Coldwater public meetings in 2025

Downtown Development Authority

The Coldwater Downtown Development Authority will review the November 2025 bills and accounts, which total $13,805.50, and receive updates on the Tibbits Theatre and Main Street programs.

• November 2025 Bills and Accounts: $13,805.50
• Tibbits Theatre Update
• DDA/Main Street Directors Report
• TIF Report for 2026-2027
• 2025 Impact Report

The Downtown Development Authority unanimously approved consent agenda items 1‑4. The board also approved the Bills and Accounts in the amount of $13,805.00, correcting the monthly payment to the City to $1,800.00. Both motions passed with a 9‑0 vote.

• Approved consent agenda items 1‑4 (9-0)
• Approved Bills and Accounts $13,805.00 with payment correction to $1,800.00 (9-0)

Zoning Board of Appeals

The Zoning Board of Appeals will hold public hearings to consider variance requests for two properties on W. Chicago Street. One request involves a sign for Southern Michigan Bank & Trust that exceeds the permitted number of wall signs per building.

• Variance Request ZBA25-03: 100 W. Chicago Street, Century Bank & Trust
• Variance Request ZBA25-04: 2 W. Chicago Street, Southern Michigan Bank & Trust
• Proposed 21.06 square foot wall mounted sign at 2 W. Chicago Street

The board unanimously adopted the October 15, 2025 meeting minutes (5‑0). It approved a variance for Century Bank & Trust to install a 5‑ft‑8‑in by 16‑ft‑3.75‑in wall sign (92.4 sq ft) at 100 W. Chicago Street (5‑0). It also approved a variance for Southern Michigan Bank & Trust to install a 21.06 sq ft wall sign at 2 W. Chicago Street (5‑0).

• Adopted October 15, 2025 minutes (5-0)
• Approved sign variance ZBA25-03 for 100 W. Chicago St (5-0)
• Approved sign variance ZBA25-04 for 2 W. Chicago St (5-0)

City Council

The City Council will discuss moving Mayor and Council elections from odd-numbered years to even-numbered years. The body will also consider several equipment purchases and a vegetation ordinance amendment.

• Public hearing and proposed Resolution No. 25-116 to move elections to even years
• Bills and accounts totaling $266,769.14
• Proposed purchase of CPR Chest Compression Device (Resolution No. 25-117)
• Proposed purchase of updated police body, in-car, and interview room cameras (Resolution No. 119)
• Proposed amendment to Chapter 690, Vegetation (Ordinance No. 879)

The council adopted Resolution No. 25-116, changing the mayor and council election cycle from odd to even years. It introduced Ordinance No. 878 to amend election Chapter 206 and Ordinance No. 879 to amend vegetation regulations. The council approved Bills and Accounts for $266,769.14 and adopted resolutions for a CPR device and police‑camera upgrades. Routine items on the consent agenda were also approved.

• Adopted Resolution No. 25-116 to change election cycle (8-0)
• Introduced Ordinance No. 878 to amend Chapter 206 elections (8-0)
• Approved Bills and Accounts of $266,769.14 (8-0)
• Adopted Resolution No. 25-111 25-120 (notice of intent) (8-0)
• Adopted Resolution No. 25-117 for CPR chest compression device (8-0)
• Adopted Resolution No. 25-119 for police camera upgrades (8-0)
• Introduced Ordinance No. 879 to amend Chapter 690 vegetation (8-0)
• Approved Consent Agenda Items 1‑6 (routine) (8-0)

Board of Public Utilities

The Coldwater Board of Public Utilities will discuss several agenda items, including a Household Hazardous Waste Summary, an eSmart Asset Management Agreement, a Sewer Rehabilitation Project, professional engineering services for East Pearl Street, and a Notice of Intent for 2026 Capital Improvement Bonds. These items are on the regular agenda and will be addressed after the consent agenda items are approved. No public comment was received before the meeting.

• Household Hazardous Waste Summary
• eSmart Asset Management Agreement
• Sewer Rehabilitation Project
• East Pearl Street Professional Engineering Services
• 2026 Capital Improvement Bonds Notice of Intent

The board approved a $3.3 M Capital Improvement Bonds Notice of Intent to fund lead service line removal and forwarded it to City Council. It also approved an eSmart Systems asset‑management contract for $248,000, a sewer‑lining contract for $309,873, and a $100,000 engineering design fee. The board voted to settle the Beckhusen lawsuit, with one member dissenting. All other motions passed unanimously.

• Consent agenda items approved as presented (unanimous)
• Approved eSmart Systems asset‑management agreement $248,000 (unanimous)
• Approved BLD Services sewer‑lining bid $309,873 (unanimous)
• Approved CBPU engineering design fee $100,000 (unanimous)
• Approved $3.3 M capital‑improvement bond notice of intent (unanimous)
• Adjoined closed session for attorney consultation (unanimous)
• Approved settlement in Beckhusen v. City of Coldwater (4‑1 vote)

City Council

The Coldwater City Council will vote on Bills and Accounts totaling $419,398.04. It will consider three resolutions and accompanying agreements for a municipal radio channel fee, 2026 street maintenance and sidewalks, and a DNR grant for Rotary Park Phase 2. Presentations on a local Hoptoberfest update and the IT department’s annual review are scheduled, followed by a closed‑session discussion of pending lawsuits.

• Approve Bills and Accounts: $419,398.04 (Item 11)
• Adopt Resolution 25‑112 and MOU A25‑42 for municipal radio channel fees (Item 14)
• Adopt Resolution 25‑107 and Agreement A25‑40 for 2026 street maintenance and sidewalks (Item 15)
• Adopt Resolution 25‑110 and Agreement A25‑41 for DNR Grant Phase 2 at Rotary Park (Item 16)
• Closed session to consult attorney on Thompson Construction Co. v. City of Coldwater and Beckhusen v. City of Coldwater (Item 18)

The Coldwater City Council approved the Consent Agenda and the $419,398.04 Bills and Accounts. It adopted Resolutions 25-112, 25-107, 25-110/25-115, and 25-114, each with unanimous 9‑0 votes. The council also approved settlements in the Beckhusen and Thompson Construction lawsuits, voting 8‑1 and 9‑0 respectively. All actions were recorded with the indicated vote tallies.

• Approved Consent Agenda Items 1-10 (9-0)
• Approved Bills and Accounts $419,398.04 (9-0)
• Adopted Resolution 25-112 and Agreement A25-42 (9-0)
• Adopted Resolution 25-107 and Agreement A25-40 (9-0)
• Adopted Resolutions 25-110 & 25-115 and Agreement A25-41 (9-0)
• Adopted Resolution 25-114 for December 2025 meetings (9-0)
• Approved Beckhusen v. City settlement (8-1)
• Approved Thompson Construction v. City settlement (9-0)

Brownfield Redevelopment Authority

The Local Development Finance Authority and Brownfield Redevelopment Authority will meet to elect officers and set 2026 meeting dates. The body is also considering a reimbursement agreement for Western Meadows.

• Approval of Western Meadows Brownfield Reimbursement Agreement (Res. No. 25-06)
• Election of LDFA President and Vice President
• Resolution No. LDFA 25-01 regarding 2026 meeting dates
• Financial update showing $398,607 in taxes captured for 2025 FY collection period

Local Development Finance Authority

The Coldwater Local Development Finance Authority will elect its President and Vice President, set future joint meeting dates, and consider two brownfield items. Resolution No. 25-06 will approve the Western Meadows Brownfield Reimbursement Agreement. The board will also approve prior meeting minutes.

• Election of LDFA President and Vice President
• Resolution No. LDFA 25-01 setting future joint LDFA/Brownfield meeting dates
• BRA Resolution No. 25-01 for Western Meadows Brownfield Reimbursement Agreement
• Resolution No. 25-06 approving the Western Meadows Brownfield Reimbursement Agreement
• Approval of LDFA minutes from 04-25-2024, 11-21-2024, and BRA minutes from 06-30-2025

Downtown Development Authority

The Coldwater Downtown Development Authority will consider approving bills and accounts totaling $1,800, along with updates on community events and fundraising plans for 2026.

• Approval of November 2025 bills and accounts ($1,800)
• Tibbits Theatre and Community Center updates
• Discussion on 2026 fundraising letter and mission statement
• Main Street Meet Up rack card project summary ($395)
• Love Local 2026 work plan and funding request

The Coldwater Downtown Development Authority approved several financial actions. Bills and Accounts for $1,800, a $1,500 sponsorship request, a $20,000 award for the Downtown Flower project, and a $625 Love Local event fund were all approved. The consent agenda items were cleared after removing one item. All motions passed unanimously except the flower‑project award, which passed 7‑2.

• Removed consent agenda item 1 and approved items 2‑5 (9‑0)
• Approved consent agenda item 1 with correction that Shana Grife was present (9‑0)
• Approved Bills and Accounts $1,800 (9‑0)
• Approved sponsorship request $1,500 (9‑0)
• Awarded Downtown Flower project to Neitzert’s Greehouse $20,000 (7‑2)
• Approved Love Local funding request $625 (9‑0)

Historic District Commission

The Coldwater Historic District Commission will review a staff recommendation to approve a 3‑by‑6‑foot wall sign and window lettering for Good Vibes Jiu-Jitsu and Fitness at 69 W. Chicago Street. Earlier agenda items include approval of the June 11, 2025 minutes and prior sign installations at 58 and 63 W. Chicago Street. The meeting also provides an update on the Certified Local Government grant.

• Approve the June 11, 2025 regular meeting minutes.
• Approve installation of a flower structure at 58 W. Chicago Street for the Children’s Museum of Branch County.
• Approve exterior wall sign at 63 W. Chicago Street for Glo Studio with mortar mounting condition.
• Consider approval of a 3’ × 6’ wall sign and window lettering at 69 W. Chicago Street for Good Vibes Jiu-Jitsu and Fitness LLC.
• Certified Local Government (CLG) grant update presented by Erin Veysey.

The commission approved the regular minutes from the July 9, 2025 meeting with a 4‑0 vote. It also approved a 3’ × 6’ wall sign for a Jiu‑Jitsu, Boxing, and Fitness business at 69 W. Chicago Street, also by a 4‑0 vote. Both motions carried unanimously.

• Approved July 9, 2025 minutes (4-0)
• Approved 3’x6’ wall sign at 69 W. Chicago St (4-0)

City Council

The City Council will discuss engineering services for road reconstruction and a new development phase. The body is also considering property tax policies, new equipment for municipal services, and solar and waste heat energy projects.

• Bills and accounts totaling $71,406.92
• Engineering services for 2026 Road Reconstruction on Pearl, Hudson, and Morse Streets
• Engineering services for Western Meadows Phase 2
• Proposed property tax deadlines and penalty fee policies
• Proposed solar and waste heat energy projects with American Municipal Power, Inc.

The Coldwater City Council excused the absence of a member and approved routine agenda items. It authorized $71,406.92 in bills and adopted several resolutions and agreements covering policy updates, road reconstruction, Western Meadows Phase 2, new municipal radios, and a waste‑heat energy project. All motions passed unanimously with eight ayes and zero nays.

• Excused absent member Randall Hazelbaker (8‑0)
• Approved Bills and Accounts $71,406.92 (8‑0)
• Adopted Resolution 25‑108 and Policy P25‑04 (8‑0)
• Adopted Resolution 25‑97 and Agreement A25‑36 for 2026 road reconstruction (Pearl, Hudson & Morse Streets) (8‑0)
• Adopted Resolution 25‑101 and Agreement A25‑37 for Western Meadows Phase 2 (8‑0)
• Adopted Resolution 25‑111 for purchase of new municipal services radios (8‑0)
• Adopted Resolution 25‑105 and Agreement A25‑38 for 2027 waste‑heat energy project (8‑0)
• Entered closed session to discuss confidential utility pricing information (8‑0)

Property Maintenance Code Board of Appeals

The Property Maintenance Code Board of Appeals will discuss the follow‑up appeal for the property at 340 W Chicago St., listed as Case No. PMA 25-01. This case was previously tabled pending the owner secure missing windows and doors, install locks, and provide a structural‑engineer report. No new business or public comments are scheduled for this meeting.

