St. Augustine public meetings in 2025
12 substantive meetings from 2025, with official agendas or minutes and plain-English summaries.
Street Tree Advisory Committee
The Street Tree Advisory Committee will first establish a quorum and approve the July 30, 2025 minutes. It will then discuss leadership roles, meeting frequency, and several program updates, including Tree City USA awards, Arbor Day 2026, the Tree Canopy Program, Fish Island, and the Citizen Yard of the Year. The meeting will conclude with setting the next meeting date and adjournment.
- Discussion Naming a Vice Chair
- Discussion About Meetings – Four Times Yearly
- Tree City USA and Growth Awards – COSA Grounds Division Update
- Arbor Day 2026 discussion
- Tree Canopy Program Discussion
The Street Tree Advisory Committee approved the minutes from the July 30, 2025 meeting by unanimous vote. The committee also decided to table the discussion on naming a Vice Chair, leaving the matter open for future consideration.
- Approved July 30, 2025 minutes (unanimous)
- Tabled discussion on naming a Vice Chair (no vote recorded)
Police
The Board of Trustees will hold a quarterly special meeting to discuss financial reports and the FY 25/26 budget. The board will also receive reports from the pension consultant, plan administrator, and legal counsel.
- FY 25/26 Budget
- Consent Agenda regarding expenses and retirements
- Actuarial Assumption Study update
- Approval of May 28, 2025 meeting minutes
General Employee
The Board of Trustees will hold a quarterly meeting to discuss the retirement fund's financial status. The board is scheduled to review the FY 25/26 budget and receive a quarterly report from the pension consultant.
- Approval of May 28, 2025 meeting minutes
- Review of FY 25/26 Budget
- Pension Consultant Quarterly Review
- Update on Actuarial Assumption Study
Street Tree Advisory Committee
The committee will review landscape updates for the Historic Area CRA and discuss the Tree Canopy Program. Members will also receive updates on Tree City USA awards and Fish Island.
- Historic Area CRA Landscape Review-Fremont Latimer
- Tree City USA and Growth Awards update from COSA Grounds Division
- Arbor Day 2026 discussion
- Tree Canopy Program discussion
- Fish Island update
The Street Tree Advisory Committee approved the minutes from the April 16, 2025 meeting by unanimous consent. No other formal motions were voted on; the board discussed upcoming tree canopy projects, Arbor Day plans, and committee staffing. Recommendations such as appointing CJ Jacob and naming a Vice Chair were noted for future meetings. The next meeting is scheduled for October 15, 2025.
- Approved April 16, 2025 meeting minutes (unanimous)
- Set next meeting for Oct 15, 2025 at 2:30 p.m.
Audit Review Committee
The Audit Review Committee will meet to review and approve an audit conducted by Mauldin & Jenkins. The committee will also consider the approval of minutes from the August 20, 2024 meeting.
- Review and approval of the Mauldin & Jenkins audit
- Approval of August 20, 2024 meeting minutes
Police
The Board of Trustees will hold a quarterly meeting to review financial reports and pension consultant data. The board is scheduled to discuss Cost of Living Adjustments (COLA) and an actuarial assumption study.
- COLA discussion
- Actuarial Assumption Study
- Approval of February 26, 2025 meeting minutes
- Financial and expense reports
General Employee
The Board of Trustees for the 1977 City Employees’ Retirement System of St. Augustine will meet to review financial reports and pension consultant updates. The board will also address an unfinished actuarial assumption study.
- Approval of February 26, 2025 meeting minutes
- Financial and expense reports
- Pension Consultant Report
- Actuarial Assumption Study
Firefighters' Retirement Fund Board of Trustees
The St. Augustine Firefighters' Retirement Fund Board of Trustees holds its quarterly meeting. Key agenda items include appointing Hal Chappel as the fifth board member, reviewing Mariner Institutional quarterly performance reports for the quarter ending March 31, 2025, and approving retirements, DROP participation, and refunds. The meeting also covers routine approvals of minutes, invoices, and attorney reports.
- Appointment of Hal Chappel, CIMA, as fifth board member
- Review and approval of Mariner Institutional quarterly performance reports (quarter ending March 31, 2025)
- Approval of retirements, DROP participation, refunds of member contributions, and DROP distributions
- Review and approval of RFPs for services
- Approval of minutes from the February 12, 2025 regular meeting
Street Tree Advisory Committee
The Street Tree Advisory Committee will hear an update from the COSA Grounds Division on Tree City USA and Growth Awards, and discuss plans for Arbor Day 2026. They will also review the Tree Canopy Program, receive a Fish Island update, and consider the Citizen Yard of the Year selection. The meeting is to gather input and recommendations; no final decisions are on the agenda beyond approval of prior meeting minutes.
- Tree City USA and Growth Awards update from COSA Grounds Division
- Arbor Day 2026 discussion
- Tree Canopy Program discussion
- Fish Island update
- Citizen Yard of the Year discussion
The committee established quorum and unanimously approved the minutes from the November 16, 2024 meeting. Members discussed Arbor Day events, the Tree Canopy Program, Fish Island updates, and the idea of restarting the Yard of the Year subcommittee, but no formal actions were taken on those topics. The next meeting is scheduled for July 16, 2025.
- Approved November 16, 2024 meeting minutes (unanimous)
Police
The Board of Trustees will hold a quarterly special meeting to review financial reports and pension consultant data. The board is scheduled to discuss the FY 24 audit and the annual actuarial valuation for FY 24.
- Audit FY 24
- Annual Actuarial Valuation FY 24
- Pension Consultant Report
- Approval of November 20, 2024 meeting minutes
General Employee
The quarterly Board of Trustees meeting of the 1977 City Employees' Retirement System will review financial reports, including investment performance and a discussion on private equity vs real estate holdings. Key agenda items include the approval of prior meeting minutes, review of the FY24 audit report, and the annual actuarial valuation for FY24. The meeting also includes public comment and standard administrative reports. No major policy changes or new business are listed.
- Approval of minutes from 11/20/24 meeting
- Review of investment performance and PE/PC vs RE holdings discussion
- FY24 Audit Report
- FY24 Annual Actuarial Valuation
- Financial/expense reports consent agenda
Firefighters' Retirement Fund Board of Trustees
The Firefighters' Retirement Board will hold its quarterly meeting to discuss routine administrative items, review investment performance reports from Mariner Institutional for the quarter ending December 31, 2024, and consider updates to the Investment Policy Statement. The board will also approve previous meeting minutes, review invoices, handle retirements and DROP participation, and review an audit and attorney RFPs.
- Approval of minutes from regular meeting of November 13, 2024
- Review of Mariner Institutional quarterly performance reports (quarter ending December 31, 2024)
- Investment Policy Statement Review & Update
- Audit Review and Approval
- Review of Attorney Requests for Proposals (RFPs)