Colonial Beach public meetings in 2023

Town Council

The Colonial Beach Town Council will hold a regular meeting with several action items, including adopting a Parks Master Plan and approving designs for Northside and Eleanor Parks, approving $60,000 for pier piling replacement, and allocating $40,000 for gateway signs on Route 205. The council will also hold public hearings on zoning ordinance amendments and a conditional use permit request, and consider accepting the town manager's resignation and appointing an interim manager. A closed session is scheduled to discuss real property acquisition and the resignation/appointment.

• Resolution #50-23: $60,000 for pier piling replacement
• Resolution #51-23: $315,000 for Azalea Park ($225,000) and Eleanor Park Phase 1 ($90,000)
• Resolution #52-23: $40,000 for gateway signage on Route 205
• Public hearings on Ordinance No. 753 (Conditional Use Permits) and No. 754 (Site Plan) zoning amendments
• Resolution #47-23: Conditional use permit request by Washington Square Partners, LLC

Town Council

The Colonial Beach Town Council is meeting to consider several items, including adopting a $50 annual short-term rental zoning permit fee, updating the town's fire prevention code, and approving the 2024 legislative agenda. The council will also discuss procuring body cameras for the police department and will hold a closed session to discuss real estate acquisition, employee performance, and legal matters.

• Resolution #43-23: Establishes a $50 short-term rental zoning permit fee, expected to generate about $6,500 annually from roughly 130 known rentals.
• Ordinance No. 752: Amends Chapter 10 (Fire Prevention & Protection) to clarify sections and remove those already covered by state code.
• 2024 Legislative Agenda: Council to consider adopting the town's state and federal legislative priorities.
• Body Camera Procurement: Police Chief Greg Deaver to discuss purchasing body cameras.
• Closed Meeting: Council will hold a closed session for real estate acquisition, employee performance, and legal consultation.

Planning Commission

The Colonial Beach Planning Commission will hold public hearings and take action on a conditional use permit for a mobile vending courtyard and three zoning text amendments. The amendments update rules for conditional use permits, site plans, and permitted uses in the General Commercial district. The agenda also includes approval of minutes and public comment.

• Conditional Use Permit 23-02: mobile vending courtyard on 0.214 acres in Resort Commercial district (Tax IDs 3A (2)-2-80-2 and 3)
• Zoning Text Amendment 23-05: update Article 16 (Conditional Use Permits)
• Zoning Text Amendment 23-06: update Article 14 (Site Plan)
• Zoning Text Amendment 23-08: modify permitted and conditionally permitted uses in Article 8 (General Commercial C-1 district)

Parks & Recreation Advisory Commission

The Parks and Recreation Advisory Commission will meet to discuss commission objectives and by-laws. The body will also address new commission members and the Youth Commission member.

• New Commission Members
• Youth Commission Member
• By-Laws
• CBYAA
• Commission Objectives

Town Council

The Colonial Beach Town Council will hold a public hearing on establishing a $50 annual short-term rental zoning permit fee, expected to generate about $6,500 in revenue. The council will also discuss a draft ordinance amending the town's fire prevention code, and consider three budget resolutions covering police department carry-over funds, a flood preparedness grant, and a new grant application.

• Public hearing on Resolution #43-23 to set a $50 short-term rental permit fee
• Discussion of Ordinance No. 752 amending Chapter 10 (Fire Prevention & Protection)
• Resolution #40-23: $11,314.60 carry-over for Police Department one-time funding
• Resolution #41-23: $19,116.92 appropriation for Virginia Community Flood Preparedness Grant
• Resolution #42-23: Authorizes application for additional Community Flood Preparedness Fund grant

Town Council

The Colonial Beach Town Council will consider final action on Ordinance No. 748, which would add short-term rental permit requirements and use regulations to the zoning ordinance, following a public hearing and council-directed modifications. The council will also vote on Resolution #40-23 to set the personal property tax relief rate for tax year 2023, and will approve two budget amendments for grant proceeds. Additionally, the council will receive the 3rd quarter public safety report and 1st quarter financial report, and will hold a closed meeting to discuss candidates for a vacant council seat.

• Ordinance No. 748: Short-term rental zoning text amendment (public hearing held Sept. 20, 2023)
• Resolution #40-23: Personal property tax relief rate for tax year 2023
• Resolution #38-23: Budget amendment for $11,421.93 SRO grant from DCJS
• Resolution #39-23: Budget amendment for $1,896.00 additional fire department grant
• Proclamation: Halloween Trick or Treat night, Oct. 31, 5-8 PM

Planning Commission

The Colonial Beach Planning Commission will discuss and take action on three zoning text amendments: updating Article 16 on conditional use permits, modifying the floor area ratio (FAR) limit in the R-2 district, and updating Article 14 on site plans. They will also review the 2023-2024 work plan and appoint two members to a training program. No public hearings are scheduled.

