Coventry public meetings in 2023

Cemetery Commission

The Coventry Cemetery Commission will discuss investment options for Trust 613 and Fund 202. Members will review a Capital Improvement Project (CIP) proposal and long-term plan for the cemetery. The meeting also includes coordination for Wreaths Across America.

• Investment options for Trust 613 and Fund 202
• Review of CIP proposal and long-term plan for Coventry Cemetery
• Quote for sidewalk to the sexton office
• Grub control for moles in South Street
• Coordination and cleanup for Wreaths Across America

Inland Wetlands Agency

The Inland Wetlands Agency will discuss several land-use applications and enforcement actions. The body is reviewing requests for driveways, a dental office modification, and a home addition.

• 862 Babcock Hill Road: Construction of driveway crossing wetlands
• 1572 Boston Turnpike: Modification request for rain garden at a 6,500 sq. ft. dental office
• 334 Hemlock Point: Construction of 4-bedroom addition, garage, and paved driveway
• 800 Grant Hill Rd: Repair of twin 36" driveway culverts and stream area
• Enforcement reviews for unpermitted work at 89 Flanders Road and 255 Root Road

Senior and Affordable Housing Alternatives Study Committee

The Ad-Hoc Senior and Affordable Housing Alternatives Study Committee is holding a special meeting. The agenda consists of procedural items, including the adoption of previous minutes and a discussion of next steps.

• Adoption of November 15, 2023 minutes

Zoning Board of Appeals

The agenda consists of procedural boilerplate. No specific applications, appeals, or projects are listed for decision or discussion.

Town Council

The Coventry Town Council will review a resolution to adopt the Capitol Region Natural Hazard Mitigation Plan Update for 2024-2029. The council will also consider proposed modifications to the job descriptions for the Zoning Enforcement Officer and Building/Land Use Administrative Assistant.

• Resolution adopting the Capitol Region Natural Hazard Mitigation Plan Update, 2024-2029
• Modifications to Zoning Enforcement Officer job description
• Modifications to Building/Land Use Administrative Assistant job description
• Reappointments to various committees including Farmers' Market and Human Rights Commission
• Review of monthly financial report

Town Council

The committee will consider potential actions regarding modified job descriptions for the Zoning Enforcement Officer and Building/Land Use Administrative Assistant. The meeting also includes several reappointments and new appointments to various town boards and commissions.

• Modifications to Zoning Enforcement Officer job description
• Modifications to Building/Land Use Administrative Assistant job description
• Reappointments to various committees including Planning & Zoning and Parks & Recreation
• New appointments to the Economic Development Commission and Human Rights Commission

Water Pollution Control Authority

The Water Pollution Control Authority is meeting to discuss a bid award for sewer lining and capital improvement projects for Fiscal Year 24-25. The body will also review the current year budget and wastewater management updates.

• 12 Inch Sewer CIPP Lining Coventry Lake 2024 Bid Award
• Fiscal Year 24-25 Capital Improvements Projects
• Tighe & Bond Wastewater Management Plan Update
• Western Route 44 Sewer Planning Area Update
• Current Year Budget Review

Parks & Recreation Commission

The commission will review progress on the Miller Richardson site plan and the Patriots Park Master Plan. Members will also discuss and potentially take action on facility rental prices and payment structures.

• Discussion and possible action on facility rental prices/payment structure
• Progress update on Miller Richardson Site Plan/Design
• Progress update on Patriots Park Master Plan

Inland Wetlands Agency

The regularly scheduled meeting for December 13, 2023, has been postponed. It is rescheduled for December 20, 2023, at 7:00 p.m.

Housing Authority

The Housing Authority of the Town of Coventry will meet to review and approve expenditures. The agenda includes director's reports regarding updates for Orchard Hill I and Orchard Hill II.

• Review and approval of expenditures
• Director's report on Orchard Hill I
• Director's report on Orchard Hill II

Coventry Lake Advisory & Monitoring Committee

The committee will meet virtually to discuss updates on water quality monitoring and lake maintenance. Members will review the Coventry Lake Management Plan from January 2016.

• Review of Coventry Lake Management Plan January 2016
• Update on Co-op Water Quality Monitoring 2023
• Update on Hydrilla
• Update on Lake Gate
• Action on minutes from 11/13/2023

Town Council

The Town Council Finance Committee will review monthly financial reports for various town departments and the Board of Education. The committee will also discuss EMS funding and the use of Nip Bottle funds for community clean-ups.

• Discussion regarding EMS Funding
• Review of use of Nip Bottle Funds for Community Clean-Ups
• Monthly financial reports for COVRRA, Sewer, Recreation, and EMS
• Board of Education October 2023 fiscal reports
• Update from Sustainable CT Forum

Planning & Zoning Commission

The Planning and Zoning Commission will hold a public hearing and discuss a special permit application. The request concerns the construction of a single-family home on an undersized or non-conforming lot.

• Public hearing for Special Permit Application #23-05S (Sharon Powers) for a home on Avery Shores/Ross Avenue

Economic Development Commission

The Economic Development Commission is holding a special meeting to elect officers and accept the 2024 meeting schedule. The body will also discuss updates regarding the 2023 Action Plan, social media, and the Farmers' Market.

• Election of officers
• Acceptance of 2024 Meeting Schedule
• Update on Certificate Delivery regarding 2023 Action Plan items
• Updates on CT Countryside
• Updates on Farmers' Market

Local Emergency Coordinating Committee

The Local Emergency Coordinating Committee meeting scheduled for December 7, 2023, has been canceled.

Conservation Commission

The Conservation Commission is meeting to review two Planning and Zoning Commission referrals regarding a single family home and a resubdivision. The body will also discuss management plans for the Rose Property and Patriots Park Woods.

• PZC Referral 23-05S: single family home at Avery Shores, Ross Ave
• PZC Referral 23-28: Farr Resubdivision at 862 Babcock Hill Rd
• Management Plan for Rose Property/Williams Preserve
• Trail at Patriots Park Woods
• Remaining budget of $3,440.00

Board of Assessment Appeals

The Board of Assessment Appeals is holding a special meeting to establish its 2024 calendar and discuss officer roles. The agenda consists primarily of procedural items.

• Creation of 2024 calendar
• Discussion of officers

Town Council

The Town Council will consider several appointments and reappointments to local boards and commissions. The meeting also includes an executive session update regarding police union negotiations.

• Appointment of Arabolos to the Board of Assessment Appeals
• Reappointment of Marek to the Capitol Region Council of Governments
• Reappointment of Barrette to the Housing Authority
• Reappointment of Roach to the Housing Rehab/Fair Housing Commission
• Reappointment of Emanuele to the Pension Committee

Economic Development Commission

The Ad-Hoc Farmers’ Market Operating Committee is meeting to elect a Chairperson, Vice Chairperson, and Secretary. The committee will also review the 2015 Town Council charge and the 2023 season performance.

• Election of Chairperson, Vice Chairperson, and Secretary
• Review of 2015 Town Council Charge
• Review of Town Attorney Opinion on voting member qualifications
• 2023 Season Debrief and Market Managers’ Report
• Financial Report Review

Board of Assessment Appeals

The Board of Assessment Appeals will meet to establish its 2024 calendar and discuss officers. The meeting also includes time for citizen comments.

• Creation of 2024 calendar
• Discussion of officers

Town Council

The Town Council Steering Committee will consider several administrative updates, including a request to modify the door-to-door solicitation ordinance. The committee will also discuss project review policies, use of nip bottle funds for litter concerns, and modifications to specific job descriptions.

• Proposed revision to Door-To-Door Solicitations ordinance
• Discussion on policy for project reviews
• Consideration of use of Nip Bottle Funds regarding road litter
• Modifications to Zoning Enforcement Officer and Building/Land Uses Administrative Assistant job descriptions
• Appointments and reappointments for various town boards and commissions

Planning & Zoning Commission

The Planning and Zoning Commission will hold public hearings regarding zoning regulation changes for child care homes and a special permit application for a home on a non-conforming lot. The body will also consider the 2024 regular meeting dates.

• Public hearing for #23-04ZR: zoning regulation changes for Family Child Care Homes and Group Child Care Homes per Public Act 23-142
• Public hearing for #23-05S: Special Permit for Sharon Powers for a single-family home on Avery Shores/Ross Avenue
• Approval of 2024 Regular meeting dates
• Staff report from ZEO Medina regarding 1384 Main Street

Zoning Board of Appeals

The Zoning Board of Appeals will meet to elect its officers and receive a legal update from Attorney Kenneth R. Slater, Jr. The board will also discuss the adoption of the 2024 ZBA schedule.

• Election of officers
• Legal update by Attorney Kenneth R. Slater, Jr.
• Adoption of 2024 ZBA schedule

Town Council

The Town Council will review a funding request for a planning study regarding potential senior and affordable housing properties. The meeting also includes consideration of job description changes for the Senior Center Assistant and several board appointments.

• Funding request for Senior Housing and Affordable Housing Alternatives Study Committee
• Appointment of Mary Jo Lewis to the Board of Assessment Appeals
• Appointment of Cheryl Resha to the Zoning Board of Appeals
• Modifications to the Senior Center Assistant job description
• Review of the 2024/2025 through 2033/2034 Capital Improvement Program Manual

Parks & Recreation Commission

The commission will meet to discuss and potentially take action on facility rental prices and payment structures. The body will also receive updates on the Miller Richardson Park plan and the UCONN Boathouse.

• Facility Rental Prices/Payment Structure discussion and possible action
• Miller Richardson Park Plan/Design Update
• UCONN Boathouse Update
• Letter from Veterans Day Race Committee

Cemetery Commission

The Coventry Cemetery Commission will review investment options for Trust 613 and the possibility of moving funds between accounts. The body will also discuss protocols for plot co-owner conflicts and updates on specific burials.

• Investment options for Trust 613
• Protocol for handling conflicts between plot co-owners
• Attorney updates regarding Nathan Hale and Grant Hill burials
• CIP proposal submissions
• Records for the cremains section of Coventry Cemetery

Inland Wetlands Agency

The Inland Wetlands Agency will discuss a driveway construction project and two enforcement violations regarding unpermitted work. The body will also consider potential revisions to the Standard Conditions Document.

• 862 Babcock Hill Road: Construction of driveway crossing wetlands
• 89 Flanders Road: Violation for unpermitted work in upland review area and wetlands
• 255 Root Road: Violation for unpermitted ground disturbance
• Discussion of 2023 revised Standard Conditions Document

Housing Authority

The Housing Authority is meeting to review and approve expenditures and quarterly reports. The agenda includes updates on Orchard Hill I and II and a review of legal requirements for meetings and committee members.

• Review and approval of expenditures
• Updates on Orchard Hill I and Orchard Hill II
• Review and approval of quarterly reports
• Approval of 2024 meeting dates
• Review of Town of Coventry annual notice of legal requirements for meetings and committee members

Senior and Affordable Housing Alternatives Study Committee

The Senior and Affordable Housing Alternatives Study Committee is meeting to discuss a presentation to the Town Council and review a memorandum from staff and Robin Newton of Tyche. The body will also discuss evaluating projects with developers and review its pending charge items.

• Introduction of Town Planner Jana Roberson
• Review of memorandum from staff and Robin Newton, Tyche
• Discussion on project evaluation meetings with developers
• Review of committee standing and pending charge items

Town Council

The Town Council Finance Committee will review monthly financial reports and Board of Education fiscal reports from September 2023. The committee will also consider potential actions regarding a senior center job description and funding for housing studies.

• Funding request from Senior Housing and Affordable Housing Alternatives Study Committee for planning studies for two properties
• Proposed modifications to the Senior Center Assistant job description
• Review of Draft CIP FY2025-2029
• Monthly financial reports for Sewer, Recreation, and EMS

Coventry Lake Advisory & Monitoring Committee

The Coventry Lake Advisory & Monitoring Committee will meet to approve the 2024 meeting schedule and review the Town Clerk’s Annual Notice. The committee will also discuss the 2016 Lake Management Plan and the issue of Canadian geese.

• Action on 2024 Meeting Schedule
• Review of Coventry Lake Management Plan January 2016
• Updates on Co-op Water Quality Monitoring 2023
• Updates on Hydrilla and Lake Gate
• Discussion on Canadian goose issue

Planning & Zoning Commission

The commission will introduce Jana B. Roberson as the new Director of Planning and Development. The body will also hold an informal discussion regarding 138 Main Street and acknowledge a special permit application.

• Welcoming of Jana B. Roberson, AICP, new Director of Planning and Development
• Informal discussion with Kevin Clancy regarding 138 Main Street
• Zoning referral for Town of Andover Zoning Regulations Update
• Receipt of Special Permit Application #23-05S for Sharon Powers for a single-family home on Avery Shores/Ross Avenue

Water Pollution Control Authority

The Water Pollution Control Authority will conduct a public hearing regarding a sewer pipe lining project. The regular meeting includes discussions on the FY 2024-2025 operating budget and sewer use fees.

• Public hearing on Sewer Pipe Lining Project
• FY 2024-2025 Operating Budget & Sewer Use Fees
• Tighe & Bond Wastewater Management Plan Update
• Western Route 44 Sewer Planning Area Update
• Invitation to Bid Coventry Lake CIPP Lining 2024

Town Council

The Town Council is meeting to swear in new members and appoint a chairperson and other officers. The body will also establish its standing rules of procedure and set the 2024 meeting schedule.

• Swearing in of new Council members
• Appointment of Council Chairperson, officers, and committees
• Establishment of Council Standing Rules of Procedure
• Approval of 2024 meeting schedule

Town Council

The Town Council will conduct a public hearing and consider revisions to Fire-EMS Ordinances 42.2 and 42.3. The body will also review funding for a park master plan and modifications to a senior center job description.

• Public hearing on proposed revisions to Fire-EMS Ordinances
• Appropriation up to $50,000 for Patriots Park Master Plan funding
• Modifications to the Senior Center Assistant job description
• Ratification of the Coventry Building Official appointment
• Reappointment to the Water Pollution Control Authority

School Energy & Building Efficiency Building Committee

The School Energy and Building Efficiency Building Committee will review financial statements and project updates. The meeting focuses on the status of the Coventry High School roof and HVAC systems.

• George Hershey Robertson Roof close out
• Coventry High School Roof Project status
• Unit Ventilator/HVAC Project update
• HVAC Contract update
• Discussion of Construction Inspector

Local Emergency Coordinating Committee

The Local Emergency Coordinating Committee will review agency updates and debrief recent local events. Members will discuss the impact of PFAS and AFF disposal regulations on first responder equipment and tools to deter speeding on roads.

• Discussion on PFAS and AFF disposal impact on first responder equipment
• Discussion on tools for deterring speeding on roads
• Debrief of Halloween on Main (10/28/23)
• Planning for Veterans Day Race (11/4/23) and Christmas in the Village (12/3/23)
• Possible action to approve the 2024 meeting schedule

Energy Conservation / Alternative Energy Advisory Committee

The committee will meet to review the Going Green Farmers’ Market Event and address old and new business. The agenda includes a request for approval of the October 11 minutes.

• Review of Going Green Farmers’ Market Event
• Approval of October 11 minutes

Conservation Commission

The Conservation Commission will review a Planning and Zoning Commission referral for a site plan at 755 Bread and Milk Street. The body will also discuss the management of the Rose Property/Williams Preserve and an osprey nesting pole.

• Site Plan Review for 755 Bread and Milk Street
• Management Plan for Rose Property/Williams Preserve
• Osprey Nesting Pole at 272 Swamp Rd.
• Trail at Patriots Park Woods
• Budget report of $3,440.00 remaining

Economic Development Commission

The commission will meet to discuss updates on 2023 priority action plan items. The agenda includes reports from planning staff and updates on local initiatives.

• Review of EDC 2023 Priorities Action Plan items
• Certificate Delivery Update
• CT Countryside updates
• Farmers’ Market updates

Inland Wetlands Agency

The Coventry Inland Wetlands Agency is holding a regular hybrid meeting to discuss and decide on several applications, including a lake wall rebuild, a permeable paver patio, and an in-law apartment construction. The board will also address an enforcement case for unpermitted work and consider revisions to its standard conditions document.

• Application #23-22: Rebuild of lake wall at 231 Standish Road, approx. 100 linear ft, 14-15" high
• Application #23-24: 20' x 11' permeable paver patio at 139 Woodland Road, ~40 ft from Coventry Lake
• Application #23-25: In-law apartment and attached garage at 317 Wrights Mill Rd in Upland Review Area
• Enforcement: Violation at 89 Flanders Road for unpermitted work in upland review area and wetlands
• Discussion: Potential revisions to Standard Conditions Document (adopted 2/24/2021)

Ad-Hoc Protected Spaces Stewardship Committee

The Protected Spaces Stewardship Committee is holding a special meeting to review minutes from previous meetings, discuss old business including trail work updates, and plan new projects such as bridge construction and trail improvements. The agenda includes updates on several town trails and preserves, volunteer recruitment, and scheduling for the next year.

• Review of April 25 and September 25, 2023 meeting minutes
• Trail work updates for Laidlaw/Rolling Woods, Riverview Trail, and Creaser Park
• Planning for Williams/Rose Preserve stream crossing bridge and new blue trail
• Installation of Laidlaw/Rolling Woods Trail signage with ribbon cutting
• Proposed 2024 meeting schedule: 1/23, 4/16, 7/23, 10/22

Cemetery Commission

The Coventry Cemetery Commission is holding a regular meeting to vote on a new chairperson, review reports, and discuss updates to cemetery rules and regulations, including a vote on rule 28. They will also address website updates, a potential Facebook page deletion, and Wreaths Across America activities.

• Vote on new chairperson
• Review and vote to adopt rule 28
• Update rules and regulations
• Website update and Facebook page deletion discussion
• Wreaths Across America fundraising and flier update

Town Council

The Coventry Town Council meets to consider approving a lease purchase for a 2024 large dump truck and selecting a vendor for revaluation services. The body will also review an update from the Senior and Affordable Housing Alternatives Committee and recognize the Library Renovation & Improvement Committee. The UConn Boathouse contract is listed as unfinished business but is noted as not ready for action.

• Consideration/Possible Action: Approval of Resolution, Lease Purchase of Large Dump Truck
• Consideration/Possible Action: Selection of Vendor and Additional Appropriation for Revaluation Services
• Update: Senior and Affordable Housing Alternatives Committee
• Recognition and Discharge of Library Renovation & Improvement Committee
• Unfinished Business: Approve Boathouse Contract With University Of Connecticut (Not Ready For Action)

Water Pollution Control Authority

The Coventry Water Pollution Control Authority will hold a regular meeting to approve minutes, discuss a sewer use billing pause for 207 Lakeview Drive, and consider a new sewer connection at 96 Avery Shores. They will also review updates on the wastewater management plan, sewer capacity, tank cleaning bids, and the FY 2024-2025 operating budget and sewer use fees.

• Sewer Use Billing Pause for 207 Lakeview Drive
• New Sewer Connection at 96 Avery Shores
• Tighe & Bond Wastewater Management Plan Update
• Discussion of Tank Cleaning & Sludge Hauling Bid
• FY 2024-2025 Operating Budget & Sewer Use Fees

Inland Wetlands Agency

The Coventry Inland Wetlands Agency is holding a special hybrid meeting to review one application: repair of a failing dam at 653 Flanders Road. The applicant states the dam's footprint will not be enlarged and the water level will stay at its current elevation. The board will discuss and potentially act on this item under old business.

