Johnston County public meetings in 2024

Board of Adjustment

The Johnston County Board of Adjustment meeting scheduled for Wednesday, December 18, 2024, has been cancelled. The next meeting is scheduled for Wednesday, January 15, 2025, in the Council Chambers at Town Hall, 111 East Second Street. This notice was posted November 26, 2024, and the meeting is open to the public per NCGS § 143-318.10.

• December 18, 2024 meeting cancelled
• Next meeting January 15, 2025 at Council Chambers, 111 East Second Street

Planning Board

The Clayton Planning Board will hold public meetings on two conditional zoning requests: 2024-12-CZM for duplexes on Front Street and 2024-27-CZM for townhomes at Amelia Church. The board will also consider a revision to the 2025 meeting schedule and approve November's minutes. These are public hearings where the board will make recommendations to the Town Council.

• Public hearing: 2024-12-CZM Front Street Duplexes
• Public hearing: 2024-27-CZM Amelia Church Townhomes
• Revision to 2025 Planning Board meeting schedule
• Approval of November 19, 2024 meeting minutes

Town Council

The Clayton Town Council will hold a regular meeting with several significant items: public hearings on zoning text amendments and a special use permit, continued discussion of the Novo Nordisk Art Center, and potential approval of two real property purchases (Robertson Mule Stable and Covered Bridge Road). The consent agenda includes routine items like minutes, advisory board updates, and acceptance of public utilities. The meeting also includes a quasi-judicial hearing for NSC Holdings LLC.

• Public hearing on UDOTA 3-24 (Unified Development Ordinance Text Amendments), potential approval of Ordinance #2024-12-02
• Quasi-judicial hearing for 2023-197-SUP NSC Holdings LLC, potential approval of Ordinance #2024-11-05
• Continued discussion of 2024-47-CZM Novo Nordisk Art Center, potential tabling to January 6, 2025
• Purchase of real property - Robertson Mule Stable, potential adoption of Resolution #2024-124
• Purchase of real property - Covered Bridge Road, potential adoption of Resolution #2024-125

The Clayton Town Council approved a Special Use Permit for a 9,750 sq ft metal building with warehouse, office, and limited outdoor storage at 129 State Avenue, with three conditions (LED lighting condition struck). The council also approved the purchase of the Robertson Mule Stable and a property on Covered Bridge Road for a future police/fire station. A zoning text amendment (UDOTA 3-24) was approved, and the Novo Nordisk Art Center item was tabled to January 6, 2025.

• Approved Special Use Permit 2023-197-SUP for warehouse/office/outdoor storage at 129 State Ave (4-0)
• Approved UDOTA 3-24 zoning text amendments (4-0)
• Approved Resolution #2024-124 to purchase Robertson Mule Stable (4-0)
• Approved Resolution #2024-125 to purchase property on Covered Bridge Road (4-0)
• Tabled 2024-47-CZM Novo Nordisk Art Center to January 6, 2025 (4-0)
• Approved consent agenda including minutes, advisory board by-laws, and utility acceptance (4-0)
• Approved advisory board appointments (4-0)
• Entered closed session for economic development discussion (4-0)

Downtown Development Advisory Board

The Downtown Development Association Advisory Board will review and approve the November minutes, hear an update on new board appointments, and set 2025 Quarter 1 assignments, the 2025 calendar, and a priority list. The agenda is largely administrative, with no major funding decisions or public hearings listed.

• Approval of November 13, 2024 meeting minutes
• Update on new board appointments
• 2025 Quarter 1 assignments
• 2025 calendar and priority list

The Downtown Development Advisory Board approved the November meeting minutes as presented. Staff reported that 5 new board members will be officially approved at the next Council meeting and join in January. The board discussed continuing second Monday meetings and identified priorities for 2025, including noise ordinance, poop stations, mural project, and other initiatives. No formal votes were taken on these priorities.

• Approved November board meeting minutes (all in favor)
• Discussed continuing second Monday meetings and last Tuesday committee meetings for Q1
• Identified 2025 priorities: noise ordinance, poop stations, mural project, awards ceremony, sponsorships, parking strategy, grants, promotion strategy, business mixers

Town Council

The Clayton Town Council is holding a work session to discuss three items: the first draft of the town's Comprehensive Transportation Plan (Clayton on the Move), the third set of Unified Development Ordinance text amendments (UDOTA 3-24), and a conceptual design for Main Street pedestrian improvements. The transportation plan is for information and comment only, while the UDO amendments may be recommended for adoption at a future meeting.

• Comprehensive Transportation Plan draft includes 13 miles of new roadway, 58 miles of road widening, and 9 miles of operational improvements
• UDOTA 3-24 proposes changes to open space set-aside percentages (10% for DTNN, 7% for DTNT, 5% for DTNC)
• Main Street Pedestrian Improvement Conceptual Design (LAPP Project BL-0125) to be discussed
• Transit feasibility study with JCATS and Johnston County, and US 70 Business corridor study are action items in the CTP
• Advisory Board Recommendations to be presented by Town Clerk

Town Council

The Clayton Town Council will hold public hearings and vote on two related items for the WC 8121 US 70 Bus Industrial property: annexation (Ordinance #2024-11-01) and rezoning (Ordinance #2024-11-03). They will also consider a conditional rezoning for the Novo Nordisk Art Center (Ordinance #2024-11-06), which was continued from the previous meeting. The consent agenda includes routine items like minutes, a parade MOU, and fire department agreements.

• Public hearing and potential adoption of Ordinance #2024-11-01 for annexation of WC 8121 US 70 Bus Industrial
• Public hearing and potential adoption of Ordinance #2024-11-03 for rezoning of WC 8121 US 70 Bus Industrial
• Consideration of Ordinance #2024-11-06 for Novo Nordisk Art Center conditional rezoning (continued)
• Consent agenda includes 2025 Council meeting schedule revision, Clayton Christmas Parade MOU, and fire department medical responder and rescue services agreements
• Closed session to discuss legal matter and purchase of real property

Parks and Recreation Advisory Board

The Johnston County Recreation Advisory Board is holding a special meeting as a parks outing in Clayton, starting at the Clayton Community Center. The purpose is to familiarize members with several future park/greenway parcels and foster discussion on possible projects and development. This is an open meeting, and the public is invited to attend.

• Special meeting held as a parks outing in Clayton, starting at the Clayton Community Center
• Purpose: become familiar with future park/greenway parcels and discuss possible projects and development
• Open meeting; public invited per NCGS 143.318.10(a)

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board will meet to adopt minutes from October 17, 2024, and receive updates from the library manager and Friends of the Library. The agenda is largely procedural, with no major decisions or public hearings scheduled.

• Adoption of October 17, 2024 minutes
• Librarian's report by Mel Poole
• Update on Friends of the Library activities

Fire Advisory Board

The Clayton Fire Advisory Board will meet to approve minutes from July and September 2024 and adopt the 2025 meeting schedule. The July minutes include reports on staffing, a new fire station, and a new fire truck. The September meeting lacked a quorum, so no business was conducted.

• Adoption of minutes from July 25, 2024 and September 26, 2024
• Approval of 2025 meeting schedule (fourth Thursdays, except November third Thursday)
• Fire Chief report on hiring Fire Marshal Michael Tatum, Battalion Chief Chris Carter, and recruiting for Deputy Chief of Operations
• SAFER grant application for 6 firefighter positions
• New fire station planned on Hwy 42, designed by ADW Architecture Firm

The Fire Advisory Board approved the July 25 and September 26, 2024 meeting minutes (4-0). Fire Chief Ranes reported on promotions, a new Community Risk Reduction Specialist, a $1.5M SAFER grant for six firefighter positions, and the purchase of land for a future fire and police station. The board discussed its role and suggested meeting quarterly, but no formal action was taken on that suggestion. The 2025 meeting schedule was not adopted and will be revisited at the January 23, 2025 meeting.

• Approved July 25, 2024 minutes (4-0)
• Approved September 26, 2024 minutes (4-0)
• Adjourned meeting at 7:07 pm (4-0)

Town Council

The council awarded the ECIA Transmission and Pump Station Improvements project to Moffat Pipe for $13,002,812, approved a rezoning for a coffee shop, and donated a surplus fire truck. All votes were 5-0. The Parks & Recreation Master Plan was tabled to November 4, 2024.

• Awarded $13,002,812 ECIA Transmission Improvements bid to Moffat Pipe (5-0)
• Approved rezoning at 2024-92-RZ from Office Institutional to Downtown Neighborhood Core (5-0)
• Donated 1992 EONE Fire Pumper to Marshallberg Volunteer Fire Department (5-0)
• Approved consent agenda including 2025 holiday and meeting schedules (5-0)
• Tabled Parks & Recreation Master Plan to November 4, 2024 meeting
• Added closed session to discuss legal matter (5-0)

Board of Adjustment

The Clayton Board of Adjustment will hold a routine meeting to approve the April 17, 2024 minutes and adopt the 2025 meeting schedule. No evidentiary hearings or new business items are listed, making this a procedural agenda.

• Approval of April 17, 2024 meeting minutes
• Adoption of 2025 Board of Adjustment meeting schedule (third Wednesdays, 6:00 PM, Town Hall, 111 E. Second Street)

The Johnston County Board of Adjustment met on November 20, 2024, and approved the April 17, 2024 meeting minutes (4-0). The board also approved the 2025 meeting schedule, which sets meetings for the third Wednesday of each month, with application deadlines on the previous meeting date (4-0). No evidentiary hearings or other substantive decisions were held.

• Approved April 17, 2024 meeting minutes (4-0)
• Approved 2025 Board of Adjustment meeting schedule (4-0)

Public Art Advisory Board

The Public Art Advisory Board is meeting to discuss ongoing public art projects, including the Knit Garden Project, Little Free Library, mural application process, and sculpture trail updates. They will also consider adopting the 2025 meeting schedule. The agenda includes routine items like approval of minutes and adjournment.

• Knit Garden Project update
• Little Free Library update
• Mural application process discussion
• Sculpture Trail update
• Approval of 2025 meeting schedule

The Public Art Advisory Board approved the October 15, 2024 minutes and the 2025 meeting schedule, both by 6-0 votes. They discussed the Knit Garden Project, Little Free Library, mural application process, and Sculpture Trail updates, but no other formal decisions were made.

• Approved October 15, 2024 minutes (6-0)
• Approved 2025 meeting schedule (6-0)

Planning Board

The Clayton Planning Board will hold a public meeting to review UDOTA 3-24, the third set of text amendments to the Town's Unified Development Ordinance (UDO). The amendments include 63 line items addressing technical clarifications, public feedback, and staff observations. The board will make a recommendation to the Town Council, which will consider adoption on December 16, 2024. The agenda also includes a minor revision to the 2025 meeting schedule.

