Cottonwood public meetings in 2021

Planning & Zoning Commission

The Planning & Zoning Commission meeting scheduled for December 20, 2021 at 6:00 pm has been canceled. No items will be discussed or decided at this meeting.

• Meeting canceled
• No agenda items listed

Historic Preservation Commission

The Cottonwood Historic Preservation Commission meeting scheduled for December 15, 2021 at 6:00 PM has been canceled. No items were discussed or decided.

• Meeting canceled

Alternate Pension & Benefit Trust

The Alternate Pension and Benefit Plan Board of Directors is holding its annual meeting. The board will approve the minutes from the December 19, 2018 meeting and receive updates on the dissolution of the pension trust and the annual report ending June 30, 2021.

• Approval of December 19, 2018 meeting minutes
• Update on Alternate Pension and Benefit Trust dissolution
• Annual report for fiscal year ending June 30, 2021

The Cottonwood Alternate Pension and Benefit Plan Board voted to approve the December 19, 2018 meeting minutes and discussed the trust's dissolution, deciding not to dissolve it because one member still receives retirement benefits. The board also reviewed the annual report for fiscal year 2021, noting about $300k in investments. No other substantive decisions were made.

• Approved December 19, 2018 meeting minutes (unanimous)
• Decided not to dissolve the pension trust due to one remaining retiree

Planning & Zoning Commission

The Cottonwood Planning & Zoning Commission will hold a special meeting to consider two design review applications: a renovation of the existing Dairy Queen restaurant and a new media studio building. The agenda also includes routine items like approval of minutes and public comment. A memo notes the December 20 meeting is canceled and the January meeting moved to January 24.

• DR 21-010: Dairy Queen renovation at 102 South Main Street, 12,632 sq ft parcel, C-1 zone
• DR 21-011: New 7,040 sq ft media studio at 711 Cove Parkway, 37,799 sq ft parcel, C-1 zone
• Approval of minutes from October 18, 2021 regular meeting
• December 20, 2021 meeting canceled; January 2022 meeting moved to January 24

Planning & Zoning Commission

The Cottonwood Planning & Zoning Commission will hold a special meeting to consider three design review and conditional use permit applications: a Dairy Queen renovation, a new media studio building, and a 152-unit multi-family development. The meeting also includes approval of prior minutes and public comment. The December 20 meeting is canceled, and the January 2022 meeting is moved to January 24.

• DR 21-010: Dairy Queen renovation at 102 S. Main St., 12,632 sq ft parcel, C-1 zone
• DR 21-011: New 7,040 sq ft media studio at 711 Cove Parkway, 37,799 sq ft parcel, C-1 zone
• CUP 21-008: 152-unit multi-family on 11.5 acres, west of Silverado Drive, C-2 zone
• December 20, 2021 meeting canceled; January 2022 meeting moved to Jan 24

The Cottonwood Planning & Zoning Commission unanimously approved two design review applications. DR 21-010 for Dairy Queen at 102 South Main Street was approved with conditions including a 5-foot screening wall on the neighboring property. DR 21-011 for Rezzonator Studio at 711 Cove Parkway was approved with conditions including moving the garage door to the south elevation and matching stucco to surrounding structures. The commission also approved the October 18, 2021 meeting minutes.

• Approved DR 21-010 for Dairy Queen renovation at 102 South Main Street, with conditions including a 5-foot screening wall on neighboring property.
• Approved DR 21-011 for Rezzonator Studio's 7,040 sq ft metal building at 711 Cove Parkway, with conditions including moving garage door to south elevation and matching stucco.
• Approved minutes of the October 18, 2021 regular meeting.
• Noted that the December 20 regular meeting is canceled and January/February meetings pushed back one week due to holidays.
• Noted City Council changed restaurant square footage in CR zone to 1,500 and approved Mesquite Hills Final Plat.

Airport Commission

The Cottonwood Airport Commission will meet to discuss the airport master plan update, gate and fence updates, and broadband access. They will also consider approving a commercial operating permit for Dakota Territory Tours. The meeting includes a presentation of the VIR tower and introduction of the new airport manager.

• Approval of commercial operating permit for Dakota Territory Tours
• Discussion of airport master plan update
• Gate and fence update discussion
• Broadband access discussion
• Presentation of VIR tower

The Cottonwood Airport Commission approved a commercial operating permit for Dakota Territory Tours, with dissenting votes from Vice Chairman Wade and Commissioner Pebler. The commission also approved the November 3, 2021 meeting minutes unanimously. Discussions included a master plan update, a gate/fence update, and a broadband project delay.

• Approved the minutes of the November 3, 2021 meeting unanimously.
• Approved the commercial operating permit for Dakota Territory Tours, with dissenting votes from Vice Chairman Wade and Commissioner Pebler.

Public Safety & Personnel Board

The Cottonwood Public Safety Personnel Retirement Board will vote on whether to accept Officer Josh Fradette's application for Ordinary Disability Retirement, which would start the process of selecting an independent medical examiner. The board will also discuss state-mandated board consolidation and training updates, and vote to approve the previous meeting's minutes.

• Vote to accept or deny Ordinary Disability Retirement application from Josh Fradette (dated Oct 4, 2021)
• Approval of minutes from November 3, 2021 board meeting
• Report on Arizona Revised Statutes update regarding local board training and consolidation
• Public comment period

The board unanimously voted to deny sending Joshua Fradette for an independent medical exam for his ordinary disability retirement application, effectively rejecting the application. Members cited insufficient medical evidence and that his disability may not meet statutory criteria. The secretary will send a certified letter explaining the decision.

• Approved minutes from November 3, 2021 meeting (unanimous)
• Denied sending Joshua Fradette for an independent medical exam for ordinary disability retirement (unanimous)

Municipal Property Corporation

The Municipal Property Corporation Board of Directors is holding its annual meeting. The agenda includes approval of minutes from a prior meeting and a financial report indicating no activity since bonds were refunded in FY2015 and FY2016. The meeting is largely procedural with no substantive decisions or discussions listed.

• Approval of minutes from September 15, 2020 meeting
• Annual financial report: no activity since bond refunding in FY2015 and FY2016

The Municipal Property Corporation board unanimously approved a perpetual easement to Qwest Communications on parcel #460-42-065 owned by the MPC. The board also elected officers (Jesus R. Rodriguez as President, Scott Ellis as Vice President, Randi Stephens as Secretary) and approved minutes from the September 22, 2015 meeting. No annual financial report was presented since all MPC bonds were refinanced or paid off prior to 2016.

• Approved the board slate: Jesus R. Rodriguez as President, Scott Ellis as Vice President, Randi Stephens as Secretary
• Approved the minutes from the September 22, 2015 meeting
• Granted a perpetual easement to Qwest Communications on parcel #460-42-065 owned by the MPC
• Adjourned the meeting at 3:18 PM

Historic Preservation Commission

The Historic Preservation Commission reviewed an application from Merkin General LLC for changes to a landmarked building, including window and door replacements. The Commission decided to defer action until the applicant provides a complete application with more specific details regarding colors and structure.

• Proposed modifications to landmarked building at 816 N. Main St.
• Request for Certificate of Appropriateness from Merkin General LLC
• Update on Cottonwood Historic Property Tour

The Cottonwood Historic Preservation Commission unanimously approved a Certificate of Appropriateness for Merkin General LLC to modify the exterior of the landmarked building at 816 N. Main St. The approval is conditional on compliance with all planning, building, city requirements, and sign permits. The commission also approved the minutes from the October 25, 2021 meeting and discussed the recent Historic Property Tour.

• Approved the Certificate of Appropriateness for Merkin General LLC's exterior modifications to 816 N. Main St., contingent on compliance with planning, building, city requirements, and sign permits.
• Approved the minutes from the October 25, 2021 meeting unanimously.
• Adjourned the meeting at 6:27 p.m.

