Colonial Beach public meetings in 2025

Town Council

The Colonial Beach Town Council will hold a public hearing and take council action on Ordinance No. 773, which amends Article 13 of the town’s Zoning Ordinance to change parking regulations. The council will also consider Ordinance No. 772, which amends the Capital Improvement Plan funding policy. Additional agenda items include a town manager update, presentations on a connectivity study, the Comprehensive Annual Audit Financial Report, and Colonial Beach Public Schools. The meeting provides time for public comment and routine consent agenda approvals.

• Ordinance No. 773 – amendment to Article 13 parking regulations (ZTA 24-02)
• Ordinance No. 772 – amendment to the Capital Improvement Plan funding policy
• Presentation: Connectivity Study Outbrief by Thomas Ruff (Timmons Group)
• Presentation: Comprehensive Annual Audit Financial Report by Aaron Hawkins (Robinson, Farmer, Cox & Associates)
• Presentation: Colonial Beach Public Schools update by Dr. Addo

Planning Commission

The Colonial Beach Planning Commission approved its agenda, introduced two new commissioners, and held a public hearing on two zoning text amendments. It voted 7‑0 to recommend the ZTA 25-04 amendment to Article 14 (site‑plan review) to the Town Council, and voted 5‑2 to defer the ZTA 25-05 amendment to the Subdivision Ordinance until the December 2025 meeting with the town attorney. The commission also asked staff to draft a zoning text amendment to permit communication facilities or cell towers in the Commercial General (C‑1) district.

• Recommendation to approve ZTA 25-04 amendment to Article 14 – Site Plan (vote 7‑0)
• Deferral of ZTA 25-05 amendment to Subdivision Ordinance – Review Process and Timing (vote 5‑2) to Dec 2025 meeting
• Request for draft amendment to allow communication facilities/cell towers in C‑1 zoning district
• Introduction of new Planning Commissioners Lauren Adams and Annemarie Bairstow
• Public hearing on ZTA 25-04 and ZTA 25-05 with community comments

The commission approved an amended agenda by a 6‑0 vote. It then voted unanimously to recommend approval of the ZTA 25‑05 subdivision ordinance amendment. The commission also authorized advertising a public hearing on ZTA 25‑06 to add communications facilities, limited to 100 ft height, with a 6‑0 vote. The meeting was adjourned at 6:40 p.m.

• Approved amended agenda (6-0, chair Howell absent)
• Recommended approval of ZTA 25-05 Subdivision Ordinance amendment (6-0, chair Howell absent)
• Authorized advertisement of public hearing for ZTA 25-06 Communications Facilities (6-0, chair Howell absent)

Town Council

The Town Council will hold a public hearing and take council action on Ordinance No. 771, which amends Article 22 of the zoning ordinance to update tree‑preservation, trimming, and permit procedures. The meeting also includes three FY 26 budget resolutions that appropriate funds for water, sewer, and general‑fund capital improvement projects. Additionally, the council will consider a resolution authorizing the Town Manager to enter into an agreement for a closed‑circuit television (CCTV) system.

• Ordinance No. 771 – amendment to Article 22 (Chesapeake Bay Preservation District Overlay) for tree preservation, trimming and permit processing (public hearing and council action).
• Resolution #34-25 – amends and appropriates the FY 26 Water Fund for a capital improvement project.
• Resolution #35-25 – amends and appropriates the FY 26 Sewer Fund for capital improvement projects.
• Resolution #36-25 – amends and appropriates the FY 26 General Fund for capital improvement projects.
• Resolution #37-25 – authorizes the Town Manager to enter into an agreement for a closed‑circuit television (CCTV) system.

The council adopted Ordinance No. 771, updating tree protection requirements, with a unanimous 7‑aye vote. It also approved FY26 budget appropriations of $115,000 for the Dennison Well abandonment project, $234,000 for sewer improvements, and reallocated general‑fund surplus to capital projects. Additional actions included authorizing a CCTV contract, a public hearing on Ordinance No. 722, and canceling the December work session.

• Adopt Ordinance No. 771 (tree preservation) – 7 aye
• Approve Resolution #34-25, $115,000 water fund for Dennison Well CIP – 7 aye
• Approve Resolution #35-25, $234,000 sewer fund for three CIP projects – 7 aye
• Approve Resolution #36-25, reallocate general‑fund surplus to capital projects – 7 aye
• Approve Resolution #37-25, authorize CCTV contract for sanitary sewer inspection – 7 aye
• Approve Resolution #39-25, support legislation to prohibit hunting in Monroe Bay – 7 aye
• Authorize public hearing on Ordinance No. 722 (CIP funding policy amendment) – 7 aye
• Cancel the December work session – 7 aye

Planning Commission

The Planning Commission will hold public hearings to decide on two zoning text amendments. The body will also discuss a proposal to allow communication towers in C-1 districts with a conditional use permit.

• Public hearing: ZTA 25-04 amendment to Article 14 regarding Site Plans
• Public hearing: ZTA 25-05 amendment to Subdivision Ordinance review process and timing
• Discussion on proposed text amendment for communication facilities/towers in C-1 with a CUP
• Review of 2025 Planning Commission By-laws for 2026 adoption
• Introduction of new commissioners Lauren Adams and Annemarie Bairstow

The commission approved the agenda unanimously and adopted the meeting minutes. It voted 7‑0 to refer Zoning Text Amendment 25‑05, which updates the subdivision ordinance review process, to the Town Council for final approval. It voted 5‑2 to defer Zoning Text Amendment 25‑04 on the site‑plan article until the December 2025 meeting. The commission also approved a motion to draft a C‑1 zoning amendment allowing communication facilities or cell towers.

• Approved agenda (7-0)
• Adopted meeting minutes (7-0)
• Referred ZTA 25-05 subdivision ordinance amendment to Town Council (7-0)
• Deferred ZTA 25-04 site‑plan amendment to December 2025 meeting (5-2)
• Approved draft C-1 zoning amendment for communication facilities/towers (7-0)

Town Council

The Colonial Beach Town Council will meet on Oct. 29, 2025 to consider a presentation on alternative funding for capital improvement projects by Ted Cole of Davenport & Company. The council will also vote on Resolution #33-25, which would cancel the scheduled work session on Nov. 5, 2025. Standard agenda items such as approval of the agenda, public comment, and adjournment are also included.

