Johnston County public meetings in 2021

Planning Board

The Clayton Planning Board will consider a rezoning request from Cloudbreak Investments to change 0.262 acres on Everette Ave. from R-8 to R-6, and will revisit a steep slopes text amendment at Town Council's direction, choosing among four options. The board will also vote on adopting the October 25, 2021 draft minutes. Public hearings are not scheduled.

• Rezoning 2021-141-RZ: Cloudbreak Investments, 0.262 acres, Everette Ave., from R-8 to R-6
• Steep Slopes Text Amendment (2021-126-OA) reconsideration with four options
• Adoption of October 25, 2021 draft minutes
• Neighborhood meeting for rezoning held Dec. 2, 2021 with no attendees

Town Council

The Clayton Town Council will hold a public hearing on the Sams Xpress annexation and discuss a text amendment on steep-slope resource conservation areas. The agenda also includes routine items like consent agenda approval, new employee introductions, and a record retention schedule.

• Public hearing on 2021-108-ANX Sams Xpress annexation, with potential adoption of Ordinance #2021-12-04
• Reconsideration of 2021-126-OA Resource Conservation Area - Steep Slopes text amendment, with four options for direction
• Adoption of 2021 General Record Retention Schedule for Local Government
• Presentation on proposed Clayton Chamber of Commerce / Town / Development Forum
• Library fee update as part of staff reports

The Town Council approved an annexation for Sams' Xpress on US 70 Highway Business and adopted the 2021 General Record Retention Schedule for Local Government. The council also voted to bring back the steep slopes text amendment to the January 3, 2022 meeting for additional discussion after it goes to the Planning Board, and adopted the consent agenda.

• Adopted consent agenda (unanimous)
• Adopted Ordinance #2021-12-04 for Sams' Xpress annexation at 12856 US 70 Highway Business (unanimous)
• Brought back steep slope text amendment (2021-126-OA) to January 3, 2022 council meeting (unanimous)
• Adopted 2021 General Record Retention Schedule for Local Government (unanimous)
• Adjourned the meeting at 8:29 p.m. (unanimous)

Board of Adjustment

The December 15, 2021 Board of Adjustment meeting has been cancelled. The next meeting is scheduled for January 19, 2022. No items will be discussed at this meeting.

• Meeting cancelled
• Next meeting scheduled for January 19, 2022

Parks and Recreation Advisory Board

The scheduled meeting for the Town of Clayton Recreation Advisory Board on December 13, 2021, has been cancelled. The next meeting is scheduled for January 10, 2022.

Downtown Development Advisory Board

The Downtown Development Advisory Board will meet to approve minutes, receive updates on the Community Awards Ceremony, and discuss future goal setting with a new council liaison. They will also review holiday events, discuss filling an open board position, and consider recommendations for the 2022 sponsorship guide. The meeting is largely informational and discussion-focused.

• Community Awards Ceremony update
• New Council Liaison and future goal setting
• Holiday Events Review/SWOT
• Open position discussion
• 2022 Sponsorship Guide recommendations

The Downtown Development Association Advisory Board met on December 13, 2021 and adopted its November 2021 minutes by unanimous vote. Staff gave updates on the Community Awards Ceremony and on a downtown holiday event, and the board discussed a 2022 sponsorship guide. No substantive decisions beyond adopting the prior minutes and adjourning were recorded; the minutes are partly garbled and some sections are unreadable.

• Adopted November 2021 minutes (unanimous)
• Adjourned the meeting (unanimous)

Town Council

The Clayton Town Council will consider awarding a construction contract for East Clayton Park, adopting a budget ordinance, and approving the Lumen (Copper District) annexation. The meeting also includes swearing-in of newly elected council members, selection of a Mayor Pro Tem, and council liaison appointments. A public hearing on the Sam's Xpress Car Wash annexation is scheduled to be continued to December 20, 2021.

• Award construction contract for East Clayton Park (Resolution #2021-63)
• Adopt Budget Ordinance #2021-12-02
• Public hearing and potential adoption of Lumen (Copper District) annexation ordinance #2021-12-03
• Swearing-in of newly elected council members Andria Archer, Porter Casey, and Michael Sims
• NCDOT Agreement U6233 Utility Design Agreement authorization

The Town Council unanimously approved a $3,741,000 construction contract for East Clayton Park and adopted an ordinance to annex the Lumen project effective January 1, 2022. The council also authorized one-time employee bonuses, amended chicken slaughter ordinances, and swore in three new council members while recognizing three outgoing members.

• Approved $3,741,000 base bid contract for East Clayton Park (Unanimous)
• Adopted Ordinance #2021-12-03 to annex Lumen project (Unanimous)
• Approved one-time employee bonuses: $1,500 for <$75k, $1,000 for >$75k (Unanimous)
• Adopted Ordinance #2021-12-01 amending chicken slaughter rules (Unanimous)
• Authorized execution of NCDOT U6233 Utility Design Agreement (Unanimous)
• Adopted Capital Budget Ordinance #2021-12-02 (Unanimous)
• Sworn in new Council Members Archer, Casey, and Sims
• Selected Jason Thompson as Mayor Pro Tem (Unanimous)

Planning Board

The Town of Clayton Planning Board meeting scheduled for November 22, 2021, has been cancelled. No items were discussed or decided.

The Clayton Planning Board voted unanimously to recommend approval of the Riverwood Golf Club Section 2 Planned Development Rezoning to Town Council, a 726-unit project on about 300 acres. The board also unanimously recommended approval of the Blacktip Properties LLC rezoning from Residential Estate to Light Industrial and approved the Southern Village Vet Clinic major site plan. Two items related to The Lofts at Wild District were continued: a variance request to a future Board of Adjustment meeting and a rezoning to the March 22, 2021 Planning Board meeting. The meeting included extensive public comment opposing the Riverwood project, with concerns about schools, roads, flooding, and density.

• Approved recommendation of 2020-157-PDD Riverwood Golf Club Section 2 rezoning to Town Council (Unanimous)
• Approved recommendation of 2021-03-RZ Blacktip Properties LLC rezoning to Town Council (Unanimous)
• Approved 2020-176-SP Southern Village Vet Clinic Major Site Plan (Unanimous)
• Continued 2021-13-VAR The Lofts at Wild District variance request to a future Board of Adjustment meeting (Unanimous)
• Continued 2020-173-RZ The Lofts at Wild District rezoning to the March 22, 2021 Planning Board meeting (Unanimous)
• Approved January 25, 2021 Planning Board draft minutes (Unanimous)

Planning Board

The Clayton Planning Board voted unanimously to recommend rezoning 2.62 acres on Everett Avenue from R-8 to R-6 for Cloudbreak Investments; the applicant was not present. It also voted 5-2 to recommend Option 2 in the reconsideration of the Steep Slopes text amendment, with members Lipscomb and Lee opposed. The board approved its October 25, 2021 draft minutes and adjourned at 7:01 p.m. The minutes are dated December 21, 2021, though the header lists the meeting as Johnston County Planning Board 2021-11-21.

• Recommended approval of rezoning 2.62 acres on Everett Avenue from R-8 to R-6 (Cloudbreak Investments) to Town Council (unanimous)
• Recommended Option 2 for the Steep Slopes text amendment reconsideration (5-2, opposed: Lipscomb and Lee)
• Adopted October 25, 2021 draft minutes as presented (unanimous)
• Adjourned the meeting at 7:01 p.m. (unanimous)

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board will consider applying for a grant for the Cardinal program, approve a change to the board meeting time, and adopt the 2022 meeting calendar. The board will also introduce a new member and review the librarian's report.

• Approval to apply for Cardinal Program grant
• Approval of proposed board meeting time change
• Approval of 2022 meeting calendar (third Thursday, 5:30 p.m., 100 S. Church Street)
• Introduction of new board member William Wheeler
• Adoption of September 16, 2021 draft minutes

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board will meet to consider approving a Friends of the Library standing book sale cart and to hear updates on the strategic plan and the Big Read program featuring Sandra Cisneros. The board will also review the October librarian's report and recognize retiring or non-renewing board members. The agenda includes routine items like approving minutes and adjournment.

• Potential approval of Friends of the Library standing book sale cart
• Strategic plan remarks by Karen Dash
• Big Read: Sandra Cisneros event tonight
• October librarian's report
• Recognition of retiring/non-renewing board members

The Hocutt-Ellington Memorial Library Advisory Board approved a standing book sale cart for surplus books left over from the Friends of the Library book sale, with staff to handle the money. The board also unanimously adopted the October 21, 2021 draft minutes and unanimously adjourned. The board received updates on a strategic plan survey (102 responses), October library usage and programs, and upcoming vacancies, but took no other substantive action.

• Approved standing book sale cart for leftover Friends of the Library books (unanimous)
• Adopted October 21, 2021 draft minutes (unanimous)
• Adjourned meeting at 6:03 p.m. (unanimous)

Fire Advisory Board

The November 18, 2021 meeting of the Clayton Fire Advisory Board has been cancelled. The next scheduled meeting is Thursday, January 27, 2022 at 6:00 p.m. at Clayton Fire Station One, 325 Horne Street. No business items are listed for this cancelled meeting.

• Meeting cancelled
• Next meeting: January 27, 2022 at 6:00 p.m.
• Location: Clayton Fire Station One, 325 Horne Street

Board of Adjustment

The Clayton Board of Adjustment will hold public hearings on two items: a variance request from Riverwood Ranch to build on steep slopes, and an administrative appeal for 214 W. Main Street. The board will also vote on approving the October 20, 2021 draft minutes. The steep-slope variance was continued from the October meeting.

• 2021-104-VAR: Variance to allow development on steep slopes (over 25%) in Riverwood Ranch Ph. 1A-1B & 2A-2D, located on Pritchard Road
• 2021-123-AAI: Administrative appeal of a planning director decision for 214 W. Main Street
• Approval of October 20, 2021 draft minutes
• Public hearings for both variance and appeal items

The Board of Adjustment overturned an administrative decision that had denied a zoning compliance permit for a business at 214 W. Main Street. The board ruled that the property's previous nonconforming use may continue despite a lapse in operation.

• Approved October 20, 2021 Draft Minutes (Unanimous)
• Reverse Administrative Appeal Order to allow nonconforming use at 214 W. Main Street (4-1)
• Riverwood Ranch Ph. 1A, 1B, 2A, 2D steep slope variance application withdrawn by applicant

Public Art Advisory Board

The Public Art Advisory Board will meet to discuss new business including the Town of Clayton website, the 2022-2023 Sculpture Trail, and media/promotional programs, as well as old business updates on the Mural Project and Trunk Art Program. The agenda includes approval of the October 19, 2021 minutes and public comments. This is a regular meeting with no major funding decisions listed.

• Discussion of Town of Clayton website with Economic Development Director and Communications Officer
• Sculpture Trail 2022-2023 planning
• Media and promotional programs discussion
• Mural Project update (Crawford building mural, American/Hometown USA theme)
• Trunk Art Program update (Virtual Field Trip concept, $7,000 budget mentioned in prior minutes)

The Town of Clayton Public Art Advisory Board met on November 16, 2021, but a quorum was not met, so no action was taken on the draft minutes from October 19, 2021. Members received updates on the town website revamp, the 2022-2023 Sculpture Trail, media and promotional ideas, a mural project, and a trunk art program, but no decisions were recorded on these items. The only recorded vote was a unanimous motion to adjourn at 5:56 p.m.

• No action taken on October 19, 2021 draft minutes (no quorum)
• Motion to adjourn approved unanimously (Helmer moved, Murray seconded)

Town Council

The Clayton Town Council will hold public hearings and consider approvals for the Lumen mixed-use subdivision, an economic development incentive agreement, a purchasing policy revision, a growth plan, and several annexations. They will also vote on consent agenda items including an ADA curb ramp agreement and a warranty acceptance, plus resolutions and ordinances for infrastructure and budget amendments.

• Lumen Subdivision: 700,000 SF office, 90,000 SF retail, 480 multifamily units, 120 single-family lots, 120 hotel rooms
• Economic Development Incentive Agreement for Lumen
• ADA curb ramp upgrades: 62 ramps at 26 intersections, $17,800 town match
• Purchasing Policy Revision (Resolution #2021-60)
• Growth (Comprehensive) Plan adoption

Town Council

The Clayton Town Council is holding a special meeting to discuss the Parks & Recreation bond, including scope and financial details for Municipal Park and East Clayton Park. The council may take action on a contract amendment for the Municipal Park design-build project and award a contract for East Clayton Park.

• Discussion of Parks & Recreation bond scope and finances
• Potential action: Approve contract amendment for Municipal Park design-build project
• Potential action: Award contract for East Clayton Park

At a special meeting on November 10, 2021, the Clayton Town Council unanimously approved a contract amendment for the Municipal Park Design-Build project totaling $6,484,367.00, subject to legal review. The council also unanimously tabled a motion to award the East Clayton Park contract until December 6, 2021, after only two bids were received for that project and it must be re-advertised. The meeting then adjourned at 3:42 p.m.

• Approved Contract Amendment for Municipal Park Design-Build Project for total of $6,484,367.00, subject to legal review (Unanimous)
• Tabled motion to award East Clayton Park contract to December 6, 2021 (Unanimous)
• Adjourned the meeting (Unanimous)

Parks and Recreation Advisory Board

The Clayton Recreation Advisory Board will meet to receive informational updates on COVID-19, bond projects, the Clayton High School partnership, the Clayton Recreational Foundation, greenway signage, and the comprehensive growth plan. The board will also consider adopting the 2022 meeting calendar and a by-law amendment regarding appointments to the board. No action is expected on most items, which are informational only.

