Columbia public meetings in 2023

Parks & Recreation Advisory Board

The City of Columbia, Illinois Park & Recreation Advisory Board meeting scheduled for Tuesday, December 26, 2023, at 5:00 p.m. has been cancelled. The next regularly scheduled meeting will be held on Tuesday, January 23, 2024.

• Meeting cancelled for December 26, 2023
• Next meeting scheduled for January 23, 2024

City Council

The Columbia City Council will consider approving the purchase of two Dodge Durango police vehicles with upfitting for $134,509.46, and an ordinance amending salaries for appointed city officers and employees for the fiscal year ending April 30, 2024. The agenda also includes a presentation on a proposed business district, a consent agenda with vouchers totaling $685,894.81, and a closed session for employee matters.

• Purchase of 2 Dodge Durango police vehicles from Lou Fusz and VIP Commercial Upfits for $134,509.46
• Ordinance No. 3660 amending salaries of appointed city officers and employees for FY 2023-2024
• Consent agenda includes payment of vouchers totaling $685,894.81 for Nov 30-Dec 13, 2023
• Release of performance guarantee letter of credit #21-05 for Walnut Ridge Estates Phase I
• Presentation by John Brancaglione of PGAV Planners on business district plan

Plan Commission

The City of Columbia, Illinois Plan Commission meeting scheduled for Monday, December 11, 2023, at 6:30 p.m. has been cancelled. The next meeting is scheduled for Monday, January 8, 2024.

• Meeting cancelled
• Next meeting January 8, 2024

City Council

The Columbia City Council will consider several ordinances, including abating taxes for 2015 and 2020 GO bonds, levying taxes for fiscal year ending April 30, 2024, and amending the municipal code to regulate mobile vending and mobile vending business parks. They will also vote on the 2024 employee benefits renewal and set a public hearing date for a new business district. The consent agenda includes approving vouchers totaling $116,521.82 and an intergovernmental agreement with the school district for an emergency medical responder course.

• Ordinance No. 3655 levying taxes for fiscal year ending April 30, 2024
• Ordinance No. 3656-3658 amending mobile vending licensing and business park regulations
• Motion to approve 2024 employee benefits renewal (medical increase 6%, dental/vision 7.54%)
• Ordinance No. 3659 setting public hearing date for a business district in Columbia
• Consent agenda: payment of vouchers totaling $116,521.82

Parks & Recreation Advisory Board

The City of Columbia, Illinois Parks & Recreation Advisory Board has cancelled its regularly scheduled meeting for Tuesday, November 28, 2023. The next meeting is scheduled for Tuesday, December 26, 2023. This notice is purely procedural, with no items for discussion or decision.

• Meeting cancelled for November 28, 2023
• Next meeting scheduled for December 26, 2023

City Council

The Columbia City Council will consider two ordinances: one to create a Community Unit Plan Type A Overlay District for a residential condominium development at 1712 Ghent Road (up to 41 units), and another to revise vacation leave policies for city employees. The council will also discuss amendments to mobile vending regulations and 2024 employee benefits renewal. The consent agenda includes approval of $1,126,397.37 in vouchers and a proclamation for Small Business Saturday.

• Ordinance No. 3651: Community Unit Plan Type A Overlay District for residential condominium development at 1712 Ghent Road, Parcel No. 04-09-301-003-000
• Ordinance No. 3652: Amending Section 2.68 of the Municipal Code to revise vacation leave policies
• Discussion of amending Chapter 5.50 (Mobile Vending) and Chapters 17.60/17.54 (Mobile Vending Business Park)
• Discussion of 2024 Employee Benefits Renewal
• Consent agenda: Payment of vouchers totaling $1,126,397.37, including $408,462.00 for 2015 Go Alt Revenue Bond and $186,779.96 for IML Risk Management 2024 contribution

Plan Commission

The Columbia Plan Commission will hold public hearings on two proposed amendments to the city's zoning code. The first would add indoor entertainment venues and mobile vending business parks as permitted uses in the BP-2 zoning district, with specific off-street parking requirements. The second would create a new chapter establishing general provisions and development standards for mobile vending business parks. The commission will also discuss sustainable green parking lots and consider approval of the previous meeting's minutes.

• Public hearing: Amendment to Section 17.54.030 to add Entertainment Venue (Indoor) and Mobile Vending Business Park as permitted uses in BP-2 district, with parking requirements (e.g., .38 spaces per max occupancy for indoor venues; 3.75 spaces per 1,000 sq ft of activity area for mobile vending parks)
• Public hearing: Amendment to add Chapter 17.60, Mobile Vending Business Park, establishing general provisions and development standards
• Discussion of Sustainable Green Parking Lots
• Approval of minutes from October 10, 2023 regular meeting

City Council

The Columbia City Council will consider a resolution to continue participation in the Illinois Municipal League Risk Management Association's Min/Max program, and discuss a proposed Community Unit Plan Type A Overlay District for a residential condominium development at 1712 Ghent Road. The council will also discuss the Illinois Paid Leave for All Workers Act. Consent agenda includes approval of vouchers totaling $304,846.71 and special event permits for the Christmas Tree Lighting and Bright Night Christmas Parade.

