Johnston County public meetings in 2022

Town Council

The Clayton Town Council is meeting to consider several items, including a rezoning for Clayton Dental, a landscaping modification for The Walk at East Village Phase II, and a special use permit for Creekside Townes. The council will also vote on consent agenda items, including accepting streets into the town system and a sole source contract for mass communications. Additionally, they will consider a budget amendment and a construction contract award for the Sam's Branch Water Reclamation Facility.

• 2022-166-RZ Clayton Dental rezoning (Ordinance #2022-12-01)
• The Walk at East Village Phase II Landscaping Modification (quasi-judicial)
• 2022-113-SUP Creekside Townes Special Use Permit (quasi-judicial)
• Mass Communications/Data Voice Budget Amendment (Ordinance #2022-12-03)
• Formal Construction Contract Award - Sam's Branch WRF (Resolution #2022-98)

Downtown Development Advisory Board

The Downtown Development Advisory Board for the Town of Clayton did not meet on December 12, 2022, as the scheduled meeting was canceled. No decisions or discussions were held.

Parks and Recreation Advisory Board

The December 12, 2022 meeting of the Recreation Advisory Board has been cancelled. The next scheduled meeting is January 9, 2023 at 6:00 p.m. in the Town Hall York Room.

• Meeting cancelled
• Next meeting: January 9, 2023 at 6:00 p.m. at Town Hall York Room

Town Council

The Town Council will hold a work session to discuss filling upcoming vacancies on four advisory boards: Board of Adjustment, Planning Board, Library Advisory Board, and Recreation Advisory Board. No formal decisions will be made at this meeting; recommendations will be forwarded to the December 19 regular council meeting.

• Board of Adjustment: Rebecca Berry (In-Town) and Marty Bizzell (ETJ) recommended
• Planning Board: Jodie Dupree (ETJ) and Derrick Applewhite (In-Town) recommended
• Library Advisory Board: Lucy Bianchi (In-Town) recommended
• Recreation Advisory Board: Travis Crowder, Emily Beddingfield, and Natasha Ellis-Smith (all In-Town) recommended

Town Council

The Clayton Town Council is holding its regular meeting on December 5, 2022, with a light agenda. The main items are a presentation on the town's mass communications/data voice system and a staff discussion about fireworks. The consent agenda includes approval of minutes from the November 7 work session and regular meeting.

• Mass Communications/Data Voice presentation on Town of Clayton Communication System
• Fireworks discussion led by Emergency Management Coordinator and Lieutenant Brian Temple
• Employee introductions: James Satterwhite (Pump Technician) and Michelle Snyder (Executive Assistant to Town Manager)
• Approval of consent agenda including minutes from November 7, 2022 meetings

Downtown Development Advisory Board

The Johnston County Downtown Development Advisory Board will hold a special meeting to review and discuss the draft of the Downtown Strategic Plan. Board members will provide comments and suggestions on the draft during the meeting.

Town Council

The Clayton Town Council will hold public hearings on the Clayton Pedestrian Plan and four zoning cases, including conditional zoning districts on Corbett Road and Short Johnson Road, a rezoning and special use permit for Pawville. The council will also consider consent agenda items, recognize Caterpillar's training center, receive the Downtown Development Advisory Board annual report, and discuss the Neuse River Trail feasibility study.

• Public hearing: Clayton Pedestrian Plan
• Public hearing: 2022-88-CZM Corbett Road Assemblage Conditional Zoning District (Ordinance #2022-11-03, Wastewater Resolution #2022-92)
• Public hearing: 2022-70-CZM Short Johnson Road Conditional Zoning District (Ordinance #2022-11-02, Wastewater Resolution #2022-93)
• Public hearing: 2022-170-RZ Pawville Rezoning (Ordinance #2022-11-04)
• Quasi-judicial hearing: 2021-169-SUP Clayton Pawville Special Use Permit

Fire Advisory Board

The Clayton Fire Advisory Board meeting scheduled for Thursday, November 17, 2022, at 6:00 PM has been cancelled. The next scheduled meeting will be held Thursday, January 26, 2023, at 6:00 p.m. at Fire Station One, 325 Horne Street. This agenda contains only cancellation notice and no business items.

• Meeting cancelled
• Next meeting: January 26, 2023, 6:00 p.m.
• Location: Fire Station One, 325 Horne Street

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board will meet to approve minutes, nominate and vote on a new Chair and Vice-Chair, and discuss a Library Disruptive Behavior Policy. The board will also hear reports on the Friends of the Library meeting and the Librarian's October report.

• Nomination and vote for new Chair and Vice-Chair
• Discussion of Library Disruptive Behavior Policy
• Friends of the Library meeting report (October)
• Librarian's October report

Downtown Development Advisory Board

The Downtown Development Association Advisory Board will meet to provide feedback on the Downtown Strategic Plan draft deliverable and begin culling award nominations. The agenda also includes committee reports on upcoming events like Small Business Saturday and Christmas Village, plus a financial update from the 501c3 treasurer.

• Feedback needed on Downtown Strategic Plan draft deliverable
• Initial culling of Downtown Award nominations
• Small Business Saturday Mimosa Walk and Sidewalk Vendors Market on Nov 26
• Christmas Village on Dec 1, sponsorships available
• 501c3 financial update

Town Council

The Clayton Town Council will attend the Operation Green Light Veterans Recognition Ceremony at Town Hall’s Veterans Memorial Reflection Wall. No formal decisions or votes are scheduled; the event is ceremonial and open to the public.

• Veterans Recognition Ceremony at 5:00 p.m. in Town Hall Veterans Memorial Reflection Wall
• Proclamation reading scheduled; no formal action taken

Town Council

The Clayton Town Council will hold a work session to discuss three items: an update on Capital Improvement Projects (CIP) prioritization, the renaming of Business 70, and reflections from the council retreat with next steps for the council and executive team. No formal votes are scheduled except a motion to adjourn.