• COVID-19 update: winter sports mask policies at school facilities
• Bond projects update: Municipal Park over budget ($6.5M vs $5M), East Clayton Park out for bid
• Clayton High School partnership: contract signed, details pending
• Clayton Recreational Foundation: $75,000 naming rights sponsor for Municipal Park stage
• Adoption of 2022 meeting calendar and by-law amendment for board appointments

The Clayton Recreation Advisory Board approved its 2022 meeting calendar, moving the February 14 meeting to February 7 and canceling the December 13 meeting because the Advisory Board Appreciation Dinner is set for December 9. The board also approved the October 11, 2021 minutes. On a proposed by-law amendment about board size, the board reached consensus to keep the board at 11 members; the minutes record no motion, no second, and no vote. Staff reported updates on bond projects, including a $6.5 million Guaranteed Maximum Price for Municipal Park and a bid opening for East Clayton Park that drew only two bids when at least three were needed, with bids to be reopened November 30.

• Approved October 11, 2021 draft minutes (unanimous)
• Adopted 2022 meeting calendar, moving Feb. 14 meeting to Feb. 7 (unanimous)
• Voted to cancel the December 13 advisory meeting (unanimous)
• Consensus to keep Recreation Advisory Board at 11 members; no motion, second, or vote recorded on the by-law amendment

Downtown Development Advisory Board

The Downtown Development Association Advisory Board will meet to approve minutes, hear staff reports on holiday activities and parking, and take action on several items including a potential letter of support for a new downtown development presentation, election of a new chair, voting on 2021 Downtown Awards, and amending November committee meeting dates. The agenda also includes committee reports and public comments.

• Potential letter of support for new downtown development presentation by HTR
• Election of new DDA chair
• Voting on 2021 Downtown Awards winners
• Amend November 2021 committee meeting dates
• Holiday activities summary and parking taskforce update

The Downtown Development Advisory Board unanimously authorized a letter of support for a potential new development on the 500 block of Main Street, which requires variances for landscaping and setbacks. The board also elected Erin Belcher as the new Chair and David Millican as Vice Chair. November committee meetings were canceled, with some committees resuming in January 2022.

• Approved October 11, 2021 minutes (Unanimous)
• Authorized letter of support for 500 block Main St development (Unanimous)
• Elected Erin Belcher as Chair and David Millican as Vice Chair (Unanimous)
• Canceled all November 2021 committee meetings
• Adjourned meeting (Unanimous)

Town Council

The Clayton Town Council is meeting to consider several items, including a quasi-judicial public hearing for the Lumen subdivision, annexation petitions for Sam's Xpress Car Wash and Lumen, and multiple resolutions related to parks and recreation bonds and ordinances. The agenda also includes discussions on a growth plan, purchasing policy, and wastewater agreements, with several items set for public hearings on November 15, 2021.

• Public hearing for Lumen subdivision (2020-104-SD) with potential approval of wastewater resolution and agreements
• Annexation petitions for Sam's Xpress Car Wash (3.75 acres) and Lumen (69.07 acres) with public hearings set for Nov 15
• Adoption of resolutions for 2021 GO Parks & Rec bonds and refunding bonds
• Adoption of ordinances creating Chapter 33 (Parks & Recreation) and setting fees & charges
• Discussion of Clayton Growth Plan and purchasing policy revision, with public hearings set for Nov 15

The Clayton Town Council authorized staff to pay off the remaining balance of the 2009A general obligation bonds using fund balance, which staff said would save about $343,000 versus a refunding option. The council also approved a $13.5 million Series 2021A GO bond issue for Parks & Recreation, funded by a bond referendum voters passed on November 5, 2019. Several items were continued to November 15, 2021, including the Lumen Subdivision and an economic development incentive agreement. The council also adopted a parks ordinance, a budget amendment, and authorized a wastewater capacity agreement amendment with Raleigh.

• Authorized payoff of existing 2009A GO bond balance using fund balance (Unanimous)
• Approved $13.5 million Series 2021A GO Bonds for Parks & Recreation (Unanimous)
• Continued Lumen Subdivision (2020-104-SD) to November 15, 2021 (Unanimous)
• Continued Economic Development Incentive Agreement to November 15, 2021 (Unanimous)
• Set public hearing for Purchasing Policy Revision on November 15, 2021 (Unanimous)
• Authorized staff to execute Raleigh Water Wastewater Capacity Agreement Amendment adding 750,000 gallons per day (Unanimous)
• Adopted Ordinance #2021-11-01 for Parks & Recreation personnel and budget amendment (Unanimous)
• Adopted Ordinance #2021-11-02 creating Chapter 33 for parks and greenways, and Ordinance #2021-11-03 for fees and charges (Unanimous)

Planning Board

The Clayton Planning Board will consider recommending approval of the Clayton 2045 Comprehensive Growth Plan to the Town Council, and will also review a Unified Development Code text amendment regarding Resource Conservation Areas (steep slopes). The board will also approve minutes from September 27, 2021, and adopt the 2022 meeting schedule.

• Recommendation on Clayton 2045 Comprehensive Growth Plan
• UDC Text Amendment: Section 155.500 Resource Conservation Areas (steep slopes)
• Approval of September 27, 2021 draft minutes
• Adoption of 2022 Planning Board meeting schedule (fourth Mondays at 6:00 PM)

The Clayton Planning Board unanimously approved the Clayton 2045 Comprehensive Growth Plan with recommended changes for the Town Council. The Board also voted 7-1 to recommend approval of Option 2 for the Unified Development Code text amendment regarding Resource Conservation Areas. Additionally, the Board adopted the September 27, 2021 minutes and the 2022 meeting schedule.

• Adopted September 27, 2021 meeting minutes (Unanimous)
• Adopted 2022 Planning Board Meeting Schedule (Unanimous)
• Approved Clayton 2045 Comprehensive Growth Plan with recommended changes to Town Council (Unanimous)
• Approved and recommended Option 2 for UDC Text Amendment Section 155.500 Resource Conservation Areas to Town Council (7-1, Against: Lipscomb)

Hocutt-Ellington Memorial Library Advisory Board

The board approved applying for the NC Cardinal program to expand the library's book catalog from 28,000 to nearly 7 million items. The board also updated its meeting start time and approved the 2022 meeting calendar.

• Approved application for NC Cardinal grant (Unanimous)
• Approved changing meeting start time from 5:00 p.m. to 5:30 p.m. (Unanimous)
• Approved 2022 meeting calendar (Unanimous)
• Adopted September 16, 2021 draft minutes (Unanimous)

Board of Adjustment

The Board of Adjustment will hold a public hearing regarding a steep slope variance request for Riverwood Ranch Phases 1A-1B and 2A-2D located on Pritchard Road. The Board will also consider adopting the 2022 meeting schedule.

• Public hearing for 2021-104-VAR Riverwood Ranch steep slope variance
• Adoption of the 2022 Board of Adjustment meeting schedule
• Approval of August 18, 2021, draft minutes

The Board approved the meeting minutes from August 18, 2021, and adopted the meeting schedule for 2022. A variance request for Riverwood Ranch was continued to a future meeting.

• Approved August 18, 2021 Minutes (Unanimous)
• Continued 2021-104-VAR Riverwood Ranch Steep Slope Variance to November 17, 2021 (Unanimous)
• Adopted 2022 Board of Adjustment Meeting Schedule (Unanimous)

Public Art Advisory Board

The Clayton Public Art Advisory Board unanimously approved its September 21, 2021 draft minutes, the 2022 meeting calendar, and proposed by-law changes to remove term limits and allow a co-chair. The board also discussed project updates for the greenway art, murals, trunk art program, and Christmas banners, while a website discussion was removed from the agenda.

• Adopted September 21, 2021 draft minutes (unanimous)
• Approved 2022 meeting calendar (unanimous)
• Approved updated by-laws removing term limits and adding a co-chair position (unanimous)

Town Council

The Clayton Town Council will hold public hearings on the Lumen project, a proposed mixed-use development on 69.07 acres at 2375 Highway 42, including a rezoning to Planned Development Mixed Use and a subdivision plat. They will also consider an economic development incentive agreement. Consent agenda items include proclamations and annexation petitions for Sam's Express Carwash and Lumen.

• Rezoning 69.07 acres from Residential-Estate to Planned Development Mixed Use (Ordinance #2021-10-02)
• Subdivision approval for Lumen (Resolution #2021-49) including wastewater allocation
• Economic Development Incentive Agreement (approval/denial)
• Annexation petitions: Sam's Express Carwash (3.75 acres) and Lumen (69.07 acres)
• FY '22 Road Rehab Program contract modification with ST Wooten

The Clayton Town Council approved rezoning 69.07 acres off Highway 42 from Residential-Estate to Planned Development Mixed Use for the Lumen project. A related preliminary plat and developer's agreement for the Lumen subdivision was continued to November 1, 2021, after the applicant declined a new water-storage condition added that evening. The council also approved a $935,835.55 road rehabilitation contract modification and authorized early demolition and procurement for Municipal Park improvements.

• Approved Ordinance #2021-10-02 rezoning 69.07 acres off Highway 42 from Residential-Estate to Planned Development Mixed Use (Lumen) (Unanimous)
• Continued Lumen subdivision preliminary plat and developer's agreement public hearing to November 1, 2021 (Unanimous)
• Continued Economic Development Incentive Agreement to November 1, 2021 (Unanimous)
• Adopted Resolution #2021-50 granting Riverwood Ranch an additional 50,500 gallons per day wastewater allocation (Unanimous)
• Authorized staff to execute Contract Modification No. 2 with ST Wooten for FY'22 Road Rehab, adding $935,835.55 for a total contract of $1,956,710.05 (Unanimous)
• Adopted Ordinance #2021-10-03 and authorized the Town Manager to execute Amendment 1 for Municipal Park early demolition and procurement, increasing Phase 1 costs by $605,828 to $991,262 (Unanimous)
• Authorized Town Manager to execute WRF Funding Package #1 agreement upon satisfactory receipt of bonds (Unanimous)
• Adopted consent agenda including Community Planning Month Proclamation and resolutions directing the clerk to certify sufficiency for annexation petitions 2021-108-ANX (Sam's Express Car Wash) and 2021-125-ANX (Lumen) (Unanimous)

Public Art Advisory Board

The Public Art Advisory Board will discuss updates to its by-laws and approve the 2022 meeting schedule. The board will also receive updates on the Greenway Project, the Mural Project, and the Trunk Art Program.

• Approval of the 2022 meeting calendar
• Approval of proposed by-law changes
• Greenway Project update regarding deteriorating flower artwork
• Mural Project update regarding the Crawford mural design
• Discussion of the Trunk Art Program and Christmas Banners

Parks and Recreation Advisory Board

The Clayton Recreation Advisory Board will meet to receive informational updates on COVID-19 protocols, bond-funded park projects, Cycle NC 2021, the Clayton High School partnership, the Clayton Recreational Foundation, greenway signage, Legend Park, and the Parks and Recreation Master Plan. The board will also consider adopting the minutes from the September 13, 2021 meeting. No action items are listed for the updates; the only potential action is approval of the minutes and adjournment.

• Bond projects update: Municipal Park design-build contract (~$6M) and East Clayton Community Park design contract with artificial turf, lighting, parking
• Cycle NC 2021: cyclists passing through Clayton on October 7, 2021, with downtown as lunchtime rest stop
• Clayton High School partnership: new artificial turf field unveiled September 17, 2021; soccer fields awaiting funding
• Legend Park/natural playground: proposed plan for former dump site with waste membrane, meadow grass, parking, and natural playground
• Greenway/signage update: new park ordinances and signage under consideration by Council

The Clayton Recreation Advisory Board approved its September 13, 2021 minutes and adjourned, but took no votes on substantive business. Parks and Recreation Director Scott Barnard reported that the Municipal Park project budget has grown from $5 million to $6.5 million, that East Clayton Park goes out to bid, and that a special Town Council session is set for Nov. 10, 2021, with a Local Government Commission review on Nov. 15. He also reported a signed Clayton High School partnership contract, a pending $75,000 five-year stage naming-rights donation through the Clayton Recreational Foundation, and about 850 cyclists passing through town with Cycle NC on October 7, 2021.

• Approved September 13, 2021 draft minutes (unanimous)
• Adjourned the meeting (unanimous)
• No vote taken on Municipal Park or East Clayton Park funding; discussion only
• No vote taken on Comprehensive Growth Plan recreation element; presented for review

Downtown Development Advisory Board

The Downtown Development Advisory Board is meeting to approve minutes, hear staff reports, and receive updates on the Duke Hometown Revitalization Grant and Harvest Fest 2021. Committee reports will also be presented. No major decisions are expected; most items are informational.

• Introduction of new staff member Lydia Davis, Economic Development Specialist
• Presentation of Downtown Parking and Business Map
• Update on Duke Hometown Revitalization Grant (information only)
• Update on Harvest Fest 2021 (information only)
• Approval of September 13, 2021 draft minutes

The Downtown Development Association Advisory Board approved its September 13, 2021 draft minutes by unanimous vote and adjourned unanimously at 7:09 p.m. Staff introduced Lydia Davis as the new Economic Development Specialist, whose role includes supporting the board and downtown development. The board received a downtown parking update and map, and reviewed committee reports including a concert and movie calendar for CY2022. Council Member Bobby Bunn encouraged booking higher quality bands and said Town Council would likely support additional funding, but no funding decision was recorded.

