Columbia public meetings in 2025

Parks & Recreation Advisory Board

The scheduled Park & Recreation Advisory Board meeting for December 23, 2025 was canceled. The next regular meeting is set for January 27, 2026.

City Council

The City Council will vote on a consent agenda that includes payment of vouchers totaling $776,110.61. New business includes discussion of a Special Use Permit for a ground‑mounted solar energy system at 9 Seminole Drive in the R‑3 One‑Family Dwelling District, a preliminary plat for Walnut Ridge Phase II, and an amendment to Chapter 17.52 of the Zoning Code concerning non‑conforming uses. A closed‑session meeting will address employee matters and the setting of a price for the sale or lease of public property.

• Approve payment of vouchers for Nov 26‑Dec 11, 2025 totaling $776,110.61
• Special Use Permit discussion for ground‑mounted solar at 9 Seminole Drive (R‑3 district)
• Preliminary plat discussion for Walnut Ridge Phase II
• Amendment to Chapter 17.52 to modify regulations for non‑conforming uses
• Closed‑session topics: employee appointments/discipline and setting price for sale/lease of public property

The City Council unanimously approved the consent agenda, which included the minutes of the December 1 meeting, closed‑session minutes, payment of vouchers totaling $776,110.61, and fund statements. A motion to enter closed session at 7:1§ PM to discuss employee matters and property sale/lease was also passed unanimously. The meeting was then adjourned after the adjournment motion carried.

• Approved Consent Agenda (8-0)
• Approved payment of vouchers $776,110.61 (8-0)
• Approved motion to enter closed session at 7:1§ PM (8-0)
• Adjourned meeting (7-0)

Library Board

The Columbia Public Library Board of Trustees will meet to approve current bills and review the Endowment Fund Annual Report. The board will also discuss Crownworx Roofing silicone patch repairs and set meeting dates for 2026.

• Approval of current bills
• Endowment Fund Annual Report
• Crownworx Roofing silicone patch repairs
• Board Meeting Dates 2026

Plan Commission

The Columbia Plan Commission will hold a public hearing on a special use permit for a ground‑mounted solar energy system at 9 Seminole Drive in the R‑3 One‑Family Dwelling District. The commission will also hear a proposed amendment to Chapter 17.52 of the zoning code concerning non‑conforming uses. In new business, staff will present a preliminary plat for the Walnut Ridge Phase II residential subdivision covering 23.88 acres and 27 single‑family lots.

• Special Use Permit for ground‑mounted solar system (~433 sq ft) at 9 Seminole Drive, R‑3 district
• Proposed amendment to Chapter 17.52, Non‑conforming Land, Buildings and Uses, of the Zoning Code
• Preliminary Plat for Walnut Ridge Phase II residential subdivision (23.88 acres, 27 single‑family lots) in the R‑2 district

The commission approved the minutes from the November 10 meeting. It recommended disapproval of a special‑use permit for a ground‑mounted solar system at 9 Seminole Drive. It voted to approve an amendment to Chapter 17.52 of the Zoning Code concerning non‑conforming uses. It also recommended approval of the preliminary plat for the Walnut Ridge Phase II residential subdivision.

• Approve November 10 minutes (6-0)
• Recommend disapproval of special‑use permit for 9 Seminole Drive (4-1)
• Recommend approval of amendment to Chapter 17.52, Non‑conforming Land (6-0)
• Recommend approval of preliminary plat for Walnut Ridge Phase II (6-0)
• Adjourn meeting (voice vote yes)

City Council

The City Council will hold public hearings and vote on annexing a 0.456-acre property at 11845 Old Bluff Road, approving a related right-of-way vacation. The body will also consider approving payments totaling $1.14 million and awarding a road project contract.

• Public hearing on annexation of 0.456-acre property at 11845 Old Bluff Road
• Ordinance to vacate right-of-way adjacent to 11845 Old Bluff Road
• Approval of vouchers totaling $1,138,804.60
• Award of Valmeyer Road Slope Failure Project contract to Stutz Excavating, Inc. for $437,777.77
• Approval of agreement for Old Town Sewer Improvement – Phase I with Gonzalez Companies, LLC

Parks & Recreation Advisory Board

The Parks & Recreation Advisory Board meeting scheduled for November 25, 2025, has been canceled. The next regular meeting is scheduled for January 27, 2026.

Parks & Recreation Advisory Board

The Park & Recreation Advisory Board will review a presentation by SWT Design. The board is tasked with making recommendations regarding the location, design, and amenities for a new splash pad and improvements to Admiral Trost Park.

• Board recommendation on splash pad location, design, and amenities
• Board recommendation on Admiral Trost Park design and amenity locations
• Presentation by SWT Design

City Council

The City Council will discuss the property tax levy for tax year 2025 and the 2026 employee benefits renewal. The body is also considering a refuse collection agreement and a subdivision plat for Country Crossing II – Phase I.

• Payment of vouchers totaling $408,170.47, including $109,166.00 for a 2026 International HV507
• Resolution No. 2025-29: Refuse Collection Agreement with Reliable Sanitation Service, Inc.
• Ordinance No. 3716: Country Crossing II – Phase I Final Subdivision Plat
• Discussion of Annexation Agreement and Right of Way Vacation at 11845 Old Bluff Road
• Architectural Review Application for SLF Landscaping at 1956 Westgate Drive

Library Board

The Columbia Public Library Board will review old business items such as a copy machine policy update, a fence quote from Easter Fence, and a photographer request. New business includes a librarian report, an employee development luncheon, and discussion of compliance with Illinois Public Library Standards 15.1, 16.1, and 17.1. The agenda also includes routine items like public comment, the treasurer’s report, and approval of current bills.

• Copy Machine Policy Update
• Fence Quote from Easter Fence
• Photographer Request
• Employee Development Luncheon
• Serving Our Public/Illinois Public Library Standards 15.1, 16.1, 17.1

The Columbia Public Library Board approved the minutes for July through October, the treasurer's financial report, and payment of current bills. It adopted a new copy‑machine policy, accepted a fence‑installation bid, and approved a photographer request. The board also increased funding for a staff development luncheon to $275.

• Approved July‑October meeting minutes (motion passed)
• Approved treasurer's report (motion passed)
• Approved payment of current bills (motion passed)
• Approved new copy‑machine policy (motion passed)
• Accepted fence quote bid from Easter Fence (motion passed)
• Approved photographer request (motion passed)
• Approved increase of staff development luncheon funding to $275 (motion passed)

Plan Commission

The Plan Commission will consider three new business items. Commissioners will review an architectural deviation request for SLF Landscaping at 1956 Westgate Drive. They will discuss an annexation agreement for the property at 11845 Bluff Road, proposing to zone the tract as C‑3 Highway Business District. They will also consider an amendment to Chapter 17.52 of the Zoning Code concerning non‑conforming uses.

• Architectural Review – SLF Landscaping, 1956 Westgate Drive
• Annexation Agreement for 11845 Bluff Road, zoning to C‑3 Highway Business District
• Amendment to Chapter 17.52, Non-conforming Land, Buildings and Uses

The Plan Commission approved the minutes from the October 14 meeting (5‑0). It recommended approval of a material deviation for the SLF Landscaping project at 1956 Westgate Drive (5‑0). It also adopted staff findings and recommended that the annexation agreement for 11845 Bluff Road be approved with C‑3 Highway Business District zoning (5‑0). The meeting was adjourned.

• Approved October 14 minutes (5-0)
• Recommended approval of architectural deviation for 1956 Westgate Drive (5-0)
• Recommended approval of annexation agreement for 11845 Bluff Road, C-3 zoning (5-0)
• Adjourned meeting (voice vote)

City Council

The Columbia City Council will vote on several ordinances, including Ordinance No. 3714 to add Chapter 17.62 for Planned Development Districts and Ordinance No. 3715 to change eligible applicants for zoning amendments. The council will also approve payment of vouchers totaling $131,719.71 and consider a motion to waive bidding requirements for the Valmeyer Road Reconstruction Project. A closed‑session will address employee matters, real‑property transactions, and pending litigation.