• Application #23-15: repair failing dam at 653 Flanders Road
• Applicant: Karl Acimovic; Owners: James & Jasmine Wolf
• Existing dam footprint not enlarged; water level maintained

Energy Conservation / Alternative Energy Advisory Committee

The Energy Conservation/Alternative Energy Advisory Committee is holding a special meeting via Zoom. The agenda includes approving the minutes from the September 13 meeting and discussing the 'Growing a Green Community' initiative. No other substantive items are listed.

• Approval of Sept. 13, 2023 minutes
• Discussion of 'Growing a Green Community'

Housing Authority

The Coventry Housing Authority is holding its monthly meeting to review and approve expenditures, receive the director's report on Orchard Hill Estates updates, and consider changes to check signing requirements and stamp signatures. The agenda is routine, with no major policy decisions or public hearings listed.

• Review and approval of expenditures
• Director's report including Orchard Hill I and II updates
• Review and approval of check signing requirements and use of stamp signatures

Veterans Memorial & Events Commission

The Veterans Memorial and Events Commission is meeting to review minutes and plan upcoming events, including the CT Veterans Day Race, Veterans Day, and holiday gatherings. They will also discuss old business items like the Veterans Green and parking signs, and set the 2024 meeting schedule.

• CT Veterans Day Race on 11/4
• Veterans Day on 11/11
• Red, White and Blue Dinner at Elks Manchester on 11/17
• Veterans Holiday Gathering at Elks Manchester on 12/7
• Schedule of Meetings for 2024

Coventry Lake Advisory & Monitoring Committee

The Coventry Lake Advisory & Monitoring Committee is holding a virtual regular meeting to review updates on the September forum, 2023 cooperative water quality monitoring, Secchi disk readings, hydrilla management, the lake gate, and its Facebook page. The committee will also discuss topics for winter discussion and handle routine business such as approving minutes and hearing from citizens.

• Review of September forum
• Co-op Water Quality Monitoring 2023 update
• Secchi disk update
• Hydrilla update
• Lake Gate update

Local Emergency Coordinating Committee

The Local Emergency Coordinating Committee is meeting to review past events and coordinate upcoming community events, including a debrief of Arts on Main and planning for Halloween on Main and the Veterans Day Race. The agenda also includes updates from agencies, the CERT team, and COVID-19, along with routine items like approving minutes and public comment.

• Debrief of Arts on Main event held 9/16/23
• Planning for Halloween on Main on 10/21/23
• Planning for Veterans Day Race on 11/4/23
• CERT Team update
• COVID-19 updates

Economic Development Commission

The Coventry Economic Development Commission held a special hybrid meeting to continue work on its 2023 Priorities Action Plan. The agenda included reports from planning staff and updates on CT Countryside and the Farmers’ Market. No specific contracts, ordinances, or dollar amounts were listed for decision.

• Continued work with EDC 2023 Priorities – Action Plan Items
• Planning Staff Updates
• CT Countryside Updates
• Farmers’ Market Updates

Inland Wetlands Agency

The Coventry Inland Wetlands Agency will hold a regular hybrid meeting to review several applications for work affecting wetlands, including a dam repair, a retaining wall, a catch basin, a new commercial building, and a lake wall rebuild. The board will also address an enforcement case for unpermitted work and adopt previous meeting minutes.

• Application #23-15: Repair failing dam at 653 Flanders Road
• Application #23-18: Retaining wall at 55 Edgewater Drive on Coventry Lake
• Application #23-19: New catch basin at 50 John Hand Drive
• Application #23-20: 7,500 sq ft building with parking at 755 Bread and Milk Street
• Enforcement: Unpermitted work at 89 Flanders Road

Town Council

The Town Council Steering Committee will meet to discuss a request by Mulcahy to take ownership of property on Donovan Trail, consider revisions to Fire-EMS ordinances 42.2 and 42.3, and handle several board and commission appointments and resignations. The agenda includes routine items such as accepting minutes and receiving reports.

• Discussion of Mulcahy request to take ownership of property on Donovan Trail
• Consideration of revisions to Fire-EMS ordinances 42.2 and 42.3
• Resignations from Cemetery Commission (Chapman) and Planning & Zoning Commission (Hall)
• Reappointments to Inland Wetlands Agency (Briggs, Pearson)
• Appointments to various committees and commissions (Mitchell, Staten, Murphy, Murray, Polsky, Thomas)

Cemetery Commission

The Coventry Cemetery Commission will hold a regular meeting to review financial reports and discuss changes to cemetery rules and regulations. The agenda includes a request for an exception regarding the Harrelson plot and a discussion on selecting a new chairperson. No specific dollar amounts or new ordinances are detailed in the notice.

• Review of rules and regulations changes
• Request for exception — Harrelson
• Discussion on new chairperson
• Treasurer’s Report on financials

Coventry Lake Advisory & Monitoring Committee

The Coventry Lake Advisory & Monitoring Committee is hosting a State of the Lake Forum with presentations on lake gate operations, the health of the lake, volunteer water quality monitoring, and public health warnings. The meeting is open to the public and includes a question period.

• Lake Gate Operations presentation by Bill Watkins, Director of Coventry Department of Public Works
• Health of the Lake presentation by Dr. Robert Kortmann, Senior Consultant and Applied Limnologist at GZA
• Coventry Lake Co-Op Volunteer Water Quality Monitoring Program equipment and tests
• Public Health Warnings presentation by Robert Miller, Director of Health at Eastern Highlands Health District

Zoning Board of Appeals

The Coventry Zoning Board of Appeals is holding a scheduled meeting on September 19, 2023, but the agenda contains only procedural items such as call to order, roll call, and adjournment. No public hearings, new business, or discussion items are listed, so the meeting is likely to be routine or administrative in nature.

• No public hearings listed
• No new business or discussion items listed

Energy Conservation / Alternative Energy Advisory Committee

The Energy Conservation/Alternative Energy Advisory Committee is holding a special meeting to plan the Going Green Farmers' Market event. The agenda also includes approval of the August 2, 2023 minutes and a public comment period. No other substantive decisions are listed.

• Planning for Going Green Farmers' Market event
• Approval of August 2, 2023 minutes
• Audience of citizens (public comment)

Housing Authority

The Coventry Housing Authority is holding its monthly meeting to review expenditures, hear the director's report on Orchard Hill Estates I and II, and consider check signing requirements. The agenda is mostly routine administrative business, with no major policy decisions or public hearings listed.

• Review and approval of expenditures
• Director's report: Orchard Hill I update
• Director's report: Orchard Hill II update
• Review and approval of check signing requirements and use of stamp signatures

Planning & Zoning Commission

The Coventry Planning and Zoning Commission will discuss a referral for the Town to accept the conveyance of the Booth and Dimock Memorial Library at 1134 Main Street. The body will also consider a second filing extension request for the Breton Subdivision on Plains Road. Additionally, the commission will adopt minutes from August 14, 2023, and receive a communication regarding mandated training for commissioners.

• Referral to accept conveyance of 1134 Main Street (Booth and Dimock Memorial Library)
• Filing extension request #2 for Breton Subdivision on Plains Road
• Adoption of minutes from August 14, 2023
• Communication on Mandated Commissioners Training for PZC and ZBA members

The Commission approved a referral for the Town to accept the conveyance of the Booth and Dimock Memorial Library. It also granted a second 90-day mylar filing extension for the Breton Subdivision. Additionally, the board approved the August 14, 2023, meeting minutes with two corrections.

• Approved 90-day mylar filing extension #2 for Breton Subdivision on Plains Road (5-0)
• Approved referral for Town to accept conveyance of Booth and Dimock Memorial Library at 1134 Main Street (5-0)
• Approved August 14, 2023, meeting minutes with two corrections (5-0)

Coventry Lake Advisory & Monitoring Committee

The committee unanimously approved the minutes from the August 14, 2023 meeting. Members discussed updates regarding water clarity, hydrilla spot treatments, and the upcoming September 20 forum at Mill Brook Place.

• Approved August 14, 2023 meeting minutes (unanimous)

Local Emergency Coordinating Committee

The committee received operational updates from public schools, fire/EMS, police, and public works. No formal votes were taken, though the committee discussed state road safety and proposed updates to fire captain job descriptions.

• Proposed fire captain job description updates to be sent to Town Council Steering Committee for approval
• Agreed to follow up with the state regarding safety improvements and guard rails on state roads
• Confirmed fire police will provide traffic control for Arts on Main and Halloween on Main

Board of Assessment Appeals

The Coventry Board of Assessment Appeals is meeting to hear property assessment appeals, deliberate on them, and then adjourn. The agenda is minimal and procedural, with no specific cases or details listed.

• Public hearing of assessment appeals
• Deliberation on appeals

The Board of Assessment Appeals approved assessment reductions for six different vehicles. The board also scheduled March 2023 appeal meetings and a December 2023 re-valuation process meeting.

• Approved March 15, 2023 meeting minutes
• Reduced assessment for LeDoyt 2005 Lexus SC430 to $4,820
• Reduced assessment for LeDoyt 2018 Lexus IS 200T to $10,885
• Reduced assessment for LeDoyt 2010 Volvo S80 to $2,345
• Reduced assessment for New England Custom Masonry, Inc. 2020 Chevrolet Silverado to $19,600
• Reduced assessment for Mulcahy 2009 Subaru Forester to $1,400
• Reduced assessment for Mulcahy 2004 Ford Econoline to $1,000
• Scheduled 2024 Re-Valuation process meeting for December 2023

Conservation Commission

The Commission approved the minutes from the August 2, 2023, meeting. Members discussed potential conservation mapping for old growth forests and vernal pools, as well as a possible preserve at 272 Swamp Rd. No other formal votes were taken.

• Approved August 2, 2023 minutes (unanimous)

Town Council

The Coventry Town Council will hold its regular meeting on September 5, 2023, at 7:30 PM. The agenda includes several action items: approving a boathouse contract with UConn, an EV charging station program MOU, and referring the conveyance of 1134 Main Street to the Planning and Zoning Commission. The council will also consider modifications to the Fire Chief/Marshal job description, a new Fire & EMS Administrative Assistant position, and naming the Patriots Park bandshell after the Coventry Lions Club. Executive sessions are scheduled for the UConn boathouse contract and EV charging station MOU.

• Approve boathouse contract with University of Connecticut (after executive session)
• Approve EV Charging Station Program MOU (after executive session)
• Referral to Planning and Zoning Commission for conveyance of 1134 Main Street to the town
• Modify Fire Chief/Marshal job description and create Fire & EMS Administrative Assistant position
• Name Patriots Park bandshell after Coventry Lions Club

The Town Council approved several appointments to local commissions and the CRCOG Policy Board. The council also voted to modify the Fire Chief job description to include Fire Marshal responsibilities. Additionally, the Town Manager reported receiving $12.6M in grants for two bridge projects.

• Reappointed Deb Walsh to the Eastern Highlands Health District (7-0)
• Appointed Justin Murphy to the Economic Development Commission (7-0)
• Appointed Council Chairwoman Lisa Thomas as representee to the CRCOG Policy Board and Town Manager James Drumm as alternate (7-0)
• Approved modified Fire Chief/Fire Marshal job description (7-0)
• Accepted August 21, 2023 meeting minutes (7-0)
• Accepted Consent Agenda (7-0)

Veterans Memorial & Events Commission

The commission approved the secretary's report from May 9, 2023. Members discussed upcoming veteran events and proposed recommendations for veteran identification and parking to be presented to the Town Steering Committee.

• Approved Secretary’s Report for May 9, 2023

Town Council

The Town Council Steering Committee met with firearms experts to discuss safety guidelines for home gun ranges following resident complaints. No ordinance was passed, but the committee discussed potential distance requirements and a site visit to the property in question.

• Approved minutes of July 24, 2023 (Unanimous)
• Recommended reappointment of M. Deborah Walsh to the Eastern Highlands Health District (Term expires 6/7/2026)

Planning & Zoning Commission

The Planning and Zoning Commission meeting scheduled for Monday, August 28, 2023, has been cancelled. The next regularly scheduled meeting will be held on Monday, September 11, 2023.

• Meeting cancelled

Economic Development Commission

The Commission decided to push a collaborative business forum with neighboring towns to early 2024 to allow for staff transitions. Members also reviewed progress on business visitations and the distribution of business appreciation certificates.

• Approved meeting minutes of July 13, 2023 (Unanimous)
• Postponed regional business forum to early 2024
• Determined business card contact info will be directed to Land Use Office staff

Inland Wetlands Agency

The Agency approved an application to modify drainage infrastructure at 8 Brookside Lane to prevent basement flooding. Several other applications for retaining walls, catch basins, and a commercial building were received or continued to the September meeting.

• Approved application #23-16 for drainage infrastructure at 8 Brookside Lane (3-0)
• Authorized Staff to grant a 65-day extension for application #23-15 at 653 Flanders Road
• Continued application #23-18 for a retaining wall at 55 Edgewater Drive to September
• Continued application #23-19 for a catch basin at 50 John Hand Drive to September
• Continued application #23-20 for a commercial building at 755 Bread & Milk Street to September

Senior and Affordable Housing Alternatives Study Committee

The Senior and Affordable Housing Alternatives Study Committee is meeting to discuss regional housing affordability efforts, review a quote for concept plan development for town properties, and finalize a letter to the Town Council seeking funding for the plan and regulatory assistance. They will also discuss transitioning planning staff and meeting with the Town Council to request funding.

• Discussion on quote for concept plan development involving Town properties from LADA
• Finalize draft letter to Town Council to seek funding for concept plan development and regulatory assistance
• Discussion on CRCOG regional roundtable effort on Housing Affordability
• Discussion on meeting with Town Council to provide status report and request funding assistance

The committee discussed a quote from LADA for concept plan development of town properties and a CRCOG housing affordability toolkit. Members established a timeline to finalize presentation materials for a funding request to the Town Council.

• Approved July 27, 2023 minutes
• Scheduled Town Council presentation for October 10
• Set September 27 meeting to review presentation materials

Economic Development Commission

The committee approved the appointment of Erica Parker to a non-voting advisory role to preserve institutional knowledge following her resignation. Members discussed the market's organizational hierarchy and the potential need to change residency requirements for board members.

• Adopted July 7 meeting minutes (Unanimous)
• Approved appointment of Erica Parker as Ad Hoc Committee Member (Unanimous)

Town Council

The Coventry Town Council will meet on August 21, 2023, to consider several new business items, including a possible driveway easement on Stone Bridge Road, appointment of representatives to CRCOG, appropriation of up to $25,000 from CNREF funds for a Miller Richardson master plan consultant/engineer, and acceptance of a Recreation Assistant job description. The agenda also includes routine reports, consent agenda items, and correspondence, such as resident concerns about geese on Coventry Lake.

• Appropriation of CNREF funds up to $25,000 for Miller Richardson Master Plan Consultant/Engineer
• Consideration of granting driveway easement over town-owned future road stub on Stone Bridge Road
• Appointment of Council Chairperson as representative to CRCOG Policy Board, Town Manager as alternate
• Acceptance of job description for Recreation Assistant
• Resident concerns about geese on Coventry Lake

The Town Council approved a driveway easement over a town-owned future road stub on Stone Bridge Road. The council also accepted the August 7, 2023, meeting minutes and the consent agenda. A resolution was presented to honor retiring town planner and land use director Eric Trott.

• Approved driveway easement over town-owned future road stub on Stone Bridge Road
• Accepted August 7, 2023, meeting minutes (6-0)
• Approved addition of Executive Session to the agenda (6-0)
• Accepted Consent Agenda (6-0)

Cemetery Commission

The Coventry Cemetery Commission is holding a regular meeting to review financials, hear reports from the Public Works Director and Sexton, and vote on a push mower purchase and changes to Rules and Regulations. The agenda also includes an update on cremation lot décor and other routine business.

• Vote on push mower purchase
• Cremation lot décor update
• Rules and Regulation changes
• Treasurer's Report – review of financials
• Public Works Director's Report

The Commission approved the purchase of a new push mower. Members discussed updating the website and revising rules and regulations regarding plot decorations that interfere with maintenance.

• Approved May meeting minutes (4-0)
• Approved purchase of new push mower (4-0)

Town Council

The Coventry Town Council Finance Committee will review monthly financial reports for FY 2023 and FY 2024, as well as Board of Education fiscal reports for June 2023. They will also consider appropriating up to $45,000 from CNREF funds for a Miller Richardson master plan consultant/engineer and discuss using NIP money for green cones or other suggestions.

• Appropriation of CNREF funds up to $45,000 for Miller Richardson master plan consultant/engineer
• Use of NIP money to purchase green cones and/or other suggestions
• Review of monthly financial reports for FY 2023 and FY 2024
• Board of Education fiscal reports for June 2023
• Bond rating presentation from S&P Global Ratings

The Finance Committee unanimously recommended that the Town Council allocate up to $25,000 from CNREF funds for a consultant and engineer to create a master plan for Miller Richardson Park. The committee also reviewed FY23 and FY24 financial reports and noted the town retained its Double A plus bond rating.

• Approved minutes of July 10, 2023 (Unanimous)
• Recommended Town Council allocate up to $25,000 from CNREF for Miller Richardson Master Plan Consultant/Engineer (Unanimous)

Coventry Lake Advisory & Monitoring Committee

The Coventry Lake Advisory & Monitoring Committee is holding a virtual regular meeting. The agenda is mostly routine updates on ongoing items like water quality monitoring, geese management, hydrilla, and a September forum, plus approval of prior meeting minutes.

• Action on minutes of 07/10/2023
• Co-op Water Quality Monitoring 2023 update
• Secchi disk update
• Geese update
• Hydrilla update

Planning & Zoning Commission

The Coventry Planning and Zoning Commission is meeting to discuss two new business items: a request to use the Stone Bridge road stub for a single-family residence and next steps for the Cassidy Hill Winery traffic addendum. The commission will also address the retirement of the Director of Planning and Development and adopt minutes from the July 10 meeting.

• Request by Atty. Stephen Penny for Thomas and Mercedes Welles to use Stone Bridge road stub for a single-family residence
• Cassidy Hill Winery traffic addendum and next steps
• Retirement of Director of Planning and Development and transition plans
• Adoption of minutes from July 10, 2023

The Commission unanimously recommended that the Town Council allow Thomas and Mercedes Welles to use a town-owned road stub for a residential driveway. The board also approved the July 10, 2023, meeting minutes with one correction.

• Recommended Town Council approve request for Thomas and Mercedes Welles to use Stonebridge Road street access stub for a single-family dwelling (5-0)
• Approved July 10, 2023 meeting minutes with correction to spelling of 'Walgreens' (4-0, 1 abstain)

Housing Authority

The Coventry Housing Authority is holding its monthly meeting to review and approve expenditures, receive the director's report on Orchard Hill I and II updates, and consider changes to house rules and pet policy. The agenda also includes routine items such as roll call, approval of minutes, and public audience.

