Crook County public meetings in 2024

Board of Commissioners

The Crook County Board of Commissioners will discuss Order 2024-54 to amend the County's Title VI Program Plan. A Transportation Systems Plan amendment will also be reviewed. Public comment and discussion are scheduled before the items are considered.

• Order 2024-54 – amendment to the County’s Title VI Program Plan (requested by Assistant County Counsel John Eisler)
• Transportation Systems Plan Amendment (requested by Assistant County Counsel John Eisler)

Board of Commissioners

The Crook County Board of Commissioners will meet to discuss appointing legal representation for labor relations. The board will also consider an emergency procurement order for septage hauling services.

• Appointment of a new or additional attorney for labor negotiations and labor relations issues
• Order 2024-57 regarding emergency procurement of septage hauling services

Planning Commission

The Crook County Planning Commission filled an open position and recommended reappointments for expiring terms. Shelby Duncan was appointed to position 4, and the commission recommended Marlo Dill and George Ponte for reappointment to positions 5 and 6. Monty Kurtz was appointed to the pro-tem position. All votes were unanimous (4-0).

• Appointed Shelby Duncan to open position 4 (4-0)
• Recommended reappointment of Marlo Dill to position 5 (4-0)
• Recommended reappointment of George Ponte to position 6 (4-0)
• Appointed Monty Kurtz to pro-tem position (4-0)

Board of Commissioners

The Board will approve routine consent items such as meeting minutes and a contract for a Code Compliance and Land Use Hearings Officer. Commissioners will discuss holiday office schedules, a leave‑policy update, a citizen appointment to the Budget Committee, and several grant, fee‑schedule, and naming amendments. A public hearing will be held on Ordinance 347, which amends the zoning ordinance to adopt a zone‑map change for the specified tax lot and declares an emergency. The meeting will also include an executive‑session segment on labor negotiations and legal counsel matters.

• Approve meeting minutes (consent agenda)
• Contract with David Doughman of DFD Law LLC for Code Compliance and Land Use Hearings Officer
• Amendment to FLAP Grant for Ochoco Ranger Station road overlay, extending expiration to 12/31/25
• Resolution 2024-52 amending the County's fee schedule
• Public Hearing: Ordinance 347 – zoning map change for Tax Lot 1614110000700 and emergency declaration (second reading)

The Board of Commissioners unanimously approved a consent agenda including transit projects, a mental health agreement, and an ERP upgrade. They also approved the 2025 holiday schedule with a half-day Christmas Eve closure, several employee handbook updates, a landfill fee increase, and a zoning map change. Public comments raised concerns about Knife River's CUP compliance and a public records request dispute.

• Approved consent agenda including COIC transit projects, mental health IGA amendment, ERP upgrade, airport hangar lease policy update, and hearings officer contract (3-0)
• Approved early closure of county offices on Christmas Eve 2024 with 4 hours PTO (3-0)
• Approved Order 2024-56 establishing 2025 holiday and session schedules (3-0)
• Approved Orders 2024-49, 2024-50, 2024-51 updating military leave, FMLA calculation, and Paid Leave Oregon (3-0 each)
• Appointed R. Scott Tibbs to Budget Committee for three-year term (3-0)
• Amended FLAP grant for Ochoco Ranger Station Road overlay to extend expiration to 12/31/25 (3-0)
• Approved Resolution 2024-52 increasing landfill septage fee to $0.165/gallon (3-0)
• Approved Ordinance 347 zoning map change for tax lot 1614110000700 (3-0)

Planning Commission

The Crook County Planning Commission approved the final plat for Grandridge Subdivision 2, Phase 1 (file number 217-23-001387-PLNG) with a 4-0 vote, and authorized the chair to sign the plat outside the meeting. No other substantive decisions were made; the meeting included staff updates on an open commissioner position and upcoming schedules.

• Approved Final Plat – Grandridge Subdivision 2 – Phase 1 (4-0)
• Authorized chair to sign the plat outside the meeting

Board of Commissioners

The Crook County Board of Commissioners will hold a work session to discuss various administrative updates and project approvals. The body is reviewing requests for transit funding and updates to county policies and software.

• COIC requests approval for Crook County STIF and FTA 5310 Projects (2025-2027)
• Amendment #7 for Intergovernmental Agreement for Community Mental Health, Addiction Treatment, Recovery & Prevention, and Problem Gambling Treatment
• Upgrade of current ERP with Central Square to a new version
• 2025 update to the County's Airport Hangar Lease Policy
• Oregon MRC (Mattress Recycling Council) Program

Board of Commissioners

The Crook County Board of Commissioners will consider a public hearing on a zoning ordinance, discuss the FY26 budget process, and ratify the hiring of a Human Resources Director.

• Public Hearing: Ordinance 347 amending zoning ordinance for Map Tax Lot 1614110000700
• Ratification of HR Director Hire
• Calendar for FY26 Budget Process
• Appointment of Equipment Operator/Mechanic
• Discussion of grant acceptance from CJC regarding MAT in the Crook County Jail

The Board of Commissioners approved the contract for the Prineville Crook County Airport Aviation T-Hangar and Taxi Lane project and ratified the hiring of a new HR Director. Commissioners also established a process for filling a Budget Committee vacancy, approved a partial fee waiver for a public records request, and authorized a labor negotiation proposal.

• Ratified hiring of HR Director Meghan McKee (3-0)
• Approved promotion of Mark Rhoden to Equipment Operator Lead (3-0)
• Appointed Clive Bigelow as Equipment Operator (3-0)
• Appointed Landon Warner as Road Department mechanic (3-0)
• Awarded airport T-Hangar project to 2KG Contractors for $1,148,885 (3-0)
• Authorized grant application for jail MAT services (3-0)
• Approved partial fee waiver for public records request (3-0)
• Authorized labor negotiation proposal (3-0)

Fair Board

The board will approve the minutes from the October 21, 2024 meeting. It will consider a recommendation to fill a vacant Fair Board seat and review findings related to a public‑meeting law complaint filed by Justin Alderman on October 18, 2024. The board will hold a work session to discuss the 2025 budget and receive an update on Hoedown planning. Reports from board members, the administrative assistant, finance and the manager will also be presented.

• Approve minutes from October 21, 2024
• Vacant Fair Board seat recommendation to County Commissioners; review findings from the October 18, 2024 public‑meeting law complaint by Justin Alderman
• Work session to discuss the 2025 Fair Board budget (discussion originally 10/31/24)
• Hoedown planning update
• Financial, administrative and manager reports

Planning Commission

The Crook County Planning Commission voted 7-0 to recommend approval of a Comprehensive Plan amendment to add a 12.37-acre portion of Tax Lot 1414090000101 to the county's Significant Mineral and Aggregate Sites inventory. The recommendation will go to the Board of County Commissioners for final action. The commission also closed the public hearing on the associated Conditional Use Permit for mining, crushing, and stockpiling, and will re-notice the permit for deliberations only. A separate final decision on a 10-lot subdivision (Pinecrest Ridge LLC) was accepted without corrections.

• Recommended approval of Comprehensive Plan amendment 217-24-000197-PLNG to add 12.37 acres to Aggregate Inventory (7-0)
• Closed public hearing on Conditional Use Permit 217-24-000198-PLNG; decision re-noticed for deliberations only (7-0)
• Accepted final decision for 10-lot subdivision at Pinecrest Rd (217-24-000166-PLNG) without corrections
• Authorized Chair Warren to sign recommendation to County Commissioners outside meeting (7-0)

Board of Commissioners

The Crook County Board of Commissioners will hold a public work session to hear updates and proposals from county staff, including an Extension Service advisory board, a salary increase request, and a Septage transition briefing. A key item is a request to acquire a new lowboy truck and retrofit a water tank on an existing 160,000‑mile lowboy. After the open session, the board will enter executive session to discuss labor negotiations, pending litigation, and potential personnel actions.

• Extension Service District Advisory Board presentation (Requester: Rebecca Keegan)
• Two‑step salary increase for the Extension Office Programs Coordinator (Requester: Rebecca Keegan)
• Proposal for new lowboy truck acquisition and retrofit of water tank on existing 160,000‑mile lowboy (Requester: Brad Haynes, Road Superintendent)
• Septage Transition Update (Presenters: Jacquie Davis / John Eisler)
• FEMA Pre‑Implementation Compliance Measure (PICM) update (Requester: Will Van Vactor, Community Development Director)

Board of Commissioners

The Crook County Board of Commissioners will discuss an affordable housing development and review requests to waive public records and rental fees. The board will also consider an employment matter in executive session.

