Colonial Beach public meetings in 2021

Town Council

The Town Council and Planning Commission will hold a joint public hearing regarding a conditional use permit for DDG Acquisitions, LLC. The proposal involves renovating buildings at 100 Hawthorn Street and 106 Hawthorn Street for mixed residential and commercial use.

• Conditional Use Permit (CUP-01-2021) for mixed residential/commercial use at 100 Hawthorn St/18 N Irving Ave and 106 Hawthorn St
• Deferred CUP-02-2021 for mixed residential/commercial use between Taylor Street and Boardwalk
• Deferred CUP-03-2021 for a vacation cottage complex between Taylor Street and Boardwalk
• Withdrawn rezoning request (Rezone-04-2021) for 1004 Monroe Bay Avenue

The Town Council and Planning Commission held a joint meeting where the Council approved Conditional Use Permit CUP-01-2021 for DDG Acquisitions, LLC to develop mixed residential/commercial buildings at 100 Hawthorn Street/18 N Irving Avenue and 106 Hawthorn Street. The approval included amended conditions extending commercial hours to 11 PM, restricting residential use to the second floor, and requiring compliance with Historic District Credit Standards. The Planning Commission had earlier recommended approval with staff conditions. Public comments included support from the Chamber of Commerce and Downtown Colonial Beach, as well as objections from a neighboring property owner citing procedural violations.

• Approved CUP-01-2021 for mixed residential/commercial use at 100 Hawthorn St/18 N Irving Ave and 106 Hawthorn St (unanimous)
• Amended conditions to extend commercial hours to 8 AM-11 PM (unanimous)
• Added condition restricting residential use to second floor only (unanimous)
• Added condition requiring renovation to Historic District Credit Standards (unanimous)
• Reappointed Robert Christensen to Planning Commission (unanimous)
• Planning Commission recommended approval of CUP-01-2021 (unanimous)

Town Council

The Colonial Beach Town Council will vote on an ordinance moving town elections to November general elections, and on several resolutions including contracts for utility and parking studies, budget amendments, and appointments. They will also hear the police department's monthly report and may enter closed session for legal and personnel matters.

• Ordinance No. 720: moves elections to November general election starting 2022
• Resolution #60-21: authorizes contract with Raftelis for utility rate study ($22,000 budgeted)
• Resolution #61-21: authorizes contract with Mead & Hunt for downtown parking study
• Resolution #62-21: appropriates $10,998.99 in police asset forfeiture proceeds
• Resolution #63-21: appropriates $700 VFIRS hardware grant for fire department

The Colonial Beach Town Council adopted Ordinance No. 720 to move all town elections to the November general election starting in 2022, aligning with state law. The council also appointed John Shaw as interim zoning administrator, authorized contracts for utility and parking studies, and approved several budget amendments. A resolution endorsing a walk/bike path was deferred to a January retreat.

• Adopted Ordinance No. 720 moving elections to November general election (unanimous)
• Appointed John Shaw as Interim Zoning Administrator via Resolution #59-21 (unanimous)
• Authorized contract with Raftelis for utility rate study via Resolution #60-21 (unanimous)
• Authorized contract with Mead & Hunt for parking plan study via Resolution #61-21 (unanimous)
• Amended FY 2021-22 budget for $10,998.99 police asset forfeiture funds via Resolution #62-21 (unanimous)
• Amended FY 2021-22 budget for $700 fire grant via Resolution #63-21 (unanimous)
• Appointed Inesha Thompson to Parks and Recreation Advisory Commission via Resolution #65-21 (unanimous)
• Amended real estate purchase agreement with DDG Acquisitions LLC to remove closing deadline (unanimous)

Parks & Recreation Advisory Commission

The Colonial Beach Parks and Recreation Advisory Commission is holding a regular meeting to regroup and move forward, with updates from the Parks and Recreation Director on beach access mats, NGO fundraising, a storm claim, and memorandums of understanding. The commission will also discuss a partnership with the CBYAA, select a logo, and consider a new member to replace Mr. Christianson.

• Beach Access Mats/NGO fundraising/storm claim update
• Update on MOUs
• Meeting with Foundation/Community Center
• Partnership with CBYAA/Melinda Godreau
• Pick a logo

Town Council

The Town Council is reviewing a proposal to implement a $30 minimum annual business license fee. Staff recommends setting a public hearing date to discuss this ordinance change, which aims to make licensing more cost-effective for the town.

• Proposal for a new $30 minimum annual business license tax
• Public hearing request regarding Business License Tax Improvements
• Review of Stormwater Management Plan fees
• Public hearing for Resolution #58-21 to accept a VLCF Grant for Eleanor Park
• Presentation on Financial Policies by Davenport & Company

The Town Council voted 5-2 to approve Resolution #58-21, accepting a $387,416 grant from the Virginia Land Conservation Foundation to protect Eleanor Park as open space in perpetuity. The council also reached consensus to raise the stormwater plan review fee from $100 to $325 for new developments exceeding 36% lot coverage and to set a public hearing. A public hearing for business license tax improvements was scheduled for January.

• Approved Resolution #58-21, authorizing the Town Manager to enter an agreement with the Virginia Land Conservation Foundation to accept a $387,416 grant to protect Eleanor Park in perpetuity (5-2 vote).
• Reached consensus to raise the Stormwater Management Plan Review fee from $100 to $325 for new developments exceeding 36% lot coverage and to set a public hearing.
• Agreed to set a public hearing in January for proposed Business License Tax Improvements, including a new minimum fee.
• Approved the meeting agenda as presented.
• Moved into closed session to consult with legal counsel regarding pending litigation in Westmoreland County Circuit Court.
• Certified that only matters identified in the motion were discussed during the closed session.

Town Council

The Colonial Beach Town Council will consider several resolutions, including authorizing a $6.5 million general obligation refunding bond, amending the FY 2021-2022 budget for unspent and carryover funds, and setting personal property tax relief rates. A public hearing is scheduled for an ordinance amending the town charter. The agenda also includes a stormwater utility briefing and a closed session for legal and personnel matters.