• Case No. PMA 25-01 – Clarissa Groshko – 340 W Chicago St. – property‑maintenance code appeal (follow‑up)

Board of Public Utilities

The Board of Public Utilities will meet to review departmental financial reports and power supply cost projections. The regular agenda includes discussions on infrastructure materials, lighting, and internet service contracts.

• 13J-4 Circuit Construction Material
• Rotary Park Lighting
• New Radio System
• Merit Network, Inc. Internet Service Contract
• Annual IT Department Review

The Board unanimously approved several contracts, including circuit construction materials, transformers, park lighting, a new radio system, and an internet service contract. It also approved two Power Purchase Agreements with MSCPA—one for up to 7.5 MW from the Tallgrass Waste Heat Energy project and another for up to 14.6 MW from the Kearsarge Solar project—both to be forwarded to City Council for final approval. All motions passed unanimously.

• Approved Consent Agenda items (unanimous)
• Approved 13J-4 circuit construction material contracts to Power Line Supply Co. ($256,222.97) and IRBY ($4,456.08) (unanimous)
• Approved purchase of two 750 kVA transformers from Sunbelt Solomon for $88,335 (unanimous)
• Approved Rotary Park decorative lighting purchase from Spring City Lighting for $58,350 (unanimous)
• Approved new radio system purchase from J & K Communications, Inc. for $230,512.35 (unanimous)
• Approved Merit Network, Inc. internet service contract for $61,050 annually (unanimous)
• Approved Power Purchase Agreement with MSCPA for up to 7.5 MW waste‑heat project (unanimous)
• Approved Power Purchase Agreement with MSCPA for up to 14.6 MW solar project (unanimous)

City Council

The Coldwater City Council will vote on several items, including a $461,034.35 Bills and Accounts payment and the City Manager’s report. Council members will consider a temporary construction easement at Tibbits Plaza (Resolution No. 25-96, Agreement No. A25-33), an amendment to public‑utility rates under the LIEAF program (Ordinance No. 877), and the purchase of 335 Jay Street (Resolution No. 25-103, Agreement No. A25-31). Additional proposals include permanent traffic control orders for S. Clay Street (Resolution No. 25-102) and Butters Avenue (Resolution No. 25-104).

• Resolution No. 25-96 and Agreement No. A25-33 for a temporary construction easement at Tibbits Plaza Parking Lot
• Ordinance No. 877 to amend Rules, Regulations and Rates of Public Utilities under the LIEAF program
• Resolution No. 25-103 and Agreement No. A25-31 for the purchase of 335 Jay Street
• Resolution No. 25-102 for a permanent traffic control order on S. Clay Street
• Resolution No. 25-104 for a permanent traffic control order on Butters Avenue

The council approved the routine consent agenda and $461,034.35 in bills. It adopted Ordinance No. 877 updating public‑utility rates, and approved several resolutions: a temporary construction easement at Tibbits Plaza (Res 25‑96), the purchase of 335 Jay Street (Res 25‑103), and permanent traffic‑control orders for S. Clay Street (Res 25‑102) and Butters Avenue (Res 25‑104). All motions carried with vote totals ranging from 5‑3 to unanimous 8‑0.

• Approved Consent Agenda Items 1‑7 (8‑0)
• Approved Bills and Accounts $461,034.35 (8‑0)
• Adopted Resolution 25‑96 and Agreement A25‑33 (5‑3)
• Adopted Ordinance 877 (8‑0)
• Adopted Resolution 25‑103 and Agreement A25‑31 (6‑2)
• Adopted Resolution 25‑102 (8‑0)
• Adopted Resolution 25‑104 (8‑0)

Downtown Development Authority

The Coldwater Downtown Development Authority will consider approving October 2025 bills and accounts totaling $1,800. The meeting agenda includes reports on the Tibbits Theatre, Community Center, and committee updates.

• October 2025 Bills and Accounts: $1,800
• Tibbits Theatre Update
• Community Center Update
• Promotions Committee Holiday Weekend Promotion Work Plan
• Coordinator's Report

The Downtown Development Authority approved the consent agenda items 1‑6 with corrections, a $1,800.00 Bills and Accounts item, and a $650.00 Holiday Weekend Promotions workplan. All three motions passed unanimously (9‑0). No other business was acted upon.

• Approved consent agenda items 1‑6 with corrections (9‑0)
• Approved Bills and Accounts $1,800.00 (9‑0)
• Approved Holiday Weekend Promotions Workplan $650.00 (9‑0)

Downtown Development Authority

The Downtown Development Authority is holding a special meeting focused on Michigan Main Street accreditation. The schedule includes staff and City Council representative check-ins and a tour of downtown Coldwater.

• DDA Board meeting with Michigan Main Street regarding accreditation
• City Staff check-in with Michigan Main Street
• City Council Representatives check-in with Michigan Main Street
• Tour of Downtown Coldwater

The Downtown Development Authority board swore in Jennifer Bregg as a new member. The council approved up to two million dollars for the downtown streetscape project. Council expressed support for the Michigan Main Street program and plans a tour of downtown. No other formal votes or decisions were recorded.

• Approved up to $2 million for the downtown streetscape project
• Sworn in Jennifer Bregg as DDA board member

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing to decide on a dimensional variance request for a property at 112 Belle Ave. The owner is seeking to install a 6-foot-tall, solid vinyl fence in a secondary front yard, which exceeds current city height and design standards.

• Variance Request (ZBA25-02) for 112 Belle Ave. regarding Section 5.13 Fence Standards

The board approved the minutes of the June 18, 2025 meeting by a 5‑0 vote. It then approved a variance from section 5.13 Fence Standards for the property at 112 Belle Ave., also by a 5‑0 vote. No public comments were received on the variance request. The meeting adjourned at 4:51 p.m.

• Approved June 18, 2025 meeting minutes (5-0)
• Approved variance from section 5.13 Fence Standards for 112 Belle Ave. (5-0)

Election Commission

The Election Commission will meet to perform a public accuracy test of the computer program used to record and count votes for the November 4, 2025 City General Election. The body will also consider the approval of meeting minutes from October 2, 2025.

• Public Accuracy Test for the November 4, 2025 City General Election computer program
• Approval of October 2, 2025 Election Commission Minutes

City Council

The Coldwater City Council will review and act on several items, including a $200,988.83 Bills and Accounts item, a presentation on the Low‑Income Energy Assistance Fund program, and proposed amendments to public utilities rules under Ordinance 877. The council will also consider Resolution 25‑100 for POAM Float Shift work hours, Resolution 25‑98 for the 2026 Opt Out of Public Act 152 requirements, and Ordinance 876 for zoning code changes related to child‑care standards. A closed‑session will be held to discuss legal strategy in the Thompson Construction Co. v. City of Coldwater case.

• Ordinance No. 877 – amendment to Rules, Regulations and Rates for Public Utilities for the Low‑Income Energy Assistance Fund program
• Resolution No. 25‑100 – adoption of POAM Float Shift Hours of Work and Agreement No. A25‑35
• Resolution No. 25‑98 – adoption of annual Opt Out of Public Act 152 requirements for 2026
• Ordinance No. 876 – zoning code amendments concerning child‑care standards, facilities, and parking requirements
• Closed‑session under PA 267 to consult on trial or settlement strategy for Thompson Construction Co. v. City of Coldwater

The council unanimously approved the consent agenda items and the $200,988.83 bills and accounts. It introduced Ordinance No. 877 for public utilities, adopted Ordinance No. 876 amending the zoning code for child‑care standards, and passed Resolutions 25‑100, 25‑98 and Agreement A25‑35. The meeting entered a closed session on a pending lawsuit and then reconvened before adjourning.

• Approved Consent Agenda Items 1‑10 (9‑0)
• Approved Bills and Accounts for $200,988.83 (9‑0)
• Introduced Ordinance No. 877 (public utilities amendment) (9‑0)
• Adopted Resolution No. 25‑100 and Agreement No. A25‑35 (9‑0)
• Adopted Resolution No. 25‑98 (9‑0)
• Adopted Ordinance No. 876 (zoning code amendments for child‑care) (9‑0)
• Entered closed session to discuss Thompson Construction Co. v. City of Coldwater (9‑0)
• Re‑convened regular meeting after closed session (9‑0)

Planning Commission

The Coldwater Planning Commission will consider a Special Use Permit (SUP25-04) to change a vacant retail space at 459 Marshall Street to motor vehicle sales in the C‑1 Community Business District. Commissioners will also approve the minutes from the September 15, 2025 meeting and receive the October administrator’s report. A public hearing will be held on the special use request before a decision is made.

• Special Use Request SUP25-04: motor vehicle sales at 459 Marshall Street, C‑1 district
• Approval of minutes from the September 15, 2025 regular meeting
• Planning and Zoning Administrator’s October report
• Public hearing on the special use request before a vote

The commission excused the absence of Chairman Aaron Garn with a unanimous vote. It approved the September 15, 2025 meeting minutes unanimously. It approved Special Use Permit SUP25-04 to allow motor vehicle sales at 459 Marshall Street by a 6‑1 vote. No other business was taken.

• Excused Chairman Aaron Garn's absence (7-0)
• Approved September 15, 2025 meeting minutes (7-0)
• Approved Special Use Permit SUP25-04 for motor vehicle sales at 459 Marshall St (6-1)

Election Commission

The Election Commission is meeting to appoint election inspectors for the November 4, 2025 City General Election. The body will also review and approve minutes from the September 4, 2025 meeting.

• Appointment of Election Inspectors for the November 4, 2025 City General Election
• Approval of September 4, 2025 Election Commission Minutes

Board of Public Utilities

The Coldwater Board of Public Utilities will first act on routine consent‑agenda items, including approval of recent meeting minutes and financial reports. Afterwards the board will discuss the Energy Waste Reduction (EWR) Plan, the Energy Assistance Program, the Public Act 152 opt‑out, and an electric reliability presentation. No other business is listed for this meeting.

• Consent agenda: approve minutes from the September 3, 2025 meeting
• Consent agenda: approve Board operation reports and financial statements for August 2025
• Discussion of the Energy Waste Reduction (EWR) Plan
• Discussion of the Energy Assistance Program
• Discussion of Public Act 152 opt‑out

The Coldwater Board of Public Utilities unanimously approved revisions to the Energy Waste Reduction (EWR) program and authorized its submission to the Michigan Public Service Commission. It also unanimously approved an agreement with Jacob’s Well Ministries (Agreement No. A25-32) and Ordinance No. 877 for the Michigan Energy Assistance Program, forwarding both to City Council. Additionally, the Board unanimously approved Resolution No. 25-98 to exempt the city and board from Public Act 152 requirements and sent it to City Council.

• Approved Consent Agenda items (unanimously)
• Approved revisions to the Energy Waste Reduction (EWR) Program and authorized submission to the Michigan Public Service Commission (unanimously)
• Approved Agreement No. A25-32 with Jacob’s Well Ministries and Ordinance No. 877 for the Michigan Energy Assistance Program, and forwarded to City Council (unanimously)
• Approved Resolution No. 25-98 exempting the City and Board from Public Act 152 requirements, and forwarded to City Council (unanimously)

Construction Board of Appeals

The Construction Board of Appeals approved the January 12, 2017 meeting minutes. Members elected Scott Morrison as Chairman and City Clerk Chávez as Secretary. The board adopted Resolution No. CBA 25-01 establishing rules of procedure and Resolution No. CBA 25-02 setting a new fee schedule.

• Approval of January 12, 2017 Special Meeting minutes
• Election of Scott Morrison as Chairman
• Election of City Clerk Chávez as Secretary
• Adoption of Resolution No. CBA 25-01 (rules of procedure)
• Adoption of Resolution No. CBA 25-02 (fee schedule)

Downtown Development Authority

The Downtown Development Authority will discuss the 2026 meeting schedule and review committee reports. The agenda includes approving bills and accounts totaling $1,800.

• Approval of September 2025 bills and accounts ($1,800)
• Resolution DDA 25-07 for 2026 meeting dates
• Committee reports from Promotions, EV, Design, and Organizational committees
• Tibbits Theatre update
• Coordinator’s report

The Downtown Development Authority approved several items unanimously. The board approved the consent agenda items, the August 2025 bills and accounts totaling $1,800, and a resolution setting 2026 meeting dates. It also approved a $100 workplan request to buy plywood for windows at 40 S. Hanchett St. All motions passed with 7 ayes and 0 nays.

