Johnston County public meetings in 2022

Planning Board

The Planning Board will hold a public hearing on a proposed text amendment to the Unified Development Code. The amendment would change how apartments, duplexes, and townhomes are approved, moving them from the Special Use Permit process to the Conditional Zoning District process.

• Public hearing for 2022-206-OA Special Use Permit Text Amendments
• Proposed change to require Conditional Zoning instead of Special Use Permits for multi-family housing
• Clarification of perimeter buffer requirements for Conditional Zoning Districts

The Planning Board unanimously approved a rezoning request for the Clayton Village Center to allow for a mixed-use development. The project includes up to 234 multi-family units and 5,000 square feet of commercial space.

• Approved rezoning of R-E and B-3 districts to Conditional Zoning-Mixed Use for Clayton Village Center (Unanimous)
• Approved previous meeting minutes (Unanimous)

Town Council

The Clayton Town Council is meeting to consider several items, including a rezoning for Clayton Dental, a landscaping modification for The Walk at East Village Phase II, and a special use permit for Creekside Townes. The council will also vote on consent agenda items, including accepting streets into the town system and a sole source contract for mass communications. Additionally, they will consider a budget amendment and a construction contract award for the Sam's Branch Water Reclamation Facility.

• 2022-166-RZ Clayton Dental rezoning (Ordinance #2022-12-01)
• The Walk at East Village Phase II Landscaping Modification (quasi-judicial)
• 2022-113-SUP Creekside Townes Special Use Permit (quasi-judicial)
• Mass Communications/Data Voice Budget Amendment (Ordinance #2022-12-03)
• Formal Construction Contract Award - Sam's Branch WRF (Resolution #2022-98)

The Johnston County Town Council approved the Clayton Dental rezoning application (2022-166-RZ) for a 2.145-acre tract, subject to existing restrictive covenants requiring architectural approval by the Declarant. The council also discussed and approved several other items, including a $25,000 contract for a feasibility study and a resolution supporting a regional water system.

• Approved Clayton Dental rezoning (2022-166-RZ) with restrictive covenants
• Approved $25,000 contract for feasibility study
• Approved resolution supporting regional water system
• Discussed and approved various other agenda items

Downtown Development Advisory Board

The Downtown Development Advisory Board for the Town of Clayton did not meet on December 12, 2022, as the scheduled meeting was canceled. No decisions or discussions were held.

Parks and Recreation Advisory Board

The December 12, 2022 meeting of the Recreation Advisory Board has been cancelled. The next scheduled meeting is January 9, 2023 at 6:00 p.m. in the Town Hall York Room.

• Meeting cancelled
• Next meeting: January 9, 2023 at 6:00 p.m. at Town Hall York Room

Town Council

The Town Council will hold a work session to discuss filling upcoming vacancies on four advisory boards: Board of Adjustment, Planning Board, Library Advisory Board, and Recreation Advisory Board. No formal decisions will be made at this meeting; recommendations will be forwarded to the December 19 regular council meeting.

• Board of Adjustment: Rebecca Berry (In-Town) and Marty Bizzell (ETJ) recommended
• Planning Board: Jodie Dupree (ETJ) and Derrick Applewhite (In-Town) recommended
• Library Advisory Board: Lucy Bianchi (In-Town) recommended
• Recreation Advisory Board: Travis Crowder, Emily Beddingfield, and Natasha Ellis-Smith (all In-Town) recommended

Town Council

The Clayton Town Council is holding its regular meeting on December 5, 2022, with a light agenda. The main items are a presentation on the town's mass communications/data voice system and a staff discussion about fireworks. The consent agenda includes approval of minutes from the November 7 work session and regular meeting.

• Mass Communications/Data Voice presentation on Town of Clayton Communication System
• Fireworks discussion led by Emergency Management Coordinator and Lieutenant Brian Temple
• Employee introductions: James Satterwhite (Pump Technician) and Michelle Snyder (Executive Assistant to Town Manager)
• Approval of consent agenda including minutes from November 7, 2022 meetings

The Council approved a settlement in the Amelia Church Tribute Community lawsuit, reducing the proposed apartment complex from 220 to 196 units and enhancing connectivity to adjoining properties. The settlement was signed by a Superior Court judge, effectively issuing the permit. The Council also reached consensus to bring a budget amendment for a new mass communication system to the December 19 meeting.

• Approved settlement for Amelia Church Tribute Community, reducing units from 220 to 196 (5-0)
• Consensus to bring mass communication system budget amendment to Dec 19 meeting
• Approved consent agenda including Nov 7 minutes (5-0)
• Approved agenda adjustment adding staff reports and closed session items (5-0)
• Moved to closed session to discuss legal matter (5-0)
• Corrected closed session statute to criminal matter (5-0)
• Adjourned meeting at 7:18 p.m. (5-0)

Downtown Development Advisory Board

The Johnston County Downtown Development Advisory Board will hold a special meeting to review and discuss the draft of the Downtown Strategic Plan. Board members will provide comments and suggestions on the draft during the meeting.

Planning Board

The Planning Board reviewed and recommended approval for multiple rezoning requests and a new pedestrian plan. These items will move to the Town Council for final decision.

• Recommendation to adopt the Clayton Pedestrian Plan
• Pawville rezoning for a 1.14 acre vacant parcel near Tew Court and Gateway Drive
• Short Johnson Road conditional zoning for up to 98 residential units
• Corbett Road Assemblage conditional zoning for up to 750 residential units
• 2022-166-RZ Clayton Dental rezoning application

The Clayton Planning Board unanimously approved a conditional rezoning for The Townes at Little Creek, allowing up to 169 townhome units on 53.83 acres off Financial Drive and Town Centre. The board also approved a separate rezoning for a dental office on Pritchard Road, adopted the 2023 meeting calendar, and approved the previous meeting's minutes. All decisions were unanimous.

• Approved conditional rezoning for The Townes at Little Creek (169 townhomes, 53.83 acres) (unanimous)
• Approved rezoning of 2165 Pritchard Road from PD-MU to B-3 for Clayton Dental (unanimous)
• Approved November 28, 2022 meeting minutes (unanimous)
• Adopted 2023 Planning Board meeting calendar (unanimous)

Town Council

The Clayton Town Council will hold public hearings on the Clayton Pedestrian Plan and four zoning cases, including conditional zoning districts on Corbett Road and Short Johnson Road, a rezoning and special use permit for Pawville. The council will also consider consent agenda items, recognize Caterpillar's training center, receive the Downtown Development Advisory Board annual report, and discuss the Neuse River Trail feasibility study.

• Public hearing: Clayton Pedestrian Plan
• Public hearing: 2022-88-CZM Corbett Road Assemblage Conditional Zoning District (Ordinance #2022-11-03, Wastewater Resolution #2022-92)
• Public hearing: 2022-70-CZM Short Johnson Road Conditional Zoning District (Ordinance #2022-11-02, Wastewater Resolution #2022-93)
• Public hearing: 2022-170-RZ Pawville Rezoning (Ordinance #2022-11-04)
• Quasi-judicial hearing: 2021-169-SUP Clayton Pawville Special Use Permit

Town Council

The Town Council approved the appointment of several board and committee members. The council also approved a request for a public hearing regarding a proposed ordinance and handled routine administrative approvals.

• Approved appointment of board and committee members (unanimous)
• Approved request for public hearing on proposed ordinance (unanimous)
• Approved minutes from previous meetings (unanimous)
• Approved various procedural motions and reports (unanimous)

Fire Advisory Board

The Clayton Fire Advisory Board meeting scheduled for Thursday, November 17, 2022, at 6:00 PM has been cancelled. The next scheduled meeting will be held Thursday, January 26, 2023, at 6:00 p.m. at Fire Station One, 325 Horne Street. This agenda contains only cancellation notice and no business items.

• Meeting cancelled
• Next meeting: January 26, 2023, 6:00 p.m.
• Location: Fire Station One, 325 Horne Street

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board will meet to approve minutes, nominate and vote on a new Chair and Vice-Chair, and discuss a Library Disruptive Behavior Policy. The board will also hear reports on the Friends of the Library meeting and the Librarian's October report.

• Nomination and vote for new Chair and Vice-Chair
• Discussion of Library Disruptive Behavior Policy
• Friends of the Library meeting report (October)
• Librarian's October report

The board approved nominations for the positions of Chair and Vice-Chair. Members discussed potential revisions to the Library Disruptive Behavior Policy and received an update on the Friends of the Library meeting schedule and fundraising.

• Approved October 20, 2022 draft minutes
• Approved nominations for Chair (Julia Curran) and Vice-Chair (Eugene Wheeler)

Board of Adjustment

The Board of Adjustment approved the 2023 meeting schedule and unanimously voted to cancel the December 2022 meeting. Members also received training materials and information on quasi-judicial development decisions from the town attorney and UNC School of Government. Minutes from a prior meeting were approved with a correction.

• Approved 2023 meeting schedule (unanimous)
• Cancelled December 2022 meeting (unanimous)
• Approved prior meeting minutes with correction (unanimous)

Public Art Advisory Board

The Board approved a mural application for 215 E. Main Street with specific design conditions. Members also discussed the School Art Project, Greenway art materials, and amendments to board by-laws.

• Approved mural application for 215 E. Main Street with conditions on figure positioning
• Approved by-laws amendment to increase board membership from 9 to 11
• Approved 2023 meeting schedule
• Discussed $25.00 bags for the School Art Project
• Discussed use of coroplast for Greenway art projects

The board approved the October 18, 2022, minutes and re-elected its Chair and Co-Chair. Members discussed the rollout of a school loom project and the development of a moveable mural project.

• Approved October 18, 2022, draft minutes
• Approved Sara Perricone to remain Chair
• Approved Tammy Murray to remain Co-Chair

Parks and Recreation Advisory Board

The Board reviewed progress on various park projects, including East Clayton construction and Greenway closures. Officials reported that the Parks and Recreation Master Plan rollout is delayed until spring, which will postpone grant applications until Fall 2024.

• Update on East Clayton construction and Municipal Park restroom lighting
• Greenway closures due to Waste-Water Treatment Plant construction scheduled to reopen mid-December
• Potential spring/summer 2023 start date for Legend Park cleanup
• Discussion of Johnston County Skate Park funding and location ideas
• Delay of Parks and Recreation Master Plan rollout until spring

The Recreation Advisory Board met to receive project updates from Parks and Recreation Director Scott Barnard. No official actions were taken because the Board did not have a quorum.

Downtown Development Advisory Board

The Downtown Development Association Advisory Board will meet to provide feedback on the Downtown Strategic Plan draft deliverable and begin culling award nominations. The agenda also includes committee reports on upcoming events like Small Business Saturday and Christmas Village, plus a financial update from the 501c3 treasurer.

• Feedback needed on Downtown Strategic Plan draft deliverable
• Initial culling of Downtown Award nominations
• Small Business Saturday Mimosa Walk and Sidewalk Vendors Market on Nov 26
• Christmas Village on Dec 1, sponsorships available
• 501c3 financial update

The Downtown Development Advisory Board spent most of the meeting reviewing the Downtown Strategic Plan draft, dividing recommendations among committees and prioritizing them. Final recommendations are due to the consultant before the end of the year. The board also approved the October 10, 2022 minutes and began culling downtown award nominations.

• Approved October 10, 2022 draft minutes
• Reviewed Downtown Strategic Plan draft and assigned recommendations to committees
• Initiated culling of downtown award nominations via emailed vote link

Town Council

The Clayton Town Council will attend the Operation Green Light Veterans Recognition Ceremony at Town Hall’s Veterans Memorial Reflection Wall. No formal decisions or votes are scheduled; the event is ceremonial and open to the public.

• Veterans Recognition Ceremony at 5:00 p.m. in Town Hall Veterans Memorial Reflection Wall
• Proclamation reading scheduled; no formal action taken

Town Council

The Clayton Town Council will hold a work session to discuss three items: an update on Capital Improvement Projects (CIP) prioritization, the renaming of Business 70, and reflections from the council retreat with next steps for the council and executive team. No formal votes are scheduled except a motion to adjourn.

• Capital Improvement Projects (CIP) update and prioritization process overview
• Discussion on renaming Business 70
• Council retreat reflections and next steps for Town Council and Executive Team

The Johnston County Town Council approved a $1.5 million contract for road resurfacing, along with several other routine items. The meeting also included a public hearing and discussion of a proposed zoning change, but no final action was taken on that item.

• Approved $1.5M road resurfacing contract
• Approved consent agenda items
• Set public hearing for proposed zoning change
• Received staff report on capital improvement plan

Town Council

The Clayton Town Council will hold public hearings on two quasi-judicial special-use permit applications: a Take 5 Oil Change and Magnolia Pointe Townhomes. The council will also consider consent items including an electrical relocation agreement, a bulk wastewater interlocal agreement with Johnston County, and fee changes for Parks and Recreation. New business includes approval of 2022 water and sewer revenue bonds, a sole-source SCADA standardization, and construction contract awards for Fire Stations 1 & 2 improvements.

• Public hearing: 2022-58-SUP Take 5 Oil Change special use permit
• Public hearing: 2022-67-SUP Magnolia Pointe Townhomes special use permit
• Approval of 2022 Water and Sewer Revenue Bonds (Resolution #2022-86)
• Fire Stations 1 & 2 Improvements construction contract award (Resolution #2022-88, Budget Amendment Ordinance #2022-11-01)
• Bulk Wastewater Interlocal Agreement between Town of Clayton and Johnston County

Town Council

The Clayton Town Council is holding a special meeting retreat at the Caterpillar Training Center. The agenda includes a tour of Caterpillar, a strategic plan evaluation, council discussion, and a tour of the River Mews/Smithfield BBQ property. No formal decisions are scheduled except for adjournment.

