Vadnais Heights public meetings in 2025

City Council Workshop

The Vadnais Heights City Council will review the special assessment process, confirm 2026 meeting dates, receive an update on the West Vadnais Lake boat launch recreation project, and discuss funding the park plan through a local option sales tax. Additional staff items will also be presented.

• Special Assessment Process Discussion
• 2026 Meeting Dates
• West Vadnais Lake Boat Launch – water recreation opportunities update
• Park Plan – Local Option Sales Tax Discussion
• Other Staff Items

City Council

The Vadnais Heights City Council will approve routine consent items, including easement and development agreements, and adopt Ordinance 792 establishing the 2026 fee schedule. A public hearing will be held on the Street Improvement Project 2026-01 Greenhaven. New business includes a request from the Fire Relief Association for a pension increase. The council will also discuss hiring part‑time firefighters and a work boot allowance addendum.

• Approve the Easement Agreement with the Meadow Brook Townhomes Association
• Approve the Development Agreement with Spade Properties LLC/Omar Auto Body LLC
• Public hearing on Street Improvement Project 2026-01 Greenhaven
• Adopt Ordinance 792: 2026 Fee Schedule
• New Business: Fire Relief Association pension increase request

City Council Workshop

The City Council will hold a workshop to receive information and provide guidance to staff. The meeting focuses on planning for 2026 and reviewing specific administrative processes.

• 2026 city event schedule
• VHFRA 2026 pension
• Special assessment process discussion

City Council

The City Council will conduct a Truth in Taxation public hearing regarding the proposed budget and levy. The body will also consider a conditional use permit for Omar Auto Body and award a contract for a sanitary sewer access path.

• Truth In Taxation/Proposed Levy and Budget public hearing
• Conditional Use Permit for Omar Auto Body at 3250 Fanum Road
• Bid award for Project 2024-03 Sanitary Sewer Access Path
• Labor Agreement with Local 49 for 2026-2028
• US Bank payment of $11,224.08

Planning Commission

The Vadnais Heights Planning Commission will meet to conduct a public hearing regarding a conditional use permit. The body will also review and approve minutes from the August 26, 2025 meeting.

• Public hearing for Planning Case 25-13: Omar Auto Body Conditional Use Permit at 3250 Fanum Road

The commission voted 7-0 to recommend approval of the conditional use permit for Omar Auto Body at 3250 Fanum Road, adding that the operator must obtain all required MPCA permits. The agenda and minutes were also approved unanimously, and the meeting was adjourned.

• Approved agenda (7-0)
• Approved minutes of August 26, 2025 meeting (7-0)
• Recommended approval of conditional use permit for Omar Auto Body at 3250 Fanum Road, with MPCA permit requirement (7-0)
• Adjourned meeting (7-0)

City Council Workshop

The Vadnais Heights City Council will hold a workshop to review staff information on easement negotiations and on code enforcement processes and initiatives. Council members will provide guidance to staff on these topics. No formal public participation is scheduled.

• Easement negotiations – staff memo presented
• Code enforcement processes and initiatives – staff discussion
• Other staff items

The City Council held a workshop with no formal votes or decisions. Staff updated the Council on upcoming easement negotiations for a future project, code enforcement procedures, and 2026 election law changes. The Council discussed rental housing trends and requested quarterly code enforcement updates.

• No formal decisions made; workshop only
• Discussed starting easement negotiations for construction season
• Requested quarterly code enforcement updates from staff

City Council

The Vadnais Heights City Council will approve routine consent agenda items, several claim payments, and minutes from recent meetings. It will vote on hiring Fire Captain Evan Larsen, changes to the Maybell Park Trail, and certify delinquent refuse accounts to Ramsey County. The council will also authorize staff to sign the construction services proposal for the sanitary sewer access path project. Public hearings will be held on a nuisance abatement at 720 Manor Street and a street improvement project in Greenhaven, and new business includes the County Road E Corridor Action Plan Phase II.

• Authorize staff to sign construction services proposal for the sanitary sewer access path project
• Public nuisance abatement hearing at 720 Manor Street
• Street improvement project 2026-01 Greenhaven
• County Road E Corridor Action Plan – Phase II
• Approve hiring of Fire Captain Evan Larsen

The council approved a resolution declaring a public nuisance and ordering abatement at 720 Manor Street, related to code violations involving chickens. The council also approved the consent agenda, which included hiring a fire captain, approving change orders for the Maybell Park Trail, and authorizing a construction services proposal for the Sanitary Sewer Access Path Project. A public hearing on the Greenhaven street improvement project was held, but formal action was deferred to the December 16 meeting.

• Approved agenda (5-0)
• Approved consent agenda items 8A-8G (5-0)
• Approved resolution declaring public nuisance and ordering abatement at 720 Manor Street (5-0)
• Accepted Phase II of County Road E Corridor Action Plan (5-0)

Parks, Recreation, and Trails Commission

The Parks, Recreation & Trails Commission will approve the meeting agenda and the minutes from the September 15, 2025 meeting. It will receive an update on the Food Forest project and hold a discussion on water recreation opportunities. The commission will also provide its regular updates before adjourning.

• Approve the agenda
• Approve the September 15, 2025 minutes
• Food Forest update
• Water recreation opportunities discussion
• Commission updates

City Council Workshop

The Vadnais Heights City Council will discuss a job classification and compensation study recommendation. They will decide whether to accept a donation for the Vadnais Heights Lions Foundation Food Shelf. The mayor will lead a discussion on agenda layout, and other staff items will be considered before adjournment.

• Job classification and compensation study recommendation
• Approval of donation acceptance for Vadnais Heights Lions Foundation Food Shelf
• Mayor discussion on agenda layout
• Other staff items

The council approved the acceptance of a donation for the Vadnais Heights Lions Club Foundation Food Shelf. The council heard a compensation study presentation from ABDO but took no action. Members discussed moving agenda items to the start of meetings for transparency. The meeting noted an upcoming open house for the Street Improvements Project 2026‑01 and adjourned at 6:32 p.m.

• Approved donation acceptance for Vadnais Heights Lions Club Foundation Food Shelf

City Council

The City Council will discuss the adoption of an Energy Action Plan and a donation for the Lions Foundation Food Shelf. The meeting also includes a public hearing regarding the 2025 Annual SWPPP.

• Public hearing for 2025 Annual SWPPP
• Contract award to Castle Rock Contracting for tree removal project
• Event decorating services for Vadnais Heights Commons with Encore Events and Grand Designs (2026-2027)
• Animal impounding agreement with Companion Animal Control LLC & Companion Animal Care LLC
• Data sharing and confidentiality agreement with Gateway Fiber

The council approved the meeting agenda and the full consent agenda items with a 4‑0 vote. It adopted the Vadnais Heights Energy Action Plan, authorizing implementation with Partners in Energy, also by a 4‑0 vote. The council approved a resolution allowing food‑shelf donations through all recreation registrations, again 4‑0. No other substantive items were debated.

• Agenda approved (4-0)
• Consent agenda items 8A‑8L approved (4-0)
• Adopted Vadnais Heights Energy Action Plan (4-0)
• Approved Food Shelf donation resolution for recreation registrations (4-0)
• Adopted 2026 SCORE Grant Resolution (4-0)
• Approved Tree Removal Contract to Castle Rock Contracting (4-0)
• Approved Animal Impounding Agreement with Companion Animal Control LLC (4-0)
• Approved Data Sharing and Confidentiality Agreement with Gateway Fiber (4-0)

City Council Workshop

The Vadnais Heights City Council held a workshop to receive staff briefings on several topics. Council members heard a presentation from the Green Team, a memo from Xcel Partners in Energy, a five‑year recommendation from the Park, Recreation and Trails Commission, and a discussion on fire station financing. The public could attend and observe, but there was no formal opportunity for public participation.