• Alternative Funding for Capital Improvement Projects – presentation by Ted Cole, Davenport & Company (Tab A)
• Resolution #33-25 – cancellation of Town Council Work Session on Nov. 5, 2025 (Tab B)
• Approval of the agenda
• Public comment period
• Adjournment

Town Council

The Town Council will discuss amending the FY 2024-2025 budget to cover an increased required local match for schools. The body is also considering appointments to the Planning Commission and a property lease to the County.

• Resolution #31-25: Appropriating $46,422 to the General Fund for the school's Required Local Match
• Resolution #32-25: Authorizing a lease to the County for the property at 225 Dennison Street
• Resolution #30-25: Appointments to fill Planning Commission vacancies
• Sewer plant update provided by Inboden Environmental Services
• Halloween Proclamation for October 31, 2025

The council filled two Planning Commission vacancies with Lauren Adams and Annemarie Bairstow (terms ending Jan 1 2027) and appointed Bill Malone to a new vacancy (term Dec 1 2025‑Jan 1 2029). It adopted Resolution #31‑25 to appropriate funds to close the school’s state‑match gap. It also approved Resolution #32‑25 authorizing the Town Manager to lease the 225 Dennison Street rescue‑squad building to the County for two years, with possible extensions.

• Approved appointments to Planning Commission: Lauren Adams, Annemarie Bairstow, Bill Malone (unanimous aye)
• Approved Resolution #31‑25 to appropriate FY 2024‑25 General Fund for school match gap (unanimous aye)
• Approved Resolution #32‑25 authorizing lease of 225 Dennison Street property to County (unanimous aye)

Planning Commission

The Planning Commission will hold a public hearing on ZTA 24‑02, a zoning text amendment to Article 13 that changes parking regulations. Commissioners will discuss the proposed changes and may take action on the amendment. The meeting also includes updates on a tree‑preservation amendment (Article 22), preparation of the 2026‑2031 Capital Improvement Plan, draft revisions to Article 15, and review of the 2025 Planning Commission by‑laws.

• Public hearing on ZTA 24‑02 amendment to Article 13 parking regulations
• Draft amendment to Article 22 (Woodlot Management) – public hearing scheduled for Sept 11 2025
• Preparation of the 2026‑2031 Capital Improvement Plan
• Draft revisions to Article 15 Site Plan and Subdivision Ordinance – state code updates
• Review of 2025 Planning Commission by‑laws for adoption in 2026

The Planning Commission voted unanimously (5‑0) to recommend the Town Council approve ZTA 24‑02, amending Article 13 Parking to omit the word “not” in General Requirements 6. The commission also voted 5‑0 to authorize advertising public hearings for ZTA 25‑04 (site‑plan regulations) and ZTA 25‑05 (subdivision ordinance regulations) at the November 13, 2025 meeting, keeping subdivision plat review for projects over 50 lots. An agenda amendment was approved and the minutes were deferred to the November 13 meeting.

• Recommended Town Council approve ZTA 24‑02 parking amendment (5‑0)
• Authorized advertisement of public hearings for ZTA 25‑04 and ZTA 25‑05 (5‑0)
• Approved agenda amendment moving Item 11.B after Item 9 (motion passed)
• Deferred approval of meeting minutes to November 13, 2025 (motion passed)

Parks & Recreation Advisory Commission

The Parks & Recreation Advisory Commission will hold its regular meeting on October 7, 2025. Commissioners will consider items such as National Night Out and volunteerism, updates to park rules and signage, quarterly event planning, youth representation on the commission, and the event application process. The agenda does not list any specific decisions, only topics for discussion and possible council recommendations.

• National Night Out & PRAC Volunteerism
• Park Rules & Signage
• Planning Events for the Quarter
• PRAC Representation from High School and Elementary School
• Event Application Process

The agenda was approved by unanimous consent. Commissioners agreed to aim for volunteering at one to two community events each quarter. They decided to individually review park signage and bring observations to a future meeting. The commission also agreed to explore several quarter‑long event ideas and to follow up on youth outreach to schools.

• Agenda approved by unanimous consent
• Commissioners committed to volunteer at 1‑2 community events per quarter
• Commissioners will individually review park signage and report observations
• Exploration of quarter event ideas (leaf‑print activity, poetry night, singles mingle, etc.) approved
• Action to follow up on outreach to high school and elementary school for youth representation
• Agreement that understanding the town’s event application process is helpful

Town Council

The Colonial Beach Town Council will consider three resolutions: authorizing a up‑to‑20% administrative fee on delinquent personal property tax bills (Resolution #27-25), adopting the town’s 2026 legislative agenda (Resolution #28-25), and approving the use of $2,758,558.50 in unrestricted ARPA funds for wastewater, pump‑station and inflow‑and‑infiltration projects (Resolution #29-25). A public hearing will also be scheduled for an Article 22 Chesapeake Bay Preservation District overlay concerning tree preservation and permit processing.

• Resolution #27-25 – permits Taxing Authority Consulting Services to add an administrative fee of up to 20% to delinquent personal property tax bills
• Resolution #28-25 – adopts the Town’s 2026 Legislative Agenda
• Resolution #29-25 – authorizes use of $2,758,558.50 unrestricted ARPA funds for eligible wastewater, pump‑station and I&I projects
• Request for a public hearing on Article 22 Chesapeake Bay Preservation District overlay (tree preservation, trimming, permit processing)
• Public hearing on Resolution #27-25 (delinquent personal property tax collections)

The Town Council adopted Resolution #28-25, the 2026 Legislative Agenda, after amending it to include affordable housing under Economic Development & Tourism. They also approved Resolution #27-25 to allow an administrative fee of up to 20% for delinquent personal property tax collections. The council authorized the use of $2,758,558.50 in ARPA funds for consent order compliance, and approved advertising for a public hearing on ZTA 25-03.