• Review and approval of expenditures
• Director's report including Orchard Hill I and II updates
• Review and approval of house rules and pet policy changes

The Housing Authority approved changes to house rules regarding exterior decorations and single-stream recycling. The board also increased the pet deposit from $100 to $200 and mandated that dogs be crated during maintenance visits. Financial reports and expenditures were approved unanimously.

• Approved July 11, 2023 meeting minutes (unanimous)
• Approved July treasurer's report (unanimous)
• Approved expenditures as presented (unanimous)
• Approved house rule changes for exterior decorations and single-stream recycling (unanimous)
• Increased pet deposit from $100 to $200 (unanimous)
• Approved mandatory crating of dogs during maintenance/staff visits (unanimous)

Town Council

The Town Council approved several board reappointments and the appointment of a full member to the Inland Wetlands Agency. The council also received reports on road work progress, library renovations, and a recent bond and note sale totaling over $2M.

• Reappointed Scott Gallo to Ad-Hoc Lake Advisory & Monitoring Committee (6-0)
• Reappointed Deborah Zeppa to Ad-Hoc Lake Advisory & Monitoring Committee (6-0)
• Reappointed John Dittrich as Special Constable (6-0)
• Appointed Stefanie Wierszchalek as full member of Inland Wetlands Agency (6-0)
• Accepted July 10, 2023, Special Meeting Minutes (6-0)
• Accepted July 17, 2023, Regular Meeting Minutes with edits (6-0)
• Accepted July 24, 2023, Special Meeting Minutes (6-0)
• Accepted Consent Agenda (6-0)

Local Emergency Coordinating Committee

The Local Emergency Coordinating Committee meeting scheduled for Thursday, August 3, 2023 at 5:00 PM is canceled. The notice, sent by Town Manager John Elsesser to Town Clerk Lori Tollmann, provides no reason for the cancellation and lists no agenda items.

• Meeting cancellation notice dated July 27, 2023

Conservation Commission

The Coventry Conservation Commission is holding a special meeting to review minutes, financial reports, and address old business items, including a management plan for the Rose Property/Williams Preserve, roadside cleanup scheduling, trail cleanup priorities, and placement of 'Do Not Litter' signs. The agenda is largely procedural, with no major decisions or public hearings listed.

• Review minutes of June 7, 2023
• Meet with Rod Parlee – CACCIWC
• Roadside clean-up scheduled for August 13
• Trail clean-up priorities
• Management plan for Rose Property/Williams Preserve

The Commission approved the minutes from the May 3, 2023 meeting. Members discussed potential partnerships with the CACIWC regarding watershed review and stream monitoring, and reviewed plans for roadside and trail cleanups.

• Approved May 3, 2023 meeting minutes (unanimous)

Economic Development Commission

The Ad-Hoc Farmers’ Market Operating Committee will meet via Zoom to review and adopt a policy regarding alcohol sales at the market. The committee will also discuss seasonal needs, tasks, and upcoming events.

• Review and adoption of Policy for Alcohol Sales at Coventry Farmers’ Market
• Discussion of seasonal needs and tasks
• Discussion of upcoming events

The Committee unanimously approved a revised policy for alcohol sales to accommodate new state liquor control provisions and vendor requests. The body also addressed vendor compliance issues regarding wifi usage and sanitation.

• Adopted Policy for Alcohol Policy (unanimous)

Economic Development Commission

The Economic Development Commission held a special meeting on July 27, 2023. The agenda consisted of procedural items including roll call and the adoption of minutes, with no specific new business listed in the text.

Inland Wetlands Agency

The regularly scheduled meeting of the Coventry Inland Wetlands Agency for Wednesday, July 26, 2023, at 7:00pm has been cancelled due to lack of business. No items were discussed or decided.

• Meeting cancelled due to lack of business

Senior and Affordable Housing Alternatives Study Committee

The committee reviewed the CRCOG Affordable Housing Implementation Pathway and discussed the lack of formal applications for Accessory Dwelling Units (ADUs). Members reviewed a draft letter to the Town Council to seek funding for concept plan development on town properties. No formal votes on policy changes were recorded.

• Approved June 28, 2023 minutes with grammatical corrections
• Rescheduled November and December meetings to November 15 and December 20

Ad-Hoc Protected Spaces Stewardship Committee

The Ad-Hoc Protected Spaces Stewardship Committee is holding a special meeting to review minutes, discuss old and new business, and plan upcoming work. Items include trail maintenance updates, bridge planning, signage installation, and condition reporting for various town properties.

• Trail work updates for Laidlaw/Rolling Woods, Riverview Trail, and Creaser Park
• Bridge planning at Williams/Rose Preserve and Creaser Park Red Trail footbridge replacement
• Signage installation at Laidlaw/Rolling Woods Trail with fall ribbon cutting
• Bog bridge module extension at William Preserve
• Trail condition reporting for connector trail, Riverview Trail, and Williams Preserve downed trees

The committee held a special meeting to discuss work parties, staff communications, and trail amenity purchases. No formal actions were voted on during the session.

Town Council

The Coventry Town Council is holding a special meeting to consider two main items: transferring up to $41,000 of unexpended FY23 Board of Education funds into a reserve account for capital expenditures, and approving the town manager's contract after an executive session. The meeting includes an executive session to discuss the contract before any action is taken.

• Transfer up to $41,000 of FY23 unexpended Board of Education funds to the Board of Education Reserve Fund for capital expenditures
• Approval of Town Manager contract (action to follow executive session)
• Executive session to discuss Town Manager contract

The Town Council approved the hiring of James Drumm as Town Manager with a start date of August 21, 2023. The Council also approved a fund transfer to the Board of Education for capital expenditures.

• Approved hiring James Drumm as Town Manager (7-0)
• Authorized Chairperson Lisa Thomas to sign employment contract for James Drumm (7-0)
• Approved transfer of up to $41,000 of FY23 unexpended Board of Education funds into the Board of Education Reserve Fund (5-2)

Town Council

The Coventry Town Council Steering Committee will meet to consider reappointments and appointments to town boards, and to discuss concerns about gun range proximity in residential areas, including a draft firearms ordinance. The meeting is largely procedural, with reports and minutes approval.

• Reappointments to Ad-Hoc Lake Advisory & Monitoring Committee: Gallo, Zeppa
• Reappointment of Special Constable Dittrich
• Appointment to Inland Wetlands Agency (Alt. to Full): Wierszchalek
• Discussion of gun range proximity in residential areas with draft firearms ordinance

The Town Council Steering Committee voted unanimously to recommend the reappointment of two lake committee members and one special constable, and the appointment of one Inland Wetlands Agency member. The committee also discussed a draft ordinance to address safety concerns regarding home gun ranges in residential areas.

• Recommended reappointment of Scott Gallo to Ad-Hoc Lake Advisory & Monitoring Committee (Unanimous)
• Recommended reappointment of Deborah Zeppa to Ad-Hoc Lake Advisory & Monitoring Committee (Unanimous)
• Recommended reappointment of John Dittrich as Special Constable (Unanimous)
• Recommended appointment of Stefanie Wierszchalek as full member of Inland Wetlands Agency (Unanimous)
• Accepted May 22, 2023 minutes (Unanimous)

Planning & Zoning Commission

The Planning and Zoning Commission meeting scheduled for July 24, 2023, has been cancelled. The next regularly scheduled meeting will be held on August 14, 2023.

• Meeting cancelled
• Next meeting August 14, 2023

Zoning Board of Appeals

The Zoning Board of Appeals approved two applications for property modifications in the LR Zone. The board granted a relocation request for a non-conforming structure and approved variances for setbacks and lot coverage for a deck and shed.

• Approved #ZBA-23-6 for relocation of a non-conforming structure at 27 Mink Trail (Unanimous)
• Approved #ZBA-23-7 for rear/side yard setback reductions and 2.46% lot coverage increase for a deck and shed at 93 Wangumbaug Drive (Unanimous)
• Approved May 16, 2023 Regular Meeting Minutes with four corrections (Unanimous)

Town Council

The Town Council accepted the consent agenda and agreed to pursue a 2023 STEAP grant to address ADA compliance and refurbishment needs at Patriots Park. The council also discussed road project updates, school roof work, and rising waste disposal fees.

• Approved Consent Agenda (6-0)
• Approved pursuit of 2023 STEAP grant for Patriots Park refurbishment

Economic Development Commission

The commission will meet to continue work regarding the EDC 2023 priorities and action plan items. The meeting also includes the adoption of minutes from April 27, 2023.

• Continued work with EDC 2023 priorities – action plan items

Due to a lack of quorum, the committee held an informal meeting to review a draft policy for alcohol sales. No formal votes were taken; a revised draft will be presented for a vote at the next meeting.

• Discussed draft policy for alcohol sales (no formal vote due to lack of quorum)
• Proposed adding language regarding the revocation of alcohol sale/sample approvals
• Discussed potential lottery system for seasonal or weekly approvals
• Discussed requiring TIP certification for servers

Economic Development Commission

The Ad-Hoc Farmers’ Market Operating Committee will meet via Zoom to review and adopt a policy regarding alcohol sales at the market. The committee will also discuss seasonal needs, tasks, and upcoming events.

• Review and adoption of Policy for Alcohol Sales at Coventry Farmers’ Market

Due to a lack of quorum, the committee held an informal meeting to review a draft policy for alcohol sales. No formal votes were taken. A revised draft will be shared for a vote at the next meeting.

• Tabled vote on alcohol sales policy due to lack of quorum

Economic Development Commission

The committee will review and adopt a new policy for alcohol sales at the Coventry Farmers' Market, among other procedural items.

• Review and adoption of Policy for Alcohol Sales at Coventry Farmers’ Market

The meeting was held informally because there was no quorum. Members discussed a draft policy for alcohol sales, but no official votes were taken.

Water Pollution Control Authority

The Water Pollution Control Authority approved a sewer assessment for a new house at 25 Ross Avenue. The board also approved the minutes from the June 8, 2023 meeting.

• Established $12,000 sewer assessment for 25 Ross Avenue at 2% interest over 20 years (3-0)
• Approved June 8, 2023 WPCA Regular Meeting Minutes (3-0)

Connecticut's Countryside Steering Committee

The Connecticut's Countryside Steering Committee is meeting to discuss updates on marketing materials, regional subcommittees, a web development project with Nichols College, and a business education forum. They will also review budget availability and set goals for 2023/2024. The meeting is largely a working session with no major decisions or public hearings listed.

• DKA Marketing brochure and video production update
• Regional committee updates: Agriculture, Recreation, Arts and Culture
• Nichols College web development update
• Budget funds availability and target goals for 2023/2024
• 4 Town Talk discussion

Housing Authority

The Housing Authority will review expenditures and receive updates regarding Orchard Hill I and Orchard Hill II. The agenda also includes a discussion on affordable housing options.

• Review and approval of expenditures
• Orchard Hill I update
• Orchard Hill II update
• Discussion on affordable housing options

The Housing Authority approved changes to house rules regarding exterior decorations and recycling. The board also increased the pet deposit and added a mandatory dog crating requirement for maintenance visits.

• Approved July 11, 2023 meeting minutes (unanimous)
• Approved July treasurer's report (unanimous)
• Approved expenditures as presented (unanimous)
• Approved house rule changes for exterior decorations and single stream recycling (unanimous)
• Increased pet deposit from $100 to $200 (unanimous)
• Approved Pet Policy requiring dogs to be crated during maintenance/staff visits (unanimous)

Town Council

The Finance Committee unanimously recommended that the Town Council transfer up to $41,000 of FY23 unexpended funds into the Board of Education's 2% non-lapsing account. The committee also reviewed FY23 year-end results, noting expenditures were approximately $200,000 under budget. Discussion on ambulance services was tabled until next month.

• Approved June 12, 2023 minutes with corrections (Unanimous)
• Recommended transfer of up to $41,000 FY23 unexpended funds to BOE 2% account (Unanimous)
• Tabled discussion on ambulance services to next month

Town Council

The Town Council held a special meeting where the primary action was the approval of previous meeting minutes and the acceptance of a consent agenda. The session included a presentation on the near-completion of the Booth and Dimock Library renovation project.

• Accepted June 19, 2023, meeting minutes (7-0)
• Accepted Consent Agenda (7-0)

Coventry Lake Advisory & Monitoring Committee

The committee will discuss updates regarding lake gates, hydrilla, and water quality monitoring. Members will also review citizen letters concerning methods to reduce geese on the lake.

• Update on Lake Gate
• Update on Hydrilla
• Update on Secchi disk
• Update on Co-op Water Quality Monitoring 2023
• Citizen letters regarding reducing geese on the lake

The committee approved the June 12, 2023, meeting minutes. Members reviewed data showing improving water clarity and the absence of hydrilla, and discussed planning for a September 19 forum.

• Approved June 12, 2023 regular meeting minutes (unanimous)
• Determined no hydrilla spot treatments will be performed following a survey

Planning & Zoning Commission

The Commission will review staff reports regarding accessory dwelling unit regulations and Cassidy Hill Vineyard wedding events. The agenda also includes a special permit application for The Main Moose on Route 66 and new draft enforcement policies.

• Discussion on Accessory Dwelling Unit regulation
• Discussion on Cassidy Hill Vineyard wedding event hosting
• Town of Columbia PZC Special Permit application for The Main Moose on RTE 66
• New draft blight and zoning enforcement policies and citation ordinance

The Commission unanimously agreed to classify a wedding event at Cassidy Hill Vineyard as a private matter rather than a profit-seeking event. The Commission also approved the meeting minutes from May 22 and June 12, 2023.

• Approved June 12, 2023 meeting minutes (5-0)
• Approved May 22, 2023 meeting minutes (5-0)
• Deemed Cassidy Hill Vineyard wedding event a private matter (Unanimous)

Economic Development Commission

The Ad-Hoc Farmers’ Market Operating Committee will hold a special meeting via Zoom. The committee plans to continue discussions regarding a site license with CT Landmarks and review upcoming seasonal needs and events.

• Discussion on site license with CT Landmarks
• Review of season needs, tasks, and upcoming events
• Adoption of May 18 minutes

The committee unanimously adopted the minutes from the May 18, 2023 meeting. Members discussed a site license with CT Landmarks and the development of a liquor policy for vendors.

• Adopted May 18, 2023 minutes (unanimous)

Conservation Commission

The commission will evaluate conditions and trail clean-up needs at Patriots Park Woods. Discussion also includes a management plan for the Rose Property/Williams Preserve and planning for roadside clean-up projects.

• Site visit to evaluate Patriots Park Woods conditions and trail clean-up
• Management plan for Rose Property/Williams Preserve
• Roadside clean-up project scheduling

Town Council

The Town Council meeting scheduled for July 3, 2023, was canceled due to lack of a quorum. A special meeting has been scheduled for Monday, July 10, 2023, at 7:30 PM in the Town Hall Annex. The agenda is procedural only, with no items for discussion.

• Meeting canceled due to lack of quorum
• Special meeting scheduled for July 10, 2023 at 7:30 PM in Town Hall Annex

Economic Development Commission

The committee will meet via Zoom to discuss seasonal tasks, upcoming events, and the status of the lease with CT Landmarks. The meeting also includes the adoption of minutes from May 18, June 1, and June 8, 2023.

• Status of Lease with CT Landmarks
• Adoption of May 18, June 1, and June 8, 2023 minutes

A quorum was not achieved, so the committee held an informal discussion instead of a formal meeting. Members discussed outstanding lease issues with CT Landmarks regarding event exclusivity, alcohol approvals, and product sales.

Inland Wetlands Agency

The agency will consider several new business items including a dry hydrant installation on Parker Bridge Road and a dam repair at 653 Flanders Road. The meeting also includes an enforcement matter regarding unpermitted work at 89 Flanders Road.

• Appointment of Lindsay Beutler as Wetlands Agent
• #23-14: Installation of dry hydrant on Parker Bridge Road for Coventry Fire Dept.
• #23-15: Dam repair at 653 Flanders Road
• #23-16: Drainage infrastructure modification at 8 Brookside Lane
• #23-17: Driveway fill material placement at 862 Babcock Hill Road

The Agency appointed Lindsay Beutler as Co-Wetlands Agent and ruled that a dry hydrant installation for the Fire Department is a non-regulated activity. Two other applications regarding a dam repair and drainage infrastructure were continued to future meetings.

• Appointed Lindsay Beutler as Co-Wetlands Agent (Unanimous)
• Approved application #23-14 for dry hydrant installation at Parker Bridge Road as Non-Regulatory (Unanimous)
• Continued application #23-15 for dam repair at 653 Flanders Road to the next meeting
• Continued application #23-16 for drainage modification at 8 Brookside Lane to the July meeting

Town Council

The Town Council Steering Committee meeting scheduled for Monday, June 26, 2023, has been canceled. The next meeting is scheduled for July 24, 2023.

Town Council

The Consortium of Land Use Agencies will review reports from various town committees and boards. The meeting includes a presentation by Eric Trott and discussions regarding challenges and solutions.

• Presentation by Eric Trott
• WPCA Report
• Lake Advisory and Monitoring Committee Report
• Protected Spaces Stewardship Committee Report

Planning & Zoning Commission

The Planning and Zoning Commission meeting scheduled for June 26, 2023, has been cancelled in lieu of the Coventry Land Use Consortium. The next regularly scheduled meeting will be held on July 10, 2023.

• Meeting cancelled
• Next meeting July 10, 2023

Zoning Board of Appeals

The Coventry Zoning Board of Appeals has provided an agenda containing only procedural steps. No public hearings or new business items are listed in the document.

Town Council

The Town Council will consider several financial items, including year-end appropriations and a transfer to the suspense tax book. The meeting also includes a presentation on Juneteenth and an executive session regarding Town Manager recruitment.

• Adoption of revised job descriptions for Coventry Town Hall Union Employees
• Review of Fire Administrator position reorganization
• Presentation by Town Historian John Holmy regarding Juneteenth
• Consideration of year-end appropriations
• Transfer to Suspense Tax Book

The Town Council approved the updated job description for the Assistant Town Clerk. The meeting also included a historical presentation on Juneteenth and slavery in Coventry, and a report of a projected year-end surplus of approximately $415,000.

• Accepted June 5, 2023 meeting minutes (7-0)
• Approved Consent Agenda (7-0)
• Adopted revised Assistant Town Clerk job description (7-0)
• Tabled reorganization of Fire Administrator position

Economic Development Commission

The commission will continue its review and update of the EDC 2023 priorities originally discussed in March. The meeting also includes the development of an action plan.

• Continued review and update of EDC 2023 priorities
• Action plan development

No official business was conducted and no votes were taken because the commission lacked a quorum. Members held an informal discussion regarding business visitations, a potential business forum, and project priorities.

• No official decisions made due to lack of quorum
• Adoption of April 27, 2023 minutes tabled

Cemetery Commission

The regular meeting of the Coventry Cemetery Commission scheduled for June 15, 2023, has been cancelled. It has been rescheduled as a special meeting on June 22 at Town Hall, Conference Room B. No other agenda items are listed.

• Regular meeting cancelled
• Special meeting rescheduled to June 22 at Town Hall, Conference Room B

Connecticut's Countryside Steering Committee

The committee is meeting to review progress on various initiatives including marketing materials and web development. Discussions will also cover updates from regional committees and business education programs.