• Presentation by the Green Team (GREENTEAMPRESENTATION_MEMO.PDF)
• Xcel Partners in Energy memo (XCEL PARTNERS IN ENERGY MEMO.PDF)
• Park, Recreation, and Trails Commission 5‑Year Recommendations (PARK RECREATION TRAILS 5YR CIP RECOMMENDATION.PDF)
• Fire Station Funding Discussion (FIRE STATION FINANCE MEMO.PDF)

The Vadnais Heights City Council held a workshop and received updates from the Green Team, Xcel Partners in Energy, and the Park, Recreation, and Trails Commission. Council members discussed funding options for a new fire station and asked staff to study the impact of using 10%, 25%, and 33% of pooled TIF to offset levy costs. No motions were voted on or approved during the meeting.

City Council

The Vadnais Heights City Council will consider routine items on the consent agenda, approve a US Bank payment of $4,880.07 for claims #87637‑87710 and electronic claims #2143‑2146, and certify special assessments for 677 Koehler Road and 4190 McMenemy Street. The council will also accept the resignation of Firefighter/EMT Dominic Rauchwarter and hear a presentation on the Gateway Fiber project. A public hearing will be held on the certification of an outstanding utility account for 307 Lady Slipper Lane.

• Approve US Bank payment of $4,880.07 for claims #87637‑87710 and electronic claims #2143‑2146
• Approve certification of special assessment for 677 Koehler Road
• Approve certification of special assessment for 4190 McMenemy Street
• Accept resignation of Firefighter/EMT Dominic Rauchwarter
• Presentation on Gateway Fiber project

The City Council approved the meeting agenda and the consent agenda items, including certifications of two special assessments. It adopted Resolution 25-10-63 to certify unpaid utility service charges and spread them on real‑estate taxes payable in 2026. The council also accepted a firefighter/EMT resignation and adjourned the meeting.

• Approved meeting agenda (4 ayes, 0 nays)
• Approved consent agenda items A–G (4 ayes, 0 nays)
• Adopted Resolution 25-10-63 to spread unpaid utility charges on 2026 property taxes (4 ayes, 0 nays)
• Accepted resignation of Firefighter/EMT Dominic Rauchwarter (4 ayes, 0 nays)
• Certified special assessment for 677 Koehler Road (Resolution 25-10-61) (4 ayes, 0 nays)
• Certified special assessment for 4190 McMenemy Street (Resolution 25-10-62) (4 ayes, 0 nays)
• Adjourned meeting (4 ayes, 0 nays)

City Council Workshop

The council will hold a workshop to receive staff updates on the fire station and the Greenhaven Street Trail design. No formal public participation or decisions are scheduled. The meeting is open for observation.

• Fire station update (staff briefing)
• Greenhaven Street Project – trail design conversation

The Vadnais Heights City Council directed the Greenhaven Street Project to move forward with Option 1, the design from the feasibility study with added parking stalls and traffic‑calming measures. The council expressed support for using the original fire‑station design with precast walls and asked for an updated discussion on financing options. No votes were recorded for these actions.

• Directed Greenhaven Street Project to proceed with Option 1
• Supported using original fire‑station design with precast walls
• Requested updated discussion on fire‑station financing options

City Council

The Vadnais Heights City Council will consider several contract awards and approvals at its October 7, 2025 meeting. Items include awarding the Maybell Park path construction contract and the 2025 sanitary sewer lining contract, and seeking bids for a sanitary sewer access path. The council will also approve an off‑sale liquor license for Qurage Inc. dba Paul’s Wine & Spirits at 1658 E County Road E, a landscape design contract for the Vadnais Heights Commons, and authorize night work on County Road E. Routine items such as the consent agenda, claims, minutes, and public proclamations will be approved as well.

• Award contract for construction of Maybell Park path (item 11A)
• Award contract for 2025 sanitary sewer lining project (item 11B)
• Approve plans, specifications and seek bids for sanitary sewer access path (item 11C)
• Approve off‑sale liquor license for Qurage Inc. dba Paul’s Wine & Spirits, 1658 E County Road E (item 7H)
• Approve contract for landscape design services with LHB for Vadnais Heights Commons (item 7L)

The council approved the agenda and consent items, then accepted bids and awarded contracts for the Maybell Park path project and a sanitary sewer lining improvement costing $279,253.20. It also adopted resolutions to advertise bids for a sanitary sewer access path and for ash and tree removal projects. All actions passed unanimously (4‑0).

• Approved agenda (4-0)
• Approved consent agenda items A‑L (4-0)
• Accepted bids and awarded contract for Maybell Park Path Project 2025‑14 (4-0)
• Accepted bids and awarded contract for 2025 Sanitary Sewer Lining Improvements Project 2025‑15 to Insituform for $279,253.20 (4-0)
• Adopted resolution approving plans and specifications and authorizing bid advertisement for Sanitary Sewer Access Path (bid date Nov 6 2025) (4-0)
• Adopted resolution approving plans and specifications and authorizing bid advertisement for Ash Removal and Miscellaneous Tree Removal projects (bid date Oct 23 2025) (4-0)
• Approved off‑sale liquor license for Qurage Inc. dba Paul's Wine & Spirits (4-0)
• Authorized night work on County Road E (4-0)

Health and Public Safety Commission

The Health and Public Safety Commission will discuss ideas for a community message regarding emergency preparedness. The meeting includes a presentation from Allina Health and planning for a Fire Department open house.

• Presentation by Kortnie Crayford of Allina Health
• Discussion of Lions Waffle Breakfast/FD Open House scheduled for October 5, 2025
• Brainstorming for community emergency preparedness messaging
• Establishment of the 2026 Order of Business

City Council Workshop

The Vadnais Heights City Council will receive staff information and guidance on several topics. Items include a follow‑up discussion on the city budget, a preliminary levy proposal, an update on the fire station project, and a review of the remote meeting policy. The council will also consider a support letter for a tobacco grant and a communication‑improvement memo.

• Follow‑up Budget Discussion
• Preliminary Levy (PRELIM LEVY)
• Fire Station Update (FIRE STATION PAUSE MEMO)
• Remote Meeting Policy (REMOTE MEETING MEMO)
• Tobacco Grant Support Letter

The Vadnais Heights City Council decided against holding remote meetings. Council members also expressed support for a letter of support for ANSR and for a city‑wide letter of support. No vote counts were recorded for either action. The meeting also included discussion of fire‑station cost benchmarks ranging from $17 M to $23 M.

• Rejected remote meetings (no vote tally recorded)
• Supported letter of support for ANSR (no vote tally recorded)
• Supported city‑wide letter of support (no vote tally recorded)

City Council

The Vadnais Heights City Council will discuss setting a preliminary levy and a corresponding public meeting for December 2. The body will also hold public hearings regarding nuisance abatement at two specific properties.

• Public nuisance abatement hearings for 3164 Centerville Road and 4190 McMenemy Street
• Setting of the preliminary levy
• US Bank payment of $8,489.16
• Legislative services contract with Lockridge, Grindal, Nauen
• Right-of-way license agreement with Gateway Infrastructure, LLC

The City Council approved the consent agenda items and adopted resolutions declaring two properties a public nuisance with orders for abatement. It authorized a legislative services contract, set the date and amounts for the 2026 preliminary tax levy, suspended a massage therapist’s license, and approved a right‑of‑way license agreement with Gateway Infrastructure. All motions passed unanimously (5‑0).

