Northumberland County public meetings in 2025

Planning Commission

The Northumberland County Planning Commission will hold a public hearing on a Conditional Use Permit for a boathouse exceeding 700 square feet at 427 Smith Point Road. The meeting will also include a work session on county-owned properties for a new animal shelter.

• Public hearing: Conditional Use Permit for boathouse at 427 Smith Point Road
• Work session: County-owned properties for new animal shelter
• Approval of November 20, 2025 meeting minutes

The commission unanimously accepted the agenda and minutes, approved remote participation for a member, voted 8‑1 to table the Sley’s Boathouse public hearing until the Jan 15 2026 meeting, and then adjourned the session.

• Accepted agenda (unanimous)
• Accepted November 20, 2025 minutes (unanimous)
• Approved remote participation for John Kost (unanimous)
• Tabled Sley’s Boathouse public hearing until Jan 15 2026 (8‑1)
• Adjourned meeting (unanimous)

Board of Supervisors

The Board adopted a resolution honoring Supervisor Richard F. Haynie. It approved the acceptance of a deed of open‑space easement for a pocket park. The Board also authorized several grant applications, including a $134,228.30 library easement grant, a $122,944.08 LDSS family services grant, a $1,635 Operation Ceasefire grant, and a $240 supplemental appropriation for the Sheriff’s Department.

• Resolution honoring Richard F. Haynie approved (motion carried, ayes: Long, Haynie, Brann, Williams, Fisher)
• Accepted deed of open space easement from Northumberland Public Library (motion carried, ayes: Long, Haynie, Brann, Williams, Fisher)
• Authorized Circuit Court Records Preservation grant application (motion carried, ayes: Long, Haynie, Brann, Williams, Fisher)
• Authorized LDSS Resource Family Collaborative grant of $122,944.08 (motion carried, ayes: Long, Haynie, Brann, Williams, Fisher)
• Accepted Operation Ceasefire grant of $1,635.00 (motion carried, ayes: Long, Haynie, Brann, Williams, Fisher)
• Approved supplemental appropriation of $240.00 for Operation Ceasefire funds (motion carried, ayes: Long, Haynie, Brann, Williams, Fisher)

Electoral Board

The board approved the minutes from the November 5‑14 and November 20, 2025 meetings. It prepared, signed, and sealed certificates of election for newly elected officials and arranged delivery to the Clerk of the Court. The Vice Chair was tasked with retrieving V‑drives, inventorying them, and programming them for the June 2026 primary, and the board set a goal to complete a draft FY 2026‑2027 budget by Dec 19, 2025. A survey was sent to all Chiefs and Assistant Chiefs with results to be included in transition materials, and the meeting was adjourned unanimously.

• Approved November 5‑14 and November 20, 2025 minutes (unanimous)
• Prepared, signed, and sealed certificates of election for newly elected officials
• Vice Chair assigned to retrieve V‑drives from Clerk of the Court
• Vice Chair to conduct full inventory of V‑drives
• Board set goal to complete FY 2026‑2027 draft budget by Dec 19, 2025
• Distributed Chief and Assistant Chief election survey, responses due Dec 12, 2025
• Motion to adjourn made, seconded, and approved unanimously

Board of Supervisors

The Board voted to convene a closed meeting under Virginia Code §2.2‑3711. After the closed session, the Board voted to reconvene in open session, certify the closed meeting, and then adjourn.

• Convene closed meeting – Motion carried (aye: Brann, Williams, Fisher; absent: Haynie, Long)
• Reconvene into open session – Motion carried (aye: Brann, Williams, Fisher; absent: Haynie, Long)
• Certify closed meeting – Motion carried (aye: Fisher, Brann, Williams; absent: Haynie, Long)
• Adjourn meeting – Motion carried (aye: Brann, Williams, Fisher; absent: Haynie, Long)

Planning Commission

The Planning Commission will hold a public hearing on a request by John D. Runkle for a Conditional Use Permit to operate a commercial kennel on an A‑1 agricultural parcel (Tax Map Parcel #15-(1)100-A) at 3150 Northumberland Highway. In the work session the commission will review the Virginia DEQ’s submission for the Comprehensive Plan revision. The agenda also includes routine approvals of the agenda, minutes, and public comments.

• Conditional Use Permit request for a commercial kennel at 3150 Northumberland Highway (Tax Map Parcel #15-(1)100-A)
• Comprehensive Plan Revision – review of VDEQ materials

The commission voted to recommend approval of the proposed dog boarding kennel to the Board of Supervisors. It also adopted the DEQ‑requested revisions to Chapter 5 of the Draft 2025 Comprehensive Plan. All agenda items and minutes were accepted unanimously, and the meeting was adjourned.

• Recommended approval of the kennel conditional use permit to the Board of Supervisors (unanimous)
• Accepted DEQ‑requested changes to Chapter 5 of the Draft 2025 Comprehensive Plan (unanimous)
• Accepted the October 16, 2025 agenda (unanimous)
• Accepted the November 20, 2025 agenda (unanimous)
• Accepted the September 18, 2025 meeting minutes (unanimous)
• Accepted the October 16, 2025 meeting minutes (unanimous)
• Motion to adjourn passed (unanimous)

Electoral Board

The Electoral Board unanimously approved the minutes from the November 5‑14, 2025 canvass meeting. A motion to convene a closed session was passed unanimously to discuss the annual bonus program and related compensation matters. The Board also unanimously certified that only public business exempt from open‑meeting rules was considered, and then adjourned the meeting at 10:56 a.m.

• Approved November 5‑14, 2025 canvass minutes (unanimous)
• Constituted closed session to discuss bonus program and compensation (unanimous)
• Certified that only exempt public business was discussed (unanimous)
• Adjourned meeting at 10:56 a.m. (unanimous)
• Chair Susan Ruberry resignation accepted, effective immediately

Economic Development Commission

The Northumberland County Economic Development Commission will meet to review October 2025 meeting notes, discuss current projects, consider any new business, and provide opportunities for citizen engagement. No specific proposals, contracts, or rezoning actions are listed on the agenda.

The commission approved the meeting agenda. It also approved the October 2025 meeting minutes. In a unanimous vote, the commission approved a statement of support for the Little Wicomico River dredging and jetty repair initiative to aid grant applications. The meeting was adjourned at 6:58 PM.

• Approved meeting agenda (motion passed)
• Approved October 2025 meeting minutes (motion passed)
• Unanimously approved statement of support for Little Wicomico River dredging project
• Adjourned meeting (motion passed)

Board of Supervisors

The Board approved the meeting agenda and the minutes from the October 9, 22 and 29, 2025 meetings. It adopted resolutions honoring Veterans Day and the 100th birthday of George Irving “Buddy” Scala. The Board also approved a financing plan that authorizes a lease‑revenue bond issuance of up to $2,430,000 (taxable) and $995,000 (tax‑exempt) to fund various capital improvement projects.