• Resolution #52-21: Authorizes $6.5M general obligation refunding bond
• Resolution #53-21 and #54-21: Budget amendments for unspent and carryover funds
• Resolution #55-21: Sets personal property tax relief rates for 2021
• Public hearing on Ordinance No. 719 amending town charter Section 4(b)
• Stormwater utility briefing

The Colonial Beach Town Council approved a $6.5 million general obligation refunding bond (Resolution #52-21) and authorized moving forward with Option 1 for debt refinancing with Key Government Finance. The council also adopted several budget amendments, set the personal property tax relief rate at 36.615%, appointed Judith McIrvin to the Redevelopment and Housing Authority, and amended the town charter to have the Chief of Police report to the Town Manager. All votes were unanimous.

• Approved Resolution #52-21 authorizing $6.5M general obligation refunding bond (unanimous)
• Authorized moving forward with Option 1 for debt refinancing with Key Government Finance (unanimous)
• Adopted Resolution #53-21 amending FY 2021-2022 budget, adding $341,366.51 in unspent funds (unanimous)
• Adopted Resolution #54-21 amending FY 2021-2022 budget, adding $209,351.79 in carryover funds (unanimous)
• Approved Resolution #55-21 setting personal property tax relief rate at 36.615% for tax year 2021 (unanimous)
• Appointed Judith McIrvin to the Colonial Beach Redevelopment and Housing Authority (unanimous)
• Adopted Ordinance No. 719 amending charter so Chief of Police reports to Town Manager (unanimous)
• Approved Resolution #57-21 authorizing agreement for on-call non-professional services (unanimous)

Town Council

The Colonial Beach Town Council will consider several resolutions, including authorizing up to $6.7 million in general obligation refunding bonds to refinance existing debt, amending the FY 2021-2022 budget for unspent and carryover funds, setting personal property tax relief rates, and appointing a member to the Redevelopment and Housing Authority. A public hearing will be held on an ordinance to amend the town charter. The council will also receive updates on coastal storm flooding, an audit presentation, and a stormwater utility briefing.

• Resolution #52-21: Authorizes up to $6.7M general obligation refunding bond at 1.88% interest, maturing July 15, 2037
• Resolution #53-21 and #54-21: Amend FY 2021-2022 budget for unspent and carryover funds
• Resolution #55-21: Establishes personal property tax relief rates for tax year 2021
• Public hearing on Ordinance No. 719 to amend Town Charter Section 4(b)
• Resolution #57-21: Authorizes agreement for on-call non-professional services

The Town Council unanimously approved Resolution #52-21 authorizing up to $6.7 million in general obligation refunding bonds and directed Davenport & Company to proceed with Option 1 for refinancing the town's debt. The council also approved several budget amendments, set the personal property tax relief rate at 36.615%, appointed Judith McIrvin to the Redevelopment and Housing Authority, and adopted Ordinance No. 719 to change the Chief of Police reporting line to the Town Manager. A motion to table the housing authority appointment failed for lack of a second.

• Approved Resolution #52-21 authorizing up to $6.7M general obligation refunding bond (unanimous)
• Directed Davenport & Company to proceed with Option 1 for debt refinancing (unanimous)
• Adopted Ordinance No. 719 changing Chief of Police reporting to Town Manager (unanimous)
• Approved Resolution #53-21 amending FY 2021-22 budget by +$341,366.51 (unanimous)
• Approved Resolution #54-21 amending FY 2021-22 budget by +$209,351.79 (unanimous)
• Approved Resolution #55-21 setting personal property tax relief rate at 36.615% (unanimous)
• Appointed Judith McIrvin to Redevelopment and Housing Authority (unanimous)
• Tabled motion to advertise vacancy failed; appointment proceeded

Town Council

The Colonial Beach Town Council is holding a work session to discuss and act on several items, including accepting the police chief's resignation and appointing an interim chief. They will also receive reports on public safety, finances, public works, special events, and a traffic study, and discuss municipal parking.

• Resolution #49-21: Accepts resignation of Chief Bruce Hough
• Resolution #50-21: Appointment of Interim Chief of Police
• Chief of Police selection process presentation by Dana Schard, Va Chiefs of Police Association
• Financial Quarterly Report, 1st Quarter & Parking Revenue Update
• Traffic Study Report by India Adams-Jacobs and John Blair

The Colonial Beach Town Council accepted the resignation of Chief of Police Bruce Hough, effective November 5, 2021, and appointed retired Petersburg Chief Kenneth Miller as interim chief. The council also ratified a local emergency declaration from the late October storm, authorized a contract with Dewberry Engineers for the Central Drainage Area Sewer Replacement, and discussed parking policy changes without taking formal action.

• Accepted Chief Bruce Hough's resignation effective Nov 5, 2021 (unanimous)
• Appointed Kenneth Miller (Ret.) as Interim Chief of Police (unanimous)
• Ratified Resolution #49-21 declaring a local emergency for Oct 28-29 storm (unanimous)
• Authorized Town Manager to contract with Dewberry Engineers for Central Drainage Area Sewer Replacement (unanimous)
• Approved agenda as presented (unanimous)

Planning Commission

The Colonial Beach Planning Commission is meeting to review the preliminary plat for School Hill Townes at Colonial Beach, along with committee reports and a council liaison update. The agenda also includes routine items like approval of minutes and public comment. No November meeting is scheduled; the next meeting is December 16th.

• School Hill Townes at Colonial Beach preliminary plat review
• Public comment on non-hearing planning commission matters
• Committee reports
• Council liaison update

Town Council

The Town Council will consider adopting a 2022 legislative agenda that includes requests for infrastructure and tourism funding. The meeting also includes a proposal to accept a $700 VFIRS hardware grant for the volunteer fire department.

• Resolution #45-20: Acceptance of $700 VFIRS Hardware Grant for new computer
• Resolution #46-21: Adoption of 2022 Legislative Agenda
• Request for $3,000,000 in infrastructure funding for drainage upgrades
• Request for $500,000 for Historic James Monroe Birthplace trail connection
• Request for $500,000 for Colonial Beach Municipal Pier rehabilitation

The Colonial Beach Town Council approved the 2022 Legislative Agenda, a $700 VFIRS hardware grant, and several appointments. They also authorized the Town Manager to contract with the Virginia Association of Chiefs of Police for interim and permanent police chief recruitment, and amended the Dodson Development Group contract to set a closing date of December 17, 2021. All votes were unanimous.