• Approved consent agenda items A‑I (claims, minutes, recruitment, donations, equipment sale, resignation, event) – 5‑0
• Declared 3164 Centerville Road a public nuisance and ordered abatement – 5‑0
• Declared 4190 McMenemy Street a public nuisance and ordered abatement – 5‑0
• Authorized contract with Lockridge, Grindal, Nauen for legislative services – 5‑0
• Set December 2, 2025 public meeting and approved preliminary 2026 levy: General Fund $7,505,498; Bonded Debt $482,528; Capital Project $1,593,000 – 5‑0
• Ordered suspension of massage therapist Xueyi Hou’s license until criminal proceedings resolve – 5‑0
• Authorized signing of right‑of‑way license agreement with Gateway Infrastructure, LLC – 5‑0
• Adjourned meeting – 5‑0

Parks, Recreation, and Trails Commission

The Parks, Recreation, and Trails Commission will meet to discuss the 5-Year Parks & Trails System Plan project. The meeting includes a review of park projects from 2015-2025 and plan priorities.

• 5-Year Parks & Trails System Plan Project discussion

City Council Workshop

The City Council will meet for a workshop to receive information and provide guidance to staff. Discussions will focus on the final budget and a local option sales tax.

• Local option sales tax discussion
• Final budget discussion

The council reviewed past park improvements, future workshop topics, a local sales‑tax option, and final budget changes. No motions were voted on or adopted during the workshop. Staff were asked to provide cost estimates and further information on several projects.

City Council

The City Council will discuss zoning code amendments and a conditional use permit for 930 East County Road F. The body is also deciding on a construction services agreement for the South Fire Station and various infrastructure projects.

• Planning Case 25-12: Ordinance No. 791 Zoning Code Amendments
• Agreement with Terra Construction for CMAR services for the South Fire Station Project
• Planning Case 25-11: Conditional Use Permit for Paul Jacobsen at 930 East County Road F
• Street Improvements Project 2026-01: Greenhaven feasibility report and plans
• 2026 Watermain Lining Project design proposal from Short Elliot Hendrickson (S.E.H.)

The council approved an amendment to move Presentations before Open to the Public (5‑0). All consent‑agenda items A‑N were approved (5‑0) and the Customer Support Agreement with Northern Mechanical Solutions was approved (4‑0, 1 abstain). The council adopted a resolution accepting the Greenhaven feasibility report, setting maximum assessment rates, ordering plans and specifications, and scheduling a public hearing for the Street Improvements Project 2026‑01 (5‑0).

• Approved agenda amendment to move Presentations before Open to the Public (5‑0)
• Approved consent‑agenda items A‑N (5‑0)
• Approved Customer Support Agreement with Northern Mechanical Solutions (4‑0, 1 abstain)
• Adopted resolution for Street Improvements Project 2026‑01: set assessment rates, receive feasibility report, order plans/specifications, schedule public hearing (5‑0)

Planning Commission

The Vadnais Heights Planning Commission will hold a regular meeting to approve minutes from the previous session and hear public testimony on two items: a conditional use permit for a property on East County Road F and proposed amendments to the city's zoning code.

• Approval of July 22, 2025 regular meeting minutes
• Public hearing for Paul Jacobsen's Conditional Use Permit at 930 East County Road F
• Public hearing for City of Vadnais Heights Zoning Code Amendments
• Reports from Council Liaison, Planning Commissioners, and Staff
• Next meeting scheduled for September 23, 2025

The commission voted 7-0 to recommend staff’s proposed amendments to the city zoning code that would define and permit “commercial recreation” uses in the Industrial District (Draft Ordinance No. 791). It also voted 7-0 to recommend approval of a conditional use permit for Paul Jacobsen to build a 600‑square‑foot accessory structure at 930 East County Road F. The agenda and minutes were approved unanimously, and the meeting was adjourned at 7:27 p.m.

• Approved agenda (7-0)
• Approved minutes of July 22, 2025 meeting (7-0)
• Recommended approval of zoning code amendment for commercial recreation (7-0)
• Recommended approval of conditional use permit for 600 SF accessory building (7-0)
• Adjourned meeting (7-0)

City Council Workshop

The City Council will meet to receive information and provide guidance to staff on several infrastructure and commission items. This is a workshop meeting where the public may observe but not formally participate.

• Greenhaven Water Main
• Greenhaven Feasibility
• Park, Recreation, and Trails Commission Recommendations

The council instructed staff to keep the Greenhaven water‑main and trail project moving but to eliminate the pervious pavement to save costs. No vote tally was recorded for this direction. Items from the previous workshop were tabled to the next workshop due to time constraints.

• Proceed with Greenhaven project, but omit pervious pavement (no vote recorded)
• Table past workshop discussion items to the next workshop

City Council

The Vadnais Heights City Council will hold its regular meeting to approve routine claims totaling $8,708.78, accept resignations, and acknowledge donations. The council will also recognize 34 years of service by Fire Administrative Assistant Lori Peltier and honor Josh Piquist for emergency actions. No major policy decisions are scheduled.

• Approve claims #87326–#87418 and electronic claims #2128–#2133 totaling $8,708.78
• Accept resignation of Fire Administrative Assistant Lori Peltier
• Approve agreement with Erickson, Bell, Beckman & Quinn, P.A. for legal services
• Approve updated Joint Powers Agreement with VLAWMO
• Approve $0 PSA billboard agreement with Clear Channel Outdoor, LLC

The council voted 4‑0 to amend the August 19 agenda, moving the Presentations segment before the Open to the Public portion, and then approved the amended agenda by the same vote. A second 4‑0 vote approved all consent‑agenda items (7A‑71), including a US Bank payment of $8,708.78 and various administrative approvals. No other substantive actions were taken.

• Amended agenda to place Presentations before Open to the Public (4‑0)
• Approved the amended agenda (4‑0)
• Approved consent‑agenda items 7A‑71, including US Bank payment of $8,708.78 (4‑0)
• Approved Claims #87326‑#87418 and Electronic Claims #2128‑#2133 (4‑0)
• Approved minutes of August 6, 2025 meetings (4‑0)
• Approved individual deer bowhunting permits (4‑0)
• Accepted resignation of Fire Administrative Assistant Lori Peltier (4‑0)
• Approved updated Joint Powers Agreement with VLAWMO (4‑0)

Parks, Recreation, and Trails Commission

The Parks, Recreation, and Trails Commission will meet to discuss proposed street projects and coinciding trail opportunities. The body will also receive an update on commission recommendations.

• Proposed street projects and coinciding trail opportunities
• Parks, Recreation, and Trails Commission recommendations update

City Council Workshop

The City Council will meet for a workshop to receive information and provide guidance to staff. The session includes reviews of commission recommendations and organizational changes.

• Park, Recreation, and Trails Commission recommendations
• Tree Trust sale
• Fire reorganization

The council decided to table the Park, Recreation, and Trails Commission’s recommendations, postponing decisions on timing and details to a later meeting. Council expressed support for maintaining the current Tree Trust sale structure and will continue outreach to rental property owners. No other actions were approved or denied during the workshop.

• Tabled discussion of Park, Recreation, and Trails Commission recommendations (no vote)
• Supported keeping current Tree Trust sale structure and continued outreach (no vote)

City Council

The City Council will discuss a small area plan for the City Center Northeast Quadrant and consider a variance request for 652 Marble Street. The body is also deciding on several development agreements and the purchase of a new street sweeper.

• Development agreements with VA Properties LLC/AKS Builders LLC, Davis Health Care Real Estate Services, LLC, and Wal-Mart Realty Company
• Variance request for Orlin & Doreen Knudson at 652 Marble Street
• Purchase of a 435 Tymco Street Sweeper from Environmental Equipment and Services, Inc.
• New off-sale liquor license for Liquor Culture, LLC at 1050 Hwy 96
• Resolution for no parking on McMenemy Street south of Highway 96

The Vadnais Heights City Council approved a variance for 652 Marble Street, appointed Nate Krause as Assistant Chief, accepted a Community Tree Planting Grant, and authorized the purchase of a new 435 Tymco street sweeper for $256,300. All motions passed unanimously with four ayes and no nays.