• Resolution No. 2023-25: Authorizing Illinois Municipal League Risk Management Association Minimum/Maximum Contribution Agreement
• Discussion of Community Unit Plan Type A Overlay District for residential condominium development at 1712 Ghent Road, Parcel No. 04-09-301-003-000
• Discussion of Illinois Paid Leave for All Workers Act for the City of Columbia
• Consent agenda: Payment of vouchers totaling $304,846.71 (including $110,845.02 to Rooters American Maintenance Inc. for asphalt paving of GM&O trail and Rt. 3 intersections)
• Special event permits for Christmas Tree Lighting Ceremony (Nov 26) and Bright Night Christmas Parade (Dec 3)

Parks & Recreation Advisory Board

The Parks & Recreation Advisory Board will discuss board vacancies and receive updates on Bolm-Schuhkraft Park tennis court repairs and corn hole installation, as well as the proposed Creekside Park. The agenda also includes approval of minutes from the March 28, 2023 meeting.

• Discussion of board vacancies
• Update on Bolm-Schuhkraft Park tennis court repairs
• Update on corn hole/bean bag toss installation at Bolm-Schuhkraft Park
• Update on proposed Creekside Park

Police Pension Board

The Columbia Police Pension Board will meet to approve the annual statement and audit for the Illinois Department of Insurance, set 2024 meeting dates, and review COLA increases for 2024. They will also discuss a QILDRO payment issue and a new board member appointment.

• Approve Annual Statement, Interrogatories and Audit for IDOI by Oct 30, 2023
• Review and approve annual COLA increases effective Jan 1, 2024
• Discuss Joseph Edwards QILDRO and future payments to ex-wife
• Seat new board member Mike Kossina, term expires May 13, 2025
• Set 2024 board meeting dates (Jan 9, Apr 9, Jul 9, Oct 8)

Plan Commission

The Columbia Plan Commission will hold a public hearing on a request from North Point, LLC for a Community Unit Plan Type A overlay district at 1712 Ghent Road. The proposal would allow a residential condominium development with up to 41 one-family dwelling units on the 15.19-acre vacant parcel. The commission will also elect officers for FY2024 and approve the July 10, 2023 minutes.

• Public hearing: Community Unit Plan Type A overlay at 1712 Ghent Road (Parcel #04-09-301-003-000) for a 41-unit residential condominium development
• Election of officers for FY2024 (May 1, 2023 – April 30, 2024)
• Approval of July 10, 2023 Plan Commission minutes
• Proposal includes 107,103 sq ft of recreation/greenspace and 31 community parking spaces

Parks & Recreation Advisory Board

The Park & Recreation Advisory Board will consider Resolution No. 2023-01, which supports the City's application to the PetSafe Unleashed Dog Park grant program. The proposed dog park would be located at Admiral Trost Park, as the Blue Jay Football organization plans to stay at Bolm-Schuhkraft Memorial Park. The board will also approve minutes from a March 2023 meeting and hear public input.

• Resolution No. 2023-01 supporting the City's application to the PetSafe Unleashed Dog Park Program
• Proposed dog park location at Admiral Trost Park
• Recommendation to allocate matching funds if grant is awarded
• Approval of minutes from March 28, 2023 regular meeting
• Public input session

Plan Commission

The City of Columbia, Illinois Plan Commission meeting scheduled for Monday, September 11, 2023, has been cancelled. The next meeting is scheduled for Tuesday, October 10, 2023. This notice is purely procedural, with no items to be discussed or decided.

• Meeting cancelled for September 11, 2023
• Next meeting scheduled for October 10, 2023

City Council

The City Council approved a bid for the 2023 Hot-Mix Asphalt Program and authorized payments for city vouchers. Council also approved a special event permit for the Columbia High School Homecoming Parade. A closed session was held to discuss the purchase or lease of real property.

• Awarded 2023 Hot-Mix Asphalt Program bid to Rooters American Maintenance for $112,731.75 (7-0)
• Approved payment of vouchers from August 17 to August 30, 2023 totaling $144,610.99 (7-0)
• Approved Special Event Permit for Columbia High School Homecoming Parade on September 27, 2023 (7-0)
• Approved August 21, 2023 Regular and closed session meeting minutes (7-0)
• Approved statement of Funds for July 31, 2023 (7-0)
• Entered closed session regarding purchase, lease, or sale of real property (7-0)

Parks & Recreation Advisory Board

The City of Columbia, Illinois Parks & Recreation Advisory Board has cancelled its regularly scheduled meeting for Tuesday, August 22, 2023. The next regular meeting is scheduled for Tuesday, September 26, 2023.

• Meeting cancelled for August 22, 2023
• Next meeting scheduled for September 26, 2023

City Council

The City Council approved a resolution for improvements and a construction engineering agreement for the Ghent Road Reconstruction - Phase 1. The council also approved over $448,000 in vouchers and a special event application.

• Approved Resolution No. 2023-18 for Ghent Road Reconstruction - Phase 1 (8-0)
• Approved construction engineering agreement with Gonzalez Companies, LLC for Ghent Road Reconstruction - Phase 1 (7-0-1)
• Approved payment of vouchers totaling $448,984.65 (8-0)
• Approved special event application for Columbia Sons of the American Legion Veterans Honor-Que Fundraiser (8-0)
• Approved August 3, 2023 Regular and Closed Session minutes (8-0)

Plan Commission

The City of Columbia, Illinois Plan Commission meeting scheduled for Monday, August 14, 2023, has been cancelled. The next meeting is scheduled for Monday, September 11, 2023. This agenda contains only a cancellation notice with no items for discussion or decision.