• Approved agenda (motion carried; ayes: Long, Brann, Williams, Fisher)
• Approved October 9, 2025 meeting minutes (motion carried; ayes: Long, Brann, Williams, Fisher)
• Approved October 22, 2025 special meeting minutes (motion carried; ayes: Long, Brann, Williams, Fisher)
• Approved October 29, 2025 special meeting minutes (motion carried; ayes: Long, Brann, Williams, Fisher)
• Approved Veterans Day resolution (motion carried; ayes: Long, Brann, Williams, Fisher)
• Approved George Irving “Buddy” Scala 100th‑birthday resolution (motion carried; ayes: Long, Brann, Williams, Fisher)
• Approved lease‑revenue bond financing plan for capital projects (bond amounts up to $2,430,000 taxable and $995,000 tax‑exempt; outcome approved, vote tally not recorded)

Wetlands Board

The Wetlands Board approved the October 14 meeting minutes (with one abstention). It then approved three mitigation applications—25-2091, 25-2203, and the Lucas S. & Sherri M. Geiger project—each for three years, the latter contingent on proof of VARTF payment. The Henry Ross project was also approved, with one board member abstaining. The meeting was adjourned unanimously.

• Approved October 14 minutes (Albert Fisher abstained)
• Approved Application 25-2091 (unanimous)
• Approved Application 25-2203 (unanimous)
• Approved Lucas S. & Sherri M. Geiger project pending VARTF payment (unanimous)
• Approved Henry Ross project (Albert Fisher abstained)
• Unanimously adjourned the meeting

Board of Supervisors

The Board voted to endorse the Northern Neck National Heritage Area. It approved a supplemental appropriation of $8,240 for UHY Advisors’ October services and adopted the new FY27 budget memo format. The Board also agreed to postpone payment on a July UHY invoice until further clarification. The meeting was then adjourned.

• Approved resolution endorsing the Northern Neck National Heritage Area (unanimous)
• Approved $8,240 supplemental appropriation for UHY Advisors October services (unanimous)
• Approved adoption of the new FY27 budget memo format (unanimous)
• Agreed to hold off on the July UHY invoice pending clarification (no vote recorded)
• Adjourned the meeting (unanimous)

Electoral Board

The Northumberland County Electoral Board convened to begin the canvass of the November 4, 2025 general election. The Board adopted a verification protocol covering comparison of reports, officer oath confirmation, write‑in ballot review, and early‑voting totals. Precinct‑by‑precinct reconciliation was completed, and mailed absentee ballots were processed. No other action items were recorded.

• Adopted verification protocol for election canvass (outcome: adopted)
• Completed precinct‑by‑precinct reconciliation (outcome: verified)
• Processed newly received mailed absentee ballots (outcome: processed)

Board of Supervisors

The Board voted to appropriate $55,690 from the third quarterly appropriation to the School Board instruction line item. It also approved moving $7,800 from the instruction line item to the Administration & Health line item for bulk paper purchases. The Board directed staff to pull budget information for one department to guide future format decisions.

• Approved $55,690 third quarterly appropriation for School Board instruction (unanimous aye)
• Approved transfer of $7,800 from instruction to Administration & Health (unanimous aye)
• Directed staff to pull budget data for one department before proceeding with format change

Board of Supervisors

The Board convened a closed session under Virginia Code 2.2-3711, then reconvened in open session and certified the closed meeting. In the open session it approved a $14,457.31 payment to Dana Safety Supply for vehicle equipment and a $133,407.94 supplemental appropriation for two new Finance Department positions, plus a $5,589 supplemental appropriation for additional hires. It also authorized $22,632 for a Stantec well assessment and carried over items to the October 29 special meeting.

• Closed meeting convened per Virginia Code 2.2-3711 (A)(1),(29)
• Check of $14,457.31 handwritten to Dana Safety Supply for new vehicle equipment
• Supplemental appropriation of $133,407.94 for two Finance Department hires (detailed line items listed)
• Supplemental appropriation of $5,589.00 for two Finance Department hires (detailed line items listed)
• Authorization of $22,632 for Stantec well assessment using the School Capital Improvement Fund

The Board authorized a $14,457.31 payment to Dana Safety Supply for vehicle equipment, approved supplemental appropriations of $133,407.94 and $5,589.00 for new Finance Department positions, and authorized $22,632 for a Stantec well assessment using the School Capital Improvement Fund. All motions were carried with unanimous support. Items were carried over to a special meeting on October 29, 2025.

• Approved $14,457.31 check to Dana Safety Supply for vehicle equipment (all five members aye)
• Approved supplemental appropriation $133,407.94 for Finance Department hires (all five members aye)
• Approved supplemental appropriation $5,589.00 for Finance Department hires (all five members aye)
• Authorized $22,632 for Stantec well assessment from School Capital Improvement Fund (all five members aye)
• Carried over agenda items to special meeting on Oct 29, 2025 (all five members aye)
• Motion to convene closed meeting carried (all five members aye)
• Motion to reconvene open session carried (all five members aye)
• Motion to certify closed meeting carried (all five members aye)

Economic Development Commission

The commission will meet to review August 2025 meeting notes and discuss current projects. The agenda consists of general updates from the Executive Director and County Administrator.

The commission approved the meeting agenda and the August 2025 minutes after motions were made and seconded. A motion to cancel the December 16, 2025 meeting was later made and passed. The meeting was then adjourned.

• Agenda approved (motion passed)
• August 2025 minutes approved (motion passed)
• December 16, 2025 meeting cancelled (motion passed)
• Meeting adjourned (motion passed)

Planning Commission

The Planning Commission will hold a public hearing on proposed revisions to the Northumberland County Zoning Ordinance that would permit shelter roofs on private non‑commercial piers, with size limits and new use classifications. It will also consider a Conditional Use Permit application from Red Oak, LLC to allow light‑industry activity on an A‑1 agricultural parcel (Tax Map Parcel # 51-(1)112-B) located on Jessie Dupont Memorial Hwy. No work‑session or discussion items are on the agenda.