• DKA Marketing Brochure & Video production
• Regional Committees update: Agriculture, Recreation, Arts and Culture
• Nichols College – web development update
• Business vitiation program
• CT’s Countryside – business education and networking forum

Housing Authority

The Housing Authority will conduct its monthly meeting to review expenditures and receive reports. The agenda includes updates regarding Orchard Hill Estates and a discussion concerning a fee accountant.

• Review and approval of expenditures
• Orchard Hill Estates update
• Discussion and action on fee accountant

The Board approved the hiring of a CPA fee accountant to manage pension entries for two projects. The Board also approved the May treasurer's report and presented expenditures.

• Approved hiring of fee accountant at $250 per project per quarter (unanimous)
• Approved May treasurer's report (unanimous)
• Approved expenditures as presented (unanimous)
• Approved May 9, 2023 meeting minutes as amended (3-0, 1 abstention)

Veterans Memorial & Events Commission

The June 13, 2023 meeting of the Veterans Memorial and Events Commission was cancelled. No business was conducted or discussed.

• Meeting cancelled

Coventry Lake Advisory & Monitoring Committee

The committee will review updates regarding lake monitoring, the lake gate, and hydrilla. Members will also discuss plans for a summer newsletter and July lake awareness events.

• Update on 2023 Lake Monitoring
• Update on Lake Gate
• Update on Hydrilla
• Review of Summer Newsletter
• Preparation for Land Use Consortium contribution

Town Council

The Finance Committee will review monthly financial reports and Board of Education fiscal reports from April 2023. The committee is scheduled to consider debt issuance and potential authorizations for end-of-year funds. Additionally, members will discuss ambulance staffing.

• Consideration/Possible Action: Debt Issuance
• Discussion: Ambulance Staffing
• Consideration/Possible Action: Potential Authorizations For End Of Year Funds
• Review of Board of Education Fiscal Reports (April 2023)

The Finance Committee accepted the May 8, 2023, minutes. Members discussed potential allocations for year-end funds, including health insurance, tree removal, and Daly Road engineering, but took no final action on these appropriations. No action was taken regarding debt issuance.

• Approved May 8, 2023, minutes (Unanimous)

Planning & Zoning Commission

The Commission will consider a request for a Mylar filing extension for the Breton Subdivision on Plains Road. The agenda also includes two 8-24 referrals regarding property purchases and donations.

• Mylar filing extension request for Breton Subdivision on Plains Road
• Request to purchase Town property on Englewood Drive by Gardner
• Request to donate property to the Town on Old Oak Trail by Hale

The Commission recommended that the Town Council not sell town property on Englewood Drive to a private buyer to preserve open space in the lake watershed. The Commission also recommended against accepting a land donation on Old Oak Trail. A filing extension for the Breton Subdivision was approved.

• Approved 90-day mylar filing extension for Breton Subdivision on Plains Road (4-0)
• Recommended Town Council not sell Englewood Drive property to Gerry Gardner (5-0)
• Recommended Town Council not accept land donation on Old Oak Trail by Hale (4-1)

Economic Development Commission

The committee will review Opening Day activities, discuss other seasonal needs, and consider the status of their lease with CT Landmarks.

• Review of Farmers’ Market Opening Day activities
• Discussion on other needs for balance of season
• Status update on Lease with CT Landmarks

The committee held an informal meeting due to a lack of quorum. No formal actions were taken or voted upon. Members discussed opening day reflections, pedestrian safety at Strong Porter, and the status of the CT Landmarks lease.

Water Pollution Control Authority

The Water Pollution Control Authority will review the current year budget and ongoing discussions regarding sewer system capacity. The agenda includes updates on the Western Route 44 Sewer Planning Area and the Riverbank Escarpment/Infiltration Basins.

• Riverbank Escarpment/ Infiltration Basins
• ARPA Fund Appropriation
• Sewer Connection Permit Updates & Hold Harmless Agreement
• Western Route 44 Sewer Planning Area Update
• Grinder Pump Warning letter for 41 Edgewater Dr

The Authority approved updated sewer connection permits and a Hold Harmless Agreement to allow non-licensed applicants to apply for permits. Members also discussed riverbank stabilization and the potential use of ARPA funds for infiltration basins.

• Approved May 11, 2023 meeting minutes (4-0)
• Approved revised sewer connection permits and Hold Harmless Agreement
• Decided principal dwellings must be connected to sewers before or with an ADU

Parks & Recreation Commission

The commission will receive updates on facility projects, programs, camp enrollment, and monthly finances. Discussion includes an update on Miller Richardson Park with guests from the Town Council and a required action regarding the Patriots Park "art shed."

• Miller Richardson Park update featuring Lisa Thomas and Todd Penney
• Patriots Park "art shed" action required
• Assistant Recreation Director hiring update
• Monthly Financial Report

Energy Conservation / Alternative Energy Advisory Committee

The Energy Conservation/Alternative Energy Advisory Committee is holding its regular June meeting via Zoom. The agenda includes public comment, approval of the May 3 minutes, recruiting new members, and old/new business. No specific proposals or decisions are listed.

• Approval of May 3, 2023 meeting minutes
• Recruiting new committee members

The committee reviewed the status of several energy and recycling projects, including a $2M BRIC grant application for a microgrid. No formal votes were taken on new business as there were insufficient members present to approve previous minutes.

• Tabled approval of May meeting minutes due to lack of quorum
• Decided to send emails in late July or early August regarding the October Going Green event
• Scheduled Eversource presentation on Utility Residential programs for August 2 at 6:30 PM

Conservation Commission

The commission will evaluate conditions and trail clean-up needs at Patriots Park Woods. Discussion also includes a management plan for the Rose Property/Williams Preserve and upcoming roadside clean-up projects.

• Site visit to evaluate Patriots Park Woods conditions and trail clean-up
• Management plan for Rose Property/Williams Preserve
• Roadside clean-up project scheduling

The Commission approved the purchase of loppers and plants to repair a rain garden and authorized the purchase of signs for the Williams Preserve/Rose property. Members also discussed mulch spreading at Patriots Park Woods and roadside clean-up efforts.

• Approved May 3, 2023 minutes (unanimous)
• Approved purchase of 6 long handled loppers and plants for Town Hall Annex rain garden (unanimous)
• Authorized purchase of signs for Williams Preserve/Rose property costing approximately $200 (unanimous)

Town Council

The Coventry Town Council will hold a public hearing on Neighborhood Assistance Act applications from CT Landmarks, Coventry Fire Department, and Creative Living Community of Connecticut, then consider authorizing those applications. The regular meeting includes discussion and possible action on assigning American Rescue Plan funds, adopting revised job descriptions for union employees, and reorganizing the Fire Administrator position. The council will also receive updates on grants and the School Readiness Council, and enter executive session for pending litigation.

• Public hearing and possible authorization of 2023 Neighborhood Assistance Act applications for CT Landmarks, Coventry Fire Department, and Creative Living Community of Connecticut
• Consideration of assigning American Rescue Plan funding (item 21/22-18)
• Adoption of revised job descriptions for Coventry Town Hall union employees (item 22/23-76)
• Review and possible action on reorganization of Fire Administrator position (item 22/23-89)
• Executive session for pending litigation: Gerald Park Association v. Coventry

The Town Council conducted a public hearing regarding three non-profit applications for the state's Neighborhood Assistance Act tax program. The projects include window restoration for CT Landmarks, equipment upgrades for the Coventry Fire Association, and solar systems for Creative Living Community of CT.

• Accepted minutes of May 15, 2023, with 11 edits (7-0)
• Accepted Consent Agenda minus item 11.B (7-0)

Economic Development Commission

The committee will meet via Zoom to discuss planning for the 2023 season and opening day activities. The agenda also includes the adoption of minutes from May 18, 2023.

• Planning for 2023 season
• Opening Day activities

The meeting was informal because a quorum was not reached. Members discussed 2023 season planning, including vendor interests and potential alcohol policies, but no official votes were taken.

Local Emergency Coordinating Committee

The committee will review the May 4, 2023, minutes and receive updates from various agencies. Discussion includes a report on a car rally in Tolland and a debrief of the Memorial Day Parade.

• Discussion of violent car 'rally' in Tolland
• CERT Team update
• Memorial Day Parade debrief
• COVID-19 updates

School Energy & Building Efficiency Building Committee

The School Energy & Building Efficiency Committee will meet to review progress on several items. The agenda includes updates regarding the school roof and a unit ventilator/HVAC project.

• School Roof Update
• Unit ventilator/HVAC Project Update

The committee discussed scheduling roof work to begin after June 12 following graduation. Members and consultants debated how to coordinate roof openings with future HVAC ductwork to avoid conflicts with wiring and sprinklers. The committee also reviewed a proposal to use one large chiller without an economizer for the HVAC project.

• Approved February 2, 2023 minutes (unanimous)
• Approved April 11, 2023 minutes (unanimous)

Economic Development Commission

The Economic Development Commission is meeting to continue the review and update of its 2023 priorities. The commission will also work on developing an action plan based on these priorities.

• Continued review and update of EDC 2023 priorities
• Development of an action plan

Inland Wetlands Agency

The regularly scheduled meeting for Wednesday, May 24, 2023, has been cancelled. The cancellation is due to a lack of business.

Senior and Affordable Housing Alternatives Study Committee

The Senior and Affordable Housing Alternatives Study Committee is meeting to continue its work on housing affordability in Coventry. The agenda includes reviewing draft work plans, site maps, zoning regulations, and recommendations from existing housing plans. No final decisions are scheduled; the meeting is for discussion and planning next steps.

• Continued review of draft committee work plan outline
• Review of site maps contained in SHASC Plan
• Discussion on Zoning Regulations collected to encourage affordability
• Review of recommendations from Coventry Housing Affordability Plan
• Review of recommendations from Senior Housing Affordability Study Committee

Town Council

The committee will review various board and commission reports, including resignations from the Coventry Housing Authority and Inland Wetlands Agency. The agenda also includes reappointments for the Building Code Board of Appeals and Water System Advisory Committee. Additionally, the committee will hear resident concerns regarding gun range proximity to residential areas.

• Resignation: Lynch (Coventry Housing Authority)
• Resignation: Laramee (Inland Wetlands Agency)
• Reappointment: Funk (Building Code Board of Appeals)
• Reappointment: Hall (Water System Advisory Committee)
• Public concern: Michael & Agnes Kowar regarding gun range proximity in residential area

The committee recommended the reappointment of Ben Funk to the Building Code Board of Appeals and the appointment of John Ohlund to the Coventry Housing Authority. The committee also accepted the resignations of Lorraine Lynch and Pat Laramee.

• Recommended Ben Funk for reappointment to Building Code Board of Appeals (Unanimous)
• Recommended John Ohlund for appointment to Coventry Housing Authority (Unanimous)
• Accepted resignation of Lorraine Lynch from Coventry Housing Authority
• Accepted resignation of Pat Laramee from Inland Wetlands Agency
• Tabled Water System Advisory Committee reappointment for Arthur Hall Jr.
• Tabled recognition of community volunteer groups

Planning & Zoning Commission

The Coventry Planning and Zoning Commission will meet via Zoom to consider a request by Mark Reynolds on behalf of Heather Sansone for a Mylar filing extension related to the Flanders Road subdivision. The agenda also includes public hearings, adoption of minutes, and routine staff reports.

• Mylar filing extension request for Flanders Road subdivision

The Planning and Zoning Commission granted a 90-day mylar filing extension for the Sansone Flanders Road subdivision. The commission also approved the minutes from the May 8, 2023 meeting.

• Approved 90-day mylar filing extension for Sansone Flanders Road subdivision (Unanimous)
• Approved May 8, 2023 meeting minutes (Unanimous)

Cemetery Commission

The Coventry Cemetery Commission is holding its regular monthly meeting to review financial reports, discuss remaining budget, hear reports from the Public Works Director and Sexton, and consider walkway quotes. The meeting also includes routine items like approving minutes and possibly rescheduling the June meeting.

• Review of financials and remaining budget
• Walkway quotes discussion
• Reschedule June meeting
• Public Works Director's report
• Sexton's report

The Commission approved a quote from VP Landscaping for a flag pole area at Coventry Cemetery. Members also approved meeting minutes from March and April and reviewed several recent interments and monument markers.

• Approved March and April meeting minutes (3-0)
• Approved VP Landscaping quote for Coventry Cemetery flag pole area (4-0)
• Approved permission to open graves without certificates for Edith D. James and Cynthia J. Hull
• Approved headstone for Ronald and Clara Ely

Economic Development Commission

The committee will meet via Zoom to discuss planning for the upcoming 2023 season. Discussion topics include activities for Opening Day and the adoption of previous meeting minutes.

• Planning for 2023 season
• Opening Day activities

The commission unanimously approved the previous meeting's minutes. Staff provided updates on vendor paperwork and electronic voucher processing for the 2023 season. Planning for an upcoming ribbon-cutting event was discussed.

• Adopted previous meeting minutes (unanimous)

Connecticut's Countryside Steering Committee

The committee is reviewing progress on the DKA Marketing Brochure and video production. Members will also receive updates regarding regional committees, Earth Day 2023, and web development for Nichols College.

• DKA Marketing Brochure & Video production
• Regional Committees update: Agriculture, Recreation, Arts and Culture
• Earth Day 2023 Recap
• Nichols College – web development update
• Update - 4 town intern - Josh Hull

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing regarding an application by Zackary Fournier. The application seeks approval for a motor vehicle dealer/repairer location at 24 Daly Road in the NC Zone. The board will also review the minutes from the April 18, 2023 regular meeting.

• Public hearing for Zackary Fournier: motor vehicle dealer/repairer location at 24 Daly Road
• Approval of April 18, 2023 Regular Meeting Minutes

The Zoning Board of Appeals approved an application for Zackary Fournier to operate a car wrapping and restoration business. The board also approved the minutes from the April 18, 2023, meeting with revisions.

• Approved application #ZBA-23-5 for motor vehicle dealer/repairer location at 24 Daly Road (Unanimous)
• Approved April 18, 2023 Regular Meeting Minutes with revisions (Unanimous)

Town Council

The Town Council will consider several financial and personnel matters including the establishment of the FY 2023/24 mil rate. The agenda includes discussions on American Rescue Plan funding, various union contracts, and an interim town manager contract.

• Establishment of Mil Rate and COVRRA Rate, FY 2023/24
• Assignment of American Rescue Plan Funding
• Ratification of Interim Town Manager Contract
• Adoption of revised job descriptions for various Town Hall employees
• Approval of collective bargaining agreement with Local 1303-84 of CT Council #4 AFSMCE

The Town Council approved the amended minutes from the May 1, 2023, meeting and accepted the consent agenda. No substantive policy decisions or budget approvals were recorded in the provided text.

• Accepted amended May 1, 2023, meeting minutes (7-0)
• Accepted Consent Agenda (7-0)

Water Pollution Control Authority

The Water Pollution Control Authority approved funding to dig out infiltration basins to their original size. The board also approved stopping sewer use billing for a demolished property and approved the April 13 meeting minutes.

• Approved $35,000 to dig out infiltration basins to original size
• Approved stopping sewer use billing at 77 Birch Rd (4-0)
• Approved minutes from April 13, 2023 meeting (4-0)
• Approved adding 'Tree Issue at Wastewater Treatment Plant' to the agenda (4-0)

Parks & Recreation Commission

The commission will receive reports on facilities, programs, camp enrollment, and monthly finances. The agenda includes an update on Miller Richardson Park and a discussion regarding the Patriots Park "art shed."

• Miller Richardson Park Update
• Assistant Recreation Director Hiring Update
• Patriots Park "art shed" action required

Housing Authority

The Housing Authority will meet to review expenditures, management plans, and financial reports. The Director will also provide updates regarding Orchard Hill and Orchard Hill II.

• Review and approval of expenditures
• Review and approval of management plans
• Review and approval of financial reports
• Orchard Hill update
• Orchard Hill II update

The Housing Authority approved the 2023-24 management plans and a 5% salary increase for Director Laurie Bradley. The board also accepted a bid from The Barnyard for a vintage garage to house trucks and provide additional storage.

• Approved April 11, 2023 meeting minutes (unanimous)
• Approved April treasurer's report (unanimous)
• Approved expenditures as presented (unanimous)
• Approved management plans (unanimous)
• Approved 5% raise for Director Laurie Bradley for 23-24 fiscal year (unanimous)
• Approved financial reports as presented (unanimous)
• Accepted bid from The Barnyard for a Vintage Garage (unanimous)

Veterans Memorial & Events Commission

The commission is reviewing upcoming community events including a luncheon and the Memorial Day Parade. New business includes discussions regarding Veterans Green maintenance and potential veteran parking signs at public buildings.

• Armed Forces luncheon on May 19
• Elks Veteran Kayaking Program starting in May
• Coventry Memorial Day Parade on May 29
• Veterans Green clean-up day on May 13
• Veteran Parking Signs at public buildings

The Commission identified safety concerns regarding the wooden flagpole and benches at the Veterans Green. Recommendations for veteran identification on tax statements and designated veteran parking signs will be presented to the Town Steering Committee.

• Approved March 14, 2023 Secretary’s Report
• Scheduled Veterans Green clean up day for May 13
• Proposed replacement of deteriorating wooden flagpole to Town Steering Committee
• Proposed replacement of unsafe benches to Town Steering Committee
• Proposed rubber stamp for tax statements to identify veterans to Town Steering Committee
• Proposed purchase of 'Veteran Parking Only' signs for 10 town buildings to Town Steering Committee

Coventry Lake Advisory & Monitoring Committee

The Coventry Lake Advisory & Monitoring Committee is meeting to receive updates on several ongoing projects. Discussions include the status of the lake gate, hydrilla management, and the 2023 lake monitoring program.

• Lake Gate update
• Hydrilla update
• Lake Monitoring for 2023 update
• Libraries Love Lakes 2023 update
• Summer Newsletter update

The Coventry Lake Advisory & Monitoring Committee met via Zoom and approved minutes from the March 13 meeting. No votes were taken on substantive items; members discussed updates on lake gate levels, hydrilla monitoring, a new lake cooperation monitoring program, and summer outreach efforts. No public comments were received.

• Approved minutes of March 13, 2023 meeting (unanimous)

Town Council

The Town Council Finance Committee will meet to review monthly financial reports and discuss several fiscal matters, including the assignment of American Rescue Plan (ARP) funding, the use of the 1.5% fund, the environmental nip fee, the bond market, and potential action on assessor/tax software. The agenda includes a consent agenda for routine items and a finance director's report.

• Discussion/Possible Recommendation: Assignment of American Rescue Plan (ARP) funding
• Discussion/Possible Recommendation: Use of 1.5% fund
• Discussion: Environmental Nip Fee
• Discussion: Bond Market
• Discussion/Possible Action: Assessor/Tax Software (Gemini Agreement FY23-25)

The Finance Committee voted unanimously to recommend the full Town Council allocate the remaining $62,725.60 in ARPA funds and $17,274.40 from the 1.5% fund to Sick & Severance, plus $50,000 from the 1.5% fund to Claims and Losses. The committee also discussed the town's budget status, noting the budget passed, and reviewed financial reports showing revenues slightly above projections. No final decisions were made on COVRRA rates, EMS fund deficits, or environmental nip fee spending.