• UDOTA 3-24: 63 text amendments to the UDO, including changes to open space set-aside percentages (10% for DTNN/residential, 7% for DTNT/mixed-use, 5% for DTNC/non-residential)
• Clarification of secondary use of wine/beer in eating and drinking establishments (Table 4.7.2.B)
• Fee in lieu for park land: clarified to be based on acreage, not units
• Landscaping plan revisions: clarified process for minor revisions via Alternative Landscape Plan
• 2025 Planning Board meeting schedule minor revision

The Clayton Planning Board voted 6-0 to adopt the third round of Unified Development Ordinance text amendments, comprising 65 changes in 11 groups. The amendments cover resource conservation, open space, tree protection, use standards, refuse containers, right-of-way, parking, signage, and procedures, including a new process for public-submitted text amendments. The board also approved the 2025 meeting schedule with minor revisions.

• Adopted UDO text amendments (UDOTA 3-24) with Option 1 Consistency Statement (6-0)
• Approved 2025 Planning Board meeting schedule with minor revisions (6-0)
• Adjourned meeting (6-0)

Town Council

The Clayton Town Council will hold its regular meeting on November 18, 2024, with several action items including consent agenda approvals, public hearings on an industrial annexation and rezoning, and new business resolutions for property purchases and grant acceptance. The agenda also includes a closed session for legal and economic development discussions.

• Public hearing on 8121 US 70 BUS Industrial Annexation (2024-57-ANX) and Rezoning (2024-58-RZ), with potential action to table to December 2, 2024
• Public hearing on Novo Nordisk Art Center conditional zoning (2024-47-CZM), with potential action to table to December 2, 2024
• Resolution #2024-114: West Clayton Church of God Purchase and Sale Agreement
• Resolution #2024-110: Land Acquisition Reimbursement Resolution
• Resolution #2024-112: Directed Project Grant SRP-W-134-0194 acceptance

The Town Council approved a resolution allowing up to $7.5 million for land banking for public safety and parks, and adopted a resolution accepting a $14 million state grant for sewer infrastructure improvements. They also approved the purchase of 8.04 acres from West Clayton Church of God for future fire/police stations. Three rezoning and annexation items were tabled to December 2, 2024.

• Approved Land Acquisition Reimbursement Resolution #2024-110, up to $7.5M (5-0)
• Approved Resolution #2024-112 accepting $14M state sewer infrastructure grant (5-0)
• Approved West Clayton Church of God property purchase for fire/police stations, Resolution #2024-114 (5-0)
• Approved consent agenda including minutes, proclamations, and street acceptance (5-0)
• Tabled industrial annexation 2024-57-ANX to December 2, 2024 (5-0)
• Tabled industrial rezoning 2024-58-RZ to December 2, 2024 (5-0)
• Tabled Novo Nordisk Art Center rezoning 2024-47-CZM to December 2, 2024 (5-0)

Parks and Recreation Advisory Board

The board approved the updated Parks and Recreation Master Plan, which will be presented to the Town Council on October 21st. They also received updates on the Clayton Community Park project, the BBQ Challenge, and the Legend Park remediation project, which will close a trailhead and greenway portion for 12-18 months. No other formal votes were taken.

• Approved Parks and Recreation Master Plan (carried)
• Adopted September 9, 2024 meeting minutes (carried)

Downtown Development Advisory Board

The Downtown Development Advisory Board will meet to approve October minutes, get updates on Small Business Saturday, Christmas Village, and the Fall in Love with Downtown Awards, and discuss a facade grant for Churches Cocktail Bar. New business includes assigning 2025 projects and setting the board's Christmas event. The agenda is mostly routine updates and planning, with no major policy decisions or large contracts listed.

• Churches Cocktail Bar Facade Grant discussion
• 2025 Projects and Assignments planning
• Small Business Saturday, Christmas Village & Tree Lighting, and Fall in Love with Downtown Awards updates
• Approval of October 14, 2024 meeting minutes
• 2025 meeting dates set for second Mondays at 6:00 PM at Town Hall

The Downtown Development Advisory Board approved a facade grant for Churches Cocktail and Spirits to update landscaping on two building facades, with a note that the quote needs updating. The board also approved the October meeting minutes and the 2025 meeting dates. No other substantive decisions were made.

• Approved Churches Cocktail facade grant (unanimous)
• Approved October board meeting minutes (unanimous)
• Approved 2025 meeting dates (unanimous)

Parks and Recreation Advisory Board

The Clayton Parks and Recreation Advisory Board will meet at 6:00 PM in the Clayton Community Center to vote on the 2025 meeting calendar. The agenda includes informational updates on the Clayton Community Park Project, Legend Park remediation, and the Parks and Recreation Master Plan, with no decisions required on those items.

• Approval of 2025 Parks and Recreation Advisory Board Meeting Calendar
• Clayton Community Park Project progress update (playground installation, center completion)
• Legend Park remediation project (12–18 month closure, waste removal, erosion control)
• Parks and Recreation Master Plan presentation (priority changes, future programming)
• Clayton BBQ Challenge follow-up (600+ tickets sold, event space reassessment)

Town Council

The Clayton Town Council will hold a regular meeting with several action items, including a quasi-judicial hearing for a special use permit, adoption of the 2024 Parks & Recreation Master Plan, and a resolution for a water supply agreement. The agenda also includes consent items, a proclamation, and a closed session.

• Quasi-judicial hearing for 2023-197-SUP NSC Holdings LLC, with potential approval of Ordinance #2024-11-05
• Adoption of 2024 Parks & Recreation Master Plan (Ordinance #2024-11-04)
• Memorandum of Agreement for Johnston County Long Range Water Supply Program (Resolution #2024-111)
• Consent agenda includes certification for annexation 2024-57-ANX WC 8121 US 70 BUS Industrial
• Operation Green Light for Veterans Proclamation

Town Council

The Clayton Town Council is holding a work session to discuss several items, including a bill audit review, an update on the Lead and Copper Rule revision, and an overview of the Manual of Standards, Specifications and Design. The agenda also includes staff introductions and recognitions. No formal votes are scheduled except for agenda adjustment and adjournment.

• Bill audit review presented by ElectriCities' Sherri Callery
• Lead and Copper Rule revision update
• Manual of Standards, Specifications and Design (MSSD) overview
• Staff recognitions for Cultural Arts, Library, Water Resources, and Town Clerk

The Town Council held a work session with no formal votes on substantive items. Staff presented a utility billing audit showing a 99.98% accuracy rate, an update on the lead and copper rule revision with no lead lines found, and an overview of the Manual of Standards, Specifications and Design. The MSSD is scheduled for adoption at the November 18, 2024 meeting.

• Approved agenda as presented (5-0)
• Adjourned meeting (5-0)

Town Council

The Clayton Town Council is holding a special council retreat focused on strategic planning. The meeting includes presentations on the town’s strategic plan, a council discussion session, and media training. No formal decisions are listed on the agenda.

• Town of Clayton Strategic Planning presentation by Deputy Town Manager Dolores Gill, Chief Information Officer John Mack, and Admin. Support Assistant Emily Denison
• Council Discussion session from 10:45 a.m. to 12:00 p.m.
• Media Training led by Communication Director Nathanael Shelton from 1:00 p.m. to 3:30 p.m.

The Clayton Town Council met for a special strategic planning retreat, reviewing the town's strategic plan alignment and receiving media training. No formal decisions or votes were taken during the session; discussions covered potential land acquisitions for a fire station, retail opportunities, code enforcement staffing, and the Front Street intersection. The meeting adjourned with a motion to adjourn carried 5-0.

• Adjourned the special meeting (5-0)
• Discussed potential land acquisitions for a future fire station (no action)
• Discussed increasing retail opportunities and commercial property standards (no action)
• Discussed hiring a second code enforcement officer (no action)
• Discussed Front Street intersection stop signs and railroad safety (no action)

Town Council

The Clayton Town Council is holding a special meeting retreat to discuss executive team goals, financial updates, capital projects, public safety, community development, and the impact of revaluations. No formal decisions are listed except a motion to adjourn; the meeting is primarily for discussion and updates.

• Financial updates presented by Finance Director Robert McKie and Budget Manager Todd Melton
• Capital projects updates presented by Project Manager Chris Gallant
• Public safety updates from Police Chief Greg Tart and Fire Chief David Ranes
• Community development updates from Deputy Town Manager Courtney Tanner
• Discussion on revaluations and their impact, led by Finance Director and Town Manager

Planning Board

The Clayton Planning Board will hold a public meeting to consider the 2024 Parks & Recreation Master Plan, a rezoning of properties on US 70 Bus to Heavy Industrial, and a rezoning of the Novo Nordisk Art Center property to Conditional Commercial. The board will also approve minutes from September and set its 2025 meeting schedule. The agenda includes public hearings and recommendations to Town Council.

• Public hearing on 2024 Parks & Recreation Master Plan (update to 2013 plan)
• Rezoning 2024-58: properties on US 70 Bus from Residential Large Lot (RLL) and Corridor Commercial (CRM) to Heavy Industrial (HID)
• Rezoning 2024-47-CZM: Novo Nordisk Art Center from Light Industrial (LID) to Conditional Commercial (CZC)
• Approval of September 23, 2024 meeting minutes
• 2025 Planning Board meeting schedule (draft)

Town Council

The Clayton Town Council will hold public hearings on the 2024 Parks & Recreation Master Plan and a rezoning request for Triangle Coffee Shop, and consider consent agenda items including utility acceptances, surplus property sales, and the 2025 holiday and meeting schedules. The council will also consider a bid award for ECIA transmission improvements and a resolution declaring a fire pumper as surplus.

• Public hearing on 2024 Parks & Recreation Master Plan; potential action to close and table to Nov. 4
• Public hearing on 2024-92-RZ Triangle Coffee Shop; potential adoption of Ordinance #2024-10-01
• Consent agenda includes final acceptance of water/sewer utilities for Academy Pointe Phases 1 & 2 (Resolution #2024-101)
• Consent agenda includes sale of surplus 2015 Bucket Truck (Resolution #2024-107) and 2018 F550 AT41M Bucket Truck to another governmental unit (Resolution #2024-105)
• Old business: ECIA Transmission Improvements bid award (Resolution #2024-108); New business: surplus 992 E-ONE Fire Pumper (Resolution #2024-106)

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board will meet to decide the 2025 meeting schedule and approve the FY2025 policy review schedule. The board will also receive updates on staffing, library programs, and outreach events.

• Approval of 2025 meeting schedule (third Thursdays, 5:30 PM at 100 S. Church Street)
• Approval of FY2025 policy review schedule for 13 policies including Child Safety, Internet Use, and Programming
• Staffing update from Interim Library Director Mel Poole
• Library programs report including story times, outreach events, and new part-time assistant hire
• Friends of the Library book fair scheduled for November 1–2, 2024

The Hocutt-Ellington Memorial Library Advisory Board approved the 2025 meeting schedule, switching to every other month on the third Thursday of odd-numbered months. They also approved the FY2025 Policy Review Schedule, which includes updating three policies and considering three new ones. The board unanimously approved the September 19, 2024 minutes and adjourned.