• Revise §§148‑150, 148‑151 to allow shelter roofs on private non‑commercial piers (max 400 sq ft, 20 ft height)
• Add “Shelter Roofs” as a by‑right use in all districts except R‑1 and as a conditional use in R‑4
• Add “Shelter Roofs (with objections)” as a conditional use in all districts except R‑1
• Conditional Use Permit request by Red Oak, LLC for light industry on A‑1 parcel Tax Map # 51-(1)112-B, Jessie Dupont Memorial Hwy
• No work‑session or discussion items scheduled

The Planning Commission voted unanimously to recommend approval of a Light Industry Conditional Use Permit for applicant Will Barrack, adding a condition that any retail sales be ancillary to his landscaping business. The commission also voted unanimously to recommend adoption of zoning ordinance amendments that allow shelter roofs on private non‑commercial piers, with size and height limits. Both recommendations will be forwarded to the Board of Supervisors for final action.

• Recommended approval of Light Industry Conditional Use Permit for Will Barrack (unanimous)
• Added condition: retail sales shall be ancillary to the landscaping business (unanimous)
• Recommended adoption of pier shelter roof zoning ordinance changes (unanimous)

Electoral Board

The Electoral Board approved the minutes from the Oct 3, 2925 special meeting. It discussed a Virginia Republican Party FOIA request, noting three items remain to be fulfilled. The board emphasized the need for election equipment before the June 2026 primaries and confirmed training dates for election officers. A motion to adjourn was made, seconded and passed unanimously at 11:58 AM.

• Approved Oct 3, 2925 minutes (unanimous)
• Adjourned meeting (unanimous)

Wetlands Board

The Wetlands Board unanimously approved six riprap shoreline projects for three‑year permits, including applications 25‑1740, 25‑1926, 25‑1682, 25‑2120, 25‑1860, and 25‑2093. Applications 25‑2105 and 24‑1861 were tabled pending further review. The Board also rescheduled its next meeting to Monday, November 10, 2025 at 5:00 PM.

• Approved application 25-1740 (modified) for three years (unanimous)
• Approved application 25-1926 for three years (unanimous)
• Approved application 25-1682 for three years (unanimous)
• Approved application 25-2120 for three years (unanimous)
• Approved application 25-1860 for three years (unanimous)
• Approved application 25-2093 for three years (unanimous)
• Tabled applications 25-2105 and 24-1861 until November meeting (unanimous)
• Set next meeting to November 10, 2025 at 5:00 PM (unanimous)

Board of Supervisors

The Board approved the meeting agenda and several prior meeting minutes. It authorized the Three Rivers Health District to carry over $10,503.64 into FY26, approved the sheriff’s department to apply for $62,779 and $1,635 Operation Ceasefire grants, and approved a $22,731 transfer from the school capital improvement fund for a bus engine replacement.

• Approved agenda (motion carried, 5 ayes)
• Approved September 9, 11, 18, 24 special and October 1 special meeting minutes (motions carried, 5 ayes each)
• Approved Three Rivers Health District FY25 surplus carry‑over of $10,503.64 (motion carried, 5 ayes)
• Authorized sheriff’s department to apply for Operation Ceasefire Forensic grant $62,779 and Operation Ceasefire grant $1,635 (motion carried, 5 ayes)
• Approved $22,731 transfer from school capital improvement fund for bus engine replacement (motion carried, 5 ayes)

Electoral Board

The Electoral Board approved the September meeting minutes and posted them. A motion to onboard David Heath as the new Secretary was made, seconded, and passed unanimously at 12:00 PM.

• Approved September meeting minutes (unanimous)
• Approved onboarding of Secretary David Heath (unanimous)

Board of Supervisors

The Board of Supervisors approved hiring Dr. Anne Curran as Director of Finance with a salary of $147,000, effective October 14, 2025. They also authorized County Administrator Tadlock to sign a $20,790 contract with UHY Advisors for financial services through October 2025. All motions were carried with all five supervisors voting aye.

• Convene closed meeting (motion carried, all five ayes)
• Reconvene open meeting (motion carried, all five ayes)
• Certify closed meeting proceedings (motion carried, all five ayes)
• Hire Dr. Anne Curran as Director of Finance, salary $147,000 (motion carried, all five ayes)
• Authorize Tadlock to sign $20,790 UHY Advisors contract for October 2025 and correct contract language (motion carried, all five ayes)
• Adjourn meeting (motion carried, all five ayes)

Board of Supervisors

The Board approved the County Administrator to sign a contract with UHY Advisors for temporary finance director services retroactive to July 30 2025. They also appointed James Michel to fill the District I Planning Commission seat for the remainder of the term ending March 13 2028. The meeting was convened in closed session, reconvened in open session, and the closed session was certified. Items were carried over to the special meeting on October 1 2025.

• Convene closed meeting (motion carried, 5 aye)
• Reconvene open meeting (motion carried, 5 aye)
• Certify closed meeting (motion carried, 5 aye)
• Appoint James Michel as District I Planning Commission member (motion carried, 4 aye, 1 abstain)
• Authorize signing of UHY Advisors finance contract retroactive to July 30 2025 (motion carried, 5 aye)
• Direct Administrator to contact Jack Reagan regarding proposal through October (no vote recorded)
• Carry over items to special meeting on October 1 2025 (motion carried, 5 aye)

Board of Supervisors

The Board of Supervisors approved a contract with Dr. Karen Pica to serve as a volunteer Finance Facilitator. It also hired Mr. Christopher Bailey as the new Chief of Emergency Services at a starting salary of $90,000 effective Oct. 1, 2025. A resolution designating the third full week of September as Commercial Waterman Safety Week was adopted, and an item was carried over to the September 24 meeting.

• Approved contract with Dr. Karen Pica as Volunteer Finance Facilitator (motion carried)
• Hired Christopher Bailey as Chief of Emergency Services, $90,000 salary effective Oct 1 2025 (motion carried)
• Adopted resolution designating third full week of September as Commercial Waterman Safety Week (motion carried)
• Carried over an item to the special meeting on Sep 24, 2025 (motion carried)
• Convene closed meeting per Virginia Code §2.2‑3711 (motion carried)
• Reconvene into open session (motion carried)
• Certified closed‑meeting actions (motion carried)
• Reconvene into closed meeting for additional personnel matter (motion carried)

Planning Commission

The Planning Commission will hold a public hearing regarding a conditional use permit for a vacation home rental. The body will also continue a work session on the permitting of sun shelters on piers.

• Public hearing for vacation home rental permit at 164 Bay Shore Avenue (Tax Map Parcel # 45-B(3)1-14)
• Work session on whether to allow and how to permit sun shelters on piers

The Planning Commission unanimously recommended approval of a conditional use permit for a vacation home rental at 164 Bay Shore Avenue. The commission also unanimously approved amendments to the pier and boathouse ordinance to allow shelter roofs on private docks. Both motions passed with all present members voting aye.