• Approve payment of vouchers for Oct. 17‑30, 2025 totaling $131,719.71
• Ordinance No. 3714 – add Chapter 17.62 Planned Development Districts to Title 17, Zoning
• Ordinance No. 3715 – amend Chapter 17.02.050 to define eligible applicants for zoning amendments
• Motion to waive bidding requirements and approve purchase of materials for Valmeyer Road Reconstruction Project
• Motion to approve architectural and engineering services contract with Quadrant Design, Inc. for the City Municipal Complex Project at 11800 Old Bluff Road

The City Council approved the Consent Agenda, including payment of $131,719.71 in vouchers. It adopted Ordinance No. 3714 adding Chapter 17.62 Planned Development Districts and Ordinance No. 3715 amending eligible amendment applicants. The Council also approved a $334,250 material purchase for the Valmeyer Road Reconstruction project.

• Approved Consent Agenda (including minutes and $131,719.71 voucher payment) (7-0-0, 1 absent)
• Adopted Ordinance No. 3714 adding Chapter 17.62 Planned Development Districts (7-0-0, 1 absent)
• Adopted Ordinance No. 3715 amending eligible applicants for amendment (7-0-0, 1 absent)
• Approved agreement with Quadrant Design, Inc. for architectural services for City Municipal Complex (11800 Old Bluff Road) (7-0-0, 1 absent)
• Waived bidding and approved purchase of materials for Valmeyer Road Reconstruction from McCann Concrete Products, Inc. for $334,250 (7-0-0, 1 absent)
• Approved Resolution No. 2025-27 authorizing IMLRMA Minimum/Maximum Contribution Agreement (7-0-0, 1 absent)
• Approved motion to enter Closed Session to discuss specified statutory matters (7-0-0, 1 absent)
• Adjourned the regular meeting (7-0-0, 1 absent)

Parks & Recreation Advisory Board

The Parks & Recreation Advisory Board meeting scheduled for October 28, 2025, has been canceled. The next meeting is scheduled for November 18, 2025.

City Council

The City Council will review proposed changes to the zoning code regarding Planned Development Districts and eligible applicants for amendments. The body is also deciding on land annexations and a real estate contract amendment.

• Payment of vouchers totaling $715,748.78
• Ordinance No. 3712 annexing territory north of Centerville Road (A&B Land, Inc.)
• Ordinance No. 3713 amending a commercial real estate sales contract for 11800 Old Bluff Road
• Resolution No. 2025-26 awarding a Building Façade Program grant for 208 North Main Street
• Discussion of an amendment to Title 17, Zoning, to establish Planned Development Districts

The City Council unanimously approved the Consent Agenda, which included minutes, voucher payments of $715,748.78, and several routine items. Council members also passed Ordinance No. 3712 annexing territory north of Centerville Road, Ordinance No. 3713 amending a commercial real‑estate contract, and multiple resolutions dealing with easements, a building‑facade grant, a land‑transfer plat, and a maintenance‑guarantee letter of credit. A motion to go into Closed Session at 7:45 PM was also approved.

• Approved Consent Agenda (8‑0)
• Approved Ordinance No. 3712 annexing territory north of Centerville Road (8‑0)
• Approved Ordinance No. 3713 authorizing amendment to commercial real‑estate contract (8‑0)
• Approved Resolution No. 2025-25 accepting easements from Pioneer Ridge, Inc. (8‑0)
• Approved Resolution No. 2025-26 awarding Building Facade Grant for 208 North Main Street (8‑0)
• Approved Plat of Survey and land transfer between Monroe County parcels 04-15-400-002-000 and 04-15-403-020-000 (8‑0)
• Approved release of Maintenance Guarantee Irrevocable Letter of Credit #21‑04 for Walnut Ridge Development 1, Inc. (8‑0)
• Approved motion to enter Closed Session at 7:45 PM to discuss specified ILCS matters (8‑0)

Police Pension Board

The Columbia Police Pension Board will review and approve the annual cost‑of‑living adjustment (COLA) that will take effect on January 1, 2026. The board will also set the dates for its 2026 quarterly meetings and confirm the reappointment of member Mike Kossina. Additional items include reviewing the annual statement for filing with the Illinois Department of Insurance and addressing correspondence with the IRS and IPOPIF.

• Approve annual COLA increases effective Jan 1 2026
• Set 2026 board meeting dates (1/13, 4/14, 7/14, 10/13)
• Confirm reappointment of Mike Kossina as board member
• Approve annual statement, interrogatories, and audit for Illinois Department of Insurance filing by Oct 30 2025
• Discuss IRS and IPOPIF correspondence regarding the Enterprise Cash Flow Module

Plan Commission

The Plan Commission will hold public hearings on two amendments to the Zoning Code, including the creation of Planned Development Districts to allow more flexibility in land use and design. The commission will also consider a final plat for Country Crossing II – Phase 1.

• Public hearing: Amendment to add Chapter 17.64, Planned Development Districts
• Public hearing: Amendment to Chapter 17.020.050 regarding eligible applicants for amendments
• Request for approval of Final Plat for Country Crossing II – Phase 1

The commission approved the September 8, 2025 minutes and recommended approval of two zoning code amendments and the final plat for Country Crossing II – Phase 1. All motions passed unanimously (5‑0). The meeting was adjourned at 6:56 p.m.

• Approved September 8, 2025 minutes (5‑0)
• Recommended approval of Chapter 17 Planned Development Districts amendment (5‑0)
• Recommended approval of Chapter 17.020.050 amendment (5‑0)
• Recommended approval of Final Plat for Country Crossing II – Phase 1 (5‑0)
• Adjourned meeting (voice vote)

Library Board

The Columbia Public Library Board of Trustees will meet to review current bills and a treasurer's report. The board will discuss a copy machine policy update, a fence quote from Easter Fence, and potential new board members.

• Copy Machine Policy Update
• Fence Quote from Easter Fence
• Potential New Board Members
• Illinois Public Library Standards 12.1, 13.1, 14.1

The Columbia Public Library Board met on October 14, 2025 but did not have a quorum. Because of the missing quorum, no votes were taken on the September minutes or on current bills. The board discussed reports, community events, and staff training, but no formal actions were approved. The meeting adjourned at 7:30 pm.

• No vote on September minutes due to lack of quorum
• No vote on current bills due to lack of quorum

City Council

The City Council will hold a public hearing on a proposed right‑of‑way vacation adjacent to Monroe County Parcel ID #04-15-400-002-000. It will consider several unfinished‑business items, including an annexation agreement, a zoning map amendment, a subdivision plat, a sign‑code repeal, and a resolution to levy a tax of up to .02% for the Columbia Public Library building and equipment. New business will include discussion of the refuse/recycling collection contract and a façade grant application for 208 N. Main St.

• Public hearing on proposed right‑of‑way vacation (Monroe County Parcel ID #04-15-400-002-000)
• Ordinance No. 3706 authorizing annexation of a 6,528‑sq‑ft portion north of Centerville Road (Parcel ID #04-15-403-023-000)
• Ordinance No. 3707 approving zoning map amendment rezoning multiple parcels east of Breidecker Street
• Ordinance No. 3709 approving vacation of right‑of‑way southeast of High Ridge Drive and Pioneer Ridge Drive (Parcel ID #04-15-400-002-000)
• Resolution No. 2025-22 to levy a tax up to .02% of taxable property value for Columbia Public Library building and equipment

The council approved a resolution to levy a property tax of up to .02% to fund the Columbia Public Library building and equipment. It also approved a development agreement with A&B Land, Inc. and Pioneer Ridge, Inc., and authorized an annexation and zoning changes for the Fifth Addition to Pioneer Ridge Subdivision. Additional actions included approving a right‑of‑way vacation, repealing the municipal sign code, and adopting a site development plan for the St. Louis Steamers sports complex.