• Meeting cancelled for August 14, 2023
• Next meeting scheduled for September 11, 2023

City Council

The City Council approved a construction contract for Ghent Road and the development plan for Phase 1 of the St. Louis Steamers project. Council also approved a collective bargaining agreement for EMS personnel and a new stop sign ordinance. A memorandum of understanding was passed to grant the Fire Protection District access to dispatch software.

• Awarded $1,215,909.48 bid to DMS Contracting, Inc. for Ghent Road Reconstruction - Phase 1 (7-0)
• Approved Phasing Plan and Final Development Plan for Phase 1 of St. Louis Steamers Development (7-0)
• Approved Resolution No. 2023-17 for Collective Bargaining Agreement with AFSCME Council 31 (Columbia EMS) (7-0)
• Passed Ordinance No. 3650 to establish stop intersections at Charlotte Avenue and Justin Drive (7-0)
• Approved MOU for Columbia Fire Protection District access to Computer Aided Dispatching/Records Management Systems (7-0)
• Approved payment of vouchers totaling $585,179.76 (7-0)
• Approved Resolution No. 2023-16 for appointment of members to boards, commissions, and committees (7-0)

Parks & Recreation Advisory Board

The Parks & Recreation Advisory Board meeting scheduled for July 25, 2023, has been cancelled. The next regularly scheduled meeting will be held on August 22, 2023.

• Meeting cancelled
• Next meeting: August 22, 2023

City Council

The City Council extended a storm disaster declaration through August 7 and approved agreements for the Carl Street Bridge replacement. The council also authorized engineering agreements for Creekside Park and the Creekside Connector Trail. Additionally, a special use permit for a solar energy system at 308 Todd Center Drive was approved.

• Approved $1,134,146.37 in voucher payments (8-0)
• Approved Resolution No. 2023-13 for Bolm-Schuhkraft Memorial Park improvements (8-0)
• Approved Ordinance No. 3646 extending storm disaster declaration to August 7 (8-0)
• Approved Ordinance No. 3648 for solar energy system at 308 Todd Center Drive (8-0)
• Approved Resolution No. 2023-14 and 2023-15 for Carl Street Bridge replacement (8-0)
• Approved improvement plans for Country Crossing Phase II and Bluff Ridge Estates (8-0)
• Approved engineering agreements with Millennia Professional Services for Creekside Park and Connector Trail (8-0)
• Approved Ordinance No. 3649 for a resubdivision plat in Southport Subdivision (8-0)

Police Pension Board

The Columbia Police Pension Board is meeting to handle routine administrative matters, including approving minutes, reviewing financial reports, and discussing the status of a consolidation lawsuit appeal. The board will also consider a new membership application and elect officers for the upcoming term.

• Review of investment portfolio via IPOPIF
• Discussion of consolidation lawsuit appeal to Illinois Supreme Court
• Election of board officers (President, Vice President, etc.)
• Application for membership by Dylan Verret (Tier II)
• Deadline for annual filing with Illinois Department of Insurance by Oct. 30, 2023

Plan Commission

The Columbia Plan Commission will hold a public hearing on a special use request from Route 66 Solar to install a ground-mounted solar energy system at 308 Todd Center Drive in the A-1 Agricultural district. The commission will also consider a final resubdivision plat for lots in the First Addition to Southport Subdivision. The meeting includes approval of April minutes and other routine items.

• Public hearing: Special use request from Route 66 Solar for a ground-mounted solar system at 308 Todd Center Drive (ZA-23-0001)
• New business: Final resubdivision plat of Lots 1, 2, and 3 of a minor subdivision plat of Lots 8, 9, and 12 of First Addition to Southport Subdivision
• Approval of April 10, 2023 Plan Commission minutes
• Public comment period

The Plan Commission recommended approval for a ground-mounted solar energy system at 308 Todd Center Drive. The commission also recommended approval for a resubdivision plat in the First Addition to Southport Subdivision.

• Recommended approval of Special Use Request for Route 66 Solar ground-mounted system at 308 Todd Center Drive (6-0)
• Recommended approval of Resubdivision Plat of Lots 1, 2, and 3 of a Minor Subdivision Plat of Lots 8, 9, and 12 of First Addition to Southport Subdivision (6-0)
• Approved April 10, 2023 meeting minutes (Voice vote)

City Council

The City of Columbia, Illinois City Council meeting scheduled for Monday, July 3, 2023, has been cancelled. No meeting will take place at City Hall, 208 South Rapp Avenue, on that date.

• Meeting cancellation notice for July 3, 2023

City Council

The Columbia City Council will consider resolutions authorizing a joint agreement with the Illinois Department of Transportation for the Ghent Road Reconstruction Phase 1 project and appropriating funds for it. They will also discuss a proposed intergovernmental agreement with Columbia Community Unit School District #4 for parking improvements in Bolm-Schuhkraft Memorial Park, and a tourism grant for the Songs 4 Soldiers benefit concert. The consent agenda includes approval of vouchers totaling $196,254.05 and several special event applications.

