Johnston County public meetings in 2023

Board of Adjustment

The Town of Clayton Board of Adjustment meeting scheduled for December 20, 2023, has been cancelled. The next meeting is scheduled for January 17, 2024, at 111 East Second Street.

• Meeting cancelled
• Next meeting scheduled for January 17, 2024

Planning Board

The Clayton Planning Board will hold public hearings to consider conditional rezoning requests for the Pond Street Duplexes and the Clayton ABC Store. The Board will also review the proposed 2024 meeting calendar and consider approval of minutes from previous meetings.

• 2023-126-CZM Pond Street Duplexes Conditional Rezoning
• 2023-176-RZ Clayton ABC Store Rezoning
• 2024 Planning Board Meeting Calendar

Town Council

The Clayton Town Council will meet to conduct routine business, including the approval of consent items such as annexations and utility maintenance agreements. The council will also receive staff reports, including an update on System Development Fees, and hold a closed session to discuss economic development and real property acquisition.

• Resolution 2023-97: Set public hearing for Leland A. Blessl Barbour Annexation
• Resolution 2023-98: Set public hearing for Lawson Glen Annexation
• Water and Wastewater Capacity Agreement for Novo Nordisk
• Resolution to accept public utilities for Carolina Overlook Phase 1 K
• Amended Budget Ordinance (Section 8) and Compensation Plan Scales

Downtown Development Advisory Board

The Town of Clayton Downtown Development Association Advisory Board will meet to discuss old business items including updates on the 2024 Sponsorship Guide, volunteer program, and Downtown Awards Night. New business includes a report from the Social District Taskforce and a Façade Grant application for the Clayton Chamber of Commerce building at 301 E. Main St.

• Façade Grant Application for the Clayton Chamber of Commerce at 301 E. Main St. for historic window restoration
• Social District Taskforce Update and recommendations
• 2024 Sponsorship Guide Development Update
• Volunteer Program Development Update
• Downtown Awards Night Event Update

Town Council

The Johnston County Town of Clayton Town Council will hold a regular meeting to swear in newly elected officials, recognize outgoing members, select a Mayor Pro Tem, and conduct routine business. Key agenda items include a continued conditional zoning request for Summer Glen, utility and street acceptances, and a water supply partnership memorandum of agreement.

• Swearing-in of newly elected members Ruth Anderson, Gretchen Williams, and Mayor Jody L. McLeod
• Consideration of Ordinance #2023-09-02 and Resolution #2023-70 for 2022-125-CZM: Summer Glen Conditional Zoning with Master Plan
• Adoption of Resolution #2023-88 for Multifamily Housing Revenue Bonds
• Adoption of Resolution #2023-93 for General Obligation Bond Resolution Amendment
• Approval of Memorandum of Agreement for Triangle Water Supply Partnership Agreement

Town Council

The Clayton Town Council will hold a work session to discuss the town's comprehensive list of fees and charges for the 2024 fiscal year. The council will also review advisory board by-laws, including a code of conduct and contract for appointed board members. Additionally, the agenda includes discussions regarding the Signs Committee and the Local Area Planning Program (LAPP).

• Discussion of FY2024 Comprehensive List of Fees and Charges
• Review of Advisory Board Code of Conduct and contracts
• Signs Committee discussion
• LAPP discussion

Fire Advisory Board

The Clayton Fire Advisory Board will meet to approve the August 3, 2023 draft minutes and the 2024 meeting schedule. The agenda also includes a report from the fire chief and a presentation on an advisory board video project. The meeting is largely procedural, with no major policy decisions or financial actions listed.

• Approval of August 3, 2023 draft minutes
• Approval of 2024 meeting schedule (fourth Thursdays, except November on third Thursday)
• Advisory Board Video Project presentation by Nathanael Shelton
• Fire Chief's report (no specific items listed on agenda)

Planning Board

The Clayton Planning Board will hold a public hearing and consider recommending approval or denial of a conditional rezoning for the Vinson Road property, a 146.26-acre site outside town limits. The applicant seeks to rezone from Johnston County Agricultural Residential (AR) to Clayton's Conditional Zoning-Residential (CZ-R) to allow up to 457 residential units, with a revised density of 2.78 units per acre. The board previously continued this item to allow the applicant to adjust the proposal, which now reduces townhomes from 207 to 91 and increases single-family homes from 250 to 315. The board's recommendation will go to the Town Council.

• Conditional rezoning of 146.26 acres off Vinson Road from Johnston County AR to Clayton CZ-R
• Proposal allows up to 457 units (91 townhomes, 315 single-family) at 2.78 units per acre
• Applicant requests annexation into town limits
• Site is within Watershed Protection Overlay District
• Development includes over 40% open space and a portion of the Clayton Riverwalk greenway

Public Art Advisory Board

The Johnston County Public Art Advisory Board meets to review past meeting minutes from September and October 2023. The board also discusses the proposed 2024 meeting schedule, creative art ideas, and an advisory board video project.

• 2024 Meeting Schedule approval
• September 26, 2023 Minutes adoption
• October 17, 2023 Minutes adoption
• Creative Ideas discussion
• Advisory Board Video Project discussion

Town Council

The Clayton Town Council will meet to discuss and decide on several administrative and operational items, including a public hearing on the "Codify Clayton" Unified Development Ordinance, a request to purchase two fire trucks, and various consent agenda items.

• Public hearing and potential adoption of Ordinance #2023-10-03 to enact the "Codify Clayton" Unified Development Ordinance
• Potential approval to purchase two fire trucks
• Adoption of Resolution #2023-82 for a Best Practices for File Naming Policy
• Interlocal Agreement with the Town of Wilson Mills for the use of a Town of Clayton light tower from December 1 to December 4, 2023
• Resolution #2023-86 accepting public water and sewer utilities for warranty in Meadowview Subdivision, Phase 2

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board is meeting to review and potentially approve changes to the library's meeting room policy. The board will also discuss library projects funded by the Friends of the Library, review volunteer opportunities, and approve the 2024 meeting schedule.