• Tour of Caterpillar, Inc. Training Center
• Strategic Plan Evaluation session
• Tour of River Mews/Smithfield BBQ Property off Hwy 42
• Discussion on next steps for November 7th Work Session

The Clayton Town Council held a special meeting and retreat focused on evaluating the town's strategic plan, including a tour of the Caterpillar facility and the River Mews/Smithfield BBQ property. No formal decisions or votes were taken during the meeting; the only motion was to adjourn, which carried 5-0. Discussion centered on updating the strategic plan, with staff proposing to hire a consultant in 2024 to develop a new 10-year plan.

• Adjourned meeting (5-0)

Planning Board

The Clayton Planning Board will hold public hearings and consider recommendations on the Clayton Pedestrian Plan and three rezoning applications: Pawville, Short Johnson Road, and Corbett Road Assemblage. The board will also approve minutes from the September 26 Codify Clayton Steering Committee meeting. The agenda is primarily substantive, with multiple land-use decisions and a plan adoption recommendation.

• Clayton Pedestrian Plan: recommend adoption, includes 8 priority projects (e.g., Robertson Street Sidewalk Gaps, US 70 Crossings)
• Pawville Rezoning (2022-170-RZ)
• Short Johnson Road Conditional Zoning District (2022-70-CZM)
• Corbett Road Assemblage Conditional Zoning District (2022-88-CZM)
• Approval of September 26, 2022 Codify Clayton Steering Committee minutes

The Clayton Planning Board unanimously recommended approval of the Clayton Pedestrian Plan, the Pawville rezoning, the Short Johnson Road conditional zoning district (up to 98 units), and the Corbett Road assemblage conditional zoning district (up to 750 units) to the Town Council. All votes were unanimous. The board added a condition to the Corbett Road recommendation requiring the developer and staff to agree on TIA improvements before or after occupancy.

• Recommended approval of Clayton Pedestrian Plan to Town Council (unanimous)
• Approved Pawville rezoning from B-3 SUD to B-3 (unanimous)
• Recommended approval of Short Johnson Road conditional zoning district, up to 98 units (unanimous)
• Recommended approval of Corbett Road assemblage conditional zoning district, up to 750 units, with condition on TIA improvements (unanimous)

Town Council

The Town Council voted 5-0 to accept Novo Nordisk's $34.25 million offer for the R. Steven Biggs Regional Wastewater Pretreatment Facility, adopting Resolution #2022-76. The council also approved a $47,277 budget amendment for non-recurring state aid to the library, and approved the consent agenda, which included the transfer of a greenway easement and the 2023 holiday and meeting schedules.

• Accepted Novo Nordisk offer for wastewater facility, $34.25M (5-0)
• Approved budget amendment for $47,277 state library aid (5-0)
• Approved consent agenda including greenway easement transfer and 2023 schedules (5-0)
• Approved agenda adjustments adding kerosene spill and Hurricane Ian update (5-0)
• Moved to closed session for legal matter (5-0)

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board will meet to introduce new members, adopt draft minutes from September 15, 2022, review policy updates including the Collection Management Policy, and approve the 2023 meeting schedule. The board will also discuss chair and vice-chair nominations and receive the librarian's report.

• Approval of draft minutes from September 15, 2022
• Review of Collection Management Policy updates
• Approval of 2023 meeting schedule (meetings every other month on the third Thursday at 5:30 PM)
• Discussion on chair and vice-chair nominations
• Librarian's report on August 2022 statistics and programs

The Hocutt-Ellington Memorial Library Advisory Board approved a revised Collection Management Policy and a new policy review schedule. The board also adopted the 2023 meeting schedule with a correction to the meeting frequency.

• Approved September 15, 2022 draft minutes
• Approved Collections Management Policy with one minor wording change to the reconsideration form
• Approved Policy Review Schedule Timeline
• Approved 2023 Meeting Schedule with change to reflect monthly meetings

Public Art Advisory Board

The Public Art Advisory Board will meet to decide on a mural application for 215 E. Main Street, approve amendments to its by-laws, and adopt the 2023 meeting schedule. The board will also discuss old and new business including school art projects, greenway art, and future projects.

• Approval of By-Laws Amendment
• Approval of Mural Application - 215 E. Main Street
• Approval of 2023 Meeting Schedule
• School Art Project (K-5 looms and lesson plans)
• Greenway Art Project (flower assessment and community involvement)

The Public Art Advisory Board approved a mural application for 215 E. Main Street, with a condition that the woman in the design be positioned more upright. The board also approved a by-laws amendment increasing board membership from 9 to 11 and the 2023 meeting schedule. Two agenda items were not discussed due to the chair's absence.

• Approved mural application for 215 E. Main St with condition to make woman more upright
• Approved by-laws amendment increasing board members from 9 to 11, quorum to 6
• Approved 2023 meeting schedule

Town Council

The Clayton Town Council will meet to decide on accepting grants for arts programs, transferring public utilities and streets into town maintenance, and appointing a new Board of Adjustment member. The meeting also includes routine approvals and public comment.

• Approve Capital Arts Grant from Johnston County Tourism Authority
• Approve North Carolina Arts Council Lead Scholarship Grant
• Approve Spark the Art Grant from North Carolina Arts Council
• Accept public utilities for Carolina Overlook Phase 1A-E, I, J (Resolution #2022-77)
• Accept public streets for Riverwood Athletic Club Phases 3B–3E-2 (Resolution #2022-80)

Parks and Recreation Advisory Board

The Clayton Recreation Advisory Board is meeting to receive informational updates from the Parks and Recreation Director on bond projects, greenway closures, Legend Park, the Johnston County Skate Park, Community Park, and online maps. New business includes a shade structure for the Municipal Park playground and the Parks and Recreation Master Plan. No formal actions are scheduled; all items are for information only.

• Bond projects update (Municipal Park, East Clayton Park, Community Park)
• Greenway closures update
• Legend Park update
• Johnston County Skate Park update
• Shade structure for playground at Municipal Park (informational)

The board approved the minutes from the June 13, 2022, meeting. The remainder of the session consisted of staff updates on park construction, greenway closures, and the delay of the Parks and Recreation Master Plan.

• Approved June 13, 2022 Regular Meeting minutes (Carried)

Downtown Development Advisory Board

The Downtown Development Association Advisory Board is meeting to handle routine business including approving minutes, committee assignments, and staff reports. The main item is a Design Committee review of a facade grant application from Make Life Special at 367 W Main, with two estimates totaling $4,475 and $2,941.90. The board will also discuss upcoming events like Harvest Festival, Small Business Saturday, and Christmas Village, plus a financial update on the 501c3 corporation.

• Facade grant review: Make Life Special, 367 W Main, with estimates of $4,475 and $2,941.90
• Harvest Festival participation Oct 29-30, wine sales and volunteers needed
• Small Business Saturday on Nov 26
• Christmas Village on Dec 1, sponsorships available
• 501c3 Corporation financial update

The board approved a facade grant for the building at 367 W Main, the future home of Make Life Special. Members also decided to pay a $500 fee to participate in the Annual Awards Ceremony.

• Approved facade grant for 367 W Main
• Approved September 12, 2022 meeting minutes
• Decided to participate in Annual Awards Ceremony for a $500 fee
• Updated committee assignments for Dan Barbour, Paul Auclair, Jasmeen Calhoun, and Katie Spalding

Town Council

The Clayton Town Council will consider accepting or denying Novo Nordisk's $34.25 million offer to purchase the R. Steven Biggs Regional Wastewater Pretreatment Facility, following the upset bid process. The agenda also includes routine consent items, proclamations, a budget amendment for library aid, and staff reports on stormwater and transportation projects.

• Upset bid: Novo Nordisk offer of $34,250,000 for Regional Wastewater Pretreatment Facility (Resolution #2022-76)
• Consent agenda: Transfer of Mountains-to-Sea Greenway easement from Wake County to Town of Clayton
• Consent agenda: Reimbursement agreement with O'Neil Overlook, LLC for utility infrastructure improvements and pavement repairs (Resolution #2022-65)
• Budget amendment: Nonrecurring State Aid to Libraries for Hocutt-Ellington Memorial Library (Ordinance #2022-10-01)
• Proclamations: Domestic Violence Awareness Month and National Community Planning Month

Town Council

The Clayton Town Council holds a work session to discuss progress on the new Unified Development Ordinance (UDO), a rewrite of the town’s development rules. Staff and consultants present the draft Annotated Outline, which reorganizes zoning, subdivision, and design standards into a single code. The outline was shared publicly and discussed with steering committees before this meeting.

• Consultant-led discussion of draft Unified Development Ordinance Annotated Outline (1.5 hrs)
• Main Street striping and crosswalk plan presentation by Engineering Director (20 min)
• Board of Adjustment appointment discussion (5 min)
• Quarter 1 goals updates by Town Manager (5 min)

The Town Council held a work session on October 3, 2022, to discuss progress on the Unified Development Code with consultant Chad Meadows, reviewed potential changes including Board of Adjustment special use permit authority, and reached a consensus not to move forward with a proposed NCDOT left-turn lane at Lombard and E. Main due to parking impacts. The Council also heard updates on advisory board appointments and departmental first-quarter goals before adjourning the meeting.

• Adjourned work session at 5:14 p.m. (Carried 5-0)

Public Art Advisory Board

The Clayton Public Art Advisory Board will meet to approve minutes and discuss ongoing projects, including the Sculpture Trail for 2023-2024, the Greenway Art Project, and the School Art Project. The board will also have an open discussion on new projects. The agenda is largely procedural, with no new action items listed.

• Approval of August 16, 2022 draft minutes
• Discussion of Sculpture Trail 2023-2024
• Discussion of Greenway Art Project
• Discussion of School Art Project (loom kits)
• Open discussion on new projects

The board approved the August 16, 2022 meeting minutes. Members discussed several proposed art initiatives, including a school loom pilot project and various community installations. The board identified improved communication, a 'Knit Bomb' project, and a vinyl artwork project as its current priorities.

• Approved August 16, 2022 draft minutes

Planning Board

The Clayton Planning Board will hold its fifth Codify Clayton Steering Committee meeting to discuss the annotated outline of the proposed Unified Development Ordinance (UDO), presented by Chad Meadows of CodeWright, LLC. The board will also approve minutes from previous meetings and receive a planning director update. The UDO would replace the town's current development regulations in Chapter 155 and consolidate related chapters.

• Discussion of the UDO Annotated Outline (9-12-22 draft) with CodeWright consultant Chad Meadows
• Approval of draft minutes from July 25, 2022 and September 12, 2022 Codify Clayton Steering Committee meetings
• Planning Director update on small area plans and other planning matters

The Planning Board approved the minutes from July 22, 2022, and September 12, 2022. The remainder of the meeting consisted of a discussion with a consultant regarding the draft Annotated Outline for the Unified Development Ordinance (UDO).

• Approved July 22, 2022 Minutes (Unanimous)
• Approved September 12, 2022 Minutes with one adjustment (Unanimous)

Fire Advisory Board

The Clayton Fire Advisory Board meeting scheduled for Thursday, September 22, 2022, at 6:00 PM has been cancelled. The next scheduled meeting is Thursday, November 17, 2022, at 6:00 p.m. at Clayton Fire Station One, 325 Horne Street. This agenda contains only procedural cancellation notice and no substantive items.

• Meeting cancelled
• Next meeting: November 17, 2022, 6:00 p.m., Clayton Fire Station One, 325 Horne Street

Town Council

The Town Council approved a design-build contract for the Riverwalk on the Neuse Greenway bridge replacements and a rezoning request for a retail site on E. Main Street. The council also swore in a new Town Manager and Town Clerk and approved an agreement with NCDOT for the Ranch Road extension.

• Approved $38,038,814.66 contract for Riverwalk on the Neuse Greenway bridge replacements (5-0)
• Approved rezoning of 0.077 acres on E. Main Street from B3 to B1 (5-0)
• Approved NCDOT agreement for Ranch Road extension funding (5-0)
• Approved contracts for new Town Manager Rich Cappola and Town Clerk Heidi Holland (5-0)
• Approved reimbursement resolutions for Electric and Water/Sewer funds (5-0)
• Approved acceptance of public utilities and streets for Cameron Crossing and Parkview Subdivision (5-0)
• Approved setting a public hearing date for Barber Mill Townhomes annexation (5-0)

Town Council

The Clayton Town Council will hold public hearings on two annexation petitions and quasi-judicial hearings on two special use permit requests for townhome developments. The council will also consider consent agenda items including a zoning ordinance correction, termination of an infrastructure agreement, and acceptance of a greenway, plus advisory board appointments and an NCDOT sidewalk agreement.

• Annexation petition 2022-100-ANX for River Mews at 1603 NC HWY 42 East
• Annexation petition 2022-112-ANX for Barber Mill Townhomes on Barber Mill Road at Grovewood Drive
• Special Use Permit 2022-35-SUP for 26 townhome units along Dairy Road near Barber Mill Road
• Special Use Permit 2022-56-SUP for duplex townhomes along Mitchell and Carter Streets in Downtown Clayton
• NCDOT Agreement for Main Street Sidewalk LAPP with Resolution #2022-74 and Budget Ordinance #2022-09-06

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board will meet to discuss and potentially adopt a final draft of the Historical Collections Policy. The board will also review updates to other library policies and receive a librarian's report on summer program results and funding.