• Approved September 19, 2024 minutes (7-0)
• Approved 2025 meeting schedule: third Thursday of odd-numbered months (7-0)
• Approved FY2025 Policy Review Schedule (7-0)
• Adjourned meeting (7-0)

Board of Adjustment

The Johnston County Board of Adjustment meeting scheduled for October 16, 2024, at 6:00 PM in the Council Chambers at 111 East Second Street has been cancelled. The next meeting is set for November 20, 2024.

Public Art Advisory Board

The Clayton Public Art Advisory Board will meet to approve minutes from May and September 2024, receive updates on the Little Free Library project, discuss the Harvest Festival, and consider future projects such as the Graphic House. The meeting is a regular business session with no major funding decisions on the agenda.

• Approval of May 21 and September 17, 2024 minutes
• Little Free Library update (purchase approved previously, $160 pole option discussed)
• Harvest Festival board discussion
• Future projects: Graphic House
• Greenway Art funding of $47,200 for next fiscal year (from May minutes)

The Johnston County Public Art Advisory Board met on October 15, 2024, and approved the minutes from May 21 and September 17, 2024, unanimously (9-0). The board discussed the Little Free Library project, including plans for children to decorate it at the December 5 Christmas Tree Lighting, and considered future projects like the Graphic House vinyl mural process and the KnitGarden Project. No formal decisions were made on these items, with further discussion planned for future meetings.

• Approved minutes from May 21 and September 17, 2024 (9-0)
• Adjourned meeting at 6:11 pm (9-0)

Downtown Development Advisory Board

The Downtown Development Advisory Board meets to review old business including the BBQ Festival recap and Christmas Village updates, receive staff reports on board openings and director positions, and hear committee reports on a façade grant for 301 E. Main St. New business includes planning for Fall in Love with Downtown Clayton awards night and Small Business Saturday.

• BBQ Festival recap with nearly $10,000 in ticket sales
• Christmas Village update
• Façade grant approval for 301 E. Main St. with up to $10,000 in matching funds
• Fall in Love with Downtown Clayton awards night
• Small Business Saturday

Parks and Recreation Advisory Board

The Clayton Parks and Recreation Advisory Board will consider approving the Clayton Parks and Recreation Master Plan, a key planning document, after postponing the vote from September. The board will also receive informational updates on the Clayton Community Park project, the Clayton BBQ Challenge, Legend Park, and other items. The meeting includes routine approval of the September minutes.

• Approval of Clayton Parks and Recreation Master Plan (potential action)
• Clayton Community Park project update (informational)
• Clayton BBQ Challenge update (informational)
• Legend Park project update (informational)
• Recreation Advisory Board meeting location discussion (informational)

Town Council

The Clayton Town Council is holding a special work session to discuss the Parks and Recreation Master Plan, an update on Legend Park, and a Senior Services update. The meeting also includes staff introductions and recognitions. No formal votes are scheduled except for agenda approval and adjournment.

• Senior Services Update by Josh Jenson, Executive Director of Community and Senior Services of Johnston County
• Parks and Recreation Master Plan presented by Sara Burroughs (Sage Design) and Scott Barnard (Parks and Rec. Director)
• Legend Park Update presented by Deputy Town Manager Dolores Gill
• Staff recognitions including new Stormwater Engineer, Project Managers, and Deputy Fire Chief of Operations

The Town Council held a work session with no formal votes on substantive items. They heard presentations on senior services, the Parks and Recreation Master Plan, and the Legend Park landfill remediation project. No decisions were made; the Parks plan will go to the advisory board and then back to Council, and the Legend Park project is scheduled to begin October 21.

• Adopted agenda (4-0)
• Adjourned meeting (5-0)

Town Council

The Clayton Town Council will vote on several routine items, including accepting public utilities for maintenance, acquiring easements, and approving a tentative award for the Copper District Elevated Storage Tank. They will also consider a resolution to apply for a federal SAFER grant for fire staffing. The agenda includes proclamations and updates on the Legend Park project.

• Resolution #2024-98: Tentative award for Copper District Elevated Storage Tank
• Resolution #2024-97: FY 2023 SAFER grant application for fire staffing
• Accept public utilities for maintenance at O’Neil Overlook and Spinning Mill Phase 2 Water Line
• Acquire easements for Walmart Pump Station Sanitary Sewer Line Project
• Proclamations for National Community Planning Month, Arts and Humanities Month, Public Power Week, and National Day of Service

Fire Advisory Board

The Clayton Fire Advisory Board is meeting to approve the July 25, 2024 minutes and receive an update from Fire Chief David Ranes. The agenda is largely procedural, with no new action items listed beyond the minutes approval and adjournment.

• Approval of July 25, 2024 minutes
• Fire Chief's report on department operations

Planning Board

The Clayton Planning Board will hold a public meeting on rezoning case 2024-92 for the Triangle Coffee Shop, presented by Senior Planner Audrey Duchesne. The board will also consider approval of the August 26, 2024 meeting minutes. The agenda includes no other new business, only informal discussion and public comment.

• Public hearing on rezoning application 2024-92 for Triangle Coffee Shop
• Approval of August 26, 2024 Planning Board minutes

The Johnston County Planning Board voted 8-0 to recommend approval of a rezoning request for 102 E. Second Street, currently an office building used as a single-family dwelling, from OIF to DTNC (Downtown Core). The recommendation includes Motion 1 in the consistency statement, citing consistency with the 2045 Comprehensive Growth Plan. The board also approved the August 26, 2024 meeting minutes (3-0) and noted staff changes, including a new planner and deputy town manager.

• Approved rezoning 2024-92-RZ for Triangle Coffee Shop at 102 E. Second Street (8-0)
• Approved August 26, 2024 Planning Board meeting minutes (3-0)
• Adjourned meeting at 6:18 pm (8-0)

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board will meet to adopt the August 15, 2024 minutes and receive updates from the Friends of the Library and the interim library director. The librarian's report will cover recent activities and statistics, including summer reading program results and circulation figures.

• Adoption of August 15, 2024 minutes
• Update on Friends of the Library by Julia Curran
• Librarian's report by Mel Poole and Gabe Johnson
• Discussion of library programs and circulation statistics

The Hocutt-Ellington Memorial Library Advisory Board met on September 19, 2024, and approved the August 15, 2024 minutes (7-0). No other formal decisions were made; the meeting consisted of reports and discussions, including a potential addition of baby and preschool story times, the upcoming book fair, and the librarian's report on programs, statistics, and staffing.

• Approved August 15, 2024 minutes (7-0)
• Adjourned meeting (7-0)

Board of Adjustment

The Johnston County Board of Adjustment meeting scheduled for September 18, 2024, has been cancelled. The next meeting is set for October 16, 2024, in the Council Chambers at Town Hall, 111 East Second Street. This agenda contains only procedural cancellation notice and no substantive items.

• September 18, 2024 meeting cancelled
• Next meeting October 16, 2024 at Council Chambers, 111 East Second Street

Public Art Advisory Board

The Public Art Advisory Board will meet to approve minutes from August 20, 2024, and discuss old business, including an update on the Little Library project and future projects for 2024-2025. The agenda is largely procedural, with no new business items listed.

• Approval of August 20, 2024 minutes
• Little Library update
• Future projects for 2024-2025

The board voted unanimously to purchase a Little Library with a step for children, after discussing options and costs. They also discussed the Loom Project, sidewalk stickers, and future knitting flower projects, but took no other formal votes.

• Approved purchase of Little Library with step (7-0)
• Approved minutes from August 20, 2024 (7-0)
• Adjourned meeting at 6:09 pm (7-0)

Town Council

The Clayton Town Council will meet to decide on four ordinances: adoption of the Town of Clayton Downtown Plan, Strategic Plan, UDO text amendments, and an industrial development rezoning. The consent agenda includes approval of minutes and a NCDOT road closure request. Proclamations for finance, IT, HR, and custodial staff appreciation weeks will also be presented.

• Adoption of Ordinance #2024-09-01 for 2023-202-ANX NCRR Industrial Development rezoning
• Adoption of Ordinance #2024-09-02 and Consistency Statement for UDO Text Amendments UDOTA 2-24
• Adoption of Ordinance #2024-09-03 and Consistency Statement for Town of Clayton Downtown Plan
• Adoption of Ordinance #2024-09-04 for Town of Clayton Strategic Plan
• Approval of NCDOT Road Closure Request for public hearing

The Town Council unanimously approved four ordinances: annexation of ~72 acres at 70/NC 42, UDO text amendments (UDOTA 2-24), the Downtown Plan, and the Strategic Plan. All votes were 5-0. The council also entered closed session for personnel and real property discussions.

• Approved annexation ordinance #2024-09-01 for ~72 acres at 70 and NC 42 (5-0)
• Adopted UDO text amendments ordinance #2024-09-02 (5-0)
• Adopted Downtown Plan ordinance #2024-09-03 (5-0)
• Adopted Strategic Plan ordinance #2024-09-04 (5-0)
• Approved consent agenda including minutes and NCDOT road closure request (5-0)
• Approved agenda adjustment adding closed session (5-0)
• Moved to closed session for personnel and real property (5-0)
• Adjourned at 8:55 pm (5-0)

Downtown Development Advisory Board

The Johnston County Downtown Development Advisory Board meets to discuss old business including the Downtown Master Plan final draft and BBQ festival updates. The board also receives committee reports on design projects, economic vitality, and new board appointments.

• Downtown Master Plan final draft reviewed with proposed changes to parking and height limits
• BBQ Festival update and final details presented by Paul Auclair
• Facade Grant discussed under Design Committee Report
• New Board Appointments Timeline & Information reviewed by Amy Shearin
• Committee updates on mural project and concert series planning

The board approved a facade grant for the Chamber of Commerce to repoint brick and redo limestone at 301 E. Main St., with a 50/50 match up to $10,000. They also discussed the BBQ Festival, noting nearly $10,000 in ticket sales and 31 BBQ teams. Board terms were extended by six months to align with December, and applications for new members will open soon.

• Approved facade grant for Chamber building at 301 E. Main St. (unanimous)
• Approved August 12, 2024 minutes as presented
• Extended board terms by six months to end in December
• Noted BBQ Festival ticket sales near $10,000 with 31 teams

Parks and Recreation Advisory Board

The Parks and Recreation Advisory Board will consider approving the Clayton Parks and Recreation Master Plan, presented by Sara Burroughs of SageDesign. The board will also receive an informational update on the Clayton Community Park Project and vote on adopting the June 10, 2024 meeting minutes.

