Columbia public meetings in 2021

City Council

The City Council will consider a joint agreement for the Quarry Road roundabout and resurfacing project, as well as an ordinance to amend prohibited parking on Skyline Drive. The meeting also includes a vote on extending the City Administrator's employment agreement.

• Resolution No. 2021-31: Joint Agreement for Quarry Road Roundabout/Resurfacing Project (Phase 2)
• Ordinance No. 3.597: Amending prohibited parking on Skyline Drive
• Resolution No. 2021-29: $2,500 tourism grant to Maidez Center NFP
• Resolution No. 2021-30: Extension of City Administrator Douglas R. Brimm's agreement
• Approval of vouchers totaling $398,782.31

The Columbia City Council approved the preliminary subdivision plat for Bluff Ridge Estates with special conditions, including removing the Rueck Road vacation from the plat, relabeling Outlot A as a future phase, and relocating drainage to stay within the subdivision. The council also approved a consent agenda, extended the city administrator's employment agreement, added a no-parking zone on Skyline Drive, and authorized agreements for the Quarry Road roundabout project.

• Approved Ordinance 3596 for Bluff Ridge Estates preliminary plat with conditions (7-0-1, Khoury abstained)
• Approved consent agenda including minutes, vouchers of $398,782.31, and tourism grant of $2,500 to Maidez Center NFP (8-0)
• Approved Resolution 2021-30 extending City Administrator Douglas Brimm's employment agreement (8-0)
• Approved Ordinance 3597 prohibiting parking on Skyline Drive from hammerhead turnaround north 120 feet (8-0)
• Approved Resolution 2021-31 authorizing joint agreement with IDOT for Quarry Road roundabout/resurfacing Phase 2 (8-0)
• Approved Resolution 2021-32 appropriating local agency funds for Quarry Road roundabout Phase 2 (8-0)
• Approved motion to enter closed session for real property purchase/lease discussion (8-0)

Plan Commission

The City of Columbia, Illinois Plan Commission meeting scheduled for Monday, December 13, 2021, has been cancelled. The next meeting is scheduled for Monday, January 10, 2022.

• Meeting cancelled
• Next meeting January 10, 2022

City Council

The Columbia City Council will consider consent agenda items, including approving $809,423.30 in vouchers, and several unfinished business items. Key actions include awarding a $28,500 contract for the Metter Park Pickleball Court project, approving a preliminary engineering agreement for Ghent Road Reconstruction Phase 1, and passing resolutions and ordinances related to the project and property tax levies. The council will also discuss preliminary subdivision approval for Bluff Ridge Estates and a sign variance for BJC Medical Group.

• Award Metter Park Pickleball Court Project to McConnell & Associates, Inc. for $28,500
• Approve preliminary engineering agreement with Gonzalez Companies for Ghent Road Reconstruction Phase 1
• Resolution No. 2021-27 for Ghent Road Reconstruction under Illinois Highway Code
• Ordinance No. 3594 levying taxes for fiscal year ending April 30, 2022
• Ordinance No. 3595 approving sign variance for 200 Admiral Trost Dr. (BJC Medical Group)

The City Council approved the Metter Park Pickleball Court project for $28,500, a preliminary engineering agreement for Ghent Road reconstruction, and the annual property tax levy ordinance. A sign variance request for BJC Medical Group at 200 Admiral Trost Dr. failed on a 4-3 vote with the Mayor voting no. The Council also discussed the Bluff Ridge Estates preliminary subdivision approval, which was not voted on and will require action by the next meeting.

• Approved Consent Agenda including $809,423.30 in vouchers and the City Treasurer's Annual Report.
• Awarded Metter Park Pickleball Court project to McConnell & Associates, Inc. for $28,500.
• Approved preliminary engineering agreement with Gonzalez Companies, LLC for Ghent Road Reconstruction Phase 1 ($98,162).
• Passed Resolution No. 2021-27 for Ghent Road improvement under the Illinois Highway Code.
• Approved Resolution No. 2021-28 levying a 0.02% tax for the Public Library building and equipment.
• Approved Ordinances 3592 and 3593 abating taxes for 2015 and 2020 General Obligation Bonds.
• Approved Ordinance No. 3594 levying taxes for fiscal year ending April 30, 2022.
• Denied Ordinance No. 3595 sign variance for BJC Medical Group (4 ayes, 3 nays, Mayor voted no).

Parks & Recreation Advisory Board

This meeting of the Parks & Recreation Advisory Board was cancelled. No business will be conducted on the scheduled date of Tuesday, November 23, 2021, at Columbia City Hall.

• Meeting cancelled

City Council

The Columbia City Council will consider approving a $193,810.24 purchase of a city-wide camera system from Utilitra, discuss preliminary subdivision approval for Bluff Ridge Estates, and review a telecommunications rights-of-way agreement with Everstream. The council will also discuss the 2021 property tax levy and a sign variance request for BJC Medical Group at 200 Admiral Trost Dr. The agenda includes consent items such as approving minutes and paying $1,106,423.11 in vouchers.

• Purchase of city-wide camera system from Utilitra for $193,810.24
• Preliminary subdivision approval discussion for Bluff Ridge Estates
• Resolution 2021-26: telecommunications rights-of-way agreement with Everstream GLC Holding Company
• Discussion of 2021 property tax levy
• Sign variance request for sign at 200 Admiral Trost Dr. (BJC Medical Group)

The council approved the purchase of a city-wide camera system from Utilitra for $193,810.24, with a 5-year camera warranty and 6-month onsite coverage. It also accepted the FY2021 audit, approved a telecommunications rights-of-way agreement with Everstream, and approved the consent agenda including $1,106,423.11 in vouchers. Discussion items on the Bluff Ridge Estates subdivision and the 2021 property tax levy were deferred to the next meeting.

• Approved $193,810.24 purchase of city-wide camera system from Utilitra (7-0)
• Accepted FY2021 audit from Schorb & Schmersahl (7-0)
• Approved Resolution 2021-26 for Everstream rights-of-way agreement (7-0)
• Approved consent agenda including $1,106,423.11 in vouchers (7-0)
• Tabled preliminary subdivision approval for Bluff Ridge Estates to next meeting
• Discussed 2021 property tax levy; possible adjustments to be discussed next meeting

Plan Commission

The Columbia Plan Commission will hold a public hearing on a sign variance request for 200 Admiral Trost Road and continue unfinished business regarding the preliminary subdivision approval of Bluff Ridge Estates. The commission will also approve the minutes from the October 12, 2021 meeting, where the Bluff Ridge Estates item was tabled due to staff concerns about rights-of-way and lot sizes. No new business items are listed on the agenda.

• Public hearing on sign variance for BJC Medical Group at 200 Admiral Trost Road to allow 126 sq ft of signage and three exterior signs on Route 3 frontage
• Unfinished business: Preliminary subdivision approval of Bluff Ridge Estates on the east side of Rueck Rd. at the terminus of Rueck Pkwy
• Approval of October 12, 2021 Plan Commission minutes

The Plan Commission voted unanimously to recommend approval of the Bluff Ridge Estates preliminary subdivision plat, subject to the applicant making corrections and submitting a revised plat before City Council consideration. They also recommended approval of a sign variance for BJC Medical Group at 200 Admiral Trost Road. Both recommendations were approved 4-0.

