Johnston County public meetings in 2023

Board of Adjustment

The Town of Clayton Board of Adjustment meeting scheduled for December 20, 2023, has been cancelled. The next meeting is scheduled for January 17, 2024, at 111 East Second Street.

• Meeting cancelled
• Next meeting scheduled for January 17, 2024

Planning Board

The Clayton Planning Board will hold public hearings to consider conditional rezoning requests for the Pond Street Duplexes and the Clayton ABC Store. The Board will also review the proposed 2024 meeting calendar and consider approval of minutes from previous meetings.

• 2023-126-CZM Pond Street Duplexes Conditional Rezoning
• 2023-176-RZ Clayton ABC Store Rezoning
• 2024 Planning Board Meeting Calendar

The Clayton Planning Board met on December 19, 2023, and approved the minutes from a prior meeting. The board voted to recommend approval of rezoning case 2023-176-RZ for the Clayton ABC Store to the Town Council. The board also discussed the 2024 meeting calendar, but no formal action was taken on it.

• Approved minutes from previous meeting (carried)
• Recommended approval of rezoning 2023-176-RZ for Clayton ABC Store (carried)

Town Council

The Clayton Town Council will meet to conduct routine business, including the approval of consent items such as annexations and utility maintenance agreements. The council will also receive staff reports, including an update on System Development Fees, and hold a closed session to discuss economic development and real property acquisition.

• Resolution 2023-97: Set public hearing for Leland A. Blessl Barbour Annexation
• Resolution 2023-98: Set public hearing for Lawson Glen Annexation
• Water and Wastewater Capacity Agreement for Novo Nordisk
• Resolution to accept public utilities for Carolina Overlook Phase 1 K
• Amended Budget Ordinance (Section 8) and Compensation Plan Scales

The Town Council approved several advisory board appointments and a consent agenda including annexation resolutions and a water capacity agreement. Council also held a closed session to discuss real property purchasing and economic development.

• Approved Consent Agenda including annexation resolutions 2023-97 and 2023-98 (5-0)
• Approved water and wastewater capacity agreement for NovoNordisk (5-0)
• Approved public utilities acceptance for Carolina Overlook Phase 1 K (5-0)
• Approved recommendations for Fire, Planning, Library, Parks and Recreation, Public Art, and Board of Adjustment advisory boards (5-0)
• Approved motion to enter closed session for economic development and real property purchasing (5-0)

Downtown Development Advisory Board

The Town of Clayton Downtown Development Association Advisory Board will meet to discuss old business items including updates on the 2024 Sponsorship Guide, volunteer program, and Downtown Awards Night. New business includes a report from the Social District Taskforce and a Façade Grant application for the Clayton Chamber of Commerce building at 301 E. Main St.

• Façade Grant Application for the Clayton Chamber of Commerce at 301 E. Main St. for historic window restoration
• Social District Taskforce Update and recommendations
• 2024 Sponsorship Guide Development Update
• Volunteer Program Development Update
• Downtown Awards Night Event Update

The Downtown Development Advisory Board voted to recommend creating a social district in Clayton to Town Council, with one abstention. They also approved a $7,500 facade grant for the Clayton Chamber of Commerce building and approved the November minutes. Other items were updates only.

• Recommended creation of a social district to Town Council (all in favor, 1 abstention)
• Approved $7,500 facade grant for Clayton Chamber of Commerce building (all in favor)
• Approved November 13, 2023 minutes as presented (all in favor)

Town Council

The Johnston County Town of Clayton Town Council will hold a regular meeting to swear in newly elected officials, recognize outgoing members, select a Mayor Pro Tem, and conduct routine business. Key agenda items include a continued conditional zoning request for Summer Glen, utility and street acceptances, and a water supply partnership memorandum of agreement.

• Swearing-in of newly elected members Ruth Anderson, Gretchen Williams, and Mayor Jody L. McLeod
• Consideration of Ordinance #2023-09-02 and Resolution #2023-70 for 2022-125-CZM: Summer Glen Conditional Zoning with Master Plan
• Adoption of Resolution #2023-88 for Multifamily Housing Revenue Bonds
• Adoption of Resolution #2023-93 for General Obligation Bond Resolution Amendment
• Approval of Memorandum of Agreement for Triangle Water Supply Partnership Agreement

The Town Council approved a $1,000 bonus for full-time employees and a $500 bonus for eligible part-time employees. The Council also voted to join the Triangle Water Supply Partnership at an annual cost of $18,000. Additionally, the Council denied a rezoning request for the Summer Glen development and appointed Michael Sims as Mayor Pro Tem.

• Approved $1,000 bonus for full-time staff and $500 for eligible part-time staff (4-0)
• Denied Summer Glen conditional zoning request (1-3)
• Appointed Michael Sims as Mayor Pro Tem (4-0)
• Approved $18,000 annual membership for Triangle Water Supply Partnership (5-0)
• Adopted resolution for conduit debt issuer for multifamily housing bonds (4-0)
• Adopted amendment to General Obligation Bond resolution (4-0)

Town Council

The Clayton Town Council will hold a work session to discuss the town's comprehensive list of fees and charges for the 2024 fiscal year. The council will also review advisory board by-laws, including a code of conduct and contract for appointed board members. Additionally, the agenda includes discussions regarding the Signs Committee and the Local Area Planning Program (LAPP).

• Discussion of FY2024 Comprehensive List of Fees and Charges
• Review of Advisory Board Code of Conduct and contracts
• Signs Committee discussion
• LAPP discussion

The Town Council held a work session to review and reach consensus on several municipal projects. Council members agreed to proceed with a pilot sidewalk sticker program, specific wayfinding sign designs, and easement acquisitions for a parking project. Additionally, the Council reviewed proposed fee adjustments for the Clayton Center and updated by-laws for advisory boards.

• Consensus reached to proceed with sidewalk sticker pilot program
• Consensus reached to use sign option #2 and wayfinding option B
• Consensus reached to move forward with LAPP project easement acquisition
• Consensus reached to move forward with advisory board by-law adoption

Fire Advisory Board

The Clayton Fire Advisory Board will meet to approve the August 3, 2023 draft minutes and the 2024 meeting schedule. The agenda also includes a report from the fire chief and a presentation on an advisory board video project. The meeting is largely procedural, with no major policy decisions or financial actions listed.

• Approval of August 3, 2023 draft minutes
• Approval of 2024 meeting schedule (fourth Thursdays, except November on third Thursday)
• Advisory Board Video Project presentation by Nathanael Shelton
• Fire Chief's report (no specific items listed on agenda)

Planning Board

The Clayton Planning Board will hold a public hearing and consider recommending approval or denial of a conditional rezoning for the Vinson Road property, a 146.26-acre site outside town limits. The applicant seeks to rezone from Johnston County Agricultural Residential (AR) to Clayton's Conditional Zoning-Residential (CZ-R) to allow up to 457 residential units, with a revised density of 2.78 units per acre. The board previously continued this item to allow the applicant to adjust the proposal, which now reduces townhomes from 207 to 91 and increases single-family homes from 250 to 315. The board's recommendation will go to the Town Council.

• Conditional rezoning of 146.26 acres off Vinson Road from Johnston County AR to Clayton CZ-R
• Proposal allows up to 457 units (91 townhomes, 315 single-family) at 2.78 units per acre
• Applicant requests annexation into town limits
• Site is within Watershed Protection Overlay District
• Development includes over 40% open space and a portion of the Clayton Riverwalk greenway

Public Art Advisory Board

The Johnston County Public Art Advisory Board meets to review past meeting minutes from September and October 2023. The board also discusses the proposed 2024 meeting schedule, creative art ideas, and an advisory board video project.

• 2024 Meeting Schedule approval
• September 26, 2023 Minutes adoption
• October 17, 2023 Minutes adoption
• Creative Ideas discussion
• Advisory Board Video Project discussion

The board approved the 2024 meeting schedule and previous meeting minutes. Members discussed various creative art project ideas, identifying a wing mural, a chair art project, and the Roscoe the Snake project as the top three preferences.

• Approved September 26 and October 17, 2023 minutes (8-0)
• Approved 2024 meeting schedule (8-0)

Town Council

The Clayton Town Council will meet to discuss and decide on several administrative and operational items, including a public hearing on the "Codify Clayton" Unified Development Ordinance, a request to purchase two fire trucks, and various consent agenda items.

• Public hearing and potential adoption of Ordinance #2023-10-03 to enact the "Codify Clayton" Unified Development Ordinance
• Potential approval to purchase two fire trucks
• Adoption of Resolution #2023-82 for a Best Practices for File Naming Policy
• Interlocal Agreement with the Town of Wilson Mills for the use of a Town of Clayton light tower from December 1 to December 4, 2023
• Resolution #2023-86 accepting public water and sewer utilities for warranty in Meadowview Subdivision, Phase 2

The Town Council approved a new Unified Development Ordinance to regulate residential development and zoning. Council also authorized the purchase of two fire trucks and approved employee cost-of-living adjustments.

• Adopted Ordinance #2023-10-03 (Unified Development Ordinance) with technical corrections (4-0)
• Approved purchase of two fire trucks and equipment not to exceed $2 million (4-0)
• Approved Town Manager's recruitment and retention plan including 401k increase and COLA adjustments (4-0)
• Approved 5% salary increase for Town Manager effective December 1, 2023, with 5% annual increases thereafter (4-0)
• Adopted Ordinance #2023-11-01 Budget Amendment (4-0)
• Adopted Resolution #2023-82 for File Naming Policy (4-0)
• Approved Consent Agenda including Ordinance #2023-10-06 (2023-93-ANX Hwy 42) and street/utility acceptances (4-0)

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board is meeting to review and potentially approve changes to the library's meeting room policy. The board will also discuss library projects funded by the Friends of the Library, review volunteer opportunities, and approve the 2024 meeting schedule.

• Potential approval of Meeting Room Policy Update
• Approval of 2024 meeting dates

The Hocutt-Ellington Memorial Library Advisory Board approved an updated meeting room policy, which now includes a requirement for email confirmation for reservations. The board also approved the schedule for its 2024 meetings. Additionally, the Library Director provided an update on literacy programs funded by a $15,000 Dollar General donation.

• Approved October 19, 2023 meeting minutes
• Approved updated Meeting Room Policy with email confirmation requirement
• Approved 2024 board meeting dates
• Adjourned meeting at 6:04 p.m.

Fire Advisory Board

The Town of Clayton Fire Advisory Board meeting scheduled for Thursday, November 16, 2023, has been cancelled. The meeting has been rescheduled to take place on Tuesday, November 28, 2023, at Town Hall in the Wooten Room.

• Meeting cancelled for November 16, 2023
• Rescheduled to November 28, 2023, at Town Hall in the Wooten Room

The Fire Advisory Board approved the minutes from their August 3, 2023, meeting and adopted the 2024 meeting schedule. Fire Chief David Ranes presented an overview of department operations, staffing goals, and future infrastructure needs, including potential new fire stations.

• Approved August 3, 2023, meeting minutes (4-0)
• Approved 2024 meeting schedule (7-0)

Board of Adjustment

The Board of Adjustment meeting scheduled for November 15, 2023, has been cancelled. The next meeting is currently scheduled for December 20, 2023, at the Town Hall Council Chambers located at 111 East Second Street.

• Meeting cancelled

Downtown Development Advisory Board

The Downtown Development Association Advisory Board will review updates on the 2024 concert series, Small Business Saturday plans, and the downtown awards event. The board will also discuss a potential bylaw change to shift the timing of new board member appointments from July to December and review outcomes from their recent board retreat.

• Potential bylaw change for board appointment timing
• 2024 DDA Events Calendar review
• Small Business Saturday planning for November 25
• 2024 Concert Series update
• Downtown Awards event progress update

The Clayton Downtown Development Association Advisory Board approved the October 9, 2023 meeting minutes, the 2024 events calendar, and a potential bylaw change to shift new board member appointments to December. The board also received updates regarding the social district taskforce, strategic plan, 2024 concert series, Small Business Saturday plans, and the downtown awards event.

• Approved October 9, 2023 draft minutes
• Approved the 2024 events calendar as presented
• Approved a potential bylaw change to allow new board member appointments in December rather than July

Parks and Recreation Advisory Board

The Board reviewed updates on several ongoing park projects and master plans. Discussions included the status of bond projects, the Loop Road Master Plan, and potential future land uses.

• Clayton Community Park project bid was not accepted by the Town
• 42 East Greenway Extension is part of a $2.5 million 2027 Capital Improvement Plan
• Carolina Comfort Air Fields naming rights agreement for $75,000 over five years
• Neuse River Futbol Alliance 3-year priority use contract for East Clayton Community Park
• Proposed skate park construction estimated at $65-70 per square foot of concrete

The Parks and Recreation Advisory Board met on November 13, 2023, to receive project updates from the Acting Director. No official business was conducted or decisions made because the board did not reach a quorum.

• Meeting held without a quorum
• No official actions taken

Town Council

The Clayton Town Council will meet for a retreat to discuss town operations, policies, and strategic planning. The agenda includes reviews of the budget calendar, major initiatives, the Unified Development Ordinance, and updates from the Police and Fire departments.