• Approved September 13, 2021 draft minutes (unanimous)
• Adjourned the meeting at 7:09 p.m. (unanimous)
• No vote recorded on downtown parking update or CY2022 concert/movie calendar

Town Council

The Town Council will consider industry agreements with Grifols and Novo, a wastewater allocation for Lawson Glen, and updates to Parks & Recreation fees. The meeting also includes public hearings regarding Lumen rezoning and subdivision, which are currently scheduled to continue to October 18, 2021.

• Resolution #2021-45: Authorizing Town Manager to execute industry agreements with Grifols & Novo
• Ordinance #2021-10-01: Parks & Recreation update to Comprehensive List of Fees & Charges
• Resolution #2021-46: Lawson Glen wastewater allocation request
• Public Hearing: 2020-103-PDD Lumen Rezoning
• Public Hearing: 2020-104-SD Lumen Subdivision

The Clayton Town Council accepted an updated $95,000,000 State Revolving Loan for the Wastewater Reclamation Facility and approved routine items including the 2022 holiday and meeting schedules and a Library Advisory Board appointment. Three Lumen items — a rezoning, a subdivision, and an economic development incentive agreement — were continued to October 18, 2021. The council also authorized the town manager to execute industry agreements with Grifols & Novo and adopted a resolution supporting State Trail status for East Coast Greenway/Sam's Branch.

• Adopted consent agenda including Resolution #2021-47 accepting updated $95,000,000 NCDEQ State Revolving Loan for the Wastewater Reclamation Facility (unanimous)
• Adopted Resolution #2021-42, 2022 Town of Clayton Holiday Schedule (unanimous)
• Adopted Resolution #2021-43, 2022 Town Council Meeting Schedule (unanimous)
• Approved appointment to Library Advisory Board (unanimous)
• Continued Lumen rezoning 2020-103-PDD to October 18, 2021 (unanimous)
• Continued Lumen subdivision 2020-104-SD to October 18, 2021 (unanimous)
• Continued Lumen Economic Development Incentive Agreement to October 18, 2021 (unanimous)
• Adopted Resolution #2021-44 for application for State Trail status for East Coast Greenway/Sam's Branch (unanimous)

Planning Board

The Planning Board will hold a work session to review and discuss the draft 2045 Comprehensive Growth Plan. This informational session follows a community survey of 2,346 residents regarding the town's future vision and concerns.

• Review and discussion of Draft Comprehensive Growth Plan
• Administration of oaths to Kevin Lee and Jeffrey Spence
• Approval of August 23, 2021, draft minutes

The Planning Board held a work session regarding the Comprehensive Growth Plan and approved the minutes from their August 23, 2021, meeting. No other formal actions were taken during the session.

• Administered Oath of Office to members Kevin Lee and Jeffrey Spence
• Approved August 23, 2021, meeting minutes (unanimous)

Fire Advisory Board

The Clayton Fire Advisory Board will meet to approve previous meeting minutes and consider a recommendation for a new Board Chair. The meeting will also include a report from the Fire Department regarding staffing, equipment, and station upgrades.

• Approval of June 3, 2021, draft minutes
• Recommendation and potential approval of a new Board Chair
• Fire Department update from Deputy Chief Matt Sutphin

The Clayton Fire Advisory Board meeting held on September 23, 2021, did not reach a quorum. Consequently, no official votes or formal actions were taken regarding the approval of previous meeting minutes or the recommendation for a new Board Chair.

• Approval of June 3, 2021 minutes tabled due to lack of quorum
• Recommendation for Board Chair tabled due to lack of quorum

Planning Board

The Clayton Town Council and Planning Board are holding a special joint meeting to discuss the draft Comprehensive Growth Plan. The session is informational only and includes a review of public engagement and the proposed approval timeline. No official actions or votes are scheduled for this meeting.

• Review of public engagement to date
• Discussion of the draft Clayton Comp Growth Plan
• Review of proposed approval timeline and next steps

The Town Council and Planning Board held a joint meeting to review public engagement and highlights of the Comprehensive Growth Plan. No formal votes were taken on the plan's contents, but a timeline for future hearings and potential adoption was established.

• Scheduled Planning Board hearing for October 25, 2021
• Scheduled Town Council public hearing for November 1, 2021
• Scheduled potential adoption or changes for November 15, 2021
• Adjourned Town Council meeting (Unanimous)
• Adjourned Planning Board meeting (Unanimous)

Town Council

The Clayton Town Council and Planning Board are holding a special joint meeting to review public engagement results and the draft 2045 Comprehensive Growth Plan, which outlines goals for land use, housing, downtown, mobility, and other topics. No formal action is scheduled; the meeting is informational only, with a proposed approval timeline to be discussed.

• Review of draft 2045 Comprehensive Growth Plan (draft dated September 9, 2021)
• Discussion of public engagement results, including a survey with 2,346 responses
• Review of proposed approval timeline and next steps
• Plan includes goals for land use, housing, downtown, economic development, parks, infrastructure, mobility, and arts/culture

The Clayton Town Council and Planning Board held a joint meeting on Sept. 22, 2021, to review public engagement on the Comprehensive Growth Plan. No adoption or approval vote was taken; the plan is scheduled for a Planning Board hearing on Oct. 25, 2021, a Town Council public hearing on Nov. 1, 2021, and potential adoption or changes on Nov. 15, 2021. The only recorded action was a unanimous motion to adjourn each body.

• No substantive decisions were made; the meeting was a review and discussion of the draft Comprehensive Growth Plan
• Planning Board hearing on the plan scheduled for Oct. 25, 2021
• Town Council public hearing on the plan scheduled for Nov. 1, 2021
• Potential adoption or changes to the plan scheduled for Nov. 15, 2021
• Motion to adjourn Town Council approved unanimously (Holder/Grannis)
• Motion to adjourn Planning Board approved unanimously (Lipscomb/Moore)

Public Art Advisory Board

The Clayton Public Art Advisory Board is meeting to approve June minutes, introduce a new member, and receive updates on greenway, parks, and mural projects. They will also discuss the Hocutt-Ellington Memorial Library and upcoming projects. The agenda includes public comments and adjournment.

• Approval of June 15, 2021 draft minutes
• Introduction of new member Raven Collins
• Greenway Projects Update
• Mural Project Update
• Hocutt-Ellington Memorial Library discussion

The Town of Clayton Public Art Advisory Board met on September 21, 2021 and approved its June 15, 2021 draft minutes in a unanimous vote. The rest of the meeting was updates and discussion: deteriorating paint on Greenway flowers, a possible chalk event, a delayed Crawford mural, library collaboration ideas, and a revived piano project. No other substantive decisions were recorded.

• Approved June 15, 2021 draft minutes (unanimous)
• Adjourned at 5:52 p.m. (unanimous)

Town Council

The Town Council will consider a new policy and fee ordinance for library WiFi hotspots and laptop loans. The meeting also includes a discussion regarding COVID-19 leave for employees.

• Adoption of Resolution #2021-41 regarding WiFi Hotspot & Laptop Loan Policy
• Adoption of Ordinance #2021-09-05 regarding library fees and charges
• Appointments to the Planning Board
• Discussion regarding employee COVID leave
• SRF Funding Application re-adoption of CIP & Resolution #2021-40

The Town Council adopted a new policy and fee schedule for lending Wi-Fi hotspots and laptops. The Council also appointed two members to the Planning Board and voted to terminate a lease with the YMCA on Powhatan Road.

• Approved SRF Funding Application and re-adoption of CIP (Unanimous)
• Appointed Kevin Lee and Jeffrey Spence to the Planning Board (Unanimous)
• Adopted Resolution #2021-41 regarding Wi-Fi Hot Spot & Laptop Loan Policy (Unanimous)
• Adopted Ordinance #2021-09-05 regarding Fees & Charges (Unanimous)
• Approved termination of lease with YMCA on Powhatan Road by end of month (Unanimous)

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board will meet remotely to approve July minutes, discuss strategic planning focus groups and a survey, review building/renovation plans, and consider a new technology lending policy for Wi-Fi hotspots and laptop kits. The board will also receive the librarian's August report and consider adding an October meeting to its calendar.

• Technology Lending Policy for Wi-Fi Hotspot & Laptop Kits (approved by Town Council, effective Sept. 20, 2021)
• Strategic Plan: Focus Groups and Survey discussion
• Building/Renovation Plans update
• Big Read program: volunteers needed
• Board Member Roles & Responsibilities binders

The Hocutt-Ellington Memorial Library Advisory Board approved a new policy for lending Wi-Fi hotspots and laptop kits. The board also reviewed updates on the library's strategic plan, upcoming renovation planning, and board member expectations.

• Approved July 15, 2021 meeting minutes (unanimous)
• Approved Technology Lending Policy (unanimous)
• Adjourned meeting at 5:45 p.m. (unanimous)

Board of Adjustment

The Town of Clayton Board of Adjustment regular meeting scheduled for September 15, 2021, at 6:00 PM has been cancelled. No items were discussed or decided.

• Meeting cancelled

Parks and Recreation Advisory Board

The Clayton Recreation Advisory Board will hold a joint meeting with the Downtown Development Association to hear updates on Parks & Recreation bond projects, downtown parking, and Cycle NC 2021. Following the joint session, the board will consider adopting the June 14, 2021 minutes and receive informational updates on COVID-19, summer camp, the Clayton High School partnership, the Clayton Recreational Foundation, Legend Park, greenway closures, and the Comprehensive Plan recreation element. New business includes informational items on the Turkey Trot and a natural playground.

• Parks & Recreation Department Bond Projects Update
• Downtown Parking Update
• Cycle NC 2021 (informational)
• Approval of June 14, 2021 minutes
• COVID-19 September update

The Clayton Recreation Advisory Board met jointly with the Downtown Development Association on September 13, 2021, then met separately. The board unanimously adopted the June 14, 2021 regular meeting minutes and unanimously voted to adjourn at 7:26pm. The rest of the meeting was staff reports and discussion: bond project updates for Municipal Park and East Clayton Community Park, a downtown parking update, and planning for a Cycle NC rest stop on October 7, 2021. No other substantive decisions were recorded.

• Adopted June 14, 2021 regular meeting minutes (unanimous)
• Motion to adjourn at 7:26pm (unanimous)

Downtown Development Advisory Board

The Downtown Development Association Advisory Board will hold a joint meeting with the Parks & Recreation Advisory Board. The board will review facade grant applications for 439 E. Second Street and 115 E. First Street and receive information regarding the Clayton Growth Plan.

• Facade Grant Review: 439 E. Second Street (Cleanrite Cleaners)
• Facade Grant Review: 115 E. First Street (First Street Tavern)
• Informational presentation on Cycle NC 2021
• Informational presentation on Clayton Growth Plan - Downtown Recommendations
• Adoption of an amended 2021-22 meeting schedule

Town Council

The Clayton Town Council will hold public hearings and vote on several rezoning requests, including Lumen (continued to October), Champion East, and Johnston Prep Charter HS, along with an annexation and a text amendment to reduce downtown parking requirements. They will also consider amendments to a design-build contract for the wastewater treatment facility and an interlocal fire protection agreement. The meeting includes routine consent agenda items and proclamations.

• Public hearing and potential adoption of Ordinance #2021-09-01 for Champion East rezoning
• Public hearing and potential adoption of Ordinance #2021-09-02 for Johnston Prep Charter HS rezoning
• Public hearing and potential adoption of Ordinance #2021-09-03 for Johnston Prep Charter HS annexation
• Public hearing and potential adoption of Ordinance #2021-09-04 to reduce downtown parking requirements
• Authorize staff to execute amendment to design-build contract for WWTF and interlocal fire protection agreement

The Town Council approved an amendment to a construction contract to address project scheduling and cost increases. The Council also approved several zoning requests and continued others to October 2021. Additionally, the Council authorized an interlocal agreement for police services.

• Approved construction contract amendment (unanimous)
• Approved zoning request for 310 Templeton St (unanimous)
• Continued zoning request for 310 Templeton St to 10/04/2021
• Continued zoning request for 310 Templeton St to 10/04/2021
• Approved downtown parking requirement amendment (unanimous)
• Authorized interlocal agreement for police services (unanimous)
• Approved 09/07/2021 meeting minutes (unanimous)
• Adjourned meeting at 6:30 p.m. (unanimous)

Planning Board

The Clayton Planning Board will consider a text amendment to the Unified Development Code that would reduce off-street parking requirements for non-residential development in the Downtown Overlay District to 50% of the standard. The board will make a recommendation to the Town Council, which will make the final decision. The agenda also includes approval of the July 26, 2021 minutes.

• Downtown parking ordinance amendment (2021-96-OA) to reduce non-residential parking requirements to 50% in Downtown Overlay District
• Approval of July 26, 2021 meeting minutes

The Clayton Planning Board voted unanimously to recommend a Downtown Parking Text Amendment Ordinance (2021-96-OA) to the Town Council. The amendment would change parking requirements in the Downtown Overlay District; Interim Planning Director Dick Hails presented it, noting the Town Council discussed downtown parking concerns at a July 14, 2021 special meeting. The Board also unanimously approved the July 26, 2021 meeting minutes and then adjourned at 6:30 p.m. The minutes do not state the specific parking requirement changes or any Town Council action on the amendment.