• Zoning Text Amendment 23-05: Update Article 16 (Conditional Use Permits)
• Zoning Text Amendment 23-07: Consider modifying FAR limit of 0.40 in R-2 district
• Zoning Text Amendment 23-06: Update Article 14 (Site Plans)
• 2023-2024 Planning Commission Work Plan review and update
• Appoint two members to Certified Planning Commissioner training

Town Council

The Colonial Beach Town Council will hold public hearings and consider action on a new short-term rental ordinance, budget amendments for sewer and Town Center repairs, and the disposition of town-owned property. The council will also discuss a voluntary residential toter program and renew a designated outdoor refreshment area license.

• Public hearing on Ordinance No. 748, Short Term Rental Ordinance, with permit and use regulations
• Public hearing on Ordinance No. 749, exemptions for seniors and disabled persons from town code Section 20-69
• Public hearing on disposition of town-owned property on Madison Street Extension adjacent to Westmoreland County parcels 3A2 2 69 1 and 3A2 2 60 A
• Resolution #36-23: Amends FY 2023-24 Sewer Fund budget by $519,294.40 for wastewater treatment plant repairs
• Resolution #37-23: Amends FY 2023-24 General Fund budget by $67,925.00 for Town Center HVAC and roof repairs

Town Council

The Colonial Beach Town Council is holding a work session to discuss several items, including a follow-up on sewer spills, water and sewer tap fees, personal trash toters, and the formation of committees. They will also consider a first reading of a short-term rental ordinance and changes to tax exemptions for seniors and disabled persons. The agenda includes consent items for budget amendments and a closed meeting for personnel and public safety discussions.

• Resolution #34-23: $67,000 budget amendment for beach survey and nourishment from Erosion Fund
• Resolution #35-23: $160,000 budget amendment for SCADA/PLC upgrade at wastewater treatment plant
• Discussion on water/sewer tap and availability fees (residential water tap $4,000, sewer $4,500; commercial water $10,000, sewer $11,250)
• First reading of Short Term Rental Ordinance; public hearing scheduled for September 20, 2023
• Ordinance to change income limits for senior/disabled real estate tax exemption to HUD Very Low-Income Limits

The Town Council approved funding for BikeFest and passed resolutions for beach nourishment and sewer system upgrades. A motion to form an infrastructure committee was defeated. The Council also scheduled a public hearing for September 20 regarding senior and disabled water and sewer discounts.

• Approved $20,000 from Town Manager’s contingency fund for Police Department BikeFest needs
• Approved Resolution #34-23 to appropriate $67,000 from Erosion Fund for Beach Survey & Nourishment
• Approved Resolution #35-23 to appropriate $160,000 in Sewer Fund for SCADA upgrade purchase
• Denied motion to add a Resolution to form an infrastructure committee to the next agenda (2-5)
• Directed staff to advertise public hearing for Sept 20 on senior/disabled water and sewer discount exemptions

Town Council

The Colonial Beach Town Council will hold public hearings and vote on three ordinances: a comprehensive update to the Subdivision Ordinance, changes to senior citizen water/sewer discount eligibility, and reallocating 5% of utility revenue from the water fund to the sewer fund. They will also consider emergency funding for SCADA at the wastewater treatment plant and hear presentations on parks and recreation, county matters, and schools.

• Public hearing and vote on Ordinance No. 745, amending the Subdivision Ordinance (ZTA 23-02)
• Public input and vote on Ordinance No. 746, amending senior citizen water/sewer discount eligibility (Section 21-88.1)
• Public input and vote on Ordinance No. 747, reallocating 5% of utility revenue from water fund to sewer fund
• Request for SCADA funding for WWTP under emergency procurement
• Presentations on Parks and Recreation Master Plan, Westmoreland County, and Colonial Beach Public Schools

The Town Council approved emergency funding for a wastewater treatment plant SCADA system and passed three ordinances regarding subdivision rules, senior utility discounts, and utility fund re-allocation. Council also directed the Planning Commission to prioritize adjusting the Floor to Area Ratio in R2 zones.

• Approved $160,000 for emergency procurement of SCADA system for Wastewater Treatment Plant (All Aye)
• Approved Ordinance No. 745 amending the Colonial Beach Subdivision Ordinance (All Aye)
• Approved Ordinance No. 746 tying senior water/sewer discount income limits to HUD very low income limits and changing the discount to 30% (All Aye)
• Approved Ordinance No. 747 to re-allocate 5% of utility revenue from the water fund to the sewer fund (All Aye)
• Directed Planning Commission to prioritize adjusting the Floor to Area Ratio in R2 (Consensus)

Planning Commission

The Colonial Beach Planning Commission will discuss and potentially act on a draft zoning text amendment for Article 16 (Conditional Use Permits), a Town Council referral on Article 6 (General Residential R-2 District), and review the 2023-2024 work plan. No public hearings are scheduled.

• Draft Zoning Text Amendment 23-05 – Article 16 (Conditional Use Permits)
• Town Council Referral to Updated Article 6 (General Residential (R-2) District)
• 2023-2024 Planning Commission Work Plan Review & Update

The Commission reviewed a draft zoning text amendment to update conditional use permit requirements. No final decision was made; staff will revise the draft with the Town Attorney and bring it back to a future meeting.