• Recommended approval of Bluff Ridge Estates preliminary plat, subject to revisions (4-0)
• Recommended approval of sign variance for BJC Medical Group at 200 Admiral Trost Road (4-0)
• Approved minutes of October 12, 2021 meeting (4-0)

City Council

The Columbia City Council will consider awarding a $295,000 emergency repair contract for the Camp Jackson Road water main to Haier Plumbing, Inc., and discuss a proposed ordinance on alternative nicotine products. The consent agenda includes approval of $227,089.67 in vouchers, two memorandums of understanding with the Monroe County Emergency Telephone System Board, and property-related items. The council will also vote on resolutions adopting the Monroe County Multi-Hazard Mitigation Plan and authorizing an Illinois Municipal League Risk Management Association agreement.

• Award $295,000 to Haier Plumbing, Inc. for Camp Jackson Road water main emergency repair
• Approve $227,089.67 in vouchers, including $123,792 for three city vehicles from Miles Chevrolet
• Adopt Monroe County Multi-Hazard Mitigation Plan (Resolution 2021-24)
• Approve MOUs with Monroe County ETSB for mobile data terminals and cellular data services
• Discuss ordinance on alternative nicotine products

The City Council approved the emergency repair of a water main under Camp Jackson Road, awarding the $295,000 contract to Haier Plumbing, Inc. The council also adopted resolutions for the Monroe County Multi-Hazard Mitigation Plan and the IMLRMA Min/Max contribution agreement, and approved the consent agenda. A discussion on updating the nicotine ordinance was held, with a formal ordinance to be presented at the next meeting.

• Awarded Camp Jackson Road water main emergency repair to Haier Plumbing, Inc. for $295,000 (8-0)
• Adopted Resolution No. 2021-24 adopting the Monroe County Multi-Hazard Mitigation Plan (8-0)
• Adopted Resolution No. 2021-25 authorizing IMLRMA Minimum/Maximum Contribution Agreement (8-0)
• Approved consent agenda including vouchers of $227,089.67 and two MOU agreements with Monroe County ETSB (8-0)
• Approved relocation of drainage easement at 595 Wernings Drive (consent agenda)
• Approved plat of survey and land transfer between parcels 04-21-201-009 and 04-21-201-010 (consent agenda)
• Approved minutes of October 18, 2021 regular and closed session meetings (consent agenda)
• Approved statement of funds for September 30, 2021 (consent agenda)

Parks & Recreation Advisory Board

The Columbia Parks & Recreation Advisory Board is meeting to approve prior minutes, hear public input, and receive staff updates on the Metter Park Pickleball Court and the Comprehensive Plan. No new business items are listed on the agenda.

• Metter Park Pickleball Court update
• Comprehensive Plan update
• Approval of July 27, 2021 meeting minutes

The Park & Recreation Advisory Board approved the July 27, 2021 meeting minutes unanimously (7-0). No unfinished or new business was discussed. Staff reported that the Metter Park pickleball court construction will go out for bid after quotes exceeded $25,000, with an estimated cost of $35,000. The board also received updates on the Comprehensive Plan and discussed recent vandalism in park restrooms.

• Approved July 27, 2021 meeting minutes (7-0)
• Metter Park pickleball court to go out for bid after quotes exceeded $25,000

City Council

The City Council will consider a memorandum of understanding with the Prairie DuPont Public Water District and an ordinance to annex 14.05 acres on Bluffside Road. The meeting also includes discussions regarding the Monroe County Multi-Hazard Mitigation Plan and emergency telephone system services.

• Memorandum of Understanding with Prairie DuPont Public Water District
• Ordinance No. 3590 for annexing 14.05 acres in the 900 Block of Bluffside Road
• Resolution No. 2021-23: $1,250 tourism grant to Historic Main Street Columbia Association
• Approval of vouchers totaling $482,145.49 for October 1–15, 2021
• Discussion of Monroe County Multi-Hazard Mitigation Plan

Plan Commission

The Columbia Plan Commission will hold public hearings and consider two items: annexing two unincorporated parcels on Bluffside Rd. with A-1 zoning, and granting preliminary subdivision approval for Bluff Ridge Estates, a 60-lot single-family subdivision on Rueck Rd. The commission will also approve prior meeting minutes and hear public comment.

• Annexation and A-1 zoning of two parcels on Bluffside Rd. north of Cherry St. (Tract 1 owned by Ralph Weilbacher, Tract 2 by Eric Schneider)
• Preliminary subdivision approval for Bluff Ridge Estates, 36.30 acres, 60 single-family lots, east of Rueck Rd. at Rueck Pkwy terminus
• Applicant Wildoak LLC previously withdrew annexation request for adjacent parcels after City Council objections
• Staff recommends approval of both items

The Plan Commission voted unanimously to recommend that the City Council annex two unaddressed parcels on the west side of Bluffside Road north of Cherry Street under the A-1 Agricultural District zoning designation. The commission also tabled preliminary subdivision approval for Bluff Ridge Estates until the November meeting to address issues with rights-of-way, lot size, and public concerns. Minutes from the August 9, 2021 meeting were approved.

• Approved minutes of August 9, 2021 meeting (5-0, 1 abstention)
• Recommended annexation of two Bluffside Road parcels as A-1 Agricultural (6-0)
• Tabled preliminary subdivision approval for Bluff Ridge Estates until November meeting (6-0)

Police Pension Board

The Columbia Police Pension Board will discuss the status of a lawsuit challenging the consolidation law and updated communication from IPOPIF regarding the transition. They will also review and approve the annual statement and audit for the Illinois Department of Insurance, discuss a portability request, and consider new legislation on transferring service time. Additionally, they will set 2022 meeting dates, approve annual COLA increases effective January 1, 2022, and discuss a remote participation rule.

• Discuss status of Circuit Court filing of lawsuit to challenge consolidation law
• Review and approve Annual Statement, Interrogatories and Audit for IDOI by October 30, 2021
• Discuss Gary Craig request for portability from Cahokia Police Pension Fund
• Discuss new legislation PA 102-0113 and PA 102-0063 on transfer of IMRF time and credible service
• Approve annual COLA increases effective January 1, 2022

City Council

The City Council will review a contract for the purchase of real estate at 482 Wilson Drive and discuss a Memorandum of Understanding with Prairie DuPont Water District. The agenda also includes the dissolution of the Admiral Parkway Special Tax Allocation Fund.

• Resolution No. 2021-22: Contract for real estate purchase at 482 Wilson Drive
• Ordinance No. 3589: Dissolving the Admiral Parkway Special Tax Allocation Fund
• Discussion of Memorandum of Understanding with Prairie DuPont Water District
• Approval of vouchers totaling $181,252.01 for September 17–30, 2021
• Special Event Permit: RCasa Witches Night (October 14, 2021)

The City Council approved a contract to buy 482 Wilson Drive from Shaun and Calista Hannah for $165,000, which will provide an alternative entrance for Creekside Park and reduce project costs by $301,000. The council also dissolved the Admiral Parkway TIF district and approved the consent agenda, including $181,252.01 in vouchers. A discussion on a water billing dispute with Prairie DuPont Water District led to consensus to proceed with a memorandum of understanding, to be brought back for approval on October 18.

• Approved Resolution 2021-22 to purchase 482 Wilson Drive for $165,000 (8-0)
• Approved Ordinance 3589 dissolving Admiral Parkway TIF district (8-0)
• Approved consent agenda including $181,252.01 in vouchers (8-0)
• Consensus to proceed with Prairie DuPont Water District MOU, pending October 18 approval

Parks & Recreation Advisory Board

The Parks & Recreation Advisory Board meeting scheduled for September 28, 2021, has been cancelled. The next meeting is scheduled for October 26, 2021.