• Adoption of final draft Historical Collections Policy
• Review of Collection Management Policy updates
• Librarian's report on summer reading program with 130% increase in participation and $47,000 in ARPA funds received

The board unanimously approved the August 18 meeting minutes and the updated Historical Collections Policy. Members discussed proposed changes to the Collection Management Policy, which will be returned for approval in October.

• Approved August 18, 2022 Draft Minutes (Unanimous)
• Adopted Historical Collections Policy (Unanimous)

Parks and Recreation Advisory Board

The Clayton Recreation Advisory Board will meet jointly with the DDA to hear a presentation on the Downtown Master Plan, then hold its regular meeting. The board will receive informational updates on bond projects, greenway closures, Legend Park, the Johnston County Skate Park, Community Park, online maps, and the Clayton Clovers. New business includes a shade structure for the Municipal Park playground and the Parks and Recreation Master Plan. All items are informational only, with no action expected except approval of minutes and adjournment.

• Joint meeting with DDA on Downtown Master Plan (informational)
• Bond projects update, including Municipal Park, East Clayton Park, Community Park
• Greenway closures update
• Shade structure for playground at Municipal Park (new business)
• Parks and Recreation Master Plan (new business)

The Board met with the Downtown Strategies Development Group to discuss the Downtown Master Plan. The Recreation Advisory Board then met separately to discuss bond projects, parks, greenways, and the Master Plan, but no official actions were taken as the Board lacked a quorum.

Downtown Development Advisory Board

The Downtown Development Association Advisory Board will meet to hear from consultants from Downtown Strategies, who will lead an input session on the Downtown Action Plan and Downtown Master Plan. The board will also receive staff reports on upcoming events and the Main Street repaving process, and will approve minutes from the August 8 meeting. Committee reports will be skipped to allow time for the consultant session.

• Input session with Downtown Strategies consultants on Downtown Action Plan and Downtown Master Plan
• Staff report on Main Street repaving process
• Overview of upcoming events and volunteer needs
• Approval of August 8, 2022 draft minutes
• Reminder of newly elected officers (Chair Christi Thompson, Vice Chair Matthew Kagel, etc.)

The board approved the draft minutes from August 8, 2022. The meeting included a joint stakeholder input session with consultants regarding the Downtown Action plan and Downtown Master Plan.

• Approved August 8, 2022 Draft Minutes

Town Council

The Clayton Town Council will hold a public hearing for a rezoning request (2022-69-RZ) for Jason & Vilamon Carroll, continued from the August 15 meeting. The council will also consider several resolutions, including accepting streets and utilities for maintenance, approving a NCDOT agreement for Ranch Rd Extension funding, and amending contracts for Riverwalk greenway bridges. Consent agenda items include minutes, annexation hearing scheduling, and utility/street acceptances.

• Public hearing for rezoning 2022-69-RZ (Jason & Vilamon Carroll)
• Resolution 2022-59: set public hearing date for annexation 2022-112-ANX Barber Mill Townhomes (Barber Mill Road and Grovewood Drive)
• NCDOT/Town agreement U-6223 (Ranch Rd Extension funding)
• Riverwalk on the Neuse Greenway Bridges DB Contract Amendment
• Reimbursement resolutions #2022-66 (Water/Sewer) and #2022-67 (Electric)

Town Council

The Clayton Town Council is holding a work session to discuss several items, including a pay and classification study, a communications plan, a cultural arts presentation, and appointments to three advisory boards. No formal votes are scheduled; the board appointments will be considered for approval at a later meeting.

• Evergreen Pay and Classification Study process overview
• Communications Plan presentation
• Cultural Arts presentation by Interim Clayton Center Director
• Advisory board appointments: Library (Makayla Walden, Cynthia Wood), Downtown Development (Dan Barbour), Fire (Kristy Dean)

The Town Council held a work session to review a proposed classification and compensation study, a new town-wide communication strategy, and updates on cultural arts initiatives. No formal votes were taken on these items, as they were presented for discussion and future consideration. The Council also discussed upcoming appointments for the Downtown Development, Fire, and Library advisory boards.

• Approved the meeting agenda (5-0)

Planning Board

The Town of Clayton Planning Board meeting scheduled for August 22, 2022 has been cancelled. The next meeting is scheduled for Wednesday, September 26, 2022 in the Council Chambers at Town Hall, 111 East Second Street. This agenda contains no items for discussion or decision.

• Meeting cancelled
• Next meeting: September 26, 2022, Council Chambers, Town Hall, 111 East Second Street

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board will consider adopting a Historical Collections Policy, a schedule for reviewing library policies, and approving deaccessions from the History Room. The board will also receive updates from the Town Council and the Library Director's report for June-July.

• Adopt Historical Collections Policy
• Adopt Policy Review Schedule
• Approve History Room Deaccessions
• Town Council update
• Librarian's report for June-July

The board approved a timeline for reviewing library policies through May 2023. Members also approved the draft minutes from May and June 2022.

• Approved May 19, 2022 draft minutes
• Approved June 16, 2022 draft minutes
• Adopted policy review schedule for September 2022 through May 2023

Public Art Advisory Board

The Clayton Public Art Advisory Board will meet to review minutes, discuss a school art project presented by Kim Helmer and Raven Long, and conduct procedural actions. No formal decisions are listed on the agenda.

• School Art Project presentation by Kim Helmer & Raven Long

The Board approved the purchase of 35 loom kits for a school art project to be led by Raven Long. Members discussed liability, lending policies, and transportation for the kits, with a goal to launch the project by November.

• Approved purchase of 35 loom kits (Unanimous)

Town Council

The Town Council will hold public hearings regarding several annexation petitions and rezoning requests. The meeting also includes discussions on American Rescue Plan Act (ARPA) policies and budget amendments.

• Public hearing for O'Neil Overlook annexation (2022-79-ANX)
• Public hearing for Ashcroft Section 2 annexation (2022-9-ANX)
• Public hearing for River Mews annexation (2022-100-ANX)
• Rezoning of multiple Town of Clayton properties (2022-92-RZ)
• Revenue Bonds Resolution 2022-55 for Sam’s Branch Water Reclamation Facility

The Council approved the annexation of O'Neil Overlook and Ashcroft Section 2, and authorized the rezoning of 63 town-owned properties. It also adopted ARPA policies, approved revenue bonds for the Sam’s Branch Water Reclamation Facility, and lifted the Town's State of Emergency.

• Approved annexation of O'Neil Overlook (4-0)
• Approved annexation of Ashcroft Section 2 (4-0)
• Tabled River Mews annexation until September 19 (4-0)
• Approved rezoning of 63 town-owned properties (4-0)
• Approved text amendment ordinance 2022-08-09 (4-0)
• Approved revenue bonds for Sam’s Branch Water Reclamation Facility (4-0)
• Adopted ARPA Resolution 2022-56 and six related policies (4-0)
• Lifted the Town's State of Emergency (4-0)

Downtown Development Advisory Board

The Downtown Development Association Advisory Board will vote on a slate of officers for the coming year and consider approving a facade grant for Clayton Mart at 208 E Main St. The board will also hear staff reports on the Downtown Action Plan and Downtown Master Plan stakeholder meetings, plus committee updates. The agenda includes approval of the July 11, 2022 minutes and public comments.

• Vote on officer slate: DDA Chair, Vice Chair, Corporation President, Vice President, Treasurer, Secretary, Past President
• Potential action: Facade Grant approval for Clayton Mart sign face replacement and painting at 208 E Main St
• Staff report: Downtown Action Plan Stakeholders Meeting scheduled during Sept 12 DDA meeting
• Staff report: Downtown Master Plan Stakeholders Meeting
• Committee reports: Economic Vitality, Design, Organization, Promotions

The board elected a new slate of officers for the 2022-2023 term and approved a facade grant for the Clayton Mart. Staff provided updates on the Downtown Strategic Plan and Master Plan schedules, as well as the 2023 concert series.

• Approved July meeting minutes
• Elected Christi Thompson as DDA Chair
• Elected Matt Kagel as DDA Vice Chair and Corporation President
• Elected Jasmeen Calhoun as Corporation Vice President
• Elected Greg Adamson as Corporation Treasurer
• Elected Katie Spalding as Corporation Secretary
• Elected Christi Thompson as Corporation Past President
• Approved facade grant for the Clayton Mart

Town Council

The Clayton Town Council will consider approving a construction administration contract for the Sam's Branch Water Reclamation Facility. The consent agenda includes routine items like minutes, a library strategic plan, advisory board appointment procedures, and several annexation hearing dates. The meeting also includes employee introductions, retirement recognitions, and a closed session on an economic development opportunity.

• Sam's Branch Water Reclamation Facility construction administration contract
• Resolution 2022-53 adopting Hocutt-Ellington Memorial Library Strategic Plan 2022-2027
• Resolution 2022-48 setting public hearing for Ashcroft Section 2 annexation (N O'Neil Street and Covered Bridge Road)
• Resolution 2022-49 setting public hearing for River Mews annexation (1603 NC HWY 42 East)
• Amended Resolution 2022-41A for O'Neil Overlook annexation public hearing

The Council approved a construction administration contract for the Sam's Branch Water Reclamation Facility. They also approved several annexation public hearing dates and a library strategic plan. The Council reached a consensus to expand School Resource Officer duties to include Clayton High School.

• Approved Sam's Branch Water Reclamation Facility construction administration contract (5-0)
• Approved Resolution 2022-53 for Hocutt-Ellington Memorial Library Strategic Plan 2022-2027 (5-0)
• Approved Resolution 2022-48 to set public hearing for Annexation #2022-9-ANX (5-0)
• Approved Resolution 2022-49 to set public hearing for Annexation #2022-100-ANX (5-0)
• Approved amended Resolution 2022-41A to set public hearing for Annexation Petition 2022-79-ANX (5-0)
• Approved Resolution #2022-50 for employee retirement recognition (5-0)
• Approved Resolution #2022-51 for employee retirement recognition (5-0)
• Consensus reached to continue MOU for SRO duties at Clayton High School

Town Council

The Clayton Town Council will hold a work session to discuss the Unified Development Code (UDC) update, based on a draft diagnosis report, and to consider next steps. The council will also hold a closed session to discuss personnel matters, as allowed by state law. The agenda is otherwise procedural, with no other action items.

• Discussion of Unified Development Code update and next steps
• Closed session for personnel matters (NC GS 143-318.11(a)(6))

The Town Council held a work session to review the Codify Clayton project and the Unified Development Code Diagnosis Report. No formal votes were taken on the development code; Council members were asked to submit feedback on specific questions by August 5. The Council also entered a closed session to discuss personnel.

• Approved motion to enter closed session for personnel discussion (Unanimous)
• Approved motion to return to open session (Unanimous)
• Approved motion to adjourn (Unanimous)

Fire Advisory Board

The Clayton Fire Advisory Board will hold a routine meeting to approve minutes, hear a fire department update from Fire Chief Lee Barbee, and conduct other standard business. No substantive decisions or public hearings are listed on the agenda.

The board received updates on emergency management internships, technical rescue training, and station renovations. Discussions focused on call volume trends and staffing needs, though no formal votes were taken on these items.

• Adjourned meeting at 6:42 p.m.

Planning Board

The Clayton Planning Board will hold public hearings on two rezoning requests and a set of technical amendments to the Unified Development Code. The board will also consider approving minutes from previous meetings. The agenda includes a rezoning of 906 E Main St from Highway Business to Central Business, a rezoning of town public property, and amendments to several UDC sections.

• Rezoning 2022-69-RZ: 906 E Main St from Highway Business (B-3) to Central Business (B-1), 0.077 acres, vacant lot
• Rezoning 2022-92-RZ: Town public property rezoning
• UDC technical amendments 2022-126-OA affecting sections 155.301(K), 155.705(L)(6), and 155.716(D)
• Approval of draft minutes from June 27 and March 28, 2022 meetings

The Planning Board approved the rezoning of 63 Town-owned properties to Public Facilities and approved a small commercial rezoning. The Board also approved technical amendments to the Unified Development Code to align with state accessibility laws.

• Approved rezoning of 0.077 acres from Highway Business (B-3) to Central Business (B-1) (Unanimous)
• Approved rezoning of 63 Town properties to Public Facilities (Unanimous)
• Approved UDC Technical Amendments to sections 155.301 (K), 155.705 (L), and 155.716 (D) (Unanimous)
• Approved June 27, 2022 meeting minutes (Unanimous)
• Approved March 28, 2022 meeting minutes (Unanimous)
• Agreed to add the Pledge of Allegiance to future meeting agendas (Unanimous)

Town Council

The Clayton Town Council is meeting to decide on a downtown parking master lease agreement, several annexation petitions, and a special use permit for 26 townhomes on Dairy Road. They will also consider a contract amendment for the Sam's Branch wastewater facility and a truck routes ordinance amendment. The agenda includes routine consent items and staff reports.

• Downtown Parking Master Lease Agreement; Resolution 2022-37
• Special Use Permit 2022-35-SUP for 26 townhomes along Dairy Road near Barber Mill Road
• Annexation petitions: O'Neil Overlook, Ashcroft Section 2, River Mews
• Sam's Branch Wastewater Reclamation Facility contract amendment
• Ordinance 2022-07-01 amending Chapter 71 truck routes

The Council adopted ordinances to restrict truck traffic on several downtown streets to reduce noise and roadway damage. They also approved a master lease template for downtown parking and a contract amendment for the Sam's Branch Wastewater Reclamation Facility.