• Potential approval of Meeting Room Policy Update
• Approval of 2024 meeting dates

Fire Advisory Board

The Town of Clayton Fire Advisory Board meeting scheduled for Thursday, November 16, 2023, has been cancelled. The meeting has been rescheduled to take place on Tuesday, November 28, 2023, at Town Hall in the Wooten Room.

• Meeting cancelled for November 16, 2023
• Rescheduled to November 28, 2023, at Town Hall in the Wooten Room

Board of Adjustment

The Board of Adjustment meeting scheduled for November 15, 2023, has been cancelled. The next meeting is currently scheduled for December 20, 2023, at the Town Hall Council Chambers located at 111 East Second Street.

• Meeting cancelled

Downtown Development Advisory Board

The Downtown Development Association Advisory Board will review updates on the 2024 concert series, Small Business Saturday plans, and the downtown awards event. The board will also discuss a potential bylaw change to shift the timing of new board member appointments from July to December and review outcomes from their recent board retreat.

• Potential bylaw change for board appointment timing
• 2024 DDA Events Calendar review
• Small Business Saturday planning for November 25
• 2024 Concert Series update
• Downtown Awards event progress update

Town Council

The Clayton Town Council will meet for a retreat to discuss town operations, policies, and strategic planning. The agenda includes reviews of the budget calendar, major initiatives, the Unified Development Ordinance, and updates from the Police and Fire departments.

• Review of Quarter 1 Report and Master Plan Progress
• Overview of revised town-wide policies
• Unified Development Ordinance (UDO) 101 session
• Affordable Housing Bond Sale presentation
• Police and Fire department updates

Town Council

The Clayton Town Council will hold a work session on November 6, 2023, to discuss advisory board recommendations, downtown branding and signage, and part one of the Unified Development Ordinance (UDO) overview. The meeting also includes employee introductions and a presentation regarding a Veterans Day event.

• UDO Overview and Discussion, PART 1
• Downtown Branding and Town Signage Update
• Advisory Board Recommendations
• Veterans Day Event (5:00 p.m.)

Town Council

The Clayton Town Council will hold public hearings on multiple property annexations, including 2311 Hwy 42, 2364 NC Hwy 42, and ETM JR Property LLC, alongside a continued conditional zoning hearing for Summer Glen. The agenda also includes considering a Wastewater Regionalization Resolution and accepting new streets and utilities for town maintenance.

• Public Hearing: 2023-92-ANX 2311 HWY 42 Contiguous Annexation
• Public Hearing: 2023-93-ANX 2364 NC Hwy 42 Non-Contiguous Annexation
• Public Hearing: 2023-96-ANX ETM JR Property LLC Non-Contiguous Annexation
• Public Hearing: 2022-125-CZM Summer Glen Conditional Zoning with Master Plan
• Resolution 2023-81: Wastewater Regionalization Resolution

Downtown Development Advisory Board

The Downtown Development Advisory Board is holding a special meeting to discuss strategic planning and goals for the 2024 calendar year. The meeting will take place in the Wooten Room at the Clayton Center.

• Special meeting for 2024 strategic planning
• Meeting location at 111 East Second Street, Clayton

Parks and Recreation Advisory Board

The Clayton Recreation Advisory Board will meet to receive informational updates from the Parks and Recreation Acting Director. The agenda focuses on ongoing bond projects, master planning for the Loop Road property, and updates on greenway infrastructure and facility improvements. No formal actions are scheduled for this meeting.

• Bond projects status update
• Loop Road Master Plan update
• Municipal Park shade structure progress
• East Clayton Community Park fields status
• Greenway bridges and master plan survey updates

Planning Board

The Town of Clayton Planning Board meeting scheduled for October 23, 2023, has been cancelled. The board is next scheduled to meet on November 27, 2023, at the Town Hall located at 111 East Second Street.

• Meeting cancelled
• Next meeting scheduled for November 27, 2023

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board will meet to consider an update to the Meeting Room Policy. The agenda also includes approval of the September minutes, reports from the library director and librarian, and updates from the Friends of the Library.

• Meeting Room Policy update
• Approval of September 21, 2023 minutes
• Librarian's report
• Friends of the Library update

Board of Adjustment

The Town of Clayton Board of Adjustment has cancelled its scheduled Wednesday, October 18, 2023 meeting. The next meeting is scheduled for Wednesday, November 15, 2023, in the Council Chambers at Town Hall located at 111 East Second Street.

Public Art Advisory Board

The Clayton Public Art Advisory Board will consider adopting the 2024 meeting schedule and hear updates on current projects, including the Sculpture Trail, Greenway Art, and Knit Bombing. The board will also discuss creative ideas for future art initiatives.

• Approval of 2024 meeting schedule (third Tuesdays, 5:00 PM, Wooten Room, Town Hall)
• Update on Sculpture Trail SOP and loom project with Powhatan Elementary
• Greenway Art circles ready for installation, triangles next
• Knit Bombing installation scheduled for October 8 in Horne Square
• Discussion on potential sculptures along Greenway Trail and mural of angel wings

Town Council

The Clayton Town Council will hold public hearings on three non-contiguous annexations and consider adopting the 'Codify Clayton' Unified Development Ordinance, a major rewrite of development rules. The council will also vote on a consent agenda including a power sales agreement, utility acceptances, and annexation certificates, plus discuss lead and copper rule revisions and youth athletics.