• Approved consent agenda items 1-5 (7-0)
• Approved August 2025 Bills and Accounts $1,800 (7-0)
• Approved Resolution DDA 25-07 setting 2026 meeting dates (7-0)
• Approved $100 workplan request for plywood at 40 S. Hanchett St. (7-0)
• Excused absences of Members Rockey and Grife (7-0)

City Council

The City Council will discuss proposed zoning code amendments regarding child care standards and parking. The body will also consider the purchase of two new patrol vehicles and a construction easement at Tibbits Plaza Parking Lot.

• Proposed Ordinance No. 876 regarding Child Care Standards, Facilities, and Parking Requirements
• Proposed Resolution No. 25-93 for the purchase of two new patrol vehicles
• Proposed Resolution No. 25-96 and Agreement No. A25-33 for a Temporary Construction Easement at Tibbits Plaza Parking Lot
• Bills and Accounts totaling $183,282.33
• Presentation of the 2024 Annual Report of the Coldwater Housing Commission

The Coldwater City Council approved its routine Consent Agenda and the $183,282.33 Bills and Accounts. It adopted Resolution 25-93 to buy two new patrol cars, introduced Ordinance 876 covering child‑care standards, and introduced Resolution 25-96 with Agreement A25-33 for a temporary construction easement at Tibbits Plaza. The council also approved an extra two minutes for public comment.

• Approved Consent Agenda Items 1‑5 (9‑0)
• Approved Bills and Accounts $183,282.33 (9‑0)
• Adopted Resolution 25‑93 to purchase two patrol vehicles (9‑0)
• Introduced Ordinance 876 on child‑care standards (9‑0)
• Introduced Resolution 25‑96 and Agreement A25‑33 for construction easement (9‑0)
• Approved additional two minutes of public comment (9‑0)

Planning Commission

The Planning Commission will hold a public hearing regarding Zoning Text Amendment ZTA25-03. This proposal seeks to update definitions and operational standards for family child care homes, group child care homes, and child care centers to align with state law.

• Public hearing for ZTA25-03 Child Care Amendment
• Proposed updates to Articles 2, 3, and 4 of the Zoning Ordinance
• Resolution 25-06 regarding the Child Care Amendment
• Master Plan discussion with Progressive Companies
• Withdrawn application SLU25-03 for 450 S Clay Street

The commission excused Mayor Kramer's absence and approved the July 21, 2025 meeting minutes, each by a 7‑0 vote. It then approved Resolution 25‑06, recommending ZTA 25‑03 with amendments to permit child‑care uses in the D1 and AA districts, also by a 7‑0 vote. The recommendation will be forwarded to the City Council.

• Excused Mayor Kramer's absence (7-0)
• Approved July 21, 2025 meeting minutes (7-0)
• Approved and recommended ZTA 25-03 with amendments to include D1 and AA districts for child care (7-0)

Property Maintenance Code Board of Appeals

The Property Maintenance Code Board of Appeals will consider an appeal from property owner Clarissa Groshko. The owner disputes the 48-hour and 10-day compliance deadlines for repairs and debris removal at 340 W. Chicago St. City staff recommends upholding the original orders due to structural and safety hazards.

• Case No. PMA 25-01: Appeal regarding 340 W. Chicago St. concerning roof, window, and door repairs
• Dispute over classification of outdoor items as trash
• Review of 48-hour compliance deadline for dangerous conditions
• Review of 10-day compliance deadline for removal of outdoor items

The board excused the absence of Member Guisinger and approved the August 18, 2025 meeting minutes, each by a 4‑0 vote. It then tabled Case PMA‑25‑01 for Clarissa Groshko until a future date, requiring the building to have all missing windows and doors replaced and locks installed. A second motion also tabled the same case until November 6, 2025, requiring a structural‑engineer meeting on October 15 and a report to the city. All motions passed unanimously.

• Excused absence of Member Guisinger (4‑0)
• Approved August 18, 2025 meeting minutes (4‑0)
• Tabled Case PMA‑25‑01 until future date pending window/door replacement and locks (4‑0)
• Tabled Case PMA‑25‑01 until Nov 6, 2025 pending engineer meeting Oct 15 and report (4‑0)

City Council

The City Council will hold a public hearing to confirm the special assessment roll for the Residential City Sidewalk Maintenance and Improvement Program. The body will also consider policies regarding specialty warning signs and SMS user privacy.

• Public hearing to confirm special assessment roll for Residential City Sidewalk Maintenance and Improvement Program
• Bills and Accounts in the amount of $454,932.49
• Proposed Special Needs Child & Children At Play Signs Policy (Resolution No. 25-99 and Policy No. P25-03)
• Proposed TextPower SMS User Privacy Policy (Resolution No. 25-94 and Policy No. P25-02)
• Request for Branch County Community Foundation to use NW corner of 4-Corners Park for Annual Report Event

The City Council approved a special assessment roll for the Residential City Sidewalk Maintenance and Improvement Program by adopting Resolution No. 25-92. It also approved Bills and Accounts totaling $454,932.49 and adopted four additional resolutions and related policies covering child safety signs, park use, and SMS user privacy. All items were approved unanimously.

• Adopted Resolution No. 25-92 for sidewalk assessment roll (6-0)
• Approved Bills and Accounts of $454,932.49 (6-0)
• Adopted Resolution No. 25-99 and Policy P25-03 for Special Needs Child & Children At Play Signs (6-0)
• Adopted Resolution No. 25-87 to permit NW corner of 4‑Corners Park for community foundation event (6-0)
• Adopted Resolution No. 25-94 and Policy P25-02 for TextPower SMS User Privacy Policy (6-0)
• Approved Consent Agenda Items 1‑10 (routine items) (6-0)

Election Commission

The Election Commission is meeting to organize the November 4, 2025 Consolidated General election. The body will consider consolidating specific voting wards and establishing a counting board. Members will also discuss moving odd-year elections to even years.

• Resolution No. EC25-01 to consolidate Ward 1 and 2 (4,494 voters) and Ward 3 and 4 (4,402 voters)
• Establishment of an Absentee Voter Counting Board (AVCB) for the November 4, 2025 election
• Discussion on moving odd-year elections to even years
• Approval of October 22, 2024 meeting minutes

Board of Public Utilities

The Board of Public Utilities will meet to review departmental reports and financial statements. The regular agenda includes discussions on HLB HVAC upgrades and the TextPower SMS User Privacy Policy.

• HLB HVAC Upgrades
• TextPower SMS User Privacy Policy
• Board of Public Utilities Operation Reports and Financial Statements for July 2025
• Power Supply Cost Projections
• MERS Defined Benefit Pension Plan Statement for quarter ending June 30, 2025

The Board approved the Consent Agenda items and the Short Message Service (SMS) User Privacy Policy, both by unanimous vote. It also approved the HVAC upgrade proposals for the Henry L. Brown Municipal Building at a cost of $69,547.80, again unanimously. Board member John Wellet resigned and his resignation was accepted.

• Approved Consent Agenda items (unanimous)
• Approved SMS User Privacy Policy (unanimous)
• Approved HVAC upgrades $69,547.80 (unanimous)
• Accepted resignation of Board member John Wellet

Downtown Development Authority

The Downtown Development Authority receives reports on the 2025 public art program, holiday event planning, and economic development initiatives. Members also review monthly bills, committee minutes, and a balance sheet update.

• 2026 Downtown Art Program budget totals $20,500 across sculpture, mural, and street mural projects
• August 2025 bills total $2,247.52
• Holiday promotions include Music on Main, parade, and Lights of Love events on December 5–7, 2025
• Succession planning workshop scheduled for April 16, 2026 with $1,000 budget
• Children’s Museum mural installation completed August 25, 2025

The board excused the absence of Member Grife and approved the consent agenda items covering July and August committee minutes. It also approved the August 2025 Bills and Accounts for $1,800 and the work plan for parade banners costing $700. No other decisions were made.

• Excused absence of Member Grife (8-0)
• Approved consent agenda items 1-4 (minutes of July 29 and August meetings) (8-0)
• Approved August 2025 Bills and Accounts for $1,800 (8-0)
• Approved work plan for Parade Banners for $700 (8-0)

City Council

The City Council will hold public hearings regarding a residential sidewalk maintenance program and the closeout of CDBG funding for Jungle Pets, LLC. The body will also consider zoning amendments for outdoor dining and sidewalk cafés.

• Public hearing for the Residential City Sidewalk Maintenance and Improvement Program preliminary assessment roll
• Public hearing for CDBG funding closeout for Jungle Pets, LLC
• Proposed RRC Zoning Amendments for outdoor dining and sidewalk cafés (Ordinance No. 873)
• Bills and accounts totaling $486,235.30
• Proposed closure of S. Monroe Street for Hoptoberfest on October 3, 2025

The Coldwater City Council approved its consent agenda and adopted several resolutions, including a sidewalk maintenance program, a closeout of CDBG funding for Jungle Pets, LLC, and fee schedules for board appeals. It also approved $486,235.30 in bills and adopted Ordinance No. 873, updating zoning to allow outdoor dining and sidewalk cafés. All motions passed unanimously except the motion to excuse two members, which passed 7‑0.

• Excused absences of Members Rissman and Knaack (7‑0)
• Approved Consent Agenda Items 1‑6 (8‑0)
• Adopted Resolution No. 25‑88 for Residential City Sidewalk Maintenance (8‑0)
• Adopted Resolution No. 25‑76 to close out CDBG funding for Jungle Pets, LLC (8‑0)
• Approved Bills and Accounts totaling $486,235.30 (8‑0)
• Adopted Resolution No. 25‑85 to close S. Monroe Street for Hoptoberfest (8‑0)
• Adopted Resolution No. 25‑91 setting appeal fees at $200 residential and $400 multi‑family/commercial (8‑0)
• Adopted Ordinance No. 873 amending RRC zoning to permit outdoor dining and sidewalk cafés (8‑0)

Construction Board of Appeals

The Construction Board of Appeals is meeting to elect its officers and establish formal operating procedures. The board will also consider a new fee schedule for those filing construction code appeals.

• Election of Chair, Vice-Chair, and Secretary
• Adoption of Rules of Procedure (Resolution No. CBA 25-01)
• Proposed $200 appeal fee for single-family residential properties (Resolution No. CBA 25-02)
• Proposed $400 appeal fee for multi-family residential and commercial properties (Resolution No. CBA 25-02)

The Construction Board of Appeals approved the 2017 meeting minutes and elected Scott Morrison as Chair, Joe Jepson as Co‑Chair, and City Clerk Shauna Chávez as Secretary. The board also adopted Resolution CBA 25‑01 (Rules of Procedure) and Resolution CBA 25‑02 (Fee Schedule). All motions carried unanimously.

• Approved January 12, 2017 Special Meeting minutes (4‑0)
• Elected Scott Morrison as Chair (4‑0)
• Elected Joe Jepson as Co‑Chair (4‑0)
• Elected Shauna Chávez as Secretary (4‑0)
• Adopted Rules of Procedure Resolution No. CBA 25‑01 (5‑0)
• Adopted Fee Schedule Resolution No. CBA 25‑02 (5‑0)

Property Maintenance Code Board of Appeals

The Property Maintenance Code Board of Appeals is holding a special meeting to establish its operational framework. The board will elect its officers and vote on formal rules of procedure and a new fee schedule for appeals.

• Election of Chair, Vice-Chair, and Secretary
• Adoption of Rules of Procedure via Resolution No. PMC 25-01
• Proposed $200 appeal fee for single-family residential properties (Resolution No. PMC 25-02)
• Proposed $400 appeal fee for multi-family residential and commercial properties (Resolution No. PMC 25-02)

The Property Maintenance Code Board of Appeals approved the June 16, 2011 meeting minutes. Members elected Diana Conant as Chair, Joe Gaglio as Vice‑Chair, and City Clerk Shauna Chávez as Secretary. The board also adopted Resolution No. 25‑01 (rules of procedure) and Resolution No. 25‑02 (fee schedule). All actions passed with a 5‑0 vote.