• Recommended approval of Downtown Parking Text Amendment Ordinance 2021-96-OA to Town Council (unanimous)
• Approved July 26, 2021 meeting minutes (unanimous)
• Adjourned at 6:30 p.m. (unanimous)

Board of Adjustment

The Clayton Board of Adjustment will review findings and conclusions for the O'Neil Overlook variance (2021-56-VAR) in Rollingwood Subdivision, which was approved at the July 21 meeting. The board will also discuss updates to its Rules of Procedures, presented by Town Attorney Frances Rasberry. The agenda includes adoption of the July 21 draft minutes and is otherwise procedural.

• Review findings for O'Neil Overlook variance (2021-56-VAR) in Rollingwood Subdivision
• Discussion of Rules of Procedures updates by Town Attorney
• Adoption of July 21, 2021 draft minutes

The Board of Adjustment adopted the findings and conclusions for the previously approved O'Neil Overlook variance (2021-56-VAR). Members also discussed proposed procedural updates regarding board member roles and responsibilities, which were tabled for further review.

• Adopted July 21, 2021 minutes (Unanimous)
• Approved findings and conclusions for 2021-56-VAR (Unanimous)
• Tabled procedural updates for board operations (Unanimous)

Public Art Advisory Board

The August 17, 2021 meeting of the Public Art Advisory Board has been cancelled. The next scheduled meeting is set for September 21, 2021 at 5:00 p.m. in the BB&T Room at Town Hall.

• Meeting cancelled
• Next meeting: September 21, 2021 at 5:00 p.m. in BB&T Room at Town Hall

Town Council

The Clayton Town Council is meeting to consider several items, including a rezoning for Landmark Industrial Light Building, awarding a design-build contract for a municipal park, and adopting amendments to the animal code. They will also discuss a facility condition assessment and a real property purchase. The agenda includes routine consent items and a public hearing on the annexation of Johnston Prep High School.

• Public hearing on rezoning 2021-54-RZ for Landmark Industrial Light Building
• Resolution #2021-35 awarding design-build for Municipal Park to Balfour Beatty McAdams Ratio
• Ordinance #2021-08-04 amending Chapter 91 (Animals)
• Real property purchase of 324 E. Horne Street (Ordinance #2021-08-05)
• Budget amendment adding $500,000 for artificial turf at Clayton High School

Town Council

The Clayton Town Council is meeting to consider routine consent items, including an annexation petition for Johnston Prep High School and a right-of-way donation to NCDOT for the Ranch Road extension. They will also hold public hearings on Lumen rezoning and an economic development incentive, with potential action to continue them to August 16. New business includes setting a public hearing on reduced parking requirements, authorizing a CAMPO agreement for a BRT study, and adopting policies on construction project prequalification and cemetery decorations.

• Resolution #2021-30: Direct clerk to investigate annexation petition 2021-72-ANX for Johnston Prep High School (38.46 acres, Tuttle Land Management, LLC)
• Resolution #2021-31: Donate right-of-way and temporary construction easements to NCDOT for Ranch Road extension (0.041 acres new ROW, 0.052 acres TCE)
• Public hearings on Lumen rezoning (2020-103-PDD), subdivision (2020-104-SD), and economic development incentive agreement - potential action to continue to August 16
• Set public hearing for September 7 on Code of Ordinance amendment for reduced parking requirements
• Authorize execution of CAMPO & Town of Clayton Financial Participation Agreement for BRT Extension Study

Planning Board

The Clayton Planning Board will hold a public meeting to review two rezoning applications. The first is a request to rezone 24.81 acres on Shotwell Road from Planned Development-Commercial (PD-C) to Light Industrial (I-1) for a speculative warehouse. The second is a request to rezone property on the west side of Hwy 70 Bus, west of Gordon Road, for Johnston Preparatory High School. The board will make recommendations on these items, which will then go to the Town Council for a public hearing.

• Rezoning 2021-54-RZ: 24.81 acres on Shotwell Road from PD-C to I-1 for a light industrial warehouse by Landmark Industrial, LLC
• Rezoning 2021-71-RZ: property on west side of Hwy 70 Bus, west of Gordon Road, for Johnston Preparatory High School
• Public hearings are scheduled for both rezoning applications
• Meeting procedures require masks and social distancing due to COVID-19

The Planning Board voted to recommend approval to the Town Council for two rezoning requests: one for a light industrial building and another for a potential high school site. The board also approved the minutes from April and June 2021.

• Approved minutes from April 26 and June 28, 2021 (Unanimous)
• Recommended approval to Town Council for rezoning 24.81 acres at Shotwell Road/City Dump Road from PD-C to Light Industrial (Unanimous)
• Recommended approval to Town Council for rezoning 38.46 acres west of Hwy 70 Bus/West of Gordon Road from Residential Estate/Highway Business to Office & Institutional (4-2)

Downtown Development Advisory Board

The Downtown Development Advisory Board will meet to consider a façade grant for 111 W. Main Street (Paper Company Building), approve new officers and committee chairs, and adopt the 2021-2022 meeting schedule. They will also hear updates on downtown events and a Town Council parking special meeting.

• Façade grant review for 111 W. Main Street (Paper Company Building)
• Nomination and approval of 2021-2022 board chair and committee chairs
• Recommendations for 2021-2022 DDA Board of Directors
• Adoption of 2021-2022 meeting schedule (second Mondays)
• Update on Town Council downtown parking special meeting

The Downtown Development Association Advisory Board approved a facade grant for the Paper Company Building at 111 W Main St and approved its June 14, 2021 meeting minutes. The board also elected Judy Ryan as chair and Erin Belcher as vice chair for 2021-22, approved committee chairs, recommended a slate of officers for the CDDA Board of Directors, and approved the 2021-22 meeting schedule with amended committee meeting arrangements. Staff reported upcoming concert, movie and event dates and the resignation of Economic Development Specialist Jenn Gallimore effective July 23.

• Approved June 14, 2021 meeting minutes (unanimous)
• Approved facade grant for 111 W Main St, Paper Company Building (unanimous)
• Approved Judy Ryan as 2021-22 Advisory Board Chair and Erin Belcher as Vice Chair (unanimous)
• Approved 2021-22 committee chairs and vice chairs (unanimous)
• Recommended Christi Thompson as President, Erin Belcher as Vice President, Heidi Lee Peach as Secretary, Judy Ryan as Treasurer, and Laura Johnson as Past President of the CDDA Board of Directors (unanimous)
• Approved 2021-22 meeting schedule with amended committee meeting arrangements (unanimous)
• Adjourned the meeting at 7:07 p.m. (unanimous)

Fire Advisory Board

The Clayton Fire Advisory Board meeting scheduled for Thursday, July 22, 2021, at 7:00 PM has been cancelled. The next scheduled meeting is Thursday, September 23, 2021, at 7:00 PM at Clayton Fire Station One, 325 Horne Street.

• July 22, 2021 meeting cancelled
• Next meeting: September 23, 2021 at 7:00 PM
• Location: Clayton Fire Station One, 325 Horne Street

Board of Adjustment

The Clayton Board of Adjustment will hold a public hearing on a variance request (2021-56-VAR) from O'Neil Overlook to allow 12,515 square feet of impacts to slopes in a Resource Conservation Area for a road connection (Street C) to Oakdale Avenue. The board will also review findings from the previously approved Crawford Cookshop parking variance (2021-40-VAR) and consider adopting the June 16, 2021 draft minutes.

• Public hearing on variance 2021-56-VAR for O'Neil Overlook to impact 12,515 sf of Resource Conservation Area slopes for Street C road connection
• Review of findings for Crawford Cookshop parking variance at 401 E. Main Street
• Adoption of June 16, 2021 draft minutes
• In-person meeting with mask and social distancing requirements

The Board of Adjustment approved a variance for the O'Neil Overlook subdivision to allow impacts to a Resource Conservation Area for a required secondary access road. The Board also approved the Findings of Fact and Conclusions for a previously heard parking variance at 401 E. Main Street (Crawford Cookshop). Additionally, the Board discussed draft Rules of Procedures, which will be revised and presented at the August meeting.

• Approved 2021-56-VAR O'Neil Overlook variance (unanimous)
• Approved Findings and Conclusions for 2021-40-VAR (unanimous)
• Adopted June 16, 2021 meeting minutes (unanimous)

Town Council

The Town Council is considering a construction contract for a ground water storage tank. The meeting also includes public hearings regarding Lumen rezoning and development agreements, which may be continued to a later date.

• Construction contract for Ground Water Storage Tank
• Public hearing for Lumen rezoning (2020-103-PDD)
• Public hearing for Lumen quasi-judicial item (2020-104-SD)
• Public hearing for Lumen Development Agreement
• Warranty acceptance for Academy Point, Phases 8 & 9

The Clayton Town Council unanimously adopted the consent agenda, authorized a $468,930 construction contract to relocate a 500,000-gallon ground water storage tank near Fire Station 2, and continued three Lumen-related public hearing and development items to August 2, 2021. The council also received staff reports on the fire department's new ISO rating of 2 and COVID-19 policies.

• Adopted Consent Agenda as presented (unanimous)
• Continued public hearings and development agreement for Lumen (Items 6a, 6b, 6c) to August 2, 2021 (unanimous)
• Authorized execution of construction contract for Ground Water Storage Tank for $468,930 (unanimous)
• Moved into closed session pursuant to NCGS 143-318.11(a)(4) & (5) at 6:32 p.m. (unanimous)
• Adjourned the meeting at 7:45 p.m. (unanimous)

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board will meet to approve minutes, receive the librarian's report on library and grant updates, and discuss volunteering and future ideas. The agenda is largely routine, with no major decisions expected beyond adopting minutes and adjourning.

• Approval of June 24, 2021 draft minutes
• Library update and grant update by Library Director Joy Garretson
• Discussion on volunteering, involvement, and future ideas
• Potential action to adopt minutes and adjourn

The Hocutt-Ellington Memorial Library Advisory Board met to review library operations and strategic planning. The board formally approved the minutes from their previous meeting. No other formal votes were taken during the session.

• Approved June 24, 2021 meeting minutes (unanimous)
• Adjourned meeting at 5:59 p.m. (unanimous)

Town Council

The Clayton Town Council is holding a special meeting to discuss downtown parking concerns, reviewing survey results, updated parking data, current planning requirements, and engineering/stormwater rules. No formal action is scheduled beyond adjournment; the meeting is for discussion only.

• Review of parking survey results from July 9, 2021
• Updated parking study data showing 1,738 total spaces, 23 ADA spaces
• Overview of residential and non-residential parking requirements
• Discussion of parking-in-lieu fees and comparable towns' approaches
• Engineering and stormwater requirements for downtown development

The Clayton Town Council met July 14, 2021 for a discussion-only session on downtown parking and stormwater, with no substantive decisions made. Staff presented downtown parking survey results (880 citizen responses) and possible new parking standards, and the Engineering Director reviewed stormwater infrastructure and treatment options. Mayor McLeod said he would begin forming a task force committee on downtown parking, and the only formal action was a unanimous motion to adjourn at 3:07 p.m.

• No substantive decisions made; meeting was discussion and public input only
• Adjourned the meeting (motion by Mayor Pro Tem Thompson, second by Council Member Holder, unanimous)
• No vote taken on new downtown parking standards; they were presented as possible options
• No vote taken on an interim parking ordinance; staff to review dates and a realistic time frame
• Mayor McLeod stated he would begin forming a downtown parking task force committee
• Staff to contact NCDOT about a plan for Main Street

Planning Board

The Clayton Planning Board will hold a public hearing and vote on a recommendation for rezoning application 2021-54-RZ, which seeks to change the zoning of a 24.81-acre property at Shotwell Road/City Dump Road from PD-C to I-1 for a speculative light industrial warehouse. The board will also approve minutes from the April 26, 2021 meeting. The agenda includes no other substantive items.

• Rezoning 2021-54-RZ: 24.81 acres at Shotwell Road/City Dump Road from PD-C to I-1 for Landmark Light Industrial Building
• Applicant: Landmark Industrial, LLC; property owner: Elphick Properties, L.L.C.
• Proposed use: speculative light industrial warehouse; applicant cites less than 4% vacancy for Class A warehouse space in the area
• Estimated peak wastewater discharge: 6,000 GPD
• Approval of April 26, 2021 draft minutes

The Town of Clayton Planning Board meeting on June 28, 2021, was called to order at 6:00 p.m., but no quorum was present. As a result, no votes or formal actions could be taken on the April 26, 2021 minutes or the Landmark Light Industrial Building rezoning request (2021-5-'-l~RZ), which were moved to the next meeting. The meeting adjourned at 6:05 p.m.

• Adjourned the meeting unanimously due to lack of quorum

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board will meet to approve minutes, introduce a new member, and receive updates on grant applications, the library building project, and a new technology grant. The board will also hear the librarian's report on library operations, COVID-19 reopening status, and the summer program, and recognize a departing board member.

• Approval of March 25, 2021 minutes
• Introduction of new member Julia Curran
• Update on NEA Big Read and LSTA Strategic Planning grants
• Library building project update, including possible renovation or new site
• New grant application for technology

The Hocutt-Ellington Memorial Library Advisory Board approved its March 25, 2021 draft minutes unanimously and introduced new member Julia Curran. The board received updates on two awarded grants — the NEA Big Read and an LSTA Strategic Planning grant — and on the library building project, where no money is in this year's budget or Capital Improvement Plan. A technology grant application for hotspots and tablets is pending, with a decision expected July 15.

• Approved March 25, 2021 draft minutes (unanimous)
• Adjourned meeting at 5:45 p.m. (unanimous)

Town Council

The Clayton Town Council will consider adopting the FY 2021-22 annual budget and associated fees ordinance, along with several consent agenda items including tax collection agreements, a school facility use agreement, and an opioid settlement memorandum. The council will also hold a public hearing on the annexation of Payton Road Extension and consider appointments to advisory boards.