• Capital Improvement Projects (CIP) update and prioritization process overview
• Discussion on renaming Business 70
• Council retreat reflections and next steps for Town Council and Executive Team

Town Council

The Clayton Town Council will hold public hearings on two quasi-judicial special-use permit applications: a Take 5 Oil Change and Magnolia Pointe Townhomes. The council will also consider consent items including an electrical relocation agreement, a bulk wastewater interlocal agreement with Johnston County, and fee changes for Parks and Recreation. New business includes approval of 2022 water and sewer revenue bonds, a sole-source SCADA standardization, and construction contract awards for Fire Stations 1 & 2 improvements.

• Public hearing: 2022-58-SUP Take 5 Oil Change special use permit
• Public hearing: 2022-67-SUP Magnolia Pointe Townhomes special use permit
• Approval of 2022 Water and Sewer Revenue Bonds (Resolution #2022-86)
• Fire Stations 1 & 2 Improvements construction contract award (Resolution #2022-88, Budget Amendment Ordinance #2022-11-01)
• Bulk Wastewater Interlocal Agreement between Town of Clayton and Johnston County

Town Council

The Clayton Town Council is holding a special meeting retreat at the Caterpillar Training Center. The agenda includes a tour of Caterpillar, a strategic plan evaluation, council discussion, and a tour of the River Mews/Smithfield BBQ property. No formal decisions are scheduled except for adjournment.

• Tour of Caterpillar, Inc. Training Center
• Strategic Plan Evaluation session
• Tour of River Mews/Smithfield BBQ Property off Hwy 42
• Discussion on next steps for November 7th Work Session

Planning Board

The Clayton Planning Board will hold public hearings and consider recommendations on the Clayton Pedestrian Plan and three rezoning applications: Pawville, Short Johnson Road, and Corbett Road Assemblage. The board will also approve minutes from the September 26 Codify Clayton Steering Committee meeting. The agenda is primarily substantive, with multiple land-use decisions and a plan adoption recommendation.

• Clayton Pedestrian Plan: recommend adoption, includes 8 priority projects (e.g., Robertson Street Sidewalk Gaps, US 70 Crossings)
• Pawville Rezoning (2022-170-RZ)
• Short Johnson Road Conditional Zoning District (2022-70-CZM)
• Corbett Road Assemblage Conditional Zoning District (2022-88-CZM)
• Approval of September 26, 2022 Codify Clayton Steering Committee minutes

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board will meet to introduce new members, adopt draft minutes from September 15, 2022, review policy updates including the Collection Management Policy, and approve the 2023 meeting schedule. The board will also discuss chair and vice-chair nominations and receive the librarian's report.

• Approval of draft minutes from September 15, 2022
• Review of Collection Management Policy updates
• Approval of 2023 meeting schedule (meetings every other month on the third Thursday at 5:30 PM)
• Discussion on chair and vice-chair nominations
• Librarian's report on August 2022 statistics and programs

Public Art Advisory Board

The Public Art Advisory Board will meet to decide on a mural application for 215 E. Main Street, approve amendments to its by-laws, and adopt the 2023 meeting schedule. The board will also discuss old and new business including school art projects, greenway art, and future projects.

• Approval of By-Laws Amendment
• Approval of Mural Application - 215 E. Main Street
• Approval of 2023 Meeting Schedule
• School Art Project (K-5 looms and lesson plans)
• Greenway Art Project (flower assessment and community involvement)

Town Council

The Clayton Town Council will meet to decide on accepting grants for arts programs, transferring public utilities and streets into town maintenance, and appointing a new Board of Adjustment member. The meeting also includes routine approvals and public comment.

• Approve Capital Arts Grant from Johnston County Tourism Authority
• Approve North Carolina Arts Council Lead Scholarship Grant
• Approve Spark the Art Grant from North Carolina Arts Council
• Accept public utilities for Carolina Overlook Phase 1A-E, I, J (Resolution #2022-77)
• Accept public streets for Riverwood Athletic Club Phases 3B–3E-2 (Resolution #2022-80)

Parks and Recreation Advisory Board

The Clayton Recreation Advisory Board is meeting to receive informational updates from the Parks and Recreation Director on bond projects, greenway closures, Legend Park, the Johnston County Skate Park, Community Park, and online maps. New business includes a shade structure for the Municipal Park playground and the Parks and Recreation Master Plan. No formal actions are scheduled; all items are for information only.

• Bond projects update (Municipal Park, East Clayton Park, Community Park)
• Greenway closures update
• Legend Park update
• Johnston County Skate Park update
• Shade structure for playground at Municipal Park (informational)

Downtown Development Advisory Board

The Downtown Development Association Advisory Board is meeting to handle routine business including approving minutes, committee assignments, and staff reports. The main item is a Design Committee review of a facade grant application from Make Life Special at 367 W Main, with two estimates totaling $4,475 and $2,941.90. The board will also discuss upcoming events like Harvest Festival, Small Business Saturday, and Christmas Village, plus a financial update on the 501c3 corporation.

• Facade grant review: Make Life Special, 367 W Main, with estimates of $4,475 and $2,941.90
• Harvest Festival participation Oct 29-30, wine sales and volunteers needed
• Small Business Saturday on Nov 26
• Christmas Village on Dec 1, sponsorships available
• 501c3 Corporation financial update

Town Council

The Clayton Town Council holds a work session to discuss progress on the new Unified Development Ordinance (UDO), a rewrite of the town’s development rules. Staff and consultants present the draft Annotated Outline, which reorganizes zoning, subdivision, and design standards into a single code. The outline was shared publicly and discussed with steering committees before this meeting.