• Presentation of Solace at Iron House affordable housing development by Thistle & Nest
• OHA 2023-2025 Intergovernmental Agreement Amendment 13
• Airport - COAR Grant agreement signature request
• Request to forgive rental fees from Crook County Republicans
• Public records fee waiver request

The board approved a motion to cap the fee for Justin Alderman's public records request at one hour of staff time at the lowest rate, despite his request for a full waiver. They also adopted a proclamation for Operation GreenLight, approved the consent agenda, and heard a presentation on a planned affordable housing development. No action was taken on a request to waive a venue fee for a Republican event.

• Approved consent agenda including minutes, OHA IGA amendment, and airport grant (3-0)
• Adopted Operation GreenLight proclamation honoring veterans (3-0)
• Reduced public records fee for Justin Alderman to one hour at lowest rate (2-1)
• Delegated authority to prepare and negotiate county manager offer letter (3-0)

Fair Board

The Crook County Fair Board will hold a special meeting on October 31, 2024. After a call to order and public comment, members will consider ideas for adjusting the fair’s budget for the 2025 and 2026 fiscal years. No other specific actions are listed on the agenda.

• Budget adjustment ideas for 2025/2026 fiscal year

Board of Commissioners

The Board of Commissioners is meeting to discuss personnel appointments, intergovernmental agreements, and procurement for a transportation safety plan. The session includes a review of a grievance regarding public meetings law and an executive session for labor and real property negotiations.

• Appointment of Road Supervisor
• OHA 2023-2025 Intergovernmental Agreement Amendment 13
• Airport CORE Grant agreement signature request
• Transportation Safety Action Plan Procurement
• Grievance against fair board alleging public meetings law violations

Planning Commission

The Crook County Planning Commission will hold a worksession on floodplain and energy code updates. The commission will also conduct public hearings regarding a zoning map amendment and a subdivision application.

• Proposed zoning change for Tax Lot No. 1614110000700 from Exclusive Farm Use (EFU-3) to Rural Residential 10 (R-10)
• Application from Pinecrest Ridge LLC for a 10-lot subdivision on map tax lot 1415270000204 at the north end of Pinecrest Rd
• Oregon Model Floodplain Code update presentation
• Energy code update and grant project overview

The Crook County Planning Commission approved a 10-lot subdivision on Pinecrest Rd (application 217-24-000166-PLNG) with conditions, including incorporating the proposed CC&Rs and adding a firework-use condition. The final decision will be reviewed at the November 13, 2024 meeting. The Commission also approved a zoning map change for a tax lot in Powell Butte from EFU-3 to R-10 (application 217-24-000126-PLNG).

• Approved 10-lot subdivision at Pinecrest Rd (217-24-000166-PLNG) with conditions (6-0)
• Approved zoning change for Tax Lot 1614110000700 from EFU-3 to R-10 (217-24-000126-PLNG) (5-0-1)
• Approved allowing Chair to sign zoning decision outside meeting (5-0-1)
• Closed public hearing on Pinecrest Ridge subdivision (6-0)

Board of Commissioners

The Crook County Board of Commissioners will consider a budget resolution for fiscal year 2024‑25. Other agenda items include a vehicle purchase bid, a septage transition update, and the swearing‑in of a parole and probation deputy. Several routine consent‑agenda items such as an intergovernmental agreement amendment and vector‑control district appointments will be approved together.

• OHA 2023‑2025 Intergovernmental Agreement Amendment 12 (consent agenda)
• Order 2024‑45 appointments to the Vector Control District
• Swearing‑in of Parole and Probation Deputy (Sheriff's Office)
• Vehicle Purchase Bid Approval (Fairgrounds Manager)
• Order 2024‑44 Budget Resolution for Crook County FY 2024‑25

The Board of Commissioners approved a budget resolution for fiscal year 2024-25 and authorized a $5,000 donation to the Crook County Foundation for the Holiday Partnership. Commissioners also approved the purchase of a new truck for the fairgrounds and signed a letter of support for The Giving Plate. Additionally, the Board reassigned the coordination of the County Manager recruitment process following a disclosure by the interim manager.

• Approved 2024-25 budget resolution (Order 2024-44) (3-0)
• Approved $5,000 donation to Crook County Foundation (3-0)
• Waived fee for use of Carey Foster Hall (3-0)
• Approved $49,301.17 purchase of new fairgrounds truck (3-0)
• Approved consent agenda including Vector Control appointments (3-0)
• Signed letter of support for The Giving Plate (3-0)
• Removed Will Van Vactor from County Manager recruitment (3-0)
• Appointed John Eisler to lead County Manager recruitment (3-0)

Board of Commissioners

The Crook County Board of Commissioners will discuss several items, including a request to apply for an Environmental and Climate Justice Community Change Grant of over $19 million. Other agenda topics include a revised Statewide Transportation Improvement Fund advisory committee roster, an amendment to the 2023‑2025 Intergovernmental Agreement, closure of the County Counsel office for two days, and options for prosecuting dog‑as‑a‑public‑nuisance violations.

• Permission to apply for Environmental and Climate Justice Community Change Grant for $19+ million
• Approval of revised Crook County Statewide Transportation Improvement Fund (STIF) Advisory Committee roster
• OHA 2023‑2025 Intergovernmental Agreement Amendment 12
• Closure of County Counsel physical office on Nov. 21 and 22
• Consideration of options regarding prosecution of dog‑as‑a‑public nuisance code violations

Planning Commission

The Crook County Planning Commission will review minutes from its July, August, and September meetings. It will hold a public hearing on Pinecrest Ridge LLC’s application for a 10‑lot subdivision on the north end of Pinecrest Road (map tax lot 1415270000204, file 217-24-000166-PLNG). The commission will also provide updates on planning and community development matters.

• Approve minutes from July 24, 2024; August 28, 2024; and September 11, 2024 meetings
• Public hearing on Pinecrest Ridge LLC’s 10‑lot subdivision on Pinecrest Rd (map tax lot 1415270000204, file 217-24-000166-PLNG)
• Discussion of planning and community development updates

The Crook County Planning Commission approved previous meeting minutes and held a public hearing for a proposed 10-lot subdivision by Pinecrest Ridge LLC. The commission voted to continue the hearing to October 23, 2024, at 4:00 p.m. to gather additional testimony. Staff also provided updates regarding upcoming appeal hearings and agenda items.

• Approved minutes from July 24, 2024 (4-0-2)
• Approved minutes from August 28, 2024 (4-0-2)
• Approved minutes from September 11, 2024 (4-0-2)
• Continued public hearing for Record Number 217-24-000166-PLNG to October 23, 2024 at 4:00 p.m. (7-0-0)
• Closed the public hearing portion of the subdivision item (6-0-0)

Board of Commissioners

The Board will consider a contract for Phase II runway reconstruction at the county airport with Precision Approach Engineering Inc. It will also discuss several operational items, including a picnic‑table replacement bid, a justice‑center janitorial procurement, a health‑equity grant with Jefferson County, and an endorsement of a wildfire‑hazard map letter. After the public agenda, the Board will enter executive session for matters exempt from public inspection and labor‑negotiation deliberations.

• Airport – Services during construction contract / Precision Approach Engineering Inc. Phase II Runway reconstruction project
• Informal Bid Selection – Picnic Table Replacement
• Justice Center Janitorial Procurement
• IGA with Jefferson County for Rural Health Equity Integration – Central Oregon Health Council Pass‑through Grant
• Endorsement of Jackson County Wildfire Hazard Map Letter to State

The Crook County Board of Commissioners approved the consent agenda, a $5,000 donation to Christmas in the Pines, a $31,050 bid for picnic tables, a janitorial contract with Central Oregon Janitorial Solutions, an intergovernmental agreement with Jefferson County, an endorsement of Jackson County's wildfire hazard map letter, and Order 2024-43 for the Equal Employment Opportunity Plan. All motions passed 3-0. The board also directed staff to prepare responses and documents following an executive session.