• Public hearing and potential adoption of Ordinance 2023-10-03, the 'Codify Clayton' Unified Development Ordinance
• Public hearings for annexations 2023-92-ANX (2311 NC Hwy 42), 2023-93-ANX (2364 NC Hwy 42), and 2023-96-ANX (ETM Jr. Property, LLC), with motions to continue to November 6
• Consent agenda includes NCEMPA Amended and Restated Full Requirements Power Sales Agreement (Ordinance #2023-10-02)
• Resolution 2023-78 to accept public utilities for maintenance at Spinning Mill Apartments
• Amendment to Lumen (Copper District) Elevated Storage Tank Option to Purchase agreement and acceptance of ARP funds (Resolution #2023-77)

Downtown Development Advisory Board

The Downtown Development Association Advisory Board will review committee priorities from the strategic plan, plan the November retreat, and discuss 2024 sponsorships through the 501c3. They will also hear updates on the cancelled Master Plan input session and the Social District Taskforce. The agenda includes routine items like approval of minutes and committee reports.

• Cancellation of 10/10 Master Plan Input Session
• Presentation of Committee Priorities from Strategic Plan
• 2024 Sponsorships through the 501c3
• Planning for Advisory Board Retreat - Nov 5 2pm-6pm
• Downtown Awards Planning

Town Council

The Clayton Town Council is holding a special work session to discuss several items, including updates to advisory board by-laws, the MWBE (Minority/Women-Owned Business Enterprise) program, and input on the Comprehensive Transportation Plan. The council will also hear employee introductions and explore the Unified Development Ordinance (UDO). No formal votes are scheduled except for agenda approval and adjournment.

• Advisory board by-law changes: limit to 2 terms, preference for in-town residents, attendance rules, add alternates and code of conduct
• MWBE program update: procedures manual development timeline from October 2023 to March 2024
• Comprehensive Transportation Plan input session
• UDO (Unified Development Ordinance) exploration discussion
• Employee introductions for new hires in Finance, HR, and Customer Service

Planning Board

The Clayton Planning Board will hold a public hearing and consider a conditional rezoning request for two parcels off Vinson Road, totaling about 146 acres, from Johnston County Agricultural Residential (AR) to Town of Clayton Conditional Zoning-Residential (CZ-R). The proposal would allow up to 457 single-family homes and townhomes, requiring annexation into the town. The board will also discuss codifying the Clayton Unified Development Ordinance. The agenda includes approval of the August 28, 2023 minutes and public comment.

• 2022-195-CZM Vinson Road Conditional Rezoning with Master Plan: rezone ~146.26 acres from AR to CZ-R, up to 457 units (3.13 units/acre), includes annexation petition
• Codify Clayton Unified Development Ordinance - discussion item
• Approval of August 28, 2023 Planning Board minutes
• Public hearings and informal public comment periods

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board will meet to approve the August 17, 2023 minutes, discuss the newly adopted Programming Policy (approved by Town Council on September 18, 2023), and review the policy review schedule for FY 2024. The board will also hear observations, updates from the Friends of the Library, and the librarian's report.

• Adoption of August 17, 2023 minutes
• Discussion of Programming Policy (approved by Town Council, Resolution #2023-69)
• Review of Policy Review Schedule for FY 2024
• Update on Friends of the Library
• Librarian's report by Joy Garretson and Mel Poole

Town Council

The Clayton Town Council will hold public hearings on two rezoning requests (Project Life Dust and Summer Glen) and consider a bid award for the Clayton to Raleigh Pump Station Improvements project. The council will also vote on adopting new library policies for co-sponsorships/exhibits and programming, along with several proclamations and a consent agenda.

• Public hearing and potential adoption of Ordinance 2023-09-03 for 2023-111-RZ Project Life Dust Rezoning
• Public hearing and potential adoption of Ordinance 2023-09-02 and Wastewater Resolution #2023-70 for Summer Glen Conditional Zoning
• Bid award for Clayton to Raleigh Pump Station Improvements Project (Resolution #2023-74)
• Adoption of Resolution #2023-68 (Co-Sponsorships and Exhibits Policy) and Resolution #2023-69 (Programming Policy)
• Resolution 2023-73 supporting realignment of US 70 and elimination of US 70 Business

Parks and Recreation Advisory Board

The Clayton Recreation Advisory Board will meet to receive updates on bond projects, the Loop Road Master Plan, greenway extensions, and other parks initiatives. The board will also consider adopting the June 12, 2023 meeting minutes. Most items are informational only, with no votes expected except for the minutes.

• Adoption of June 12, 2023 meeting minutes
• Update on bond projects including Community Park playground and courts
• Loop Road Master Plan status with PARTF grant and Brownfield restrictions
• Greenway near Wastewater Treatment Facility opened June 9; next extension slated for 2025
• Skate Park, East Clayton Community Park Fields, and River Mews Property discussions

Town Council

The Clayton Town Council is holding a work session to discuss the Gateway 42 Small Area Plan, a land-use strategy for areas near the future Interstate 42, plus parks and recreation master planning, a strategic plan scope, and a gift agreement for ECCP Fields. No final votes are scheduled; items are for discussion and input only.

• Gateway 42 Small Area Plan presentation and discussion with consultant LS3P
• Parks and Recreation Master Planning input from council
• Strategic Plan Scope of Work presentation
• ECCP Fields collaborations: Carolina Comfort Air gift agreement (naming rights) and joint use agreement
• Employee introductions for new administrative assistant and planner

Town Council

The Clayton Town Council will hold a public hearing on a Unified Development Code text amendment (2023-116-OA) regarding yard encroachments and screening, with potential adoption of Ordinance #2023-09-01. The consent agenda includes minutes, a water shortage response plan, and accepting streets for maintenance at Cameron Crossing Phases 2 & 3. The meeting also includes a closed session for legal and economic development matters.

• Public hearing on 2023-116-OA Yard Encroachments and Screening UDC Text Amendment
• Resolution 2023-56: Accept streets into town system for maintenance – Cameron Crossing, Phases 2 & 3
• Water Shortage Response Plan presented by Utility Compliance Supervisor
• Closed session to discuss legal matter and economic development
• Consent agenda approval for routine items

Planning Board

The Clayton Planning Board will hold public hearings on two rezoning requests: a town-initiated rezoning of about 66.8 acres at Ranch Rd and Little Creek Church Rd from Residential-Estate to Industrial-Light, and a conditional zoning with master plan for Summer Glen. The board will also approve minutes from the July 24 meeting. Staff recommends approval of the Life Dust rezoning.