• Approved agenda (unanimous)
• Approved March 9 and June 8, 2023 minutes (unanimous)
• Tabled ZTA 23-05 (Article 16) for further staff and legal revision

Town Council

The Colonial Beach Town Council is meeting to review financial and public safety reports, hear a communications plan presentation, and consider several actions including reappointing a Planning Commission member, reviewing a senior/disabled discount program, suspending yard sale regulations, and amending water/sewer budget allocations. A closed session is scheduled to discuss a prospective business.

• Ordinance to amend water and sewer budget amounts (Section 21-71 and 21-80), first read, public hearing Aug 16
• Suspension of Section 13.1-32 (Yard Sales) of Town Code
• Reappointment of Vicki Luna to Planning Commission for second term
• Senior and Disabled Discount Program review
• 4th Quarter Financial Report: General Fund revenue $3.63M, expenditures $1.43M

The Town Council reappointed Vicki Luna to the Planning Commission for a four-year term. Council also approved a one-time suspension of yard sale ordinances for a town-wide event and scheduled public hearings for a senior and disabled discount program and water/sewer fund reallocations.

• Reappointed Vicki Luna to the Planning Commission for a term expiring January 1, 2027 (6-0)
• Approved one-time suspension of Section 13.1-32 (Yard Sales) for a town-wide yard sale (6-0)
• Approved first read of Senior and Disabled Discount Program ordinance; public hearing set for August 16, 2023 (6-0)
• Approved first read of ordinance to reallocate funds between water and sewer funds; public hearing set for August 16, 2023 (6-0)
• Directed Acting Town Manager to notify Council of emergent incidents via phone, text, and email within 3 hours
• Approved September 7, 2022 minutes, Finance 4th Quarter Report, and Public Safety 2nd Quarter Report via consent agenda

Parks & Recreation Advisory Commission

The Colonial Beach Parks and Recreation Advisory Commission is holding a regular meeting to discuss routine business, including approving minutes and receiving reports. Agenda items include a social media posting schedule, high school student participation with the commission, and a date change for National Night Out to October 3.

• Discussion of social media posting schedule
• High school student participation with the commission
• National Night Out date change to October 3
• Council report from Kenneth Allison
• Director's report from Sally Adams

The commission approved the minutes from the previous meeting. Members discussed a social media posting schedule, high school student participation on boards, and a date change for National Night Out.

• Approved previous meeting minutes (unanimous)

Town Council

The Colonial Beach Town Council will vote on accepting a $214,000 ARPA grant for police equipment, consider adopting a Tourism Action Plan, and hold a public hearing on a conditional use permit for Beach Terrace. The agenda also includes appointments, a proclamation, and several other items, with some matters discussed in closed session.

• Resolution #29-23: Accept $214,000 ARPA DCJS grant for police equipment (2 patrol vehicles, active threat response gear, license plate readers, interview room A/V)
• Resolution #30-23: Appoint Natasha Tucker as Acting Town Manager (July 22–Oct 22, 2023)
• Public hearing: Resolution #32-33, Conditional Use Permit CUP 23-01 for Beach Terrace
• Tourism Action Plan presentation and possible adoption
• Special event application for Bikefest 2023; sale of town-owned property on Madison Street Extension; subdivision ordinance first reading

The Town Council approved a budget amendment for law enforcement equipment and appointed an acting town manager. The council referred Articles 6 and 14 to the Planning Commission and denied the reappointment of a commission member.

• Approved Resolution #29-23 to amend FY 23-24 General Fund budget for ARPA Law Enforcement Equipment Grant
• Approved Resolution #30-23 appointing Natasha Tucker as Acting Town Manager
• Referred Articles 6 and 14 to the Planning Commission (consensus)
• Denied reappointment of Vicki Luna to the Planning Commission (3-3)

Planning Commission

The Colonial Beach Planning Commission is holding a special meeting to discuss and take action on a zoning text amendment that would codify a short-term rental ordinance under Article 18 of the town's zoning ordinance. This is the main item on the agenda, with no other substantive business listed.

• Zoning Text Amendment 23-004 – Short Term Rental Ordinance (town initiative)
• Public comment on non-public hearing planning commission matters

The Planning Commission held a public hearing to discuss a proposed ordinance to regulate short-term rentals (STRs) as permitted residential uses. Commission members and staff discussed registration fees, staffing burdens, and the impact of STRs on local housing inventory. No final decision was made on the ordinance during this meeting.

• Approved the meeting agenda (unanimous)

Planning Commission

The Colonial Beach Planning Commission will hold public hearings on a conditional use permit for a mobile vending court at 20 Beach Terrace and a proposed short-term rental ordinance. They will also discuss a draft zoning text amendment to update Article 16 on conditional use permits. The agenda includes approval of minutes from previous meetings and public comment.

• Conditional Use Permit 23-001 for a mobile vending court at 20 Beach Terrace in the Resort Commercial (RC) district
• Zoning Text Amendment 23-004 to codify a short-term rental ordinance under Article 18
• Draft Zoning Text Amendment 23-05 to update Article 16 (Conditional Use Permits)
• Approval of minutes from February 9, April 13, and May 11, 2023 meetings

The Planning Commission unanimously approved meeting minutes from February, April, and May 2023. The board held a public hearing regarding a conditional use permit for a mobile vending courtyard at 20 Beach Terrace, though a final vote on the permit was not recorded in the provided text. Residents also provided public comment regarding residential floor-area ratios and water availability fees.