• Approved Ordinance 2022-07-01 and 2022-07-02 restricting trucks on several downtown streets (5-0)
• Approved Downtown Parking Master Lease Agreement and Resolution 2022-37 (5-0)
• Approved Sam's Branch Wastewater Reclamation Facility contract amendment (5-0)
• Approved Consent Agenda including annexation investigations and utility acceptances (5-0)
• Continued Special Use Permit 2022-35-SUP for 26 townhomes to September 19th (5-0)

Town Council

The Clayton Town Council will hold a work session to discuss the proposed 2022-2027 strategic plan for the Hocutt-Ellington Memorial Library, which includes recommendations for facility improvements, outreach, and programming. They will also review policies and procedures for citizen advisory board appointments. A closed session is scheduled to discuss personnel matters.

• Ribbon cutting at Municipal Park, 325 McCullers Drive
• Discussion of Hocutt-Ellington Memorial Library Strategic Plan 2022-2027
• Review of policy and procedures for appointments to advisory boards
• Closed session to discuss personnel (NC GS 143-318.11(a)(6))

Council reached consensus to place the Hocutt-Ellington Memorial Library Strategic Plan and a new citizen advisory board policy on an upcoming Consent Agenda. The session also included a ribbon cutting at Municipal Park and a closed session regarding personnel.

• Consensus to place Hocutt-Ellington Memorial Library Strategic Plan on upcoming Consent Agenda
• Consensus to place citizen advisory board policy and procedure on upcoming Consent Agenda
• Approved motion to enter closed session for personnel matter (Unanimous)
• Approved motion to return to open session (Unanimous)

Downtown Development Advisory Board

The Downtown Development Advisory Board will meet to approve a facade grant for Clayton Steakhouse, introduce new board members, and discuss the 2023 Year of the Trail proclamation and September Family Night movie options. The board will also receive an orientation presentation and updates from its four committees.

• Clayton Steakhouse Facade Grant approval
• Introduction of new board members and orientation
• 2023 Year of the Trail proclamation discussion
• September Family Night movie options
• Downtown Strategic Plan kick-off update

The Downtown Development Association Advisory Board approved a facade grant for Clayton Steakhouse. The board also recommended a movie for the September 17th Family Night and set a deadline for board officer nominations.

• Approved Clayton Steakhouse Facade Grant (unanimous)
• Recommended 'Alexander and the Terrible, Horrible, No Good, Very Bad Day' for Sept 17th Family Night
• Set August 4th deadline for board officer nominations

Public Art Advisory Board

The board will receive an update on the Crate to Create School Art Project and discuss a Valkyrie fundraiser. The meeting also includes the approval of previous meeting minutes.

• Crate to Create School Art Project update
• Valkyrie Fundraiser discussion
• Approval of May 17, 2022, draft minutes

Planning Board

The Clayton Planning Board will convene as the Codify Clayton Steering Committee to receive a presentation from Chad Meadows of Codewright on the draft UDC Diagnosis Report, which outlines recommendations for updating the town's Unified Development Code. The board will also consider approving the May 23, 2022 draft minutes. No public hearings or new business are listed on this agenda.

• Review of Codify Clayton UDC Diagnosis Draft Report
• Board of Adjustment members joining the steering committee
• Approval of May 23, 2022 draft minutes

The Planning Board approved the minutes from their May 23 meeting. The board also convened as the Codify Clayton Steering Committee to review a draft diagnosis report regarding the town's Unified Development Code (UDC) and discussed future development goals.

• Approved May 23 draft minutes (unanimous)

Town Council

The Clayton Town Council will consider approving the FY 2022-2023 budget ordinance and a comprehensive list of fees and charges, with two tax rate options presented. The council will also hold a public hearing on a rezoning request for the Meridian Center at 935 Shotwell Road, and consider a downtown parking master lease agreement. Several routine items are on the consent agenda, including ordinance amendments and street acceptances.

• FY 2022-2023 budget ordinance with tax rate options (58 or 60 cents per $100 valuation)
• Rezoning request 2022-54-RZ for Meridian Center at 935 Shotwell Road
• Downtown Parking Master Lease Agreement (Resolution 2022-37)
• Ordinance amendments for parking on S. Fayetteville Street, E. Horne Street, and South Connector
• Resolution to accept Riverwood Athletic Club streets for maintenance

The Clayton Town Council unanimously approved the Fiscal Year 2022-2023 budget ordinance and an accompanying list of fees and charges. During discussion, Finance Director Robert McKie said a 2-cent tax increase would balance the budget, and Council Member Archer said she supported a 2-cent increase; the minutes do not record the specific tax rate adopted. The council also approved a rezoning at 935 Shotwell Road, two small area plan consultant contracts totaling $340,000, and a grant budget ordinance for roughly $7.9 million in American Rescue Plan Act funds.

• Approved FY2022-2023 budget ordinance 2022-06-02 (unanimous)
• Approved FY2022-2023 comprehensive list of fees and charges (unanimous)
• Approved rezoning 2022-54-RZ Meridian Center, 935 Shotwell Road, from I-1 to O-1 (unanimous)
• Approved Ordinance 2022-06-10 for small area plans, including $165,000 Downtown Master Plan update and $175,000 US 70/NC 42 plan (unanimous)
• Approved ARPA grant project budget ordinance for about $7.9 million (unanimous)
• Approved capital project budget amendments 2022-06-07 and 2022-06-08 (unanimous)
• Approved consent agenda, including street acceptance and annexation petition (unanimous)
• Moved downtown parking master lease and Sam's Branch WRF contract amendment to July 18, 2022

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board will meet to discuss volunteer opportunities for packing and storing the History Room, review a policy schedule, and consider a draft Historical Collections Policy. The draft policy outlines how the library will acquire, manage, and deaccession historical materials, including procedures for donations and removals. The board may take action on adopting a policy review schedule.

• Draft Historical Collections Policy for review
• Volunteer opportunities for History Room packing and storage
• Policy review schedule development
• May Librarian's Report

Board of Adjustment

The Board approved the May 18th meeting minutes and the written findings and conditions for the 2022-50-VAR Geiger Shed variance. Staff provided updates on planning department staffing and upcoming code update open houses.

• Approved May 18th Minutes (Unanimous)
• Approved 2022-50-VAR Geiger Shed Variance Findings as written (Unanimous)

Parks and Recreation Advisory Board

The Clayton Recreation Advisory Board will meet to receive informational updates from Parks and Recreation Director Scott Barnard on COVID-19 protocols, bond projects, the budget, greenway closures, and several parks including Legend Park, Sinclair Park, the Johnston County Skate Park, and Community Park. New business includes online maps, the Clayton Clovers, team sports safety practices, and scheduling of future meetings. No action items are listed; all items are informational only.

• Bond projects update: Municipal Park soft opening planned for July; East Clayton Park construction underway for Clayton Clovers baseball season
• Greenway closure at Sam's Branch remains in effect with no update on reopening
• Budget update: budget balanced, to go to council for approval before July 1
• Community Park: beginning to vet firms for design; board will have input
• Johnston County Skate Park group formed but no meetings held yet

Downtown Development Advisory Board

The Downtown Development Advisory Board meeting scheduled for June 13, 2022, has been cancelled. No business will be conducted.

Town Council

The Clayton Town Council is holding a work session to follow up on and discuss the 2023 budget. The agenda also includes a closed session for personnel matters as permitted by state law. No votes or final decisions are listed on this agenda.

• Closed session for personnel discussion under NC GS 143-318.11(A)(6)
• 2023 budget follow-up and discussion

The Town Council held a work session to review the proposed fiscal year 2022-2023 budget. Finance Director Robert McKie presented a balanced General Fund budget of $43.6 million, which requires a $5.2 million fund balance appropriation. The session included a closed discussion on personnel matters and a review of proposed utility rate increases, but the minutes do not record a final vote to approve the budget.

• Closed session for personnel discussion approved (4-0)
• Return to open session approved (4-0)
• Adjournment approved (4-0)
• FY2023 budget presented for discussion (no vote recorded)

Town Council

The Clayton Town Council will hold public hearings on the FY 2022-2023 budget, proposed electric and water/sewer rate changes, a flood damage prevention ordinance text amendment, and a conditional rezoning for the Grifols West Campus. The council will also consider consent agenda items including street and utility acceptances, and discuss selecting a consultant for town manager recruitment.

• Public hearing on FY 2022-2023 budget
• Public hearing on electric and water/sewer rate revisions for FY starting July 1, 2022
• Public hearing on text amendment to Chapter 151 Flood Damage Prevention Ordinance
• Public hearing on Grifols West Campus zone change from Heavy Industrial (I-2) to Conditional Zoning - Industrial (CZ-I)
• Resolution to accept streets and utilities in Lionsgate Phase 6A & 6B for maintenance

The Clayton Town Council approved a rezoning of 373 acres for the Grifols West Campus from Heavy Industrial to Conditional Zoning-Industrial, and approved the Country Lane conditional zoning request 2021-20-CZM by a 4-1 vote with Council Member Casey opposed. The council also approved a flood damage prevention ordinance text amendment and a consent agenda covering meeting minutes, street and utility acceptances, and tax collection resolutions. Public hearings on proposed electric and water/sewer rate increases and the FY 2022-2023 budget drew no citizen comment and no council action was taken on the rates or budget. Council also decided by consensus not to hire an outside search firm for the town manager recruitment.

• Approved rezoning 373 acres for Grifols West Campus from Heavy Industrial (I-2) to Conditional Zoning-Industrial (CZ-I) (Unanimous)
• Approved Country Lane conditional zoning request 2021-20-CZM with conditions (4-1, Casey opposed)
• Approved wastewater resolution #2022-26 for Country Lane 2021-20-CZM with conditions (4-1, Casey voted no)
• Approved flood damage prevention ordinance text amendment updating map dates for Wake County panels (Unanimous)
• Approved consent agenda: May 9 and May 16 draft minutes, Lionsgate Phase 6A & 6B street and utility acceptances, Summerlyn sidewalk easement, CWEP memorandum of understanding, and Johnston and Wake County tax collection resolutions (Unanimous)
• Approved agenda as adjusted, adding Juneteenth proclamation and Valkyrie report, moving Country Lane item (Unanimous)
• Consensus not to hire an outside search firm for town manager recruitment; rely on internal HR process (discussion, no vote)
• Adjourned at 8:41 p.m. (Unanimous)

Town Council

The Council approved a rezoning request for a building on US Highway 70 Business West and transferred the Old Town Hall property to the Downtown Development Association. Council also authorized a contract with CH2M Hill for water and wastewater asset improvements funded by grants.

• Approved rezoning of 9257 US Highway 70 Business West from B-3-SUD to B-3 (Unanimous)
• Approved transfer of 231 East Second Street to Downtown Development Association (Unanimous)
• Authorized staff to enter agreement with CH2M Hill for water/wastewater grants (Unanimous)
• Approved purchase of Christmas lights using budget and contingency funds (Unanimous)
• Approved consent agenda including warranty acceptances and DDA appointments (Unanimous)
• Placed Bristol @ Cobblestone and Pine Hollow Commons warranty acceptances on June 19 agenda
• Placed Claytex Fire Services Contract on June 19 agenda

Fire Advisory Board

The Clayton Fire Advisory Board meeting scheduled for May 26, 2022, was cancelled. The next meeting is set for July 28, 2022, at 6:00 p.m. at Clayton Fire Station One, 325 Horne Street.

Planning Board

The Clayton Planning Board will hold a public hearing on a request to rezone 935 Shotwell Rd from Industrial-Light (I-1) to Office-Institutional (O-I) and will make a recommendation to the Town Council. The board will also launch the 'Codify Clayton' Unified Development Code update with a consultant presentation and the addition of Board of Adjustment members to the steering committee. The agenda includes approval of the April 25 minutes and routine reports.

• Public hearing on 2022-54-RZ Meridian Center rezoning: 6.63 acres at 935 Shotwell Rd from I-1 to O-I
• Codify Clayton UDC Steering Committee first meeting with Codewright Planners
• Board of Adjustment members Marty Bizzell, Thomas Antoine, Jim Perricone, Rebecca Berry join UDC committee
• Approval of April 25, 2022 draft minutes

The Clayton Planning Board voted unanimously to recommend Town Council approval of a rezoning request (2022-54-RZ) changing about 6.6 acres at 935 Shotwell Road from industrial light to office institutional. The board also approved the April 25, 2022 draft minutes and received a presentation on the Codify Clayton project to update the town's Unified Development Code, with adoption projected for late 2023. No other substantive decisions were recorded.

• Recommended approval of rezoning 6.6 acres at 935 Shotwell Road from industrial light to office institutional (unanimous)
• Approved April 25, 2022 draft Planning Board minutes (unanimous)
• Adjourned the meeting (unanimous)

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board will consider approving the 2022-2027 Strategic Plan, which sets goals for facility upgrades, technology, community outreach, and collections. The board will also hear a report on Margaret Sullivan's presentation to the Town Council about library renovation options, and discuss volunteer opportunities for packing and storing items from the History Room.

• Approval of 2022-2027 Strategic Plan (mission, focuses, goals)
• Report on Margaret Sullivan's May 2 presentation to Council on library renovation options (including a ~$2.3M plan)
• Volunteer opportunities for History Room packing and storage
• Approval of April 21, 2022 draft minutes

The Hocutt-Ellington Memorial Library Advisory Board approved its April 21, 2022 draft minutes and the HEML 2022 Strategic Plan (Mission, Focuses, and Goals), both by unanimous vote. The board heard updates on a May 2 presentation to Town Council about library scenarios, a history room packing and storage move, and the library director's April report. A proposal to move meeting start times to 6:00 p.m. was discussed but tabled for a future meeting.