• Approved Resolution #45-21 accepting $700 VFIRS hardware grant (unanimous)
• Approved Resolution #46-21 adopting 2022 Legislative Agenda (unanimous)
• Appointed Michael Munnis to Parks and Recreation Advisory Commission (unanimous)
• Reappointed five members to Redevelopment and Housing Authority with staggered terms (unanimous)
• Amended Dodson Development Group contract to set closing date on or before Dec 17, 2021 (unanimous)
• Authorized Town Manager to contract with VACP for police chief recruitment (unanimous)

Town Council

The Colonial Beach Town Council is holding a work session to discuss and potentially amend three VDOT grant resolutions by replacing dollar amounts with percentages, review blight reduction efforts, discuss tree replacement, and consider using the Yacht Club reserve funds for capital projects. The meeting also includes presentations from community groups and a closed session for legal and personnel matters.

• Resolution #42-21: Amends VDOT TAP grant for Historic Excursion Pier Terminal, seeking $2,000,000 with 20% local match
• Resolution #43-21: Amends VDOT TAP grant for Walk/Bike Path to Monroe Birthplace, seeking $987,784 with $246,946 local match
• Resolution #44-21: Amends VDOT Revenue Sharing for Dwight Ave extension, requesting $311,319 with 50% local match
• Blight reduction update: 148 code violations addressed in last year
• Discussion on using $562,108 Yacht Club reserve funds for capital projects

The Town Council approved three resolutions amending prior VDOT grant applications to use percentages instead of dollar amounts: Resolution #42-21 for the Historic Excursion Pier Terminal project, Resolution #43-21 for the Walk/Bike Path to Monroe Birthplace (passed 4-2), and Resolution #44-21 for the Dwight Ave Extension. The council also agreed to send tree replacement requirements to the Planning Commission for review and to have the town's financial advisor review the Reserve Account (Yacht Club funds) before making a recommendation. No other substantive decisions were made; the meeting included presentations and a closed session.

• Approved Resolution #42-21 amending VDOT TAP grant for Historic Excursion Pier (unanimous)
• Approved Resolution #43-21 amending VDOT TAP grant for Walk/Bike Path to Monroe Birthplace (4-2)
• Approved Resolution #44-21 amending VDOT Revenue Share for Dwight Ave Extension (unanimous)
• Agreed to send tree replacement requirements to Planning Commission for review
• Agreed to have financial advisor review Reserve Account and bring recommendation

Planning Commission

The Colonial Beach Planning Commission is holding its regular meeting. The agenda consists of routine items: approving the agenda and minutes, public comment, committee reports (CIP, Housing, Communications, Resiliency), a council liaison update, and other topics. No specific decisions or public hearings are listed.

• Committee reports: CIP (Nathan Howell), Housing (Steven Ale), Communications/Outreach (Fletcher Lee), Update (Bob Christiansen), Resiliency (Byron Mack)
• Updates to Comprehensive Plan from Town Council recommendation
• Council liaison update

Town Council

The Colonial Beach Town Council will hold public hearings and vote on several items, including appropriating $1.87 million in ARPA funds for infrastructure projects, adopting the updated Comprehensive Plan, and amending Resort Commercial zoning to encourage redevelopment. They will also discuss raising the stormwater plan review fee and consider endorsing two VDOT grant applications for a pier restoration and a walk/bike path.

• Resolution #32-21: Accepts and appropriates $1,877,386 in ARPA funds for drainage, wastewater, and stormwater projects
• Public hearing on Resolution #37-21: Approval of the Comprehensive Plan 2030
• Public hearing on Ordinance No. 718: Amends Resort Commercial zoning to reduce setbacks, increase floor area ratio to 2.0, and remove off-street parking requirements
• Discussion on increasing Stormwater Management Plan Review fee from $100 to $325
• Resolution #38-21 and #39-21: Endorse VDOT TAP grant applications for Historic Excursion Pier Terminal ($2M request) and Walk/Bike Path to Monroe Birthplace ($987,784 request)

The Town Council unanimously adopted the 2020-2030 Comprehensive Plan, including amendments to add a walk/bike path to Monroe Birthplace and to retitle and update the Town Pier section. The council also approved several resolutions, including accepting $1,877,386 in ARPA funds, endorsing VDOT grant applications for the pier and bike path, and authorizing a financial advisory contract with Davenport & Company. Ordinance No. 718, which amends the Resort Commercial zoning district, was also adopted with amendments.

• Adopted 2020-2030 Comprehensive Plan with amendments (unanimous)
• Approved Resolution #32-21 accepting $1,877,386 ARPA allocation (unanimous)
• Approved Resolution #38-21 endorsing VDOT TAP grant for pier terminal (unanimous)
• Approved Resolution #39-21 endorsing VDOT TAP grant for walk/bike path to Monroe Birthplace (6-1, Moncure nay)
• Approved Resolution #41-21 endorsing VDOT revenue sharing for Dwight Ave extension (unanimous)
• Approved Resolution #40-21 authorizing financial advisory contract with Davenport & Company (unanimous)
• Adopted Ordinance No. 718 amending Resort Commercial zoning district (unanimous)

Town Council

The Colonial Beach Town Council will hold a work session to discuss and vote on several resolutions, including accepting a Virginia Department of Forestry grant for tree planting, appropriating funds for a trash truck and two police vehicles, and approving a contract for legal services. A public hearing on the ARPA fund overview and appropriation is scheduled, with council action deferred to September 22, 2021. The agenda also includes a burn notice discussion, a drainage project update, and a comprehensive plan review.

• Resolution #31-21: Accepts $2,822.50 VDOF grant for planting 22 trees along Boardwalk and Colonial Avenue
• Public hearing on Resolution #32-21: ARPA overview and appropriation (action deferred to Sept. 22)
• Resolution #34-21: Appropriation of funds for trash truck
• Resolution #35-21: Appropriation of funds for two police vehicles
• Ordinance No. 718: Text amendments to RC Resort Commercial Zoning District

The Colonial Beach Town Council approved several budget amendments and contracts, including $200,000 for a new trash truck, $87,000 for two police vehicles, and a formal contract for legal services with Vivian Seay Giles of Sands Anderson. The council also accepted a $2,822.50 Virginia Department of Forestry tree grant and deferred action on the ARPA fund appropriation to the September 22 meeting.

