Whitefish public meetings in 2025

Planning Commission

The Planning Commission will consider two recommendation items. Little Bear Developments No.4 LLC seeks a Conditional Use Permit to add a beer and wine license to its brewery at 549 Wisconsin Avenue (zoned WB‑1). The Whitefish School District, represented by Shane Jacobs, seeks a Conditional Use Permit for academic expansions and athletic facility improvements at 1143 4th Street (zoned WR‑1). Both permits are scheduled for City Council review on January 5, 2026.

• WCUP 25-15: Conditional Use Permit for Little Bear Developments No.4 LLC to add beer and wine license at 549 Wisconsin Avenue (WB‑1 zone).
• WCUP 25-13: Conditional Use Permit for Whitefish School District for academic and athletic expansions at 1143 4th Street (WR‑1 zone).
• No decision items listed on the agenda.
• Public hearings will be held for the two recommendation items.
• Reminder: Vision Whitefish 2045 meeting on January 7 and Open House on January 14, 2026.

Planning Commission

The Planning Commission will review a staff presentation and a draft section of the Vision Whitefish 2045 Housing Element. The body will discuss the draft and provide direction to staff.

• Discussion of Vision Whitefish 2045 Housing Element draft section

Climate Action Plan Standing Committee

The Climate Action Plan Standing Committee will meet on December 17, 2025 to approve minutes from its August 20 and October 15, 2025 meetings. Members will discuss term limits for the committee and review the recent Future‑Ready Homes Fair. The meeting will also include updates on outreach, communications, and ongoing project activities.

• Approval of minutes from the August 20 and October 15, 2025 meetings
• Discussion of Climate Action Plan (CAP) term limits
• Recap of the Future‑Ready Homes Fair held November 15, 2025
• Updates on solid‑waste bin requests at Columbia Falls and Flathead County sites
• Consideration of a letter to support a grant for an electric school bus

The Climate Action Plan Standing Committee met on December 17, 2025. The committee approved the minutes from the October 15, 2025 meeting after a motion by Robin and a second by Ben, passing unanimously. No other formal actions or votes were recorded during the meeting.

• Approved October 15, 2025 meeting minutes (unanimous)

Whitefish Housing Authority

The Whitefish Housing Authority board voted unanimously to proceed with a RAD/Section 18 blend application for Mountain View Manor, authorizing submission to HUD and the Montana Board of Housing (Resolution #298). The board also selected Cascadia ($1,500) to develop a new employee handbook. An autopay arrangement for Mountain View Manor utilities was approved. Resolutions adopting a Cost Allocation Plan (Resolution #299) and a Procurement Policy (Resolution #300) were also passed.

• RAD/Section 18 blend application approval for Mountain View Manor (Resolution #298)
• Selection of Cascadia to create new employee handbook ($1,500)
• Approval to place Mountain View Manor utilities on autopay
• Adoption of Cost Allocation Plan (Resolution #299)
• Adoption of Procurement Policy (Resolution #300)

Whitefish Sustainable Tourism Management Plan Standing Committee

The Sustainable Tourism Management Plan Standing Committee will meet to discuss measures of livability. The body will also receive updates on committee vacancies and reports from several city advisory committees.

• Discussion on measures of livability
• Update on applications for committee vacancies
• Staff updates from Pedestrian & Bicycle Path Advisory Committee, Connect Whitefish, Climate Action Plan Committee, and Whitefish Community Housing Committee

The committee unanimously approved the November 13, 2025 meeting minutes. The mayor appointed Molly Burns, Heather Cauffman, and Scott Steinmann to serve two-year terms on the Sustainable Tourism Management Plan Standing Committee. The committee then unanimously adjourned the meeting.

• Approved November 13, 2025 minutes (unanimous)
• Appointed Molly Burns to a 2-year term
• Appointed Heather Cauffman to a 2-year term
• Appointed Scott Steinmann to a 2-year term
• Adjourned meeting (unanimous)

Mayor & City Council

The City Council will conduct interviews and make appointments for several city boards and committees. The session includes a closed executive session for a litigation update with the City Attorney.

• Interviews for Climate Action Plan, Impact Fee, and WLLP positions
• Appointments for Sustainable Tourism Management Plan (3 openings)
• Appointments for Climate Action Plan (4 openings)
• Appointments for Impact Fee Advisory Committee (2 openings)
• Appointments for Lake and Lakeshore Protection Committee (3 openings)

The council confirmed mayoral appointments to the Sustainable Tourism Management Plan, Climate Action Plan, and Impact Fee Advisory Committee. It also re‑appointed members to the Lake and Lakeshore Protection Committee. One Climate Action Plan position will be readvertised after a later interview.

• Appointed Molly Burns, Heather Hilton, and Marci Suazo to the Sustainable Tourism Management Plan (2‑year terms)
• Appointed members to the Climate Action Plan committee; decision to readvertise one remaining position
• Re‑appointed Mike Hein and Brandon Theis to the Impact Fee Advisory Committee (2‑year terms)
• Re‑appointed Roger Rowles and Toby Scott to the Lake and Lakeshore Protection Committee (2‑year terms)

Lakeshore Protection Committee

The Whitefish Lakeshore Protection Committee will hold a work session on December 10, 2025. The meeting includes approval of prior minutes, public comment, and discussion of a draft letter to the County Commissioners, after which the committee will give direction to staff. The committee will also distribute a handout of 2026 meeting dates and conduct a poll of board members for the next meeting on January 14, 2026.

• Approval of August 13th, 2025 minutes
• Approval of November 12th, 2025 minutes
• Discussion of draft letter to County Commissioners
• Poll of board members for January 14th, 2026 meeting
• Handout of 2026 meeting dates

The Lakeshore Protection Committee unanimously approved the draft letter to the County Commissioners and will forward it to City Council on Jan 5 2026. The committee also unanimously approved moving the regularly scheduled January 14 meeting to January 22, 2026. Earlier, the August 13, 2025 minutes were approved unanimously. No action was taken on the November 12, 2025 notes.

• Approved August 13, 2025 minutes (unanimous)
• Approved draft letter to County Commissioners (unanimous)
• Approved moving Jan 14, 2026 meeting to Jan 22, 2026 (unanimous)
• No action taken on November 12, 2025 notes

Whitefish Community Housing Committee

The committee approved the minutes from the December 1, 2025 meeting unanimously. It then accepted the revised Goals and Objectives for the Vision Whitefish 2045 Housing Element unanimously. The revised document is slated for public release by December 9, 2025, and staff will verify wage data.

• Approved December 1, 2025 meeting minutes (unanimous)
• Accepted revised Vision Whitefish 2045 Housing Element Goals and Objectives (unanimous)
• Adjourned meeting (unanimous)

Planning Commission

The Planning Commission is meeting to discuss a draft section of the Transportation Element for Vision Whitefish 2045. The body will also consider an updated timeline for the project following a presentation from Citizens for a Better Flathead.

• Discussion of Draft Section of the Transportation Element
• Presentation from Citizens for a Better Flathead regarding public participation
• Adoption of an updated timeline for Vision Whitefish 2045

Architectural Review Committee

The Whitefish Architectural Review Committee will consider several amendment requests for building facades, including Piedmont Capital Building and O'Reilly. It will also discuss a new multifamily apartment proposal for Rimrock Studios and a car wash project for Rocky Mountain Car Wash. The committee will vote on these items after public comment and approval of prior meeting minutes.

• Piedmont Capital Building, 6442 Hwy 93 S – amendment to approved facade change (ARC 24-26)
• Uavionix, 6331 Highway 93 S – façade change request (ARC 25-14)
• Rimrock Studios, 21 Hedman Lane – multifamily apartment proposal (ARC 25-17)
• Rocky Mountain Car Wash, 300 Geyser Road – project proposal (ARC 25-16)
• O’Reilly, 6382 Highway 93 S – façade change request (ARC 25-18)

The committee unanimously approved the minutes from the November 4 meeting. It also approved façade amendment for Piedmont Capital Building at 6442 Hwy 93 S, a façade change for Uavionix at 6331 Hwy 93 S, the multi‑family apartment project for Rimrock Studios at 21 Hedman Lane, and the façade change for Rocky Mountain Car Wash at 300 Geyser Road. No other items were decided.

• Approved November 4 minutes (unanimous)
• Approved Piedmont Capital Bldg façade amendment (unanimous)
• Approved Uavionix façade change (unanimous)
• Approved Rimrock Studios multi‑family apartment project (unanimous)
• Approved Rocky Mountain Car Wash façade change (unanimous)

Whitefish Community Housing Committee

The Whitefish Community Housing Committee will hold a work session on Vision Whitefish 2045 to review the draft Housing Element and provide feedback. Members will consolidate comments for discussion at the next meeting and formulate recommendations to the Planning Commission. Additional discussion items include a possible lien removal for the Snow Lot project, site options for Alpenglow II, and lessons from Charlotte, NC’s ADU program.

• Work Session: Vision Whitefish 2045 – review draft Housing Element, provide feedback, prepare recommendations for Planning Commission
• Snow Lot – discussion of removing judgment lien to allow project to move forward
• Alpenglow II – reviewing different site options for housing development
• Case study of Charlotte, NC ADU program – discussion of water lines, meters, and site cost considerations
• Key takeaways from 2025 Housing Needs Assessment – rehabilitation, preservation, permitting, infrastructure and subsidy gaps

The committee unanimously approved the minutes from the October 27 meeting. A motion to adjourn was also passed unanimously. The Vision Whitefish 2045 housing element will be sent to the Planning Commission on December 17, and the committee will provide red‑line edits and approve the final document at the next meeting.

• Approved October 27 meeting minutes (all in favor)
• Motion to adjourn passed (all in favor)
• Set Vision Whitefish 2045 timeline to be sent to Planning Commission on Dec 17 (planned)
• Committee to submit red‑line edits and approve Vision Whitefish 2045 at next meeting (planned)

Mayor & City Council

The Whitefish City Council holds a special session to interview applicants for the Planning Commission and to fill three open seats—two for city residents and one for a county resident. After the interviews, the council will vote on the appointments. The meeting also includes a public comment period and routine procedural items.

• Interviews of Planning Commission candidates (Jon Heberling, Luca Welle, Mike Jopek, Marti Brandt, Toby Scott, Whitney Beckham, Keegan Siebenaler, Michael “Mike” Hein)
• Appointment of three Planning Commission members (two city residents, one county resident)
• Public comment period
• Council discussion of vacant board and committee positions
• Adjournment

The Whitefish City Council approved the appointment of Mike Hein and Marti Brandt to the Planning Commission by a 4‑2 vote. After an initial tie, the council reappointed Whitney Beckham to the Planning Commission; the motion carried. The council also approved the consent agenda, which included routine items and the extension request for the Whitefish Yards subdivision improvement agreement.

• Appointed Mike Hein and Marti Brandt to the Planning Commission (4‑2 vote)
• Reappointed Whitney Beckham to the Planning Commission (motion carried)
• Approved the consent agenda, including extension of the Whitefish Yards Subdivision Improvement Agreement (motion carried)

Pedestrian & Bicycle Path Advisory Committee

The Pedestrian and Bicycle Path Advisory Committee will meet to discuss old business regarding the Riverbend/Miles Avenue Path project and downtown commuter bike routes and parking. The agenda also includes a list of future 10-foot wide shared use path projects along the Whitefish River Trail.