• Approved February 9, 2023, April 13, 2023, and May 11, 2023 minutes as amended (unanimous)

Parks & Recreation Advisory Commission

The Commission reviewed a proposal for a kayak launching ramp estimated between $2,000 and $5,000. Members discussed three development scenarios for Eleanor Park, which are expected to be finalized in mid-to-late August 2023. The department name was updated to "Parks, Recreation, & Events."

• Approved the meeting agenda as amended
• Approved the minutes with a date correction
• Renamed the department to "Parks, Recreation, & Events"

Planning Commission

The Commission approved the January 26, 2023 minutes as amended. No final decisions were made on the proposed Short-Term Rental Ordinance or Zoning Text Amendment 23-03, as both items remain under review by subcommittees or the town attorney.

• Approved January 26, 2023 minutes as amended (Unanimous)

Town Council

The Town Council approved a new seven-step process for selling small public parcels to residents. The Council also authorized the renewal of Dahlgren Naval Base range station leases and approved the sale of the 'Old Town Dump' property. Several budget amendments were passed to appropriate surplus revenue, grants, and settlement funds.

• Approved Town Owned Property Sale Process with a 15% or $100 non-refundable deposit (unanimous)
• Approved Resolution #28-23 to appoint Town Attorney effective July 1, 2023 (6-1)
• Approved contract for the sale of 'Old Town Dump' property (unanimous)
• Authorized Town Manager to execute renewed leases for Range Station 11 and 13 (unanimous)
• Approved Resolution #27-23 to reimburse General Fund legal fees from sewer fund settlement (unanimous)
• Approved Resolution #23-23 to appropriate $116,020.80 in surplus revenue (unanimous)
• Approved Resolution #24-23 to appropriate $684.01 in asset forfeiture proceeds (unanimous)
• Approved Resolutions #25-23 and #26-23 for LOLE grant ($3,912.00) and surplus item sales ($4,438.77) (unanimous)

Town Council

The Colonial Beach Town Council will hold public hearings and take action on the FY2024 budget and the FY24-28 Capital Improvement Program. The council will also consider two budget amendments for grant proceeds, receive updates on town projects, and may enter a closed meeting to discuss property acquisition and disposition.

• Public hearing and action on Resolution #19-23, adopting the FY2024 budget and school board budget
• Public hearing and action on Resolution #20-23, adopting the FY24-28 Capital Improvement Program
• Resolution #21-23: Appropriating $11,531.25 in DCJS Byrne Justice Assistance Grant funds for police equipment
• Resolution #22-23: Appropriating $17,798.40 in DCJS School Resource Officer Grant funds for SRO salary
• Town Manager update on Central Drainage Area Project (starts June 1, $2.5M ARPA-funded)

The Town Council approved the $9.3 million General Fund budget for Fiscal Year 2024 with no tax changes. Council also adopted the FY 24-28 Capital Improvement Program and appointed two new members to the Planning Commission.

• Adopted FY 2024 Town Budget and Public Schools Budget (6-1)
• Adopted FY 24-28 Capital Improvement Program (unanimous)
• Appointed Patricia Kurhtz and Williams Hutchins to Planning Commission (unanimous)
• Approved Resolution #21-23 to amend FY 22-23 Budget for DCJS Byrne/JAG Grant (unanimous)
• Approved Resolution #22-23 to amend FY 22-23 Budget for SRO Grant (unanimous)
• Consolidated June 21, 2023 meeting into June 7, 2023 work session (unanimous)
• Deferred approval of August 17, 2022 and September 7, 2022 minutes (unanimous)

Planning Commission

The Colonial Beach Planning Commission will hold a public hearing and vote on a comprehensive rewrite of the Subdivision Ordinance (ZTA 23-02), which updates definitions and procedures for subdivisions. They will also discuss and possibly act on recommendations for Planning Commission appointments, revisions to the zoning map amendment process (ZTA 23-03), and an update on the short-term rental ordinance (ZTA 23-04). The meeting includes a review of the 2023-2024 work plan.

• Public hearing and action on Zoning Text Amendment 23-02 – Subdivision Ordinance revisions
• Discussion and action on Planning Commission appointment recommendations
• Discussion and action on Zoning Text Amendment 23-03 – Article 19 (Zoning Map and Text Amendment) revisions
• Update and discussion on Zoning Text Amendment 23-04 – Short-Term Rental Ordinance
• Review of 2023-2024 Planning Commission Work Plan

The Commission unanimously recommended approval of updates to the Subdivision Ordinance and the appointment of two new members. Proposed changes to the zoning map process and short-term rental ordinances remain under review.

• Recommended approval of Zoning Text Amendment 23-02 (Subdivision Ordinance revisions) to Town Council (unanimous)
• Recommended appointment of Pat Kuhrtz and Bill Hutchins to the Planning Commission (unanimous)
• Tabled Zoning Text Amendment 23-03 (Article 19 rezoning revisions) for Town Attorney review
• Tabled Zoning Text Amendment 23-04 (Short-Term Rental Ordinance) for further subcommittee review

Town Council

The Colonial Beach Town Council is holding public hearings on the proposed Fiscal Year 2024 budget and the FY 24-28 Capital Improvement Program, with council action deferred to May 17, 2023. The agenda also includes a closed meeting for legal consultations, personnel evaluations, and real estate negotiations, followed by routine items like consent agenda approval and public comment.