• Resolution No. 2023-10: Joint agreement with IDOT for Ghent Road Reconstruction Phase 1
• Resolution No. 2023-11: Appropriating funding for Ghent Road Reconstruction Phase 1
• Discussion of intergovernmental agreement with CUSD #4 for parking improvements in Bolm-Schuhkraft Memorial Park
• Consent agenda: Payment of vouchers totaling $196,254.05 for June 1-9, 2023
• Special event applications: C.R.O.W.N. 4th of July Bike Parade, Columbia Public Library Summer Events, Shred-It Event

The City Council approved a joint agreement with the Illinois Department of Transportation and appropriated funding for the Ghent Road Reconstruction Project Phase 1. The council also approved several special event applications and $196,254.05 in voucher payments.

• Approved Resolution No. 2023-10 for Ghent Road Reconstruction Project - Phase 1 (8-0)
• Approved Resolution No. 2023-11 appropriating funding for Ghent Road Reconstruction Phase 1 (8-0)
• Approved $196,254.05 in voucher payments for June 1 through June 9, 2023 (8-0)
• Approved C.R.O.W.N. 4th of July Bike Parade application (8-0)
• Approved Columbia Public Library Summer Events applications (8-0)
• Approved City of Columbia Shred-It Event application (8-0)
• Approved June 5, 2023 Regular and Closed Session minutes (8-0)

Plan Commission

The City of Columbia, Illinois Plan Commission meeting and public hearing scheduled for June 12, 2023, at 6:30pm has been postponed. It will now be held on Monday, July 10, 2023, at the same time and location (City Hall, 208 South Rapp Avenue). All public hearings and other matters originally scheduled for June 12 will be heard on July 10.

• Meeting postponed from June 12, 2023 to July 10, 2023
• All public hearings and matters rescheduled to July 10
• Location unchanged: City Hall, 208 South Rapp Avenue

City Council

The Columbia City Council will consider approving a special event park use agreement with Songs 4 Soldiers for their 2023 benefit concert, and discuss a proposed intergovernmental agreement with Columbia Community Unit School District #4 for parking improvements in Bolm-Schuhkraft Memorial Park. The consent agenda includes approval of minutes, vouchers totaling $354,875.92, and a statement of funds. The meeting will also enter closed session for personnel, collective bargaining, and real estate matters.

• Resolution No. 2023-09: Special Event Park Use Agreement with Songs 4 Soldiers NFP for 2023 Annual Benefit Concert (Sept. 15-16)
• Discussion of Intergovernmental Agreement with School District #4 for parking improvements in Bolm-Schuhkraft Memorial Park
• Consent agenda: Payment of vouchers totaling $354,875.92 (May 12-31, 2023)
• Consent agenda: Special event application for 2023 Songs 4 Soldiers Annual Benefit Concert
• Closed session items: employee appointments, collective bargaining, real property purchase/lease

The City Council approved a park use agreement for the 2023 Songs 4 Soldiers Annual Benefit Concert. The council also approved over $354,000 in vouchers and discussed proposed parking improvements at Bolm-Schuhkraft Memorial Park.

• Approved Resolution No. 2023-09 for Songs 4 Soldiers NFP park use agreement (8-0)
• Approved payment of vouchers from May 12 to May 31, 2023 totaling $354,875.92 (8-0)
• Approved May 15, 2023 Regular and Closed Session meeting minutes (8-0)
• Approved Statement of Funds for April 30, 2023 (8-0)
• Approved Special Event Application for 2023 Songs 4 Soldiers Annual Benefit Concert (8-0)
• Entered Closed Session for personnel, collective bargaining, and real property matters (8-0)

Parks & Recreation Advisory Board

The Parks & Recreation Advisory Board meeting scheduled for Tuesday, May 23, 2023, has been cancelled. The next regularly scheduled meeting is set for Tuesday, June 27, 2023.

• Meeting cancelled for May 23, 2023
• Next meeting scheduled for June 27, 2023

City Council

The Columbia City Council will vote on awarding a $355,693.90 contract for the GM&O Connector Trail project and related engineering services, approve a $236,290.40 materials proposal for the Motor Fuel Tax program, and consider ordinances amending the liquor code and the enterprise zone boundaries. The agenda also includes consent items like vouchers totaling $541,420.57 and special event applications, plus discussions on a benefit concert and the Ghent Road Phase II project.

• Award bid for GM&O Connector Trail to DMS Contracting, Inc. for $355,693.90
• Approve construction engineering services with Gonzalez Companies, LLC up to $21,875.00
• Accept proposals for Motor Fuel Tax materials totaling $236,290.40
• Ordinance No. 3644 amending liquor code to allow BYOB establishments
• Ordinance No. 3645 amending enterprise zone boundaries

The City Council approved several infrastructure contracts, including the GM&O Connector Trail Project and Motor Fuel Tax materials. The council also passed ordinances updating the city liquor code and modifying the Monroe/Randolph County Enterprise Zone. Other approvals included event applications and payment of vouchers.

• Awarded GM&O Connector Trail Project bid to DMS Contracting, Inc. for $355,693.90 (8-0)
• Approved professional services agreement with Gonzalez Companies, LLC for GM&O Connector Trail Project up to $21,875.00 (7-0-1)
• Accepted proposals for Motor Fuel Tax Program materials totaling $236,290.40 (8-0)
• Passed Ordinance No. 3644 amending the Liquor Code (8-0)
• Passed Ordinance No. 3645 amending the Monroe/Randolph County Enterprise Zone territory (8-0)
• Approved payment of vouchers from April 27 to May 11, 2023, totaling $541,420.57 (8-0)
• Approved special event applications for Makers On Main and City Electronic Recycling (8-0)

Plan Commission

The City of Columbia, Illinois Plan Commission has cancelled its meeting scheduled for Monday, May 8, 2023, at Columbia City Hall. No business will be conducted at that time. The next meeting is scheduled for Monday, June 12, 2023.