• Riverbend/Miles Avenue Path Project
• Downtown commuter bike routes and bike parking
• Whitefish River Trail - Snowy Mountain project
• Whitefish River Trail - Les Schwab easement description
• Whitefish River Trail - Goguen Property (Old Hospital) planning

The Pedestrian and Bicycle Path Advisory Committee approved the November 3, 2025 meeting minutes by unanimous vote. No new business was taken. Ongoing projects were discussed but no further actions were approved.

• Approved November 3, 2025 minutes (unanimous)

Whitefish Community Housing Committee

The Whitefish Community Housing Committee will meet to discuss the Land Use Element of Vision Whitefish 2045. This discussion will be held with czb, LLC.

• Discussion with czb, LLC regarding Land Use Element of Vision Whitefish 2045

The Whitefish Community Housing Committee held a discussion on land‑use planning and zoning ideas but did not adopt any proposals. The only formal action was a motion to adjourn, which was approved unanimously. No substantive decisions, approvals, or denials were recorded.

• Motion to adjourn approved (unanimous)

Planning Commission

The Whitefish Planning Commission will meet to discuss the Transportation Element of the Vision Whitefish 2045 plan. The session includes a presentation by czb, LLC and a discussion of draft sections.

• Presentation by czb, LLC on Vision Whitefish 2045
• Transportation Element Discussion of Draft Section
• Commission Direction to Staff on transportation plan
• General Public Comment periods
• Upcoming Vision Whitefish 2045 Meeting Agenda

Whitefish Housing Authority

The Board of Commissioners will meet to discuss the administration of the Legacy Homes Program and the potential for Section 18 or RAD blended conversions. The meeting will also cover Railroad Homes policy and HR handbook engagement.

• Discussion on Section 18 Disposition vs RAD Blend
• Legacy Homes Program Administration updates
• Railroad Homes use and policy discussion
• Request to put utilities on AutoPay
• HR Handbook engagement and legal updates

Resort Tax Monitoring Committee

The committee will review resort tax collections for October 2025 and revenue by period for September 2025. The meeting includes updates from Parks & Recreation and Public Works.

• Review of October 2025 Collections
• Review of September 2025 Revenue by Period
• Parks & Recreation Update
• Public Works Update

Resort Tax Monitoring Committee

The Resort Tax Monitoring Committee will review and approve minutes from the October 29, 2025 meeting and examine financial reports for October 2025 collections, which show a 9.49% increase compared to the prior year. The committee will also receive updates on Parks & Recreation and Public Works and set the date for the next meeting.

• Review and approve minutes from October 29, 2025 meeting
• Review October 2025 resort tax collections ($798,118)
• Review September 2025 resort tax collections ($740,723)
• Review Parks & Recreation Update
• Review Public Works Update

Mayor & City Council

The City Council is holding a special session to interview five candidates for the Sustainable Tourism Management Plan Committee. A subsequent work session will include an update from czb, LLC regarding the Land Use Chapter of the Growth Policy.

• Interviews for Sustainable Tourism Management Plan Committee: Molly Burns, Heather Hilton, Marci Suazo, Heather Cauffman, and Scott Steinmann
• Review of WSI recommendation to re-appoint Matt Gebo
• Update from czb, LLC on the Land Use Chapter of the Growth Policy

The council approved the consent agenda items, including routine minutes and an ordinance amendment. Council confirmed the re‑appointment of Mat Gebo as recommended by Winter Sports Incorporated. The council adopted Resolution No. 25‑35, annexing approximately 2.02 acres at 632 Lund Lane into the city, applying WR‑1 (One‑Family Residential) zoning, and requiring a 30‑foot public access and utility easement along Lund Lane.

• Approved consent agenda (minutes, ordinance amendment, subdivision request) – motion carried
• Confirmed re‑appointment of Mat Gebo (Winter Sports Inc. recommendation)
• Adopted Resolution No. 25‑35 to annex 2.02 acres at 632 Lund Lane and zone it WR‑1 – motion carried

Whitefish Sustainable Tourism Management Plan Standing Committee

The Sustainable Tourism Management Plan Standing Committee will meet to discuss leadership roles and the next steps for the plan. The agenda includes a recap of the STMP Town Hall and updates on various city advisory committees.

• Discussion of leadership roles for Chair, Vice, and Secretary
• Update on applications for committee vacancies
• Recap of the STMP Town Hall
• Discussion of a December Pilot article
• Staff updates on Pedestrian & Bicycle Path, Connect Whitefish, Climate Action Plan, and Community Housing committees

The committee unanimously approved the October 23, 2025 meeting minutes after a motion by Scott and a second by Zak. Discussion of leadership roles was tabled until vacancies are filled and a full committee is present. The next meeting was set for December 16, 2025, from 2:00 to 4:00 pm. The meeting was formally adjourned by a motion from Heather, seconded by Scott.

• Approved October 23, 2025 minutes (unanimous)
• Tabled discussion of leadership roles (postponed)
• Scheduled next meeting for Dec 16, 2025, 2:00‑4:00 pm
• Adjourned meeting (motion by Heather, seconded by Scott)

Lakeshore Protection Committee

The Lakeshore Protection Committee will discuss and give direction to staff on draft letters to the County Commissioners concerning properties at 2786 Resthaven Drive and 776 LM Beach Lane. The meeting also includes approval of the August 13th, 2025 minutes, a general public comment period, and a partnership announcement with North Valley Food Bank for food donations at City Hall.

• Review and direct staff on draft letter to County Commissioners – 2786 Resthaven Drive
• Review and direct staff on draft letter to County Commissioners – 776 LM Beach Lane
• Approve August 13th, 2025 meeting minutes
• Public comment period for items not on the agenda
• Announce food donation partnership with North Valley Food Bank (drop‑off at 418 E 2nd St)

Chairman Toby Scott called the meeting to order at 6:02 pm, but a quorum was not present. Because of the lack of quorum, no formal actions or votes were taken on any agenda items. The committee discussed agenda topics and staff presented draft letters, but no recommendations or decisions were made.

Impact Fee Advisory Committee

The Impact Fee Advisory Committee will hear a presentation updating the impact‑fee service area. It will also review the annual financial report and make a recommendation to City Council. The meeting includes approval of minutes from Jan 21, 2025 and member comments.

• Call to Order – Giuseppe Caltobiano
• Review and approve minutes from January 21, 2025
• Presentation of Impact Fee Service Area Report Update – Colin McAweeney, TischlerBise
• Annual Financial Report review and recommendation for City Council
• Comments from Committee members

Whitefish Convention & Visitor Bureau Committee

The Whitefish Convention & Visitor Bureau Committee will meet to approve minutes, review agency and staff reports, and discuss the rescheduling of the annual meeting. The session includes a board roundtable and a public comment period.

• Approval of minutes
• Review of marketing and membership reports
• Financial report review
• Discussion on rescheduling the annual meeting
• Board roundtable

The board unanimously approved the October 2025 financial reports. It also unanimously approved the recommendation to switch WCVB financial reporting to an accrual basis. The board assigned actions to order name tags for the upcoming annual meeting and to add a 1% CSF on alcohol to the agenda for the January meeting.

• Approve October 2025 financial reports (unanimous)
• Approve move to accrual financial reporting (unanimous)
• Order name tags for the annual meeting (action assigned)
• Add 1% CSF on alcohol to January meeting agenda (action assigned)

Planning Commission

The Whitefish Planning Commission will review draft revisions to the Public Facilities Element for water, sewer and stormwater, and discuss a draft Transportation Element. The commission will hear public comments, consider staff presentations, and provide direction to staff on these sections. Additional agenda items include introductions of students and a consulting firm, and general public comment.

• Public Facilities Element – Public Water revisions (draft discussion)
• Public Facilities Element – Sewer and Stormwater revisions (draft discussion)
• Transportation Element – staff presentation and draft discussion
• Introduction of Whitefish Students for City Government
• Introduction of czb, LLC

Library Board

The Whitefish Community Library Board will interview three candidates for open positions and appoint a Trustee-in-Training to fill a vacancy. The board will also review policies, budget reports, and long-range planning items.

• Interviews for Terry Marasco, Barbara Schiffman, and Moira Linam
• Appointment of a Trustee-in-Training
• Approval of October 8, 2025, minutes and October 2025 financials
• Review of 2030 Website Access Policy
• FY26 Goals: Friends Group and Assistant Director/Succession Planning

The Board approved the Consent Agenda, which included the October 8, 2025 meeting minutes and October financials, with a unanimous vote. Trustees postponed discussion of the 2030 Website Access Policy until the January meeting, also unanimously. The Board set the first‑quarter 2026 meeting dates (January 14, February 11, March 11). Both the special session and the regular meeting were adjourned unanimously.

• Approved Consent Agenda (October minutes & financials) – unanimous
• Postponed 2030 Website Access Policy discussion to January meeting – unanimous
• Scheduled Q1 2026 board meetings: Jan 14, Feb 11, Mar 11 – no vote required
• Adjourned special session – unanimous
• Adjourned regular meeting – unanimous

Architectural Review Committee

The Architectural Review Committee is meeting to discuss old business regarding two specific properties and a pre-application for Whitefish High School. The body will review proposed changes to building exteriors and site amendments.

• Townhouse amendment at 1028/1030 State Park Road (ARC 24-18)
• Façade change at 237 Central Avenue (ARC 25-11)
• Pre-application for Whitefish High School academic and athletic buildings

The committee unanimously approved the minutes from the October 21, 2025 meeting. It also approved a material change for the north and south elevations of the townhouses at 1028/1030 State Park Road, switching from metal to board and batten. The façade change for 237 Central Avenue (Eyes on Central) was likewise approved unanimously. No new business was taken.

• Approved October 21, 2025 minutes (unanimous)
• Approved townhouse material amendment at 1028/1030 State Park Rd (unanimous)
• Approved façade change for 237 Central Ave (unanimous)

Mayor & City Council

The Whitefish City Council will hold a special session to interview candidates and confirm appointments to two open seats on the Community Housing Committee and two open seats on the Whitefish Housing Authority. After the appointments, the council will move to a work session that includes an update on the Railroad Crossing Elimination Plan, additional public comment, and a direction to the City Manager. The agenda also lists vacancies on several city boards and committees for residents to apply.

• Confirm appointment of Daniel Sidder and Paul Leisher to the Community Housing Committee (2‑year terms)
• Fill two openings on the Whitefish Housing Authority (5‑year terms)
• Railroad Crossing Elimination Plan update
• Public comment periods in both the special and work sessions
• Notice of vacancies on city boards and committees (e.g., Board of Appeals, Climate Action Plan Committee, Impact Fee Advisory Committee)

The Whitefish City Council approved several items during the November 3, 2025 meeting. Motions carried included the first reading of Ordinance No. 25-13 amending architectural review standards, a beer‑and‑wine license Conditional Use Permit at 309 Central Avenue, and a Conditional Use Permit for the Whitefish Riverfront Hotel expansion at 920 and 940 Spokane Avenue. The council also appointed a rating panel and selection committee for the community wildfire protection plan update.