• Approved Resolution #31-21 accepting $2,822.50 VDOF tree grant (unanimous)
• Deferred ARPA fund appropriation (Resolution #32-21) to September 22 meeting
• Approved Resolution #33-21 appointing Town Manager to Cigarette Tax Board (unanimous)
• Approved Resolution #34-21 appropriating $200,000 for new trash truck (unanimous)
• Approved Resolution #35-21 appropriating $87,000 for two police vehicles (unanimous)
• Approved Resolution #36-21 appointing Vivian Seay Giles as Town Attorney (unanimous)
• Entered closed session for legal consultation on VRSA matters and pending litigation

Planning Commission

The Planning Commission approved the agenda and the March 2021 minutes with a typo correction. A public hearing on the Capital Improvement Plan drew one speaker requesting sidewalks, and commissioners discussed prioritization. The Comprehensive Plan Committee selected Virginia Commonwealth University's Center for Urban and Regional Analysis to rewrite the comprehensive plan. No formal votes were taken on these items.

• Approved agenda
• Approved March 2021 minutes with typo correction
• Selected VCU Center for Urban and Regional Analysis for comprehensive plan rewrite

Town Council

The Town Council is reviewing several new business items, including a marketing consultant contract and a website development agreement. The agenda also includes a report on the end of fiscal year 2021 and a review of transient lodging taxation.

• Resolution #30-21: Authorizes a $55,008 marketing consultant contract with FlackShack
• CivicPlus contract for website development and hosting services
• Resolution #29-21: Accepts the resignation of Stephen Kennedy from the Parks and Recreation Advisory Commission
• Review of Chapter 20 Taxation regarding Transient Lodging Taxation
• Preliminary End of FY 2021 Report

The Colonial Beach Town Council approved several contracts, including a $55,008 marketing consultant contract with FlackShack and a website development contract with CivicPlus. They also approved the purchase of a storage container for archived documents, sent the transient lodging tax to the Planning Commission for review, and accepted a resignation from the Parks and Recreation Advisory Commission.

• Approved Resolution #30-21 authorizing marketing consultant contract with FlackShack ($4,584/month, $55,008 total) (unanimous)
• Approved CivicPlus website development contract (unanimous)
• Approved purchase of storage container for archived documents, not to exceed 40 feet (unanimous)
• Sent Chapter 20, Article III (Transient Lodging Taxation) to Planning Commission for study and recommendation (unanimous)
• Approved Resolution #29-21 accepting resignation of Stephen Kennedy from Parks and Recreation Advisory Commission (unanimous)
• Approved minutes from April 7, 2021, as amended (unanimous)

Planning Commission

The Colonial Beach Planning Commission is meeting to review and discuss the final draft of the town's Comprehensive Plan, along with routine agenda items like minutes approval and committee reports. No votes or decisions are listed on the agenda.

• Comprehensive Plan Final Draft Review and Discussion
• Public comment on non-hearing planning matters
• Committee reports and council liaison update
• Next meeting scheduled for August 26, 2021

The Colonial Beach Planning Commission reviewed the final draft of the new Comprehensive Plan and decided to add a summary at the beginning while keeping the Action Plan at the end. The commission also approved the agenda and minutes, and received committee reports on stormwater regulations, marketing, capital improvements, and coastal resilience. No formal votes were taken on substantive items.

• Approved agenda
• Approved minutes
• Decided to add summary at beginning of Comprehensive Plan, keep Action Plan at end

Town Council

The Colonial Beach Town Council is holding a retreat to discuss goals, priorities, and operations. They will review roles, identify immediate and long-term needs, and develop a plan for utilizing ARPA funding. No formal decisions will be made; action will occur at future meetings.

• Discussion of ARPA funding utilization
• Review of priorities identified in January
• Development of vision and mission statements
• Discussion of infrastructure needs (stormwater, water & sewer)
• Discussion of police-community engagement

The Town Council held a retreat and established the attached 2021 Work Plan, which outlines ongoing, short-term, and long-term priorities. No formal votes or binding decisions were made; the plan serves as a guide for future council actions.

• Adopted 2021 Work Plan (unanimous, no formal vote recorded)
• Scheduled quarterly financial reports to Council starting August 2021
• Planned ARPA funding use proposal for Council agenda
• Set deadlines for code enforcement briefing, parking RFI, utility rate study RFP, and VDOT applications by October 1, 2021
• Scheduled performance evaluations for Town Manager, Chief of Police, and Clerk of Council by end of 2021

Town Council

The Town Council is holding public hearings and votes on three ordinances: raising the cigarette tax to 40 cents per pack, joining the Chesapeake Bay Region Cigarette Tax Board, and amending economic incentive zones. It will also consider contracts for a shoreline project and a marketing consultant.

• Public hearing and vote on Ordinance 715, increasing cigarette tax to $0.40 per 20 cigarettes
• Public hearing and vote on Ordinance 716, establishing the Chesapeake Bay Region Cigarette Tax Board agreement
• Public hearing and vote on Ordinance 717, amending Chapter 23 (Economic Incentives - Technology and Tourism Zones)
• Resolution #27-21 approving standard terms and conditions
• Contract for Robin Grove Shoreline Project; Resolution #28-21 for marketing consultant contract

The Town Council unanimously adopted Ordinance No. 715, increasing the cigarette tax from 30 to 40 cents per pack, and Ordinance No. 716, joining the Chesapeake Bay Region Cigarette Tax Board. The council also approved Ordinance No. 717, updating economic incentives for technology and tourism zones, and authorized a contract for the Robin Grove Shoreline Project.