• Consultant-led discussion of draft Unified Development Ordinance Annotated Outline (1.5 hrs)
• Main Street striping and crosswalk plan presentation by Engineering Director (20 min)
• Board of Adjustment appointment discussion (5 min)
• Quarter 1 goals updates by Town Manager (5 min)

Public Art Advisory Board

The Clayton Public Art Advisory Board will meet to approve minutes and discuss ongoing projects, including the Sculpture Trail for 2023-2024, the Greenway Art Project, and the School Art Project. The board will also have an open discussion on new projects. The agenda is largely procedural, with no new action items listed.

• Approval of August 16, 2022 draft minutes
• Discussion of Sculpture Trail 2023-2024
• Discussion of Greenway Art Project
• Discussion of School Art Project (loom kits)
• Open discussion on new projects

Planning Board

The Clayton Planning Board will hold its fifth Codify Clayton Steering Committee meeting to discuss the annotated outline of the proposed Unified Development Ordinance (UDO), presented by Chad Meadows of CodeWright, LLC. The board will also approve minutes from previous meetings and receive a planning director update. The UDO would replace the town's current development regulations in Chapter 155 and consolidate related chapters.

• Discussion of the UDO Annotated Outline (9-12-22 draft) with CodeWright consultant Chad Meadows
• Approval of draft minutes from July 25, 2022 and September 12, 2022 Codify Clayton Steering Committee meetings
• Planning Director update on small area plans and other planning matters

Fire Advisory Board

The Clayton Fire Advisory Board meeting scheduled for Thursday, September 22, 2022, at 6:00 PM has been cancelled. The next scheduled meeting is Thursday, November 17, 2022, at 6:00 p.m. at Clayton Fire Station One, 325 Horne Street. This agenda contains only procedural cancellation notice and no substantive items.

• Meeting cancelled
• Next meeting: November 17, 2022, 6:00 p.m., Clayton Fire Station One, 325 Horne Street

Town Council

The Clayton Town Council will hold public hearings on two annexation petitions and quasi-judicial hearings on two special use permit requests for townhome developments. The council will also consider consent agenda items including a zoning ordinance correction, termination of an infrastructure agreement, and acceptance of a greenway, plus advisory board appointments and an NCDOT sidewalk agreement.

• Annexation petition 2022-100-ANX for River Mews at 1603 NC HWY 42 East
• Annexation petition 2022-112-ANX for Barber Mill Townhomes on Barber Mill Road at Grovewood Drive
• Special Use Permit 2022-35-SUP for 26 townhome units along Dairy Road near Barber Mill Road
• Special Use Permit 2022-56-SUP for duplex townhomes along Mitchell and Carter Streets in Downtown Clayton
• NCDOT Agreement for Main Street Sidewalk LAPP with Resolution #2022-74 and Budget Ordinance #2022-09-06

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board will meet to discuss and potentially adopt a final draft of the Historical Collections Policy. The board will also review updates to other library policies and receive a librarian's report on summer program results and funding.

• Adoption of final draft Historical Collections Policy
• Review of Collection Management Policy updates
• Librarian's report on summer reading program with 130% increase in participation and $47,000 in ARPA funds received

Parks and Recreation Advisory Board

The Clayton Recreation Advisory Board will meet jointly with the DDA to hear a presentation on the Downtown Master Plan, then hold its regular meeting. The board will receive informational updates on bond projects, greenway closures, Legend Park, the Johnston County Skate Park, Community Park, online maps, and the Clayton Clovers. New business includes a shade structure for the Municipal Park playground and the Parks and Recreation Master Plan. All items are informational only, with no action expected except approval of minutes and adjournment.

• Joint meeting with DDA on Downtown Master Plan (informational)
• Bond projects update, including Municipal Park, East Clayton Park, Community Park
• Greenway closures update
• Shade structure for playground at Municipal Park (new business)
• Parks and Recreation Master Plan (new business)

Downtown Development Advisory Board

The Downtown Development Association Advisory Board will meet to hear from consultants from Downtown Strategies, who will lead an input session on the Downtown Action Plan and Downtown Master Plan. The board will also receive staff reports on upcoming events and the Main Street repaving process, and will approve minutes from the August 8 meeting. Committee reports will be skipped to allow time for the consultant session.

• Input session with Downtown Strategies consultants on Downtown Action Plan and Downtown Master Plan
• Staff report on Main Street repaving process
• Overview of upcoming events and volunteer needs
• Approval of August 8, 2022 draft minutes
• Reminder of newly elected officers (Chair Christi Thompson, Vice Chair Matthew Kagel, etc.)

Town Council

The Clayton Town Council will hold a public hearing for a rezoning request (2022-69-RZ) for Jason & Vilamon Carroll, continued from the August 15 meeting. The council will also consider several resolutions, including accepting streets and utilities for maintenance, approving a NCDOT agreement for Ranch Rd Extension funding, and amending contracts for Riverwalk greenway bridges. Consent agenda items include minutes, annexation hearing scheduling, and utility/street acceptances.

• Public hearing for rezoning 2022-69-RZ (Jason & Vilamon Carroll)
• Resolution 2022-59: set public hearing date for annexation 2022-112-ANX Barber Mill Townhomes (Barber Mill Road and Grovewood Drive)
• NCDOT/Town agreement U-6223 (Ranch Rd Extension funding)
• Riverwalk on the Neuse Greenway Bridges DB Contract Amendment
• Reimbursement resolutions #2022-66 (Water/Sewer) and #2022-67 (Electric)

Town Council

The Clayton Town Council is holding a work session to discuss several items, including a pay and classification study, a communications plan, a cultural arts presentation, and appointments to three advisory boards. No formal votes are scheduled; the board appointments will be considered for approval at a later meeting.

• Evergreen Pay and Classification Study process overview
• Communications Plan presentation
• Cultural Arts presentation by Interim Clayton Center Director
• Advisory board appointments: Library (Makayla Walden, Cynthia Wood), Downtown Development (Dan Barbour), Fire (Kristy Dean)

Planning Board

The Town of Clayton Planning Board meeting scheduled for August 22, 2022 has been cancelled. The next meeting is scheduled for Wednesday, September 26, 2022 in the Council Chambers at Town Hall, 111 East Second Street. This agenda contains no items for discussion or decision.