• Review of Quarter 1 Report and Master Plan Progress
• Overview of revised town-wide policies
• Unified Development Ordinance (UDO) 101 session
• Affordable Housing Bond Sale presentation
• Police and Fire department updates

The Town Council held a special meeting/retreat to discuss town priorities, including recruitment and retention strategies, a revised policy manual, the Unified Development Ordinance (UDO), and police and fire department updates. No formal votes were taken on these items; the only action was a motion to adjourn, which carried 3-0. The advisory board by-laws were discussed with consensus on representation and absence rules, to be brought back for formal approval on December 4, 2023.

• Adjourned meeting (3-0)
• Reached consensus on advisory board by-law changes for representation and absences; formal approval pending December 4, 2023

Town Council

The Clayton Town Council will hold a work session on November 6, 2023, to discuss advisory board recommendations, downtown branding and signage, and part one of the Unified Development Ordinance (UDO) overview. The meeting also includes employee introductions and a presentation regarding a Veterans Day event.

• UDO Overview and Discussion, PART 1
• Downtown Branding and Town Signage Update
• Advisory Board Recommendations
• Veterans Day Event (5:00 p.m.)

The Town Council held a work session to discuss upcoming advisory board appointments, town signage updates, and changes to the Unified Development Ordinance (UDO). No final votes were taken on the substantive items, but Council reached consensus on reverting specific wastewater wording and narrowing down signage design preferences. The meeting adjourned for a Veterans Day event.

• Agenda adjustment to move 'Thank You To Council' item to regular meeting (5-0)
• Consensus to proceed with chosen candidates for advisory board interviews
• Agreement to revert wastewater connection wording in ETJ to original version
• Discussion on signage options: Option 1 (monuments + temporary signs) vs Option 2 (permanent signs)
• Preference expressed for Option 2 monument signs and avoiding purple in branding
• Staff tasked with researching single-family attached homes and open space requirements
• Meeting adjourned for Veterans Day event (5-0)

Town Council

The Clayton Town Council will hold public hearings on multiple property annexations, including 2311 Hwy 42, 2364 NC Hwy 42, and ETM JR Property LLC, alongside a continued conditional zoning hearing for Summer Glen. The agenda also includes considering a Wastewater Regionalization Resolution and accepting new streets and utilities for town maintenance.

• Public Hearing: 2023-92-ANX 2311 HWY 42 Contiguous Annexation
• Public Hearing: 2023-93-ANX 2364 NC Hwy 42 Non-Contiguous Annexation
• Public Hearing: 2023-96-ANX ETM JR Property LLC Non-Contiguous Annexation
• Public Hearing: 2022-125-CZM Summer Glen Conditional Zoning with Master Plan
• Resolution 2023-81: Wastewater Regionalization Resolution

The Town Council approved the annexation of three parcels of land and adopted a resolution to participate in regional wastewater discussions. The council also accepted several streets and utilities into the town system for maintenance.

• Approved contiguous annexation of 1.34 acres at 2311 Hwy 42 (5-0)
• Approved non-contiguous annexation of 0.804 acres at 2311 Hwy 42 (5-0)
• Approved non-contiguous annexation of 9.8 acres at 7531 and 7581 US Hwy 70 (5-0)
• Approved Resolution 2023-81 to participate in wastewater regionalization discussions (5-0)
• Approved acceptance of Ashcroft Subdivision Phases 5 & 6 streets (5-0)
• Approved acceptance of Carolina Overlook Phase 1 F&G public utilities (5-0)
• Approved Summer Glen Conditional Zoning Ordinance #2023-09-02 and Wastewater Resolution #2023-70 (5-0)

Downtown Development Advisory Board

The Downtown Development Advisory Board is holding a special meeting to discuss strategic planning and goals for the 2024 calendar year. The meeting will take place in the Wooten Room at the Clayton Center.

• Special meeting for 2024 strategic planning
• Meeting location at 111 East Second Street, Clayton

Parks and Recreation Advisory Board

The Clayton Recreation Advisory Board will meet to receive informational updates from the Parks and Recreation Acting Director. The agenda focuses on ongoing bond projects, master planning for the Loop Road property, and updates on greenway infrastructure and facility improvements. No formal actions are scheduled for this meeting.

• Bond projects status update
• Loop Road Master Plan update
• Municipal Park shade structure progress
• East Clayton Community Park fields status
• Greenway bridges and master plan survey updates

The Board met to receive project updates from Acting Director Matt Lorion. No official actions were taken because the Board did not have a quorum.

Planning Board

The Town of Clayton Planning Board meeting scheduled for October 23, 2023, has been cancelled. The board is next scheduled to meet on November 27, 2023, at the Town Hall located at 111 East Second Street.

• Meeting cancelled
• Next meeting scheduled for November 27, 2023

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board will meet to consider an update to the Meeting Room Policy. The agenda also includes approval of the September minutes, reports from the library director and librarian, and updates from the Friends of the Library.

• Meeting Room Policy update
• Approval of September 21, 2023 minutes
• Librarian's report
• Friends of the Library update

The Hocutt-Ellington Memorial Library Advisory Board approved the minutes from their September 21, 2023, meeting. The board also discussed proposed updates to the library's meeting room policy, taking no formal action on the policy so members could review it further before a future vote. Additionally, the board received updates on the East Clayton Park story walk, library operations, and upcoming community events.

• Approved September 21, 2023 meeting minutes
• Tabled meeting room policy update for further review

Board of Adjustment

The Town of Clayton Board of Adjustment has cancelled its scheduled Wednesday, October 18, 2023 meeting. The next meeting is scheduled for Wednesday, November 15, 2023, in the Council Chambers at Town Hall located at 111 East Second Street.

Public Art Advisory Board

The Clayton Public Art Advisory Board will consider adopting the 2024 meeting schedule and hear updates on current projects, including the Sculpture Trail, Greenway Art, and Knit Bombing. The board will also discuss creative ideas for future art initiatives.

• Approval of 2024 meeting schedule (third Tuesdays, 5:00 PM, Wooten Room, Town Hall)
• Update on Sculpture Trail SOP and loom project with Powhatan Elementary
• Greenway Art circles ready for installation, triangles next
• Knit Bombing installation scheduled for October 8 in Horne Square
• Discussion on potential sculptures along Greenway Trail and mural of angel wings

The board met to discuss current projects and creative ideas, including a potential Greenway tunnel mural and colored crosswalks. No official actions were taken because a quorum was not present.

• September 26, 2023 Draft Minutes not adopted (no quorum)
• 2024 Meeting Schedule not approved (no quorum)

Town Council

The Clayton Town Council will hold public hearings on three non-contiguous annexations and consider adopting the 'Codify Clayton' Unified Development Ordinance, a major rewrite of development rules. The council will also vote on a consent agenda including a power sales agreement, utility acceptances, and annexation certificates, plus discuss lead and copper rule revisions and youth athletics.

• Public hearing and potential adoption of Ordinance 2023-10-03, the 'Codify Clayton' Unified Development Ordinance
• Public hearings for annexations 2023-92-ANX (2311 NC Hwy 42), 2023-93-ANX (2364 NC Hwy 42), and 2023-96-ANX (ETM Jr. Property, LLC), with motions to continue to November 6
• Consent agenda includes NCEMPA Amended and Restated Full Requirements Power Sales Agreement (Ordinance #2023-10-02)
• Resolution 2023-78 to accept public utilities for maintenance at Spinning Mill Apartments
• Amendment to Lumen (Copper District) Elevated Storage Tank Option to Purchase agreement and acceptance of ARP funds (Resolution #2023-77)

The Town Council voted unanimously to continue adoption of the new 'Codify Clayton' Unified Development Ordinance to November 20, 2023, after hearing a presentation and public hearing with no speakers. The council also approved consent agenda items, continued three annexation hearings to November 6, and approved an amended agreement for the Lumen (Copper District) elevated storage tank project with ARPA funds. All votes were 5-0.

• Continued adoption of Ordinance 2023-10-03 (Unified Development Ordinance) to Nov. 20 (5-0)
• Continued annexation hearings 2023-92-ANX, 2023-93-ANX, 2023-96-ANX to Nov. 6 (5-0)
• Approved consent agenda including minutes, NCEMPA agreement, annexation certificates, and Resolution 2023-78 (5-0)
• Approved amended Lumen elevated storage tank agreement pending final legal review (5-0)
• Adopted Resolution 2023-77 for ARPA funds for water tank project (5-0)

Downtown Development Advisory Board

The Downtown Development Association Advisory Board will review committee priorities from the strategic plan, plan the November retreat, and discuss 2024 sponsorships through the 501c3. They will also hear updates on the cancelled Master Plan input session and the Social District Taskforce. The agenda includes routine items like approval of minutes and committee reports.

• Cancellation of 10/10 Master Plan Input Session
• Presentation of Committee Priorities from Strategic Plan
• 2024 Sponsorships through the 501c3
• Planning for Advisory Board Retreat - Nov 5 2pm-6pm
• Downtown Awards Planning

The Downtown Development Advisory Board approved the September minutes and cancelled the October 10 Downtown Master Plan input session, rescheduling it for early next year. The board reviewed committee priorities, agreeing to seek consultant support for expanding the facade grant program and creating a vibrancy grant program. It also discussed planning for the Downtown Awards in early 2024 and reached consensus on hosting 3-4 concerts in 2024 with a goal of increasing genre diversity. No formal votes were taken on these items.

• Approved September 11, 2023 minutes as presented
• Cancelled 10/10 Downtown Master Plan Input Session, rescheduled for early next year
• Agreed to ask consultant for support with facade grant expansion and vibrancy grant creation
• Set Downtown Awards event for January/early February 2024 at Brick and Mortar
• Reached consensus on 3-4 concerts for 2024 with increased genre diversity
• Tabled 2024 sponsorships discussion until after 501c3 meeting and retreat

Town Council

The Town Council is reviewing several annexation petitions and a conditional zoning request for Summer Glen. The agenda also includes discussions on pump station improvements and stormwater infrastructure assessments.

• Summer Glen conditional zoning with master plan public hearing
• Clayton to Raleigh Pump Station Improvements Project bid award
• Downtown Clayton stormwater infrastructure assessment via ARPA grant
• Legend Park pre-regulatory landfill remediation
• Update to system development fees

The Town Council voted to continue the Summer Glen conditional zoning public hearing and associated ordinance for 30 days to address concerns regarding lot sizes and traffic. The Council also approved a $2,217,219.04 contract award to Vail Construction for the Clayton to Raleigh Pump Station Improvements Project and accepted a $400,000 ARPA stormwater planning grant. Additionally, the Council approved the SRO contract for Johnston Charter Academy and authorized moving forward with a 45-day comment period for System Development Fee updates.

• Approved SRO contract for Johnston Charter Academy (5-0)
• Continued adoption of Summer Glen conditional zoning ordinance and resolution for 30 days (5-0)
• Awarded Clayton to Raleigh Pump Station contract to Vail Construction for $2,217,219.04
• Adopted resolution for $400,000 ARPA Stormwater Planning Grant and accompanying budget ordinance (5-0)
• Approved moving forward with deed restrictions and notice plats for Legend Park landfill remediation
• Authorized 45-day comment period for proposed System Development Fee updates

Town Council

The Clayton Town Council is holding a special work session to discuss several items, including updates to advisory board by-laws, the MWBE (Minority/Women-Owned Business Enterprise) program, and input on the Comprehensive Transportation Plan. The council will also hear employee introductions and explore the Unified Development Ordinance (UDO). No formal votes are scheduled except for agenda approval and adjournment.

• Advisory board by-law changes: limit to 2 terms, preference for in-town residents, attendance rules, add alternates and code of conduct
• MWBE program update: procedures manual development timeline from October 2023 to March 2024
• Comprehensive Transportation Plan input session
• UDO (Unified Development Ordinance) exploration discussion
• Employee introductions for new hires in Finance, HR, and Customer Service

The Town Council held a work session with no formal votes on substantive items. Council members reached consensus to remove mini storage units, used car sales, and flea markets from the draft Unified Development Ordinance (UDO), which is expected to be on the October 16 agenda. The meeting also included updates on advisory board by-laws, the MWBE outreach program, and the Comprehensive Transportation Plan, with no decisions made on those items.

• Consensus to remove mini storage units from UDO draft
• Consensus to remove used car sales from UDO draft
• Consensus to remove flea markets from UDO draft
• Agenda adjusted to add employee recognitions (5-0)

Fire Advisory Board

The Clayton Fire Advisory Board meeting scheduled for September 28, 2023, has been cancelled. The next meeting is scheduled for November 16, 2023, at Fire Station One, 325 W. Horne Street. No other business is listed on this agenda.

• Meeting cancelled for September 28, 2023
• Next meeting: November 16, 2023 at 325 W. Horne Street, Fire Station One

Public Art Advisory Board

The Public Art Advisory Board will receive updates on ongoing projects and discuss new creative ideas. Town Council members have been invited to participate in the discussion regarding new ideas.

• Current Projects Update
• Creative Ideas discussion with Town Council

The board approved the August 15, 2023 minutes unanimously (10-0). Most of the meeting was informational, covering updates on the Sculpture Trail, loom project, Greenway Art, and Knit Bombing. No substantive policy decisions were made; the board discussed future ideas like murals and grants.

• Approved August 15, 2023 minutes (10-0)
• Adjourned meeting (7-0)

Planning Board

The Clayton Planning Board will hold a public hearing and consider a conditional rezoning request for two parcels off Vinson Road, totaling about 146 acres, from Johnston County Agricultural Residential (AR) to Town of Clayton Conditional Zoning-Residential (CZ-R). The proposal would allow up to 457 single-family homes and townhomes, requiring annexation into the town. The board will also discuss codifying the Clayton Unified Development Ordinance. The agenda includes approval of the August 28, 2023 minutes and public comment.