• Approved variance at 652 Marble Street (4-0)
• Approved appointment of Nate Krause as Assistant Chief (4-0)
• Accepted Community Tree Planting Grant award (4-0)
• Approved purchase of 435 Tymco street sweeper for $256,300 (4-0)
• Approved agenda for the meeting (4-0)
• Approved consent agenda items including claims, licenses, and agreements (4-0)
• Accepted resignation of Part-Time Firefighter Joseph Kerska (4-0)
• Authorized staff to seek quotes for ash tree removal and pond maintenance projects (4-0)

City Council Workshop

The Vadnais Heights City Council will hold a workshop to discuss the 2026 budget draft. This is an informational session where council members receive input from staff; no formal public participation is allowed.

The July 29, 2025 workshop was a budget discussion led by City Administrator Kevin Watson. Council members heard presentations on staff costs, IT expenses, fire and police contracts, park and solid‑waste programs, and a proposal to allocate a portion of the levy to a park‑improvement fund. While the council expressed support for several items, no votes or formal approvals, denials, or tablings were recorded.

Health and Public Safety Commission

The Health and Public Safety Commission will meet to introduce new Fire Chief Kurt Frison and receive a Fire Department update. The body will also establish commission goals and objectives and discuss the Night to Unite event.

• Introduction of new Fire Chief, Kurt Frison
• Fire Department update
• Establishment of commission goals and objectives
• Night to Unite event scheduled for August 5, 2025

Planning Commission

The Vadnais Heights Planning Commission will meet to conduct a public hearing regarding a variance request for Orlin and Doreen Knudson. The body will also review and approve minutes from the June 24, 2025 meeting.

• Public hearing for Planning Case 25-8: Variance at 652 Marble Street

The commission approved its July 22 agenda and the minutes from the June 24 meeting. It voted unanimously to recommend approval of a side‑yard setback variance for 652 Marble Street. The meeting was then adjourned.

• Approved July 22 agenda (7-0)
• Approved June 24 minutes (4-0, 3 abstain)
• Recommended approval of variance at 652 Marble Street (7-0)
• Adjourned meeting (motion carried)

Parks, Recreation, and Trails Commission

The Parks, Recreation, and Trails Commission will meet to discuss the initial stages of the Park Plan. The body intends to provide a recommendation regarding these first steps to the City Council.

• Recommendation to Council regarding Park Plan first steps

City Council Workshop

The City Council will meet for a workshop to receive information from staff on several administrative and infrastructure topics. This is an informational session where the council provides guidance to staff.

• ABDO Audit Presentation
• ABDO Salary Survey
• Saturday work hours for County Road D construction
• No parking on Fanum Road and McMenemy Street
• Fire Station monthly update

The council supported a no‑parking ordinance on both sides of Fanum Road and McMenemy Street, with the restriction to begin on September 1. The council also supported expanding weekend construction hours on County Road D to start at 7 a.m. No vote counts were recorded for either action.

• Supported no‑parking on both sides of Fanum Road and McMenemy Street (effective Sept 1)
• Supported expanding weekend work hours on County Road D to start at 7 a.m.

City Council

The City Council will hold public hearings regarding a site plan review for Walmart and a nuisance abatement. The body is also considering a fire station remodel RFP and the repeal of city code regarding cannabinoid products.

• Planning Case 25-9: Walmart minor site plan review at 850 East County Road E
• Planning Case 25-7: Davis Healthcare Real Estate conditional use permit and site plan review at 0 Labore Road
• Ordinance 790: Repealing city code regarding cannabinoid products
• Public nuisance abatement at 218 Woodridge Drive
• US Bank payment of $11,756.38

The City Council adopted Ordinance 790, repealing the city code that licensed low‑potency hemp edibles. It also approved a minor site plan for Walmart at 850 East County Road E, authorized a request for proposals for the fire‑station remodel, and approved a conditional use permit and site plan for Davis Healthcare at 0 Labore Road. All items passed unanimously. The consent agenda items, including a temporary liquor license for the Lions Days event and several development agreements, were also approved.

• Approved agenda amendment removing item 9B (5-0)
• Approved consent agenda items, including $11,756.38 US Bank payment and development agreements (5-0)
• Adopted Ordinance 790 repealing city licensing for hemp edibles (5-0)
• Approved Walmart minor site plan at 850 East County Road E (5-0)
• Authorized issuance of RFP for fire‑station remodel (5-0)
• Approved conditional use permit and site plan for Davis Healthcare at 0 Labore Road (5-0)

Planning Commission

The Vadnais Heights Planning Commission will hold a public hearing regarding a conditional use permit and site plan review. The discussion focuses on a proposal by Davis Healthcare Real Estate.

• Public hearing for Planning Case 25-7: Davis Healthcare Real Estate at 0 Labore Road

The Planning Commission approved the June 24 agenda unanimously (5-0). It also approved the minutes of the May 27 meeting with corrections, unanimously (5-0). The commission adopted a recommendation to approve Davis Healthcare Real Estate’s conditional use permit and site plan review, with conditions, unanimously (5-0). The meeting was adjourned at 7:15 p.m.

• Approved agenda (5-0)
• Approved May 27 minutes with corrections (5-0)
• Recommended approval of Davis Healthcare conditional use permit and site plan (5-0)
• Adjourned meeting (motion passed)

City Council Workshop

The City Council will receive updates on the Real Estate Equities project and discuss the 2025 Capital Improvement Plan. The meeting also includes a discussion on the first steps for a park plan.

• Real Estate Equities Project update
• 2025 CIP Discussion
• Park Plan first steps

The City Council approved a $600,000 budget for the Park, Recreation, and Trails program. The council tasked the Park, Recreation, and Trails Commission to develop a prioritized list of projects for implementation. No other formal decisions were recorded during the workshop.

• Approved $600,000 budget for Park, Recreation, and Trails (no vote tally recorded)

City Council

The City Council will hold public hearings regarding nuisance abatements at two properties. The body will also discuss a workforce housing environmental assessment and the renovation of the fire station.

• Public nuisance abatement hearings for 3164 Centerville Road and 677 Koehler Road
• Request for Proposal (RFP) for a construction manager for fire station renovation
• Vadnais Heights Workforce Housing Environmental Assessment Worksheet (EAW)
• Job classification and compensation study proposal
• Summer Sizzler 5K/10K/15K Race application for August 30, 2025

The council approved its agenda and a full consent agenda without opposition. It adopted a resolution declaring a public nuisance and ordering abatement at 677 Koehler Road. The council also approved a request for qualifications to hire a Construction Manager‑at‑Risk for the fire station renovation. The meeting was then adjourned.

• Approved agenda (5-0)
• Approved consent agenda items (5-0)
• Approved public nuisance abatement at 677 Koehler Road (5-0)
• Approved RFQ for Construction Manager‑at‑Risk for fire station renovation (5-0)
• Adjourned meeting (5-0)

Parks, Recreation, and Trails Commission

The Commission will meet to discuss a sustainability and natural resource overview. The meeting also includes standard procedural items such as approving the agenda and previous minutes.

• Sustainability / Natural Resource Overview

City Council Workshop

The City Council will meet for a workshop to receive information and provide guidance to staff. The session focuses on lighting changes, chicken regulations, and LAHA funds.

• Lighting changes (Dark Sky)
• Chicken regulations
• LAHA funds

The council expressed support for a request to use City Hall as a donation site for Listening House. Council members also supported the lighting plan presented to align with Dark Skies initiatives. A majority voted to keep the existing chicken‑permit rules unchanged. The council asked staff to provide more information on options for using LAHA funds.

• Supported request to use City Hall as donation site for Listening House
• Supported lighting plan aligned with Dark Skies
• Maintained status‑quo on chicken permits (majority)
• Requested more information on LAHA fund usage options

City Council

The Vadnais Heights City Council will consider zoning code amendments and a conditional use permit for a business. The body will also vote on contracts for a fire station and transportation analysis.