• Approval of Clayton Parks and Recreation Master Plan
• Clayton Community Park Project update (informational)
• Adoption of June 10, 2024 minutes

The board postponed its vote on the Clayton Parks and Recreation Master Plan draft to allow thorough review, scheduling the vote for the next meeting on October 14. The plan will be presented to the Executive Board and Town Council in October. The board also approved the June 10, 2024 minutes and received updates on the Clayton Community Park project, which is ahead of schedule.

• Approved June 10, 2024 minutes (carried)
• Postponed Master Plan approval vote to Oct. 14 meeting (carried)

Town Council

The Clayton Town Council is holding a work session to discuss the Downtown Master Plan, proposed text amendments to development regulations, and the town's strategic plan. No formal votes are scheduled except for agenda approval and adjournment.

• Downtown Master Plan discussion led by Planning Director and McAdams
• Text amendments to development regulations with CodeWright Planners
• Strategic Plan update by Deputy Town Manager
• Staff recognitions for Ashley Berna and Alicia Thomas

The Town Council held a work session to review the Downtown Master Plan and the second round of UDO text amendments, both slated for public hearing and possible adoption at the September 16, 2024 meeting. No formal votes were taken on these items; the only actions were approving the agenda and adjourning, both 5-0. The Downtown Master Plan includes recommendations for new zoning districts, traffic and parking changes, and streetscape improvements, while the UDO amendments contain approximately 111 changes across seven categories.

• Approved agenda as presented (5-0)
• Adjourned meeting at 5:17 pm (5-0)
• Reviewed Downtown Master Plan for adoption at Sept. 16 meeting
• Reviewed UDO text amendments for public hearing at Sept. 16 meeting
• Reviewed Strategic Plan update for potential adoption at Sept. 16 meeting

Town Council

The Clayton Town Council is meeting to approve a consent agenda that includes setting a public hearing for a 72.32-acre annexation, approving temporary road closures for fall events, and accepting water and sewer utilities for the Champion West subdivision. The council will also receive updates on the Water Reclamation Facility and utility regionalization, and may enter closed session for legal and economic development discussions.

• Resolution 2024-88: Set public hearing for Sept. 16, 2024 on annexation of 72.32 acres (Pin# 166808-78-6185)
• Resolutions 2024-89/90: Road closures for Clayton Harvest Festival (Oct. 25 and 27, 2024) on Main and Fayetteville Streets
• Resolution 2024-91: Road closures for Clayton High Homecoming Parade (Oct. 2, 2024) on multiple streets
• Resolution 2024-86: Final acceptance of 597 LF waterline and 503 LF sewer in Champion West subdivision
• Proclamation declaring Constitution Week (Sept. 17-23, 2024)

Planning Board

The Clayton Planning Board will hold a public meeting to review UDOTA 2-24, a zoning text amendment, and to consider a recommendation on the Downtown Master Plan. The board will also vote on adopting minutes from its April and June 2024 meetings. The agenda includes no other new business items.

• Public meeting on UDOTA 2-24, a Unified Development Ordinance text amendment
• Downtown Master Plan recommendation from consultant McAdams
• Approval of minutes from April 22 and June 24, 2024 meetings

The Planning Board voted 7-0 to recommend a second round of UDO text amendments (111 changes) to the Town Council, with three additional recommendations on driveway spacing, conditional rezoning enhancements, and multi-family building height. The board also voted 5-1 to recommend the Downtown Master Plan to Council, with one member dissenting over data accuracy concerns. Both items are scheduled for Council consideration in September 2024.

• Recommended UDO amendments to Council (7-0)
• Added 3 recommendations: restrict driveways on arterial roads, discuss conditional rezoning enhancements, revise multi-family height to 2 stories
• Recommended Downtown Master Plan to Council (5-1)
• Approved minutes from April 22 and June 24, 2024 (7-0)

Board of Adjustment

The Johnston County Board of Adjustment meeting scheduled for Wednesday, August 21, 2024, has been cancelled. The next meeting is set for Wednesday, September 18, 2024, in the Council Chambers at Town Hall, 111 East Second Street. This agenda contains no items for discussion or decision.

• Meeting cancelled
• Next meeting September 18, 2024 at Council Chambers, Town Hall, 111 East Second Street

Public Art Advisory Board

The Clayton Public Art Advisory Board will meet to approve the June 18, 2024 minutes, discuss the FY 2024-25 budget (increased to $47,000), and consider future projects. The agenda is largely procedural, with no major decisions listed beyond the minutes approval.

• Approval of June 18, 2024 minutes
• Discussion of FY 2024-25 budget ($47,000)
• Discussion of future projects (e.g., colored benches, sidewalk art)

The Public Art Advisory Board approved the June 18, 2024 minutes with corrections and discussed the FY 2024-25 budget, which increased by $5,000. Future projects discussed included a Little Library at Clayton Area Ministry, a library mural, a knit bomb project, and painted benches. No formal decisions were made on these future projects.

• Approved June 18, 2024 minutes with corrections (8-0)
• Discussed FY 2024-25 budget, increased by $5,000
• Discussed Little Library project, possible location at Clayton Area Ministry
• Discussed library mural facing Main Street, proposal to be drafted
• Discussed bringing back tree sweater (Knit Bomb) project
• Discussed painted benches and other art ideas

Town Council

The Clayton Town Council will hold a quasi-judicial hearing on the Creekside Townes modification (2023-124-SUP), consider adopting the Fire Department 2024-2029 Strategic Plan, and vote on a consent agenda that includes a School Resource Officer agreement and a utility relocation agreement for the Winston and Guy Road realignment. The meeting also includes a closed session to discuss purchasing real property and a legal matter.

• Quasi-judicial hearing on 2023-124-SUP Creekside Townes Modification (continued from June 3, 2024)
• Adoption of Fire Department 2024-2029 Strategic Plan (Resolution #2024-87)
• MOU and contract for School Resource Officer Program
• NCDOT Utility Relocation Agreement for Winston and Guy Road Realignment Project
• Resolution #2024-85 setting public hearing for 2023-202-ANX NCRR Industrial Development annexation

The Town Council approved a modification to the Creekside Townes special use permit, reducing the number of townhomes from 25 to 20 and accepting a fee-in-lieu for a bike lane, curb, gutter, and sidewalk. The change was needed due to NCDOT's road widening project on NC 42. The vote was 3-0, with Council Member Anderson not participating and Council Member Casey absent.

• Approved 2023-124-SUP Creekside Townes modification (3-0)
• Approved consent agenda including minutes, lien satisfaction, and NCDOT agreements (4-0)
• Adopted Fire Department 2024-2029 Strategic Plan via Resolution #2024-87 (4-0)
• Held closed session to discuss economic development, real property purchase, and legal matter

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board will meet to consider adopting the revised Technology Lending Policy, which was reviewed at the June meeting. The board will also approve minutes from May and June, and receive updates from the library director and Friends of the Library. The agenda is largely routine, with the technology policy vote being the main action item.

• Vote on revised Technology Lending Policy (removes need to check ID at checkout, adds 48-hour hold for returned kits)
• Approval of May 16 and June 20, 2024 meeting minutes
• Update on library renovation from interim director
• Friends of the Library volunteer interest session and book sale plans
• May 2024 statistics: 6,181 visits, 12,045 physical items borrowed

Downtown Development Advisory Board

The Downtown Development Advisory Board will consider recommending the final draft of the Clayton Downtown Plan to the Town Council. The board will also hear updates on economic development, the 2025 concert series, and committee reports on the mural project and BBQ Challenge. The agenda includes approval of the July 8, 2024 minutes and public comments.

• Downtown Master Plan Final Draft - potential recommendation to Town Council
• 2025 Concert Discussion
• Mural Project update
• BBQ Challenge update
• Approval of July 8, 2024 minutes

The board unanimously recommended the Downtown Master Plan to the Town Council, contingent on three changes: removing TPPK 22, removing Barbour St. on-street parking, adding language about parking partnerships with developers, and removing specific development plan images from the appendix. The recommendation will go to the Planning Board and then to the Town Council in September. The board also approved the July 8, 2024 minutes as presented.

• Approved July 8, 2024 minutes as presented (unanimous)
• Recommended Downtown Master Plan with three changes (unanimous)
• Removal of TPPK 22 from Master Plan
• Removal of Barbour St. on-street parking from Master Plan
• Include language/examples on parking partnerships with developers
• Remove specific development plan images from appendix

Town Council

The Clayton Town Council is holding a work session to discuss updates on the Cultural Arts Foundation, the Comprehensive Transportation Plan, and the extraterritorial jurisdiction (ETJ). No formal votes are scheduled except agenda approval and adjournment.

• Cultural Arts Foundation update by Steven Langston and Lyn Austin
• Comprehensive Transportation Plan update by Planning Director Conrad Olmedo
• ETJ discussion led by Conrad Olmedo
• Staff recognitions for multiple employees

The Town Council held a work session with no formal votes on substantive items. They discussed the Comprehensive Transportation Plan update, including recommendations to remove widening on US 70 Business and add a one-way pair on O'Neil Street, and heard about a potential 10-year Gala in March 2025. The Council also discussed a possible ETJ expansion from 2 to 3 miles, with a draft map expected next month. The only votes were to approve the agenda and adjourn, both 5-0.

• Approved agenda (5-0)
• Adjourned meeting (5-0)
• Discussed Cultural Arts Foundation update and potential 10-year Gala
• Discussed Comprehensive Transportation Plan recommendations
• Discussed ETJ expansion to 3-mile radius

Town Council

The Clayton Town Council will hold its regular meeting on August 5, 2024, to consider several routine items, including consent agenda approvals, a capital project budget ordinance for the Clayton-Raleigh Pump Station, and a resolution for a directed projects grant. The agenda also includes a swearing-in ceremony for the Fire Marshal and a proclamation for Farmers Market Week. No public hearings or quasi-judicial hearings are scheduled.

• Adoption of Ordinance #2024-08-01 for Clayton-Raleigh Pump Station capital project budget
• Resolution #2024-79 for Directed Projects Grant (Session Law 2023-134)
• Resolution #2024-82 for NCRR Industrial Development Annexation investigation
• Novo Nordisk Confined Space Rescue Agreement (12-month partnership, $25,000 retainer)
• Resolution #2024-80 to acquire easements for East Main Street Sidewalk Connector Project

The Town Council approved acceptance of a $6 million state grant for wastewater infrastructure, including the Clayton-Raleigh Pump Station project, and adopted the corresponding capital project budget ordinance. The council also approved the consent agenda, which included annexation, a fire rescue agreement, and street warranty acceptance. No public hearings or quasi-judicial hearings were held, and the meeting concluded with a closed session to discuss real property purchase.

