Cottonwood public meetings in 2025

Youth Advisory Commission

The Cottonwood Youth Advisory Commission will hold its regular meeting to review upcoming community events. Old business includes planning for an Employee Appreciation Event on Dec 12 (5:30‑9:30 PM), a Breakfast with Santa on Dec 20 (7:30‑10:30 AM), and a New Year’s Eve celebration on Dec 31 (6:00‑10:30 PM). New business is the proposal for a Winter Formal Dance to be held in the clubhouse. The commission will also open the floor for public comments.

• Employee Appreciation Event – Dec 12, 5:30‑9:30 PM – staff commitment required
• Breakfast with Santa – Dec 20, 7:30‑10:30 AM – hot cocoa bar and clean‑up
• New Year’s Eve Event – Dec 31, 6:00‑10:30 PM – cotton candy, popcorn, clean‑up
• Winter Formal Dance – proposed venue: clubhouse

Personnel Board

The Personnel Board will meet to review nominations and select the 2025 Employee of the Year, Supervisor of the Year, and Team of the Year. The board will also receive a staff update and approve minutes from the October 27, 2025 meeting.

• Selection of 2025 Employee of the Year
• Selection of 2025 Supervisor of the Year
• Selection of 2025 Team of the Year
• Approval of October 27, 2025 meeting minutes

The Personnel Board approved the minutes from the October 27, 2025 meeting. The board voted unanimously to name Melanie Corsette Employee of the Year, Brian Freudenthal Supervisor of the Year, and the Engineering team Team of the Year for 2025. The next meeting was scheduled for Monday, January 12, 2025 at 4:00 p.m.

• Approved October 27, 2025 minutes (unanimous)
• Selected Melanie Corsette as Employee of the Year, 2025 (unanimous)
• Selected Brian Freudenthal as Supervisor of the Year, 2025 (unanimous)
• Selected Engineering as Team of the Year, 2025 (unanimous)
• Set next meeting for Jan 12, 2025 at 4:00 p.m. (unanimous)

Youth Advisory Commission

The Cottonwood Youth Advisory Commission will review recaps of recent community events, plan staffing and donations for the upcoming Turkey Drive, and introduce new staff member Nick Hull as Events and Programs Coordinator. No formal decisions are recorded; the meeting focuses on updates and introductions.

• Recap of Civics Day Fair
• Recap of Trunk or Treat
• Turkey Drive planning – shift assignments and pie donation
• Introduction of new staff: Nick Hull, Events and Programs Coordinator

Personnel Board

The Personnel Board of Cottonwood will meet to approve past minutes, review nominations, and select the Employee of the 2nd and 3rd Quarters of 2025. The meeting is open to the public.

• Approval of April 23, 2025 Board minutes
• Review nominations for Employee of the 2nd Quarter, 2025
• Review nominations for Employee of the 3rd Quarter, 2025
• Public comment period
• Meeting set for October 27, 2025 at 4:00 PM

The Personnel Board unanimously approved the minutes from the April 23, 2025 meeting. A pending hearing request was declared abandoned due to lack of communication. The board selected John Stabe II as Employee of the 2nd Quarter, 2025, and Matt Strickland as Employee of the 3rd Quarter, 2025. The next meeting was scheduled for November 24, 2025 at 4:00 pm.

• Approved April 23, 2025 meeting minutes (unanimous)
• Declared hearing request abandoned (no vote recorded)
• Selected John Stabe II as Employee of the 2nd Quarter, 2025 (unanimous)
• Selected Matt Strickland as Employee of the 3rd Quarter, 2025 (unanimous)
• Set next meeting for November 24, 2025 at 4:00 pm

Youth Advisory Commission

The commission will review a recap of the recent Civics Day Fair and provide details for the upcoming Trunk or Treat event on Oct. 31. It will also introduce Nick Hull as the new Events and Programs Coordinator. No formal motions or votes are listed.

• Recap of Civics Day Fair (old business)
• Trunk or Treat event on 10/31: setup at 3:00 PM, event 4:00‑6:00 PM, cleanup until 7:00 PM
• Introduction of new staff member Nick Hull, Events and Programs Coordinator

Youth Advisory Commission

The Cottonwood Youth Advisory Commission is meeting to introduce members and review operational policies. The body will discuss an annual project and a calendar of events running through May. The commission will also take action to determine its meeting schedule.

• Civics Day Fair on September 25th
• Trunk or Treat on October 31st
• Thanksgiving Turkey Drive on November 24th
• Cottonwood Christmas Parade on December 6th
• Easter Event on April 4th and Vintage Run on April 18th

Youth Advisory Commission

The Cottonwood Youth Advisory Commission will meet to elect its officers for the upcoming program year. The commission will also discuss a League of Cities and Towns event scheduled for August 20th.

• Selection of Chair, Vice Chair, Secretary, and Media positions for 2025-2026
• Discussion of League of Cities and Towns event on August 20th
• Discussion regarding a display board

Youth Advisory Commission

The Cottonwood Youth Advisory Commission will recap the Easter event and plan the upcoming Kids to Parks Day on May 17th. They will also discuss recruitment for the next school year and the annual League of Cities and Towns conference in August.