Planning & Zoning Commission

The Planning & Zoning Commission meeting scheduled for November 15, 2021 at 6:00 pm has been canceled. No items were discussed or decided.

• Meeting canceled

Airport Commission

The Cottonwood Airport Commission is meeting to discuss and possibly direct staff on several airport matters, including a lease extension for Dakota Territory Tours, updates on the AWOS build-out, operations during the transition to a new airport manager, and the manager selection process. The agenda also includes items on terminal access, the airport master plan, a hang glider landing zone, temporary taxiway repair, and gate repair updates. No new business is listed.

• Dakota Territory Tours lease extension to November 30, 2035, with rent increasing from $250 to $750 per month plus CPI-based annual increases
• Update on AWOS build-out
• Airport operations during transition to new airport manager
• Airport manager selection
• Temporary repair of taxiway and gate repair update

Public Safety & Personnel Board

The Cottonwood Public Safety Personnel Retirement Board will meet to approve prior meeting minutes and decide whether to accept an ordinary disability retirement application from Josh Fradette, which would start the process of selecting an independent medical examiner. The meeting is open to the public.

• Approval of October 5, 2021 board minutes
• Vote on Josh Fradette's ordinary disability retirement application dated October 4, 2021

The Cottonwood Public Safety Retirement Police Board voted unanimously to table the ordinary disability retirement application from Joshua Fradette until a future meeting. Members wanted more information from his doctor and his resignation letter before deciding. The board also approved the minutes from the October 5, 2021 meeting.

• Approved minutes from October 5, 2021 meeting (unanimous)
• Tabled Joshua Fradette's ordinary disability retirement application (unanimous)

Planning & Zoning Commission

The Planning & Zoning Commission will hold a special meeting to conduct a discussion regarding design review in Old Town. The agenda also includes informational reports and updates from the Chairperson, Commission members, or Community Development Director.

• Discussion: Design Review in Old Town

Historic Preservation Commission

The Cottonwood Historic Preservation Commission is holding a special meeting with no old business and one discussion item: design review in Old Town. The meeting includes public comment periods and informational reports, but no formal decisions are listed on the agenda.

• Discussion of design review in Old Town
• Public comment period for items not on the agenda
• Verbal comment period during hearing items
• Possible executive session for legal advice

Historic Preservation Commission

The Cottonwood Historic Preservation Commission will hold a special meeting to consider approving a $1,155 invoice for website services for the 2021 Cottonwood Historic Property Tour and to review a Certificate of Appropriateness application for modifications to a landmarked building at 816 N. Main St. The agenda also includes updates on the historic property tour and marketing items. The meeting is largely procedural, with no old business or special presentations.

• Approval of invoice for $1,155.00 to Nick of Times Productions for website services for the 2021 Cottonwood Historic Property Tour
• Consideration of Certificate of Appropriateness application from Merkin General LLC for modifications to a Landmarked building at 816 N. Main St.
• Update on Cottonwood Historic Property Tour, including marketing and promotional items
• Review of marketing and promotional items for Website, Brick Program, Landmarking, and 50/50 Small Grant Program

The Cottonwood Historic Preservation Commission voted to table a Certificate of Appropriateness application for modifications to a landmarked building at 816 N Main St., requesting a complete application with more detail on colors and structure. The item will be brought back to the November 17th meeting. The commission also approved an invoice for the Cottonwood Historic Property Tour website.

• Approved minutes of September 22, 2021 meeting (unanimous)
• Approved invoice from Nick Hunseder for CHPT website (5-0)
• Tabled Certificate of Appropriateness for 816 N Main St. modifications (4-0-1 abstention)

Library Advisory Board

This regular meeting of the Cottonwood Library Advisory Board was canceled. No business was conducted, and no decisions or discussions took place. The agenda that would have been covered included routine items like minutes approval, a library director's report, and updates on library programs.

• Meeting canceled — no actions taken
• Agenda would have included library director's report
• Planned items included Cindi Gordon retirement update and Author Expo on Nov. 20

The Cottonwood Library Advisory Board was informed that the City Council's second reading officially dissolved the board, transitioning it into a 'work group' without official agendas or minutes. The board approved the September minutes and discussed upcoming events, including the Author Expo and a volunteer open house.

• Approved September 15, 2021 minutes as written
• Adjourned meeting unanimously

Planning & Zoning Commission

The Commission will consider a conditional use permit for 56 units at 75 S. 6th Street and a design review for a new Unisource Energy Services facility. The meeting also includes discussions on a special directional sign extension and potential zoning amendments.

• Conditional Use Permit for 56-unit multi-family development at 75 S. 6th Street
• Design Review for new Unisource Energy Services administration and warehouse building at 521 South 14th Street
• Conditional Use Permit for Mesquite Hills special directional sign at 586 W. State Route 89A
• Discussion of potential rezoning for AR-20 land on Birch Street east of Main Street
• Discussion of draft zoning ordinance amendments regarding multi-family densities and building heights

The Cottonwood Planning & Zoning Commission unanimously approved a conditional use permit and design review for the 56-unit 6th Street Lofts multi-family development at 75 S. 6th Street, subject to stipulations including a 3-story/45-foot height limit and sidewalk installation. The commission also approved design review for Unisource Energy Services' new administration building at 521 S. 14th Street and a 5-year special directional sign for Mesquite Hills. A potential rezone on Birch Street was tabled, and a draft zoning ordinance amendment was discussed but not voted on.

• Approved CUP 21-007 & DR 21-008 for 56-unit 6th Street Lofts at 75 S. 6th Street (5-0)
• Approved DR 21-009 for Unisource Energy Services building at 521 S. 14th Street (5-0)
• Approved CUP 21-005 for Mesquite Hills special directional sign at 586 W. State Route 89A (5-0)
• Approved minutes of September 20, 2021 meeting (unanimous)
• Tabled potential rezone of AR-20 land on Birch Street until next meeting

Airport Commission

The Airport Commission meeting scheduled for October 6, 2021, has been canceled because there were no items for consideration. The next meeting is scheduled for November 3, 2021.

Public Safety & Personnel Board

The Cottonwood Public Safety Personnel Retirement Board is meeting to approve minutes, administer an oath of office, and vote on a retirement annuity application. The meeting is open to the public.

• Approval of minutes from July 14, 2021 meeting
• Oath of office for Cody Savage, term through December 2022
• Vote on annuity application for Mark Mann, dated September 7, 2021

Parks & Recreation Commission

The Cottonwood Parks and Recreation Commission will hold a public hearing to discuss recent and upcoming programs, the Riverfront Master Plan, and an update on the decommissioning of the commission itself. The agenda also includes a call to the public and approval of prior meeting minutes.

• Riverfront Master Plan discussion
• Parks and Recreation Decommissioning Update
• Recent and upcoming programs: Cottonwood Vintage Run, 4th of July, Kids Park Project, Thunder Valley Rally
• Monthly report information for August 2021
• Call to the public

Historic Preservation Commission

The Cottonwood Historic Preservation Commission will hold a regular meeting to consider a Small Grant Funding Program application from 3-Kings Kasbar, discuss the Design Guidelines Update following a Planning and Zoning Commission meeting, and receive updates on the 2021 Certified Local Government Grant, Home Tour, and social media policies. The agenda is largely procedural with informational reports and public comment periods.

• Small Grant Funding Program application from 3-Kings Kasbar
• Design Guidelines Update: results of Planning and Zoning Commission meeting and pending City Council action
• 2021 Certified Local Government Grant: survey for residential and commercial/residential neighborhoods
• Home Tour update: report from the Home Tour Committee
• Social media policies discussion

The Cottonwood Historic Preservation Commission unanimously approved a matching grant application from 3-Kings Kasbar for roof repair/replacement, up to $3,500. The commission also discussed upcoming Design Guidelines for Old Town, a CLG grant for property surveys, and the Cottonwood Historic Property Tour. No other substantive decisions were made.