• Public hearing on Resolution #19-23: adoption of FY2024 budget, including $2,560,258 transfer to school operating fund and unchanged tax rates (real estate $0.78 per $100 assessed value)
• Public hearing on Resolution #20-23: adoption of FY 24-28 Capital Improvement Program
• Closed meeting under Virginia Code for legal advice on rescue squad, real property disposition, personnel evaluations, and privacy matters
• Consent agenda includes approval of minutes from April 19, 2023, August 3, 2022, and August 19, 2022
• Presentation on General Assembly updates by Town Manager India Adams-Jacobs

The Town Council adopted and appropriated the Fiscal Year 2024 budget, keeping the real estate tax rate at $0.78 per $100 assessed. The balanced general fund includes a 3% cost-of-living adjustment for employees, a $15 minimum wage, and healthcare savings. The council also approved the consent agenda, including minutes from prior meetings, and held a closed session for personnel and real estate matters.

• Adopted Resolution #19-23, the FY2024 budget and school board budget, with real estate tax rate unchanged at $0.78 (unanimous)
• Approved consent agenda including April 19, 2023 and August 3, 2022 minutes (6-0-1, Williams abstained on April 19 minutes)
• Approved agenda as presented (unanimous)
• Certified closed session matters were limited to those identified in motion (unanimous)

Parks & Recreation Advisory Commission

The Parks and Recreation Advisory Commission met on May 2, 2023, to review standard reports and discuss three specific agenda items. The body considered a request for a commission retreat, a social media posting schedule, and high school student participation in the commission. No binding decisions, contracts, or ordinances were listed in the agenda text.

• Discussion of a meeting with the Mayor and a request for a Commission Retreat
• Review of a Social Media Posting Schedule
• Discussion of High School student participation with the Parks & Recreation Advisory Commission

The commission approved the minutes from the April meeting. Members discussed beach erosion repairs, upcoming park events, and the potential for students to serve on the commission.

• Approved April meeting minutes (unanimous)

Town Council

The Colonial Beach Town Council will consider authorizing $75,000 from the erosion fund for beach replenishment and breakwater repairs, plus purchases of trash toters and a Town Hall HVAC replacement. The council will also hear annual reports from the Planning Commission and the Redevelopment and Housing Authority, and receive updates on resiliency planning, schools, and county matters. A closed session is scheduled to discuss personnel, real estate, and pending litigation.

• Authorization of $75,000 from erosion fund for beach replenishment and breakwater repairs
• Authorization for trash toter purchase and Town Hall HVAC replacement
• Professional services for delinquent tax sales
• Planning Commission annual report and short-term rental ordinance referral
• Closed session for personnel, real estate, and litigation (Camp case)

The Town Council approved the purchase of black trash toters and the installation of five mini split HVAC units for Town Hall. Council also authorized negotiations for delinquent tax sale services and moved $30,000 for pump station repairs.

• Approved $195,000 purchase of black trash toters using ARPA funds (5-1)
• Approved purchase and installation of 5 mini split HVAC units for Town Hall (6-0)
• Authorized Town Manager to enter contract negotiations with Taxing Authority Consulting Services (6-0)
• Approved moving $30,000 from CIP fund to Public Works operational fund for pump station repairs at Cedar & Wakefield (6-0)
• Approved use of Erosion Funds for Beach Replenishment (unanimous)
• Approved Resolution #18-23 to change May 3, 2023 Work Session time to 5:30 p.m. (unanimous)

Planning Commission

The Colonial Beach Planning Commission is holding a public hearing on the proposed FY2024-2028 Capital Improvement Plan (CIP), which includes a $10.45 million new Municipal Center. The body will also discuss the development of a Short-Term Rental Ordinance and review amendments to the Subdivision Ordinance. Additionally, the Commission will consider applications to fill vacancies on the board.

• Public hearing on the FY2024-2028 Capital Improvement Plan, totaling $16,119,441 in general fund projects
• Proposed $10,450,000 project for a New Municipal Center (Police Station & Town Hall)
• Discussion and action on the development of a Short-Term Rental Ordinance
• Review of Zoning Text Amendment 23-02 regarding Subdivision Ordinance revisions
• Review of applications from Brown, Butler, Hutchins, Kuhrtz, and Schaefer to fill Planning Commission vacancies

The Planning Commission recommended the 2023 Capital Improvement Projects to the Town Council. The body also voted to form a committee to develop a short-term rental ordinance and scheduled a public hearing for subdivision ordinance amendments.

• Recommended approval of 2023 Capital Improvement Projects to Town Council (unanimous)
• Approved motion to set a public hearing for Colonial Beach Subdivision Ordinance Amendments (unanimous)
• Approved formation of a short-term rental committee (unanimous)
• Approved amended agenda (unanimous)

Town Council

The Town Council approved $75,000 from the erosion fund for beach refurbishment and approved the deed for Sunset Cove. A public hearing for the Fiscal Year 2024 budget was scheduled for April 19, 2023. The Council also referred the development of a short-term rental ordinance to the Planning Commission.