• Meeting cancelled
• Next meeting: September 26, 2022, Council Chambers, Town Hall, 111 East Second Street

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board will consider adopting a Historical Collections Policy, a schedule for reviewing library policies, and approving deaccessions from the History Room. The board will also receive updates from the Town Council and the Library Director's report for June-July.

• Adopt Historical Collections Policy
• Adopt Policy Review Schedule
• Approve History Room Deaccessions
• Town Council update
• Librarian's report for June-July

Public Art Advisory Board

The Clayton Public Art Advisory Board will meet to review minutes, discuss a school art project presented by Kim Helmer and Raven Long, and conduct procedural actions. No formal decisions are listed on the agenda.

• School Art Project presentation by Kim Helmer & Raven Long

Downtown Development Advisory Board

The Downtown Development Association Advisory Board will vote on a slate of officers for the coming year and consider approving a facade grant for Clayton Mart at 208 E Main St. The board will also hear staff reports on the Downtown Action Plan and Downtown Master Plan stakeholder meetings, plus committee updates. The agenda includes approval of the July 11, 2022 minutes and public comments.

• Vote on officer slate: DDA Chair, Vice Chair, Corporation President, Vice President, Treasurer, Secretary, Past President
• Potential action: Facade Grant approval for Clayton Mart sign face replacement and painting at 208 E Main St
• Staff report: Downtown Action Plan Stakeholders Meeting scheduled during Sept 12 DDA meeting
• Staff report: Downtown Master Plan Stakeholders Meeting
• Committee reports: Economic Vitality, Design, Organization, Promotions

Town Council

The Clayton Town Council will consider approving a construction administration contract for the Sam's Branch Water Reclamation Facility. The consent agenda includes routine items like minutes, a library strategic plan, advisory board appointment procedures, and several annexation hearing dates. The meeting also includes employee introductions, retirement recognitions, and a closed session on an economic development opportunity.

• Sam's Branch Water Reclamation Facility construction administration contract
• Resolution 2022-53 adopting Hocutt-Ellington Memorial Library Strategic Plan 2022-2027
• Resolution 2022-48 setting public hearing for Ashcroft Section 2 annexation (N O'Neil Street and Covered Bridge Road)
• Resolution 2022-49 setting public hearing for River Mews annexation (1603 NC HWY 42 East)
• Amended Resolution 2022-41A for O'Neil Overlook annexation public hearing

Town Council

The Clayton Town Council will hold a work session to discuss the Unified Development Code (UDC) update, based on a draft diagnosis report, and to consider next steps. The council will also hold a closed session to discuss personnel matters, as allowed by state law. The agenda is otherwise procedural, with no other action items.

• Discussion of Unified Development Code update and next steps
• Closed session for personnel matters (NC GS 143-318.11(a)(6))

Fire Advisory Board

The Clayton Fire Advisory Board will hold a routine meeting to approve minutes, hear a fire department update from Fire Chief Lee Barbee, and conduct other standard business. No substantive decisions or public hearings are listed on the agenda.

Planning Board

The Clayton Planning Board will hold public hearings on two rezoning requests and a set of technical amendments to the Unified Development Code. The board will also consider approving minutes from previous meetings. The agenda includes a rezoning of 906 E Main St from Highway Business to Central Business, a rezoning of town public property, and amendments to several UDC sections.

• Rezoning 2022-69-RZ: 906 E Main St from Highway Business (B-3) to Central Business (B-1), 0.077 acres, vacant lot
• Rezoning 2022-92-RZ: Town public property rezoning
• UDC technical amendments 2022-126-OA affecting sections 155.301(K), 155.705(L)(6), and 155.716(D)
• Approval of draft minutes from June 27 and March 28, 2022 meetings

Town Council

The Clayton Town Council is meeting to decide on a downtown parking master lease agreement, several annexation petitions, and a special use permit for 26 townhomes on Dairy Road. They will also consider a contract amendment for the Sam's Branch wastewater facility and a truck routes ordinance amendment. The agenda includes routine consent items and staff reports.

• Downtown Parking Master Lease Agreement; Resolution 2022-37
• Special Use Permit 2022-35-SUP for 26 townhomes along Dairy Road near Barber Mill Road
• Annexation petitions: O'Neil Overlook, Ashcroft Section 2, River Mews
• Sam's Branch Wastewater Reclamation Facility contract amendment
• Ordinance 2022-07-01 amending Chapter 71 truck routes

Town Council

The Clayton Town Council will hold a work session to discuss the proposed 2022-2027 strategic plan for the Hocutt-Ellington Memorial Library, which includes recommendations for facility improvements, outreach, and programming. They will also review policies and procedures for citizen advisory board appointments. A closed session is scheduled to discuss personnel matters.

• Ribbon cutting at Municipal Park, 325 McCullers Drive
• Discussion of Hocutt-Ellington Memorial Library Strategic Plan 2022-2027
• Review of policy and procedures for appointments to advisory boards
• Closed session to discuss personnel (NC GS 143-318.11(a)(6))

Downtown Development Advisory Board

The Downtown Development Advisory Board will meet to approve a facade grant for Clayton Steakhouse, introduce new board members, and discuss the 2023 Year of the Trail proclamation and September Family Night movie options. The board will also receive an orientation presentation and updates from its four committees.

• Clayton Steakhouse Facade Grant approval
• Introduction of new board members and orientation
• 2023 Year of the Trail proclamation discussion
• September Family Night movie options
• Downtown Strategic Plan kick-off update

Planning Board

The Clayton Planning Board will convene as the Codify Clayton Steering Committee to receive a presentation from Chad Meadows of Codewright on the draft UDC Diagnosis Report, which outlines recommendations for updating the town's Unified Development Code. The board will also consider approving the May 23, 2022 draft minutes. No public hearings or new business are listed on this agenda.