• Approved 3-Kings Kasbar matching grant up to $3,500 for roof repair (unanimous)
• Approved minutes from August 25, 2021 meeting (unanimous)

Planning & Zoning Commission

The Cottonwood Planning & Zoning Commission will hold public hearings on a design review for an exterior renovation of a retail building, a conditional use permit for an open-air market venue, and a zoning ordinance text amendment updating design guidelines for several zones including Historic Preservation. They will also discuss a possible I-1 rezone. The agenda includes approval of minutes from prior meetings and a call to the public.

• Design Review DR 21-007 for exterior renovation of retail building at 971-981 S. Main Street (C-1 zone)
• Conditional Use Permit CUP 21-006 for open-air market venue at 1050 N. Main Street (C-1 zone)
• Zoning Ordinance amendment ZO 21-009 updating design guidelines for R-1, R-2, R-3, C-1, CR, and HP zones
• Discussion of possible I-1 rezone

The Cottonwood Planning & Zoning Commission approved a design review for exterior renovation of a retail building at 971-981 S. Main Street (DR 21-007), subject to conditions including conformance with submitted plans and Code Review Board comments. The Commission also approved a conditional use permit for an open-air market at 1050 N. Main Street (CUP 21-006), with Commissioner Garrison recused, subject to conditions including compliance with the Temporary Use Permit and a city right to revoke for public safety issues. Additionally, the Commission voted to recommend approval to the City Council of a zoning ordinance text amendment (ZO 21-009) updating design guidelines for Old Town, including a revision limiting food and beverage establishments to 1,500 square feet of public area. The Commission also discussed a possible I-1 rezone for an elder care facility but took no action, expressing reservations about losing industrial zoning.

• Approved DR 21-007 design review for exterior renovation at 971-981 S. Main St. (5-0)
• Approved CUP 21-006 for open-air market at 1050 N. Main St. (4-0, Garrison recused)
• Recommended approval of ZO 21-009 design guidelines update to City Council (5-0)
• Approved minutes of August 16, 2021 Special and Regular meetings (unanimous)
• Discussed possible I-1 rezone for elder care facility; no action taken

Library Advisory Board

This regular meeting of the Cottonwood Library Advisory Board was canceled. The agenda included routine items such as call to order, roll call, public comment, approval of minutes, and reports, but no decisions or discussions will take place.

• Meeting canceled
• Approval of June 16, 2021 minutes (canceled)
• Library Director's report on statistics, sidewalk update, Summer Reading Program (canceled)
• Unfinished business: Boards and Commissions Reorganization, Volunteer Opportunities (canceled)

The Cottonwood Library Advisory Board approved the minutes from its June 16, 2021 meeting as written. The board discussed a proposal to eliminate several boards, including the Library Advisory Board, and transition to project-based work groups, but noted this still needs formal City Council approval. No new business was discussed, and the meeting adjourned at 5:47 PM.

• Approved June 16, 2021 meeting minutes as written
• Adjourned meeting at 5:47 PM

Planning & Zoning Commission

The Cottonwood City Council and Planning and Zoning Commission will hold a joint work session to hear a presentation from a Utah developer about a proposed residential/resort-style development on Arizona State Trust land off State Route 260 near Camino Real. The proposal covers approximately 741 acres inside the city and includes up to 3,700 units, with a mix of resort, secondary, and primary residential uses. No formal action is required; the session is for discussion and possible direction to staff.

• Proposed development on 741 acres of State Trust land off SR 260 and Camino Real
• Up to 3,700 units: 1/3 resort, 1/3 secondary residential, 1/3 primary residential
• Includes public parks, trails, water recreation/surf park, bike pump track, and housing for $60K-$170K income range
• Developer claims water usage equal to or lower than Cottonwood average, with reclaimed water for irrigation
• Discussion only; no action or motion required

Airport Commission

The Cottonwood Airport Commission will consider Amendment Number One to the lease agreement with Wiseman Aviation, Inc. for continued service as the fixed-based operator. The agenda also includes approval of minutes from the July 14, 2021 meeting, a brief summary of current events, and a call to the public. No other substantive items are listed.

• Amendment Number One to the lease agreement with Wiseman Aviation, Inc. for continued service as the fixed-based operator

Historic Preservation Commission

The Historic Preservation Commission unanimously approved a recommendation to the Planning & Zoning Commission for the 2021 Design Guidelines Update for Old Town Cottonwood, which will go to a public hearing on September 20th and to City Council in October. The commission also approved a $2,450 contract with Motion Candy Media for video production of the 2021 Historic Property Tour, with one commissioner recusing. No other substantive decisions were made; the meeting included informational updates and public comments.

• Approved recommendation for 2021 Design Guidelines Update (unanimous)
• Approved $2,450 video production contract with Motion Candy Media (5-0, 1 recusal)
• Approved minutes of July 28, 2021 meeting (unanimous)

Planning & Zoning Commission

The Cottonwood Planning & Zoning Commission unanimously approved four items: a design review for a 450-500 space RV park at 420 S. Happy Jack Way; a preliminary plat for The Vineyards at Cottonwood Phase 3, a 29-lot single-family subdivision; a rezoning of approximately 11 square miles from RCU-2A to NF and AR-87; and amendments to Zoning Ordinance Section 418 for the C-1 zone. All votes were 5-0.

• Approved DR 21-006 design review for RV park at 420 S. Happy Jack Way (5-0)
• Approved preliminary plat for The Vineyards at Cottonwood Phase 3, 29-lot subdivision (5-0)
• Recommended approval of Z 21-003 rezoning of ~11 sq miles to NF and AR-87 (5-0)
• Recommended approval of Zoning Ordinance Section 418 amendments for C-1 zone (5-0)

Planning & Zoning Commission

The Cottonwood Planning & Zoning Commission held a special meeting on August 16, 2021, for an overview of commission responsibilities, open meeting law, and member handbook review. No substantive decisions were made; the meeting was informational and procedural only.

• No formal decisions or votes taken during the meeting
• Commission agreed to stay coordinated with City Council on Spring Creek Ranch and other big projects

Planning & Zoning Commission

The Cottonwood Planning & Zoning Commission held a special meeting on August 16, 2021, that was entirely informational and procedural. No formal decisions, approvals, or denials were made. The commission received an overview of its responsibilities, reviewed handbooks, and discussed open meeting law with the City Attorney, Mayor, and City Manager.

• No formal decisions were made during this special meeting

Planning & Zoning Commission

The Commission will consider a design review for an RV park, a residential subdivision plat, and a large-scale area rezoning. Additionally, the body will review a proposed amendment to the city's light commercial zoning ordinance.

• Design Review for RV park at 420 S. Happy Jack Way
• Preliminary Plat for The Vineyards at Cottonwood Phase 3 (29-lot subdivision)
• Rezoning of approximately 11 square miles near State Route 89A
• Zoning Ordinance text amendment for Section 418 C-1 (Light Commercial) zone

The Planning & Zoning Commission unanimously recommended approval to the City Council for a General Plan amendment changing the land use designation from Public/Semi-Public/Institutional to High Density Residential for approximately 1.2 acres at 902 N. 14th Street. They also unanimously recommended a corresponding zone change from AR-43 and R-4 to R-3 (Multiple Family Residential) for the same property. Additionally, the Commission unanimously recommended approval of a zoning ordinance text amendment adding definitions and standards for optional cluster subdivisions in certain agricultural residential zones.

• Recommended approval of GP 22-002, changing land use from PSP to HR for 1.2 acres (5-0)
• Recommended approval of Z 22-007, changing zoning from AR-43 and R-4 to R-3 for 1.2 acres (5-0)
• Recommended approval of ZO 22-004, amending zoning ordinance for cluster subdivisions (5-0)
• Approved minutes of July 18, 2022 regular meeting (unanimous)

Historic Preservation Commission

The Cottonwood Historic Preservation Commission meets to discuss the second draft of new Design Guidelines, update the Home Tour project (including possible video production vendor selection), and consider social media policies. The agenda also includes approval of June minutes, a landmarking update, and public comment.