• Approved $75,000 from erosion fund for beach refurbishment
• Approved Deed for Sunset Cove
• Scheduled FY 2024 budget public hearing for April 19, 2023
• Referred short-term rental ordinance development to Planning Commission for a 60-day recommendation
• Approved Resolution #16-22 adopting Northern Neck Regional Hazard Mitigation Plan
• Approved Resolution #17-22 adopting Planning Commission 2023 Work Plan
• Deferred action on ARPA fund transfer for trash toter purchase to April 19, 2023
• Deferred action on Town Hall HVAC installation to April 19, 2023

Town Council

The Colonial Beach Town Council is holding a regular meeting with public hearings on three ordinances (streets/sidewalks, garbage/trash, water/sewer) and the disposition of publicly held real property (Old Town Dump). They will also consider approving a deed for Sunset Cove, an audit services contract, and receive updates on town hall space needs, finances, and the FY24 budget.

• Ordinance No. 742 amends Chapter 19 (Streets & Sidewalks)
• Ordinance No. 743 amends Chapter 12 (Garbage and Trash)
• Ordinance No. 744 amends Chapter 21 (Water and Sewer)
• Public hearing on disposition of 'Old Town Dump' property
• Audit services contract with Robinson, Farmer, Cox Associates up to $52,400

The Town Council approved ordinances updating street, trash, and water/sewer regulations, including the implementation of quarterly refuse fees. Council also accepted an offer to sell the 'Old Town Dump' real estate to Robert Michael Mohler and removed one member from the Planning Commission.

• Approved Ordinance No. 742 amending Streets & Sidewalks code (7-0)
• Approved Ordinance No. 743 establishing quarterly refuse fees of $30 for residences and $45 for businesses (4-3)
• Approved Ordinance No. 744 updating water and sewer connection fees (7-0)
• Approved sale of 'Old Town Dump' (Parcel ID Lot 6-127) to Robert Michael Mohler (7-0)
• Removed Will Nuckols from the Colonial Beach Planning Commission (3-1, 1 abstention)
• Approved authorization for Audit Services (7-0)

Planning Commission

The Colonial Beach Planning Commission will discuss and potentially act on the Capital Improvement Plan (CIP) for FY24-29, the annual report, and the 2023-2024 work plan. They will also discuss subdivision ordinance amendments. The meeting includes setting a public hearing for the CIP.

• CIP FY24-29 discussion and public hearing setting
• Annual report discussion and action
• 2023-2024 work plan discussion and action
• Subdivision ordinance amendments discussion
• Approval of November and December 2022 minutes

The Planning Commission adopted its 2022 annual report and approved the 2023-2024 work plan. Members discussed the Capital Improvement Program (CIP) and proposed updates to the Subdivision Ordinance, which were tabled for further review.

• Approved Draft 2022 Planning Commission Annual Report (unanimous)
• Approved 2023-2024 Planning Commission Work Plan (unanimous)
• Set CIP public hearing for April 13, 2023 (consensus)
• Tabled Subdivision Ordinance amendments until April meeting
• Extended Planning Commission application deadline to the end of the month (consensus)

Parks & Recreation Advisory Commission

The Colonial Beach Parks and Recreation Advisory Commission is holding a regular meeting with reports from staff, council, and committees. The main agenda items are a discussion of programming led by Ms. Heath and a review of the commission's by-laws. The meeting is largely procedural, with no specific votes or dollar amounts listed.

• Discussion of programming (Ms. Heath)
• Review of by-laws
• Reports from Accessibility Advocates and Colonial Beach Youth Athletics Association

The Commission voted to send its bylaws to the Town Council for review following a legal check by the Town Attorney. Members also discussed increasing the pool of available commission candidates through advertising. No other substantive policy decisions were made.

• Approved motion to present Bylaws to the Town Council
• Approved February meeting minutes after correcting the date
• Approved the meeting agenda as amended

Town Council

The Town Council authorized a drainage bid and approved the sale of a town-owned parcel. They also amended the FY 22-23 budget for water main replacement and grant funds. A decision on the Town Hall site was tabled.

• Authorized $2,487,885 bid for Central Drainage Area to Sagres Construction (Unanimous)
• Approved sale of property adjacent to 912 Bryant Avenue for $5,000 (7-0)
• Approved Resolution #13-23 to appropriate $70,000 for 1st Street Water Main Replacement (Unanimous)
• Approved Resolution #14-23 to appropriate $537 DEQ Litter/Refuse Control Grant (Unanimous)
• Approved Resolution #15-23 to appropriate $18,363.55 SRO Grant Funds (Unanimous)
• Set fine amount to $500 for Chapter 14 Motor Vehicles and Traffic code (Consensus)
• Approved use of engineered wood fiber for all town-owned playgrounds (Unanimous)
• Tabled decision on Town Hall site location (4-3)

Town Council

The Town Council authorized updated parking rates and regulations, though it rejected the implementation of time limits in the business zone. Council also adopted amendments to the zoning ordinance regarding signs and repealed the town's obscenity code.