• 2023-111-RZ: Rezone 66.8 acres at Ranch Rd & Little Creek Church Rd from R-E to I-1 (Industrial-Light)
• 2022-125-CZM: Summer Glen Conditional Zoning with Master Plan
• Approval of July 24, 2023 meeting minutes
• Staff recommends approval of the Life Dust rezoning

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board will consider adopting updates to the library's circulation policy, which covers library cards, loan periods, fines, and fees. The board will also approve minutes from the June 15, 2023 meeting and receive reports from the library director and Friends of the Library.

• Adoption of Circulation Policy Updates
• Approval of June 15, 2023 draft minutes
• Librarian's report with May 2023 statistics
• Update on Friends of the Library

Board of Adjustment

The Town of Clayton Board of Adjustment meeting scheduled for August 16, 2023, has been cancelled. The next meeting is set for September 20, 2023, in the Council Chambers at Town Hall, 111 East Second Street. A separate Codify Clayton Steering Committee meeting will occur the same evening in the Rotary Room.

• Board of Adjustment meeting cancelled
• Next meeting September 20, 2023 at Council Chambers, 111 East Second Street
• Codify Clayton Steering Committee meeting August 16, 2023 at 6:00 PM in Rotary Room

Downtown Development Advisory Board

The Downtown Development Advisory Board will vote on officer positions, discuss a crosswalk materials pilot program, and hear a presentation from new downtown business Fare Game. The board will also review updates on the Social District Taskforce and the 2023 Clayton Community Annual Meeting.

• Voting for Advisory Board positions and officers
• Crosswalk Materials Pilot Program Opportunity discussion
• New Downtown Business Presentation: Fare Game
• Property Owners Training on Aug 22
• Social District Taskforce Update

Town Council

The Clayton Town Council is holding a work session to review the draft Unified Development Ordinance (UDO) developed through the Codify Clayton project. This is an information-only discussion, with no formal action expected. The council will provide feedback before public open houses on August 17, with the ordinance slated for Planning Board review on September 25 and a Town Council public hearing in October or November.

• Review of draft Unified Development Ordinance (UDO) from Codify Clayton project
• Employee recognition: Matt Harvey promoted to Utility Maintenance Mechanic 3
• Public open houses scheduled for August 17, 2023
• Planning Board public comment session on September 25, 2023
• Town Council public hearing expected in October or November 2023

Town Council

The Clayton Town Council will hold a public hearing on Walmart's alternative sign plan and a quasi-judicial hearing on a home occupation request for NC Aquatics. The consent agenda includes routine items like minutes, a market agreement, annexation certification, and street acceptance. Administrative updates include the Sam's Branch Water Reclamation Facility program.

• Public hearing on Walmart alternative sign plan (2023-75-SPA)
• Quasi-judicial hearing for NC Aquatics home occupation (2023-113-SUP)
• Resolution 2023-46 to accept Academy Point Phases 1 & 2 streets
• Resolution 2023-49 to set public hearing for annexation petition 2023-64-ANX
• Update on Sam's Branch WRF program

Fire Advisory Board

The Clayton Fire Advisory Board will convene to approve draft minutes from January 26, 2023, and receive a report from the fire chief. The agenda is largely procedural, with no major decisions listed beyond the approval of minutes and adjournment.

• Approval of draft minutes from January 26, 2023
• Report from fire chief on department operations
• Potential motion to adjourn

Board of Adjustment

The Johnston County Board of Adjustment meeting scheduled for July 19, 2023, has been cancelled. The next meeting is set for August 16, 2023, in the Council Chambers at Town Hall, 111 East Second Street. A separate Codify Clayton Steering Committee meeting will occur on July 19 at 6:00 PM in the Rotary Room.

• Meeting cancelled
• Next meeting: August 16, 2023, Council Chambers, 111 East Second Street
• Codify Clayton Steering Committee meeting July 19, 6:00 PM, Rotary Room

Town Council

The Clayton Town Council will hold a work session to discuss the East Main Street Sidewalk Connector project, a LAPP-funded effort to add a missing sidewalk between Compton Street and Durham Street. Staff will present updated cost estimates and schedules for the 90% design based on Alternative #3, plus a modified version of Alternative #1. The council will also hear a presentation from Pierce Insurance, receive technology updates, and discuss the School Resource Officer program.

• East Main Street Sidewalk Connector: discussion of 90% design, updated costs, and modified Alternative #1 option
• School Resource Officer program discussion with Police Chief Greg Tart
• Pierce Insurance presentation by Doug Kreszl and Carson Pierce
• Technology updates on mass communication and Clariti systems
• Employee introductions and recognitions for utility maintenance and water resources staff

Public Art Advisory Board

The Clayton Public Art Advisory Board will meet to approve minutes and receive updates on the School Art Project, Greenway Art, Square-to-Square, and the Media Committee. These are discussion items with no formal action expected beyond adjournment.

• Approval of May 16, 2023 minutes
• School Art Project update
• Greenway Art update
• Square-to-Square update
• Media Committee update

Planning Board

The Clayton Planning Board will hold a public comment session on a proposed ordinance amendment (2023-91-OA) that would allow 'Lounge, Cocktail' and 'Entertainment, Indoor' as permitted uses in the B-1 zoning district, which covers downtown. Currently, these uses require a special use permit. Staff recommends approval, and the board will make a recommendation to the Town Council. The agenda also includes routine items like approval of minutes and public comments.

• Ordinance amendment 2023-91-OA to permit lounges and indoor entertainment in B-1 district
• Requested by Economic Development Department
• Staff recommends approval
• Public comment session scheduled for June 26, 2023

Board of Adjustment

The Town of Clayton Board of Adjustment meeting scheduled for Wednesday, June 21, 2023, at 6:00 PM has been cancelled. The next meeting is scheduled for Wednesday, July 19, 2023, in the Council Chambers at Town Hall, 111 East Second Street. The agenda contains no items for discussion or decision.