• Approved 2026 Legislative Agenda (Resolution #28-25) with affordable housing amendment – vote 7-0
• Approved Delinquent Personal Property Tax Collection resolution (Resolution #27-25) – vote 7-0
• Authorized use of $2,758,558.50 ARPA funds for consent order compliance – vote 6-1
• Approved advertisement for public hearing on ZTA 25-03 – vote 7-0
• Motion to defer council action on Resolution #27-25 failed – vote 5-2

Town Council

The Colonial Beach Town Council will vote on Resolution #25-25 to set personal property tax relief rates for tax year 2025. It will consider a public hearing to authorize an administrative fee of up to 20% for delinquent personal property tax collections managed by Taxing Authority Consulting Services. The council will also decide whether to enter into an agreement with Playground Specialists Inc. to construct Azalea Park using $222,624 of allocated funds.

• Resolution #25-25 – establishes 2025 personal property tax relief rates (100% relief for vehicles ≤$1,000; 30.660% relief for $1,001‑$20,000)
• Request for public hearing to authorize up to a 20% administrative fee for delinquent personal property tax collections (TACS)
• Resolution #27-25 – authorizes agreement with Playground Specialists Inc. to design and build Azalea Park at Azalea Road and Stratford Street, cost $222,624
• Presentation of the 2026 Legislative Agenda covering wastewater, streets, erosion control, broadband, and other community projects

The council approved Resolution #26-25, authorizing the Town Manager to enter a contract with Playground Specialists, Inc. to design and build Azalea Park. They also adopted Resolution #25-25 setting a 30.660% personal‑property tax relief rate for 2025 ($248,228.42) and authorized a public hearing on a 20% fee for delinquent tax collections. Procedural motions to hold a closed meeting for legal consultation, reconvene an open meeting, and approve the agenda and consent items were also passed.

• Approved Resolution #26-25 authorizing Azalea Park contract (5-2)
• Approved Resolution #25-25 establishing 30.660% personal‑property tax relief ($248,228.42) (unanimous aye)
• Authorized public hearing on 20% collection fee for delinquent personal property taxes (unanimous aye)
• Approved agenda amendment to defer item “b” under closed meeting (unanimous aye)
• Approved agenda as amended (unanimous aye)
• Approved consent agenda, including minutes for June 30, 2022 and August 20, 2025 (unanimous aye)
• Approved motion to enter closed meeting for legal‑counsel consultation (unanimous aye)
• Approved motion to reconvene open meeting (unanimous aye)

Planning Commission

The Planning Commission will hold a public hearing on a zoning text amendment to update tree preservation, trimming, and permit processing rules in the Chesapeake Bay Preservation District. The body will also discuss and potentially act on draft amendments to parking regulations and the 2025-26 work plan.

• Public hearing: Zoning text amendment ZTA 25-03 (Chesapeake Bay tree preservation)
• Discussion: Draft amendments to Article 13 (Parking Regulations)
• Discussion: 2025-26 Planning Commission Work Plan Update
• Approval of May 8 and June 12, 2025 meeting minutes
• Election of officers for vacated 2025 terms

The commission unanimously elected Nathan Howell as chairperson and Vicki Luna as vice chairperson for the remainder of 2025. It also unanimously approved the meeting agenda and the minutes from May 8 and June 12, 2025. The commission voted 5‑0 to recommend Town Council approve ZTA 25‑03 amending Article 22, with a note to consider increasing the fine for unpermitted tree removal. The commission also authorized staff to advertise a public hearing on ZTA 24‑02 (parking regulation amendments) at the October 9, 2025 meeting.

• Elected Nathan Howell as Planning Commission Chairperson (5-0)
• Elected Vicki Luna as Planning Commission Vice Chairperson (5-0)
• Approved meeting agenda (5-0)
• Approved May 8 and June 12, 2025 minutes (5-0)
• Recommended Town Council approve ZTA 25‑03 amendment with fine‑increase note (5-0)
• Authorized staff to advertise ZTA 24‑02 for public hearing on Oct 9, 2025 (5-0)

Town Council

The Colonial Beach Town Council will vote on amending the FY 2025-2026 budget to carry forward $279,430.75 for Phase 1 of the Azalea and Eleanor Park projects, which were approved in 2023 but not completed. The council will also hear updates on sewer plant work, flood preparedness grants, and a 2026 legislative agenda.

• Resolution #24-25: Amends FY 2025-2026 General Fund budget to carry forward $279,430.75 for Azalea ($225,000) and Eleanor Park ($54,430.75) Phase 1 projects
• Sewer Plant Update presented by John Simmons, Inboden Environmental Services
• Community Flood Preparedness Grant presentation by Jerry Davis, NNPDC
• 2026 Legislative Agenda introduced by Kyler Brower, Assistant Town Manager

The Town Council approved the meeting agenda unanimously and then approved the consent agenda with a 5‑2 vote. A motion to separate two consent items was rejected by a 4‑3 vote, and a motion to remove Resolution #24‑25 from the consent agenda was also rejected. The Council adopted Resolution #24‑25, amending the FY 2025‑26 General Fund budget by adding $279,430.75 in carry‑over funds for the Azalea and Eleanor park projects.

• Approved meeting agenda (unanimous ayes)
• Approved consent agenda (5-2 ayes)
• Rejected motion to separate two consent items (4-3 ayes)
• Rejected motion to remove Resolution #24-25 from consent agenda
• Adopted Resolution #24-25, amending FY25-26 budget with $279,430.75 for park projects

Planning Commission

The Planning Commission will meet to review draft amendments regarding woodlot management and parking regulations. The body will also address its membership, officers, and updated work plan.

• Draft Amendments to Article 22 – Woodlot Management – Tree Removal and Trimming
• Draft Amendments to Article 13 – Parking Regulations (Zoning Text Amendment ZTA 24-02)
• Updated Planning Commission Work Plan
• Planning Commission Membership and Officers

The Planning Commission unanimously approved the meeting agenda and the minutes from the January 9, March 13 and April 10, 2025 meetings. Commissioners voted 6‑0‑1 to authorize advertising a public hearing on the proposed Article 22 tree‑preservation amendment (ZTA 25‑03) to be held on September 1, 2025. Chairperson Thompson and Vice‑Chair Pat Kuhrt announced their resignations effective August 31, 2025.