• Approved April 21, 2022 draft minutes (unanimous)
• Approved HEML 2022 Strategic Plan covering Mission, Focuses, and Goals (unanimous)
• Tabled a proposal to change meeting start time to 6:00 p.m. for discussion at a future meeting
• Adjourned the meeting at 6:15 p.m. (unanimous)

Board of Adjustment

The Clayton Board of Adjustment approved variance application 2022-50-VAR for the Geiger shed, continuing a public hearing from April 20, 2022. The motion carried 4-1, with Board Member Antoine dissenting. The Board also approved the March 16 and April 20, 2022 draft minutes unanimously. Staff reported the Planning Department expects to be fully staffed by early June and gave updates on the Codify Clayton UDC rewrite.

• Approved 2022-50-VAR Geiger Shed Variance (4-1, Antoine dissenting)
• Approved March 16, 2022 draft minutes (unanimous)
• Approved April 20, 2022 draft minutes (unanimous)

Public Art Advisory Board

The Clayton Public Art Advisory Board is meeting to approve April minutes and receive updates on the Sculpture Trail, public art promotions, and the school art project. The agenda lists no action items or new business, so the meeting is primarily for discussion and status reports.

• Sculpture Trail update, including potential purchase of 'Valkyrie' sculpture
• Public art promotions, including budget discussions for two additional sculptures
• School Art Project update, including a $5,000 budget and mural trunk project
• Approval of April 19, 2022 draft minutes

The Clayton Public Art Advisory Board adjusted its agenda to add a new fire department mural project and approved moving forward with the project unanimously. The board also approved the April 19, 2022 draft minutes and tabled the Sculpture Trail Update and School Art Project discussions for future meetings.

• Approved adjustment of the agenda (Unanimous)
• Approved April 19, 2022 draft minutes (Unanimous)
• Moved Sculpture Trail Update to June 21, 2022 meeting (Unanimous)
• Approved moving forward with the Fire Department Mural project (Unanimous)
• Adjourned the meeting at 5:45 p.m. (Unanimous)

Town Council

The Clayton Town Council will vote on several items, including a conditional zoning district for Country Lane, construction contracts for the City Road Improvement (Utilities) Project and a potable ground storage tank at Fire Station 2, and a utility construction agreement with NCDOT for the Ranch Road Extension Project. They will also consider accepting streets from Riverwood Athletic Club, an audit contract, a sole source exemption, and a consultant firm for town manager recruitment. A closed session is scheduled for economic development and legal consultation.

• Country Lane Conditional Zoning District (2021-20-CZM) - approve, approve with conditions, or disapprove
• Resolution to award construction contract for City Road Improvement (Utilities) Project
• Resolution to award construction contract for Potable Ground Storage Tank at Fire Station 2
• Resolution authorizing utility construction agreement with NCDOT for Ranch Road Extension Project (TIP-U-6223)
• Resolution to accept streets into Town system for maintenance – Riverwood Athletic Club, Phases 4A-4F (1.49 miles)

The Council awarded construction contracts for City Road improvements and a water storage tank at Fire Station 2. They also authorized a utility agreement for the Ranch Road Extension Project. Decisions on the Country Lane zoning district and the Town Manager recruitment consultant were tabled.

• Approved $1,005,500.50 contract to T.A. Loving Company for City Road Improvement (Utilities) Project (Unanimous)
• Approved $707,051.00 contract to Eberhart Construction Inc. for Potable Ground Storage Tank at Fire Station 2 (Unanimous)
• Approved resolution for Town Manager to execute $452,181.95 utility agreement with NCDOT for Ranch Road Extension Project (Unanimous)
• Tabled Country Lane Conditional Zoning District until June 6, 2022 (Unanimous)
• Tabled selection of consultant firm for Town Manager recruitment until June 6, 2022 (Unanimous)
• Approved consent agenda including Riverwood Athletic Club street acceptance and FY2022 audit contract (Unanimous)

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board met on June 16, 2022 and discussed a draft History Room Collection Policy, which the Library Director said would not be voted on until next month. Members discussed reviewing library policies on a quarterly schedule and possibly forming an acquisition committee, but took no action. The board also heard the librarian's May report and adjourned by unanimous vote. No substantive decisions were made beyond adjournment.

• No minutes approved (none presented)
• History Room Collection Policy discussed; no vote taken, proposed for next month
• Policy review schedule discussed; no action taken
• Motion to adjourn approved (unanimous)

Downtown Development Advisory Board

The Downtown Development Association Advisory Board will hear a proposal for a Downtown Master Plan and Strategic Plan from Economic Development Director Patrick Pierce, and a presentation from Dave Shearer, owner of First Street Tavern, about the Tavern Taxi service. The board will also review the results of the April downtown walk audit and receive committee reports.

• Downtown Master Plan & Downtown Strategies Strategic Plan proposal presented by Patrick Pierce
• Tavern Taxi presentation by Dave Shearer, owner of First Street Tavern
• SWOT/Review of Downtown Walk Audit from April
• Committee reports from Design, Economic Vitality, Organization, and Promotions committees

The Johnston County Downtown Development Association Advisory Board met on May 9, 2022, and approved the minutes from the April 11 meeting. The board heard updates on the Downtown Parking Taskforce, the Downtown Master Plan, a new interactive Downtown Map concept presentation, and various committee reports.

• Approved April 11 Draft Minutes as is (unanimous vote)
• Adjourned meeting at 7:23 pm (unanimous vote)

Parks and Recreation Advisory Board

The Clayton Recreation Advisory Board will meet to receive informational updates from Parks and Recreation Director Scott Barnard on COVID-19 policies, bond projects, greenway closures, park developments, and the budget. No action is expected on these items. The board will also approve minutes from the April 11 meeting.

• COVID-19 May update (informational)
• Bond projects update (informational)
• Greenway closures update (informational)
• Loop Road Park update (informational)
• Budget update (informational)

The Board met on May 9, 2022, to receive informational updates from the Parks and Recreation Director regarding ongoing bond projects, park developments, and budget planning. No formal votes or substantive policy actions were taken during this session.

• Received informational updates on bond projects
• Received informational updates on greenway closures
• Received informational updates on park developments
• Received informational updates on budget planning

Town Council

The Town Council will hold a special work session to review models for electric and water/sewer rates. The meeting also includes a closed session to discuss a legal matter with the Town Attorney.

• Electric Rate Model discussion
• Water/Sewer Rate Model discussion
• Closed session regarding a legal matter

The Clayton Town Council met for a special work session to review presentations on electric and water/sewer rate models. No formal votes were taken regarding rate changes. The Council also held a closed session to consult with the Town Attorney before adjourning.

• Entered closed session to consult with Town Attorney (unanimous)
• Returned to open session (unanimous)
• Adjourned meeting at 11:47 a.m. (unanimous)

Town Council

The Town Council will consider amending animal control fees to match Johnston County's schedule. They will also hold a public hearing regarding the intent to permanently close Mill Street.

• Ordinance amendment to align Animal Control fees with Johnston County
• Public hearing for the permanent closure of Mill Street
• Resolution to accept Academy Point (Phases 5-7) utilities into the town system
• Resolution to accept Meadowview (Phase 1) utilities into the town system
• Resolution to accept The Shoppes at Glen Laurel (Lots 8-10) utilities into the town system

The Clayton Town Council approved the permanent closure of Mill Street and updated animal control fees to align with Johnston County's schedule. The Council also approved the consent agenda, which included previous meeting minutes, an interim town clerk contract, and utility acceptance resolutions for Academy Point, Meadowview, and The Shoppes at Glen Laurel. Additionally, the Council recognized Johnston County Industries volunteers and proclaimed upcoming observation weeks.

• Approved the agenda as presented (4-0)
• Approved the consent agenda including minutes, interim town clerk contract, and utility resolutions for Academy Point, Meadowview, and The Shoppes at Glen Laurel (4-0)
• Approved the permanent closure of Mill Street (4-0)
• Approved the ordinance amendment and animal control fees to coincide with the Johnston County Animal Control Fee Schedule (4-0)
• Adjourned the meeting at 6:50 p.m. (4-0)

Town Council

The Clayton Town Council is holding a budget work session to review funding for the library, cultural arts, and the Capital Improvements Plan (CIP), followed by closed sessions on land acquisition and economic development. No final decisions are being made at this work session; it is a discussion and review meeting.

• Budget review for Library (12:00-12:45 p.m.)
• Budget review for Cultural Arts (12:45-1:15 p.m.)
• Budget and Capital Improvements Plan (CIP) review (1:30-4:30 p.m.)
• Closed session to discuss land acquisition (NC GS 143-318.11(a)(5))
• Closed session to discuss economic development (NC GS 143-318.11(a)(4))

The Town Council conducted a work session to review library expansion options, Clayton Center performance, and budget assumptions. No formal votes were taken on budget items or consultant selections. The Council voted unanimously to enter a closed session to discuss land acquisition and economic development.

• Approved motion to enter closed session for land acquisition and economic development (Unanimous)
• Approved motion to return to open session (Unanimous)

Planning Board

The Clayton Planning Board will hold public hearings on two rezoning requests: a rezoning for Grace Reform Church and a conditional zoning with master plan for the Grifols West Campus. The board will also consider approving the draft minutes from the February 28, 2022 meeting. The agenda includes a planning director's report and time for informal discussion and public comment.

• Public hearing on 2021-132-RZ Grace Reform Church rezoning
• Public hearing on 2021-153-CZM Grifols West Campus conditional zoning with master plan
• Approval of February 28, 2022 draft minutes
• Planning Director report

The Clayton Planning Board approved previous meeting minutes, recommended denial of a rezoning request for Grace Reform Church from Residential-Estate to Office-Institutional, and recommended approval of a conditional zoning change for the Grifols West Campus project. The board also heard updates from the Planning Director regarding staff vacancies, the Unified Development Code update, and upcoming master plans.

• Approved minutes from the previous meeting (Unanimous)
• Recommended denial of 2021-132-RZ Grace Reform Church Rezoning application (Unanimous)
• Recommended approval of 2021-153-CZM Grifols West Campus Conditional Zoning District (Unanimous)

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board will meet to approve minutes, introduce a new board member, and discuss the library's strategic plan, including mission, vision, and goals. The board will also hear about an upcoming presentation by Margaret Sullivan on May 2 and receive the librarian's report for March.

• Approval of March 17, 2022 draft minutes
• Introduction of new board member Victoria Privette
• Discussion of strategic plan: mission, vision, and goals
• Update on Margaret Sullivan presentation scheduled for May 2
• Librarian's report for March

The Hocutt-Ellington Memorial Library Advisory Board approved its March 17, 2022 draft minutes by unanimous vote and adjourned at 6:31 p.m. The board heard a report on a strategic plan drafted with consultant Karen Dash, including a new mission statement, but the item was not voted on and will return to the next agenda. Library Director Joy Garretson described renovation options prepared by Margaret Sullivan, including a plan she said she likes at roughly $2.3M, and said Sullivan would present to Council at its May 2, 2022 work session. No other substantive decisions were recorded.

• Approved March 17, 2022 draft minutes (unanimous)
• Strategic plan and new mission statement presented; vote deferred to next meeting
• Adjourned at 6:31 p.m. (Taperek/Turnbull, unanimous)

Board of Adjustment

The Board of Adjustment heard a request for a variance regarding an accessory structure built forward of a principal structure. After hearing testimony from the applicants and staff, the Board voted to continue the public hearing to the May 18, 2022, meeting to allow the applicants to provide additional evidence.

• Continued public hearing for 2022-50-VAR to May 18, 2022 (unanimous)
• Adjourned meeting (unanimous)

Public Art Advisory Board

The Public Art Advisory Board will meet to approve minutes from January and March 2022, receive updates on the Sculpture Trail and public art promotions, and discuss a school art project. The March meeting lacked a quorum, so no action was taken then.

• Approval of minutes from January 25 and March 15, 2022
• Sculpture Trail update presented by Chair Sara Perricone
• Public Art Promotions discussion
• School Art Project presented by Kim Helmer

The Clayton Public Art Advisory Board approved the draft minutes of its January 25 and March 15, 2022 meetings by unanimous vote. The board received an update that all Sculpture Trail sculptures have been installed, and discussed fundraising to purchase the sculpture Valkyrie, which the artist offered to gift to the town for the rest of the year. In new business, the board discussed a school art project and decided Thanksgiving Elementary would pilot it with 5th graders, led by Ms. Long, with a project budget of $5,000. No other formal decisions were recorded.

• Approved draft minutes of January 25, 2022 and March 15, 2022 (unanimous)
• Decided Thanksgiving Elementary would be the pilot school for the school art project, starting with 5th graders, with Ms. Long as lead
• Set the school art project budget at $5,000
• Adjourned the meeting at 6:07 p.m. (unanimous)

Town Council

The Clayton Town Council will meet to consider routine items, public presentations, and several potential ordinance amendments. Key decisions include accepting $7.14 million in American Rescue Plan Act (ARPA) funding for wastewater improvements at the Little Creek Pump Station and voting on ordinance amendments related to temporary public facility uses and electronic gaming operations.