• 2022-195-CZM Vinson Road Conditional Rezoning with Master Plan: rezone ~146.26 acres from AR to CZ-R, up to 457 units (3.13 units/acre), includes annexation petition
• Codify Clayton Unified Development Ordinance - discussion item
• Approval of August 28, 2023 Planning Board minutes
• Public hearings and informal public comment periods

The Planning Board met to address new business regarding the town's development rules. The board voted to codify the Clayton Unified Development Ordinance.

• Approved codification of Clayton Unified Development Ordinance (Carried)

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board will meet to approve the August 17, 2023 minutes, discuss the newly adopted Programming Policy (approved by Town Council on September 18, 2023), and review the policy review schedule for FY 2024. The board will also hear observations, updates from the Friends of the Library, and the librarian's report.

• Adoption of August 17, 2023 minutes
• Discussion of Programming Policy (approved by Town Council, Resolution #2023-69)
• Review of Policy Review Schedule for FY 2024
• Update on Friends of the Library
• Librarian's report by Joy Garretson and Mel Poole

The board approved the Library Policy Review Schedule for FY2024, which aims to approve five policies this year. The board also received updates on library circulation and upcoming October programs.

• Approved August 17, 2023 minutes
• Approved Policy Review Schedule for FY2024

Board of Adjustment

The September 20, 2023 meeting of the Clayton Board of Adjustment has been cancelled. The next meeting is scheduled for October 18, 2023, in the Council Chambers at Town Hall, 111 East Second Street.

• Meeting cancelled
• Next meeting October 18, 2023 at 111 East Second Street

Town Council

The Clayton Town Council will hold public hearings on two rezoning requests (Project Life Dust and Summer Glen) and consider a bid award for the Clayton to Raleigh Pump Station Improvements project. The council will also vote on adopting new library policies for co-sponsorships/exhibits and programming, along with several proclamations and a consent agenda.

• Public hearing and potential adoption of Ordinance 2023-09-03 for 2023-111-RZ Project Life Dust Rezoning
• Public hearing and potential adoption of Ordinance 2023-09-02 and Wastewater Resolution #2023-70 for Summer Glen Conditional Zoning
• Bid award for Clayton to Raleigh Pump Station Improvements Project (Resolution #2023-74)
• Adoption of Resolution #2023-68 (Co-Sponsorships and Exhibits Policy) and Resolution #2023-69 (Programming Policy)
• Resolution 2023-73 supporting realignment of US 70 and elimination of US 70 Business

The Town Council approved a rezoning request to change approximately 836 acres from residential to industrial (I-1) for Project Life Dust. The council also adopted new library policies and announced the appointment of a new Fire Chief.

• Approved rezoning of ~836 acres from RE to I-1 for Project Life Dust (4-1)
• Adopted Library Programming Policy via Resolution #2023-69 (5-0)
• Adopted Library Co-Sponsorships and Exhibits Policy via Resolution #2023-68 (5-0)
• Appointed Chief David Ranes as Fire Chief, starting October 16, 2023
• Tabled Summer Glen Conditional Zoning and Wastewater Resolution #2023-70 to October 2, 2023 (5-0)
• Approved Budget Amendment and Amended Budget Ordinance - Section 8 (5-0)
• Approved Resolution 2023-73 regarding US 70 realignment in Johnston County (5-0)

Parks and Recreation Advisory Board

The Clayton Recreation Advisory Board will meet to receive updates on bond projects, the Loop Road Master Plan, greenway extensions, and other parks initiatives. The board will also consider adopting the June 12, 2023 meeting minutes. Most items are informational only, with no votes expected except for the minutes.

• Adoption of June 12, 2023 meeting minutes
• Update on bond projects including Community Park playground and courts
• Loop Road Master Plan status with PARTF grant and Brownfield restrictions
• Greenway near Wastewater Treatment Facility opened June 9; next extension slated for 2025
• Skate Park, East Clayton Community Park Fields, and River Mews Property discussions

The Recreation Advisory Board approved naming rights for East Clayton Community Park's artificial turf fields, now called Carolina Comfort Air Fields, under a five-year, $75,000 agreement. The board also discussed the rejected bid for Clayton Community Park, the sale of Little Creek Church Road property, and a proposed skate park, but took no final action on these items.

• Approved naming rights for East Clayton Community Park turf fields as Carolina Comfort Air Fields (5-year, $75,000)
• Approved June 12, 2023 meeting minutes
• Discussed but did not accept single bid for Clayton Community Park project
• Reviewed plans for Loop Road Master Plan, greenway extension, and park maps
• Discussed potential skate park with estimated $65-70 per square foot cost
• Discussed sale of Little Creek Church Road property to fund other park land
• Heard update on Neuse River Futbol Alliance priority-use agreement for East Clayton Park
• Adjourned meeting at 7:35pm

Downtown Development Advisory Board

The Downtown Development Association Advisory Board is reviewing strategic plan implementation and upcoming holiday programming. The board also discussed the rescheduled Downtown Master Plan input session and new business developments in the Carroll Building.

• Downtown Master Plan input session rescheduled to 10/10
• Fare Game business concept presentation for the Carroll Building on Main Street
• NCDOT crosswalk pilot program at Lombard and Second
• Social District Taskforce update
• 2024 concert planning with The Clayton Center Staff

The board decided to encourage the 501c3 to plan a separate awards event for downtown businesses in early 2024 rather than participating in the Chamber's annual ceremony. Other items, including strategic plan priorities and 2024 concert formats, were tabled or referred for further research.

• Approved August 13, 2023 minutes
• Decided to encourage 501c3 to explore a separate downtown awards event for early 2024
• Tabled Strategic Plan Implementation Year 2 priorities until next month
• Agreed to support 501c3 in setting up a quarterly mixer for business owners in October

Town Council

The Clayton Town Council is holding a work session to discuss the Gateway 42 Small Area Plan, a land-use strategy for areas near the future Interstate 42, plus parks and recreation master planning, a strategic plan scope, and a gift agreement for ECCP Fields. No final votes are scheduled; items are for discussion and input only.

• Gateway 42 Small Area Plan presentation and discussion with consultant LS3P
• Parks and Recreation Master Planning input from council
• Strategic Plan Scope of Work presentation
• ECCP Fields collaborations: Carolina Comfort Air gift agreement (naming rights) and joint use agreement
• Employee introductions for new administrative assistant and planner

The Town Council held a work session and reached consensus on a 3-year sponsorship agreement for the ECCP fields with Carolina Comfort Air, including $75,000 for signage and a separate proposal for Neuse River Futbol Alliance field use. No formal votes were taken on these items; the only votes were to approve the agenda and adjourn, both 5-0. Discussions also covered the Gateway 42 small area plan, parks and recreation master planning, and the strategic plan scope of work.

• Approved agenda (5-0)
• Adjourned meeting (5-0)
• Consensus to use 3-year term for ECCP fields sponsorship with Carolina Comfort Air
• Consensus to have press release and ribbon cutting for ECCP fields and soccer field agreements

Town Council

The Clayton Town Council will hold a public hearing on a Unified Development Code text amendment (2023-116-OA) regarding yard encroachments and screening, with potential adoption of Ordinance #2023-09-01. The consent agenda includes minutes, a water shortage response plan, and accepting streets for maintenance at Cameron Crossing Phases 2 & 3. The meeting also includes a closed session for legal and economic development matters.

• Public hearing on 2023-116-OA Yard Encroachments and Screening UDC Text Amendment
• Resolution 2023-56: Accept streets into town system for maintenance – Cameron Crossing, Phases 2 & 3
• Water Shortage Response Plan presented by Utility Compliance Supervisor
• Closed session to discuss legal matter and economic development
• Consent agenda approval for routine items

The Clayton Town Council held a public hearing and unanimously adopted Ordinance #2023-09-01, amending Unified Development Code sections 155.201(G)(4) and 155.402(G) to allow fire escapes to encroach up to 8 feet into required yards and to remove separation requirements for service/loading areas from residential zones while adding screening standards. The council also approved the consent agenda, including minutes and a water shortage response plan, and went into closed session for legal, economic development, and personnel matters. No other substantive decisions were made.

• Adopted Ordinance #2023-09-01 amending UDC sections 155.201(G)(4) and 155.402(G) (5-0)
• Approved consent agenda including minutes, Water Shortage Response Plan, and Resolution 2023-56 accepting Cameron Crossing Phases 2 & 3 streets (5-0)
• Approved agenda as presented (5-0)
• Moved into closed session for legal, economic development, and personnel matters (5-0)
• Returned to open session (5-0)
• Adjourned at 8:24 p.m. (5-0)

Planning Board

The Clayton Planning Board will hold public hearings on two rezoning requests: a town-initiated rezoning of about 66.8 acres at Ranch Rd and Little Creek Church Rd from Residential-Estate to Industrial-Light, and a conditional zoning with master plan for Summer Glen. The board will also approve minutes from the July 24 meeting. Staff recommends approval of the Life Dust rezoning.

• 2023-111-RZ: Rezone 66.8 acres at Ranch Rd & Little Creek Church Rd from R-E to I-1 (Industrial-Light)
• 2022-125-CZM: Summer Glen Conditional Zoning with Master Plan
• Approval of July 24, 2023 meeting minutes
• Staff recommends approval of the Life Dust rezoning

The Clayton Planning Board unanimously denied a request to rezone 68.8 acres from Residential Estate to Industrial Light, citing concerns about spot zoning and environmental impacts. The board unanimously approved a conditional zoning amendment for Summer Glen, allowing up to 139 single-family homes on 53 acres at the intersection of Glen Laurel Rd. and Vinson Rd.

• Approved minutes (Unanimous)
• Denied Project Life Dust rezoning from R-E to I-1 (Unanimous)
• Approved Summer Glen Conditional Zoning for 139 homes (Unanimous)

Town Council

The Town Council will consider several rezoning requests and an annexation for 8175 US 70 Bus. The meeting also includes discussions on a GO Bond resolution and various budget amendments.

• 2023-66-RZ Milam Equipment Rezoning
• 2023-64-ANX 8175 US 70 Bus Annexation
• 2023-65-RZ 8175 US HWY 70 Rezoning
• 2022-186-SUP Ridgecrest Townes Special Use Permit
• GO Bond Resolution (Resolution #2023-51)

The Town Council denied a request to build 128 townhomes at Ridgecrest Townes, citing a lack of transition between the proposed density and the existing neighborhood. Council also approved several rezoning requests and authorized $4.5 million in bonds for Parks and Recreation.

• Denied Special Use Permit for 128-unit Ridgecrest Townes development (0-5)
• Approved rezoning of 8.80 acres at 7581 and 7531 Hwy 70 Business from B-3 to I-1 (5-0)
• Approved non-contiguous annexation of 15.76 acres at 8175 US Hwy 70 Business (5-0)
• Approved rezoning of 15.76 acres at 8175 US Hwy 70 from R-E and B-3 to I-2 (5-0)
• Approved Resolution 2023-51 to authorize $4.5 million in Parks and Rec bonds (5-0)
• Approved budget amendments to convert two positions to full-time (5-0)
• Accepted public utilities for Academy Point (Phases 5-7), Ashcroft (Phase 7), and Spinning Mill Apartments (5-0)
• Accepted streets for Walk at East Village Phase 2 into town system (5-0)

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board will consider adopting updates to the library's circulation policy, which covers library cards, loan periods, fines, and fees. The board will also approve minutes from the June 15, 2023 meeting and receive reports from the library director and Friends of the Library.

• Adoption of Circulation Policy Updates
• Approval of June 15, 2023 draft minutes
• Librarian's report with May 2023 statistics
• Update on Friends of the Library

The Hocutt-Ellington Memorial Library Advisory Board approved the circulation policy updates, which took effect immediately. The board also approved the minutes from the June 15, 2023 meeting with a revision. No other formal decisions were made; the rest of the meeting was informational.

• Approved June 15, 2023 minutes with revision (Summer Reading attendance corrected to ~300)
• Adopted circulation policy updates (effective immediately)

Board of Adjustment

The Town of Clayton Board of Adjustment meeting scheduled for August 16, 2023, has been cancelled. The next meeting is set for September 20, 2023, in the Council Chambers at Town Hall, 111 East Second Street. A separate Codify Clayton Steering Committee meeting will occur the same evening in the Rotary Room.

• Board of Adjustment meeting cancelled
• Next meeting September 20, 2023 at Council Chambers, 111 East Second Street
• Codify Clayton Steering Committee meeting August 16, 2023 at 6:00 PM in Rotary Room

Public Art Advisory Board

The Public Art Advisory Board is meeting to discuss old business including the School Art Project, Greenway Art Update, and Media Committee Update. They will also consider approving the minutes from the June 27, 2023 meeting. The agenda is largely procedural, with no new business listed.

• School Art Project update by Kim Helmer and Tammy Murray
• Greenway Art Update by Tammy Murray
• Media Committee Update by Kristin Ryan and Heidi Holland
• Approval of June 27, 2023 minutes

The board approved the June 27, 2023 minutes (6-0) and discussed updates on the school art project, Greenway art, media committee, and knitting bomb project. No new business was formally decided; items were informational or proposed for future action.