• Approved agenda unanimously (7-0)
• Approved January 9, 2025 minutes unanimously (7-0)
• Approved March 13, 2025 minutes unanimously (7-0)
• Approved April 10, 2025 minutes unanimously (7-0)
• Authorized advertisement of public hearing on ZTA 25-03 tree‑preservation amendment (6-0-1, Commissioner Howell absent)
• Noted resignations of Chair Thompson and Vice‑Chair Kuhrt effective August 31, 2025

Town Council

The Town Council is meeting for a work session to discuss budget amendments and capital projects. A primary item is a request to move remaining funds from a previous budget year to complete Phase 1 of the Parks Master Plan.

• Resolution #24-25: Appropriating $279,430.75 to the FY 2025-26 General Fund for Azalea Park ($225,000.00) and Eleanor Park Phase 1 ($54,430.75)
• Presentation on Community Flood Preparedness Grant by Jerry Davis of NNPDC
• Presentation on CIP Prioritization by Davenport Financial Services

The Mayor cancelled the scheduled work session for August 6, 2025 because a quorum was not present. No agenda items were acted upon. The next regular council meeting is set for August 20, 2025 at 6:00 PM.

Town Council

The Town Council will decide on a lease agreement for dock and pier construction on town property. The body is also reviewing budget appropriations for a fire department grant and a water meter communications system.

• Resolution #16-25: Lease agreement for dock/pier construction on town property
• Resolution #20-25: $4,328.00 budget increase for Fire Department grant
• Resolution #23-25: Budget amendment for Water and Sewer Funds for meter communications system
• Resolution #22-25: Appointments of Larry Roberson, Stephen Zirkle, and Maureen McCabe to Board of Zoning Appeals
• Resolution #21-25: Approval of 2025 Parks and Recreation Advisory Commission By-Laws

The Town Council approved the lease agreement for dock/pier construction on town property. It also adopted revised bylaws for the 2025 Parks and Recreation Advisory Commission, appointed three members to the Board of Zoning Appeals, and amended the FY2025‑2026 budget for a water and sewer meter communications system. The council entered a closed meeting for legal and property matters and later reconvened in an open session.

• Approved Resolution #16-25, lease agreement for dock/pier construction (7‑0 aye)
• Approved Resolution #21-25, Parks and Recreation Advisory Commission bylaws (7‑0 aye)
• Amended bylaws to retain Conflict of Interest language (7‑0 aye)
• Approved Resolution #22-25, appointment of three members to Board of Zoning Appeals (7‑0 aye)
• Approved Resolution #23-25, FY2025‑2026 budget for water/sewer meter communications system (7‑0 aye)
• Approved consent agenda items, including FY24‑25 fire department grant budget amendment (unanimous)
• Approved motion to enter closed meeting for legal and property discussions (7‑0 aye)
• Approved motion to reconvene open meeting (7‑0 aye)

Town Council

The Town Council will discuss a lease agreement for dock and pier construction on town property, including potential rent changes and shoreline maintenance requirements. The body will also hold a public hearing on zoning ordinance amendments regarding floor area ratios and private garages.

• Public hearing on Ordinance No. 770 to define 'Floor Area Ratio (FAR)' and modify 'Garage, Private'
• Resolution #16-25 regarding lease agreements for dock/pier construction on town property
• Resolution #18-25 to amend and appropriate ARPA funds for Fiscal Year 2024-2025
• Resolution #19-25 to amend and appropriate the Sewer/WWTP Fund budget for Fiscal Year 2024-2025
• Contract amendment for Taxing Authority Consulting Services (TACS) regarding delinquent personal property taxes

The council voted to adopt Ordinance No. 770, adding a definition for Floor Area Ratio and revising the private garage definition in the zoning ordinance. It also authorized an amendment to the TACS contract to include delinquent personal‑property tax collections, approved the ARPA fund appropriation (Resolution #18-25), and approved the Sewer/WWTP fund appropriation (Resolution #19-25) with a 5‑2 vote. Additionally, the council approved the signature‑card updates for town bank accounts (Resolution #17-25). The pier‑lease rent amount was discussed, and staff were directed to draft a revised lease for future action.

• Approved Ordinance No. 770 (7‑0)
• Authorized amendment of TACS contract for personal‑property taxes (7‑0)
• Approved Resolution #18-25, ARPA fund appropriation (7‑0)
• Approved Resolution #19-25, Sewer/WWTP fund appropriation (5‑2)
• Approved Resolution #17-25, signature‑card updates (7‑0)
• Directed staff to draft revised pier lease for next meeting

Planning Commission

The Planning Commission is meeting to discuss potential amendments to Article 22 regarding woodlot management, tree removal, and trimming. The body will also hold a stakeholder work session on draft amendments to Article 13 parking regulations (ZTA 24-02).

• Potential amendments to Article 22 – Woodlot Management – Tree Removal and Trimming
• Work session on draft amendments to Article 13 – Parking Regulations (ZTA 24-02)
• Update on Council’s action for the FY 26-30 Capital Improvements Plan

The commission approved the meeting agenda with a 6-0-1 vote, noting Chairperson Thompson was absent. The December 12, 2024 minutes were approved with a 5-0-1-1 vote, with Commissioner Long sustaining the approval because he was not a member at that time. No other actions were decided; the commission discussed potential amendments to Article 22 woodlot management and Article 13 parking regulations.

• Approved agenda (6-0-1, Chairperson Thompson absent)
• Approved December 12, 2024 minutes (5-0-1-1, Commissioner Long sustained)

Town Council

The Town Council will conduct a work session to discuss lease terms for dock and pier construction on town property. The body will also review zoning recommendations and utility billing revisions.