• Approved consent agenda including HB 4002 BHD grant signature and airport services contract (3-0)
• Approved $5,000 donation to Christmas in the Pines from community fund (3-0)
• Accepted $31,050 bid from Highland Products Group for 30 picnic tables (3-0)
• Awarded janitorial contract to Central Oregon Janitorial Solutions (3-0)
• Approved IGA with Jefferson County for rural health equity pass-through grant (3-0)
• Endorsed Jackson County Wildfire Hazard Map letter to state (3-0)
• Approved Order 2024-43 adopting Equal Employment Opportunity Plan (3-0)
• Directed staff to prepare response and draft document as discussed in executive session (3-0)

Board of Commissioners

The Crook County Board of Commissioners will discuss a franchise agreement with Republic and several contract and policy items. Topics include an airport construction services contract, a grant signature for the Sheriff's Office, a proposed process for dog-as-a-public nuisance violations, and an update to the county's equal employment opportunity plan. The meeting also includes public comment and updates from county officials.

• Franchise Agreement with Republic – presented by Jacquie Davis and John Eisler
• Airport services during construction contract for Precision Approach Engineering Inc. Phase II runway reconstruction – requested by Airport Manager Kelly Coffelt
• Signature for the HB 4002 BHD grant for the Sheriff's Office – requested by Aaron Boyce
• Consideration of county process for prosecution of dog-as-a-public nuisance violations – presented by County Counsel Eric Blaine
• Review of the 2024-2026 update to the county’s equal employment opportunity plan (EEOP) – presented by County Counsel Eric Blaine

Board of Commissioners

The Crook County Board of Commissioners will approve routine consent‑agenda items, including the meeting minutes, an amendment to the 2023‑2025 Intergovernmental Agreement, and the Runway 15‑33 reconstruction contract with TaylorNW. The Board will discuss a request to approve four road crossings in the Millican OHV area, adopt a supplemental budget for FY 2024‑25 under Order 2024‑42, and consider amendments to Justice Center funding agreements. An executive session will follow for matters related to real‑property negotiations, labor negotiations, litigation counsel, and employment considerations.

• Approve meeting minutes (consent agenda)
• Approve OHA 2023‑2025 Intergovernmental Agreement Amendment 11 (consent agenda)
• Approve Runway 15‑33 Reconstruction Contract with TaylorNW (consent agenda)
• Approve four road crossing project in Millican OHV area (requester Joe Merrill, King of the Kastle, LLC)
• Adopt supplemental budget for FY 2024‑25 per Order 2024‑42 (requester Jamie Berger)

The Crook County Board of Commissioners approved the consent agenda, four road crossings for the Millican OHV area fall race, a supplemental budget for FY 2024-25, and amendments to Justice Center funding agreements. The board also approved actions from executive session, including releasing an easement agreement and directing staff. No public comments were made during the open session.

• Approved consent agenda including minutes, OHA IGA amendment, and runway contract (3-0)
• Approved four road crossings in Millican OHV area for fall race (3-0)
• Adopted supplemental budget Order 2024-42 for FY 2024-25 (3-0)
• Approved amendments to Justice Center Master and Phase Funding Agreements (3-0)
• Approved release of easement agreement after executive session (3-0)
• Approved correspondence with counter party as discussed in executive session (3-0)
• Directed staff to proceed as directed in executive session (3-0)

Planning Commission

The Crook County Planning Commission will make a final decision on Greenbar's proposal to amend the Comprehensive Plan by adding about 226,000 cubic feet of basalt aggregate on a 4.9‑acre site (Tax Lot No. 1616120000500) to the county's Aggregate Inventory. The commission will hold a public hearing on a zoning map amendment that would change the zoning of Tax Lot No. 1614110000700 at 11367 SW Doris Lane, Powell Butte, from Exclusive Farm Use (EFU‑3) to Rural Residential 10 (R‑10). The meeting will also include updates on planning and community development matters.

• Final decision on Greenbar proposal to add ~226,000 cu ft basalt aggregate on 4.9‑acre Tax Lot No. 1616120000500 to the Aggregate Inventory
• Public hearing on zoning change for Tax Lot No. 1614110000700 at 11367 SW Doris Lane, Powell Butte, from EFU‑3 to Rural Residential 10 (R‑10)
• Planning/Community Development updates

The Crook County Planning Commission approved a final decision to amend the Comprehensive Plan, adding a 4.9-acre site with approximately 226,000 cubic yards of basalt aggregate to the county's Significant Mineral and Aggregate Sites inventory. The commission also held a public hearing on a zoning map amendment for a property in Powell Butte, but did not decide it; instead, it voted 5-0 to continue the hearing to October 23, 2024, with a 7-7-7 process for additional testimony.

• Approved final decision for Greenbar aggregate inventory amendment (Record No. 217-24-000070-PLNG)
• Continued public hearing for Neumueller/Kilpatrick zoning change to October 23, 2024 (5-0)
• Set deadlines for written testimony, rebuttal, and final comments in 7-7-7 process

Board of Commissioners

The Crook County Board of Commissioners will discuss an amendment to an intergovernmental agreement with the OHA and a pre-implementation plan for the National Flood Insurance Program. The board will also meet in executive session regarding litigation and personnel employment.

• OHA 2023-2025 Intergovernmental Agreement Amendment 11
• Oregon National Flood Insurance Program - Pre-implementation Plan for Endangered Species Act
• Executive session regarding current or likely litigation
• Executive session regarding the employment of a public officer, employee, staff member or individual agent

Board of Commissioners

The Board will approve three routine consent agenda items: a 2024 School Based Health Center agreement with BestCare, a 2024 Community Mental Health Provider agreement with BestCare, and the OHA Amended & Restated 2023-2025 Intergovernmental Agreement. Discussion items include swearing in a Corrections Deputy, recognizing long‑service employees and two retirements, an employee promotion, and a final letter on the Wildfire Hazard Map. The Board will consider an amendment to the County's participation resolution in the PERS system to add Deputy District Attorneys, and will hold an executive session to consult counsel about current or potential litigation.

• 2024 School Based Health Center Agreement with BestCare
• 2024 Community Mental Health Provider Agreement with BestCare
• OHA Amended & Restated 2023-2025 Intergovernmental Agreement
• Amendment to add Deputy District Attorneys to County's PERS participation
• Final Letter – Wildfire Hazard Map

The Board approved an amendment to the county's PERS participation resolution to formally add Deputy District Attorneys, with Commissioner Barney voting against. The board also approved the consent agenda, a final letter on the Wildfire Hazard Map, and a promotion for Jamie Berger to Budget Manager. No public comment was received, and the board entered executive session for legal consultation.

• Approved consent agenda including health center and mental health agreements (3-0)
• Approved final letter on Wildfire Hazard Map to state officials (3-0)
• Approved amendment to PERS resolution adding Deputy District Attorneys (2-1)
• Authorized promotion of Jamie Berger to Budget Manager, effective June 1 (3-0)
• Directed staff to prepare letter to counter party after executive session (3-0)

Planning Commission

The Planning Commission is meeting for deliberations regarding a proposal to amend the Crook County Comprehensive Plan. The discussion focuses on adding a specific site to the county's inventory of Significant Mineral and Aggregate Sites.

• Record Number 217-24-000070-PLNG: Proposal to add 226,000 cubic volume of basalt aggregate on a 4.9 acre site (Tax Lot No. 1616120000500) to the Aggregate Inventory

Board of Commissioners

The Crook County Board of Commissioners will hold a work session to discuss several service agreements and infrastructure updates. The body will review health provider contracts and a bid award for airport runway reconstruction.

• Runway 15-33 Reconstruction Bid Award
• 2024 School Based Health Center Agreement with BestCare
• 2024 Community Mental Health Provider Agreement with BestCare
• OHA Amended & Restated 2023-2025 Intergovernmental Agreement
• Republic Services Update

Board of Commissioners

The Board of Commissioners will review updates regarding the airport runway and the Lapine Community Health Center. The meeting includes a consent agenda for various intergovernmental agreements and professional services.