• Approved June 16, 2011 minutes (5-0)
• Elected Diana Conant as Chair (5-0)
• Elected Joe Gaglio as Vice‑Chair (5-0)
• Elected Shauna Chávez as Secretary (5-0)
• Adopted Rules of Procedure Resolution No. 25‑01 (5-0)
• Adopted Fee Schedule Resolution No. 25‑02 (5-0)

City Council

The City Council will discuss the establishment of a Residential City Sidewalk Maintenance and Improvement Program. The body is also considering several infrastructure projects, equipment purchases, and zoning amendments for outdoor dining.

• Public hearing and vote on Residential City Sidewalk Maintenance and Improvement Program (Resolution No. 25-75)
• Payment of bills and accounts totaling $241,231.74
• Proposed purchase of a 2025 Wheeled Excavator and a 2014 International Refuse Collection Vehicle
• Proposed RRC Zoning Amendments for outdoor dining and sidewalk cafés (Ordinance No. 873)
• Proposed replacement of the South Wing HVAC System at the Henry L. Brown Municipal Building

The Coldwater City Council approved a series of resolutions and ordinances, including the Residential City Sidewalk Maintenance and Improvement Program (Resolution No. 25-75). It also adopted resolutions on historic preservation tax credits, a temporary closure of S. Monroe Street, the Jim Stout Memorial Bandshell project, a downtown streetscape contract, and a bicycle ordinance. Bills and accounts totaling $241,231.74 were approved, and the consent agenda items were adopted unanimously.

• Excused absences of Councilmembers Johnson and Beckwith (7-0)
• Approved Consent Agenda Items 1-9 (8-0)
• Adopted Resolution No. 25-75 establishing sidewalk maintenance program (8-0)
• Approved Bills and Accounts for $241,231.74 (9-0)
• Adopted Resolution No. 25-78 expanding historic preservation tax credits (8-0)
• Adopted Resolution No. 25-77 authorizing temporary closure of S. Monroe Street (8-0)
• Adopted Resolution No. 25-81 approving the Jim Stout Memorial Bandshell project (8-0)
• Adopted Ordinance No. 875 amending bicycle, skateboard, and roller skate regulations (8-0)

Board of Public Utilities

The Board of Public Utilities will meet to review departmental reports and financial statements for June 2025. The board is scheduled to discuss fiber node cabinets, a circuit construction contract, and help desk support.

• 13J-4 Circuit Construction Contract
• Spare Fiber Node Cabinet
• After-Hours Help Desk Support
• Board of Public Utilities Operation Reports and Financial Statements for June 2025
• Power Supply Cost Projections

The Coldwater Board of Public Utilities unanimously approved three contracts: a spare fiber node cabinet for $84,605, a $100,208 construction contract for the 13J-4 circuit with CC Power, LLC, and a five‑year after‑hours help desk support contract with Aspen Smart Networks. The Consent Agenda items were also approved unanimously.

• Approved Consent Agenda items (unanimous)
• Approved purchase of spare fiber node cabinet for $84,605 (unanimous)
• Approved awarding CC Power, LLC construction contract for 13J-4 circuit, $100,208 (unanimous)
• Approved five‑year after‑hours help desk support contract with Aspen Smart Networks (unanimous)

City Council

The City Council will hold a public hearing and vote on an amended Brownfield Plan and TIF District for residential development on Carriage Circle. The body will also consider the sale of 20 acres on N. Willowbrook Rd. for housing and updates to wastewater ordinances.

• Public hearing and vote on Amended Brownfield Plan for Carriage Circle residential housing
• Proposed sale of 20 acres of vacant real property on N. Willowbrook Rd. for housing
• Ordinance No. 874 regarding Fats, Oils and Grease (FOG) and wastewater rate adjustments
• Resolution No. 25-73 for Change Order No. 1 to the N. Clay St. Reconstruction Project
• Bills and Accounts totaling $229,888.00

The council approved an amended brownfield plan for residential housing on Carriage Circle and adopted several resolutions and ordinances related to development, budgeting, and infrastructure. Bills and accounts totaling $229,888 were approved. A motion to allow special‑needs signage was defeated.

• Adopted Resolution No. 25-72 approving the amended Brownfield Plan (no vote tally recorded)
• Approved Bills and Accounts in the amount of $229,888.00 (9‑0)
• Adopted Resolution No. 25-74 to close Harrison Street for the St. Charles Borromeo Catholic Church Festival (9‑0)
• Adopted Resolution No. 25-67 and Agreement No. A25-24 to sell 20 acres on N. Willowbrook Rd for residential development (9‑0)
• Adopted Ordinance No. 874 and Resolution No. 25-17 for FOG provisions and water‑wastewater rate adjustments (9‑0)
• Adopted First Resolution No. 25-66 establishing a sidewalk Maintenance and Improvement Program (9‑0)
• Introduced Ordinance No. 875 concerning bicycles, skateboards, and roller skates (9‑0)
• Adopted Resolution No. 25-73 for Change Order No. 1 to the N. Clay St. Reconstruction Project (9‑0)

Downtown Development Authority

The Downtown Development Authority will discuss June 2025 bills and a vibrancy grant agreement. The meeting includes updates on the Tibbits project and the Children's Museum mural and power washing services.

• June 2025 Bills and Accounts: $23,966.85
• Case-440508 Vibrancy Grant Agreement
• Children's Museum Mural Update & Power Washing Service
• Tibbits project update

The Downtown Development Authority excused the absences of two members and approved the consent agenda items covering prior meeting minutes and a grant agreement. It then approved the June 2025 Bills and Accounts for $23,966.85. The board also approved a $700 power‑washing service for the Children’s Museum mural, with one member abstaining due to a conflict of interest. No public comments were received.

• Excused absences of Brad Rockey and Matt Biolchini (7 ayes, 0 nays)
• Approved consent agenda items 1‑4, including prior minutes and grant agreement (7 ayes, 0 nays)
• Approved June 2025 Bills and Accounts for $23,966.85 (7 ayes, 0 nays)
• Approved power washing for Children’s Museum mural, $700 (6 ayes, 0 nays, 1 abstain)
• Director’s resignation report noted as informational only (no vote)
• No public comments received

Planning Commission

The Planning Commission will hold a public hearing regarding a special land use application for a child care center. The body will also discuss zoning text amendments related to child care and RRC updates.

• Public hearing for SLU25-02: Child Care Center at 430 W. Chicago Street
• ZTA25-02 RRC Recommended Updates and Resolution PC25-05 recommendation to City Council
• Discussion on Zoning Text Amendment for Child Care

The commission unanimously approved the minutes from the June 2, 2025 meeting. It then approved a special land use permit for a child care center at 430 W. Chicago Road with specific conditions. The commission also recommended the ZTA25-02 RRC updates and PC25-05 resolution to the City Council, and set a public hearing for a child‑care zoning text amendment. All votes were 8‑0 in favor.

• Approved June 2, 2025 meeting minutes (8-0)
• Approved special land use permit for child care center at 430 W. Chicago Road with conditions (8-0)
• Recommended ZTA25-02 RRC updates and PC25-05 resolution to City Council (8-0)
• Set public hearing for Child Care Zoning Text Amendment (8-0)

City Council

The City Council will discuss adjustments to electric, water, and wastewater rates. The body is also considering bid awards for a new phone system and police in-car laptops.

• Bills and Accounts in the amount of $865,454.44
• Bid award for phone system replacement (Resolution No. 25-69)
• Bid award for replacement of police in-car laptops (Resolution No. 25-70)
• Proposed Water and Wastewater Rate Adjustments and grease trap/interceptor inspection fees (Ordinance No. 874)
• Proposed Electric Rate Adjustments (Resolution No. 25-68)

The council approved the Consent Agenda items covering routine minutes and reports. It authorized payment of Bills and Accounts totaling $865,454.44. Several resolutions were adopted, including a phone system replacement, police in‑car laptop upgrade, a new water and wastewater ordinance with rate adjustments, electric rate adjustments, and a personnel manual policy. All motions passed with a 9‑0 vote.

• Approved Consent Agenda Items 1-12 (9-0)
• Approved Bills and Accounts $865,454.44 (9-0)
• Adopted Resolution No. 25-69 for phone system replacement (9-0)
• Adopted Resolution No. 25-70 for police in‑car laptop replacement (9-0)
• Introduced Ordinance No. 874 and Resolution No. 25-17 for water/WW rate adjustments (9-0)
• Adopted Resolution No. 25-68 for electric rate adjustments (9-0)
• Adopted Resolution No. 25-71 for Personnel Manual Policy No. P25-01 (9-0)

Historic District Commission

The Historic District Commission will review two requests for Certificates of Appropriateness for properties on W. Chicago Street. The body will discuss the installation of a decorative sunflower fixture and a backlit business sign.

• HDC25-02: Request by Children’s Museum of Branch County to install a sunflower fixture at 58 W. Chicago Street
• HDC25-03: Request by Glo Studio to install a 73” by 14” backlit exterior wall sign at 63 W. Chicago Street

The commission approved the June 11, 2025 meeting minutes. It approved the installation of a flower structure on the Children’s Museum at 58 W. Chicago Street, subject to engineering and removal conditions. It also approved an exterior wall sign at 63 W. Chicago Street, requiring the mountings to be set in mortar. All motions passed unanimously.

• Approved June 11, 2025 minutes (4-0)
• Approved flower structure at 58 W. Chicago St (5-0)
• Approved exterior wall sign at 63 W. Chicago St (5-0)

Board of Public Utilities

The Board of Public Utilities will meet to elect officers for the 2025-2026 term and review operational reports. The agenda includes discussions on utility infrastructure, rate adjustments, and personnel policies.

• Electric Rate Adjustments
• Phone System Replacement
• North Willowbrook Road Property
• Personnel Policy Manual Update
• MISO Auction Results

The Coldwater Board of Public Utilities re‑elected its officers and approved the routine consent agenda. It adopted electric rate adjustments effective September 1 2025 and approved several capital purchases, a grease‑trap ordinance update, a property sale for new housing, and a 2% compensation increase for Director Jakubczak. All actions were carried unanimously.

• Re‑elected Chris Stevens as President, Scott Ohm as Vice President (unanimous)
• Approved electric rate adjustments for September 1 2025 and forwarded Resolution No. 25‑68 to City Council (unanimous)
• Approved purchase of 800 Amp transfer switch for $76,896 (unanimous)
• Approved purchase of 1500 KVA transformer for $51,170 (unanimous)
• Approved phone system replacement project costing $95,506, CBPU share $47,753 (unanimous)
• Approved changes to the Publicly Owned Treatment Works Ordinance (forward Ordinance No. 874, Resolution No. 25‑17) (unanimous)
• Approved sale of North Willowbrook Road property at $17,000 per acre, pending contingencies (unanimous)
• Increased Director Jakubczak’s annual compensation by 2% and added 1% to his 457 Plan (unanimous)

Brownfield Redevelopment Authority

The Brownfield Redevelopment Authority will consider approving an amended redevelopment plan for Carriage Circle. The board will also vote on the appointment of a Director, Treasurer, and Recording Secretary.

• Review and consideration of Carriage Circle Amended Brownfield Redevelopment Plan (Resolution No. BRA 25-02)
• Appointment of Director of the Authority (Resolution No. BRA 25-04)
• Appointment of Treasurer (Resolution No. BRA 25-05)
• Appointment of Recording Secretary (Resolution No. BRA 25-03)
• Approval of Brownfield Redevelopment Authority Bylaws

The Brownfield Redevelopment Authority approved its March 13, 2025 minutes and its bylaws. The board appointed the City Clerk as recording secretary, the City Manager as director, and the Finance Director as treasurer. It also approved an amended redevelopment plan with $300,000 less TIF funding and elected Eric Beckhusen as co‑chairman.

• Approved March 13, 2025 minutes (5-0)
• Approved Brownfield Redevelopment Authority Bylaws (5-0)
• Appointed City Clerk as Recording Secretary (Resolution BRA 25-03, 5-0)
• Appointed City Manager as Director of the Authority (Resolution BRA 25-04, 5-0)
• Appointed Finance Director as Treasurer (Resolution BRA 25-05, 5-0)
• Approved Carriage Circle amended redevelopment plan, removing 24 units, cutting TIF by ~$300,000, and adjusting storm‑water detention (Resolution BRA 25-02, 6-0)
• Elected Eric Beckhusen as board Co‑Chairman (6-0)

Downtown Development Authority

The Downtown Development Authority will discuss the Fiscal Year 2026 budget proposal and review designs for the Children's Museum mural and flower project. The board is also considering resolutions for public art agreements and a new purchasing and gift policy.