• Recommended allocating $62,725.60 remaining ARPA funds to Sick & Severance (unanimous)
• Recommended allocating $17,274.40 from 1.5% fund to Sick & Severance (unanimous)
• Recommended allocating $50,000 from 1.5% fund to Claims and Losses (unanimous)
• Accepted minutes of April 10, 2023 with one correction (unanimous)

Planning & Zoning Commission

The Planning and Zoning Commission unanimously approved application #23-02ZR to revise zoning regulations, including the creation of rules for accessory dwelling units. The approved changes include a restriction preventing existing two-family and multifamily dwellings in the WPCA sewer service area from being reclassified as a principal dwelling and an accessory unit.

• Approved application #23-02ZR to revise zoning regulations for accessory dwelling units and other sections (Unanimous)
• Added Section 5.15.14 to prohibit reclassification of two-family and multifamily dwellings in the WPCA sewer service area (Unanimous)
• Approved minutes of the March 27, 2023 meeting (Unanimous)

Economic Development Commission

The Ad-Hoc Farmers’ Market Operating Committee will meet via Zoom to discuss planning for the 2023 season. The agenda includes discussing opening day activities and adopting minutes from the April 20, 2023 meeting.

• Adoption of April 20, 2023 minutes
• Planning for 2023 season
• Opening Day activities

The Coventry Farmers' Market Operating Committee met to finalize vendor applications for the 2023 season, with all field spots filled and a waiting list established. Staff will notify food vendors about new cold-storage licensing requirements from EHHD. Opening day activities are being planned for 11am at the barn, and a proclamation for three longest-standing vendors is being prepared by Tim Ackert.

• Adopted minutes of April 20, 2023 (unanimous)
• Vendor applications closed; all field spots filled; waiting list for additional dates
• Staff to email food vendors about new EHHD cold-storage licensing requirements
• Planning for opening day event at 11am at the barn
• Proclamation for three longest-standing vendors to be prepared by Tim Ackert
• Friends of the Market bags to be purchased from Baggu; pricing to be obtained
• Alcohol tasting events discussed; further meeting to be scheduled
• Be Love Yoga to return for morning yoga on donation basis

Local Emergency Coordinating Committee

The committee will review agency updates and upcoming community events. Discussion items include the Memorial Day Parade, the Steeplechase Bike Tour, and the RiMaConn Relay Race.

• Memorial Day Parade, May 29, 2023
• Steeplechase Bike Tour, August 19, 2023
• RiMaConn Relay Race, August 26, 2023

The Local Emergency Coordinating Committee met on May 4, 2023, and unanimously approved the minutes from the March 2, 2023 meeting. The meeting consisted entirely of agency updates and discussions; no substantive decisions or votes on new policies, contracts, or ordinances were taken.

• Approved minutes of March 2, 2023 meeting (unanimous)

Conservation Commission

The Conservation Commission will meet to review the management plan and bridge project at Williams Preserve. The body will also discuss a new date for a citizen-assisted roadside clean-up project.

• Management plan for Rose Property/Williams Preserve
• Bridge project at Williams Preserve
• Roadside clean-up project scheduling

The Coventry Conservation Commission met on May 1, 2023, and discussed updates to the Williams Preserve management plan, including a potential path for Rose Property access and a connection to existing trails. The Fire Department confirmed emergency access through current trails. The commission also discussed the Williams Preserve bridge project, with plans to consult a structural engineer and review guidelines from DEEP and the National Parks Service. No formal decisions or votes were taken on these items.

• Approved minutes of March 1, 2023 (unanimous)
• Discussed Williams Preserve/Rose property management plan (no vote)
• Discussed Williams Preserve bridge project (no vote)
• Rescheduled Earth Day roadside cleanup to May 7, 2023 (no vote)

Town Council

The Town Council will discuss the assignment of American Rescue Plan funding and the adoption of revised job descriptions for Town Hall union employees. The meeting also includes a report on proposed summer road work for 2023 and the resignation of the Finance Director.

• Assignment of American Rescue Plan funding
• Adoption of revised job descriptions for Coventry Town Hall Union Employees
• Proposed Summer Road Work 2023
• Appointment of Sutherland to the Protected Spaces Stewardship Committee
• Resignation of the Finance Director

The Town Council appointed David Sutherland to the Protected Spaces Stewardship Committee. The council also approved the consent agenda and added items to the agenda regarding a summer projects intern and consulting agreements.

• Appointed David Sutherland to the Protected Spaces Stewardship Committee (7-0)
• Accepted April 17, 2023 meeting minutes (7-0)
• Approved Consent Agenda (7-0)
• Added item 22/23-77 to approve up to $4,000 for Summer Projects Assistance Intern (7-0)
• Added item 22/23-78 for adoption of Town Manager and Finance Consulting Agreements (7-0)

Economic Development Commission

The Economic Development Commission is holding a special meeting to review priorities previously discussed in March. The commission will work to develop an action plan based on those priorities.

• Review of EDC 2023 priorities
• Creation of an action plan

The Commission identified business visitations as its primary goal for the year to better understand local business needs. Members discussed implementing a business survey, creating member bio brochures, and hosting approximately six guest businesses per year. The board also discussed establishing a business appreciation forum in the fall.

• Adopted March 23, 2023 meeting minutes (Unanimous)
• Established business visitations as the number 1 goal for the EDC
• Agreed to invite approximately 6 businesses to meetings per year as guest speakers

Inland Wetlands Agency

The Inland Wetlands Agency will discuss permit applications for culverts and landscaping at three properties. The body will also address two enforcement violations regarding unpermitted work.

• Permit for two 16” corrugated plastic culverts at 2933 Main Street
• Permit for a culvert for a single family residence on Pucker Street
• Permit for landscaping, cutting, filling, and regrading at 237 Woodland Road
• Violation review for unpermitted work at 89 Flanders Road
• Violation review for an access road at Bread & Milk Street

The Agency approved permits for culvert installations at 2933 Main Street and Pucker Street. A landscaping permit for 237 Woodland Road was remanded to the Wetlands Agent, and a remediation plan for an illegal access road at Bread & Milk Street was approved.

• Approved permit for two previously installed 16” culverts at 2933 Main Street (5-0)
• Approved culvert construction for a new residence at Pucker Street with 11 conditions (5-0)
• Remanded approval of landscaping, cutting, and filling at 237 Woodland Road to Wetlands Agent (5-0)
• Approved remediation plan to move a gravel access road outside of wetlands at Bread & Milk Street (5-0)
• Accepted meeting minutes from February 22, 2023 (3-0)
• Elected William Glenney as Vice-chair (4-0)

Pension Committee

The committee will meet to appoint a chair and review pension plan assets and holdings as of March 31, 2022. The session includes a review of quarterly transaction details and retirement reviews.

• Appointment of Committee Chair
• Review of 3D Asset Management holdings
• Review of 3/31/22 Plan Assets
• Review of quarterly transaction detail

The meeting scheduled for July 26, 2023, was cancelled due to a lack of quorum. No substantive decisions were made.

Senior and Affordable Housing Alternatives Study Committee

The Senior and Affordable Housing Alternatives Study Committee is meeting to discuss member backgrounds and a draft work plan. The body will review recommendations from the Coventry Housing Affordability Plan and the Senior Housing Affordability Study Committee.

• Review of draft committee work plan outline
• Review of Senator Murphy’s Housing Town Hall forum
• Review of Coventry Housing Affordability Plan recommendations
• Review of Senior Housing Affordability Study Committee strategies

The committee discussed a draft work plan and zoning mechanisms to increase housing affordability, including overlay zones and cottage clusters. Staff noted that approximately 5% of Coventry's housing is currently affordable. No new policies were voted into law during this session.

• Approved February 27, 2023 meeting minutes (unanimous)

Ad-Hoc Protected Spaces Stewardship Committee

The committee is reviewing progress on work parties at Laidlaw, Riverview Trail, and Creaser Park. New business includes planning for a stream crossing bridge at Williams/Rose Preserve and signage installation at Laidlaw/Rolling Woods.

• Williams/Rose Preserve stream crossing bridge planning
• Laidlaw/Rolling Woods trail signage installation
• Creaser Park Red Trail footbridge replacement request
• Williams Preserve bog bridge module extension approval
• Trail and access area condition reporting

The committee approved the purchase of materials for a bog bridge at Williams/Rose Preserve and a replacement footbridge at Creaser Park. Members discussed trail maintenance, revenue generation for stewardship, and upcoming mapping projects. No formal votes were recorded beyond the approval of previous meeting minutes.

• Approved 01/31/2023 meeting minutes
• Approved materials purchase for low profile bog bridge with 12’ modular extension at Williams/Rose Preserve
• Approved Conservation Commission funds for replacement of rotted footbridge at Creaser Park

Town Council

The Coventry Town Council is holding a special meeting to enter an executive session for the purpose of discussing salary and negotiations. The agenda contains no other substantive items, only the call to order, pledge, and adjournment.

• Executive session for salary and negotiations discussion

The Town Council held a special meeting that included an executive session. No substantive decisions were made or recorded in the minutes.

Town Council

The Town Council Steering Committee will discuss implications of Connecticut Fair Employment Practices Act amendments, including sexual harassment prevention training requirements and compliance steps. The committee will also consider adopting revised job descriptions for 14 Town Hall union positions and appoint a member to the Protected Spaces Stewardship Committee. The agenda includes routine items like accepting prior minutes and receiving board reports.

• Discussion of Connecticut Fair Employment Practices Act amendments and sexual harassment prevention training
• Consideration of revised job descriptions for 14 Town Hall union positions, including Assistant Assessor, Assistant Town Clerk I and II, and WWTP Operator
• Appointment of Sutherland to Protected Spaces Stewardship Committee
• Acceptance of March 27, 2023 meeting minutes
• Monthly board and commission reports, including vacancy and expiration reports

The Town Council Steering Committee voted to recommend the appointment of David Sutherland to the Protected Spaces Stewardship Committee and the adoption of revised Town Hall Union job descriptions. The committee tabled a proposal to create a formal recognition process for community volunteer groups.

• Recommended appointment of David Sutherland to Protected Spaces Stewardship Committee (Unanimous)
• Recommended adoption of revised Town Hall Union job descriptions (Unanimous)
• Approved March 27, 2023 meeting minutes (Unanimous)
• Tabled proposal for recognition of community volunteer groups

Planning & Zoning Commission

The Planning & Zoning Commission meeting scheduled for April 24, 2023, has been cancelled. The next meeting is scheduled for May 8, 2023.

Economic Development Commission

The committee will meet via Zoom to discuss planning for the 2023 season and opening day activities. The agenda also includes the adoption of minutes from the April 5, 2023, meeting.

• Planning for 2023 season
• Opening Day activities
• Adoption of April 5, 2023, minutes

The committee reviewed 2023 season preparations, including vendor scheduling and new federal food safety guidelines. It was decided to keep the Friends of the Market cost at $35. The committee discussed potential liquor tasting events and the development of an emergency operations plan.

• Adopted April 5, 2023 minutes (unanimous)
• Maintained Friends of the Market cost at $35

Connecticut's Countryside Steering Committee

The committee decided against applying for the Citizen's Institute of Rural Design grant due to a short application window and the difficulty of finding a single issue impacting all four rural communities. Other discussions included Earth Day activities and regional committee updates.

• Decided not to apply for the Citizen's Institute Program Grant

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing to consider a variance request for a property on Root Road. The board will also review minutes from the March 21, 2023 meeting.

• Public hearing for #ZBA-23-4: rear yard setback reduction for a living room addition at 287 Root Road

The Zoning Board of Appeals approved a request for a 9-foot variance of Table 4.04A Dimensional Requirements. This allows for the construction of a living room addition at 287 Root Road. The board also approved the meeting minutes from February 21, 2023, with corrections.

• Approved 9-foot rear yard setback variance for living room addition at 287 Root Road (Unanimous)
• Approved February 21, 2023 meeting minutes with corrections (Unanimous)

Town Council

The Town Council is meeting to discuss the assignment of American Rescue Plan funding and FY 2022/23 budget transfers. The body will also consider authorizations for homeland security grant funding and zoning enforcement actions.

• Assignment of American Rescue Plan funding
• FY 2022/23 Budget Transfers
• Authorization for DEMHS Homeland Security Grant funding
• Authorization for Town Attorney to proceed with zoning/blight enforcement actions
• Recognition of the 30th Anniversary of Village Improvement Society

The Town Council accepted minutes from four previous budget and regular meetings. The Town Manager reported the award of a $7.4M grant for the Depot Road Bridge project and a grant for Hop River Trail Signage. The Council also issued resolutions of appreciation to the Village Improvement Society and the Protected Spaces Stewardship Committee.

• Accepted March 13, 2023 Budget Meeting minutes (6-0)
• Accepted March 27, 2023 Budget Meeting minutes (6-0)
• Accepted April 1, 2023 Budget Meeting minutes (6-0)
• Accepted April 3, 2023 Regular Meeting minutes (6-0)
• Approved Consent Agenda (6-0)

Local Emergency Coordinating Committee

The Local Emergency Coordinating Committee is holding a special meeting to receive agency updates and discuss specific event logistics. The body will review road permission requests for two scheduled events.

• Breakaway Benefit road permission request for 6/3/2023
• Ride For Gage event on 9/9/2023
• Acceptance of March 2, 2023 minutes

Water Pollution Control Authority

The Water Pollution Control Authority will review a project update on the Wastewater Management Plan. The body will also discuss sewer system capacity and planning area updates for Western Route 44.

• Wastewater Management Plan project update from Tighe & Bond
• Sewer use billing for 42 Ross Ave
• Draft changes to Zoning Regulations for Accessory Dwelling Units
• Western Route 44 Sewer Planning Area update
• Current year budget review

The Authority approved stopping sewer use billing for a demolished home at 42 Ross Ave. Members received updates on the Wastewater Management Plan and discussed the financial impact of Accessory Dwelling Units (ADUs) on sewer revenue.

• Approved March 16, 2023 Special Meeting Minutes (4-0)
• Approved stopping sewer use billing at 42 Ross Ave (4-0)

Human Services Advisory Committee

The committee is meeting to receive updates on youth services and the senior center. Members will also review the 2022 Human Services Calendar and discuss new business.

• Youth Services and Senior Center updates
• Review of Human Services Calendar 2022

The committee held a roundtable discussion to summarize the functions of each department. Members discussed potential additions to the board, including representatives from hospitals, schools, youth, and veterans services.

Housing Authority

The Housing Authority of the Town of Coventry will meet to review expenditures and director's reports. The body will also take action on a Memorandum of Understanding (MOU) regarding a microgrid.

• Review and action on MOU for microgrid
• Review and approval of expenditures
• Orchard Hill updates

School Energy & Building Efficiency Building Committee

The Coventry School Building and Energy Efficiency Committee is holding a special meeting to discuss updates on the school roof and the unit ventilator/HVAC project, including a related grant. The committee will also approve minutes from its February 2, 2023 meeting. No votes on contracts or funding are listed on the agenda.

• School roof update
• Unit ventilator/HVAC project update
• HVAC grant discussion
• Approval of February 2, 2023 minutes

The committee approved funding for ICDS to complete construction documents for a $6.6M HVAC project funded by federal ARPA dollars. The project will be executed in a single phase over two years to ensure contractor consistency. Minutes from the February 2, 2023 meeting were tabled.

• Approved up to $149,760 for ICDS to complete construction documents (Unanimous)
• Tabled February 2, 2023 meeting minutes

Coventry Lake Advisory & Monitoring Committee

The meeting scheduled for May 10, 2023, has been cancelled.

Town Council

The Town Council Finance Committee is meeting to review monthly financial and Board of Education reports. The committee will discuss the assignment of American Rescue Plan funding and proposed year-end budget transfers.

• Assignment of American Rescue Plan funding
• Proposed year-end budget transfers
• Appropriation for Elsesser retirement event
• Daycare tax abatement application (informational)
• Revised testimony for SB 980

The Finance Committee recommended using American Rescue Plan (ARPA) funds for police tasers and approved year-end budget transfers. Members also discussed potential funding solutions for EMS deficits and a proposed $6 monthly household increase for COVRRA.

• Recommended $35,000 from ARPA balance for Police Department tasers (Unanimous)
• Recommended approval of proposed year-end budget transfers (Unanimous)
• Accepted March 13, 2023 minutes with corrections (Unanimous)
• Approved removal of all items from the consent agenda (Unanimous)

Coventry Lake Advisory & Monitoring Committee

The committee will meet virtually to review updates on lake monitoring and hydrilla. Members will also discuss plans for the summer newsletter and July lake awareness events.

• Update on lake gate
• Update on hydrilla
• 2023 lake monitoring update
• Libraries Love Lakes 2023 update
• July lake awareness planning

School Energy & Building Efficiency Building Committee

The regular meeting of the School Energy and Building Efficiency Committee scheduled for March 6, 2023, has been canceled.

The regular meeting scheduled for March 6, 2023, was canceled. No substantive decisions were made.

Economic Development Commission

The committee will meet via Zoom to plan for the 2023 season and discuss opening day activities. The agenda also includes the adoption of minutes from the March 23, 2023, meeting.

• Planning for 2023 season
• Opening Day activities

Conservation Commission

The Commission approved the minutes from March 1, 2023. Members discussed plans for an Earth Day cleanup on April 23 and the installation of an aluminum bridge at Williams Preserve/Rose property.

• Approved March 1, 2023 meeting minutes (unanimous)

Town Council

The Town Council is meeting to discuss the FY 2023/24 budget and the assignment of American Rescue Plan funding. The body will also consider a collective bargaining agreement for Public Works employees and revised job descriptions for town supervisors.

• FY 2023/24 Budget consideration
• Assignment of American Rescue Plan funding
• Collective Bargaining Agreement with Local 1303-05 Public Work Employees through June 30, 2025
• Revised job descriptions for supervisors including Accountant, Assessor, and Town Clerk
• Authorization of Town Council CHS Senior Awards

The Council adopted a bi-partisan FY24 budget with a 3.15% spending increase and a 0.59 mil rate increase, which will go to referendum on May 2. The Council also approved a collective bargaining agreement for Public Works employees and allocated $325,000 in ARPA funds to the EMS fund.

• Adopted FY24 budget with 0.59 mil rate increase (Unanimous)
• Approved $325,000 ARPA fund transfer to EMS fund (Unanimous)
• Approved collective bargaining agreement with Public Works Union Local 1303-05 (Unanimous)
• Appointed Bruce Borders to the Coventry Housing Authority (Unanimous)
• Adopted revised job descriptions for Coventry Supervisors (Unanimous)
• Authorized Town Council CHS Senior Awards for graduating seniors (Unanimous)
• Accepted March 20, 2023 meeting minutes with edits (Unanimous)

Town Council

The Town Council is meeting to discuss and potentially take action on the FY 2023/24 Budget. The session includes deliberations and possible adjustments to the budget.

• Consideration and possible action on FY 2023/24 Budget (Item 22/23-64)

The Town Council approved the FY 2023/24 budget with a projected .59 mil rate increase. The budget includes reductions to the Board of Education, general government, and a freeze on capital expenditures to lower the tax impact on residents.