• Meeting cancelled
• Next meeting scheduled for October 26, 2021

City Council

The Columbia City Council will consider several items, including rejecting bids for the 2021-2022 leaf pickup program, approving a labor agreement with the USW for Public Works employees, authorizing three new full-time laborers, and amending salaries for appointed officers. The agenda also includes routine consent items and informational department reports.

• Reject bids for 2021-2022 Leaf Pickup Program
• Resolution 2021-21: USW labor agreement for Public Works employees (May 1, 2021 – April 30, 2024)
• Authorize employment of 3 full-time Public Works laborers
• Ordinance 3588: Amend salaries for appointed city officers and employees (FY 2021-2022)
• Vouchers totaling $400,069.92 for September 5-16, 2021

The City Council approved Resolution No. 2021-22 to purchase 0.18 acres at 482 Wilson Drive from Shaun and Calista Hannah for $165,000, providing an alternative entrance to Creekside Park and eliminating the planned Rueck Road entrance, reducing project costs by $301,000. The council also approved Ordinance No. 3589 to dissolve the Admiral Parkway Special Tax Allocation Fund and terminate the TIF district, which expired in 2019. The consent agenda was approved, including payment of vouchers totaling $181,252.01 and a special event permit for RCasa Witches Night on October 14, 2021.

• Approved Resolution No. 2021-22 for the purchase of 482 Wilson Drive for $165,000.
• Approved Ordinance No. 3589 dissolving the Admiral Parkway TIF fund and terminating the district.
• Approved consent agenda including payment of vouchers for $181,252.01.
• Approved special event permit for RCasa Witches Night on October 14, 2021.
• Approved statement of funds for August 31, 2021, showing a balance of $16,713,566.10.
• Discussed a Memorandum of Understanding with Prairie DuPont Water District (no action taken).

Police Pension Board

The Columbia Police Pension Board is holding a special meeting to discuss the application for membership of Gary Craig, Sr. and his request to transfer his police pension from the Cahokia Police Pension Fund to the Columbia Police Pension Fund. The board will also need to perform a True Cost Calculation related to this portability request. The meeting is being held by telephone conference due to COVID-19 restrictions.

• Application for membership by Gary Craig, Sr.
• Discussion of portability request from Cahokia Police Pension Fund
• Need to perform True Cost Calculation for portability

Plan Commission

The City of Columbia Plan Commission meeting scheduled for September 13, 2021, is cancelled. No business will be conducted; the next meeting is scheduled for Tuesday, October 12, 2021.

• Meeting cancelled for September 13, 2021
• Next meeting scheduled for October 12, 2021

City Council

The Columbia City Council will vote on several contracts and ordinances, including a $76,937.50 concrete replacement program award, a $89,634.04 vacuum purchase, and a new ordinance setting public input rules. They will also discuss the leaf pickup program and consider a lease agreement with the Gedern Village Homeowners Association. The agenda includes routine consent items and a closed session for collective bargaining.

• Motion to award 2021 Concrete Replacement Program to Henke Excavating, Inc. for $76,937.50
• Motion to approve purchase of Titan Spartan Pro Plus Vacuum from Key Equipment & Supply Co. for $89,634.04
• Ordinance No. 3587 establishing rules for public input during City Council meetings
• Resolution No. 2021-19 approving a lease and memorandum of understanding with Gedern Village Homeowners Association
• Ordinance No. 3586 amending appointed city officer offices for fiscal year 2021-2022

Parks & Recreation Advisory Board

The Board approved a resolution to support a grant application to the Illinois Department of Natural Resources OSLAD program. The project aims to fund Phase 1 of Creekside Park, which includes a trail, pedestrian bridge, and site grading. City staff expects the total project cost to be approximately $400,000, with a requested grant amount of roughly $200,000.

• Resolution of Support for OSLAD grant application for Creekside Park Trail
• Estimated Phase 1 project cost of approximately $400,000
• Requested grant amount of approximately $200,000
• Overview of the Park Planning Component of the Comprehensive Plan project

City Council

The City Council will discuss the Leaf and Limb Program and consider a lease purchase agreement with Landmark Infrastructure Holding Company, LLC. The meeting also includes reviewing retirement health savings plan resolutions and selecting a consultant for GIS services.

• Ordinance No. 3584: Authorizing Mayor to enter lease purchase agreement with Landmark Infrastructure Holding Company, LLC
• Selection of Shockey Consulting for Comprehensive Planning and GIS Services
• Resolution No. 2021-17: Including compensation in IMRF earnings for retirement health savings plans
• Approval of vouchers totaling $720,436.50 for July 30 to August 12, 2021
• Special Event Permit for Veterans Honor-Que (November 4-6, 2021)

The council approved a 50-year lease purchase agreement with Landmark Infrastructure Holding Company for Tower 3, receiving $815,314. It also approved hiring Shockey Consulting for comprehensive planning and GIS services, and passed the consent agenda including vouchers and resolutions. No items were denied or tabled.

• Approved Ordinance 3584 lease purchase agreement with Landmark Infrastructure for $815,314 (8-0)
• Approved Shockey Consulting for Comprehensive Planning and GIS Services (8-0)
• Approved consent agenda including $720,436.50 in vouchers and two retirement resolutions (8-0)
• Approved closed session for pending litigation (8-0)

Plan Commission

The Plan Commission will consider a motion to endorse the Consultant Selection Committee’s recommended planning services consultant. The meeting agenda also includes updates on the Comprehensive Plan process and Bluff Ridge Estates.

• Motion to endorse recommended planning services consultant for the Comprehensive Plan
• Staff report regarding the Comprehensive Plan process
• Discussion regarding Bluff Ridge Estates

The Plan Commission endorsed the Consultant Selection Committee's recommended planning services consultant to assist with the Comprehensive Plan. The motion carried unanimously. No other substantive decisions were made; the meeting also included a staff update on the Comprehensive Plan process and an announcement that the Bluff Ridge Estates developer withdrew an annexation petition.

• Endorsed Consultant Selection Committee's recommended planning services consultant for Comprehensive Plan (5-0)
• Approved minutes of July 12, 2021 meeting (5-0)

City Council

The City Council will hold a public hearing and then vote to affirm, reverse, or modify the Zoning Hearing Officer's denial of a front yard setback variance for Rick and Sonya Leppo at 472 Wernings Drive. The Leppos propose a 15x15-foot sunroom that would encroach 8-10 feet into the required 40-foot setback. The council will also consider annexation of 137.97 acres at Columbia Quarry Road, approve the Ogle Estates preliminary plat, and discuss American Rescue Plan funding.

• Public hearing and motion on Leppo setback variance denial (472 Wernings Drive)
• Ordinance 3581: Annex 137.97 acres at 1800 and 1900 Columbia Quarry Road
• Ordinance 3582: Approve preliminary plat of Ogle Estates Subdivision
• Consent agenda: Approve vouchers totaling $152,269.51 for July 16-29, 2021
• Discussion of American Rescue Plan (ARPA) funding allocation

The Columbia City Council voted 6-1 to reverse the Zoning Hearing Officer's denial of a front yard setback variance for Rick and Sonya Leppo at 472 Wernings Drive, allowing a 15x15 foot sunroom addition. The council found the evidence met the three statutory criteria for a variance. The council also approved the annexation of 137.97 acres at 1800 and 1900 Columbia Quarry Road and the preliminary plat of Ogle Estates Subdivision, both by 7-0 votes. The consent agenda, including payment of vouchers totaling $152,269.51, was approved 7-0.

