Whitefish public meetings in 2025

Planning Commission

The Planning Commission will consider two recommendation items. Little Bear Developments No.4 LLC seeks a Conditional Use Permit to add a beer and wine license to its brewery at 549 Wisconsin Avenue (zoned WB‑1). The Whitefish School District, represented by Shane Jacobs, seeks a Conditional Use Permit for academic expansions and athletic facility improvements at 1143 4th Street (zoned WR‑1). Both permits are scheduled for City Council review on January 5, 2026.

• WCUP 25-15: Conditional Use Permit for Little Bear Developments No.4 LLC to add beer and wine license at 549 Wisconsin Avenue (WB‑1 zone).
• WCUP 25-13: Conditional Use Permit for Whitefish School District for academic and athletic expansions at 1143 4th Street (WR‑1 zone).
• No decision items listed on the agenda.
• Public hearings will be held for the two recommendation items.
• Reminder: Vision Whitefish 2045 meeting on January 7 and Open House on January 14, 2026.

Planning Commission

The Planning Commission will review a staff presentation and a draft section of the Vision Whitefish 2045 Housing Element. The body will discuss the draft and provide direction to staff.

• Discussion of Vision Whitefish 2045 Housing Element draft section

Climate Action Plan Standing Committee

The Climate Action Plan Standing Committee will meet on December 17, 2025 to approve minutes from its August 20 and October 15, 2025 meetings. Members will discuss term limits for the committee and review the recent Future‑Ready Homes Fair. The meeting will also include updates on outreach, communications, and ongoing project activities.

• Approval of minutes from the August 20 and October 15, 2025 meetings
• Discussion of Climate Action Plan (CAP) term limits
• Recap of the Future‑Ready Homes Fair held November 15, 2025
• Updates on solid‑waste bin requests at Columbia Falls and Flathead County sites
• Consideration of a letter to support a grant for an electric school bus

The Climate Action Plan Standing Committee met on December 17, 2025. The committee approved the minutes from the October 15, 2025 meeting after a motion by Robin and a second by Ben, passing unanimously. No other formal actions or votes were recorded during the meeting.

• Approved October 15, 2025 meeting minutes (unanimous)

Whitefish Housing Authority

The Whitefish Housing Authority board voted unanimously to proceed with a RAD/Section 18 blend application for Mountain View Manor, authorizing submission to HUD and the Montana Board of Housing (Resolution #298). The board also selected Cascadia ($1,500) to develop a new employee handbook. An autopay arrangement for Mountain View Manor utilities was approved. Resolutions adopting a Cost Allocation Plan (Resolution #299) and a Procurement Policy (Resolution #300) were also passed.

• RAD/Section 18 blend application approval for Mountain View Manor (Resolution #298)
• Selection of Cascadia to create new employee handbook ($1,500)
• Approval to place Mountain View Manor utilities on autopay
• Adoption of Cost Allocation Plan (Resolution #299)
• Adoption of Procurement Policy (Resolution #300)

Whitefish Sustainable Tourism Management Plan Standing Committee

The Sustainable Tourism Management Plan Standing Committee will meet to discuss measures of livability. The body will also receive updates on committee vacancies and reports from several city advisory committees.

• Discussion on measures of livability
• Update on applications for committee vacancies
• Staff updates from Pedestrian & Bicycle Path Advisory Committee, Connect Whitefish, Climate Action Plan Committee, and Whitefish Community Housing Committee

The committee unanimously approved the November 13, 2025 meeting minutes. The mayor appointed Molly Burns, Heather Cauffman, and Scott Steinmann to serve two-year terms on the Sustainable Tourism Management Plan Standing Committee. The committee then unanimously adjourned the meeting.

• Approved November 13, 2025 minutes (unanimous)
• Appointed Molly Burns to a 2-year term
• Appointed Heather Cauffman to a 2-year term
• Appointed Scott Steinmann to a 2-year term
• Adjourned meeting (unanimous)

Mayor & City Council

The City Council will conduct interviews and make appointments for several city boards and committees. The session includes a closed executive session for a litigation update with the City Attorney.

• Interviews for Climate Action Plan, Impact Fee, and WLLP positions
• Appointments for Sustainable Tourism Management Plan (3 openings)
• Appointments for Climate Action Plan (4 openings)
• Appointments for Impact Fee Advisory Committee (2 openings)
• Appointments for Lake and Lakeshore Protection Committee (3 openings)

The council confirmed mayoral appointments to the Sustainable Tourism Management Plan, Climate Action Plan, and Impact Fee Advisory Committee. It also re‑appointed members to the Lake and Lakeshore Protection Committee. One Climate Action Plan position will be readvertised after a later interview.

• Appointed Molly Burns, Heather Hilton, and Marci Suazo to the Sustainable Tourism Management Plan (2‑year terms)
• Appointed members to the Climate Action Plan committee; decision to readvertise one remaining position
• Re‑appointed Mike Hein and Brandon Theis to the Impact Fee Advisory Committee (2‑year terms)
• Re‑appointed Roger Rowles and Toby Scott to the Lake and Lakeshore Protection Committee (2‑year terms)

Lakeshore Protection Committee

The Whitefish Lakeshore Protection Committee will hold a work session on December 10, 2025. The meeting includes approval of prior minutes, public comment, and discussion of a draft letter to the County Commissioners, after which the committee will give direction to staff. The committee will also distribute a handout of 2026 meeting dates and conduct a poll of board members for the next meeting on January 14, 2026.

• Approval of August 13th, 2025 minutes
• Approval of November 12th, 2025 minutes
• Discussion of draft letter to County Commissioners
• Poll of board members for January 14th, 2026 meeting
• Handout of 2026 meeting dates

The Lakeshore Protection Committee unanimously approved the draft letter to the County Commissioners and will forward it to City Council on Jan 5 2026. The committee also unanimously approved moving the regularly scheduled January 14 meeting to January 22, 2026. Earlier, the August 13, 2025 minutes were approved unanimously. No action was taken on the November 12, 2025 notes.

• Approved August 13, 2025 minutes (unanimous)
• Approved draft letter to County Commissioners (unanimous)
• Approved moving Jan 14, 2026 meeting to Jan 22, 2026 (unanimous)
• No action taken on November 12, 2025 notes

Whitefish Community Housing Committee

The committee approved the minutes from the December 1, 2025 meeting unanimously. It then accepted the revised Goals and Objectives for the Vision Whitefish 2045 Housing Element unanimously. The revised document is slated for public release by December 9, 2025, and staff will verify wage data.

• Approved December 1, 2025 meeting minutes (unanimous)
• Accepted revised Vision Whitefish 2045 Housing Element Goals and Objectives (unanimous)
• Adjourned meeting (unanimous)

Planning Commission

The Planning Commission is meeting to discuss a draft section of the Transportation Element for Vision Whitefish 2045. The body will also consider an updated timeline for the project following a presentation from Citizens for a Better Flathead.

• Discussion of Draft Section of the Transportation Element
• Presentation from Citizens for a Better Flathead regarding public participation
• Adoption of an updated timeline for Vision Whitefish 2045

Architectural Review Committee

The Whitefish Architectural Review Committee will consider several amendment requests for building facades, including Piedmont Capital Building and O'Reilly. It will also discuss a new multifamily apartment proposal for Rimrock Studios and a car wash project for Rocky Mountain Car Wash. The committee will vote on these items after public comment and approval of prior meeting minutes.

• Piedmont Capital Building, 6442 Hwy 93 S – amendment to approved facade change (ARC 24-26)
• Uavionix, 6331 Highway 93 S – façade change request (ARC 25-14)
• Rimrock Studios, 21 Hedman Lane – multifamily apartment proposal (ARC 25-17)
• Rocky Mountain Car Wash, 300 Geyser Road – project proposal (ARC 25-16)
• O’Reilly, 6382 Highway 93 S – façade change request (ARC 25-18)

The committee unanimously approved the minutes from the November 4 meeting. It also approved façade amendment for Piedmont Capital Building at 6442 Hwy 93 S, a façade change for Uavionix at 6331 Hwy 93 S, the multi‑family apartment project for Rimrock Studios at 21 Hedman Lane, and the façade change for Rocky Mountain Car Wash at 300 Geyser Road. No other items were decided.

• Approved November 4 minutes (unanimous)
• Approved Piedmont Capital Bldg façade amendment (unanimous)
• Approved Uavionix façade change (unanimous)
• Approved Rimrock Studios multi‑family apartment project (unanimous)
• Approved Rocky Mountain Car Wash façade change (unanimous)

Whitefish Community Housing Committee

The Whitefish Community Housing Committee will hold a work session on Vision Whitefish 2045 to review the draft Housing Element and provide feedback. Members will consolidate comments for discussion at the next meeting and formulate recommendations to the Planning Commission. Additional discussion items include a possible lien removal for the Snow Lot project, site options for Alpenglow II, and lessons from Charlotte, NC’s ADU program.

• Work Session: Vision Whitefish 2045 – review draft Housing Element, provide feedback, prepare recommendations for Planning Commission
• Snow Lot – discussion of removing judgment lien to allow project to move forward
• Alpenglow II – reviewing different site options for housing development
• Case study of Charlotte, NC ADU program – discussion of water lines, meters, and site cost considerations
• Key takeaways from 2025 Housing Needs Assessment – rehabilitation, preservation, permitting, infrastructure and subsidy gaps

The committee unanimously approved the minutes from the October 27 meeting. A motion to adjourn was also passed unanimously. The Vision Whitefish 2045 housing element will be sent to the Planning Commission on December 17, and the committee will provide red‑line edits and approve the final document at the next meeting.

• Approved October 27 meeting minutes (all in favor)
• Motion to adjourn passed (all in favor)
• Set Vision Whitefish 2045 timeline to be sent to Planning Commission on Dec 17 (planned)
• Committee to submit red‑line edits and approve Vision Whitefish 2045 at next meeting (planned)

Pedestrian & Bicycle Path Advisory Committee

The Pedestrian and Bicycle Path Advisory Committee will meet to discuss old business regarding the Riverbend/Miles Avenue Path project and downtown commuter bike routes and parking. The agenda also includes a list of future 10-foot wide shared use path projects along the Whitefish River Trail.

• Riverbend/Miles Avenue Path Project
• Downtown commuter bike routes and bike parking
• Whitefish River Trail - Snowy Mountain project
• Whitefish River Trail - Les Schwab easement description
• Whitefish River Trail - Goguen Property (Old Hospital) planning

The Pedestrian and Bicycle Path Advisory Committee approved the November 3, 2025 meeting minutes by unanimous vote. No new business was taken. Ongoing projects were discussed but no further actions were approved.

• Approved November 3, 2025 minutes (unanimous)

Mayor & City Council

The Whitefish City Council holds a special session to interview applicants for the Planning Commission and to fill three open seats—two for city residents and one for a county resident. After the interviews, the council will vote on the appointments. The meeting also includes a public comment period and routine procedural items.

• Interviews of Planning Commission candidates (Jon Heberling, Luca Welle, Mike Jopek, Marti Brandt, Toby Scott, Whitney Beckham, Keegan Siebenaler, Michael “Mike” Hein)
• Appointment of three Planning Commission members (two city residents, one county resident)
• Public comment period
• Council discussion of vacant board and committee positions
• Adjournment

The Whitefish City Council approved the appointment of Mike Hein and Marti Brandt to the Planning Commission by a 4‑2 vote. After an initial tie, the council reappointed Whitney Beckham to the Planning Commission; the motion carried. The council also approved the consent agenda, which included routine items and the extension request for the Whitefish Yards subdivision improvement agreement.

• Appointed Mike Hein and Marti Brandt to the Planning Commission (4‑2 vote)
• Reappointed Whitney Beckham to the Planning Commission (motion carried)
• Approved the consent agenda, including extension of the Whitefish Yards Subdivision Improvement Agreement (motion carried)

Planning Commission

The Whitefish Planning Commission will meet to discuss the Transportation Element of the Vision Whitefish 2045 plan. The session includes a presentation by czb, LLC and a discussion of draft sections.

• Presentation by czb, LLC on Vision Whitefish 2045
• Transportation Element Discussion of Draft Section
• Commission Direction to Staff on transportation plan
• General Public Comment periods
• Upcoming Vision Whitefish 2045 Meeting Agenda

Whitefish Community Housing Committee

The Whitefish Community Housing Committee will meet to discuss the Land Use Element of Vision Whitefish 2045. This discussion will be held with czb, LLC.

• Discussion with czb, LLC regarding Land Use Element of Vision Whitefish 2045

The Whitefish Community Housing Committee held a discussion on land‑use planning and zoning ideas but did not adopt any proposals. The only formal action was a motion to adjourn, which was approved unanimously. No substantive decisions, approvals, or denials were recorded.

• Motion to adjourn approved (unanimous)

Whitefish Housing Authority

The Board of Commissioners will meet to discuss the administration of the Legacy Homes Program and the potential for Section 18 or RAD blended conversions. The meeting will also cover Railroad Homes policy and HR handbook engagement.

• Discussion on Section 18 Disposition vs RAD Blend
• Legacy Homes Program Administration updates
• Railroad Homes use and policy discussion
• Request to put utilities on AutoPay
• HR Handbook engagement and legal updates

Resort Tax Monitoring Committee

The committee will review resort tax collections for October 2025 and revenue by period for September 2025. The meeting includes updates from Parks & Recreation and Public Works.

• Review of October 2025 Collections
• Review of September 2025 Revenue by Period
• Parks & Recreation Update
• Public Works Update

Resort Tax Monitoring Committee

The Resort Tax Monitoring Committee will review and approve minutes from the October 29, 2025 meeting and examine financial reports for October 2025 collections, which show a 9.49% increase compared to the prior year. The committee will also receive updates on Parks & Recreation and Public Works and set the date for the next meeting.

• Review and approve minutes from October 29, 2025 meeting
• Review October 2025 resort tax collections ($798,118)
• Review September 2025 resort tax collections ($740,723)
• Review Parks & Recreation Update
• Review Public Works Update

Mayor & City Council

The City Council is holding a special session to interview five candidates for the Sustainable Tourism Management Plan Committee. A subsequent work session will include an update from czb, LLC regarding the Land Use Chapter of the Growth Policy.

• Interviews for Sustainable Tourism Management Plan Committee: Molly Burns, Heather Hilton, Marci Suazo, Heather Cauffman, and Scott Steinmann
• Review of WSI recommendation to re-appoint Matt Gebo
• Update from czb, LLC on the Land Use Chapter of the Growth Policy

The council approved the consent agenda items, including routine minutes and an ordinance amendment. Council confirmed the re‑appointment of Mat Gebo as recommended by Winter Sports Incorporated. The council adopted Resolution No. 25‑35, annexing approximately 2.02 acres at 632 Lund Lane into the city, applying WR‑1 (One‑Family Residential) zoning, and requiring a 30‑foot public access and utility easement along Lund Lane.

• Approved consent agenda (minutes, ordinance amendment, subdivision request) – motion carried
• Confirmed re‑appointment of Mat Gebo (Winter Sports Inc. recommendation)
• Adopted Resolution No. 25‑35 to annex 2.02 acres at 632 Lund Lane and zone it WR‑1 – motion carried

Whitefish Sustainable Tourism Management Plan Standing Committee

The Sustainable Tourism Management Plan Standing Committee will meet to discuss leadership roles and the next steps for the plan. The agenda includes a recap of the STMP Town Hall and updates on various city advisory committees.

• Discussion of leadership roles for Chair, Vice, and Secretary
• Update on applications for committee vacancies
• Recap of the STMP Town Hall
• Discussion of a December Pilot article
• Staff updates on Pedestrian & Bicycle Path, Connect Whitefish, Climate Action Plan, and Community Housing committees

The committee unanimously approved the October 23, 2025 meeting minutes after a motion by Scott and a second by Zak. Discussion of leadership roles was tabled until vacancies are filled and a full committee is present. The next meeting was set for December 16, 2025, from 2:00 to 4:00 pm. The meeting was formally adjourned by a motion from Heather, seconded by Scott.

• Approved October 23, 2025 minutes (unanimous)
• Tabled discussion of leadership roles (postponed)
• Scheduled next meeting for Dec 16, 2025, 2:00‑4:00 pm
• Adjourned meeting (motion by Heather, seconded by Scott)

Lakeshore Protection Committee

The Lakeshore Protection Committee will discuss and give direction to staff on draft letters to the County Commissioners concerning properties at 2786 Resthaven Drive and 776 LM Beach Lane. The meeting also includes approval of the August 13th, 2025 minutes, a general public comment period, and a partnership announcement with North Valley Food Bank for food donations at City Hall.

• Review and direct staff on draft letter to County Commissioners – 2786 Resthaven Drive
• Review and direct staff on draft letter to County Commissioners – 776 LM Beach Lane
• Approve August 13th, 2025 meeting minutes
• Public comment period for items not on the agenda
• Announce food donation partnership with North Valley Food Bank (drop‑off at 418 E 2nd St)

Chairman Toby Scott called the meeting to order at 6:02 pm, but a quorum was not present. Because of the lack of quorum, no formal actions or votes were taken on any agenda items. The committee discussed agenda topics and staff presented draft letters, but no recommendations or decisions were made.

Impact Fee Advisory Committee

The Impact Fee Advisory Committee will hear a presentation updating the impact‑fee service area. It will also review the annual financial report and make a recommendation to City Council. The meeting includes approval of minutes from Jan 21, 2025 and member comments.

• Call to Order – Giuseppe Caltobiano
• Review and approve minutes from January 21, 2025
• Presentation of Impact Fee Service Area Report Update – Colin McAweeney, TischlerBise
• Annual Financial Report review and recommendation for City Council
• Comments from Committee members

Whitefish Convention & Visitor Bureau Committee

The Whitefish Convention & Visitor Bureau Committee will meet to approve minutes, review agency and staff reports, and discuss the rescheduling of the annual meeting. The session includes a board roundtable and a public comment period.

• Approval of minutes
• Review of marketing and membership reports
• Financial report review
• Discussion on rescheduling the annual meeting
• Board roundtable

The board unanimously approved the October 2025 financial reports. It also unanimously approved the recommendation to switch WCVB financial reporting to an accrual basis. The board assigned actions to order name tags for the upcoming annual meeting and to add a 1% CSF on alcohol to the agenda for the January meeting.

• Approve October 2025 financial reports (unanimous)
• Approve move to accrual financial reporting (unanimous)
• Order name tags for the annual meeting (action assigned)
• Add 1% CSF on alcohol to January meeting agenda (action assigned)

Planning Commission

The Whitefish Planning Commission will review draft revisions to the Public Facilities Element for water, sewer and stormwater, and discuss a draft Transportation Element. The commission will hear public comments, consider staff presentations, and provide direction to staff on these sections. Additional agenda items include introductions of students and a consulting firm, and general public comment.

• Public Facilities Element – Public Water revisions (draft discussion)
• Public Facilities Element – Sewer and Stormwater revisions (draft discussion)
• Transportation Element – staff presentation and draft discussion
• Introduction of Whitefish Students for City Government
• Introduction of czb, LLC

Library Board

The Whitefish Community Library Board will interview three candidates for open positions and appoint a Trustee-in-Training to fill a vacancy. The board will also review policies, budget reports, and long-range planning items.

• Interviews for Terry Marasco, Barbara Schiffman, and Moira Linam
• Appointment of a Trustee-in-Training
• Approval of October 8, 2025, minutes and October 2025 financials
• Review of 2030 Website Access Policy
• FY26 Goals: Friends Group and Assistant Director/Succession Planning

The Board approved the Consent Agenda, which included the October 8, 2025 meeting minutes and October financials, with a unanimous vote. Trustees postponed discussion of the 2030 Website Access Policy until the January meeting, also unanimously. The Board set the first‑quarter 2026 meeting dates (January 14, February 11, March 11). Both the special session and the regular meeting were adjourned unanimously.

• Approved Consent Agenda (October minutes & financials) – unanimous
• Postponed 2030 Website Access Policy discussion to January meeting – unanimous
• Scheduled Q1 2026 board meetings: Jan 14, Feb 11, Mar 11 – no vote required
• Adjourned special session – unanimous
• Adjourned regular meeting – unanimous

Architectural Review Committee

The Architectural Review Committee is meeting to discuss old business regarding two specific properties and a pre-application for Whitefish High School. The body will review proposed changes to building exteriors and site amendments.

• Townhouse amendment at 1028/1030 State Park Road (ARC 24-18)
• Façade change at 237 Central Avenue (ARC 25-11)
• Pre-application for Whitefish High School academic and athletic buildings

The committee unanimously approved the minutes from the October 21, 2025 meeting. It also approved a material change for the north and south elevations of the townhouses at 1028/1030 State Park Road, switching from metal to board and batten. The façade change for 237 Central Avenue (Eyes on Central) was likewise approved unanimously. No new business was taken.

• Approved October 21, 2025 minutes (unanimous)
• Approved townhouse material amendment at 1028/1030 State Park Rd (unanimous)
• Approved façade change for 237 Central Ave (unanimous)

Pedestrian & Bicycle Path Advisory Committee

The Pedestrian and Bicycle Path Advisory Committee will review old business items, including the Riverbend/Miles Avenue Path Project and downtown commuter bike routes and bike parking. New business includes exploring a Whitefish bike pedestrian map. The meeting also includes staff reports, public comment, and discussion of future trail projects.

• Riverbend/Miles Avenue Path Project (old business)
• Downtown commuter bike routes and bike parking (old business, presented by Kevin)
• Explore Whitefish Bike Ped Map (new business, presented by Zak)
• Whitefish River Trail – Snowy Mountain phase 1 construction expected mid‑November
• Whitefish River Trail – Les Schwab easement preparation

The committee unanimously approved the October 6, 2025 meeting minutes. It also unanimously passed a motion to pursue testing of downtown commuter bike routes and bike parking. The meeting was then adjourned by unanimous consent.