• Approved agenda adjustment (5-0)
• Approved consent agenda including minutes, annexation, fire rescue agreement, street warranty, reimbursement resolution, easement acquisition, and grant award letter (5-0)
• Adopted Resolution #2024-79 accepting $6 million state grant for wastewater projects (5-0)
• Adopted Ordinance #2024-08-01 establishing capital project fund for Clayton-Raleigh Pump Station (5-0)
• Moved into closed session to discuss real property purchase (5-0)
• Returned to open session and adjourned (5-0)

Fire Advisory Board

The Clayton Fire Advisory Board will convene on July 25, 2024, to approve the minutes from its March 28, 2024 meeting and receive a report from the Fire Chief. The agenda is largely procedural, with no new action items listed beyond the minutes approval and adjournment.

• Approval of March 28, 2024 minutes
• Fire Chief's report on department operations
• Adjournment motion

Planning Board

The regularly scheduled July 22, 2024 meeting of the Johnston County Planning Board has been cancelled. The next meeting is scheduled for August 26, 2024, at the Council Chambers in Town Hall, 111 East Second Street.

Board of Adjustment

The scheduled meeting of the Town of Clayton Board of Adjustment for July 17, 2024, has been cancelled. The next meeting is scheduled for August 21, 2024, at Town Hall.

Town Council

The Clayton Town Council will hold a work session to discuss and potentially adopt an updated Customer Care Policy (Resolution #2024-59) covering utility billing, deposits, and payment rules. They will also discuss a fire service supplemental agreement and a density update for future land use planning.

• Adoption of Resolution #2024-59 for the Updated Customer Care Policy
• Discussion of Fire Service Supplemental Agreement
• Density update presentation by Planning Director and CodeWright Planners
• Employee recognitions for new hires and promotions

The Town Council voted 5-0 to adopt Resolution #2024-59, updating the Customer Care Policy to allow customers four payment extensions per year instead of two. The council also discussed a proposed 12-month fire service partnership with Novo Nordisk for confined space rescue, with a $25,000 retainer, and reached consensus to move forward. A density update was presented, with no formal action taken.

• Adopted Resolution #2024-59 updating Customer Care Policy (5-0)
• Reached consensus to proceed with Novo Nordisk fire service partnership
• Approved meeting agenda (5-0)
• Adjourned meeting (5-0)

Town Council

The Clayton Town Council is meeting to consider a consent agenda with routine items such as accepting utilities, greenways, and streets for maintenance, plus a fire services interlocal agreement. They will also vote on a Lumos Master Encroachment Agreement and hear a proclamation for National Intern Day. No public hearings or quasi-judicial hearings are scheduled.

• Lumos Master Encroachment Agreement
• Resolution to accept Carolina Overlook Phase 2 water line into utility system
• Resolution to accept Highgate Development Phase 1-4 greenway trail
• Johnston County Emergency Services interlocal agreement for fire protection
• Remote Participation Policy for Town Council meetings

The Town Council approved the Lumos Master Encroachment Agreement, which allows Lumos Fiber to install fiber internet within town rights-of-way. The approval included a modification to section 7.14, aligning the performance bond term with section 7.11, as recommended by the Town Attorney. The vote was unanimous (5-0).

• Approved Lumos Master Encroachment Agreement with section 7.14 modification (5-0)
• Approved consent agenda including minutes, utility/greenway/street acceptances, and interlocal agreement (5-0)
• Approved agenda as presented (5-0)
• Adjourned meeting at 6:29 pm (5-0)

Downtown Development Advisory Board

The Downtown Development Association Advisory Board is reviewing the final draft of the Downtown Master Plan. The board may provide a recommendation to the Town Council regarding this plan. The meeting also includes updates on the upcoming social district launch and various committee reports.

• Review of Downtown Master Plan final draft
• Social District launch scheduled for July 11, 2024
• Design Committee updates on Vibrancy Grants and Mural Project
• Economic Vitality Committee update on BBQ Challenge

The board reviewed the final draft of the Downtown Master Plan, offering suggestions on parking, railroad crossings, and historic district boundaries. Additional feedback will be collected via email until July 12 and compiled for the consultant. The discussion will continue at the August meeting. The board also approved the June 10, 2024 minutes and received updates on events and the social district launch.

• Approved June 10, 2024 minutes (all in favor)
• Discussed Downtown Master Plan draft; feedback due July 12
• Continued Master Plan discussion to August meeting
• Noted Social District launching July 11

Planning Board

The Clayton Planning Board and Downtown Development Advisory Board will hold a joint meeting to discuss the Town of Clayton Downtown Master Plan. The regular Planning Board meeting is cancelled. No public comment will be received and no action will be taken by either board. The boards will also receive an update on the Comprehensive Transportation Plan.

• Discussion of Downtown Master Plan (2024-06-14 working draft)
• Update on Comprehensive Transportation Plan Phase 2
• No public comment or action at this joint meeting

The Planning Board and Downtown Development Association held a joint meeting to gather feedback on the Town of Clayton's Downtown Master Plan. No formal decisions were made; the meeting was a discussion and input session. The groups reviewed implementation priorities and discussed concerns about parking, bike lanes, commuter rail, and density.

• Approved meeting agenda (unanimous)
• Adjourned meeting at 7:34 pm (unanimous)

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board is meeting to review a draft of the updated Technology Lending Policy. The board will also receive reports on library usage statistics and upcoming summer programming.

• Review of draft Technology Lending Policy
• Discussion of library renovation update provided to Council
• Report on April 2024 library usage including 6,181 visits
• Announcement of Summer Reading Program kickoff on June 15, 2024
• Approval of May 16, 2024 meeting minutes

Board of Adjustment

The scheduled meeting of the Johnston County Board of Adjustment for June 20, 2024, has been cancelled. The next meeting is scheduled for Wednesday, July 17, 2024, at Town Hall.

Public Art Advisory Board

The Clayton Public Art Advisory Board is meeting to approve minutes from May 21, 2024, and discuss old business including sculpture trail brochures, greenway art, Little Free Library, and webpage updates. New business includes reviewing the 2004 PAAB budget and future projects. The agenda is mostly routine updates and discussions, with no major decisions or public hearings.

• Approval of May 21, 2024 minutes
• Sculpture Trail brochures distribution update
• Greenway art update
• Little Free Library update
• 2004 PAAB budget review

The board approved the agenda and minutes, then discussed several ongoing projects. They reviewed the sculpture trail brochure distribution, greenway art project, and a proposed Little Free Library at East Clayton Community Park. No formal decisions were made on these projects, only discussion and suggestions.

• Adopted agenda with amendment to remove Webpage Update (6-0)
• Approved May 21, 2024 minutes (6-0)
• Adjourned meeting (6-0)

Town Council

The Clayton Town Council is meeting to consider routine consent agenda items, year-end budget amendments, and an agreement with NCDOT for the Clayton Connector & S. Robertson/Main Street Improvements Project. The agenda includes several administrative updates and proclamations, but no public hearings are scheduled. Most items are routine approvals or informational updates.

• Budget amendments for yearend closeout (Ordinances #2024-06-01 through #2024-06-05)
• Agreement with NCDOT for Locally Administered Project Program funding for Clayton Connector & S. Robertson/Main Street Improvements Project (Resolution #2024-72)
• Contract for School Resource Officer Services
• Memorandum of Understanding with Novo Nordisk
• Encroachment agreement with NC Railroad Company for East Clayton Industrial Area Transmission Project

The council approved a consent agenda including a COLA adjustment for FY 2024-2025, adopted five budget amendments for year-end closeout, and approved an agreement with NCDOT for $1.25M in federal funds for the Clayton Connector and S. Robertson/Main Street improvements. All votes were 5-0. The council also held a closed session for a legal matter and heard a request from the Clayton Center for Active Aging for a larger facility.

• Approved consent agenda including COLA FY 2024-2025 (5-0)
• Adopted budget ordinances #2024-06-01 through #2024-06-05 (5-0)
• Approved NCDOT agreement and Resolution #2024-72 for $1.25M pedestrian connector project (5-0)
• Held closed session for legal matter per NC GS 143-318.11(a)(3) (5-0)

Downtown Development Advisory Board

The Downtown Development Advisory Board will review the final draft of the Downtown Master Plan and may vote on a recommendation to the Town Council. The agenda also includes routine items like approving the May 13, 2024 minutes and receiving staff reports. No other major decisions are listed.

• Downtown Master Plan final draft review and potential recommendation to Council
• Approval of May 13, 2024 meeting minutes
• Staff reports (no specific items listed)

The board adjusted agenda item 6A to make the Downtown Master Plan review informational only, with no recommendation, due to a change in the adoption timeline. A joint meeting with the Planning Board is set for June 24, and a final draft will be presented in July. The board discussed the plan but took no formal action.

• Adjusted agenda item 6A to informational only (no recommendation)
• Approved May 13, 2024 minutes (all in favor)
• Scheduled joint board meeting for June 24
• No action taken on Downtown Master Plan

Town Council

The Clayton Town Council will consider routine consent items including resolutions authorizing Wake and Johnston counties to collect property taxes, the FY25 Capital Improvement Plan, an encroachment agreement with the NC Railroad Company, and an amended ARPA grant. Under new business, the council will vote on a road rehabilitation project, a hydrant meter program policy, and a FY 2024 audit contract, and will discuss a Lead and Copper Rule update. The meeting also includes a closed session to discuss purchasing real property.

• FY25 Capital Improvement Plan: $216.6M total projects (FY25-33), including $13.25M Southside Public Safety Complex and $11.25M Northside Public Safety Complex
• Resolution #2024-43 authorizing Wake County Tax Administrator to levy and collect property taxes for the Town of Clayton
• Resolution #2024-44 authorizing Johnston County Tax Administrator to levy and collect property taxes for the Town of Clayton
• Approval for Town Manager to execute encroachment agreement with North Carolina Railroad Company for East Clayton Industrial Area Transmission Project
• Adoption of Resolution #2024-54 for Road Rehabilitation Project and Resolution #2024-55 for Hydrant Meter Program Policy

Town Council

The Clayton Town Council is holding a work session to discuss updates to the Parks and Recreation Master Plan, the Fire Strategic Plan, and the first part of the Downtown Master Plan. No formal votes are scheduled except for agenda approval and adjournment.

• Employee recognitions for water/wastewater exam passes and promotions
• Parks and Recreation Master Plan update with SAGE Consulting
• Fire Strategic Plan presentation by Fire Chief Ranes
• Downtown Master Plan Part 1 with McAdams

The Town Council held a work session with no formal votes on substantive items. They received updates on the Parks and Recreation Master Plan, the Fire Department's five-year strategic plan, and the Downtown Master Plan. All items were for discussion only, with future adoption dates mentioned for the downtown plan (August 5, 2024) and the fire plan (to be brought back for adoption).