• Review of Codify Clayton UDC Diagnosis Draft Report
• Board of Adjustment members joining the steering committee
• Approval of May 23, 2022 draft minutes

Town Council

The Clayton Town Council will consider approving the FY 2022-2023 budget ordinance and a comprehensive list of fees and charges, with two tax rate options presented. The council will also hold a public hearing on a rezoning request for the Meridian Center at 935 Shotwell Road, and consider a downtown parking master lease agreement. Several routine items are on the consent agenda, including ordinance amendments and street acceptances.

• FY 2022-2023 budget ordinance with tax rate options (58 or 60 cents per $100 valuation)
• Rezoning request 2022-54-RZ for Meridian Center at 935 Shotwell Road
• Downtown Parking Master Lease Agreement (Resolution 2022-37)
• Ordinance amendments for parking on S. Fayetteville Street, E. Horne Street, and South Connector
• Resolution to accept Riverwood Athletic Club streets for maintenance

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board will meet to discuss volunteer opportunities for packing and storing the History Room, review a policy schedule, and consider a draft Historical Collections Policy. The draft policy outlines how the library will acquire, manage, and deaccession historical materials, including procedures for donations and removals. The board may take action on adopting a policy review schedule.

• Draft Historical Collections Policy for review
• Volunteer opportunities for History Room packing and storage
• Policy review schedule development
• May Librarian's Report

Parks and Recreation Advisory Board

The Clayton Recreation Advisory Board will meet to receive informational updates from Parks and Recreation Director Scott Barnard on COVID-19 protocols, bond projects, the budget, greenway closures, and several parks including Legend Park, Sinclair Park, the Johnston County Skate Park, and Community Park. New business includes online maps, the Clayton Clovers, team sports safety practices, and scheduling of future meetings. No action items are listed; all items are informational only.

• Bond projects update: Municipal Park soft opening planned for July; East Clayton Park construction underway for Clayton Clovers baseball season
• Greenway closure at Sam's Branch remains in effect with no update on reopening
• Budget update: budget balanced, to go to council for approval before July 1
• Community Park: beginning to vet firms for design; board will have input
• Johnston County Skate Park group formed but no meetings held yet

Downtown Development Advisory Board

The Downtown Development Advisory Board meeting scheduled for June 13, 2022, has been cancelled. No business will be conducted.

Town Council

The Clayton Town Council is holding a work session to follow up on and discuss the 2023 budget. The agenda also includes a closed session for personnel matters as permitted by state law. No votes or final decisions are listed on this agenda.

• Closed session for personnel discussion under NC GS 143-318.11(A)(6)
• 2023 budget follow-up and discussion

Town Council

The Clayton Town Council will hold public hearings on the FY 2022-2023 budget, proposed electric and water/sewer rate changes, a flood damage prevention ordinance text amendment, and a conditional rezoning for the Grifols West Campus. The council will also consider consent agenda items including street and utility acceptances, and discuss selecting a consultant for town manager recruitment.

• Public hearing on FY 2022-2023 budget
• Public hearing on electric and water/sewer rate revisions for FY starting July 1, 2022
• Public hearing on text amendment to Chapter 151 Flood Damage Prevention Ordinance
• Public hearing on Grifols West Campus zone change from Heavy Industrial (I-2) to Conditional Zoning - Industrial (CZ-I)
• Resolution to accept streets and utilities in Lionsgate Phase 6A & 6B for maintenance

Fire Advisory Board

The Clayton Fire Advisory Board meeting scheduled for May 26, 2022, was cancelled. The next meeting is set for July 28, 2022, at 6:00 p.m. at Clayton Fire Station One, 325 Horne Street.

Planning Board

The Clayton Planning Board will hold a public hearing on a request to rezone 935 Shotwell Rd from Industrial-Light (I-1) to Office-Institutional (O-I) and will make a recommendation to the Town Council. The board will also launch the 'Codify Clayton' Unified Development Code update with a consultant presentation and the addition of Board of Adjustment members to the steering committee. The agenda includes approval of the April 25 minutes and routine reports.

• Public hearing on 2022-54-RZ Meridian Center rezoning: 6.63 acres at 935 Shotwell Rd from I-1 to O-I
• Codify Clayton UDC Steering Committee first meeting with Codewright Planners
• Board of Adjustment members Marty Bizzell, Thomas Antoine, Jim Perricone, Rebecca Berry join UDC committee
• Approval of April 25, 2022 draft minutes

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board will consider approving the 2022-2027 Strategic Plan, which sets goals for facility upgrades, technology, community outreach, and collections. The board will also hear a report on Margaret Sullivan's presentation to the Town Council about library renovation options, and discuss volunteer opportunities for packing and storing items from the History Room.

• Approval of 2022-2027 Strategic Plan (mission, focuses, goals)
• Report on Margaret Sullivan's May 2 presentation to Council on library renovation options (including a ~$2.3M plan)
• Volunteer opportunities for History Room packing and storage
• Approval of April 21, 2022 draft minutes

Town Council

The Clayton Town Council will vote on several items, including a conditional zoning district for Country Lane, construction contracts for the City Road Improvement (Utilities) Project and a potable ground storage tank at Fire Station 2, and a utility construction agreement with NCDOT for the Ranch Road Extension Project. They will also consider accepting streets from Riverwood Athletic Club, an audit contract, a sole source exemption, and a consultant firm for town manager recruitment. A closed session is scheduled for economic development and legal consultation.