• Planning Case 25-5: Conditional Use Permit and Site Plan Review for Kueber Coffee Minnesota, LLC at 935 East County Road E
• Planning Case 25-6: Zoning Code Amendments
• Contract approval for BKV regarding a fire station
• Agreement with AE2S for a Transportation Infrastructure Needs Analysis
• Annual renewal of liquor licenses

The council authorized a $996,600 contract with BKV Group for fire station renovation and expansion. It approved a conditional use permit and site plan for Kueber Coffee at 935 E County Road E. The council adopted Ordinance No. 789, amending the zoning code for beekeeping, outdoor storage, and telecommunications antennas.

• Approved $996,600 fire station remodel contract with BKV Group (5-0)
• Approved conditional use permit and site plan for Kueber Coffee at 935 E County Road E (5-0)
• Adopted Ordinance No. 789 amending zoning code (5-0)
• Approved publication of Ordinance No. 789 (5-0)
• Approved agenda amendment (5-0)
• Approved consent agenda items 6A‑6J (5-0)

Planning Commission

The Planning Commission will hold public hearings regarding a conditional use permit and site plan for Kueber Coffee Minnesota, LLC. The body will also consider zoning code amendments and discuss the City Center Northeast Quadrant Small Area Plan.

• Planning Case 25-5: Conditional Use Permit and Site Plan Review for Kueber Coffee Minnesota, LLC at 935 East County Road E
• Planning Case 25-6: City Of Vadnais Heights Zoning Code Amendments
• City Center Northeast Quadrant Small Area Plan

The commission voted 7‑0 to recommend approval of the conditional use permit and site plan for Kueber Coffee Minnesota, LLC. It also voted 7‑0 to recommend approval of the zoning code amendment requests contained in Draft Ordinance No. 789, which address beekeeping, outdoor storage, and telecommunication antenna standards. Earlier, the agenda and the April 22, 2025 meeting minutes were approved unanimously.

• Approved meeting agenda (7‑0)
• Approved April 22, 2025 minutes (5‑0, 2 abstentions)
• Recommended approval of Kueber Coffee conditional use permit (7‑0)
• Recommended approval of code amendment requests in Draft Ordinance No. 789 (7‑0)

City Council Workshop

The City Council will meet for a workshop to receive information and provide guidance to staff. Discussions will focus on the financial aspects of fire station renovations and the NE Quadrant Small Area Plan.

• Fire Station Renovation financial discussion
• NE Quadrant Small Area Plan

The May 20, 2025 workshop was primarily a discussion of financing options for the fire station remodel, including bonds, TIF, and enterprise funds. Council members expressed support for a 20‑year financing model but no vote or formal approval was recorded. Other items, such as the NE Quadrant Small Area Plan, were presented for feedback only. The meeting adjourned without any substantive decisions.

City Council

The City Council will hold public hearings regarding a solar panel moratorium and a rezoning request at 0 Labore Road. The body will also decide on street improvement bids and a comprehensive plan text amendment.

• Ordinance No. 783: Interim moratorium on applications for ground-mounted solar panels
• Planning Case 25-3: Rezoning and site plan review for Chase Real Estate at 0 Labore Road
• Award bid for Street Improvements Project 2025-02 (Centerville Rd WM Ext)
• US Bank payment of $12,050.16
• Discussion on sale of real property at 3400 Arcade Street

The council approved the meeting agenda and a consent agenda covering claims, event permits, hires, and a GIS agreement. It adopted an interim ordinance placing a moratorium on new ground‑mounted solar panel applications. The council rezoned 0 Labore Road to a Planned Unit Development, awarded the 2025‑02 watermain extension contract to G M Contracting for $520,819.13, approved a construction‑services agreement with S.E.H., amended the 2040 Comprehensive Plan density provisions, and authorized staff to sign a televising inspection proposal.

• Approved meeting agenda (4-0)
• Approved consent agenda items (4-0)
• Adopted interim solar‑panel moratorium ordinance (4-0)
• Adopted ordinance rezoning 0 Labore Road to PUD (4-0)
• Awarded 2025‑02 watermain extension contract to G M Contracting, $520,819.13 (4-0)
• Approved construction‑services agreement with S.E.H. for 2025‑02 project (4-0)
• Amended 2040 Comprehensive Plan density provisions (4-0)
• Authorized staff to sign televising inspection proposal (4-0)

City Council

The City Council will hold public improvement and assessment hearings for Project 2025-03 on County Road D. The body will also consider several consent items including safety camera purchases and liquor license renewals.

• Public improvement and assessment hearings for Project 2025-03 County Road D
• Budget addendum for Flock safety cameras through Ramsey County Sheriff’s Office
• Annual renewal of liquor licenses
• Service agreement with USTA Northern for 2025 adult tennis lessons
• Appointment of VHFD Interim Assistant Chief

The council voted 5‑0 to authorize a budget addendum to the 2025 RCSO for purchasing Flock safety cameras through the Ramsey County Sheriff’s Office. It also voted 5‑0 to adopt the assessment roll for the Street Improvement Project 2025‑03 on County Road D. All consent‑agenda items were approved unanimously.

• Approved agenda amendment (5-0)
• Approved consent agenda items 6A‑6C and 6E‑6I (5-0)
• Authorized budget addendum to purchase Flock safety cameras (5-0)
• Adopted assessment roll for Street Improvement Project 2025‑03 County Road D (5-0)
• Approved annual renewal of liquor licenses (5-0)
• Appointed VHFD Interim Assistant Chief (5-0)
• Authorized City Administrator to sign Part 1 MS4 General Permit Application (5-0)
• Adjourned meeting (5-0)

City Council Workshop

The Vadnais Heights City Council will hold a workshop to receive information and provide guidance on two main topics: the Ramsey County Climate Equity Action Plan and a city salary study. No formal votes or public hearings are scheduled; the public may observe but not participate. The salary study addresses job classification and compensation for city staff.

• Discussion of the Ramsey County Climate Equity Action Plan (presented by Gregory Goodwine and Erin Spry)
• Review of a job classification and compensation study (salary study) for city employees
• Other staff items and forecasted topics mentioned but not detailed

The council heard a presentation on the Ramsey County Climate Equity Action Plan and discussed its components. A request was made to authorize a salary study for city staff positions, with the council expressing support for obtaining a quote. No formal actions, approvals, or votes were recorded.

Planning Commission

The Planning Commission will hold public hearings on two items: a rezoning and planned unit development for Chase Real Estate at 0 Labore Road, and a comprehensive plan text amendment by the City. They will also consider approval of previous meeting minutes and receive reports from staff and council liaison.

• Public hearing for Planning Case 25-3: Chase Real Estate – rezoning, final PUD, site plan review, preliminary plat, final plat at 0 Labore Road
• Public hearing for Planning Case 25-4: City of Vadnais Heights – comprehensive plan text amendment
• Approval of March 25, 2025 regular meeting minutes
• Reports from council liaison, planning commissioners, and staff

The commission approved its agenda and the March 25 minutes. It then recommended approval of the final Planned Unit Development plan, site plan review, preliminary plat and final plat for 0 Labore Road, with conditions. The commission also recommended approval of a text amendment to the 2040 Comprehensive Plan to allow higher‑density residential development in the City Center, with conditions. All motions carried.

• Approved agenda (7-0)
• Approved minutes (6-0-1 abstain)
• Recommended approval of final PUD plan for 0 Labore Road (7-0)
• Recommended approval of comprehensive plan text amendment (4-2-1 abstain)

Parks, Recreation, and Trails Commission

The Parks, Recreation, and Trails Commission will consider a park dedication recommendation for Planning Case 25-3. The meeting also includes approval of previous minutes, public comment, and discussion of a potential on-site meeting in June.