• Second Draft Design Guidelines review (final draft to go to Planning & Zoning, then City Council in October)
• Home Tour update: committee report, property research status, and possible action on video production vendor
• Landmarking update from Commissioner Dave Collins
• Social media policies discussion
• Approval of June 23, 2021 regular meeting minutes

The Historic Preservation Commission approved the June 23, 2021 meeting minutes and discussed updates on the home tour, landmark program, and design guidelines. No formal decisions were made on these items; the design guidelines second draft is scheduled for a council work session on August 10th.

• Approved June 23, 2021 meeting minutes (motion by Collins, second by King)
• Discussed home tour video vendor quotes; vote deferred to next meeting
• Discussed landmark program outreach ideas; no formal action
• Discussed design guidelines second draft; comments due to Planner Padgett

Planning & Zoning Commission

The Cottonwood Planning & Zoning Commission approved two design review applications: a 4-unit apartment building at 322 N. 11th Street and a 6,000 sq ft airplane hangar at 642 S. Airpark Road. Both approvals were unanimous. The meeting also included updates on flood damage and the search for a missing teenager.

• Approved DR 21-003 for a 4-unit apartment building at 322 N. 11th Street (unanimous)
• Approved DR 21-005 for a 6,000 sq ft airplane hangar at 642 S. Airpark Road (unanimous)
• Approved minutes of June 21, 2021 regular meeting (5-1, with one abstention)

Public Safety & Personnel Board

The Cottonwood Public Safety Personnel Retirement Board will vote on approving a retirement application, accepting FY 2020 actuarial rates, and inducting five new police officers into the retirement system. The board will also approve prior meeting minutes and administer an oath of office.

• Approval of retirement application for Mark Mann, effective September 9, 2021
• Review and vote to accept FY 2020 Actuaries setting FY 2022 rates
• Induction of five new officers: Brandon Iurato, Zackery Smith, Elijah Olofson, Stephan Wagner, David Holdsworth
• Oath of office for Cody Savage, term through December 2022
• Approval of minutes from September 29, 2020 meeting

The Cottonwood Public Safety Retirement Police Board approved the retirement application of Mark Mann, effective September 9, 2021, despite noting it would add to the city's unfunded liability. The board also accepted the FY 2020 actuarial report, which showed a 10% increase in employer contributions for police personnel. Five new members were inducted, and the oath of office was tabled due to an absence.

• Approved minutes from September 29, 2020 meeting.
• Tabled oath of office due to Cody Savage's absence.
• Approved Mark Mann's retirement application for September 9, 2021.
• Accepted FY 2020 Actuaries as presented.
• Approved acceptance of five new members: Brandon Iuranto, David Holdsworth, Zackery Smith, Elijah Olofson, Stephan Wagner.
• Adjourned meeting at 2:16 pm.

Public Safety & Personnel Board

The Public Safety Personnel Retirement Board of Directors for the Cottonwood Fire Department will meet to review FY 2020 Actuaries used to set FY 2022 rates. The board will also approve previous meeting minutes and administer an oath of office.

• Vote to approve September 29, 2020, meeting minutes
• Oath of Office for Jeff Boyd
• Review and vote to accept FY 2020 Actuaries for setting FY 2022 rates

The Public Safety Retirement Fire Board approved the minutes from September 29, 2020, and accepted the 2020 Actuaries report, which showed an increase in employer rates for FY 2022. The oath of office was tabled until the next meeting because a copy was not available. No other substantive decisions were made.

• Approved minutes from September 29, 2020 (unanimous)
• Accepted 2020 Actuaries report (unanimous)
• Tabled oath of office until next meeting

Airport Commission

The Cottonwood Airport Commission is meeting to review and potentially approve several airport items, including the final Airport Security Plan, a residential noise disclosure notice, and changes to the Dakota/Brunner lease. They will also discuss the Airport Capital Improvement Plan and a proposed mission statement. The agenda is largely routine, with no major new actions expected.

• Review of final Airport Security Plan
• Review of final Residential Airport Noise Disclosure Notice
• Review of Dakota/Brunner Lease with changes
• Review of Airport Capital Improvement Plan
• Discussion of Mission, Vision & Values Statement

The Cottonwood Airport Commission unanimously approved a motion to recommend the Dakota/Brunner lease to the City Council. The commission tabled the final approval of the Airport Security Plan to consider TSA guidelines received just before the meeting. The commission also approved the minutes from the May 5, 2021 meeting. The meeting included extensive public comment on airport noise, security, and operations, with the chairman agreeing to place a gate access issue on the next agenda.

• Approved the minutes of the May 5, 2021 regular meeting by unanimous vote.
• Recommended the Dakota/Brunner lease to the City Council by unanimous vote.
• Tabled final approval of the Airport Security Plan to consider TSA guidelines.
• Agreed to place the West gate access issue on the next meeting agenda.

Planning & Zoning Commission

The Cottonwood City Council and Planning & Zoning Commission will hold a joint work session to discuss workforce/affordable housing, parking issues, zoning changes, pending developments, and General Plan amendment procedures. They will also hear presentations from non-profit agencies funded through the FY2021 Outside Agency Funding Program.

• Discussion of possible regulatory changes to increase allowable densities in R-2 and R-3 zoning districts
• Discussion of possible changes to housing restrictions in the Light Industrial (I-1) zone
• Discussion of a proposed new development within the Spring Creek Ranch annexation area
• Presentations from 10 non-profits funded $100,000 in FY2021, including Verde Valley Senior Center ($35,000), Manzanita Outreach ($14,150), and Old Town Mission ($10,000)

Personnel Board

The Cottonwood Personnel Board will hold a public meeting to approve minutes, receive a staff update, and review nominations to select the Employee of the 2nd Quarter of 2021. The agenda is largely procedural, with the main substantive item being the employee recognition selection.

• Review nominations and select Employee of the 2nd Quarter, 2021
• Approval of minutes from June 18, 2021 board meeting
• Staff update

The Cottonwood Personnel Board met on July 7, 2021, and unanimously approved the minutes from the June 18, 2021 meeting. After reviewing four nominations, the board selected Lorenda Yoke as the Employee of the 2nd Quarter, 2021, via a motion by Joyce Oswald, seconded by Ryan Bigelow. The board also noted that Randi Stephens would serve as the contact while Secretary Amanda Wilber is on leave, and no future meetings were anticipated during that time.

• Approved the minutes from the June 18, 2021 meeting unanimously
• Selected Lorenda Yoke as the Employee of the 2nd Quarter, 2021, by unanimous vote
• Noted Randi Stephens as the contact for board needs during Amanda Wilber's leave

Historic Preservation Commission

The Cottonwood Historic Preservation Commission will hear a presentation on the hotel project at 1020 N. Main St., discuss and possibly select a video production vendor for the 2021 Home Tour, and review a draft of the Design Guidelines update. The meeting also includes routine items like approving minutes and public comment.

• Presentation by Greg Barlow, S&W Vacations, on hotel project at 1020 N. Main St.
• Discussion and possible action on Video Production Vendor for 2021 Home Tour
• Review of Draft Design Guidelines by Robert Graham, The Motley Design Group
• Approval of minutes from June 9, 2021 special meeting

The Historic Preservation Commission approved the June 9, 2021 special meeting minutes. Chairwoman Garrison announced that agenda item IV was removed because the applicant withdrew the project application. The commission discussed the Home Tour video production vendor, agreeing to vote on options at the next meeting, and tentatively renamed the event "Cottonwood Historic Properties Tour." No other formal decisions were made.

• Approved the June 9, 2021 special meeting minutes
• Removed agenda item IV after the applicant withdrew the project application
• Agreed to vote on Home Tour video production vendor options at the next meeting
• Tentatively renamed the event to "Cottonwood Historic Properties Tour"

Parks & Recreation Commission

The Cottonwood Parks and Recreation Commission will hold a public hearing to discuss recent and upcoming programs and events, including the Cottonwood Vintage Run, 4th of July, and Thunder Valley Rally, as well as an update on the decommissioning of the commission itself. The agenda also includes approval of the May 25, 2021 minutes and a monthly report for May 2021.

