Clear Lake Shores public meetings in 2022
20 substantive meetings from 2022, with official agendas or minutes and plain-English summaries.
Roads and Drainage
The committee approved requests for proposals (RFPs) for a cross-culvert at Narcissus and Ivy and work at 1026 Oak. Several other high-priority projects, including bridge repairs and sidewalks, were delayed pending grant confirmation. Members also discussed new cost-benefit analyses for culverts on East and West Narcissus.
- Approved RFP for cross-culvert on Narcissus and Ivy
- Approved RFP for 1026 Oak to be carried out by the city
- Delayed Clear Lake bridge evaluation, repair, and maintenance RFP pending grant details
- Delayed Clear Lake Road bridge approaches RFP pending grant details
- Delayed sidewalk RFP for east side of Clear Lake Road pending grant details
- Recommended CA and/or BO contact contractors at 830 and 834 Birch regarding silt fences
- Decided to await grant confirmation before further action on pedestrian bridge funding
City Council
The City Council passed the consent agenda, which included the check register for December 1, 2022, through December 14, 2022, and the minutes from the December 6, 2022, regular meeting. No other substantive decisions were recorded.
- Approved check register for 12/01/22 thru 12/14/22
- Approved minutes for C. Mtg. 12/06/22 (Regular)
EDC
The EDC reviewed a $565,000 parking lot paving contract and discussed potential TxDOT grants for a pedestrian bridge and sidewalk. No formal actions were taken on the appointment of an interim administrator or the replacement of palm trees.
- Approved striking November 8, 2022 minutes from the consent agenda (Unanimous)
- No action taken on appointing Brant Gary as interim EDC Administrator
- Tabled palm tree replacement pending Parks and Recreation layout recommendations
- Tabled annual budget funding for Parks projects pending a master P&R plan
City Council
The City Council approved Ordinance 2022-08, which limits short-term rental permits to 20 and establishes new registration fees and conduct standards. The approved version includes a specific requirement that base flood elevation eligibility be based on when the home was built. No action was taken following the executive session regarding the Police Chief and City Administrator.
- Approved Ordinance 2022-08 regarding short-term rental limits and regulations (4-1)
- Passed Consent Agenda including check register and November meeting minutes
- No action taken following executive session regarding Police Chief and City Administrator
Roads and Drainage
The committee approved several Requests for Proposals (RFPs) for drainage and bridge work, including the Narcissus/Ivy cross culvert and the Clear Lake Road Bridge evaluation. Members agreed to include specific residential addresses in the current round of proposals and discussed drainage improvements for Narcissus Road.
- Approved Narcissus/Ivy cross culvert RFP as modified
- Approved Clear Lake Road Bridge evaluation, repair and maintenance RFP
- Agreed to include 304 Oak RFP in current proposals (excluding culvert modification at #218)
- Approved metal grating and inlet modifications for 1026 RFP
- Agreed to include full length of Narcissus ditches in RFP
- Agreed to adjust approximately 8 culverts along Narcissus to eliminate blockages
City Council
The City Council held a special meeting to discuss personnel matters. The council established a ranked order of preference for the Building Official position.
- Selected Building Official preference order: 1 - C.J. Snipes, 2 - Gregory Harrison, 3 - John Pape (Unanimous)
Roads and Drainage
The committee reviewed the status of several Request for Proposals (RFPs) for road and bridge work and determined that check valve installation should be handled by public works. Members discussed the need for a temporary City Administrator and the potential use of Midtown Engineering as a backup firm. No formal votes were recorded.
- Agreed check valve installation will be handled by public works without an RFP
- Recommended exploring Midtown Engineering as a back-up to Cobb Fendley
- Agreed to capture 'as built' elevations for modified culverts and ditches
- Agreed to include RFPs for 304 Oak and 1026 Ivy/Oak
- Changed meeting date to the 4th Thursday of the month at 4:00 pm
- Recommended the city replace a knocked-down stop sign on Hanson Road
City Council
City Council unanimously approved the employee health benefit rates for 2023 and hired Texas First Group to search for an interim City Administrator. The council also passed the consent agenda including the check register and investment report.