• Reversed Zoning Hearing Officer's denial of front yard setback variance for Leppo property (6-1)
• Approved Ordinance No. 3582 annexing 137.97 acres at 1800 and 1900 Columbia Quarry Road (7-0)
• Approved Ordinance No. 3583 preliminary subdivision plat of Ogle Estates Subdivision (7-0)
• Approved consent agenda including vouchers of $152,269.51 and special event permit for Life Network (7-0)
• Moved to closed session for collective bargaining, litigation, and property sale discussions (7-0)

Parks & Recreation Advisory Board

The Parks & Recreation Advisory Board is meeting to consider a resolution supporting a state grant application for the Creekside Park Trail project, the first phase of a new park in northeast Columbia. The board will also approve prior meeting minutes and hear public input.

• Resolution No. 2021-01 supporting OSLAD grant application for Creekside Park Trail
• Approval of June 22, 2021 regular meeting minutes
• Public input period
• Staff reports and communications

The Park & Recreation Advisory Board approved a resolution of support for a grant application to the Illinois Department of Natural Resources' OSLAD program to fund Phase 1 of Creekside Park, which includes a trail, pedestrian bridge, entrances, site grading, and limited amenities. The project cost is estimated at about $400,000, with a requested grant of approximately $200,000 (50% match). The board also approved the June 22, 2021 meeting minutes. No other substantive decisions were made.

• Approved resolution of support for OSLAD grant application for Creekside Park Trail Phase 1 (6-0)
• Approved minutes of June 22, 2021 meeting (6-0)

City Council

The Columbia City Council will consider a professional services agreement for a TIF and business district eligibility study near South Main Street, a moratorium on new A-1 and A-2 liquor licenses, and discuss preliminary plats for Ogle Estates and Timber Rock Estates (a 137.91-acre annexation and R-2 zoning). They will also vote on a jurisdictional transfer agreement with Monroe County, approve two police officer appointments, and support a grant application for the Creekside Park Trail. The agenda includes routine consent items and informational department reports.

• Professional services agreement with Economic Development Resources, LLC for TIF/business district study near South Main Street
• Moratorium on A-1 and A-2 liquor licenses until liquor code update
• Discussion of Ogle Estates Subdivision preliminary plat
• Proposed annexation and R-2 zoning of 137.91-acre tract for Timber Rock Estates Subdivision
• Resolution 2021-15: Jurisdictional transfer agreement with Monroe County

The Columbia City Council unanimously approved a moratorium on new A-1 and A-2 liquor licenses to limit additional gaming parlors until the liquor code is updated. It also approved a professional services agreement to study an area near South Main Street for tax increment financing and business district eligibility, and appointed two new full-time police officers. All votes were 8-0.

• Approved consent agenda including $436,641.45 in vouchers (8-0)
• Approved professional services agreement with Economic Development Resources, LLC for TIF/business district study (8-0)
• Approved liquor license moratorium on A-1 and A-2 licenses until liquor code update (8-0)
• Approved Resolution 2021-15 for jurisdictional transfer of DD Road and Sandbank Road with Monroe County (8-0)
• Approved appointments of Joseph Roach and Gary Craig as full-time police officers (8-0)
• Approved Resolution 2021-16 supporting IDNR grant application for Creekside Park Trail (8-0)
• Moved to closed session for real property purchase/lease and pending litigation (8-0)

Police Pension Board

The Columbia Police Pension Board is meeting remotely to handle routine business, including approving minutes and bills, and receiving treasurer and investment reports. They will also discuss the status of a lawsuit challenging consolidation law, annual state filings, and elect officers for the board.

• Ratify payment of IDOI Compliance fee
• Ratify payment to Dennis J. Orsey, P.C. for training
• Discuss status of Circuit Court filing of lawsuit to challenge consolidation law
• Discuss annual statement, interrogatories, and audit due to Illinois Department of Insurance by Oct. 30, 2021
• Reorganization of Board/election of officers

Plan Commission

The Columbia Plan Commission will hold a public hearing on the proposed annexation and R-2 zoning of a 137.97-acre tract for the Timber Rock Estates subdivision, a former country club site. The commission will vote on whether to recommend approval to the City Council. The meeting also includes approval of the June 14, 2021 minutes.

• Public hearing on annexation of 137.97 acres at 1800 and 1900 Columbia Quarry Road for Timber Rock Estates
• Consideration and action on R-2 One-family Dwelling District zoning for the same property
• Approval of June 14, 2021 Plan Commission minutes
• Staff recommends approval based on prior annexation agreement and findings

The Plan Commission voted unanimously to recommend approval of the annexation and R-2 One-family Dwelling District zoning for a 137.97-acre tract in unincorporated Monroe and St. Clair Counties for the proposed Timber Rock Estates subdivision. The recommendation will go to the City Council on July 19 for discussion and August 2 for final consideration. Public testimony raised concerns about drainage and road maintenance, which staff addressed by offering to coordinate with the highway commissioner and review the preliminary plat with adjacent property owners.

• Approved the minutes of the June 14, 2021 Plan Commission meeting as presented.
• Recommended approval of the annexation and R-2 zoning for the 137.97-acre Timber Rock Estates property.
• Adjourned the meeting at 7:06 P.M.

City Council

The Columbia City Council will vote on purchasing a tandem dump truck for $135,759.66 and continue discussing the proposed annexation and R-3 zoning of a 54.06-acre tract for the Bluff Ridge Estates subdivision. They will also consider several special event permits, a construction engineering agreement for Quarry Road projects, and other items including sewer extension and pickleball court conversion.

• Purchase of tandem dump truck from Rush Truck Centers for $135,759.66
• Continued discussion of annexation and R-3 zoning for Bluff Ridge Estates (54.06 acres)
• Tourism grants of $2,500 each to Columbia Gymnastic Association and Historic Main Street Columbia
• Special event permits for Columbia Days, Taste of Columbia, Witches Ghoulish Night Out, Halloween Hi-Jinks, and Bright Night Christmas Parade
• Construction engineering agreement with Oates and Associates for Quarry Road projects

The City Council approved the purchase of a tandem dump truck from Rush Truck Centers for $135,759.66 and approved two tourism grants of $2,500 each for the Columbia Gymnastic Association and Historic Main Street Columbia Association. The council also discussed the proposed Bluff Ridge Estates annexation, hearing public concerns, but took no final action, deferring to a later meeting. Additionally, the council approved a construction engineering agreement with Oates and Associates for Quarry Road projects.

• Approved purchase of tandem dump truck from Rush Truck Centers for $135,759.66.
• Approved Resolution 2021-12: $2,500 tourism grant to Columbia Gymnastic Association for Columbia Days.
• Approved Resolution 2021-13: $2,500 tourism grant to Historic Main Street Columbia Association for Taste of Columbia.
• Approved construction engineering agreement with Oates and Associates for Quarry Road projects.
• Discussed Bluff Ridge annexation and R-3 zoning; no vote taken, further discussion planned.
• Discussed potential sewer extension east of Columbia; no action taken.
• Discussed TIF/Business District eligibility analysis; no action taken.
• Discussed liquor code and potential cap on gaming establishments; no action taken.

Parks & Recreation Advisory Board

The Parks & Recreation Advisory Board will consider recommending conversion of the Metter Park tennis court to two pickleball courts, discuss a bylaws amendment to add a Columbia Athletic Association representative, and elect officers for the fiscal year. The board will also receive updates on park topics including video gaming revenues and Creekside Park.