• Meeting cancelled
• Next meeting July 19, 2023 at Council Chambers, 111 East Second Street

Parks and Recreation Advisory Board

The Clayton Recreation Advisory Board will meet to approve the April 10, 2023 minutes and receive informational updates on bond projects, the Loop Road Master Plan, greenway updates, and other recreation items. A master plan input and visioning session with Sage Design is also scheduled. No action is expected on most items.

• Approval of April 10, 2023 minutes
• Bond projects update (Clayton Community Park, East Clayton Park)
• Loop Road Master Plan update
• Greenway update (Neuse Riverwalk, Legend Park)
• Master Plan Input and Visioning Session with Sara Burroughs, Sage Design

Downtown Development Advisory Board

The Downtown Development Association Advisory Board will meet to discuss a request from the Town Council to research social districts, receive a branding update on street banners, and consider a BBQ and Brews fundraiser. They will also review budget requests for the remainder of 2023 through the 501c3 and hear committee reports.

• Branding update on street banners and next steps
• Request from Council: Social District Research & Taskforce
• BBQ and Brews Fundraiser Event
• Remainder of 2023 needs - Budget request process through the 501c3

Planning Board

The Town of Clayton Planning Board meeting scheduled for Monday, May 22, 2023, has been cancelled. The next Planning Board meeting is scheduled for Monday, June 26, 2023, in the Council Chambers at Town Hall, 111 East Second Street. A separate Codify Clayton Steering Committee meeting will be held on May 22 at 6:00 PM in the Rotary Room on the 3rd floor of Town Hall.

• Planning Board meeting cancelled
• Next meeting June 26, 2023 in Council Chambers
• Codify Clayton Steering Committee meeting May 22 in Rotary Room

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board will consider adopting two new policies: a Programming Policy and a Co-sponsored Programs and Exhibits Policy. The board will also discuss volunteer opportunities, the 2024 budget, and upcoming board training with the State Library. The meeting includes approval of the April 20, 2023 minutes and reports from the board chair and library staff.

• Adoption of Programming Policy (draft included)
• Adoption of Co-sponsored Programs and Exhibits Policy (draft included)
• Discussion of 2024 Budget Hearing
• Volunteer opportunities update
• June Board Training with the State Library

Board of Adjustment

The Johnston County Board of Adjustment will hold a public hearing on two variance requests: one to reduce landscaping requirements at the Clayton Logistics Center (853 Shotwell Rd) and another to waive roadway frontage improvements for the Summer Glen Subdivision along Glen Laurel and Vinson Roads. The board will also approve minutes and findings of fact from the April 19 meeting. Public comments and expert testimony are expected on both items.

• Variance to reduce interior landscaping at Clayton Logistics Center, 853 Shotwell Rd, from 20% to about 5.9% of site area
• Variance to waive UDC roadway frontage improvements (curb, gutter, sidewalk) for Summer Glen Subdivision, 138 lots near Glen Laurel and Vinson Roads
• Approval of findings of fact for FC 2023-07-VAR and FC 2022-192-VAR from April 19 cases
• Approval of April 19, 2023 meeting minutes

Public Art Advisory Board

The Public Art Advisory Board will meet to approve minutes, receive updates on the School Art Project and Greenway Art, and discuss the Media Committee's activities including the Square to Square event. The agenda is largely procedural, with no major policy decisions or financial actions listed.

• Approval of April 18, 2023 minutes
• School Art Project update by Tammy Murray and Kim Helmer
• Greenway Art update by Tammy Murray and Kim Helmer
• Media Committee update by Kristen Ryan
• Square to Square event discussion

Parks and Recreation Advisory Board

The Clayton Recreation Advisory Board will meet to approve the April 10, 2023 minutes and receive informational updates from staff on bond projects, greenway progress, the Johnston County Skate Park, online maps, the Loop Road Master Plan, the Parks and Recreation Master Plan schedule, Square to Square, and fireworks. New business includes the Clyde Sinclair Basketball Tournament, 2023 Summer Camp, a shade structure at Municipal Park, and the 2024 proposed budget. No action is scheduled on these items; they are for discussion only.

• 2024 Proposed Budget - informational only
• Municipal Park Shade Structure - under consideration
• Bond Projects Update - final stages of third bond project
• Greenway Update - Neuse Riverwalk grand re-opening held May 1
• Johnston County Skate Park Update - little headway, events planned

Downtown Development Advisory Board

The Downtown Development Advisory Board will consider approving a facade improvement grant for the Carroll Building at 220 E. Main St., with a quote of $7,560 for new storefront windows. The board will also hear committee reports and discuss branding next steps. The agenda includes routine items like minutes approval and public comments.

• Facade grant review for Carroll Building, 220 E. Main St., with $7,560 quote for four storefront windows
• Final sponsorships recap for the 501c3
• Branding next steps: implementation discussion
• Committee reports from Design, Economic Vitality, Organization, and Promotions
• Approval of April 10, 2023 draft minutes

Town Council

The Clayton Town Council is meeting for a budget work session to discuss the upcoming budget. The council will also enter a closed session to discuss economic development, as permitted by state law. No final decisions are listed on the agenda except for procedural motions.

• Budget work session discussion
• Closed session on economic development (NC GS 143-318.11(a)(4))

Town Council

The Clayton Town Council will consider several action items, including a bid award for the Clayton Center roof replacement and masonry wall pointing, a lease amendment for Clayton Area Ministries, and acceptance of ARPA grant funding for water and wastewater master plans. The meeting also includes proclamations and an update on Clayton Community Park.