• Easter event recap from April 19th
• Kids to Parks Day on May 17th, 9-11am at the kids park on 12th St.
• Recruitment for next school year starting in August
• Annual League of Cities and Towns conference, August 19-22

Personnel Board

The Cottonwood Personnel Board will hold a public meeting to select a chair and vice chair, discuss an upcoming hearing, and vote on annual awards for 2024 Employee, Supervisor, and Team of the Year, as well as the first-quarter 2025 employee award. The meeting also includes approval of minutes from December 2024 and a call to the public.

• Selection of Chair and Vice Chair for current term
• Discussion of upcoming Personnel Board hearing
• Selection of 2024 Employee of the Year
• Selection of 2024 Supervisor of the Year
• Selection of 2024 Team of the Year

The Personnel Board approved the minutes from the December 19, 2024 meeting. It unanimously reappointed Ben Kramer as Chair and Joyce Oswald as Vice Chair. The board also unanimously selected award winners for Employee of the Year, Supervisor of the Year, Team of the Year, and Employee of the 1st Quarter.

• Approved December 19, 2024 meeting minutes (unanimous)
• Reappointed Ben Kramer as Personnel Board Chair (unanimous)
• Reappointed Joyce Oswald as Vice Chair (unanimous)
• Selected Kevin Murie as Employee of the Year 2024 (unanimous)
• Selected Alexis James as Supervisor of the Year 2024 (unanimous)
• Selected Finance as Team of the Year 2024 (unanimous)
• Selected Robert Gonzales as Employee of the 1st Quarter 2025 (unanimous)

Youth Advisory Commission

The Cottonwood Youth Advisory Commission will discuss old business including the Body Walk event on May 6-8, a recap of the Vintage Run, and staffing for the Easter event on April 19. New business focuses on planning an End of Year Celebration, with discussion on locations and available dates, noting April 19 and May 17 as unavailable.

• Body Walk event scheduled for May 6-8
• Vintage Run recap
• Easter event on April 19, 8:00am-12:00pm – seeking available workers
• End of Year Celebration planning – discussing places and dates
• Unavailable dates for celebration: April 19 and May 17

The commission moved to dismiss the Body Walk scheduled for May 6‑8 due to other school activities. Mitchell made the motion, Anslie seconded, and all members voted in favor, so the motion carried. Other agenda items such as the Vintage Run recap, Easter volunteer schedule, and End‑of‑Year Celebration were discussed but no formal decisions were recorded.

• Dismissed Body Walk event (motion carried, all in favor)

Youth Advisory Commission

The Cottonwood Youth Advisory Commission will discuss and assign volunteer shifts for upcoming community events, including the Rec Expo (March 8), Comic Expo (March 29), Vintage Run (April 12), and Easter activities (April 19). A presentation and discussion on the BAC program is also on the agenda. All items are proposed discussions; no final decisions are recorded in the agenda.

• Rec Expo on March 8 from 10:00-1:00 – complete shift assignments for recruiting/info table
• Comic Expo on March 29 from 10:00-4:00 – finalize shift assignments and list of craft items to deliver to Danielle Ave
• BAC – presentation and discussion
• Vintage Run on April 12 from 6:00-10:00 – discussion and direction on shift assignments
• Easter event on April 19 from 8:00-12:00 – discussion and direction on shift assignments

The Cottonwood Youth Advisory Commission met on March 3, 2025, and finalized volunteer shift assignments for the upcoming Rec Expo (March 8) and Comic Expo (March 29). They discussed but did not finalize assignments for the Vintage Run (April 12) and Easter event (April 19), deferring those to the next meeting. No other substantive decisions were made.

• Assigned Rec Expo shifts: 10:00-11:30 (Elam, Ryan, Xander), 11:30-1:00 (Nathan, Ethan, Colin, Taiya, Shelby, Xander)
• Assigned Comic Expo shifts: 10-1 (Elam, Nathan, Ethan, Colin), 1-4 (Elam, Xander, Daniel)
• Deferred Vintage Run shift assignments to next meeting
• Deferred Easter event shift assignments to next meeting

Youth Advisory Commission

The commission is meeting to coordinate logistics for upcoming youth events. Members will finalize shift assignments for the Comic Expo and plan participation in the Teen Maze.

• Comic Expo on March 29th from 10:00 am to 4:00 pm
• Teen Maze from February 24th to 28th at COCSD District Office
• Sticker design for Teen Maze
• Rec Expo recruiting/info table on March 1st from 10:00 to 1:00

The Cottonwood Youth Advisory Commission met and discussed upcoming events, including the Comic Expo on March 29, Teen Maze on February 25 and 27, and a Rec Expo in March. No formal votes or policy decisions were recorded; the meeting focused on planning volunteer shifts, craft activities, and supply lists for these events.