• Possible motion to recommend converting Metter Park tennis court to two pickleball courts (estimated $1,000 or less for striping and nets)
• Discussion of bylaws amendment to add a Columbia Athletic Association representative to the board
• Election of officers for fiscal year ending April 30, 2022
• Update on video gaming revenues, Creekside Park status, and Songs 4 Soldiers

The Parks & Recreation Advisory Board voted 7-0 to endorse converting the Metter Park tennis court into two pickleball courts and recommend the City Council complete the project this fiscal year, subject to available funding. The board also voted 7-0 to amend its bylaws to add a dedicated position for the Columbia Athletic Association. Officers were elected for the fiscal year ending April 30, 2022, with Dave Bernhard as Chairperson, Sarah Clarke as Vice Chairperson, and Molly Williamson as Secretary. The minutes from the August 25, 2020 meeting were approved 7-0.

• Approved minutes of the August 25, 2020 meeting (7-0).
• Endorsed converting Metter Park tennis court to two pickleball courts and recommended City Council direct staff to complete the project this fiscal year, subject to funding (7-0).
• Amended bylaws to add a dedicated Columbia Athletic Association position (7-0).
• Elected Dave Bernhard as Chairperson, Sarah Clarke as Vice Chairperson, and Molly Williamson as Secretary for the current fiscal year (7-0).
• Adjourned the meeting at 5:50 PM (7-0).

City Council

The Columbia City Council is meeting to handle routine approvals, unfinished business including a mayoral veto and several ordinances, and new business on a proposed 54-acre annexation for Bluff Ridge Estates. The agenda also includes a zoning variance review and engineering agreements for road projects.

• Review of mayor's veto of Ordinance No. 3573
• Ordinance No. 3577: appointments to boards and commissions for FY 2021-2022
• Ordinance No. 3578 and 3580: land transfers via real estate exchange
• Ordinance No. 3579: waterline easement for Ogle Estates Subdivision
• Discussion of annexation and R-3 zoning for 54.06-acre Bluff Ridge Estates tract

The City Council approved the annexation agreement, annexation, and R-3 zoning for a 54.06-acre tract for the proposed Bluff Ridge Estates subdivision, a 116-lot residential development near Rueck Road. The council also approved several ordinances and resolutions, including a waterline easement for Ogle Estates and a special event park use agreement for Songs4Soldiers. Additionally, the council voted to exercise administrative review of the Zoning Hearing Officer's denial of a front yard setback variance for 472 Wernings Drive, and approved a supplemental engineering agreement for the Quarry Road project and a traffic signal master agreement with IDOT.

• Approved the consent agenda, including minutes and vouchers totaling $242,634.58.
• Upheld Mayor's veto of Ordinance No. 3573 with no objections.
• Approved Ordinance No. 3577 for board and commission appointments for FY 2021-2022.
• Approved Ordinance No. 3578 for a land transfer between two parcels.
• Approved Ordinance No. 3579 for a waterline easement for Ogle Estates.
• Approved Ordinance No. 3580 for a land transfer between two other parcels.
• Approved Resolution No. 2021-11 for a park use agreement with Songs4Soldiers NFP.
• Approved annexation and R-3 zoning for Bluff Ridge Estates subdivision.

Plan Commission

The Columbia Plan Commission will hold a public hearing and consider action on annexing two unincorporated St. Clair County parcels (54.06 acres) into the city, zoning them R-3 One-family Dwelling District, and approving an annexation agreement for the proposed Bluff Ridge Estates subdivision. The commission will also reconsider the Ogle Estates preliminary plat and discuss feedback on the draft Sign Code update. The agenda includes routine items like approving prior minutes and electing officers.

• Public hearing on annexation, R-3 zoning, and annexation agreement for 54.06-acre Bluff Ridge Estates (Wild Oak, LLC)
• Proposed 116-lot single-family subdivision on 93.77 acres total, including 3 already-annexed parcels
• Annexation agreement would allow street grades up to 12% due to steep topography (170-foot elevation change)
• Reconsideration of Ogle Estates preliminary subdivision plat (originally recommended for approval Dec 14, 2020)
• Discussion of Plan Commission feedback on draft Sign Code update

The Plan Commission voted unanimously to recommend approval of the annexation, annexation agreement, and R-3 One-family Dwelling District zoning for the 54.06-acre Bluff Ridge Estates subdivision. It also recommended approval of the Ogle Estates preliminary plat, contingent on the applicant providing an executed Lake Maintenance Agreement. Officers were elected for the fiscal year, and no public testimony was offered during the hearing.

• Recommended approval of annexation for Bluff Ridge Estates (5-0)
• Recommended approval of R-3 zoning for Bluff Ridge Estates (5-0)
• Recommended approval of annexation agreement for Bluff Ridge Estates (5-0)
• Recommended approval of Ogle Estates preliminary plat, conditioned on Lake Maintenance Agreement (5-0)
• Elected Will Trowbridge as Chairperson, Tony Murphy as Vice Chairperson, Lauren Nobbe as Secretary (5-0)

Library Board

The Columbia Public Library Board is holding a special meeting to discuss and vote on future operations in light of the state moving into phase 5. The agenda includes a call to order, quorum declaration, purpose statement, public comments, and adjournment.

• Vote on future operations due to state phase 5

City Council

The Columbia City Council will vote on several ordinances and resolutions, including a $2,500 tourism grant to Songs4Soldiers, two land exchanges, a resubdivision plat, and changes to council committee composition. They will also discuss two additional land exchanges and hear a presentation on the stormwater permit. The meeting includes routine consent agenda items and a closed session for personnel and legal matters.

• Tourism grant of $2,500 to Songs4Soldiers NFP
• Land exchange between parcels 04-22-102-024-000 and 04-22-102-029-000
• Resubdivision plat of Lots 4A-11A of Christian Kaemper's Addition
• Lease of farmland at Creekside Park to Edward and Norman Schaefer
• Ordinance amending Chapter 2.02.060 on council committee composition

The Columbia City Council held a regular meeting on June 7, 2021, with no public input or comments from the mayor or aldermen. The council approved the consent agenda, which included minutes, vouchers totaling $528,190.75, statements of funds, ordinances for officer and board appointments, and three special event permits. City Engineer Chris Smith provided updates on grants and road projects, and the city administrator announced the end of Zoom participation after June 11 due to Illinois Phase 5 transition.

• Approved consent agenda including minutes, vouchers, and ordinances (unanimous)
• Approved payment of vouchers totaling $528,190.75
• Approved Ordinance No. 3572 for appointed city officers
• Approved Ordinance No. 3573 for board and commission appointments
• Approved special event permit for Tales to Tails (June 11 and July 9, 2021)
• Approved special event permit for Wild Time Exotics (June 19, 2021)
• Approved special event permit for CROWN 4th of July Bike Parade

Parks & Recreation Advisory Board

The Parks & Recreation Advisory Board meeting scheduled for May 25, 2021, has been cancelled. The next meeting is scheduled for June 22, 2021. This notice is purely procedural, with no items for discussion or decision.

• Meeting cancelled for May 25, 2021
• Next meeting scheduled for June 22, 2021

City Council

The Columbia City Council will consider an ordinance to annex 1.54 acres of city-owned property at 2000 Columbia Quarry Road and zone it A-1 Agricultural. They will also discuss a tourism grant application, a land exchange between two parcels, street closures related to IDPH Bridge/Phase 5, and the council committee structure. The meeting includes consent agenda items such as approving vouchers totaling $610,010.36 and special event permits for the 4th of July and FestiFall.