• Adoption of FY 21-22 budget ordinance and fees & charges ordinance
• Public hearing on annexation of Payton Road Extension (Ordinance #2021-06-06)
• Joint use agreement with Johnston County Schools for artificial turf fields at Clayton High School
• Memorandum of Agreement for North Carolina opioid settlement funds
• Year-end closeout budget amendments for funds 300, 310, and 664

The Town Council adopted the annual budget for fiscal year 2021-22, which includes a 3% pay increase for employees and no tax rate increase. The Council also approved contracts for the Neuse River Water Reclamation Facility and authorized a facility use agreement with Johnston County Schools. Additionally, the Council approved the annexation of the Payton Road Extension and established a new compensation incentive policy for water and sewer staff.

• Adopted FY'21-22 annual budget (Unanimous)
• Adopted FY'21-22 fees and charges ordinance (Unanimous)
• Approved Neuse River WRF grading contract (Unanimous)
• Approved Neuse River WRF design-build contract (Unanimous)
• Annexed Payton Road Extension (Unanimous)
• Authorized school facility use agreement (Unanimous)
• Approved water and sewer compensation incentive policy (Unanimous)
• Adopted year-end budget amendments (Unanimous)

Board of Adjustment

The Clayton Board of Adjustment will hold a public hearing on a parking variance request (2021-40-VAR) for the Crawford Cookshop restaurant at 401 East Main Street. The applicant, 113 E First St LLC, seeks relief from the minimum off-street parking requirement for a restaurant use. The board may approve or deny the variance. The meeting also includes approval of May 19, 2021 minutes and continued quasi-judicial training.

• Public hearing on parking variance 2021-40-VAR for Crawford Cookshop at 401 E Main Street
• Variance from Section 155.401(C)(2) Table 4-2 of the Clayton Unified Development Code
• Existing parking: 44 spaces; required for proposed restaurant: 107 spaces
• Approval of draft minutes from May 19, 2021
• Continued quasi-judicial training by Attorney Rasberry

The Board of Adjustment unanimously approved a variance to minimum parking requirements for the Crawford Cookshop restaurant. The board also adopted the minutes from the May 19, 2021 meeting.

• Approved 2021-40-VAR Crawford Cookshop Variance (Unanimous)
• Approved May 19, 2021 Draft Minutes (Unanimous)

Public Art Advisory Board

The board is reviewing updates on the Sculpture Trail and the Sam's Branch Greenway art project. Members are also discussing potential new initiatives, including murals for private buildings and art installations in town parks.

• Mural project for Crawford and Son restaurant at the Barbour Building
• Three community center banners costing $3,000
• Sculpture Trail installation updates including 'Red Rhythm' and 'Torch'
• Proposed art installations for the Sam's Branch Greenway
• Discussion of new park art ideas including crosswalk themes and sewer lid painting

The board approved a mural for the Barbour Building with a specific text change. Members discussed coordinating chalk art for the Independence Day Fest and potential greenway mural projects.

• Approved April 20 and May 18 minutes with amendment regarding QR code placement (Unanimous)
• Approved Barbour Building mural with text changed to 'Welcome to Clayton' (Unanimous)

Parks and Recreation Advisory Board

The Clayton Recreation Advisory Board is meeting to receive informational updates on COVID-19, Summer Camp 2021, bond projects, a high school partnership, the recreational foundation, and greenway connections. The board will also discuss the July 3rd Square to Square celebration and Friends of Johnston County Parks. The only potential action item is the adoption of the May 10, 2021 meeting minutes.

• Bond project update: discussion of ECCP improvements (~$4.5M) and Municipal Park renovations (~$4.5M) from prior meeting
• COVID-19 June update: informational only
• Summer Camp 2021 update: informational only
• Clayton High School Partnership: informational only
• Square to Square July 3rd Celebration: informational only

The Clayton Recreation Advisory Board met June 14, 2021 and adopted its May 10, 2021 minutes by majority vote. Most of the meeting was updates from Parks & Recreation Director Scott Barnard on the bond project at East Clayton, a proposed $1.8 million artificial turf partnership with Clayton High School (town share $500,000), summer camp, COVID-19 rules, the greenway connection, and the July 3 Square to Square event. No new funding, contracts, or ordinances were approved; the board took no substantive votes beyond the minutes and adjournment.

• Adopted May 10, 2021 draft minutes (majority vote)
• Adjourned at 7:16pm (unanimous)
• No vote taken on bond project scope; Town Council holds final bid decision
• No vote taken on Clayton High School turf partnership; awaiting Town Council approval and signature
• No vote taken on Square to Square July 3 event; town covered up-front costs

Downtown Development Advisory Board

The Downtown Development Advisory Board will consider approving a facade grant for Bartex Business Center at 716 W. Main Street. The board will also hear staff updates on town events, board vacancy appointments, and the Barbour Building mural, along with committee reports.

• Façade grant review for Bartex Business Center, 716 W. Main Street
• Recommendation to Town Council for DDA board vacancy appointments
• Update on Barbour Building and mural
• Town & DDA partnership on upcoming town events

The Clayton Downtown Development Association Advisory Board approved a facade grant for approximately $4,800 for the Bartex Business Center at 716 W Main St and approved the May 10 meeting minutes. The board also heard staff updates on upcoming downtown events, board vacancies, and the Barbour Building.

• Approved May 10 meeting minutes (unanimous)
• Approved facade grant for Bartex Business Center at 716 W Main St totaling approximately $4,800 (unanimous)
• Adjourned the meeting (unanimous)

Town Council

The Town Council will hold public hearings regarding the proposed FY 2021-22 budget and fee schedules. The meeting also includes discussions on land acquisitions, utility easements, and various code updates.

• Adoption of FY 21-22 Budget Ordinance and Fees & Charges Ordinance
• Public hearing for Payton Road Extension annexation
• Ashcroft Phases 7 & 8 annexation ordinance
• Duke Energy Progress easement for Payton Drive electrical infrastructure
• NC Railroad pipeline and wireline license agreements

The Clayton Town Council continued its public hearing on the proposed FY21-22 budget to June 21, 2021. The proposal includes no property tax rate increase, a 3% salary adjustment pool, and a 7.42% combined water and sewer rate increase effective July 1, 2021. Council also approved an annexation ordinance, several code updates, an audit contract, and a contract for the Interim Town Manager. The Lumen rezoning, special use, and development agreement items were continued to July 19, 2021.

• Continued FY21-22 budget public hearing to June 21, 2021 (unanimous)
• Approved Ordinance #2021-06-03 annexing Ashcroft Phases 7 & 8 (unanimous)
• Continued Lumen rezoning, special use, and development agreement to July 19, 2021 (unanimous)
• Approved Memorandum of Understanding with Triangle Land Conservancy (unanimous)
• Adopted Resolution #2021-24 for land acquisition easements (unanimous)
• Authorized execution of audit contract with fee range $28,000-$30,000 (unanimous)
• Adopted Ordinance #2021-06-04 updating Chapter 32 (Board of Adjustment & Planning Board) (unanimous)
• Adopted Ordinance #2021-06-05 updating Chapter 54 water conservation measures (unanimous)

Fire Advisory Board

The Clayton Fire Advisory Board will convene to approve the draft minutes from January 28, 2021, and receive a report from the fire chief (presented by Deputy Chief Matthew Sutphin) on department updates. The agenda is largely procedural, with no new action items beyond the minutes approval and adjournment.

• Approval of January 28, 2021 draft minutes
• Fire Department Update by Deputy Chief Matthew Sutphin

The Clayton Fire Advisory Board approved the January 28, 2021 draft minutes unanimously and then adjourned at 7:52 p.m. Most of the meeting was a report from Deputy Chief Matthew Sutphin covering staffing, a ladder truck in production, special rescue training and boats, emergency management, inspections, plumb vent exhaust systems, and Station 2 renovations. No other substantive decisions were recorded beyond approving the prior minutes and adjourning.

• Approved January 28, 2021 draft minutes (unanimous)
• Adjourned meeting at 7:52 p.m. (unanimous)

Fire Advisory Board

The Clayton Fire Advisory Board meeting scheduled for May 27, 2021 has been cancelled. It is rescheduled for Thursday, June 3, 2021, at the same time (7:00 PM) and location (Clayton Fire Station One). No other agenda items are listed.

• Meeting cancelled for May 27, 2021
• Rescheduled to June 3, 2021 at 7:00 PM
• Location unchanged: Clayton Fire Station One

Planning Board

The Town of Clayton Planning Board meeting scheduled for Monday, May 24, 2021, has been cancelled. The next meeting is scheduled for Monday, June 28, 2021, at 6:00 PM.

Hocutt-Ellington Memorial Library Advisory Board

This agenda announces that the May 20, 2021 meeting of the Hocutt-Ellington Memorial Library Advisory Board has been cancelled. The meeting is rescheduled for Thursday, June 24, 2021 at 5:00 PM in the BB&T Room at Town Hall. No business items are listed for this meeting.

• Meeting cancelled
• Rescheduled to June 24, 2021 at 5:00 PM
• Location: BB&T Room, Town Hall

Board of Adjustment

The Clayton Board of Adjustment will hold a public hearing regarding a parking variance request for a new restaurant. The applicant seeks to provide 44 off-street spaces instead of the 107 spaces required by the Unified Development Code. Staff notes that the building's existing tenants have non-competing operating hours that may mitigate parking needs.

• Public hearing for Crawford Cookshop parking variance (2021-40-VAR)
• Variance request for 401 E Main Street
• Proposed restaurant use with 81 seats
• Continued quasi-judicial training with Attorney Rasberry

The Board approved the minutes from the April 21, 2021 meeting. A variance request for Crawford Cookshop was continued to a future meeting. The board also received training on the quasi-judicial process.

• Approved April 21, 2021 Minutes (Unanimous)
• Continued 2021-40-VAR (Crawford Cookshop) variance request to June 15, 2021

Town Council

The Clayton Town Council held a budget workshop on May 18, 2021, where Interim Town Manager Rich Cappola presented a proposed roughly $84 million annual budget, including a balanced $35.6 million General Fund, a $32.4 million Water and Sewer Fund, and a $15.9 million Electric Fund. The proposal assumes no property tax rate increase (remaining at $0.58), a proposed 7.42% combined water and sewer rate increase effective July 1, 2021, no electric rate increase, and 35 new positions costing $2.1 million including benefits. Council discussed the budget, capital improvement projects, and employee pay, but the minutes record no vote on the budget itself; the only recorded action was a unanimous motion to adjourn at 1:27 p.m.

• No vote recorded on the proposed FY2021-22 budget; presentation and discussion only
• Proposed 7.42% combined water (5%) and sewer (9.5%) rate increase effective July 1, 2021 (discussed, not adopted)
• Proposed no increase to electricity utility rates (discussed, not adopted)
• Proposed no property tax rate increase; rate would remain at $0.58 (discussed, not adopted)
• Proposed 35 new positions at a cost of $2.1 million including benefits (discussed, not adopted)
• Approved motion to adjourn (unanimous)

Public Art Advisory Board

The board discussed updates on several ongoing public art initiatives, including the Sculpture Trail and the Sam's Branch Greenway project. Members also reviewed the completion of community center banners and potential new projects for local schools and building windows.

• Installation of 'Red Rhythm' sculpture by Rob Lorenson in Town Square
• Three community center banners completed at a cost of $3,000
• Mural project for Crawford and Son restaurant
• Proposed 'Dark Window' project for renovated buildings
• Discussion of educational art boxes for local schools

The Johnston County Public Art Advisory Board met on May 18, 2021, but a quorum was not present, so no formal votes or approvals occurred. Members provided updates on completed sculpture trails and greenway projects. They discussed upcoming mural contracts and new art concepts for parks and crosswalks, deferring further discussion to a future meeting.

• No action taken on April 20 draft minutes (no quorum)
• Sculpture Trail update: all sculptures installed, videos created, plaques in progress
• Sam's Branch Greenway project reported as complete
• Barbour Building mural contract signed; special meeting needed for approval
• New greenway and park art ideas discussed; no decision made

Town Council

The Town Council is meeting to review the proposed fiscal year 2021-22 budget and Capital Improvement Plans. The session includes presentations from the Interim Town Manager and the budget team to discuss expenditures and revenue projections.

• Proposed General Fund budget of $35,599,277
• Proposed Water and Sewer Fund budget of $32,400,887
• Proposed Electric Fund budget of $15,912,211
• Proposed unchanged tax rate of $0.58 per $100 in valuation
• Discussion of Capital Improvement Plans (CIP)

Town Council

The Town Council will consider accepting American Rescue Plan Act funding and reviewing several land use items. The meeting includes public hearings for a special use permit and discussions regarding a parks and recreation bond concept.

• Acceptance of American Rescue Plan Act of 2021 funding
• Public hearing for Smithfield Chicken & BBQ Special Use Permit
• Rezoning and subdivision requests for Lumen
• Ashcroft Partners, LLC annexation petition for 35.23 acres
• Capital Project Ordinance Amendment for the Wastewater Treatment Plant

The Town Council voted unanimously to authorize the Town Manager to negotiate a joint use agreement with the Johnston County Board of Education for a turf field at Clayton High School. Council also approved a special use permit for Smithfield Chicken & BBQ, adopted a capital project ordinance amendment for the Wastewater Treatment Plant, and approved a reorganization/reclassification of positions. Three Lumen-related items (rezoning, subdivision, development agreement) were continued to June 7, 2021. The council gave consensus to move forward with planning a Fourth of July event on July 3 and with parks bond concept updates.

