Cottonwood public meetings in 2024
32 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
Personnel Board
The Cottonwood Personnel Board will meet to select the Employee of the 4th Quarter 2024, review a sample nomination, and discuss an orientation page document. Other routine items include approval of November 1, 2024 meeting minutes and a staff update.
- Select Employee of the 4th Quarter 2024 from nominations
- Review a sample nomination document
- Review and discuss an orientation page document
- Approve minutes from November 1, 2024 board meeting
- Staff update from Human Resources
The Cottonwood Personnel Board unanimously approved the minutes from the November 1, 2024 meeting and selected Alejandra Ramirez as the Employee of the 4th Quarter, 2024, based on nominations from staff. The board also discussed the city manager recruitment process, reviewed a sample nomination approach, and made minor adjustments to an orientation page document. No other substantive decisions were made.
- Approved minutes from November 1, 2024 meeting (unanimous)
- Selected Alejandra Ramirez as Employee of the 4th Quarter, 2024 (unanimous)
- Decided to use redacted and annotated previous nomination forms as sample for staff
Youth Advisory Commission
The Cottonwood Youth Advisory Commission will discuss upcoming community events, including a recap of the Thanksgiving Turkey Drive, finalizing the Christmas parade float, and planning for Breakfast with Santa, New Year's Eve, and a Comic Expo. The meeting also includes an update on an employee babysitting event for 7 enrolled children.
- Recap of Thanksgiving Turkey Drive
- Employee babysitting December 6th (5:30-9:30 PM, ages 3-12)
- Cottonwood Christmas Parade float update
- Breakfast with Santa on December 14th (7:30-10:30 AM)
- New Year's Eve event on December 31st (6:30-11:00 PM)
Youth Advisory Commission
The Cottonwood Youth Advisory Commission will recap the recent Trunk or Treat event and discuss new business including a Thanksgiving Turkey Drive on November 24, an employee babysitting event on December 6, and volunteer opportunities for the Cottonwood Christmas Parade. They will also select a sub-committee to plan and build a parade float and set their main focus for the year.
- Thanksgiving Turkey Drive on November 24 from 3:00-6:00 pm with donation call
- Employee Babysitting event on Friday, December 6 from 5:30-9:30 pm
- Volunteers needed for Cottonwood Christmas Parade 'An Aloha Christmas' at 9:30 am, parade at 11:00
- Sub-committee formed to plan and build parade float
- Discussion of main focus for the year
Personnel Board
The Personnel Board will meet to discuss a requested change to the compensatory time policy. The board will also select the employee of the 3rd quarter for 2024.
- Review and discussion of compensatory time policy change request
- Selection of Employee of the 3rd Quarter, 2024
- Approval of July 19, 2024 meeting minutes
Youth Advisory Commission
The Cottonwood Youth Advisory Commission will hold a regular meeting to elect new officers for the 2024-2025 program year and discuss the upcoming calendar of events including Trunk or Treat, Shop with a Cop, and the Christmas Parade. The commission will also review the commission handbook, attendance policy, and Roberts Rules of Order, and take action on the meeting schedule.
- Election of Chair, Vice Chair, Secretary, and Media positions for 2024-2025
- Discussion of yearly calendar with 14 events (e.g., Trunk or Treat 10/31, Shop with a Cop tbd, Cottonwood Christmas Parade 12/7)
- Review of Attendance Policy and Commission Handbook
- Discussion and presentation of Roberts Rules of Order
- Action on meeting schedule for the program year
Historic Preservation Commission
The Historic Preservation Commission will consider recommending approval of the 2024-2026 Historic Preservation Strategic Plan to the City Council. The plan sets objectives and initiatives for preserving historic resources and satisfies a Certified Local Government requirement. The commission will also discuss an update from the CHPT Committee and approve the June 26, 2024 meeting minutes. No new business is listed.
- Recommendation to City Council for the 2024-2026 Historic Preservation Strategic Plan
- Approval of June 26, 2024 regular meeting minutes
- Discussion item: CHPT Committee Update
- Call to the public for comments on matters not on the agenda
Planning & Zoning Commission
The regular Planning and Zoning Commission meeting scheduled for July 15, 2024 has been cancelled. No items were discussed or decided.
- Meeting cancelled
Historic Preservation Commission
The Commission will consider recommending the 2024-2026 Historic Preservation Strategic Plan to the City Council. Members will also discuss updates to the FY2025 small grant funding program and planning for the 2024 Cottonwood Historic Property Tour.
- Review of 2024-2026 Historic Preservation Strategic Plan
- Update on FY2025 HPC Matching Small Grant Funding Program
- Discussion regarding 2024 Cottonwood Historic Property Tour
Planning & Zoning Commission
The Planning & Zoning Commission will review proposed amendments to the city's zoning ordinance regarding residential development standards and accessory dwelling units. The meeting also includes a proposed amendment related to affordable housing.