• Approved meeting agenda (4-0)
• Adjourned meeting (4-0)

Planning Board

The Town of Clayton Planning Board meeting scheduled for Tuesday, May 28, 2024, has been cancelled. The next meeting is set for Monday, June 24, 2024, in the Council Chambers at Town Hall, 111 East Second Street, unless otherwise noted. This is a procedural notice only; no business items are listed.

• Meeting cancelled
• Next meeting: June 24, 2024, at 111 East Second Street

Fire Advisory Board

The Clayton Fire Advisory Board meeting scheduled for Thursday, May 23, 2024 at 6:00 PM has been cancelled. The next scheduled meeting will be held on Thursday, July 25, 2024 at 6:00 p.m. at Fire Station One. This agenda contains only procedural cancellation notice with no items for discussion or decision.

• Meeting cancelled
• Next meeting: July 25, 2024 at 6:00 p.m. at Fire Station One

Public Art Advisory Board

The Public Art Advisory Board will consider adopting the March 19, 2024 minutes and receive updates on the Greenway Art Project, Little Free Library, webpage, and the Town Strategic Plan. No new business items are listed.

• Adoption of March 19, 2024 minutes
• Greenway Art Update
• Little Free Library Update
• Webpage Update
• Town Strategic Plan Meeting Update

Town Council

The Clayton Town Council is holding a special meeting to discuss the strategic plan with consultant Raftelis and to ask questions about the budget. No formal decisions are listed on the agenda, aside from adjournment.

• Strategic Plan Discussion with Raftelis (12:00-4:00 p.m.)
• Council Budget Questions (4:00-5:00 p.m.)

The meeting was a special session focused on discussion only. Raftelis Consulting presented an update on the town's strategic plan, including community survey results and focus area feedback. Council also discussed budget details, including utility rate increases. No formal decisions were made; the meeting adjourned with a motion to adjourn carried 5-0.

• Adjourned meeting (5-0)

Town Council

The Clayton Town Council will hold a public hearing on the FY 2025 Manager Recommended Budget (informational only) and consider several routine consent items, including minutes, a records policy, and utility acceptances. The council will also hold a quasi-judicial hearing on a special use permit for Full House Storage Unit, and consider budget amendments, a revenue bond resolution, and a conditional rezoning for Carolina Overlook North.

• Public hearing on FY 2025 Manager Recommended Budget
• Quasi-judicial hearing for 2023-189-SUP Full House Storage Unit
• Adoption of budget amendment ordinances #2024-05-03 through #2024-05-06
• Adoption of Resolution #2024-50 for revenue bond issuance
• Adoption of Ordinance #2024-04-03 and Wastewater Resolution #2024-34 for Carolina Overlook North conditional rezoning

The Town Council adopted the FY 2025 Manager Recommended Budget, which includes a $0.05 property tax rate increase to $0.65, a 12.2% combined water/sewer rate increase, and a 3% electric rate increase. The council also approved a special use permit for a 549-unit self-storage facility on Tew Court and Gateway Drive, and a conditional rezoning for a 750-home age-restricted development off Covered Bridge Road.

• Adopted FY 2025 budget ordinance #2024-05-07 (5-0)
• Approved special use permit for Full House Storage Unit, 4-story self-storage building (4-1)
• Approved conditional rezoning for Carolina Overlook North, up to 750 homes (4-1)
• Approved four budget amendments for capital projects (5-0)
• Adopted resolution #2024-50 awarding $6M revenue bond bid to Webster Bank (5-0)
• Approved consent agenda including SEAS update resolution and utility acceptances (5-0)

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board will meet to approve the April 18, 2024 minutes, receive a building update from Interim Library Director Mel Poole, and discuss outreach, volunteer opportunities, Friends of the Library updates, and the librarian's report. The agenda is largely routine, with no major policy decisions or public hearings listed.

• Approval of April 18, 2024 minutes
• Building update presented by Interim Library Director Mel Poole
• Outreach and volunteer opportunities discussion
• Update on Friends of the Library
• Librarian's report by Mel Poole and Grace Davis

The Hocutt-Ellington Memorial Library Advisory Board approved the April 18, 2024 minutes (7-0) and adjourned. No substantive decisions were made; the meeting consisted of updates on the library renovation, outreach, and programs.

• Approved April 18, 2024 minutes (7-0)
• Adjourned meeting (7-0)

Board of Adjustment

The May 15, 2024 meeting of the Johnston County Board of Adjustment has been cancelled. The next meeting is scheduled for Thursday, June 20, 2024, in the Council Chambers at Town Hall, 111 East Second Street. This agenda contains no items for discussion or decision.

• Meeting cancelled
• Next meeting: June 20, 2024, Council Chambers, 111 East Second Street

Parks and Recreation Advisory Board

The Parks and Recreation Advisory Board met on May 13, 2024, and received a progress update on the Parks and Recreation Master Plan from Sara Burroughs of Sage Design. The board did not have a quorum, so no formal decisions or votes were taken.

Downtown Development Advisory Board

The Downtown Development Advisory Board will review proposed edits to the Facade Grant program, including new paint color restrictions and historic district protections, and will review the list of FY2024 Vibrancy Grant recipients. The board will also receive updates on the social district, an upcoming concert, and a training opportunity.

• Review of Facade Grant edits, including limits on paint colors and protection of unpainted brick in historic district
• Review of FY2024 Vibrancy Grants recipients list (11 recipients listed)
• Social District update
• Concert this Friday: volunteers needed
• MS&RP Small Scale Development & Historic Tax Credit Training

The Downtown Development Advisory Board approved the first round of vibrancy grants for all eligible applicants, as the maximum number of grants was not met. The board also discussed edits to the facade grant program, favoring a neutral color wheel for automatic approval and discouraging painting unpainted brick in the historic district. Staff reported that the social district ordinance was passed by the town council on May 6, with the next step being ABC registration approval.

• Approved April 8, 2024 minutes as presented (all approved)
• Approved first round of vibrancy grants for all eligible applicants (motion by Thompson, seconded by Adamson)
• Directed Design Committee to update facade grant application with board feedback on colors and local quotes

Town Council

The Clayton Town Council will hold a regular meeting with public hearings on a rezoning for Shotwell Apartments and a proposed occupancy tax, plus quasi-judicial review of a Pawville SUP modification. The consent agenda includes routine items like street and utility acceptances, policy adoptions, and a budget amendment. New business includes resolutions for multifamily housing and electric system revenue bonds.

• Public hearing on 2024-24-CZM Shotwell Apartments rezoning (Ordinance #2024-05-02)
• Public hearing on establishing an occupancy tax (Resolution #2024-42)
• Quasi-judicial hearing on 2023-183-AA Clayton Pawville SUP Modification
• Resolution #2024-36 for Multifamily Housing Revenue Bonds
• Resolution #2024-37 for Electric System Revenue Bonds

The Town Council approved a conditional rezoning for the Shotwell Apartments workforce housing project, reducing units from 96 to 90, with conditions including a mature buffer, balconies, and traffic signal study funding. The council also adopted a 2% occupancy tax effective August 1, 2024, and approved resolutions for multifamily housing revenue bonds and electric system revenue bonds. A consent agenda was approved, and a wastewater resolution was added to the agenda.

• Approved Shotwell Apartments rezoning (Ordinance #2024-05-02) 4-1
• Adopted Resolution #2024-5 for Shotwell Apartments 4-1
• Adopted 2% occupancy tax (Resolution #2024-42) 5-0
• Approved Clayton Pawville SUP modification 5-0
• Adopted multifamily housing revenue bonds resolution (#2024-36) 5-0
• Adopted electric system revenue bonds resolution (#2024-37) 5-0
• Approved consent agenda 5-0
• Adjusted agenda to remove Meadowview utilities item and add wastewater resolution 5-0

Town Council

The Town Council reached consensus to raise the property tax rate to 5% (from 3% discussed) and to move forward with the library renovation design plan. They also appointed Wayne Wallace to the Firefighters Relief Fund board. The FY25 budget was presented with a $52.8M general fund and recommended rate increases for water/sewer and electric.

• Consensus to raise tax rate to 5% (no formal vote recorded)
• Consensus to proceed with library renovation design plan
• Appointed Wayne Wallace to Firefighters Relief Fund (5-0)
• Approved agenda (5-0)
• Moved to closed session for real estate discussion (5-0)
• Adjourned at 5:22 pm (5-0)

Town Council

The Clayton Town Council held a regular meeting with no public hearings or new business. The council unanimously approved the adjusted agenda, the consent agenda (including minutes and utility acceptance resolutions), and motions to enter and return from closed session to discuss real property and a legal matter. Staff reported on budget survey results and fire department grant applications, but no formal action was taken on those items.

• Adjusted agenda to add two closed session items (5-0)
• Approved consent agenda including minutes and utility acceptance resolutions (5-0)
• Approved motion to enter closed session for real property and legal discussion (5-0)
• Approved motion to return to open session (5-0)
• Approved motion to adjourn at 7:09 p.m. (5-0)

Planning Board

The Clayton Planning Board will hold a public hearing on the Shotwell Apartments conditional zoning request (2024-24-CZM) and may vote on a recommendation to the Town Council. The board will also receive an update on the Downtown Master Plan from the Economic Development Department. The agenda includes routine items: approval of the March 25, 2024 minutes and public comment.

• Public hearing on 2024-24-CZM Shotwell Apartments conditional zoning request
• Downtown Master Plan update presentation
• Approval of March 25, 2024 meeting minutes

The Clayton Planning Board voted 6-3 to recommend denial of a conditional rezoning request for the Shotwell Apartments, a proposed 96-unit multi-family development on 2.91 acres. The board's recommendation cites inconsistency with the Future Land Use Map and physical/environmental constraints. The item now goes to the Town Council for a final decision.

• Approved March 25, 2024 meeting minutes (9-0)
• Recommended denial of Shotwell Apartments conditional rezoning (6-3)
• Failed motion to approve Shotwell Apartments with conditions (4-5)
• Adjourned meeting at 7:53 pm (9-0)

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board will consider adopting minutes from March 21, 2024, and review draft updates to the Tutor Policy and Internet Use Policy. The board will also receive updates on outreach, Friends of the Library activities, the Town of Clayton strategic plan, and the librarian's report.

• Draft Tutor Policy: children under 10 must be under direct tutor supervision; no money exchange in library
• Draft Internet Use Policy: filters on public terminals; repeated violations may lead to barred access
• Approval of March 21, 2024 minutes
• Update on Friends of the Library (PayPal accepted, book sale held April 12-13)
• Town of Clayton strategic plan update

Board of Adjustment

The Clayton Board of Adjustment will review and vote on the findings of fact for a previously approved carport variance at 103 Quail Court. The board approved the variance in March, allowing the carport to remain in front of the principal structure due to site constraints. This meeting is to finalize the written order.