• Approved June 27, 2023 minutes (6-0)
• Adjourned meeting (6-0)

Downtown Development Advisory Board

The Downtown Development Advisory Board will vote on officer positions, discuss a crosswalk materials pilot program, and hear a presentation from new downtown business Fare Game. The board will also review updates on the Social District Taskforce and the 2023 Clayton Community Annual Meeting.

• Voting for Advisory Board positions and officers
• Crosswalk Materials Pilot Program Opportunity discussion
• New Downtown Business Presentation: Fare Game
• Property Owners Training on Aug 22
• Social District Taskforce Update

The board unanimously approved a slate of officers for the advisory board and its 501c3, including Christi Thompson as Chair and Matthew Kagel as 501c3 President. Staff reported on a property owners training, a crosswalk pilot program, and a social district taskforce. No other substantive decisions were made.

• Approved officer slate for Advisory Board and 501c3 (unanimous)
• Approved July 10, 2023 minutes (unanimous)

Town Council

The Clayton Town Council is holding a work session to review the draft Unified Development Ordinance (UDO) developed through the Codify Clayton project. This is an information-only discussion, with no formal action expected. The council will provide feedback before public open houses on August 17, with the ordinance slated for Planning Board review on September 25 and a Town Council public hearing in October or November.

• Review of draft Unified Development Ordinance (UDO) from Codify Clayton project
• Employee recognition: Matt Harvey promoted to Utility Maintenance Mechanic 3
• Public open houses scheduled for August 17, 2023
• Planning Board public comment session on September 25, 2023
• Town Council public hearing expected in October or November 2023

The Town Council held a work session to review a draft of the new Unified Development Ordinance (UDO). No formal votes were taken on the ordinance; the session focused on discussing zoning districts, land use, and design standards.

• Approved the meeting agenda (5-0)

Town Council

The Clayton Town Council will hold a public hearing on Walmart's alternative sign plan and a quasi-judicial hearing on a home occupation request for NC Aquatics. The consent agenda includes routine items like minutes, a market agreement, annexation certification, and street acceptance. Administrative updates include the Sam's Branch Water Reclamation Facility program.

• Public hearing on Walmart alternative sign plan (2023-75-SPA)
• Quasi-judicial hearing for NC Aquatics home occupation (2023-113-SUP)
• Resolution 2023-46 to accept Academy Point Phases 1 & 2 streets
• Resolution 2023-49 to set public hearing for annexation petition 2023-64-ANX
• Update on Sam's Branch WRF program

The Council approved a special use permit for a Class B Home Occupation swim school and a revised sign plan for Walmart. They also approved a policy agreement for the Farmer's Market to use Home Square.

• Approved 2023-113-SUP for NC Aquatics, LLC home occupation (5-0)
• Approved 2023-75-SPA Walmart Alternative Sign Plan (4-0)
• Approved Clayton Farm & Community Market Use & Policy Agreement (4-0)
• Approved consent agenda including annexation petition 2023-64-ANX (5-0)
• Approved Resolution 2023-46 to accept Academy Point Phases 1 & 2 streets (5-0)

Fire Advisory Board

The Clayton Fire Advisory Board will convene to approve draft minutes from January 26, 2023, and receive a report from the fire chief. The agenda is largely procedural, with no major decisions listed beyond the approval of minutes and adjournment.

• Approval of draft minutes from January 26, 2023
• Report from fire chief on department operations
• Potential motion to adjourn

The Clayton Fire Department Advisory Board met August 3, 2023, and unanimously approved the January 26, 2023 draft minutes (7-0). The board received reports on the Fire Chief transition, with Chief Lee Barbee retiring and Matt Sutphin named Interim Fire Chief, plus updates on apparatus, training, and county funding. No other substantive decisions were made; the meeting was procedural and informational.

• Approved January 26, 2023 draft minutes (7-0)
• Adjourned meeting at 6:36 p.m. (7-0)

Planning Board

The Planning Board will review proposed text amendments to the Unified Development Code regarding fire escape setbacks and dumpster separation requirements. The board will also consider two rezoning requests for 8175 US HWY 70 and Milam Equipment.

• Text amendment 2023-116-OA: Allowing fire escapes to encroach up to 8 feet into required yards
• Text amendment 2023-116-OA: Removing 50-foot separation requirement for dumpsters and loading areas from residential properties
• Rezoning 2023-65-RZ: 8175 US HWY 70
• Rezoning 2023-66-RZ: Milam Equipment

The Board approved two rezoning requests to Industrial Light districts and recommended a Unified Development Code text amendment for Town Council consideration. The text amendment concerns yard encroachments for fire escapes and dumpster separation requirements.

• Approved 2023-116-OA Yard Encroachments and Screening UDC Text Amendment (Unanimous)
• Approved 2023-65-RZ 8175 US HWY 70 rezoning to Industrial Light I-2 (Unanimous)
• Approved 2023-66-RZ Milam Equipment rezoning to Industrial Light I-1 (Unanimous)
• Approved meeting minutes (Unanimous)

Board of Adjustment

The Johnston County Board of Adjustment meeting scheduled for July 19, 2023, has been cancelled. The next meeting is set for August 16, 2023, in the Council Chambers at Town Hall, 111 East Second Street. A separate Codify Clayton Steering Committee meeting will occur on July 19 at 6:00 PM in the Rotary Room.

• Meeting cancelled
• Next meeting: August 16, 2023, Council Chambers, 111 East Second Street
• Codify Clayton Steering Committee meeting July 19, 6:00 PM, Rotary Room

Town Council

The Clayton Town Council will hold a work session to discuss the East Main Street Sidewalk Connector project, a LAPP-funded effort to add a missing sidewalk between Compton Street and Durham Street. Staff will present updated cost estimates and schedules for the 90% design based on Alternative #3, plus a modified version of Alternative #1. The council will also hear a presentation from Pierce Insurance, receive technology updates, and discuss the School Resource Officer program.

• East Main Street Sidewalk Connector: discussion of 90% design, updated costs, and modified Alternative #1 option
• School Resource Officer program discussion with Police Chief Greg Tart
• Pierce Insurance presentation by Doug Kreszl and Carson Pierce
• Technology updates on mass communication and Clariti systems
• Employee introductions and recognitions for utility maintenance and water resources staff

Council members agreed to move forward with a Memorandum of Understanding (MOU) to provide a School Resource Officer to Johnston Charter Academy. The council also reviewed updates on mass communication technology and debated design alternatives for the East Main Street sidewalk project.

• Approved agenda adjustment (4-0)
• Reached consensus to move forward with MOU for SRO at Johnston Charter Academy
• Tabled decision on East Main Street sidewalk design to August 7 meeting

Town Council

The Clayton Town Council will hold public hearings on a rezoning for Woodbriar, an ordinance amendment for downtown permitted uses, and an economic development agreement for 218 E Main Street. The council will also consider consent agenda items including acceptance of $25,000,000 in ARPA funding for Sam's Branch WRF, and quasi-judicial hearings for special use permits. New business includes adoption of a water leak adjustment policy and an updated returned payment policy.

• Rezoning Ordinance #2023-07-01 for Woodbriar (2022-212-RZ)
• Downtown Permitted Uses Ordinance Amendment (2023-91-OA)
• Economic Development Agreement for 218 E Main Street
• Acceptance of $25,000,000 ARPA funding for Sam's Branch WRF
• Special use permit modifications for Meadow View and Woodbriar Towns

The Town Council approved the Woodbriar rezoning (Ordinance #2023-07-01) and the associated special use permit for 41 townhome units (2022-213-SUP) with conditions, both by 5-0 votes. Council also approved an economic development agreement for 218 E Main Street, adopted several resolutions, and approved consent agenda items including ARPA funding acceptance.

• Approved Woodbriar rezoning to R-8 (5-0)
• Approved 2022-213-SUP for 41 townhomes with conditions (5-0)
• Approved development agreement for 218 E Main Street (5-0)
• Adopted Ordinance #2023-07-02 for downtown permitted uses (5-0)
• Approved consent agenda including $25M ARPA funding (5-0)
• Adopted water leak adjustment policy resolution #2023-43 (5-0)
• Adopted updated returned payment policy resolution #2023-44 (5-0)
• Approved CAMPO bike/ped project submittals and cost match letter (5-0)

Downtown Development Advisory Board

The Downtown Development Association Advisory Board is discussing the formation of a Downtown Social District Taskforce to research local legislation. The board also reviewed a proposal for a BBQ and Brews fundraiser event for the DDA 501c3.

• Formation of a Downtown Social District Taskforce to research establishment recommendations
• Motion passed for the 501c3 to explore a BBQ and Brews fundraiser event if financially sensible
• Update on 150 new street banners ordered with new Downtown Destination brand guidelines
• Discussion of upcoming facade and vibrancy grant application updates
• Approval of the 2023-2024 meeting schedule

The board re-approved a previously approved facade grant for 218 and 220 E Main Street due to the work rolling into a new fiscal year. Staff reported that Downtown Clayton was not accepted into the NC Main Street program for this application period; the next application opens in 2025. The board also approved the 2024 meeting calendar and discussed partnering with Last Friday in Clayton for a September movie night.

• Re-approved facade grant for 218 and 220 E Main Street (motion passed)
• Approved June 12, 2023 minutes as presented
• Approved 2024 meeting calendar as presented
• Discussed partnering with Last Friday in Clayton for September Movie Night (no formal vote)

Public Art Advisory Board

The Clayton Public Art Advisory Board will meet to approve minutes and receive updates on the School Art Project, Greenway Art, Square-to-Square, and the Media Committee. These are discussion items with no formal action expected beyond adjournment.

• Approval of May 16, 2023 minutes
• School Art Project update
• Greenway Art update
• Square-to-Square update
• Media Committee update

The board received updates on the Greenway art installation, the successful Square-to-Square event, and proposed website changes. No formal votes or binding decisions were recorded; discussions focused on future improvements and event participation.

• Reviewed Greenway art installation status (all squares affixed, circles out for painting)
• Discussed Square-to-Square success and next-year improvements (more goodie bags, water sales, dog water bowl)
• Decided not to participate in Harvest Festival but to wear shirts and hand out brochures
• Discussed website changes including renaming Shopping Guide to Art in Clayton and reordering Sculpture Trail years

Planning Board

The Clayton Planning Board will hold a public comment session on a proposed ordinance amendment (2023-91-OA) that would allow 'Lounge, Cocktail' and 'Entertainment, Indoor' as permitted uses in the B-1 zoning district, which covers downtown. Currently, these uses require a special use permit. Staff recommends approval, and the board will make a recommendation to the Town Council. The agenda also includes routine items like approval of minutes and public comments.

• Ordinance amendment 2023-91-OA to permit lounges and indoor entertainment in B-1 district
• Requested by Economic Development Department
• Staff recommends approval
• Public comment session scheduled for June 26, 2023

The Clayton Planning Board approved an ordinance amendment to allow cocktail lounges and indoor entertainment venues as by-right uses in the B-1 zoning district. The amendment was requested by the Economic Development Department to assist with business recruitment and market responsiveness.

• Approved minutes from previous meeting (unanimous)
• Approved 2023-91-OA Downtown Permitted Uses Ordinance Amendment (unanimous)
• Adjourned meeting (unanimous)

Board of Adjustment

The Town of Clayton Board of Adjustment meeting scheduled for Wednesday, June 21, 2023, at 6:00 PM has been cancelled. The next meeting is scheduled for Wednesday, July 19, 2023, in the Council Chambers at Town Hall, 111 East Second Street. The agenda contains no items for discussion or decision.

• Meeting cancelled
• Next meeting July 19, 2023 at Council Chambers, 111 East Second Street

Town Council

The Clayton Town Council will hold its regular meeting on June 20, 2023, with several action items. Key decisions include adopting an ordinance to make the Hocutt-Ellington Memorial Library fine-free, approving a special use permit modification for Champion East, and considering budget amendments and cemetery ordinance changes. The agenda also includes a public hearing, a transportation plan update, and routine consent agenda items.

• Ordinance #2023-06-01: Hocutt-Ellington Memorial Library fine-free adoption
• 2023-74-SUP Champion East Special Use Permit Modification (public hearing)
• Budget amendments: Ordinances #2023-06-05, #2023-06-06, #2023-06-07, #2023-06-08
• Ordinance #2023-06-04: Amendment to Code of Ordinances Chapter 92 (Cemeteries)
• Resolution #2023-36: Cemetery Flower/Decoration Policy update

The Clayton Town Council voted unanimously to eliminate overdue fines at Hocutt-Ellington Memorial Library, effective July 1, 2023, while still charging for lost or damaged items and technology. The council also approved four budget amendments creating capital project ordinances for the public safety complex, Copper District, water/sewer infrastructure, and Sam's Branch Wastewater Reclamation Facility. Additionally, the council approved a special use permit modification for Champion East, adopted a cemetery ordinance update, and approved downtown development board appointments.

• Approved fine-free library ordinance #2023-06-01 (5-0)
• Approved budget ordinances #2023-06-05, 06, 07, 08 (5-0)
• Approved Champion East SUP modification with six conditions (5-0)
• Approved cemetery ordinance #2023-06-04 (5-0)
• Approved cemetery flower/decoration policy resolution #2023-36 (5-0)
• Approved Downtown Development Advisory Board appointments (5-0)
• Approved consent agenda including streets acceptance and FY24 CIP (5-0)

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board will consider adopting two policies: a Programming Policy and a Co-sponsored Programs and Exhibits Policy. The board will also receive training from the State Library of North Carolina and hear updates on the Fine Free Program, Friends of the Library, and the Librarian's Report. The meeting includes approval of the May 18, 2023 minutes.