• Park dedication recommendation for Planning Case 25-3
• Discussion of holding an on-site meeting in June

City Council

The Vadnais Heights City Council will vote on final plans and specifications for the Centerville Watermain Project and authorize advertisement for bids. The council will also consider revoking the Municipal State Aid street designation for Greenbrier Street from Belland Avenue to Berwood Avenue, and approve a proposal from Automatic Systems Co. for installation of a VFD at Well #4. A consent agenda includes routine approvals such as claims, minutes, a solicitor license, sale of Engine 813, and final payment for the 2024-01 Street Improvements Project.

• Approve final plans and specifications for Centerville Watermain Project and authorize advertisement for bids
• Revoke Municipal State Aid street designation for Greenbrier Street from Belland Avenue to Berwood Avenue
• Approve proposal from Automatic Systems Co. for installation of a VFD at Well #4
• Authorize sale of Engine 813
• Authorize final payment for Street Improvements Project 2024-01

The council voted 5‑0 to approve the final plans and specifications for the Centerville Watermain project and to authorize staff to advertise for bids. It also voted 5‑0 to revoke the Municipal State Aid street designation for Greenbrier Street between Belland Avenue and Berwood Avenue. Additionally, the council voted 5‑0 to approve and authorize staff to sign a proposal from Automatic Systems Co. for installing a variable frequency drive at Well #4.

• Approved final plans and specifications for Centerville Watermain project and authorized advertisement for bids (5-0)
• Revoked Municipal State Aid street designation for Greenbrier Street from Belland Avenue to Berwood Avenue (5-0)
• Approved and authorized staff to sign proposal from Automatic Systems Co. for VFD installation at Well #4 (5-0)
• Approved consent agenda items 6A‑6L, including claims payments, minutes, building report, and other routine items (5-0)

City Council Workshop

The City Council will meet for a workshop to receive information and provide guidance to staff. The session includes a financial discussion regarding the renovation of the fire station.

• Fire Station Renovation financial discussion
• Participation in International Dark Sky Week

The council reviewed a proclamation request for the Hmong Diaspora anniversary, fire station renovation financing options, and participation in Dark Sky Week. No motions were voted on or approved; the council expressed support for Dark Sky Week and requested a follow‑up report. No formal decisions were recorded.

City Council

The Vadnais Heights City Council will vote on two planning cases: variances at 355 Koehler Road and a conditional use permit at 0 Vadnais Center Drive. They will also consider a construction services agreement for the 2025-01 Street Project, a resolution to seek reimbursement for fire station costs, and approval of the Park and Trails System Plan. Routine consent items include claims, minutes, and acceptance of 2024 bowhunting results.

• Planning Case 25-1: Peng Thao – variances at 355 Koehler Road
• Planning Case 25-2: Stelter Enterprises LLC – conditional use permit, site plan, and variances at 0 Vadnais Center Drive (PID #333022210022)
• Approve 2025-01 Street Project construction services agreement
• Resolution declaring official intent to seek reimbursement for costs associated with fire station
• Approve Park and Trails System Plan

The council adopted the 2025 Strategic Plan, approved a resolution to reimburse fire‑station design costs, and authorized several land‑use and infrastructure actions. All items passed unanimously with a 5‑0 vote.

• Approved 2025 Strategic Plan (5‑0)
• Approved resolution to reimburse fire‑station design costs (5‑0)
• Approved Street Project Construction Services Agreement (5‑0)
• Approved variances at 355 Koehler Road (5‑0)
• Approved conditional use permit, site plan and variances at 0 Vadnais Center Drive (5‑0)
• Approved Park and Trails System Plan (5‑0)
• Approved agreement with University of Minnesota Extension for sales‑tax study (5‑0)
• Approved assessment rates and feasibility report for County Road D project (5‑0)

City Council Workshop

The Vadnais Heights City Council will hold a workshop to receive information and provide guidance on several topics. Items include a review of the 2025 Strategic Plan, discussion of a draft letter to legislative representatives regarding housing legislation, and potential zoning ordinance amendments. The public may attend but there is no formal opportunity for public participation.

• Presentation by Commissioner Jebens-Singh and County Manager Becker
• Review of the 2025 Strategic Plan
• Discussion of draft letter to legislative representatives regarding housing legislation
• Discussion of potential zoning ordinance amendments

The council expressed support for proceeding with a zoning ordinance amendment that would make outdoor storage a conditional use. Council members also supported updating the beekeeping conditional use to include a fee and waiting period. The council approved a letter to state legislative representatives urging passage of housing legislation, adding additional signature lines and references to past project impacts.

• Supported proceeding with zoning ordinance amendment for outdoor storage (no vote recorded)
• Supported updating beekeeping conditional use with fee and waiting period (no vote recorded)
• Approved letter to legislative representatives on housing legislation with added signatures and project references (no vote recorded)

Health and Public Safety Commission

The Health and Public Safety Commission will meet to organize its 2025 operations. The body will select its Chair, Vice Chair, and Secretary and update its membership.

• Selection of Commission Chair, Vice Chair, and Secretary for 2025
• Adoption of the process for payment of commission stipends for 2025
• Review of Commission Charter and City Code
• Update of Commission membership
• Establishment of Speaker/Presentation Schedule

Planning Commission

The Planning Commission will hold public hearings for two cases: Planning Case 25-1 (Peng Thao requesting variances at 355 Koehler Road) and Planning Case 25-2 (Stelter Enterprises LLC seeking a conditional use permit, site plan approval, and variances at 0 Vadnais Center Drive). The commission will also elect a chair and vice chair, appoint an Economic Development Authority representative, and accept the annual expense allowance and 2025 meeting calendar.

• Public hearing: Planning Case 25-1 – Peng Thao – variances at 355 Koehler Road
• Public hearing: Planning Case 25-2 – Stelter Enterprises LLC – conditional use permit, site plan, and variances at 0 Vadnais Center Drive (PID 333022210022)
• Election of chairperson and vice chairperson
• Appointment of Economic Development Authority representative and alternate
• Acceptance of annual expense allowance and 2025 meeting calendar

The commission voted 7‑0 to recommend approval of variances for 355 Koehler Road and 7‑0 to recommend approval of the conditional use permit, site plan, and variances for a multifamily housing development at 0 Vadnais Center Drive. It also elected Adam Schreiber as chairperson, Steve Jorissen as vice chairperson, appointed Emily Dunn and Terri Dresen as Economic Development Authority representatives, and accepted the annual expense allowance and the 2025 meeting calendar.

• Recommended approval of variances for 355 Koehler Road (7-0)
• Recommended approval of conditional use permit, site plan, and variances for 0 Vadnais Center Drive (7-0)
• Elected Adam Schreiber as Chairperson (6-0, 1 abstain)
• Elected Steve Jorissen as Vice Chairperson (6-0, 1 abstain)
• Appointed Emily Dunn as Economic Development Authority Representative (6-0, 1 abstain)
• Appointed Terri Dresen as Economic Development Authority Representative Alternate (6-0, 1 abstain)
• Accepted Annual Expense Allowance and 2025 Meeting Calendar (7-0)

City Council

The council will consider awarding a bid and contract for the 2025 street improvement project and ordering a feasibility study for the 2026 project. They will also accept grants from the MPCA for stormwater and sewer overflow, authorize a grant application to the LCCMR, and approve routine consent items including hiring a building inspector and purchasing a utility cart.

• Award bids and award contract for Street Improvement Project 2025-01
• Order feasibility study for Street Improvements Project 2026-01
• Accept MPCA Planning Grant for stormwater, wastewater, and community resilience
• Accept MPCA Planning and Design Grants for sewer overflow and stormwater reuse
• Authorize application for LCCMR grant

The Vadnais Heights City Council approved a consent agenda and several resolutions, including accepting MPCA grants for stormwater resiliency and sewer overflow planning, authorizing an LCCMR grant application, and awarding a $602,445.06 contract for the 2025-01 Street Improvements to North Valley, Inc. The council also ordered a feasibility study for the 2026-01 Street Improvement Project. All votes were unanimous (5-0).