- Zoning ordinance amendment for accessory dwelling units and residential development standards
- Zoning ordinance amendment on affordable housing
Historic Preservation Commission
The Historic Preservation Commission will review a request to change the signage and exterior paint color to blue for a landmarked building at 102 E. Pima Street. The body will also discuss the 2024-2026 Strategic Plan and a small grant matching fund.
- CA-24-001: Certificate of Appropriateness for exterior changes at 102 E. Pima Street
- 2024-2026 Historic Preservation Strategic Plan
- 2024-2025 50/50 Small Grant Matching Fund
- Landmark Committee discussion
- Cottonwood Historic Property Tour Committee
Planning & Zoning Commission
The Commission will discuss a zoning ordinance amendment regarding housing and a General Plan update. The body will also consider design reviews for RV storage, apartments, and a modification for Bungalows on Main.
- DR-24-003: Cottonwood Springs RV Storage & Solar Canopy
- DR-24-005: Apartments on Mingus
- Bungalows on Main design review modification
- Zoning ordinance amendment on housing
- General Plan Update
Youth Advisory Commission
The Cottonwood Youth Advisory Commission is holding a regular meeting to discuss old business including approval of April minutes, the Vintage Run, and an end-of-year celebration, as well as new business such as Kids to Parks Day on May 18th and the 4th of July celebration. The meeting is open to the public.
- Approval of minutes from April meeting
- Vintage Run discussion
- End of Year celebration discussion
- Kids to Parks Day on May 18th, 9:00 am - 11:00 am
- 4th of July Celebration discussion
Airport Commission
The Airport Commission is discussing alternatives to transient landing fees and responding to questions regarding Embry-Riddle. Members are also reviewing airport operations, capital improvement updates, and noise abatement reports.
- Discussion of alternatives to transient landing fees
- Airport Capital Improvement Program (FY2025) update
- Taxiway A Rehabilitation design status
- ADOT Runway 14/32 pavement overlay project
- $159,000 Bipartisan Infrastructure Legislation grant application
Historic Preservation Commission
The Historic Preservation Commission will discuss the draft of the 2024-2026 Historic Preservation Strategic Plan. The body will also discuss the Cottonwood Historic Property Tour, National Preservation Month, and a project proposal for the Arizona SHPO Pass-Through Application FY 2024.
- 2024-2026 Historic Preservation Strategic Plan (HPSP) Draft
- Project Proposal for the Arizona SHPO Pass-Through Application FY 2024
- Cottonwood Historic Property Tour
- Landmarking Committee
- CLG Update
Personnel Board
The Cottonwood Personnel Board will hold a public meeting to approve minutes, receive a staff update, and review nominations to select the Employee of the 1st Quarter 2024. The meeting is open to the public, with a call to the public for non-agenda items.
- Approval of minutes from January 17, 2024 board meeting
- Review nominations and select Employee of the 1st Quarter, 2024
- Call to the public for non-agenda items
Planning & Zoning Commission
The regular Planning and Zoning Commission meeting scheduled for April 15, 2024, has been cancelled. No items were decided or discussed.
Airport Commission
The Commission reviewed a presentation regarding a proposed transient landing fee system to manage air traffic and generate revenue. Members also approved the first draft of the FY2025 airport operating and capital budget.
- Presentation of Vector Airport Systems landing fee proposal
- Approval of tentative Fiscal Year 2025 Airport Operating and Capital Budget
- Discussion of runway pavement preservation project pre-bid meeting scheduled for March 28
- Report on ADOT funding offered for FY2025 obstruction mitigation project
Youth Advisory Commission
The Cottonwood Youth Advisory Commission is meeting to discuss old business including approval of March minutes, the Comic Expo, Easter Event, and the Vintage Run water station on April 20th. New business includes volunteer opportunities for the Clarkdale CRIT bike race, Body Walk school program, and CCS bike rodeo, with some requiring missing school.
- Approval of March meeting minutes
- Comic Expo and Easter Event discussions
- Vintage Run water station, April 20, 6:15-10:00 am
- CRIT bike race volunteer, April 6, 7:00 am-5:00 pm
- Body Walk peer education, April 29-May 2, 8:00 am-2:00 pm
Historic Preservation Commission
The Historic Preservation Commission will hold an election for Chair and Vice-Chair. The body will also discuss a strategic plan for 2024-2026 and two specific committees.
- Election of Chair and Vice-Chair
- Discussion of Historic Preservation 2024-2026 Strategic Plan
- Discussion of Cottonwood Historic Property Tour Committee
- Discussion of Landmarking Committee
Planning & Zoning Commission
The Planning & Zoning Commission will hold public hearings regarding a zone change from C-1 to R-2 and a zoning ordinance amendment for signs. The body will also review design and conditional use permits for a Burger King location and a ham radio tower height recommendation.