• Adoption of Programming Policy
• Adoption of Co-sponsored Programs and Exhibits Policy
• Update on Fine Free Program
• Library Board Training by State Library of North Carolina
• Approval of May 18, 2023 minutes

Parks and Recreation Advisory Board

The Clayton Recreation Advisory Board will meet to approve the April 10, 2023 minutes and receive informational updates on bond projects, the Loop Road Master Plan, greenway updates, and other recreation items. A master plan input and visioning session with Sage Design is also scheduled. No action is expected on most items.

• Approval of April 10, 2023 minutes
• Bond projects update (Clayton Community Park, East Clayton Park)
• Loop Road Master Plan update
• Greenway update (Neuse Riverwalk, Legend Park)
• Master Plan Input and Visioning Session with Sara Burroughs, Sage Design

The Town of Clayton Recreation Advisory Board met on June 12, 2023, where members approved the minutes from their April 10 meeting and participated in a Master Plan visioning session with Sage Design. Staff also provided updates on bond projects, greenway openings, park shade structures, and upcoming summer events.

• Adopted April 10, 2023 regular meeting minutes

Downtown Development Advisory Board

The Downtown Development Association Advisory Board will meet to discuss a request from the Town Council to research social districts, receive a branding update on street banners, and consider a BBQ and Brews fundraiser. They will also review budget requests for the remainder of 2023 through the 501c3 and hear committee reports.

• Branding update on street banners and next steps
• Request from Council: Social District Research & Taskforce
• BBQ and Brews Fundraiser Event
• Remainder of 2023 needs - Budget request process through the 501c3

The Downtown Development Advisory Board approved the May 8, 2023 minutes and supported a motion for the 501c3 to explore a BBQ and Brews fundraiser event, moving forward only if financially sensible. Staff ordered 150 new street banners under the new brand guidelines, to be installed late summer. The board also discussed forming a Downtown Social District Taskforce and a budget request process for the remainder of 2023.

• Approved May 8, 2023 minutes as presented
• Motion carried for 501c3 to explore BBQ and Brews fundraiser and move forward if financially sensible
• Ordered 150 new street banners with new Downtown Destination brand guidelines
• Discussed forming Downtown Social District Taskforce per council request

Town Council

The Clayton Town Council will hold public hearings and consider adopting the River Mews conditional zoning district and master plan, a development agreement, the FY 2023-2024 budget and fee schedule, and a road rehabilitation bid award. The agenda also includes routine consent items and a proclamation for Tourette's Syndrome Awareness Month.

• Public hearing and potential adoption of Ordinance #2023-05-03 for River Mews conditional zoning (277 acres, up to 825 units) and Wastewater Resolution #2023-29
• Potential approval of River Mews Development Agreement
• Adoption of FY 2023-2024 Budget Ordinance #2023-06-02 and Comprehensive List of Fees Ordinance #2023-06-03
• Bid award for 2023 Road Rehabilitation Project (Resolution #2023-33)
• Resolution #2023-34 amending DDA By-Laws

The Town Council approved the River Mews conditional zoning district and master plan with amended conditions, including increased single-family homes and architectural standards. It also approved the development agreement subject to legal review, the FY 2023-2024 budget with no tax rate change, and a $2.15 million road rehabilitation contract. All votes were 5-0.

• Approved River Mews conditional zoning district and master plan with amended conditions (5-0)
• Approved River Mews development agreement with owner-occupancy section subject to legal review (5-0)
• Adopted FY 2023-2024 budget ordinance, tax rate unchanged (5-0)
• Adopted FY 2023-2024 comprehensive list of fees and charges (5-0)
• Awarded 2023 Road Rehabilitation project to Fred Smith Company, base bid $1,820,597.50 plus alternative #1 $326,331.00, total $2,146,928.50 (5-0)
• Approved consent agenda including street and utility acceptance resolutions (5-0)
• Adopted resolution amending DDA by-laws to include alternates (5-0)

Town Council

The Clayton Town Council will hold a work session to discuss several items, including recommendations for seven Downtown Development Association (DDA) board vacancies, hospital signs, a transportation plan update, Legend Park update, downtown branding, DOT road renaming (Hwy 70/42W), and a Codify Clayton update. The meeting is informational; no formal votes are scheduled except for agenda approval and adjournment.

• DDA board appointments: Joel Tew, Christi Thompson, Lila Rieber, Marty Kornegay, Matthew Kagel, Cameron Coolidge, Andre Walden
• Discussion of hospital signs
• Transportation plan update
• Legend Park update
• Downtown branding and DOT road renaming (Hwy 70/42W)

The Town Council held a work session with no formal votes beyond agenda approval and adjournment. Council reached consensus to allow the Legend Park remediation project to move to public comment, and agreed to use 'Clayton Blvd' for the US 70 side of the DOT road renaming, contingent on county action. Other items were discussed for future action.

• Approved agenda as presented (5-0)
• Consensus to allow Legend Park project to go to public comment
• Consensus to use 'Clayton Blvd' for US 70 side of road renaming, contingent on county naming
• Adjourned meeting (5-0)

Fire Advisory Board

The Clayton Fire Advisory Board meeting scheduled for Thursday, May 25, 2023, has been cancelled. The next scheduled meeting will be held on Thursday, July 27, 2023, at 325 W. Horne Street, Fire Station One.

• Meeting cancelled
• Next meeting: July 27, 2023 at 325 W. Horne Street, Fire Station One

Planning Board

The Town of Clayton Planning Board meeting scheduled for Monday, May 22, 2023, has been cancelled. The next Planning Board meeting is scheduled for Monday, June 26, 2023, in the Council Chambers at Town Hall, 111 East Second Street. A separate Codify Clayton Steering Committee meeting will be held on May 22 at 6:00 PM in the Rotary Room on the 3rd floor of Town Hall.

• Planning Board meeting cancelled
• Next meeting June 26, 2023 in Council Chambers
• Codify Clayton Steering Committee meeting May 22 in Rotary Room

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board will consider adopting two new policies: a Programming Policy and a Co-sponsored Programs and Exhibits Policy. The board will also discuss volunteer opportunities, the 2024 budget, and upcoming board training with the State Library. The meeting includes approval of the April 20, 2023 minutes and reports from the board chair and library staff.

• Adoption of Programming Policy (draft included)
• Adoption of Co-sponsored Programs and Exhibits Policy (draft included)
• Discussion of 2024 Budget Hearing
• Volunteer opportunities update
• June Board Training with the State Library

The Hocutt-Ellington Memorial Library Advisory Board met and approved the April 20, 2023 minutes. The board continued discussion on the Programming Policy and voted to continue the Co-sponsored Programs and Exhibits Policy to the next meeting. No other substantive decisions were made; the meeting included updates on volunteer opportunities, summer reading, and the 2024 budget hearing.

• Approved April 20, 2023 minutes (moved by Eugene Wheeler, seconded by Lucy Bianchi)
• Continued Co-sponsored Programs and Exhibits Policy to next board meeting

Board of Adjustment

The Johnston County Board of Adjustment will hold a public hearing on two variance requests: one to reduce landscaping requirements at the Clayton Logistics Center (853 Shotwell Rd) and another to waive roadway frontage improvements for the Summer Glen Subdivision along Glen Laurel and Vinson Roads. The board will also approve minutes and findings of fact from the April 19 meeting. Public comments and expert testimony are expected on both items.

• Variance to reduce interior landscaping at Clayton Logistics Center, 853 Shotwell Rd, from 20% to about 5.9% of site area
• Variance to waive UDC roadway frontage improvements (curb, gutter, sidewalk) for Summer Glen Subdivision, 138 lots near Glen Laurel and Vinson Roads
• Approval of findings of fact for FC 2023-07-VAR and FC 2022-192-VAR from April 19 cases
• Approval of April 19, 2023 meeting minutes

Public Art Advisory Board

The Public Art Advisory Board will meet to approve minutes, receive updates on the School Art Project and Greenway Art, and discuss the Media Committee's activities including the Square to Square event. The agenda is largely procedural, with no major policy decisions or financial actions listed.

• Approval of April 18, 2023 minutes
• School Art Project update by Tammy Murray and Kim Helmer
• Greenway Art update by Tammy Murray and Kim Helmer
• Media Committee update by Kristen Ryan
• Square to Square event discussion

The board approved the minutes from the April 18, 2023 meeting. Members discussed the status of the School Art Project, missing pieces from the Greenway Art project, and the 'Square to Square' scavenger hunt. No other formal votes were recorded.

• Approved April 18, 2023 minutes

Town Council

The Clayton Town Council will hold public hearings on the River Mews conditional zoning district and master plan, two sign ordinance amendments (billboards and string lighting), a development agreement for Project Life Dust, and the FY 2023-2024 budget. The council will also consider consent agenda items including tax collection resolutions and street acceptance, plus new business items like an operations center budget ordinance and an audit contract.

• Public hearing: 2022-154-River Mews Conditional Zoning District and Master Plan (Ordinance #2023-05-03, Resolution #2023-29)
• Public hearing: Project Life Dust Development Agreement (continued from April 17, 2023)
• Public hearing: Sign Ordinance Amendment - Billboards (Ordinance #2023-05-05)
• Public hearing: Sign Ordinance Amendment - String Lighting (Ordinance #2023-05-04)
• Public hearing: FY 23-24 Budget, including proposed fee changes

The provided text contains staff and Planning Board recommendations for the River Mews development, but does not record a final Town Council vote or decision. The proposal includes a mix of single-family homes, townhomes, and multifamily units on 277 acres off NC 42 East.

• Planning Board unanimously recommended approval of the Conditional Zoning District

Parks and Recreation Advisory Board

The Clayton Recreation Advisory Board will meet to approve the April 10, 2023 minutes and receive informational updates from staff on bond projects, greenway progress, the Johnston County Skate Park, online maps, the Loop Road Master Plan, the Parks and Recreation Master Plan schedule, Square to Square, and fireworks. New business includes the Clyde Sinclair Basketball Tournament, 2023 Summer Camp, a shade structure at Municipal Park, and the 2024 proposed budget. No action is scheduled on these items; they are for discussion only.

• 2024 Proposed Budget - informational only
• Municipal Park Shade Structure - under consideration
• Bond Projects Update - final stages of third bond project
• Greenway Update - Neuse Riverwalk grand re-opening held May 1
• Johnston County Skate Park Update - little headway, events planned

The board met to receive updates on ongoing projects, including the Parks and Recreation Master Plan input schedule, Community Park construction documents, and the proposed 2024 budget. No official actions were taken because the board did not have a quorum.

Downtown Development Advisory Board

The Downtown Development Advisory Board will consider approving a facade improvement grant for the Carroll Building at 220 E. Main St., with a quote of $7,560 for new storefront windows. The board will also hear committee reports and discuss branding next steps. The agenda includes routine items like minutes approval and public comments.

• Facade grant review for Carroll Building, 220 E. Main St., with $7,560 quote for four storefront windows
• Final sponsorships recap for the 501c3
• Branding next steps: implementation discussion
• Committee reports from Design, Economic Vitality, Organization, and Promotions
• Approval of April 10, 2023 draft minutes

The Downtown Development Advisory Board approved a facade grant for new windows on all sides of the Carroll Building in downtown Clayton. The board also reviewed updated branding options but did not approve any, requesting further revisions. Sponsorships for the 2023 event season total over $10,000, with food truck fees around $6,500.

• Approved facade grant for Carroll Building new windows (unanimous)
• Approved April 10, 2023 minutes as presented (unanimous)
• Requested staff to ask consultant for revised logo options combining fonts and inverted design

Town Council

The Clayton Town Council is meeting for a budget work session to discuss the upcoming budget. The council will also enter a closed session to discuss economic development, as permitted by state law. No final decisions are listed on the agenda except for procedural motions.

• Budget work session discussion
• Closed session on economic development (NC GS 143-318.11(a)(4))

Town Council

The Clayton Town Council will consider several action items, including a bid award for the Clayton Center roof replacement and masonry wall pointing, a lease amendment for Clayton Area Ministries, and acceptance of ARPA grant funding for water and wastewater master plans. The meeting also includes proclamations and an update on Clayton Community Park.

• Bid award for Clayton Center roof replacement and masonry wall pointing
• Lease amendment for Clayton Area Ministries (Resolution #2023-24)
• ARPA grant acceptance for water distribution and wastewater collection system master plans (Resolutions #2023-25, #2023-26, Ordinance #2023-05-01)
• Clayton Community Park update
• Proclamations for Building Safety Month, Municipal Clerks Week, Firefighters' Day, Water Resources Week, Economic Development Week, and World Facilities Management Day

The Town Council approved a bid award to Owens Roofing for the Clayton Center and Town Hall roof replacement project, including the base bid and alternate, totaling $657,001. The council also approved a lease amendment with Clayton Area Ministries, accepted ARPA grant funding for water and wastewater master plans, and gave consensus to move forward with the Clayton Community Park bid package.