• Approved Ordinance No. 25-13 (first reading) – motion carried
• Approved Conditional Use Permit WCUP 25-09 for beer/wine license at 309 Central Avenue – motion carried
• Approved Conditional Use Permit WCUP 25-10 for Whitefish Riverfront Hotel expansion at 920 and 940 Spokane Avenue – motion carried
• Approved Consent Agenda items – motion carried
• Appointed rating panel and selection committee for wildfire protection plan update – motion carried

Pedestrian & Bicycle Path Advisory Committee

The Pedestrian and Bicycle Path Advisory Committee will review old business items, including the Riverbend/Miles Avenue Path Project and downtown commuter bike routes and bike parking. New business includes exploring a Whitefish bike pedestrian map. The meeting also includes staff reports, public comment, and discussion of future trail projects.

• Riverbend/Miles Avenue Path Project (old business)
• Downtown commuter bike routes and bike parking (old business, presented by Kevin)
• Explore Whitefish Bike Ped Map (new business, presented by Zak)
• Whitefish River Trail – Snowy Mountain phase 1 construction expected mid‑November
• Whitefish River Trail – Les Schwab easement preparation

The committee unanimously approved the October 6, 2025 meeting minutes. It also unanimously passed a motion to pursue testing of downtown commuter bike routes and bike parking. The meeting was then adjourned by unanimous consent.

• Approved October 6, 2025 minutes (unanimous)
• Motion to pursue testing of downtown commuter bike routes and bike parking (unanimous)
• Motion to adjourn the meeting (unanimous)

Mayor & City Council

The Whitefish City Council and Mayor will hold a retreat on November 1, 2025 at Grous Mountain Lodge. The meeting is for discussion only; no decisions or votes can be made. Topics include FY26 city goals, Local Government Review Commission recommendations, public works issues such as central recycling and improvements to HWY 93, Wisconsin, and Baker Ave, and planning and legal matters. Two closed executive sessions will cover the City Manager and City Attorney annual evaluations.

• Discussion of FY26 City Goals and Local Government Review Commission recommendations
• Discussion of central recycling and future improvements to HWY 93, Wisconsin, and Baker Ave
• Discussion with Planning Director and City Attorney on unspecified topics
• Closed executive session for City Manager annual evaluation
• Closed executive session for City Attorney annual evaluation

Resort Tax Monitoring Committee

The Resort Tax Monitoring Committee will review recent financial collections and revenue reports, receive updates from Parks & Recreation and Public Works, and hold a council work session on the resort tax overview. During the session the committee will discuss the proposed allocation of the three percent resort tax revenues to six specific purposes, including property tax reduction, street and utility repairs, community housing, park and trail improvements, and tax administration. The meeting will also set the date for the next session on November 2025.

• Allocate 25% of the 3% resort tax revenues to a property tax reduction for city residents
• Allocate 48% of the 3% resort tax revenues to repair, maintenance, and improvement of streets, storm sewers, underground utilities, sidewalks, curbs, and gutters
• Allocate 10% of the 3% resort tax revenues to community housing initiatives and affordable housing units
• Allocate 10% of the 3% resort tax revenues to bicycle and pedestrian paths, park capital improvements, park acquisitions, and equipment
• Allocate 2% of the 3% resort tax revenues to maintenance and replacement of the Whitefish Trail, with unspent funds available for city bicycle and pedestrian paths

Whitefish Community Housing Committee

The Whitefish Community Housing Committee will discuss key takeaways from the 2025 Housing Needs Assessment and its relation to the 2022 Community Housing Roadmap. The body will also review a case study regarding a new Accessory Dwelling Units program launched by the City of Charlotte.

• Discussion of 2025 Housing Needs Assessment and 2022 Community Housing Roadmap
• Case study on City of Charlotte Accessory Dwelling Units program
• Growth Policy Update from staff
• Updates on Snow Lot and Alpenglow 2 from Whitefish Housing Authority and Housing Whitefish

The Whitefish Community Housing Committee approved the September 22 minutes after a motion by Ben Davis, seconded by Carolyn Pitman, with all members in favor. The meeting was then adjourned following a motion by Carolyn Pitman, seconded by Rhonda Fitzgerald, also unanimously approved. The committee scheduled its next meetings for December 1 and December 8, 2025.

• Approved September 22 minutes (unanimous)
• Adjourned meeting (unanimous)

Whitefish Sustainable Tourism Management Plan Standing Committee

The Sustainable Tourism Management Plan Standing Committee will approve the minutes from the August 19, 2025 meeting and hold a public comment period. Members will discuss planning for an upcoming STMP Town Hall. Staff updates will be presented from the Pedestrian & Bicycle Path Advisory Committee, Connect Whitefish, Climate Action Plan Committee, and Whitefish Community Housing Committee. The committee will also consider proposing a new date for the next meeting on November 18.

• Approve August 19, 2025 meeting minutes
• Public comment session
• Plan upcoming STMP Town Hall
• Staff updates from four city committees
• Propose new date for next meeting (Nov 18)

The committee unanimously approved the August 19, 2025 meeting minutes. Zak was assigned to update and distribute the town‑hall questions, and Zak and Matt will finalize the presentation slides. The next meeting was set for December 13, 2025, from 2 p.m. to 3 p.m. The meeting was then adjourned unanimously.

• Approved Aug 19, 2025 minutes (unanimous)
• Adjourned meeting (unanimous)
• Zak to update questions and send to committee (assigned)
• Zak and Matt to finalize presentation slides (assigned)
• Next meeting scheduled for Dec 13, 2025, 2‑3 p.m. (set)

Whitefish Housing Authority

The Whitefish Housing Authority Board approved FJ Accounting as its auditor, selecting the $24,000 proposal over a $55,000 Kentra Accounting offer. The board also reviewed updates on the Legacy Homes program, Section 18 conversion, and the $32,000 PILOT payment due to the city. A public hearing for the Capital Fund Five‑Year Action Plan is scheduled for October 24. No public comments were received.

• Approval of FJ Accounting as auditor (price $24,000) – unanimous vote
• Kent​ra Accounting proposal received ($55,000) – not selected
• Payment in Lieu of Taxes (PILOT) of approximately $32,000 due from WHA
• Section 18 conversion: LITEC application submitted and LOMA request pending
• Legacy Homes program administration updates and draft MOU to be voted on next meeting

Architectural Review Committee

The Whitefish Architectural Review Committee will approve the September 16, 2025 meeting minutes and hear public comments. It will consider several project applications, including façade changes for Eyes on Central and Rocky Mountain Car Wash, a repaint for Whitefish Mountain Center, a townhouse proposal on Meadowlark Lane, and a triplex on West 2nd Street. Pre‑application items for Rimrock Studios and Uavionix are also listed for discussion.

• Eyes on Central – façade change at 237 Central Avenue (ARC 25-11)
• Whitefish Mountain Center – repaint at 6475 Highway 93 S (ARC 25-12)
• Scurlock Townhouse – new townhouse at 1125 & 1127 Meadowlark Lane (ARC 25-13)
• Spokane Ave West Complex – triplex at unaddressed W 2nd Street (ARC 25-15)
• Piedmont Capital Building – amendment to approved façade change at 6442 Hwy 93 S (ARC 24-26)

The committee unanimously approved the September 16 minutes. It tabled the Piedmont Capital Building façade amendment and the Eyes on Central façade change (3‑1 vote). It unanimously denied the repaint proposal for the Whitefish Mountain Center. It unanimously approved the Scurlock Townhouse and the Spokane Ave West Complex projects.

• Approved September 16 minutes (unanimous)
• Tabled Piedmont Capital Bldg façade amendment (unanimous)
• Tabled Eyes on Central façade change (3-1)
• Denied repaint of Whitefish Mountain Center (unanimous)
• Approved Scurlock Townhouse project (unanimous)
• Approved Spokane Ave West Complex triplex (unanimous)

Park Board

The Whitefish Park Board approved the design and site for a new Wind Phone at Riverside Park. Members also voted to cancel the October 14th board meeting. The board discussed letters about damage to the Depot Park sign and agreed to place the issue on a future agenda. A motion was made to revisit Oktoberfest scheduling at the November meeting.

• Approval of Wind Phone design and location at Riverside Park
• Motion to cancel the October 14th Park Board meeting
• Discussion of letters regarding the Depot Park sign and plan to add it to next agenda
• Motion to schedule a conversation about Oktoberfest for the November meeting
• Presentation on the Ski Museum Walkway (no decision recorded)

The Park Board approved the proposed wind‑phone location and design at Riverside Park. It also voted to cancel the October 14 board meeting. Additional motions approved the July 8 minutes and scheduled a discussion on Oktoberfest for the November meeting.

• Approved wind‑phone design and location at Riverside Park (all ayes)
• Cancelled October 14 Park Board meeting (all ayes)
• Approved July 8, 2025 minutes (all ayes)
• Scheduled Oktoberfest discussion for November meeting (all ayes)

Mayor & City Council

The Whitefish City Council will hold a regular meeting at 7:10 p.m. after two closed executive sessions for the City Manager and City Attorney annual evaluations. The consent agenda includes approval of minutes from the October 6 special and regular meetings and a second‑reading of Ordinance No. 25‑12 amending impact‑fee provisions in the city code. Public hearings will consider a first‑reading ordinance for a 24‑unit townhome project at 900 & 910 Baker Avenue and a resolution to amend the Legacy Homes program’s purchase prices, rental rates, and fee in lieu of $378,089. Additional communications include a proposal to approve a Railroad Crossing Elimination Task Force and related appointments.

• Closed executive session at 5:30 p.m. for City Manager annual evaluation
• Closed executive session at 6:15 p.m. for City Attorney annual evaluation
• Consent agenda: Ordinance No. 25‑12 amending impact‑fee regulations (second reading)
• Public hearing: Ordinance approving 24 townhomes at 900 & 910 Baker Ave (first reading)
• Public hearing: Resolution amending Legacy Homes program purchase, rental prices, and fee in lieu ($378,089)

Councilor Caltabiano moved to approve the consent agenda, which was seconded by Councilor Qunell and carried. The consent agenda included approval of the October 6 special meeting minutes, the October 6 regular meeting minutes, and Ordinance No. 25‑12 (second reading of impact fee amendments). No other substantive actions were taken during the meeting.

• Approved Consent Agenda (motion by Caltabiano, seconded by Qunell, carried)
• Approved minutes from October 6, 2025 special meeting
• Approved minutes from October 6, 2025 regular meeting
• Approved Ordinance No. 25‑12, second reading of impact fee amendments to Title 10, Chapter 2

Whitefish Convention & Visitor Bureau Committee

The Whitefish Convention & Visitor Bureau Board will consider routine items including approval of the previous meeting’s minutes. The board will receive agency, staff, and financial reports and will review and approve the revised private budget. The meeting also includes a public comment period and updates from marketing and membership directors.

• Approve minutes from previous meeting
• Review and approve revised private budget
• Financial reports presentation
• Agency and staff reports
• Public comment period

The committee approved the prior meeting’s minutes. The September 2025 financial reports were approved unanimously. The FY26 private budget was approved unanimously. A motion to change the accounting method from accrual to a modified cash basis was tabled pending input from a board member.

• Approved previous meeting’s minutes (Y)
• Approved September 2025 financial reports (unanimous)
• Approved FY26 private budget (unanimous)
• Tabled motion to change accounting method to modified cash basis

Planning Commission

The Community Development Board will consider three recommendation items for the City Council. These include a hotel expansion, a beer and wine license for a café, and a zoning text amendment regarding formula businesses.