• Approved October 6, 2025 minutes (unanimous)
• Motion to pursue testing of downtown commuter bike routes and bike parking (unanimous)
• Motion to adjourn the meeting (unanimous)

Mayor & City Council

The Whitefish City Council will hold a special session to interview candidates and confirm appointments to two open seats on the Community Housing Committee and two open seats on the Whitefish Housing Authority. After the appointments, the council will move to a work session that includes an update on the Railroad Crossing Elimination Plan, additional public comment, and a direction to the City Manager. The agenda also lists vacancies on several city boards and committees for residents to apply.

• Confirm appointment of Daniel Sidder and Paul Leisher to the Community Housing Committee (2‑year terms)
• Fill two openings on the Whitefish Housing Authority (5‑year terms)
• Railroad Crossing Elimination Plan update
• Public comment periods in both the special and work sessions
• Notice of vacancies on city boards and committees (e.g., Board of Appeals, Climate Action Plan Committee, Impact Fee Advisory Committee)

The Whitefish City Council approved several items during the November 3, 2025 meeting. Motions carried included the first reading of Ordinance No. 25-13 amending architectural review standards, a beer‑and‑wine license Conditional Use Permit at 309 Central Avenue, and a Conditional Use Permit for the Whitefish Riverfront Hotel expansion at 920 and 940 Spokane Avenue. The council also appointed a rating panel and selection committee for the community wildfire protection plan update.

• Approved Ordinance No. 25-13 (first reading) – motion carried
• Approved Conditional Use Permit WCUP 25-09 for beer/wine license at 309 Central Avenue – motion carried
• Approved Conditional Use Permit WCUP 25-10 for Whitefish Riverfront Hotel expansion at 920 and 940 Spokane Avenue – motion carried
• Approved Consent Agenda items – motion carried
• Appointed rating panel and selection committee for wildfire protection plan update – motion carried

Mayor & City Council

The Whitefish City Council and Mayor will hold a retreat on November 1, 2025 at Grous Mountain Lodge. The meeting is for discussion only; no decisions or votes can be made. Topics include FY26 city goals, Local Government Review Commission recommendations, public works issues such as central recycling and improvements to HWY 93, Wisconsin, and Baker Ave, and planning and legal matters. Two closed executive sessions will cover the City Manager and City Attorney annual evaluations.

• Discussion of FY26 City Goals and Local Government Review Commission recommendations
• Discussion of central recycling and future improvements to HWY 93, Wisconsin, and Baker Ave
• Discussion with Planning Director and City Attorney on unspecified topics
• Closed executive session for City Manager annual evaluation
• Closed executive session for City Attorney annual evaluation

Resort Tax Monitoring Committee

The Resort Tax Monitoring Committee will review recent financial collections and revenue reports, receive updates from Parks & Recreation and Public Works, and hold a council work session on the resort tax overview. During the session the committee will discuss the proposed allocation of the three percent resort tax revenues to six specific purposes, including property tax reduction, street and utility repairs, community housing, park and trail improvements, and tax administration. The meeting will also set the date for the next session on November 2025.

• Allocate 25% of the 3% resort tax revenues to a property tax reduction for city residents
• Allocate 48% of the 3% resort tax revenues to repair, maintenance, and improvement of streets, storm sewers, underground utilities, sidewalks, curbs, and gutters
• Allocate 10% of the 3% resort tax revenues to community housing initiatives and affordable housing units
• Allocate 10% of the 3% resort tax revenues to bicycle and pedestrian paths, park capital improvements, park acquisitions, and equipment
• Allocate 2% of the 3% resort tax revenues to maintenance and replacement of the Whitefish Trail, with unspent funds available for city bicycle and pedestrian paths

Whitefish Community Housing Committee

The Whitefish Community Housing Committee will discuss key takeaways from the 2025 Housing Needs Assessment and its relation to the 2022 Community Housing Roadmap. The body will also review a case study regarding a new Accessory Dwelling Units program launched by the City of Charlotte.

• Discussion of 2025 Housing Needs Assessment and 2022 Community Housing Roadmap
• Case study on City of Charlotte Accessory Dwelling Units program
• Growth Policy Update from staff
• Updates on Snow Lot and Alpenglow 2 from Whitefish Housing Authority and Housing Whitefish

The Whitefish Community Housing Committee approved the September 22 minutes after a motion by Ben Davis, seconded by Carolyn Pitman, with all members in favor. The meeting was then adjourned following a motion by Carolyn Pitman, seconded by Rhonda Fitzgerald, also unanimously approved. The committee scheduled its next meetings for December 1 and December 8, 2025.

• Approved September 22 minutes (unanimous)
• Adjourned meeting (unanimous)

Whitefish Sustainable Tourism Management Plan Standing Committee

The Sustainable Tourism Management Plan Standing Committee will approve the minutes from the August 19, 2025 meeting and hold a public comment period. Members will discuss planning for an upcoming STMP Town Hall. Staff updates will be presented from the Pedestrian & Bicycle Path Advisory Committee, Connect Whitefish, Climate Action Plan Committee, and Whitefish Community Housing Committee. The committee will also consider proposing a new date for the next meeting on November 18.

• Approve August 19, 2025 meeting minutes
• Public comment session
• Plan upcoming STMP Town Hall
• Staff updates from four city committees
• Propose new date for next meeting (Nov 18)

The committee unanimously approved the August 19, 2025 meeting minutes. Zak was assigned to update and distribute the town‑hall questions, and Zak and Matt will finalize the presentation slides. The next meeting was set for December 13, 2025, from 2 p.m. to 3 p.m. The meeting was then adjourned unanimously.

• Approved Aug 19, 2025 minutes (unanimous)
• Adjourned meeting (unanimous)
• Zak to update questions and send to committee (assigned)
• Zak and Matt to finalize presentation slides (assigned)
• Next meeting scheduled for Dec 13, 2025, 2‑3 p.m. (set)

Whitefish Housing Authority

The Whitefish Housing Authority Board approved FJ Accounting as its auditor, selecting the $24,000 proposal over a $55,000 Kentra Accounting offer. The board also reviewed updates on the Legacy Homes program, Section 18 conversion, and the $32,000 PILOT payment due to the city. A public hearing for the Capital Fund Five‑Year Action Plan is scheduled for October 24. No public comments were received.

• Approval of FJ Accounting as auditor (price $24,000) – unanimous vote
• Kent​ra Accounting proposal received ($55,000) – not selected
• Payment in Lieu of Taxes (PILOT) of approximately $32,000 due from WHA
• Section 18 conversion: LITEC application submitted and LOMA request pending
• Legacy Homes program administration updates and draft MOU to be voted on next meeting

Park Board

The Whitefish Park Board approved the design and site for a new Wind Phone at Riverside Park. Members also voted to cancel the October 14th board meeting. The board discussed letters about damage to the Depot Park sign and agreed to place the issue on a future agenda. A motion was made to revisit Oktoberfest scheduling at the November meeting.

• Approval of Wind Phone design and location at Riverside Park
• Motion to cancel the October 14th Park Board meeting
• Discussion of letters regarding the Depot Park sign and plan to add it to next agenda
• Motion to schedule a conversation about Oktoberfest for the November meeting
• Presentation on the Ski Museum Walkway (no decision recorded)

The Park Board approved the proposed wind‑phone location and design at Riverside Park. It also voted to cancel the October 14 board meeting. Additional motions approved the July 8 minutes and scheduled a discussion on Oktoberfest for the November meeting.

• Approved wind‑phone design and location at Riverside Park (all ayes)
• Cancelled October 14 Park Board meeting (all ayes)
• Approved July 8, 2025 minutes (all ayes)
• Scheduled Oktoberfest discussion for November meeting (all ayes)

Architectural Review Committee

The Whitefish Architectural Review Committee will approve the September 16, 2025 meeting minutes and hear public comments. It will consider several project applications, including façade changes for Eyes on Central and Rocky Mountain Car Wash, a repaint for Whitefish Mountain Center, a townhouse proposal on Meadowlark Lane, and a triplex on West 2nd Street. Pre‑application items for Rimrock Studios and Uavionix are also listed for discussion.

• Eyes on Central – façade change at 237 Central Avenue (ARC 25-11)
• Whitefish Mountain Center – repaint at 6475 Highway 93 S (ARC 25-12)
• Scurlock Townhouse – new townhouse at 1125 & 1127 Meadowlark Lane (ARC 25-13)
• Spokane Ave West Complex – triplex at unaddressed W 2nd Street (ARC 25-15)
• Piedmont Capital Building – amendment to approved façade change at 6442 Hwy 93 S (ARC 24-26)

The committee unanimously approved the September 16 minutes. It tabled the Piedmont Capital Building façade amendment and the Eyes on Central façade change (3‑1 vote). It unanimously denied the repaint proposal for the Whitefish Mountain Center. It unanimously approved the Scurlock Townhouse and the Spokane Ave West Complex projects.

• Approved September 16 minutes (unanimous)
• Tabled Piedmont Capital Bldg façade amendment (unanimous)
• Tabled Eyes on Central façade change (3-1)
• Denied repaint of Whitefish Mountain Center (unanimous)
• Approved Scurlock Townhouse project (unanimous)
• Approved Spokane Ave West Complex triplex (unanimous)

Whitefish Convention & Visitor Bureau Committee

The Whitefish Convention & Visitor Bureau Board will consider routine items including approval of the previous meeting’s minutes. The board will receive agency, staff, and financial reports and will review and approve the revised private budget. The meeting also includes a public comment period and updates from marketing and membership directors.

• Approve minutes from previous meeting
• Review and approve revised private budget
• Financial reports presentation
• Agency and staff reports
• Public comment period

The committee approved the prior meeting’s minutes. The September 2025 financial reports were approved unanimously. The FY26 private budget was approved unanimously. A motion to change the accounting method from accrual to a modified cash basis was tabled pending input from a board member.

• Approved previous meeting’s minutes (Y)
• Approved September 2025 financial reports (unanimous)
• Approved FY26 private budget (unanimous)
• Tabled motion to change accounting method to modified cash basis

Mayor & City Council

The Whitefish City Council will hold a regular meeting at 7:10 p.m. after two closed executive sessions for the City Manager and City Attorney annual evaluations. The consent agenda includes approval of minutes from the October 6 special and regular meetings and a second‑reading of Ordinance No. 25‑12 amending impact‑fee provisions in the city code. Public hearings will consider a first‑reading ordinance for a 24‑unit townhome project at 900 & 910 Baker Avenue and a resolution to amend the Legacy Homes program’s purchase prices, rental rates, and fee in lieu of $378,089. Additional communications include a proposal to approve a Railroad Crossing Elimination Task Force and related appointments.

• Closed executive session at 5:30 p.m. for City Manager annual evaluation
• Closed executive session at 6:15 p.m. for City Attorney annual evaluation
• Consent agenda: Ordinance No. 25‑12 amending impact‑fee regulations (second reading)
• Public hearing: Ordinance approving 24 townhomes at 900 & 910 Baker Ave (first reading)
• Public hearing: Resolution amending Legacy Homes program purchase, rental prices, and fee in lieu ($378,089)

Councilor Caltabiano moved to approve the consent agenda, which was seconded by Councilor Qunell and carried. The consent agenda included approval of the October 6 special meeting minutes, the October 6 regular meeting minutes, and Ordinance No. 25‑12 (second reading of impact fee amendments). No other substantive actions were taken during the meeting.

• Approved Consent Agenda (motion by Caltabiano, seconded by Qunell, carried)
• Approved minutes from October 6, 2025 special meeting
• Approved minutes from October 6, 2025 regular meeting
• Approved Ordinance No. 25‑12, second reading of impact fee amendments to Title 10, Chapter 2

Planning Commission

The Community Development Board will consider three recommendation items for the City Council. These include a hotel expansion, a beer and wine license for a café, and a zoning text amendment regarding formula businesses.

• WCUP 25-10: Conditional Use Permit for Whitefish River Hotel LLC to expand into the office building at 920 & 940 Spokane Avenue
• WCUP 25-09: Conditional Use Permit for Andiamo Project LLC to use a beer and wine license at 309 Central Avenue
• WZTA 25-05: Zoning Text Amendment to Architectural Review Standards Sections 3.10 and 5.9 regarding Formula Business definitions

The Whitefish Community Development Board approved a Conditional Use Permit for the Riverfront Hotel expansion, which involves only interior changes. The board also approved a Conditional Use Permit for a beer and wine license at a café on Central Avenue. Additionally, the board adopted a zoning text amendment to update the definition of Formula Business in the Architectural Review Standards. All three actions passed unanimously.

• Approved Conditional Use Permit for Riverfront Hotel expansion (unanimous)
• Approved Conditional Use Permit for beer and wine license at 309 Central Avenue café (unanimous)
• Approved zoning text amendment to update Formula Business definition (unanimous)

Climate Action Plan Standing Committee

The Climate Action Plan Standing Committee will approve minutes from prior meetings, hear public comment, and discuss two major topics: the Whitefish High School Expansion Project and the Vision Whitefish 2045 Land Use Element. The committee will also plan the Fall Workshop: Future-Ready Homes Fair and receive updates on ongoing projects such as a solar panel installation and a paid‑parking study.

• Discussion of Whitefish High School Expansion Project
• Discussion of Vision Whitefish 2045: Land Use Element
• Fall Workshop: Future-Ready Homes Fair scheduled for November 15 at 8:00 a.m.
• Solar panel project slated for completion in November
• Paid parking update – consultant to assess cost for phase 2 of parking management plan

The committee approved the September 17, 2025 meeting minutes unanimously. It also approved an amended letter supporting the Whitefish High School expansion, adding recommendations on embodied carbon, mass timber, and other materials, with a unanimous vote. Finally, the committee voted unanimously to send the Vision Whitefish 2045 Land Use Element letter to the Community Housing Committee, Planning Commission, city staff, consultants, and the mayor.

• Approved September 17, 2025 meeting minutes (unanimous)
• Approved amended high school expansion letter with recommendations (unanimous)
• Approved sending Vision Whitefish 2045 Land Use Element letter to multiple agencies (unanimous)

Tree Advisory Committee

The Whitefish Tree Advisory Committee will meet to approve the agenda and minutes from June 2025. The group will walk E. 6th Street to select new street trees as part of a reconstruction project.

• Approval of June 4, 2025, minutes
• Walk E. 6th Street to select new street trees
• Reconstruction project on E. 6th Street

The Tree Advisory Committee held a planting work session on June 4, 2025 at the corner of W. 7th & Karrow Avenue. Members planted 200 Pinegrass plugs, 10 Harbell plants, 10 Wild Bergmont plants, and 10 Showy Fleabane plants, then mulched them. The Urban Forestry Tree Waterer will add the site to his weekly watering list. The meeting adjourned at 6:30 pm.

Library Board

The Whitefish Community Library Board will review and approve minutes from August 2025, financial reports for August and September, and a resolution regarding the disposal of obsolete property. The board will also discuss unfinished business including HVAC and sprinkler updates, and review letters of interest for Trustee-in-Training.

• Approve minutes for August 13, 2025
• Approve financials for August and September, 2025
• Resolution 2025-2 regarding disposal of obsolete property
• HVAC update
• Review Trustee-in-Training letters of interest

The board unanimously approved the consent agenda, including August minutes, financials, and a property resolution. An ad hoc committee of Trustees Leonard, Bond, and Director Powers was appointed to review Trustee‑in‑Training applications. The board decided to re‑advertise the Trustee‑in‑Training position with a new deadline of Nov. 1 and directed Director Powers to notify the current applicant and reschedule the advertisement. The meeting was adjourned unanimously.

• Approved consent agenda (unanimous)
• Appointed ad hoc committee (Leonard, Bond, Powers)
• Set new Trustee‑in‑Training deadline to Nov. 1
• Directed Director Powers to notify candidate and reschedule ad
• Adjourned meeting (unanimous)

Pedestrian & Bicycle Path Advisory Committee

The Pedestrian & Bicycle Path Advisory Committee will approve the September 8, 2025 minutes, hear a Safe Trails Whitefish priority‑projects presentation, and consider new business items such as a Whitefish bike‑pedestrian map and downtown biking routes and bike parking. The meeting also includes discussion of the Riverbend/Miles Avenue Path Project under old business.

• Approve Monday, September 8, 2025 minutes
• Presentation: Safe Trails Whitefish – Priority Projects
• New Business: Explore Whitefish Bike Ped Map
• New Business: Downtown biking routes and bike parking (Kevin)
• Old Business: Riverbend/Miles Avenue Path Project

The Pedestrian & Bicycle Path Advisory Committee approved the minutes from the September 8, 2025 meeting, with Nia Behrendt moving and Doug Reed seconding the approval. The remainder of the meeting consisted of presentations and discussion about the Whitefish River Trail System, downtown biking routes, and the Riverbend/Miles Avenue Path Project, but no further actions were formally adopted.

• Approved September 8, 2025 minutes (motion by Nia Behrendt, second by Doug Reed)

Mayor & City Council

The City Council will hold a work session to discuss how to distribute property tax relief from resort tax following changes from the 2025 Montana Legislative Session. The body is considering five different options for distributing these funds, some of which would prioritize primary residents over second homes or commercial properties.

• Discussion of five resort tax relief options, including refunds for primary residences or registered voters
• Analysis of SB 542 and HB 231 impacts on property tax rates
• Potential for a special election to approve distribution changes at a cost of $12,000 - $15,000
• Closed executive session regarding a litigation update with City Attorney Jacobs

The October 6 meeting featured public comments on a bar permit, a Halloween street‑closure request, and concerns about the Planning Commission’s growth‑policy process. A Climate Action Plan Committee report highlighted participation in the "Week Without Driving" challenge, and a Tree Committee meeting was announced. Councilor Davis moved to remove Ordinance No. 25‑11 from the consent agenda, but the minutes do not record a vote or outcome. No other ordinances, contracts, or policy items were approved, denied, or tabled.

• Motion to remove Ordinance No. 25‑11 from consent agenda (outcome not recorded)

Whitefish Housing Authority

The Whitefish Housing Authority Board will approve the consent agenda, including prior meeting minutes. Commissioners will discuss ongoing items such as the Legacy Homes program, Section 18 conversion, and the Housing Whitefish partnership. Committee reports will be presented, and new business will include auditor proposals, a request to waive all 2023 HO&D fees, and payment‑in‑lieu‑of‑taxes (PILOT) fees.

• Approval of previous meeting minutes (consent agenda)
• Contract/agreement discussion for Director position
• Legacy Homes Program administration review
• Auditor proposals under new business
• Request to waive all 2023 HO&D fees

Resort Tax Monitoring Committee

The Resort Tax Monitoring Committee will review and approve minutes from the July 30, 2025 meeting, examine July and August collections and June and July revenue reports, and receive updates from Parks & Recreation and Public Works. The committee will also set the next meeting date for October 2025. Finally, it will consider the proposed allocation of the 3% resort tax revenues among six categories as listed in items A through F.

• Allocate 25% of the 3% resort tax to a property tax reduction for city residents
• Allocate 48% of the 3% resort tax to repair, maintenance, and improvement of streets, storm sewers, underground utilities, sidewalks, curbs, and gutters
• Allocate 10% of the 3% resort tax to community housing initiatives and affordable housing units
• Allocate 10% of the 3% resort tax to bicycle and pedestrian path improvements, park capital projects, acquisitions, and equipment
• Allocate 5% of the 3% resort tax to cover the cost of administering the resort tax

Whitefish Housing Authority

The Whitefish Housing Authority Board will review and vote on an auditor proposal. It will consider a request to waive all 2023 Homeowner’s Association and Development (HO&D) fees. The agenda also includes discussion of pending Payment in Lieu of Taxes (PILOT) fees and updates on the director contract, Legacy Homes program, Section 18 conversion, and the Housing Whitefish partnership. A closed‑session may be held for legal or personnel matters.

• Auditor proposal – request for board approval
• Request to waive all 2023 HO&D fees
• Payment in Lieu of Taxes (PILOT) fees due (attached)
• Contract/Agreement for Director position (continuing business)
• Section 18 conversion discussion (continuing business)

Resort Tax Monitoring Committee

The Resort Tax Monitoring Committee will approve the July 30, 2025 meeting minutes, review July and August 2025 resort tax collections, receive updates from Parks & Recreation and Public Works, and adopt the proposed allocation of the 3% resort tax revenues. The allocation includes a 25% property tax reduction, 48% for street, storm sewer, utility, sidewalk, curb, and gutter repairs, 10% for community housing initiatives, 10% for bicycle and pedestrian path and park improvements, 2% for Whitefish Trail maintenance, and 5% for tax administration costs.

• Approve minutes from the July 30, 2025 meeting
• Review July & August 2025 resort tax collections
• Adopt 25% allocation for property tax reduction from resort tax revenues
• Adopt 48% allocation for streets, storm sewers, underground utilities, sidewalks, curbs, and gutters
• Adopt 10% allocation for community housing initiatives

Whitefish Community Housing Committee

The Whitefish Community Housing Committee will hear a guest speaker on creative deed restriction solutions. Staff will provide updates on the growth policy, housing needs assessments, the Community Development Block Grant, and the Snow Lot & Alpenglow 2 project. The committee will also discuss community engagement efforts and schedule the next meeting.