• Professional Services Agreement with Precision Approach Engineering Inc.
• Transportation System Plan Update regarding Juniper Canyon Egress Feasibility
• 3rd Amendment to Jail Bed Rental agreement with Jefferson County
• OHA Medicaid Administrative Claiming IGA #182949
• Airport Runway Project Update

The Crook County Board of Commissioners approved the consent agenda, which included agreements for Medicaid administrative claiming, a professional services agreement with Precision Approach Engineering, a transportation system plan scope change, and a jail bed rental amendment. They also approved a professional service contract with LaPine Community Health Center to allocate grant funds for a Peer Support Specialist. No other substantive decisions were made.

• Approved consent agenda including OHA Medicaid IGA, Precision Approach Engineering agreement, TSP scope change, and jail bed rental amendment (3-0)
• Approved professional service contract with LaPine Community Health Center (3-0)

Board of Commissioners

The Crook County Board of Commissioners work session will consider several items, including a fee waiver request for the Central Oregon Disability Support Network, an OHA Medicaid administrative claim, an employee promotion, a fair board resignation, and airport-related matters such as a FAA runway reconstruction grant and a professional services agreement. They will also review a transportation system plan scope change and a letter urging USDA rural development funding. An executive session will be held to negotiate real‑property transactions before returning to open session.

• Fee waiver request for Central Oregon Disability Support Network (CODSN) – requester Marrin Nyman
• OHA Medicaid Administrative Claim IGA #182949 – requester Katie Plumb
• Airport – FAA Runway Reconstruction Grant – requester Kelly Coffelt, Airport Manager
• Airport – Professional Services Agreement with Precision Approach Engineering Inc. – requester Kelly Coffelt
• Transportation System Plan Update – Change of Scope (Juniper Canyon Egress Feasibility) – requester Will Van Vactor

Board of Commissioners

The Crook County Board of Commissioners will approve routine consent‑agenda items such as meeting minutes, a Ready to Read grant application, a solid‑waste disposal fee credit, and a one‑time additional PTO order for long‑term employees. In the discussion portion, commissioners will recognize Smokey Bear's 80th birthday, consider a fee‑waiver request for the fairgrounds arena, hear a presentation from the Soil & Water Conservation District, and review proposed hiring standards, criteria, and policy directives for the County Manager. An executive session will follow to discuss employment and real‑property negotiations, with no decisions made in that closed session.

• Approve meeting minutes (Consent agenda)
• Request approval to apply for annual Ready to Read Grant (Consent agenda)
• Crook County Solid Waste application for a disposal fee credit (Consent agenda)
• Order 2024-40: one‑time additional PTO accrual or payout for long‑term employees (Consent agenda)
• Consideration of County Manager hiring standards, criteria, and policy directives (Discussion item)

The Board approved the consent agenda, adopted County Manager hiring standards and criteria, waived fairgrounds rental fees for the Prineville Hospice Auction, and directed staff to schedule finalist interviews. The board also approved utility easements for the City of Prineville following an executive session.

• Approved consent agenda including minutes, Ready to Read grant application, and orders on PTO accrual and compensation review committee (3-0)
• Waived Crook County Fairgrounds rental fees for Prineville Hospice Auction on Dec 7, funded from Community Benefit Fund (3-0)
• Adopted County Manager hiring standards, criteria, and policy directives (3-0)
• Directed staff to schedule finalist interviews for County Manager on Aug 20, noon to 4 p.m. (3-0)
• Approved utility easements in favor of City of Prineville (3-0)

Board of Commissioners

The Crook County Board of Commissioners will discuss a request to apply for the annual Ready to Read Grant, a 2024 in‑house asphalt purchase, and an application for a solid waste disposal fee credit. They will also consider a letter to state representatives about border relocation negotiations, and proposals regarding vacation/PTO accrual for long‑service employees and a compensation review committee process. The meeting includes a public comment period and an executive session for legal and real‑property matters.

• Request for approval to apply for annual Ready to Read Grant (requester: Library Director Sarah Beeler)
• 2024 In‑House Asphalt Purchase (requester: Road Superintendent Brad Haynes)
• Crook County Solid Waste Application for a Disposal Fee Credit (requester: Executive Administrative Assistant Sarah Puerner)
• Letter to State Representatives Regarding State Border Relocation Negotiations (requester: Assistant County Counsel John Eisler)
• Vacation/PTO Accrual proposal for employees with more than 16 years of service (requester: Interim County Manager Will Van Vactor)

Planning Commission

The Crook County Planning Commission will hold a public hearing on a proposal to amend the Comprehensive Plan by adding a basalt aggregate site to the county’s Significant Mineral and Aggregate Inventory. The site is a 4.9‑acre parcel (Tax Lot No. 1616120000500) with an estimated 226,000 cubic volume of basalt aggregate. The meeting will also review minutes from May 15, June 13, and June 26, 2024, and provide community development updates.

• Public hearing: amendment to add ~226,000 cubic volume of basalt aggregate on 4.9‑acre Tax Lot No. 1616120000500 to the Aggregate Inventory
• Review of meeting minutes from May 15, June 13, and June 26, 2024
• Community Development Updates

The Crook County Planning Commission held a public hearing on a proposal to add a 4.9-acre basalt aggregate site to the county's Significant Mineral and Aggregate Sites inventory. After hearing testimony, the commission voted unanimously to close the hearing and continue deliberations to August 28, 2024, with a 7-7-7 period for written evidence and rebuttals. No final decision was made on the application.

• Closed public hearing for application 217-24-000070-PLNG (6-0)
• Continued deliberations to August 28, 2024, 4:00 p.m. (6-0)
• Set 7-7-7 period: new evidence by July 31, rebuttal by Aug 7, final arguments by Aug 14 (6-0)
• Approved minutes of May 15, June 13, and June 26, 2024 (6-0 each)

Board of Commissioners

The Board of Commissioners will review the 2024-25 Ag Extension Service District budget and a resolution to enroll Deputy District Attorneys into the Oregon Public Employee Retirement System. The meeting includes a review of a Forest Service objection resolution offer and an update from the Community Health Advisory Council.

• Budget clarification for 2024-25 Crook County Ag Extension Service District Budget, LB-1
• Resolution No. 2024-36 regarding enrollment of Deputy District Attorneys into the Oregon Public Employee Retirement System
• Review of FS Objection Resolution Offer
• Approval of HRIS System
• Executive session for labor negotiations, real property transactions, and litigation

The Board approved the enrollment of Deputy District Attorneys into the Oregon Public Employee Retirement System. The Board also rejected a Forest Service offer regarding the Mill Creek Vegetation Management Project and approved a consent agenda with one personnel exception.

• Approved Order 2024-36 to enroll Deputy District Attorneys in Oregon PERS (2-1)
• Approved letter to Forest Supervisor rejecting Objection Resolution Offer for Mill Creek Vegetation Management Project (3-0)
• Approved Consent Agenda, excluding Jake Zapf’s personnel action form (3-0)
• Approved HRIS System (3-0)
• Authorized Realtor of Record to prepare offer documents and execute outside of a meeting (3-0)
• Directed staff to prepare a response discussed in Executive Session (3-0)

Board of Commissioners

The Board will hear public comments including a request for a letter to the Governor about border talks and an update on jail cameras. The meeting also includes an executive session to consult with counsel regarding litigation.

• Request for Commissioners to write a letter to the Governor regarding border talks
• Jail camera update
• Executive session concerning legal rights and duties related to litigation
• Consideration of records exempt from public inspection

Board of Commissioners

The Crook County Board of Commissioners will meet on July 3, 2024, to approve several routine items and hold discussions. The agenda includes ratifying appointments to advisory boards and reproductive health grant awards. The Board will also discuss a proclamation for Park and Recreation Month.

• Appointments to the Library Board of Trustees and Community Mental Health Advisory Board
• Reproductive health grant awards
• Proclamation recognizing July as Park and Recreation Month
• Review of Crook County Order 2009-67
• Amendment proposal for Community Health Advisory Council Bylaws

The Board approved a consent agenda containing ten items, including library board appointments and grant awards, by a 2-0 vote. They also passed a proclamation recognizing July as Parks and Recreation Month. The Board agreed to review a request to correct a legal description error affecting access to the Foley Butte timber tract and authorized specific legal and funding actions related to litigation following an executive session.