• WCUP 25-10: Conditional Use Permit for Whitefish River Hotel LLC to expand into the office building at 920 & 940 Spokane Avenue
• WCUP 25-09: Conditional Use Permit for Andiamo Project LLC to use a beer and wine license at 309 Central Avenue
• WZTA 25-05: Zoning Text Amendment to Architectural Review Standards Sections 3.10 and 5.9 regarding Formula Business definitions

The Whitefish Community Development Board approved a Conditional Use Permit for the Riverfront Hotel expansion, which involves only interior changes. The board also approved a Conditional Use Permit for a beer and wine license at a café on Central Avenue. Additionally, the board adopted a zoning text amendment to update the definition of Formula Business in the Architectural Review Standards. All three actions passed unanimously.

• Approved Conditional Use Permit for Riverfront Hotel expansion (unanimous)
• Approved Conditional Use Permit for beer and wine license at 309 Central Avenue café (unanimous)
• Approved zoning text amendment to update Formula Business definition (unanimous)

Climate Action Plan Standing Committee

The Climate Action Plan Standing Committee will approve minutes from prior meetings, hear public comment, and discuss two major topics: the Whitefish High School Expansion Project and the Vision Whitefish 2045 Land Use Element. The committee will also plan the Fall Workshop: Future-Ready Homes Fair and receive updates on ongoing projects such as a solar panel installation and a paid‑parking study.

• Discussion of Whitefish High School Expansion Project
• Discussion of Vision Whitefish 2045: Land Use Element
• Fall Workshop: Future-Ready Homes Fair scheduled for November 15 at 8:00 a.m.
• Solar panel project slated for completion in November
• Paid parking update – consultant to assess cost for phase 2 of parking management plan

The committee approved the September 17, 2025 meeting minutes unanimously. It also approved an amended letter supporting the Whitefish High School expansion, adding recommendations on embodied carbon, mass timber, and other materials, with a unanimous vote. Finally, the committee voted unanimously to send the Vision Whitefish 2045 Land Use Element letter to the Community Housing Committee, Planning Commission, city staff, consultants, and the mayor.

• Approved September 17, 2025 meeting minutes (unanimous)
• Approved amended high school expansion letter with recommendations (unanimous)
• Approved sending Vision Whitefish 2045 Land Use Element letter to multiple agencies (unanimous)

Tree Advisory Committee

The Whitefish Tree Advisory Committee will meet to approve the agenda and minutes from June 2025. The group will walk E. 6th Street to select new street trees as part of a reconstruction project.

• Approval of June 4, 2025, minutes
• Walk E. 6th Street to select new street trees
• Reconstruction project on E. 6th Street

The Tree Advisory Committee held a planting work session on June 4, 2025 at the corner of W. 7th & Karrow Avenue. Members planted 200 Pinegrass plugs, 10 Harbell plants, 10 Wild Bergmont plants, and 10 Showy Fleabane plants, then mulched them. The Urban Forestry Tree Waterer will add the site to his weekly watering list. The meeting adjourned at 6:30 pm.

Library Board

The Whitefish Community Library Board will review and approve minutes from August 2025, financial reports for August and September, and a resolution regarding the disposal of obsolete property. The board will also discuss unfinished business including HVAC and sprinkler updates, and review letters of interest for Trustee-in-Training.

• Approve minutes for August 13, 2025
• Approve financials for August and September, 2025
• Resolution 2025-2 regarding disposal of obsolete property
• HVAC update
• Review Trustee-in-Training letters of interest

The board unanimously approved the consent agenda, including August minutes, financials, and a property resolution. An ad hoc committee of Trustees Leonard, Bond, and Director Powers was appointed to review Trustee‑in‑Training applications. The board decided to re‑advertise the Trustee‑in‑Training position with a new deadline of Nov. 1 and directed Director Powers to notify the current applicant and reschedule the advertisement. The meeting was adjourned unanimously.

• Approved consent agenda (unanimous)
• Appointed ad hoc committee (Leonard, Bond, Powers)
• Set new Trustee‑in‑Training deadline to Nov. 1
• Directed Director Powers to notify candidate and reschedule ad
• Adjourned meeting (unanimous)

Mayor & City Council

The City Council will hold a work session to discuss how to distribute property tax relief from resort tax following changes from the 2025 Montana Legislative Session. The body is considering five different options for distributing these funds, some of which would prioritize primary residents over second homes or commercial properties.

• Discussion of five resort tax relief options, including refunds for primary residences or registered voters
• Analysis of SB 542 and HB 231 impacts on property tax rates
• Potential for a special election to approve distribution changes at a cost of $12,000 - $15,000
• Closed executive session regarding a litigation update with City Attorney Jacobs

The October 6 meeting featured public comments on a bar permit, a Halloween street‑closure request, and concerns about the Planning Commission’s growth‑policy process. A Climate Action Plan Committee report highlighted participation in the "Week Without Driving" challenge, and a Tree Committee meeting was announced. Councilor Davis moved to remove Ordinance No. 25‑11 from the consent agenda, but the minutes do not record a vote or outcome. No other ordinances, contracts, or policy items were approved, denied, or tabled.

• Motion to remove Ordinance No. 25‑11 from consent agenda (outcome not recorded)

Pedestrian & Bicycle Path Advisory Committee

The Pedestrian & Bicycle Path Advisory Committee will approve the September 8, 2025 minutes, hear a Safe Trails Whitefish priority‑projects presentation, and consider new business items such as a Whitefish bike‑pedestrian map and downtown biking routes and bike parking. The meeting also includes discussion of the Riverbend/Miles Avenue Path Project under old business.

• Approve Monday, September 8, 2025 minutes
• Presentation: Safe Trails Whitefish – Priority Projects
• New Business: Explore Whitefish Bike Ped Map
• New Business: Downtown biking routes and bike parking (Kevin)
• Old Business: Riverbend/Miles Avenue Path Project

The Pedestrian & Bicycle Path Advisory Committee approved the minutes from the September 8, 2025 meeting, with Nia Behrendt moving and Doug Reed seconding the approval. The remainder of the meeting consisted of presentations and discussion about the Whitefish River Trail System, downtown biking routes, and the Riverbend/Miles Avenue Path Project, but no further actions were formally adopted.

• Approved September 8, 2025 minutes (motion by Nia Behrendt, second by Doug Reed)

Whitefish Housing Authority

The Whitefish Housing Authority Board will approve the consent agenda, including prior meeting minutes. Commissioners will discuss ongoing items such as the Legacy Homes program, Section 18 conversion, and the Housing Whitefish partnership. Committee reports will be presented, and new business will include auditor proposals, a request to waive all 2023 HO&D fees, and payment‑in‑lieu‑of‑taxes (PILOT) fees.

• Approval of previous meeting minutes (consent agenda)
• Contract/agreement discussion for Director position
• Legacy Homes Program administration review
• Auditor proposals under new business
• Request to waive all 2023 HO&D fees

Resort Tax Monitoring Committee

The Resort Tax Monitoring Committee will review and approve minutes from the July 30, 2025 meeting, examine July and August collections and June and July revenue reports, and receive updates from Parks & Recreation and Public Works. The committee will also set the next meeting date for October 2025. Finally, it will consider the proposed allocation of the 3% resort tax revenues among six categories as listed in items A through F.

• Allocate 25% of the 3% resort tax to a property tax reduction for city residents
• Allocate 48% of the 3% resort tax to repair, maintenance, and improvement of streets, storm sewers, underground utilities, sidewalks, curbs, and gutters
• Allocate 10% of the 3% resort tax to community housing initiatives and affordable housing units
• Allocate 10% of the 3% resort tax to bicycle and pedestrian path improvements, park capital projects, acquisitions, and equipment
• Allocate 5% of the 3% resort tax to cover the cost of administering the resort tax

Whitefish Housing Authority

The Whitefish Housing Authority Board will review and vote on an auditor proposal. It will consider a request to waive all 2023 Homeowner’s Association and Development (HO&D) fees. The agenda also includes discussion of pending Payment in Lieu of Taxes (PILOT) fees and updates on the director contract, Legacy Homes program, Section 18 conversion, and the Housing Whitefish partnership. A closed‑session may be held for legal or personnel matters.

• Auditor proposal – request for board approval
• Request to waive all 2023 HO&D fees
• Payment in Lieu of Taxes (PILOT) fees due (attached)
• Contract/Agreement for Director position (continuing business)
• Section 18 conversion discussion (continuing business)

Resort Tax Monitoring Committee

The Resort Tax Monitoring Committee will approve the July 30, 2025 meeting minutes, review July and August 2025 resort tax collections, receive updates from Parks & Recreation and Public Works, and adopt the proposed allocation of the 3% resort tax revenues. The allocation includes a 25% property tax reduction, 48% for street, storm sewer, utility, sidewalk, curb, and gutter repairs, 10% for community housing initiatives, 10% for bicycle and pedestrian path and park improvements, 2% for Whitefish Trail maintenance, and 5% for tax administration costs.

• Approve minutes from the July 30, 2025 meeting
• Review July & August 2025 resort tax collections
• Adopt 25% allocation for property tax reduction from resort tax revenues
• Adopt 48% allocation for streets, storm sewers, underground utilities, sidewalks, curbs, and gutters
• Adopt 10% allocation for community housing initiatives

Whitefish Community Housing Committee

The Whitefish Community Housing Committee will hear a guest speaker on creative deed restriction solutions. Staff will provide updates on the growth policy, housing needs assessments, the Community Development Block Grant, and the Snow Lot & Alpenglow 2 project. The committee will also discuss community engagement efforts and schedule the next meeting.

• Guest speaker Rian Rooney (Housing Policy & Program Strategist, City of Ketchum, ID) on creative deed restriction solutions
• Growth Policy Update – first draft of transportation updated; CZB LLC handling land use planning section
• Housing Needs Assessment Update – final draft expected soon for review
• Community Development Block Grant update presented by staff
• Snow Lot & Alpenglow 2 – property transfer process being worked out by Whitefish Housing Authority

The Whitefish Community Housing Committee approved a motion to reduce lot sizes across the board, including changes to development standards for mass and scale. The motion was made by Rhonda Fitzgerald, seconded by Cameron Blake, and was approved. No vote tally was recorded in the minutes. The meeting also included updates on the housing needs assessment, a grant request, and other staff reports, but no additional decisions were made.

• Approved across‑the‑board lot size reduction with development standards (motion by Rhonda Fitzgerald, seconded by Cameron Blake)

Planning Commission

The Community Development Board will consider a recommendation for a Preliminary Plat and Planned Unit Development overlay. The proposal involves constructing a 24-unit townhouse subdivision in exchange for affordable housing donations. The board will also discuss renaming the body to the Planning Commission.

• WPP 25-05/WPUD 25-02: 24-unit townhouse subdivision at 900 and 910 Baker Avenue
• Proposed affordable housing donation (cash or unit construction) for zoning deviations
• Discussion regarding name change to Planning Commission

Climate Action Plan Standing Committee

The Climate Action Plan Standing Committee will approve the August 20, 2025 meeting minutes, hear public comments, and discuss the Vision Whitefish 2045 Land Use Element. It will also review the upcoming Week Without Driving event (Sept. 29‑Oct. 5, 2025) and plan the Fall Workshop titled Future‑Ready Homes Fair. Committee members will provide updates on current projects and upcoming events before adjourning.