• Approved Resolution No. 2025-22 to levy a .02% property tax for the Columbia Public Library (8‑aye)
• Approved Resolution No. 2025-21 Development Agreement with A&B Land, Inc. and Pioneer Ridge, Inc. (8‑aye)
• Approved Ordinance No. 3706 annexation of a 6,528‑sq‑ft tract north of Centerville Road (8‑aye)
• Approved Ordinance No. 3707 zoning map amendment for multiple parcels east of Breidecker Street (8‑aye)
• Approved Ordinance No. 3709 vacation of right‑of‑way southeast of High Ridge Drive and Pioneer Ridge Drive (8‑aye)
• Approved Ordinance No. 3710 repeal and replacement of Chapter 15.44 Sign Code (8‑aye)
• Approved Ordinance No. 3708 preliminary subdivision plat for the Fifth Addition to Pioneer Ridge Subdivision (8‑aye)
• Approved Revised Site Development Plan for St. Louis Steamers First Community Sports Complex at 480 DD Road (8‑aye)

Parks & Recreation Advisory Board

The September 23, 2025 Park & Recreation Advisory Board meeting was canceled. The board will reconvene at its next regularly scheduled meeting on October 28, 2025.

Parks & Recreation Advisory Board

The Parks & Recreation Advisory Board will meet to review a presentation by SWT Design. The discussion focuses on improvements for Admiral Trost Park and the development of a splash pad.

• Presentation by SWT Design on Splash Pad and Admiral Trost Park Improvements

City Council

The council will vote on a consent agenda to approve payment of vouchers totaling $656,659.33. It will also consider a special use permit for a ground‑mounted solar system at 1 Christ Church Way. New business includes authorizing a joint agreement and appropriating funds for the Creekside Park Connector Trail, and discussing a tax levy of up to 0.02% for the Columbia Public Library building and equipment.

• Approve payment of vouchers for Aug 28‑Sep 15, 2025 totaling $656,659.33
• Ordinance No. 3704 – special use permit for a ground‑mounted solar energy system at 1 Christ Church Way (A‑1 Agricultural District)
• Resolution No. 2025‑17 – authorize joint agreement with Illinois Dept. of Transportation for Creekside Park Connector Trail
• Resolution No. 2025‑18 – appropriate funding for Creekside Park Trail Connector Trail Project
• Discussion of a resolution to levy a tax up to 0.02% of property value for Columbia Public Library building and equipment

The council rejected Ordinance No. 3704, denying a ground‑mounted solar permit at 1 Christ Church Way. It approved a joint agreement with the Illinois Department of Transportation for the Creekside Park Connector Trail, appropriated funding for that trail project, and approved the JJDR Minor Subdivision Plat. The consent agenda, including payment of $656,659.33 in vouchers, was also approved.

• Approved Consent Agenda (minutes, vouchers totaling $656,659.33) – 8 aye, 0 nay
• Rejected Ordinance No. 3704 for solar permit at 1 Christ Church Way – 8 nay, 0 aye
• Approved Resolution No. 2025-17 authorizing joint agreement with Illinois Department of Transportation for Creekside Park Connector Trail – 8 aye, 0 nay
• Approved Resolution No. 2025-18 appropriating funding for Creekside Park Trail Connector Trail Project – 8 aye, 0 nay
• Approved JJDR Minor Subdivision Plat – 8 aye, 0 nay
• Adjourned regular meeting – 8 aye, 0 nay

Library Board

The Columbia Public Library Board will review and vote on several items, including an update to the copy machine policy, a fence replacement quote from Easter Fence, and potential new board members. The board will also hear reports from the librarian and a photographer request, and discuss compliance with Illinois Public Library Standards. Final actions on any of these items may be taken during the open session.

• Copy Machine Policy Update
• Fence Quote from Easter Fence
• Potential New Board Members
• Librarian Report
• Photographer Request

The board reviewed the August minutes, current bills, and a new copy‑machine policy, but no votes were taken because a quorum was not present. The Treasurer reported higher revenue from real‑estate taxes and a state grant. The Library Director reported program updates, staffing hires, and facility needs.

• Approval of August minutes – no vote (quorum lacking)
• Approval of current bills – no vote (quorum lacking)
• Approval of updated copy‑machine policy – no vote (quorum lacking)

Plan Commission

The Columbia Plan Commission will review a special use request from Mid-America Electric for a 128.5 kW ground-mounted solar array at 1 Christ Church Way in the A-1 Agricultural District. The Commission previously recommended denial but will now consider revised information after a City Council referral.

• Special Use Request for 128.5 kW ground-mounted solar system at 1 Christ Church Way
• Preliminary Plat for 5th Addition to Pioneer Ridge (22.29-acre residential subdivision with 47 lots)
• Revised and Updated Code Structure presentation
• Additional information submitted for Special Use Request from Mid-America Electric
• Zoning Map Amendment for 6 parcels east of Breidecker Street for Pioneer Ridge development

The commission approved the minutes from the August 11 meeting (5‑0). A recommendation to approve Mid‑America Electric’s ground‑mounted solar permit was rejected (3‑3). The commission recommended approval of the preliminary plat for the 5th addition to Pioneer Ridge (6‑0). The meeting was adjourned by voice vote.

• Approved August 11 minutes (5-0)
• Recommended approval of solar special use permit – motion failed (3-3)
• Recommended approval of preliminary plat for 5th addition to Pioneer Ridge – motion carried (6-0)
• Adjourned meeting – motion carried by voice vote

City Council

The Columbia City Council will consider approving payments for the period ending August 28, 2025, totaling $271,669.64, as well as special event permits for the Knights of Columbus and two high school events.

• Approve payment of vouchers totaling $271,669.64
• Approve special event permit for Knights of Columbus (Sept 19-20)
• Approve special event permit for Columbia High School Homecoming Parade (Sept 28)
• Approve special event permit for Blue Jay Football Association (Nov 1)
• Update on Recodification of Columbia Municipal Code

The council approved the consent agenda, which included the August 18 meeting minutes, payment of $271,669.64 in vouchers, and several special event permits. A motion was passed to enter closed session to discuss a potential real‑property purchase or lease and pending litigation. The meeting was then adjourned.

• Approved minutes of August 18, 2025 regular meeting (6-0)
• Approved closed‑session minutes of August 18, 2025 meeting (6-0)
• Approved payment of vouchers totaling $271,669.64 (6-0)
• Approved Knights ofcolumbus donation drive request (Sept 19‑20, 2025) (6-0)
• Approved special event permit for Columbia High school Homecoming parade (Sept 28, 2025) (6-0)
• Approved special event permit for BIue Jay Football Association Meat Shoot (Nov 1, 2025) (6-0)
• Approved motion to go into closed session to discuss real‑property purchase/lease and pending litigation (6-0)
• Approved adjournment of the meeting at 8:22 PM (6-0)

Parks & Recreation Advisory Board

The Parks & Recreation Advisory Board meeting scheduled for August 26, 2025, has been canceled. A special meeting is scheduled for September 16, 2025.

Heritage and Preservation Commission

The Heritage and Preservation Commission will review committee funds, city-owned properties, and insurance coverage. No formal decisions are listed on the agenda.

City Council

The City Council will discuss implementing a municipal grocery retailers' and service occupation tax. The body is also considering a special use permit for a ground-mounted solar energy system and a zoning map amendment for six parcels east of Breidecker Street.

• Ordinance No. 3703: Municipal Grocery Retailers’ and Service Occupation Tax
• Ordinance No. 3704: Special Use Permit for solar energy system at 1 Christ Church Way
• Bid award to Varsity Striping and Construction Co. for $12,945.60
• Payment of vouchers totaling $577,974.76
• Zoning map amendment for six parcels east of Breidecker Street between East Wood Drive and Centerville Road

The council approved Ordinance No. 3703, creating a municipal grocery retailers' occupation tax and a grocery service occupation tax. They referred the special‑use permit for a ground‑mounted solar system at 1 Christ Church Way back to the Plan Commission for further consideration. Additional actions included approving the consent agenda, a park‑use agreement for the Songs4Soldiers benefit concert, awarding a $12,945.60 pavement‑striping contract, and entering a closed session to discuss real‑property matters.