- Approved 2023 employee Health Benefits Rates (Unanimous)
- Approved Texas First Group to provide Interim City Administrator applicants (Unanimous)
- Passed Consent Agenda including Check Register (10/27/2022-11/09/2022) and Q3 2022 Investment Report
EDC
The Economic Development Corporation board reappointed its current officer slate for a one-year term. The board also approved a resolution to update the list of persons authorized to sign checks following a staff departure.
- Approved existing officer slate for one-year term (Unanimous)
- Approved Resolution 2022-11 establishing authorized check signers (Unanimous)
- Accepted October 2022 Financials, Check Registry, and October 11 meeting minutes
City Council
City Council accepted a contract with Clear Career Professionals, LLC to conduct a search for a City Administrator. The Council also voted to recommend that the acting City Administrator relieve the Building Official of his duties. Two other proposals regarding the search process and the Chief of Police were rejected.
- Accepted contract with Clear Career Professionals, LLC for City Administrator search (Unanimous)
- Proposal to form City Council Committee for administrator search failed (4 Nays)
- Proposal to consider Clear Career Professionals, LLC for new Chief of Police failed (4 Nays)
- Recommended acting City Administrator relieve Building Official of duties (Unanimous)
City Council
The City Council re-appointed four members to the Economic Development Corporation. A proposed ordinance to regulate short-term rentals was tabled until December. The council also approved the consent agenda.
- Approved consent agenda including check register and previous meeting minutes
- Tabled Ordinance 2022-08 regarding short-term rental regulations (Unanimous)
- Re-appointed Jonny Boultinghouse, Thomas Haaland, Mike Pons, and Shawn Dunegan to the Economic Development Corporation (Unanimous)
- No action taken following executive session regarding Police Chief and City Administrator
Roads and Drainage
The committee is discussing interim operations, engineering contracts, and a 5-year budget update for projects including parking lots, a pedestrian bridge, and concrete road replacements. They will also review RFQ status for culvert check valves, road repairs on Narcissus, and specific drainage issues at 214 Blue Point and 626 Pine.
- Discussion on 5-year budget update for E and W parking lots, pedestrian bridge, CLR upgrade to concrete, and heavy traffic roads replacement to concrete
- Status update on RFQ for Tideflex check valves at Ivy and W Shore
- Drainage complaint at 214 Blue Point and issue at 626 Pine
- Clear Lake Road RFQ status and bridge refurbishment study
- Scheduled repairs including 'Angel Baths' on 1026 Ivy & Oak and deep hole on 304 Oak
The Roads and Drainage committee agreed to release several RFPs for proposals, including the Narcissus Road full-depth reclamation and ditch maintenance project, the Narcissus cross-culvert project, the Clear Lake Road bridge approaches project, the bridge refurbishment study, and the 'Angel Baths' projects at 304 Oak and 1026 Ivy/Oak. The committee also discussed funding challenges, detention requirements for parking lots, and drainage complaints at 214 Blue Point and 626 Pine. Mayor Kurt Otten will temporarily fill the City Administrator position while a long-term replacement is recruited.
- Agreed to release RFP for Narcissus Road Full Depth Reclamation and ditch maintenance project as soon as possible
- Agreed to release RFP for Narcissus Cross Culvert project as soon as possible
- Agreed to release RFP for Clear Lake Road bridge approaches (bridge to Birch plus 10 ft of asphalt on south side) as soon as possible
- Agreed to release RFP for bridge refurbishment study as soon as possible
- Agreed to release RFP for 'Angel Baths' projects at 304 Oak and 1026 Ivy/Oak as soon as possible
- Agreed to get elevation data on East and West sides of full length of Clear Lake Road and side roads to first stormwater inlet box
- Agreed to tackle Hawthorn to Deep Hole flooding as a separate project and add to 10-year plan
- Agreed to maintain a checklist of pavement and drainage problems in the city
Roads and Drainage
The committee will discuss road maintenance for Narcissus and the status of outfall data from High Tide. Members will review the completion of the Blue Point Road project and plan for future infrastructure work over the next 5-10 years. The meeting includes discussions on funding for routine maintenance.