• Meeting cancelled for May 8, 2023
• Next meeting set for June 12, 2023

City Council

The Columbia City Council will consider a joint agreement with IDOT for a roundabout project, award a pavement marking contract, and discuss amendments to the liquor code and enterprise zone boundaries. The agenda also includes routine consent items, including approval of $505,099.28 in vouchers, and a closed session for collective bargaining and property matters.

• Resolution 2023-08: Joint agreement with IDOT for Palmer/Quarry and Ghent/Old Illinois Route 3 roundabout
• Award bid for 2023 Pavement Marking Program to Varsity Striping for $15,076.80
• Discussion of amendment to Chapter 5.20 (Liquor Code) of municipal code
• Discussion of ordinance amending Ordinance 3439 to change Monroe/Randolph County Enterprise Zone boundaries
• Consent agenda: approve vouchers totaling $505,099.28, including $154,579.58 to Utilitra for cameras, $53,907.00 to Darktrace for security, and $135,759.66 to Rush Truck Center for a tandem truck

The City Council approved a joint agreement with the Illinois Department of Transportation for two roundabouts and awarded a pavement marking contract. The council also approved architectural changes for the Dietrich Bank building and processed routine payments.

• Approved Resolution No. 2023-08 for IDOT joint agreement on Palmer/Quarry and Ghent/Old Illinois Route 3 roundabouts (8-0)
• Awarded 2023 Pavement Marking Program bid to Varsity Striping for $15,076.80 (8-0)
• Approved architectural review for alternate exterior wall materials at 218 North Main Street (8-0)
• Approved payment of vouchers from April 19 to April 27, 2023 totaling $505,099.28 (8-0)
• Approved April 24, 2023 Public Hearing and Regular Meeting minutes (8-0)
• Approved March 31, 2023 Statement of Funds and April 30, 2023 Annual Treasurer's Report (8-0)
• Authorized Mayor to enter Closed Session for collective bargaining and real property discussions (8-0)

Parks & Recreation Advisory Board

The Parks & Recreation Advisory Board meeting scheduled for April 25, 2023, is cancelled. The next regular meeting is set for May 23, 2023.

• Meeting cancelled
• Next meeting: May 23, 2023

City Council

The Columbia City Council will consider the FY2024 budget, a new fee schedule for city services and business licenses, and a renewal of the Ameren Illinois electric utility franchise. The agenda also includes ordinances to set appointed officer salaries, fill appointed offices, and amend the current-year budget. A discussion is scheduled on an architectural review application for the Dieterich Bank Building at 218 North Main Street.

• Ordinance No. 3641 establishing the FY2024 budget (May 1, 2023 – April 30, 2024)
• Ordinance No. 3637 enacting fees and charges for city services and business licenses
• Ordinance No. 3642 renewing the Ameren Illinois electric utility franchise agreement
• Ordinance No. 3643 repealing and replacing solar energy system regulations
• Voucher payments totaling $522,204.46, including $125,300.94 to Cigna Healthcare and $126,007.24 for two new police vehicles

The City Council approved the budget for the fiscal year starting May 1, 2023, and enacted several fee increases for city services. The council also renewed a franchise agreement with Ameren Illinois and updated solar energy system regulations.

• Approved Ordinance No. 3637 increasing water/sewer rates (10%), connection fees (5.5%), leaf and limb fees (50%), zoning fees (25%), and EMS fees (5%) (6-0)
• Approved Ordinance No. 3641 establishing the budget for May 1, 2023, through April 30, 2024 (6-0)
• Approved Ordinance No. 3642 renewing the Ameren Illinois electric utility franchise agreement (6-0)
• Approved Ordinance No. 3643 repealing and replacing solar energy system regulations (6-0)
• Approved Ordinance No. 3638 to fill appointed city officer positions for FY2024 (6-0)
• Approved Ordinance No. 3639 establishing salaries for appointed city officers and employees for FY2024 (6-0)
• Approved Ordinance No. 3640 amending the budget for the fiscal year ending April 30, 2023 (6-0)
• Approved $522,204.46 in vouchers for March 30 through April 18, 2023 (6-0)

City Council

The Columbia City Council is holding a public hearing to review the proposed FY2024 budget. Staff will present a report, followed by public input, before the hearing is closed. This is a discussion and input session, not a final vote.

• Review of FY2024 Budget

The City Council conducted a public hearing to allow residents to express views on the proposed budget for the fiscal year starting May 1, 2023, and ending April 30, 2024. No public comments were recorded. No formal votes or decisions were made during this hearing.

City Council

The regular City Council meeting scheduled for April 17, 2023, has been postponed and will now be held on April 24, 2023, at the same location. The agenda contains no other items.

• Meeting postponed from April 17 to April 24, 2023

Council Committees

The Columbia, IL City Council Committees will hold a Committee of the Whole meeting to discuss the Fiscal Year 2024 Budget. The agenda includes only this discussion item, along with routine procedural items. No specific budget details are provided in the agenda.