• Approved FY 2023/24 appropriations totaling $45,081,990 (Unanimous)
• Approved General Government budget of $11,491,730 (Unanimous)
• Approved Board of Education budget of $29,594,330 (Unanimous)
• Approved Capital Expenditures of $723,500 (Unanimous)
• Approved Debt Service of $2,909,930 (Unanimous)
• Approved Ambulance Service transfer of $362,500 (Unanimous)
• Adopted FY 23/24 Capital Improvement Plan (Unanimous)
• Authorized Town Manager to enter agreement for Chapter 240 Town Aid Funds (Unanimous)

Town Council

The Town Council is meeting to review the FY 2023/24 Budget. The session includes specific budget presentations for the Library and Fire/EMS services.

• FY 2023/24 Budget presentation for the Library
• FY 2023/24 Budget presentation for Fire/EMS

The Town Council unanimously voted to allocate an additional $200,000 in ARPA funds to the budget and approved a lease purchase for the Police Chief's vehicle. The Council unanimously voted against adopting the budget as it currently stands. Budget presentations were held for the Library and Fire/EMS departments.

• Approved lease purchase of Police Chief's vehicle (Unanimous)
• Approved allocation of additional $200,000 in ARPA funds to the budget (Unanimous)
• Rejected adoption of the budget as it currently stands (Unanimous)

Town Council

The committee will consider adopting revised job descriptions for several town roles. Members will also discuss implications of the Connecticut Fair Employment Practices Act amendments and consider modifications to personnel policies and tuition reimbursement.

• Appointment of Borders to the Coventry Housing Authority
• Adoption of revised job descriptions for Supervisor, Accountant, Assessor, Building Official, Collector of Revenue, Director of Planning and Development, Human Services Administrator, and Town Clerk
• Discussion of Connecticut Fair Employment Practices Act Amendments
• Modification of Personnel Policies & Procedures language and Tuition Reimbursement

The committee recommended the appointment of Bruce Borders to the Coventry Housing Authority and the adoption of revised job descriptions. The Planning and Zoning Director's minimum experience requirement was reduced from 6 to 4 years. Tuition reimbursement language was referred to legal counsel for review.

• Recommended appointing Bruce Borders to the Coventry Housing Authority (Unanimous)
• Recommended adopting revised job descriptions with Planning and Zoning Director experience reduced to 4 years (Unanimous)
• Approved February 27, 2023 minutes (2-0-1)
• Referred tuition reimbursement language to legal counsel for review

Planning & Zoning Commission

The Planning and Zoning Commission will hold a public hearing regarding a subdivision application for a property on Plains Road. The commission will also acknowledge a proposed zoning regulation amendment to several sections of the town code.

• Public hearing for #23-01: 2 lot family subdivision on Plains Road (Assessor’s Record # R0731)
• Acknowledgment of #23-02: Zoning Regulation Amendment to sections 2.02, 5.04.03, 5.07.03.c, and 5.15
• Zoning Referral from the Town of Mansfield regarding a Special Permit

The Planning and Zoning Commission approved a resubdivision application for a property on Plains Road to create two family lots. The approval includes specific conditions regarding public hearing notices, soil scientist signatures, and lot area calculations.

• Approved Resubdivision application #23-01 for a 2-lot family subdivision on Plains Road (4-0, 1 abstention)
• Approved waivers of the Subdivision Regulations dated June 7, 2022 (4-0, 1 abstention)
• Approved minutes of the March 13, 2023 meeting (5-0)

Economic Development Commission

The commission will review actions related to its 2023 priorities. The agenda also includes discussion regarding business appreciation certificates, business visitation, and business education.

• EDC 2023 priorities – actions
• Business appreciation certificates
• Business visitation
• Business education

The commission discussed priorities for 2023, focusing on business retention, on-site visitations, and measurable growth goals. Members reviewed potential projects including a water tower for Coventry Village and the recruitment of a new commission member.

• Approved February 23, 2023 meeting minutes (Unanimous)

Economic Development Commission

The committee will meet via Zoom to plan for the upcoming 2023 season. Discussion topics include opening day activities and the adoption of previous meeting minutes.

• Adoption of February 16, 2023 minutes
• Planning for 2023 season
• Opening Day activities

The committee reviewed vendor applications and pre-season tasks for the 2023 season. Members discussed opening day activities and the development of a 20th anniversary logo.

• Adopted February 16, 2023 minutes (unanimous)

Inland Wetlands Agency

The Coventry Inland Wetlands Agency will review two enforcement cases involving unpermitted work and construction, along with applications for new fill and additions near wetlands. The meeting includes a continued permit for culverts at 2933 Main Street and a new application for fill at 323 Woodland Road. The agency will also discuss a site plan for the Clarke Parcel and elect a Vice Chair.

• Enforcement: Unpermitted work in upland review area and wetlands at 89 Flanders Road (Owner: Joshua Beebe)
• Enforcement: Construction of an access road on Bread & Milk Street R05031 (Owners: Ronald and Kelly Moser)
• Application #23-03W: Permit two 16-inch corrugated plastic culverts at 2933 Main Street (Applicant: Jeremy McGonigal)
• Application #23-04W: Construct 18x22 addition, sunroom, and deck at 276 Woodland Road (Applicant: Dana Markie)
• Application #23-04W MOD 01: Additional fill activity of ~1300 square feet at 323 Woodland Road (Applicant: David Gentile)

The Agency approved a home addition and deck at 276 Woodland Road and a permit modification for a retaining wall at 323 Woodland Road. A request for a driveway culvert at Pucker Street was discussed but not decided, and the election of a Vice Chair was tabled.

• Approved #23-04W for 18x22 addition, 10x24 sunroom, and 10x18 deck at 276 Woodland Road (5-0)
• Approved Modification 01 to #22-45W for ~1,300 sq. ft. of fill and retaining wall at 323 Woodland Road (4-0)
• Continued #23-03W regarding culverts at 2933 Main Street to the next meeting
• Tabled election of Vice Chair
• Approved February 22, 2023 meeting minutes (3-0)

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing regarding an application by Dana Markie. The request involves a variance for a side yard setback reduction to construct a mudroom at 276 Woodland Road. The board will also review the minutes from the February 21, 2023, regular meeting.

• Public hearing: Side yard setback reduction for a mudroom at 276 Woodland Road
• Approval of February 21, 2023 Regular Meeting Minutes

The Zoning Board of Appeals approved a request for a 5-foot side yard setback variance to allow the construction of a mudroom. The board cited a preexisting non-conforming lot and safety hazards as the legal hardship. The board also approved the February 21, 2023 meeting minutes with corrections.

• Approved 5-foot side yard setback variance for mudroom at 276 Woodland Road (Unanimous)
• Approved February 21, 2023 meeting minutes with corrections (Unanimous)

Town Council

The Town Council is reviewing budget requests for the Police and Parks & Recreation departments. Members will also consider the assignment of American Rescue Plan funding and a Memorandum of Understanding for a microgrid project.

• FY 2023/24 Budget reviews for Police and Parks & Recreation departments
• Assignment of American Rescue Plan funding
• 2023 Connecticut Neighborhood Assistance Act Application
• Planning & Zoning Commission recommendations for 2023/24 Capital Improvement Plan
• Recruitment of Coventry Special Projects Coordinator

The Town Council voted to send a letter of opposition to Governor Lamont regarding a proposal to change the state hero designation. The Council also authorized the recruitment of a Special Projects Coordinator and approved participation in a tax credit program for non-profits.

• Approved sending letter of opposition to Gov. Lamont regarding Nathan Hale's state hero status (6-0)
• Authorized recruitment of Special Projects Coordinator at $60,000-$75,000 annualized salary (6-0)
• Authorized participation in 2023 Connecticut Neighborhood Assistance Act tax credit program (6-0)
• Approved Coventry Microgrid Project Joint Memorandum of Understanding (6-0)
• Accepted March 6, 2023 meeting minutes with corrections (6-0)
• Accepted Consent Agenda (6-0)

Cemetery Commission

The Cemetery Commission will meet to review the treasurer's report and remaining budget. The agenda includes reports on office electrical work and a courtesy burial.

• Review of financials and remaining budget
• Public Works report on office electrical work
• Sexton's report on a courtesy burial
• Columbarium update
• Discussion of clean up date

The Commission approved the December meeting minutes. Members discussed potential locations for Boy Scout flag-burning ceremonies and reviewed a $4,500 electrical proposal for the Coventry Cemetery shed. No other formal votes were recorded.

• Approved December meeting minutes (5-0)

Board of Assessment Appeals

The Board of Assessment Appeals has cancelled its scheduled meetings due to a lack of appeals. The cancellations apply to the sessions originally set for March 16 at 6 PM and March 18 at 8 AM.

• Cancellation of March 16 meeting (6 PM)
• Cancellation of March 18 meeting (8 AM)

Water Pollution Control Authority

The Water Pollution Control Authority will meet to discuss sewer use billing for 131 Lakewood Drive and review sewer system capacity. The body will also discuss updates to the Wastewater Management Plan and the Western Route 44 Sewer Planning Area.

• Sewer Use Billing for 131 Lakewood Drive
• Sewer System Capacity discussion
• Wastewater Management Plan Update
• Western Route 44 Sewer Planning Area Update
• Current Year Budget Review

The Water Pollution Control Authority approved the February 9, 2023, meeting minutes. The board discussed a $1.5 million grant for Rt. 44 sewer planning and the status of the Wastewater Facility Plan Update. A discussion regarding sewer charges for Accessory Dwelling Units was tabled.

• Approved February 9, 2023 Regular Meeting Minutes (3-0)
• Tabled discussion on sewer use and assessments for Accessory Dwelling Units

Connecticut's Countryside Steering Committee

The committee is meeting to review the Eastern Regional Tourism Marketing Grant 2023 and follow up on a previous summit. Members will also receive updates on regional committees, Earth Day 2023, and web development by Nichols College.

• Eastern Regional Tourism Marketing Grant 2023
• Nichols College web development update
• Earth Day 2023 update
• Regional Committees update

The committee reported receiving an $8,000 state grant for social media videos, to be matched by $2,000 from each participating town. Updates were provided on the regional brochure, the formation of agriculture and arts committees, and Earth Day 2023 events in Bolton, Coventry, and Mansfield.

• Awarded $8,000 Eastern Regional Tourism Marketing Grant
• Finalized regional brochure language
• Scheduled first regional agriculture committee meeting for a Wednesday in May

Board of Assessment Appeals

The Board of Assessment Appeals will meet to hear appeals and conduct deliberations. The agenda consists of procedural items for the hearing process.

• Appeals hearings
• Board deliberation

The Board of Assessment Appeals met to review property valuation disputes. The board approved assessment changes for two specific appellants and approved minutes from two previous meetings.

• Approved minutes from December 8, 2022 meeting
• Approved minutes from September 15, 2022 meeting
• Changed assessment for Laurence and Mabel Diamond to $222,400
• Changed assessment for Joe Wyspianski to $5,300

Housing Authority

The Housing Authority approved naming the Community Building and its access road after Albert Bradley. The board also decided not to participate in a break-up fee associated with the Greenskies Microgrid MOU.

• Approved naming the Community Building and road after Albert Bradley (unanimous)
• Voted not to be party to a break-up fee with Greenskies for the Microgrid MOU (unanimous)
• Approved February 14, 2023 meeting minutes (unanimous)
• Approved February treasurer's report (unanimous)
• Approved expenditures as presented (unanimous)

Veterans Memorial & Events Commission

The Veterans Memorial and Events Commission is meeting to coordinate several upcoming commemorative events. The body is also discussing the installation of veteran parking signs at public buildings.

• Vietnam War Veterans Day Ceremony (March 29)
• Vietnam War Veterans recognition for Coventry residents (April 24)
• Armed Forces luncheon (May 19)
• Elks Veteran Kayaking Program (weekly starting in May)
• Coventry Memorial Day Parade (May 29)

The Commission agreed to request that the Town Council install "Veteran Parking" signs at all public buildings and the Veterans Memorial Green. Members also reviewed upcoming 2023 commemorative events and discussed an addendum for the "612 Project" book.

• Approved request to Town Council for "Veteran Parking" signs at public buildings and Veterans Memorial Green
• Approved January 10, 2023 meeting minutes

Coventry Lake Advisory & Monitoring Committee

The Coventry Lake Advisory & Monitoring Committee is holding a virtual regular meeting. The agenda includes updates on hydrilla, lake monitoring for 2023, and planning for summer events like Libraries Love Lakes and Lake Awareness. The meeting is largely procedural, with no major decisions or public hearings listed.

• Update on hydrilla
• Lake monitoring for 2023 update
• Libraries Love Lakes 2023 update
• Summer newsletter plan
• July Lake Awareness plan

The committee approved the minutes from the February 13, 2023 meeting. Members agreed to submit drafts for a summer newsletter by May 8. No other substantive decisions were made.

• Approved February 13, 2023 meeting minutes (unanimous, one abstention)
• Agreed to submit summer newsletter drafts to Mr. Gallo by May 8

Town Council

The Town Council is holding a budget meeting to review the proposed FY 2023/24 budget. The agenda includes presentations from the Human Services Department and the Board of Education. This is a discussion and review session, not a final vote.

• FY 2023/24 budget review
• Human Services Department budget presentation
• Board of Education budget presentation

The Town Council held a special budget meeting to hear presentations from the Human Services Department and the Board of Education. No formal votes were taken on budget approvals or cuts; the session consisted of departmental reports and discussions regarding funding constraints.

Town Council

The Town Council Finance Committee will meet to discuss the assignment of American Rescue Plan funding. The session includes budget discussions with Representative Ackert and Senator Gordon and a review of various financial and education reports.

• Discussion and possible recommendation on American Rescue Plan funding assignment
• Budget discussions with Representative Ackert and Senator Gordon
• Review of Board of Education Fiscal Reports for January 2023
• Review of Finance Director's Report and monthly financial reports

The committee held budget discussions with Representative Ackert regarding state education funding and EMS reimbursement crises. No new recommendations were made regarding American Rescue Plan funding. The committee approved the February 13, 2023, minutes and the consent agenda.

• Approved February 13, 2023 minutes (Unanimous)
• Approved consent agenda (Unanimous)

Planning & Zoning Commission

The Planning & Zoning Commission will meet via Zoom to conduct business. The primary item on the agenda is the Capital Improvement Program Budget.

• Capital Improvement Program Budget

The Planning & Zoning Commission accepted the Capital Improvement Program Budget. The commission recommended that the Town Council prioritize sewer plant capacity, sidewalks, roads, bridges, and culverts.

• Accepted Capital Improvement Program Budget and recommended Town Council prioritize sewer plant capacity, sidewalks, roads, bridges, and culverts (5-0)
• Approved February 13, 2023 meeting minutes (5-0)

Coventry Lake Advisory & Monitoring Committee

The Coventry Cemetery Commission met on December 21, 2023, and approved the November meeting minutes. They discussed limited investment options for funds, a proposed columbarium, and coordinating a list of veterans. The next meeting is scheduled for March 21, 2024.

• Approved November meeting minutes 3-0
• Discussed limited options to earn interest on available funds
• Discussed cost of survey
• Discussed proposed columbarium
• Coordinating list of veterans with Manny

Economic Development Commission

The Ad-Hoc Farmers' Market Operating Committee will meet via Zoom to discuss planning for the 2023 season and adopt minutes from the previous meeting. No specific decisions or financial items are on the agenda.

• Planning for the 2023 farmers' market season
• Adoption of minutes from February 16, 2023 meeting

Parks & Recreation Commission

The Parks & Recreation Commission will meet to discuss a steering committee presentation and provide an update on Miller Richardson Park. The body will also review staff reports on projects, programs, and monthly financials.

• Miller Richardson Park update
• Steering Committee presentation
• Monthly Financial Report

The Commission accepted the minutes from the March 9, 2023 meeting. Staff reported on seasonal hiring needs, facility repairs, and the resignation of the Recreation Supervisor.

• Approved meeting minutes from March 9, 2023

Water Pollution Control Authority

The Water Pollution Control Authority has cancelled its regular meeting scheduled for March 9, 2023. A special meeting will be held on Thursday, March 16, 2023, via Zoom video conference. The agenda document does not list specific business items to be discussed at the special meeting.

• Regular meeting on March 9, 2023, cancelled
• Special meeting scheduled for March 16, 2023, via Zoom

Town Council

The Coventry Town Council will hold its regular meeting on March 6, 2023, at 7:30 PM. They will consider authorizing up to $43,207.13 from the Capital Non-Recurring Expenditures Fund for emergency equipment repairs requested by the Board of Education, and discuss the assignment of American Rescue Plan (ARP) funding. The agenda also includes a public works budget presentation for FY 2023/24, possible acceptance of Windy Hill Road, and several appointments and reappointments to town committees. The meeting will end with an executive session on negotiations or personnel matters.

• Authorization of up to $43,207.13 for Board of Education emergency equipment repairs
• Consideration of American Rescue Plan (ARP) funding assignment
• FY 2023/24 Public Works Budget presentation at 7:45 PM
• Possible acceptance of Windy Hill Road
• Reappointments to Cemetery Commission, Energy Conservation/Alternative Energy Committee, and Parks and Recreation Commission

The Town Council accepted Windy Hill Road as a town road and issued a proclamation for World Autism Day and Month. The council also authorized emergency equipment repair funds for the Board of Education and reappointed three commission members.

• Accepted Windy Hill Road as a town road (7-0)
• Proclaimed April 2, 2023, as World Autism Day and April 2023 as World Autism Month (7-0)
• Authorized up to $43,207.13 from the 2% Fund for Board of Education emergency equipment repairs (7-0)
• Reappointed Kevin Arpin to the Cemetery Commission (7-0)
• Reappointed Jennifer Reilly to the Energy Conservation/Alternative Energy Committee (7-0)
• Reappointed Ashlee Pascarelli as an alternate to the Parks And Recreation Commission (7-0)
• Appointed Julie Castillo to the Energy Conservation/Alternative Energy Committee (7-0)
• Accepted minutes from February 21 and February 23, 2023 meetings

School Energy & Building Efficiency Building Committee

The School Building and Energy Efficiency Committee will review progress on the school roof and the unit ventilator/HVAC project. The meeting also includes an update regarding an HVAC grant.

• School Roof Update
• Unit ventilator/HVAC Project Update
• HVAC Grant update

The regular meeting scheduled for March 2, 2023, was canceled. No substantive decisions were made.

Local Emergency Coordinating Committee

The Local Emergency Coordinating Committee will meet to review agency and COVID-19 updates. The body will also consider the acceptance of minutes from the February 2, 2023 meeting.

• Acceptance of February 2, 2023 meeting minutes
• Agency updates
• COVID-19 updates

The committee approved the February 2, 2023 meeting minutes. Members received updates on CERT team reestablishment, fire department staffing, and emergency communication gaps during recent power outages.

• Approved February 2, 2023 meeting minutes (unanimous)
• Swore in permanent members Travis Gilchrist and Sean McCarthy to the Fire Department
• Added probationary members Chad Hahn and Richard Dennis to the Fire Department

Conservation Commission

The Conservation Commission will meet to review the budget and discuss several land management items. The body is scheduled to address the Williams Preserve/Rose property Management Plan and Patriots Park Woods.