• Guest speaker Rian Rooney (Housing Policy & Program Strategist, City of Ketchum, ID) on creative deed restriction solutions
• Growth Policy Update – first draft of transportation updated; CZB LLC handling land use planning section
• Housing Needs Assessment Update – final draft expected soon for review
• Community Development Block Grant update presented by staff
• Snow Lot & Alpenglow 2 – property transfer process being worked out by Whitefish Housing Authority

The Whitefish Community Housing Committee approved a motion to reduce lot sizes across the board, including changes to development standards for mass and scale. The motion was made by Rhonda Fitzgerald, seconded by Cameron Blake, and was approved. No vote tally was recorded in the minutes. The meeting also included updates on the housing needs assessment, a grant request, and other staff reports, but no additional decisions were made.

• Approved across‑the‑board lot size reduction with development standards (motion by Rhonda Fitzgerald, seconded by Cameron Blake)

Planning Commission

The Community Development Board will consider a recommendation for a Preliminary Plat and Planned Unit Development overlay. The proposal involves constructing a 24-unit townhouse subdivision in exchange for affordable housing donations. The board will also discuss renaming the body to the Planning Commission.

• WPP 25-05/WPUD 25-02: 24-unit townhouse subdivision at 900 and 910 Baker Avenue
• Proposed affordable housing donation (cash or unit construction) for zoning deviations
• Discussion regarding name change to Planning Commission

Climate Action Plan Standing Committee

The Climate Action Plan Standing Committee will approve the August 20, 2025 meeting minutes, hear public comments, and discuss the Vision Whitefish 2045 Land Use Element. It will also review the upcoming Week Without Driving event (Sept. 29‑Oct. 5, 2025) and plan the Fall Workshop titled Future‑Ready Homes Fair. Committee members will provide updates on current projects and upcoming events before adjourning.

• Approve minutes from the August 20, 2025 meeting
• Discuss Vision Whitefish 2045 Land Use Element
• Week Without Driving event (Sept. 29‑Oct. 5, 2025)
• Fall Workshop: Future-Ready Homes Fair (formerly Weatherization and Electrification Event)
• Project updates from committee members

The committee postponed approval of the August 20 minutes to the next meeting. It voted unanimously to submit a Week Without Driving letter to the City Council. Nathan will send a Vision Whitefish 2045 land‑use memo to the committee by Sept 26, with a response due Oct 1. The group also discussed upcoming projects such as a Future‑Ready Homes Fair, a solar‑panel installation, and a paid‑parking cost study.

• Approval of August 20 minutes postponed to next meeting
• Week Without Driving letter submitted to Council (unanimous vote)
• Vision Whitefish 2045 land‑use memo to be sent by Nathan by 9/26; committee to respond by 10/1
• Future‑Ready Homes Fair agenda drafted for Nov 15 event
• Robins and Stasia to attend Landfill Board meeting to inquire about steel‑recycling bin
• Tammy to ask consultant about Phase 2 parking‑management plan cost
• Solar‑panel project scheduled for completion in November
• Tammy to send Week Without Driving follow‑up letter to Council by end of week

Whitefish Sustainable Tourism Management Plan Standing Committee

The Sustainable Tourism Management Plan Standing Committee will discuss planning for a town hall event. The body will also review a quarterly Whitefish Pilot article and receive staff updates on city committees.

• Planning for STMP Town Hall
• Discussion of quarterly Whitefish Pilot article
• Staff updates on Pedestrian & Bicycle Path Advisory Committee
• Staff updates on Connect Whitefish
• Staff updates on Climate Action Plan and Community Housing committees

Architectural Review Committee

The Whitefish Architectural Review Committee met on September 16, 2025 at City Hall. The committee approved the minutes from the August 19, 2025 meeting. It reviewed an amendment for the property at 100 E 2nd Street (ARC 24‑17). It considered a mixed‑use building application for 235 O’Brien Avenue submitted by MT Creative (ARC 25‑10).

• Approval of the August 19, 2025 meeting minutes
• Amendment for 100 E 2nd Street (ARC 24‑17)
• Mixed‑use building proposal for 235 O’Brien Avenue by MT Creative (ARC 25‑10)
• Reminder: October 7, 2025 meeting cancelled

The committee unanimously approved the minutes from the August 19 meeting. It also approved an amendment to 100 E 2nd Street concerning paint changes to the EIFs. The resubmitted mixed‑use project at 235 O’Brien Avenue was approved unanimously. Staff will prepare a text amendment to change “retail” to “business,” and the October 7 meeting was cancelled.

• Approved August 19 minutes (unanimous)
• Approved amendment for 100 E 2nd St paint changes (unanimous)
• Approved 235 O’Brien Ave mixed‑use building resubmission (unanimous)

Mayor & City Council

The City Council will hold a work session on the Vision Whitefish 2045 progress update and a regular meeting to decide on annexations, zoning amendments, and development permits.

• Annexation and WR-1 zoning of 2.02 acres at 632 Lund Lane
• Conditional Use Permit for a 2-story office and apartment building at 6345 Hwy 93 S.
• Final Plat for the 2-lot Archer subdivision on Duff Lane
• Construction contract award for Armory Park Restroom and Playground Path project
• Application for financial assistance from the Community Development Block Grant Program

The council adopted a resolution authorizing the submission of a Community Development Block Grant application requesting $200,000, with $50,000 from the property owner. The council also approved a conditional use permit for a mixed‑use building at 6345 Hwy 93 S, postponed an annexation of 632 Lund Lane, and adopted first‑reading ordinances changing the Community Development Board name to Planning Commission. Several procedural motions were carried, including the consent agenda and a motion to place the Kemo Sabe permit on the October agenda.

• Adopted Resolution No. 25‑31 authorizing CDBG grant application ($200,000 requested) – motion carried
• Approved Conditional Use Permit WCUP 25‑06 for 6345 Hwy 93 S mixed‑use project – motion carried
• Postponed annexation of 632 Lund Lane pending survey results – motion carried
• Adopted Ordinance No. 25‑10 amending Title 11 zoning regulations (first reading) – motion carried
• Adopted Ordinance No. 25‑11 designating Planning Commission (first reading) – motion carried
• Approved Consent Agenda items – motion carried
• Moved to reconsider Kemo Sabe Conditional Use Permit and place it on Oct 6 agenda – motion carried
• Approved request for Final Plat for Archer subdivision on Duff Lane – motion carried

Park Board

The Park Board will meet to discuss the design and placement of a proposed Wind Phone. The board will also swear in a new member and consider rescheduling the October 14th meeting.

• Presentation by Melissa Hill on Wind Phone design and location
• Swearing in of a new board member
• Discussion on cancellation or rescheduling of the October 14th meeting

The Park Board voted to close the Cow Creek bridge and not replace it, citing erosion, budget and water‑quality concerns. The board also approved moving forward with the public‑facilities section of the Vision Whitefish 2045 Plan as presented. Earlier agenda and minutes approvals were recorded with unanimous votes.

• Approved July 8, 2025 agenda (all ayes)
• Approved May 13, 2025 minutes (all ayes)
• Approved Vision Whitefish 2045 public‑facilities section (all ayes)
• Approved closure of Cow Creek bridge with no replacement (unanimous)

Pedestrian & Bicycle Path Advisory Committee

The committee will meet to discuss old business regarding the Riverbend/Miles Avenue Path Project. The agenda also includes staff reports and public comment.

• Riverbend/Miles Avenue Path Project
• Whitefish River Trail - Snowy Mountain
• Whitefish River Trail - Les Schwab
• Whitefish River Trail - Goguen Property
• Whitefish River Trail - Walgreens & Duck Inn

The committee approved the August 4, 2025 meeting minutes. It reviewed the Riverbend/Miles Avenue Path project, noting the city met with FWP, who requested a pre‑application meeting to present three design options before the city submits a single plan. Staff reported that the public comment period for the Whitefish Yards project has ended and that the remainder of East 6th Street should reopen by mid‑next week. Committee members raised bike‑parking needs, traffic concerns in Riverside Park, and asked about the growth plan public comment status.

• Approved August 4, 2025 minutes (motion by Doug, seconded by Nia)

Whitefish Convention & Visitor Bureau Committee

The Whitefish Convention & Visitor Bureau Committee will hold a routine meeting to approve minutes, hear public comment, receive agency and staff reports, and adjourn. No substantive decisions or new business are listed on the agenda.

The board approved the minutes from the previous meeting. It unanimously approved the August 2025 financial reports. It also unanimously voted to transfer $5,000 from retained earnings to the marketing budget for a fall media campaign.

• Approved previous meeting minutes (Y)
• Approved August 2025 financial reports (unanimous)
• Moved $5,000 from retained earnings to marketing budget (unanimous)

Local Government Review Study Commission

The Whitefish Local Government Review Study Commission will meet to approve minutes from August 6 and discuss the Publication of Summary. The body previously voted to approve a final report recommending no changes to the city charter, though a minority report suggested term limits and ward-based elections.

• Approve August 6, 2025, minutes
• Review Publication of Summary
• Commissioners Alessi and Wurster to draft summary
• Previous vote: Approve final report (4-1)
• Previous vote: Recommend no charter changes

Mayor & City Council

The City Council will hold public hearings on several land-use requests, including a permit to operate a bar at 20 Spokane Avenue and a seven-bay car wash. The body will also consider awarding contracts for the City Beach boat ramp and Monegan Road reconstruction.

• Conditional Use Permit for a bar in the Kemo Sabe retail store at 20 Spokane Avenue
• Conditional Use Permit for a seven-bay car wash at Snowy Mountain Subdivision
• Annexation and WR-1 zoning of 2.02 acres at 632 Lund Lane
• Contract award for City Beach Boat Ramp Extension and Boat Inspection Drive Lane
• Contract award for Monegan Road Reconstruction Project Phase 2

The council approved the consent agenda, which included routine items such as the August meeting minutes, an ordinance amendment, an annexation resolution, a shoreline restoration permit, and a final plat for Snowy Mountain Subdivision. In a separate vote, the council approved the Conditional Use Permit for Kemo Sabe bar (WCUP 25‑05) on a 3‑2 vote, allowing an all‑beverage liquor license. A proposed condition to set operating hours to 11 a.m.–8 p.m. was rejected on a 2‑3 vote.

• Approved Consent Agenda items (minutes, ordinance amendment, annexation resolution, shoreline permit, final plat) (motion carried)
• Approved Conditional Use Permit WCUP 25‑05 for Kemo Sabe bar, permitting an all‑beverage liquor license (3‑2)
• Rejected Condition #5 to set operating hours 11 a.m.–8 p.m. for the Kemo Sabe permit (2‑3)

Planning Commission

The Vision Whitefish 2045 meeting will review a staff-prepared draft chapter on hazards, followed by public comment and board discussion. The board may give direction to staff on next steps for the plan update.

• Hazards Section Discussion with staff presentation, public comment, and board review of draft chapter

Whitefish Housing Authority

The Board of Commissioners will meet to discuss board engagement, the Legacy Homes Program, and Section 18 conversion updates. The body is considering a new compensation proposal for the Acting Director and updates to the administrative plan regarding local preferences.

• Resolution 297: Administrative Plan with HOTMA updates and local preferences
• Project-Based Acting Director contract and compensation proposal
• Updated engagement letter with K2 Accounting
• Section 18 Conversion updates including Capital Needs Assessment
• Legacy Homes Program strategy

Whitefish Community Housing Committee

The Whitefish Community Housing Committee meets to discuss continued updates on minimum lot size rules, the city’s Growth Policy, and a Housing Needs Assessment. Staff and partner agencies will provide progress reports on these initiatives, which aim to guide future housing development in the city.

• Minimum Lot Size Discussion, continued
• Growth Policy Update
• Housing Needs Assessment Update
• Snow Lot & Alpenglow 2 project update (Whitefish Housing Authority, Housing Whitefish)

The Whitefish Community Housing Committee approved the minutes from the July 21 meeting. The meeting was then adjourned. No other actions were decided.

• Approved July 21 minutes (unanimous)
• Adjourned meeting (unanimous)

Planning Commission

The board will consider several Conditional Use Permits for commercial and residential projects. The meeting includes a request for a zoning text amendment to align with state law and a variance for city beach infrastructure.

• CUP for a bar/lounge at 20 Spokane Avenue (Kemo Sabe retail store)
• CUP for a seven-bay carwash at 6335 US Highway 93 South
• CUP for a mixed-use medical office and two apartments at 6345 Highway 93 S
• Major Variance to stabilize the boat ramp at Whitefish City Beach
• Zoning Text Amendment to accommodate state Senate Bill 252 and House Bill 713

The board denied the conditional use permit for Kemo Sabe’s bar/lounge (2‑4 vote) and also rejected an amendment to the related finding of fact (5‑1 vote). It then approved the conditional use permit for Rocky Mountain Car Wash, adding a condition for a silenced dryer and water‑preservation technology, with both the amendment and the main motion passing unanimously.

• Denied WCUP 25-05 for Kemo Sabe bar/lounge (2-4)
• Denied amendment to Finding of Fact #07 (5-1)
• Approved friendly amendment adding water‑preservation condition to WCUP 25-08 (unanimous)
• Approved WCUP 25-08 for Rocky Mountain Car Wash (unanimous)

Planning Commission

The Vision Whitefish 2045 meeting will review draft chapters for the Economic Development and Hazards sections of the 2045 plan. Board members will discuss the drafts, hear public comments, and provide direction to staff. The meeting is held in the Whitefish City Council Chambers Conference Room and accessible via Microsoft Teams.

• Economic Development Element Discussion (staff presentation, public comment, board discussion)
• Hazards Section Discussion (staff presentation, public comment, board discussion)
• Poll of Board members for next meeting (September 17, 2025)

Climate Action Plan Standing Committee

The Climate Action Plan Standing Committee will meet to appoint a new chair, approve July minutes, and hear public comment. They will discuss a fall weatherization and electrification workshop, recap the City Council work session on paid parking, and review updates on Vision Whitefish 2045 and implementing the 2018 Climate Action Plan.

• Appoint new Chair
• Fall Workshop: Weatherization and Electrification
• Paid Parking: Recap of City Council Work Session + Next Steps
• Vision Whitefish 2045 Update (Transportation Section)
• Discussion: Implementing the 2018 Climate Action Plan

The committee approved the July 16, 2025 meeting minutes unanimously. It also approved Robin's motion to appoint Nathan Dugan as chair after Dakota stepped down, with a unanimous vote. No other motions were adopted during the meeting.

• Approved July 16, 2025 minutes (unanimous)
• Approved appointment of Nathan Dugan as chair (unanimous)

Whitefish Sustainable Tourism Management Plan Standing Committee

The Sustainable Tourism Management Plan Standing Committee meets to review updates on short-term rentals, the Whitefish Trail, and tourism market performance. Members will also discuss future projects like community coffee events and a business survey.

• Short-term rental data presentation by Codi Evenson
• Whitefish Trail updates by Nathan Tuebner
• Market report on tourism trends by Zak Anderson
• Discussion on future STMP events and projects
• Staff updates from Pedestrian & Bicycle Path Advisory Committee and Climate Action Plan Committee

The Sustainable Tourism Management Plan Standing Committee approved the July 15, 2025 meeting minutes by unanimous vote. A motion to adjourn the meeting was also passed. No other formal decisions were made; the remainder of the meeting consisted of updates and assignment of future action items.

• Approved July 15, 2025 minutes (unanimous)
• Motion to adjourn passed (unanimous)

Architectural Review Committee

The Architectural Review Committee will meet to approve minutes from August 5 and discuss three pending projects: a repaint at 238 Central Avenue, and amendments to approvals for Peregrine Apartments and North Valley Music School. The committee will also review five new pre-application requests.

• Approval of August 5, 2025 minutes
• Repaint at 238 Central Avenue
• Amendment to approval for Peregrine Apartments
• Amendment to approval for North Valley Music School
• Review of five new pre-application requests

The committee unanimously approved the minutes from August 5, 2025. It approved the awning façade color change for 232 & 238 Central Avenue and the door change for Peregrine Apartments while denying the removal of stone around those doors. It approved the removal of the west canopy at North Valley Music School by a 5‑2 vote. The committee requested Rocky Mountain Car Wash revise its plan to align with community standards before a final application.

• Approved August 5, 2025 meeting minutes (unanimous)
• Approved awning façade color change for 232 & 238 Central Avenue (unanimous)
• Approved door change for Peregrine Apartments Building 1 (unanimous)
• Denied removal of stone around Peregrine Apartments doors (unanimous)
• Approved removal of west canopy at North Valley Music School (5‑2)
• Requested Rocky Mountain Car Wash applicant revise plan per community standards (no vote)

Mayor & City Council

The Mayor and City Council will hold a meeting to present a volunteer award, followed by a work session. Councilors will discuss a proposed ordinance requiring property owners to reduce flammable vegetation and revisions to regulations for vehicles on public paths.

• Proposed Flammable Vegetation Ordinance requiring vegetation reduction from May 1 to September 30
• Proposed 20-foot fuel break requirement for properties greater than one acre
• Proposed revisions to Title 6 regarding the use of e-bikes, golf carts, and scooters on shared use paths
• Lifetime Achievement Award for Volunteerism presented to Don Spivey

The Whitefish City Council approved the FY2026 municipal budget and a series of tax‑levying resolutions. It also adopted an ordinance amending subdivision regulations and increased appropriations in two city funds. Additional actions included authorizing a bid for Armory Park improvements, awarding a planning contract, and adopting a long‑range capital improvement program.

• Approved Consent Agenda (minutes and 95 Karrow mixed‑use amendment) – motion carried
• Adopted Ordinance No. 25-09 amending subdivision regulations – motion carried
• Approved Resolution No. 25-16 to increase appropriations in two city funds – motion carried
• Approved Resolution No. 25-17 accepting the FY2026 municipal budget – motion carried
• Approved Resolutions No. 25-18 through 25-28 establishing various tax levies – motion carried
• Authorized staff to bid Armory Park restroom and playground paths – motion carried
• Awarded contract to czb, LLC for Vision Whitefish 2045 land‑use chapter, up to $149,700 – motion carried
• Adopted FY26‑FY30 Capital Improvement Program – motion carried

Lakeshore Protection Committee

The Lakeshore Protection Committee will meet to discuss a specific gravel beach application. Staff will also provide a summary of permits issued from July to the present.

• WLP 25-20 Foder gravel beach application
• Summary of issued permits from July to current

The committee unanimously approved the minutes from the July 9, 2025 meeting. It also unanimously approved the gravel beach restoration request (WLP 25-20) with 20 conditions, sending the application to City Council for a September 2, 2025 vote. No other permits were issued since the prior meeting.

• Approved July 9, 2025 meeting minutes (unanimous)
• Approved WLP 25-20 gravel beach restoration application, subject to 20 conditions (unanimous)

Library Board

The Board of Trustees will review financial reports and policies and procedures. The meeting includes updates on long-range planning and facility maintenance. The board will also discuss the Trustee-in-Training process.

• Approval of July 2025 financials
• Review of Policy 2016: Claims Returned
• Updates on HVAC and sprinkler heads
• Long range planning for lights and children's area
• Discussion of Trustee-in-Training process

The Board approved the Consent Agenda, including July 9 minutes and July financials, with a unanimous vote. It also approved the rewritten 2016 Claims Returned policy, again unanimously. The meeting was then adjourned by unanimous motion.

• Approved Consent Agenda (unanimous)
• Approved rewritten 2016 Claims Returned policy (unanimous)
• Adjourned meeting (unanimous)

Whitefish Convention & Visitor Bureau Committee

The board will review agency, staff, and financial reports. The meeting includes discussions on committee assignments, meeting dates, and bylaws.

• Approval of minutes
• Financial reports
• Committee assignments and meeting dates
• Bylaws

The committee approved the minutes from the previous meeting. It unanimously approved the July 2025 financial reports. The board directed that the finance slide spreadsheet be added to future packet materials. The meeting was adjourned at 3:44 pm.

• Approved previous meeting minutes (Y)
• Approved July 2025 financial reports (unanimous)
• Action: add finance slide spreadsheet to future packets
• Adjourned meeting (Y)

Local Government Review Study Commission

The Local Government Review Study Commission will meet to conduct a public hearing regarding its final report. The body is reviewing the city charter and considering recommendations for government structure and board appointments.

• Public hearing on the Local Government Study Commission Final Report
• Discussion of recommendations for board and committee member experience requirements
• Proposed requirement for audio and/or video recording of vacant boards and committees
• Proposed expansion of board eligibility to residents within Whitefish School District #44
• Proposed correction of 'Separability' to 'Severability' in Article VI, Section 6.03

The commission approved the July 2, 2025 meeting minutes. It then approved the Local Government Study Commission Final Report with a 4-1 vote. Commissioners Alessi and Wurster were tasked with drafting a Publication of Summary to be discussed at the next meeting. The next meeting was scheduled for September 3, 2025 at 5:30 pm.

• Approved July 2, 2025 meeting minutes (motion carried)
• Approved Local Government Study Commission Final Report (4-1 vote)
• Agreed Alessi and Wurster will draft Publication of Summary for next meeting
• Set next meeting for September 3, 2025 at 5:30 pm

Architectural Review Committee

The Architectural Review Committee will consider a façade change application for a property on Central Avenue. The body will also discuss proposed amendments to Architectural Review Standards and a pre-application for a triplex on W 2nd Street.

• Awning façade change at 232 & 238 Central Avenue (ARC 25-09)
• Pre-application for a triplex at an unaddressed W 2nd Street location by Montana Creative
• Amendments to Architectural Review Standards

The committee unanimously approved the minutes from the June 3, 2025 meeting. It also approved a black matte metal roof for 232 & 238 Central Avenue, with the applicant asked to bring paint chips for review. Additionally, the council appointed a new member to fill a vacancy on August 4. No other substantive actions were taken.