• Approved Consent Agenda (10 items) (2-0)
• Passed Parks and Recreation Month Proclamation (2-0)
• Agreed to review Foley Butte road access correction request
• Authorized execution of funding documents outside court (2-0)
• Directed outside counsel following funding agreement execution (2-0)
• Directed legal counsel to correspond with counter party (2-0)
• Directed staff to prepare recording documents for signature (2-0)

Planning Commission

The Planning Commission will sign the final decision for a proposed Dollar General on a 5.22-acre parcel south of Prineville. The commission will also hold a work-session regarding formatting and process.

• Final decision for a conditional use (Dollar General) on SE Juniper Canyon Road
• Work-session regarding formatting and process

The Crook County Planning Commission held a meeting on June 26, 2024, where the Chair reviewed a final decision for signature regarding a conditional use approval for a Dollar General retail store. The Commission also moved into a work session regarding staff report formatting and received community development updates before adjourning.

• Signed final decision for Record Number 217-24-000020-PLNG (conditional use approval for a Dollar General retail store on SE Juniper Canyon Road)
• Adjourned the meeting (7-0 vote)

Board of Commissioners

The Board of Commissioners will hold a work session covering various county updates. Discussions include reproductive health grant awards, library board appointments, and landfill agreement renewals. An executive session is also scheduled to consult with counsel regarding potential litigation.

• Reproductive Health grant awards
• Library Board appointment recommendation
• Extension #3 to Professional Services Contract
• Renewal of USDA APHIS Agreement
• Amendment proposal to Community Health Advisory Council Bylaws

Board of Commissioners

The Crook County Board of Commissioners will meet to consider adopting the county budget and making tax levies. The agenda also includes discussions on changing insurance providers for life and disability coverage and reviewing grazing permit renewals in Camp Creek.

• Adoption of the County Budget and Tax Levy
• Change of life, long term disability, and OPL insurance to Mutual of Omaha
• Public testimony regarding grazing permit renewals in Camp Creek
• Amendment No. 7 to S.T.A.R. Towing contract for the Sheriff’s Office
• Resolution 2024-35 authorizing abatement of public health nuisance conditions

The Crook County Board of Commissioners approved a consent agenda covering nine items, including a yard debris recycling expansion, an IT helpdesk contract, and a watermaster funding agreement. The board adopted a $900,000 budget for the Ag Extension Service District, approved a letter seeking a 90-day extension for grazing permit reviews in Camp Creek, and authorized abatement of public health nuisance conditions at 9860 SW Riggs Road with estimated costs around $150,000. The board also approved switching long-term disability and Oregon Paid Leave insurance from Hartford to Mutual of Omaha, renewed the Assessor's Office software contract with Helion for three years at $76,144, and allocated $1,500 each to three nonprofits from the Community Fund. All motions carried 3-0.

• Approved consent agenda with 9 items including yard debris recycling expansion, Bridgetech IT helpdesk contract, and watermaster funding IGA (3-0)
• Approved changing long-term disability and Oregon Paid Leave insurance from Hartford to Mutual of Omaha starting September 2024, reducing LTD waiting period from 180 to 90 days (3-0)
• Adopted Order 2024-32 for $900,000 Ag Extension Service District budget (3-0)
• Approved letter requesting 90-day extension of EA review period for grazing permit renewals in Camp Creek (3-0)
• Approved Intergovernmental Service Agreement DOR-077-24 for cartography services at $16,000 for 225 hours (3-0)
• Approved three-year renewal of Helion CAMA software contract at $76,144 for FY 2024-25 (3-0)
• Approved $1,500 each from Community Fund to Prineville Senior Center, BestCare, and Humane Society Thrift Store (3-0)
• Approved Resolution 2024-35 authorizing abatement of public health nuisance at 9860 SW Riggs Road, estimated cost around $150,000 (3-0)

Planning Commission

The Planning Commission will continue deliberations regarding a conditional use application for a Dollar General retail store. The project involves a 5.22-acre parcel west of SE Juniper Canyon Road. The agenda also includes community development updates.

• Conditional use application for a Dollar General retail store (Record 217-24-000020-PLNG)
• 5.22-acre parcel west of SE Juniper Canyon Road
• Community Development Updates

Board of Commissioners

The Crook County Board of Commissioners will discuss a yard debris recycling expansion by Republic Services. The board will also consider requests for letters of support regarding grant applications and transportation funding. Additionally, the session includes an update on workers compensation and IT support.

• Republic Services Yard Debris Recycling UGB expansion
• Ratifying appointment of Rebecca Keegan as Ag Extension Manager
• Letter of support request for CLEAR Alliance grant application
• Letter of support for ODOT Transportation Funding
• Workers Compensation and Renewal Information update

Board of Commissioners

The Board will conduct multiple public budget hearings to adopt and supplement budgets for the County, Road Agency, and Historical Museum Fund. Discussion items include a Republic Services rate increase request and various road projects. The agenda also includes routine consent items and an executive session regarding legal counsel and property negotiations.

• Public budget hearings for 2024-2025 fiscal year budgets
• Republic Services rate increase request
• Barnes Road Overlay Project discussion
• Pulguero Chip Seal Amendment
• Appointment of members to the Flat Rock Road District

The Board of Commissioners approved the general county, road agency, and historical museum budgets for the 2024-2025 fiscal year. The board also authorized an 8% increase in curbside garbage and recycling fees for Republic Services. Additionally, a $449,550 contract for the Barnes Road overlay project was awarded to High Desert Aggregate.

• Approved 8% increase for Republic Services curbside garbage and recycling fees (3-0)
• Awarded Barnes Road Overlay Project to High Desert Aggregate for $449,550 (3-0)
• Approved rock crushing amendment with Pulguero Rock & Stone Co. LLC (3-0)
• Approved $136,672 in additional funding for Community Corrections via IGA 6527 (3-0)
• Approved elected official compensation recommendations from the Budget Committee (3-0)
• Adopted FY 2024-2025 budgets for Crook County, Road Agency, and Historical Museum (3-0)
• Approved Order 2024-31 establishing county fees for FY 2024-2025 (3-0)
• Approved supplemental budgets for FY 2023-2024 for the County, Historical Museum, and Ag Extension Service District (3-0)

Board of Commissioners

The Board of Commissioners will discuss the salary for the Interim County Manager and review several service contracts. The meeting includes updates from the Sheriff's Office and Community Development, as well as an executive session regarding litigation and real property transactions.

• Discussion regarding salary for Interim County Manager
• Republic Services rate increase request to County
• FAA Runway reconstruction grant application
• Cooperative Procurement for Chip Seal Oil from Albina Asphalt
• Siemens Contract and Camera System in Jail

Board of Commissioners

The Crook County Board of Commissioners approved a compensation study final report, including a 9-step salary scale for the Sheriff's Office and the JOBMEAS™ system, effective June 1. The board also approved Ordinance 343 updating purchasing and procurement rules and Ordinance 344 amending zoning code, both with emergency clauses. In executive session, the board directed staff to proceed as discussed, authorized Commissioner Barney to sign a mediation agreement, approved a professional services contract with Andy Parks and GEL Oregon Inc., and appointed Will Van Vactor as Interim County Manager. All motions carried 3-0.

• Approved consent agenda including Military Airspace Consultant Contract with Ann Beier (3-0)
• Signed Ochoco Pointe Phase 5 final plat map, 28 lots for single-family homes (3-0)
• Approved purchase of 1,500 tons of asphalt from Tri-County Paving for $85,500 (3-0)
• Approved annual DebtBook software renewal for $13,000 (3-0)
• Adopted Compensation Study Final Report: JOBMEAS™ system, updated classifications, 9-step Sheriff's Office salary scale, effective June 1 (3-0)
• Approved Ordinance 343 updating county purchasing and procurement rules with emergency clause (3-0)
• Approved Ordinance 344 amending zoning code for state compliance, farm breweries, ADUs, outdoor lighting, and other updates, with emergency clause (3-0)
• Directed staff to proceed as discussed in executive session; authorized Commissioner Barney to sign mediation agreement and act on behalf of county; approved contract with Andy Parks and GEL Oregon Inc.; appointed Will Van Vactor as Interim County Manager (all 3-0)

Planning Commission

The Commission voted to continue a public hearing regarding a conditional use application for a Dollar General retail store. The record remains open for additional written testimony and rebuttal through early June. The Commission also authorized staff to administratively handle a small agritourism application.