• Discussion of Fiscal Year 2024 Budget

The Committee of the Whole discussed the proposed Fiscal Year 2024 Budget, including departmental fund changes and a proposed 5% increase in water and sewer rates. No formal votes were taken on the budget items; a Budget Hearing is scheduled for April 24, 2023.

• Adjourned meeting at 7:26 P.M.

Plan Commission

The Columbia Plan Commission will consider an architectural review request from Dieterich Bank at 218 North Main Street to use EIFS on part of the front elevation, and will also set its meeting schedule for FY2024. The bank's renovation was postponed from the March meeting to allow for application modifications.

• Architectural review for Dieterich Bank at 218 North Main Street to allow EIFS on 21% of the front elevation
• Consideration of Plan Commission meeting/submittal schedule for FY2024
• Approval of March 13, 2023 meeting minutes

The Plan Commission recommended approving a request for specific exterior materials at 218 North Main Street. The commission also approved the meeting and submittal schedule for FY2024.

• Recommended approval of EIFS and exterior materials for Dieterich Bank at 218 North Main Street, provided the parapet remains brick (5-0, 1 abstention)
• Approved FY2024 meeting/submittal schedule (6-0)
• Approved March 13, 2023 meeting minutes (voice vote)

City Council

The Columbia City Council will vote on routine consent items, including approving $240,468.37 in vouchers and three special event permits. Under unfinished business, they will consider a resolution for street maintenance, a land transfer between two Monroe County parcels, and an architectural review for an office building at 215 Admiral Trost Rd. New business includes awarding a bid for the Glenwood Drive Water Main Replacement Project. The meeting will also enter closed session to discuss real property purchase or lease.

• Approve vouchers totaling $240,468.37
• Resolution No. 2023-06 for street maintenance under Illinois Highway Code
• Land transfer between parcels 04-22-346-009-000 and 04-22-349-101-000
• Architectural review for office building at 215 Admiral Trost Rd.
• Award bid for Glenwood Drive Water Main Replacement Project

The City Council approved a bid for materials for the Glenwood Drive Water Main Replacement Project and a resolution for street and highway maintenance. A request for alternate exterior wall materials at 215 Admiral Trost Rd. was denied. The council also approved several special event applications and a land transfer.

• Approved $240,468.37 in vouchers for March 16-29, 2023 (7-0)
• Approved special event applications for Columbia PTA Spring Fling, FestiFall, and Halloween Hi-Jinks (7-0)
• Passed Resolution No. 2023-06 for Maintenance of Street and Highways (7-0)
• Approved plat of survey and land transfer between Monroe County Parcel No. 04-22-346-009-000 and Parcel No. 04-22-349-101-000 (7-0)
• Denied Fieldstone Malls, LLC architectural review for alternate exterior wall materials at 215 Admiral Trost Rd. (0-7)
• Awarded bid for materials for the Glenwood Drive Water Main Replacement Project (7-0)

Parks & Recreation Advisory Board

The Parks & Recreation Advisory Board will consider and recommend the FY2024 Capital Improvements Budget as new business. The agenda also includes routine items: approval of the February 28, 2023 minutes, public input, and staff reports. No other substantive decisions are listed.

• Recommendation of FY2024 Capital Improvements Budget
• Approval of February 28, 2023 regular meeting minutes
• Public input opportunity

The Park & Recreation Advisory Board approved the Capital Improvements Park Budget for FY2024. The board also approved the minutes from the February 28, 2023 meeting.

• Approved FY2024 Capital Improvements Park Budget (6-0)
• Approved February 28, 2023 meeting minutes (6-0)

Police Pension Board

The Columbia Police Pension Board is meeting to handle routine pension fund business, including approving minutes, bills, and financial reports. They will also discuss the status of a consolidation case appeal, a portability application for Kevin Phegley, and the appointment of a new trustee to replace David Mehrmann.

• Ratify payment to Lauterbach & Amen for Kevin Phegley portability calculation
• Approve IPOPIF Resolution on Cash Management - AR 2023-01
• Discuss status of consolidation case appeal (Second District Appellate Court affirmed trial court on 2/7/23)
• Discuss contacting Mayor to appoint new Trustee to replace David Mehrmann (term expires 5/9/23)
• Review and approve application for refund of contributions for Clay Pollmann

City Council

The Columbia City Council will consider approving an engineering agreement for the Old IL 3/Ghent Road roundabout, resolutions authorizing and funding the GM&O Connector Trail project, and discuss a land transfer and an architectural review for an office building. The consent agenda includes approval of vouchers totaling $364,036.36 and several special event applications.

• Approve engineering agreement with Volkert, Inc. for Old IL 3/Ghent Road roundabout
• Resolution 2023-04: joint agreement with IDOT for GM&O Connector Trail Project
• Resolution 2023-05: appropriating funding for GM&O Connector Trail Project
• Discussion of land transfer between Monroe County parcels 04-22-346-009-000 and 04-22-349-101-000
• Approve vouchers totaling $364,036.36, including $130,173.54 to Cigna Healthcare

The City Council approved a joint agreement with the Illinois Department of Transportation and appropriated funding for the GM&O Connector Trail Project. Council also approved an engineering agreement for a roundabout and a memorandum of understanding for cellular data services. Several special event applications were approved via the consent agenda.