• Approved June 3, 2025 minutes (unanimous)
• Approved black matte metal roof for 232 & 238 Central Ave (unanimous)
• Council appointed new member to fill vacancy (August 4)

Mayor & City Council

The City Council will hold a special session to appoint a member to the Architectural Review Committee and a work session to review budget updates. Discussions will include employee wage increases and funding requests for local nonprofits.

• Appointment for one 3-year term on the Architectural Review Committee
• Presentation of the 2026-2030 Capital Improvements Program
• Budget updates regarding certified taxable value and property tax
• Funding requests for Whitefish Community Center, Big Mountain Commercial Association (Snow Bus), and Project Whitefish Kids (Smith Fields)

The Whitefish City Council approved the appointment of Alexandria Cianciulli to the Architectural Review Committee. The Council also approved the routine consent agenda items for July 21, 2025. No other motions were voted on or finalized during the session.

• Appointed Alexandria Cianciulli to the Architectural Review Committee (motion carried)
• Approved consent agenda items from July 21, 2025 (motion carried)

Pedestrian & Bicycle Path Advisory Committee

The Pedestrian and Bicycle Path Advisory Committee will meet to discuss old and new business. A primary focus is the Riverbend/Miles Avenue Path Project following a denied permit and subsequent meetings with FWP.

• Riverbend/Miles Avenue Path Project status
• Whitefish River Trail - Les Schwab easement description
• Whitefish River Trail - Goguen Property planning
• Whitefish River Trail - Walgreens & Duck Inn progress
• Lamb Lane to City Shop path planning

The Pedestrian & Bicycle Path Advisory Committee approved the minutes from the June 2, 2025 meeting after a motion and second. No new business was taken, and the old‑business items on the Riverbend/Miles Avenue path, the 6th Street project, and the Cow Creek bridge were discussed but no formal actions or votes were recorded.

• Approved June 2, 2025 minutes (motion by Jim, second by Antonia)

Resort Tax Monitoring Committee

The committee will review resort tax collections for June 2025 and revenue for May 2025. Members will also receive updates from the Parks & Recreation and Public Works departments.

• Review of June 2025 collections
• Review of May 2025 revenue by period
• Parks & Recreation update
• Public Works update

Mayor & City Council

The City Council will hold a special session to interview and appoint members to city boards and a work session to discuss paid parking. The meeting also includes a closed executive session regarding a litigation update.

• Paid parking discussion by the Climate Action Plan Standing Committee
• Appointments for two Whitefish Housing Authority positions
• Appointment for one Board of Park Commissioners position
• Appointment for one Architectural Review Committee position
• Closed executive session for litigation update with City Attorney Jacobs

The council adopted Resolution 25‑13, annexing a 0.881‑acre parcel along the Whitefish River and applying WR‑1 (One‑Family Residential) zoning. It appointed Emily Butler to the Board of Park Commissioners and Paul Leisher to the Whitefish Housing Authority. The council also authorized bids for the City Beach Boat Ramp Extension and Boat Inspection Drive Lane, and approved evaluation of an Intercap loan to fund a new ladder truck.

• Appointed Emily Butler to the Board of Park Commissioners (ratified by council)
• Appointed Paul Leisher to the Whitefish Housing Authority (ratified by council)
• Adopted Resolution 25‑13 to annex ~0.881 acre parcel and zone it WR‑1 (motion carried)
• Authorized staff to bid for City Beach Boat Ramp Extension and Boat Inspection Drive Lane (motion carried)
• Approved evaluation and pursuit of Intercap Loan program for ladder truck purchase (motion carried)
• Approved consent agenda items, including minutes and Ordinance No. 25‑07 second reading (motion carried)

Whitefish Community Housing Committee

The committee will discuss updates regarding the city's growth policy, community engagement, and the Housing Needs Assessment. Staff will also provide updates on the Snow Lot and takeaways from the State of the Nation’s Housing presentation.

• Growth Policy Update & Community Engagement
• Housing Needs Assessment Update
• Snow Lot Update
• State of the Nation’s Housing Presentation takeaways

The Whitefish Community Housing Committee approved the minutes from the June 23, 2025 meeting. No other actions were voted on during the session. The meeting was adjourned at 3:25 p.m.

• Approved June 23 minutes (unanimous)

Planning Commission

The Whitefish Community Development Board will decide on two residential variance requests and provide recommendations on a PUD amendment and subdivision text changes. The board will also select its Chair and Vice Chair.

• Request to increase residential units from 97 to 150 at 95 Karrow Avenue
• Variance request for front yard setback and lot coverage at 485 Armory Road
• Variance request for side yard setback at 415 Columbia Avenue
• Proposed Subdivision Text Amendments to align with Montana Senate Bill 553 and House Bills 233 and 714
• Selection of Board Chair and Vice Chair

The Whitefish Community Development Board elected Whitney Beckham as Chair and Toby Scott as Vice Chair. It approved the June 19, 2025 meeting minutes. The board granted three variances and two amendment requests, including raising the Karrow project to 150 residential units.

• Whitney Beckham elected Board Chair (unanimous)
• Toby Scott elected Vice Chair (unanimous)
• June 19, 2025 minutes approved (unanimous)
• Variance WZV 25-04 for 485 Armory Road approved 6-1 (Heberling opposed)
• Variance WZV 25-05 for 415 Columbia Avenue approved (unanimous)
• WPUD 25-01 amendment to increase units to 150 approved (unanimous)
• WSUB 25-01 subdivision text amendment approved (unanimous)
• Meeting adjourned at 7:25 p.m. (unanimous)

Planning Commission

The Whitefish Community Development Board is meeting to review a staff presentation and draft chapter of the Public Facilities Element. The board will provide direction to staff regarding this component of the Vision Whitefish 2045 plan.

• Discussion of the Public Facilities Element draft chapter
• Review of July 6, 2025 Council direction to the Board

Climate Action Plan Standing Committee

The committee will discuss updates on chosen projects and upcoming events. The meeting includes a report on staff attendance at the ICLEI Sustainability Commons regarding electric vehicle initiatives.

• Staff report on ICLEI Sustainability Commons (Advancing Electric Vehicle Initiatives)
• Committee member updates on chosen projects
• Discussion of upcoming events and proposed projects
• Status update regarding City Council Work Session on paid parking scheduled for July 21st

The Climate Action Plan Standing Committee met on July 16, 2025. The minutes from the June 18, 2025 meeting were approved by a unanimous vote. The committee discussed project updates, upcoming events, and staff outreach, but no further actions or votes were taken.

• Approved June 18, 2025 minutes (unanimous)

Whitefish Sustainable Tourism Management Plan Standing Committee

The Sustainable Tourism Management Plan Standing Committee will review a spring market report and continue discussions on future projects. The body aims to identify benchmarks for measuring livability and brainstorm new methods for community outreach.

• Spring Market Report presentation by Zak Anderson of Explore Whitefish
• Identification of livability benchmarks to measure goal progress
• Brainstorming alternatives to community town halls
• Staff updates on Pedestrian & Bicycle Path Advisory Committee, Connect Whitefish, Climate Action Plan Committee, and Whitefish Community Housing Committee

The Sustainable Tourism Management Plan Standing Committee approved the June 2025 minutes after a motion and second. No public comment was received. The meeting also included updates and discussion of future projects, but no other actions were voted on.

• Approved June 2025 minutes

Lakeshore Protection Committee

The Lakeshore Protection Committee will meet to discuss a major variance for boat ramp stabilization and improvement. The body will also review state bills and permit summaries from the first half of 2025.

• WLV 25-01 City of Whitefish: Major Variance for boat ramp stabilization & improvement
• Discussion on House Bill 304
• Discussion on State Bill 168
• Summary of Issued Permits (January–June 2025)
• Review of 2025 Slip Agreements for Whitefish Lake Lodge

The Lakeshore Protection Committee approved the minutes from the March 12, 2025 meeting by unanimous vote. The committee also approved the WLV 25-01 boat ramp stabilization project, adopting the Whitefish Lake Institute’s modified conditions, with the motion passing unanimously.

• Approved March 12, 2025 meeting minutes (unanimous)
• Approved WLV 25-01 boat ramp stabilization project with amended conditions (unanimous)

Library Board

The Whitefish Community Library Board of Trustees will meet to conduct officer elections and begin discussions on goals for fiscal year 2026. The board will also review updates on facility maintenance and endowment management.

• Election of officers
• Change of Fund Advisor for Whitefish Community Foundation endowment
• Initial discussion on goals for FY26
• Updates on HVAC and sprinkler heads
• Long range planning for lights and children's area

The Whitefish Community Library Board of Trustees elected new officers by unanimous consent: Kelly Peppmeier as Chair, Jessica Tubbs as Vice Chair, Dave Wiley as Treasurer, and Gail Leonard as Tamarack Representative. The board also unanimously approved appointing Treasurer Wiley as the new Fund Advisor for the Whitefish Community Foundation Library Endowment and Quasi-Endowment Funds. The consent agenda, including June minutes and financials, was approved unanimously. No public comments were received.

• Approved consent agenda (June minutes and financials) unanimously
• Elected officers: Peppmeier (Chair), Tubbs (Vice Chair), Wiley (Treasurer), Leonard (Tamarack Rep) unanimously
• Appointed Treasurer Wiley as Fund Advisor for Library Endowment and Quasi-Endowment Funds unanimously

Park Board

The Park Board will receive a presentation on the City Beach Boat Ramp Project from Civil Solutions. The board is also scheduled to review the Public Facilities section of the Vision Whitefish 2045 Plan.

• Presentation on City Beach Boat Ramp Project by Brandon Theis of Civil Solutions
• Review of Public Facilities section of the Vision Whitefish 2045 Plan
• Swearing in of a new board member

The board approved the meeting agenda and the April 1, 2025 minutes, each with unanimous support. It voted to recommend the city council adopt the proposed revisions to the Snow and Ice Removal Ordinance, also unanimously. The board reappointed the incumbent members of the Tree Advisory Committee, again with unanimous approval.

• Approved meeting agenda (all ayes)
• Approved April 1, 2025 minutes (all ayes)
• Recommended council approval of Snow and Ice Removal Ordinance revisions (all ayes)
• Reappointed incumbent Tree Advisory Committee members (all ayes)

Mayor & City Council

The City Council will hold a special session to interview and appoint members to the Whitefish Housing Authority and the Board of Park Commissioners. A subsequent work session will include an update from the Whitefish Lake Institute and a goal-setting session.

• Interview of Paul Leisher for Whitefish Housing Authority and Park Board
• Mayoral appointments for two Whitefish Housing Authority positions
• Mayoral appointment for one Board of Park Commissioners position
• Whitefish Lake Institute update from Mike Koopal
• Goal setting session

The council approved Ordinance No. 25-07, which amends zoning regulations to add new formula business standards and other updates. An amendment to Section 11-3-44(A) to include the phrase “but not limited to” was also approved. The consent agenda items were approved without debate. No decision was reached on directing the City Manager to negotiate a developer agreement for the Depot Park Townhomes project.

• Approved Consent Agenda (motion carried)
• Approved Ordinance No. 25-07 amending zoning regulations (motion carried)
• Approved amendment to Section 11-3-44(A) to add “but not limited to” (motion carried)
• Motion to direct City Manager to negotiate developer agreement with Housing Whitefish – not adopted (no vote recorded)

Pedestrian & Bicycle Path Advisory Committee

The committee is reviewing the status of several infrastructure projects, including the Viaduct and E. 6th Street reconstruction. The body is also tracking permit challenges and easement applications for path expansions.

• Viaduct Project awarded to Razz Construction with a 14-day extension
• DNRC easement application submitted for Whitefish Yards (95 Karrow)
• Challenge to FWP regarding denied 124 Permit for Riverbend/Miles Avenue Path Project
• Path easement survey and legal description submitted to Les Schwab for Whitefish River Trail
• E. 6th Street Reconstruction anticipated for completion before fall school start

Local Government Review Study Commission

The Local Government Review Study Commission will hold a public hearing to discuss its tentative report. The body will also review minutes from four previous meetings in May and June.

• Public hearing on the Local Government Study Commission Tentative Report

The commission voted to approve the May 7, May 13, June 4, and June 11, 2025 meeting minutes. Each motion was carried without recorded vote tallies. No other substantive actions were recorded as decided.

• Approved May 7, 2025 minutes (motion carried)
• Approved amended May 13, 2025 minutes including Section 2.02(11) discussion (motion carried)
• Approved amended June 4, 2025 minutes including Section 2.02(11) discussion (motion carried)
• Approved June 11, 2025 minutes (motion carried)

Resort Tax Monitoring Committee

The committee will review resort tax collections from May 2025 and revenue from April 2025. The meeting includes updates from the Parks & Recreation and Public Works departments.

• Review of May 2025 Collections
• Review of April 2025 Revenue by period
• Parks & Recreation Update
• Public Works Update

Whitefish Housing Authority

The Board of Commissioners will consider adopting updated payment and utility standards and a 5-year plan. The meeting includes discussions on compliance review policies and the scheduling of an operating budget special meeting.

• Resolution #290: Adoption of 2025 Payment & Utility Standards at 110% of HUD Fair Market Rent
• Resolution #291: Approval of the 5-Year Plan
• Approval of Compliance Review Policies including Criminal Activity, Drug Abuse, and Non-Smoking policies
• Updates on Depot Park Townhomes
• Scheduling of an Operating Budget Special Meeting

Whitefish Community Housing Committee

The Whitefish Community Housing Committee will discuss next steps for reducing minimum lot sizes following a City Council work session. The committee will also receive an update on the Housing Needs Assessment.

• Discussion on reducing minimum lot size and implementation methods
• Housing Needs Assessment update

The Whitefish Community Housing Committee approved the minutes from the June 2, 2025 meeting by unanimous vote. No other actions were decided; the agenda items were updates and discussions without votes. The meeting was adjourned at 3:22 pm.

• Approved June 2nd meeting minutes (unanimous)
• Adjourned meeting (unanimous)

Planning Commission

The Whitefish Community Development Board will decide on two residential variance requests for new single-family homes. The board will also review a proposed zoning text amendment regarding formula retail business standards for recommendation to the City Council.

• Variance request for 485 Armory Road regarding front yard setback and lot coverage
• Variance request for 415 Columbia Avenue regarding side yard setback
• Zoning Text Amendment (WZTA 25-02) for formula retail business standards in WB-1 and WB-3 Districts
• Selection of Board Chair and Vice Chair

The board approved the May 15, 2025 minutes unanimously. Selections for board chair and vice chair were postponed to the July meeting. The board approved the zoning text amendment (WZTA 25-02) that tightens the definition of formula retail businesses. The board also approved changing work sessions to Growth Policy Meetings, while a motion to hold extra meetings failed.

• Approved May 15, 2025 minutes (unanimous)
• Postponed selection of board chair to July meeting
• Postponed selection of board vice chair to July meeting
• Approved zoning text amendment (WZTA 25-02) tightening formula retail definitions (unanimous)
• Approved change of work sessions to Growth Policy Meetings (unanimous)
• Motion to hold extra board meetings to discuss Growth Policy failed (no second)

Planning Commission

The board will conduct a work session to discuss the Vision Whitefish 2045 Growth Policy. The meeting focuses on reviewing water quality goals and a draft element regarding hazards.

• Discussion of Water Quality Goals and Objectives
• Review of Hazards Draft Element and received comments

Library Board

The Board of Trustees will meet to discuss budget orientation and long-range planning. The session includes a review of HVAC bids and a staff recommendation for the project.

• HVAC bids and staff recommendation
• Budget orientation
• Long range planning for lights and children's area
• Strategic Planning Committee report
• Approval of May 2025 financials

Climate Action Plan Standing Committee

The Climate Action Plan Standing Committee will review project updates and establish monthly goals for ongoing initiatives. The meeting includes a guest presentation on the difficulties of creating a community recycling drop-off location.

• Guest speaker Zac from Black Bear Recycling on community recycling drop-off challenges
• Discussion on developing achievable goals and monthly update patterns for committee projects
• Status update regarding the July 21st City Council Work Session on paid parking

The committee approved the minutes from the May 21, 2025 meeting unanimously. No other formal actions or votes were taken; the meeting featured project updates, a guest speaker on glass recycling, and discussion of upcoming parking strategies. Public comment periods were empty.

• Approved minutes from May 21, 2025 meeting (unanimous)

Whitefish Sustainable Tourism Management Plan Standing Committee

The Sustainable Tourism Management Plan Standing Committee will review a recent community town hall on tourism and the local economy. Members will also discuss potential future projects based on 2024 community priorities and receive staff updates on city committees.

• Update on vacant board position with 3 applicants
• Recap of 5/22/25 Community Town Hall on Tourism and the Local Economy
• Discussion of potential future Committee projects
• Staff updates from Pedestrian & Bicycle Path Advisory Committee, Connect Whitefish, Climate Action Plan Committee, and Whitefish Community Housing Committee

The Sustainable Tourism Management Plan Standing Committee voted to approve the minutes from the May 20, 2025 meeting. They noted that the vacant board position was filled by Scott Stieman, appointed by the City Council on June 16, 2025. The committee discussed upcoming projects such as a tourism column, quarterly community coffee events, a business survey, and carpool promotion, and set the next meeting for July 15, 2025.

• Approved May 20, 2025 minutes

Mayor & City Council

The City Council will hold a special session to interview three candidates for the Sustainable Tourism Management Plan Standing Committee and make one appointment. A subsequent work session will feature a discussion on minimum lot sizes with the Community Housing Committee.

• Interviews for Sustainable Tourism Management Plan Standing Committee: Scott Steinman, Amanda Lamb, and Jonathan Proto
• Mayoral appointment for one position on a committee ending 12/31/2025
• Whitefish Community Housing Committee discussion regarding minimum lot size

The council ratified the appointment of Scott Steinmann to the Sustainable Tourism Management Plan Committee. It approved the consent agenda and a 24‑month extension for the Big Mountain River subdivision plat. The resolution to accept Merganser Court and Harlequin Court as public streets was rejected 3‑2. An amendment reducing the mayor’s stipend to $3,000 and councilors’ stipend to $1,500 passed 4‑1, and the compensation package was adopted as amended.

• Appointed Scott Steinmann to Sustainable Tourism Management Plan Committee (ratified by council)
• Approved Consent Agenda (motion carried)
• Approved 24‑month extension of preliminary plat for Big Mountain River subdivision (motion carried)
• Rejected Resolution accepting dedication of Merganser Court and Harlequin Court as public streets (3‑2 vote)
• Amended compensation package to $3,000 mayor stipend and $1,500 councilor stipend (4‑1 vote)
• Adopted compensation and benefits package for mayor and councilors as amended

Local Government Review Study Commission

The Local Government Review Study Commission will meet to review a draft Tentative Report. The body is preparing for a public hearing on the report scheduled for July 2, 2025.

• Review of the draft Tentative Report

The commission removed draft language under Appendix A and designated the City Charter as Appendix A with recommendations in Appendix B. It kept Section 2.01(5)(a)(b) in the Charter, chose School District #44 for board residency, and changed wording from “all” to “majority” for committee qualifications. The introduction letter was revised, survey graphs will be added, and a Minority Report will be prepared.

• Removed draft language under Appendix A (statutes 7-3-301 through 7-3-318)
• Designated the City Charter as Appendix A and recommendations as Appendix B
• Retained Section 2.01(5)(a)(b), M.C.A. 7-3-704(1) in the Charter (repeal denied)
• Adopted Recommendation #3 to use School District #44 for board and committee residency
• Modified Recommendation #1 to replace “all” with “majority” for committee appointment qualifications
• Revised introduction letter: removed “Review,” changed “town” to “city,” added numbered options for government form changes
• Agreed to include community‑survey graphs in the Report Summary and to append the survey to the Final Report
• Commissioner Dugan will provide a Minority Report and note the recommendation was majority‑but‑not‑unanimous

Whitefish Convention & Visitor Bureau Committee

The WCVB Board will meet to approve previous minutes and financial reports. The committee will discuss agency reports, staff updates, and new business regarding alcohol and CSF.

• Approval of financial reports
• Discussion of new DAM software
• Review of Restaurant Week
• Approval of Bylaws
• Discussion of Alcohol and CSF

The Whitefish Convention & Visitors Bureau board approved the May 2025 financial reports and current committee assignments, both unanimously. They discussed but did not decide on adding alcohol sales to the Community Support Fund, changing committee assignments, or updating bylaws. The board also heard updates on public relations, destination marketing, and staff reports.

• Approved May 2025 financial reports (unanimous)
• Approved current committee assignments (unanimous)

Mayor & City Council

The Mayor and City Council will discuss the proposed Fiscal Year 2026 budget. The session focuses on reviewing specific funds and addressing budget requests not currently included in the proposal.

• Review of Law Enforcement, Resort Tax, and Housing funds
• Review of Public Works funds including Water, Wastewater, and Solid Waste
• Discussion of Whitefish Trail Maintenance and Construction funds
• Review of Impact Fee funds
• Public comment period on the FY26 proposed budget

Local Government Review Study Commission

The Local Government Review Study Commission is meeting to narrow six items down to three for public presentation. The body will also nominate a person to help Chairman McDowell finish a tentative report by June 6th and schedule a public hearing to adopt that report.

• Vote to select three items for public presentation from a list of six
• Nomination of one person to complete the tentative report by June 6th
• Scheduling of a public hearing to adopt the Report
• Review of a letter from Jenny Paatalo regarding improper Impact Fees

The commission adopted multiple recommendations to be included in the tentative report, including committee reforms, repeal of specific charter sections, and the addition of separability language. Motions to add term‑limit and council‑size changes also passed, while a separate proposal to increase council members from six to seven was rejected. A motion to limit terms served failed. Commissioner Wurster was assigned to help draft the tentative report by June 6.