• Approved Consent Agenda (7-0)
• Approved Ordinance No. 3703 grocery tax (7-0)
• Referred Special Use Permit for solar system to Plan Commission (5-2)
• Approved Resolution 2025-15 Songs4Soldiers park agreement (7-0)
• Awarded 2025 pavement striping contract to Varsity Striping ($12,945.60) (7-0)
• Entered Closed Session on real‑property and litigation matters (7-0)
• Adjourned meeting (7-0)

Library Board

The Columbia Public Library Board of Trustees will hold its regular meeting on August 12, 2025, at 7pm. The agenda includes approval of minutes, a public comment period, treasurer’s report, and approval of current bills. No substantive decisions are listed beyond routine procedural items.

The board selected Becky Hunt and Patrice Bain as new trustees, but their appointments await the mayor’s approval. No votes were taken to approve the July minutes, the treasurer’s report, current bills, or the updated copy‑machine policy because a quorum was not present. The meeting also noted maintenance needs and program participation but did not approve any actions.

• Selected Becky Hunt as new board member (pending mayor approval)
• Selected Patrice Bain as new board member (pending mayor approval)
• No vote taken to approve July minutes (no quorum)
• No vote taken to approve Treasurer's report (no quorum)
• No vote taken to approve current bills (no quorum)
• No vote taken to approve copy‑machine policy (no quorum)

Plan Commission

Columbia’s Plan Commission will hold public hearings on a proposed annexation and zoning changes for the Fifth Addition to the Pioneer Ridge subdivision. The meeting will also include a vote on a development agreement amendment for the Pioneer Ridge project.

• Fifth Addition to Pioneer Ridge Development Agreement amendment
• Annexation Agreement for property north of Centerville Road, Monroe County parcel 04-15-403-023-000
• Zoning Map Amendment to rezone six parcels east of Breidecker Street between East Wood Drive and Centerville Road from A-1, R-3, and R-6 to R-4 and R-5 districts

The commission approved the minutes from the July 14 meeting. It adopted staff findings and recommended approval of an annexation agreement for the Fifth Addition to Pioneer Ridge. It also adopted staff findings and recommended approval of a zoning map amendment affecting six parcels east of Breidecker Street. The meeting was then adjourned.

• Approved July 14 meeting minutes (5-0)
• Recommended annexation agreement with R‑4 zoning for Fifth Addition to Pioneer Ridge (5-0)
• Recommended zoning map amendment to rezone six parcels to R‑4 and R‑5 districts (5-0)
• Adjourned meeting (voice vote yes)

City Council

The City Council will discuss implementing municipal grocery retailer and service occupation taxes. The body is also considering an ordinance to regulate development in floodplain areas and a special use permit for a solar energy system.

• Bid award for 2025 Concrete Replacement Program to Henke Excavating, Inc. for $95,520
• Payment of vouchers for July 3 through July 31, 2025, totaling $689,482.70
• Ordinance No. 3701 regarding the purchase of real estate owned by DeRossett Investments, LLC
• Special use permit for a ground-mounted solar energy system at 1 Christ Church Way
• Special event applications for Columbia Days Festival & Parade and Songs 4 Soldiers Benefit Concert

The council approved the Consent Agenda, which included payment vouchers totaling $689,482.70 and approvals for upcoming festivals. Ordinance No. 3701 authorizing the purchase of real estate owned by DeRossett Investments, LLC was adopted. Ordinance No. 3702 regulating development in floodplain areas was adopted. The council also awarded a $95,520 contract to Henke Excavating for the 2025 Concrete Replacement Program and entered a closed session to discuss pending litigation.

• Approved Consent Agenda (6 Aye, 0 Nay, 2 Absent)
• Approved Ordinance No. 3701 purchase of real estate (6 Aye, 0 Nay, 2 Absent)
• Approved Ordinance No. 3702 floodplain development regulation (6 Aye, 0 Nay, 2 Absent)
• Approved $95,520 award to Henke Excavating for 2025 Concrete Replacement Program (6 Aye, 0 Nay, 2 Absent)
• Approved motion to enter Closed Session on litigation matters (6 Aye, 0 Nay, 2 Absent)
• Approved motion to adjourn meeting (6 Aye, 0 Nay, 2 Absent)

Parks & Recreation Advisory Board

The Parks & Recreation Advisory Board will discuss updates for Creekside Park, Admiral Trost Park, and a splash pad concept. The board is also considering an amendment to the municipal code regarding the reservation of sports fields and courts.

• Proposed amendment to Municipal Code Section 12.32.050 to prioritize first-come, first-served use of fields and courts
• Creekside Park update
• Splash Pad concept update
• Admiral Trost Park update
• Discussion of park improvements and board goals

The Parks & Recreation Advisory Board approved the minutes of the April 22, 2025 meeting by voice vote (5-0). The board then adjourned the July 22, 2025 meeting by voice vote (6-0). No other actions were taken.

• Approved April 22, 2025 meeting minutes (5-0)
• Adjourned July 22, 2025 meeting (6-0)

City Council

The City Council meeting scheduled for Monday, July 21, 2025, has been cancelled.

Plan Commission

The Plan Commission will hold a public hearing regarding a special use request for a ground-mounted solar energy system. The proposal is for a 128.5 kWDC system located on a property zoned as an A-1 Agricultural District.

• Public hearing for special use request from Mid-America Electric for a ground-mounted solar energy system at 1 Christ Church Way
• Proposed installation of 216 panels covering approximately 11,032 square feet
• Proposed 6-foot fence to enclose the solar array

The commission approved the minutes from the May 12 meeting by a 5‑0 vote. It then voted 5‑0 to recommend disapproval of Mid‑America Electric’s special use permit for a ground‑mounted solar system at 1 Christ Church Way in the A‑1 Agricultural District. The meeting was adjourned on a voice vote.

• Approved May 12 minutes (5-0)
• Recommended disapproval of Special Use Permit for Mid-America Electric solar project at 1 Christ Church Way (5-0)
• Adjourned meeting (voice vote)

Police Pension Board

The board will meet to elect officers and reorganize the board. Members will discuss the status of IRS correspondence and the filing of the Annual Statement and Audit due by October 30, 2025.

• Election of President, Vice President, Secretary, Asst. Secretary, and FOIA/OMA Officer
• Discussion of May 6 and June 4, 2024 IRS correspondence
• Review of Joseph Edwards QILDRO and QILDRO Calculation Order
• Confirmation of Mike Kossina's reappointment as board member
• Review of IPOPIF investment portfolio update

Library Board

The Columbia Public Library Board of Trustees will meet to review the treasurer's report and approve current bills. The board will also discuss a librarian report and a potential new board member.

• Approval of current bills
• Discussion of potential new board member
• Librarian report

The board selected Becky Hunt and Patrice Bain as new trustees, but their appointments await mayoral approval. A vote on the July minutes could not be taken because a quorum was not present. The meeting was formally adjourned after a motion passed.

• Selected Becky Hunt as new board member (pending mayor approval)
• Selected Patrice Bain as new board member (pending mayor approval)
• Motion to adjourn passed
• July minutes not approved due to lack of quorum (no vote)

City Council

The City Council will decide on an ordinance to eliminate notice periods and increase fees for habitual weed offenders. The body is also considering several waterline easements and contracts for park improvements and lagoon equipment.

• Ordinance No. 3699 to remove notice periods and increase fees for weed abatement after three offenses
• Purchase of lagoon aeration equipment from Triplepoint Environmental, LLC for $99,690.00
• Payment of vouchers totaling $241,096.97
• Professional service agreement with SWT Design for Bolm-Schuhkraft Park Splash Pad and Admiral Trost Park Dog Park
• Special event permit for Columbia Bath & Tennis Conference Swim Meet on Temple Street

The City Council adopted the Consent Agenda, including payment of vouchers totaling $241,096.97. It passed Ordinance No. 3699 (weed regulation) and Ordinance No. 3700 (new pay‑grade schedule creating a Land Use & Planning Coordinator). The council also approved several resolutions and contracts, notably a professional service agreement for a splash pad and dog park and a $99,690 purchase of lagoon aeration equipment.