• Approved Resolution No. 2023-04 for GM&O Connector Trail Project joint agreement (8-0)
• Approved Resolution No. 2023-05 appropriating funding for GM&O Connector Trail Project (8-0)
• Approved Engineering Agreement with Volkert, Inc. for Old IL 3/Ghent Road Roundabout (8-0)
• Approved amended MOU with Monroe County ETSB for cellular data services (8-0)
• Approved payment of vouchers totaling $364,036.36 (8-0)
• Approved Special Event Applications for Easter Egg Hunt, Rotten Egg Hunt, MCEMA Exercise, and ICS SK Run (8-0)
• Approved Resolution No. 2023-03 to release closed session minutes (8-0)
• Tabled land transfer and architectural review for 215 Admiral Trost Road to April 3 meeting

Plan Commission

The Plan Commission recommended approval of an architectural review application for Fieldstone Mall, LLC. One other architectural review request was postponed at the applicant's request.

• Recommended approval of Architectural Review for Fieldstone Mall, LLC at 215 Admiral Trost Road to allow pre-finished engineered wood siding (7-0)
• Postponed Architectural Review for Dieterich Bank at 218 North Main Street

City Council

The Columbia City Council will consider several items at its March 6, 2023 meeting, including a zoning text amendment for solar energy systems, exterior material approvals for two commercial projects, and approval of $165,423.70 in vouchers. The council will also discuss a request from Bob Brockland Buick GMC to remove the 10-year time limit on a sales tax rebate agreement. The meeting includes a closed session for real property and litigation matters.

• Ordinance No. 3636: zoning text amendments establishing solar energy system regulations
• Exterior materials for 'The Barn' tavern/video gaming at 318 North Main Street
• Exterior materials for four buildings at 302-314 Southport Drive (Top Quality Holdings)
• Vouchers totaling $165,423.70, including $86,025.64 to Hank's Excavating for Centerville Road construction
• Discussion of removing 10-year time limit on Brockland sales tax rebate (expires 2025)

The City Council passed Ordinance No. 3636 to establish solar energy system regulations. The council also approved exterior materials for two separate development projects and authorized payments for city vouchers.

• Passed Ordinance No. 3636 establishing solar energy system regulations (5-2)
• Approved exterior materials for 'The Barn' tavern/video gaming establishment at 318 North Main Street (7-0)
• Approved SmartSide Diamond Cote material for four buildings at 302-314 Southport Drive (6-1)
• Approved payment of vouchers totaling $165,423.70 (7-0)
• Approved special event application for Sons of the American Legion Squadron 581 Meat Shoot (7-0)
• Approved special event application for BackStoppers Hot Rods for Heroes Fundraiser (7-0)
• Approved special event application for Eppinger Foundation's Shakespeare in the Park (7-0)
• Approved February 21, 2023 regular and closed session minutes (7-0)

Parks & Recreation Advisory Board

The Parks & Recreation Advisory Board will review and comment on the draft Park System Master Plan, which outlines goals and strategies for parks, trails, and recreation over the coming years. The board will also approve minutes from the November 2022 meeting. No final decisions are expected; this is a discussion and comment item.

• Review draft Park System Master Plan
• Approve minutes of November 29, 2022 meeting
• Plan includes potential new amenities: dog park, splash pads, pickleball courts
• Plan proposes establishing a Parks & Recreation Department
• Plan suggests parkland dedication ordinance and user fees

City Council

The Columbia City Council will consider several items, including a zoning text amendment for solar energy systems, an architectural variance for a restaurant, and a master services agreement for a traffic study. They will also discuss architectural reviews for two developments and an amendment to a sales tax rebate agreement. The meeting includes a public presentation on the city's stormwater permit and a closed session for real property and minutes discussions.

• Ordinance No. 3636 adopting zoning text amendments for solar energy system regulations
• Architectural variance for pre-finished fiber cement board siding at proposed restaurant at 977 Eleven South
• Master Services Agreement with Volkert, Inc. for traffic study at Illinois Route 3 and Veteran's Parkway
• Discussion of architectural review for four buildings at 302-314 Southport Drive (Top Quality Holding Development)
• Discussion of architectural review for 'The Barn' tavern/video gaming at 318 N. Main Street

The City Council approved a master services agreement for a traffic study on Illinois Route 3 and Veteran's Parkway. An architectural variance for a proposed restaurant at 977 Eleven South was approved, while a solar energy regulation ordinance was tabled. The council also approved $571,778.98 in vouchers.

• Approved payment of vouchers totaling $571,778.98 (8-0)
• Tabled Ordinance No. 3636 regarding solar energy system regulations until March 6, 2023 (8-0)
• Approved architectural variance for fiber cement board siding at 977 Eleven South (8-0)
• Approved Master Services Agreement with Volkert, Inc. for traffic study at Illinois Route 3 and Veteran's Parkway (8-0)
• Approved February 6, 2023 Regular and Closed Session minutes (8-0)

Plan Commission

The Plan Commission recommended approving zoning code amendments to establish regulations for solar energy systems, including commercial decommissioning financial assurance. The board also recommended approving two architectural review requests for specific exterior siding materials.