• Country Lane Conditional Zoning District (2021-20-CZM) - approve, approve with conditions, or disapprove
• Resolution to award construction contract for City Road Improvement (Utilities) Project
• Resolution to award construction contract for Potable Ground Storage Tank at Fire Station 2
• Resolution authorizing utility construction agreement with NCDOT for Ranch Road Extension Project (TIP-U-6223)
• Resolution to accept streets into Town system for maintenance – Riverwood Athletic Club, Phases 4A-4F (1.49 miles)

Downtown Development Advisory Board

The Downtown Development Association Advisory Board will hear a proposal for a Downtown Master Plan and Strategic Plan from Economic Development Director Patrick Pierce, and a presentation from Dave Shearer, owner of First Street Tavern, about the Tavern Taxi service. The board will also review the results of the April downtown walk audit and receive committee reports.

• Downtown Master Plan & Downtown Strategies Strategic Plan proposal presented by Patrick Pierce
• Tavern Taxi presentation by Dave Shearer, owner of First Street Tavern
• SWOT/Review of Downtown Walk Audit from April
• Committee reports from Design, Economic Vitality, Organization, and Promotions committees

Parks and Recreation Advisory Board

The Clayton Recreation Advisory Board will meet to receive informational updates from Parks and Recreation Director Scott Barnard on COVID-19 policies, bond projects, greenway closures, park developments, and the budget. No action is expected on these items. The board will also approve minutes from the April 11 meeting.

• COVID-19 May update (informational)
• Bond projects update (informational)
• Greenway closures update (informational)
• Loop Road Park update (informational)
• Budget update (informational)

Town Council

The Clayton Town Council is holding a budget work session to review funding for the library, cultural arts, and the Capital Improvements Plan (CIP), followed by closed sessions on land acquisition and economic development. No final decisions are being made at this work session; it is a discussion and review meeting.

• Budget review for Library (12:00-12:45 p.m.)
• Budget review for Cultural Arts (12:45-1:15 p.m.)
• Budget and Capital Improvements Plan (CIP) review (1:30-4:30 p.m.)
• Closed session to discuss land acquisition (NC GS 143-318.11(a)(5))
• Closed session to discuss economic development (NC GS 143-318.11(a)(4))

Planning Board

The Clayton Planning Board will hold public hearings on two rezoning requests: a rezoning for Grace Reform Church and a conditional zoning with master plan for the Grifols West Campus. The board will also consider approving the draft minutes from the February 28, 2022 meeting. The agenda includes a planning director's report and time for informal discussion and public comment.

• Public hearing on 2021-132-RZ Grace Reform Church rezoning
• Public hearing on 2021-153-CZM Grifols West Campus conditional zoning with master plan
• Approval of February 28, 2022 draft minutes
• Planning Director report

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board will meet to approve minutes, introduce a new board member, and discuss the library's strategic plan, including mission, vision, and goals. The board will also hear about an upcoming presentation by Margaret Sullivan on May 2 and receive the librarian's report for March.

• Approval of March 17, 2022 draft minutes
• Introduction of new board member Victoria Privette
• Discussion of strategic plan: mission, vision, and goals
• Update on Margaret Sullivan presentation scheduled for May 2
• Librarian's report for March

Public Art Advisory Board

The Public Art Advisory Board will meet to approve minutes from January and March 2022, receive updates on the Sculpture Trail and public art promotions, and discuss a school art project. The March meeting lacked a quorum, so no action was taken then.

• Approval of minutes from January 25 and March 15, 2022
• Sculpture Trail update presented by Chair Sara Perricone
• Public Art Promotions discussion
• School Art Project presented by Kim Helmer

Town Council

The Clayton Town Council will meet to consider routine items, public presentations, and several potential ordinance amendments. Key decisions include accepting $7.14 million in American Rescue Plan Act (ARPA) funding for wastewater improvements at the Little Creek Pump Station and voting on ordinance amendments related to temporary public facility uses and electronic gaming operations.

• Accept $7,142,000 ARPA funding for Little Creek Pump Station improvements
• Approve ordinance amendment 2022-51-OA for temporary public facility uses
• Approve ordinance amendment 2022-52-OA for electronic gaming operations
• Approve Clayton Transportation Plan
• Approve Cerberus Gaming special use permit (2022-16-SUP)

Parks and Recreation Advisory Board

The Clayton Recreation Advisory Board will meet for informational updates only, with no action items. Topics include COVID-19 protocols, bond projects, greenway closures, Loop Road Park, Sinclair Park, website maps, nature playground, by-laws, budget, and a Johnston County skate park. The agenda is largely procedural, with all items listed as informational.

• COVID-19 April update
• Bond projects update
• Greenway closures update
• Loop Road Park update
• Johnston County Skate Park discussion

Downtown Development Advisory Board

The Johnston County Downtown Development Advisory Board meets to review staff reports on downtown parking, upcoming community events, and committee updates. No major decisions were on the agenda; the board discussed new business like planning the 2023 concert series and allowing beer and wine at Family Night.

• 2023 Concert Series brainstorming
• Beer and wine permitted at Family Night
• Downtown Parking Taskforce update
• Upcoming events: Platforms at the Podium (April 19), TBJ Corridors of Opportunity (April 26)
• Design Committee reports 3 remaining façade grants with May deadline

Planning Board

The Clayton Planning Board will consider recommending two zoning text amendments: one to allow temporary structures and parking in Public Facilities districts, and another to explicitly prohibit electronic gaming operations. The board will also consider a resolution designating the Clayton Transportation Plan. All items are recommendations to the Town Council, which will make final decisions.

• Text Amendment 2022-51-OA: Allow temporary uses/structures in PF zoning district, including grass parking for soccer fields on Loop Road and a temporary structure at Fire Station 1
• Text Amendment 2022-52-OA: Add 'Electronic Gaming Operations' as a prohibited use and define the term in UDC §155.802
• Resolution Designating Clayton Transportation Plan: Adopt Roadway System Map from 2045 Comprehensive Growth Plan and other plans as the Town's Transportation Plan
• Public hearings scheduled for April 6 and April 13, 2022 for newspaper notices

Fire Advisory Board

The Clayton Fire Advisory Board is meeting to adopt the draft minutes from February 3, 2022, and to receive a report from the fire chief. The agenda includes only routine items: approval of minutes, a department update, and other business. No major decisions or public hearings are scheduled.