• Decommissioning update: Commission may be dissolved, with a recommendation going to City Council on June 15.
• Thunder Valley Rally: Online ticketing planned, with discounted online price of $20 vs $25 day-of; staging bid $30,000 with $25,000 in sponsorship committed.
• 4th of July event: Bounce house vendor went out of business; seeking insurance exemption for city employees to host; liquor liability issues with wine consortium.
• Cottonwood Vintage Run: Registration down, especially 2-mile walk/run (10 registered vs 100+ historically).
• Pick Your Playground campaign: Playground 3 won with 56% of vote; construction starts July 12, community build July 31.

Planning & Zoning Commission

The Cottonwood Planning & Zoning Commission will consider a conditional use permit and design review for a mixed-use building with residential units in a C1 zone, allowing an increase from 2.5 to 3 stories at 1020 N Main St. They will also review three zoning ordinance text amendments regarding parking, front lot line definitions, and multiple detached dwellings in R-2/R-3 zones. The meeting includes public comment periods and possible executive session.

• CUP 21-003 and DR 21-004: Mixed-use building with residential use and height increase to 3 stories at 1020 N Main St (APN 406-22-033)
• ZO 21-005: Zoning text amendment to Sections 404.L and 404.M on parking of vehicles and trailers
• ZO 21-006: Zoning text amendment to Section 201 on definition of front lot line
• ZO 21-007: Zoning text amendment to Sections 414.B and 415.B on multiple detached single-family dwellings in R-2 and R-3 zones

The Commission denied a Conditional Use Permit (CUP 21-003) for a 3-story mixed-use commercial/residential building at 1020 North Main St. on a 2-2 vote, with two members opposed due to concerns about scale, parking, and privacy. The related Design Review (DR 21-004) was tabled unanimously until the applicant meets with the Historic Preservation Commission. The Commission also unanimously recommended approval of three zoning ordinance text amendments to the City Council.

• Denied CUP 21-003 for 3-story mixed-use building at 1020 N. Main St. (2-2 vote)
• Tabled Design Review DR 21-004 until applicant meets with Historic Preservation Commission (unanimous)
• Recommended approval of zoning text amendment to Sections 404.L and 404.M on vehicle/trailer parking (unanimous)
• Recommended approval of zoning text amendment to Section 201 defining front lot line (unanimous)
• Recommended approval of zoning text amendments to Sections 414.B and 415.B allowing multiple detached single-family dwellings in R-2/R-3 zones (unanimous)
• Approved minutes of April 19, 2021 regular meeting with corrections (unanimous)

Personnel Board

The City of Cottonwood Personnel Board will hold a public meeting on June 18, 2021, at City Hall. The agenda includes selecting the board chair and vice chair, approving minutes from January 27, 2021, and reviewing employee nominations for Q1 2021. The board will also review policies regarding compensated time and leave, as well as general employee rights and responsibilities.

• Select Board Chair and Vice Chair
• Approve minutes from January 27, 2021 meeting
• Review nominations for Employee of the 1st Quarter, 2021
• Review Policy: Section 6 - Compensated Time and Leave
• Review Policy: General Employee Rights and Responsibilities

The Cottonwood Personnel Board unanimously selected John Wesbrock as the Employee of the 1st Quarter, 2021, from four nominees. The board also approved the January 27, 2021 meeting minutes and re-elected Ben Kramer as Chair and Joyce Oswald as Vice Chair. Policy reviews for Sections 6 and 1 were discussed with minor corrections noted, and the next meeting was set for July 7, 2021.

• Approved minutes from the January 27, 2021 meeting unanimously.
• Re-elected Ben Kramer as Chair and Joyce Oswald as Vice Chair unanimously.
• Selected John Wesbrock as Employee of the 1st Quarter, 2021 unanimously.
• Scheduled next meeting for July 7, 2021 at 10 am.
• Reviewed Policy Section 6 (Compensated Time and Leave) and noted minor issues to address.
• Reviewed Policy Section 1 (Employment Rights and Responsibilities) and noted grammatical errors to correct.

Library Advisory Board

The Cottonwood Library Advisory Board met to review the Library Director's report, which included monthly statistics and late fee forgiveness. The board discussed future volunteer opportunities and a strategic plan. They also reviewed a report from The Nature Conservancy and its associated action items.

• Review of The Nature Conservancy report and action items
• Discussion of Future Volunteer Opportunities and Volunteer Strategic Plan
• Library Director's report on late fee forgiveness and sidewalk updates

The Cottonwood Library Advisory Board approved the May 19, 2021 minutes as written. The board heard that City Council unanimously approved Late Fee Forgiveness, with positive reactions. They discussed volunteer opportunities and reviewed a Nature Conservancy report on water conservation, with five potential projects outlined. The board will not meet in July; the next meeting is August 11.

• Approved the May 19, 2021 meeting minutes as written.
• Heard that City Council approved Late Fee Forgiveness.
• Discussed volunteer opportunities and a strategic plan.
• Reviewed The Nature Conservancy report and action items.
• Set next meeting for August 11, 2021; no July meeting.

Historic Preservation Commission

The Cottonwood Historic Preservation Commission is holding a special meeting to discuss old business on matching grant applications and process, and to review design guidelines updates, home tour updates, and landmarking status. The agenda includes informational reports, public comment, and potential discussion items, but no formal votes are listed.

• Matching Grant Applications and Process (old business)
• Design Guidelines Update
• Home Tour Update and original goals
• Landmarking Status

The Cottonwood Historic Preservation Commission approved raising the matching grant amount from $3,000 to $3,500 for 2021 and kept the application period from June 30 to August 30. They also approved minutes from the May 5 meetings. No other substantive decisions were made; other items were informational or discussions.

• Approved raising matching grant amount to $3,500 for 2021 (all approved)
• Approved grant application period June 30 to August 30 (all approved)
• Approved minutes from May 5, 2021 special meetings

Airport Commission

The Cottonwood Airport Commission's regular meeting scheduled for June 2, 2021, has been cancelled. The next meeting is set for July 7, 2021, at the same location. No agenda items are listed for either meeting.

• June 2, 2021 meeting cancelled
• Next meeting: July 7, 2021 at 6:00 p.m. at Council Chambers, 826 N Main Street

Historic Preservation Commission

The Cottonwood Historic Preservation Commission will hold a regular meeting on May 26, 2021, to discuss old business on matching grant applications and process, and new business on design guidelines update, home tour update, and landmarking status. The agenda is largely procedural, with no public hearings or major decisions listed.

• Discussion of matching grant applications and process
• Design Guidelines Update
• Home Tour Update
• Landmarking Status

The Cottonwood Historic Preservation Commission meeting on May 26, 2021, was called to order at 6:10 p.m. by Chairman Garrison, but no quorum was present. No substantive decisions were made; the minutes only record the procedural start of the meeting.

Parks & Recreation Commission

The Cottonwood Parks and Recreation Commission will hold a public hearing and regular meeting to discuss recent and upcoming programs, including the outdoor pool reopening, the Pick Your Playground campaign, and updates on the Parks and Recreation Master Plan. The agenda also includes a monthly report for April 2021 and a discussion on decommissioning the commission.

• Outdoor pool reopening on Memorial Day weekend with swim lessons, lap swim, and water aerobics
• Pick Your Playground campaign: community voting on play structure, funded partly by CDBG grant
• Update on Parks and Recreation Master Plan, including wastewater treatment plant and splash pad
• Cottonwood Vintage Run on June 12, 2021, with updated riverfront trail course
• 4th of July event at Cottonwood Kids Park with Walmart food donation and Yavapai Broadcasting entertainment

Library Advisory Board

The Cottonwood Library Advisory Board is meeting to approve minutes, hear the Library Director's report on monthly statistics, and discuss unfinished business including a volunteer appreciation BBQ, future volunteer opportunities, and summer reading program planning. No new business is listed.