• Approved recommendation to add committee expertise, audio/video recordings, residency requirements, and repeal charter sections 2.01(5)(a)(b) & 2.02(11) (carried, vote not recorded)
• Approved inclusion of separability language in tentative report (4-1)
• Approved inclusion of term limits and increase of council members in tentative report (4-1)
• Amended motion to list “no charter change” as one of many tentative‑report items (3-2)
• Original “no charter change only” motion adopted as amended (4-1)
• Rejected proposal to increase councilors from 6 to 7 (4-1 against)
• Rejected proposal to limit terms served (2-3)
• Appointed Commissioner Wurster to assist Chair McDowell on tentative report draft (no vote recorded)

Tree Advisory Committee

The Tree Advisory Committee will hold a work session to plant grass plugs and wildflowers in a boulevard strip. The committee will also review a report regarding a damaged tree removal.

• Planting of 200 Pine grass plugs, 10 Harebell, 10 Blankflower, 10 Wild Bergmont, and 10 Showy Fleabane at W. 7th & Karrow Avenue
• Removal of a boulevard tree in front of 427 W. 2nd St due to being hit

Architectural Review Committee

The committee will review applications for repainting and awning installations. The meeting also includes the annual appointment of the committee Chair and Vice Chair.

• Repaint application for 533 E 2nd Street (ARC 25-08)
• Awning application for Craggy at 10 Central Avenue (ARC 25-07)
• Pre-application for façade change at 237 Central Avenue

The Architectural Review Committee unanimously kept Leslie Lowe as Chair and Ryan Kiefer as Vice Chair. The minutes from the May 6, 2025 meeting were approved without dissent. The committee also unanimously approved the repaint of 533 E 2nd Street and the patio‑awning project at 10 Central Avenue.

• Re‑elected Leslie Lowe as Chair (unanimous)
• Re‑elected Ryan Kiefer as Vice Chair (unanimous)
• Approved May 6, 2025 meeting minutes (unanimous)
• Approved repaint of 533 E 2nd Street (unanimous)
• Approved patio‑awning at 10 Central Avenue (unanimous)

Whitefish Community Housing Committee

The Community Housing Committee will discuss updates to the Housing Needs Assessment and legislative changes. The body is preparing topics for a June 16 City Council work session regarding minimum lot sizes and deed restrictions.

• Preparation for June 16 City Council work session on minimum lot size
• Discussion of deed restriction and light deed restriction
• Housing Needs Assessment update
• Legislative update

The Whitefish Community Housing Committee approved the minutes from the April 28th meeting. They also approved the updated presentation that will be used at the City Council work session on June 16th. The meeting was then adjourned. No other substantive actions were taken.

• Approved April 28th meeting minutes (all in favor)
• Approved updated presentation for City Council work session on June 16th (all in favor)
• Motion to adjourn passed (all in favor)

Pedestrian & Bicycle Path Advisory Committee

The committee will discuss a stop sign recommendation at Railway and Baker and bike path striping. The meeting also includes updates on the Connect Whitefish plan and the Riverbend/Miles Avenue Path Project.

• Stop sign recommendation at Railway and Baker
• Bike path striping discussion
• Connect Whitefish updates
• Riverbend/Miles Avenue Path Project status
• Review of the Future Project List for 10-foot wide shared use paths

The committee approved the minutes from the April 7, 2025 meeting. Members discussed converting the yield sign at Railway and Baker to a stop sign and considered moving the median as an alternative. They talked about bike‑path striping, stencils, and adding center stripes in blind‑corner areas, agreeing to compile a list of problem spots for future discussion. Updates were given on the Riverbend/Miles Avenue Path project, the Duck Inn easement, and the Connect Whitefish “Walk and Roll” campaign, with no formal actions taken.

• Approved April 7, 2025 minutes

Mayor & City Council

The City Council will hold a special session to interview candidates for a two-year Police Commission appointment. This will be followed by a work session to receive a progress update on the Vision Whitefish 2045 Growth Policy.

• Interviews for Police Commission: Ross Doty and Tara Zimmerman
• Mayoral appointment for one 2-year Police Commission position
• Vision Whitefish 2045 Growth Policy update including economic development and water quality

The City Council ratified Mayor Muhlfeld's re‑appointment of Ross Doty to the Police Commission. No other substantive actions or votes were recorded. The meeting was then adjourned.

• Re‑appointed Ross Doty to the Police Commission (ratified by Council)

Whitefish Housing Authority

The Whitefish Housing Authority is outlining its 2025-2029 PHA Plan, which includes a proposal to dispose of 50 public housing units at Mountain View Manor under Section 18. The agency intends to rehabilitate the units using bonds and low-income housing tax credits while preserving long-term affordability.

• Proposed Section 18 disposition of 50 public housing units at Mountain View Manor
• Plan to apply for 4% LIHTC and bonds to finance rehabilitation of Mountain View Manor
• Proposal to project-base up to 50 tenant-protection vouchers
• Goal to rebuild the agency website for online applications
• Plan to explore additional HUD voucher programs including VASH, FYI, and EHV

Resort Tax Monitoring Committee

The committee will review resort tax collections from February 2025 and revenue by period for March 2025. The meeting includes updates from Parks & Recreation and Public Works.

• Review of February 2025 Collections
• Review of March 2025 Revenue by period
• Parks & Recreation Update
• Public Works Update

Mayor & City Council

The City Council will review the proposed Fiscal Year 2026 budget, including a presentation on major budget issues and a general fund revenue overview. The session includes public comment and deliberations on spending authority for the period of July 1, 2025, to June 30, 2026.

• Creation of a new Whitefish Trail Maintenance Fund for transparency of Resort Tax spending
• Discussion of the impact of SB 542 and HB 231 on the property tax system
• Review of the elimination of impact fees for parks, paved trails, and city hall
• Proposed change to record request fees capped at $25 per hour with the first hour free
• Budget reviews for Library, Municipal Court, Fire and Ambulance, and Planning departments

Whitefish Housing Authority

The board will review financial reports and discuss internal controls with an accountant from YPTC. The meeting includes updates on the 5-Year PHA Plan and the procurement of a Section 18 consultant.

• Discussion of financial processes with Tracy Allison from YPTC
• Upcoming public hearing for the 5-Year PHA Plan
• Procurement process for a Section 18 consultant
• Updates on Depot Park capital projects
• Review of Director annual performance and job description

Climate Action Plan Standing Committee

The Climate Action Plan Standing Committee will meet to discuss updates on existing projects, monthly goal-setting, and potential new initiatives like composting and paid parking. The agenda includes outreach, project tracker reviews, and status updates from other committees.

• Discuss monthly progress updates for existing Climate Action Plan projects
• Explore vendor options for community composting and recycling programs
• Review paid parking discussion from upcoming City Council work session
• Set achievable goals for selected projects using CAP Project Tracker
• Consider greenhouse gas inventory using ICLEI resources

The committee approved the minutes from the April 16, 2025 meeting with a unanimous vote. No other motions or votes were recorded during the May 21, 2025 session. The remainder of the meeting consisted of project updates, discussion of upcoming events, and informational items.

• Approved minutes from April 16, 2025 meeting (unanimous)

Planning Commission

The Whitefish Community Development Board is holding a work session to review the Economic Development Draft Chapter of the Vision Whitefish 2045 Growth Policy. The session includes a staff presentation of an economic report and a review of received comments.

• Discussion of the Economic Development Draft Chapter for Vision Whitefish 2045
• Staff presentation of visioning and economic report

Whitefish Sustainable Tourism Management Plan Standing Committee

The Standing Committee is coordinating the final planning and panelist selection for an upcoming Open House on May 21st. The body is also reviewing tourism survey results and staff updates on city infrastructure and climate projects.

• Planning for May 21st Open House including panelist selection and show run
• Review of tourism survey results
• Selection of North Valley Food Bank for the Green Business Award
• Update on Viaduct improvements beginning at the end of the month
• Updates on Climate Action Plan greenhouse gas inventory

The Sustainable Tourism Management Plan Standing Committee approved the minutes from the April 15, 2025 meeting. No public comments were received. The committee reviewed tourism survey results, planned a May 22 open house, noted that the Green Business Award was presented on May 19, and scheduled the next meeting for June 17, 2025. The meeting was then adjourned.

• Approved April 15, 2025 minutes (motion passed)
• Adjourned meeting (motion passed)

Mayor & City Council

The City Council will hold a work session to discuss maintenance of Highway 93 South boulevard landscaping, including history, current responsibilities, and potential options. A special session earlier will interview two incumbent applicants for the Resort Tax Monitoring Committee before making appointments.

• Interview and possible reappointment of Trek Stephens and Chris Schustrom to the Resort Tax Monitoring Committee
• Discussion of Highway 93 landscaping maintenance, including history of Special Improvement District 164 and current cost estimates
• Review of city codes on snow removal, noxious weeds, and tree maintenance affecting boulevard upkeep
• Presentation of current maintenance tasks, staffing, and challenges for parks and urban forestry

The council re‑appointed Trek Stephens and Chris Schustrom to the Resort Tax Monitoring Committee for another three years. It accepted the Fire/EMS Cost of Services Report while noting the recommended rates would be revised later. The consent agenda, including a zoning amendment for airports, heliports and helipads, was approved. The Preliminary Engineering Report for the South Whitefish Water Tower was approved and authorized for submission to the DEQ. Council members expressed support for staff to submit an affidavit to the Public Service Commission to expand a local sanitation business. The council voted to add TV monitors on both the north and south walls of the council chambers.

• Re‑appointed Trek Stephens and Chris Schustrom to the Resort Tax Monitoring Committee (3‑year term)
• Accepted the Fire/EMS Cost of Services Report (motion carried)
• Approved the consent agenda, including Ordinance No. 25‑05 amending zoning regulations for airports, heliports and helipads (motion carried)
• Approved the Preliminary Engineering Report for the South Whitefish Water Tower and authorized submission to DEQ (motion carried)
• Supported staff submitting an affidavit to the Public Service Commission for expanding a local sanitation business
• Approved adding TV monitors on the north and south walls of the council chambers

Planning Commission

The Whitefish Community Development Board will hold a public hearing to decide on a variance request from Haley and Bevan Evans to develop a single-family home with reduced front yard setback and lot coverage based on pre-annexation county standards. Other agenda items include approval of previous meeting minutes and a reminder of a Vision Whitefish 2045 work session on economic development.

• Public hearing on variance WZV 25-04 for 485 Armory Road: request to reduce 50-foot front yard setback and 10% lot coverage for new single-family home
• Reminder: Vision Whitefish 2045 Economic Development work session on May 21, 2025

The board approved the April 17, 2025 meeting minutes unanimously. A variance request for 485 Armory Road was postponed to the June 19, 2025 regular meeting. The board then adjourned the meeting at 6:05 p.m.

• Approved April 17, 2025 minutes (unanimous)
• Postponed variance request for 485 Armory Road to June 19, 2025
• Adjourned meeting at 6:05 p.m.

Library Board

The Whitefish Community Library Board of Trustees will hold a regular session on May 14, 2025. Key items include approval of the FY2026 preliminary budget and a first look at HVAC bids. The board will also approve minutes and financials from April.

• Approve FY2026 preliminary budget
• Review HVAC bids (first look)
• Approve minutes for April 9, 2025 meeting
• Approve financials for April 2025
• Reports: Director's Report, WLA Report, Strategic Planning Committee

The Library Board approved the FY2026 preliminary budget. It also added the April 9, 2025 Special Session minutes to the consent agenda and approved the consent agenda. All motions passed unanimously. The meeting was adjourned at 8:15 p.m.

• Added April 9, 2025 Special Session minutes to Consent Agenda (unanimous)
• Approved Consent Agenda (unanimous)
• Approved FY2026 Preliminary Budget (unanimous)
• Adjourned meeting (unanimous)

Park Board

The Park Board will hold a work session to interview incumbents for the Bicycle and Pedestrian Path Advisory Committee and Tree Advisory Committee, followed by a regular meeting. The board will consider recommending City Council approval of revisions to motorized/non-motorized vehicle ordinances and snow/ice removal ordinances. Appointments to the two advisory committees will also be made.

• Interviews for 3 Bicycle and Pedestrian Path Advisory Committee positions (1 Resort Tax, 2 community) and 2 Tree Advisory Committee positions
• Consideration to recommend Council approval of Motorized and Non-motorized Vehicle Ordinance revisions
• Consideration to recommend Council approval of Snow and Ice Removal Ordinance revisions
• Appointment of Tree Advisory Committee and Bicycle and Pedestrian Path Advisory Committee positions
• Presentation: Bike/Ped Maintenance Plan by Brandon Theis (Civil Solutions)

The board approved the meeting agenda and minutes, with a minor amendment to the minutes. It adopted two motions ending the two‑weekend Oktoberfest in Depot Park and amending the Depot Park Event policy to limit events to a single weekend year‑round. Additional actions included recommending a boulevard landscaping option to the city council, approving the cancellation of the April meeting, and adjourning.

• Approved meeting agenda (all ayes)
• Approved April 1 minutes with condition to add adjourned time (all ayes)
• Adopted motion that 2025 is the last year Oktoberfest can run two weekends in Depot Park (all ayes)
• Amended Depot Park Event policy to restrict events to one weekend and remove Memorial‑Labor Day timeframe (all ayes)
• Recommended option 3 for Hwy 93 boulevard landscape be presented to City Council (all ayes)
• Approved cancellation of the April Park Board meeting due to MTRPA State Conference conflict (all ayes)
• Adjourned meeting at 8:04 p.m. (all ayes)

Local Government Review Study Commission

The Local Government Review Study Commission is meeting to continue its review of the Whitefish city charter, picking up from the May 7 session. The packet includes a redlined version of the charter with proposed changes and commissioner comments. Future meetings include a session with Dan Clark on May 14 and a public hearing on May 29 to present or adopt a tentative report.

• Review of city charter with redlined version (including commissioner comments)
• Discussion of proposed charter amendments (e.g., gender-neutral language, term limits)
• Next meeting: May 14, 2025, 9am-Noon with Dan Clark
• Public hearing scheduled for May 29, 2025, 6pm to present/adopt tentative report
• Public comment periods for agenda and non-agenda items

Commissioners reviewed City Charter Articles III‑VI, debated mayoral powers, departmental authority, ward requirements, and language changes. No votes or formal approvals were recorded; the discussion was informational and recommendations were deferred for further clarification.

Whitefish Convention & Visitor Bureau Committee

The Whitefish Convention & Visitor Bureau Board will review and potentially approve minutes, financial reports, and bylaws. The main discussion item is an update on the Creative Agency Request for Proposals, including presentations from invited agencies.

• Approval of financial reports and FIB/WFCU additions or removals
• Appointment of Zak to the Housing Whitefish Board of Directors
• Discussion and approval of updated bylaws
• Creative Agency RFP committee update with 60 minutes of presentations and Q&A

The committee unanimously approved adding Zak Anderson as a check signer with full account management for both the Whitefish Credit Union and First Interstate Bank. The March 2025 financial reports were also approved unanimously. The addition of revised bylaws for 2025 was tabled for later review. No other substantive actions were taken.

• Approved addition of Zak Anderson as check signer and full account access for Whitefish Credit Union (unanimous)
• Approved addition of Zak Anderson as check signer and full account access for First Interstate Bank (unanimous)
• Approved March 2025 financial reports (unanimous)
• Approved previous meeting minutes (approved)
• Tabled addition of revised bylaws for 2025 (pending further review)

Local Government Review Study Commission

The Local Government Review Study Commission will meet to discuss a redlined version of the City Charter featuring comments from three commissioners. The body will also receive a report from individual group meetings and a letter regarding charter amendments.

• Review of redlined City Charter with comments from Commissioners Alessi, Dugan, and Whitman
• Report from individual group meetings
• Letter from Rebecca Norton regarding charter amendments
• Scheduled meeting with Dan Clark on May 14, 2025
• Public hearing to present/adopt tentative report on May 29, 2025

The commission approved the minutes from the April 17, 2025 meeting. A motion to table the discussion on the study timetable until after a meeting with Dan Clark was made and carried. No other substantive actions were taken.

• Approved April 17, 2025 minutes (motion carried)
• Tabled discussion on study timetable pending Dan Clark meeting (motion carried)

Architectural Review Committee

The Architectural Review Committee is meeting to discuss an amendment for 100 E 2nd Street and a new restroom project at the Whitefish Golf Course.

• Amendment for 100 E 2nd Street (ARC 24-17)
• Restroom project at Whitefish Golf Course, 426 Karrow Avenue, by MT Creative (ARC 25-06)

The committee unanimously approved the minutes from the April 15, 2025 meeting. It also approved the amendment for 100 E 2nd Street (removing a half‑circle and a window) and the restroom proposal for the Whitefish Lake Golf Course. Additionally, the board adopted a rule to move agenda items to the next meeting when two or fewer items are on a second‑of‑the‑month agenda.

• Approved April 15, 2025 minutes (unanimous)
• Approved 100 E 2nd St amendment (unanimous)
• Approved Whitefish Lake Golf Course restroom proposal (unanimous)
• Adopted rule to move items to following meeting when ≤2 items on second‑of‑the‑month agenda

Mayor & City Council

The City Council will conduct interviews for candidates seeking appointment to the Park Board, Architectural Review Committee (ARC), and Whitefish Convention and Visitors Bureau (WCVB). Following interviews, the council will vote to fill three positions on each board. The council will also consider appointing Jason Suazo to the Whitefish Community Housing Committee as the Whitefish Housing Authority representative.

• Interviews for Park Board (Terri Dunn, Marti Brandt), ARC (Ryan Kiefer, Jonathon Proto, Hilary Vrana, Mark Loncar), and WCVB (Brandon Kittner, Matt Gebo, Jesse Farnes, Scott Steinmann, Sean Lujan)
• Appointment of three members to the Park Board for two-year terms
• Appointment of three members to the Architectural Review Committee for three-year terms
• Appointment of three members to the Whitefish Convention and Visitors Bureau for three-year terms
• Consideration of Jason Suazo as Whitefish Housing Authority representative to the Whitefish Community Housing Committee

The council approved the FY26 budget for the Whitefish Convention and Visitors Bureau. It adopted the consent agenda, which included a second‑reading approval of a rezoning ordinance. Councilors also appointed and re‑appointed members to the Park Commissioners board, Architectural Review Committee, Convention and Visitors Bureau, and the Community Housing Committee.

• Approved FY26 Convention and Visitors Bureau budget (motion carried)
• Adopted consent agenda, including rezoning ordinance (motion carried; Councilor Norton abstained)
• Appointed Jim DeHerrera and Terri Dunn to the Board of Park Commissioners (appointments ratified)
• Appointed Ryan Keifer to the Architectural Review Committee (motion carried)
• Appointed Mark Loncar to the Architectural Review Committee (motion carried)
• Re‑appointed Matt Gebo and Jesse Farnes to the Convention and Visitors Bureau (motion carried)
• Re‑appointed Edna White to the Convention and Visitors Bureau (motion carried)
• Appointed Jason Suazo to the Whitefish Community Housing Committee (motion carried)

Resort Tax Monitoring Committee

The Resort Tax Monitoring Committee will review financial reports and the preliminary budget and Capital Improvement Plan for FY26. The meeting includes a presentation on bicycle path maintenance and updates from Parks & Recreation and Public Works.

• FY26 Resort Tax Preliminary Budget & Capital Improvement Plan
• Bicycle Path Maintenance Plan presentation by Brandon Theis of Civil Solutions
• Review of March 2025 collections and February 2025 revenue
• Parks & Recreation update
• Public Works update

Whitefish Community Housing Committee

The committee will review a draft presentation on minimum lot size scenarios and discuss deed restrictions. These items are being prepared for a City Council work session scheduled for June 16, 2025.

• Guest presentation by MaryBeth Morand, Executive Director of Habitat for Humanity of Flathead Valley
• Review of research draft on minimum lot size scenarios
• Discussion of deed restrictions and light deed restrictions
• Election of committee officers
• Legislative update on housing and zoning

The Whitefish Community Housing Committee approved the March 31 minutes. The committee elected Annaka Egan as Chair, Cameron Blake as Vice Chair, and Daniel Sidder as Secretary. The meeting was then adjourned.

• Approved March 31 minutes (unanimous)
• Elected Annaka Egan as Chair (unanimous)
• Elected Cameron Blake as Vice Chair (unanimous)
• Elected Daniel Sidder as Secretary (unanimous)
• Motion to adjourn passed (unanimous)

Whitefish Housing Authority

The board will discuss the Section 18 conversion of Mountain View Manor (public housing to voucher-based assistance) and hear a Director's Report on occupancy (47/50 units filled, 15/19 vouchers leased). New business includes appointing commissioners to the Whitefish Community Housing Committee and for legal updates. Continuing business covers the 5-Year PHA Plan public hearing scheduled for June 2, 2025, and updates on Depot Park Townhomes.

• 47/50 occupancy at Mountain View Manor as of April 1
• 15/19 vouchers leased as of April 1
• Appointment of commissioner to Whitefish Community Housing Committee
• Public hearing for 5-Year PHA Plan scheduled June 2, 2025
• Discussion of Section 18 procurement for Mountain View Manor conversion

Mayor & City Council

The City Council will hold a work session to discuss maintenance of Highway 93 landscaping. The detailed backup materials for this item have been canceled. Public comment is accepted in person or via Zoom.

• Discussion of maintenance responsibilities, costs, and options for Highway 93 right-of-way landscaping

Planning Commission

The Whitefish Community Development Board will decide on a variance for a community solar project and make recommendations to the City Council on a conditional use permit for a bar/lounge and a zoning text amendment for airport and helipad setbacks. The board will also approve the March 20, 2025, minutes.