• Bid award for Clayton Center roof replacement and masonry wall pointing
• Lease amendment for Clayton Area Ministries (Resolution #2023-24)
• ARPA grant acceptance for water distribution and wastewater collection system master plans (Resolutions #2023-25, #2023-26, Ordinance #2023-05-01)
• Clayton Community Park update
• Proclamations for Building Safety Month, Municipal Clerks Week, Firefighters' Day, Water Resources Week, Economic Development Week, and World Facilities Management Day

Planning Board

The Clayton Planning Board will hold public hearings and consider recommendations on a rezoning request for the Woodbriar property, as well as two sign ordinance amendments. The board will also review minutes from its March meeting and discuss the Unified Development Ordinance as the Codify Clayton Steering Committee.

• 2022-212-RZ Woodbriar Rezoning: request to rezone 4.40 acres at SE corner of Barber Mill Rd and NC Hwy 42 from O-I and R-E to R-8 (single-family residential). Staff recommends approval.
• 2023-51-OA Sign Ordinance Amendment - String Lighting: proposed amendment to regulations on string lighting.
• 2023-52-OA Sign Ordinance Amendment - Billboards: proposed amendment to billboard regulations.
• 2022-154-River Mews Conditional Zoning District and Master Plan: public hearing on conditional zoning and master plan.
• Following adjournment, board to meet as Codify Clayton Steering Committee to review draft chapters of new Unified Development Ordinance.

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board will meet to approve minutes, discuss the collection management policy update, volunteer opportunities, the downtown strategic plan, a proclamation for National Library Week, and review the programming policy for potential approval. The meeting includes reports from the board, Friends of the Library, and library staff.

• Approval of March 16, 2023 minutes
• Collection Management Policy update discussion
• Downtown Strategic Plan update
• Proclamation for National Library Week
• Programming Policy review with potential action

Board of Adjustment

The Clayton Board of Adjustment will hold public hearings on two variance requests. The first is a request from Clayton Logistics to reduce the number of required interior plantings at 853 Shotwell Rd. The second is a variance request for the Summer Glen Subdivision. The board will also approve minutes from its January meeting.

• Public hearing on 2023-07-VAR: Clayton Logistics requests reduced interior landscaping at 853 Shotwell Rd, citing site constraints
• Public hearing on 2022-192: Summer Glen Subdivision variance request
• Approval of January 18, 2023 meeting minutes
• Clayton Logistics variance would reduce required plantings from 20% of total lot area under UDO Section 155.402(D)(1)

Public Art Advisory Board

The Public Art Advisory Board will meet to approve minutes and discuss ongoing projects, including the School Art Project and Greenway Art. Updates will also be provided by the Media Committee. The agenda is largely procedural, with no major new decisions expected.

• Approval of March 21, 2023 minutes
• School Art Project update (presenters: Tammy Murray, Kim Helmer)
• Greenway Art update (presenters: Tammy Murray, Kim Helmer)
• Media Committee update (presenter: Kristen Ryan)

Downtown Development Advisory Board

The Downtown Development Association Advisory Board will consider approving a facade grant for a new awning and signage at The Queen's Court, 335 E Main St. The board will also hear updates on the NC Main Street Conference, public-private parking lots, and event sponsorships, food trucks, and volunteers.

• Facade grant approval for Queen's Court awning at 335 E Main St
• Recap of NC Main Street Conference
• Public-Private Parking Lots update
• Sponsorships (4/21 deadline), Food Trucks, Volunteers
• Committee reports from Design, Economic Vitality, Organization, and Promotions

Town Council

The Clayton Town Council will hold its regular meeting on April 3, 2023, with a consent agenda that includes accepting public utilities for Spinning Mill Apartments Phase 1 and streets for Cameron Crossing Phase 1 and Highgate Subdivision Phase 3 into the town system for maintenance. The council will also hear a presentation on a Main Street designation and receive proclamations for World Autism Awareness Day, Arbor Day, and the Week of the Young Child. Public comment is scheduled.

• Resolution #2023-16: Accept public utilities for Spinning Mill Apartments, Phase 1
• Resolution #2023-17: Accept streets for Cameron Crossing, Phase 1
• Resolution #2023-18: Accept streets for Highgate Subdivision, Phase 3
• Main Street Designation presentation by Economic Development Director
• Proclamations for World Autism Awareness Day, Arbor Day, and Week of the Young Child

Town Council

The Clayton Town Council is holding a special meeting that includes a tour of Grifols, a discussion on prioritizing capital improvement projects, a financial update from Davenport, and setting future priorities. The meeting is largely a workshop with no formal votes scheduled except for adjournment.

• Capital Improvement Projects Prioritization/Ranking discussion
• Davenport Financial Update
• Grifols tour at 8368 US Hwy 70 W, Clayton, NC
• Setting Priorities for the Future session

Town Council

The Clayton Town Council is holding a special meeting to review the town manager's update, active capital projects, master planning, the budget, and utility rates. The meeting includes a working session with discussions and a downtown walking tour in Goldsboro, NC. No formal votes are scheduled; it is primarily a discussion and review session.

• Budget review
• Utility rates and updates
• Master planning summary and updates
• Active capital projects update
• Downtown walking tour in Goldsboro, NC

Planning Board

The Clayton Planning Board will meet to approve minutes and then reconvene as the Codify Clayton Steering Committee to review and discuss the first module of draft chapters (1, 2, and 7) of the new Unified Development Ordinance. The agenda includes no public hearings or rezoning decisions; the main substantive item is the UDO draft review.

• Review of draft UDO Chapters 1 (Administration), 2 (Applications), and 7 (Districts)
• Approval of February 27, 2023 meeting minutes
• No public hearings or rezoning requests on this agenda

Fire Advisory Board

The Clayton Fire Advisory Board meeting scheduled for Thursday, March 23, 2023, has been cancelled. The next scheduled meeting will be held on Thursday, May 25, 2023, at 325 W. Horne Street, Fire Station One. No other business is listed on this agenda.

• Meeting cancelled
• Next meeting: May 25, 2023 at 325 W. Horne Street, Fire Station One

Public Art Advisory Board

The Public Art Advisory Board will meet to approve minutes from February 21, 2023, and discuss ongoing projects including the Sculpture Trail, Yarn Bombing, School Art Project, and Greenway Art. They will also receive a Media Committee update. The agenda is largely procedural with no new action items listed.