• Approval of April 21, 2021 meeting minutes
• Monthly statistics on program attendance, circulation, volunteer hours
• Volunteer Appreciation BBQ at Garrison Park (April 24)
• Future volunteer opportunities and strategic plan
• Summer Reading Program planning

The Cottonwood Library Advisory Board approved the April 21, 2021 minutes as written. The director reported several grants, including $26,000+ for a digital media lab, $4,000 for additional hot spots, and $21,821 from the American Rescue Plan Act. No new business was discussed, and the meeting adjourned at 5:57 PM.

• Approved April 21, 2021 minutes as written (motion by Judy, second by Susan)
• Adjourned meeting unanimously (motion by Judy, second by Paula)

Board of Adjustment

The Cottonwood Board of Adjustment will hold a public hearing on a variance request (VAR 21-001) by Dan Engler to build a garage that would encroach into the required 20-foot rear setback, reducing it to 5 feet, on a small R-2 zoned lot in Old Town. The board will also approve minutes from previous meetings and hear public comment. The agenda is otherwise procedural, with no other substantive items.

• Public hearing on VAR 21-001: variance to reduce rear setback from 20 to 5 feet for a 484 sq ft garage at 901 N. 5th St., APN 406-34-118B
• Approval of minutes from August 13, 2020 regular meeting and March 31, 2021 special meeting
• Call to the public for comments on non-agenda items

The Cottonwood Board of Adjustment approved a variance (VAR 21-001) allowing property owner Dan Engler to construct a garage with a 5-foot rear setback, where the R-2 zoning ordinance requires 20 feet, at 901 North 5th Street. The board voted unanimously in favor, citing the non-conforming nature of Old Town lots. The approval includes stipulations such as conformance with reviewed plans and Code Review Board comments.

• Approved VAR 21-001 for garage with 5-foot rear setback (unanimous)
• Approved minutes of August 13, 2020 Regular Meeting (unanimous)
• Approved minutes of March 31, 2021 Special Meeting (unanimous)

Historic Preservation Commission

The Cottonwood Historic Preservation Commission will hold a special meeting to discuss matching grant applications and process, as well as updates on design guidelines, the home tour, the brick program, and landmarking status. The meeting will also include approval of minutes from previous meetings and a call to the public for comments.

• Matching Grant Applications and Process
• Design Guidelines Update
• Home Tour Update
• Brick Program Update
• Landmarking Status

The Cottonwood Historic Preservation Commission discussed the second year of its matching grant program for landmarked properties, with a proposed $3,000 city match. Commissioner Collins recused himself due to potential conflict of interest. The commission voted to table the decision on the grant amount and solicitation timeline until the next meeting.

• Approved minutes from Feb 24, Mar 24, and Apr 12 meetings
• Tabled decision on $3,000 matching grant and solicitation timeline
• Discussed design guidelines with Motley Design Group consultant
• Noted 10 properties are landmarked
• Volunteered Commissioners Collins and Miranda for landmarking promotion

Airport Commission

The Cottonwood Airport Commission will meet to discuss and potentially recommend several items to the City Council, including a proposed Airport Noise Disclosure Ordinance, an updated Airport Security Information Sheet and Plan, and an updated fueling safety section. They will also review the pending projects list, get updates on the weather system and restroom options, and hear reports from the airport manager and Wiseman Aviation.

• Approval and recommendation to City Council: Proposed Airport Noise Disclosure Ordinance
• Approval and recommendation to City Council: Updated Airport Security Information Sheet and new Airport Security Plan
• Approval and recommendation to City Council: Updated ACMOS Section 4.11 – Fueling, Defueling, Fuel Storage, Dispensing, and Fuel Safety
• Update on Automated Weather Observing System completion date
• Discussion of alternate restroom options until terminal construction is complete

The Cottonwood Airport Commission approved a proposed Airport Noise Disclosure Ordinance to be recorded with Yavapai County, adding a clause about noise abatement procedures and posting the Territory & Vicinity Map on city websites. The commission also approved an update to ACMOS Section 4.11 on fueling and fuel safety, and tabled the Airport Security Plan for further review. Other actions included accepting the April minutes and discussing ongoing projects like the west entry gate and AWOS.

• Approved Airport Noise Disclosure Ordinance with added noise abatement clause (3-1)
• Approved ACMOS Section 4.11 Fueling, Defueling, Fuel Storage, Dispensing, and Fuel Safety (unanimous)
• Tabled Airport Security Information Sheet and Security Plan until June 2 meeting
• Approved minutes of April 7, 2021 meeting (unanimous)

Historic Preservation Commission

The regular Historic Preservation Commission meeting scheduled for April 28, 2021, has been cancelled. No items were discussed or decided.

• Meeting cancelled

Parks & Recreation Commission

The Cottonwood Parks and Recreation Commission will hold a public hearing to discuss recent and upcoming programs, including the outdoor pool schedule, the Riverfront Trail update, and the Pick Your Playground campaign. The agenda also includes a call to the public and approval of the March 23, 2021 minutes.

• Outdoor Pool Schedule for summer
• Update on Riverfront Trail
• Pick your Playground Campaign
• Underwater Easter Egg Hunt and Carnival
• Cottonwood Vintage Run and 4th of July events

The Parks and Recreation Commission heard updates on upcoming events including the outdoor pool reopening, Cottonwood Vintage Run, and 4th of July plans. Commissioners voted on their preferred play structure design for the Pick Your Playground campaign, with votes cast as follows: Ahrens chose option 2 or 3, Anderson chose 3, Shaw chose 4, and Fulton chose 3 or 4. The minutes were approved unanimously, and no public comments were made.

• Approved March 16, 2021 meeting minutes unanimously
• Commissioners voted on preferred play structure: Ahrens (2 or 3), Anderson (3), Shaw (4), Fulton (3 or 4)
• Noted outdoor pool will reopen Memorial Day weekend with full programming
• Cottonwood Vintage Run set for June 12, 2021, with updated course avoiding road closures
• 4th of July event planned at Cottonwood Kids Park with Walmart food donation and Yavapai Broadcasting entertainment

Library Advisory Board

The Cottonwood Library Advisory Board is meeting to discuss library operations, including a recommendation to eliminate late fees, volunteer appreciation plans, and summer reading program planning. The board will also receive the library director's report on statistics and the library's status after Executive Order 2021-06.

• Adoption of Materials Borrowing Policy with recommendation to City Council to eliminate late fees
• Volunteer Appreciation BBQ at Garrison Park on April 24
• Summer Reading Program planning
• Library Director's report on monthly statistics and post-Executive Order status

The Cottonwood Library Advisory Board approved a new Materials Borrowing Policy and recommended that the City Council eliminate overdue fines. The board also discussed volunteer recruitment, the upcoming Summer Reading Program, and the transition to a work group. No other formal decisions were made.

• Approved minutes of March 17, 2021 meeting
• Adopted Materials Borrowing Policy with recommendation to eliminate late fees (motion passed)

Planning & Zoning Commission

The special Planning & Zoning Commission meeting scheduled for April 19, 2021, has been cancelled. No items will be discussed or decided at this meeting.

• Meeting cancelled

Planning & Zoning Commission

The Cottonwood Planning & Zoning Commission will hold a public hearing on four items: a design review for a three-building mini-storage expansion, two conditional use permits (a campground and a guest house modification), and a zoning ordinance text amendment on wall and fence heights. The commission will also discuss the General Plan update. Public comments are invited.