• Recommended approving Solar Energy System Regulations as an amendment to Zoning Code Chapter 17.42 (6-0)
• Recommended approving architectural review for Top Quality Holdings at 302-314 Southport Drive to allow fiber cement board lap siding and pre-engineered wood (6-0)
• Recommended approving architectural review for Steve Wiechert at 318 North Main Street to allow pre-finished engineered wood lap siding (6-0)
• Approved minutes from January 9, 2023 meeting (Voice vote)

City Council

The Columbia City Council will consider several items, including an ordinance limiting home rule authority, preliminary engineering agreements for the Ghent Road Phase 2 project and a Glenwood Drive water line replacement, and a resolution for improvements under the Illinois Highway Code. They will also discuss an architectural review for a proposed restaurant, a zoning variance appeal, and an amendment to a sales tax rebate agreement. The consent agenda includes approval of vouchers totaling $838,424.63.

• Ordinance No. 3635 establishing limits on corporate authorities regarding home rule
• Preliminary engineering agreement with Gonzalez Companies, LLC for Ghent Road Phase 2
• Preliminary engineering agreement with Heneghan and Associates, P.C. for water line replacement on Glenwood Drive
• Resolution No. 2023-02 for improvement under the Illinois Highway Code
• Discussion of architectural review for 'The Rocks' restaurant at 977 Eleven South

The City Council approved an ordinance establishing limits on the city's Home Rule authority. The council also authorized engineering agreements for road and water line projects and approved a series of vouchers.

• Passed Ordinance No. 3635 limiting Home Rule authority (8-0)
• Approved preliminary engineering agreement with Gonzalez Companies, LLC for Ghent Road - Phase 2 (7-0-1)
• Approved preliminary engineering agreement with Heneghan and Associates, P.C. for Glenwood Drive water line replacement (8-0)
• Passed Resolution No. 2023-02 for improvement under the Illinois Highway Code (8-0)
• Approved $838,424.63 in vouchers for Dec 29, 2022 through Feb 1, 2023 (8-0)
• Approved Music at Metter Concert Series special event application (8-0)
• Decided to take no action on a rear yard setback variance, making the Zoning Hearing Officer's approval final (8-0)

Parks & Recreation Advisory Board

This agenda is a notice of cancellation. No Parks & Recreation Advisory Board meeting will be held on Tuesday, January 24, 2023, at Columbia City Hall Auditorium. The next regularly scheduled meeting is Tuesday, February 28, 2023.

• Meeting cancelled for January 24, 2023
• Next meeting scheduled for February 28, 2023

City Council

The City Council meeting scheduled for Tuesday, January 17, 2023, at City Hall has been cancelled. No business will be conducted at this time.

• Meeting cancelled for January 17, 2023

Zoning Variance Hearings

The City of Columbia will hold a public hearing on a zoning variance application for a property at 423 Micah's Way. The applicant seeks relief from the 30-foot rear yard setback to build a covered patio encroaching into the required yard. Interested parties may testify for or against the request.

• Public hearing on zoning variance for Monroe County parcel 04-04-381-261-000
• Property at 423 Micah's Way in R-5 One-Family Dwelling District
• Request to reduce 30-foot rear yard setback per Zoning Code Section 17.20.050
• Covered patio construction into required rear yard

Plan Commission

The Columbia Plan Commission will hold a public hearing and consider two new business items: an architectural review for a proposed Rocks Restaurant at 977 Eleven South, and a discussion of draft zoning regulations for solar energy installations. The commission will also approve minutes from the December 12, 2022 meeting.

• Architectural review for Rocks Restaurant at 977 Eleven South to allow cement fiberboard lap siding (Hardie board) in combination with brick, stone, and glass
• Discussion of draft solar energy system regulations, focusing on single-family residential projects
• Approval of December 12, 2022 Plan Commission minutes
• No public hearings scheduled for this meeting

The Plan Commission recommended approving a request to use cement fiberboard lap siding at 977 Eleven South. The commission also discussed draft zoning regulations for residential rooftop solar installations.

• Recommended approval of cement fiberboard lap siding for Rocks Restaurant (8-0)
• Approved December 12, 2022 meeting minutes (voice vote)

City Council

The Columbia City Council will consider a resolution to place a home rule referendum on the ballot and an ordinance to rezone two parcels at 334 BB Road and 2530 Quint Lane from agricultural to one-family dwelling. The council will also approve routine consent agenda items, including payment of vouchers totaling $179,269.56. A closed session is scheduled to discuss real property purchase or lease.

• Resolution No. 2023-01: Submit home rule referendum to voters
• Ordinance No. 3634: Rezone 334 BB Road and 2530 Quint Lane from A-1 to R-3
• Consent agenda: Approve minutes and pay vouchers totaling $179,269.56
• Closed session: Discuss purchase or lease of real property (5 ILCS 120/2(c)(5))

The City Council approved a referendum to allow voters to decide on the adoption of Home Rule status. The Council also approved a zoning map amendment for two parcels and passed a consent agenda including voucher payments. A closed session was held to discuss the purchase or lease of real property.

• Approved Resolution No. 2023-01 for a Home Rule status referendum (8-0)
• Approved Ordinance No. 3634 rezoning 334 BB Road and 2530 Quint Lane from A-1 Agricultural to R-3 One-Family Dwelling (8-0)
• Approved payment of vouchers from Dec 16 to Dec 28, 2022 totaling $179,269.56 (8-0)
• Approved minutes of the Dec 19, 2022 Regular and Closed Session meetings (8-0)
• Approved motion to enter Closed Session regarding purchase or lease of real property (8-0)