• Adopted Ordinance No. 715, raising cigarette tax to $0.40 per pack (unanimous)
• Adopted Ordinance No. 716, joining Chesapeake Bay Region Cigarette Tax Board (unanimous)
• Adopted Ordinance No. 717, updating economic incentives for technology and tourism zones (unanimous)
• Approved Resolution #27-21, adopting standard terms and conditions for contracts (unanimous)
• Approved contract with HGS, LLC for Robin Grove Shoreline Project (unanimous)
• Approved Resolution #28-21, authorizing marketing consultant contract negotiations (unanimous)

Town Council

The Colonial Beach Town Council is holding a work session to review three draft ordinances scheduled for public hearing on July 21, including a cigarette tax increase to $0.40 per pack and creation of a regional cigarette tax board, plus two budget amendments and a shoreline contract resolution. The agenda also includes presentations on rain gardens and central drainage, and a closed meeting for legal and personnel matters.

• Draft Ordinance 715: increases cigarette tax to $0.40 per 20 cigarettes
• Draft Ordinance 716: establishes Chesapeake Bay Region Cigarette Tax Board agreement
• Draft Ordinance 717: amends economic incentives for technology and tourism zones
• Resolution 24-21: amends FY20-21 sewer & water budget for USDA jet truck grant
• Resolution 26-21: authorizes town manager to enter Robin Grove shoreline contract

The Colonial Beach Town Council held a work session on July 7, 2021, and approved three resolutions. Resolution #25-21 appropriated $250,000 from the Capital Projects Fund for the renovation of the school board office at 503 Lincoln Ave. Resolution #24-21 accepted a $67,400 USDA Rural Development grant for sewer and water funds. Resolution #26-21 authorized the Town Manager to enter into a contract with HGS, LLC for the Robin Grove Shoreline Project. The council also discussed a proposed $869,000 sewer improvement project and held a closed session for pending litigation.

• Approved Resolution #25-21, appropriating $250,000 for school board office renovation (unanimous)
• Approved Resolution #24-21, accepting $67,400 USDA grant for sewer/water funds (unanimous)
• Approved Resolution #26-21, authorizing contract with HGS, LLC for Robin Grove shoreline project (unanimous)
• Approved agenda as amended, deleting item 9(b) and adding language to item 9(a) (unanimous)
• Held closed session for consultation on pending federal litigation (unanimous)
• Certified closed session complied with Virginia FOIA (unanimous)

Planning Commission

The Colonial Beach Planning Commission is meeting to consider an amendment to its bylaws that would add a Resilience Committee. The agenda also includes routine approvals of minutes, public comment, committee reports, and a council liaison update.

• Amendment to Bylaws adding Resilience Committee
• Comprehensive Plan update by Vicki Luna
• Resiliency Committee upcoming workshop by Tree Mack
• Outreach and Marketing update (WWER 88.1 FM) by Fletcher Lee
• Capital Improvement Plan (CIP) update by Nathan Howell

The Colonial Beach Planning Commission met on June 24, 2021, and approved the agenda. No public comments were made. The commission discussed amending bylaws to add a Resilience Committee, heard committee updates, and received a request from the council to recommend a definition for short-term rentals to enable taxation. No formal decisions were made on these items.

• Approved agenda
• Discussed amendment to bylaws adding Resilience Committee
• Discussed short-term rental definition for taxation

Town Council

The Colonial Beach Town Council will hold a regular meeting with several action items, including a resolution to amend the FY 20-21 budget for water and sewer funds, a draft ordinance to increase the cigarette tax to $0.40 per pack, and a resolution authorizing audit services. The council will also hear a presentation from Davenport Group on debt service and financial recommendations, and discuss website options.

• Resolution #22-21: Amends and appropriates FY 20-21 budget for water and sewer funds using debt proceeds for a jet truck
• Draft Ordinance No. 715: Increases cigarette tax to $0.40 per 20 cigarettes
• Draft Ordinance No. 716: Establishes agreement for Chesapeake Bay Region Cigarette Tax Board
• Resolution #23-21: Authorizes audit services
• Presentation by Davenport Group on debt service assessment and recommendations

The Colonial Beach Town Council unanimously approved Resolution #22-21, amending the FY 2020-2021 budget to accept $382,200 in USDA loan proceeds for a jet truck, and Resolution #23-21, authorizing the Town Manager to execute an audit services agreement with Robinson, Farmer, Cox & Associates. The council also set public hearings for July 21, 2021, on a proposed cigarette tax increase to 40 cents per pack and the creation of a regional cigarette tax board. No substantive decisions were made on other matters; the council reached consensus to hold fireworks on Labor Day weekend and to proceed with website provider negotiations.

• Approved Resolution #22-21, amending FY 2020-2021 budget to add $382,200 in USDA loan proceeds for a jet truck (unanimous)
• Approved Resolution #23-21, authorizing Town Manager to execute audit services agreement with Robinson, Farmer, Cox & Associates (unanimous)
• Set public hearing for July 21, 2021, on Ordinance No. 715, increasing cigarette tax to $0.40 per 20 cigarettes
• Set public hearing for July 21, 2021, on Ordinance No. 716, establishing the Chesapeake Bay Region Cigarette Tax Board
• Reached consensus to hold fireworks on the Saturday of Labor Day weekend, with the Chamber making arrangements
• Reached consensus to authorize Town Manager to proceed with website provider negotiations, not to exceed $30,000

Town Council

The Colonial Beach Town Council will hold a work session to consider adopting the FY2022 budget, which includes a $2,155,730 transfer to the school operating fund and maintains current tax rates. They will also discuss a resolution to amend the FY2021 school fund budget, a local cigarette tax, and economic development incentives. The agenda includes presentations on service recognition, Neighborhood Watch, and the Westmoreland County budget.

• Resolution #17-21: Adopts FY2022 budget with $7,785,796 general fund and $2,155,730 school transfer
• Resolution #21-21: Amends FY2021 school fund budget for ADM adjustment
• Discussion on local cigarette tax and Chesapeake Bay Regional Cigarette Tax Board
• Update on Economic Development Incentives amending Town Code Ch 23 & 24
• 2021 Virginia Recreational Trails Program public comment

The Colonial Beach Town Council unanimously adopted Resolution #17-21, the FY2022 budget, which keeps tax rates unchanged and includes $2,155,730 for the school board. The council also approved Resolution #21-21, adding $180,408 to the FY2020-21 school fund to meet the state's required local match. Additionally, the council voted to join the Chesapeake Bay Region Cigarette Tax Board and raise the cigarette tax from $0.30 to $0.40 per pack. The council also unanimously supported submitting an application for the Virginia Recreational Trails Program grant.