• Approval of February 3, 2022 draft minutes
• Fire Department Update by Board Chair Karen Patterson

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board will meet to consider forming a grant search committee, discuss outreach and volunteer opportunities, and explore a possible name change for the library. They will also review the February librarian's report and approve the draft minutes from the February 24 meeting.

• Discussion on forming a Grant Search Committee
• Explore library name change
• Outreach and volunteer opportunities (Clayton 101)
• Strategic Plan long form discussion
• Approval of February 24, 2022 draft minutes

Downtown Development Advisory Board

The Downtown Development Association Advisory Board is meeting to hear staff reports on transportation projects, including a commuter rail stakeholder meeting, a Neuse River Trail survey, and a BRT meeting, as well as an update on downtown golf carts. The board will also receive committee reports and discuss volunteer sign-ups. The agenda is largely informational, with no major votes scheduled.

• Commuter Rail stakeholder meeting scheduled for March 23
• Neuse River Trail survey open until March 25
• BRT meeting planned for April
• Downtown golf cart update expected in April
• Volunteer sign-up for upcoming events

Parks and Recreation Advisory Board

The Clayton Recreation Advisory Board will meet to receive informational updates on bond projects, greenway closures, All-Star Park, Loop Road Park, the Clayton Recreational Foundation, the Pedestrian Plan, and the upcoming budget cycle. No action items are listed; all items are informational only. The agenda also includes approval of the January 10, 2022 minutes.

• Bond projects update (Municipal, East Clayton Park)
• Greenway closures update
• All-Star Park update
• Loop Road Park update
• Upcoming budget cycle

Town Council

The Clayton Town Council will hold public hearings on a special use permit for the Amelia Church Tribute Community and an annexation for Ashcroft Section 2, with potential action to approve or continue. The council will also consider adopting an ordinance to clarify stormwater fees, a UDC project update ordinance, and authorizing a fire department internship program. Several proclamations and routine consent agenda items are scheduled.

• Public hearing: 2021-74-SUP Amelia Church Tribute Community special use permit (quasi-judicial) with wastewater allocation resolution
• Public hearing: 2022-09-ANX Ashcroft Section 2 annexation - potential action to continue to April 4, 2022
• Ordinance #2022-03-01 to clarify stormwater fees
• Ordinance #2022-03-02 UDC project update
• Fire Department Internship - authorize staff to proceed

Planning Board

The Clayton Planning Board will consider four rezoning applications and vote on recommendations to the Town Council. Items include a request to rezone a 0.129-acre parcel at Front and O'Neil Streets from B-1 to R-6, a rezoning for the ETMJR Property, and two conditional zoning requests for Ramblewood Village and Country Lane. The board will also adopt minutes from the January 24, 2022 meeting.

• Front/O'Neil Street Rezoning (2021-165-RZ): 0.129 acres from B-1 to R-6, applicant Hearth Pointe Development
• ETMJR Property Rezoning (2022-4-RZ)
• Ramblewood Village Conditional Zoning (2021-90-CZM)
• Country Lane Conditional Zoning (2021-20-CZM)
• Adoption of January 24, 2022 draft minutes

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board will discuss the out-of-town library fee, highlights from the strategic plan, history room storage, and the Margaret Sullivan Studio update. New business includes outreach opportunities, the 2023 budget request, and a grant search. The board will also consider adopting the January 20, 2022 draft minutes.

• Discussion of dissolving the out-of-town library fee, which has brought in an average of $16,000 per year since 2015
• 2023 Budget Request presentation by Library Director Joy Garretson
• History Room storage update due to overcrowding and safety concerns
• Margaret Sullivan Studio update/visit regarding renovation options
• Grant search discussion

Parks and Recreation Advisory Board

The Recreation Advisory Board and the Clayton Recreational Foundation are meeting jointly to discuss collaborative efforts on future projects and goals. The agenda is brief and contains no specific action items, only the scheduled discussion.

• Joint meeting of Recreation Advisory Board and Clayton Recreational Foundation
• Discussion of collaborative efforts for future projects and goals

Hocutt-Ellington Memorial Library Advisory Board

This agenda announces that the Library Advisory Board meeting originally scheduled for February 17, 2022 has been rescheduled to February 24, 2022 at 5:30 p.m. The meeting will take place at Hocutt-Ellington Memorial Library, 100 S. Church Street, and is open to the public. No other business items are listed.

• Meeting rescheduled from Feb. 17 to Feb. 24, 2022
• Location: Hocutt-Ellington Memorial Library, 100 S. Church Street

Public Art Advisory Board

This agenda only announces that the February 15, 2022 Public Art Advisory Board meeting has been rescheduled to February 22, 2022 at 5:00 p.m. The meeting will be held via Zoom, with the link available from the Clerk to the Board. No other business items are listed.

• Meeting rescheduled from Feb 15 to Feb 22, 2022
• Meeting to be held via Zoom
• Contact Heidi Holland for meeting link

Town Council

The Clayton Town Council is holding a three-day retreat in Beaufort, NC, focused on team building, reviewing the state of the town, and discussing growth-related topics such as infrastructure, economic development, transportation, and planning. The agenda includes workshops, discussions, and a closed session with the town attorney. No formal decisions or votes are scheduled.

• Review of Quarter 3 and preview of Quarter 4 town performance
• Discussion on managing growth, including infrastructure, employment centers, and housing types
• Workshops on Capital Improvement Plan, Economic Development, Transportation, and Water/Electric Resources
• Legal session with Town Attorney Jim Cauley
• Closed session pursuant to NCGS 143-318.11(a)(6)

Downtown Development Advisory Board

The Downtown Development Association Advisory Board will consider approving two facade improvement grants: one for resurfacing the Clayton Mart parking lot at 208 E Main Street and another for improvements at 215 W Main Street (currently Moveology). The board will also discuss the feasibility of the Ransom on the Roof 2022 event and introduce two new members.