• Public hearing on Resolution #16-25 regarding lease agreements for dock/pier construction
• Discussion of proposed $1,250 lease rent paid in $250 annual installments
• Planning Commission recommendation for Floor to Area Ratio (FAR) zoning text amendment
• Discussion on utility billing revisions
• FY2026 Capital Improvement Prioritization Workshop

The Town Council approved the agenda and consent agenda unanimously. It set a public hearing for Zoning Text Amendment 25-02 on June 18, 2025. The council directed the Town Attorney to add strengthened shoreline‑maintenance language, with action deferred to the June regular meeting. It also instructed staff to provide detailed plans and timelines for FY2026 capital‑improvement priorities.

• Approved agenda (unanimous aye)
• Approved consent agenda (unanimous aye)
• Scheduled public hearing for Zoning Text Amendment 25-02 on June 18, 2025 (aye)
• Directed Town Attorney to add strengthened shoreline‑maintenance language (deferred)
• Directed staff to outline steps for all priority‑one CIP items
• Directed staff to prepare financial plan for mandatory utility CIP items
• Directed staff to create FY26 priority‑2 workplan for funded and unfunded items
• Directed Town Manager to provide timeline for completion of these items for August meeting

Town Council

The Town Council is deciding on the adoption and appropriation of the Fiscal Year 2026 budget, including funding for the Colonial Beach School Board. The meeting includes votes on increasing the real estate tax rate and the transient lodging tax.

• Resolution #14-25: Adoption of FY2026 budget, including $11,048,507 for General Fund Town Government and $3,317,998 for School Operating Fund
• Ordinance No. 767: Increase real estate tax rate from $0.78 to $0.79 per $100 of assessed value
• Ordinance No. 766: Increase transient lodging tax by a percentage not to exceed 2%
• Sewer & WWTP Fund 501 proposed budget of $3,885,111
• Water Fund 503 proposed budget of $1,413,267

The Town Council approved Resolution #14-25, adopting the fiscal year 2026 budget and allocating $136,535.11 of ARPA funds to cover a 2.5% cost‑of‑living increase for staff. Both Ordinance No. 767 (real‑estate tax increase) and Ordinance No. 766 (lodging tax increase) failed. The council also moved to a closed meeting and later reconvened in open session, with all motions passing unanimously.

• Approved Resolution #14-25, adopting FY 2026 budget and using $136,535.11 ARPA funds (unanimous 7‑0)
• Failed Ordinance No. 767 to increase real‑estate tax rate (failed)
• Failed Ordinance No. 766 to increase transient lodging tax rate (failed)
• Motion to enter closed meeting passed (unanimous 7‑0)
• Motion to reconvene open meeting passed (unanimous 7‑0)
• Motion to certify closed‑meeting proceedings passed (unanimous 7‑0)

Planning Commission

The Planning Commission will hold a public hearing on Zoning Text Amendment 25-02 to add a definition for 'Floor Area Ratio (FAR)' and revise the definition of 'Garage, Private' in the town's zoning ordinance. The commission will also discuss plans for stakeholder input on proposed amendments to Article 13 parking regulations and receive an update on the 2025-2026 work plan, including a recommended text amendment for woodlot management standards in the Chesapeake Bay Preservation Overlay. No new business is listed.

• Public hearing on ZTA 25-02: adding definition of 'Floor Area Ratio (FAR)' and modifying 'Garage, Private' definition
• Discussion of stakeholder input process for Planning Commission-recommended amendments to Article 13 Parking Regulations
• Work plan update and discussion of recommended ZTA 25-03 regarding Article 22 Chesapeake Bay Preservation Overlay woodlot management
• Introduction of new Assistant Town Manager Kyler Brower
• Approval of minutes from December 12, 2024 meeting

The Planning Commission removed agenda item 6 for minutes approval by unanimous vote. Commissioner Long’s offer to attend Alliance Committee meetings was accepted. The Commission voted 7‑0 to recommend the Zoning Text Amendment (ZTA 25-02) to the Town Council. Commissioners agreed to add a work session on Article 13 parking revisions to the June 12, 2025 meeting.

• Removed agenda item 6 (Minutes approval) – unanimous approval
• Accepted Commissioner Long’s volunteer to attend Alliance Committee meetings
• Voted 7-0 to recommend approval of Zoning Text Amendment ZTA 25-02 to Town Council
• Agreed to schedule a work session on Article 13 parking revisions for June 12, 2025 meeting

Town Council

At this work session, the Colonial Beach Town Council will hold public hearings on several ordinances and resolutions, including a proposed increase in the real estate tax rate to $0.79 per $100 assessed value, increases in transient lodging tax (up to 2%), and residential and commercial water/sewer flat rate fees. The council will also consider four consent agenda items to appropriate grant funds for law enforcement equipment, server migration, accreditation, and a school resource officer. Adoption of the FY2026 budget and school board budget is deferred to May 21.

• Public hearing on Ordinance 767 to increase real estate tax rate from $0.78 to $0.79 per $100 assessed value
• Public hearing on Ordinance 766 to increase transient lodging tax by up to 2%
• Public hearing on Ordinance 768 (residential) and 769 (commercial) to increase water and sewer flat rate fees
• Consent agenda: Resolution 10-25 ($3,200 for DCJS law enforcement equipment), 11-25 ($4,798 for server migration), 12-25 ($77,738 for accreditation grant), 13-25 ($14,835 for SRO grant)
• Public hearing on Resolution 15-25 adopting Capital Improvement Plan for FY2026-2030

The council adopted Resolution #15‑25, the Colonial Beach Capital Improvement Plan for fiscal years 2026‑2030. A motion to double funds for sidewalk repair was approved by a 6‑1 vote. Earlier, the agenda was amended, approved and the consent agenda—including several FY24‑25 budget appropriations—was adopted unanimously.

• Adopted Resolution #15‑25 Capital Improvement Plan (6‑1)
• Approved double funding for sidewalk repair (6‑1)
• Amended agenda to remove Emergency Management presentation (unanimous)
• Approved agenda as amended (unanimous)
• Approved consent agenda items, including FY24‑25 budget appropriations (unanimous)
• Approved minutes from April 2 and April 16, 2025 (unanimous)

Parks & Recreation Advisory Commission

The Parks and Recreation Advisory Commission will hold a regular meeting primarily focused on procedural items such as roll call, approval of minutes, and reports. Key discussion items include developing volunteerism in parks and next steps regarding park rules.