• Accept $7,142,000 ARPA funding for Little Creek Pump Station improvements
• Approve ordinance amendment 2022-51-OA for temporary public facility uses
• Approve ordinance amendment 2022-52-OA for electronic gaming operations
• Approve Clayton Transportation Plan
• Approve Cerberus Gaming special use permit (2022-16-SUP)

The Council approved a special use permit for Cerberus Gaming and adopted ordinances prohibiting electronic gaming operations and allowing temporary use of public facilities. The Council also accepted a transportation plan and a joint use agreement with the Clayton Clovers.

• Approved Special Use Permit 2022-16-SUP for Cerberus Gaming (Unanimous)
• Approved Ordinance Amendment 2022-52-OA prohibiting electronic gaming operations (Unanimous)
• Approved Ordinance Amendment 2022-51-OA for temporary use of public facilities with a 3-year limit (Unanimous)
• Approved Clayton Transportation Plan resolution excluding the bicycle plan (Unanimous)
• Approved joint use agreement with the Clayton Clovers (Unanimous)
• Accepted Request for Proposal (RFP) for Old Town Hall (Unanimous)
• Approved consent agenda including ARPA pump station improvements and street/utility acceptances for Ashcroft and Riverwood Athletic Club (Unanimous)

Parks and Recreation Advisory Board

The Clayton Recreation Advisory Board will meet for informational updates only, with no action items. Topics include COVID-19 protocols, bond projects, greenway closures, Loop Road Park, Sinclair Park, website maps, nature playground, by-laws, budget, and a Johnston County skate park. The agenda is largely procedural, with all items listed as informational.

• COVID-19 April update
• Bond projects update
• Greenway closures update
• Loop Road Park update
• Johnston County Skate Park discussion

The Johnston County Parks and Recreation Advisory Board reviewed various department updates, including bond projects, greenway closures, Loop Road Park, and upcoming budget preparations. The Board officially approved the draft minutes from its previous March 14, 2022 regular meeting before adjourning at 7:40 PM.

• Approved draft minutes from the March 14, 2022 regular meeting (Unanimous)
• Adjourned the meeting at 7:40pm (Unanimous)

Downtown Development Advisory Board

The Johnston County Downtown Development Advisory Board meets to review staff reports on downtown parking, upcoming community events, and committee updates. No major decisions were on the agenda; the board discussed new business like planning the 2023 concert series and allowing beer and wine at Family Night.

• 2023 Concert Series brainstorming
• Beer and wine permitted at Family Night
• Downtown Parking Taskforce update
• Upcoming events: Platforms at the Podium (April 19), TBJ Corridors of Opportunity (April 26)
• Design Committee reports 3 remaining façade grants with May deadline

The Downtown Development Association Advisory Board approved its March 14 minutes unanimously and adjourned unanimously. Most of the meeting was discussion rather than decisions: staff updated on downtown parking partnerships and upcoming community events, and the board brainstormed ideas for the 2023 Downtown Concert Series, suggesting a public survey and a follow-up in July. The board also discussed adding beer and wine sales to Family Night but decided it may not be worth it and instead favored adding kids-related merchandise.

• Approved March 14 minutes (unanimous)
• Adjourned meeting at 6:59pm (unanimous)
• Discussed but did not approve adding beer and wine sales to Family Night; leaned toward kids-related merchandise instead
• No formal decision on 2023 Concert Series; brainstormed ideas and suggested a public survey with follow-up in July

Town Council

The Town Council reviewed a feasibility study for the Old Town Hall and a town-purchased residence, noting an average renovation cost of $5.6 million. The meeting also included public hearings for multiple rezoning and development applications.

• Feasibility study for Old Town Hall and Fire Station #2 residence (avg. $5.6M cost)
• Rezoning of Front Street & O'Neil Street (Ordinance #2022-03-02)
• Rezoning of ETM JR Properties (Ordinance #2022-03-03)
• Conditional rezoning for Ramblewood Village (Ordinance #2022-03-04)
• Wastewater allocation for Ramblewood Village (Resolution #2022-10)

The Clayton Town Council approved an amendment to the Ashcroft Development Agreement in a 3-1 vote and approved special use permits for The Cardinal Bar and Lil Hombre. The council also appointed Victoria Privette to the Library Advisory Board and continued a public hearing for Cerberus Gaming to April 18, 2022, while an annexation request for Ashcroft Section 2 was pulled by the petitioner.

• Approved Consent Agenda including meeting minutes, program records schedule, and Highgate Phase 4 Utility warranty acceptance (4-0)
• Appointed Victoria Privette to the Library Advisory Board (4-0)
• Approved Ashcroft Development Agreement amendment (3-1)
• Pulled 2022-09-ANX Ashcroft Section 2 Annexation request
• Continued 2022-16-SUP Cerberus Gaming hearing to April 18, 2022 (4-0)
• Approved 2022-30-SUP for The Cardinal Bar with two added conditions and staff materials (4-0)
• Approved 2022-31-SUP for Lil Hombre with two added conditions and staff materials (4-0)
• Adjourned the meeting at 7:31 p.m. (4-0)

Town Council

The Clayton Town Council is holding a work session to finalize priorities and work session topics, including a closed session to consult with the Town Attorney. Staff provided detailed answers on planning processes, water resources, electric utility, transportation, capital projects, and the Water Reclamation Facility. The council will discuss budget survey results and a draft work session, with no formal votes expected beyond procedural motions.

• Closed session to consult with Town Attorney (NCGS 143-318.11(a)(3))
• Discussion of $165M Water Reclamation Facility, completion Nov 1, 2024
• Potential $75M revenue bond for SBWRF project
• $7.9M ARPA funds for water/sewer infrastructure
• $4.5M remaining bond balance for Clayton Community Park improvements

The Clayton Town Council met in a work session on April 4, 2022, and went into closed session to consult with the Town Attorney (4-0) before returning to open session (4-0). Council members discussed desired terms for a Request For Proposal (RFP) for the Old Town Hall, including non-residential and public use, attraction to downtown, no demolition, attaching the consultant report, ability to negotiate with the developer, and an adequate due diligence period. Town Attorney Cauley will draft the RFP for Council's review by April 18. The council also reviewed budget survey results, set budget work session dates, and discussed legislative topics; no other formal decisions were recorded.

• Moved into closed session to consult with Town Attorney (4-0)
• Returned to open session (4-0)
• Directed Town Attorney Cauley to draft Old Town Hall RFP for Council review by April 18
• Adjourned at 5:11 p.m. (4-0)

Planning Board

The Clayton Planning Board will consider recommending two zoning text amendments: one to allow temporary structures and parking in Public Facilities districts, and another to explicitly prohibit electronic gaming operations. The board will also consider a resolution designating the Clayton Transportation Plan. All items are recommendations to the Town Council, which will make final decisions.

• Text Amendment 2022-51-OA: Allow temporary uses/structures in PF zoning district, including grass parking for soccer fields on Loop Road and a temporary structure at Fire Station 1
• Text Amendment 2022-52-OA: Add 'Electronic Gaming Operations' as a prohibited use and define the term in UDC §155.802
• Resolution Designating Clayton Transportation Plan: Adopt Roadway System Map from 2045 Comprehensive Growth Plan and other plans as the Town's Transportation Plan
• Public hearings scheduled for April 6 and April 13, 2022 for newspaper notices

The Clayton Planning Board voted 7-2 to recommend Text Amendment 2022-51-OA on temporary uses for public facilities, adding a condition that permits last one year and may be renewed only once. It also voted unanimously to recommend prohibiting electronic gaming operations in the town's planning jurisdiction. Both recommendations now go to the Town Council. The board also unanimously recommended a resolution treating existing adopted documents as a transportation plan until the town creates its own.

• Recommended approval of Text Amendment 2022-51-OA (temporary uses for public facilities) with condition that permits last one year and may be renewed for one additional year (7-2)
• Recommended approval of Text Amendment 2022-52-OA prohibiting electronic gaming operations in the town planning jurisdiction (unanimous)
• Recommended approval of a resolution identifying adopted documents as the town's transportation plan until a standalone plan is created (unanimous)
• Adjourned (unanimous)

Fire Advisory Board

The Clayton Fire Advisory Board is meeting to adopt the draft minutes from February 3, 2022, and to receive a report from the fire chief. The agenda includes only routine items: approval of minutes, a department update, and other business. No major decisions or public hearings are scheduled.

• Approval of February 3, 2022 draft minutes
• Fire Department Update by Board Chair Karen Patterson

Town Council

The Town Council will hold public hearings on several rezoning applications and a wastewater allocation request. The agenda also includes a potential resolution to close a portion of the Mill Street right-of-way and a property sale on Payton Drive.

• Public hearing for rezoning at Front Street & O'Neil Street
• Public hearing for ETM JR Properties rezoning
• Public hearing for Ramblewood Village rezoning and wastewater allocation
• Public hearing for Country Lane rezoning and wastewater allocation
• Resolution regarding the sale of property on Payton Drive

The Clayton Town Council approved three rezoning requests on March 21, 2022, including a 154-unit conditional zoning project near Ramblewood Drive and US 70 BUS W. A fourth request — a 299-unit conditional zoning district on Country Lane — was tabled unanimously after residents raised concerns about flooding, steep slopes, traffic, and a site they described as sacred to the Tuscarora people. The council also approved a consent agenda, a property purchase agreement on Payton Drive, and received a staff update that the Local Government Commission dropped its feasibility study requirement for the wastewater treatment plant project.

• Approved consent agenda including draft minutes, deputy finance officer appointments, council rules amendment, and Mill Street right-of-way closure intent (unanimous)
• Approved rezoning 2021-165-RZ at Front Street & O'Neil Street from B-1 to R-6, Ordinance #2022-03-02 (unanimous)
• Approved rezoning 2022-4-RZ for ETM JR Properties, ~3.68 acres from R-E to B-3, Ordinance #2022-03-03 (unanimous)
• Approved rezoning 2021-90-CZM Ramblewood Village to conditional residential, up to 154 units, Ordinance #2022-03-04 (unanimous)
• Approved Resolution #2022-10 for Ramblewood Village wastewater allocation (unanimous)
• Tabled rezoning 2021-20-CZM Country Lane, up to 299 units, Ordinance #2022-03-05 failed; motion to table passed (unanimous)
• Approved Resolution #2022-12 authorizing purchase agreement for property on Payton Drive (unanimous)
• Adjourned at 9:28 p.m. (unanimous)

Town Council

The Clayton Town Council is holding a special meeting to review a feasibility study on potential uses for the Old Town Hall property and the Town-Purchased Residence adjacent to Fire Station #1. The council will also consider a motion to enter closed session under NCGS 143-318(a)(6), likely for a confidential matter, before adjourning.

• Feasibility study presentation on Old Town Hall and Town-Purchased Residence by Jacobs' Chappell Jordan
• Closed session pursuant to NCGS 143-318(a)(6)

The Clayton Town Council held a special meeting on March 21, 2022, to receive a Facility Condition and Adaptive Reuse Study presentation from Jacobs Engineering on the Old Town Hall building and a town-purchased residence near Fire Station #1. The consultant described Old Town Hall as unusable as it stands, requiring code, ADA, and structural upgrades, and presented five options averaging a $5.6M investment; he suggested exploring a private partnership for Old Town Hall and said the house might be leveled or replaced with modulars. No action was taken on the study — the council requested additional cost figures for roof and window work and parking-space counts. The council then voted unanimously to enter closed session under NCGS 143-318.11(a)(6) and unanimously to adjourn at 5:05 p.m.

• No decision on Old Town Hall/residence feasibility study; presentation and discussion only
• Council requested cost for roof repair and window installation, and parking-space count for a 12,500 sq ft demo (information to be provided later)
• Approved entering closed session under NCGS 143-318.11(a)(6) (unanimous)
• Approved adjournment at 5:05 p.m. (unanimous)

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board will meet to consider forming a grant search committee, discuss outreach and volunteer opportunities, and explore a possible name change for the library. They will also review the February librarian's report and approve the draft minutes from the February 24 meeting.

• Discussion on forming a Grant Search Committee
• Explore library name change
• Outreach and volunteer opportunities (Clayton 101)
• Strategic Plan long form discussion
• Approval of February 24, 2022 draft minutes

The board adopted the minutes from the February 24, 2022 meeting. Members discussed the library's strategic plan and the formation of a grant search committee. A proposed discussion on changing the library's name was tabled.

• Approved February 24, 2022 Draft Minutes (Unanimous)
• Tabled exploration of library name change
• Accepted resignation of board member Stephanie Satkowiak

Board of Adjustment

The Clayton Board of Adjustment approved the February 16, 2022 draft minutes and approved findings and conclusions for two variance cases, 2021-113-VAR (Buckskin Garage) and 2021-152-VAR (Med Spring Drive Shell), both by unanimous vote. The board also received training from Town Attorney Frances Rasberry Jr. on evidentiary hearings and quasi-judicial process. No public hearings or new business items were recorded, and the meeting adjourned at 7:39 p.m.

• Approved February 16, 2022 draft minutes (unanimous)
• Approved findings and conclusions for 2021-113-VAR Buckskin Garage (unanimous)
• Approved findings and conclusions for 2021-152-VAR Med Spring Drive Shell (unanimous)
• Adjourned meeting at 7:39 p.m. (unanimous)

Public Art Advisory Board

The board will receive updates on the Sculpture Trail and Mural Project. Members will also discuss a new Trunk Art Project.

• Sculpture Trail update
• Mural Project update
• Trunk Art Project discussion

Downtown Development Advisory Board

The Downtown Development Association Advisory Board is meeting to hear staff reports on transportation projects, including a commuter rail stakeholder meeting, a Neuse River Trail survey, and a BRT meeting, as well as an update on downtown golf carts. The board will also receive committee reports and discuss volunteer sign-ups. The agenda is largely informational, with no major votes scheduled.