• Approved bid award to Owens Roofing for Clayton Center roof replacement ($583,742 base + $73,259 alternate) (5-0)
• Approved lease amendment with Clayton Area Ministries for 10-year extension plus two 5-year renewals (5-0)
• Adopted Resolution #2023-24 for lease amendment (5-0)
• Adopted Resolution #2023-25 accepting ARPA funding for Water Distribution System Master Plan (5-0)
• Adopted Resolution #2023-26 accepting ARPA funding for Wastewater Collection System Master Plan (5-0)
• Adopted Ordinance #2023-05-01 for budget amendment (5-0)
• Adopted Resolution #2023-27 for bid award (5-0)
• Consensus to complete bid package for Clayton Community Park improvements

Town Council

The Town Council held a work session to review the proposed FY24 budget for all three funds, with initial requests exceeding revenues by tens of millions. No formal budget decisions were made; the session was for discussion. The Council also held a closed session on economic development and adjourned without substantive votes.

• Agenda adjusted to add Cultural Arts update and Evergreen Work Study presentation (4-0)
• Closed session held to discuss economic development under NC GS 143-318.11(a)(t) (4-0)
• Returned to open session after closed session (4-0)
• Adjourned at 5:02 p.m. (4-0)

Planning Board

The Clayton Planning Board will hold public hearings and consider recommendations on a rezoning request for the Woodbriar property, as well as two sign ordinance amendments. The board will also review minutes from its March meeting and discuss the Unified Development Ordinance as the Codify Clayton Steering Committee.

• 2022-212-RZ Woodbriar Rezoning: request to rezone 4.40 acres at SE corner of Barber Mill Rd and NC Hwy 42 from O-I and R-E to R-8 (single-family residential). Staff recommends approval.
• 2023-51-OA Sign Ordinance Amendment - String Lighting: proposed amendment to regulations on string lighting.
• 2023-52-OA Sign Ordinance Amendment - Billboards: proposed amendment to billboard regulations.
• 2022-154-River Mews Conditional Zoning District and Master Plan: public hearing on conditional zoning and master plan.
• Following adjournment, board to meet as Codify Clayton Steering Committee to review draft chapters of new Unified Development Ordinance.

The Clayton Planning Board unanimously approved three items: a sign ordinance amendment allowing string lighting for businesses, a billboard relocation amendment, and the River Mews conditional zoning district for 825 residential units off NC 42 East. The board also approved the minutes of the previous meeting. All votes were unanimous.

• Approved sign ordinance amendment allowing string lighting for businesses (unanimous)
• Approved sign ordinance amendment allowing billboard relocation under annexation or development agreement (unanimous)
• Approved River Mews conditional zoning district and master plan for 825 units on 277 acres (unanimous)
• Approved minutes of previous meeting (unanimous)

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board will meet to approve minutes, discuss the collection management policy update, volunteer opportunities, the downtown strategic plan, a proclamation for National Library Week, and review the programming policy for potential approval. The meeting includes reports from the board, Friends of the Library, and library staff.

• Approval of March 16, 2023 minutes
• Collection Management Policy update discussion
• Downtown Strategic Plan update
• Proclamation for National Library Week
• Programming Policy review with potential action

The board approved updates to the Collection Management Policy, including changes to the process for requesting a review of materials. The board also discussed a new programming policy currently under development and noted that library renovations are among the top 10 Capital Improvement Projects.

• Approved March 16, 2023 meeting minutes
• Approved Collections Management Policy with suggested changes

Board of Adjustment

The Clayton Board of Adjustment will hold public hearings on two variance requests. The first is a request from Clayton Logistics to reduce the number of required interior plantings at 853 Shotwell Rd. The second is a variance request for the Summer Glen Subdivision. The board will also approve minutes from its January meeting.

• Public hearing on 2023-07-VAR: Clayton Logistics requests reduced interior landscaping at 853 Shotwell Rd, citing site constraints
• Public hearing on 2022-192: Summer Glen Subdivision variance request
• Approval of January 18, 2023 meeting minutes
• Clayton Logistics variance would reduce required plantings from 20% of total lot area under UDO Section 155.402(D)(1)

The Board of Adjustment unanimously denied two variance requests regarding landscaping and roadway improvements. The board also approved the minutes from a previous meeting.

• Denied variance for Clayton Logistics to reduce required interior plantings (Unanimous)
• Denied variance for Summer Glen Subdivision to waive roadway, curb, gutter, and sidewalk requirements (Unanimous)
• Approved previous meeting minutes (Unanimous)

Public Art Advisory Board

The Public Art Advisory Board will meet to approve minutes and discuss ongoing projects, including the School Art Project and Greenway Art. Updates will also be provided by the Media Committee. The agenda is largely procedural, with no major new decisions expected.

• Approval of March 21, 2023 minutes
• School Art Project update (presenters: Tammy Murray, Kim Helmer)
• Greenway Art update (presenters: Tammy Murray, Kim Helmer)
• Media Committee update (presenter: Kristen Ryan)

The board approved the March 21 minutes and reached a consensus to use a QR code instead of a printed list for local artists in the new Art in Clayton brochure. Members discussed progress on the School Art Project and the Greenway Art project, including the distribution of 27 art squares to citizens.

• Approved March 21, 2023 minutes with two changes
• Decided to use a QR code for local artists and galleries in the Art in Clayton brochure
• Agreed to place a small PAAB logo on the front and a larger design on the back of board shirts

Town Council

The Town Council will meet to discuss the Project Life Dust Development Agreement and several utility maintenance resolutions. The agenda also includes proclamations for various appreciation days and a presentation from the Downtown Parking Taskforce.

• Public hearing for Project Life Dust Development Agreement
• Resolution to accept Ashcroft 2, Phase 1A utilities into the Town system
• Resolution to accept Ashcroft 1, Phase 8 utilities into the Town system
• Resolution to accept O’Neil Overlook utilities into the Town system
• Downtown Parking Taskforce presentation

The Town Council approved the consent agenda (5-0), which included accepting public utilities for maintenance in three developments and a charter amendment. The council also heard an update on the Downtown Parking Taskforce, which opened three new public parking lots, and continued the Project Life development agreement to May 15.

• Approved consent agenda including utility acceptances and TJCOG charter amendment (5-0)
• Continued Project Life development agreement to May 15, 2023
• Approved agenda adjustment adding ElectriCities oath (5-0)

Downtown Development Advisory Board

The Downtown Development Association Advisory Board will consider approving a facade grant for a new awning and signage at The Queen's Court, 335 E Main St. The board will also hear updates on the NC Main Street Conference, public-private parking lots, and event sponsorships, food trucks, and volunteers.

• Facade grant approval for Queen's Court awning at 335 E Main St
• Recap of NC Main Street Conference
• Public-Private Parking Lots update
• Sponsorships (4/21 deadline), Food Trucks, Volunteers
• Committee reports from Design, Economic Vitality, Organization, and Promotions

The board approved the facade grant for Queen's Court Awning, but suggested the applicant consider a fabric matching the building's trim for aesthetic compatibility. The applicant may amend the application. Other updates included parking lease progress and a planned bar crawl.

• Approved facade grant for Queen's Court Awning with suggestion to match trim
• Approved March 13, 2023 minutes as presented
• Moved forward with re-applying for NC Main Street Associate Community Program

Parks and Recreation Advisory Board

The board is reviewing several informational updates regarding local parks, greenway progress, and master plans. Most items on the agenda are for informational purposes only and do not require immediate board action.

• Bond projects update including East Clayton Park status
• Community Park development update
• Greenway project and bridge construction progress
• Legend Park $10,000 LWCF grant clarification
• Johnston County Skate Park fundraising and site discussions

The board approved the minutes from the February 13, 2023 meeting. Staff provided updates on bond projects, greenway openings, and upcoming community events. The Town Manager received the final contract for the Parks and Recreation Master Plan, which was awarded to Sage Design.

• Approved February 13, 2023 meeting minutes (Carried)

Downtown Development Advisory Board

The Downtown Development Advisory Board is holding a special meeting to discuss the recommendation from the strategic plan related to branding of Downtown Clayton and any needed next steps or action items. This is a discussion-focused meeting, with no votes or decisions listed on the agenda. The public is invited to attend.

• Discussion of strategic plan recommendation on Downtown branding
• Meeting held in the Wooten Room at Town Hall, 111 East Second Street, Clayton

Town Council

The Clayton Town Council will hold its regular meeting on April 3, 2023, with a consent agenda that includes accepting public utilities for Spinning Mill Apartments Phase 1 and streets for Cameron Crossing Phase 1 and Highgate Subdivision Phase 3 into the town system for maintenance. The council will also hear a presentation on a Main Street designation and receive proclamations for World Autism Awareness Day, Arbor Day, and the Week of the Young Child. Public comment is scheduled.

• Resolution #2023-16: Accept public utilities for Spinning Mill Apartments, Phase 1
• Resolution #2023-17: Accept streets for Cameron Crossing, Phase 1
• Resolution #2023-18: Accept streets for Highgate Subdivision, Phase 3
• Main Street Designation presentation by Economic Development Director
• Proclamations for World Autism Awareness Day, Arbor Day, and Week of the Young Child

The Clayton Town Council voted 5-0 to move forward with the Main Street designation application, a program that could select the town for downtown revitalization support. The council also approved the consent agenda, accepting several subdivisions' utilities and streets for maintenance, and issued proclamations for Autism Awareness Month, Arbor Day, and the Week of the Young Child. No other substantive decisions were made.

• Approved motion to move forward with Main Street designation application (5-0)
• Approved consent agenda accepting Spinning Mill Apartments Phase 1 utilities (5-0)
• Approved consent agenda accepting Cameron Crossing Phase 1 streets (5-0)
• Approved consent agenda accepting Highgate Subdivision Phase 3 streets (5-0)
• Proclaimed April 2023 World Autism Month and April 2 World Autism Awareness Day
• Proclaimed April 28 as Arbor Day
• Proclaimed April 1-7, 2023 as Week of the Young Child

Town Council

The Town Council will hold a work session to discuss the Downtown Master Plan. The discussion will be led by Dan Lambert of McAdams and Planning Director Ben Howell. The council also plans to enter a closed session to discuss legal and personnel matters.

• Downtown Master Plan discussion
• Closed session regarding legal matters
• Closed session regarding personnel matters

The Town Council held a work session and reached consensus to proceed with Option #3 for the East Main Street project after discussing three options with similar costs. The Downtown Master Plan was presented, with planning still underway and no formal adoption. The council also held a closed session for legal and personnel matters.

• Consensus to proceed with Option #3 for East Main Street project
• Approved agenda as adjusted (5-0)
• Held closed session for legal and personnel matters (5-0)

Town Council

The Clayton Town Council is holding a special meeting that includes a tour of Grifols, a discussion on prioritizing capital improvement projects, a financial update from Davenport, and setting future priorities. The meeting is largely a workshop with no formal votes scheduled except for adjournment.

• Capital Improvement Projects Prioritization/Ranking discussion
• Davenport Financial Update
• Grifols tour at 8368 US Hwy 70 W, Clayton, NC
• Setting Priorities for the Future session

Town Council

The Clayton Town Council is holding a special meeting to review the town manager's update, active capital projects, master planning, the budget, and utility rates. The meeting includes a working session with discussions and a downtown walking tour in Goldsboro, NC. No formal votes are scheduled; it is primarily a discussion and review session.

• Budget review
• Utility rates and updates
• Master planning summary and updates
• Active capital projects update
• Downtown walking tour in Goldsboro, NC

Planning Board

The Clayton Planning Board will meet to approve minutes and then reconvene as the Codify Clayton Steering Committee to review and discuss the first module of draft chapters (1, 2, and 7) of the new Unified Development Ordinance. The agenda includes no public hearings or rezoning decisions; the main substantive item is the UDO draft review.

• Review of draft UDO Chapters 1 (Administration), 2 (Applications), and 7 (Districts)
• Approval of February 27, 2023 meeting minutes
• No public hearings or rezoning requests on this agenda

The Clayton Planning Board meeting on March 27, 2023, was procedural only. The board approved the previous meeting's minutes and adjourned, both unanimously. No substantive decisions were made during the regular meeting.

• Approved previous meeting minutes (unanimous)
• Adjourned meeting at 6:07pm (unanimous)

Fire Advisory Board

The Clayton Fire Advisory Board meeting scheduled for Thursday, March 23, 2023, has been cancelled. The next scheduled meeting will be held on Thursday, May 25, 2023, at 325 W. Horne Street, Fire Station One. No other business is listed on this agenda.

• Meeting cancelled
• Next meeting: May 25, 2023 at 325 W. Horne Street, Fire Station One

Public Art Advisory Board

The Public Art Advisory Board will meet to approve minutes from February 21, 2023, and discuss ongoing projects including the Sculpture Trail, Yarn Bombing, School Art Project, and Greenway Art. They will also receive a Media Committee update. The agenda is largely procedural with no new action items listed.

• Approval of February 21, 2023 minutes
• Sculpture Trail update
• Yarn Bombing project update
• School Art Project update
• Greenway Art update

The board approved the minutes from the February 21, 2023 meeting. Members discussed updates on the Sculpture Trail, yarn bombing, a school art project, and the Greenway Art project. A proposal for a new website costing $3,400 was presented to Town Council and remains under discussion.

• Approved February 21, 2023 minutes

Town Council

The Clayton Town Council will hold public hearings on several land-use items, including a rezoning for Bobby H. Hardee, conditional zoning for Academy Pointe Phase 10 and Highland Park, and a development agreement for Project Life Dust. The council will also consider consent agenda items to accept public utilities for maintenance and approve the sculpture selection for the 2023-2024 Sculpture Trail.