- Road maintenance and outfall data for Narcissus
- RFQs for cross-culvert details on Narcissus and Ivy
- Installation of Tideflex test case check valves at Ivy and W Shore
- Review of completed Blue Point Road project
- Proposed RFQs for Clear Lake Road bridge approaches, refurbishment study, and sidewalk transitions
Roads and Drainage
The committee will review drainage data and the bidding process for road maintenance on Narcissus. Members will also discuss the city's 5-year plan and the status of the Clear Lake Road bridge.
- Road maintenance and bidding for Narcissus
- Tideflex test case status for check valves at Ivy and W Shore
- Review of R&D 5-year plan including potential concrete upgrade for CLR
- Status update for the Clear Lake Road bridge
Roads and Drainage
The Roads and Drainage Committee will meet to discuss the FY23 budget and road maintenance for Narcissus. Members will review drainage planning strategies and the status of the Clear Lake Road bridge. The body will also consider the budget for converting Clear Lake Road to concrete.
- 2022 road maintenance for Narcissus
- Test case for check valve additions/replacements on outflow culverts
- Budget discussion and approval for FY23
- TXDOT axle pressure downgrades and repair responsibility for Clear Lake Road bridge
- Budget for converting entire Clear Lake Road to concrete
Roads and Drainage
The Roads and Drainage Committee will discuss road maintenance, drainage plans, and ordinance updates. The body is reviewing bids for road work and considering a proposed change to the drainage ordinance regarding pool construction.
- Road maintenance bids for Blue Point and resurfacing/drainage plans for Narcissus
- Inspection and maintenance of outflow check valves on culverts
- Proposed change to the drainage ordinance concerning pool construction
- Discussion of Master Service Agreements with alternative engineering companies
- FY23 budget discussion and possible approval
Roads and Drainage
The Roads and Drainage Committee will review the status of road maintenance bids for Blue Point and Narcissus. The meeting also includes discussion on outflow check valve maintenance and future drainage plan strategies.
- 2022 road maintenance updates for Blue Point and Narcissus
- Inspection and maintenance of outflow culvert check valves
- Status update on quotes from Cobb Fendley regarding the drainage plan
- Update on City Right-of-Way (ROW) and Storm Water Ordinance
Roads and Drainage
The Roads and Drainage Committee will discuss progress on culvert maintenance, crack sealing, and ditch upkeep. The meeting includes updates on road work timing and bid packages for Blue Point and Narcissus.
- 2022 road maintenance status for Blue Point and Narcissus
- Outflow check valve inspection and maintenance
- Drainage plan quotes from Cobb Fendley and others
- City Right-of-Way (ROW) and Storm Water Ordinance update
Roads and Drainage
The Roads and Drainage Committee is considering actions on storm water system elevations and pavement work for Narcissus and Blue Point. Members are also reviewing the City Right-of-Way and Storm Water Ordinance and discussing the maintenance of outflow check valves.
- Possible action on surveyor recommendation for elevations on Narcissus
- Discussion on 2022 road maintenance for Blue Point and Narcissus
- Review of crack seal program and list of cracks to be sealed by Pavement Services
- Development of a strategy to use a previous drainage plan as a framework for the future
- Status of drainage work at 830-834 Birch Rd
Roads and Drainage
The committee is meeting to review road maintenance status and drainage culvert and ditch work. Members will discuss potential 2022 road maintenance for Blue Point and Narcissus and the progress of the City Right-of-Way and Storm Water Ordinance.
- Review of Full Depth Reclamation on Juniper-Oak to Clear Lake Road
- Possible action on 2022 road maintenance for Blue Point and Narcissus
- Identification of surveyors for culvert elevations on Narcissus
- Inspection and maintenance of outflow check valves
- Drainage issues on S W. Aspen Road and Clear Lake Road