• Review and approval of findings for 2023-102-VAR, carport variance at 103 Quail Court
• Approval of March 20, 2024 meeting minutes
• No public hearings scheduled

The Board of Adjustment reviewed and adopted the Findings of Fact for the Carport Variance case (2023-102) heard in March. The variance had been approved with the required 4/5 vote, and the findings were adopted unanimously. The applicant has a 30-day window to appeal to Superior Court.

• Adopted March 20, 2024 minutes (6-0)
• Adopted Findings of Fact for Carport Variance 2023-102 (6-0)

Town Council

The Clayton Town Council will hold public hearings and take potential action on a Unified Development Ordinance text amendment (UDOTA 1-24), a conditional rezoning for Carolina Overlook North, and an informational discussion on a Downtown Clayton Social District. The council will also consider a quasi-judicial modification for Creekside Townes and adopt findings for Pinnacle Indoor Storage. Several proclamations and routine consent items are on the agenda.

• Unified Development Ordinance Text Amendment (UDOTA 1-24) - public hearing and potential adoption
• 2023-115-CZM Carolina Overlook North Conditional Rezoning - public hearing and potential adoption
• Downtown Clayton Social District - informational only
• 2023-124-SUP Creekside Townes Modification - quasi-judicial hearing
• Weyerhaeuser Land Acquisition - consent agenda item

The Town Council adopted the Unified Development Ordinance text amendments (UDOTA 1-24) after a public hearing, with adjustments to high school requirements and truck parking rules. The Council also held a public hearing on the Downtown Clayton Social District, which will be considered for adoption on May 6, 2024. A conditional rezoning for Carolina Overlook North was continued to May 20, 2024, and a quasi-judicial hearing for Creekside Townes was continued to June 3, 2024. The Council approved the consent agenda, including minutes and several resolutions, and went into closed session to discuss real property and economic development.

• Adopted UDO text amendments (UDOTA 1-24) (4-0)
• Approved consent agenda including minutes, HEML circulation policy, utility acceptance, NCRR license, and Weyerhaeuser land acquisition (4-0)
• Continued Carolina Overlook North conditional rezoning to May 20, 2024 (4-0)
• Continued Creekside Townes SUP modification to June 3, 2024 (4-0)
• Adopted findings and conclusions for Pinnacle indoor storage facility denial (4-0)
• Held public hearing on Downtown Clayton Social District; ordinance to be considered May 6, 2024
• Went into closed session for real property purchase and economic development (4-0)

Parks and Recreation Advisory Board

The Clayton Parks and Recreation Advisory Board will meet to hear informational updates from Director Scott Barnard on the Parks and Recreation Master Plan, the Municipal Park shade structure, and the Clayton Community Park project. The board will also discuss the annual plant sale, Arbor Day Movie Night, and Run the Branch 5K. No votes are scheduled; all items are informational only.

• Parks and Recreation Master Plan update (informational)
• Municipal Park shade structure update (informational)
• Clayton Community Park project update (informational)
• Annual Plant Sale discussion (informational)
• Arbor Day Movie Night and Run the Branch 5K (informational)

The Parks and Recreation Advisory Board approved the March 11, 2024 minutes. Staff reported that the Municipal Park shade structure is nearly complete, the Community Park construction is on schedule, and upcoming events include the annual Plant Sale, Arbor Day Movie Night, and Run the Branch 5K. No other formal decisions were made.

• Approved March 11, 2024 minutes (carried, moved by Rebecca Bradford, seconded by Carol Houston)

Downtown Development Advisory Board

The Downtown Development Advisory Board will consider a facade grant application for 468 E Second St, with a $4,750 estimate for exterior painting and brick repair. The board will also receive updates on the social district, committee reports, and a sponsorship update. The agenda includes routine items like approval of minutes and public comments.

• Facade grant application for 468 E Second St (estimated $4,750 for painting and brick repair)
• Social district update
• BBQ Challenge planning committee report
• Sponsorship update for 2024 events
• Downtown Welcome Party concept discussion

Town Council

The Town Council held a work session with no formal votes. They reviewed proposed Unified Development Ordinance (UDO) text amendments, including changes to neighborhood meeting requirements, density standards, and truck parking limits. Staff also presented electric and water rate studies, recommending a 3% electric rate increase for FY25 and discussing water/wastewater rate projections. No decisions were made; items are scheduled for future discussion.

• Agenda approved (5-0)
• Motion to adjourn carried (5-0)
• No substantive decisions made; all items were for discussion only

Town Council

The Clayton Town Council is meeting to consider routine consent agenda items, including accepting public utilities for maintenance, supporting a Clean Water State Revolving Fund application, and hearing a staff report on a SAFRE fire grant. The agenda also includes a proclamation for National Library Workers Day and a budget survey update from the Town Manager. Most items are procedural or informational, with no major public hearings or rezonings scheduled.

• Resolution to accept Grifols Phase II wastewater effluent line into town utility system
• Resolution to accept utilities for Highgate Phase 5 warranty
• Resolution supporting Clean Water State Revolving Fund application for Sam's Branch WRF
• National Library Workers Day proclamation
• SAFRE Grant (Staffing for Adequate Fire and Emergency Response) staff report

Fire Advisory Board

The Clayton Fire Advisory Board is meeting to nominate a Chair and Vice-Chair, approve an alternate moving to a regular seat, and adopt minutes from January 25, 2024. The agenda also includes reports from the Fire Chief and other business. The meeting is largely procedural, with potential actions on leadership and membership.

• Nomination of Chair and Vice-Chair
• Motion to approve alternate to regular seat
• Adoption of January 25, 2024 minutes
• Reports from Fire Chief
• Other business

Planning Board

The Clayton Planning Board will hold a public meeting and consider a conditional rezoning request for Carolina Overlook North, a proposed 750-unit active adult community on a 357-acre parcel at 1162 Covered Bridge Road. The board will also hear a Downtown Master Plan presentation and review a Unified Development Ordinance text amendment. Additionally, the board will elect a new chair and vice chair and approve the February 26, 2024 minutes.

• Public hearing and new business item on 2023-115-CZM Carolina Overlook North conditional rezoning (1162 Covered Bridge Road, 357 acres, 750 units)
• Downtown Master Plan presentation by consultant Dan Lambert of McAdams
• Unified Development Ordinance Text Amendment (UDOTA 1-24) presentation by CodeWright Planners
• Election of new Planning Board chair and vice chair
• Approval of February 26, 2024 meeting minutes

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board will meet to adopt minutes, receive updates on the Safe Child Policy, elect a chair and co-chair, and introduce new Internet Use and Tutor policies. The board will also hear reports from the chair, Friends of the Library, and the library director, and discuss outreach and strategic planning.

• Election of Library Board Chair and Co-Chair positions
• Introduction of Internet Use Policy
• Introduction of Tutor Policy
• Update on Safe Child Policy
• Discussion of outreach opportunities and strategic planning

Public Art Advisory Board

The Public Art Advisory Board will meet to approve February minutes, nominate a chair and vice-chair, and receive updates on the Sculpture Trail and Greenway Art Project. The board will also discuss and select its top two future projects from options like Little Free Libraries and murals.

• Nomination of Chair and Vice-Chair
• Sculpture Trail update: 'Seven Point Star' replacing 'Crumple and Flow'; deinstallation March 15, installation March 22
• Greenway Art Project update
• Future projects: pick top two (Little Free Libraries, murals discussed)
• Approval of February 20, 2024 minutes

The board unanimously approved the February minutes with a minor change, elected Sara Perricone as Chair and Dane Martin as Vice-Chair, and discussed upcoming projects including a sculpture installation and a Greenway Art Project. No substantive policy decisions were made; the meeting was largely administrative and informational.

• Approved February 20, 2024 minutes with one minor change (7-0)
• Elected Sara Perricone as Chair (7-0)
• Elected Dane Martin as Vice-Chair (7-0)
• Adjourned meeting (7-0)

Town Council

The Clayton Town Council will hold public hearings on a rezoning request, a small area plan, and a special use permit, and will consider adopting ordinances for two annexations and a conditional rezoning. They will also discuss the Downtown Vibrancy Grant Program and select roads for the 2024 rehabilitation project. The consent agenda includes routine items like minutes, utility acceptances, and policy amendments.

• Rezoning 2023-201-RZ by Coulon Company, LLC
• Gateway 42 Small Area Plan adoption
• Special use permit for Pinnacle Indoor Storage Unit Facility
• Annexation ordinances for Poole Farm, LLC and Rocky Branch Farm, LLC
• 2024 Road Rehabilitation Project road selection

Downtown Development Advisory Board

The Downtown Development Association Advisory Board will consider two facade grant applications (Boulevard West and Burney's), receive updates on the 2024 concert series and Downtown Master Plan comments, and hear committee reports. The agenda is largely routine, with no major policy decisions listed.

• Facade grant application for Boulevard West
• Facade grant application for Burney's
• 2024 Concert Series schedule announced (May 17, June 20, Aug 15, Sep 6)
• Reminder for public comments on Downtown Master Plan
• Committee reports: Economic Vitality, Design, Organization, Promotions

The Downtown Development Advisory Board approved facade grants for Boulevard West and Burney's, both unanimously. They also received updates on the 2024 concert series, the Downtown Master Plan, and committee reports, but took no other formal votes.

• Approved facade grant for Boulevard West (all approved)
• Approved facade grant for Burney's (all approved)
• Approved Feb 12, 2024 minutes (all approved)

Town Council

The Clayton Town Council is holding a work session to discuss two main topics: public engagement for transportation planning and the Downtown Master Plan. No formal votes are scheduled except for agenda approval and adjournment.

• Discussion of Clayton Transportation on Public Engagement
• Discussion of Downtown Master Plan
• Employee introductions and promotions

Town Council

The Clayton Town Council will hold public hearings on a rezoning request by Southern Wake Property Group and an economic development agreement for The Station at Old Town Hall, followed by a quasi-judicial hearing on a special use permit for Powhatan Self Storage. The consent agenda includes routine items like meeting minutes, a library meeting room policy, and a water tower agreement amendment. The meeting also includes proclamations and a closed session to discuss real property purchase.

• Public hearing on 2023-185-RZ Southern Wake Property Group rezoning (Ordinance #2024-02-04)
• Public hearing on The Station at Old Town Hall Economic Development Agreement (Resolution #2024-16)
• Quasi-judicial hearing on 2023-146-SUP Powhatan Self Storage
• Consent agenda: Hocutt-Ellington Memorial Library Meeting Room Policy, Water Tower Option agreement amendment, OSBM Grant
• Closed session to discuss purchasing real property (NC GS 143-318.11(a)(5))

Planning Board

The Clayton Planning Board will hold a public hearing and consider recommending approval of a rezoning request for a 3.88-acre parcel at 3733 Powhatan Road, from Residential Large Lot (RLL) to Heavy Industrial (HID). Staff recommends approval, citing consistency with the Future Land Use Map's Employment Center designation. The board will also approve prior meeting minutes and receive updates on training and development activity.