• Facade grant for Clayton Mart parking lot resurfacing at 208 E Main Street (estimated $22,850)
• Facade grant for 215 W Main Street (currently Moveology)
• Discussion of Ransom on the Roof 2022 feasibility
• New member introductions: Lila Reiber and Stephanie Matos
• Committee reports on design, organization, promotions, and economic vitality

Parks and Recreation Advisory Board

The February 7, 2022 meeting of the Clayton Parks & Recreation Advisory Board has been cancelled. No items were discussed or decided.

• Meeting cancelled

Town Council

The Clayton Town Council is holding a special meeting to receive information about The Clayton Center, including its auditorium programming, venue rentals, and conference room rentals. This is an informational session ahead of the regular council meeting; no votes are scheduled.

• Presentation on Clayton Center auditorium programming and events
• Discussion of venue rentals at The Clayton Center
• Overview of conference and meeting room rentals
• Special events at The Clayton Center

Fire Advisory Board

The Clayton Fire Advisory Board will meet via Zoom to approve draft minutes from June and September 2021, adopt the 2022 meeting calendar, and recommend a board chair. The meeting includes a fire department update from Deputy Chief Matt Sutphin.

• Approval of June 3, 2021 and September 23, 2021 draft minutes
• Approval of 2022 meeting calendar
• Recommendation for board chair
• Fire department update from Deputy Chief Matt Sutphin

Town Council

The Clayton Town Council is holding a special workshop led by Jacobs Engineering to discuss the condition assessment and adaptive reuse study for the Old Town Hall building. The meeting is intended to gather input from key stakeholders to consider options for the building's long-term use. No decisions are expected; it is a discussion and input-gathering session.

• Jacobs Engineering presentation on Old Town Hall condition assessment
• Adaptive reuse study for Old Town Hall building
• Stakeholder input session on long-term use options

Town Council

This is a special meeting of the Clayton Town Council, held as a remote/traveling tour focused on growth and planning. The council will visit destinations in Fuquay Varina, Holly Springs, and Clayton, including downtown areas, housing developments, and economic development sites. No formal decisions are scheduled; the meeting is for observation and discussion.

• Tour of Fuquay Varina and Holly Springs destinations
• Visit to downtown development and sample housing developments
• Tour of Clayton destinations including Flowers Area
• Wrap-up and debrief at Council Chambers

Fire Advisory Board

This agenda announces that the Clayton Fire Advisory Board meeting originally scheduled for January 27, 2022 has been rescheduled to February 3, 2022 at 6:00 p.m. The meeting will be held via Zoom, and the agenda contains no other business items.

• Meeting rescheduled from Jan 27 to Feb 3, 2022
• Meeting to be held via Zoom
• Contact Clerk Heidi Holland for meeting link

Public Art Advisory Board

The Public Art Advisory Board will consider approving the 2022-2023 sculpture selections and a mural for the Atlas Stark's building. The board will also introduce new members, nominate a chair and co-chair, and adopt minutes from previous meetings.

• Approval of 2022-2023 Sculpture Selections
• Approval of Atlas Stark's Building Mural
• Nominations for Chair and Co-Chair
• Adoption of October 19 and November 16, 2021 minutes

Planning Board

The Clayton Planning Board will hold its January 24, 2022 meeting, which includes administering the oath of office to six new board members, electing a chair and co-chair, and adopting the draft minutes from December 21, 2021. No public hearings or new business items are listed on the agenda, so the meeting is largely procedural.

• Oath of office for new members Ethan Bennett, Jodie Dupree, Kevin Lee, James Lipscomb, James Moore, Ronald Williams
• Election of chair and co-chair
• Adoption of December 21, 2021 draft minutes

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board will meet via Zoom to consider adopting an amended 2022 meeting calendar, nominating a Chair and Vice-Chair, and adopting amended bylaws. The board will also discuss changing the out-of-town library fee, addressing History Room storage issues, and a town-funded study for renovation options at the Margaret Sullivan Studio. The meeting includes approval of the November 18, 2021 minutes and a librarian's report.

• Adoption of amended 2022 meeting calendar
• Nomination and approval of Chair & Vice-Chair
• Adoption of amended by-laws (strikeout and clean versions provided)
• Discussion on changing out-of-town library fee
• Discussion on History Room storage issues and solutions

Town Council

The Clayton Town Council will hold two continued public hearings: one on a text amendment to add steep-slope protections to Resource Conservation Areas (with four options), and one on a special use permit for the Champion East townhome development. The council will also consider awarding a design/build contract for the River Walk on the Neuse, discuss the mid-year budget, and handle routine consent items.

• Public hearing on 2021-126-OA: steep-slope text amendment to Section 155.500, with four options (Option 2 recommended by Planning Board)
• Public hearing on 2020-98-SUP: Champion East special use permit for six townhome lots east of Champion Street near Amos Street
• Resolution #2022-02: award design/build contract for River Walk on the Neuse (Crowder Construction)
• Mid-year budget discussion
• Consent agenda: badge/service weapon award to retired Officer Brian Pounds, proclamations for School Choice Week and Student Art Month, warranty acceptance for The Shoppes at Glen Laurel Lot 2

Downtown Development Advisory Board

The Clayton Downtown Development Association Advisory Board will meet to discuss downtown guides, web pages, sponsorships, facade grants, and a vacant board seat. Staff will also present updates on downtown parking and small business resources.

• Downtown Parking Taskforce Update presented by Patrick Pierce
• Downtown Shopping Guide Update presented by Lydia Davis
• Doing Business in Clayton Small Business Guide discussion
• New Downtown Clayton Webpage feedback
• Facade Grants mid-year update from the Design Committee