• Approved March 4, 2024 minutes (5-0-2)
• Approved March 13, 2024 minutes as corrected (5-0-2)
• Approved allowing staff to administratively handle agritourism application 217-24-000102-PLNG for Wine Down Ranch (7-0-0)
• Continued Dollar General conditional use hearing (217-24-000020-PLNG) to June 13, 2024, and left the record open for written testimony

Board of Commissioners

The Crook County Board of Commissioners will review a compensation study, approve a USDOT grant, and consider purchasing an airport vehicle. The meeting includes public hearings on new purchasing rules and a major update to zoning ordinances to align with state statutes. An executive session is scheduled to discuss litigation and personnel matters.

• Public hearing on Ordinance 343 regarding purchasing and procurement rules
• Public hearing on Text Amendment 217-24-000016-PLNG and draft Ordinance 344 for zoning compliance
• Consideration of contract award for 6,000 tons of chip seal rock
• Review of compensation study report prepared by JB Reward Systems
• Approval of fee waiver cards for livestock producers disposing of carcasses

The Board approved a $144,000 contract for road chip seal rock and authorized a $45,000 budget for a new airport snowplow. They also voted to support a draft objection letter regarding the Mill Creek Vegetation Management Plan and reappointed two Wolf Committee members. Two zoning and procurement ordinances were read for the first time, with second readings scheduled for May 15.

• Approved consent agenda items including minutes and fiscal policy updates (3-0)
• Approved $144,000 contract to Pulguero Rock and Stone Co LLC for 6,000 tons of chip seal rock (3-0)
• Authorized purchase of snowplow/dump truck for airport operations, budget not to exceed $45,000 (3-0)
• Approved Order 2024-24 reappointing Libby Rogers and Elaina Huffman to Wolf Committee (3-0)
• Voted to support Ochoco National Forest draft decision notice for Mill Creek Vegetation Management Plan (3-0)
• Designated Kelly Coffelt to sign $150,000 Oregon Department of Aviation grant agreement (3-0)
• Read Ordinance 343 (procurement rules) by title only; second reading set for May 15 (3-0)
• Read Ordinance 344 (zoning amendments) by title only; second reading set for May 15 (3-0)

Board of Commissioners

The Board of Commissioners will review several administrative updates including fiscal policies and purchasing rules. Discussion items include a vegetation management plan response and various contract approvals.

• Review of proposed Ordinance 343 regarding county purchasing and procurement rules
• Purchase of snowplow/dump truck for airport operations
• Approval of Zoom contract
• Approval of Okta SSO + Adaptive MFA contract
• Grant Agreement for Crook County Safe Streets for All Grant (USDOT)

Board of Commissioners

The Board of Commissioners approved a contract with GMP Consulting to recruit a new County Manager and allocated $1 million in STIF funds to the 25/27 budget. Other actions included approving a wolf compensation grant and a sole source contract for road image database services.

• Approved consent agenda including HR Roadmap and landfill water truck purchase (3-0)
• Approved King of the Kastle request for road crossings in Millican OHV area (3-0)
• Approved ODA Wolf Compensation and Financial Assistance 2024 Grant #ODA-4518-GR (3-0)
• Appointed Tim Deboodt as Crook County Ag Extension Budget Officer (3-0)
• Allocated $1 million in STIF funds to the 25/27 budget (3-0)
• Approved Amendment 1 to Community Mental Health Funding Agreement No. 026007 (3-0)
• Approved contract with GMP Consulting for County Manager recruitment (3-0)
• Approved Order 2024-14 and contract for Capitol Asset & Paving road image services (3-0)

Board of Commissioners

The Crook County Board of Commissioners will meet to discuss the roles and responsibilities of the Commissioners and the Board Chair. This item was requested by Susan Hermreck and Andy Parks.

• Discussion of roles and responsibilities of Commissioners and Board Chair

Board of Commissioners

The Crook County Board of Commissioners will discuss appointments to the Budget Committee and a Human Resources roadmap. The agenda includes several vehicle and equipment purchases for the Road Department, Landfill, and Fairgrounds. The Board will also consider amending the existing PERS agreement to enroll Deputy District Attorneys, as well as reviewing text amendments and the County Administrator's contract status.

• Consider amendment of existing PERS agreement to add Deputy District Attorneys employed on and after 1/1/2024
• Purchase of New Pickup for Crook County Road Department
• Landfill Water Truck Purchase
• Livestock Pen Purchase Approval for Fairgrounds
• Text Amendment Updates from Community Development Director

Board of Commissioners

The Crook County Board of Commissioners will vote on routine consent items, including a $3,600 grant acceptance and various appointments. The discussion agenda features a request to expend up to $300,000 in Title III Federal funds for the Sheriff's Office, a contract with Insight Global for IT positions, and a landfill financial assurance update. The meeting concludes with an executive session to consult counsel on litigation and conduct labor negotiations.

• Request to expend up to $300,000 of Title III Federal funds for the Crook County Sheriff's Office
• Approval to contract with Insight Global to fill three positions in the IT Department
• Acceptance of a $3,600.00 Teen Internship Grant from the State Library of Oregon
• Approval of Annual Financial Assurance Update & Recertification for Landfill
• Contract approval for Bridging the Accounting Gap, LLC

The Board of Commissioners approved funding for a mobile command post and several service contracts. They also provided a $7,000 grant to the Crook County Kids Club and a letter of support for fairgrounds improvements.

• Approved up to $300,000 of Title III Federal funds for Sheriff Incident Command Post (3-0)
• Approved $7,000 funding for Crook County Kids Club (3-0)
• Approved letter of support for $1.5M Open Air Barn at livestock fairgrounds (3-0)
• Approved contract with Insight Global for three IT positions (3-0)
• Approved contract with Bridging the Accounting Gap, LLC capped at $10,000 per month (3-0)
• Approved Annual Financial Assurance Update and Recertification for Landfill (3-0)
• Approved proclamation declaring April 2024 Child Abuse Prevention Month (3-0)
• Approved consent agenda including $3,600 State Library grant and various appointments (3-0)

Board of Commissioners

The Crook County Board of Commissioners will discuss various administrative requests, including staffing and policy updates. The board is considering several appointments to county committees and the expenditure of federal funds.

• Request to expend up to $300,000 of Title III Federal funds for the Sheriff's Office
• Acceptance of a $3,600.00 Teen Internship Grant from the State Library of Oregon
• Donation of land for a small branch library in Paulina
• Appointments to the Budget Committee, Compensation Committee, and Ag Extension Service District Advisory Board
• Request to purchase a new transport car for the Juvenile Director

Board of Commissioners

The Crook County Board of Commissioners will discuss various appointments to county boards and commissions. The meeting includes reviews of infrastructure needs, including a Justice Center internet circuit and a library backup generator.

• Acceptance of $2,000 Crook County Cultural Coalition grant for Glenn Miller Orchestra
• Intergovernmental Agreement with the City of Prineville for Airport Operations
• Crook County School Support Fee Rate Resolution [HB2009]
• Bid selection for the Jockey Room
• ODHS Resilience Hubs & Networks Grant for library backup generator

The Board approved several funding requests for youth conservation and fire protection and appointed new members to the Planning Commission and Taylor Grazing Board. They also established a 15% school support fee and approved an airport operations agreement with the City of Prineville.

• Awarded $490,000 contract to Marshall Bex Construction for Jockey Room (3-0)
• Approved IGA with City of Prineville for Airport Operations (3-0)
• Passed Order 2024-15 establishing a 15% school support fee (3-0)
• Approved $5,000 for Heart of Oregon Corps Summer Program (3-0)
• Approved $4,500 for Post Paulina Rangeland Fire Protection Association (3-0)
• Appointed Marlo Dill and Shelby Duncan to Planning Commission (3-0)
• Appointed Gary Bedortha to Taylor Grazing Committee (3-0)
• Authorized $7,000 initial cost and $450 monthly fee for Justice Center internet (3-0)

Board of Commissioners

The Crook County Board of Commissioners will discuss a variety of operational items, including livestock carcass disposal and a solid waste management plan. The body is also considering several committee appointments and a grant for a library backup generator.