• Ordinance No. 3571 annexing 1.54 acres at 2000 Columbia Quarry Road and zoning A-1 Agricultural
• Approval of vouchers totaling $610,010.36 for May 1-14, 2021
• Special event permits for 4th of July and FestiFall (Oct 3)
• Discussion of tourism grant application for Songs4Soldiers
• Discussion of land transfer between parcels 04-22-102-024-000 and 04-22-102-029-000

The City Council approved a 60-day extension of Resolution 2020-12, which allows temporary street closures for outdoor dining, after the authority lapsed with the state's move to Phase 5. The council also approved the consent agenda, including payment of vouchers totaling $610,010.36, and passed an ordinance annexing 1.54 acres at 2000 Columbia Quarry Road and zoning it A-1 Agricultural. Discussions were held on a tourism grant for Songs4Soldiers, a land transfer, and a proposed restructuring of council committees, but no final action was taken on these items.

• Approved consent agenda with amended minutes (6-0)
• Approved payment of vouchers totaling $610,010.36 (6-0)
• Approved Ordinance No. 3571 annexing 1.54 acres at 2000 Columbia Quarry Road and zoning A-1 (6-0)
• Approved 60-day extension of Resolution 2020-12 for outdoor dining street closures (6-0)
• Moved to closed session for personnel, collective bargaining, and litigation (6-0)

Plan Commission

The City of Columbia, Illinois Plan Commission meeting scheduled for May 10, 2021, has been cancelled. The next meeting is scheduled for June 14, 2021.

• Meeting cancelled for May 10, 2021
• Next meeting scheduled for June 14, 2021

City Council

The City Council will consider several unfinished business items, including a preliminary engineering agreement for the Centerville Avenue Reconstruction Project and a pavement marking contract. The agenda also includes approval of library special event permits and various administrative motions.

• Preliminary Engineering Agreement with Gonzalez Companies, LLC for Centerville Avenue Reconstruction Project - Phase 1
• 2021 Pavement Marking Program award to Varsity Striping & Construction Company for $13,495.60
• Sign variance request for 900 Admiral Weinel Blvd (Harres Home Furnishings & Appliance)
• Agreement with Historic Main Street Columbia Association, Inc. regarding the Main Street District Plan
• Approval of vouchers totaling $242,345.12 for the period of April 16 to April 30, 2021

The Columbia City Council approved a consent agenda including minutes, vouchers, and special event permits. It passed a sign variance for Harres Home Furnishings, an agreement with Historic Main Street Columbia Association, and a resolution for the GM&O Connector Trail project. The council also approved a preliminary engineering agreement for the Centerville Avenue Reconstruction Project and awarded the 2021 pavement marking program.

• Approved consent agenda including $242,345.12 in vouchers (8-0)
• Approved sign variance for Harres Home Furnishings at 900 Admiral Weinel Blvd (7-1)
• Approved agreement with Historic Main Street Columbia Association (8-0)
• Approved Resolution No. 2020-06 for GM&O Connector Trail project (8-0)
• Approved preliminary engineering agreement with Gonzalez Companies for Centerville Avenue Reconstruction Phase 1 (7-0, 1 abstention)
• Awarded 2021 Pavement Marking Program to Varsity Striping & Construction for $13,495.60 (8-0)

Parks & Recreation Advisory Board

This meeting is cancelled; no business will be conducted. The next meeting is scheduled for May 25, 2021.

• Meeting cancelled for April 27, 2021
• Next meeting scheduled for May 25, 2021

City Council

The City Council is holding a special virtual meeting with the main item being unfinished business: Ordinance No. 3568, which establishes the city budget for the fiscal year from May 1, 2021 to April 30, 2021 (as written). The meeting also includes public input, comments from officials, and a possible closed session.

• Ordinance No. 3568 establishing the city budget for fiscal year May 1, 2021 to April 30, 2021
• Hybrid meeting format with in-person and virtual participation via Zoom
• Public comments must be submitted in writing before the meeting, max 200 words
• Virtual public speakers must request to speak 5 hours before the meeting and are limited to 3 minutes
• Meeting held at City Hall, 208 South Rapp Avenue

The Columbia City Council held a special meeting and unanimously approved Ordinance No. 3568, establishing the city budget for fiscal year May 1, 2021 through April 30, 2022. Before the vote, staff answered questions about the Tyler Technologies software conversion, a future City Planner position, and personnel needs in the police and EMS departments. No other substantive business was conducted.

• Approved FY2021-22 budget ordinance (8-0)
• Adjourned special meeting at 7:24 PM (8-0)

City Council

The Columbia City Council is holding a public hearing to review the proposed FY2022 budget. The meeting includes a staff report on the budget, followed by public input. This is a hearing, not a final vote, so the council is gathering feedback before any formal decision.

• Review of FY2022 Budget

City Council

The Columbia City Council will consider several financial items, including a new fee schedule for city services and business licenses, salaries for appointed officers, and transfers from capital and garbage funds to the general fund. They will also discuss providing city water to two properties outside city limits and a sign variance request. The meeting includes a closed session for collective bargaining and discussion of closed meeting minutes.

• Ordinance 3566: Enact fees for city services and business licenses for FY starting May 1, 2021
• Ordinance 3567: Set salaries for appointed city officers and employees for FY 2021-2022
• Resolution 2021-05: Transfer $200,000 from Capital Development Fund to General Fund
• Resolution 2021-06: Transfer $50,000 from Garbage Fund to General Fund
• Discussion: Providing city water service to two properties on Red Brick Lane outside city limits

The Columbia City Council approved ordinances setting city service fees and business license charges for FY2021-22, and establishing salaries for appointed officers and employees. It also approved a special event permit for the Songs 4 Soldiers benefit concert, a preliminary engineering agreement for the GM&O Connector Trail, and several other contracts and agreements. All votes were unanimous (6-0) with two aldermen absent, except for the engineering agreement which passed 5-0 with one abstention.

• Approved Ordinance 3566 amending Title 18 for FY2021-22 fees and charges (6-0)
• Approved Ordinance 3567 establishing FY2021-22 salaries for appointed officers and employees (6-0)
• Approved special event permit for 2021 Songs 4 Soldiers Benefit Concert, contingent on MOU (6-0)
• Approved preliminary engineering agreement with Gonzalez Companies for GM&O Connector Trail (5-0, 1 abstention)
• Accepted Motor Fuel Tax Program material proposals from Beelman Logistics, Concrete Supply of Illinois, Roy Wolfmeier Truck Service, and Don Anderson (6-0)
• Approved agreement with Curry and Associates for sewer lagoon improvements and NPDES compliance (6-0)
• Authorized debt collection agreement with Credit Collection Partners for Monroe County Circuit Clerk collections (6-0)
• Authorized IEPA permit application to extend water service to two properties on Red Brick Lane (6-0)

Plan Commission

The Columbia Plan Commission will hold a public hearing on a request for a sign variance to allow an electronic message center on a monument sign exceeding 6 feet in height at 900 Admiral Weinel Blvd. The commission will also review a draft update to the city's sign code. The meeting is hybrid, with in-person attendance limited to 25% capacity and virtual participation via Zoom.

• Public hearing: sign variance for EMC on monument sign over 6 feet at 900 Admiral Weinel Blvd
• Review session for draft sign code update
• Approval of March 8, 2021 Plan Commission minutes
• Public input and comments (limited to 3 minutes, 200 words written)

The Plan Commission voted unanimously to recommend approval of a sign variance allowing an electronic message center on a monument sign exceeding 6 feet in height at 900 Admiral Weinel Blvd. The commission also held a review session for a draft sign code update, with consensus to move the sign code from the Building Code to the Zoning Code. No other substantive decisions were made.