• Commuter Rail stakeholder meeting scheduled for March 23
• Neuse River Trail survey open until March 25
• BRT meeting planned for April
• Downtown golf cart update expected in April
• Volunteer sign-up for upcoming events

The Downtown Development Association Advisory Board met on March 14, 2022, and approved the February 14 minutes with a correction noting the Economic Vitality Committee report was presented by Lydia Davis, not Christi Thompson. The board received informational staff reports on transportation items and a downtown golf cart proposal, and heard committee reports on design, economic vitality, promotions, and organization. No new business decisions were made beyond volunteer sign-up discussion and a public comment about an April downtown walk-around/audit.

• Approved February 14 minutes with correction that Economic Vitality report was presented by Lydia Davis, not Christi Thompson (unanimous)
• Adjourned meeting at 6:53pm (unanimous)

Parks and Recreation Advisory Board

The Clayton Recreation Advisory Board will meet to receive informational updates on bond projects, greenway closures, All-Star Park, Loop Road Park, the Clayton Recreational Foundation, the Pedestrian Plan, and the upcoming budget cycle. No action items are listed; all items are informational only. The agenda also includes approval of the January 10, 2022 minutes.

• Bond projects update (Municipal, East Clayton Park)
• Greenway closures update
• All-Star Park update
• Loop Road Park update
• Upcoming budget cycle

The board approved the minutes from the January 10, 2022, meeting. The remainder of the session consisted of staff updates on bond projects, greenway closures, and preliminary budget discussions.

• Approved January 10, 2022, meeting minutes (Majority)

Town Council

The Clayton Town Council will hold public hearings on a special use permit for the Amelia Church Tribute Community and an annexation for Ashcroft Section 2, with potential action to approve or continue. The council will also consider adopting an ordinance to clarify stormwater fees, a UDC project update ordinance, and authorizing a fire department internship program. Several proclamations and routine consent agenda items are scheduled.

• Public hearing: 2021-74-SUP Amelia Church Tribute Community special use permit (quasi-judicial) with wastewater allocation resolution
• Public hearing: 2022-09-ANX Ashcroft Section 2 annexation - potential action to continue to April 4, 2022
• Ordinance #2022-03-01 to clarify stormwater fees
• Ordinance #2022-03-02 UDC project update
• Fire Department Internship - authorize staff to proceed

The Council denied a request for the Amelia Church Tribute Community apartments due to density and connectivity issues. Other actions included adopting a stormwater fee ordinance and authorizing a fire department internship.

• Denied Special Use Permit for 220 apartments at Amelia Church Tribute Community (Unanimous)
• Approved Ordinance #2022-03-02 (Unanimous)
• Approved Ordinance to clarify stormwater fees (Unanimous)
• Authorized staff to proceed with Fire Department internship (Unanimous)
• Continued Ashcroft Section 2 Annexation to April 4, 2022 (Unanimous)
• Approved amended meeting schedule to include monthly work sessions (Unanimous)
• Approved draft minutes from February 15, 16, 17, and 21, 2022 (Unanimous)

Planning Board

The Clayton Planning Board will consider four rezoning applications and vote on recommendations to the Town Council. Items include a request to rezone a 0.129-acre parcel at Front and O'Neil Streets from B-1 to R-6, a rezoning for the ETMJR Property, and two conditional zoning requests for Ramblewood Village and Country Lane. The board will also adopt minutes from the January 24, 2022 meeting.

• Front/O'Neil Street Rezoning (2021-165-RZ): 0.129 acres from B-1 to R-6, applicant Hearth Pointe Development
• ETMJR Property Rezoning (2022-4-RZ)
• Ramblewood Village Conditional Zoning (2021-90-CZM)
• Country Lane Conditional Zoning (2021-20-CZM)
• Adoption of January 24, 2022 draft minutes

The Clayton Planning Board recommended approval of three rezoning requests to the Town Council, including the 154-unit Ramblewood Village conditional zoning master plan, which passed 6-2 with an added condition to reduce density to 7 units per acre and add pollution controls. A first motion on Ramblewood that included a density-reduction condition failed 4-4. The board also unanimously recommended approval of the Front/O'Neil Street rezoning and the ETMJR Property rezoning, and unanimously recommended approval of the 299-unit Country Lane conditional zoning with staff's 24 conditions. All items are recommendations to the Town Council, which makes the final decisions.

• Recommended approval of 2021-165-RZ, Front/O'Neil Street rezoning of .129 acres to R-6, with consistency statement (unanimous)
• Recommended approval of 2022-4-RZ, ETMJR Property rezoning of two parcels totaling 3.7 acres to B-3, with consistency statement (unanimous)
• Ramblewood Village 2021-90-CZM: motion to recommend approval with condition to reduce density to 7 units per acre failed 4-4 (opposed: Moore, Spence, Dupree, Williams)
• Ramblewood Village 2021-90-CZM: recommended approval with added condition to reduce density to 7 units per acre and pollution control, passed 6-2 (opposed: Spence, Moore)
• Recommended approval of 2021-20-CZM, Country Lane conditional zoning allowing up to 299 units at up to 2.6 units per acre on 114.81 acres, with 24 staff conditions (unanimous)
• Adopted January 24, 2022 draft minutes (unanimous)
• Adjourned the meeting at 8:46 p.m. (unanimous)

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board will discuss the out-of-town library fee, highlights from the strategic plan, history room storage, and the Margaret Sullivan Studio update. New business includes outreach opportunities, the 2023 budget request, and a grant search. The board will also consider adopting the January 20, 2022 draft minutes.

• Discussion of dissolving the out-of-town library fee, which has brought in an average of $16,000 per year since 2015
• 2023 Budget Request presentation by Library Director Joy Garretson
• History Room storage update due to overcrowding and safety concerns
• Margaret Sullivan Studio update/visit regarding renovation options
• Grant search discussion

The Hocutt-Ellington Memorial Library Advisory Board met to review the library's strategic plan, discuss upcoming outreach initiatives, and receive updates on facility storage and budget planning. The board formally approved the minutes from their previous meeting. No other formal legislative actions were taken during the session.

• Approved January 20, 2022 meeting minutes (unanimous)
• Adjourned meeting at 6:37 p.m. (unanimous)

Parks and Recreation Advisory Board

The Recreation Advisory Board and the Clayton Recreational Foundation are meeting jointly to discuss collaborative efforts on future projects and goals. The agenda is brief and contains no specific action items, only the scheduled discussion.

• Joint meeting of Recreation Advisory Board and Clayton Recreational Foundation
• Discussion of collaborative efforts for future projects and goals

The Clayton Recreation Advisory Board and the Clayton Recreational Foundation met on February 22, 2022 at the Clayton Community Center and discussed various possibilities for future funding projects. Neither group had a quorum, so no decisions, votes, or approvals were recorded. The minutes list attendees but no actions taken.

Public Art Advisory Board

The scheduled meeting of the Town of Clayton Public Art Advisory Board for February 22, 2022, has been cancelled. The next meeting is scheduled for March 15, 2022, at Town Hall.

Town Council

The Clayton Town Council will hold a public hearing for the FY '22-23 budget, consider authorizing a wastewater reclamation funding request, and vote on a bid award for the Little Creek Pump Station. The consent agenda includes routine items like minutes, an annexation resolution, and a proclamation. The meeting also includes presentations on the Clayton Year in Review and a new employee introduction.

• Public hearing for FY '22-23 budget
• Wastewater Reclamation Funding Request
• Little Creek Pump Station Bid Award (Resolution #2022-05)
• Apprenticeship Program Agreement
• Amendment to Library Advisory Board By-Laws (Resolution #2022-06, Ordinance #2022-02-05)

The Council approved significant funding for wastewater infrastructure and a pump station bid. They also authorized a new wastewater apprenticeship program and updated Library Advisory Board bylaws.

• Authorized $23,226,000 for wastewater reclamation equipment, piping, and electrical (Unanimous)
• Adopted Resolution #2022-05 for Little Creek Pump Station bid from Harren Construction Company for $6,492,000 (Unanimous)
• Authorized staff to execute agreement for wastewater apprenticeship program (Unanimous)
• Adopted Resolution #2022-06 and Ordinance #2022-20-05 amending Library Advisory Board bylaws to allow 3 absences (Unanimous)
• Approved Consent Agenda including Ashcroft Section 2 Annexation certificate and resolution (Unanimous)
• Approved West End warranty acceptance (Unanimous)

Hocutt-Ellington Memorial Library Advisory Board

This agenda announces that the Library Advisory Board meeting originally scheduled for February 17, 2022 has been rescheduled to February 24, 2022 at 5:30 p.m. The meeting will take place at Hocutt-Ellington Memorial Library, 100 S. Church Street, and is open to the public. No other business items are listed.

• Meeting rescheduled from Feb. 17 to Feb. 24, 2022
• Location: Hocutt-Ellington Memorial Library, 100 S. Church Street

Board of Adjustment

The Board of Adjustment approved two variance requests regarding structure placement and landscaping. The board also adopted the minutes from the January 19, 2022, meeting.

• Approved variance for garage placement at 2013 Buckskin Drive (Unanimous)
• Approved variance to relocate landscape buffer at Med Spring Drive and Johnston Estate Road (Unanimous)
• Adopted January 19, 2022, minutes with correction to Member Berry's name (Unanimous)

Public Art Advisory Board

This agenda only announces that the February 15, 2022 Public Art Advisory Board meeting has been rescheduled to February 22, 2022 at 5:00 p.m. The meeting will be held via Zoom, with the link available from the Clerk to the Board. No other business items are listed.

• Meeting rescheduled from Feb 15 to Feb 22, 2022
• Meeting to be held via Zoom
• Contact Heidi Holland for meeting link

Town Council

The Clayton Town Council is holding a three-day retreat in Beaufort, NC, focused on team building, reviewing the state of the town, and discussing growth-related topics such as infrastructure, economic development, transportation, and planning. The agenda includes workshops, discussions, and a closed session with the town attorney. No formal decisions or votes are scheduled.

• Review of Quarter 3 and preview of Quarter 4 town performance
• Discussion on managing growth, including infrastructure, employment centers, and housing types
• Workshops on Capital Improvement Plan, Economic Development, Transportation, and Water/Electric Resources
• Legal session with Town Attorney Jim Cauley
• Closed session pursuant to NCGS 143-318.11(a)(6)

The Clayton Town Council held a three-day planning retreat in Beaufort, NC, on Feb. 15-17, 2022. The sessions were informational, covering the state of the town, economic development, planning, utilities, transportation, and team-building; no ordinances, contracts, or budgets were voted on. On Feb. 17, the council reached consensus to notify the Town Attorney to bring suggested firms to aid in the town manager selection process, with no timeline set but likely after July 1. The council also agreed to receive minutes from all town advisory boards and to keep the proposed timeline for Probation and Parole to vacate its building.

• Consensus to notify Town Attorney to bring suggested firms for town manager selection (no vote recorded)
• Consensus that council receive minutes from all town advisory board meetings (no vote recorded)
• Desire to keep proposed timeline for Probation and Parole to vacate its building (no vote recorded)
• Adjourned Feb. 15 meeting (unanimous)
• Adjourned Feb. 16 meeting (unanimous)
• Adjourned Feb. 17 meeting (unanimous)

Downtown Development Advisory Board

The Downtown Development Association Advisory Board will consider approving two facade improvement grants: one for resurfacing the Clayton Mart parking lot at 208 E Main Street and another for improvements at 215 W Main Street (currently Moveology). The board will also discuss the feasibility of the Ransom on the Roof 2022 event and introduce two new members.

• Facade grant for Clayton Mart parking lot resurfacing at 208 E Main Street (estimated $22,850)
• Facade grant for 215 W Main Street (currently Moveology)
• Discussion of Ransom on the Roof 2022 feasibility
• New member introductions: Lila Reiber and Stephanie Matos
• Committee reports on design, organization, promotions, and economic vitality

The Downtown Development Association Advisory Board adopted its January 10, 2022 minutes and approved two facade grants: one for the Clayton Mart parking lot and two (front and side) for 215 E Main. The board tabled the Ransom on the Roof 2022 fundraising event for further discussion, with a possible revisit in June as a fall event. Staff noted the 2021 event raised approximately $5,000. The meeting adjourned at 7:11pm.

• Adopted January 10, 2022 minutes (unanimous)
• Approved facade grant for Clayton Mart parking lot (unanimous)
• Approved two facade grants (front and side) for 215 E Main (unanimous)
• Tabled Ransom on the Roof 2022 event for further discussion, possibly June as a fall event
• Adjourned meeting at 7:11pm (unanimous)

Town Council

The Town Council will consider a rezoning application for Cloudbreak Investments and several budget amendments for public works and water reclamation. The meeting also includes a public hearing on library fees and a discussion regarding the purchase of property on Payton Drive.

• Rezoning application 2021-141-RZ for Cloudbreak Investments
• Ordinance to amend Library Fees & Charges
• Budget amendments for Water Reclamation Facility positions and Public Works vehicle
• Payton Drive purchase agreement via upset bid process
• Annexation of Ashcroft Section 2 (253.45 acres)

The Clayton Town Council approved a rezoning request from R-8 to R-6 for a vacant lot on Everette Avenue, adopted budget amendments creating two water reclamation operator positions, a warehouse coordinator position, and a public works vehicle purchase, and removed the $25 out-of-town library fee for Johnston County residents. The council also approved an ADA Transition Plan and authorized an upset bid process for a town-owned remnant property on Payton Drive. All votes were unanimous.