• Design review for Tygar Mini-Storage expansion (3 buildings) at 261, 271, 281 Jennifer Dr.
• Conditional use permit for Verde River Vortex Campground at 1253 N. Willard Rd.
• Conditional use permit for Mihelich Guest House modification at 766 N. Main St.
• Zoning text amendment to Section 404.J on wall and fence heights
• Discussion of General Plan update

The Planning & Zoning Commission denied a Conditional Use Permit for the Verde River Vortex Campground at 1253 N. Willard Road by a 3-2 vote, with one commissioner recused. The denial followed concerns from the Fire Department about narrow bridges and road access that would delay emergency response. The Commission also approved a design review for Tygar Mini-Storage expansion, a guest house modification, and recommended a zoning ordinance amendment on fence heights to the City Council.

• Denied CUP 21-001 for Verde River Vortex Campground (3-2, 1 recused)
• Approved DR 21-002 for Tygar Mini-Storage expansion (unanimous, 1 recused)
• Approved CUP 21-002 for Mihelich Guest House modification (unanimous)
• Recommended approval of ZO 21-004 fence height amendment to City Council (unanimous)
• Approved March 15, 2021 meeting minutes (unanimous)

Historic Preservation Commission

The Cottonwood Historic Preservation Commission is holding a work session to discuss and update the home tour and design guidelines. They will also consider changing the regular meeting date from April 28 to May 5, 2021. The agenda is primarily procedural and discussion-oriented, with no formal decisions or public hearings listed.

• Home tour update and discussion
• Design guidelines update and discussion
• Regular meeting date change from April 28, 2021 to May 5, 2021

Airport Commission

The Cottonwood Airport Commission is meeting to review the pending projects list, discuss the airport budget, and consider several recommendations to the City Council, including a proposed noise disclosure ordinance, an updated security plan, and a 15-year lease option for Dakota Air Tours. The commission will also discuss payment schedules for non-aeronautical use of airport properties.

• Proposed Airport Noise Disclosure Ordinance for real estate transactions
• Updated Airport Security Information Sheet and new Airport Security Plan
• Proposed Dakota Air Tours 15-year lease with 10-year extension option
• Discussion of payment schedule for non-aeronautical airport properties
• Discussion of Airport Capital Improvements Projects and 2022 Airport Budget

The Cottonwood Airport Commission approved a proposed 15-year lease option for Dakota Air Tours with an additional 10-year extension option, recommending it to City Council. The commission tabled a proposed Airport Noise Disclosure Ordinance and an updated Airport Security Plan for further discussion and revision. The minutes also include updates on the AWOS bid, security improvements, and terminal construction.

• Approved the Dakota Air Tours 15-year lease option with a 10-year extension option, recommending it to City Council.
• Tabled the proposed Airport Noise Disclosure Ordinance for further discussion at the next meeting.
• Tabled the updated Airport Security Plan; two commissioners volunteered to rewrite the policy.
• Approved the minutes from the December 2, 2020 meeting.
• Added sweeping of the ramp and runway and windsock replacement to the Airport Pending Projects List.

Airport Commission

The Cottonwood Airport Commission is meeting to review the pending projects list and discuss several items for recommendation to the City Council, including a proposed noise disclosure ordinance, an updated security plan, a 15-year lease option for Dakota Air Tours, a payment schedule for non-aeronautical airport properties, and the 2022 airport budget. The public may comment on items not on the agenda, limited to 3 minutes per speaker.

• Proposed Airport Noise Disclosure Ordinance for real estate transactions
• Updated Airport Security Information Sheet and new Airport Security Plan
• Proposed Dakota Air Tours 15-year lease with 10-year extension option
• Discussion of payment schedule for non-aeronautical airport property use
• Discussion of Airport Capital Improvements Projects and 2022 Airport Budget

The Cottonwood Airport Commission approved a proposed 15-year lease option for Dakota Air Tours with an additional 10-year extension option, recommending it to City Council. The commission tabled discussions on a proposed airport noise disclosure ordinance and an updated airport security plan for further review. The minutes also include updates on airport projects, including the AWOS bid award and security improvements.

• Approved the proposed Dakota Air Tours 15-year lease option with an additional 10-year extension option, recommending it to City Council.
• Tabled the proposed Airport Noise Disclosure Ordinance for further discussion at the next meeting.
• Tabled the updated Airport Security Plan for revision by two commissioners.
• Approved the minutes from the December 2, 2020 meeting.
• Discussed the proposed payment schedule for non-aeronautical airport properties, with a commitment to reevaluate rates annually.
• Discussed the Airport Capital Improvements Projects and 2022 Airport Budget, noting items are not yet approved.

Board of Adjustment

This special meeting is focused on board organization and procedural training. Members will elect a Chair and Vice Chair and review responsibilities, handbooks, and Open Meeting Law rules with the City Attorney.

• Election of Board Chair
• Election of Vice Chair
• Review of Board of Adjustment responsibilities
• Review of Public Official Handbook and Member Handbook
• Review of Open Meeting Law rules

The Cottonwood Board of Adjustment held a special meeting on March 31, 2021, with four members present and one absent. The board unanimously elected Member Renard as Chair and Member Pierce as Vice Chair. The meeting included an overview of board responsibilities, a review of the Public Official Handbook, and a discussion of Open Meeting Law rules. No substantive decisions were made; the meeting adjourned at 6:27 p.m.

• Elected Member Renard as Chair (unanimous)
• Elected Member Pierce as Vice Chair (unanimous)
• Adjourned the meeting at 6:27 p.m.

Historic Preservation Commission

The Cottonwood Historic Preservation Commission elected Commissioner Garrison as chairman after Vice Chairman King declined the role, and unanimously voted to defer approval of the February 24, 2021 minutes until the next meeting. No substantive decisions were made on old or new business; the meeting focused on updates regarding the Design Guidelines Update and Home Tour projects, with no public comments or special presentations.

• Elected Commissioner Garrison as Chairman (unanimous)
• Deferred approval of February 24, 2021 minutes (unanimous)

Parks & Recreation Commission

The Cottonwood Parks and Recreation Commission heard updates on the February 2021 monthly report, youth sports, the outdoor pool, and the Riverfront Park Master Plan. The Commission approved the minutes of the August 25, 2020 meeting. No formal action was taken on the other items, which were presented for discussion.

• Approved the minutes of the August 25, 2020 regular meeting as written.
• Heard a report on February 2021 cost recovery at 48% and rising memberships.
• Discussed a partnership for a youth basketball program and upcoming tournaments.
• Discussed plans for the outdoor pool to open fully for the summer.
• Discussed the Riverfront Park Master Plan, including a community vote on a play structure.
• Discussed the Riverfront Trail project, which is on track for an April completion.
• Discussed a proposal to decommission the Commission and recreate it as a workgroup, with a plan to take it to City Council in May.

Library Advisory Board

The Cottonwood Library Advisory Board discussed revising the library's late fee policy, noting that many other Yavapai Library Network libraries charge no late fees. No formal decision was made; the topic was placed on the next month's agenda. The board approved the February minutes and received updates on the roof repair, STEAM kits, and a planned volunteer appreciation event.

• Approved February 17, 2021 minutes as written (unanimous)
• Discussed late fee policy revision; no action taken, deferred to next meeting
• Planned volunteer appreciation barbecue at Garrison Park on April 24 (tentative)
• Continued volunteer birthday card program with Connie volunteering to send cards

Planning & Zoning Commission

The Cottonwood Planning & Zoning Commission will hold a public hearing on March 15, 2021, to consider several zoning and land-use items. These include a proposed new agricultural-residential zone (AR-87) with a two-acre minimum lot size, a design review for a Bank of America ATM kiosk, a general plan amendment and rezoning for a parcel near North Willard Street, and a sign ordinance amendment. The meeting also includes routine items like approval of minutes and public comment.