• Fiscal Year 2026 Budget Proposal
• Resolution No. DDA 25-04: Public Art Memorandum of Agreement with Jeanette Rakocy and Courtney Clarke
• Resolution No. DDA 25-05: Purchasing and Gift Policy
• Resolution No. DDA 25-06: Public Art Loan Agreements
• May 2025 Bills and Accounts: $10,065.96

The Downtown Development Authority unanimously approved the FY 2026 budget proposal. It also approved the consent agenda items, April 2025 bills, three public‑art agreements, a purchasing and gift policy, a children’s museum mural design, and a children’s museum exterior flower project. All motions passed with a 6‑0 vote.

• Approved consent agenda items 1‑3 (6‑0)
• Approved April 2025 Bills and Accounts $10,065.96 (6‑0)
• Approved Resolution DDA 25‑04 authorizing public‑art agreement (6‑0)
• Approved Resolution DDA 25‑05 authorizing Purchasing and Gift Policy (6‑0)
• Approved Resolution DDA 25‑06 authorizing public‑art loan agreements (6‑0)
• Approved FY 2026 Budget Proposal (6‑0)
• Approved Children’s Museum Mural Design #2 (6‑0)
• Approved Children’s Museum Exterior Flower Project (6‑0)

City Council

The City Council will discuss the proposed sale of 20 acres of vacant property on N. Willowbrook Rd. for residential development. The body will also consider a street closure for a railroad anniversary celebration and review city bills.

• Proposed sale of 20 acres of vacant real property on N. Willowbrook Rd. for residential housing
• Proposed street closure of S. Clay St. between Race St. and Industrial Ave. on July 26-27
• Bills and Accounts totaling $274,854.12
• Resolution No. 25-65 to set 2026 City Council meeting dates
• Closed session to consider the purchase or lease of real property

The Coldwater City Council approved the absences of three members and the five consent‑agenda items. It approved Bills and Accounts totaling $274,854.12. The council adopted Resolution No. 25‑64 to close S. Clay St. on July 26‑27 for the Little River Railroad celebration and introduced Resolution No. 25‑67 with Agreement A25‑24 for the sale of 20 acres on N. Willowbrook Rd. A closed‑session was entered and the meeting reconvened before adjournment.

• Approved absences of Chad Johnson, Michael Beckwith and Mayor Kramer (6 ayes, 0 nays)
• Approved Consent Agenda Items 1‑5 (6 ayes, 0 nays)
• Approved Bills and Accounts in the amount of $274,854.12 (6 ayes, 0 nays)
• Adopted Resolution No. 25‑64 to close S. Clay St. July 26‑27 (6 ayes, 0 nays)
• Introduced Resolution No. 25‑67 and Agreement A25‑24 for sale of 20 acres on N. Willowbrook Rd.
• Entered closed session to consider real‑property purchase/lease (6 ayes, 0 nays)
• Re‑convened regular meeting after closed session (6 ayes, 0 nays)
• Adjourned meeting at 6:46 p.m.

Zoning Board of Appeals

The Zoning Board of Appeals will meet to establish its 2026 meeting schedule and undergo training on decision-making. The board will also review the Planning & Zoning Administrator's June report.

• Resolution 25-01: Establishment of 2026 meeting dates
• Training topic: Making Sound Decisions
• Planning & Zoning Administrator’s June Report

The board approved the minutes from the January 15, 2025 meeting. It also approved Resolution 25‑01 setting the Zoning Board’s 2026 meeting dates. Members elected Dave Sattler as Vice‑Chair. All three motions passed unanimously with four ayes and zero nays.

• Approved Jan 15 2025 meeting minutes (4‑0)
• Approved Resolution 25‑01 2026 meeting dates (4‑0)
• Elected Dave Sattler as Vice‑Chair (4‑0)

Historic District Commission

The Historic District Commission met to review project applications and provide updates on grants. The body approved a project located at 40 S. Hanchett St.

• Approval of project at 40 S. Hanchett St.
• Certified Local Government (CLG) Grant update

The commission voted to approve and place on file the regular minutes from March 12, 2025. The motion was made by Commissioner Rakocy, seconded by Commissioner Stroud, and carried unanimously with four ayes and no nays. No public comments, project reviews, or new business were presented. The meeting was adjourned at 5:09 p.m.

• Approved March 12, 2025 minutes (4-0)

City Council

The City Council will discuss the adoption of the Fiscal Year 2025-26 budget, special and operating funds, and the 2025 Unlimited Tax General Obligation Bond. The body will also set the millage rate for the City Employee Retirement Fund.

• Bills and Accounts in the amount of $415,596.22
• Proposed Preliminary Site Condominium Plan for Western Meadows Subdivision
• Proposed closure of S. Monroe Street on June 27, 2025, for Art After Hours Event
• Proposed lease amendment for The Community Center at 11 E. Chicago St.
• Proposed Temporary Construction Easement at 22 W. Pearl St. and Chandler Parking Lot

The council unanimously approved the consent agenda items and the $415,596.22 bills and accounts. It adopted the FY 2025‑26 budget, the 2025 unlimited tax general obligation bond, and the city employee retirement fund millage. Several resolutions were adopted, including the Community Center lease, a temporary construction easement, public art agreements, and a 3% compensation increase for the City Manager and City Attorney.

• Approved Consent Agenda Items 1‑9 (9‑0)
• Approved Bills and Accounts for $415,596.22 (9‑0)
• Adopted Resolution 25‑39 – FY 2025‑26 Budget (9‑0)
• Adopted Resolution 25‑41 – 2025 Unlimited Tax General Obligation Bond (9‑0)
• Adopted Resolution 25‑42 – City Employee Retirement Fund millage (9‑0)
• Adopted Resolution 25‑19 and Agreement A25‑06 for Community Center lease (9‑0)
• Adopted Resolution 25‑63 for state fireworks application (9‑0)
• Approved 3% compensation increase for City Manager and City Attorney (9‑0)

Board of Public Utilities

The Board of Public Utilities will review the Phase 1 expansion of the Water Resource Recovery Facility and the replacement of Utility Truck #16. The meeting includes discussions on a dedicated internet access proposal and substation maintenance.

• WRRF Expansion Project – Phase 1
• Utility Truck #16 Replacement
• Bennett Street Substation Five-Year Inspection and Preventative Maintenance
• Aspen Smart Networks Dedicated Internet Access (DIA) Proposal
• Public Act 95

The board unanimously approved the opt‑out of Public Act 95 for FY 2025/2026. It also approved the purchase of a new utility truck for $85,164. The lowest bid of $2,519,230 for Phase 1 of the wastewater treatment plant expansion was accepted. Additional approvals included a $69,975 substation maintenance contract and a Dedicated Internet Access service at $3,980 per month.

• Opt out of Public Act 95 for FY 2025/2026 – approved unanimously
• Purchase utility truck #16 for $85,164 – approved unanimously
• Award Phase 1 WRRF expansion contract to R. Yoder Construction for $2,519,230 – approved unanimously
• Approve $69,975 five‑year inspection and preventative maintenance of Bennett Street substation – approved unanimously
• Approve Dedicated Internet Access from Aspen Smart Networks at $3,980/month plus $3,980 setup fee – approved unanimously

Planning Commission

The Planning Commission will discuss a preliminary plan for the Western Meadows Condominium Subdivision. The body will also consider a zoning text amendment regarding child care and establish meeting dates for 2026.

• SPR25-02: Western Meadows Condominium Subdivision preliminary plan
• Zoning Text Amendment discussion regarding child care
• Resolution 25-04: 2026 meeting dates

The commission excused Mayor Kramer's absence and approved the May 5, 2025 meeting minutes. It adopted the Western Meadows Condominium Subdivision preliminary plan. It also adopted Resolution 25-04 setting the 2026 meeting dates.

• Excused Mayor Kramer's absence (7-0)
• Approved May 5, 2025 meeting minutes (7-0)
• Adopted Western Meadows Condominium Subdivision preliminary plan (8-0)
• Adopted Resolution 25-04 2026 meeting dates (8-0)

Downtown Development Authority

The Downtown Development Authority will discuss the proposed budget for Fiscal Year 2026 and review the board's bylaws. The body will also consider project requests for a video project and an art-themed 'Open Late' event.

• April 2025 bills and accounts totaling $9,005.26
• Fiscal Year 2026 Budget Proposal
• Economic Vitality Committee request for 'Open Late' event
• Promotions project request for a video project
• Bylaws review of Sections III and IV

The Downtown Development Authority approved its April 2025 Bills and Accounts for $9,005.26. It also approved a $1,500 Economic Vitality Committee project and a $3,250 Promotions Committee video project. The FY 2026 budget was deferred to the next meeting. All motions passed unanimously.

• Excused absences of Al Rakocy and Anette Booth – approved (6-0)
• Approved consent agenda items 1‑4 – approved (6-0)
• Approved Bills and Accounts for $9,005.26 – approved (6-0)
• Approved Economic Vitality Committee Project Request for $1,500.00 – approved (6-0)
• Approved Promotions Project Request for $3,250.00 – approved (7-0)
• FY 2026 Budget Proposal – deferred to next meeting (no vote)
• Bylaws Review Sections III and IV – discussion only (no vote)

City Council

The City Council will hold public hearings regarding the FY 2025-26 budget and a project plan for lead service line replacements. The body will also consider a Brownfield Plan for multiple properties and the establishment of a TIF District.

• Public hearing for Drinking Water State Revolving Fund Project Plan for lead service line replacements
• Public hearing for Brownfield Plan for properties including 6, 43, and 46 Amber View Court and 136 S. Clay Street
• Public hearing regarding the FY 2025-26 budget
• Bills and accounts totaling $148,524.29
• Social District Service Mark License Agreements for El Taco Loco, Jim’s Place Billiards, Omar’s Bar, Broadway Grille, and The Tibbits Opera Foundation

The council approved the Drinking Water State Revolving Fund project to replace lead service lines. It also adopted the Brownfield redevelopment plan and a new TIF district, approved several utility easement agreements, and authorized the $148,524.29 bills and accounts. All items were adopted unanimously.

• Adopted Resolution No. 25-53 approving Drinking Water SRF lead line replacement plan (7-0)
• Adopted Resolution No. 25-54 and Agreement No. A25-17 for Brownfield plan and TIF district (7-0)
• Approved Bills and Accounts in the amount of $148,524.29 (7-0)
• Adopted Resolution No. 25-37 and Agreements A25-26, A25-27 (7-0)
• Adopted Resolution No. 25-38 and Agreement A25-28 (7-0)
• Adopted Resolution No. 25-57 and Agreements A25-19 through A25-23 for social‑district licenses (7-0)
• Adopted Resolution No. 25-56 for RWB multi‑purpose floor refinishing (7-0)
• Approved Consent Agenda Items 1‑3 (regular minutes, MERS DB statement, mayoral memo) (5-0)

City Council

The Coldwater City Council will consider several actions including adoption of water and wastewater rate adjustments (Resolution No. 25-48), second budget amendments for FY 2024-25 (Resolution No. 25-51), and setting a public hearing for the FY 2025-26 budget (Resolution No. 25-52). They will also vote on the sale of a vacant lot at 136 S. Clay Street (Resolution No. 25-24) and a rezoning request for 50 N. Hanchett Street (Ordinance No. 871). Additionally, the council will consider an ordinance amendment regarding tattoo parlors in the Central Business District and a street closure for the Hops on Monroe event.