• Approved parking rate changes to $3/hour or $25/day in beach zone and $35/day for oversized/trailer parking (5-1)
• Denied implementation of parking time limits in the business zone (3-3)
• Adopted Ordinance No. 739 permitting temporary flutter and rotating signs, while prohibiting inflatable dancers (5-1)
• Adopted Ordinance No. 740 repealing Chapter 16 (Obscenity) and amending Chapter 18 (Police) (6-0)
• Deferred Chapter 19 of the Town Code to the March Work Session
• Authorized solicitation of offers for the 'old town dump' property (6-0)
• Approved Resolution #11-23 to appropriate $3,600 VRSA Grant to the General Fund
• Reappointed Marcia Feldman to the Colonial Beach Redevelopment & Housing Authority

Planning Commission

The Colonial Beach Planning Commission will meet to approve its 2022 annual report, discuss proposed amendments to the subdivision ordinance, and set a work session for its 2023-2024 strategic plan. The commission will also select members for training and make committee appointments.

• Approval of 2022 Planning Commission Annual Report
• Discussion of Subdivision Ordinance amendments, including preliminary plat requirements under Section 6-2-5(B)
• Discussion of PC Strategic Plan 2023-2024 and setting work session date
• Selection of two PC members for training
• Appointments to Public Outreach and Policy Committees

The Planning Commission accepted the resignation of Steve Ale and appointed members to various internal committees. The commission deferred action on the 2022 Annual Report and continued discussions on subdivision ordinance amendments.

• Accepted resignation of Commissioner Steve Ale (Unanimous)
• Appointed Mr. Thompson and Ms. Luna to the Public Outreach Committee
• Appointed Mr. Mack and Mr. Nuckols to the Policy Committee
• Appointed Mr. Nuckols to the Resilience Committee (ad hoc)
• Appointed Mr. Howell to the CIP Committee (ad hoc)
• Deferred action on 2022 Annual Report until March 9, 2023 (Unanimous)
• Scheduled work session for February 23, 2023, from 4-8 p.m.

Parks & Recreation Advisory Commission

The Parks and Recreation Advisory Commission is holding a regular meeting to discuss several agenda items, including the Colonial Beach Youth Athletics Association, the role of the Accessibility Committee, the appointment of a new secretary, programming, and by-laws. The meeting includes standard procedural items like approval of minutes and citizen input.

• Discussion of Colonial Beach Youth Athletics Association (CBYAA)
• Role of Accessibility Committee and reporting to the Commission
• Appointment of new secretary by the Chair
• Programming discussion led by Ms. Heath
• Review of by-laws

Town Council

The Colonial Beach Town Council is holding a work session to discuss and potentially act on several items, including utility pole relocation on Washington Ave., water/sewer tap connection fees, trash toter implementation, and two draft ordinances. The council will also consider budget amendments for grant proceeds and may enter closed session for personnel and legal matters.

• Utility pole relocation analysis on Washington Ave., with costs starting at $245,000 for pole moves and $700,000 for undergrounding
• Water/sewer tap connection fees review, noting fees are lowest in region and haven't been updated in ~20 years
• Trash toter and service enterprise fund proposal to create income stream for trash collection
• Draft Ordinance No. 739 to amend Article 12 (Signs) of zoning ordinance, including permitting 'flutter flags'
• Budget amendments: $2,500 DHCD grant, $2,709 LOLE grant, $2,148.91 SRO grant

The Town Council appointed a new member to the Planning Commission and approved three budget amendments for grant funds. Public hearings were scheduled for February 15 regarding signage and police/street ordinances, and for March 1 regarding the sale of town property.

• Appointed Bailey Thompson to the Planning Commission (Unanimous)
• Approved Resolution #08-23 to appropriate $2,500 DHCD grant for signage (All present aye)
• Approved Resolution #09-23 to appropriate $2,709 LOLE grant for police overtime (All present aye)
• Approved Resolution #10-23 to appropriate $2,148.91 SRO grant for officer salary (All present aye)
• Set public hearing for Ordinance No. 739 regarding flutter flags for Feb 15, 2023 (All present aye)
• Set public hearing for Ordinance No. 740 regarding obscenity, police, and streets for Feb 15, 2023
• Set public hearing for intent to sell town owned real property for March 1, 2023 (All present aye)
• Tabled decisions on trash toter fees and water/sewer TAP connection fees for future agenda

Planning Commission

The Colonial Beach Planning Commission will hold a public hearing and vote on amendments to the Zoning Ordinance (ZOA-01-2023) to permit signs that flutter or move as temporary signs in all zoning districts, subject to a permit. The commission will also discuss and vote on revisions to its bylaws, consider amendments to the Subdivision Ordinance, and discuss workforce/affordable housing with direction to staff on drafting an ordinance amendment. The agenda includes election of officers for 2023 and approval of minutes from previous meetings.