• Authorized Town Manager to negotiate joint use agreement with Johnston County Board of Education for Clayton High School turf field (Unanimous)
• Approved special use permit #2021-04-SUP for Smithfield Chicken & BBQ with conditions as listed in staff report (Unanimous)
• Continued Lumen rezoning #2020-103-PDD to June 7, 2021 (Unanimous)
• Continued Lumen subdivision #2020-104-SD to June 7, 2021 (Unanimous)
• Continued Lumen development agreement to June 7, 2021 (Unanimous)
• Adopted capital project ordinance amendment #2021-05-01 for Wastewater Treatment Plant (Unanimous)
• Approved reorganization/reclassification of positions effective July 1, 2021 (Unanimous)
• Adopted consent agenda as presented, including removal of Final Acceptance for Village at Little Creek (Unanimous)

Parks and Recreation Advisory Board

The Recreation Advisory Board met to discuss upcoming changes to COVID-19 protocols and summer camp operations. Members also reviewed the renaming of All-Star Park and discussed the bond project planning process.

• Renaming of All-Star Park to honor Clyde Sinclair
• Implementation of self-check temperature stations at the Community Center
• Summer camp registration opening at the Community Center and Clayton Middle School
• Cancellation of the July 4th celebration per town management
• Discussion of bond project estimates from McAdams, HH, and a third party

The Clayton Recreation Advisory Board met on May 10, 2021, and unanimously approved the draft minutes from the April 21, 2021 meeting. The board also received updates regarding COVID-19 operational changes, 2021 summer camp registration, and proposed park bond project recommendations totaling approximately $9 million.

• Adopted April 21, 2021 draft minutes (Unanimous)
• Adjourned the meeting at 7:10 p.m. (Unanimous)

Downtown Development Advisory Board

The Downtown Development Advisory Board will review potential façade grants for Heart 2 Hands and Main Street Jewelers. Staff will also present preparations for upcoming fiscal year events and discuss open board positions.

• Façade Grant Review: Heart 2 Hands, 472 E Main Street
• Façade Grant Review: Main Street Jewelers, 236 E Main Street
• Preparation for Events in FY21-22
• Discussion of open positions for the Downtown Development Advisory Board
• Committee reports from Design, Economic Vitality, Promotions, and Organization committees

The Downtown Development Advisory Board approved two facade grants: one for Heart 2 Hands at 472 E Main Street and one for Main Street Jewelers at 236 E Main Street, both by unanimous vote. The board also received a presentation on the West End Development under construction at Stallings & Main, and heard updates on upcoming town events and board openings. No other substantive decisions were made.

• Approved facade grant for Heart 2 Hands, 472 E Main Street (unanimous)
• Approved facade grant for Main Street Jewelers, 236 E Main Street (unanimous)
• Approved April 12, 2021 meeting minutes (unanimous)
• Adjourned meeting at 7:03 p.m. (unanimous)

Town Council

The Town Council will hold public hearings regarding the O'Neil Overlook Subdivision and Smithfield Chicken & BBQ applications. The agenda also includes a resolution to investigate an annexation petition for Ashcroft Phases 7 & 8.

• Public hearing for 2020-75-SD O'Neil Overlook Subdivision
• Public hearing for 2021-04-SUP Smithfield Chicken & BBQ
• Annexation petition 2021-36-ANX for Ashcroft Phases 7 & 8 (35.23 acres)
• Continuation of Lumen Project rezoning, subdivision, and development agreement

The Council accepted the resignation of Town Manager JD Solomon and appointed Richard Cappola as Interim Town Manager. The Council also approved a residential subdivision on N O'Neil Street and adopted a wastewater allocation resolution.

• Accepted resignation of JD Solomon as Town Manager (Unanimous)
• Appointed Richard Cappola as Interim Town Manager (Unanimous)
• Approved O'Neil Overlook Subdivision (2020-75-SD) with conditions (Unanimous)
• Adopted Resolution #2021-19 regarding Wastewater Allocation (Unanimous)
• Continued Smithfield Chicken & BBQ Special Use Permit (2021-04-SUP) to May 17, 2021 (Unanimous)
• Continued Lumen Rezoning (2020-103-PDD) to May 17, 2021 (Unanimous)
• Continued Lumen Subdivision (2020-104-SD) to May 17, 2021 (Unanimous)
• Continued Lumen Development Agreement to May 17, 2021 (Unanimous)

Planning Board

The Planning Board will consider the rezoning application for The Lofts at Wild District at 110 W. Front Street. The meeting also includes training on legal issues for public hearings and updates regarding the search for a new Planning Director.

• Public hearing for 2020-173-RZ The Lofts at Wild District rezoning at 110 W. Front Street
• Training on legal issues including due process, spot zoning, and contract zoning
• Update on the search for a new Planning Director
• Update on the Comprehensive Plan and Master Plan integration

The Clayton Planning Board approved its March 22, 2021 minutes unanimously and adjourned. A public hearing on the 2020-173 rezoning for The Lofts at Wild District, 110 W. Front Street, did not proceed because the applicant withdrew the application. The rest of the meeting was discussion and training on North Carolina Chapter 160D, waivers, variances, and related planning topics; no other substantive decisions were recorded.

• Approved March 22, 2021 Planning Board minutes (unanimous)
• 2020-173 rezoning for The Lofts at Wild District, 110 W. Front Street, withdrawn by applicant
• Adjourned the meeting (unanimous)

Board of Adjustment

The Board of Adjustment will conduct organizational tasks including administering oaths of office and selecting a Chair and Co-Chair. Members will also adopt the 2021 meeting schedule and undergo quasi-judicial process training.

• Administration of oaths to seven board members
• Selection of Board Chair and Co-Chair
• Adoption of the 2021 meeting schedule
• Quasi-Judicial Process Training

Public Art Advisory Board

The board reviewed progress on several ongoing public art initiatives including the Sculpture Trail and Sam's Branch Greenway. Members also discussed potential new projects for Main Street and Town Hall renovations.

• Sculpture Trail installation update regarding slab security and engineering
• Sam's Branch Greenway flower installation project update
• Community Center banner duplication and design project
• Mural project for private buildings status update
• Proposed window display project for a building on Main Street

The board approved the minutes from the March 16, 2021 meeting. Members received updates on the Sculpture Trail, the Sam's Branch Greenway project, and the delivery of Community Center banners. The board discussed potential new projects involving school educational boxes and a 'Dark Window' art installation.

• Approved March 16, 2021 draft minutes (Unanimous)

Town Council

The Town Council is reviewing a tentative contract award for the New Neuse Water Reclamation Facility access road and waterline. They are also discussing AMI meter exemptions and a new $20 monthly fee for customers who opt out of wireless metering.

• Tentative contract award of $2,378,374.04 to Providence Construction Services for New Neuse WRF access road and waterline
• Proposed $20 monthly truck/meter read fee for AMI meter one-time exemptions
• Budget amendment to purchase two police canines using drug seizure and asset forfeiture funds
• Final acceptance requests for Riverwood Athletic Club (Tract B3) and Bristol at Cobblestone (Phase 5) utilities
• Rezoning and development agreement discussions regarding the Lumen Project

Council approved two major contracts for the New Neuse Water Reclamation Facility and modified the AMI meter exemption form. Several Lumen Project items were continued to May 3, and a new wastewater transmission project was added to the Capital Improvement Plan.

• Approved $2,378,374.04 contract for New Neuse Water Reclamation Facility access road to Providence Construction Services (Unanimous)
• Approved tentative award of approximately $1.3M Design-Build contract for New Neuse Water Reclamation Facility to Gannett Fleming Project Development Corporation (Unanimous)
• Approved AMI Meter Exemption Form with the $20 monthly fee and specific disconnect notice requirements removed (4-1)
• Approved adding 42W Wastewater Transmission Project to the Capital Improvement Plan (Unanimous)
• Approved budget amendment for purchase of two PD canines (Unanimous)
• Approved warranty acceptance for Riverwood Athletic Club Tract B3 and Bristol at Cobblestone Phase 5 (Unanimous)
• Continued Lumen Project rezoning, subdivision, and development agreement items to May 3, 2021 (Unanimous)

Parks and Recreation Advisory Board

The board reviewed progress on the Parks and Recreation Bond, noting that East Clayton and Community Park projects may approach $20 million. Discussions included building renovations, greenway safety regulations, and coordination with downtown development.

• Parks and Recreation Bond progress for East Clayton and Community Park
• Building renovations at the Clayton Community Center
• Discussion of greenway safety regarding e-bikes and speed limits
• Potential $20 million cost estimate for East Clayton and Community Park projects
• Legend Park greenway closure due to wastewater treatment plant work

The Recreation Advisory Board approved its February and March 2021 minutes and received updates on building renovations, COVID-19 changes, summer camp, and the renaming of All-Star Park. The board was told Town Council had already voted to rename the park, or part of it, after Clyde Sinclair, a Clayton native and former professional basketball player and Harlem Globetrotter. The board also heard that the July 4th event is cancelled this year per town management, and that a charrette with Town Manager JD Solomon is planned for the May meeting. The board took no other substantive votes beyond approving minutes and procedural motions.

• Approved February 2021 and March 2021 minutes (unanimous)
• Motion to call the meeting to order (unanimous)
• Adjourned at 7:10 p.m. (unanimous)
• No board vote recorded on park renaming; Town Council had already voted to rename All-Star Park, or part of it, after Clyde Sinclair
• No vote recorded on July 4th event; board was told it is cancelled this year per town management

Downtown Development Advisory Board

The Downtown Development Association Advisory Board will review committee reports regarding economic vitality, promotions, and organization. The meeting includes updates on the Barbour Building and the Second Street closure.

• Barbour Building update at 401 E. Main Street
• Second Street closure scheduled for April 16
• Ransom on the Roof fundraising event on April 24
• Discussion of DDA booth at Clayton Farmer's Market
• Update on greenway completion postponed to 2023

The Clayton Downtown Development Association Advisory Board approved the March 8, 2021 minutes with a correction to an incomplete sentence in the Economic Vitality Report. The board agreed to have a DDA tent at the Clayton Farmer's Market twice a month, on the second Saturday and the Night Market on Last Friday, with a volunteer signup sheet to be circulated. Staff reported that Town Hall will reopen May 3 with safety measures and that Second Street from Fayetteville to Church will be closed April 16 for Town Hall work. The board also received an update on the Barbour Building remodel and concurred to get an update on the West End Development at Main & Stallings St at the May meeting.

• Approved March 8, 2021 minutes with correction (unanimous)
• Agreed to have DDA tent at Clayton Farmer's Market twice monthly (second Saturday and Night Market on Last Friday)
• Concurred to receive West End Development update at May meeting
• Adjourned meeting at 7:00 p.m. (unanimous)

Town Council

The Town Council will consider annexation, rezoning, and subdivision applications for Riverwood Golf Course Section 2. The meeting also includes discussions regarding the town's capital improvement program and limited funding capacity.

• Annexation of Riverwood Golf Course-Section 2
• Rezoning of Riverwood Golf Course-Section 2
• Subdivision of Riverwood Golf Course-Section 2
• Wastewater allocation resolution for Riverwood Golf Course
• Purchase of two police canines

Council approved the annexation, rezoning, and preliminary plat for the Riverwood Golf Course Section 2 project, allowing for 723 residential units. The council also approved the purchase of two police canines and accepted a land donation.

• Approved annexation of Riverwood Golf Course Section 2 contingent upon rezoning (Unanimous)
• Approved rezoning of Riverwood Golf Course Section 2 from RE to PDR (Unanimous)
• Approved preliminary plat for 723 residential units at Riverwood Golf Course Section 2 (Unanimous)
• Adopted Resolution #2021-16 for wastewater allocation (Unanimous)
• Renamed All Star Park and Basketball Court to Donald Clyde Sinclair Park (Unanimous)
• Approved $30,000 purchase of two police canines and training (Unanimous)
• Authorized acceptance of land donation from Glennie Rea Corp (Unanimous)
• Tabled Old Town Hall building update to at least the next meeting (Unanimous)

Fire Advisory Board

The scheduled meeting of the Clayton Fire Advisory Board for March 25, 2021, has been cancelled. The next meeting is scheduled for May 27, 2021, at 7:00 p.m. at Clayton Fire Station One.

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board is reviewing grant progress, library building updates, and a budget request. The meeting also includes discussions on hiring a part-time children's assistant and COVID-19 reopening plans.

• Grant application progress for NEA Big Read and LSTA Strategic Planning
• Update on DFI/Library Building Project
• Hiring of a part-time Children’s Library Assistant
• Library budget request discussion
• COVID-19 update and planned library reopening

The board approved the minutes from the January 21, 2021 meeting. Library Director Joy Garretson reported that the DFI building project is not moving forward, though renovations or a new site in the Lumen development are being considered. The library planned to reopen for browsing by appointment on April 5, 2021.

• Approved January 21, 2021 Minutes (Unanimous)

Planning Board

The Planning Board recommended approval to the Town Council for a 300-acre planned development near Castleberry Road. The project includes 726 residential units, including single-family lots, townhomes, and apartments. Residents expressed concerns regarding school overcrowding, traffic, and infrastructure during public comment.