• ZO 21-001: Add Section 428 AR-87 Zone (agricultural residential, 2-acre minimum lot size)
• DR 21-001: Design review for Bank of America ATM kiosk at 611 S. Main St.
• GP 21-001: General Plan amendment for Mihelich property (APN 406-42-008) from Public/Semi-Public to Neighborhood Commercial
• Z 21-001: Rezone Mihelich parcel (0.45 acres) from R1 to CR at North Willard Street
• ZO 21-003: Amend sign ordinance Section 405 for height and number of signs in commercial/industrial zones

The Planning & Zoning Commission recommended approval of a zoning ordinance amendment adding Section 428 AR-87 (Agricultural Residential) with a two-acre minimum lot size, allowing one manufactured home or tiny home as a permitted use. The motion carried 5-1, with Commissioner Garrison dissenting. The recommendation will go to the City Council for final action.

• Approved minutes of February 22, 2021 regular meeting (unanimous)
• Recommended approval of ZO 21-001 adding Section 428 AR-87 zone, allowing manufactured homes (5-1)
• Approved DR 21-001 for Bank of America ATM kiosk at 611 S. Main St. with stipulations (unanimous)
• Recommended approval of GP 21-001 Mihelich General Plan Amendment to Neighborhood Commercial (unanimous, Chairman recused)
• Recommended approval of Z 21-001 Mihelich rezoning from R-1 to CR (unanimous, Chairman recused)
• Recommended approval of ZO 21-003 sign code amendment allowing Conditional Use Permits for additional signs and height (unanimous)

Airport Commission

The regular meeting of the Cottonwood Airport Commission scheduled for March 3, 2021, has been cancelled. The next meeting is scheduled for April 7, 2021.

Historic Preservation Commission

The Historic Preservation Commission voted to remove the Del Monte Wash Bridge from landmarking consideration until a flood study is conducted. The Commission also discussed design guideline updates, agreeing to pursue a Special Planning District with an opt-in option for property owners. No formal votes were taken on these discussion items.

• Approved minutes of January 27, 2021 regular meeting (unanimous)
• Removed Del Monte Wash Bridge from landmarking schedule pending flood study
• Agreed to pursue Special Planning District with opt-in for design guidelines
• Decided to hold future meetings in-person at Club House with virtual option

Planning & Zoning Commission

The Cottonwood Planning & Zoning Commission will hold a public hearing on Feb. 22, 2021, to consider a conditional use permit modification for a homeless drop-in center to add an overnight shelter, two zoning ordinance text amendments, and the annual General Plan report. The meeting will be held virtually via GoTo Meeting.

• CUP 19-005 MOD #2: Modify conditional use permit for Verde Valley Homeless Coalition at 654 N. Main St. to add overnight shelter and job search services
• ZO 21-001: Add Section 428 AR-87 Zone (Agricultural Residential) with 2-acre minimum lot size
• ZO 21-002: Amend Section 426 NF Zone to remove references to Prescott National Forest
• Review Cottonwood General Plan 2025 Annual Report and discuss next update

The Cottonwood Planning & Zoning Commission approved a modification to the Conditional Use Permit for the Verde Valley Homeless Coalition, allowing expanded hours for a daytime drop-in center and full-time overnight shelter at 654 N. Main Street. The commission also recommended approval of a zoning text amendment to the National Forest District and forwarded the General Plan 2025 annual report to City Council. A proposed new AR-87 agricultural residential zone was tabled after a tie vote.

• Approved CUP 19-005 MOD #2 for Verde Valley Homeless Coalition expanded shelter hours (unanimous)
• Recommended approval of ZO 21-002 amendment to Section 426 NF zone (unanimous)
• Recommended General Plan 2025 annual report to City Council with stipulation (unanimous)
• Tabled ZO 21-001 AR-87 zone amendment after tie vote (unanimous to table)
• Approved minutes of January 25, 2021 meeting (unanimous)

Library Advisory Board

The Cottonwood Library Advisory Board is meeting online to discuss routine business, including approval of January minutes and the library director's monthly report. The main substantive item is a review and discussion of the city's board/commission consolidation, which could affect the board's future. No new business is listed.

• Approval of minutes from January 20, 2021 meeting
• Library director's report on monthly statistics (program attendance, circulation, volunteer hours)
• Discussion of City of Cottonwood Board/Commissions Consolidation Review

The Cottonwood Library Advisory Board approved its January minutes and heard that the board will be reorganized into a 'work group' rather than consolidated, with a City Council review expected in March. The board discussed potential projects for the work group, including a book fair, late fees, and a community garden, but took no formal action on them. No new business was conducted.

• Approved January 20, 2021 minutes as written
• Adjourned meeting unanimously

Airport Commission

The regular meeting of the Cottonwood Airport Commission scheduled for February 3, 2021, has been cancelled. The March 3, 2021 meeting is still scheduled, with the location to be determined.

• February 3, 2021 regular meeting cancelled
• March 3, 2021 meeting scheduled, location to be determined

Historic Preservation Commission

The Historic Preservation Commission unanimously approved landmarking the Cottonwood Bridge and Lions Park, and tabled the Del Monte Wash Bridge landmarking. It also changed November and December meeting dates to the 3rd Wednesday and re-elected its chair and vice chair.

• Landmarked Cottonwood Bridge (unanimous)
• Landmarked Lions Park (unanimous)
• Tabled Del Monte Wash Bridge landmarking (unanimous)
• Changed Nov/Dec regular meetings to 3rd Wednesday (unanimous)
• Re-elected Vernosky as Chair and King as Vice Chair (unanimous)
• Approved Nov 18, 2020 special meeting minutes with corrections (unanimous)

Personnel Board

The Cottonwood Personnel Board met virtually and approved the minutes from the October 13, 2020 meeting. The board selected Jen Mathe as Employee of the 4th Quarter 2020, Ben Kramer as Employee of the Year 2020, and Parks and Recreation as Team of the Year 2020. No other substantive decisions were made.

• Approved minutes from October 13, 2020 meeting (unanimous)
• Selected Jen Mathe as Employee of the 4th Quarter 2020 (unanimous)
• Selected Ben Kramer as Employee of the Year 2020
• Awarded Team of the Year 2020 to Parks and Recreation

Planning & Zoning Commission

The Cottonwood Planning & Zoning Commission approved a design review for a 5-unit apartment building at 1214 E. Mingus Ave., a conditional use permit for a spa and stay residential conversion at 1765 E. Villa Dr., and a modification to split one residential unit into two above Fire Creek Restaurant at 677 E. Mingus Ave. All three approvals were unanimous. The commission also elected officers and received updates on the Spring Creek Ranch annexation.

• Approved DR 20-009 for 5-unit apartment at 1214 E. Mingus Ave. (unanimous)
• Approved CUP 20-012 for Spa and Stay residential conversion at 1765 E. Villa Dr. (unanimous)
• Approved CUP 04-033 modification to split residential unit at 677 E. Mingus Ave. (unanimous)
• Approved minutes of December 21, 2020 meeting (unanimous)
• Elected Chairman Williams and Vice Chairman Masten

Library Advisory Board

The Cottonwood Library Advisory Board is holding a regular meeting with routine items like approval of minutes and a director's report. The main substantive item is a discussion on the city's board/commissions consolidation review, which could affect the board's future.

• Discussion of City of Cottonwood Board/Commissions Consolidation Review
• Approval of minutes from November 18, 2020 meeting
• Library Director's report on monthly statistics (program attendance, circulation, volunteer hours)
• Public comment period (5-minute limit, email to [email protected])

The Cottonwood Library Advisory Board discussed the proposed disbanding of the board and Parks & Rec Commission into work groups, with a final decision expected in March. The board approved the November 18, 2020 minutes as written. No other substantive decisions were made; the meeting was largely informational and procedural.

• Approved November 18, 2020 minutes as written (unanimous)
• Discussed disbanding Library Advisory Board into a work group; final decision in March

Airport Commission

The regular January 6, 2021 meeting of the Cottonwood Airport Commission has been cancelled. The next meeting is scheduled for February 3, 2021, with the location to be determined.

• January 6, 2021 regular meeting cancelled
• February 3, 2021 meeting scheduled, location to be determined