• Approved conditional use permit for vacation home rental at 164 Bay Shore Ave (unanimous)
• Approved amendments to pier and boathouse ordinance to allow shelter roofs on private docks (unanimous)

Board of Supervisors

The Board approved the agenda and the August 14 minutes. It adopted four ceremonial resolutions and two proclamations. It also authorized staff to work with Davenport & Company on the proposed fund‑balance policy and to proceed with a Direct Bank Loan Request for Proposal. All motions carried with unanimous affirmative votes.

• Approved agenda (motion carried; Aye: Long, Haynie, Brann, Williams, Fisher, Jr.)
• Approved August 14, 2025 minutes (motion carried; Aye: Long, Haynie, Brann, Williams, Fisher, Jr.)
• Adopted First Responders Day resolution (motion carried; Aye: Long, Haynie, Brann, Williams, Fisher, Jr.)
• Adopted Fire Prevention Week resolution (motion carried; Aye: Long, Haynie, Brann, Williams, Fisher, Jr.)
• Adopted Star‑Spangled Banner Day proclamation (motion carried; Aye: Long, Haynie, Brann, Williams, Fisher, Jr.)
• Adopted Constitution Week proclamation (motion carried; Aye: Long, Haynie, Brann, Williams, Fisher, Jr.)
• Authorized staff to work with Davenport & Co on fund‑balance policy and to move forward with Direct Bank Loan RFP (motion carried; Aye: Long, Haynie, Brann, Williams, Fisher, Jr.)

Board of Supervisors

The Board approved moving forward with a letter of intent for the Hazard Mitigation Plan with the Northern Neck Planning District Commission. It also approved convening a closed session, reconvening to an open session, certifying the closed session, and adjourned the meeting. All motions were carried unanimously by the four members present.

• Approved convening closed meeting (4-0)
• Approved reconvening into open meeting (4-0)
• Approved certification of closed meeting (4-0)
• Approved County Administrator to sign Hazard Mitigation Plan letter of intent (4-0)
• Approved adjournment of meeting (4-0)

Electoral Board

The board voted unanimously to hold a closed session to discuss the ELECT Annual Bonus program and to certify that only that topic was addressed. It also approved a motion to adjourn the meeting with no additional business. The board noted a $150,000 equipment quotation that has been conceptually approved but not yet funded, and confirmed that election ballots have been approved and received per schedule.

• Motion to convene closed session on ELECT Annual Bonus program – passed unanimously
• Motion to certify closed‑session discussion limited to ELECT Annual Bonus program – passed unanimously
• Motion to adjourn with no additional business – passed unanimously
• Received quotation for approximately $150,000 Vanguard equipment; conceptually approved (not funded)
• Ballots for November 4 election approved and received per schedule

Planning Commission

The commission accepted the agenda and the July 17, 2025 minutes by unanimous vote. It then approved an amendment to Chapter 1, page 65, paragraph 4 of the Draft 2025 Comprehensive Plan, prioritizing dredging of federal channels, especially the Little Wicomico River. The amendment passed unanimously among members present. No other substantive actions were taken.

• Accepted agenda (unanimous)
• Adopted July 17, 2025 minutes (unanimous)
• Amended Draft Comprehensive Plan to prioritize dredging of federal channels, with highest priority to Little Wicomico River (7-0)

Economic Development Commission

The commission will meet to review previous notes and discuss current projects. The agenda consists of procedural items and general updates from the Executive Director and County Administrator.

The commission voted to approve the meeting agenda. They also approved the July 2025 meeting minutes. The meeting was then adjourned by motion. No other formal approvals, denials, or tablings were recorded.

• Agenda approved (motion passed)
• July 2025 meeting minutes approved (motion passed)
• Meeting adjourned (motion passed)

Board of Supervisors

The Board adopted the revised agenda after adding required Virginia code references. It then approved the minutes from the July 1, July 10, July 23, July 25, July 29, and July 30, 2025 meetings. All motions carried with all six supervisors voting aye.

• Approved revised agenda (motion carried, ayes: Long, Haynie, Brann, Williams, Fisher)
• Approved July 1, 2025 special meeting minutes (motion carried, ayes: Long, Haynie, Brann, Williams, Fisher)
• Approved July 10, 2025 regular meeting minutes (motion carried, ayes: Long, Haynie, Brann, Williams, Fisher)
• Approved July 23, 2025 special meeting minutes (motion carried, ayes: Long, Haynie, Brann, Williams, Fisher)
• Approved July 25, 2025 special meeting minutes (motion carried, ayes: Long, Haynie, Brann, Williams, Fisher)
• Approved July 29, 2025 special meeting minutes (motion carried, ayes: Long, Haynie, Brann, Williams, Fisher)
• Approved July 30, 2025 special meeting minutes (motion carried, ayes: Long, Haynie, Brann, Williams, Fisher)

Electoral Board

The Electoral Board approved the July 8 and 28 meeting minutes and unanimously authorized a closed session to review the ELECT Annual Bonus program. It confirmed that five scanner repairs will be performed at no charge and directed the Chair to seek county funding and a grant for new voting equipment. The Vice Chair was tasked with submitting ADA compliance acknowledgment by September 1, and mass training sessions were scheduled for October 29‑30. The board also noted holiday policy for November 11 and will review the facility lease for future renewal.

• July 8 & 28 minutes approved (unanimous)
• Closed session on ELECT Annual Bonus program approved unanimously
• Five scanner repairs to be done at no charge (understood)
• Chair to pursue county funding and ELECT grant for new equipment
• Vice Chair to submit ADA compliance acknowledgment by 9/1/25
• Mass training sessions scheduled for Oct 29 and Oct 30
• If facilities honor Nov 11 holiday, board will follow that intent
• Board to review rental agreement for future lease renewal

Wetlands Board

The Wetlands Board approved three permit applications for shoreline repairs and one for a bulkhead revision, each for a three‑year term. It also ruled that the bulkhead portion of Application No. 24-1377 is outside Board jurisdiction, approving only the revetment portion. All approvals were unanimous. The meeting was then adjourned.

• Approved Application No. 25-1600 (after‑the‑fact riprap repair and beach access) unanimously
• Approved Application No. 25-1436 (replacement bulkhead at Bridge Creek) unanimously
• Approved Application No. 25-1545 (armor stone revetment and timber groins on Shipwatch Lane) unanimously
• Approved 46 ft of revetment and spur for Application No. 24-1377; bulkhead deemed outside jurisdiction, unanimously
• Adjourned the meeting unanimously

Board of Supervisors

The Board rescinded the earlier $410,000 school appropriation request and approved a supplemental appropriation of $175,000 for the school division. It also authorized the continuation of UHY Advisors as temporary finance director and hired Debra Whaley as Director of Finance with a $145,000 salary. Supplemental appropriations of $187,476 were approved to fund the new Director of Finance position.