• Public hearing on 2023-201-RZ: Coulon Company, LLC rezoning of 3.88 acres at 3733 Powhatan Rd from Residential Large Lot to Heavy Industrial
• Approval of January 22, 2024 Planning Board minutes
• Signatures required for Code of Conduct
• Reminder of Chair and Vice Chair vote at March 25, 2024 meeting
• UNC School of Government training opportunities

Town Council

This is a special meeting of the Clayton Town Council held as a retreat in New Bern, NC. The agenda consists of a leadership training session and a walking tour of downtown Washington, NC, with no formal decisions or public hearings scheduled. The only potential action is a motion to adjourn.

• True Colors Leadership Training (Advanced) led by Deputy Town Manager Dolores Gill
• Washington, NC downtown walking tour
• Meeting held at Courtyard by Marriott New Bern, 218 E. Front St, New Bern, NC

Board of Adjustment

The Board of Adjustment will hold an evidentiary hearing on ALDI's request to reduce the rear setback from 30 feet to 20 feet for a proposed store at 9811 US Hwy 70 Bus W. The applicant cites a road widening project that reduced the property. The board will also approve prior minutes and prepare to elect new officers in March.

• Public hearing on variance 2023-162-VAR to reduce rear setback from 30 ft to 20 ft for ALDI store
• Property located at 9811 US Hwy 70 Bus W, Clayton, NC 27520
• Variance requested due to NCDOT road widening project U-6223 reducing property depth by 35 feet
• Approval of January 17, 2024 meeting minutes
• Discussion of election for new Chair and Vice Chair at March 20, 2024 meeting

Public Art Advisory Board

The Public Art Advisory Board is meeting to approve January minutes, get an update on the Sculpture Trail, and discuss future projects. The agenda is mostly routine, with the sculpture trail update being the main substantive item.

• Approval of January 23, 2024 minutes
• Sculpture Trail update
• Discussion of future projects

Town Council

The Clayton Town Council will hold a public hearing for the FY 2024-25 budget and consider adopting two budget amendments for a water capacity purchase. The agenda also includes proclamations, consent agenda items, and a closed session for legal, economic development, and real property matters.

• Public hearing for FY '24-25 budget with survey link
• Adoption of Ordinance #2024-02-02 & #2024-02-03 for water capacity purchase budget amendments
• Proclamations for National Leadership Day, Government Communications Day, and Employee Appreciation Day
• Closed session for legal, economic development, and real property purchasing discussions

Downtown Development Advisory Board

The Downtown Development Association Advisory Board will meet to discuss updates on the downtown master plan, the social district, and the town budget. They will also consider a facade grant application from Fare Game for signage and receive committee reports on economic vitality, design, promotions, and organization.

• Facade grant application from Fare Game for signage (3ft-8" x 10ft)
• Master Plan update presented by Dan Lambert of McAdams
• Social District update from Lydia Davis
• Town Budget update with survey link
• Sponsorships finalized for 2024 events; concert announcements start 3/4

Parks and Recreation Advisory Board

The Clayton Parks and Recreation Advisory Board will meet to receive updates on bond projects, the Parks and Recreation Master Plan, and the Municipal Park shade structure. They will also discuss and nominate candidates for 2024 Chair and Vice Chair, with a vote scheduled for March. The meeting is largely informational, with the only action item being the adoption of the January 8, 2024 minutes.

• Update on East Clayton Community Park construction completion and S.T. Wooten bid award
• Master Plan survey results from Sage Design to be reported
• Municipal Park shade structure installation expected to complete in February
• Discussion and nomination of 2024 Chair and Vice Chair candidates
• Groundbreaking at Community Park and department staffing updates

Town Council

The Clayton Town Council is holding a special work session that begins with a town ride-along tour of developments and projects, followed by a discussion of updates to the Fiscal Year 2025 Capital Improvements Plan (CIP). The agenda includes a potential action to approve or adjust the agenda and a motion to adjourn, but no formal votes on the CIP are scheduled.

• Town ride-along tour of developments and projects
• FY25 Capital Improvements Plan (CIP) updates discussion

Town Council

The Clayton Town Council will hold a regular meeting with several action items, including adopting a new library circulation policy, accepting public utilities for maintenance at Walk at East Village Phase 3A, 3B & 3C, and voting on a road renaming ordinance. The council will also consider a memorandum of agreement for municipal accounting services, cybersecurity, and technical assistance, and hear updates on the Water Reclamation Facility. The agenda includes proclamations and a closed session for legal, economic development, and real property matters.

• Adoption of Ordinance #2024-02-01 for road renaming
• Resolution #2024-11 adopting HEML Circulation Policy
• Resolution to accept public utilities for maintenance at Walk at East Village Phase 3A, 3B & 3C
• Resolution #2024-12 for Municipal Accounting Services, Cybersecurity and Technical Assistance MOA
• Proclamations for Student Art Month, School Resource Officer Day, and Engineers Week

Fire Advisory Board

The Clayton Fire Advisory Board is meeting to introduce new members Joel Gates and Jeffrey Stallings and to review the board's by-laws. The discussion will focus on the code of conduct and member requirements. The board will also consider the adoption of minutes from their November 16, 2023, meeting.

• Introduction of new board members Joel Gates and Jeffrey Stallings
• Adoption of November 16, 2023, meeting minutes
• Discussion on by-laws update regarding code of conduct and member requirements

Public Art Advisory Board

The Clayton Public Art Advisory Board will meet to elect a Chair and Vice-Chair and review updated by-laws. Members will also discuss future public art projects and the selection process for the town's Sculpture Trail.

• Election of Chair and Vice-Chair
• Discussion of updated by-laws
• Sculpture Trail selection process
• Discussion of future public art projects

Planning Board

The Clayton Planning Board will hold a public meeting to consider a rezoning request from Southern Wake Property Group for a parcel at 4008 Powhatan Rd., proposing a change from Residential Estate (R-E) to Industrial Light (I-1). The board will provide a recommendation to the Town Council. The agenda also includes the swearing in of board members, election of a new chair and vice chair, approval of December minutes, and adoption of 2024 bylaws.

• Rezoning 2023-185-RZ: 4008 Powhatan Rd. from Residential Estate (R-E) to Industrial Light (I-1)
• Election of new Planning Board Chair and Vice Chair
• Approval of December 19, 2023 meeting minutes
• Adoption of Planning Board 2024 Bylaws

Hocutt-Ellington Memorial Library Advisory Board

The Hocutt-Ellington Memorial Library Advisory Board is meeting to discuss library governance, including the adoption of new by-laws and member requirements. The board will also review a child safety policy and receive updates on library programs and the Friends of the Library organization.

• Adoption of Library Advisory Board By-Laws
• Review of Advisory Board Member Requirements
• Review of Code of Conduct for Appointed Board Members
• Review of Child Safety Policy

Board of Adjustment

The Board of Adjustment will hold a public hearing regarding a request from Aldi to reduce the required rear setback from 30 feet to 20 feet at 9811 US HWY 70 Bus W. The applicant cites property size reduction due to an NCDOT road widening project on Rose Street as the reason for the request. The board will also conduct organizational business, including swearing in members and electing a Chair and Vice Chair.

• Public hearing for 2023-162-VAR (Aldi rear setback variance)
• Election of Board Chair and Vice Chair
• Review of 2024 Board of Adjustment meeting calendar
• Review of 2024 Board of Adjustment bylaws

Town Council

The Clayton Town Council will hold public hearings on four annexation petitions and three rezoning requests, with potential adoption of corresponding ordinances. The council will also consider a capital project budget ordinance for a 2024 GO Bond Park Project, approve the consent agenda, and discuss a road renaming and 4th of July event. The meeting includes proclamations, awards, and a closed session for legal and real property matters.

• Public hearings and potential adoption of ordinances for annexations: Poole Farm, Rocky Branch Farm, Lee Court, Gregory Drive
• Public hearings and potential adoption of consistency statements for rezonings: Clayton ABC Store, Pond Street Duplexes, Vinson Road
• Adoption of Ordinance #2024-01-09: Capital Project Budget Ordinance for 2024 GO Bond Park Project
• Consent agenda includes acceptance of water/sewer utilities for Buckhorn Branch Park Subdivision Phase 3 and amendment to Davis Park Leasing Economic Development Incentive Agreement
• Closed session to discuss legal matters and purchasing of real property

Downtown Development Advisory Board

The Downtown Development Association Advisory Board will meet to approve minutes, hear updates on the Downtown Awards Night and sponsorship guide, and review a proposed $12,500 vibrancy grant program for small downtown improvement projects. They will also receive orientation materials and bylaws for new board members. The agenda is largely routine, with no major decisions expected beyond the grant discussion.

• Review of $12,500 vibrancy grant proposal for small downtown improvement projects (approx. $250 each)
• Update on 2024 Downtown Clayton event sponsorships, including concert series and BBQ Challenge
• Downtown Awards Night update (scheduled for Feb 6, 6-9pm)
• New advisory board member orientation, bylaws, and code of conduct
• Approval of December 11, 2023 minutes

Parks and Recreation Advisory Board

The Clayton Parks and Recreation Advisory Board will meet to discuss ongoing projects, including bond initiatives, the master plan, and greenway developments. The board will also review updated by-laws, discuss 2024 board candidates, and vote on the 2024 meeting calendar.

• Adoption of September 11, 2023 meeting minutes
• Adoption of 2024 Recreation Advisory Board meeting calendar

Town Council

The Clayton Town Council is holding a work session to introduce new employees and discuss communications data, mid-year budget updates, a proposed social district, and a 2% room tax collection and use.

• Employee introductions for staff including Permit Specialist Heidi You and Interim Water Resources Director Joshua Baird
• Mid-year Town Manager budget updates presented by Rich Cappola
• Social district discussion presented by Lydia Davis
• Occupancy tax discussion regarding the enacting of a local room tax presented by Donna Bailey Taylor and Patrick Pierce

Town Council

The Town of Clayton Town Council will meet to discuss multiple annexation petitions, hold public hearings on system development fees and the Leland A. Blessl Barbour and Lawson Glen annexations, and review a construction project bid award for Clayton Community Park. The agenda also includes administrative updates to advisory board by-laws and a revised 2024 holiday schedule.

• Public hearing and potential adoption of Ordinance #2024-01-01 updating System Development Fees
• Public hearing and potential adoption of Ordinance #2023-12-02 for the Leland A. Blessl Barbour Annexation
• Public hearing and potential adoption of Ordinance #2023-12-03 for the Lawson Glen Annexation
• Clayton Community Park Construction Project Bid Award and Resolution #2024-07
• Annexation sufficiency resolutions for Rocky Branch Farm LLC, Poole Farm LLC, Lee Court, and Gregory Drive