• Recommended approval of sign variance for EMC at 900 Admiral Weinel Blvd (8-0)
• Approved minutes of March 8, 2021 meeting (unanimous)
• Adjourned meeting at 7:37 P.M. (unanimous)

Council Committees

The Columbia, IL Committee of the Whole is meeting virtually to discuss the Fiscal Year 2022 Budget. The agenda includes only this discussion item plus routine procedural items, with no other specific actions listed. Public comment is available via written submissions or virtual participation.

• Discussion of Fiscal Year 2022 Budget
• Virtual meeting via Zoom; in-person limited at City Hall, 208 South Rapp Avenue
• Public comments limited to 200 words or 3 minutes, per Resolution 2020-10

The Committee of the Whole discussed the Fiscal Year 2022 budget, covering departmental increases and decreases, including a 4.17% police enforcement fund increase, a 10.77% ambulance fund increase, and a 30.71% tourism fund decrease. No formal votes were taken; the salary and fee ordinance will be presented for approval at the April 19 council meeting, and a special council meeting is scheduled for April 26 to approve the budget.

• Discussed FY2022 budget, no formal action taken
• Scheduled special council meeting for April 26 to approve budget
• Salary and fee ordinance to be presented April 19

Police Pension Board

The Columbia Police Pension Board will meet via Webex to handle routine business, including approving minutes, receiving treasurer and investment reports, and discussing the renewal of the Busey Bank investment management agreement, which expires May 1, 2021. The board will also consider a new membership application for Kash Mitchell, a Tier II officer hired January 19, 2021, and discuss reappointment of board member David Mehrmann, whose term expires May 11, 2021.

• Discuss renewal of Busey Bank Investment Management Agreement (expires 5/1/2021)
• Application for membership: Kash Mitchell, Tier II, hire date 1/19/2021
• Discuss reappointment of board member David Mehrmann (term expires 5/11/2021)
• Confirm filing of Statement of Economic Interest with County Clerk (due 5/1/2021)
• Discuss holiday pay contribution withholding for Shawn Westfall

City Council

The Columbia City Council will vote on several items, including the purchase of a new sewer jet rodder for $66,483, an annexation agreement for property at 2635 Old State Route 3, and ordinances related to a resubdivision. They will also discuss a special event permit for the Songs 4 Soldiers benefit concert, a water main extension, and FY2022 salary and fee ordinances.

• Purchase of new sewer jet rodder from EJ Equipment for $66,483.00
• Ordinance No. 3562 vacating surplus right-of-way for resubdivision of Lots 4A-11A, Christian Kaemper's Addition
• Ordinance No. 3563 approving resubdivision plat of Lots 4A-11A
• Ordinance No. 3564 authorizing sale of surplus personal property
• Ordinance No. 3565 approving annexation agreement for property at 2635 Old State Route 3

The Columbia City Council approved the purchase of a new Sewer Jet Rodder from EJ Equipment for $66,483, passed ordinances to vacate surplus right-of-way and approve a resubdivision plat for Christian Kaemper's Addition, authorized the sale of surplus personal property, and approved an annexation agreement for 2635 Old State Route 3. The council also discussed a water main extension to Country Crossing II and directed staff to draft a memorandum of understanding for the Songs 4 Soldiers benefit concert.

• Approved purchase of Sewer Jet Rodder from EJ Equipment for $66,483
• Passed Ordinance No. 3562 vacating surplus right-of-way for Christian Kaemper's Addition
• Passed Ordinance No. 3563 approving resubdivision plat of Christian Kaemper's Addition
• Passed Ordinance No. 3564 authorizing sale of surplus personal property
• Passed Ordinance No. 3565 approving annexation agreement for 2635 Old State Route 3
• Directed staff to draft a Memorandum of Understanding for the Songs 4 Soldiers event
• Directed staff to work with developer on a possible private/public cooperative for water main extension to Country Crossing II

Parks & Recreation Advisory Board

The Parks & Recreation Advisory Board meeting scheduled for March 23, 2021, is cancelled. The next meeting is scheduled for April 27, 2021.

• Meeting cancelled for March 23, 2021
• Next meeting scheduled for April 27, 2021

City Council

The Columbia City Council will vote on several ordinances including a tax abatement, a right-of-way dedication, and approvals for the Walnut Ridge Estates Phase 1 subdivision, along with supplemental resolutions for the Gall Road and Main Street Streetscape projects. They will also discuss the re-subdivision of Christian Kaemper's Addition for infill development and Independence Day fireworks. The meeting includes a closed session for personnel and litigation matters.

• Ordinance No. 3558 to abate certain taxes of the City of Columbia, Monroe and St. Clair Counties
• Ordinance No. 3559 authorizing dedication of right-of-way
• Ordinance No. 3560 approving performance guarantee (letter of credit) for Walnut Ridge Estates Phase 1
• Ordinance No. 3561 approving Walnut Ridge Estates Phase 1 final subdivision plat
• Vouchers totaling $459,028.48 for February 26 – March 12, 2021

The Columbia City Council unanimously approved a consent agenda and several ordinances, including a tax abatement, a right-of-way dedication, and a performance guarantee and final plat for Walnut Ridge Estates Phase 1. The council also discussed a re-subdivision of Christian Kaemper's Addition and the date for the Independence Day fireworks display, with a preference for July 4th. The meeting then moved into closed session for personnel, real estate, and litigation matters.

• Approved consent agenda including minutes, $459,028.48 in vouchers, and electronic recycling special event permit (8-0)
• Approved Ordinance 3558 to abate certain city taxes (8-0)
• Approved Ordinance 3559 authorizing dedication of right-of-way (8-0)
• Approved Ordinance 3560 for Walnut Ridge Estates Phase 1 performance guarantee (8-0)
• Approved Ordinance 3561 for Walnut Ridge Estates Phase 1 final subdivision plat (8-0)
• Approved supplemental resolution for Gall Road Project under Illinois Highway Code (8-0)
• Approved supplemental resolution for Main Street Streetscape Project under Illinois Highway Code (8-0)
• Moved to closed session for personnel, real estate, and litigation (8-0)

Plan Commission

The Columbia Plan Commission will hold a hybrid meeting to approve minutes from December 14, 2020, and receive a presentation and discussion on planning initiatives for the upcoming budget year. No public hearings or new business are scheduled.

• Approval of December 14, 2020 Plan Commission minutes
• Presentation and discussion of planning initiatives for the upcoming budget year

The Plan Commission held a regular meeting with no public hearings or new business. It approved the minutes from the December 14, 2020 meeting. Staff reported that a proposed zoning amendment to allow domestic chickens will not be pursued, as only one city alderman supported it. The commission also heard that a draft updated sign code is under review and that a Comprehensive Plan update is being considered.

• Approved the minutes of the December 14, 2020 Plan Commission meeting as presented.
• Discussed and effectively dropped the potential zoning code amendment for domestic chickens after lack of City Council support.
• Heard that a draft updated sign code is being prepared for future commission review.
• Discussed a potential Comprehensive Plan update, to be followed by Zoning and Subdivision Code updates.

City Council

The Columbia City Council is holding a special virtual meeting with a single substantive item: a motion to elect an acting mayor. The rest of the agenda is procedural, including roll call, public input, and announcements. The meeting allows hybrid participation per Illinois Phase 4 guidelines.