• Variance request (WZV 25-03) by Flathead Electric Co-op to reduce the 50-foot front yard setback for a Community Solar project at 350 Monegan Road (zoned WA Agriculture)
• Conditional use permit (WCUP 25-03) by Casey Malmquist for a bar/lounge in an existing mixed-use building at 16 Baker Avenue (zoned WB-3 General Business), scheduled for City Council on May 5, 2025
• Zoning text amendment (WZTA 25-01) by the City of Whitefish to clarify setbacks for airports, heliports, and helipads, directed by City Council and scheduled for May 5, 2025

The commission unanimously approved a variance allowing Flathead Electric Cooperative to set a 50‑foot front‑yard setback for its Community Solar project at 350 Monegan Road. It also unanimously approved a conditional use permit for a bar/lounge in the existing building at 16 Baker Avenue. The board adopted a zoning text amendment to Section 11‑3‑38 concerning airport, heliport and helipad setbacks, passing on a 6‑1 vote with one member opposed. Additional motions changed amendment wording to “any property,” made work sessions formal (5‑2 vote), and adjourned the meeting.

• Approved variance for Community Solar project (50‑ft setback) – unanimous
• Approved Conditional Use Permit for bar/lounge at 16 Baker Ave – unanimous
• Adopted zoning text amendment to Section 11‑3‑38 (airport setbacks) – 6‑1 vote
• Approved wording change to “any property” in amendment – unanimous
• Approved motion to make work sessions formal – 5‑2 vote
• Adjourned meeting at 8:28 pm – motion passed

Local Government Review Study Commission

This is a procedural planning session for the Local Government Review Study Commission. Commissioners will assign themselves charter articles to review and choose specialty areas (e.g., hospitality, tourism, government structure) for an upcoming open house. No substantive decisions, public hearings, or votes on ordinances are scheduled; the meeting is solely organizational.

• No rezonings, contracts, fee changes, or public hearings on the agenda
• Meeting is preparatory work for the April 24, 2025 Open House

Climate Action Plan Standing Committee

The Climate Action Plan Standing Committee will meet to hear from guest speakers on recycling and composting. The body will also review project updates and discuss a greenhouse gas inventory using ICLEI resources.

• Recycling and composting discussion with guest speakers Dave Fischlowitz and Alissa LaChance
• Discussion of Greenhouse Gas Inventory using ICLEI resources
• Review of CAP Project Tracker and proposed projects
• Update on City Council Work Session regarding paid parking scheduled for June 16th

The Climate Action Plan Standing Committee approved the minutes from the February 19 and March 19, 2025 meetings by unanimous vote. No other actions were formally decided; the committee discussed recycling, composting, EV chargers, and upcoming projects but did not vote on them. The meeting adjourned at 4:28 p.m.

• Approved minutes from February 19 and March 19, 2025 meetings (unanimous)

Architectural Review Committee

The Whitefish Architectural Review Committee will consider a façade change application (ARC 25-04) for 201 Central Avenue, submitted by Colton Behr. The agenda includes only this old business item, along with routine approval of prior meeting minutes and public comment.

• Façade change at 201 Central Avenue (ARC 25-04)

The committee unanimously approved the minutes from the April 1, 2025 meeting. It also unanimously approved the proposed façade change for 201 Central Avenue submitted by Colton Behr.

• Approved April 1, 2025 meeting minutes (unanimous)
• Approved façade change for 201 Central Avenue (unanimous)

Whitefish Sustainable Tourism Management Plan Standing Committee

The Sustainable Tourism Management Plan Standing Committee is meeting to plan an open house scheduled for May 21. The body will also review tourism survey responses and the status of the Green Business Awards.

• Planning for May 21 Open House
• Tourism Survey response update
• Green Business Awards judging and submissions update
• Staff updates on Pedestrian & Bicycle Path Advisory Committee, Connect Whitefish, Climate Action Plan Committee, and Whitefish Community Housing Committee

The committee approved the previous meeting minutes. Zak was tasked with creating and distributing a shared document for Open House panel questions. Tammy will contact Dana or Michelle to attend the Open House, and Matt suggested adding Daniel Sitter to the panel. A proclamation recognizing North Valley Food Bank as the Green Business Awards winner will be issued on April 21.

• Minutes approved (motion by Zak, seconded by Bill)
• Zak to create and send shared document for Open House panel questions
• Tammy to reach out to Dana or Michelle to attend the Open House
• Matt suggested Daniel Sitter from Housing Whitefish for the panel
• Bill suggested a panel of seasonal employees (suggested)
• Proclamation for Green Business Awards winner to be issued April 21

Whitefish Convention & Visitor Bureau Committee

The Whitefish Convention & Visitor Bureau Committee will discuss and potentially approve the FY26 budget, financial reports, and minutes. Reports will cover marketing, website enhancements, Destimetrics, and a Protect Our Winters annual report. An update on the Creative Agency RFP and FY26 Strategic Plan will also be presented.

• Approval of FY26 budget
• Creative Agency RFP update
• Protect Our Winters Annual Report
• Website Enhancements update
• Approval of financial reports

The Whitefish Convention & Visitors Bureau Board approved the FY26 Strategic Plan and Budget Presentation to City Council. It also approved the March 2025 financial reports and the FY26 public budget, while the private budget approval was deferred. A motion by Edna White was approved, and the meeting was adjourned unanimously.

• Approved FY26 Strategic Plan and Budget Presentation to City Council (unanimous)
• Approved March 2025 financial reports (unanimous)
• Approved FY26 public budget (unanimous; private budget pending)
• Approved motion by Edna White (Y)
• Approved motion to adjourn the meeting (unanimous)

Library Board

The Whitefish Community Library Board of Trustees will first hold a closed executive session to evaluate the Library Director. In the regular session that follows, the board will consider approval of March minutes and financials, a volunteer policy update, the budget and Capital Improvements Plan, and long-range planning topics including lighting and children's services.

• Closed executive session for evaluation of Library Director
• Consent agenda: approve minutes of March 12, 2025, and March 2025 financials
• Policy update: Volunteer Policy (Policy 2033)
• Budget discussion including Capital Improvements Plan
• Long Range Planning: lights and children's services

The Board approved the consent agenda, which included the March 12 meeting minutes and March financials, with a unanimous vote. Trustees also adopted the 2033 Volunteer Policy, again unanimously. No other substantive actions were decided at this meeting.

• Approved Consent Agenda (minutes & financials) – unanimous
• Adopted 2033 Volunteer Policy – unanimous

Whitefish Housing Authority

This special board meeting will review the draft 5-Year Plan for 2025-2029 and discuss resident and client participation. The board will also introduce and discuss a Section 18 conversion of Mountain View Manor’s 50 public housing units to project-based vouchers, with potential transfer to a related entity and 30-year affordability restrictions. The board may enter closed session for legal or personnel matters.

• Review and discuss draft 5-Year Plan for 2025-2029
• Discuss resident and client participation and feedback on the plan
• Introduction and discussion of Section 18 conversion for Mountain View Manor (50 units) to project-based vouchers
• Potential transfer of units and land to a related entity subject to 30-year affordability use agreement
• Board may enter closed session per Montana Code Annotated 2-3-203 for legal or personnel issues

Mayor & City Council

The City Council will hold a work session on the Local Government Review Commission's charter evaluation and a regular meeting. At the regular meeting, they will hear a Housing Whitefish update seeking a three-year funding commitment, hold public hearings on a conditional use permit for alcohol sales and a rezoning, consider awarding a construction contract for the East 6th Street Reconstruction Project, and discuss an easement request from the North Lake Fire District and a funding request from Project Whitefish Kids.

• Public hearing on Conditional Use Permit for Trovare to sell beer and wine at chef's dinners and classes, 317 Central Avenue (WCUP 25-03)
• First reading of ordinance rezoning 6575 US Hwy 93 S and 1325 Columbia Avenue from WB-2/WPUD to WB-2 (WZC 25-01)
• Consideration to award construction contract for the East 6th Street Reconstruction Project
• Housing Whitefish Workforce Rental Assistance Program update with request for three-year funding commitment
• Request from Project Whitefish Kids for the City to match player fees to fund Smith Fields

The council authorized the City Manager to match up to $200,000 for FY26, $250,000 for FY27 and $300,000 for FY28 for the Housing Whitefish rental assistance program. It approved the East 6th Street reconstruction contract with Watson Excavating for up to $1,927,737.35. It also approved a conditional‑use permit for a chef’s dinner venue, a rezoning ordinance for 6575 US Hwy 93 S. and 1325 Columbia Ave., and an agreement to support a proposed North Lake fire district with a DNRC easement.

• Authorized City Manager to match Housing Whitefish funding: $200k FY26, $250k FY27, $300k FY28 (motion carried)
• Approved East 6th Street reconstruction contract to Watson Excavating, not to exceed $1,927,737.35 (motion carried)
• Approved Conditional Use Permit WCUP 25‑03 for beer and wine sales at chef’s dinners, 317 Central Ave. (motion carried)
• Approved Ordinance 25‑04 rezoning 6575 US Hwy 93 S. and 1325 Columbia Ave. to WB‑2 (first reading) (motion carried)
• Approved Consent Agenda items, including three Lakeshore Protection Permit requests (motion carried, Feury abstained)
• Approved entering into a DNRC easement and supporting the proposed North Lake Fire District agreement (motion carried)

Pedestrian & Bicycle Path Advisory Committee

The Pedestrian and Bicycle Path Advisory Committee will discuss the Riverbend/Miles Avenue path project, which received a denied 124 Permit from FWP. A special City Council meeting directed staff to challenge the decision. The committee will also receive updates on the Viaduct Improvements contract award and the E. 6th Street reconstruction low bid. No new business is on the agenda.

• Riverbend/Miles Avenue Path Project: 124 Permit denied by FWP; city sent challenge letter on 4/2/2025
• Viaduct Improvements awarded to Razz Construction; preconstruction meeting held 4/3/2025
• E. 6th Street Reconstruction: low bid from Watson Excavating, nearly 20% below engineer's estimate; Council award on 4/7/2025
• Whitefish River Trail – Les Schwab: Morrison-Maierle working on survey and legal description of path easement
• Whitefish Yards (95 Karrow): DNRC easement application submitted; review period likely 180 days

The committee approved the March 3, 2025 meeting minutes after a motion by Jim DeHerrera and a second by Bailey Kallal. No new business was presented. Members discussed the Riverbend/Miles Avenue Path project, including a possible arbitration process after a city council special session appealed a permit denial. Staff reported that viaduct construction is slated to begin on May 28 and highlighted the upcoming Hit the Trail and Walk and Roll challenge in May.

• Approved March 3, 2025 minutes (motion by Jim DeHerrera, seconded by Bailey Kallal)

Local Government Review Study Commission

The Whitefish Local Government Review Study Commission will consider approving the March 12 meeting minutes, review the LGR webpage, set an open house for late April at the Tap House, schedule a formal public meeting at the Performing Arts Center, and continue reviewing the city charter. Public comment periods are also included.

• Set open house date/time for the Tap House (late April)
• Set formal public meeting date/time/location at Performing Arts Center
• Review city charter (standing agenda item)
• Approve March 12, 2025 minutes
• Review LGR webpage and provide input

The commission approved the March 12, 2025 minutes and rejected a proposed amendment to the January 8, 2025 minutes (3‑2). It also approved a postcard survey to ZIP 59937 with a May 15 deadline and a website splash page. The commission adopted a revised wording for survey question 2d and set dates for a Tap House podcast, prep meeting, open house, and a public meeting on the tentative report.

• Approved March 12, 2025 minutes (motion carried)
• Amendment to January 8, 2025 minutes failed 3‑2
• Approved mailing postcard to 59937 with survey, deadline May 15, and website splash page (motion carried)
• Approved revised wording of survey question 2d (motion carried)
• Scheduled Tap House open house for April 24, 2025, 6:30‑8:00 pm (motion carried)
• Scheduled Tap House podcast for April 9, 2025, 7 pm (motion carried)
• Scheduled Tap House prep meeting for April 17, 2025, 5 pm at City Hall (motion carried)
• Adopted tentative report public meeting for May 29, 2025, 6 pm at Chambers (motion carried)

Architectural Review Committee

The Whitefish Architectural Review Committee will consider material amendments for Peregrine Buildings, Silvertip Quarters Phase II, 38 Central Food Truck Court, and 1010 Baker Avenue, as well as a new façade change for 201 Central Avenue. A pre-application for a façade change at 229 Central Avenue is also on the agenda. The meeting will begin with public comment and approval of prior minutes.

• Peregrine Bldgs material amendment at 1840 Baker Avenue (ARC 24-24)
• Silvertip Quarters Phase II at 719 Edgewood Place (ARC 25-03)
• 38 Central Food Truck Court permanent awning (ARC 24-13)
• 1010 Baker Avenue Liquor Store amendment (ARC 24-25)
• 201 Central Avenue façade change (ARC 25-04)

The Architectural Review Committee approved several project amendments, including changes to Peregrine Buildings, Silvertip Quarters Phase II, and a permanent awning at 38 Central. It denied the request to remove windows at the 1010 Baker Avenue liquor store. The committee also tabled the façade change for 201 Central Avenue to review material and color details, and approved a walk‑up window addition at 229 Central Avenue.

• Approved Peregrine Buildings amendment (1840 Baker Ave) – unanimous
• Approved Silvertip Quarters Phase II amendment (719 Edgewood Place) – unanimous
• Approved permanent awning amendment for 38 Central Food Truck Court – unanimous
• Denied window removal request for 1010 Baker Avenue liquor store – unanimous
• Tabled façade change for 201 Central Avenue – unanimous
• Approved walk‑up window addition for 229 Central Avenue (pre‑app) – unanimous

Park Board

The Park Board will discuss the ongoing impacts of multi-week events like Oktoberfest on Depot Park turf and review feasibility of alternate locations. They will also consider a recommendation to City Council to enforce boulevard maintenance rules along Highway 93. Additionally, the board will consider canceling the April meeting due to a scheduling conflict.

• Discussion of Oktoberfest damage to Depot Park turf and search for alternate event sites (continued from February meeting)
• Recommendation to Whitefish City Council to enforce rules for maintenance of Hwy 93 boulevards and adjacent right-of-way
• Consideration of canceling the April Park Board meeting due to conflict with MTRPA State Conference
• Committee reports from Bicycle/Pedestrian, Tree Advisory, WSFF, and WAG boards

The Park Board approved the Glacier Twins' request to let an adult baseball league sublease Memorial Field. It also approved a recommendation to the City Council to raise recreation fees. The board affirmed the FY26 Capital Improvement Program and budget priorities and decided to move forward with a new irrigation well. All motions were adopted unanimously.

• Approved adult baseball league sublease of Memorial Field (all ayes)
• Approved recommendation to increase recreation fees (all ayes)
• Affirmed FY26 CIP and budget priorities (board ok to proceed)
• Decided to move forward with new irrigation well (no vote recorded)
• Approved meeting agenda (all ayes)
• Approved prior meeting minutes (all ayes)
• Adopted motion to adjourn (all ayes)

Whitefish Community Housing Committee

The Whitefish Community Housing Committee will hear a research report on strategies for eliminating or reducing minimum lot sizes and discuss potential incentives for a Legacy Homes Program focused on ownership. The committee will also receive a legislative update on housing-related bills. No final decisions are expected at this meeting.

• Research report on strategies for eliminating/reducing minimum lot sizes
• Discussion of potential incentives for a Legacy Homes Program (ownership focus)
• Legislative update on bills including HB266 (density), HB492 (parking), HB243 (zoning), HB336/HB802 (short-term rentals), and SB405 ($50M housing fund)

The Whitefish Community Housing Committee approved the minutes from the March 3, 2025 meeting. The motion was made by Tammy and seconded by Annaka, and it passed unanimously. No other formal actions were taken; the committee discussed housing strategies and upcoming work but did not vote on them.

• Approved March 3, 2025 meeting minutes (unanimous)

Mayor & City Council

The City Council will discuss the Montana Department of Fish, Wildlife & Parks' denial of the SPA 124 Permit application. The council will determine if the City will modify plans or seek arbitration to construct a trail section along the Whitefish River.

• Discussion of SPA 124 Permit denial for the Riverbend/Miles Avenue Trail
• Proposed trail connection from BNSF property near Railway Street to Veterans Bridge on Second Street

Councilor Sweeney moved, and Councilor Davis seconded, a resolution directing City Attorney Jacobs to send notice to the Fish, Wildlife & Parks Department that the city disagrees with the SPA 124 permit denial and that “No” is not an option. The council also instructed staff to explore options if FWP does not acknowledge the disagreement. The motion carried.

• Directed City Attorney Jacobs to notify FWP of disagreement with SPA 124 permit denial (motion carried)

Planning Commission

The Whitefish Community Development Board will hold public hearings on two recommendation items: a zone change to remove an expired Planned Unit Development (WZC 25-01) and a conditional use permit for a beer and wine license at a cooking school (WCUP 25-03). No decision items or unfinished business are on the agenda. The board will also consider approval of prior meeting minutes and take public comment on non-agenda items.

• WZC 25-01: Zone change to remove expired Planned Unit Development at 6575 US Hwy 93 S and 1325 Columbia Ave
• WCUP 25-03: Conditional Use Permit for a beer and wine license at chef’s dinners and cooking classes at 317 Central Avenue

The board approved the February 20, 2025 minutes without dissent. It then unanimously adopted WZC 25-01, removing an expired Planned Unit Development at 6575 US Hwy 93 S and 1325 Columbia Avenue. The board also unanimously approved WCUP 25-03, granting a Conditional Use Permit for a beer and wine license at 317 Central Avenue. A Growth Policy meeting was scheduled for Wednesday, May 21, after the May 15 regular meeting.

• Approved February 20, 2025 minutes (unanimous)
• Approved zone change WZC 25-01 to remove expired Planned Unit Development (unanimous)
• Approved Conditional Use Permit WCUP 25-03 for beer and wine sales (unanimous)
• Scheduled Growth Policy meeting for Wednesday, May 21 (post‑May 15 meeting)
• Motion to adjourn passed at 6:21 pm (unanimous)

Planning Commission

The Whitefish Community Development Board will hold a work session to discuss draft sections of the Vision Whitefish 2045 Community Plan Update, including Environment and Natural Resources. They will also hear public comments on Economic Development Goals and Objectives, and discuss upcoming work on a Hazards section. No formal decisions are expected; this is a discussion-only meeting.

• Discussion on Draft Environment Section
• Discussion on Draft Natural Resources Section
• Public comments on Economic Development Goals and Objectives
• Direction to planning staff
• Discussion on upcoming Hazards Section work session

Resort Tax Monitoring Committee

The Resort Tax Monitoring Committee will review February 2025 resort tax collections and January 2025 revenue by period. They will also receive a Public Works update, review committee member terms, and set the next meeting date. The agenda includes the standard allocation percentages for resort tax revenue, such as 25% for property tax reduction and 48% for street improvements.

• February 2025 resort tax collections review
• January 2025 revenue by period review
• Public Works update
• Committee member term review
• Next meeting date set for April 2025

Climate Action Plan Standing Committee

The Climate Action Plan Standing Committee will discuss conducting a new Greenhouse Gas Inventory using ICLEI resources and receive updates on the Kalispell-Whitefish Access Plan open houses. Other topics include the Sustainable Tourism Management Plan survey, Green Business Awards, and a possible future presentation from the Fire Chief on the Wildfire Protection Plan.

• Discuss conducting a Greenhouse Gas Inventory using ICLEI resources
• Sustainable Tourism Management Plan committee community survey; Green Business Awards applications open until March 31
• MDT begins work on Kalispell-Whitefish Access Plan; open houses in Kalispell March 11 and Whitefish May 27
• CAP Project Tracker last updated July 2020; Growth Policy update with Tammy Zamoyski
• Possible future discussion: Fire Chief Cole Hadley on Wildfire Protection Plan

The Climate Action Plan Standing Committee postponed approval of February minutes due to lack of quorum. Members discussed upcoming events, including Earth Day and Green Business Awards, and proposed future work on fire mitigation, EV charging, and a greenhouse gas inventory. No formal votes or binding decisions were made.

• Postponed approval of February 19, 2025 minutes (no quorum)
• Agreed Ben Davis and Dakota Whitman will serve as judges for GreenFish Awards
• Discussed optional garbage pickup versus mandatory (no action taken)
• Discussed conducting a Greenhouse Gas Inventory using ICLEI resources (Dakota to lead)
• Discussed exploring EV charging in community and fire mitigation cost-share programs (no action taken)

Tree Advisory Committee

The Tree Advisory Committee will select new locations for replacement trees and shrubs around the Riverside Storm Water Pond and discuss plans for Arbor Day on April 25 at City Beach. The meeting also includes approval of prior minutes and public comment.

• Select new locations for replacement trees/shrubs at Riverside Storm Water Pond
• Discuss Arbor Day event on April 25, 2025 at City Beach
• Approval of January 8, 2025 meeting minutes
• Public comment period
• Old business and committee comments

The committee selected several native tree species to replant around the Riverside Stormwater Pond and tasked Urban Forestry staff to set locations and hire a contractor for spring/summer planting. They decided to keep the existing Golden Willows along the pond and monitor them. Staff will cut the remaining willow stumps lower and treat them this spring to stop resprouting. The committee removed Common Juniper from the city’s fire‑smart native plant list.