• Rescinded $410,000 school appropriation request (motion carried, unanimous)
• Approved $175,000 supplemental school appropriation (motion carried, unanimous)
• Authorized contract with UHY Advisors for temporary finance director services (motion carried, unanimous)
• Hired Debra Whaley as Director of Finance at $145,000 salary (motion carried, unanimous)
• Approved $187,476 supplemental appropriation for Director of Finance position (motion carried, unanimous)
• Authorized County Administrator to have former Superintendent's office opened and cleaned by Aug. 1 2025 (motion carried, unanimous)
• Allowed Superintendent Leslie to allocate staff in the School Board offices as she sees fit (motion carried, unanimous)
• Moved meeting to closed session and then reconvened in open session (motions carried, unanimous)

Board of Supervisors

The Board adopted a resolution to issue a revenue anticipation note allowing borrowing of up to $5,000,000 at a fixed 4.09% interest rate. It also approved several fund transfers to align the manual ledger with the RDA system, authorized the signing of the Henry Schein opioid settlement agreement, and authorized a permit to place a buoy on the Great Wicomico River rockpile. A motion to rescind a $410,000 school appropriation failed.

• Approved revenue anticipation resolution to borrow up to $5,000,000 at 4.09% interest (5‑0)
• Approved transfer of $1,081,022.54 from manual ledger to RDA system (5‑0)
• Approved transfer of $937,425.95 from manual ledger to RDA system (5‑0)
• Approved transfer of $465,940.00 from Sanitary District Fund 50 to Fund 10 (5‑0)
• Approved transfer of $5,661.00 from Sanitary District Fund 50 to Fund 10 (5‑0)
• Amended supplemental appropriation for FY25 Sheriff's Office court security funds ($1,222.15) (5‑0)
• Authorized County Administrator to sign the Henry Schein opioid settlement agreement (5‑0)
• Authorized application and payment for a buoy permit on the Great Wicomico River rockpile (5‑0)

Electoral Board

The board moved to convene a closed session to discuss a personnel matter; the motion was carried unanimously. After the closed session, the board certified that only personnel matters were discussed, also by unanimous vote.

• Motion to convene closed session – carried unanimously
• Motion to certify only personnel matters were discussed – carried unanimously

Board of Supervisors

The Board adopted a motion to convene a closed meeting, then adopted a motion to reconvene in an open session. A certification motion confirming the closed meeting’s lawful matters was also carried. The meeting was finally adjourned by a carried motion.

• Convene into closed meeting – motion carried (aye: all members)
• Reconvene into open meeting – motion carried (aye: all members)
• Certification of closed meeting – motion carried (aye: all members)
• Adjournment – motion carried (aye: all members)

Board of Supervisors

The Board approved a motion to place all monies from any future sale of county property into a separate fund, with the vote carried unanimously. It also approved authorizing the Economic Development Commission and the Planning Commission to review the county property list and develop utilization plans, with the vote carried unanimously. Earlier procedural motions to convene and certify a closed meeting were also carried.

• Placed all monies from sale of county property in a separate fund (Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr.)
• Authorized the Economic Development Commission and Planning Commission to review county properties (Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr.)
• Convene into closed meeting as permitted by Virginia Code (Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr.)
• Reconvene into open meeting (Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr.)
• Certify closed meeting proceedings (Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr.)

Planning Commission

The commission unanimously accepted the agenda and adopted the June 18 minutes. It then voted to forward the revised Comprehensive Plan to the appropriate state agencies and to recommend that the Board of Supervisors approve the plan. The meeting was adjourned by unanimous vote.

• Accepted agenda (unanimous)
• Adopted June 18, 2025 minutes (unanimous)
• Forwarded revised Comprehensive Plan to state agencies and recommended Board of Supervisors approve (unanimous)
• Adjourned meeting (unanimous)

Economic Development Commission

The commission passed a motion designating the Executive Director as the initial point of contact for veterans rehabilitation center proposals. The meeting was then adjourned at 6:55 PM after a motion to adjourn was made and seconded. No other formal decisions were recorded.

• Executive Director designated as initial point of contact for veterans rehabilitation center proposals (motion passed)
• Meeting adjourned at 6:55 PM (motion to adjourn made and seconded)

Board of Supervisors

The Board approved the meeting agenda and the minutes from six prior meetings. It also passed a motion to let the Boys and Girls Club apply for a Department of Criminal Justice Services grant of up to $200,000, with no local match required. No other substantive actions were decided.

• Approved agenda (unanimous, 5 ayes)
• Approved June 5, 2025 special meeting minutes (unanimous, 5 ayes)
• Approved June 10, 2025 special meeting minutes (unanimous, 5 ayes)
• Approved June 12, 2025 regular meeting minutes (unanimous, 5 ayes)
• Approved June 17, 2025 joint meeting minutes (unanimous, 5 ayes)
• Approved June 18, 2025 special meeting minutes (unanimous, 5 ayes)
• Approved June 25, 2025 special meeting minutes (unanimous, 5 ayes)
• Authorized Boys and Girls Club to apply for up to $200,000 DCJS grant (unanimous, 5 ayes)

Electoral Board

The Electoral Board approved the minutes from the June 10, 2025 meeting. The board reviewed the General Registrar performance review process and scheduled a finalization meeting for July 23, 2025. It also set dates to review the Equipment Security Plan on July 23, 2025 and to complete the required acknowledgement on August 12, 2025. Plans were outlined for November election officer assignments, training in late October, and an online training resource to be established by September 1.

• Approved minutes of 6/10/25
• Scheduled GR performance review finalization meeting for 7/23/25
• Scheduled Equipment Security Plan review meeting for 7/23/25
• Scheduled final Equipment Security Plan submission meeting for 8/12/25
• Planned November election officer assignment notification by ~Sep 1
• Planned live training sessions for election officers in late October
• Planned online training resources link to be established by Sep 1

Wetlands Board

The Wetlands Board approved five applications for riprap revetments and related shoreline work for three‑year terms, and approved an after‑the‑fact boat‑ramp permit with a $1,100 fee. The bulkhead application (No. 25‑1197) was tabled until the August 12, 2025 meeting. The meeting minutes were approved and the board adjourned unanimously.