• Public hearing on ZOA-01-2023: amendments to Article 12 (Signs) to allow flutter signs as temporary signs
• Discussion and vote on Planning Commission Bylaws revisions
• Discussion on Subdivision Ordinance amendments and scheduling a public hearing
• Discussion on workforce/affordable housing and direction to staff on drafting ordinance amendment
• Election of Chairman and Vice Chairman for 2023

The Planning Commission approved updated bylaws and recommended amendments to the sign ordinance regarding flutter flags. The commission also recommended the appointment of Bailey Thompson to the Planning Commission and elected new officers for 2023.

• Appointed Bryon Mack as Chair
• Appointed Nathan Howell as Vice Chair
• Adopted 2023 Bylaws (5-0)
• Appointed Director Dooley as Clerk of the Commission (5-0)
• Approved September 29, 2022 minutes as amended (5-0)
• Approved October 2022 minutes (4-0-1)
• Recommended Zoning Ordinance Article 12 Sign amendments to Town Council (4-0-1)
• Recommended Bailey Thompson for appointment to Planning Commission (5-0)

Town Council

The Town Council approved the 2023 Bylaws and Rules of Procedure with an amendment to increase public comment time. The Council also approved several budget amendments and reappointments to town commissions.

• Adopted 2023 Bylaws and Rules of Procedure as amended (All aye)
• Amended Bylaws to increase public comment time from 3 to 5 minutes (All aye)
• Approved Resolution #03-23 to appropriate $10,000 DHCD Grant for signage (All aye)
• Approved Resolution #04-23 to appropriate $4,176.86 for library carpet (All aye)
• Approved Resolution #05-23 for the Fiscal Year 2024 Budget Timeline (All aye)
• Reappointed K. Griesevich and Inesha Thompson to Parks and Recreation (All aye)
• Reappointed Gary McIrvin to Redevelopment and Housing Authority (All aye)
• Appointed Lisa Okes to the Parks and Recreation Advisory Commission (All aye)

Town Council

The Colonial Beach Town Council is holding a retreat to discuss progress on its 2022 work plan, financial management and budget, the role of council liaisons, and to review the mission, vision, values, and strategic goals. The meeting is a working session, not a regular business meeting, and no formal decisions are listed on the agenda.

• Review of progress on the 2022 work plan
• Financial management and budget discussion
• Discussion of council liaison roles and responsibilities
• Review of mission, vision, values, and strategic goal areas
• Workplan development for the coming year

The Town Council held a retreat to develop a strategic work plan for 2023 and beyond. Council members provided high-level guidance for the FY 2024 Budget and identified priorities across infrastructure, economic development, and public safety. No formal votes were taken as the retreat focused on consensus-building for future action.

• Accepted retreat goals and ground rules by unanimous consent
• Directed General Fund reimbursement for attorney's fees from Westmoreland County sewer litigation
• Directed Eleanor Park conservation easement proceeds to reimburse Town costs
• Identified real estate tax rate increase as a 'third rail' to avoid in FY 2024 Budget
• Added Communications and Civic Engagement as a new strategic goal area
• Confirmed existing vision statement, mission, and values remain relevant

Town Council

The Colonial Beach Town Council is holding a work session to handle routine organizational matters, including electing a vice mayor, assigning liaison roles, and adopting resolutions for the 2023 meeting schedule and bylaws. They will also discuss a civility pledge and a form for marina improvement permits, and will enter a closed meeting to consult with legal counsel about a claim filed by a town employee.

• Election of Vice Mayor
• Resolution #01-23: Establishes Town Council meeting schedule for February 2023 through January 2024
• Resolution #02-23: Adoption of 2023 Bylaws and Rules of Procedure
• Discussion of Civility Pledge
• Adjacent Owner Acknowledgement Form for Marina Improvements Permit Review

The Town Council elected a Vice Mayor, assigned council member liaisons, and established the 2023 meeting schedule. The council also authorized the Town Manager to sign an acknowledgment form for marina improvements.

• Elected Kenneth Allison as Vice Mayor (5-1-1)
• Approved Resolution #01-23 establishing the 2023 meeting schedule and removing the July 5, 2023 meeting (unanimous)
• Authorized Town Manager to sign Adjacent Property Owner Acknowledgement Form for marina improvements (unanimous)
• Deferred approval of December 15, 2021 minutes to January 18, 2023
• Deferred minutes for December 1, 2021, November 16, 2022, and December 7 & 21, 2022 (unanimous)
• Assigned council member liaisons to various commissions and departments

Parks & Recreation Advisory Commission

The Colonial Beach Parks and Recreation Advisory Commission is holding a regular meeting. The agenda includes a director's report on the schedule of events and the Park Master Plan, as well as discussion of bylaw changes and a new member recommendation. The meeting is largely procedural, with no major decisions or public hearings listed.

• Director's report on schedule of events and Park Master Plan
• Discussion of bylaw changes
• New member recommendation
• Citizen input period (3-minute limit)

The Commission unanimously recommended the reappointment of two members and elected its chair and co-chair. Members also discussed the potential for a subcommittee to manage youth athletics and scheduled a work session for January 17.

• Approved recommendation for reappointment of Ms. Thompson and Ms. Grisevich (unanimous)
• Appointed Ms. Grisevich as chair (unanimous)
• Appointed Mr. Munnis as co-chair (unanimous)
• Approved meeting agenda (unanimous)
• Approved December meeting minutes (unanimous)