• Water and wastewater rate adjustments (Resolution No. 25-48)
• Rezoning request for 50 N. Hanchett Street (Ordinance No. 871)
• Sale of vacant lot at 136 S. Clay Street (Resolution No. 25-24 and Agreement A25-09)
• Closure of S. Monroe St. for Hops on Monroe special events (Resolution No. 25-50)
• Second budget amendments for FY 2024-25 (Resolution No. 25-51)

The council adopted several resolutions, including closing S. Monroe St. for special events, selling a vacant lot at 136 S. Clay St., adjusting water and wastewater rates, and setting a public hearing for the FY 2025‑26 budget. It also approved Ordinance 871 rezoning 50 N. Hanchett St. and amended Ordinance 872 to permit tattoo parlors without corridor restrictions. All motions passed unanimously except the tattoo‑parlor amendment, which passed 5‑2.

• Adopted Resolution 25-50 to close S. Monroe St. for Hops on Monroe events (7-0)
• Adopted Resolution 25-24 and Agreement A25-09 to sell vacant lot at 136 S. Clay St. (7-0)
• Adopted Resolution 25-48 for water and wastewater rate adjustments (7-0)
• Adopted Ordinance 871 rezoning 50 N. Hanchett St. (7-0)
• Amended Ordinance 872 to allow tattoo parlors as permitted use, no corridor restrictions (5-2)
• Adopted Resolution 25-51 for FY 2024‑25 second budget amendments (7-0)
• Adopted Resolution 25-52 to set FY 2025‑26 budget public hearing for May 27, 2025 (7-0)
• Approved Bills and Accounts in the amount of $420,214.66 (7-0)

Board of Public Utilities

The Coldwater Board of Public Utilities will discuss and possibly act on water and wastewater rate adjustments, the 2025/2026 fiscal year budget, and a Drinking Water State Revolving Fund project plan. Other agenda items include a truck replacement and a construction-related services agreement. The meeting also includes consent agenda items such as approval of prior minutes and departmental reports.

• Water & Wastewater Rate Adjustments
• 2025/2026 Fiscal Year Budget
• Drinking Water State Revolving Fund (DWSRF) Project Plan
• Truck #224 Replacement
• Construction Related Services (CRS) Agreement

The Coldwater Board of Public Utilities unanimously approved the Consent Agenda, new water and wastewater rates, the 2025‑2026 utility operating and capital budgets, the Drinking Water State Revolving Fund project plan, a $52,384 truck replacement, and a construction services agreement up to $319,400. Each motion was carried without opposition and will be forwarded to City Council for further action.

• Approved Consent Agenda items (unanimous)
• Approved Water & Wastewater rate adjustments and forwarded Resolution No. 25-48 to City Council (unanimous)
• Approved 2025/2026 utility operating and capital budgets and forwarded to City Council (unanimous)
• Approved Drinking Water State Revolving Fund Project Plan and forwarded to City Council (unanimous)
• Approved replacement of truck #224 for $52,384 from Cole Ford (unanimous)
• Approved hiring Donohue & Associates under a Construction Related Services Agreement up to $319,400 (unanimous)

Planning Commission

The Planning Commission will hold a public hearing on a Special Land Use Permit for Century Bank & Trust to add a drive-through facility at 100 W. Chicago Street. They will also continue discussions on zoning text amendments for Redevelopment Ready Community certification requirements and for allowing tattoo parlors in the C-2 district. The board will consider approving the minutes from the April 7, 2025 meeting.

• Public hearing for Special Use Permit SUP25-01: Century Bank & Trust drive-through at 100 W. Chicago St.
• Discussion on Zoning Text Amendment ZTA 25-02 for RRC certification requirements.
• Discussion on amending zoning to permit tattoo parlors in C-2 district by special land use.
• Approval of minutes from the April 7, 2025 regular meeting.
• Planning and Zoning Administrator’s April report.

The commission excused two absent members and approved the April 7 minutes. It approved a special land‑use permit for Century Bank’s drive‑through with parcel‑combination and lighting requirements. The body also adopted a zoning text amendment adding sidewalk cafés as permitted uses and allowing tattoo parlors in the C‑2 district.

• Excused absences of Jeff Budd and Michael Beckwith (5‑0)
• Approved minutes of the April 7, 2025 meeting (5‑0)
• Approved SUP25-01 special land‑use permit for Century Bank drive‑through, with parcel combination and lighting plan stipulations (5‑0)
• Approved ZTA 25‑02 and Resolution 25‑03 adding sidewalk cafés as permitted, removing sidewalk cafés as special, deleting Section 4.16, amending Section 4.23, and adding façade‑improvement standards (5‑0)
• Approved preparation of a zoning amendment to permit tattoo parlors in the C‑2 district (5‑0)

City Council

The City Council will discuss bid awards for the Butters Ave. and N. Clay St. reconstruction projects. The body will also consider rezoning for 50 N. Hanchett Street and new regulations for tattoo parlors in the Central Business District.

• Bills and Accounts: $180,973.46
• Bid awards for Butters Ave. Reconstruction and N. Clay St. projects
• Rezoning request for 50 N. Hanchett Street (Ordinance No. 871)
• Proposed ordinance for tattoo parlors in the Central Business (C-2) District
• Purchase of a heavy duty truck (Resolution No. 25-44)

The Coldwater City Council approved the regular Bills and Accounts totaling $180,973.46. It adopted several resolutions covering lease amendments, Memorial Day activities, the Butters Avenue reconstruction, the North Clay Street project, a temporary construction easement, and a heavy‑duty truck purchase. The council also introduced two ordinances for rezoning and tattoo‑parlor regulations. All actions were carried with an 8‑0 vote.

• Approved Bills and Accounts for $180,973.46 – 8-0
• Adopted Resolution No. 25-19 (Second Amendment to lease for 11 E. Chicago St.) – 8-0
• Adopted Resolution No. 25-26 (Memorial Day activities) – 8-0
• Adopted Resolution No. 25-27 (Butters Ave. Reconstruction Project) – 8-0
• Adopted Resolution No. 25-28 (N. Clay St. Project) – 8-0
• Adopted Resolution No. 25-43 (Temporary Construction Access Easement at 22 W. Pearl St.) – 8-0
• Adopted Resolution No. 25-44 (Purchase of heavy‑duty truck) – 8-0
• Introduced Ordinance No. 871 (Rezoning 50 N. Hanchett St.) – 8-0

Downtown Development Authority

The Coldwater Downtown Development Authority will consider several items at its April 23 regular meeting, including a resolution authorizing a public art memorandum of agreement with KB Jewell Properties, LLC and Coldwater Community Schools. Also on the agenda: a $1,500 sponsorship request for the Corner Farmers Market, discussion of the 2025 sculpture and mural selection, and a draft of the fiscal year 2026 budget. The consent agenda includes approval of March bills totaling $8,743.49.

• Resolution No. DDA 25-02: Public Art Memorandum of Agreement with KB Jewell Properties, LLC and Coldwater Community Schools
• Farmer's Market Sponsorship Request for $1,500 from Kim Kohl
• 2025 Sculpture and Mural Selection discussion
• Draft of Fiscal Year 2026 Budget Proposal
• Consent agenda: March 2025 bills and accounts totaling $8,743.49

The Downtown Development Authority approved several items, including a $1,500 sponsorship for the 2025 Farmer’s Market, the March 2025 bills and accounts for $8,743.49, and a public‑art agreement with KB Jewell Properties and Coldwater Community Schools. The board also adopted resolutions authorizing the selection of a new sculpture and mural, and a mural on 58 W. Chicago Street. All motions passed unanimously with a 7‑0 vote.

• Excused Al Rakocy’s absence (7‑0)
• Approved consent agenda items 1‑3 (7‑0)
• Approved March 2025 Bills and Accounts for $8,743.49 (7‑0)
• Approved $1,500 Farmer’s Market sponsorship (7‑0)
• Adopted Resolution DDA 25‑02 authorizing public‑art agreement with KB Jewell Properties and Coldwater Community Schools (7‑0)
• Approved sculpture and mural selection (7‑0)
• Adopted Resolution DDA 25‑03 authorizing 58 W. Chicago Street mural (7‑0)

City Council

The City Council will consider a Brownfield Plan and the establishment of a TIF District for several properties, including Western Meadows site condominium. The body will also review bid awards for road projects and a master plan, and discuss proposed cemetery fee changes.

• Public hearing for Brownfield Plan affecting 6 Amber View Court, 43 Amber View Court, 46 Amber View Court, 136 S. Clay Street, 405 Northshore Drive, 13 Candlewood Court, 38 Shoshoni Pass, and Western Meadows site condominium
• Bills and Accounts in the amount of $158,572.71
• Bid awards for 2025 Micro Surfacing Street Project and Master Plan Proposal
• N. Clay Street Reconstruction approval of MDOT Contract No. 25-5122
• Proposed changes to cemetery fees

The Coldwater City Council approved the Brownfield Plan and established a Tax Increment Financing district (Resolution No. 25‑35, Agreement No. A25‑13) with an 8‑0 vote. It also adopted several other resolutions, including a 2025 road bond, micro‑surfacing street project, MDOT contract for N. Clay Street reconstruction, cemetery fee changes, a native‑garden project, and a story‑walk installation.

• Adopted Resolution 25‑35 and approved Agreement A25‑13 (Brownfield plan/TIF) – 8 ayes, 0 nays
• Adopted Resolution 25‑34 (2025 Road Bond) – 8 ayes, 0 nays
• Adopted Resolution 25‑29 (Micro Surfacing Street Project) – 8 ayes, 0 nays
• Adopted Resolution 25‑33 and approved MDOT Contract 25‑5122, Agreement A25‑12 – 8 ayes, 0 nays
• Adopted Resolution 25‑14 (Cemetery fee changes) – 8 ayes, 0 nays
• Adopted Resolution 25‑36 (Native garden project at Parkhurst Park) – 8 ayes, 0 nays
• Adopted Resolution 25‑30 (Story Walk installation at Waterworks Park) – 8 ayes, 0 nays
• Adopted Resolution 25‑22 (Master Plan proposal bid award) – 8 ayes, 0 nays

Planning Commission

The Planning Commission will hold public hearings regarding a rezoning request for 50 N. Hanchett St. and proposed zoning ordinance amendments. The body will also set a public hearing date for a project at 100 W. Chicago Street.

• Public hearing for rezoning 50 N. Hanchett St. from Central Business (C-2) to Multi-family (A-3) District
• Public hearing for Zoning Ordinance Amendments regarding Tattoo Parlors in the C-2 District
• Public hearing for RRC Certifications requirements
• Setting a public hearing for 100 W. Chicago Street (Century Bank & Trust)

The Planning Commission voted 6‑0 to rezone the .18‑acre parcel at 50 N. Hanchett St. from C‑2 Central Business to A‑3 Multifamily Residential. It also voted 6‑0 to table Zoning Ordinance Amendment ZTA 25‑01 and the remaining amendment items until the next meeting. Earlier motions to excuse Mayor Kramer and to approve the March 3 minutes were each carried unanimously.

• Approved rezoning RZN 25‑01 for 50 N. Hanchett St. to A‑3 (6‑0)
• Tabled ZTA 25‑01 zoning amendment until next meeting (6‑0)
• Tabled remaining zoning amendment items until next meeting (6‑0)
• Excused Mayor Kramer’s absence (6‑0)
• Approved and filed March 3, 2025 meeting minutes (6‑0)

Board of Public Utilities

The Board of Public Utilities will review a preliminary budget and discuss several infrastructure needs. The meeting includes presentations on InvoiceCloud and StoryWalk, as well as discussions on substation easements and equipment replacements.

• Preliminary Budget Presentation
• Truck #18 Replacement
• ITC - Jonesville Road Substation Easement Amendments
• DTE Jonesville Road Substation Easement
• Trickling Filter Maintenance

The Coldwater Board of Public Utilities unanimously approved a permanent StoryWalk at Waterworks Park, a $305,920 purchase of 20 pad‑mount transformers, a $58,404 replacement truck, a $146,423 trickling‑filter rehabilitation, and three easement agreements (A25‑26, A25‑27, A25‑28) for a DTE solar substation. All motions carried unanimously.