• Approved Application No. 25‑1233 (riprap revetment at Tipers Creek) for three years (unanimous)
• Approved Application No. 25‑0853 (riprap revetment at Bells Creek) for three years (unanimous)
• Approved Application No. 24‑1032 (riprap revetment and marsh sill at Horn Harbor) for three years (unanimous)
• Approved Application No. 25‑0789 (dredge and jetties at Dividing Creek) for three years (unanimous)
• Approved Application No. 25‑1234 (after‑the‑fact concrete boat ramp at Lowes Pond) for three years with $1,100 fee (unanimous)
• Tabled Application No. 25‑1197 (timber bulkhead at Little Wicomico River) until Aug 12, 2025 (unanimous)
• Approved the May 12, 2025 meeting minutes (unanimous)
• Adjourned the meeting (unanimous)

Board of Supervisors

The Board approved a handwritten check for $119,000 to JW Auto Sales to purchase four vehicles for the Sheriff’s Office, as requested in the FY26 budget. The Board also set a special meeting for July 23, 2025 to discuss county properties and completed the required closed‑meeting procedures before adjourning.

• Authorized $119,000 payment to JW Auto Sales for four sheriff vehicles (5-0)
• Scheduled special meeting on July 23, 2025 at 4:30 p.m. to discuss county properties
• Convene into closed meeting per Virginia Code §2.2‑3711 (5-0)
• Reopen into open session (5-0)
• Certify closed meeting compliance (5-0)
• Adjourned the meeting (5-0)

Board of Zoning Appeals

The Board approved the minutes from the July 1, 2025 meeting unanimously. It then approved a variance request to reduce the required 35‑foot setback for a new dwelling on 493 & 503 Judith Sound Road, also unanimously. The meeting was adjourned after no further business.

• Approved July 1, 2025 meeting minutes (unanimous)
• Approved variance for 493 & 503 Judith Sound Road to allow reduced setback (unanimous)

Board of Supervisors

The Board amended the agenda to note a closed session at the end of the meeting. It approved the FY26 School Board budget of $21,857,006 (local funding $14,393,754) and the FY26 County budget of $49,102,121. The Board also adopted FY26 tax rates for real estate, motor vehicles and other personal property, and approved the FY26 appropriations resolution covering $29,356,436 in operating funds.

• Amended agenda to include closed session at end (motion carried, Ayes: Long, Haynie, Brann, Williams, Fisher)
• Approved FY26 School Board budget $21,857,006, local funding $14,393,754 (motion carried, Ayes: Long, Haynie, Brann, Williams, Fisher)
• Approved FY26 County budget $49,102,121 (motion carried, Ayes: Long, Haynie, Brann, Williams, Fisher)
• Adopted FY26 tax rates: $0.74 per $100 real estate, $3.60 per $100 motor vehicles and other personal property (motion carried, Ayes: Long, Haynie, Brann, Williams, Fisher)
• Approved FY26 appropriations resolution, allocating $29,356,436 to operating budget items (motion carried, Ayes: Long, Haynie, Brann, Williams, Fisher)

Board of Supervisors

The Board authorized County Administrator Tadlock to finalize FY26 budget numbers, prepare the necessary resolutions, and have the Board adopt them at the next meeting. Supplemental appropriations of $1,682.88 from the opioid settlement and $4,628.55 for an EMS grant were approved. The Board approved migration to Diligent Community for $9,989 and corrected the VIN on a vehicle surplus motion. Additional procedural motions to hold a closed session, reconvene in open session, certify the closed meeting, and carry over items to the June 25 meeting were also carried.

• Authorized Administrator to finalize FY26 budget numbers and prepare resolutions (unanimous)
• Approved supplemental appropriation $1,682.88 from opioid settlement (unanimous)
• Approved supplemental appropriation $4,628.55 for Four‑For‑Life EMS grant (unanimous)
• Approved migration to Diligent Community for $9,989 (unanimous)
• Amended vehicle surplus VIN to #5728 (unanimous)
• Convene closed meeting as permitted by Virginia Code (unanimous)
• Reconvene into open session (unanimous)
• Carry over items to special meeting on June 25, 2025 (unanimous)

Electoral Board

The board completed final error validation, generated and sealed four sets of abstracts, and formally certified the election results. The canvass meeting, suspended on June 18, reconvened on June 20 and again on June 23 to finish certification. The meeting adjourned after the canvass was completed.

• Completed final error validation (no vote recorded)
• Generated and sealed four sets of abstracts
• Certified the election results
• Suspended canvass on June 18 and reconvened June 20 and June 23
• Adjourned the canvass meeting after certification

Board of Supervisors

The Board of Supervisors and the School Board reviewed a draft memorandum of understanding to transfer two school finance employees to the County and create a County Finance Director position. Members raised concerns about the 90‑day trial period, job security, and oversight, but no vote or formal approval was recorded. The discussion was continued without a final decision.

Board of Supervisors

The Board of Supervisors and the School Board reviewed a draft memorandum of understanding for financial services, including the creation of a County Finance Director and a 90‑day trial period for two existing school finance employees. Members voiced concerns and asked for clarification, but no vote or formal approval was recorded. The meeting then moved to a financial update from UHY Advisors.

Economic Development Commission

The Economic Development Commission approved the meeting agenda and the May 2025 meeting minutes by motion. Commissioners discussed ongoing projects such as the CARE Project, the Business and Heritage Expo, and the Comprehensive Plan update, but no further actions were voted on. The meeting was adjourned at 6:55 PM.

• Agenda approved (motion passed)
• May 2025 meeting minutes approved (motion passed)
• Meeting adjourned at 6:55 PM (motion passed)

Board of Supervisors

The Board approved the meeting agenda and the minutes from the May 8, 14, 21 and 28, 2025 meetings. It also approved a supplemental appropriation of $127,727 to fund State of the Commonwealth bonuses for 150 eligible school employees. No other actions were voted on; the remainder of the meeting consisted of presentations and discussion.

• Approved agenda (motion carried, ayes from all six supervisors)
• Approved May 8, 2025 regular meeting minutes (motion carried, ayes from all six supervisors)
• Approved May 14, 2025 special meeting minutes (motion carried, ayes from all six supervisors)
• Approved May 21, 2025 special meeting minutes (motion carried, ayes from all six supervisors)
• Approved May 28, 2025 special meeting minutes (motion carried, ayes from all six supervisors)
• Approved supplemental appropriation of $127,727 for SOQ bonuses (motion carried, ayes from all six supervisors)

Board of Supervisors

The special budget meeting on June 10, 2025 reviewed potential FY26 County and School Board budget reductions and additions. Supervisors asked detailed questions about salary increases, tax impacts, well replacements, and staffing. No votes or formal approvals, denials, or tabling of items were recorded. Chairman Haynie noted the MOU has been sent to the School Board’s attorney for review.

Board of Supervisors

The Board held a special meeting and public hearing on the FY26 budget, discussing revenue errors, staff salary concerns, and the need for financial expertise. County Administrator Tadlock reminded attendees that a 7‑day waiting period prevents any action on the budget tonight. No votes, approvals, or formal decisions were recorded.