• 2020-157-PDD Riverwood Golf Club Section 2 rezoning (726 residential units)
• 2021-03-RZ Blacktip Properties LLC rezoning from R-E to I-1
• 2020-176-SP Southern Village Vet Clinic major site plan approval
• 2021-13-VAR The Lofts at Wild District variance request (continued)
• 2020-173-RZ The Lofts at Wild District rezoning (continued)

The Clayton Planning Board adopted its February 22, 2021 minutes unanimously and voted unanimously to continue the 2020-173-RZ rezoning for The Lofts at Wild District (110 W. Front Street) to its April 26, 2021 meeting. The rest of the meeting was informational: Town Manager JD Solomon reported on hiring a new Planning Director, a consultant review of the comprehensive plan and 160D, and the comp plan update, while Senior Planner Jeff Caines described the new Board of Adjustment and upcoming projects. No other decisions were made.

• Adopted February 22, 2021 minutes (unanimous)
• Continued 2020-173-RZ rezoning, The Lofts at Wild District, 110 W. Front Street, to April 26, 2021 Planning Board meeting (unanimous)
• Planning Director update: informational only, no action
• Comp Plan update: informational only, no action
• Board of Adjustment selection update: informational only, no action
• Master Plan integration: informational only, no action
• Upcoming projects update: informational only, no action

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board meeting scheduled for March 18, 2021, was cancelled. The meeting has been rescheduled for March 25, 2021, at 5:00 PM via a remote GoTo Meeting.

Public Art Advisory Board

The board will review updates on several ongoing public art initiatives. Discussions include the Sculpture Trail, the Sam's Branch Greenway project, and mural projects for private buildings.

• Sculpture Trail update
• Sam's Branch Greenway Public Art Project update
• Community Center Banner update
• Mural Project for Private Buildings update
• New projects discussion

The Public Art Advisory Board approved its January 26, 2021 draft minutes and received updates on several art projects. Sculpture Trail installation is set for March 26 except for one piece, Red Rhythm, with engineers evaluating slabs; 87 of 90 Sam's Branch Greenway flowers were returned and await installation. The board also discussed a Community Center banner replacement, a mural project with no update, and a possible window display at a Main Street building. No new motions were passed beyond approving minutes and adjourning.

• Adopted January 26, 2021 draft minutes (unanimous)
• Adjourned meeting at 6:02 p.m. (unanimous)

Town Council

The Town Council is reviewing a rezoning request for Blacktip Properties and a road rehabilitation project. The meeting also includes discussions on updating the town's customer service policy and appointing a liaison to the Board of Adjustment.

• Public hearing for Blacktip Properties rezoning (2021-03-RZ)
• FY '21 Road Rehab Project resolution adoption
• Customer Service Policy Update resolution
• Appointment of Council Member Everett as Liaison to Board of Adjustment
• Riverwood Golf Section II annexation and membership agreement

The Clayton Town Council approved a rezoning request from Blacktip Properties for 3945 and 3967 Powhatan Road, changing the roughly 2-acre site from Residential Estate to Light Industrial. The council also awarded the FY'21 Road Rehab Project bid and adopted a Customer Service policy update. All votes recorded were unanimous, and the meeting included a closed session under NCGS 143.318.11(a)(6).

• Approved rezoning at 3945 and 3967 Powhatan Road from R-E to I-1 (Ordinance #2021-03-04, unanimous)
• Awarded FY'21 Road Rehab Project bid (Resolution #2021-14, unanimous)
• Adopted Customer Service policy updates (Resolution #2021-15, unanimous)
• Adopted consent agenda including March 1 minutes, Arbor Day proclamation, and Riverwood Golf annexation items (unanimous)
• Appointed Daryle Harris to Fire Advisory Board, term ending December 31, 2023 (unanimous)
• Appointed Council Member Everett as liaison to Board of Adjustment
• Voted to enter closed session at 7:01 p.m. under NCGS 143.318.11(a)(6) (unanimous)
• Adjourned meeting at 8:05 p.m. (unanimous)

Town Council

The Town Council is meeting for a retreat to review organizational structure, personnel policies, and staffing gaps. The session includes an overview of current and emerging budgets for general, water, sewer, and electric services.

• Discussion of organizational structure and key hires
• Personnel policy update
• Review of General, Water & Sewer, and Electric operating budgets
• Review of Capital Improvement Plans (CIPs) for General, Water & Sewer, and Electric
• Closed session pursuant to NCGS 143-318.11(a)(5)

Parks and Recreation Advisory Board

The board discussed progress on the Parks and Recreation Bond for East Clayton and Clayton Community Parks. Members also discussed potential new regulations for e-bikes and other devices on greenways and the possibility of opening facilities on March 1st.

• Parks and Recreation Bond progress for East Clayton Community Park and Clayton Community Park
• Discussion of greenway safety regulations regarding e-bikes, speed limits, and headphone usage
• Completion of construction and renovations at the Clayton Community Center
• Potential mid-April start for the baseball and softball season
• Implementation of signage regarding the rental of town grounds for programs

The Clayton Recreation Advisory Board met via Zoom on March 8, 2021, but no quorum was met, so the minutes were not approved and no votes were recorded. Town Manager JD Solomon reported that the town is changing direction on architects for the parks and recreation bond, will have a third party evaluate design plans and provide cost estimates, and that East Clayton and Community Park were looking at closer to $20 million. Board chair Emily Beddingfield raised Municipal as a priority and discussed a joint committee with Downtown Development, greenway mile markers, police reinstated on trails, and a wastewater treatment plant project that will close Legend Park and its greenway for an extended period. Staff also reported building renovations nearly complete and rising building use under continued mandatory masks.

• No quorum met — minutes not approved and no votes taken
• No new business items were decided
• Reported: town will use a third party to evaluate design plans and provide cost estimates for the parks bond
• Reported: East Clayton and Community Park estimates near $20 million
• Reported: police reinstated on trails; mile markers added to greenways
• Reported: Legend Park and greenway to close for extended period for wastewater treatment plant work
• Reported: building renovations nearly complete; masks remain mandatory

Downtown Development Advisory Board

The Downtown Development Association Advisory Board is reviewing a facade grant application for 468 E. Second St. and discussing the creation of a farmers' market schedule. Staff will also provide updates on the COVID-19 SWAT initiative and the greenway.

• Facade grant application for 468 E. Second St.
• Creation of a DDA Farmers' Market schedule
• Approval of the 2021 DDA Business Meeting schedule
• COVID-19 SWAT Team and Greenway updates
• Review of the $25,000 FY20/21 facade grant budget

The Downtown Development Association Advisory Board approved a 50% facade grant, capped at $2,500, for exterior renovations at 468 E Second St. The board also adopted the February 8, 2021 minutes unanimously. Staff reported that the greenway completion has been postponed to 2023 and that Barbour Shop Creative will take over the Shop Clayton NC website under the Last Friday name. The board discussed but did not decide on proposed DDA business meetings and a Farmers' Market DDA booth.

• Approved 50% facade grant (capping $2,500) for 468 E Second St. exterior renovations (unanimous)
• Adopted February 8, 2021 minutes (unanimous)
• No old business
• No adjustments to the agenda
• Discussed DDA business meetings; no decision, staff to bring topic to March committee meetings
• Discussed Farmers' Market DDA booth; no decision recorded

Town Council

The Town Council is conducting a retreat focused on customer focus, economic development, and capital program integration. The agenda includes discussions on COVID-19 impacts, stormwater programs, and organizational capacity.

• Economic Development presentation by Patrick Pierce
• Capital Program Integration presentation by Rich Cappola
• COVID in 2021 discussion including community enforcement and town re-opening
• Stormwater Program update by Joshua Baird
• Emergency Management presentation by Lee Barbee

Town Council

The Clayton Town Council held Day 1 of its annual retreat on March 8, 2021, hearing staff presentations on customer accounts, economic development, the capital improvement program, COVID-19 response, and town operations. No formal votes or binding decisions were recorded; the minutes document discussion and staff reports only. Finance Director Robert McKie said a CIP evaluation by Davenport found the town would need a .32 cent tax increase, and the CIP was reduced to $190 million. Council members discussed prioritizing projects, requiring more from developers, and possibly raising development fees, but took no action.

• No formal decisions or votes recorded; retreat was discussion-only
• Staff reported CIP reduced to $190 million after Davenport evaluation indicated .32 cent tax increase needed
• Police Chief Greg Tart reported 33 COVID-related calls, 22 for mask mandate violations
• Safety Officer Jeffra Patton presented Phase 1 facility reopening guidelines
• Council discussed but did not act on increasing development fees
• Council discussed but did not act on prioritizing CIP projects
• Town Manager Solomon proposed hiring a contract manager for town contracts
• Meeting adjourned at 4:11 p.m.

Town Council

The Town Council is reviewing multiple items related to the Ashcroft 2 project, including rezoning, a quasi-judicial application, and a development agreement. The Council is also discussing wastewater allocation levels and potential land acquisition for a transmission pipeline easement.

• Ashcroft 2 rezoning (2020-113-PDD)
• Ashcroft 2 quasi-judicial application (2020-114-SD)
• Ashcroft 2 development agreement
• Buckhorn Branch annexation (2020-142-ANX)
• Wastewater allocation update

The Clayton Town Council approved a waiver of the residency requirement for current Town Manager JD Solomon on a 3-2 vote, with Council Members Grannis and Everett opposed. The council also unanimously approved annexation of the Buckhorn Branch property, rezoned the 256.15-acre Ashcroft 2 site to PD-MU, and approved the Ashcroft 2 master plan and development agreement. A resolution for wastewater allocation for Ashcroft 2 also passed unanimously.

• Waived residency requirement for Town Manager JD Solomon (3-2, Grannis & Everett against)
• Approved annexation of Buckhorn Branch, 84.73 acres (Ordinance #2021-03-03, unanimous)
• Approved rezoning of Ashcroft 2 from R-E & PD-R to PD-MU (Ordinance #2021-03-01, unanimous)
• Approved Ashcroft 2 master plan with development agreement (Ordinance #2021-03-02, unanimous)
• Approved wastewater allocation for Ashcroft 2 (Resolution #2021-12, unanimous)
• Approved proceeding with SAFER grant application (unanimous)
• Adopted consent agenda including minutes, proclamations, and warranty acceptances (unanimous)
• Adjourned meeting (unanimous)

Planning Board

The Planning Board met to review several development applications and ordinance updates. The board denied a request for a lot-size variance for a proposed apartment project at 110 W. Front St. and approved a major site plan for the Caterpillar Visitor Center.

• Denied variance for The Lofts at Wild District at 110 W. Front St.
• Approved 2021-07-OA 160D Ordinance Amendment recommendation
• Approved 2020-146-SP Caterpillar Visitor Center Major Site Plan at 954 NC-42 Hwy E.
• Approved 2020-95-CUP Hurricane Fencing Conditional Use Permit at 7740 US Hwy 70 Bus.
• Tabled 2020-173-RZ The Lofts at Wild District Rezoning application

Public Art Advisory Board

The scheduled meeting of the Public Art Advisory Board for the Town of Clayton on February 16, 2021, has been cancelled. The next meeting is scheduled for March 16, 2021.

Town Council

The Town Council is reviewing a revised COVID-19 policy regarding employee annual leave and discussing several land and construction items. The meeting also includes updates on the Little Creek Outfall Project and the establishment of a Board of Adjustment.

• Amended Resolution #2021-01: Allows employees to borrow up to 5 days of annual leave for COVID-19 related absences
• Resolution #2021-09: Recommendation to award the construction contract for the Little Creek Outfall Project
• Resolution #2021-08: Adoption of land acquisition easements for Williams, Glennie Rea, and PSNC
• Ordinance #2021-02-04: Proposal to establish a Board of Adjustment
• Buckhorn Branch Annexation: Certificate of sufficiency for 83.433 acres

The Council approved a construction contract for the Little Creek Outfall Project and adopted ordinances updating the town's code of ordinances and fee schedules. The board also voted to reestablish the Board of Adjustment with a five-member structure.

• Approved $1,018,659.85 Little Creek Outfall construction contract to Providence Construction Services (Unanimous)
• Adopted Ordinance #2021-02-02 amending Code of Ordinance Chapter 155/160D to assign access variances to the Board of Adjustment (Unanimous)
• Adopted Ordinance #2021-02-03 updating the Comprehensive List of Fees & Charges (Unanimous)
• Adopted Ordinance #2021-02-04 to establish a Board of Adjustment with 5 regular and 2 alternate members (Unanimous)
• Approved Resolution #2021-08 regarding land acquisition easements (Unanimous)
• Approved Consent Agenda including Buckhorn Branch Annexation public hearing and COVID policy (Unanimous)
• Continued Ashcroft 2 PDD, SD, and Development Agreement items to March 1, 2021

Town Council

The Town Council will hold an informational session regarding upcoming changes to Chapter 160D. The Town Attorney, Planning Staff, and Stewart Engineering representatives will present information to allow for in-depth conversation. A public hearing on this matter is scheduled for the February 15, 2021, meeting.

• Informational presentation on Chapter 160D changes
• Closed session pursuant to NCGS 143-318.11.(a)(6)

Council held a workshop to review proposed hybrid revisions to the Chapter 160D ordinance. No formal votes were taken on the ordinance changes, but council reached a consensus to place the item on the February 15, 2021 agenda.

• Consensus reached to place Chapter 160D on the February 15, 2021 agenda
• Approved motion to enter closed session (Unanimous)
• Approved motion to adjourn meeting (Unanimous)

Downtown Development Advisory Board

The board will review several informational reports and presentations. Topics include updates on historic district signage, COVID-19 follow-up, and various committee reports.