• Approved permanent StoryWalk at Waterworks Park (unanimous)
• Approved purchase of 20 pad‑mount transformers for $305,920 (unanimous)
• Approved replacement of truck #18 for $58,404 (unanimous)
• Approved rehabilitation of three trickling filters for $146,423 (unanimous)
• Approved Agreement No. A25‑26 and A25‑27 for Jonesville Road substation easement (unanimous)
• Approved Agreement No. A25‑28 for DTE solar substation easement (unanimous)
• Approved Consent Agenda items as presented (unanimous)
• Moved to adjourn into closed session (unanimous)

City Council

The City Council will discuss several resolutions including the sale of a vacant lot and a lease amendment for 11 E. Chicago St. The body will also consider a sidewalk bid award for N. Willowbrook Rd. and a public health emergency clinic agreement.

• Proposed sale of vacant lot at 136 S. Clay Street
• Bills and Accounts totaling $151,642.92
• Proposed Second Amendment to Lease for 11 E. Chicago St.
• N. Willowbrook Rd. Sidewalk Bid Award
• Proposed license to display art in 4-Corners Park

The council approved the recorded absences of Jim Knaack and Mayor Kramer and adopted the routine Consent Agenda items. It also approved Bills and Accounts totaling $151,642.92. Several resolutions were adopted, notably a resolution for the 2025 Corner Farmers Market, a sidewalk and parking change for a State Farm event, public‑art agreements for 4‑Corners Park, the sale of the vacant lot at 136 S. Clay St, and a sidewalk bid award on N. Willowbrook Rd. All motions passed unanimously (7‑0).

• Approved absences of Jim Knaack and Mayor Kramer (7‑0)
• Approved Consent Agenda Items 1‑7 (7‑0)
• Approved Bills and Accounts $151,642.92 (7‑0)
• Adopted Resolution No. 25‑18 for the 2025 Corner Farmers Market (7‑0)
• Adopted Resolution No. 25‑20 for State Farm event sidewalk and parking changes (7‑0)
• Adopted Resolution No. 25‑07 and related agreements for public art in 4‑Corners Park (7‑0)
• Adopted Resolution No. 25‑24 and Agreement A25‑09 to sell vacant lot at 136 S. Clay St (7‑0)
• Adopted Resolution No. 25‑25 for N. Willowbrook Rd. sidewalk bid award (7‑0)

Downtown Development Authority

The Coldwater Downtown Development Authority will consider proposed ordinance changes affecting the C-2 Zoning District (Downtown) and a mural location request at 58 W. Chicago Street. They will also discuss a priority project for downtown infrastructure and placemaking, an Economic Vitality Committee project request for a visitor profile and market data workshop, and approve February 2025 bills totaling $34,501.42.

• Proposed ordinance changes affecting C-2 Zoning District (Downtown) from Planning and Zoning Administrator
• Mural location request at 58 W. Chicago Street
• Discussion and recommendation on priority project for downtown infrastructure and placemaking
• February 2025 bills and accounts: $34,501.42
• Economic Vitality Committee project request: Visitor Profile and Market Data Workshop

The board approved several items, each by a 6‑0 vote, including the mural location at 58 W. Chicago Street, the Art Program Selection Criteria, a Visitor Profile and Market Data Workshop, and a priority downtown infrastructure and placemaking project (Option B). They also approved February 2025 Bills and Accounts totaling $34,501.42. All motions were carried unanimously.

• Approved motion to excuse absences of Laura Trojanowski and Mayor Kramer (6‑0)
• Approved consent agenda items 1‑7 (6‑0)
• Approved February 2025 Bills and Accounts of $34,501.42 (6‑0)
• Approved mural location at 58 W. Chicago Street (6‑0)
• Approved Art Program Selection Criteria (6‑0)
• Approved Economic Vitality Committee Visitor Profile and Market Data Workshop (6‑0)
• Approved priority downtown infrastructure and placemaking project (Option B) (6‑0)

Brownfield Redevelopment Authority

The Coldwater Brownfield Redevelopment Authority will consider approving a brownfield plan for the Western Meadows project, which includes constructing 17 market-rate single-family homes on multiple parcels. The plan authorizes $508,115 in tax increment reimbursement to the city over seven years for public infrastructure improvements like roads and utilities.

• Brownfield plan approval for Western Meadows on Western Avenue and adjacent streets
• 17 new single-family homes proposed (10 off Western, 3 on Amber View, 1 each on Clay, Northshore, Candlewood, Shoshoni)
• $508,115 in tax increment revenue captured over 7 years to reimburse city for eligible costs
• Eligible activities include public infrastructure improvements ($493,115) and plan preparation ($15,000)
• Project designated as 'housing property' under Act 381 to address local housing need

The Brownfield Redevelopment Authority voted 6-0 to recommend establishing a Tax Increment Financing (TIF) district for the Western Meadows project to City Council. The plan covers 8 parcels (17 after splits) for 17 new market-rate single-family homes, with $508,115 in tax increment revenue over 7 years reimbursing the City for public infrastructure costs. The board also elected Jeff Budd as chairman.

• Recommended establishing Tax Increment Financing District for Western Meadows to City Council (6-0)
• Elected Jeff Budd as board chairman (6-0)

Historic District Commission

The Historic District Commission will review and vote on a Certificate of Appropriateness for Tibbits Opera Foundation's proposed renovation of 40 S. Hanchett St, including window replacement, lintel repairs, brick painting, and light fixtures. The meeting also includes approval of previous meeting minutes. Staff recommends approval based on adherence to preservation standards.

• Project review 25-01 for 40 S. Hanchett St: replacement of east-facing windows to era-appropriate designs
• Repairs to lintels, scraping and painting brick, and adding decorative light fixtures
• Proposed annex to support Tibbits Opera House operations
• Approval of regular minutes from February 12, 2025

The Coldwater Historic District Commission held a regular meeting with five members present. The only formal action was approving the minutes from the December 11, 2024 meeting. The commission also received updates on Certified Local Government (CLG) projects from staff, but no other substantive decisions were made.

• Approved Regular Minutes of December 11, 2024 (5-0)

City Council

The Coldwater City Council will vote on several resolutions including Phase 1 of the Western Meadows Subdivision project, a supplement to the AMP Michigan CAT Peaking Power Sales Contract, a grant request for Optimist Park improvements, and an asbestos abatement bid award. They will also consider street closures for a Walk A Mile event and a Hispanic Heritage Month celebration, and receive the 2024 Police Department report. A workshop on park projects follows the regular meeting.

• Consider Resolution 25-13 for Phase 1 of Western Meadows Subdivision development
• Consider Resolution 25-11 and Agreement A25-05 for AMP Michigan CAT Peaking Project supplement
• Consider Resolution 25-12 for grant request for Optimist Park Improvement Project
• Consider Resolution 25-16 for bid award for asbestos abatement removal project
• Receive 2024 Annual Police Department Report presentation

The Coldwater City Council approved all consent agenda items, bills, and several resolutions, including the Western Meadows Subdivision Phase 1 development, street closures for events, a power sales contract supplement, a grant request for Optimist Park, and an asbestos abatement bid. The meeting also included informational presentations and a workshop on park projects.

• Approved Consent Agenda Items 1-11 (9-0)
• Approved Bills and Accounts of $203,051.21 (9-0)
• Adopted Resolution No. 25-15 to close S. Monroe Street for Walk A Mile in Her Shoes (9-0)
• Adopted Resolution No. 25-10 to close S. Monroe Street for Hispanic Heritage Month Kick-Off (9-0)
• Adopted Resolution No. 25-13 for Western Meadows Subdivision Phase 1 development (9-0)
• Adopted Resolution No. 25-11 and Agreement No. A25-05 for AMP Michigan CAT Peaking Project (9-0)
• Adopted Resolution No. 25-12 for Optimist Park Improvement Project grant request (9-0)
• Adopted Resolution No. 25-16 for asbestos abatement removal bid award (9-0)

Board of Public Utilities

The Board of Public Utilities will meet to discuss a biosolids services agreement and the AMP CAT Peaking Project. The board will also receive an APPA legislative update and review January 2025 financial statements.

• Biosolids Services Agreement
• AMP CAT Peaking Project
• APPA Legislative Update
• January 2025 Operation Reports and Financial Statements
• MERS Defined Benefit Pension Plan Statements

The Coldwater Board of Public Utilities approved renewing the Biosolids Services Agreement with Sexton Farms, LLC for May 1, 2025 through April 30, 2028 at $0.040 per gallon. The board also approved forwarding Resolution No. 25-11 and Agreement No. A25-05 to City Council for the AMP CAT Peaking Project. All consent agenda items, including financial reports and minutes, were approved unanimously.

• Approved Biosolids Services Agreement renewal with Sexton Farms, LLC (unanimous)
• Approved forwarding Resolution No. 25-11 and Agreement No. A25-05 to City Council (unanimous)
• Approved consent agenda including minutes, financial reports, and pension statements (unanimous)

Planning Commission

The commission will interview three firms for the city's Master Plan update and discuss a zoning text amendment to allow tattoo parlors in the C-2 Central Business District. It will also continue a discussion on Redevelopment Ready Communities certification requirements. The agenda includes a public hearing, but no specific topic is listed.

• Master Plan presentation and interviews with Mckenna, Progressive Companies, and Abonmarche
• Discussion on zoning ordinance text amendment to permit tattoo parlors in C-2 Central Business District
• Continued discussion on Zoning Ordinance RRC Certification requirements
• Consideration of proposed zoning amendments including definitions for dwelling types, sidewalk/outdoor cafes, and updated commercial district use lists
• Approval of minutes from February 3, 2025 meeting

The Coldwater Planning Commission voted unanimously to schedule a public hearing for April 7, 2025, on Redevelopment Ready Community (RRC) recommendations. It also voted unanimously to schedule a public hearing to allow tattoo parlors in the C-2 Central Business District as a special land use. No action was taken on selecting a Master Plan company; staff will recommend one to City Council.

• Scheduled public hearing for RRC recommendations for April 7, 2025 (5-0)
• Scheduled public hearing to allow tattoo parlors in C-2 Central Business District as special land use (5-0)
• Approved minutes of February 3, 2025 meeting (5-0)
• Excused absences of Patty DeGroot and Mayor Kramer (5-0)

Downtown Development Authority

The Coldwater DDA will consider approving the 2025 Match on Main application selections (Glo Studio and Children's Museum of Branch County) for submission to the MEDC, a resolution establishing fund advisors for the Main Street Fund, and a Children's Museum installation request. They will also hear updates on Tibbits, the director's report, and committee reports, and approve bills of $4,240.88.

• January 2025 bills and accounts totaling $4,240.88
• Resolution No. DDA 25-01 establishing fund advisors to the Coldwater Main Street Fund
• 2025 Match on Main application selection – Glo Studio and Children's Museum of Branch County
• Children's Museum installation request from Shana Grife
• Accreditation summary and recommendations from Director Audrey Tappenden

The Coldwater Downtown Development Authority approved submitting both 2025 Match on Main projects to the Michigan Economic Development Corporation. The board also approved the consent agenda, January bills of $4,240.88, and Resolution No. DDA 25-01 establishing fund advisors. No other substantive decisions were made; other items were informational only.

• Approved consent agenda items 1-4 (6-0)
• Approved January 2025 bills and accounts of $4,240.88 (6-0)
• Approved submitting both Match on Main projects to MEDC (6-0)
• Approved Resolution No. DDA 25-01 establishing fund advisors (6-0)

City Council

The Coldwater City Council will vote on Resolution No. 25-09 to partially close Church Street for the Ecumenical Easter Egg Hunt on April 19, and will receive the 2024 Annual Fire Department Report. The council also plans to approve bills totaling $413,414.43 and hear an update on the Redevelopment Ready Community program.

• Bills and accounts totaling $413,414.43 for approval
• Resolution No. 25-09 to partially close Church Street for the Ecumenical Easter Egg Hunt on April 19
• Letter from Economic Development Coordinator Erin Veysey on Redevelopment Ready Community (RRC) update
• Presentation by Fire Chief David Schmaltz of the 2024 Annual Fire Department Report
• Consent agenda includes approval of Feb. 10 regular and closed session minutes, and Historic District Commission minutes

The Coldwater City Council approved the consent agenda, bills and accounts totaling $413,414.43, and a resolution for a partial closure of Church Street for an Easter egg hunt. The meeting was largely routine, with no public comments or substantive new business.