• Purchase of used All Terrain Forklift up to $60,000
• Intergovernmental Agreement (IGA) with the City of Prineville for Airport Operations
• Acceptance of $2,000 Crook County Cultural Coalition grant for Glenn Miller Orchestra
• ODHS Resilience Hubs & Networks Grant for library backup generator
• Carcass disposal program for livestock producers

Planning Commission

The Planning Commission will hold a public hearing to discuss updating zoning ordinances to comply with state statutes and regulations. The body will also interview candidates for an open position and adopt the 2024 decision list.

• Text Amendment 217-24-000016-PLNG to update zoning ordinances
• Proposed updates to Farm Use Table regarding Farm Breweries
• Proposed changes to ADU parking and rural residential zone criteria
• Proposed outdoor lighting standards to reduce light pollution
• Planning Commission open position candidate interviews

The Commission recommended several text amendments to the Crook County Code to align with state statutes and clarify zoning requirements. Three specific items regarding family unit definitions, recreational vehicles, and cargo containers were tabled for further research. The Commission also recommended two candidates for commission positions.

• Approved corrected minutes from Jan 24, 2024 (5-0-0)
• Approved corrected minutes from Feb 14, 2024 (3-0-2)
• Recommended zoning code amendments for County Court approval, excluding three tabled items (6-0-0)
• Tabled amendments for Family Unit Definitions, Recreational Vehicles on Residential Properties, and Standards for Cargo Containers
• Recommended Marlo Dill for open planning commission position through Dec 31, 2024 (6-0-0)
• Recommended Shelby Duncan as a pro-tem planning commissioner (6-0-0)
• Adopted the 2024 decision list (6-0-0)

Board of Commissioners

The Board of Commissioners is holding a special session to discuss personnel and governance matters. Key items include the recruitment of a County Manager and the enrollment of deputy district attorneys in PERS.

• Authorization for HR to solicit proposals from executive recruiting firms for a County Manager
• Approval of amended County Administrator (Manager) job description
• Enrollment of deputy district attorneys (DDAs) in PERS
• Order related to revising the form of Crook County Governance

Board of Commissioners

The Board of Commissioners will consider several items including water rights, grant approvals, and service contracts. Discussion topics include data conversion services, natural hazard mitigation, and behavioral health services.

• Water Rights Purchase from OID
• Grant approval for Crook County Cultural Coalition
• TownCloud Contract for Data Conversion Services
• Secure Rural Schools (Title III) spending increase for CWPP request
• Behavioral health services contract with PacificSource Community Solutions

The Crook County Court approved a $20,000 contract with TownCloud for data conversion services, funded by ARPA. It also approved additional funding for the Community Wildfire Protection Plan ($10,000 from Title III) and the Natural Hazard Mitigation Plan ($10,000 from Risk Management), and accepted related COIC contracts. The Court approved a 2024 amendment to the PacificSource behavioral health services agreement and a $2,500 emergency management grant. In a 2-1 vote, it directed staff to unenroll Deputy District Attorneys from PERS and restore 401k benefits.

• Approved consent agenda including water rights purchase, cultural coalition grant, and drone funding (3-0)
• Approved $20,000 TownCloud contract for data conversion services (3-0)
• Approved additional $10,000 Title III funding for Community Wildfire Protection Plan update (3-0)
• Accepted COIC contract for Community Wildfire Protection Plan update (3-0)
• Approved additional $10,000 from Risk Management Fund for Natural Hazard Mitigation Plan update (3-0)
• Accepted COIC contract for 5-year Natural Hazard Mitigation Plan update (3-0)
• Approved 2024 amendment to PacificSource behavioral health services agreement (3-0)
• Approved $2,500 Oregon Office of Emergency Management grant (3-0)

Planning Commission

The Crook County Planning Commission will make a final decision regarding a commercial event application. The proposal seeks approval for 18 annual commercial events on a specific property.

• Final decision on file number 217-23-001215-PLNG for 18 annual commercial events at map/tax lot 1415200000600

The Planning Commission met to review and confirm a draft decision from February 14, 2024. The Commission confirmed the denial of a request to hold 18 commercial events annually on a property owned by Gregory and Karen Huston.

• Confirmed denial of commercial event application for map/tax lot 1415200000600

Board of Commissioners

The Crook County Board of Commissioners will hold a work session to discuss several administrative and community items. The body is considering the purchase of water rights from OID and a grant for the Crook County Cultural Coalition.

• Approval of water rights purchase from OID
• Grant approval for Crook County Cultural Coalition
• Discussion on Rank Choice Voting
• ERP progress and data conversion update
• Proposal in the Horse Ridge Recreation Management Area

Board of Commissioners

The Board of Commissioners will discuss a contract for an HRIS Project Management Consultant and an update to the county's drug-free workplace policy. The body is also reviewing requests for final plat signatures and tipping fees at the County Landfill.

• Contract for HRIS Project Management Consultant
• Update to the County’s drug-free workplace policy
• Request for tipping fees at the County Landfill from Carol Benkosky
• Final plat signatures for Rogers Enterprises, LLC
• 2023-2025 IGA for Financing of Local Public Health Services Agreement #180007-6

The Board approved a contract for an HRIS project management consultant and signed final plats for two subdivisions. The Court also updated the county's drug-free workplace policy and entered into an intergovernmental agreement for sanitation services.

• Approved contract with Krystal Chellis for HRIS project management at $125/hour (3-0)
• Approved final plat for Parkview Estates (3-0)
• Approved subdivision plat for Ochoco Lumber Company (3-0)
• Approved Order 2024-11 updating drug-free workplace policy notification to 5 calendar days (3-0)
• Approved Order 2024-12 regarding ethics rules for HRIS implementation (3-0)
• Approved $200 in tipping fees for Rotary Club Ochoco clean-up (3-0)
• Approved IGA with North Central Public Health District for sanitation services (3-0)
• Approved accommodation request from Sunshine Behavioral Health Group, LLC (3-0)

Planning Commission

The Planning Commission will review applicants to fill a vacancy and handle reappointments. The body will discuss a recommendation to the County Board of Commissioners regarding the vacancy.

• Review of applicants to fill a vacancy and reappointments
• Discussion on recommendation to County Board of Commissioners to fill vacancy

Board of Commissioners

The Crook County Board of Commissioners is holding a work session to discuss various administrative contracts and policy updates. Key items include a solid waste franchise agreement and updates on the Justice Center and Courthouse.

• Solid waste franchise agreement with Republic Services
• 2023-2025 IGA for the Financing of Local Public Health Services in Crook County Agreement #180007-6
• Draft order updating the County's drug-free workplace policy
• Contract for HRIS Project Management Consultant
• Justice Center network hardware from Fortinet and Cohesity Support Renewal

Planning Commission

The Planning Commission will conduct a continued hearing for deliberations regarding a commercial event application. The body will also review minutes from the January 10, 2024 meeting and receive community development updates.

• Continued hearing for file 217-23-001215-PLNG regarding 18 annual commercial events on map/tax lot 1415200000600

The Planning Commission denied an application for 18 annual commercial events on map/tax lot 1415200000600. The commission found the applicant failed to prove the events were necessary to support commercial farm uses or agricultural enterprises in the area.

• Approved January 10, 2024 meeting minutes (4-0-0)
• Denied commercial event application 217-23-001215-PLNG (4-0-0)

Planning Commission

The Crook County Planning Commission will meet to conduct a final plat review for the Grandridge Subdivision 2 – Phase 1. The commission will also receive updates from Planning/Community Development.

• Final Plat Review – Grandridge Subdivision 2 – Phase 1

Board of Commissioners

The Board of Commissioners will discuss the FY 2023 financial audit and updates to the Crook County Investment Policy. The meeting includes reviews of health grants and airport engineering requests.

• FY 2023 Financial Statements, Audit and Governing Body Letter
• Two $25,000 grant awards from Central Oregon Health Council for overdose prevention
• Updates to the Crook County Investment Policy
• Airport on-call Engineering RFQ
• Landfill purchase request for roll-off containers

The Crook County Court approved a Community Mental Health Program Funding Agreement (no. 026007) making over $2.2 million available for behavioral health, addictions, and problem gambling services from January 1, 2024 through June 30, 2025. The Court also approved two $25,000 Central Oregon Health Council overdose prevention grants, a PacificSource Medicaid contract amendment, a Ready to Read grant of $9,965.00, an increase in the Humane Society service contract from $3,000 to $3,500 per month, and updates to the county investment policy. During public comment, residents raised concerns about water contamination near a mining operation, but the minutes record no decision on that issue. Two motions related to executive session discussions on litigation and real property were also approved.