• Approve minutes from the August 20, 2025 meeting
• Discuss Vision Whitefish 2045 Land Use Element
• Week Without Driving event (Sept. 29‑Oct. 5, 2025)
• Fall Workshop: Future-Ready Homes Fair (formerly Weatherization and Electrification Event)
• Project updates from committee members

The committee postponed approval of the August 20 minutes to the next meeting. It voted unanimously to submit a Week Without Driving letter to the City Council. Nathan will send a Vision Whitefish 2045 land‑use memo to the committee by Sept 26, with a response due Oct 1. The group also discussed upcoming projects such as a Future‑Ready Homes Fair, a solar‑panel installation, and a paid‑parking cost study.

• Approval of August 20 minutes postponed to next meeting
• Week Without Driving letter submitted to Council (unanimous vote)
• Vision Whitefish 2045 land‑use memo to be sent by Nathan by 9/26; committee to respond by 10/1
• Future‑Ready Homes Fair agenda drafted for Nov 15 event
• Robins and Stasia to attend Landfill Board meeting to inquire about steel‑recycling bin
• Tammy to ask consultant about Phase 2 parking‑management plan cost
• Solar‑panel project scheduled for completion in November
• Tammy to send Week Without Driving follow‑up letter to Council by end of week

Architectural Review Committee

The Whitefish Architectural Review Committee met on September 16, 2025 at City Hall. The committee approved the minutes from the August 19, 2025 meeting. It reviewed an amendment for the property at 100 E 2nd Street (ARC 24‑17). It considered a mixed‑use building application for 235 O’Brien Avenue submitted by MT Creative (ARC 25‑10).

• Approval of the August 19, 2025 meeting minutes
• Amendment for 100 E 2nd Street (ARC 24‑17)
• Mixed‑use building proposal for 235 O’Brien Avenue by MT Creative (ARC 25‑10)
• Reminder: October 7, 2025 meeting cancelled

The committee unanimously approved the minutes from the August 19 meeting. It also approved an amendment to 100 E 2nd Street concerning paint changes to the EIFs. The resubmitted mixed‑use project at 235 O’Brien Avenue was approved unanimously. Staff will prepare a text amendment to change “retail” to “business,” and the October 7 meeting was cancelled.

• Approved August 19 minutes (unanimous)
• Approved amendment for 100 E 2nd St paint changes (unanimous)
• Approved 235 O’Brien Ave mixed‑use building resubmission (unanimous)

Whitefish Sustainable Tourism Management Plan Standing Committee

The Sustainable Tourism Management Plan Standing Committee will discuss planning for a town hall event. The body will also review a quarterly Whitefish Pilot article and receive staff updates on city committees.

• Planning for STMP Town Hall
• Discussion of quarterly Whitefish Pilot article
• Staff updates on Pedestrian & Bicycle Path Advisory Committee
• Staff updates on Connect Whitefish
• Staff updates on Climate Action Plan and Community Housing committees

Mayor & City Council

The City Council will hold a work session on the Vision Whitefish 2045 progress update and a regular meeting to decide on annexations, zoning amendments, and development permits.

• Annexation and WR-1 zoning of 2.02 acres at 632 Lund Lane
• Conditional Use Permit for a 2-story office and apartment building at 6345 Hwy 93 S.
• Final Plat for the 2-lot Archer subdivision on Duff Lane
• Construction contract award for Armory Park Restroom and Playground Path project
• Application for financial assistance from the Community Development Block Grant Program

The council adopted a resolution authorizing the submission of a Community Development Block Grant application requesting $200,000, with $50,000 from the property owner. The council also approved a conditional use permit for a mixed‑use building at 6345 Hwy 93 S, postponed an annexation of 632 Lund Lane, and adopted first‑reading ordinances changing the Community Development Board name to Planning Commission. Several procedural motions were carried, including the consent agenda and a motion to place the Kemo Sabe permit on the October agenda.

• Adopted Resolution No. 25‑31 authorizing CDBG grant application ($200,000 requested) – motion carried
• Approved Conditional Use Permit WCUP 25‑06 for 6345 Hwy 93 S mixed‑use project – motion carried
• Postponed annexation of 632 Lund Lane pending survey results – motion carried
• Adopted Ordinance No. 25‑10 amending Title 11 zoning regulations (first reading) – motion carried
• Adopted Ordinance No. 25‑11 designating Planning Commission (first reading) – motion carried
• Approved Consent Agenda items – motion carried
• Moved to reconsider Kemo Sabe Conditional Use Permit and place it on Oct 6 agenda – motion carried
• Approved request for Final Plat for Archer subdivision on Duff Lane – motion carried

Park Board

The Park Board will meet to discuss the design and placement of a proposed Wind Phone. The board will also swear in a new member and consider rescheduling the October 14th meeting.

• Presentation by Melissa Hill on Wind Phone design and location
• Swearing in of a new board member
• Discussion on cancellation or rescheduling of the October 14th meeting

The Park Board voted to close the Cow Creek bridge and not replace it, citing erosion, budget and water‑quality concerns. The board also approved moving forward with the public‑facilities section of the Vision Whitefish 2045 Plan as presented. Earlier agenda and minutes approvals were recorded with unanimous votes.

• Approved July 8, 2025 agenda (all ayes)
• Approved May 13, 2025 minutes (all ayes)
• Approved Vision Whitefish 2045 public‑facilities section (all ayes)
• Approved closure of Cow Creek bridge with no replacement (unanimous)

Whitefish Convention & Visitor Bureau Committee

The board approved the minutes from the previous meeting. It unanimously approved the August 2025 financial reports. It also unanimously voted to transfer $5,000 from retained earnings to the marketing budget for a fall media campaign.

• Approved previous meeting minutes (Y)
• Approved August 2025 financial reports (unanimous)
• Moved $5,000 from retained earnings to marketing budget (unanimous)

Pedestrian & Bicycle Path Advisory Committee

The committee will meet to discuss old business regarding the Riverbend/Miles Avenue Path Project. The agenda also includes staff reports and public comment.

• Riverbend/Miles Avenue Path Project
• Whitefish River Trail - Snowy Mountain
• Whitefish River Trail - Les Schwab
• Whitefish River Trail - Goguen Property
• Whitefish River Trail - Walgreens & Duck Inn

The committee approved the August 4, 2025 meeting minutes. It reviewed the Riverbend/Miles Avenue Path project, noting the city met with FWP, who requested a pre‑application meeting to present three design options before the city submits a single plan. Staff reported that the public comment period for the Whitefish Yards project has ended and that the remainder of East 6th Street should reopen by mid‑next week. Committee members raised bike‑parking needs, traffic concerns in Riverside Park, and asked about the growth plan public comment status.

• Approved August 4, 2025 minutes (motion by Doug, seconded by Nia)

Local Government Review Study Commission

The Whitefish Local Government Review Study Commission will meet to approve minutes from August 6 and discuss the Publication of Summary. The body previously voted to approve a final report recommending no changes to the city charter, though a minority report suggested term limits and ward-based elections.

• Approve August 6, 2025, minutes
• Review Publication of Summary
• Commissioners Alessi and Wurster to draft summary
• Previous vote: Approve final report (4-1)
• Previous vote: Recommend no charter changes

Mayor & City Council

The City Council will hold public hearings on several land-use requests, including a permit to operate a bar at 20 Spokane Avenue and a seven-bay car wash. The body will also consider awarding contracts for the City Beach boat ramp and Monegan Road reconstruction.

• Conditional Use Permit for a bar in the Kemo Sabe retail store at 20 Spokane Avenue
• Conditional Use Permit for a seven-bay car wash at Snowy Mountain Subdivision
• Annexation and WR-1 zoning of 2.02 acres at 632 Lund Lane
• Contract award for City Beach Boat Ramp Extension and Boat Inspection Drive Lane
• Contract award for Monegan Road Reconstruction Project Phase 2

The council approved the consent agenda, which included routine items such as the August meeting minutes, an ordinance amendment, an annexation resolution, a shoreline restoration permit, and a final plat for Snowy Mountain Subdivision. In a separate vote, the council approved the Conditional Use Permit for Kemo Sabe bar (WCUP 25‑05) on a 3‑2 vote, allowing an all‑beverage liquor license. A proposed condition to set operating hours to 11 a.m.–8 p.m. was rejected on a 2‑3 vote.

• Approved Consent Agenda items (minutes, ordinance amendment, annexation resolution, shoreline permit, final plat) (motion carried)
• Approved Conditional Use Permit WCUP 25‑05 for Kemo Sabe bar, permitting an all‑beverage liquor license (3‑2)
• Rejected Condition #5 to set operating hours 11 a.m.–8 p.m. for the Kemo Sabe permit (2‑3)

Whitefish Community Housing Committee

The Whitefish Community Housing Committee approved the minutes from the July 21 meeting. The meeting was then adjourned. No other actions were decided.

• Approved July 21 minutes (unanimous)
• Adjourned meeting (unanimous)

Planning Commission

The board will consider several Conditional Use Permits for commercial and residential projects. The meeting includes a request for a zoning text amendment to align with state law and a variance for city beach infrastructure.

• CUP for a bar/lounge at 20 Spokane Avenue (Kemo Sabe retail store)
• CUP for a seven-bay carwash at 6335 US Highway 93 South
• CUP for a mixed-use medical office and two apartments at 6345 Highway 93 S
• Major Variance to stabilize the boat ramp at Whitefish City Beach
• Zoning Text Amendment to accommodate state Senate Bill 252 and House Bill 713

The board denied the conditional use permit for Kemo Sabe’s bar/lounge (2‑4 vote) and also rejected an amendment to the related finding of fact (5‑1 vote). It then approved the conditional use permit for Rocky Mountain Car Wash, adding a condition for a silenced dryer and water‑preservation technology, with both the amendment and the main motion passing unanimously.

• Denied WCUP 25-05 for Kemo Sabe bar/lounge (2-4)
• Denied amendment to Finding of Fact #07 (5-1)
• Approved friendly amendment adding water‑preservation condition to WCUP 25-08 (unanimous)
• Approved WCUP 25-08 for Rocky Mountain Car Wash (unanimous)

Climate Action Plan Standing Committee

The committee approved the July 16, 2025 meeting minutes unanimously. It also approved Robin's motion to appoint Nathan Dugan as chair after Dakota stepped down, with a unanimous vote. No other motions were adopted during the meeting.

• Approved July 16, 2025 minutes (unanimous)
• Approved appointment of Nathan Dugan as chair (unanimous)

Architectural Review Committee

The Architectural Review Committee will meet to approve minutes from August 5 and discuss three pending projects: a repaint at 238 Central Avenue, and amendments to approvals for Peregrine Apartments and North Valley Music School. The committee will also review five new pre-application requests.

• Approval of August 5, 2025 minutes
• Repaint at 238 Central Avenue
• Amendment to approval for Peregrine Apartments
• Amendment to approval for North Valley Music School
• Review of five new pre-application requests

The committee unanimously approved the minutes from August 5, 2025. It approved the awning façade color change for 232 & 238 Central Avenue and the door change for Peregrine Apartments while denying the removal of stone around those doors. It approved the removal of the west canopy at North Valley Music School by a 5‑2 vote. The committee requested Rocky Mountain Car Wash revise its plan to align with community standards before a final application.