- Z-24-001: Zone change from C-1 to R-2
- DR-23-010: Ham Radio Tower height recommendation
- DR-24-001 and CUP-24-001: Burger King design review and drive-through element
- CUP-24-002: 12-Foot Screening Wall
- Zoning Ordinance Amendment: Section 405 Signs
Airport Commission
The Airport Commission will discuss a proposed landing fee system for transient aircraft presented by Vector Airport Systems. The body will also appoint citizen representatives to the Airport Noise Working Group and review the draft Fiscal Year 2025 budget.
- Presentation by Vector Airport Systems on a landing fee system for transient aircraft
- Appointment of Cottonwood citizen representatives to the Airport Noise Working Group
- Review of Draft Fiscal Year 2025 Airport Operating and Capital Budget
- Airport Manager's Report
- Airport Operations & Noise Abatement Report
Youth Advisory Commission
The Cottonwood Youth Advisory Commission is holding a regular meeting to discuss old and new business, including approving February minutes, planning a Teen Maze and Easter fundraiser, and considering participation in a Comic Expo and a drug-free proclamation event.
- Approval of February meeting minutes
- Teen Maze discussion
- Easter Event fundraiser at River Front Park, 8:00-12:30
- Comic Expo volunteer opportunity, March 23rd, 9:30-5:30, 4-hour shifts
- Stand With Me Drug Free proclamation, April 2, 5:30 at Council Chambers
Historic Preservation Commission
The regular meeting of the Historic Preservation Commission scheduled for February 28, 2024, has been canceled. No other items were listed on the agenda.
Planning & Zoning Commission
The Planning & Zoning Commission will review and provide recommendations for the General Plan 2025 annual report to be forwarded to the City Council. The body will also discuss housing policy.
- General Plan Annual Report review
- Discussion on Housing Policy
Airport Commission
The Airport Commission will discuss the roles and responsibilities of the Airport Noise Working Group. The body is scheduled to appoint a commission representative to the group and interview applicants from Cottonwood.
- Appointment of Airport Commission representative to the Airport Noise Working Group
- Interviews of Cottonwood applicants for the Airport Noise Working Group
- Update on Airport Noise Working Group roles and responsibilities
- Airport Manager's Report
- Airport Operations & Noise Abatement Report
Airport Commission
The commission is working to appoint a representative to the new Airport Noise Working Group. Members also reviewed updates regarding the draft General Plan and a recommendation for an aviation fuel vendor.
- Appointment of an Airport Commission representative to the Airport Noise Working Group
- Interview of applicants for the Airport Noise Working Group
- Recommendation of contract award to City Service Valcon for aviation fuel
- Discussion of the Airport Element of the draft General Plan Update
Youth Advisory Commission
The Cottonwood Youth Advisory Commission is holding a regular meeting to discuss old and new business. Items include approving January meeting minutes, planning the Teen Maze event, organizing a refreshment booth for the Easter event, and staffing a booth at the Rec Expo on March 2nd.
- Approval of January meeting minutes
- Teen Maze planning: education materials, game, giveaway, staffing, letters to principals
- Refreshment booth at Easter event: sodas, Otter pops, juice boxes
- Rec Expo booth on March 2nd, 9:30-2:30, two 2.5-hour shifts
Historic Preservation Commission
The Historic Preservation Commission will discuss the development of the 2024-2026 Historic Preservation Strategic Plan. The body will also review a report from the 2023 Arizona Historic Preservation Conference and elect a Chair and Vice Chair.
- Election of Chair and Vice Chair
- Discussion of 2024-2026 Historic Preservation Strategic Plan
- Review of 2023 Historic Preservation Conference Report
- Planning for the 2024 Cottonwood Historic Property Tour
Planning & Zoning Commission
The Planning & Zoning Commission will meet to consider two final plats and a request for additional signage. The body will also elect a Chair and Vice Chair.
- FP-23-001 - 6 On Sixteen Final Plat
- FP-23-002 - Mingus Views Final Plat
- CUP-23-011 - Four8 Fried Chicken additional signage
Personnel Board
The Cottonwood Personnel Board is meeting to approve minutes, receive a staff update, and select the Employee of the 4th Quarter 2023, Employee of the Year 2023, Team of the Year 2023, and Supervisor of the Year 2023 from nominations. The meeting is open to the public and includes a call to the public for non-agenda items.
- Approval of minutes from October 11, 2023 board meeting
- Select Employee of the 4th Quarter, 2023
- Select Employee of the Year, 2023
- Select Team of the Year, 2023
- Select Supervisor of the Year, 2023
Youth Advisory Commission
The Cottonwood Youth Advisory Commission is holding a regular meeting to discuss old business, including approval of November meeting minutes and the Teen Maze event, and new business, including a discussion and vote on MatForce and fundraising ideas. The agenda is mostly discussion items with one vote.
- Approval of minutes from November meeting
- Teen Maze discussion
- MatForce discussion and vote
- Fundraiser ideas discussion
Airport Commission
The regular meeting of the Cottonwood Airport Commission scheduled for January 3, 2024, has been cancelled.