• Adopted FY2022 budget and school board appropriation (unanimous)
• Approved $180,408 supplemental school fund for FY2020-21 (unanimous)
• Joined Chesapeake Bay Region Cigarette Tax Board (unanimous)
• Raised cigarette tax from $0.30 to $0.40 per pack (unanimous)
• Approved application for Virginia Recreational Trails Program grant (unanimous)

Planning Commission

The Planning Commission will meet to discuss an amendment to the bylaws regarding a Resilience Committee and provide updates on the Comprehensive Plan. The agenda also includes discussions on rain gardens and an ordinance review featuring a presentation from a UVA student.

• Amendment to Bylaws adding Resilience Committee
• Comprehensive Plan update
• Discussion on Rain Gardens
• Ordinance review with UVA student presentation
• Invitation for Dahlgren Community Liaison to join as non-voting ex-officio member

Town Council

The Colonial Beach Town Council will hold public hearings on the FY2022 budget and the Capital Improvement Plan, with a vote on the budget deferred to June 2, 2021. They will also consider an ordinance to sell town property for $325,000, and approve budget amendments for the current fiscal year.

• Ordinance No. 714: Sale of town real property (Tax Map No. 3A2-1-8A-B) to DDG Acquisitions, LLC for $325,000
• Public hearing: Resolution #17-21, FY2022 budget adoption (vote deferred to June 2)
• Public hearing: Resolution #18-21, Capital Improvement Plan for 2021-2022 (total $3,540,000)
• Resolution #19-21: Amend FY2020-21 budget with $29,935 Chesapeake Bay Trust grant for 1st Street right-of-way design
• Resolution #20-21: Amend FY2020-21 budget by $391,982 for increased revenues and expenses

The Colonial Beach Town Council adopted Ordinance No. 714 approving the sale and conveyance of town real property as part of the Phase 1 Dodson Agreements, and voted to advertise a public hearing for a requested access easement. The council also adopted Resolution #18-21, the 2021-2022 Capital Improvement Plan, and approved two budget amendments (Resolutions #19-21 and #20-21) to appropriate grant funds and roll over excess revenues. Action on the FY2022 budget (Resolution #17-21) was deferred to the June 2nd work session after a public hearing.

• Adopted Ordinance No. 714 approving sale and conveyance of town real property (7-0)
• Voted to advertise public hearing for Dodson access easement (7-0)
• Adopted Resolution #18-21, 2021-2022 Capital Improvement Plan (7-0)
• Approved Resolution #19-21, amending FY2020-21 budget for $29,935 Green Streets grant (7-0)
• Approved Resolution #20-21, amending FY2020-21 budget to roll over $391,982 in excess funds (7-0)
• Deferred action on FY2022 budget (Resolution #17-21) to June 2 work session
• Approved minutes for March 3, 2021 work session and April 2, 2021 special meeting (6-0)
• Entered closed session for pending litigation consultation (7-0)

Town Council

The Colonial Beach Town Council is holding a work session to discuss and receive updates on several items, including economic development incentives, the Classic Shores build-out, parking meter implementation, the Capital Improvement Plan, the FY2022 budget, and the formation of a RAFT committee. The meeting includes public comment periods and proclamations for public service and boater safety.

• Update on Economic Development Incentives amending Chapters 23 & 24 of Town Code
• Parking meter implementation update by Rob Murphy
• Fiscal Year 2022 Budget presentation by Lisa Okes
• Discussion on Capital Improvement Plan from Planning Commission
• Virginia Recreational Trails Program (Bike/Golf Cart Path) discussion by Bobby Duke

The Colonial Beach Town Council held a work session on May 5, 2021, where they discussed the FY2022 budget (no tax or utility rate increases, public hearing May 19), reviewed proposed economic incentive code amendments, and heard citizen concerns about parking and police staffing. They also received updates on the Capital Improvement Plan and agreed to move forward with a development analysis for Classic Shores and a grant application for a bike path. No formal votes were taken on these items; the only votes were to approve the agenda and adjourn.

• Approved agenda as written (unanimous)
• Agreed to move forward with development analysis for Classic Shores build-out
• Consensus to apply for Virginia Recreational Trails Program grant for bike path
• Discussed FY2022 budget with no tax increases; public hearing set for May 19
• Reviewed proposed economic incentive code amendments (not ready for public hearing)
• Planning Commission to update Capital Improvement Plan with 8 additional items
• Adjourned meeting (unanimous)

Planning Commission

The Colonial Beach Planning Commission will hold a public hearing on the Capital Improvements Plan for 2022-2023. The agenda also includes a presentation on a parking plan, an update on the Comprehensive Plan, and an overview of the Resilience Committee with appointment suggestions. A representative from Naval Support Activity South Potomac will also speak.

• Public hearing on Capital Improvements Plan 2022-2023
• Presentation on parking plan by Rob Murphy
• Comprehensive Plan update
• Resilience Committee overview and appointments/suggestions
• Presentation by Thomas Hastings from Naval Support Activity South Potomac

The Planning Commission heard a presentation from The Berkeley Group on a text amendment to Article 29 (PUD-R) and made recommendations; the group will revise and return for adoption or discussion. The commission also discussed short-term rental regulations, with a draft definition to be added to Article 20 by Mr. Ale for the next meeting, and discussed a potential text amendment to allow theaters by-right in the RC district, with recommended language to be prepared. No formal decisions were made; the agenda and minutes were approved unanimously.

• Approved agenda unanimously
• Approved minutes unanimously
• Reviewed PUD-R text amendment; recommendations sent to Berkeley Group for revision
• Discussed short-term rental regulations; draft definition to be added to Article 20
• Discussed theater by-right use in RC district; language to be prepared for next meeting

Town Council

The Colonial Beach Town Council will hold public hearings on two items: an ordinance amending the Parks and Recreation Advisory Commission's officer structure, and a resolution authorizing a USDA loan for a jet truck. The council will also consider a resolution to amend the FY 2022 budget timeline, hear presentations from the auditor, county supervisor, school superintendent, and downtown group, and enter a closed meeting for legal consultation on a real estate agreement.