• Discussion on developing parks volunteerism
• Next steps with park rules
• Committee report from CB Explorers

The commission met on May 6, 2025 and approved the agenda as written. The April meeting minutes were also approved as written. The commission discussed several park rule topics but took no formal action. It recommended that proposed bylaws changes be forwarded to the Town Council.

• Agenda approved (no vote tally recorded)
• April minutes approved (no vote tally recorded)

Town Council

The Town Council will discuss the FY 2026 proposed budget and the FY 2026-2030 Capital Improvement Plan. The body is also considering a policy for allocating surplus funds to capital projects and updating zoning rules regarding the Board of Zoning Appeals.

• Public hearing for Ordinance No. 765 (ZTA 25-01) to amend Zoning Ordinance Article 17
• Resolution #09-25 to adopt a Capital Improvement Plan (CIP) Surplus Fund Allocation Policy
• FY 2026 Proposed Budget presentation
• FY 2026-2030 Capital Improvement Plan
• Bikefest Application

The Council adopted Ordinance No. 765, amending Article 17 of the town’s zoning ordinance. It also adopted Resolution #09‑25 to allocate surplus funds for the Capital Improvement Plan and approved the 2025 Bikefest application. Public hearings were scheduled for the FY 2026‑2030 CIP, the FY 2026 budget, and a one‑cent real‑estate tax increase.

• Adopted Ordinance No. 765 amending Article 17 of the zoning ordinance (unanimous 7‑aye)
• Adopted Resolution #09‑25 to allocate CIP surplus fund (6‑aye, 1‑nay)
• Approved the 2025 Bikefest application with adjustment provisions (unanimous)
• Scheduled public hearing on May 7, 2025 for FY 2026‑2030 Capital Improvement Plan (unanimous)
• Scheduled public hearing on May 7, 2025 for FY 2026 proposed budget and staff recommendations (unanimous)
• Scheduled public hearing on May 7, 2025 for a 1‑cent increase in real estate taxes (unanimous)

Planning Commission

The Planning Commission approved its agenda with a 6‑0‑1 vote. It voted 6‑0‑1 to authorize advertising a public hearing on the draft Floor Area Ratio amendment (ZTA 25-02) at the May 8, 2025 meeting. The commission also approved its revised 2025‑26 work plan by a 6‑0‑1 vote. No new business was presented.

• Approved agenda (6-0-1, Hutchins absent)
• Authorized advertisement of public hearing on FAR amendment ZTA 25-02 (6-0-1, Hutchins absent)
• Approved revised 2025-26 work plan (6-0-1, Hutchins absent)
• No new business presented

Town Council

The Town Council will hear a presentation on the 2024 Planning Commission Annual Report, receive a FY26 Budget Update, and discuss a draft Capital Improvement Plan Surplus Fund Allocation Policy. New business also includes discussion of pier lease renewals and improving online payments. The meeting will close with a closed session for legal consultations.

• FY26 Budget Update presented by Finance Director Lisa Okes
• Discussion of draft Capital Improvement Plan Surplus Fund Allocation Policy
• Discussion of Pier Lease Renewals with Town Attorney Powell Duggan
• Discussion on Improving Online Payments led by Assistant Director of Finance Adam Schaefer
• Presentation of 2024 Planning Commission Annual Report (includes zoning ordinance amendments and a conditional use permit at 310 Mimosa Avenue)

The council amended the agenda to include the FY26 CBPS budget presentation and approved the agenda and consent items, including minutes from February 5 and March 5, by unanimous vote. Council members reached consensus to hold a public hearing on pier lease renewals at the May 21 regular meeting. The council also moved into a closed session for legal matters and later reconvened in open session, with all motions passing unanimously.

• Amended agenda to add FY26 CBPS budget presentation (unanimous 6‑0)
• Approved agenda as amended (unanimous 6‑0)
• Approved consent agenda, including February 5 and March 5 minutes (unanimous 6‑0)
• Scheduled public hearing on pier lease renewals for May 21 (consensus)
• Moved into closed meeting for legal consultation (unanimous 6‑0)
• Reopened open meeting after closed session (unanimous 6‑0)
• Certified that only exempt matters were discussed in closed session (unanimous 6‑0)

Parks & Recreation Advisory Commission

The Parks and Recreation Advisory Commission is holding a regular meeting to discuss standard administrative items including by-laws review and commissioner resignations. No major projects, contracts, or public hearings are scheduled.

• By-laws review
• Commissioner resignations
• Council recommendations discussion

The Parks & Recreation Advisory Commission approved the meeting agenda as written. The commission also approved the January meeting minutes as written. Bylaws changes were approved, and members Lisa Okes and Bill Taylor submitted resignations from the commission.

• Approved agenda as written
• Approved January minutes as written
• Approved bylaws changes
• Recorded resignation of Lisa Okes from PRAC
• Recorded resignation of Bill Taylor from PRAC

Planning Commission

The Colonial Beach Planning Commission will elect officers for 2025, discuss and vote on the draft 2024 Annual Report (required by state code), and hold a work session on Floor Area Ratio (FAR) regulations. The annual report summarizes the commission's 2024 actions, including zoning text amendments and a conditional use permit. No minutes are pending for approval.

• Election of Chairperson and Vice Chairperson for 2025
• Discussion and possible action on Draft 2024 Planning Commission Annual Report to Town Council
• Work session on Floor Area Ratio (FAR) regulations
• Public comment period for non-hearing items

The Colonial Beach Planning Commission elected Bailey Thompson as 2025 Chairperson and Pat Kuhrtz as Vice Chairperson, both unanimously. The commission also approved the draft 2024 Annual Report to Town Council in a 6-0-1 vote, with Commissioner Long abstaining because he was not a member in 2024. A work session on Floor Area Ratio (FAR) regulations gathered community input but no decision was made; discussion will continue at the April 10 meeting.