• Selected Ponderosa Pine, Western Red Cedar, Quaking Aspen, River Birch, Engelmann Spruce, and Grand Fir for replanting around Riverside Stormwater Pond
• Directed Urban Forestry staff to choose planting locations and contract planting for spring/summer
• Decided to retain existing Golden Willows along the pond banks and monitor them
• Agreed to cut remaining willow stumps lower and treat them this spring to prevent resprouting
• Removed Common Juniper from the City’s fire‑smart native tree, shrub, groundcover & grasses list

Whitefish Sustainable Tourism Management Plan Standing Committee

The Sustainable Tourism Management Plan Standing Committee will review the tourism survey response, hear a market report from Explore Whitefish, establish scoring criteria for Green Business Awards, and plan the spring community meeting. Staff updates from several committees will also be presented.

• Market Report/Annual Report from Explore Whitefish by Julie Mullins
• Tourism Survey response update (survey launched March 15th)
• Green Business Awards: update on submissions and establish scoring criteria
• Spring Community Meeting Planning
• Staff updates: Pedestrian & Bicycle Path Advisory Committee, Connect Whitefish, Climate Action Plan Committee, Whitefish Community Housing Committee

The committee approved the February 18, 2025 minutes unanimously. They discussed a slow summer booking forecast (down more than 10%) and planned outreach for a tourism survey (184 responses so far, goal 1,000). The spring community meeting was moved to May 21, 2025, with panel planning underway. No formal votes were taken on substantive policy items.

• Approved February 18, 2025 minutes (unanimous)
• Moved spring community meeting to May 21, 2025
• Set survey distribution channels (newsletter, water bill, QR codes)
• Selected Bill and Heather as judges for Green Business Awards

Mayor & City Council

The City Council will interview candidates for two Whitefish Housing Authority seats and hold a work session on wildfire mitigation. In the regular meeting, the Council will decide on a conditional use permit for a bar at The Larch House, award a construction contract for the Viaduct Improvement Project, and consider a request from the Northwest Montana Community Land Trust to use Affordable Housing Fund money for the purchase of 511 Trailview Way, including releasing a deed restriction.

• Interviews and appointment of two Whitefish Housing Authority board members
• Work session reviewing wildfire mitigation efforts with Fire Department and DNRC
• Public hearing for Conditional Use Permit to operate a bar at 304 E. 1st Street (The Larch House)
• Second reading of Ordinance 25-03 rezoning 38 Central Avenue from WB-3/WPUD to WB-3
• Request to use Affordable Housing Fund for purchase of 511 Trailview Way and release deed restriction

The Whitefish City Council approved a conditional use permit for a bar at 304 E. 1st Street (The Larch House) and adopted the Western Region Hazard Mitigation Plan. The council awarded a $874,314.25 construction contract to Razz Construction for the Viaduct Improvement Project, despite a 35% budget overrun, in a 3-2 vote. It also approved funding for the purchase of 511 Trailview Way by the Northwest Montana Community Land Trust and ratified the appointment of Jason Suazo to the Housing Authority.

• Approved conditional use permit for bar at 304 E. 1st Street (WCUP 25-02) (unanimous)
• Adopted Resolution 25-07 for Western Region Hazard Mitigation Plan (unanimous)
• Awarded $874,314.25 Viaduct Improvement Project contract to Razz Construction (3-2)
• Approved Affordable Housing Fund request for 511 Trailview Way purchase and deed restriction release (unanimous)
• Ratified Jason Suazo appointment to Housing Authority (term ending 12/31/2027)
• Directed staff to re-advertise Housing Authority board requirements
• Denied refund of appeal fees for WCUP 24-05 Airport Hangar (mayor's recommendation supported)

Library Board

The Whitefish Community Library Board of Trustees is holding a regular session covering routine business: consent agenda approval of minutes and financials, a volunteer policy update, and reports on budget, long-range planning (including lighting, children's services, and IT), and the director's evaluation. No major decisions or high-impact items are on the agenda; most items are discussions or informational updates.

• Consent agenda: approve February 2025 meeting minutes and February 2025 financials
• Discussion of 2033 Volunteer Policy update
• Budget discussion
• Long-range planning updates: Lights, Children's, IT
• Director's evaluation as unfinished business

The Whitefish Community Library Board of Trustees met on March 12, 2025, and approved the consent agenda, which included the February minutes (as amended to correct the meeting date) and February financials. The board also granted the director's request to remove trustee emails from the library's contact form for patron privacy. No other formal decisions were made; remaining items were discussions or tasks assigned for future action.

• Approved consent agenda with February minutes as amended and February financials (unanimous)
• Granted director's request to remove board emails from library contact form

Lakeshore Protection Committee

The Lakeshore Protection Committee will meet to consider construction permits for lakeshore projects. The body will also discuss involvement and newsletter subscriptions for Vision Whitefish 2045.

• WLP 25-05 City of Whitefish: construction permit for lakeshore safety improvement
• WLP 25-06 Feury: construction permit for lakeshore remodel & restoration
• WLP 25-09 Houston Point HOA: construction permit for stairway instillation & restoration

The Lakeshore Protection Committee unanimously approved three lakeshore permit applications (WLP 25-05, WLP 25-06, WLP 25-09) with conditions, all of which will go before the City Council on April 7, 2025. The committee also approved the February 12, 2025 minutes and discussed updates on SB304 and the Vision Whitefish 2045 initiative.

• Approved WLP 25-05 lakeshore safety improvement (unanimous)
• Approved WLP 25-06 lakeshore remodel & restoration (unanimous)
• Approved WLP 25-09 stairway installation & restoration (unanimous)
• Approved February 12, 2025 minutes (unanimous)

Local Government Review Study Commission

The Local Government Review Study Commission will discuss stakeholder meeting logistics, review draft survey questions, and continue reviewing the City Charter. The commission is also set to approve minutes from its previous meeting and receive public comment.

• Create groups for stakeholder meetings with City Council (April 7) and staff (rescheduled to April 7)
• Discuss and review community survey questions
• Review the City Charter as a standing agenda item
• Review the LGR webpage for updates
• Approve February 5, 2025 meeting minutes

The commission approved the February 5, 2025 minutes and a community survey, with caveats for an introduction and disclaimer. A motion to amend the January 8, 2025 minutes failed 3-2. The commission also scheduled stakeholder meetings and assigned commissioners to various community groups.

• Approved February 5, 2025 minutes (unanimous)
• Motion to amend January 8, 2025 minutes failed 3-2
• Approved Community Survey with caveat for introduction and disclaimer (motion carried)

Whitefish Convention & Visitor Bureau Committee

The Whitefish Convention & Visitor Bureau board will receive agency and staff reports, approve minutes and financial reports, and discuss the spring media plan. The board will also hold a closed session for its annual retreat to conduct strategic planning for fiscal year 2026.

• Approval of minutes from previous meeting
• Agency reports including PR recap and monthly DVA recap
• Spring media plan discussion
• Approval of financial reports
• Closed session for annual retreat and FY26 strategic planning

The Whitefish Convention & Visitors Bureau board unanimously approved the FY25 Spring Media Plan as presented, with the removal of Calgary targeting. The board also confirmed that the partnership agreement with the Chamber of Commerce has been declined, and the bureau will no longer work with the chamber moving forward, continuing as the official visitors bureau.

• Approved FY25 Spring Media Plan with Calgary targeting removed (unanimous)
• Declined partnership agreement with Chamber of Commerce; bureau to continue as official visitors bureau

Architectural Review Committee

The Architectural Review Committee will consider a color change for the Riverside Plaza addition (100 E 2nd Street) and the new Silvertip Phase II project (719 Edgewood Place). They will also approve the minutes from the February 4 meeting and accept public comment.

• Riverside Plaza addition, 100 E 2nd Street — color change (ARC 24-16)
• Silvertip Phase II, 719 Edgewood Place — review of new project (ARC 25-03)
• Approval of February 4, 2025 meeting minutes
• Public comment period

The Architectural Review Committee approved a trim color change for Riverside Plaza Addition, tabled the Silvertip Quarters Phase II application pending design modifications, and rejected the 38 Central Avenue plan because it differed from the previously approved January submittal. The committee also directed the WF Liquor Store applicant to keep existing windows or return for an amendment.

• Approved Riverside Plaza Addition trim color change (unanimous)
• Tabled Silvertip Quarters Phase II for east/west elevation updates (unanimous)
• Rejected 38 Central Avenue plan as not matching January approval (unanimous)
• Directed WF Liquor Store to keep windows or seek amendment

Whitefish Community Housing Committee

The Whitefish Community Housing Committee will hear a research report on setback regulations as they consider eliminating minimum lot sizes. They previously voted to recommend eliminating minimum lot sizes to the City Council. The committee will also approve minutes from January 27 and receive a legislative update from staff.

• Research report on setbacks in case of eliminating minimum lot sizes
• Approval of January 27 meeting minutes
• Legislative update from staff
• Next committee meeting scheduled for March 24

The Whitefish Community Housing Committee decided to present options for eliminating or reducing minimum lot sizes to City Council at the earliest available work session on June 2, 2025. The committee will develop a narrative and approve a presentation, with options including an overlay, no minimum lot size, reduction by zone, or a new small lot zone. They also discussed potential next steps on affordability incentives and noted legislative bills and other housing-related updates.

• Approved minutes from January 27, 2025 meeting (unanimous)
• Set June 2, 2025 as target for City Council work session on lot size recommendations
• Identified four options to present: overlay, no minimum lot size, reduction by zone, new small lot zone
• Directed Study Group to create narrative for City Council presentation

Mayor & City Council

The Whitefish City Council holds a work session to discuss two items: a proposed increase in garbage rates (residential bear cart from $17.25 to $20.34 per month, effective May 1, 2025) and the setting of council compensation following voter approval of a charter amendment allowing salaries. Staff seeks direction to proceed with a public hearing for the rate increase. Public comment will be taken on each item.

• Proposed garbage rate increase of 18% for residential bear carts, from $17.25 to $20.34 per month
• City billing admin fee for residential garbage would rise from $1.50 to $3.00 per month
• Staff recommends automatic annual rate increases of approximately 3.5% for three years
• Discussion of council compensation options including salary, stipend, health insurance, per diem, or mileage allowance
• Solid Waste Fund currently negative, borrowing from General Fund; rates unchanged since June 2022

The Whitefish City Council approved a conditional use permit for a second 12-unit apartment building at 719 Edgewood Place, with conditions including six bicycle parking spaces. They also adopted a new recreation fee schedule and approved the first reading of a rezoning for 38 Central Avenue. The council discussed but did not decide on increasing the SNOW Bus contribution from $15,000 to $100,000, deferring it to budget planning. No other substantive decisions were made beyond routine consent agenda items.

• Approved Conditional Use Permit WCUP 25-01 for 12-unit apartment at 719 Edgewood Place (motion carried)
• Adopted Resolution 25-06 establishing new recreation program fee schedule (motion carried)
• Approved first reading of Ordinance 25-03 rezoning 38 Central Avenue from WB-3/WPUD to WB-3 (motion carried)
• Approved consent agenda including minutes, a dock permit, and final plat for The Whitefish Yards (motion carried)

Pedestrian & Bicycle Path Advisory Committee

The Pedestrian and Bicycle Path Advisory Committee will consider a Bicycle and Pedestrian Maintenance Plan presented by Brandon Theis. The meeting also includes a future project list with updates on Whitefish River Trail segments (Snowy Mountain, Les Schwab, Goguen Property, Walgreens & Duck Inn) and planning for a path from Lamb Lane to City Shop. The committee will also approve previous minutes and hear public comment.

• Bicycle and Pedestrian Maintenance Plan (Brandon Theis)
• Whitefish River Trail - Snowy Mountain (formerly Dalen Property): funding and construction update
• Whitefish River Trail - Les Schwab: legal easement description being prepared
• Whitefish River Trail - Goguen Property: planning, signage, and 1,561 ft trail length
• Lamb Lane to City Shop: path planning outside city limits, potential subcommittee

The committee reviewed a maintenance plan for city asphalt pathways prepared by Civil Solutions, which will be presented to the Resort Tax Committee and Park Board. No formal decisions were made on the plan; comments are due within a month and finalization is expected in April. Staff updates covered the Riverbend project permit, pedestrian bridge easement, East 6th Street project, and a viaduct bid over budget.

• Approved February 3, 2025 meeting minutes (moved by Tia, seconded by Julie)
• Reviewed Bicycle and Pedestrian Maintenance Plan (no action taken)

Whitefish Housing Authority

The Whitefish Housing Authority will hold a regular board meeting on February 26, 2025, to consider consent agenda items, director's report on bank balances, and new business including board assignments, compliance policy reviews, and approval of employee leave and pay policies. The board will also vote on a requested rent increase for Project-Based Voucher units at Alpenglow Apartments and receive an update on the embezzlement sentencing of a former employee.

• Approval of new employee leave accrual policy and pay structure (Resolution 287) shifting some employees to salaried exempt status
• Requested FY25 rent increase for 38 PBV units at Alpenglow Apartments (from $35,040/year to $54,408/year)
• Update on embezzlement case sentencing – United States v. Dwarne Lamont Hawkins (Case 24-CR-00035)
• Board assignments for agenda/minutes, ethics training, and conflict of interest agreement
• Compliance review of procurement policy, internal controls policy, PHA 5-Year Plan, and reasonable accommodation policy

Planning Commission

The Whitefish Community Development Board will hold a work session to discuss the Vision Whitefish 2045 Plan update, including economic development goals and the environment chapter. The regular meeting includes public hearings on a variance request for a lakeshore setback, a conditional use permit for a 12-unit multifamily building, a conditional use permit for a full bar at The Larch House hotel, and a zone change to remove an expired Planned Unit Development.

• Variance request (WZV 25-02) for front and lakeshore setbacks at 1270 Birch Point Drive to allow a two-story addition
• Conditional Use Permit (WCUP 25-01) for Phase II of a 12-unit multi-family building at 718 Edgewood Place (scheduled for City Council March 3)
• Conditional Use Permit (WCUP 25-02) to operate a full bar at The Larch House restaurant at 304 East 1st Street (scheduled for City Council March 17)
• Zone Change (WZC 25-02) to remove expired Planned Unit Development at 38 Central Avenue (scheduled for City Council March 3)

The Whitefish Community Development Board approved a variance for a two-story addition at 1270 Birch Point Drive (4-3), a conditional use permit for a 12-unit multi-family building at 718 Edgewood Place, and a conditional use permit for a full bar at The Larch House (unanimous). They also approved removing an expired Planned Unit Development at 38 Central Avenue (unanimous). A friendly amendment to require 6 bike spaces for the multi-family project passed unanimously.

• Approved variance WZV 25-02 for front and lakeshore setbacks at 1270 Birch Point Drive (4-3)
• Approved conditional use permit WCUP 25-01 for 12-unit multi-family building at 718 Edgewood Place
• Added condition #5 requiring 6 bike spaces for WCUP 25-01 (unanimous)
• Approved conditional use permit WCUP 25-02 for full bar at The Larch House, 304 East 1st Street (unanimous)
• Approved zone change WZC 25-02 to remove expired PUD at 38 Central Avenue (unanimous)

Resort Tax Monitoring Committee

The committee will review financial reports for January 2025 collections and December 2024 revenue. The meeting includes updates from Public Works and Parks and the approval of previous meeting minutes.

• Review of January 2025 resort tax collections
• Review of December 2024 revenue by period
• Updates from Public Works and Parks
• Recognition of service for Doug Reed, Chris Schustrom, Julia Olivares, and Trek Stephens

Climate Action Plan Standing Committee

The Climate Action Plan Standing Committee will discuss and vote on recommending the purchase of a Ford Lightning electric truck, as well as receive updates on sustainability efforts at Whitefish High School, the community solar project with FEC, and the city's FY25 budget process including EV charging and building retro-commissioning. They will also hear results of a recent meeting with ICLEI and discuss a paid parking letter to the city council.

• Vote on recommending purchase of a Ford Lightning electric truck for city use
• Update on Community Solar Project with FEC (Flathead Electric Cooperative)
• City budget items: retro-commissioning of ESC Building, public works EV charging, hybrid/EV vehicle purchases
• Safe Streets for All (SS4A) Plan adopted by city council on January 15
• Discussion of paid parking letter to city council and Growth Policy update

The Climate Action Plan Standing Committee approved the January 15, 2024 meeting minutes unanimously. The committee discussed next steps for the CAP, including community engagement and creating a CAP 2.0 to prioritize actions for the next 2-5 years. No formal votes were taken on substantive items; most items were updates or discussions.

• Approved minutes from January 15, 2024 meeting (unanimous)
• Discussed inviting Alyssa Wilbur of ICLEI to an upcoming meeting
• Discussed recommending purchase of a Ford Lightning truck, pending department director interest
• Discussed targeting one or two recyclable items for a council recommendation

Whitefish Sustainable Tourism Management Plan Standing Committee

The Sustainable Tourism Management Plan Standing Committee will discuss the market report from Explore Whitefish, review suggestions for community survey questions, and receive updates from advisory committees. They will also approve the minutes from the January 21 meeting.

• Approval of January 21, 2025, meeting minutes
• Market report and annual report from Explore Whitefish/Convention and Visitors Bureau by Julie Mullins
• Review of community survey question suggestions
• Staff updates from Pedestrian & Bicycle Path Advisory Committee, Connect Whitefish, and Climate Action Plan Committee

The committee approved the January 21, 2025 minutes and discussed recommendations for the community survey, including formatting and question changes. The survey launch date was set for March 15. No formal votes were taken on substantive policy items.

• Approved January 21, 2025 minutes
• Set survey launch date for March 15

Mayor & City Council

The Whitefish City Council is set to consider adopting an updated ethics policy, the first major revision since 1998. The policy establishes rules of conduct for public officers and employees, including gift limits, conflicts of interest, and use of public resources. It also introduces disclosure requirements for elected officials and guidelines for quasi-judicial proceedings.

• Prohibition on gifts of substantial value ($100 or more) and loans at below-market rates
• Restrictions on dual public employment compensation for overlapping hours
• Conflict-of-interest disclosure forms required for mayor and council members within 30 days of election
• Rules limiting ex parte communication and site visits in quasi-judicial matters
• 12-month post-employment restriction on taking advantage of matters directly involved in while in office

The Whitefish City Council revoked Conditional Use Permit WCUP 24-05 for a hangar at the airport, following a Community Development Board decision that the applicant could not comply with zoning. The council also amended Condition #7 of a 73-lot subdivision to restrict tree removal during infrastructure installation, and directed staff to move forward with dedicating two streets in Tamarack Ridge. A motion to not accept the street dedication failed on a tie vote.

• Amended Condition #7 of WPP 24-02 to restrict tree removal on individual lots (motion carried)
• Revoked Conditional Use Permit WCUP 24-05 via Resolution No. 25-05 (motion carried)
• Motion to not accept dedication of Merganser Court and Harlequin Court failed on tie vote (2-2)
• Directed staff to move forward with dedication request for Merganser Court and Harlequin Court (motion carried)
• Approved tentative FY26 Budget calendar
• Referred Whitefish Community Center funding request to FY26 Preliminary Budget discussion
• Agreed to refund applicant's fees for the airport CUP

Library Board

The Board of Trustees will meet to review January financials and a resolution to dispose of obsolete property. The session includes discussions on volunteer policy updates and long-range planning for lighting, IT, and children's services.

• Resolution 2025-1 Disposal of Obsolete Property
• Volunteer policy update
• Long Range Planning for Lights, Children's, and IT
• January 2025 Financials

The Whitefish Library Board of Trustees met on January 8, 2025, and approved the consent agenda (including November 2024 minutes and November/December 2024 financials) as amended, and the 2032 Public Participation Policy as amended. Both motions passed unanimously. No public comments were received, and no other substantive decisions were made.

• Approved consent agenda with amended minutes (unanimous)
• Approved 2032 Public Participation Policy as amended (unanimous)

Lakeshore Protection Committee

The Lakeshore Protection Committee will consider a draft amendment to lakeshore regulations (item #LC1858) that requires Senate approval. Additionally, the committee will hold a public meeting and action on a standard permit application (WLP 25-03 Scurlock) for a dock over 60 feet. The meeting also includes approval of previous minutes and public comment.

• Presentation of draft lakeshore regulations amendment (#LC1858) for Senate approval
• Public hearing and action on permit WLP 25-03 Scurlock: standard permit for a dock over 60 feet
• Approval of January 8, 2025 meeting minutes
• General public comment for non-agenda items

The Lakeshore Protection Committee unanimously approved WLP 25-03, an application for an 80-foot EZ Dock at the Scurlock property, with 12 conditions. The application will go before City Council on March 3rd, 2025. The committee also discussed the Growth Policy update and a draft state bill (SB304/LC1858) to revise lakeshore laws, but took no formal action on those items.

• Approved WLP 25-03 Scurlock dock over 60' (unanimous)
• Approved January 8, 2025 minutes (unanimous)

Park Board

The Whitefish Park Board will meet to discuss several items, including the impact of multi-week events like Oktoberfest on Depot Park turf. The board will consider approving a request from the Glacier Twins to sublease Memorial Field for an adult baseball league. A recommendation to the City Council to increase recreation fees will be considered, along with a review of the FY26 Capital Improvement Plan and the board's budget priorities.

• Discussion of impacts of Oktoberfest on Depot Park turf (continued from last meeting)
• Consideration of Glacier Twins request to permit adult baseball league to sublease Memorial Field
• Consideration of recommendation to Whitefish City Council to increase recreation fees
• Review of FY26 CIP and consideration of Park Board's FY26 budget priorities

The Park Board tabled a decision on Oktoberfest's impact on Depot Park turf until the next meeting, after hearing from the Chamber of Commerce about mitigation options. They approved allocating Verizon funds to the Glacier Twins for maintenance and recommended the City Council enter a lease agreement with BNSF for Kusumoto Park.