• Approved August 5, 2025 meeting minutes (unanimous)
• Approved awning façade color change for 232 & 238 Central Avenue (unanimous)
• Approved door change for Peregrine Apartments Building 1 (unanimous)
• Denied removal of stone around Peregrine Apartments doors (unanimous)
• Approved removal of west canopy at North Valley Music School (5‑2)
• Requested Rocky Mountain Car Wash applicant revise plan per community standards (no vote)

Whitefish Sustainable Tourism Management Plan Standing Committee

The Sustainable Tourism Management Plan Standing Committee approved the July 15, 2025 meeting minutes by unanimous vote. A motion to adjourn the meeting was also passed. No other formal decisions were made; the remainder of the meeting consisted of updates and assignment of future action items.

• Approved July 15, 2025 minutes (unanimous)
• Motion to adjourn passed (unanimous)

Mayor & City Council

The Whitefish City Council approved the FY2026 municipal budget and a series of tax‑levying resolutions. It also adopted an ordinance amending subdivision regulations and increased appropriations in two city funds. Additional actions included authorizing a bid for Armory Park improvements, awarding a planning contract, and adopting a long‑range capital improvement program.

• Approved Consent Agenda (minutes and 95 Karrow mixed‑use amendment) – motion carried
• Adopted Ordinance No. 25-09 amending subdivision regulations – motion carried
• Approved Resolution No. 25-16 to increase appropriations in two city funds – motion carried
• Approved Resolution No. 25-17 accepting the FY2026 municipal budget – motion carried
• Approved Resolutions No. 25-18 through 25-28 establishing various tax levies – motion carried
• Authorized staff to bid Armory Park restroom and playground paths – motion carried
• Awarded contract to czb, LLC for Vision Whitefish 2045 land‑use chapter, up to $149,700 – motion carried
• Adopted FY26‑FY30 Capital Improvement Program – motion carried

Lakeshore Protection Committee

The committee unanimously approved the minutes from the July 9, 2025 meeting. It also unanimously approved the gravel beach restoration request (WLP 25-20) with 20 conditions, sending the application to City Council for a September 2, 2025 vote. No other permits were issued since the prior meeting.

• Approved July 9, 2025 meeting minutes (unanimous)
• Approved WLP 25-20 gravel beach restoration application, subject to 20 conditions (unanimous)

Library Board

The Board approved the Consent Agenda, including July 9 minutes and July financials, with a unanimous vote. It also approved the rewritten 2016 Claims Returned policy, again unanimously. The meeting was then adjourned by unanimous motion.

• Approved Consent Agenda (unanimous)
• Approved rewritten 2016 Claims Returned policy (unanimous)
• Adjourned meeting (unanimous)

Whitefish Convention & Visitor Bureau Committee

The board will review agency, staff, and financial reports. The meeting includes discussions on committee assignments, meeting dates, and bylaws.

• Approval of minutes
• Financial reports
• Committee assignments and meeting dates
• Bylaws

The committee approved the minutes from the previous meeting. It unanimously approved the July 2025 financial reports. The board directed that the finance slide spreadsheet be added to future packet materials. The meeting was adjourned at 3:44 pm.

• Approved previous meeting minutes (Y)
• Approved July 2025 financial reports (unanimous)
• Action: add finance slide spreadsheet to future packets
• Adjourned meeting (Y)

Local Government Review Study Commission

The commission approved the July 2, 2025 meeting minutes. It then approved the Local Government Study Commission Final Report with a 4-1 vote. Commissioners Alessi and Wurster were tasked with drafting a Publication of Summary to be discussed at the next meeting. The next meeting was scheduled for September 3, 2025 at 5:30 pm.

• Approved July 2, 2025 meeting minutes (motion carried)
• Approved Local Government Study Commission Final Report (4-1 vote)
• Agreed Alessi and Wurster will draft Publication of Summary for next meeting
• Set next meeting for September 3, 2025 at 5:30 pm

Architectural Review Committee

The committee unanimously approved the minutes from the June 3, 2025 meeting. It also approved a black matte metal roof for 232 & 238 Central Avenue, with the applicant asked to bring paint chips for review. Additionally, the council appointed a new member to fill a vacancy on August 4. No other substantive actions were taken.

• Approved June 3, 2025 minutes (unanimous)
• Approved black matte metal roof for 232 & 238 Central Ave (unanimous)
• Council appointed new member to fill vacancy (August 4)

Mayor & City Council

The Whitefish City Council approved the appointment of Alexandria Cianciulli to the Architectural Review Committee. The Council also approved the routine consent agenda items for July 21, 2025. No other motions were voted on or finalized during the session.

• Appointed Alexandria Cianciulli to the Architectural Review Committee (motion carried)
• Approved consent agenda items from July 21, 2025 (motion carried)

Pedestrian & Bicycle Path Advisory Committee

The Pedestrian & Bicycle Path Advisory Committee approved the minutes from the June 2, 2025 meeting after a motion and second. No new business was taken, and the old‑business items on the Riverbend/Miles Avenue path, the 6th Street project, and the Cow Creek bridge were discussed but no formal actions or votes were recorded.

• Approved June 2, 2025 minutes (motion by Jim, second by Antonia)

Whitefish Community Housing Committee

The Whitefish Community Housing Committee approved the minutes from the June 23, 2025 meeting. No other actions were voted on during the session. The meeting was adjourned at 3:25 p.m.

• Approved June 23 minutes (unanimous)

Mayor & City Council

The council adopted Resolution 25‑13, annexing a 0.881‑acre parcel along the Whitefish River and applying WR‑1 (One‑Family Residential) zoning. It appointed Emily Butler to the Board of Park Commissioners and Paul Leisher to the Whitefish Housing Authority. The council also authorized bids for the City Beach Boat Ramp Extension and Boat Inspection Drive Lane, and approved evaluation of an Intercap loan to fund a new ladder truck.

• Appointed Emily Butler to the Board of Park Commissioners (ratified by council)
• Appointed Paul Leisher to the Whitefish Housing Authority (ratified by council)
• Adopted Resolution 25‑13 to annex ~0.881 acre parcel and zone it WR‑1 (motion carried)
• Authorized staff to bid for City Beach Boat Ramp Extension and Boat Inspection Drive Lane (motion carried)
• Approved evaluation and pursuit of Intercap Loan program for ladder truck purchase (motion carried)
• Approved consent agenda items, including minutes and Ordinance No. 25‑07 second reading (motion carried)

Planning Commission

The Whitefish Community Development Board elected Whitney Beckham as Chair and Toby Scott as Vice Chair. It approved the June 19, 2025 meeting minutes. The board granted three variances and two amendment requests, including raising the Karrow project to 150 residential units.

• Whitney Beckham elected Board Chair (unanimous)
• Toby Scott elected Vice Chair (unanimous)
• June 19, 2025 minutes approved (unanimous)
• Variance WZV 25-04 for 485 Armory Road approved 6-1 (Heberling opposed)
• Variance WZV 25-05 for 415 Columbia Avenue approved (unanimous)
• WPUD 25-01 amendment to increase units to 150 approved (unanimous)
• WSUB 25-01 subdivision text amendment approved (unanimous)
• Meeting adjourned at 7:25 p.m. (unanimous)

Climate Action Plan Standing Committee

The Climate Action Plan Standing Committee met on July 16, 2025. The minutes from the June 18, 2025 meeting were approved by a unanimous vote. The committee discussed project updates, upcoming events, and staff outreach, but no further actions or votes were taken.

• Approved June 18, 2025 minutes (unanimous)

Whitefish Sustainable Tourism Management Plan Standing Committee

The Sustainable Tourism Management Plan Standing Committee approved the June 2025 minutes after a motion and second. No public comment was received. The meeting also included updates and discussion of future projects, but no other actions were voted on.

• Approved June 2025 minutes

Lakeshore Protection Committee

The Lakeshore Protection Committee approved the minutes from the March 12, 2025 meeting by unanimous vote. The committee also approved the WLV 25-01 boat ramp stabilization project, adopting the Whitefish Lake Institute’s modified conditions, with the motion passing unanimously.

• Approved March 12, 2025 meeting minutes (unanimous)
• Approved WLV 25-01 boat ramp stabilization project with amended conditions (unanimous)

Park Board

The board approved the meeting agenda and the April 1, 2025 minutes, each with unanimous support. It voted to recommend the city council adopt the proposed revisions to the Snow and Ice Removal Ordinance, also unanimously. The board reappointed the incumbent members of the Tree Advisory Committee, again with unanimous approval.

• Approved meeting agenda (all ayes)
• Approved April 1, 2025 minutes (all ayes)
• Recommended council approval of Snow and Ice Removal Ordinance revisions (all ayes)
• Reappointed incumbent Tree Advisory Committee members (all ayes)

Mayor & City Council

The council approved Ordinance No. 25-07, which amends zoning regulations to add new formula business standards and other updates. An amendment to Section 11-3-44(A) to include the phrase “but not limited to” was also approved. The consent agenda items were approved without debate. No decision was reached on directing the City Manager to negotiate a developer agreement for the Depot Park Townhomes project.

• Approved Consent Agenda (motion carried)
• Approved Ordinance No. 25-07 amending zoning regulations (motion carried)
• Approved amendment to Section 11-3-44(A) to add “but not limited to” (motion carried)
• Motion to direct City Manager to negotiate developer agreement with Housing Whitefish – not adopted (no vote recorded)

Local Government Review Study Commission

The commission voted to approve the May 7, May 13, June 4, and June 11, 2025 meeting minutes. Each motion was carried without recorded vote tallies. No other substantive actions were recorded as decided.

• Approved May 7, 2025 minutes (motion carried)
• Approved amended May 13, 2025 minutes including Section 2.02(11) discussion (motion carried)
• Approved amended June 4, 2025 minutes including Section 2.02(11) discussion (motion carried)
• Approved June 11, 2025 minutes (motion carried)

Whitefish Community Housing Committee

The Whitefish Community Housing Committee approved the minutes from the June 2, 2025 meeting by unanimous vote. No other actions were decided; the agenda items were updates and discussions without votes. The meeting was adjourned at 3:22 pm.

• Approved June 2nd meeting minutes (unanimous)
• Adjourned meeting (unanimous)

Planning Commission

The board approved the May 15, 2025 minutes unanimously. Selections for board chair and vice chair were postponed to the July meeting. The board approved the zoning text amendment (WZTA 25-02) that tightens the definition of formula retail businesses. The board also approved changing work sessions to Growth Policy Meetings, while a motion to hold extra meetings failed.

• Approved May 15, 2025 minutes (unanimous)
• Postponed selection of board chair to July meeting
• Postponed selection of board vice chair to July meeting
• Approved zoning text amendment (WZTA 25-02) tightening formula retail definitions (unanimous)
• Approved change of work sessions to Growth Policy Meetings (unanimous)
• Motion to hold extra board meetings to discuss Growth Policy failed (no second)

Climate Action Plan Standing Committee

The committee approved the minutes from the May 21, 2025 meeting unanimously. No other formal actions or votes were taken; the meeting featured project updates, a guest speaker on glass recycling, and discussion of upcoming parking strategies. Public comment periods were empty.