• Elected Bailey Thompson as 2025 Chairperson (unanimous)
• Elected Pat Kuhrtz as 2025 Vice Chairperson (unanimous)
• Approved draft 2024 Planning Commission Annual Report (6-0-1, Long abstained)

Town Council

The Town Council will consider several consent agenda items including a $31,654.49 SRO grant appropriation and a $475 surplus vehicle sale. Unfinished business includes a $150,000 budget amendment for beach rip-rap restoration funded from reserves. The council will also receive a FY26 budget update with department needs and hear a proclamation for the town's 133rd incorporation anniversary.

• Resolution #06-25: $150,000 from reserves for beach rip-rap restoration
• Resolution #07-25: $31,654.49 appropriation for SRO grant funds
• Resolution #08-25: $475 appropriation from sale of surplus police motorcycle
• FY26 budget update with department needs including $50,409 for parks maintenance crew and $16,000 for Washington Park slide replacement
• Proclamation celebrating 133 years of Colonial Beach incorporation

The Town Council approved Resolution #06-25, appropriating $150,000 from reserves for beach rip rap and sand restoration, with a 5-2 roll call vote. The council also approved the consent agenda, including budget amendments for SRO grant funds and surplus sale proceeds. A motion to read written public comments aloud failed in a 3-4 vote. The meeting included a first look at FY26 department budget needs.

• Approved Resolution #06-25, $150,000 for beach rip rap from reserves (5-2)
• Approved consent agenda including Resolution #07-25 (SRO grant funds) and #08-25 (GovDeals proceeds)
• Failed motion to read written public comments aloud (3-4)
• Approved agenda amendments adding years of service recognition and public comments discussion

Parks & Recreation Advisory Commission

The Colonial Beach Parks and Recreation Advisory Commission will hold a regular meeting to review its mission statement and bylaws. The agenda also includes reports from the council, the department director, and the CB Explorers committee. A citizen input period is scheduled. The meeting notes that no quorum is present, meaning formal votes may not be possible.

• Review of Parks and Recreation mission statement
• Review of commission bylaws
• Report from CB Explorers committee
• Council and director reports
• Citizen input period (5-minute limit)

Town Council

The Town Council will hold a public hearing on Zoning Text Amendment 25-01, which revises Article 17 of the zoning ordinance regarding the Board of Zoning Appeals, variances, and appeals. The council will also consider a resolution to appropriate $150,000 from reserves for beach rip-rap restoration, and two consent agenda items to amend the budget for SRO grant proceeds ($31,654.49) and GovDeals sale proceeds ($475). Updates on the sewer plant and FY26 budget are scheduled.

• Public hearing on ZTA 25-01 to amend Article 17 of the Zoning Ordinance (Board of Zoning Appeals, variances, appeals)
• Resolution #06-25: $150,000 from General Fund reserves for beach rip-rap restoration
• Resolution #07-25: $31,654.49 appropriation for School Resource Officer grant proceeds
• Resolution #08-25: $475 appropriation from GovDeals sale of abandoned motorcycle for Explorer Program
• Proclamation celebrating 133rd anniversary of Colonial Beach incorporation

The February 19, 2025 Town Council regular meeting was cancelled by the Mayor due to the incoming weather forecast. Agenda items will be moved to the next meeting, scheduled for March 5, 2025. No substantive decisions were made.

• Cancelled February 19, 2025 Town Council meeting due to weather
• Agenda items deferred to March 5, 2025 meeting

Board of Zoning Appeals

The Board of Zoning Appeals will meet to elect a Chairperson and Vice Chairperson for 2025. The body will also receive FOIA training and discuss the 2025 Board by-laws and meeting dates.

• Election of 2025 Chairperson and Vice Chairperson
• Presentation on Freedom of Information Act (FOIA) training
• Discussion and action on 2025 Board of Zoning Appeals By-laws
• Determination of 2025 meeting dates

The Board of Zoning Appeals unanimously adopted its 2025 by-laws and elected Maureen McCabe as Chairperson and Lawrence Roberson as Vice Chairperson. The board also approved prior meeting minutes and received an update on a Circuit Court appeal filed by Heritage Contracting Servicing LLC regarding tree pruning decisions, with a potential settlement discussed. No zoning cases were decided at this meeting.

• Adopted 2025 by-laws unanimously (5-0)
• Elected Maureen McCabe as 2025 Chairperson (4-0-1, McCabe abstained)
• Elected Lawrence Roberson as 2025 Vice Chairperson (4-0-1, Roberson abstained)
• Approved June 26, 2024 meeting minutes unanimously
• Approved December 17, 2024 meeting minutes unanimously
• Set 2025 meetings for 3rd Tuesday of each month

Town Council

The Town Council will hold a work session to consider two budget amendments totaling $250,000 for sidewalk repairs and beach rip-rap, receive presentations on a VDOT project and a downtown grant, and review the proposed five-year Capital Improvement Plan for FY2026-2030. A closed meeting is scheduled for legal consultation on pending litigation.

• Resolution #05-25: $100,000 from reserves for ADA sidewalk repairs at 1 Irving Ave and 128 Washington Ave
• Resolution #06-25: $150,000 from reserves for beach rip-rap and sand restoration
• Proclamation honoring February as Black History Month
• Presentation by Virginia Department of Transportation (David Beale)
• Review of Planning Commission's recommended Capital Improvement Plan (CIP) for FY2026-2030

The Colonial Beach Town Council approved a resolution amending the FY24-25 budget for sidewalks and deferred action on a resolution for beach rip-rap to the next meeting. They also approved a settlement related to a Board of Zoning Appeals decision and directed the Planning Commission to address tree management. The meeting included presentations on sidewalks, the Downtown Connectivity Plan, and the FY26 budget.

• Approved Resolution #05-25 amending FY24-25 budget for sidewalks (unanimous)
• Deferred Resolution #06-25 for beach rip-rap to next meeting (5-2)
• Approved settlement arising from Board of Zoning Appeals decision (unanimous)
• Directed Planning Commission to address tree management (unanimous)
• Approved consent agenda including minutes from Dec 4 and Dec 18, 2024 (unanimous)

Town Council

The Town Council will conduct organizational business, including electing a Vice Mayor and adopting 2025 bylaws. The body will also review a resiliency plan and discuss a zoning text amendment regarding the Board of Zoning Appeals.