• Tabled decision on Oktoberfest turf damage until next meeting (all ayes)
• Approved allocation of Verizon funds to Glacier Twins (all ayes)
• Recommended City Council enter lease agreement with BNSF for Kusumoto Park (all ayes)

Whitefish Convention & Visitor Bureau Committee

The Whitefish Convention & Visitor Bureau board will discuss the FY26 budget, approve financial reports and taxes, and receive updates from staff, committees, and agency reports. The meeting includes a presentation on the Destimetrics market report and a request for a leave of absence.

• FY26 budget discussion
• Approval of financial reports and taxes
• Julie Mullins leave of absence
• Destimetrics report / market report
• Camera and kiosk wifi update

The Whitefish Convention & Visitors Bureau board met on February 10, 2025, and approved the January 2025 financial reports and the Fiscal Year 2024 tax return, both unanimously. The board also discussed marketing data, spring season planning, and budget considerations, but no other formal votes were taken.

• Approved January 2025 financial reports (unanimous)
• Approved Fiscal Year 2024 tax return (unanimous)

Local Government Review Study Commission

The Whitefish Local Government Review Study Commission will consider approving a required timetable for its deliberations and actions. New business includes discussing communication strategies with city officials and the public, beginning a survey timeline, and initiating a review of the city charter. The meeting also includes approval of previous minutes and public comment.

• Approval of January 8, 2025, meeting minutes
• Review and approve timetable under MCA 7-3-186 (action required)
• Discuss communication strategies and possible subcommittees
• Begin discussion on survey timeline
• Begin reviewing the City Charter

The Whitefish Local Government Review Study Commission approved its amended timetable for the review process, with one commissioner voting in opposition. The commission also set dates for meetings with the City Council and staff, and began discussions on communication strategies, survey timeline, and review of the City Charter.

• Approved amended timetable (4-1, Scott opposed)
• Set City Council meeting for April 7 at 5:30 PM
• Set staff meeting for April 8 at 10:00 AM
• Commissioners to submit list of stakeholder groups by March 5
• Commissioners to compile survey questions by March meeting
• Commissioners to review City Charter as standing agenda item

Architectural Review Committee

The Architectural Review Committee will consider a townhouse development at 301 Sawtooth Drive (ARC 25-01) as old business. The meeting also includes approval of the January 7, 2025 minutes and a staff update on 220 E 2nd Street. No new business is on the agenda.

• Old Business: 301 Sawtooth Drive, townhouse, Martin (ARC 25-01)
• Staff update on 220 E 2nd Street
• Approval of minutes from January 7, 2025

The Architectural Review Committee unanimously approved the townhouse project at 301 Sawtooth Drive (ARC 25-01) after the applicant presented revised plans to reduce the garage-forward design and add a porch. The committee also approved the January 7, 2025 minutes and was updated on a minor modification at 220 E 2nd Street for a Certificate of Occupancy.

• Approved townhouse at 301 Sawtooth Drive (ARC 25-01) unanimously
• Approved minutes from January 7, 2025 unanimously

Mayor & City Council

The City Council will hold a work session to consider a proposal for a new Star Meadows Fire District, including private funding for a fire station and staffing west of Whitefish. The council will also review updates to the city's ethics policy and social media policy. No final votes are anticipated; staff is seeking direction to continue negotiations on a fire service contract.

• Star Meadows Fire District proposal: private funding for a new fire station, daytime staffing, and fire apparatus west of Whitefish (Spencer Lake to Olney area)
• Discussion of an additional fire service contract within the Whitefish Fire Services Area, with no new costs to city taxpayers
• Ethics Policy and Social Media Policy update review
• Direction to City Manager on next steps

The Whitefish City Council approved Resolution 25-04, amending a lease with BNSF Railway to add property for a new park named Ted Kusumoto Park. The council also approved the consent agenda, including police officer confirmation, and re-appointed Public Works Director Craig Workman to the Flathead County Solid Waste Board. No other substantive decisions were made; other items were discussed or deferred.

• Approved Resolution 25-04 for BNSF lease amendment adding Ted Kusumoto Park (unanimous)
• Approved consent agenda including minutes and police officer confirmation (unanimous)
• Re-appointed Craig Workman to Flathead County Solid Waste Board (unanimous)

Pedestrian & Bicycle Path Advisory Committee

The Pedestrian and Bicycle Path Advisory Committee will meet to discuss proposed revisions to the Whitefish City Code regarding motorized and non-motorized use of paths and public ways. The agenda also includes a list of future 10-foot wide shared use path projects.

• Proposed revisions to Whitefish City Code for Motorized and Non-motorized Use of Paths and Public Ways
• Whitefish River Trail - Snowy Mountain project
• Whitefish River Trail - Les Schwab easement preparation
• Whitefish River Trail - Goguen Property (Old Hospital) planning
• Whitefish River Trail - Walgreens & Duck Inn project

The Pedestrian & Bicycle Path Advisory Committee discussed proposed revisions to Whitefish City Code for motorized and non-motorized use of paths and public ways, including new rules for golf carts. The committee offered suggestions, such as lowering speed limits for e-bikes and all path users, and discussed defining the downtown area for bicycle and skateboard use. No formal decisions were made; the item was for discussion and input only.

• Approved minutes of January 6, 2024 meeting (moved by Jim, seconded by Julie)
• Discussed proposed code revisions for paths and public ways, including golf carts (no vote)
• Suggested lowering speed limits for e-bikes and all path users (discussion only)
• Discussed defining downtown area for bicycle and skateboard use (discussion only)

Whitefish Community Housing Committee

The Whitefish Community Housing Committee will hear research reports on lot size, setback, and lot coverage regulations as part of its effort to break down zoning for affordability. Staff will also update the committee on the state's $7 million PRO Housing grant award and housing bills in the 2025 Montana legislative session. The committee will consider approval of minutes from the December 3 meeting.

• Research report out on lot size & setback regulations
• Research report out on lot coverage regulations
• Update on $7 million PRO Housing grant awarded to Montana Department of Commerce
• Update on 2025 Montana legislative session housing bills being tracked by the City
• Key takeaways from ULI Emerging Trends in Montana Real Estate presentation

The Whitefish Community Housing Committee voted unanimously to recommend eliminating minimum lot size requirements to the City Council, following a study group report on lot size and setbacks. The recommendation will be presented to the City Council for consideration. The committee also heard that Whitefish has requested $500,000 from a $7 million state housing grant.

• Approved minutes from December 3, 2025 meeting (unanimous)
• Recommended elimination of minimum lot size to City Council (unanimous)

Whitefish Housing Authority

The Board of Commissioners is meeting to adopt new payment standards for Housing Choice Vouchers and flat rent rates for public housing. The body is also discussing a contract for year-end financial accounting services.

• Resolution 285: Adoption of 2025 HCV Payment Standards at 110% of HUD Fair Market Rent (ranging from $1,126 for 0BR to $2,578 for 4BR)
• Resolution 286: Adoption of 2025 Public Housing Flat Rent at 80% of HUD Fair Market Rent ($936 for 1BR and $1,116 for 2BR)
• Adoption of the Region 10 Utility Allowance Schedule updated 3/1/2024
• Proposed contract with Kubas Keller Associates for FY 2024 yearend close assistance estimated at $9,375

Impact Fee Advisory Committee

The committee will receive a presentation from consultant Colin McAweeney of TischlerBise on draft transportation impact fees. It will also review and approve minutes from November 2024 and discuss items for the next agenda.

• Presentation of Transportation Study Draft Fees by Colin McAweeney (TischlerBise)
• Review and approve minutes from November 15, 2024
• Public comment period
• Discussion of next agenda items and proposed meeting date

Mayor & City Council

The City Council is holding a work session to receive updates on a Transportation Impact Fee Study from TischlerBise and a report from Fish Wildlife and Parks regarding Chronic Wasting Disease in deer. The session includes a review of growth projections and potential roadway projects to be funded by impact fees.

• Transportation Impact Fee Study update from TischlerBise
• Discussion of $31M in growth-related roadway extension projects without current funding
• Review of a preliminary impact fee funded project list totaling $24,779,920
• Update on Chronic Wasting Disease found in deer near the County Landfill
• Analysis of right-of-way costs estimated at $1.7M per acre

The Whitefish City Council adopted Resolution No. 25-03, the Safe Streets for All Action Plan, as amended, after a public hearing. The council also approved the consent agenda, including ordinances and a lakeshore permit, and approved the second amendment to the developers agreement with the Whitefish Housing Authority. No other substantive decisions were made; discussion on metered parking was deferred until full council attendance.

• Adopted Safe Streets for All Action Plan (Resolution 25-03) as amended
• Approved consent agenda including minutes, ordinances 25-01 and 25-02, lakeshore permit WLP 24-1725-01, and Resolution 25-02
• Approved Second Amendment to Developers Agreement with Whitefish Housing Authority
• Deferred discussion on metered parking recommendation until full council attendance

Whitefish Sustainable Tourism Management Plan Standing Committee

The Whitefish Sustainable Tourism Management Plan Standing Committee will meet on January 21, 2025 to approve previous meeting minutes, appoint a Chair, Vice Chair, and Secretary, and receive an update on the Green Business Award from Brian Schott. The committee will also discuss planning for a community survey scheduled for March 2025. Public comment will be taken.

• Appointment of Chair, Vice Chair, and Secretary
• Green Business Award update from Brian Schott
• Community Survey planned for March 2025
• Approval of December 17, 2024 meeting minutes
• Public comment period

The Sustainable Tourism Management Plan Standing Committee approved the December 17, 2024 minutes and appointed Matt Gebo as Chair, Heather Cauffman as Vice Chair, and Elizabeth Colley as Secretary. The committee discussed the Green Business Award, with ballots opening February 1 and closing March 31, and planned a community survey to be released March 1. No public comment was given, and the next meeting is set for February 18, 2025.

• Approved December 17, 2024 minutes
• Appointed Matt Gebo as Chair
• Appointed Heather Cauffman as Vice Chair
• Appointed Elizabeth Colley as Secretary
• Scheduled Green Business Award ballots to open February 1 and close March 31
• Planned community survey release for March 1

Impact Fee Advisory Committee

The Impact Fee Advisory Committee will review and discuss draft transportation impact fees based on a study by TischlerBise. The committee also plans to approve previous meeting minutes and take public comment.

• Presentation of Transportation Study Draft Fees by Colin McAweeney of TischlerBise
• Review and approval of minutes from November 15, 2024
• Public comment period

Impact Fee Advisory Committee

The committee is meeting to review a presentation on draft transportation fees provided by Colin McAweeney of TischlerBise. The body serves in an advisory capacity to review the calculation and spending of impact fees.

• Presentation of Transportation Study Draft Fees by Colin McAweeney, TischlerBise

Planning Commission

The Whitefish Community Development Board will hold a work session featuring presentations from high school seniors on the Vision Whitefish 2045 plan, followed by a regular meeting. The regular meeting includes elections for board officers and two public hearings: an appeal of a zoning administrator's decision on a 300-foot setback for an accessory building at the Whitefish Airport (postponed from December), and a variance request to reconstruct a single-family home at 430 Parkway Drive.

• Vision Whitefish 2045 presentations by Whitefish High School seniors (work session)
• Appeal WZA 24-01 regarding 300-foot setback for accessory building at Whitefish Airport
• Variance WZV 25-01 for side yard setback to reconstruct home at 430 Parkway Drive
• Election of board chair, vice chair, and appointment to Lake and Lakeshore Committee
• Approval of December 19, 2024 meeting minutes

The Whitefish Community Development Board voted 5-2 to grant an appeal of a zoning administrator's decision regarding a 300-foot setback for an accessory building at the airport, sending the matter back to City Council. The board also approved a variance for a single-family home reconstruction at 430 Parkway Drive, with conditions. Additionally, the board selected its chair and vice chair for the year.

• Granted appeal WZA 24-01 of zoning administrator's airport setback interpretation (5-2)
• Approved variance WZV 25-01 for side yard setback at 430 Parkway Drive (unanimous)
• Added condition to WZV 25-01 requiring applicant to build per submitted plans (6-1)
• Added friendly amendment to WZV 25-01 regarding reasonable condition in Finding 1 (5-2)
• Re-elected Steve Qunell as Board Chair (4-3)
• Elected Whitney Beckham as Vice Chair (unanimous)
• Appointed Toby Scott to Lake and Lakeshore Committee (unanimous)
• Approved December 19, 2024 minutes (unanimous)

Park Board

The Whitefish Park Board will consider approving a maintenance plan and funding request for the Glacier Twins, and recommend that the City Council enter a lease agreement with BNSF for a new park (Kusumoto Park). They will also discuss the impacts of multi-week events like Oktoberfest on Depot Park turf. The meeting includes approval of minutes and committee reports.

• Consideration of Glacier Twins maintenance plan and funding request
• Recommendation to City Council for BNSF lease agreement for Kusumoto Park
• Discussion of multi-week event impacts on Depot Park turf (e.g., Oktoberfest)
• Approval of January 14, 2025 agenda and November 12, 2024 minutes
• Reports from Bicycle/Pedestrian Committee, Tree Advisory Committee, WSFF Board, and WAG Board

The Whitefish Park Board approved the design for the Armory Park small child playground and the multi-use sports facility, both unanimously. The board also canceled the December meeting and discussed future priorities, including the Whitefish River Trail and Oktoberfest impact on Depot Park.

• Approved Armory Park small child playground design (all ayes)
• Approved Armory Park multi-use sports facility design (all ayes)
• Canceled December Park Board meeting (all ayes)
• Approved November 12, 2024 agenda (all ayes)
• Approved September 10, 2024 minutes (all ayes)

Local Government Review Study Commission

The Whitefish Local Government Review Study Commission will attempt to elect a chair and vice chair after failing to do so at the December 12 meeting. They will also review and adopt bylaws, discuss a draft budget for approval, and finalize a timetable required by state law. A new recording policy proposed by Commissioner Alessi is on the agenda.

• Elect chair and vice chair (deferred from December 12 meeting)
• Review and adopt bylaws (draft provided by MSU Local Government Center)
• Discuss draft budget for approval
• Discuss and review timetable (required by Montana Code Annotated 7-3-186)
• Discuss recording policy – proposed by Commissioner Alessi

The Local Government Review Study Commission elected Kevin McDowell as Chair and Nathan Dugan as Vice Chair, adopted its bylaws with amendments, and approved a draft budget. The commission postponed discussion of a 2-year timetable to the February meeting and scheduled its next meeting for February 5, 2025.

• Elected Kevin McDowell as Chair (motion carried)
• Elected Nathan Dugan as Vice Chair (motion carried)
• Approved bylaws as amended (motion carried)
• Approved draft budget (motion carried)
• Postponed timetable discussion to February meeting (motion carried)
• Scheduled next meeting for February 5, 2025 (motion carried)

Lakeshore Protection Committee

The Lakeshore Protection Committee will select a chair and vice chair, then hold a public hearing on a standard permit application (WLP 25-01) for a lakeshore remodel at RKS Stumptown. They will also approve minutes from the December 11, 2024 meeting. The meeting is mostly procedural with one substantive action item.

• Selection of Lakeshore Protection Committee Chair
• Selection of Lakeshore Protection Committee Vice Chair
• Public hearing on WLP 25-01 (RKS Stumptown) for a standard lakeshore remodel permit
• Approval of December 11, 2024 meeting minutes

The Lakeshore Protection Committee unanimously approved WLP 25-01, a lakeshore remodel for RKS Stumptown, subject to 24 conditions. The application will go before City Council on January 21, 2025. The committee also elected Toby Scott as Chair and Nancy Schuber as Vice Chair, and approved the December 11, 2024 minutes.

• Approved WLP 25-01 RKS Stumptown lakeshore remodel (unanimous)
• Elected Toby Scott as Chair (unanimous)
• Elected Nancy Schuber as Vice Chair (unanimous)
• Approved December 11, 2024 minutes (unanimous)

Library Board

The Board of Trustees will meet to discuss unfinished business including budget and strategic planning. The agenda includes reviews of volunteer and public participation policies. Members will also discuss long-range planning for lighting, IT, and the children's area.

• Volunteer policy update
• 2032 Public Participation policy
• Long range planning for lights, children's area, and IT
• Disaster planning final update
• Approval of November and December 2024 financials

The Whitefish Library Board of Trustees met on January 8, 2025, and approved the consent agenda (including November 2024 minutes and November/December financials) and the amended 2032 Public Participation Policy. The board also discussed ongoing items like the volunteer policy, budget issues, and long-range planning, but no other formal votes were taken.

• Approved consent agenda with amended minutes (unanimous)
• Approved 2032 Public Participation Policy as amended (unanimous)

Tree Advisory Committee

The Tree Advisory Committee will meet to select new tree species for the Riverside Pond Dredging Project. The body will also discuss the use of fire resistant trees and plants for parks and boulevards.

• Selection of tree species for Riverside Pond Dredging Project
• Discussion of fire resistant trees/plants for boulevards and parks

The Tree Advisory Committee met with staff at W 7th & Karrow Avenue and chose tree species for the new boulevards after the Public Works reconstruction project. They selected Autumn Brilliance Serviceberry, Showy Mountain Ash, Tatarian Maple, and Ivory Silk Japanese Lilac for areas without overhead powerline issues. Boulevards closer to W 7th Ave will not have trees due to low power lines; staff will consider hardy shrubs or ornamental grasses. The committee also discussed the Riverside Storm Pond project and planned to meet in March or April to discuss Arbor Day 2025 and native tree locations.

• Selected Autumn Brilliance Serviceberry, Showy Mountain Ash, Tatarian Maple, and Ivory Silk Japanese Lilac for new boulevards at W 7th & Karrow
• Decided not to plant trees near W 7th Ave due to low overhead power lines; staff to explore shrubs/grasses
• Discussed Riverside Storm Pond project; native trees to be planted in spring
• Scheduled next meeting for March or April to plan Arbor Day 2025 and Riverside Pond tree locations

Architectural Review Committee

The Whitefish Architectural Review Committee will consider five items, including a material change at 38 Central Avenue and three new projects: a façade change for the Riverfront Hotel (formerly Pine Lodge) at 920 Spokane Avenue, a townhouse at 301 Sawtooth Drive, and the Grouse Mountain Lodge expansion at 1205 Highway 93 W. The committee will also approve minutes from the December 3, 2024 meeting and take public comment.

• Riverfront Hotel (fka Pine Lodge) façade change at 920 Spokane Avenue (ARC 24-38)
• Grouse Mtn Lodge Expansion at 1205 Highway 93 W (ARC 25-02)
• 301 Sawtooth Drive townhouse project (ARC 25-01)
• 38 Central Avenue material change (ARC 24-13)
• Approval of December 3, 2024 meeting minutes

The Architectural Review Committee conditionally approved a material change for the food truck court at 38 Central Avenue, subject to final design review. It also approved a façade change for the Riverfront Hotel and the Grouse Mountain Lodge expansion, the latter with conditions. A townhouse project at 301 Sawtooth Drive was tabled for further review.

• Conditionally approved food truck court material change at 38 Central Avenue (unanimous)
• Approved Riverfront Hotel façade change at 920 Spokane Avenue (unanimous)
• Tabled townhouse project at 301 Sawtooth Drive (unanimous)
• Approved Grouse Mountain Lodge expansion at 1205 Highway 93 W with conditions (unanimous)

Mayor & City Council

The Whitefish City Council will hold a special session to interview candidates for the Flathead County Health Board and the Community Development Board, followed by appointments. Then, during a work session, the council will discuss its own compensation and benefits. Public comment is accepted in writing or live.

• Interview of Grant Hughes for Flathead County Health Board incumbent position
• Interview of Richard Hildner for Community Development Board
• Council appointment to Flathead County Health Board (3-year term)
• Mayoral appointment to Community Development Board (2-year term, two applicants)
• Work session discussion on City Council compensation and benefits

The Whitefish City Council held a special session and regular meeting on January 6, 2025. They re-appointed Grant Hughes to the Flathead City-County Health Board and appointed Mallory Phillips to the Community Development Board. During the regular meeting, the Council adopted Resolution 25-01 on legislative priorities, passed first readings of two ordinances (municipal infractions penalties and police general offenses), and approved a lakeshore permit with a minor variance for a sewer main relocation at 422 Dakota Avenue. All votes were unanimous.

• Re-appointed Grant Hughes to Flathead City-County Health Board (3-year term)
• Appointed Mallory Phillips to Community Development Board (2-year term)
• Adopted Resolution 25-01: 2025 legislative priorities
• Adopted Ordinance 25-01 (first reading): amending municipal infractions penalties
• Adopted Ordinance 25-02 (first reading): adding police general offenses section
• Approved lakeshore permit with minor variance for sewer main relocation at 422 Dakota Avenue

Pedestrian & Bicycle Path Advisory Committee

The Pedestrian and Bicycle Path Advisory Committee will meet to discuss the Walk N’ Roll 2025 project and Connect Whitefish. The agenda includes a list of future 10-foot wide shared use path projects and their current status.

• Walk N’ Roll 2025 – Connect Whitefish
• Whitefish River Trail - Snowy Mountain progress
• Whitefish River Trail - Les Schwab legal easement description
• Whitefish River Trail - Goguen Property (Old Hospital) planning
• Lamb Lane to City Shop path planning

The committee approved the December 2, 2024 minutes and discussed upcoming events and reports. Staff confirmed the pedestrian bridge from BNSF to Sky Park is approved and expected to be built this fall. The SS4A report is open for public comment until January 17, 2025. No formal votes were taken on substantive items.

• Approved December 2, 2024 minutes (moved by Bailey, seconded by Karin)
• Confirmed pedestrian bridge from BNSF to Sky Park approved, construction expected fall 2025
• Noted SS4A report public comment open until January 17, 2025
• Riverbend permit to be resubmitted showing dock