• Historic District Signage Update
• Façade Grant Update
• Clayton Growth Plan Presentation
• The Lofts at Wild District Presentation
• Farmers' Market DDA Booth

The Downtown Development Association Advisory Board met remotely on February 8, 2021. The board voted unanimously to draft a letter to Town Council expressing DDA support for redevelopment projects in and around the old Paper Company building. The board also received presentations on the town's Growth Plan and on RiverWild's planned developments (parking lot, event center, lofts, courtyard), and discussed a possible DDA booth at the Farmers' Market, referring it to committee. No other substantive decisions were recorded.

• Approved drafting a letter to Town Council supporting redevelopment projects in and around the old Paper Company building (unanimous)
• Adjourned the meeting at 7:13 p.m. (unanimous)
• Referred the Farmers' Market DDA booth proposal to the appropriate committee for further discussion (no vote recorded)

Parks and Recreation Advisory Board

The Recreation Advisory Board discussed prioritizing bond projects, including potential improvements to Municipal Park. Members also discussed rules for E-Bikes and Onewheels on greenways and the potential reopening of the Clayton Community Center.

• Discussion of Parks and Recreation Bond phase 1 and phase 2 projects
• Proposal to move Municipal Park back to phase 1 of bond projects
• Discussion regarding usage rules for E-Bikes and Onewheels on greenways
• Potential mid-February reopening date for Clayton Community Center
• Update on building renovations including track refinishing and basketball court completion

The Parks and Recreation Advisory Board approved its January 2021 minutes and adjourned at 7:14 p.m. Most of the meeting was discussion, not decisions: staff reported the East Clayton Community Park and Clayton Community Park projects are in the pre-application period, the Clayton Community Center construction is complete, and the town is still discussing a possible March 1 opening. No new business was taken up, and no final decisions were made on the joint downtown committee's ideas or on greenway rules for e-bikes and similar devices.

• Approved January 2021 meeting minutes (unanimous)
• Adjourned meeting at 7:14 p.m. (unanimous)

Town Council

The Town Council will consider an ordinance amendment for Chapter 160D and an update to the Planning Department's fee schedule. The meeting also includes discussions on creating an Assistant Town Engineer position and updates regarding wastewater and reclamation facilities.

• Ordinance amendment for Chapter 160D and Specific Use Standards
• Update to the Comprehensive List of Fees & Charges
• Creation of the Assistant Town Engineer position
• Warranty acceptance for Academy Point, Phase 4
• Public hearings regarding Ashcroft 2 development

The Clayton Town Council approved creating an Assistant Town Engineer position and voted to re-establish the Board of Adjustment and its guidelines. Several public hearing items — Ashcroft 2 (PDD, SD, and development agreement) and the Chapter 160D ordinance amendment — were continued to the February 15, 2021 meeting, with a special meeting possible for 160D. The council also adopted its consent agenda, which included a Hazard Mitigation Plan resolution, and received informational updates on development agreements, wastewater allocation, and a special rescue operations partnership.

• Adopted consent agenda as presented, including Resolution Adopting Hazard Mitigation Plan (unanimous)
• Continued Ashcroft 2 PDD, SD, and development agreement to February 15, 2021 (unanimous)
• Re-established the Board of Adjustment and guidelines (unanimous)
• Continued Chapter 160D ordinance amendment to February 15, 2021 with possibility of a special meeting (unanimous)
• Continued update to Comprehensive List of Fees & Charges to February 15, 2021 (unanimous)
• Approved creation of Assistant Town Engineer position (unanimous)
• Adjourned meeting at 7:25 p.m. (unanimous)

Fire Advisory Board

The board reviewed fire department updates regarding COVID-19 protocols, equipment, and budget status. Discussions included the status of a ladder truck, grant applications, and potential changes to board by-laws.

• Ladder truck approved by council in September 2020 with expected delivery in late August or early September 2021
• $127,000 grant received with a $11,000 town match for exhaust system equipment
• Application for a SAFER Grant to fund 6 additional personnel
• Proposed transition of the Fire Advisory Board to an Emergency Services Advisory Board
• Approval of the 2021 meeting calendar

The Clayton Fire Advisory Board approved its November 19, 2020 draft minutes and unanimously re-elected Matt Sutphin as chair for another term. Most of the meeting was a Fire Chief's report covering department restructuring, a new ladder truck expected late summer or early fall, an April 12 DOI inspection, and grant applications. The board took no other substantive votes; the meeting adjourned at 7:36 p.m.

• Approved November 19, 2020 draft minutes (unanimous)
• Re-elected Matt Sutphin as Board Chair for another term (unanimous)
• Adjourned the meeting (unanimous)

Public Art Advisory Board

The Public Art Advisory Board will meet to elect a new Board Chair for 2021. Members will also receive updates on the Sculpture Trail, the Salon Blue mural project, and the Sam's Branch Greenway public art project.

• Election of 2021 Board Chair
• Sculpture Trail selection review
• Salon Blue Mural project update
• Sam's Branch Greenway Public Art Project update

The Town of Clayton Public Art Advisory Board finalized selections for the upcoming Sculpture Trail, voting to swap in 'Red Rhythm' for Category A and 'Some Like It Hot' for Category B. The board also unanimously re-elected Sara Perricone as board chair for 2021. Updates were shared regarding the Salon Blue mural application and the Sam's Branch Greenway flower art project.

• Approved replacing 'Firehouse' with 'Red Rhythm' in Category A sculpture selections (Unanimous)
• Approved replacing 'Nesting' with 'Some Like It Hot' in Category B sculpture selections (Unanimous)
• Reappointed Sara Perricone as 2021 Board Chair (Unanimous)
• Approved November 17, 2020 draft minutes (Unanimous)

Planning Board

The Planning Board will hold public hearings on a conditional use permit for Hurricane Fencing and multiple zoning items for The Lofts at Wild District. The meeting also includes a review of a major site plan for the Caterpillar Visitor Center.

• Public hearing: Hurricane Fencing Conditional Use Permit at 7740 US Hwy 70 Bus
• Public hearing: The Lofts at Wild District variance and rezoning at 110 West Front Street
• Public hearing: 160D Ordinance Amendment 2021-07-OA
• New Business: Caterpillar Visitor Center Major Site Plan at 954 NC-42 Hwy E
• Administration of oaths to Lisa Begley, Stephen Powers, and Marty Bizzell

The Planning Board unanimously approved a Conditional Use Permit for Hurricane Fencing and a Major Site Plan for the Caterpillar Visitor Center. A variance request for eight apartments at 110 West Front Street failed to pass because it did not receive the required super-majority vote. A related rezoning request for the same apartment project was tabled at the applicant's request, and an ordinance amendment was recommended to Town Council.

• Approved Hurricane Fencing Conditional Use Permit (Unanimous)
• Denied The Lofts at Wild District Variance (6-2 vote, failed super-majority)
• Tabled The Lofts at Wild District Rezoning request
• Approved 160D Ordinance Amendment recommendation to Town Council (Unanimous)
• Approved Caterpillar Visitor Center Major Site Plan (Unanimous)
• Approved December 15, 2020 minutes (Unanimous)
• Elected Andria Merritt as Chair and George 'Bucky' Coats as Vice-Chair (Unanimous)

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board is reviewing a consultant quote for a 5-year strategic plan and preparing for 2022 budget requests. The board also discussed the Development Finance Initiative regarding downtown development and parking concerns.

• Strategic Plan grant quote from Karen Dash Consulting LLC ranging from $9,640 to $11,490
• Election of 2021 Board Officers (Chair and Vice-Chair)
• 2022 Budget Request discussion
• Development Finance Initiative (DFI) downtown market and parking research update
• Food For Fines program update

The board approved hiring Karen Dash Consulting, LLC to develop a 5-year strategic plan. The board also elected its 2021 officers and reviewed budget requests for a circulation supervisor and facility repairs.

• Approved hiring Karen Dash Consulting, LLC for strategic plan (Unanimous)
• Approved November 19, 2020 minutes with one correction (Unanimous)
• Elected Laurie Lee as Chair and Vanessa Flores-Watson as Vice-Chair (Unanimous)

Public Art Advisory Board

The Public Art Advisory Board meeting originally scheduled for Wednesday, January 20, 2021, has been rescheduled. The new meeting will take place remotely on Tuesday, January 26, 2021, at 5:00 PM.

• Meeting rescheduled from January 20 to January 26, 2021

Town Council

The Town Council is considering utility undergrounding for the Town Hall parking lot and new loading zone restrictions on Second Street. The meeting also includes several budget amendments for the AMI project and general fund personnel requests.

• Approval of $150,000 for Town Hall parking lot utility undergrounding
• Proposed loading zone on south side of Second Street, Monday-Friday, 8AM-5PM
• Budget amendment to fund $500,000 cost overrun for the AMI Project
• General Fund amendment for new positions including two Business Analysts and two Patrol Officers
• Amendment to the returned check policy to limit payment restrictions to 5 years

The Town Council approved the Town Hall parking lot utility undergrounding project and adopted several administrative policies, including a new return check policy and updated non-discrimination standards. The Town Manager provided a status update on the police department investigation and outlined 2021 priorities. Council members also discussed the recent appointment of the Town Manager and addressed public concerns regarding transparency.

• Approved Town Hall parking lot utility undergrounding project (unanimous)
• Adopted Ordinance #2021-01-08 regarding Second Street parking (unanimous)
• Adopted Resolution #2021-02 amending return check policy (unanimous)
• Approved AFG grant application for fire station sprinklers (unanimous)
• Approved library grant applications (unanimous)
• Adopted Resolution #2021-03 for Uniform Guidance Policy (unanimous)
• Adopted Resolution #2021-04 for MWBE policy update (unanimous)
• Adopted Resolution #2021-05 for Title VI non-discrimination policy (unanimous)

Parks and Recreation Advisory Board

The board reviewed progress on the Parks and Recreation Bond and discussed preventing unauthorized profit from town resources. Members also discussed a proposal to rename All Star Park after professional basketball player Donald "Clyde" Sinclair.

• Proposal to rename All Star Park after Donald "Clyde" Sinclair
• Discussion regarding unauthorized profiting from town resources and the need for better signage
• Update on Parks and Recreation Bond progress
• Report on Community Center construction, including track expansion and basketball court resurfacing
• Discussion of COVID-19 reopening plans and joint use agreements

The Clayton Recreation Advisory Board met by Zoom on January 11, 2021, and approved its November 10, 2020 minutes unanimously. Most of the meeting was discussion rather than decisions: staff said Parks and Recreation bond projects and timelines are still being worked out and will go to Town Council in February, and a mid-February date for the Clayton Community Center to reopen was presented to Council with no decision made. The board also decided that Municipal Park bathrooms would remain closed for the winter, with portable toilets ("port a johns") mentioned as a possibility.

• Approved November 10, 2020 minutes (unanimous)
• Municipal Park bathrooms to remain closed for the winter; portable toilets mentioned as a possibility
• No decision made on Clayton Community Center reopening; mid-February date presented to Council, could be pushed to March
• No decision made on E-Bikes, Onewheels and other greenway use rules; board asked to consider and follow up
• Bond project priorities still in discussion; to be presented to Town Council in February

Downtown Development Advisory Board

The Downtown Development Association Advisory Board will review committee reports and discuss goals for the remainder of the 2020-2021 fiscal year. The meeting includes updates on the greenway trail connection and potential new board member advocates.

• Greenway Trails Downtown Connection Committee update
• Design Committee report on façade grants and historic district blade signs
• Promotions Committee update on Storefront Decorating Awards and event planning
• Discussion of January-July 2021 committee goals
• Discussion regarding board members becoming Advocates

The Downtown Development Association Advisory Board approved its December 14, 2020 minutes by unanimous vote and then adjourned. Most of the meeting was committee reports: the Design Committee reported no pending façade grants and no December meeting, the Economic Vitality Committee reported no December meeting and an open advocate seat, and the Promotions and Organization Committees described ongoing plans and fundraisers. No new policies, funding, or projects were decided; the board held brief discussion of January–July 2021 committee goals and an advocate suggestion.

• Approved December 14, 2020 draft minutes (unanimous)
• Adjourned the meeting at 7:00 p.m. (unanimous)
• No vote or action taken on January–July 2021 committee goals — discussion only
• No vote or action taken on the advocate suggestion — discussion only

Town Council

The Town Council will consider several administrative appointments and two rezoning requests. The meeting also includes discussions on parking limits on Second Street and a new COVID-19 annual leave policy.

• Rezoning of 1.30 acres at 0 US Hwy 70 West for Southern Village Vet Clinic
• Rezoning of Wake Med property (2020-166-RZ)
• Appointment of James P. Cauley III as Town Attorney
• Consideration to retain Interim Town Manager as Town Manager
• Ordinance regarding No Parking/Loading Zones on a portion of Second Street

The Council appointed JD Solomon as permanent Town Manager with a salary of $196,000 and terminated the search for new candidates. Two rezoning requests were approved, and the Town authorized the acquisition of real property next to Fire Station 1.

• Appointed JD Solomon as permanent Town Manager (4-1)
• Instructed Mercer Group to terminate Town Manager search process (4-1)
• Appointed James P. Cauley III as Town Attorney (Unanimous)
• Approved rezoning for Southern Village Vet Clinic to B-3 (Unanimous)
• Approved rezoning for Wake Med from B-3 SUD to B-3 (Unanimous)
• Authorized acquisition of real property next to Fire Station 1 (Unanimous)
• Adopted Resolution #2021-01 allowing employees to borrow up to 5 days of paid annual leave for COVID (Unanimous)
• Tabled Second Street no-parking proposal for further study