Electoral Board

The Electoral Board approved the minutes from the May 13 meeting. The board unanimously decided to ask the County Administrator to waive two minor FY 25‑26 budget reductions totaling less than $2,000. No other substantive actions were taken.

• Approved May 13 meeting minutes (unanimous)
• Unanimously decided to request Administrator excuse FY 25‑26 budget reductions (under $2,000)

Board of Supervisors

The Board convened a closed session, then reconvened an open session and certified the closed session. It approved a change order adding $3,744 to the new courthouse roof replacement, bringing the project total to $188,744. The Board also carried over items to a special meeting on June 5, 2025.

• Convene closed meeting (4-0)
• Reconvene open meeting (4-0)
• Certify closed meeting (4-0)
• Approve $3,744 change order for courthouse roof, total $188,744 (4-0)
• Carry over agenda to special meeting June 5, 2025 (4-0)

Board of Supervisors

The Board voted to advertise public hearings for the FY26 County and School Board budgets on June 5, 2025 at 6:00 p.m. The motion carried with all six supervisors voting aye. The Board also scheduled a meeting with the School Board on May 27, 2025 at 1:00 p.m. to discuss the draft MOU for county oversight of school finances. No other substantive actions were decided.

• Approved advertising FY26 County and School Board budget public hearings for June 5, 2025 at 6:00 p.m. (motion carried, all six aye)
• Scheduled meeting with School Board on May 27, 2025 at 1:00 p.m. to discuss MOU on county taking over school finances

Economic Development Commission

The commission voted to approve the minutes from the April 2025 meeting. The motion was seconded and passed. The meeting was then adjourned at 7:10 PM after a motion and second. No other formal actions were taken.

• Approved April 2025 meeting minutes (motion passed)
• Adjourned meeting at 7:10 PM (motion passed)

Board of Supervisors

The Board adopted a revenue anticipation resolution that authorizes the County Administrator and Treasurer to borrow up to the amount of anticipated FY2025 revenues, with the note to be paid off by Dec. 31, 2025. The motion carried with all six supervisors voting aye. The Board also approved a $40,000 appropriation to hire UHY Advisors to help the school district address its financial shortfall.

• Adopted revenue anticipation resolution authorizing borrowing (motion carried, 6 ayes)
• Approved $40,000 appropriation for UHY Advisors to assist school finances (approval recorded, no vote tally provided)

Planning Commission

The commission accepted the meeting agenda and the April 17 minutes. It approved a new goal allowing light industry/manufacturing in the Lottsburg village section of the Comprehensive Plan. The commission also adopted the revised Land Use Plan (Chapter 2), the Public Facilities and Services chapter, and the updated Preamble, all by unanimous vote. Finally, the July meeting was rescheduled to July 22.

• Agenda accepted – unanimous (9‑0)
• April 17 minutes adopted – unanimous (9‑0)
• New Lottsburg light‑industry goal added to Comprehensive Plan – unanimous (9‑0)
• Land Use Plan (Chapter 2) revisions accepted – unanimous (9‑0)
• Public Facilities and Services chapter accepted – unanimous (9‑0)
• Preamble approved as presented – unanimous (9‑0)
• July Planning Commission meeting moved to July 22 – unanimous (9‑0)
• Meeting adjourned – unanimous (9‑0)

Electoral Board

The board unanimously decided to mark, seal and deliver unused test ballots to the Clerk of Court. It approved payment of a $15,300 invoice for replacement poll pads from KNOWiNK. The board instructed an emergency order of 10 additional v‑Drives and directed the registrar to place the order immediately. The secretary will work with IT to provide a new online link for election resources.

• Unanimously approved marking, sealing and delivering unused test ballots to the Clerk of Court
• Approved payment of $15,300 invoice for replacement poll pads from KNOWiNK
• Authorized emergency order of 10 additional v‑Drives
• Directed registrar to place order with Hart for 10 v‑Drives immediately
• Directed secretary to implement new election resources website link with IT

Wetlands Board

The Northumberland County Wetlands Board announced a public hearing for May 13, 2025, to consider five applications for riprap revetments and a timber bulkhead. No decisions were made at this notice; the meeting will allow written and oral public comments.

Board of Supervisors

The Board approved the meeting agenda and unanimously accepted the minutes from five prior meetings. It then adopted resolutions designating May as Adult Abuse Prevention Month, National Safe Boating Week, EMS Week, Teacher Appreciation Week, and Police Week. All motions were carried.

• Approved agenda (motion carried)
• Approved April 3, 2025 special meeting minutes (motion carried)
• Approved April 8, 2025 joint meeting minutes (motion carried)
• Approved Adult Abuse Prevention Month resolution (motion carried)
• Approved National Safe Boating Week proclamation (motion carried)
• Approved EMS Week resolution (motion carried)
• Approved Teacher Appreciation Week resolution (motion carried)
• Approved Police Week resolution (motion carried)

Board of Zoning Appeals

The Board of Zoning Appeals approved the minutes of the April 1, 2025 meeting. It then unanimously approved a variance for a 16’ × 16’ sunroom with a storage bump‑out at 52 Little John Street (R‑2 Residential Waterfront). Finally, the Board unanimously approved a variance for a 50’ × 40’ building with storage above at 73 Monument Place (A‑1 Agricultural). The meeting was adjourned.

• Approved minutes of April 1, 2025 meeting (unanimous)
• Approved variance for 16’ × 16’ sunroom with bump‑out at 52 Little John Street (unanimous)
• Approved variance for 50’ × 40’ building with storage at 73 Monument Place (unanimous)
• Adjourned meeting (unanimous)

Board of Supervisors

The Board of Supervisors unanimously approved the Northern Neck Regional Jail FY26 operating budget of $13,846,630. They also approved a $50,000 transfer from the Instruction to the Technology account for the School Division. Finally, they corrected the vehicle surplus record to reflect a 2019 Ford Interceptor (VIN 9164).

• Approved Northern Neck Regional Jail FY26 budget of $13,846,630 (aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr.)
• Approved $50,000 transfer from Instruction (30-6000-6100) to Technology (30-6000-6800) for the School Division (aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr.)
• Amended February 13, 2025 action to correct surplus vehicle to 2019 Ford Interceptor, VIN 9164 (aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr.)

Electoral Board

The Electoral Board moved to convene a closed session to discuss the Local Election Security Standards (L.E.S.S.) and the motion passed unanimously. After the discussion, the Board certified that only L.E.S.S. security certification matters were addressed, also passing unanimously. The Board confirmed full compliance with the required standards. The meeting was adjourned with unanimous approval.