• Approved Consent Agenda, including $241,096.97 voucher payments (7 aye, 0 nay, 1 absent)
• Approved Ordinance No. 3699 amending Chapter 8.28 on weeds (7 aye, 0 nay, 1 absent)
• Approved Ordinance No. 3700 amending pay‑grade schedule to create Land Use & Planning Coordinator (7 aye, 0 nay, 1 absent)
• Approved Resolution No. 2025-11 approving collective bargaining agreement with Illinois Fraternal Order of Police (7 aye, 0 nay, 1 absent)
• Approved Resolution No. 2025-12 accepting waterline easement from Greg and Chasity Cueto (7 aye, 0 nay, 1 absent)
• Approved professional service agreement with SWT Design for Bolm‑Schuhkraft Park splash pad and Admiral Trost Park dog park (7 aye, 0 nay, 1 absent)
• Approved purchase of lagoon aeration equipment from Triplepoint Environmental, LLC for $99,690.00 (7 aye, 0 nay, 1 absent)
• Moved to closed session to discuss personnel, property, and litigation matters (7 aye, 0 nay, 1 absent)

Parks & Recreation Advisory Board

The Parks & Recreation Advisory Board meeting scheduled for June 24, 2025, has been canceled. The next regular meeting is scheduled for July 22, 2025.

City Council

The City Council will consider an ordinance amending the municipal code regarding weeds and a grant for building façades. The body is also scheduled to approve over $448,000 in payments for city services and equipment.

• Payment of vouchers totaling $448,509.37, including $147,646.71 for CIGNA Healthcare and $33,000 for police equipment from Stock Enterprises, LLC
• Discussion of an ordinance amending Chapter 8.28 of the Municipal Code regarding weeds
• Resolution No. 2025-09 regarding Building Façade Program grants for 808 and 816 South Main Street
• Special Event Permit for the C.R.O.W.N. July 4th Bike Parade
• Closed session to discuss employee compensation, collective bargaining, real property, and litigation

The council approved the Consent Agenda, which included payment vouchers totaling $448,509.37 and a special event permit for the July 4 bike parade. It also approved Resolution No. 2025-09, awarding a grant for the building façade program at 808 and 816 South Main Street. Additionally, the council voted to enter a closed session to discuss personnel, collective bargaining, real‑property matters, and pending litigation.

• Approved Consent Agenda items (June 2 minutes, closed session minutes, $448,509.37 vouchers, May 31 statement of funds, C.R.O.W.N. July 4 bike parade permit) – 6 ayes, 0 nays, 1 absent, 1 abstain
• Approved Resolution No. 2025-09 awarding grant for building facades at 808 & 816 South Main St. – 7 ayes, 0 nays, 1 absent
• Approved motion to enter Closed Session at 6:45 PM for employee, bargaining, property, and litigation topics – 7 ayes, 0 nays, 1 absent
• Approved adjournment of the meeting at 7:13 PM – 7 ayes, 0 nays, 1 absent

Library Board

The Columbia Public Library Board of Trustees will meet to review the treasurer's report and approve current bills. The board is seeking approval for door disposal and expenditures for ceiling repairs.

• Approval of door disposal
• Approval of ceiling repair expenditure

The trustees approved the April and May meeting minutes and the Treasurer's financial report. They also approved payment of current bills and authorized spending for door disposal and ceiling repairs. New board members Becky Hunt and Patrice Bain were selected, pending mayoral approval, and Steppig Home Improvement was chosen to perform the ceiling repairs.

• Approved April and May minutes (motion passed)
• Approved Treasurer's report (motion passed)
• Approved payment of current bills (motion passed)
• Approved door disposal and ceiling repair expenditure (motion passed)
• Selected Becky Hunt as new board member (awaiting mayor's approval)
• Selected Patrice Bain as new board member (awaiting mayor's approval)
• Selected Steppig Home Improvement for ceiling repairs (motion passed)

Plan Commission

The Plan Commission meeting scheduled for June 9, 2025, has been cancelled. The next meeting is scheduled for July 14, 2025.

City Council

The City Council will discuss a façade grant application for 808 South Main Street and vote on exterior construction materials for cameras at 320 East Locust Street. The body will also review payments for city vouchers and a special event permit for the July 4th celebration.

• Payment of vouchers for May 15, 2025 through May 28, 2025 totaling $87,327.30
• Special Event Permit for Columbia July 4th Celebration (July 4, 2025)
• Exterior construction materials for 24/7 onsite cameras at 320 East Locust Street
• Façade Grant Application for 808 South Main Street

The Council unanimously approved the consent agenda, which included the May 19 meeting minutes, closed‑session minutes, $87,327.30 in voucher payments, and a permit for the July 4 celebration. They also approved exterior construction materials for 24/7 on‑site cameras at 320 East Locust Street. A motion to enter Closed Session was passed to discuss employee matters, collective bargaining, real‑property transactions, pricing, and pending litigation. The meeting was then adjourned.

• Approved May 19, 2025 regular meeting minutes (8-0)
• Approved May 19, 2025 closed‑session minutes (8-0)
• Approved payment of vouchers totaling $87,327.30 for May 15‑28, 2025 (8-0)
• Approved special event permit for July 4, 2025 celebration (8-0)
• Approved exterior construction materials for 24/7 on‑site cameras at 320 East Locust Street (8-0)
• Approved motion to enter Closed Session to discuss employee, collective‑bargaining, property, pricing, and litigation matters (8-0)
• Adjourned regular meeting (8-0)

Parks & Recreation Advisory Board

The Park & Recreation Advisory Board will discuss updates for Creekside Park, Admiral Trost Park, and a splash pad concept. The board is also considering an amendment to the municipal code regarding how sports fields and courts are reserved.

• Proposed amendment to Municipal Code Section 12.32.050 to make fields/courts first-come, first-served except for special events or City Council agreements
• Creekside Park update
• Splash Pad concept update
• Admiral Trost Park update
• Discussion of park improvements and board goals

City Council

The City Council will discuss a construction bid for Centerville Road and an architectural review for a building at 320 East Locust Street. The body will also consider approving nearly $478,500 in vouchers and permits for local community events.

• Bid for Centerville Road Reconstruction Project – Phase 2 to Baxmeyer Construction, Inc. for $651,997.77
• Payment of vouchers for May 1 through May 14, 2025, totaling $478,484.23
• Architectural Review Application for a proposed building at 320 East Locust Street
• Special Event Permit for Columbia Community Market (May - October 2025)
• Special Event Permit for Columbia Public Library Yoga with Goats (June 11, 2025)

The council approved the consent agenda, which included approval of prior meeting minutes, payment of $478,484.23 in vouchers, and two special event permits. They awarded the $651,997.77 Phase 2 contract for the Centerville Road Reconstruction Project to Baxmeyer Construction. The council also directed the mayor to enter a closed session to discuss employee matters, collective bargaining, real‑property transactions, pricing, and pending litigation. The meeting was adjourned at 8:00 PM.

• Approved Consent Agenda items (minutes, vouchers, permits) (8‑0)
• Approved payment of vouchers totaling $478,484.23 (8‑0)
• Awarded $651,997.77 Centerville Road Reconstruction Phase 2 contract to Baxmeyer Construction (8‑0)
• Directed Mayor to enter Closed Session to discuss ILCS 120/2(c) matters (8‑0)
• Approved special event permit for Columbia Community Market (May‑Oct 2025) (8‑0)
• Approved special event permit for Columbia Public Library Yoga with Goats (June 11 2025) (8‑0)
• Adjourned meeting at 8:00 PM (8‑0)

Heritage and Preservation Commission

This meeting has been cancelled. No business will be conducted. The next scheduled meeting is July 17, 2025.

Library Board

The Columbia Public Library Board of Trustees will discuss and potentially approve the FY 2026 budget at this meeting. They will also review new board member applications following Barry Krizan's resignation. Other agenda items include the Memorial Endowment annual report and appointments for FOIA and OMA officers.