• Public hearing on Ordinance No. 713, amending Parks and Recreation Advisory Commission officers (chair, vice chair, clerk)
• Public hearing on Resolution #15-21, authorizing USDA loan agreement for jet truck ($449,600 total, $67,400 grant, $382,200 loan)
• Resolution #16-21, amending FY 2022 budget timeline (public hearing moved to May 19, 2021)
• Presentations from auditor, county supervisor, school superintendent, and Downtown Colonial Beach
• Closed meeting for legal consultation on development and real estate agreement

The Colonial Beach Town Council unanimously approved Resolution #15-21, authorizing the Interim Town Manager to enter into a USDA loan agreement for a jet truck, with a $67,400 USDA grant applied toward the $449,600 total cost. The council also adopted Ordinance No. 713, amending the Parks and Recreation Advisory Commission's officer structure, and approved Resolution #16-21, amending the FY 2022 budget timeline. Additionally, the council amended contracts with Dodson for phases 2, 3, and 4, with closings scheduled for May and October.

• Approved Resolution #15-21 authorizing USDA loan agreement for jet truck (7-0)
• Adopted Ordinance No. 713 amending Parks and Recreation Advisory Commission officers (7-0)
• Approved Resolution #16-21 amending FY 2022 budget timeline (7-0)
• Amended Dodson contracts combining phases 2 and 3 and amending phase 4 (7-0)
• Approved minutes for Jan 18, Feb 3, and Feb 17 meetings (7-0)
• Approved agenda as presented (7-0)

Town Council

The Colonial Beach Town Council is holding a work session to discuss and potentially act on several items, including the volunteer rescue squad, a jet truck authorization, a parking plan, a new town manager contract, a parks and recreation ordinance, and the town debt schedule. The agenda also includes two closed meetings for legal consultations on pending litigation and a real estate agreement.

• Discussion of Colonial Beach Volunteer Rescue Squad
• Resolution #15-21, Authorization for Jet Truck
• Review of Parking Plan
• Authorization of New Town Manager Contract
• DRAFT Ordinance No. 713, Amends Chapter 2, Article XI - Parks and Recreation Advisory Commission

The Colonial Beach Town Council unanimously approved a contract for new Town Manager India Adams-Jacobs. The council also set public hearings for a USDA loan agreement for a jet truck and Ordinance No. 713, which amends the Parks and Recreation Advisory Commission. Appointments were made to the Parks and Recreation Advisory Commission, and contracts with DDG for phases 2, 3, and 4 were amended to extend the feasibility period from 180 to 188 days.

• Approved New Town Manager Contract for India Adams-Jacobs (unanimous)
• Set public hearing for April 21, 2021 on USDA loan agreement for jet truck (unanimous)
• Set public hearing for April 21, 2021 on Ordinance No. 713 amending Parks and Recreation Advisory Commission (unanimous)
• Appointed Philip Esmacher and Eileen Joyce-Heath to Parks and Recreation Advisory Commission (unanimous)
• Amended contracts with DDG for phases 2, 3, and 4, extending feasibility from 180 to 188 days (unanimous)
• Approved setting May 13, 2021 for DHR meeting on Downtown Historic District (unanimous)

Parks & Recreation Advisory Commission

The Colonial Beach Parks and Recreation Advisory Commission is holding a regular meeting. The main items are discussions about the commission's bylaws and proposed amendments to Article XI, which governs the commission. The agenda is otherwise procedural, with no votes or decisions listed.

• Discussion of commission bylaws
• Discussion of amendments to Article XI (Parks and Recreation Advisory Commission)

Planning Commission

The Colonial Beach Planning Commission is meeting to discuss a Comprehensive Plan update and the Capital Improvement Program (CIP). The agenda includes public comment on non-hearing matters, but no specific decisions or proposals are listed.

• Comprehensive Plan update discussion
• Capital Improvement Program (CIP) discussion

The Colonial Beach Planning Commission approved its agenda and the February minutes, with corrections to Vice Chair Christiansen's name and added clarification to the Chair/Vice Chair appointment section. No substantive decisions were made; the meeting focused on updates, including the Comprehensive Plan update, Capital Improvement Plan discussion, and committee reports.

• Approved the meeting agenda as presented.
• Approved the February minutes with corrections to Vice Chair Christiansen's name and added clarification to the appointment section.

Town Council

The Town Council held a work session to establish the FY 2022 budget development timeline. The session also included discussions on budget amendments, lease authorizations for a new jet truck, and updates on various town projects.

• Resolution #12-21: Established the FY 2022 budget development and approval timeline
• Draft Resolution #13-21: Authorization to execute a lease agreement for a Jet Truck via USDA Rural Development funding
• Resolution #14-21: A $700 amendment to the FY 2020-2021 General Fund budget following a VFIRS Hardware Grant award
• Discussion regarding the Classic Shores Build Out
• Update on Chapter 23 Amendment Proposal for 'Economic Incentives'

The Colonial Beach Town Council unanimously appointed Kenneth Allison to fill a vacant council seat, approved the FY 2022 budget timeline (Resolution #12-21, as amended), and authorized the Town Manager or Mayor to execute a USDA loan application for a new jet truck (Resolution #13-21, as amended). The council also approved a $700 budget amendment for a fire department grant (Resolution #14-21). All votes were unanimous.

• Appointed Kenneth Allison to vacant Town Council seat (unanimous)
• Approved Resolution #12-21, FY 2022 Budget Timeline, as amended (unanimous)
• Approved Resolution #13-21, Authorization to Execute USDA Loan Application, as amended (unanimous)
• Approved Resolution #14-21, Amends and Appropriates FY 20-21 Budget for CBVFD Grant (unanimous)

Planning Commission

The Planning Commission will conduct a meeting to discuss the Comprehensive Plan update and the Capital Improvement Program (CIP). The agenda also includes the appointment of a Chair and Vice Chair and amendments to the bylaws.