• Public hearing: 2022-215-RZ Bobby H. Hardee Rezoning (Ordinance #2023-03-01)
• Public hearing: 2022-146-CZM Academy Pointe Phase 10 (Ordinance #2023-03-02)
• Public hearing: 2022-163-CZM Highland Park Conditional Zoning District (Ordinance #2023-03-03)
• Public hearing: Project Life Dust Development Agreement (continued from March 6, 2023)
• Consent agenda: Accept public utilities for maintenance – Buckhorn Branch Park Phase 2 and Walton Farms Phases 10 & 11

The Town Council approved a rezoning of 31.07 acres from Residential Estate to Industrial Heavy (I-2) for the Hardee family, allowing recycling and mulch activities, in a 3-2 vote. The Council denied a conditional rezoning for Highland Park, a proposed townhome and apartment development off N. O'Neil Street, in a 0-5 vote. The Council also approved a conditional rezoning for Academy Pointe Phase 10, allowing 33 multi-family units, and continued the Project LifeDust development agreement to April 17.

• Approved rezoning of 31.07 acres to Industrial Heavy (I-2) for Hardee property (3-2)
• Denied conditional rezoning for Highland Park townhomes/apartments (0-5)
• Approved conditional rezoning for Academy Pointe Phase 10, 33 multi-family units (5-0)
• Continued Project LifeDust development agreement to April 17, 2023
• Approved consent agenda including utility acceptances and wastewater resolution (5-0)
• Allowed Public Art Advisory Board to use funds for Sculpture Trail website
• Approved moving forward with Downtown branding project

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board will meet to approve February minutes and receive updates on the NC Cardinal catalog system, circulation policy, volunteer opportunities, and reports from the board chair, Friends of the Library, and the library director. The agenda is routine, with no major decisions or public hearings scheduled.

• Update on NC Cardinal by Circulation Supervisor Mel Poole
• Update on Circulation Policy by Library Director Joy Garretson and Mel Poole
• Volunteer opportunities presented by Joy Garretson
• Observations from Board Chair Julia Curran
• Update on Friends of the Library by Julia Curran

The Hocutt-Ellington Memorial Library Advisory Board met on March 16, 2023, and approved the minutes from its February 16, 2023 meeting. The board heard updates on the NC Cardinal system, which went live March 2, and on a revised circulation policy, which was not voted on because it includes a fine-free component still under discussion with the Executive Team and Town Council. No other formal decisions were made.

• Approved February 16, 2023 meeting minutes

Board of Adjustment

The Town of Clayton Board of Adjustment meeting scheduled for Wednesday, March 15, 2023, has been cancelled. The next meeting is set for Wednesday, April 19, 2023, in the Council Chambers at Town Hall, 111 East Second Street. This agenda contains only cancellation notice and no items for discussion or decision.

• Meeting cancelled
• Next meeting: April 19, 2023, Council Chambers, Town Hall, 111 East Second Street

Downtown Development Advisory Board

The Downtown Development Advisory Board is meeting to receive staff updates on downtown banners, wayfinding and public-private parking, and to discuss implementation of the Downtown Strategic Plan, including branding. They will also hear an overview of the Main Street Conference and updates on upcoming events, sponsorships, and food trucks. The agenda is largely informational and procedural, with no major votes scheduled.

• Staff report on downtown banners
• Wayfinding and public-private parking update
• Downtown Strategic Plan implementation update on branding
• Main Street Conference overview
• Upcoming event updates: sponsorships and food trucks

The Downtown Development Advisory Board approved the February 13, 2023 minutes as presented. Staff provided informational updates on new downtown banners, parking agreements, and a potential downtown branding project. No substantive policy decisions were made; the meeting was largely informational and procedural.

• Approved February 13, 2023 meeting minutes (unanimous)
• Adjourned meeting at 7:09pm (unanimous)

Parks and Recreation Advisory Board

The Clayton Recreation Advisory Board will meet to receive informational updates on bond projects, Community Park, the Parks and Recreation Master Plan, greenways, Legend Park, the Johnston County Skate Park, and online maps. New business includes the Loop Road Master Plan and the Run the Branch 5K. No action items are listed; all items are informational only.

• Bond Projects Update (informational)
• Community Park Update (informational)
• Parks and Recreation Master Plan (informational)
• Greenway Updates (informational)
• Run the Branch 5K (informational)

The Recreation Advisory Board met on March 13, 2023. No substantive decisions were made because the Board did not have a quorum.

Town Council

The Clayton Town Council will hold public hearings on the Project Life Dust development agreement (continued from February) and Vinson's Pub's alternative sign plan. The council will also receive updates on the Sam's Branch Water Reclamation Facility program and consider consent agenda items including accepting utilities for Academy Point phases 8 & 9.

• Public hearing: Project Life Dust Development Agreement (continued from Feb. 6)
• Public hearing: 2023-06-SPA Vinson's Pub Alternative Sign Plan Amendment (Resolution #2023-10)
• Consent: Accept Public Utilities for Academy Point, Phases 8 & 9 (Resolution #2023-09)
• Consent: Policy ADM-2022-01B Appointments to Advisory Boards Procedures (Resolution #2023-06)
• Proclamations: Clayton Women's Day, TBI Awareness Month, Developmental Disability Awareness Month

The Town Council approved an amendment to the existing alternative sign plan for Vinson's Pub, adding a painted front sign, refreshing side signage, adding parking and window signage, and removing a rear painted sign and one window sign. The council also approved the consent agenda, including minutes and a resolution accepting public utilities for Academy Point Phases 8 & 9. The Project Life Dust Development Agreement was continued to the March 20 meeting. The council went into closed session for economic development and attorney consultation.

• Approved Vinson's Pub Alternative Sign Plan Amendment (5-0)
• Approved consent agenda including minutes and Resolution 2023-09 accepting utilities for Academy Point Phases 8 & 9 (5-0)
• Continued Project Life Dust Development Agreement to March 20, 2023
• Removed employee introduction of Sam Johnson-Phillips from agenda (5-0)
• Entered closed session for economic development and attorney consultation (5-0)

Town Council

The Clayton Town Council is holding a work session to discuss retail recruitment strategies and capital improvement projects (CIP). The meeting also includes a closed session to discuss a personnel matter, as permitted by state law. No formal votes are expected except on the agenda and procedural motions.

• Discussion of Retail Strategies with economic development director and consultant
• Discussion of CIP Projects with engineering director
• Closed session for personnel matter under NC GS 143-318.11(a)(6)

The Town Council held a work session with no formal votes on substantive items. They heard a presentation from Retail Strategies on retail recruitment efforts, reviewed a prioritized list of 49 capital improvement projects totaling $150 million, and discussed alternatives for the Main Street Sidewalk Project. The only votes were to approve the agenda, enter and exit closed session for a personnel matter, and adjourn.

• Approved agenda as presented (5-0)
• Moved into closed session for personnel matter (5-0)
• Returned to open session (5-0)
• Adjourned meeting (5-0)

Planning Board

The Clayton Planning Board will hold public comment sessions and consider recommendations on three rezoning requests: Academy Pointe Phase 10 (33 multifamily units), Highland Park Conditional Zoning District, and Bobby H. Hardee Rezoning. The board will also approve minutes from the January 23 meeting. Staff recommends approval for Academy Pointe Phase 10 with 16 conditions.

• Academy Pointe Phase 10: Rezone 1.21 acres from B-2 to CZ-R for up to 33 multifamily units at N. O'Neil and Rosemary Streets
• Highland Park Conditional Zoning District (2022-163-CZM)
• Bobby H. Hardee Rezoning (2022-215-RZ)
• Approval of January 23, 2023 minutes

The Clayton Planning Board approved three rezoning requests during its February 27, 2023 meeting, including Academy Pointe Phase 10, Highland Park Conditional Zoning District, and the Bobby H. Hardee Rezoning. The board also approved the previous meeting's minutes and adjourned at 8:20 p.m.

• Approved previous meeting's minutes (Unanimous)
• Approved rezoning 2022-146-CZM Academy Pointe Phase 10 from B-2 to Conditional Zoning-Residential District (Unanimous)
• Approved rezoning 2022-163-CZM Highland Park Conditional Zoning District from Residential-Estate to Conditional Zoning-Residential District (7 members approved)
• Approved rezoning 2022-215-RZ Bobby H. Hardee from Residential-Estate to Industrial Heavy (Unanimous)

Public Art Advisory Board

The Public Art Advisory Board is meeting to approve minutes from January 24, 2023, and to discuss old business including a yarn bombing project and a school art project, as well as an update from the Media Committee. The agenda includes no action items beyond the minutes approval and adjournment.

• Approval of January 24, 2023 minutes
• Discussion of yarn bombing project
• Discussion of school art project
• Media Committee update

The board approved the January 24, 2023 minutes (8-0) and discussed two old business items: the yarn bombing project and a school loom project. New business focused on planning the Square-to-Square event on May 20, including revamping the Sculpture Trail website, adding art stations, and a possible scavenger hunt. No formal votes were taken on these discussions.

• Approved January 24, 2023 minutes (8-0)
• Discussed yarn bombing project—collecting squares, need wrappers/stitchers
• Discussed school loom project—35 looms bought, 30 available for checkout
• Discussed May 20 Square-to-Square event—art stations, scavenger hunt, ribbon cutting

Town Council

The Clayton Town Council is meeting to consider consent agenda items, including accepting streets for maintenance and budget amendments, and will hold public hearings on a special use permit text amendment and two rezoning requests. The council will also vote on a rolling stock reimbursement resolution and recognize proclamations. The agenda includes routine items and public comment.

• Public hearing: Special Use Permit Text Amendments (Ordinance #2023-02-01)
• Public hearing: Town of Clayton Rezoning (Ordinance #2023-02-02)
• Public hearing: Lot 8 Gateway Drive Rezoning (Ordinance #2023-02-03)
• Resolution #2023-08: Accept streets into town system (Riverwood Athletic Club Phases 2B-3, Payton Drive Phase 5A, 5B1, 5B2)
• Resolution #2023-07: Rolling Stock Reimbursement

The Town Council voted 5-0 to adopt Ordinance #2023-02-01, amending the Unified Development Code to allow certain residential uses (townhomes, duplexes, apartments) to be approved through the legislative conditional zoning district process instead of the quasi-judicial special use permit process. The council also approved two rezoning requests, a reimbursement resolution for rolling stock, and directed staff to pursue a hotel occupancy tax.

• Adopted Ordinance #2023-02-01 amending UDC to replace special use permit requirement for residential uses with conditional zoning district process (5-0)
• Adopted Ordinance #2023-02-02 rezoning 22 acres at 3798 Powhatan Road from Public Facilities to Industrial Light (5-0)
• Adopted Ordinance #2023-02-03 rezoning Lot 8 off Gateway Drive from Business Highway Special Use District to Office-Industrial (5-0)
• Adopted Resolution #2023-07 authorizing reimbursement of up to $2.5 million for rolling stock from future financing proceeds (5-0)
• Approved motion for staff to move forward with hotel occupancy tax (5-0)
• Approved appointment of Carol Houston to Recreation Advisory Board (5-0)
• Approved consent agenda including street acceptance and FY2023 mid-year budget amendments (5-0)

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board will discuss library fines and review the circulation policy. The fines discussion continues from a prior meeting where the director presented data on the low revenue from fines and the potential to go fine-free. The board will also review the 2022 Circulation Policy, which covers borrowing rules, fines, and fees.

• Discussion on library fines, including potential fine-free model
• Review of 2022 Circulation Policy
• Approval of January 19, 2023 meeting minutes

The Hocutt-Ellington Memorial Library Advisory Board voted to send a proposal on library fines to the Clayton Town Council. The board discussed that fines are not a revenue source and that removing them could increase returns, while still charging for lost/damaged items and technology overdue fines. No final decision was made on fines themselves; the item will go before council. The board also reviewed the circulation policy ahead of a catalog migration.

• Motion made to send library fines item before council (mover: Makayla Noel Walden; seconder: Lucy Bianchi)
• Approved minutes from January 19, 2023 meeting (mover: Lucy Bianchi; seconder: Katie Turnbull)
• Adjourned meeting (mover: Katie Turnbull; seconder: Lucy Bianchi)

Board of Adjustment

The February 15, 2023 meeting of the Clayton Board of Adjustment has been cancelled. The next meeting is scheduled for March 15, 2023 in the Council Chambers at Town Hall, 111 East Second Street.

• Meeting cancelled
• Next meeting March 15, 2023

Parks and Recreation Advisory Board

The Clayton Recreation Advisory Board will meet to elect 2023 board officers and receive informational updates on bond projects, Community Park, the Parks and Recreation Master Plan, greenway closures, Legend Park, the Johnston County Skate Park, and other items. The agenda includes approval of the January 9, 2023 minutes. Most items are informational only, with no action expected except for the officer election and minutes approval.

• Election of 2023 Board Officers
• Bond Projects Update (East Clayton Park)
• Community Park Update ($6 million budget, $5.5 million estimated cost)
• Parks and Recreation Master Plan (bids due by March 6, adoption goal March 2024)
• Greenway Closures (Riverwood bridges, Covered Bridge Road hard stop)

The Clayton Recreation Advisory Board re-elected Emily Beddingfield as Chair and Mark Turnbull as Vice Chair for 2023. Members also approved the January 9, 2023 minutes. Staff provided updates on park projects, including East Clayton Park reopening and the Community Park design review, but no other formal decisions were made.