• Motion to elect acting mayor
• Public input via written comments (max 200 words) or virtual participation (3-minute limit)

The Columbia City Council held a special meeting and elected Alderman Gene Ebersohl as Acting Mayor for the remainder of the current mayoral term. Alderman Roessler was appointed Temporary Meeting Chairman to preside over the meeting. The meeting was held virtually due to COVID-19 and adjourned at 7:04 PM.

• Appointed Alderman Roessler as Temporary Meeting Chairman for the meeting.
• Elected Alderman Gene Ebersohl as Acting Mayor for the remainder of the mayoral term.
• Adjourned the special meeting at 7:04 PM.

City Council

The Columbia City Council will consider awarding a construction bid for the Old Bluff Road/DD Road project to Baxmeyer Construction, Inc. for $549,017.77. The consent agenda includes approval of minutes, payment of vouchers totaling $99,542.21, and special event permits for the Music at Metter concert series and a Sons of American Legion meet shoot. The meeting is hybrid, with public comment rules outlined.

• Award bid for Old Bluff Road/DD Road project to Baxmeyer Construction, Inc. for $549,017.77
• Approve payment of vouchers totaling $99,542.21 for February 11-25, 2021
• Special event permit for Music at Metter Concert Series (June 13, 27, July 11, 25, August 8, 2021)
• Special event permit for Sons of American Legion Meet Shoot (April 3, 2021)
• Presentation by Andrea Yochum of Historic Main Street Columbia Association

The Columbia City Council awarded the Old Bluff Road/DD Road project bid to Baxmeyer Construction, Inc. for $549,017.77. The council also approved the consent agenda, which included meeting minutes, $99,542.21 in vouchers, and two special event permits. Mayor Hutchinson's resignation was announced, and a special meeting will be held to address the vacancy.

• Awarded Old Bluff Road/DD Road project bid to Baxmeyer Construction, Inc. for $549,017.77 (8-0)
• Approved consent agenda including Feb. 16 meeting minutes, $99,542.21 in vouchers, and special event permits for Music at Metter and Sons of American Legion Meet Shoot (8-0)
• Appointed Alderman Ebersohl as Temporary Meeting Chairman (7-0-1)
• Adjourned meeting at 7:22 PM (8-0)

Parks & Recreation Advisory Board

The Parks & Recreation Advisory Board meeting scheduled for February 23, 2021, is cancelled. The next meeting is set for March 23, 2021.

• Meeting cancelled
• Next meeting scheduled for March 23, 2021

City Council

The Columbia City Council will vote on an engineering agreement for a water main replacement project and discuss two subdivision plats. The consent agenda includes approval of minutes, vouchers totaling $308,293.08, and a special event permit. A closed session is scheduled for pending litigation.

• Agreement with Curry and Associates, Inc. for engineering on Ghent Road, Quarry Road, Diehl Tower Water Main Replacement Project, not to exceed $26,360.00
• Resolution No. 2021-02 for maintenance of streets and highways under Illinois Highway Code
• Ordinance No. 3557 approving lot consolidation plat for Oerter Subdivision
• Discussion of Ogle Estates Subdivision preliminary plat
• Discussion of Walnut Ridge Estates Phase 1 final subdivision plat

The City Council approved an engineering agreement with Curry and Associates, Inc. for the Ghent Road, Quarry Road, Diehl Tower Water Main Replacement Project, not to exceed $26,360. The council also approved a resolution for street maintenance under the Illinois Highway Code and an ordinance for a lot consolidation plat in the Oerter Subdivision. The consent agenda, including vouchers of $308,293.08, was approved unanimously. Discussions on the Ogle Estates and Walnut Ridge Estates subdivision plats were held without formal action.

• Approved $26,360 engineering agreement with Curry and Associates for water main replacement (8-0)
• Approved Resolution No. 2021-02 for Maintenance of Streets and Highways (8-0)
• Approved Ordinance No. 3557 for Lot Consolidation Plat in Oerter Subdivision (8-0)
• Approved consent agenda including $308,293.08 in vouchers and special event permit (8-0)
• Entered closed session to discuss pending litigation (8-0)

Plan Commission

This agenda is a notice of cancellation. No Plan Commission meeting will be held on February 8, 2021, and the next meeting is scheduled for March 8, 2021.

• Meeting cancelled for February 8, 2021
• Next meeting scheduled for March 8, 2021

City Council

The Columbia City Council approved Ordinance No. 3555, authorizing an annexation agreement with Timber Rock, LLC and rescinding a prior ordinance. It also approved exterior construction materials for 24/7 onsite cameras at 320 E. Locust St., and passed Ordinance No. 3556 amending salaries for appointed city officers and employees. All votes were unanimous (8-0). The meeting was held virtually due to COVID-19, with Mayor Hutchinson absent.

• Approved Ordinance No. 3555, Timber Rock, LLC annexation agreement (8-0)
• Approved exterior construction materials for 24/7 onsite cameras at 320 E. Locust St. (8-0)
• Approved Ordinance No. 3556, amending salary/remuneration for appointed city officers and employees (8-0)
• Approved consent agenda including minutes and $54,395.52 in vouchers (8-0)
• Moved into closed session for personnel, real estate, and litigation matters (8-0)

Parks & Recreation Advisory Board

The City of Columbia, Illinois Parks & Recreation Advisory Board has cancelled its meeting scheduled for Tuesday, January 26, 2021. The next meeting is scheduled for February 23, 2021.

• Meeting cancelled
• Next meeting: February 23, 2021

City Council

The Columbia City Council will consider routine approvals including meeting minutes and $439,752.17 in vouchers, plus the appointment of Kash Mitchell as a full-time police officer. They will also discuss architectural review for 24/7 onsite cameras at 320 E. Locust St. and hold closed sessions for employee matters and pending litigation.

• Approve payment of vouchers totaling $439,752.17
• Appoint Kash Mitchell as full-time police officer
• Discuss architectural review for 24/7 onsite cameras at 320 E. Locust St.
• Ordinance No. 3554 to fill appointed city officer offices
• Closed sessions for employee matters and pending litigation

The Columbia City Council approved the appointment of Kash Mitchell as a full-time police officer, passed Ordinance No. 3554 to fill appointed city officer positions, and approved the consent agenda including $439,752.17 in vouchers. The council also discussed but took no action on a request for 24/7 onsite cameras at 320 E. Locust St., with action deferred to the next meeting.

• Approved appointment of Kash Mitchell as full-time police officer (6-0)
• Passed Ordinance No. 3554 to fill appointed city officer offices (6-0)
• Approved consent agenda including minutes and $439,752.17 in vouchers (6-0)
• Held closed session for personnel and pending litigation (6-0)

Plan Commission

The City of Columbia, Illinois Plan Commission meeting scheduled for January 11, 2021, is cancelled. The next meeting is scheduled for February 8, 2021.

• Meeting cancelled
• Next meeting February 8, 2021

City Council

The Columbia City Council will hold a virtual meeting to consider several items, including an ordinance amending salaries for appointed officers and employees, a resolution to declare the police chief's firearm as surplus and gift it to him, and a presentation of the FY2020 audit. The council will also discuss a code update and approve routine consent agenda items, including vouchers totaling $169,124.54.

• Ordinance No. 3552 amending salaries for appointed city officers and employees for FY2020-2021
• Ordinance No. 3553 declaring Police Chief Jerald Paul's active duty firearm as surplus and gifting it to him
• Presentation of FY2020 audit
• Resolution No. 2021-01 approving an authorized agent for the Illinois Municipal Retirement Fund
• Payment of vouchers totaling $169,124.54 for December 18-30, 2020