• Approved minutes from May 21, 2025 meeting (unanimous)

Whitefish Sustainable Tourism Management Plan Standing Committee

The Sustainable Tourism Management Plan Standing Committee voted to approve the minutes from the May 20, 2025 meeting. They noted that the vacant board position was filled by Scott Stieman, appointed by the City Council on June 16, 2025. The committee discussed upcoming projects such as a tourism column, quarterly community coffee events, a business survey, and carpool promotion, and set the next meeting for July 15, 2025.

• Approved May 20, 2025 minutes

Mayor & City Council

The council ratified the appointment of Scott Steinmann to the Sustainable Tourism Management Plan Committee. It approved the consent agenda and a 24‑month extension for the Big Mountain River subdivision plat. The resolution to accept Merganser Court and Harlequin Court as public streets was rejected 3‑2. An amendment reducing the mayor’s stipend to $3,000 and councilors’ stipend to $1,500 passed 4‑1, and the compensation package was adopted as amended.

• Appointed Scott Steinmann to Sustainable Tourism Management Plan Committee (ratified by council)
• Approved Consent Agenda (motion carried)
• Approved 24‑month extension of preliminary plat for Big Mountain River subdivision (motion carried)
• Rejected Resolution accepting dedication of Merganser Court and Harlequin Court as public streets (3‑2 vote)
• Amended compensation package to $3,000 mayor stipend and $1,500 councilor stipend (4‑1 vote)
• Adopted compensation and benefits package for mayor and councilors as amended

Local Government Review Study Commission

The commission removed draft language under Appendix A and designated the City Charter as Appendix A with recommendations in Appendix B. It kept Section 2.01(5)(a)(b) in the Charter, chose School District #44 for board residency, and changed wording from “all” to “majority” for committee qualifications. The introduction letter was revised, survey graphs will be added, and a Minority Report will be prepared.

• Removed draft language under Appendix A (statutes 7-3-301 through 7-3-318)
• Designated the City Charter as Appendix A and recommendations as Appendix B
• Retained Section 2.01(5)(a)(b), M.C.A. 7-3-704(1) in the Charter (repeal denied)
• Adopted Recommendation #3 to use School District #44 for board and committee residency
• Modified Recommendation #1 to replace “all” with “majority” for committee appointment qualifications
• Revised introduction letter: removed “Review,” changed “town” to “city,” added numbered options for government form changes
• Agreed to include community‑survey graphs in the Report Summary and to append the survey to the Final Report
• Commissioner Dugan will provide a Minority Report and note the recommendation was majority‑but‑not‑unanimous

Local Government Review Study Commission

The commission adopted multiple recommendations to be included in the tentative report, including committee reforms, repeal of specific charter sections, and the addition of separability language. Motions to add term‑limit and council‑size changes also passed, while a separate proposal to increase council members from six to seven was rejected. A motion to limit terms served failed. Commissioner Wurster was assigned to help draft the tentative report by June 6.

• Approved recommendation to add committee expertise, audio/video recordings, residency requirements, and repeal charter sections 2.01(5)(a)(b) & 2.02(11) (carried, vote not recorded)
• Approved inclusion of separability language in tentative report (4-1)
• Approved inclusion of term limits and increase of council members in tentative report (4-1)
• Amended motion to list “no charter change” as one of many tentative‑report items (3-2)
• Original “no charter change only” motion adopted as amended (4-1)
• Rejected proposal to increase councilors from 6 to 7 (4-1 against)
• Rejected proposal to limit terms served (2-3)
• Appointed Commissioner Wurster to assist Chair McDowell on tentative report draft (no vote recorded)

Architectural Review Committee

The Architectural Review Committee unanimously kept Leslie Lowe as Chair and Ryan Kiefer as Vice Chair. The minutes from the May 6, 2025 meeting were approved without dissent. The committee also unanimously approved the repaint of 533 E 2nd Street and the patio‑awning project at 10 Central Avenue.

• Re‑elected Leslie Lowe as Chair (unanimous)
• Re‑elected Ryan Kiefer as Vice Chair (unanimous)
• Approved May 6, 2025 meeting minutes (unanimous)
• Approved repaint of 533 E 2nd Street (unanimous)
• Approved patio‑awning at 10 Central Avenue (unanimous)

Whitefish Community Housing Committee

The Whitefish Community Housing Committee approved the minutes from the April 28th meeting. They also approved the updated presentation that will be used at the City Council work session on June 16th. The meeting was then adjourned. No other substantive actions were taken.

• Approved April 28th meeting minutes (all in favor)
• Approved updated presentation for City Council work session on June 16th (all in favor)
• Motion to adjourn passed (all in favor)

Mayor & City Council

The City Council ratified Mayor Muhlfeld's re‑appointment of Ross Doty to the Police Commission. No other substantive actions or votes were recorded. The meeting was then adjourned.

• Re‑appointed Ross Doty to the Police Commission (ratified by Council)

Pedestrian & Bicycle Path Advisory Committee

The committee approved the minutes from the April 7, 2025 meeting. Members discussed converting the yield sign at Railway and Baker to a stop sign and considered moving the median as an alternative. They talked about bike‑path striping, stencils, and adding center stripes in blind‑corner areas, agreeing to compile a list of problem spots for future discussion. Updates were given on the Riverbend/Miles Avenue Path project, the Duck Inn easement, and the Connect Whitefish “Walk and Roll” campaign, with no formal actions taken.

• Approved April 7, 2025 minutes

Climate Action Plan Standing Committee

The committee approved the minutes from the April 16, 2025 meeting with a unanimous vote. No other motions or votes were recorded during the May 21, 2025 session. The remainder of the meeting consisted of project updates, discussion of upcoming events, and informational items.

• Approved minutes from April 16, 2025 meeting (unanimous)

Whitefish Sustainable Tourism Management Plan Standing Committee

The Sustainable Tourism Management Plan Standing Committee approved the minutes from the April 15, 2025 meeting. No public comments were received. The committee reviewed tourism survey results, planned a May 22 open house, noted that the Green Business Award was presented on May 19, and scheduled the next meeting for June 17, 2025. The meeting was then adjourned.

• Approved April 15, 2025 minutes (motion passed)
• Adjourned meeting (motion passed)

Mayor & City Council

The council re‑appointed Trek Stephens and Chris Schustrom to the Resort Tax Monitoring Committee for another three years. It accepted the Fire/EMS Cost of Services Report while noting the recommended rates would be revised later. The consent agenda, including a zoning amendment for airports, heliports and helipads, was approved. The Preliminary Engineering Report for the South Whitefish Water Tower was approved and authorized for submission to the DEQ. Council members expressed support for staff to submit an affidavit to the Public Service Commission to expand a local sanitation business. The council voted to add TV monitors on both the north and south walls of the council chambers.

• Re‑appointed Trek Stephens and Chris Schustrom to the Resort Tax Monitoring Committee (3‑year term)
• Accepted the Fire/EMS Cost of Services Report (motion carried)
• Approved the consent agenda, including Ordinance No. 25‑05 amending zoning regulations for airports, heliports and helipads (motion carried)
• Approved the Preliminary Engineering Report for the South Whitefish Water Tower and authorized submission to DEQ (motion carried)
• Supported staff submitting an affidavit to the Public Service Commission for expanding a local sanitation business
• Approved adding TV monitors on the north and south walls of the council chambers

Planning Commission

The board approved the April 17, 2025 meeting minutes unanimously. A variance request for 485 Armory Road was postponed to the June 19, 2025 regular meeting. The board then adjourned the meeting at 6:05 p.m.

• Approved April 17, 2025 minutes (unanimous)
• Postponed variance request for 485 Armory Road to June 19, 2025
• Adjourned meeting at 6:05 p.m.

Library Board

The Library Board approved the FY2026 preliminary budget. It also added the April 9, 2025 Special Session minutes to the consent agenda and approved the consent agenda. All motions passed unanimously. The meeting was adjourned at 8:15 p.m.

• Added April 9, 2025 Special Session minutes to Consent Agenda (unanimous)
• Approved Consent Agenda (unanimous)
• Approved FY2026 Preliminary Budget (unanimous)
• Adjourned meeting (unanimous)

Local Government Review Study Commission

Commissioners reviewed City Charter Articles III‑VI, debated mayoral powers, departmental authority, ward requirements, and language changes. No votes or formal approvals were recorded; the discussion was informational and recommendations were deferred for further clarification.

Park Board

The board approved the meeting agenda and minutes, with a minor amendment to the minutes. It adopted two motions ending the two‑weekend Oktoberfest in Depot Park and amending the Depot Park Event policy to limit events to a single weekend year‑round. Additional actions included recommending a boulevard landscaping option to the city council, approving the cancellation of the April meeting, and adjourning.

• Approved meeting agenda (all ayes)
• Approved April 1 minutes with condition to add adjourned time (all ayes)
• Adopted motion that 2025 is the last year Oktoberfest can run two weekends in Depot Park (all ayes)
• Amended Depot Park Event policy to restrict events to one weekend and remove Memorial‑Labor Day timeframe (all ayes)
• Recommended option 3 for Hwy 93 boulevard landscape be presented to City Council (all ayes)
• Approved cancellation of the April Park Board meeting due to MTRPA State Conference conflict (all ayes)
• Adjourned meeting at 8:04 p.m. (all ayes)

Whitefish Convention & Visitor Bureau Committee

The committee unanimously approved adding Zak Anderson as a check signer with full account management for both the Whitefish Credit Union and First Interstate Bank. The March 2025 financial reports were also approved unanimously. The addition of revised bylaws for 2025 was tabled for later review. No other substantive actions were taken.

• Approved addition of Zak Anderson as check signer and full account access for Whitefish Credit Union (unanimous)
• Approved addition of Zak Anderson as check signer and full account access for First Interstate Bank (unanimous)
• Approved March 2025 financial reports (unanimous)
• Approved previous meeting minutes (approved)
• Tabled addition of revised bylaws for 2025 (pending further review)

Local Government Review Study Commission

The commission approved the minutes from the April 17, 2025 meeting. A motion to table the discussion on the study timetable until after a meeting with Dan Clark was made and carried. No other substantive actions were taken.

• Approved April 17, 2025 minutes (motion carried)
• Tabled discussion on study timetable pending Dan Clark meeting (motion carried)

Architectural Review Committee

The committee unanimously approved the minutes from the April 15, 2025 meeting. It also approved the amendment for 100 E 2nd Street (removing a half‑circle and a window) and the restroom proposal for the Whitefish Lake Golf Course. Additionally, the board adopted a rule to move agenda items to the next meeting when two or fewer items are on a second‑of‑the‑month agenda.

• Approved April 15, 2025 minutes (unanimous)
• Approved 100 E 2nd St amendment (unanimous)
• Approved Whitefish Lake Golf Course restroom proposal (unanimous)
• Adopted rule to move items to following meeting when ≤2 items on second‑of‑the‑month agenda

Mayor & City Council

The council approved the FY26 budget for the Whitefish Convention and Visitors Bureau. It adopted the consent agenda, which included a second‑reading approval of a rezoning ordinance. Councilors also appointed and re‑appointed members to the Park Commissioners board, Architectural Review Committee, Convention and Visitors Bureau, and the Community Housing Committee.