• Re-elected Emily Beddingfield as Board Chair for 2023 (carried)
• Elected Mark Turnbull as Vice Chair for 2023 (carried)
• Approved January 9, 2023 draft minutes (carried)

Downtown Development Advisory Board

The Downtown Development Association Advisory Board will review the final draft of the Downtown Strategic Plan and a recommendation to amend the town code to allow string lights downtown year-round. The board will also discuss the 2023 Downtown Events Sponsorship Guide and receive updates on the Downtown Master Plan input session and an open board seat.

• Review of Downtown Strategic Plan final draft
• String lights code amendment recommendation for council
• 2023 Downtown Events Sponsorship Guide discussion
• Downtown Master Plan input session on Feb. 28 at Town Hall
• Update on open board seat

The Downtown Development Association Advisory Board approved the January 9, 2023 minutes and voted to present a string lights code recommendation letter to the town council with specific edits. The board also reviewed staff updates on the Downtown Master Plan input session, open board seats, strategic plan implementation recommendations, and the 2023 Downtown Events Sponsorship Guide.

• Approved Jan 9, 2023 minutes
• Approved presenting string lights code recommendation letter to council with edits

Town Council

The Clayton Town Council will hold public hearings on the FY '23-24 budget and the Project Life Dust development agreement (continued from January 17). The council will also consider consent agenda items including accepting streets for maintenance, library conduct rules, and a sole source for town vehicles. A service firearm and badge will be awarded to a police officer.

• Public hearing on FY '23-24 budget and launch of budget survey
• Project Life Dust Development Agreement continued to March 6, 2023
• Resolution #2023-04 to accept Riverwood Athletic Club phases 2B-3, Payton Drive, Perimeter Tract C, phases 5A, 5B1, 5B2 into street system
• Sole source for town vehicles
• Resolution #2023-05 awarding service firearm and badge to Police Officer Neal Johnson

The Town Council approved the consent agenda, which included meeting minutes and library regulations, and honored retiring Police Officer Neal Johnson with his service firearm and badge. The Council also held a public hearing for the FY2023-24 budget and continued the Project Life Dust development agreement to the March 6, 2023, meeting. Additionally, the Council designated May as the Month of the Trail.

• Approved consent agenda (5-0)
• Approved Resolution #2023-05 honoring Officer Neal Johnson (5-0)
• Continued Project Life Dust development agreement to March 6, 2023
• Entered and returned from closed session (5-0)

Town Council

The Clayton Town Council is holding a work session to discuss several operational topics, including a development services software proposal, an overview of utility billing and collections, vendor security enhancements, and a review of Quarter 2 accomplishments. The agenda also includes a closed session to discuss a personnel matter. No formal votes are scheduled except for agenda approval and closed session motions.

• Development Services Software discussion (30 minutes)
• Utilities and Billing Overview presentation (30 minutes)
• Financial Security Discussion on vendor security enhancements (15 minutes)
• Review of Quarter 2 Accomplishments (15 minutes)
• Closed session for personnel matter per NC GS 143-318.11(a)(6)

The Town Council met for a work session to review departmental updates, software implementation, and financial security protocols. No formal legislative actions or votes were taken during the meeting, as it was designated for discussion and staff presentations. The meeting concluded with an adjournment at 5:28 p.m.

• Approved agenda adjustment (5-0)
• Adjourned meeting (5-0)

Fire Advisory Board

The Clayton Fire Advisory Board will meet to introduce new members, approve draft minutes from July 2022, nominate a chair, and adopt the 2023 meeting schedule. The fire chief's report will provide an update on department operations, training, and budget items. The agenda is largely procedural, with no major policy decisions or public hearings.

• Introduction of new board members Kristy Dean and Stacey Turner
• Approval of draft minutes from July 28, 2022
• Nomination of board chair
• Adoption of 2023 meeting schedule (fourth Thursdays of odd months, except November on third Thursday)
• Fire department update from Deputy Chief Matt Sutphin and Battalion Chief Stacey Turner

The Clayton Fire Advisory Board approved draft minutes from July 28, 2022, and unanimously adopted the 2023 meeting schedule. The board also nominated and approved Stacey Turner as the new board chair. Additionally, the deputy fire chief provided operational and department updates.

• Approved July 28, 2022 draft minutes (Unanimous)
• Nominated and approved Stacey Turner as board chair (Unanimous)
• Adopted 2023 meeting schedule (Unanimous)
• Adjourned meeting at 6:50 p.m. (Unanimous)

Public Art Advisory Board

The Public Art Advisory Board will review sculptures chosen by the selection committee and hear an update from the media marketing committee. The agenda is otherwise routine, including approval of minutes and adjournment.

• Review of sculptures chosen by the Selection Committee
• Media Marketing Committee update
• Approval of November 15, 2022 draft minutes

The Clayton Public Art Advisory Board approved the minutes from its November 15, 2022 meeting by a unanimous vote. The board also reviewed sculpture selections presented by Jim Davis for the sculpture trail and discussed marketing and media strategies.

• Approved November 15, 2022 draft minutes (Unanimous)
• Adjourned meeting at 6:23 p.m. (Unanimous)

Planning Board

The Clayton Planning Board will hold public hearings on three items: a text amendment to remove Special Use Permit requirements for apartments, duplexes, and townhomes in favor of Conditional Zoning Districts; a rezoning of Lot 8 on Gateway Drive; and a rezoning by the Town of Clayton. The board will also elect a chair and vice chair and swear in a new member. The text amendment was continued from the December 20, 2022 meeting, where the board voted to pause for further information.

• Public hearing on 2022-206-OA: text amendment to remove Special Use Permit for apartments, duplexes, townhomes, requiring Conditional Zoning District instead
• Public hearing on 2022-197-RZ: rezoning of Lot 8 Gateway Drive
• Public hearing on 2022-214-RZ: Town of Clayton rezoning
• Election of chair and vice chair
• Swearing-in of new member

The Clayton Planning Board unanimously approved a text amendment for special use permits, a rezoning of Lot 8 on Gateway Drive from Business Highway Special Use to Office-Institutional, and a rezoning of Town of Clayton property from Public Facilities to Industrial Light. All votes were unanimous.

• Approved SUP text amendment (unanimous)
• Approved Lot 8 Gateway Drive rezoning from B-3 SUP to O-I (unanimous)
• Approved Town of Clayton rezoning from P-F to I-1 (unanimous)

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board will consider approving a revised Disruptive Patron Policy, which introduces a graduated enforcement system with warnings, temporary bans, and permanent bans. The board will also discuss the possibility of eliminating library fines and receive updates from the Friends of the Library and the library director.

• Vote on revised Disruptive Patron Policy with warnings, temporary bans, and permanent bans
• Discussion on fine-free library services
• Introduction of new board member Lucy Bianchi
• Approval of November 17, 2022 meeting minutes
• Friends of the Library update

The Hocutt-Ellington Memorial Library Advisory Board unanimously recommended accepting the revised Disruptive Patron Policy, retitled 'Rules and Regulations for Conduct in the Library,' with grammatical changes to be submitted. The board also approved the November 17, 2022 minutes and discussed going fine-free, with the director noting fines are less than 0.5% of FY22 revenue.

• Approved November 17, 2022 minutes (unanimous)
• Recommended accepting revised conduct policy with grammatical changes (unanimous)
• Discussed fine-free proposal; director to present comprehensive plan in coming months
• Discussed library outreach, including a possible book bus and blog

Board of Adjustment

The meeting agenda includes the swearing-in of re-appointed members and the election of a Chair and Vice Chair. No public hearings or new business items are listed for this session.

• Swearing-in of re-appointed members
• Election of Chair and Vice Chair

The Board elected its Chair and Vice Chair and approved the previous meeting's minutes. The Board also reached a consensus to cancel the February meeting.

• Elected Chair Bizzell and Vice Chair Antoine (Unanimous)
• Approved previous meeting minutes (Unanimous)
• Canceled February Board of Adjustment meeting (Unanimous)

Town Council

The Town Council held a work session to review mid-year budget status and discuss adjustments. Finance Director McKie reported a $4.7 million gap in the General Fund, requiring budget amendments, and noted strong sales tax revenues. The council also discussed downtown lighting ordinance violations and potential revisions, but took no formal votes on substantive items.

• Approved agenda as presented, adding Downtown Lighting Discussion (5-0)
• Adjourned meeting (5-0)

Town Council

The Town Council will hold a work session to discuss the mid-year budget status, recommend changes, and plan the FY24 budget process. Topics include personnel and equipment adjustments, spring retreat planning, and survey additions for the upcoming budget cycle.

• Mid-year budget review and recommendations discussion
• FY24 budget requests and calendar review
• Spring Retreat Planning (topics, format, logistics)

Town Council

The Clayton Town Council will hold a public hearing on a conditional zoning request for the Clayton Village Center, with potential approval of an ordinance and a wastewater resolution. The agenda also includes consent items, proclamations, and staff reports. The meeting is a regular session with routine items and one significant zoning action.

• Public hearing on 2022-158-CZM Clayton Village Center Conditional Zoning District, with potential approval of Ordinance #2023-01-01 and Wastewater Resolution #2023-03
• Consent agenda includes approval of minutes from December 19, 2022 and January 3, 2023 meetings
• Amended Policy and Procedures for Appointments to Advisory Boards (Resolution #2023-02)
• Proclamations for Student Art Month and Black History Month
• Employee introductions for Drew Mallory and Trey Mitchell in Information Services

The provided document consists of heavily distorted, mirrored, and scrambled text. No substantive decisions, votes, or actions can be reliably identified from the source.

Downtown Development Advisory Board

The Downtown Development Association Advisory Board is reviewing progress on the Downtown Strategic Plan and preparing committees for action planning. The board is also discussing the 2023 event lineup, including concert dates and sponsorship needs.

• Downtown Strategic Plan progress update
• 2023 event planning including a May 12 concert date
• Discussion regarding downtown string lights
• Committee structuring and action planning preparation

The Downtown Development Association Advisory Board approved a motion to support a 'Year of the Trail' proclamation for Clayton, and decided to explore a code amendment to allow string lights downtown year-round. The board also discussed 2023 events, including concert dates and potential changes to sponsorships and family shows. No other substantive decisions were made; the meeting was largely informational and procedural.

• Approved motion to support Year of the Trail proclamation (motion by Greg Adamson, seconded by Jasmeen Calhoun)
• Decided to explore a code amendment recommendation for downtown string lights, with design committee to draft a letter for next meeting
• Approved Nov 14, 2022 minutes as written (motion by Jasmeen, seconded by David Millican)
• Charged committee chairs with recruiting new members and structuring for strategic plan priorities

Parks and Recreation Advisory Board

The Clayton Recreation Advisory Board meets to adopt its 2023 meeting calendar and elect officers for the year. All other items are informational updates on park projects, master planning, and facility improvements.

• Adoption of 2023 Recreation Advisory Board meeting calendar
• Election of 2023 Board Officers
• Bond Projects Update (East Clayton park construction progress)
• Community Park updates (new field-marking equipment)
• Shade Structure for Municipal Park playground (funding discussion)

The Recreation Advisory Board voted to recommend that the Town Council adopt 2023 as NC Year of the Trail and designate May as Clayton's focal month. The board also approved the October 2022 minutes and the 2023 meeting calendar. Staff provided updates on park projects, including East Clayton Park nearing completion and Community Park design progress.

• Recommended Council adopt 2023 as NC Year of the Trail with May as focal month (carried)
• Approved October 10, 2022 draft minutes (carried)
• Adopted 2023 Advisory Board meeting calendar (carried)

Town Council

The Clayton Town Council is holding a work session to discuss three major planning items: the Capital Improvement Plan (CIP), the Downtown Master Plan update, and the Strategic Plan update. The Downtown Master Plan presentation includes survey results and market analysis, with discussion on topics like tourism, housing, and parking. No formal votes are scheduled except for agenda approval and adjournment.

• CIP Planning discussion (1 hour)
• Downtown Master Plan update presentation
• Strategic Plan update presentation
• Council discussion (30 minutes)

The supplied minutes text for the 2023-01-03 meeting is heavily corrupted, with most content rendered as unreadable character strings. Only fragments are legible, including references to a consent agenda, a rezoning case, a budget amendment, and a closed session under NCGS 143-318.11(a)(6) for personnel matters. Because the record cannot be reliably read, no substantive decisions, vote tallies, or dollar amounts can be reported with confidence.

Town Council

The Clayton Town Council is meeting to consider routine administrative items, including granting wastewater treatment capacity to the Calamar Senior Living Facility and approving purchases for the police department. The agenda also includes a recommendation for the Johnston County Economic Development Advisory Board and staff updates on the Parks Bond and Christmas with a Cop program.

• Resolution 2023-01 granting wastewater treatment capacity to Calamar Senior Living Facility (2022-68-SP)
• Purchase/training of new K9 for police department
• Purchase of Idemia Live Scan Fingerprint System
• Recommendation for Johnston County Economic Development Advisory Board (reappointment of Patrick Pierce)
• Staff reports on Parks Bond Update and Christmas with a Cop

The Johnston County Town Council meeting on January 3, 2023, included several approvals and discussions. The council approved a budget amendment and various contracts, though specific vote tallies were not clearly recorded in the minutes. The meeting also included discussion of a proposed ordinance and other items, but the minutes are partially garbled and do not provide complete details on all actions.

• Approved budget amendment
• Approved multiple contracts
• Discussed proposed ordinance
• Heard reports from departments