• Approved Consent Agenda including minutes, Title III wildfire protection funds, Nutanix DR renewal, Tri County Public Health MOU, airport grant amendment, and landfill roll-off containers (3-0)
• Approved Humane Society service contract increase from $3,000 to $3,500 per month (3-0)
• Approved $25,000 Central Oregon Health Council overdose prevention grant via COOPR Coalition, authorizing Katie Plumb to sign (3-0)
• Approved $25,000 Central Oregon Health Council overdose prevention grant for Crook County, authorizing Katie Plumb to sign (3-0)
• Approved PacificSource Medicaid contract amendment for Perinatal Care Coordination (3-0)
• Approved Order 2024-09 accepting $9,965.00 Ready to Read grant from Oregon State Library (3-0)
• Named Precision Approach Engineering as most qualified firm for airport on-call engineering and directed staff to begin negotiations (3-0)
• Approved updates to Crook County Investment Policy, replacing Treasurer as Investment Officer with Finance Director or County Administrator (3-0)

Board of Commissioners

The Board of Commissioners will hold a work session to deliberate on various county administrative matters. Discussions include project insurance, grant acceptance, and intergovernmental agreements.

• Extend Builders Risk Policy for Justice Center project through late June 2024
• Acceptance of EMPG Grant
• Intergovernmental agreement with Central Oregon Ready, Responsive, Resilient (CORE3) Project
• Nutanix DR Renewal
• Executive session regarding current or likely litigation

Planning Commission

The Planning Commission will issue a final decision on an appeal by James David and Daniel Kentner regarding a partition approval for property owner Dean Barnhouse. The body will also hold a work session to discuss various draft code updates. Other business includes elections and the 2024 work plan and decision list.

• Final decision on partition appeal (217-23-001641-PLNG) for tax lots 161720A002600 and 161720B008600
• Draft code updates for Accessory Dwelling Unit parking and general ADU requirements
• Draft code updates for Farm Breweries and Cargo Containers
• Draft code updates for Lighting Standards and Manufactured Dwelling age limits
• Draft Work Plan and Decision List for 2024

The Commission voted to retain Mike Warren as Chair and Les Williamson as Vice Chair for 2024. The body also authorized Chair Warren to sign a decision regarding a partition appeal outside of the meeting. The Commission reviewed a Draft Work Plan and a Draft Decision List for 2024.

• Approved motion to allow Chair Warren to sign partition appeal (217-23-001641-PLNG) outside of meeting (4-0-1)
• Retained Mike Warren as Chair and Les Williamson as Vice Chair for 2024 (5-0)

Board of Commissioners

The Board of Commissioners will review several consent agenda items and discussion topics. Items include a presentation on Ballot Measure 110 reforms and various administrative agreements.

• Order 2024-03: Policy adoption for suspicious packages on county property
• Amendment to Community Mental Health Funding Agreement regarding funding change
• Agreement with US Geological Survey for Crooked River mineral and isotope study
• Amendment to Carlson Testing special inspection services contract at Justice Center
• Presentation regarding Ballot Measure 110 reforms

The Board approved a joint funding agreement with the US Geological Survey to study mineral inflows into the Crooked River. The Court also authorized a $43,510 herbicide purchase and a contract amendment for Justice Center inspection services. A new RFP Evaluation Committee Policy was adopted to standardize public procurement.

• Approved Consent Agenda including suspicious package protocol and landfill consultant contract (3-0)
• Approved DBE Program and goal development for transportation contracting (3-0)
• Approved US Geological Survey funding agreement for water resources investigation (3-0)
• Approved $43,510 purchase order for Helena weed control herbicides (3-0)
• Approved Order 2024-02 - RFP Evaluation Committee Policy (3-0)
• Approved Carlson Testing, Inc. change order No. 2 for Justice Center inspections to $126,904.75 (3-0)
• Approved Judge to sign Audit Management Representation Letter (3-0)
• Authorized Judge Crawford to sign earnest money and purchase of sale agreement from Executive Session (3-0)

Planning Commission

The Planning Commission will hold a public hearing regarding a request to add 12.37 acres to the Aggregate Inventory and a permit for mining at 7950 NW Lone Pine Road. The body will also issue a final decision on a subdivision application for Pinecrest Ridge LLC.

• Final decision on a 10-lot subdivision on the north end of Pinecrest Rd (File 217-24-000166-PLNG)
• Public hearing for Comprehensive Plan Amendment to add 12.37 acres to the Aggregate Inventory (File 217-24-000197-PLNG)
• Public hearing for Conditional Use Permit for mining, crushing, and stockpiling at 7950 NW Lone Pine Road (File 217-24-000198-PLNG)

Planning Commission

The Planning Commission will hold a public hearing regarding an appeal by James David and Daniel Kentner. The appeal concerns the administrative approval to divide a 95.47-acre property into three parcels.

• Public hearing on appeal of partition 217-23-001641-PLNG for property owner Dean Barnhouse
• Review of map/tax lots 161720A002600 and 161720B008600
• Approval of December 13, 2023 minutes

The Planning Commission denied an appeal filed by James David and Daniel Kentner regarding the administrative approval of a property partition. The Commission voted to uphold the original decision and its associated conditions of approval.

• Approved December 13, 2023 meeting minutes (4-0-1)
• Denied appeal 217-23-001641-PLNG and upheld administrative approval of partition for Dean Barnhouse (5-0-0)

Board of Commissioners

The Board of Commissioners will hold a work session to deliberate on county operations and governance. Discussion items include a compensation report, airport management agreements, and a draft budget calendar.

• Replacement IGA for management/operations at the Airport
• Compensation schedule report from consultant Vance Jacobson
• Policy adoption for suspicious packages on county property
• Draft budget calendar
• Executive session regarding current or likely litigation and real property transactions

Board of Commissioners

The Board of Commissioners will consider spending requests for a marine sponson and Title III federal funds. The body is also reviewing several intergovernmental agreements and committee appointments.

• Expend $20,260 to replace the sponson - Oregon Marine Board
• Request to expend $40,000 of Title III Federal funds
• 2023-2025 IGA for the Financing of Local Public Health Services (Agreements #180007-4 and #180007-5)
• Engagement letter with Harrang Long P.C. for non-preference towing rotation contract development
• Approval of SHSP Grant for new generator at the Emergency Operations Center

The Crook County Court approved a 10-item consent agenda 3-0, including minutes, a generator grant, public health agreements, a ballot contract renewal, an ODOT agreement, and four appointment orders. Commissioners also approved 3-0 spending $71,000 from the Risk Management Fund for a natural hazard mitigation plan update, $20,260 for a marine patrol boat sponson to be reimbursed by the Oregon Marine Board, and $40,000 in Title III funds for two search-and-rescue drones. A proposed engagement of Harrang Long P.C. for towing rotation RFP work at $280/hour was not decided; the motion was rescinded and will return later. The Court also directed counsel to correspond with a counterparty as discussed in executive session.

• Approved consent agenda including minutes, SHSP generator grant, two public health IGAs, Clear Ballot contract renewal, ODOT agreement, and Orders 2024-04 through 2024-07 (3-0)
• Approved $71,000 from Risk Management Fund for COIC to update multi-jurisdictional natural hazards mitigation plan (3-0)
• Approved $20,260 to replace marine patrol boat sponson, reimbursed by Oregon Marine Board (3-0)
• Approved $40,000 of Title III funds for two DJI Matrice M30T drones and command boxes for Sheriff's Office search and rescue (3-0)
• Approved moving ahead with regional Broadband Technical Assistance Program application led by COIC (3-0)
• Approved Order 2024-01 designating Bend Bulletin and Central Oregonian as newspapers of record (3-0)
• Towing RFP engagement with Harrang Long P.C. at $280/hour not decided; motion rescinded for more information
• Directed County Counsel and outside Counsel to correspond with counter party as discussed in executive session (3-0)