• Approved consent agenda items 1-2 (minutes) (7-0)
• Approved bills and accounts totaling $413,414.43 (7-0)
• Approved and placed on file the City Manager's Report (7-0)
• Adopted Resolution No. 25-09 for partial closure of Church Street for Ecumenical Easter Egg Hunt (7-0)

Historic District Commission

The Coldwater Historic District Commission will meet to approve minutes from its December 2024 meeting and receive an update on Certified Local Government (CLG) projects. The agenda contains no rezonings, contracts, or ordinances, consisting primarily of procedural items.

• Approval of December 11, 2024 regular meeting minutes
• Update on CLG (Certified Local Government) projects

The Coldwater Historic District Commission held a regular meeting with five members present. They approved the minutes from the December 11, 2024 meeting unanimously. No old or new business was discussed, and no public comments were made. The meeting adjourned at 5:27 p.m.

• Approved Regular Minutes of December 11, 2024 (5-0)

City Council

The Coldwater City Council will consider several resolutions and agreements, including a public art license for 4-Corners Park, physical security improvements, a new patrol vehicle, and first budget amendments for FY 2024-2025. They will also receive the 2024 Annual Department of Municipal Services report and enter a closed session to discuss litigation strategy in Thompson Construction Co. v. City of Coldwater. The consent agenda includes routine minutes, financial reports, and a board appointment.

• Resolution No. 25-07: Interlocal Agreement with BISD and Public Art License Agreement for 4-Corners Park
• Resolution No. 25-06: Purchase for physical security projects and improvements
• Resolution No. 25-08: Purchase of one new replacement patrol unit
• First budget amendments for FY 2024-2025
• Closed session for attorney consultation on Thompson Construction Co. v. City of Coldwater

The Coldwater City Council approved the consent agenda (items 1-9), bills and accounts totaling $147,859.72, the City Manager's report, and several resolutions including a public art license agreement, physical security improvements, and a new patrol unit. The council also approved the first budget amendments for FY 2024-2025. A closed session was held to consult with the attorney regarding litigation strategy in Thompson Construction Co. v. City of Coldwater.

• Approved consent agenda items 1-9 (9-0)
• Approved bills and accounts of $147,859.72 (9-0)
• Approved City Manager's report (9-0)
• Introduced Resolution No. 25-07, Agreement No. A25-03, and A25-04 for public art license (9-0)
• Adopted Resolution No. 25-06 for physical security projects (9-0)
• Adopted Resolution No. 25-08 for replacement patrol unit (9-0)
• Approved first budget amendments for FY 2024-2025 (7-0)
• Entered closed session for litigation strategy (9-0)

Board of Public Utilities

The Coldwater Board of Public Utilities will hold a regular meeting on February 5, 2025. They will discuss and potentially approve three regular agenda items: purchasing 4/0 15Kv cable, physical security projects for FY 2025, and a five-year inspection and preventative maintenance of the Jonesville Road Substation. Consent agenda items include approval of January 2 meeting minutes, December departmental reports, and bills for the period ending January 31, 2025.

• 4/0 15Kv Cable Purchase
• Physical Security Projects for FY 2025
• Jonesville Road Substation Five-Year Inspection and Preventative Maintenance
• Approval of December 2024 operational reports and financial statements
• Bills and Accounts for period ending January 31, 2025

The Coldwater Board of Public Utilities approved the purchase of 4/0 15Kv cable from Stuart Irby for $222,057.78, physical security projects for FY 2025 at a CBPU share of $98,115.58, and a five-year inspection and maintenance contract for the Jonesville Road substation with Turner Electrical Services LLC for $59,435. All motions were carried unanimously. The board also approved the consent agenda, which included minutes, departmental reports, and financial statements.

• Approved $222,057.78 purchase of 4/0 15Kv cable from Stuart Irby (unanimous)
• Approved $98,115.58 for FY 2025 physical security projects (unanimous)
• Approved $59,435 bid from Turner Electrical Services LLC for Jonesville Road substation inspection (unanimous)
• Approved consent agenda including minutes, reports, and financial statements (unanimous)

Planning Commission

The Planning Commission will hold a public hearing and discuss zoning ordinance amendments required for the Michigan Economic Development Corporation's Redevelopment Ready Community Program. The meeting also includes approval of previous meeting minutes and election of officers (Chair and Vice-Chair). The proposed amendments cover outdoor dining regulations, housing definitions to allow more housing types by-right, and parking flexibility.

• Introduction/discussion of zoning ordinance amendments for RRC certification (outdoor dining, housing definitions, parking flexibility)
• Election of Chair and Vice-Chair
• Public hearing (no specific item listed)
• Approval of minutes from November 18, 2024 meeting
• Recommendations from McKenna memo to allow first-floor residential in downtown commercial and clarify permitted housing in A-2 and A-3 zones

The Coldwater Planning Commission held a regular meeting on February 3, 2025, with five members present. They approved the minutes from the November 18, 2024 meeting and excused the absences of two members. The commission re-elected Aaron Garn as Chair and Chris Stevens as Vice Chair. No substantive decisions were made; the only other item was a discussion on zoning ordinance and RRC certification requirements, with no action taken.

• Approved minutes of November 18, 2024 meeting (5-0)
• Excused absences of Patty DeGroot and Mayor Kramer (5-0)
• Re-elected Aaron Garn as Chair and Chris Stevens as Vice Chair (5-0)

City Council

The City Council will consider a consent agenda of routine items (minutes, investment report), then approve $151,109.59 in bills. Key decisions include a proposed lease amendment with The Community Center for 11 E. Chicago St. (Resolution No. 24-91) and reaffirmation of the City Master Plan (Resolution No. 25-02). A presentation on stormwater management will also be given.

• Amendment to lease with The Community Center at 11 E. Chicago St. — adoption of Resolution No. 24-91 and Agreement No. A24-18
• Reaffirmation of City Master Plan — adoption of Resolution No. 25-02
• Approval of Bills and Accounts: $151,109.59
• Presentation on Stormwater Management by Progressive Companies
• Consent agenda includes DDA and Zoning Board minutes, plus investment report

The Coldwater City Council approved a lease amendment with The Community Center for 11 E. Chicago St. via Resolution No. 24-91 and Agreement No. A24-18. They also reaffirmed the Master Plan with Resolution No. 25-02. All consent agenda items, including bills of $151,109.59, were approved unanimously. A stormwater management presentation was given with no action taken.

• Approved lease amendment with The Community Center for 11 E. Chicago St. (7-0)
• Adopted Resolution No. 25-02 reaffirming Master Plan (7-0)
• Approved consent agenda items 1-6 (7-0)
• Approved bills and accounts of $151,109.59 (7-0)
• Approved and filed City Manager's Report (7-0)

Downtown Development Authority

The Downtown Development Authority will conduct nominations and elections for Board President and Vice President. The body will also review the 2025 Impact Report and consider requests for board apparel, print advertisements, and a business recognition program.

• Payment of November-December 2024 bills and accounts totaling $34,329.06
• Request for 2025 print advertisements
• Request for Board Member apparel
• Business Recognition Program request
• Nominations and elections for Board President and Vice President

The Coldwater Downtown Development Authority held a regular meeting on January 22, 2025, and approved all items on the consent agenda, including minutes and the 2025 Impact Report. The board also approved November and December 2024 bills totaling $34,329.06, a board member apparel request, 2025 print advertisements, and a business recognition program. Michael Caywood was elected President and Courtney Dirschell Vice President. No substantive policy decisions were made; most items were routine approvals.

• Approved consent agenda items 1-8 (6-0)
• Approved November and December 2024 bills of $34,329.06 (6-0)
• Approved board member apparel request (6-0)
• Approved 2025 print advertisements request (6-0)
• Approved business recognition program request (6-0)
• Elected Michael Caywood as President (6-0)
• Elected Courtney Dirschell as Vice President (6-0)

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing on a dimensional height variance request from Clemens Food Group for its pork processing facility at 572 Newton Road. The variance would allow a building height of 110 feet, exceeding the 60-foot limit in the D-2 Heavy Industrial District, to accommodate an Automatic Sortation and Retrieval System. Staff recommends approval, noting the variance applies to only 4% of the total building area and is similar to a prior variance granted in 2015. The board will also approve minutes from the June 19, 2024 meeting.

• Public hearing for ZBA25-01: 20-ft height variance for Clemens Food Group at 572 Newton Road
• Staff recommendation to approve the variance with conditions
• Consideration of minutes from the June 19, 2024 Zoning Board meeting
• No public comments received as of the staff report date
• Board vote requires majority (3/5) to approve variance

The Coldwater Zoning Board of Appeals approved a dimensional height variance for Clemens Food Group, LLC at 572 Newton Road, allowing a taller building than normally permitted due to site constraints. The board also voted to allow Member Sattler to participate despite a potential conflict, and re-elected Gordon Swan as Chair and Mike Eddy as Vice Chair. No other substantive decisions were made.

• Approved height variance for Clemens Food Group at 572 Newton Road (5-0)
• Allowed Member Sattler to participate in ZBA25-01 despite potential conflict (4-0, Sattler abstained)
• Re-elected Gordon Swan as Chair and Mike Eddy as Vice Chair (5-0)

City Council

The Coldwater City Council will vote on several resolutions, including an intergovernmental operating agreement with Branch County for use of a firing range and a proposed amendment to a historic grant MOU with a local church. The council will also consider a street closure for the Cultural Jubilee event, additional funds for a library memorial scrapbook, and a fireworks request. Routine consent items include approval of minutes and financial reports.

• Adoption of Resolution 25-01: closure of S. Hanchett Street for Cultural Jubilee on May 17, 2025
• Adoption of Resolution 25-03: additional funds for Library Memorial scrapbook project
• Adoption of Resolution 25-04 and Agreement A25-01: amendment to MOU with Presbyterian Church for Historic Grant
• Adoption of Resolution 25-05 and Agreement A25-02: Intergovernmental Operating Agreement with Branch County for firing range
• Bills and accounts: $381,722.41

The Coldwater City Council approved the consent agenda (items 1-8), bills totaling $381,722.41, and the City Manager's report. They adopted several resolutions, including closing S. Hanchett Street for a Cultural Jubilee event, funding a library memorial scrapbook project, amending a historic grant agreement, and approving a firing range agreement with Branch County. The council also accepted a staff recommendation to not allow extra days of fireworks but support an organized licensed display.

• Approved consent agenda items 1-8 (8-0)
• Approved bills and accounts of $381,722.41 (8-0)
• Approved and filed City Manager's report (8-0)
• Adopted Resolution 25-01 for S. Hanchett Street closure (8-0)
• Adopted Resolution 25-03 for library scrapbook funds, corrected to 150 photos at $10 each (7-0)
• Adopted Resolution 25-04 and Agreement A25-01 for historic grant MOU amendment (8-0)
• Adopted Resolution 25-05 and Agreement A25-02 for firing range use (8-0)
• Accepted staff recommendation to deny extra fireworks days but support organized display (8-0)

Planning Commission

The Planning Commission will hold a public hearing (topic not specified in the agenda), then discuss proposed changes to the zoning ordinance regarding temporary signs and signs in the downtown core, and set meeting dates for 2026. The discussion follows previous work on bringing the sign ordinance into compliance with Supreme Court rulings.

• Public hearing (agenda does not specify the topic)
• Discussion/workshop on Zoning Ordinance Section 5.1 Signs – temporary signs and downtown core
• Setting 2026 Planning Commission meeting dates

Board of Public Utilities

The Board will consider a consent agenda including approval of previous meeting minutes, department reports, bills and accounts, and power supply cost projections. The only regular agenda item is a Community Engagement Impact Report. No votes on new contracts or fee changes are scheduled.

• Approval of minutes from December 4, 2024 meeting and November 7, 2024 MSCPA meeting
• Receipt of November 2024 operational reports and financial statements
• Approval of bills and accounts for period ending December 31, 2024
• Power supply cost projections (discussion only)
• Community Engagement Impact Report (discussion only)

The Coldwater Board of Public Utilities held a regular meeting on January 2, 2025, with all members present. The board unanimously approved the consent agenda, which included minutes from previous meetings, departmental reports, financial statements, and bills. No substantive decisions were made beyond the routine approvals; the meeting also included a community impact report and updates on personnel and events.

• Approved consent agenda including minutes, reports, and bills (unanimous)