• Approved rezoning from R-8 to R-6 for a vacant lot on Everette Avenue (Ordinance #2022-02-01, unanimous)
• Removed the $25 out-of-town library fee for Johnston County residents (Ordinance #2022-02-02, unanimous)
• Approved budget amendment for two water reclamation operator positions and a warehouse coordinator position (Ordinance #2022-02-03, unanimous)
• Approved budget amendment for a public works heavy-duty vehicle purchase (Ordinance #2022-02-04, unanimous)
• Approved the ADA Transition Plan (unanimous)
• Authorized proceeding with an upset bid process for a remnant property on Payton Drive (unanimous)
• Adopted the consent agenda including a proclamation, a sole source exemption, warranty acceptance, and an annexation resolution (unanimous)
• Appointed Lila Rieber and Stephanie Matos to the Downtown Development Advisory Board (unanimous)

Parks and Recreation Advisory Board

The February 7, 2022 meeting of the Clayton Parks & Recreation Advisory Board has been cancelled. No items were discussed or decided.

• Meeting cancelled

Town Council

The Clayton Town Council is holding a special meeting to receive information about The Clayton Center, including its auditorium programming, venue rentals, and conference room rentals. This is an informational session ahead of the regular council meeting; no votes are scheduled.

• Presentation on Clayton Center auditorium programming and events
• Discussion of venue rentals at The Clayton Center
• Overview of conference and meeting room rentals
• Special events at The Clayton Center

The Clayton Town Council held a special meeting on February 7, 2022, that consisted of a presentation about the Clayton Center. Staff and a Cultural Arts Foundation representative described the auditorium, box office, conference center, and events operations, including that $2.1 million was raised for the auditorium renovation and a $43,000 grant helped pay for auditorium equipment. No substantive decisions were made; the only action was a unanimous vote to adjourn at 5:46 p.m.

• Adjourned the meeting at 5:46 p.m. (unanimous)

Fire Advisory Board

The Clayton Fire Advisory Board will meet via Zoom to approve draft minutes from June and September 2021, adopt the 2022 meeting calendar, and recommend a board chair. The meeting includes a fire department update from Deputy Chief Matt Sutphin.

• Approval of June 3, 2021 and September 23, 2021 draft minutes
• Approval of 2022 meeting calendar
• Recommendation for board chair
• Fire department update from Deputy Chief Matt Sutphin

The Clayton Fire Advisory Board met on February 3, 2022 and unanimously approved its 2022 meeting calendar and selected Karen Patterson as board chair. The board also unanimously adopted the June 3, 2021 and September 23, 2021 draft minutes. Deputy Chief Matt Sutphin reported on a board vacancy, a new ladder truck, a new engine on order, staffing, and station renovations; no other formal actions were taken.

• Adopted June 3, 2021 and September 23, 2021 draft minutes (unanimous)
• Approved 2022 meeting calendar (unanimous)
• Approved Karen Patterson as board chair (unanimous)
• Adjourned at 6:42 p.m. (unanimous)

Town Council

The Clayton Town Council is holding a special workshop led by Jacobs Engineering to discuss the condition assessment and adaptive reuse study for the Old Town Hall building. The meeting is intended to gather input from key stakeholders to consider options for the building's long-term use. No decisions are expected; it is a discussion and input-gathering session.

• Jacobs Engineering presentation on Old Town Hall condition assessment
• Adaptive reuse study for Old Town Hall building
• Stakeholder input session on long-term use options

Town Council

This is a special meeting of the Clayton Town Council, held as a remote/traveling tour focused on growth and planning. The council will visit destinations in Fuquay Varina, Holly Springs, and Clayton, including downtown areas, housing developments, and economic development sites. No formal decisions are scheduled; the meeting is for observation and discussion.

• Tour of Fuquay Varina and Holly Springs destinations
• Visit to downtown development and sample housing developments
• Tour of Clayton destinations including Flowers Area
• Wrap-up and debrief at Council Chambers

Fire Advisory Board

This agenda announces that the Clayton Fire Advisory Board meeting originally scheduled for January 27, 2022 has been rescheduled to February 3, 2022 at 6:00 p.m. The meeting will be held via Zoom, and the agenda contains no other business items.

• Meeting rescheduled from Jan 27 to Feb 3, 2022
• Meeting to be held via Zoom
• Contact Clerk Heidi Holland for meeting link

Public Art Advisory Board

The Public Art Advisory Board will consider approving the 2022-2023 sculpture selections and a mural for the Atlas Stark's building. The board will also introduce new members, nominate a chair and co-chair, and adopt minutes from previous meetings.

• Approval of 2022-2023 Sculpture Selections
• Approval of Atlas Stark's Building Mural
• Nominations for Chair and Co-Chair
• Adoption of October 19 and November 16, 2021 minutes

Planning Board

The Clayton Planning Board will hold its January 24, 2022 meeting, which includes administering the oath of office to six new board members, electing a chair and co-chair, and adopting the draft minutes from December 21, 2021. No public hearings or new business items are listed on the agenda, so the meeting is largely procedural.

• Oath of office for new members Ethan Bennett, Jodie Dupree, Kevin Lee, James Lipscomb, James Moore, Ronald Williams
• Election of chair and co-chair
• Adoption of December 21, 2021 draft minutes

The provided text for the Johnston County, NC Planning Board meeting on January 24, 2022, is heavily corrupted and reversed. It is impossible to extract any specific decisions, votes, or agenda items from the source document.

• No substantive decisions could be identified due to unreadable source text.

Parks and Recreation Advisory Board

The Clayton Recreation Advisory Board and the Clayton Recreational Foundation met on February 22, 2022 at the Clayton Community Center to discuss possible future funding projects. Neither group had a quorum, and the minutes record no decisions, votes, or approvals. The document is a single page and lists attendees only.

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board will meet via Zoom to consider adopting an amended 2022 meeting calendar, nominating a Chair and Vice-Chair, and adopting amended bylaws. The board will also discuss changing the out-of-town library fee, addressing History Room storage issues, and a town-funded study for renovation options at the Margaret Sullivan Studio. The meeting includes approval of the November 18, 2021 minutes and a librarian's report.

• Adoption of amended 2022 meeting calendar
• Nomination and approval of Chair & Vice-Chair
• Adoption of amended by-laws (strikeout and clean versions provided)
• Discussion on changing out-of-town library fee
• Discussion on History Room storage issues and solutions

The board approved amended bylaws regarding member attendance and updated the 2022 meeting calendar to a monthly schedule. The board also re-appointed its chair and vice-chair. Discussions were held regarding the potential dissolution of out-of-town library fees and history room storage issues.

• Approved November 18, 2021 minutes (Unanimous)
• Adopted amended 2022 meeting calendar changing from bi-monthly to monthly (Unanimous)
• Approved Laurie Lee as chair and Vanessa Flores-Watson as vice-chair (Unanimous)
• Adopted amended bylaws limiting absences to two consecutive or three per year (Unanimous)

Board of Adjustment

The Town of Clayton Board of Adjustment administered the oath of office to members, elected a chair and co-chair, adopted previous meeting minutes, and approved findings and conclusions for an administrative appeal at 214 W. Main Street. The meeting concluded after routine organizational business.

• Administered Oath of Office to board members (Rebecca Berry, John Saluppo, Richie Wiggins, Thomas Antoine)
• Approved Marty Bizzell as Chair (Unanimous)
• Approved Thomas Antoine as Co-Chair (Unanimous)
• Adopted November 17, 2021 draft minutes (Unanimous)
• Adopted Findings & Conclusions for 2021-123-AAI at 214 W. Main Street (Unanimous)
• Adjourned the meeting (Unanimous)

Town Council

The Clayton Town Council will hold two continued public hearings: one on a text amendment to add steep-slope protections to Resource Conservation Areas (with four options), and one on a special use permit for the Champion East townhome development. The council will also consider awarding a design/build contract for the River Walk on the Neuse, discuss the mid-year budget, and handle routine consent items.

• Public hearing on 2021-126-OA: steep-slope text amendment to Section 155.500, with four options (Option 2 recommended by Planning Board)
• Public hearing on 2020-98-SUP: Champion East special use permit for six townhome lots east of Champion Street near Amos Street
• Resolution #2022-02: award design/build contract for River Walk on the Neuse (Crowder Construction)
• Mid-year budget discussion
• Consent agenda: badge/service weapon award to retired Officer Brian Pounds, proclamations for School Choice Week and Student Art Month, warranty acceptance for The Shoppes at Glen Laurel Lot 2

The Clayton Town Council adopted Ordinance #2022-01-01 on Resource Conservation Area and steep slopes using Option #2 with added language and at least 5,000 (units/feet as recorded), voting 4-1 with Council Member Sims opposed. The council also approved Special Use Permit 2020-98-SUP for Champion East with an additional staff-recommended condition, unanimously. In other action, the council adopted Resolution #2022-02 selecting a Crowder Construction/AMT team for the River Walk on the Neuse design-build phase 1 at a fee of $296,086.60, and adopted the consent agenda unanimously. The meeting also included a mid-year budget review, a downtown parking task force update, and life-saving awards to four police officers; no vote was taken on the parking recommendations or budget items.

• Adopted Ordinance #2022-01-01 (Resource Conservation Area / Steep Slopes) with Option #2 plus added language and at least 5,000 (4-1, Sims opposed)
• Approved Special Use Permit 2020-98-SUP for Champion East with additional staff-recommended condition (unanimous)
• Adopted Resolution #2022-02 for River Walk on the Neuse design-build, Crowder Construction/AMT team, phase 1 fee $296,086.60 (unanimous)
• Adopted consent agenda as presented, including budget amendment ordinances #2022-01-02 and #2022-01-03 (unanimous)
• Appointed Planning Board members as presented (unanimous)
• Adjourned the meeting at 8:22 pm (unanimous)

Parks and Recreation Advisory Board

The Board adopted the minutes from the May 9, 2022 meeting and decided to take a summer break for July and August. Staff provided updates on park bond projects, budget constraints, and the status of the Johnston County Skate Park.

• Adopted May 9, 2022 meeting minutes (Carried)
• Approved summer break for July and August meetings (Unanimously Carried)

Parks and Recreation Advisory Board

The Clayton Recreation Advisory Board meets to receive informational updates from the Parks and Recreation Director on COVID-19 policy, bond-funded park projects, the Clayton Recreational Foundation, greenway signage and cameras, All-Star Park, and the Comprehensive Growth Plan. New business includes welcoming new board members, staffing changes, a facilities tour, Loop Road Park, the Parks and Recreation Master Plan, by-laws, and the Pedestrian Plan. All items are informational only; no votes are scheduled.

• COVID-19 January update (informational)
• Bond projects update, including Municipal Park ($6.5M GMP) and East Clayton Park
• Clayton Recreational Foundation update
• Greenway/signage/cameras update
• Loop Road Park and Parks and Recreation Master Plan discussions

The Recreation Advisory Board voted to recommend that the Parks and Recreation Director hire a design firm to merge the existing Loop Road Park master plan with recent Town Council requests for additional soccer fields. The board also reviewed updates on bond-funded park renovations, new COVID-19 protocols, and upcoming facility tours.

• Approved November 8, 2021 meeting minutes (unanimous)
• Recommended hiring design firm for Loop Road Park master plan (unanimous)

Downtown Development Advisory Board

The Clayton Downtown Development Association Advisory Board will meet to discuss downtown guides, web pages, sponsorships, facade grants, and a vacant board seat. Staff will also present updates on downtown parking and small business resources.

• Downtown Parking Taskforce Update presented by Patrick Pierce
• Downtown Shopping Guide Update presented by Lydia Davis
• Doing Business in Clayton Small Business Guide discussion
• New Downtown Clayton Webpage feedback
• Facade Grants mid-year update from the Design Committee

The Downtown Development Association Advisory Board adopted its December 13, 2021 minutes unanimously. The board received updates on the Downtown Parking Taskforce, the Downtown Shopping Guide, a draft "Doing Business in Clayton" guide, the new downtown webpage, the 2022 Sponsorship Guide, and facade grants. No other substantive motions or votes were recorded; the meeting adjourned at 7:15pm.

• Adopted December 13, 2021 minutes (unanimous)

Town Council

The Clayton Town Council will hold two public hearings: one on a text amendment to regulate steep slopes in Resource Conservation Areas, and another on a special use permit for the Champion East development. The council will also consider advisory board appointments, a sole source exemption, and routine consent agenda items including warranty acceptance for Village at Little Creek Phase 1 asphalt.

• Public hearing on text amendment 2021-126-OA for steep slope regulations (Ordinance #2022-01-01)
• Public hearing on special use permit 2020-98-SUP for Champion East development
• Sole source exemption request for procurement
• Advisory board appointment recommendations
• Warranty acceptance for Village at Little Creek Subdivision Phase 1 asphalt

The Town Council approved updated COVID-19 response policies and authorized the early purchase of a fire engine to avoid a scheduled price increase. Additionally, the Council tabled two planning items—a text amendment regarding steep slopes and a special use permit for the Champion East townhome project—continuing both to the January 18, 2022, meeting.

• Approved consent agenda (6-0)
• Appointed advisory board members, excluding Planning Board (6-0)
• Tabled steep slopes text amendment to Jan 18 (6-0)
• Tabled Champion East special use permit to Jan 18 (6-0)
• Approved sole source procurement for wastewater facility items (6-0)
• Approved updated COVID-19 policies and response plan (6-0)
• Approved early purchase of fire apparatus (6-0)