• Budget balance of $1,454.92 for FY 22-23
• Williams Preserve/Rose property Management Plan
• Patriots Park Woods
• Nip Bottle Surcharge Funds
• State Mandated Sexual Harassment Training due March 31, 2023

The Commission approved the minutes from February 1, 2023. Members discussed the status of the DEEP Recreational Trails Grant application and the management of the Williams Preserve and South River Road Preserve.

• Approved February 1, 2023 minutes (unanimous)

Town Council

The Town Council Steering Committee will discuss the implications of the Connecticut Fair Employment Practices Act Amendments. The body will also consider modifications to tuition reimbursement policies and the adoption of revised job descriptions for several town roles.

• Discussion of Connecticut Fair Employment Practices Act Amendments and sexual harassment prevention training
• Possible action on Personnel Policies & Procedures regarding tuition reimbursement
• Possible adoption of revised job descriptions for Accountant, Assessor, Building Official, Collector of Revenue, Director of Planning and Development, Human Services Administrator, and Town Clerk
• Appointment of Castillo to the Energy Conservation/Alternative Energy Committee
• Reappointments for Arpin (Cemetery Commission), Reilly (Energy Conservation/Alternative Energy Committee), and Pascarelli (Parks and Recreation Commission Alt)

The committee recommended the reappointment of Kevin Arpin, Jen Reilly, and Ashlee Pascarelli, and the appointment of Julie Castillo. The meeting also included a SWOT analysis presentation from the Parks and Recreation Commission regarding staffing and facility challenges.

• Approved minutes from January 23, 2023 (Unanimous)
• Recommended reappointment of Kevin Arpin to Cemetery Commission (Unanimous)
• Recommended reappointment of Jen Reilly to Energy Conservation/Alternative Energy Committee (Unanimous)
• Recommended reappointment of Ashlee Pascarelli to Parks and Recreation Commission (Unanimous)
• Recommended appointment of Julie Castillo to Energy Conservation/Alternative Energy Committee (Unanimous)
• Tabled personnel policies regarding tuition reimbursement
• Tabled adoption of revised job descriptions pending further summary of changes

Senior and Affordable Housing Alternatives Study Committee

The committee is meeting to review its charge, related regulations, and housing affordability reports. The body will also elect officers and establish a meeting schedule.

• Review of Committee Charge
• Review of Coventry's Housing Affordability Plan 2022
• Review of SHASC Final Report 2021
• Election of officers
• Establishment of meeting schedule

The Ad Hoc Senior and Affordable Housing Alternatives Study Committee elected its leadership and discussed its timeline for reporting to the Town Council. The committee reviewed existing land and infrastructure analysis for future project sites.

• Elected Christine Pattee as Chair (unanimous)
• Elected Laurie Bradley as Vice-Chair (unanimous)
• Elected Richard Gold as Secretary (unanimous)

Planning & Zoning Commission

The Planning & Zoning Commission will meet via Zoom to conduct business. The primary item listed for discussion is the Capital Improvement Program Budget.

• Capital Improvement Program Budget

Town Council

The Town Council is holding a special meeting to provide input to an executive search firm. The discussion focuses on the recruitment of a Town Manager.

• Input to executive search firm regarding Town Manager recruitment

The Town Council held a special meeting that consisted primarily of an executive session. No substantive public decisions were recorded in the minutes.

Economic Development Commission

The Coventry Economic Development Commission will meet to discuss updates on the Farmers' Market 2023 season preparation (its 20th year), the status of the Route 44 Bolton/Coventry sewers and the Windham WPCA Sewer Treatment Plant, and the condition of the Mason Street mills (Clock and Whale Factory). The commission will also elect officers for the coming term.

• Farmers' Market 2023 season preparation – 20th year
• RTE 44 Bolton/Coventry sewers – status
• Sewer Treatment Plant – Windham WPCA - status
• Mason Street mills – Clock and Whale Factory – site conditions, status
• Election of officers

The commission elected new leadership and reviewed several local business updates and potential development sites. The board also discussed the status of sewer funding and upcoming preparations for the 20th annual Farmers’ Market.

• Adopted January 26, 2023 meeting minutes (Unanimous)
• Elected Tim Liptrap as Chair of the EDC (Unanimous)
• Elected Carolyn Gerrity as Vice Chair of the EDC (Unanimous)

Inland Wetlands Agency

The Coventry Inland Wetlands Agency will hold a regular meeting on Feb. 22, 2023, via Zoom. The agenda includes public comment, old business (pool and fire pond projects), new business (culvert and addition projects), enforcement actions for unpermitted work at two properties, and adoption of previous meeting minutes.

• Old Business: #23-01W – 32 Heather Lane – in-ground pool, patio, and pool house in Upland Review Area
• Old Business: #23-02W – 1295 Main Street – dredge fire pond
• New Business: #23-03W – 2933 Main Street – permit for previously installed culverts
• New Business: #23-04W – 276 Woodland Road – addition, sunroom, and deck in Upland Review Area
• Enforcement: 89 Flanders Road – unpermitted work; Bread & Milk Street – unpermitted access road

The Agency approved two projects with specific environmental conditions: a residential pool and patio at 32 Heather Lane and the dredging of a fire pond at 1295 Main Street. Two new permit applications were tabled for future meetings, and the Agency reviewed proposed updates to wetland citation procedures.

• Approved #23-01W (32 Heather Lane) for pool, patio, and pool house (4-0)
• Approved #23-02W (1295 Main Street) to dredge fire pond (3-0, 1 abstention)
• Tabled #23-03W (2933 Main Street) regarding culvert permits to March agenda
• Tabled #23-04W (276 Woodland Road) regarding home addition to next meeting
• Approved meeting minutes from Nov 16, Dec 21, and Jan 25, 2023

Town Council

The Coventry Town Council will consider assigning American Rescue Plan funding, allocating 1.5% for a well contamination study, and approving lake management funding. They will also vote on endorsing several grant applications for trail, pedestrian safety, and road improvements, and authorize up to $43,207.13 for emergency school equipment repairs.

• Assignment of American Rescue Plan funding (ARP Spending Plan)
• Assignment of 1.5% for well contamination study
• Lake management funding for Coventry Lake
• Authorization of up to $43,207.13 for Board of Education emergency equipment repairs
• Endorsement of grant applications: CT DEEP Rec Trails (William Hunt Preserve), TRIP (crosswalk/lighting), LOTCIP (Daly Road II), Hop River Trail signage

The Town Council endorsed several state grant applications for trail and road improvements and approved funding for a well contamination study and library HVAC repairs. The council also authorized opting into a multi-town opioid settlement agreement.

• Approved up to $25,000 from 1.5% fund for Well Contamination Study (6-0)
• Authorized $17,000 from CNREF for lake management engineering costs (6-0)
• Allocated up to $32,000 from CNREF for emergency library HVAC repairs (6-0)
• Endorsed CT DEEP Rec Trails Grant for William Hunt Preserve (5-0, 1 abstain)
• Endorsed TRIP grant for crosswalk and lighting safety improvements (6-0)
• Endorsed LOTCIP grant for Daly Road Phase II improvements (6-0)
• Authorized Town Manager to opt-in to multi-town opioid settlement (6-0)
• Endorsed SB 972 regarding police crisis intervention training (6-0)

Zoning Board of Appeals

The Coventry Zoning Board of Appeals holds a hybrid public hearing on a variance application for a lot coverage increase to build a shed at 34 Appian Way, and will consider approval of prior meeting minutes.

• Public hearing on variance #ZBA-23-1 for lot coverage increase at 34 Appian Way (GR-80 Zone)
• Discussion and possible approval of December 20, 2022 regular meeting minutes

The Zoning Board of Appeals approved a variance for Douglas Newman to exceed maximum lot coverage for a shed. The board found the impact miniscule as previous property improvements had already exceeded coverage limits. The board also approved the December 20, 2022 meeting minutes.

• Approved variance for lot coverage increase for shed at 34 Appian Way (Unanimous)
• Approved December 20, 2022 Regular Meeting Minutes (Unanimous)

Economic Development Commission

The Ad-Hoc Farmers’ Market Operating Committee is meeting to discuss planning for the 2023 season. The committee will also consider the adoption of minutes from February 2, 2023.

• Planning for 2023 season
• Adoption of February 2, 2023 minutes

The committee unanimously adopted the minutes from February 2, 2023. Members discussed preparations for the 2023 season, including vendor applications and revised regulations. No other formal votes were recorded.

• Adopted February 2, 2023 minutes (unanimous)

Connecticut's Countryside Steering Committee

The committee is meeting to review next steps following a summit and discuss the FY 23/24 budget. The session includes updates on regional tourism grants, Earth Day 2023, and web development.

• Budget discussions for FY 23/24
• Eastern Regional Tourism Marketing Grant 2023
• Earth Day 2023 update
• Nichols College web development update
• DKA Brochure

The committee agreed to form three initial committees focused on Agriculture, Arts, and Outdoor Recreation to help implement the regional plan. Members also discussed a proposal for a yearly rotating summit to track project progress and maintain public engagement.

• Agreed to form committees in Agriculture, Arts, and Outdoor Recreation
• Proposed a yearly rotating summit between towns for project reflection
• Submitted $8,000 grant application with $8,000 match for video production

Cemetery Commission

The Coventry Cemetery Commission Columbarium subcommittee is holding a special meeting. The body will discuss the design and location of an additional cemetery area for a columbarium.

• Discussion of columbarium location and design for additional cemetery area

Housing Authority

The Coventry Housing Authority will hold its monthly meeting to discuss routine business including approval of minutes, treasurer's report, and expenditures. Key agenda items include an update on the pipe lining repair project, election of officers, and the director's report covering Orchard Hill I and II updates.

• Update on pipe lining repair project given by Pete Kasacek
• Election of officers
• Review and approval of expenditures
• Director's report including Orchard Hill I and II updates

The Housing Authority elected Jeffrey Arn as Chairman and Marilyn Barrette as Vice Chairwoman/Secretary Treasurer. The board also approved the January treasurer's report and presented expenditures. Executive Director Peter Kasacek provided an update on a pipe lining repair project.

• Elected Jeffrey Arn as Chairman and Marilyn Barrette as Vice Chairwoman/Secretary Treasurer (unanimous)
• Approved January 10, 2023 meeting minutes (unanimous)
• Approved January treasurer's report (unanimous)
• Approved expenditures as presented (unanimous)

Town Council

The Coventry Town Council Finance Committee and Board of Education Fiscal Committee will meet jointly to discuss the FY2022 audit reports, the Board of Education operating budget, and the governor's proposed FY24 state budget for municipal aid. The regular finance committee meeting will follow, with possible action on assigning American Rescue Plan funding, funding for lake management, and library HVAC repairs.

• Discussion of FY2022 audit reports for the town and schools
• Review of the governor's proposed FY24 state budget and municipal aid for Coventry
• Possible recommendation on assignment of American Rescue Plan funding
• Consideration of funding for lake management
• Consideration of library HVAC repairs

The Finance Committee recommended several expenditures to the Town Council, including funding for a well contamination study and library HVAC repairs. The committee also reviewed the FY2022 audit, which received unmodified opinions, and discussed the impact of the Governor's proposed budget on municipal aid.

• Recommended allocating $25,000 from the Town Council's 1.5% fund for a well contamination study (Unanimous)
• Recommended paying GZA invoice of $27,101.97 for lake management from CNREF (Unanimous)
• Recommended allocating up to $32,000 from CNREF for emergency library HVAC repairs (Unanimous)
• Approved minutes from January 9, 2023 (Unanimous)

Planning & Zoning Commission

The Coventry Planning & Zoning Commission will hold a public hearing and discuss the Desegregate CT Live, Work, Ride initiative. They will also elect officers, review a ZEO memorandum on impervious surfaces, and receive updates on the Housing Affordability Committee and Accessory Dwelling Unit regulations.

• Meeting with Desegregate CT – Live, Work, Ride initiative
• Election of Officers
• ZEO memorandum re: impervious surfaces, structure, exceptions
• Housing Affordability Committee – kick off meeting
• Accessory Dwelling Unit regulations - status

The commission unanimously elected its officers for the 2023 term and approved the January 23, 2023, meeting minutes with corrections. Members also discussed a presentation on transit-oriented development and staff interpretations of impervious surface regulations.

• Approved 2023 officers: Bill Jobbagy (Chairman), Christine Pattee (Vice Chairman), and Steven Hall (Secretary) (Unanimous)
• Approved January 23, 2023 minutes with corrections (4-0-1)

Coventry Lake Advisory & Monitoring Committee

The committee will meet to review updates on 2023 lake monitoring and the status of the lake gate. Members will also discuss hydrilla and the January eagle count.

• 2023 lake monitoring updates
• Lake gate update
• Hydrilla update
• January eagle count update

The committee unanimously approved the minutes from the January 9, 2023 meeting. Members discussed a proposed cooperation monitoring program involving citizen volunteers and reviewed the 2022 Hydrilla Management Treatment Report.

• Approved January 9, 2023 meeting minutes (unanimous, one abstention)

Water Pollution Control Authority

The Water Pollution Control Authority is reviewing the Fiscal Year 2024 operating budget and updates on the 2022 Facilities Plan. The meeting includes discussions regarding sewer system capacity and proposed changes to PZC regulations.

• WPCA Fiscal Year 2024 Operating Budget
• Proposed Changes to PZC Regulations
• Sewer Use Billing for 131 Lakewood Drive
• Western Route 44 Sewer Planning Area Update
• Sewer capacity expiration for 1384 Main St, Lot 112 Woodland Rd

The authority waived an emergency service bill for a resident and approved the January 12 meeting minutes. A proposed change to PZC regulations regarding secondary dwellings was tabled.

• Waived emergency service fee for 130 Avery Shores Dr.
• Approved January 12, 2023 Regular Meeting Minutes (4-0)
• Tabled proposed change to PZC Regulations regarding secondary dwellings

Parks & Recreation Commission

The Coventry Parks & Recreation Commission will hold a regular meeting to discuss updates on the Miller Richardson Park project and sexual harassment prevention training. New business includes reviewing two state legislative proposals: HB 6574 concerning municipal youth camps and SB 917 establishing a working group on Title IX protections for recreation areas and school sports facilities.

• Miller Richardson Park Update
• Sexual Harassment Prevention Training
• HB 6574 – An Act Concerning Municipal Youth Camps
• SB 917 – Working Group on Title IX for Recreation Areas and School Sports Facilities

The Commission approved the meeting minutes from January 12, 2023. Staff provided updates on facility heating issues at Mill Brook Place and potential ARPA funding for internet at Patriots Park. No other substantive policy decisions were made.

• Seated Ashlee Pascarlli for regular member Jillian Miner (4-0)
• Approved minutes from January 12, 2023 (5-0)

Pension Committee

The Pension & Retirement Committee will meet to appoint a committee chair and review current holdings as of December 31, 2022. The body will discuss the 2022 Actuarial Valuation and determine a budget recommendation for FY2024.

• Appointment of Committee Chair
• Review of 12/31/22 Plan Assets and 3D Asset Management holdings
• Discussion of 2022 Actuarial Valuation
• FY2024 Budget Recommendation
• Sexual Harassment Training

The committee appointed Sam Belsito as Chair and approved one retirement. Members voted to direct the Finance Director to re-balance the pension fund based on asset summaries as of December 31, 2022.

• Appointed Sam Belsito as Committee Chair (unanimous)
• Directed Finance to re-balance the fund (unanimous)
• Approved one retirement for an individual with over 32 years of service
• Approved minutes from April 27, 2022 (unanimous)

Town Council

The Town Council will consider the assignment of American Rescue Plan funding and the search for a new Town Manager. The body will also review several conservation easements and grant endorsements.

• Assignment of American Rescue Plan (ARP) funding
• Town Manager search and selection of executive search firm
• Hop River State Park Trail Signage Grant endorsement
• Conservation easements for Studenroth Subdivision (Goose Lane) and Maynard Subdivision (Broad Way)
• Cannabis establishment regulations effective 1/28/2023

The Town Council selected Randi Frank Consulting LLC to lead the search for a new Town Manager. The council also approved several conservation easements and authorized the town to act as a fiduciary for the Hop River Trail Alliance grant.

• Selected Randi Frank Consulting LLC for Town Manager search
• Authorized Town to act as fiduciary for Hop River Trail Alliance grant (7-0)
• Created Hop River Trail Alliance Grant Fund (7-0)
• Discharged members of CHS Walls Code Compliance Building Committee (7-0)
• Accepted conservation easement for Studenroth Subdivision on Goose Lane (7-0)
• Accepted conservation easement for Studenroth Free Cut Lot on Goose Lane (7-0)
• Accepted conservation easement in Maynard Subdivision on Broad Way (7-0)
• Reappointed Sam Belsito to Pension & Retirement Committee (7-0)

Economic Development Commission

The committee adopted the January 20, 2023 minutes. Members discussed vendor applications, event scheduling for the 20th season, and website updates. No formal votes were taken on policy or spending.

• Adopted January 20, 2023 minutes (unanimous)

Local Emergency Coordinating Committee

The Local Emergency Coordinating Committee is meeting to discuss communication and preparations for a severe cold weather forecast for February 3-4. The body will also receive updates on the Coventry CERT Team and COVID-19.

• Severe cold weather forecast preparation for February 3-4
• Update on the reestablishment of the Coventry CERT Team
• COVID-19 updates

The committee adopted a monthly meeting schedule and confirmed the reestablishment of the Coventry CERT Team. Members discussed emergency preparations for severe cold weather and a $2 million ladder truck grant application.

• Accepted January 2023 minutes as corrected (unanimous)
• Adopted 2023 meeting schedule for the first Thursday of each month at 5 PM (excluding July)
• Approved reestablishment of Coventry CERT Team

School Energy & Building Efficiency Building Committee

The School Building and Energy Efficiency Committee will meet to discuss updates regarding the school roof and the unit ventilator/HVAC project. The agenda also includes a discussion on an HVAC grant.

• School Roof Update
• Unit ventilator/HVAC Project Update
• HVAC Grant

The committee agreed to a two-phase approach for the unit ventilator and HVAC project to allow for design flexibility and coordination with roof work. The first phase focuses on unit ventilators and roof vents, while the second phase covers air chilling, air conditioning, and DOAS work. Implementation of the second phase is contingent on the outcome of a grant decision expected in March.

• Approved minutes from December 1, 2022 (Unanimous)
• Reached consensus to execute HVAC project in two phases
• Determined Phase 1 will proceed with unit ventilators and roof vents
• Determined Phase 2 (air chilling/AC/DOAS) will depend on grant status

Energy Conservation / Alternative Energy Advisory Committee

The Energy Conservation/Alternative Energy Advisory Committee will meet via Zoom to conduct committee business. The agenda includes a specific item regarding the recruitment of new members.

• Recruiting members

The committee approved the minutes from November and December. Members discussed several ongoing projects including food waste, electronics recycling, and EV chargers, but no new policy decisions or funding approvals were made.

• Approved November meeting minutes (All in favor)
• Approved December meeting minutes (All in favor)

Conservation Commission

The Conservation Commission is meeting to discuss a 2023 CT DEEP Recreational Trails Grant proposal and the FY24 budget submittal. The body will also review the management plan for the Williams Preserve/Rose property.