• Election of Vice Mayor and liaison assignments
• Resolution #01-25: Town Council Meeting Schedule (Feb 2025 - Jan 2026)
• Resolution #02-25: Adoption of 2025 Bylaws and Rules of Procedures
• Resolution #03-25: Appointment to the Planning Commission
• Zoning Text Amendment ZTA 25-01: Amendment to Article 17 (Board of Zoning Appeals)

The Town Council approved the final Resiliency Plan for flood and stormwater management, adopted the 2025 Bylaws and Rules of Procedure with a 48-hour work session cancellation notice, and established the 2025 meeting schedule. Kenneth Allison was elected Vice Mayor, and Nigel Long was appointed to the Planning Commission in a 4-3 vote. The council also authorized advertising a public hearing for a zoning text amendment and entered a closed meeting for legal and business discussions.

• Approved Resiliency Plan (unanimous)
• Adopted 2025 Bylaws and Rules of Procedure with 48-hour work session cancellation notice (unanimous)
• Approved Resolution #01-25 establishing 2025 meeting schedule (unanimous)
• Elected Kenneth Allison as Vice Mayor for 2025 (unanimous)
• Appointed Nigel Long to Planning Commission (4-3)
• Authorized advertisement of public hearing for ZTA 25-01 (unanimous)
• Approved consent agenda including November 20, 2025 minutes (unanimous)
• Moved into closed meeting for legal and prospective business discussions (unanimous)

Town Council

This is a strategic planning retreat, not a regular business meeting. The Council will review the Town's mission, vision, and strategic goal areas, discuss FY2026 budget drivers and priorities, and assess progress on the previous year's work plan. No formal votes or decisions are scheduled; the retreat aims to build consensus and craft a work plan for the next 18–24 months.

• Review of Town mission, vision, values, and seven strategic goal areas (infrastructure, livability, economic development, public safety, government performance, communications, education)
• Discussion of FY2026 budget development process, including potential budget drivers and council priorities
• Presentation by Davenport & Company on WWTP consent order and capital improvement plan
• Review of progress on the work plan from January 2024 retreat
• Development of 18–24 month work plan with objectives, responsibilities, and timelines

The Town Council held a retreat facilitated by the Virginia Institute of Government to prioritize short-term goals and identify action items. No formal votes or binding decisions were made; the session focused on discussion and planning. Key topics included infrastructure, public safety, and economic development.

• Prioritized short-term goals and identified action items (no formal vote)
• Discussed wastewater treatment plant maintenance and DEQ oversight
• Reviewed North Beach erosion grant submittal deadline of January 25
• Discussed Dwight Avenue Extension project with $1.5M town match
• Explored options for rescue squad facility upgrades
• Considered creating contingency fund for economic development projects

Parks & Recreation Advisory Commission

The commission will review its mission statement and by-laws, and receive updates from council, the director, and the CB Explorers committee. This is a regular meeting with no major decisions, funding items, or public hearings.

• Review of the department's mission statement
• By-laws review
• CB Explorers committee report
• Citizen input period (5-minute limit)

Planning Commission

The Planning Commission will hold public hearings regarding the FY 2025-2030 Capital Improvement Plan and a zoning text amendment for Board of Zoning Appeals variances. The body will also elect its 2025 officers and discuss its 2025-26 work plan.

• Public hearing for FY 2025-2030 Capital Improvement Plan (CIP)
• Public hearing for Zoning Text Amendment Case ZTA 25-01 (Article 17 - Board of Zoning Appeals variances and appeals)
• Election of 2025 Chairperson and Vice Chairperson
• Discussion and action on 2025-26 Planning Commission Work Plan
• Scheduling of a March 13, 2025 work session on Floor Area Ratio (FAR)

The Colonial Beach Planning Commission approved the FY 2026-2030 Capital Improvement Plan (CIP) for recommendation to Town Council, adding a separate table with general timelines and expenditures. It also recommended approval of a zoning text amendment (ZTA 25-01) for Board of Zoning Appeals variances, adopted 2025 bylaws and the 2025-26 work plan. No chairperson was elected due to a 3-3 vote tie, deferring the decision to the next meeting.

• Approved FY 2026-2030 CIP for recommendation to Town Council, with added timeline/expenditure table (5-0-1)
• Recommended approval of Zoning Text Amendment ZTA 25-01 to Town Council (5-0-1)
• Adopted 2025 Planning Commission Bylaws (5-0-1)
• Adopted 2025-2026 Planning Commission Work Plan (5-0-1)
• Deferred election of Chairperson due to 3-3 vote tie
• Tabled Vice Chairperson election until chairperson is elected
• Approved meeting agenda (5-0-1)
• Approved November 14, 2024 minutes (5-0-1)

Town Council

The Colonial Beach Town Council will hold a work session on January 6, 2025, at 6:00 PM. They will hear the Comprehensive Annual Financial Report from Aaron Hawkins of Robinson, Farmer, Cox & Associates, and then vote on electing a vice mayor, making liaison assignments, and adopting two resolutions: one establishing the 2025 meeting schedule and another adopting the 2025 Bylaws and Rules of Procedure. The meeting will also include a closed session to consult with legal counsel on probable litigation and to discuss a prospective business or industry expansion.

• Election of Vice Mayor
• Resolution #01-25: Establishes Town Council Meeting Schedule for February 2025 through January 2026
• Resolution #02-25: Adoption of 2025 Bylaws and Rules of Procedure
• Closed session under Va. Code 2.2-3711 (A)(7,8) for legal consultation on litigation, and (A)(5) for discussion of a prospective business or industry
• Presentation of Comprehensive Annual Financial Report by Aaron Hawkins, Robinson, Farmer, Cox & Associates

The Town Council work session scheduled for January 6, 2025 was cancelled due to weather. No substantive decisions were made. Agenda items will be moved to the next regular meeting on January 22, 2025.

• Cancelled January 6 work session due to weather
• Agenda items deferred to January 22 regular meeting