• Scheduled Comic Expo for March 29, 10 am-4 pm, with shift assignments and craft planning
• Planned Teen Maze for Feb 25 and 27 at COCSD District Office, 1 N Willard St
• Discussed Rec Expo in March, 10 am-1 pm, for recruiting and info table
• Adjourned at 6:43 pm

Public Safety & Personnel Board

The Public Safety Personnel Retirement Board will meet to discuss board terms of office, including a secret ballot election within the Fire Department. The meeting is largely procedural with a call to public and adjournment.

• Discussion on performing a secret ballot election for Fire Department board positions
• Board terms expiring for Jeff Boyd and Ben Kramer on Jan 31, 2025

The Public Safety Retirement Fire Board met on Dec. 12, 2023, but took no substantive action. Members discussed expiring terms for Jeff Boyd and Ben Kramer (ending 01/31/2025) and noted the Fire Department must hold a secret ballot to elect two new members. The meeting was adjourned unanimously with no votes on policy or business.

• Adjourned meeting unanimously with no substantive decisions
• Noted Jeff Boyd and Ben Kramer's terms expire 01/31/2025
• Instructed Fire Department to conduct secret ballot for two new board members

Public Safety & Personnel Board

The Public Safety Personnel Retirement Board will meet to approve previous minutes and the June 30, 2024 Actuarial Valuation for the Cottonwood Fire Department. The board will also vote on authorizing retirement membership applications for two new firefighters.

• Approval of Actuarial Valuation as of June 30, 2024 for Cottonwood Fire Department (102)
• Membership application for Michael Rinaldi (12/08/2023)
• Membership application for Jason Forester (08/12/2024)
• Approval of Fire Board minutes from December 12, 2023

The board approved the actuary report for FY ending 06/30/2024 and inducted two new members into the PSPRS system. Minutes from prior meetings were approved with a spelling correction. No other substantive decisions were made.

• Approved minutes from Dec 12, 2023 meetings with spelling correction (unanimous)
• Accepted actuary report for FY ending 06/30/2024 (unanimous)
• Inducted Michael Rinaldi (12-08-2023) and Jason Forester (08/12/2024) into PSPRS (unanimous)

Public Safety & Personnel Board

The Cottonwood Public Safety Personnel Retirement Board will meet to approve minutes from December 2023, discuss and accept the actuary report for June 30, 2024, and vote on inducting three new police officers into the retirement system. The board will also consider authorizing the re-hire of two retired officers under an alternative contribution rate. A call to public and adjournment are also on the agenda.

• Approval of Police Board minutes from December 12, 2023 (two meetings)
• Discussion and approval of actuary report for June 30, 2024
• Induction of new officers Connor Rafferty, Rafael Quintero Fimbres, and Tyler Bond into PSPRS
• Re-hire of retired officers Brian Freudenthal (hired 11/12/2024) and Roger Scarim (hired 06/30/2024) with alternative contribution rate

The board approved the FY 06/30/2024 actuary report, noting the police retirement fund is no longer fully funded at 92.7%. They discussed future options like prepaying employer contributions. The board also approved minutes, inducted three new officers, and approved rehiring two retired officers with alternative contribution rates.

• Approved minutes from December 12, 2023 meetings (unanimous)
• Approved FY 06/30/2024 actuary report (unanimous)
• Accepted new police officers Connor Rafferty, Rafael Quintero-Fimbres, Tyler Bond (unanimous)
• Approved rehiring retired officers Brian Freudenthal and Roger Scarim with alternative contribution rate (unanimous)

Public Safety & Personnel Board

The Public Safety Personnel Retirement Board will hold a meeting with primarily procedural items. The only substantive item is a discussion on conducting a secret ballot election within the Police Department to fill board appointments for Kevin Murie and Chad Sinn, whose terms end December 31, 2025.

• Discussion on secret ballot election for board appointments
• Kevin Murie term expires 12/31/2025
• Chad Sinn term expires 12/31/2025

The Public Safety Retirement Police Board met on January 31, 2025, but took no substantive actions. Members discussed future board appointments and the possibility of a secret ballot vote for new members before current terms end in December 2025. The meeting adjourned after a call to the public with no other business.

• Discussed future board appointments and possible secret ballot vote (no action taken)
• Adjourned meeting at 1:24 pm (unanimous)

Youth Advisory Commission

The commission will recap recent holiday events and discuss planning for upcoming youth activities. Key items include volunteer coordination for the Comic Expo on March 29 and scheduling for the Teen Maze in late February.

• Breakfast with Santa recap
• New Year's Eve recap
• Comic Expo on March 29 – volunteer sign-ups and craft table planning
• Teen Maze February 24-28 – possibly only Tuesday and Thursday mornings

The Cottonwood Youth Advisory Commission met January 6, 2025, and discussed upcoming events. Members planned volunteer shifts for the Comic Expo on March 29 and discussed the Teen Maze event scheduled for February 24-28. No formal votes or substantive decisions were recorded in the minutes.

• Discussed Comic Expo March 29, 10 am-4 pm, general help and craft table shifts
• Discussed Teen Maze February 24-28, possibly Tuesday and Thursday mornings only