• Comprehensive Plan update discussion
• Discussion of CIP
• Bylaws amendments
• Appointment of Chair and Vice Chair

The Colonial Beach Planning Commission approved its annual report and updated its bylaws to include electronic meeting provisions. The commission also unanimously reappointed Victoria Luna as chair and Nathan Howell as vice chair. No public comment was heard, and the agenda and January minutes were approved.

• Approved the agenda for the February 25, 2021 meeting.
• Approved the minutes from the January meeting.
• Approved the Annual Report (motion by Howell, second by Christiansen).
• Adopted updated bylaws including electronic meeting language (motion by Christiansen, seconded).
• Unanimously reappointed Victoria Luna as chair.
• Unanimously reappointed Nathan Howell as vice chair.

Town Council

The Colonial Beach Town Council will hold two public hearings: one on Ordinance No. 711, which amends the zoning ordinance (Article 9), and another on Ordinance No. 712, which establishes rules for the town dog park. The council will also consider a resolution to set fees for use of the town's trademark. The meeting includes proclamations for the town's 129th anniversary and Black History Month, plus citizen input.

• Public hearing on Ordinance No. 711 (zoning amendment, Article 9)
• Public hearing on Ordinance No. 712 (dog park rules)
• Resolution #10-21: trademark license fee of $50/year for for-profit users; non-profit fees may be waived
• Proclamation for 129th anniversary of town incorporation
• Proclamation celebrating Black History Month

The Colonial Beach Town Council adopted Ordinance No. 711, amending the Commercial-Residential (CR) zoning district to reduce the minimum lot area to 1,500 square feet (amended from the proposed 750) and increase the floor area ratio to 1.5. The council also adopted Ordinance No. 712 establishing rules for the town dog park, approved a trademark use policy, and accepted the resignation of Council Member Patrick Ey.

• Adopted Ordinance No. 711, amending CR zoning: minimum lot area set at 1,500 sq ft (amended from 750) and FAR increased to 1.5 (unanimous)
• Adopted Ordinance No. 712, establishing dog park rules at Robin Grove Park (unanimous)
• Approved Resolution #10-21, trademark use policy, as amended to strike 'or fundraising' (unanimous)
• Accepted resignation of Council Member Patrick Ey via Resolution #11-21 (5-1, Mayor Schick voted nay)
• Amended all four Dodson purchase agreements to extend feasibility period from 120 to 150 days (unanimous)
• Approved January 6, 2021 Work Session minutes (unanimous)
• Deferred approval of January 20, 2021 Regular Meeting minutes to next meeting

Town Council

The Colonial Beach Town Council is holding a work session to discuss and potentially act on several items, including draft resolutions on signature cards and planning commission appointments, a trademark licensing discussion, and draft ordinances amending the zoning ordinance and establishing rules for the town dog park. They will also discuss proposed amendments to the Technology & Tourism Zones and the repeal of the Arts and Culture District. The meeting includes a closed session for legal consultation on real estate matters.

• Draft Resolution #08-21: Authorization of Signature Cards
• Draft Resolution #09-21: Appointment of Planning Commission Members
• Draft Ordinance No. 711: Amends Zoning Ordinance, Article 9
• Draft Ordinance No. 712: Establishment of Rules for Town Dog Park
• Discussion: Proposing repeal of Chapter 24, Arts and Culture District

The Colonial Beach Town Council unanimously approved two resolutions: updating bank account signature cards and appointing Steve Ale and Bryon Mack to the Planning Commission. The council also discussed but did not vote on a trademark licensing fee, zoning amendments, a dog park ordinance, and economic incentive code changes. A closed session was held for legal consultation on real estate matters.

• Approved Resolution #08-21 updating bank account signature cards (unanimous)
• Approved Resolution #09-21 appointing Steve Ale and Bryon Mack to Planning Commission (unanimous)
• Agreed to draft a resolution for trademark licensing fee (discussion only)
• Scheduled public hearing for Ordinance No. 711 (zoning amendment) for Feb 17, 2021
• Scheduled public hearing for Ordinance No. 712 (dog park rules) for Feb 17, 2021
• Directed attorney to draft amendments to Chapters 23 and 24 of Town Code
• Approved use of Cares Act funds for police overtime and COVID costs (mayor's direction)
• Entered closed session for legal consultation on real estate (unanimous)

Town Council

The Colonial Beach Town Council will vote on adopting its 2021 bylaws and rules of procedure, amend and appropriate the FY20-21 school fund budget, and discuss hiring a town manager. The agenda also includes proclamations and recognitions for retiring and long-serving staff, plus citizen input.

• Resolution #04-21 adopting 2021 Bylaws and Rules of Procedure
• Resolution #06-21 amending Resolution #07-20 (School Fund)
• Resolution #07-21 amending and appropriating FY20-21 budget for School Fund
• Discussion on hiring process for Town Manager with Berkley Group
• Proclamation honoring Sal Puglisi's 90th birthday; recognitions for Teresa Davis, Curtis Coleman, Bill Childress

Town Council

The Colonial Beach Town Council held a special meeting to discuss and prioritize issues for 2021, producing a list of priorities and moving many items to administration. No formal votes were taken on the priorities; the only action was a unanimous vote to adjourn.

• Adjourned meeting (unanimous)

Town Council

The Colonial Beach Town Council is holding a work session to discuss and vote on several resolutions, including amending the school fund budget to carry over $103,095 for HVAC and kindergarten renovations, appointing members to the Parks and Recreation Advisory Commission, and setting meeting dates and bylaws. They will also discuss the election of a vice mayor, liaison assignments, town manager transition, and a zoning administrator appointment. The agenda includes a closed meeting for candidate discussion and legal consultation.

• Resolution #02-21: Amends Resolution #07-20 to allow school to use remaining HVAC funds for Old Kindergarten Building renovation
• Resolution #03-21: Amends FY 2020-2021 budget, increasing School General Fund by $103,095 to $8,013,713
• Resolution #01-21: Appoints Karen Griesevich, Melinda Godreau, Steve Kennedy, Cody Christensen to Parks and Recreation Advisory Commission
• Resolution #04-21 and #05-21: Establish work session and regular meeting dates and times for 2021
• Discussion: Election of Vice Mayor, liaison assignments, town manager transition, public reporting, and appointment of Zoning Administrator