• FY 2026 Budget discussion and approval
• Barry Krizan resignation and recognition
• Review and approval of new board member applications
• Memorial Endowment annual report and change of registered agent
• Appointment of FOIA and OMA officers

The board tabled approval of the April meeting minutes for June. Motions to approve the April treasurer's reports and April bills both passed. The board voted to recommend two new members to the City Council. Several motions related to the Annual Endowment Fund suspended, resumed, and elected officers, and the meeting was adjourned.

• Tabled approval of April minutes for June meeting
• Approved April treasurer's reports
• Approved April bills
• Recommended two new members to City Council
• Suspended the regular meeting of the Annual Endowment Fund
• Elected current officers as Board of the Endowment Fund
• Unsuspended the regular meeting
• Adjourned the meeting

Plan Commission

The Plan Commission will meet to discuss an architectural review for a proposed 7,500 square foot building at 320 East Locust Street. The applicant is seeking a deviation from standard building material requirements to use prefinished metal wall panels and a metal roof.

• Architectural review for a 7,500 square foot building at 320 East Locust Street
• Request to use prefinished metal wall panels with veneer stone and a prefinished metal roof

The commission approved the minutes from the April 14, 2025 meeting with all six commissioners voting yes. It also approved a deviation from building material requirements to allow a 24/7 outdoor camera at 320 East Locust, with a 6‑0 vote. The meeting was then adjourned on a voice vote.

• Approved minutes of April 14, 2025 meeting (6-0)
• Approved architectural review deviation for 24/7 outdoor camera at 320 East Locust (6-0)
• Adjourned meeting (voice vote)

City Council

The City Council will consider a special use permit for a short-term rental at 1724 Ghent Road, approve consent agenda items including $217,131.10 in vouchers, and act on resolutions for street maintenance, an Ameren license agreement, and board appointments. New business also includes preliminary engineering agreements for Centerville Road Phase 3 and Metter Avenue reconstruction.

• Ordinance No. 3698 for short-term rental at 1724 Ghent Road (C-2 Zoning District)
• Consent agenda approval of vouchers totaling $217,131.10 (including $36,089.79 to Volkert Inc. for Ghent Road Roundabout)
• Resolution No. 2025-06 for street maintenance under the Illinois Highway Code
• Resolution No. 2025-07 for a master facilities license agreement with Ameren Illinois Company
• Preliminary engineering agreements for Centerville Road Reconstruction Phase 3 and Metter Avenue Reconstruction

The council approved the consent agenda, including $217,131.10 in voucher payments, and passed Ordinance No. 3698 granting a short‑term rental permit at 1724 Ghent Road. It also adopted three honorary street‑naming resolutions, a street‑maintenance resolution, a camera‑placement agreement with Ameren Illinois, and a resolution appointing members to city boards. All actions passed with an 8‑0 vote.

• Approved Consent Agenda (including $217,131.10 voucher payments) (8-0)
• Approved Ordinance No. 3698 short‑term rental permit at 1724 Ghent Road (8-0)
• Approved Resolution 2025‑03 designating West Cherry St. as Honorary Sgt. Alfred J. Descher Memorial Way (8-0)
• Approved Resolution 2025‑04 designating West Cedar St. as Honorary Officer Jared R. Reddick Memorial Way (8-0)
• Approved Resolution 2025‑05 designating West Oak St. as Honorary Sgt. Michael A. Conrad Memorial Way (8-0)
• Approved Resolution 2025‑06 for street and highway maintenance under Illinois Highway Code (8-0)
• Approved Resolution 2025‑07 master facilities license agreement with Ameren Illinois for city camera placement (8-0)
• Approved Resolution 2025‑08 appointing members to city boards and commissions for FY 2025‑2026 (8-0)

Parks & Recreation Advisory Board

The Parks & Recreation Advisory Board will meet to discuss unfinished business regarding park amenities. The agenda includes discussions on a proposed dog park and splash pad, as well as an update on Creekside Park.

• Proposed Dog Park at Admiral Trost Park
• Proposed Splash Pad at Bolm-Schuhkraft Park
• Creekside Park Update

The board approved the February 25, 2025 meeting minutes by a 5‑0 voice vote. Members nominated and elected Glenn Melching as Vice‑Chairman, also by a 5‑0 voice vote. The meeting was then adjourned by a 5‑0 voice vote. No new business was taken up.

• Approved February 25, 2025 minutes (5-0)
• Elected Glenn Melching as Vice‑Chairman (5-0)
• Adjourned meeting (5-0)

City Council

The Columbia City Council will hold a public hearing on the proposed Fiscal Year 2026 budget. Following the hearing, the council will consider ordinances to set city fees and charges for the new fiscal year and to adopt the budget. New business includes approval of a minor subdivision plat and discussion of a special use permit for a short-term rental at 1724 Ghent Road.

• Public hearing on Fiscal Year 2026 Budget
• Ordinance 3694 amending Title 18 to set city fees and charges for FY2026
• Ordinance 3695 establishing the FY2026 budget (May 1, 2025 – April 30, 2026)
• Ordinance 3696 approving East Locust Addition Minor Subdivision Plat
• Discussion of Special Use Permit for a short-term rental at 1724 Ghent Road (C-2 Zoning District)

The council adopted Ordinance No. 3695 establishing the fiscal year 2025‑2026 budget. It also approved Ordinance No. 3694 setting fees for city services and Ordinance No. 3696 approving the East Locust Addition minor subdivision plat. Additional actions included approving payment vouchers of $480,585.70, consent‑agenda items, and entering two closed‑session meetings.

• Approved Ordinance No. 3695 establishing FY 2025‑2026 budget (8-0)
• Approved Ordinance No. 3694 setting fees and charges for FY 2025 (8-0)
• Approved Ordinance No. 3696 approving East Locust Addition minor subdivision plat (8-0)
• Approved payment of vouchers totaling $480,585.70 (8-0)
• Approved minutes and closed‑session minutes from April 7, 2025 (8-0)
• Approved statement of funds for March 31, 2025 (8-0)
• Directed Mayor to enter closed session on collective bargaining and property purchase (8-0)
• Directed Mayor to enter closed session on probable or pending litigation (8-0)

Plan Commission

The Plan Commission will hold a public hearing regarding a special use permit for a short-term rental. The body will also consider a minor subdivision plat for a property on East Locust Street.

• Public hearing for a Special Use Permit for a short-term rental at 1724 Ghent Road
• Consideration of the Minor Subdivision Plat of East Locust Addition at 300 East Locust

The Commission approved the minutes from the March 10, 2025 meeting. It recommended approval of a special‑use permit for a short‑term rental at 1724 Ghent Road. It also recommended approval of the Minor Subdivision Plat for the East Locust Addition at 300 East Locust. The meeting was then adjourned.

• Approved March 10, 2025 minutes (5‑0 vote)
• Recommended approval of short‑term rental permit at 1724 Ghent Road (6‑0 vote)
• Recommended approval of Minor Subdivision Plat at 300 East Locust (6‑0 vote)
• Adjourned meeting (voice vote yes)

Police Pension Board

The Columbia Police Pension Board will hold a regular meeting to approve minutes, hear a treasurer's report, and review an investment portfolio update. Old business includes discussing a QILDRO for Joseph Edwards, confirming reappointment of board member Mike Kossina, and reviewing IRS correspondence from 2024. New business involves reviewing a refund request from Zachary Corder, and the board will consider a membership application from Eric Brown retroactive to January 1, 2025.

• Discuss status of Joseph Edwards QILDRO
• Review Zachary Corder refund request
• Application for membership by Eric Brown retroactive to 1/1/2025
• Confirm reappointment of board member Mike Kossina (term expires 5/13/2025)
• Review IRS correspondence from May 6, 2024 and June 4, 2024

City Council

The City Council will review the draft budget for Fiscal Year 2026 and discuss a water service agreement with Sugar Loaf Township. The meeting includes several bid awards for Creekside Park construction and the approval of the Ogle Estates final subdivision plat.