• Approval of February 21, 2023 minutes
• Sculpture Trail update
• Yarn Bombing project update
• School Art Project update
• Greenway Art update

Town Council

The Clayton Town Council will hold public hearings on several land-use items, including a rezoning for Bobby H. Hardee, conditional zoning for Academy Pointe Phase 10 and Highland Park, and a development agreement for Project Life Dust. The council will also consider consent agenda items to accept public utilities for maintenance and approve the sculpture selection for the 2023-2024 Sculpture Trail.

• Public hearing: 2022-215-RZ Bobby H. Hardee Rezoning (Ordinance #2023-03-01)
• Public hearing: 2022-146-CZM Academy Pointe Phase 10 (Ordinance #2023-03-02)
• Public hearing: 2022-163-CZM Highland Park Conditional Zoning District (Ordinance #2023-03-03)
• Public hearing: Project Life Dust Development Agreement (continued from March 6, 2023)
• Consent agenda: Accept public utilities for maintenance – Buckhorn Branch Park Phase 2 and Walton Farms Phases 10 & 11

Board of Adjustment

The Town of Clayton Board of Adjustment meeting scheduled for Wednesday, March 15, 2023, has been cancelled. The next meeting is set for Wednesday, April 19, 2023, in the Council Chambers at Town Hall, 111 East Second Street. This agenda contains only cancellation notice and no items for discussion or decision.

• Meeting cancelled
• Next meeting: April 19, 2023, Council Chambers, Town Hall, 111 East Second Street

Downtown Development Advisory Board

The Downtown Development Advisory Board is meeting to receive staff updates on downtown banners, wayfinding and public-private parking, and to discuss implementation of the Downtown Strategic Plan, including branding. They will also hear an overview of the Main Street Conference and updates on upcoming events, sponsorships, and food trucks. The agenda is largely informational and procedural, with no major votes scheduled.

• Staff report on downtown banners
• Wayfinding and public-private parking update
• Downtown Strategic Plan implementation update on branding
• Main Street Conference overview
• Upcoming event updates: sponsorships and food trucks

Parks and Recreation Advisory Board

The Clayton Recreation Advisory Board will meet to receive informational updates on bond projects, Community Park, the Parks and Recreation Master Plan, greenways, Legend Park, the Johnston County Skate Park, and online maps. New business includes the Loop Road Master Plan and the Run the Branch 5K. No action items are listed; all items are informational only.

• Bond Projects Update (informational)
• Community Park Update (informational)
• Parks and Recreation Master Plan (informational)
• Greenway Updates (informational)
• Run the Branch 5K (informational)

Town Council

The Clayton Town Council will hold public hearings on the Project Life Dust development agreement (continued from February) and Vinson's Pub's alternative sign plan. The council will also receive updates on the Sam's Branch Water Reclamation Facility program and consider consent agenda items including accepting utilities for Academy Point phases 8 & 9.

• Public hearing: Project Life Dust Development Agreement (continued from Feb. 6)
• Public hearing: 2023-06-SPA Vinson's Pub Alternative Sign Plan Amendment (Resolution #2023-10)
• Consent: Accept Public Utilities for Academy Point, Phases 8 & 9 (Resolution #2023-09)
• Consent: Policy ADM-2022-01B Appointments to Advisory Boards Procedures (Resolution #2023-06)
• Proclamations: Clayton Women's Day, TBI Awareness Month, Developmental Disability Awareness Month

Planning Board

The Clayton Planning Board will hold public comment sessions and consider recommendations on three rezoning requests: Academy Pointe Phase 10 (33 multifamily units), Highland Park Conditional Zoning District, and Bobby H. Hardee Rezoning. The board will also approve minutes from the January 23 meeting. Staff recommends approval for Academy Pointe Phase 10 with 16 conditions.

• Academy Pointe Phase 10: Rezone 1.21 acres from B-2 to CZ-R for up to 33 multifamily units at N. O'Neil and Rosemary Streets
• Highland Park Conditional Zoning District (2022-163-CZM)
• Bobby H. Hardee Rezoning (2022-215-RZ)
• Approval of January 23, 2023 minutes

Public Art Advisory Board

The Public Art Advisory Board is meeting to approve minutes from January 24, 2023, and to discuss old business including a yarn bombing project and a school art project, as well as an update from the Media Committee. The agenda includes no action items beyond the minutes approval and adjournment.

• Approval of January 24, 2023 minutes
• Discussion of yarn bombing project
• Discussion of school art project
• Media Committee update

Town Council

The Clayton Town Council is meeting to consider consent agenda items, including accepting streets for maintenance and budget amendments, and will hold public hearings on a special use permit text amendment and two rezoning requests. The council will also vote on a rolling stock reimbursement resolution and recognize proclamations. The agenda includes routine items and public comment.

• Public hearing: Special Use Permit Text Amendments (Ordinance #2023-02-01)
• Public hearing: Town of Clayton Rezoning (Ordinance #2023-02-02)
• Public hearing: Lot 8 Gateway Drive Rezoning (Ordinance #2023-02-03)
• Resolution #2023-08: Accept streets into town system (Riverwood Athletic Club Phases 2B-3, Payton Drive Phase 5A, 5B1, 5B2)
• Resolution #2023-07: Rolling Stock Reimbursement

Parks and Recreation Advisory Board

The Clayton Recreation Advisory Board will meet to elect 2023 board officers and receive informational updates on bond projects, Community Park, the Parks and Recreation Master Plan, greenway closures, Legend Park, the Johnston County Skate Park, and other items. The agenda includes approval of the January 9, 2023 minutes. Most items are informational only, with no action expected except for the officer election and minutes approval.