• Approved FY26 Convention and Visitors Bureau budget (motion carried)
• Adopted consent agenda, including rezoning ordinance (motion carried; Councilor Norton abstained)
• Appointed Jim DeHerrera and Terri Dunn to the Board of Park Commissioners (appointments ratified)
• Appointed Ryan Keifer to the Architectural Review Committee (motion carried)
• Appointed Mark Loncar to the Architectural Review Committee (motion carried)
• Re‑appointed Matt Gebo and Jesse Farnes to the Convention and Visitors Bureau (motion carried)
• Re‑appointed Edna White to the Convention and Visitors Bureau (motion carried)
• Appointed Jason Suazo to the Whitefish Community Housing Committee (motion carried)

Whitefish Community Housing Committee

The Whitefish Community Housing Committee approved the March 31 minutes. The committee elected Annaka Egan as Chair, Cameron Blake as Vice Chair, and Daniel Sidder as Secretary. The meeting was then adjourned.

• Approved March 31 minutes (unanimous)
• Elected Annaka Egan as Chair (unanimous)
• Elected Cameron Blake as Vice Chair (unanimous)
• Elected Daniel Sidder as Secretary (unanimous)
• Motion to adjourn passed (unanimous)

Planning Commission

The commission unanimously approved a variance allowing Flathead Electric Cooperative to set a 50‑foot front‑yard setback for its Community Solar project at 350 Monegan Road. It also unanimously approved a conditional use permit for a bar/lounge in the existing building at 16 Baker Avenue. The board adopted a zoning text amendment to Section 11‑3‑38 concerning airport, heliport and helipad setbacks, passing on a 6‑1 vote with one member opposed. Additional motions changed amendment wording to “any property,” made work sessions formal (5‑2 vote), and adjourned the meeting.

• Approved variance for Community Solar project (50‑ft setback) – unanimous
• Approved Conditional Use Permit for bar/lounge at 16 Baker Ave – unanimous
• Adopted zoning text amendment to Section 11‑3‑38 (airport setbacks) – 6‑1 vote
• Approved wording change to “any property” in amendment – unanimous
• Approved motion to make work sessions formal – 5‑2 vote
• Adjourned meeting at 8:28 pm – motion passed

Climate Action Plan Standing Committee

The Climate Action Plan Standing Committee approved the minutes from the February 19 and March 19, 2025 meetings by unanimous vote. No other actions were formally decided; the committee discussed recycling, composting, EV chargers, and upcoming projects but did not vote on them. The meeting adjourned at 4:28 p.m.

• Approved minutes from February 19 and March 19, 2025 meetings (unanimous)

Architectural Review Committee

The committee unanimously approved the minutes from the April 1, 2025 meeting. It also unanimously approved the proposed façade change for 201 Central Avenue submitted by Colton Behr.

• Approved April 1, 2025 meeting minutes (unanimous)
• Approved façade change for 201 Central Avenue (unanimous)

Whitefish Sustainable Tourism Management Plan Standing Committee

The committee approved the previous meeting minutes. Zak was tasked with creating and distributing a shared document for Open House panel questions. Tammy will contact Dana or Michelle to attend the Open House, and Matt suggested adding Daniel Sitter to the panel. A proclamation recognizing North Valley Food Bank as the Green Business Awards winner will be issued on April 21.

• Minutes approved (motion by Zak, seconded by Bill)
• Zak to create and send shared document for Open House panel questions
• Tammy to reach out to Dana or Michelle to attend the Open House
• Matt suggested Daniel Sitter from Housing Whitefish for the panel
• Bill suggested a panel of seasonal employees (suggested)
• Proclamation for Green Business Awards winner to be issued April 21

Whitefish Convention & Visitor Bureau Committee

The Whitefish Convention & Visitors Bureau Board approved the FY26 Strategic Plan and Budget Presentation to City Council. It also approved the March 2025 financial reports and the FY26 public budget, while the private budget approval was deferred. A motion by Edna White was approved, and the meeting was adjourned unanimously.

• Approved FY26 Strategic Plan and Budget Presentation to City Council (unanimous)
• Approved March 2025 financial reports (unanimous)
• Approved FY26 public budget (unanimous; private budget pending)
• Approved motion by Edna White (Y)
• Approved motion to adjourn the meeting (unanimous)

Library Board

The Board approved the consent agenda, which included the March 12 meeting minutes and March financials, with a unanimous vote. Trustees also adopted the 2033 Volunteer Policy, again unanimously. No other substantive actions were decided at this meeting.

• Approved Consent Agenda (minutes & financials) – unanimous
• Adopted 2033 Volunteer Policy – unanimous

Mayor & City Council

The council authorized the City Manager to match up to $200,000 for FY26, $250,000 for FY27 and $300,000 for FY28 for the Housing Whitefish rental assistance program. It approved the East 6th Street reconstruction contract with Watson Excavating for up to $1,927,737.35. It also approved a conditional‑use permit for a chef’s dinner venue, a rezoning ordinance for 6575 US Hwy 93 S. and 1325 Columbia Ave., and an agreement to support a proposed North Lake fire district with a DNRC easement.

• Authorized City Manager to match Housing Whitefish funding: $200k FY26, $250k FY27, $300k FY28 (motion carried)
• Approved East 6th Street reconstruction contract to Watson Excavating, not to exceed $1,927,737.35 (motion carried)
• Approved Conditional Use Permit WCUP 25‑03 for beer and wine sales at chef’s dinners, 317 Central Ave. (motion carried)
• Approved Ordinance 25‑04 rezoning 6575 US Hwy 93 S. and 1325 Columbia Ave. to WB‑2 (first reading) (motion carried)
• Approved Consent Agenda items, including three Lakeshore Protection Permit requests (motion carried, Feury abstained)
• Approved entering into a DNRC easement and supporting the proposed North Lake Fire District agreement (motion carried)

Pedestrian & Bicycle Path Advisory Committee

The committee approved the March 3, 2025 meeting minutes after a motion by Jim DeHerrera and a second by Bailey Kallal. No new business was presented. Members discussed the Riverbend/Miles Avenue Path project, including a possible arbitration process after a city council special session appealed a permit denial. Staff reported that viaduct construction is slated to begin on May 28 and highlighted the upcoming Hit the Trail and Walk and Roll challenge in May.

• Approved March 3, 2025 minutes (motion by Jim DeHerrera, seconded by Bailey Kallal)

Local Government Review Study Commission

The commission approved the March 12, 2025 minutes and rejected a proposed amendment to the January 8, 2025 minutes (3‑2). It also approved a postcard survey to ZIP 59937 with a May 15 deadline and a website splash page. The commission adopted a revised wording for survey question 2d and set dates for a Tap House podcast, prep meeting, open house, and a public meeting on the tentative report.

• Approved March 12, 2025 minutes (motion carried)
• Amendment to January 8, 2025 minutes failed 3‑2
• Approved mailing postcard to 59937 with survey, deadline May 15, and website splash page (motion carried)
• Approved revised wording of survey question 2d (motion carried)
• Scheduled Tap House open house for April 24, 2025, 6:30‑8:00 pm (motion carried)
• Scheduled Tap House podcast for April 9, 2025, 7 pm (motion carried)
• Scheduled Tap House prep meeting for April 17, 2025, 5 pm at City Hall (motion carried)
• Adopted tentative report public meeting for May 29, 2025, 6 pm at Chambers (motion carried)

Architectural Review Committee

The Architectural Review Committee approved several project amendments, including changes to Peregrine Buildings, Silvertip Quarters Phase II, and a permanent awning at 38 Central. It denied the request to remove windows at the 1010 Baker Avenue liquor store. The committee also tabled the façade change for 201 Central Avenue to review material and color details, and approved a walk‑up window addition at 229 Central Avenue.

• Approved Peregrine Buildings amendment (1840 Baker Ave) – unanimous
• Approved Silvertip Quarters Phase II amendment (719 Edgewood Place) – unanimous
• Approved permanent awning amendment for 38 Central Food Truck Court – unanimous
• Denied window removal request for 1010 Baker Avenue liquor store – unanimous
• Tabled façade change for 201 Central Avenue – unanimous
• Approved walk‑up window addition for 229 Central Avenue (pre‑app) – unanimous

Park Board

The Park Board approved the Glacier Twins' request to let an adult baseball league sublease Memorial Field. It also approved a recommendation to the City Council to raise recreation fees. The board affirmed the FY26 Capital Improvement Program and budget priorities and decided to move forward with a new irrigation well. All motions were adopted unanimously.

• Approved adult baseball league sublease of Memorial Field (all ayes)
• Approved recommendation to increase recreation fees (all ayes)
• Affirmed FY26 CIP and budget priorities (board ok to proceed)
• Decided to move forward with new irrigation well (no vote recorded)
• Approved meeting agenda (all ayes)
• Approved prior meeting minutes (all ayes)
• Adopted motion to adjourn (all ayes)

Whitefish Community Housing Committee

The Whitefish Community Housing Committee approved the minutes from the March 3, 2025 meeting. The motion was made by Tammy and seconded by Annaka, and it passed unanimously. No other formal actions were taken; the committee discussed housing strategies and upcoming work but did not vote on them.

• Approved March 3, 2025 meeting minutes (unanimous)

Mayor & City Council

Councilor Sweeney moved, and Councilor Davis seconded, a resolution directing City Attorney Jacobs to send notice to the Fish, Wildlife & Parks Department that the city disagrees with the SPA 124 permit denial and that “No” is not an option. The council also instructed staff to explore options if FWP does not acknowledge the disagreement. The motion carried.

• Directed City Attorney Jacobs to notify FWP of disagreement with SPA 124 permit denial (motion carried)

Planning Commission

The board approved the February 20, 2025 minutes without dissent. It then unanimously adopted WZC 25-01, removing an expired Planned Unit Development at 6575 US Hwy 93 S and 1325 Columbia Avenue. The board also unanimously approved WCUP 25-03, granting a Conditional Use Permit for a beer and wine license at 317 Central Avenue. A Growth Policy meeting was scheduled for Wednesday, May 21, after the May 15 regular meeting.

• Approved February 20, 2025 minutes (unanimous)
• Approved zone change WZC 25-01 to remove expired Planned Unit Development (unanimous)
• Approved Conditional Use Permit WCUP 25-03 for beer and wine sales (unanimous)
• Scheduled Growth Policy meeting for Wednesday, May 21 (post‑May 15 meeting)
• Motion to adjourn passed at 6:21 pm (unanimous)

Tree Advisory Committee

The committee selected several native tree species to replant around the Riverside Stormwater Pond and tasked Urban Forestry staff to set locations and hire a contractor for spring/summer planting. They decided to keep the existing Golden Willows along the pond and monitor them. Staff will cut the remaining willow stumps lower and treat them this spring to stop resprouting. The committee removed Common Juniper from the city’s fire‑smart native plant list.

• Selected Ponderosa Pine, Western Red Cedar, Quaking Aspen, River Birch, Engelmann Spruce, and Grand Fir for replanting around Riverside Stormwater Pond
• Directed Urban Forestry staff to choose planting locations and contract planting for spring/summer
• Decided to retain existing Golden Willows along the pond banks and monitor them
• Agreed to cut remaining willow stumps lower and treat them this spring to prevent resprouting
• Removed Common Juniper from the City’s fire‑smart native tree, shrub, groundcover & grasses list