefish Architectural Review Committee will review several development proposals, including a mixed-use building, a triplex, and multiple residential units at The Estates at Eagle Lake. The committee will also approve minutes from the previous meeting and hear public comment.

• MH Legacy LLC mixed-use building at 220 E 2nd Street (ARC 22-31)
• Triplex at 222 Lupfer Avenue by Solus Architecture (ARC 22-33)
• The Estates at Eagle Lake, 1926 & 1934 Whitefish Avenue (ARC 23-01)
• The Estates at Eagle Lake, 1942 & 1950 Whitefish Avenue (ARC 23-02)
• The Estates at Eagle Lake, 1958 & 1966 Whitefish Avenue (ARC 23-03)

The Committee unanimously approved materials for a mixed-use building and a triplex. It also approved three residential projects at The Estates at Eagle Lake, provided the garage door glass is pebbled.

• Approved materials for MH Legacy LLC mixed-use building at E 220 2nd Street (unanimous)
• Approved triplex project at 222 Lupfer Avenue (unanimous)
• Approved The Estates at Eagle Lake at 1926 & 1934 Whitefish Avenue subject to pebbled garage door glass (unanimous)
• Approved The Estates at Eagle Lake at 1942 & 1950 Whitefish Avenue subject to pebbled garage door glass (unanimous)
• Approved The Estates at Eagle Lake at 1958 & 1966 Whitefish Avenue subject to pebbled garage door glass (unanimous)
• Approved December 6, 2022 minutes (unanimous)

Mayor & City Council

The Whitefish City Council is holding a special session to interview Mandie Fleming for a vacant Whitefish Housing Authority member-at-large position and make a mayoral appointment. In a work session, they will discuss a proposed community solar project at the wastewater treatment plant, including a draft agreement with Flathead Electric Cooperative. The council will also hold a closed executive session for a litigation update with the city attorney.

• Interview Mandie Fleming for Whitefish Housing Authority member-at-large position
• Appointment to Whitefish Housing Authority, term ending 12/31/2026
• Discussion on community solar project at wastewater treatment plant (200 kW, 456 panels, ~1 acre)
• Draft agreement with Flathead Electric Cooperative for solar facility on Monegan Road property
• Closed executive session for litigation update with City Attorney Jacobs

The City Council established the Whitefish Community Housing Committee and approved a mortgage for the Whitefish Lake Golf Course clubhouse remodel. The Council also appointed a member to the Housing Authority and extended the term of the Fire Department Strategic Planning Committee.

• Appointed Mandie Fleming to the Whitefish Housing Authority through December 31, 2026
• Approved Resolution No. 23-01 extending the Fire Department Strategic Planning Committee term
• Approved Resolution No. 23-02 establishing the Whitefish Community Housing Committee
• Approved Resolution No. 23-03 allowing Whitefish Lake Golf Course to use its lease to secure a Glacier Bank mortgage for clubhouse updates
• Re-appointed Angela Jacobs and John Ellis to the Flathead Conservation District
• Agreed to participate in a League of Cities and Towns media plan to oppose legislative preemption