• Election of 2023 Board Officers
• Bond Projects Update (East Clayton Park)
• Community Park Update ($6 million budget, $5.5 million estimated cost)
• Parks and Recreation Master Plan (bids due by March 6, adoption goal March 2024)
• Greenway Closures (Riverwood bridges, Covered Bridge Road hard stop)

Downtown Development Advisory Board

The Downtown Development Association Advisory Board will review the final draft of the Downtown Strategic Plan and a recommendation to amend the town code to allow string lights downtown year-round. The board will also discuss the 2023 Downtown Events Sponsorship Guide and receive updates on the Downtown Master Plan input session and an open board seat.

• Review of Downtown Strategic Plan final draft
• String lights code amendment recommendation for council
• 2023 Downtown Events Sponsorship Guide discussion
• Downtown Master Plan input session on Feb. 28 at Town Hall
• Update on open board seat

Town Council

The Clayton Town Council will hold public hearings on the FY '23-24 budget and the Project Life Dust development agreement (continued from January 17). The council will also consider consent agenda items including accepting streets for maintenance, library conduct rules, and a sole source for town vehicles. A service firearm and badge will be awarded to a police officer.

• Public hearing on FY '23-24 budget and launch of budget survey
• Project Life Dust Development Agreement continued to March 6, 2023
• Resolution #2023-04 to accept Riverwood Athletic Club phases 2B-3, Payton Drive, Perimeter Tract C, phases 5A, 5B1, 5B2 into street system
• Sole source for town vehicles
• Resolution #2023-05 awarding service firearm and badge to Police Officer Neal Johnson

Town Council

The Clayton Town Council is holding a work session to discuss several operational topics, including a development services software proposal, an overview of utility billing and collections, vendor security enhancements, and a review of Quarter 2 accomplishments. The agenda also includes a closed session to discuss a personnel matter. No formal votes are scheduled except for agenda approval and closed session motions.

• Development Services Software discussion (30 minutes)
• Utilities and Billing Overview presentation (30 minutes)
• Financial Security Discussion on vendor security enhancements (15 minutes)
• Review of Quarter 2 Accomplishments (15 minutes)
• Closed session for personnel matter per NC GS 143-318.11(a)(6)

Fire Advisory Board

The Clayton Fire Advisory Board will meet to introduce new members, approve draft minutes from July 2022, nominate a chair, and adopt the 2023 meeting schedule. The fire chief's report will provide an update on department operations, training, and budget items. The agenda is largely procedural, with no major policy decisions or public hearings.

• Introduction of new board members Kristy Dean and Stacey Turner
• Approval of draft minutes from July 28, 2022
• Nomination of board chair
• Adoption of 2023 meeting schedule (fourth Thursdays of odd months, except November on third Thursday)
• Fire department update from Deputy Chief Matt Sutphin and Battalion Chief Stacey Turner

Planning Board

The Clayton Planning Board will hold public hearings on three items: a text amendment to remove Special Use Permit requirements for apartments, duplexes, and townhomes in favor of Conditional Zoning Districts; a rezoning of Lot 8 on Gateway Drive; and a rezoning by the Town of Clayton. The board will also elect a chair and vice chair and swear in a new member. The text amendment was continued from the December 20, 2022 meeting, where the board voted to pause for further information.

• Public hearing on 2022-206-OA: text amendment to remove Special Use Permit for apartments, duplexes, townhomes, requiring Conditional Zoning District instead
• Public hearing on 2022-197-RZ: rezoning of Lot 8 Gateway Drive
• Public hearing on 2022-214-RZ: Town of Clayton rezoning
• Election of chair and vice chair
• Swearing-in of new member

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board will consider approving a revised Disruptive Patron Policy, which introduces a graduated enforcement system with warnings, temporary bans, and permanent bans. The board will also discuss the possibility of eliminating library fines and receive updates from the Friends of the Library and the library director.

• Vote on revised Disruptive Patron Policy with warnings, temporary bans, and permanent bans
• Discussion on fine-free library services
• Introduction of new board member Lucy Bianchi
• Approval of November 17, 2022 meeting minutes
• Friends of the Library update

Town Council

The Town Council will hold a work session to discuss the mid-year budget status, recommend changes, and plan the FY24 budget process. Topics include personnel and equipment adjustments, spring retreat planning, and survey additions for the upcoming budget cycle.

• Mid-year budget review and recommendations discussion
• FY24 budget requests and calendar review
• Spring Retreat Planning (topics, format, logistics)

Parks and Recreation Advisory Board

The Clayton Recreation Advisory Board meets to adopt its 2023 meeting calendar and elect officers for the year. All other items are informational updates on park projects, master planning, and facility improvements.

• Adoption of 2023 Recreation Advisory Board meeting calendar
• Election of 2023 Board Officers
• Bond Projects Update (East Clayton park construction progress)
• Community Park updates (new field-marking equipment)
• Shade Structure for Municipal Park playground (funding discussion)

Town Council

The Clayton Town Council is holding a work session to discuss three major planning items: the Capital Improvement Plan (CIP), the Downtown Master Plan update, and the Strategic Plan update. The Downtown Master Plan presentation includes survey results and market analysis, with discussion on topics like tourism, housing, and parking. No formal votes are scheduled except for agenda approval and adjournment.

• CIP Planning discussion (1 hour)
• Downtown Master Plan update presentation
• Strategic Plan update presentation
• Council discussion (30 minutes)

Town Council

The Clayton Town Council is meeting to consider routine administrative items, including granting wastewater treatment capacity to the Calamar Senior Living Facility and approving purchases for the police department. The agenda also includes a recommendation for the Johnston County Economic Development Advisory Board and staff updates on the Parks Bond and Christmas with a Cop program.

• Resolution 2023-01 granting wastewater treatment capacity to Calamar Senior Living Facility (2022-68-SP)
• Purchase/training of new K9 for police department
• Purchase of Idemia Live Scan Fingerprint System
• Recommendation for Johnston County Economic Development Advisory Board (reappointment of Patrick Pierce)
• Staff reports on Parks Bond Update and Christmas with a Cop