• Approved consent agenda including claims, minutes, hire of Megan Matzick, purchase of John Deere Gator, and VHEDC gambling application (5-0)
• Accepted MPCA planning grant for citywide stormwater resiliency study (5-0)
• Accepted MPCA planning and design grants for sewer overflow and stormwater reuse (5-0)
• Authorized application for LCCMR grant for water quality ponds and recreational amenities (5-0)
• Awarded $602,445.06 street improvement contract to North Valley, Inc. (5-0)
• Ordered feasibility study for 2026-01 Street Improvement Project (5-0)

City Council Workshop

This is a City Council workshop, meaning council members receive information and provide guidance but take no formal votes. The main topics are the final draft of the Park, Recreation, and Trails Master Plan and financing options for a new fire station. No public comment is taken during this workshop.

• Review of Park, Recreation, and Trails Master Plan Final Draft (LHB)
• Discussion of Fire Station financing and comparisons (Hearden)

The City Council reviewed the final draft of the Park, Recreation, and Trails Master Plan, presented by LHB, which included corrected and reduced costs and a new trail addition at Maybell Park along Centerville Road. The Council also discussed options for the fire station project, including remodeling versus new construction and an internal borrowing schedule to ease levy impacts. No formal decisions were made during this workshop.

• Reviewed final Park, Recreation, and Trails Master Plan draft (no vote)
• Discussed fire station remodel vs. new construction options (no vote)

Parks, Recreation, and Trails Commission

The Parks, Recreation & Trails Commission will consider an Eagle Scout project proposal for pickleball paddle holders, review the 2025 parks and recreation overview, and discuss meeting frequency. The meeting also includes approval of previous minutes and public comment.

• Eagle Scout project proposal by Sterling Bishop for pickleball paddle holders
• Parks and Recreation 2025 Overview presentation
• Meeting frequency discussion for the commission
• Approval of minutes from February 24, 2025, including amended minutes

City Council

The City Council will discuss a low potency edible exemption ordinance and a budget amendment for the County Road D Improvement Project. The meeting also includes a development agreement with The Luther Company, LLLP and the adoption of a county hazard mitigation plan.

• Ordinance 787: Low Potency Edible Exemption
• Agreement and budget amendment for County Road D Improvement Project
• Development Agreement with The Luther Company, LLLP
• Adoption of the 2025 Ramsey County, MN Hazard Mitigation Plan
• Metropolitan Livable Communities Act Grant Agreement

The Vadnais Heights City Council approved several items, including adopting the 2025 Ramsey County Multi-Hazard Mitigation Plan, approving Ordinance 787 to exempt low-potency edible registrations from the cannabis retail cap, authorizing an application to host a Minnesota GreenCorps member, and approving an agreement for the County Road D Improvement Project. All votes were unanimous (5-0).

• Adopted Ramsey County Multi-Hazard Mitigation Plan (5-0)
• Approved Ordinance 787: Low Potency Edible Exemption (5-0)
• Authorized application to Minnesota GreenCorps host-site 2025-2026 (5-0)
• Approved agreement for County Road D Improvement Project (5-0)
• Approved consent agenda including claims, minutes, grant agreement, development agreement with The Luther Company, and Fire Chief retirement acceptance (5-0)

City Council Workshop

The Vadnais Heights City Council holds a workshop to receive updates and provide guidance. Items include a presentation from the Ramsey County Sheriff's Office, an update on EBBQ from the city attorney, a discussion on artificial intelligence, and review of a draft Alternative Energy Systems Ordinance. No formal votes or public input are scheduled.

• Presentation by Ramsey County Sheriff Jeff Ramacher
• EBBQ update from City Attorney Bell Beckman
• AI discussion based on staff memo (5 MADISON AI MEMO.PDF)
• Review of draft Alternative Energy Systems Ordinance (document 783.PDF)

The Vadnais Heights City Council held a workshop with no formal votes. They tabled discussion of a Madison AI contract pending review, and tabled an alternative energy systems ordinance due to lack of time. They heard updates from the Ramsey County Sheriff's Office and the city attorney on prosecution cases.

• Tabled Madison AI contract discussion pending contract review
• Tabled alternative energy systems ordinance to another workshop

City Council Workshop

The Vadnais Heights City Council is holding a workshop for a strategic goal setting session, part 2. The public may observe but not participate. No formal decisions are expected at this workshop.

• Strategic Goal Setting Session Part 2 (continuation from previous meeting)

The Vadnais Heights City Council held a special workshop on March 3, 2025, focused on strategic goal setting, facilitated by Phil Kern Consulting. No formal decisions, approvals, or votes were taken during the session; it was a discussion-only workshop. The meeting adjourned at 7:00 p.m.

Parks, Recreation, and Trails Commission

The Parks, Recreation & Trails Commission will review and discuss the revised final version of the Park & Trails System Plan, along with appointing a Vice-Chairperson. The meeting includes approval of previous minutes and public comments.

• Consideration of the Park & Trails System Plan Revised Final Version with attached revision summary memorandum
• Vice-Chairperson Appointment based on a memo
• Approval of minutes from October 21, 2024 meeting

City Council Workshop

The City Council will hold a workshop to receive information and provide guidance on three topics: the NE Quadrant Small Area Plan, proposed amendments to the Alternative Energy Systems Ordinance, and a discussion on artificial intelligence. No formal public participation is scheduled.

• NE Quadrant Small Area Plan presentation by HKGi
• Alternative Energy Systems Ordinance amendments (Wall)
• AI Discussion based on Madison AI memo (Watson)
• Other Staff Items and Forecasted Items listed

The City Council held a workshop and discussed the Northeast Quadrant Small Area Plan, with members expressing support for denser housing over single-family homes. The council also discussed an Alternative Energy Systems Ordinance but tabled it for a future workshop. An AI product for local governments was introduced for further discussion. No formal votes were taken.

• Tabled Alternative Energy Systems Ordinance for future workshop
• Expressed support for denser housing in NE Quadrant Small Area Plan

City Council

The City Council will decide whether to authorize the City Administrator to submit claims for PFAS settlements. The body will also review several routine consent items, including a development agreement and safety training services.

• Authorization for City Administrator to submit claims for PFAS settlements
• Olson Construction Development Agreement
• US Bank payment of $13,911.08
• Agreement with SafeAssure for OSHA/MNOSHA safety training and services
• Authorization to close City Hall for staff training on April 3, 2025

The Vadnais Heights City Council approved a resolution authorizing staff to submit claims for PFAS settlements. The consent agenda, including claims payments, minutes, donations, and a development agreement, was also approved. No public comment or substantive discussion occurred.

• Approved resolution authorizing PFAS settlement claims submission (5-0)
• Approved consent agenda including claims, minutes, donations, and development agreement (5-0)
• Approved agenda for February 18, 2025 (5-0)

City Council Workshop

The Vadnais Heights City Council is holding a special workshop for a strategic goal setting session (Part 1). Workshops are informational and provide guidance to staff; no formal public participation. The agenda is largely procedural with only the goal setting and adjournment listed. No specific decisions or dollar amounts are indicated.

• Strategic Goal Setting Session (Part 1)

The Vadnais Heights City Council held a special workshop on February 11, 2025, focused on strategic goal setting, facilitated by Phil Kern of Phil Kern Consulting. No formal decisions or votes were taken during the session. A second session is scheduled for Monday, March 3, at 4:00 p.m. at City Hall.

City Council Workshop

This workshop is for the Vadnais Heights City Council to receive information and provide guidance on several topics. Items include a fire station presentation, an update on the cannabis ordinance, and continued work on a solar photovoltaic system for City Hall. No formal public participation is scheduled.

• BKV Fire Station Presentation (information item)
• Cannabis Ordinance Update (discussion/guidance)
• Continue discussion on Solar PV System on City Hall

The council heard a presentation from BKV on remodeling the fire station, with cost estimates of $13-17 million, versus a new building at $30-32 million. No decision was made; staff was asked to develop financing plans and update the city's bond status. The council also discussed a cannabis ordinance update and solar project funding, expressing support for both.