• Payment of vouchers totaling $1,279,352.00
• Creekside Park restroom construction bid to Lake Contracting, Inc. for $218,000
• Creekside Park pavilion installation bid to Middendorf and Reuss Construction, Inc. for $67,427
• Creekside Park playground installation bid to Middendorf and Reuss Construction, Inc. for $33,609
• Ordinance No. 3693 approving the Ogle Estates Final Subdivision Plat

The council approved the consent agenda, including payment vouchers totaling $1,279,352 and a special event application for the May 3 Makers Market and Block Party. It also approved subdivision plats for Ogle Estates and Timber Rock Estates and awarded three contracts for Creekside Park improvements, the largest being a $218,000 restroom construction contract. The council authorized a closed‑session meeting and then adjourned.

• Approved minutes of March 17, 2025 meeting (8-0)
• Approved payment vouchers $1,279,352 (8-0)
• Approved Makers Market and Block Party special event application (8-0)
• Approved Ordinance No. 3693 for Ogle Estates final subdivision plat (8-0)
• Approved Timber Rock Estates subdivision improvement plans (8-0)
• Awarded $33,609 Creekside Park playground contract to Middendorf and Reuss Construction (8-0)
• Awarded $67,427 Creekside Park pavilion contract to Middendorf and Reuss Construction (8-0)
• Awarded $218,000 Creekside Park restroom contract to Lake Contracting (8-0)

Parks & Recreation Advisory Board

The Park & Recreation Advisory Board meeting scheduled for March 25, 2025, has been canceled. The next regular meeting is scheduled for April 22, 2025.

Heritage and Preservation Commission

The Heritage & Preservation Commission will discuss recent storm damage at the Schneider Farmstead property from March 14, 2025. They will also discuss the Columbia Historical Societies and the Miller-Fiege House. The meeting includes public input and approval of previous minutes.

• Discussion of storm damage at Schneider Farmstead property from March 14, 2025
• Discussion of Columbia Historical Societies
• Discussion of Miller-Fiege House
• Approval of January 16, 2025 meeting minutes
• Public input period

City Council

The Columbia City Council will consider two resolutions authorizing a joint agreement with IDOT for Ghent Road Reconstruction Phase 2 and appropriating funds. They will also vote on a $106,350 bid for the Columbia Quarry Road Water Main Extension and discuss the final plat for Ogle Estates. Unfinished business includes a zoning variance at 83 Hillcastle Lane. The consent agenda includes approval of $623,001.90 in vouchers and a special event application.

• Resolution 2025-01: Joint agreement with IDOT for Ghent Road Reconstruction Phase 2
• Resolution 2025-02: Appropriating funding for Ghent Road Reconstruction Phase 2
• Motion to award bid to Core and Main for Columbia Quarry Road Water Main Extension, $106,350
• Consideration of zoning variance at 83 Hillcastle Lane (unfinished business)
• Discussion of final subdivision plat for Ogle Estates

The council approved resolutions authorizing a joint agreement with IDOT for the Ghent Road Reconstruction Phase 2 project and appropriating funding for it, both by unanimous 8-0 votes. It also awarded a $106,350 bid to Core and Main for the Columbia Quarry Road water main extension. The council accepted the zoning hearing officer's decision on a variance at 83 Hillcastle Lane and approved the consent agenda, including $623,001.90 in vouchers. No substantive decisions were made on the final plat for Orchard Estates, which was only discussed and will be considered at the April 7 meeting.

• Approved Resolution 2025-01 authorizing joint agreement with IDOT for Ghent Road Phase 2 (8-0)
• Approved Resolution 2025-02 appropriating funding for Ghent Road Phase 2 (8-0)
• Awarded bid for Columbia Quarry Road water main extension to Core and Main for $106,350 (8-0)
• Accepted zoning hearing officer's findings and decision on variance at 83 Hillcastle Lane (consensus)
• Approved consent agenda including $623,001.90 in vouchers and special event application (8-0)
• Entered closed session for personnel, collective bargaining, and real property (8-0)

Plan Commission

The Plan Commission will consider recommending approval of the Final Plat for Ogle Estates, a 6.039-acre residential subdivision at 655 Valley Drive, following staff review and completed infrastructure improvements. Commissioners will also discuss the meeting and submittal schedule for fiscal year 2026 (May 2025–April 2026). Routine items include approval of minutes from the February 10, 2025 meeting.

• Final Plat approval recommendation for Ogle Estates (655 Valley Drive, R-5 district)
• Discussion of Plan Commission meeting/submittal schedule for FY2026
• Approval of minutes from February 10, 2025 regular meeting (included a special use permit for short-term rental at 419 South Main Street)

The Columbia Plan Commission voted 7-0 to recommend approval of the Final Plat for Ogle Estates, a subdivision development. The commission also reviewed and accepted the FY2026 meeting/submittal schedule with no issues. No public input or public hearings were held, and no unfinished business was discussed.

• Recommended approval of Ogle Estates Final Plat (7-0)
• Approved minutes of February 10, 2025 meeting (6-0)
• Reviewed FY2026 meeting/submittal schedule with no issues

City Council

The Columbia City Council will decide on a special use permit for a short-term rental at 419 S. Main St. and consider approving a contract for engineering services for an elevated water storage tank. The council will also discuss a zoning variance at 83 Hillcastle Lane and receive an annual report on the NPDES stormwater permit. Consent agenda includes approval of vouchers totaling $169,250.23 and several special event applications.

• Ordinance 3691: special use permit for short-term rental at 419 S. Main St.
• Motion to approve engineering proposal from Curry & Associates for elevated water storage tank design and construction services
• Discussion of zoning hearing officer's findings on variance at 83 Hillcastle Lane
• Consent agenda: payment of vouchers totaling $169,250.23
• Special event applications: Sons of the American Legion meat shoot (Apr 19), BackStoppers car show (Jun 22), Zilla triathlon (Aug 3), library summer events

The Columbia City Council approved a special use permit for a short-term rental at 419 S. Main St., authorized an amendment to a water service agreement for unincorporated Monroe County, and approved engineering services for a new elevated water storage tank. A discussion on a zoning variance for 83 Hillcastle Lane was postponed to the March 17 meeting. All votes were 8-0.

• Approved Ordinance No. 3691 granting special use permit for short-term rental at 419 S. Main St. (8-0)
• Approved Ordinance No. 3692 authorizing first amendment to water service agreement for unincorporated Monroe County (8-0)
• Approved proposal for engineering services by Curry & Associates for elevated water storage tank (8-0)
• Postponed discussion of zoning variance at 83 Hillcastle Lane to March 17, 2025 (8-0)
• Approved consent agenda including vouchers totaling $169,250.23 and four special event applications (8-0)

Parks & Recreation Advisory Board

The Columbia Parks & Recreation Advisory Board will consider approval of the 2024 Parks & Recreation Plan, an addendum to the Comprehensive Plan. Unfinished business includes updates on Creekside Park and the bag toss at Bolm-Schuhkraft Park. The board will also approve minutes from the July 23, 2024 meeting and take public input.

• Approval of 2024 Parks & Recreation Plan (addendum to Comprehensive Plan)
• Update on Creekside Park development
• Update on bag toss at Bolm-Schuhkraft Park
• Approval of minutes from July 23, 2024 meeting
• Public input opportunity

The Park & Recreation Advisory Board approved the 2024 Parks & Recreation Plan and elected Lauren Darr as Chairperson. They also received updates on Creekside Park, including the award of a construction contract to Baxmeyer Construction, and on the ladder toss at Bolm-Schuhkraft Park. The meeting was otherwise routine, with no public input and no other substantive decisions.