• Closed session convened to discuss L.E.S.S. security (unanimous)
• Certified that only L.E.S.S. matters were discussed (unanimous)
• Meeting adjourned (unanimous)

Board of Supervisors

The School Board voted 5‑0 to launch an outside investigation by the Virginia State Police into its financial issues. The Board of Supervisors then voted 5‑0 to request the Virginia State Police to investigate the Northumberland County School Board and school administration for the past five years, directing County Administrator Tadlock to contact the police on April 21, 2025.

• School Board approved external Virginia State Police investigation (5‑0)
• Board of Supervisors approved request for Virginia State Police investigation of school board and administration, 5‑year scope, County Administrator to contact police (5‑0)

Planning Commission

The Planning Commission unanimously recommended that the Board of Supervisors adopt the FY26‑30 Capital Improvement Plan for all departments except the school system. A second motion to send the remaining school‑related items in the CIP to the Board for approval passed 5‑2. The Commission also unanimously approved minor revisions to the Comprehensive Plan and later accepted those revisions with a 6‑1 vote.

• Recommended Board adopt FY26‑30 Capital Improvement Plan (all items except school requests) – passed unanimously
• Recommended remaining CIP items be sent to Board of Supervisors for approval – passed 5‑2
• Approved minor revisions to Comprehensive Plan (preamble, glossary, chapter order, etc.) – passed unanimously
• Accepted the Comprehensive Plan revisions – passed 6‑1

Economic Development Commission

The commission approved the New Day Care center development at the former Boys & Girls Club in Burgess. It also approved the March 2025 meeting minutes and unanimously approved a marker for Howland Chapel School on the Civil War Trails listing. The meeting was adjourned by a motion that passed.

• Approved New Day Care center development at former Boys & Girls Club (unanimous)
• Approved March 2025 meeting minutes (motion passed)
• Approved placement of a marker at Howland Chapel School and addition to Civil War Trails listing (unanimous)
• Adjourned meeting (motion passed)

Board of Supervisors

The Board approved the meeting agenda and the minutes from three prior meetings. It then adopted three proclamations: National Public Safety Telecommunicators Week, National Library Workers Day, and Child Abuse Prevention Month. No other actions were decided during the session.

• Approved agenda (motion by James M. Long, second Chip Williams) – motion carried
• Approved minutes from March 5 2025 special meeting (motion by Chip Williams, second James M. Long) – motion carried
• Approved minutes from March 13 2025 regular meeting (motion by James W. Brann, second AC Fisher Jr.) – motion carried
• Approved minutes from March 27 2025 special meeting (motion by James M. Long, second Chip Williams) – motion carried
• Approved proclamation for National Public Safety Telecommunicators Week (motion by James W. Brann, second James M. Long) – motion carried
• Approved proclamation for National Library Workers Day (motion by Chip Williams, second James W. Brann) – motion carried
• Approved proclamation for Child Abuse Prevention Month (motion by James W. Brann, second James M. Long) – motion carried

Board of Supervisors

The Board of Supervisors carried a motion to explore creating a County Finance Director role for the county and its public schools. It also carried a motion authorizing the County Administrator to contact a third‑party vendor to address financial issues. The School Board subsequently voted 5‑0 to adopt both motions.

• Approved exploring creation of a County Finance Director for county and public schools (motion carried, 6 ayes)
• Approved authorizing the County Administrator to reach out to a third‑party vendor (motion carried, 6 ayes)
• School Board adopted both motions with a roll‑call vote of 5‑0

Electoral Board

The board approved moving $3,500 from the Capital Outlay fund to Repairs & equipment to support additional voting drives. It also decided to determine the needed quantity of vDrives at the May meeting and to purchase them this fiscal year, using available funds. Early voting is scheduled to begin on May 2, and ballot proofs are expected from ELECT on April 14.

• Transfer $3,500 from Capital Outlay to Repairs & equipment (approved)
• Determine vDrive quantity at May meeting and purchase this FY (approved)

Board of Supervisors

The Board of Supervisors carried three procedural motions: to convene a closed meeting to discuss a public contract, to reconvene the meeting in open session, and to certify that the closed‑meeting business was properly conducted. All votes were unanimous.

• Motion to convene closed meeting on contract discussion – carried (5-0)
• Motion to reconvene into open session – carried (5-0)
• Motion to certify closed meeting proceedings – carried (5-0)

Board of Zoning Appeals

The Board approved the minutes of the March 4, 2025 meeting by unanimous vote. It also unanimously approved Earl J. Langaas II's request for a variance to locate a garage less than 35 feet from the street right‑of‑way on 91 Arthur Court. The meeting was then adjourned.

• Approved March 4, 2025 meeting minutes (unanimous)
• Approved variance for garage at 91 Arthur Court (unanimous)
• Adjourned meeting (unanimous)

Board of Supervisors

The Board voted to have the County Administrator invite the School Board to a joint meeting to explore a County takeover of the school’s finances. It also approved the Sheriff’s request to apply for a $37,986.93 BYRNE/Justice Assistance Grant and authorized the Regional Jail to seek a $338,762.90 opioid‑abatement grant for its MAT program. Additional actions included scheduling a budget presentation meeting, convening and reconvening a closed session, certifying that session, and carrying over business to the April 3 special meeting.

• Invite School Board to joint meeting on County taking over school finances – motion carried (4-0)
• Allow Sheriff Beauchamp to apply for BYRNE/Justice Assistance Grant $37,986.93 – motion carried (4-0)
• Sign cooperative agreement for Regional Jail to seek opioid‑abatement grant $338,762.90 – motion carried (4-0)
• Schedule budget presentation meeting for next week – approved
• Convene closed meeting as permitted by Virginia Code – motion carried (4-0)
• Reconvene into open session – motion carried (4-0)
• Certify closed meeting proceedings – motion carried (4-0)
• Carry over items to special meeting on April 3, 2025 – motion carried (4-0)

Electoral Board

The Electoral Board moved to enter a closed session to discuss a personnel issue and the motion was carried unanimously. The Board then moved to certify that only personnel matters were discussed in that closed session, and that motion also passed unanimously. No other substantive votes were recorded.

• Enter closed session on personnel issue – motion carried unanimously
• Certify closed‑session discussion was limited to personnel matters – motion carried unanimously

Planning Commission

The Planning Commission adopted a motion requiring all permits and licenses for the proposed child‑care facility to be obtained from the appropriate agencies, with lighting specifications and a revocation clause for non‑compliance. The motion was passed unanimously. The commission then amended the first condition to correctly list the Virginia Department of Health and the Virginia Department of Education’s Division of Child Care and Early Childhood Development, and this amendment also passed unanimously.

• Accepted agenda (unanimous)
• Adopted February 20(27) minutes (unanimous)
• Approved original conditional‑use permit conditions (all present voted aye)
• Approved amended first condition to correct agency list (all present voted aye)