• 2023 CT DEEP Recreational Trails Grant Proposal
• FY24 Budget Submittal
• Williams Preserve/Rose property Management Plan
• Budget balance of $1,454.92 for FY 22-23
• State Mandated Sexual Harassment Training due March 31, 2023

The Commission approved the minutes from January 4, 2023. Members discussed a grant proposal for improvements at William Hunt Preserve and maintenance needs at Patriots Park Woods Trail. No other formal votes were recorded.

• Approved January 4, 2023 minutes (unanimous)

Ad-Hoc Protected Spaces Stewardship Committee

The Protected Spaces Stewardship Committee is meeting to review trail conditions and plan improvements for town preserves. The body is discussing grant applications for Rolling Woods/Laidlaw and planning a bridge crossing at Williams Preserve.

• Health District Active Lifestyles Grant application for Rolling Woods/Laidlaw
• Stream crossing bridge planning at Williams Preserve
• Installation of trail signage at Laidlaw/Rolling Woods
• Repair needs for Riverview Trail bridge and upper stream crossing barrier
• Establishment of the Hop River Trail Alliance and Coventry's role

The committee approved its 2023 calendar and reviewed conceptual trail plans for the William Hunt Preserve. Members discussed ongoing trail maintenance and the development of grant proposals for recreational trails and signage.

• Approved 2023 Calendar meeting schedule (1/31, 4/25, 7/25, 10/25)

Economic Development Commission

The commission is participating in a town summit featuring a presentation and breakout group discussions regarding CT's Countryside. The meeting includes a call for volunteers to serve on potential committees.

• CT’s Countryside presentation
• Breakout group discussions
• Call for committee volunteers

Town Council

The Town Council is holding a special meeting to conduct an executive session. The session is dedicated to interviews with consulting firms regarding the recruitment of a Town Manager.

• Interviews with consulting firms for Town Manager Executive Recruitment

The Town Council held a special meeting to interview three executive search recruitment firms in executive session. No public votes or policy decisions were recorded.

• Entered executive session to interview recruitment firms (unanimous)
• Interviewed Randi Frank Consulting, SRG Consulting, and GovHR USA
• Exited executive session (unanimous)

Economic Development Commission

The Economic Development Commission will discuss updates on regional economic vitality and the status of sewer projects on Route 44 and at the Windham WPCA. The body will also review PZC regulations regarding cannabis establishments and the status of the Mason Street mills.

• Route 44 Bolton/Coventry sewers status
• Sewer Treatment Plant Windham WPCA status
• PZC regulations for cannabis establishments and moratorium
• Mason Street mills Clock and Whale Factory site conditions
• Election of officers

The Commission adopted the December 1, 2022 meeting minutes. Members discussed various pending grants for library construction and road improvements, as well as updates on cannabis establishment regulations and local business vacancies.

• Adopted December 1, 2022 meeting minutes (Unanimous)
• Tabled election of officers until next month

Inland Wetlands Agency

The Inland Wetlands Agency will review two new applications for work in review areas and wetlands. The body will also address two enforcement violations regarding unpermitted work and road construction.

• Application #23-01W: Inground pool, concrete patio, and pool house at 32 Heather Lane
• Application #23-02W: Dredging of fire pond at 1295 Main Street (Teleflex Medical)
• Violation at 89 Flanders Road: Unpermitted work in upland review area and wetlands
• Violation at Bread & Milk Street: Construction of an access road

The Agency held public hearings for a residential pool installation and a commercial pond dredging project, but no votes were taken on either. The board also discussed ongoing enforcement actions for unpermitted work at two properties.

• Tabled approval for pool, patio, and pool house at 32 Heather Lane pending further staff site visits
• Tabled approval for fire pond dredging at 1295 Main Street pending submission of runoff control plans
• Tabled adoption of November 16, 2022 minutes to next month
• Tabled adoption of December 21, 2022 minutes to next month
• Pursuing legal action against owner of 89 Flanders Road for unpermitted wetland work

Pension Committee

The regular meeting of the Pension & Retirement Committee scheduled for January 25, 2023, has been canceled.

The regular meeting of the Pension Committee scheduled for January 25, 2023, was canceled. No substantive decisions were made.

Cemetery Commission

The Cemetery Sub-committee met to discuss long-term development and improvement plans for the Coventry Cemetery. Members agreed on a general layout for new roads and will begin drawing plans to scale at the next meeting.

• Agreement on general layout for new roads in the cemetery
• Planning for long-term development and improvement of Coventry Cemetery

The sub-committee discussed long-term development and improvement plans for Coventry Cemetery. Members agreed on a general layout for new roads and will begin drawing scaled plans at the next meeting.

• Agreed on general layout for new roads in the cemetery

Ad-Hoc Protected Spaces Stewardship Committee

The Ad-hoc Protected Spaces Stewardship Subcommittee of the Coventry Conservation Commission cancelled its January 24, 2023 meeting because it lacked a quorum. A special meeting has been scheduled for January 31, 2023.

• Meeting cancelled due to lack of quorum
• Special meeting scheduled for January 31, 2023

Town Council

The Town Council Steering Committee will discuss the selection of an executive search firm for the Town Manager position. The body will also review implications of the Connecticut Fair Employment Practices Act and a school project titled 'Renovate As New'.

• Discussion of executive search firm for Town Manager position
• Potential action on Connecticut Fair Employment Practices Act amendments and training
• Discussion of 'Renovate As New' school project and J. French concern
• Possible action to discharge CHS Walls Code Compliance Building Committee
• Possible modification to personnel policies regarding tuition reimbursement

The Town Council Steering Committee recommended several appointments to the Senior and Affordable Housing Alternatives Study Committee and the Pension & Retirement Committee. The committee also recommended discharging the CHS Walls Code Compliance Building Committee following the completion of structural repairs. Discussions were held regarding town manager recruitment and tuition reimbursement policies.

• Recommended appointment of Lori Bradley to Senior and Affordable Housing Alternatives Study Committee (Unanimous)
• Recommended appointment of Richard Gold to Senior and Affordable Housing Alternatives Study Committee (Unanimous)
• Recommended reappointment of Sam Belsito to Pension & Retirement Committee (Unanimous)
• Recommended discharge of CHS Walls Code Compliance Building Committee (Unanimous)
• Accepted resignations of Krider (Farmers Marketing Operating Committee), Daignault, and Dowd (Energy Conservation/Alternative Energy Committee)
• Tabled action on the appointment of Jean Swanson to the Senior and Affordable Housing Alternatives Study Committee

Planning & Zoning Commission

The Planning and Zoning Commission will hold a public hearing regarding zoning regulation amendments for cannabis-related establishments. The body will also address the election of officers and a resolution for HVAC bonding at Coventry High School.

• Public hearing #12-22: Zoning Regulation Amendment for cannabis related establishments
• Resolution for bonding of HVAC improvements at Coventry High School
• Election of Officers

The Planning and Zoning Commission approved new regulations for cannabis-related establishments and authorized funding for high school HVAC improvements. The commission also tabled the election of officers to a future meeting.

• Approved application #22-12 to adopt regulations for cannabis related establishments (Unanimous)
• Approved resolution appropriating $11,070,000.00 for HVAC replacements, improvements and repairs at Coventry High School (Unanimous)
• Approved January 9, 2023 minutes with one correction to retail sales wording (Unanimous)
• Tabled election of officers to the next meeting

Economic Development Commission

The commission will discuss financial reports and plan for the 2023 season. They will also receive sexual harassment prevention training. The meeting is held via Zoom.

• Financial report and discussion
• Planning for 2023 season
• Sexual harassment prevention training

The Committee agreed to keep vendor fees at their current rate and approved revisions to the Vendor Regulations with modifications. Members also decided to complete sexual harassment prevention training individually.

• Adopted January 5, 2023 minutes (unanimous)
• Agreed to keep vendor fee the same
• Approved revised Vendor Regulations with modifications
• Decided members will complete sexual harassment prevention training individually

Connecticut's Countryside Steering Committee

The Steering Committee is meeting to review updates on marketing plans, intern activities, and upcoming events. The body will also discuss municipal budget considerations and a website development project with Nichols College.

• Brochure and marketing plan update
• Summit 2023 update
• Earth Day 2023 update
• Nichols College marketing and website development project
• Municipal budget considerations

The committee finalized and adopted its marketing plan and established a recurring meeting schedule for 2023. Members discussed budget requests for town funding and updates on regional projects including a website development partnership with Nichols College.

• Adopted finalized marketing plan
• Set recurring meeting time for the third Wednesday of every month at 2 p.m.
• Scheduled next meeting for February 15 at 2 p.m.

Town Council

The Town Council approved using American Rescue Plan Act (ARPA) funding for a new Town Manager search and authorized repairs to the Veteran's Memorial Green. The Council also authorized a grant application for repairs to the Nathan Hale Cemetery. Much of the meeting focused on reports regarding EMS staffing shortages and state-level property tax reform.

• Approved up to $40,000 from ARPA funds for Town Manager recruitment and search firm (6-1)
• Authorized up to $4,500 from CNREF for cannon wheel repairs at Veteran's Memorial Green (7-0)
• Authorized Town Manager to execute 2023 Neglected Cemetery Account Grant application for Nathan Hale Cemetery (7-0)
• Accepted January 3, 2023 meeting minutes (7-0)
• Accepted Consent Agenda (7-0)

Water Pollution Control Authority

The Water Pollution Control Authority will meet to discuss a grant agreement for a facilities planning study and review the Fiscal Year 2024 operating budget. The body will also address sewer system capacity and specific billing and service issues.

• Resolution for Town Manager to execute Clean Water Fund Grant Agreement for 2022 Facilities Planning Study
• WPCA Fiscal Year 2024 Operating Budget
• Sewer Use Billing for 131 Lakewood Drive
• Western Route 44 Sewer Planning Area Update
• Pump service warning letter for 203 Standish Rd

The Authority approved a resolution allowing the Town Manager to sign contracts for a 2022 Facilities Planning Study. The FY 2024 operating budget was approved, and the current year budget review was tabled until March 2023.

• Approved December 8, 2022 meeting minutes (4-0)
• Approved Clean Water Fund Grant Agreement Authorizing Resolution (4-0)
• Approved FY 2024 WPCA operating budget
• Tabled current year budget review until March 2023 (4-0)

Parks & Recreation Commission

The Coventry Parks & Recreation Commission will hold a regular meeting to discuss updates on park projects and programs, review the FY24 budget proposal, and hold elections for commission officers. The agenda includes audience participation, approval of previous minutes, and correspondence.

• Review of FY24 Budget Proposal
• Update on park projects and programs
• Miller Richardson Park update
• Call for nominations for commission elections

The Commission elected its Chair, Vice-Chair, and Secretary and reviewed a proposed FY24 budget increase of $6,130. Staff provided updates on facility repairs at Miller Richardson, Creaser, and Patriots Parks.

• Approved meeting minutes from November 17th, 2023
• Seated Alternate Pam Miller for absent member Beverly Carlson
• Elected Marie Gallo-Hall as Chair, Jennifer Rodgers as Vice-Chair, and Bob Martin as Secretary

Housing Authority

The Housing Authority of the Town of Coventry will hold its monthly meeting on January 10, 2022, at 7:00 p.m. The agenda includes roll call, a public comment period, and approval of minutes. Key items are the review and approval of expenditures and the Director's Report, which includes updates on Orchard Hill and Orchard Hill II. The meeting will also cover new and old business before adjournment.

• Review and approval of expenditures
• Director's Report with Orchard Hill update
• Director's Report with Orchard Hill II update
• New business
• Old business

The Housing Authority approved the December treasurer's reports and expenditures. The Executive Director reported that Savy & Sons will return to correct pipe lining issues in building 4 at Orchard Hill Estates II under warranty.

• Approved December 13, 2022 meeting minutes (unanimous)
• Approved December treasurer's reports (unanimous)
• Approved December expenditures (unanimous)

Human Services Advisory Committee

The committee is meeting to discuss a sexual harassment training memo and 2023 human services updates. The session includes time for old and new business.

• Sexual harassment training memo
• 2023 Human Services updates
• Review of Human Services Advisory Board Members contact information

The committee established its meeting dates for 2023 and decided how members will complete sexual harassment training. Members also discussed potential activities for the next Stuff a Truck event.

• Voted to complete sexual harassment training independently
• Unanimously changed April meeting date to 4/4/2023
• Established 2023 meeting dates: 1/10/23, 4/4/23, 7/11/23, 10/10/23, and 1/9/24

Veterans Memorial & Events Commission

The Commission will meet to review the Secretary's report and discuss upcoming events. The agenda includes an update on repairs to the CT Vietnam War Monument.

• Update on CT Vietnam War Monument repairs

The Commission approved the November 2022 minutes and set dates for a March ceremony and a November race. Members discussed the need for repairs to benches and cannon wheels at Memorial Park.

• Approved November 2022 minutes
• Scheduled monument ceremony for March 29, 2023
• Scheduled CT Veterans Day Race for November 4, 2023
• Proposed May 13 as tentative date for Memorial Park clean-up day

Town Council

The Town Council Finance Committee will discuss the EMS budget and consider recommendations for assigning American Rescue Plan funding and repairing the Veterans' Memorial wheel. They will also review monthly finance reports, Board of Education fiscal reports, and FY2022 audit reports.

• Discussion of EMS Budget
• Discussion/Possible Recommendation: Assignment of American Rescue Plan Funding
• Discussion/Possible Recommendation: Veterans' Memorial Wheel Repair
• Discussion: Supplemental Motor Vehicle
• Discussion: FY2022 Audit Reports

The committee recommended using ARPA funds for a Town Manager search and CNREF funds for a Veterans' Memorial repair. Members also discussed the critical funding and staffing shortages facing the EMS department.

• Recommended using ARPA funds, not to exceed $40,000, for Town Manager search firm and expenses (2-1)
• Recommended allocating up to $4,500 from CNREF for Veterans' Memorial Green cannon wheel repairs (Unanimous)
• Approved minutes of December 12, 2022, with corrections (Unanimous)

Planning & Zoning Commission

The Commission will hold public hearings regarding a two-lot subdivision at 467 Flanders Road and proposed zoning amendments for cannabis establishments. New business includes the appointment of a Zoning Enforcement Officer and an election of officers.

• Subdivision application for two lots at 467 Flanders Road
• Zoning Regulation Amendment regarding cannabis related establishments
• Appointment of Manuel Medina as Coventry Zoning Enforcement Officer
• Election of Officers
• PZC member sexual harassment training requirement

The Commission approved a two-lot subdivision application and appointed Manuel Medina as the Zoning Enforcement Officer. A proposed zoning amendment for cannabis establishments was tabled until the next meeting to allow for more public input.

• Approved subdivision application #22-11 for two lots at 467 Flanders Road (5-0)
• Appointed Manuel Medina as Zoning Enforcement Officer (5-0)
• Tabled zoning regulation amendment #12-22 for cannabis establishments (Unanimous Consent)
• Approved November 28, 2022 meeting minutes with corrections (5-0)

Coventry Lake Advisory & Monitoring Committee

The committee will meet to review minutes from December 2022 and discuss updates regarding lake monitoring for 2023. The agenda includes updates on the lake gate, hydrilla, and the January eagle count.

• 2023 lake monitoring updates
• Lake gate update
• Hydrilla update
• January eagle count update

The committee approved the December 12, 2022 meeting minutes. Members discussed the early planning stages of a volunteer water monitoring program for the 2023 season and expressed interest in future collaboration with the Andover Lake Association.

• Approved December 12, 2022 meeting minutes (unanimous)

Economic Development Commission

The Ad-Hoc Farmers’ Market Operating Committee will review the 2022 season and conduct planning for the upcoming 2023 season. The meeting is scheduled to take place via Zoom.

• Adoption of May 17, 2022 minutes
• Reflections on the 2022 season
• Planning for the 2023 season

The committee unanimously approved the minutes from May 17, 2022. Members discussed planning for the 2023 season, including vendor regulations, the expansion of the Market Manager team, and marketing for the Market's 20th season.

• Adopted May 17, 2022 minutes (unanimous)

Local Emergency Coordinating Committee

The committee will review minutes from December 1, 2022, and discuss COVID-19 updates. The meeting includes debriefs for several December community events and agency updates.

• Debrief of Fill the Boot (12/3)
• Debrief of Christmas in the Village (12/4)
• Debrief of Toy Drive (12/10)
• Debrief of Wreaths Across America (12/17)

The committee reviewed agency updates regarding COVID-19 stats, emergency call volumes, and public works projects. No new ordinances or budget appropriations were decided; the meeting primarily consisted of departmental reports and the approval of previous minutes.

• Approved minutes of the December 1, 2022 meeting (unanimous)

School Energy & Building Efficiency Building Committee

The regular meeting of the School Energy and Building Efficiency Committee scheduled for January 5, 2023, was canceled.

The regular meeting scheduled for January 5, 2023, was canceled. No substantive decisions were made.

Conservation Commission

The Commission will hold a working session regarding the Williams Preserve/Rose property Management Plan, including a bridge update. The meeting also includes discussions on an Adopt a Road Program and a Nip Bottle Surcharge.

• Williams Preserve/Rose property Management Plan working session
• Adopt a Road Program & Nip Bottle Surcharge discussion
• State Mandated Sexual Harassment Training
• Commission Vacancy Announcement for CC and PSSC
• Review of FY 22-23 budget remaining balance of $1,454.92

The Commission approved the minutes from December 7, 2022. Members discussed budget planning for trail maintenance and bridge quotes at Williams Preserve. No other substantive votes were taken.

• Approved December 7, 2022 minutes (unanimous)

Town Council

The Coventry Town Council will consider assigning American Rescue Plan (ARP) funding and approving explanatory text for a HVAC project. The agenda also includes appointments and reappointments to town commissions, a projects update from the Town Manager, and acceptance of prior meeting minutes.

• Consideration of American Rescue Plan (ARP) funding assignment (item 21/22-18)
• Approval of explanatory text for Coventry HVAC project (item 22/23-44)
• Reappointments to Parks and Recreation, Planning & Zoning, and Inland Wetlands Agency
• Appointments to Inland Wetlands Agency, Eastern Regional Tourism District, and Senior and Affordable Housing Alternatives Study Committee
• Town Manager's projects update and COVID-19 update

The Council approved revised explanatory text for a referendum regarding HVAC upgrades, noting a $2.1M additional expense to taxpayers for unit ventilators. The body also filled several vacancies on the Inland Wetlands Agency and other town commissions.

• Approved revised explanatory text for HVAC project referendum (7-0)
• Reappointed Beverly Carlson to Parks and Recreation Commission (7-0)
• Reappointed Darby Pollansky to Planning & Zoning Commission (7-0)
• Reappointed Robert Burrington as Planning & Zoning Commission alternate (7-0)
• Reappointed Patricia Laramee to Inland Wetlands Agency (7-0)
• Appointed William Glenney to Inland Wetlands Agency (7-0)
• Appointed Richard Pearson to Inland Wetlands Agency (7-0)
• Appointed Stephanie Wierszchalek to Inland Wetlands Agency (7-0)