• Approved 2024 Parks & Recreation Plan (5-0)
• Elected Lauren Darr as Chairperson (5-0)
• Postponed election of Vice-Chairperson to next meeting
• Approved minutes of July 23, 2024 meeting (5-0)

City Council

The City Council will consider awarding a $1,074,757.77 contract for Creekside Park site improvements to Baxmeyer Construction, Inc. and a bid for 2025 water main replacement materials. They will also discuss a special use permit for a short-term rental at 419 S. Main St., review a municipal code update, and vote on vouchers totaling $617,057.98. Additionally, Officer Eric Brown will take the oath of office.

• Oath of Office for Officer Eric Brown
• Motion to approve payment of vouchers for $617,057.98
• Motion to award $1,074,757.77 bid for Creekside Park Site Improvements to Baxmeyer Construction, Inc.
• Motion to award bid for 2025 Various Water Main Replacement Projects – Materials
• Discussion of a Special Use Permit for a short-term rental at 419 S. Main St. (C-2 Zoning District)

The council approved the consent agenda, including minutes, vouchers totaling $617,057.98, and two special event permits. It awarded a $1,074,757.77 bid to Baxmeyer Construction for Creekside Park site improvements and a bid for water main replacement materials. A short-term rental special use permit for 419 S. Main St. was discussed but not voted on; an ordinance will be considered March 3. The council also entered closed session for personnel, real estate, and litigation matters.

• Approved consent agenda including $617,057.98 in vouchers (8-0)
• Approved special event permits for Tree Lighting and Bright Night Christmas Parade (8-0)
• Awarded Creekside Park site improvements bid to Baxmeyer Construction for $1,074,757.77 (8-0)
• Awarded bid for 2025 water main replacement materials (8-0)
• Entered closed session for personnel, real estate, and litigation (8-0)

Plan Commission

The Plan Commission will hold a public hearing on a request from Dan Schult of Bault Enterprises for a Special Use Permit to allow a short-term rental at 419 South Main Street in the C-2 General Business District. The commission will also consider approval of minutes from its December 9, 2024 regular meeting. No other business is scheduled.

• Public hearing on Special Use Permit for short-term rental at 419 South Main Street (C-2 zone)
• Approval of minutes from December 9, 2024 regular meeting

The Plan Commission voted 6-0 to recommend approval of a special use permit for a short-term rental at 419 South Main Street, with a condition that the city work with the owners to determine legal ingress/egress and access maintenance. The recommendation will go to the City Council for final decision. The meeting also included approval of the December 9, 2024 minutes.

• Approved minutes of December 9, 2024 meeting (6-0)
• Recommended approval of special use permit for short-term rental at 419 S. Main St. (6-0), with condition on ingress/egress

City Council

The City Council will vote on consent items including $300,485.61 in vouchers and three special event permits, then hold a discussion on updating the city's building, subdivision, and zoning codes. The meeting will conclude with a closed session to discuss real estate purchases, lease pricing, and pending litigation.

• Motion to approve vouchers totaling $300,485.61 for January 16–29, 2025
• Special event permit for NOFA Jeep Army Hike-A-Thon (May 3, 2025)
• Special event permit for FestiFall (October 5, 2025)
• Special event permit for Halloween Hi-Jinks (October 25, 2025)
• Discussion of approach to building, subdivision, and zoning code updates

The City Council unanimously approved the consent agenda, including minutes, vouchers totaling $300,485.61, and three special event permits. Council discussed the municipal code update and a proposed unified development code, with the city administrator to prepare a task order for assistance. The council then entered closed session to discuss real property and litigation matters.

• Approved consent agenda including minutes, vouchers, and event permits (8-0)
• Approved payment of vouchers totaling $300,485.61 (8-0)
• Approved special event permit for NOFA Jeep Army Hike-A-Thon (May 3, 2025) (8-0)
• Approved special event permit for FestiFall (October 5, 2025) (8-0)
• Approved special event permit for Halloween Hi-Jinks (October 25, 2025) (8-0)
• Moved to closed session to discuss real property and litigation (8-0)

Parks & Recreation Advisory Board

The January 28, 2025 meeting of the Columbia Parks & Recreation Advisory Board has been canceled. The next regular meeting is scheduled for February 25, 2025.

• Meeting canceled; no items discussed

City Council

The City Council will vote on a preliminary engineering agreement with Gonzalez Companies for the Quarry Road Bike Trail Connector Project and on Ordinance No. 3690 to provide City water service to a property in unincorporated Monroe County. Discussions are scheduled on utility billing and establishing snow routes during winter weather events. The consent agenda includes approval of $428,913.75 in vouchers and special event permits for Arts in the Park, Electronic Recycling, and the Music at Metter concert series.

• Motion to approve preliminary engineering agreement with Gonzalez Companies, LLC for Quarry Road Bike Trail Connector Project
• Ordinance No. 3690 authorizing a municipal services agreement for City of Columbia water service to property in unincorporated Monroe County
• Discussion of establishing snow routes during winter weather events
• Discussion of utility billing
• Consent agenda includes payment of vouchers totaling $428,913.75 and three special event permits

The City Council approved a municipal services agreement to provide city water service to property in unincorporated Monroe County, and approved a preliminary engineering agreement for the Quarry Road bike trail connector. The consent agenda, including vouchers and special event permits, was also approved. Discussions on utility billing and snow routes were held but no decisions were made.

• Approved Consent Agenda including $428,913.75 in vouchers (8-0)
• Approved Special Event Permit for Arts in the Park (8-0)
• Approved Special Event Permit for Electronic Recycling (8-0)
• Approved Special Event Permit for Music at Metter Concert Series (8-0)
• Approved Ordinance No. 3690 for water service agreement (8-0)
• Approved Preliminary Engineering Agreement with Gonzalez Companies for Quarry Road Bike Trail (8-0)

Heritage and Preservation Commission

The Heritage and Preservation Commission will consider a request from the Daughters of the American Revolution to install a plaque at Stone Arch Park and discuss the Miller-Fiege House. No decisions are anticipated at this meeting.

• Request from Daughters of the American Revolution for plaque installation at Stone Arch Park
• Discussion of Miller-Fiege House

Police Pension Board

The board will review the Foster & Foster Actuarial Valuation Report and the status of IRS correspondence. Members will discuss the upcoming reappointment of board member Mike Kossina and the impact of the Social Security Fairness Act.

• Review of Foster & Foster Actuarial Valuation Report
• Discussion of board member Mike Kossina's reappointment (term expires 5/13/2025)
• Review of Joseph Edwards QILDRO and payments to ex-wife
• Discussion of Social Security Fairness Act and repeal of Windfall Elimination Provision
• Review of IPOPIF investment portfolio update

Plan Commission

The Plan Commission meeting scheduled for January 13, 2025, has been cancelled. The next regular meeting is scheduled for February 10, 2025.

City Council

The City Council will consider Ordinance No. 3689 to adopt a new Comprehensive Plan for Columbia, which outlines future land use and growth areas but does not automatically annex properties. The council also will vote on paying $411,018.18 in vouchers from mid-December, including $233,838 for Creekside Park improvements, and discuss the 2025 regular meeting schedule. A closed session is scheduled for pending litigation.

• Adoption of Ordinance No. 3689 – Comprehensive Plan for the City of Columbia
• Payment of vouchers totaling $411,018.18 for Dec. 12-31, 2024, with $233,838 for Creekside Park and $66,532.50 for Go Bond Series 2020
• Discussion of 2025 Regular City Council Meeting Schedule
• Closed session under 5 ILCS 120/2(c)(11) for pending litigation

The City Council unanimously approved Ordinance No. 3689 adopting a Comprehensive Plan for the City of Columbia, Illinois, following a recommendation from the Plan Commission. The council also approved the consent agenda, including minutes and vouchers totaling $411,018.18. A discussion led to a consensus to change the 2025 regular meeting start time to 6:30 PM beginning January 21, 2025. The council entered closed session to discuss pending litigation and later adjourned.

• Approved Ordinance No. 3689 adopting the Comprehensive Plan (8-0)
• Approved Consent Agenda including minutes and vouchers totaling $411,018.18 (8-0)
• Consensus to change meeting start time to 6:30 PM starting January 21, 2025
• Entered closed session to discuss pending litigation (8-0)