• Directed staff to develop financing plans for fire station options
• Directed staff to update city's bond status
• Expressed support for cannabis ordinance update on low-potency hemp edibles
• Expressed support for continuing solar PV project even if tax credit disappears

City Council

The Vadnais Heights City Council will hold a public hearing on a planned unit development (PUD) at 0 Labore Road and consider zoning code amendments for alternative energy systems. The council will also vote on Ordinance 786 setting mayor and council compensation, authorize bids for the 2025-01 street improvement project, and appoint advisory commissions. Several routine consent items include claims, minutes, a lawful gambling application, and a right-of-way agreement with Ramsey County for the County Road D construction project.

• Public hearing on Planning Case 24-13: Chase Real Estate – Concept Planned Unit Development at 0 Labore Road
• Adopt Ordinance 786: Mayor and Council Compensation
• Approve Right of Way Agreement with Ramsey County for the 2025 County Road D Construction Project
• Authorize staff to seek bids for Street Improvement Project 2025-01
• Consider Planning Case 24-11: Zoning Code Amendments for Alternative Energy Systems

The City Council approved a site plan and variances for Olson Rental Properties at 3900 Labore Road, with a 5-0 vote. They also authorized seeking bids for the 2025-01 Street Improvements Project, accepted a $250,000 grant for a Green Streets project, and approved advisory commission appointments. A public hearing was held on a proposed Planned Unit Development at 0 Labore Road, but no final decision was made.

• Approved site plan and variances for 3900 Labore Road (5-0)
• Authorized bids for 2025-01 Street Improvements Project (5-0)
• Accepted $250,000 BWSR grant for Green Streets project (5-0)
• Approved advisory commission appointments (5-0)
• Approved consent agenda including claims, minutes, and Ordinance 786 (5-0)
• Approved amended agenda, striking item 11B (5-0)

Planning Commission

The Vadnais Heights Planning Commission will hold public hearings on two development proposals: a concept planned unit development at 0 Labore Road and a site plan with variance at 3900 Labore Road. The commission will also discuss the County Road E Corridor Action Plan Phase II and consider approval of the November 26, 2024 meeting minutes.

• Public hearing for Planning Case 24-13: Chase Real Estate – Concept Planned Unit Development at 0 Labore Road
• Public hearing for Planning Case 24-14: Olson Rental Properties LLC – Site Plan and Variance at 3900 Labore Road
• Discussion of County Road E Corridor Action Plan – Phase II
• Approval of November 26, 2024 regular meeting minutes

The Vadnais Heights Planning Commission recommended approval of a site plan and variances for an office/warehouse building at 3900 Labore Road (Case 24-14), with conditions, in a 6-0 vote. The commission also held a public hearing on a concept Planned Unit Development for multi-family housing at 0 Labore Road (Case 24-13) but took no formal action, as it was a concept review. No other substantive decisions were made; the meeting included discussion of branding for the County Road E Corridor Action Plan and updates from the council liaison.

• Recommended approval of site plan and variances for office/warehouse at 3900 Labore Road (6-0)
• Approved January 28, 2025 agenda (6-0)
• Approved November 26, 2024 minutes (5-0, 1 abstention)

City Council Workshop

The Vadnais Heights City Council is holding a workshop meeting to take in information and provide guidance to staff. The agenda includes commission interviews, other staff items, and forecasted topics. There is no formal public participation opportunity.

• Commission interviews (specific commissions not listed in agenda)

The Vadnais Heights City Council held a workshop and interviewed four applicants for advisory commissions. No formal decisions were made; the interviews were for informational purposes. The council also received an explanation of how water and sewer bills are calculated.

• Interviewed Madeline Dahlheimer for Park, Recreation, & Trails
• Interviewed James Flinn for Planning
• Interviewed Benjamin Drwall-Hrad for Park, Recreation, & Trails
• Interviewed Mark Josephs for Planning and Park, Recreation, & Trails

City Council

The Council will hold a public hearing on the 2025-01 Street Improvements Project assessment and vote on a resolution setting the assessment roll, amounts, and interest rate. They will also consider a resolution to support the Vadnais Boulevard Trail Project as the city's top legislative funding request. Consent agenda items include approving claims, minutes, a gambling permit for St. Odilia's Catholic Church, hiring Fire Captain Ryan Anttila, purchasing a hook lift truck, and accepting a donation from the American Red Cross.

• Public hearing on 2025-01 Street Improvements Project assessment
• Resolution setting assessment roll, amount, and interest rate for street improvements
• Resolution of support for Vadnais Boulevard Trail Project as top legislative funding request
• Approve hire of Fire Captain Ryan Anttila
• Approve purchase of hook lift truck and accept donation from American Red Cross

The Vadnais Heights City Council approved resolutions to set the assessment roll and order the 2025-01 Street Improvement Project, which includes full-depth reclamation on Garceau and part of Greenbrier, mill-and-overlay on Valento Circle and part of Greenbrier, and related repairs. The council also approved a resolution supporting the Vadnais Boulevard Trail Project as its top legislative funding request for 2025. All votes were 4-0.

• Approved resolution setting assessment roll and 8% interest rate for 2025-01 Street Improvements (4-0)
• Ordered 2025-01 Street Improvement Project (4-0)
• Approved resolution supporting Vadnais Boulevard Trail as top legislative funding priority (4-0)
• Approved consent agenda including claims, minutes, gambling permit, fire captain hire, and other items (4-0)

City Council

The Vadnais Heights City Council will administer oaths of office to new members Krachmer, Goebel, and Moynagh. It will then consider a consent agenda including approval of claims, minutes, contracts (St. Paul Area Chamber, Jimmy's, SEH engineering, NineNorth services), and acceptance of resignations of two fire department lieutenants. New business items include designating an official newspaper, council assignments, depositories, insurance limits, signatories, and an out-of-state travel policy.

• Oaths of office for Krachmer, Goebel, and Moynagh
• Accept resignations of fire lieutenants Mark Sheldon and Rolando Leon
• Approve 2025 agreement with SEH for engineering services
• Approve agreement with NSAC NineNorth for services 2025-2028
• Approve out-of-state travel policy

The Vadnais Heights City Council held a routine organizational meeting, approving the agenda and consent agenda unanimously. All new business items, including designating the Vadnais Heights Press as the official legal newspaper, approving council assignments, designating depositories, accepting statutory tort limits, designating bank signatories, and approving the out-of-state travel policy, were approved 5-0. No substantive policy decisions were made beyond these annual administrative actions.

• Approved agenda (5-0)
• Approved consent agenda items 7A-7I (5-0)
• Designated Vadnais Heights Press as official legal newspaper (5-0)
• Approved 2025 council assignments (5-0)
• Designated depositories and investment institutions for 2025 (5-0)
• Accepted statutory tort limits from League of Minnesota Cities Insurance Trust (5-0)
• Approved resolution designating bank signatories Mayor Krachmer and City Administrator Watson (5-0)
• Approved Out-of-State Travel Policy (5-0)

City Council Workshop

The Vadnais Heights City Council is meeting in a workshop to discuss strategic goals and receive information from a state representative. No formal decisions are expected; the session is for information gathering and staff guidance.

• Strategic leadership goals session (document referenced)
• Appearance by Representative Curran
• Other staff items and forecasted items for discussion

The Vadnais Heights City Council held a workshop with no formal votes. They scheduled two strategic goal-setting sessions for February 11 and March 3 at 4 p.m. Council also discussed legislative priorities with Rep. Brion Curran, including fire station and trail funding, and updated representation for the County Road E study.

• Scheduled strategic goal-setting sessions for Feb 11 and Mar 3 at 4 p.m.
• Updated County Road E study representative to include Councilmember Jozwowski