Cupertino public meetings in 2024
47 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
Library Commission
The Cupertino Library Commission meets on December 4, 2024, at 7:00 PM in Room 201A of the Cupertino Library. The main action item is reviewing and approving a revised Poet Laureate Playbook draft as part of the Fiscal Year 2024-25 City Work Program. The Commission will also receive monthly updates from the Community Librarian, County Librarian, Friends of the Library, Library Foundation, and Poet Laureate. Minutes from the October 2, 2024 meeting are also up for approval.
- Review and approve revised Poet Laureate Playbook draft for FY 2024-25 City Work Program
- Receive monthly updates from Cupertino Community Librarian, County Librarian, Friends of the Library, Cupertino Library Foundation, and Poet Laureate
- Approve minutes from October 2, 2024 Library Commission meeting
Audit Committee
The Cupertino Audit Committee will hold a special meeting to approve minutes from October 31, 2024, and receive several informational reports, including the FY 2023-24 Annual Comprehensive Financial Report (ACFR), a budget format review update, and Agreed Upon Procedures reviews for GANN limit, investment policy, and storm drain. The only action item is to review and accept a City-Wide Policy Inventory and Gap Analysis Report from Moss Adams. The committee will also receive a proposed 2025 schedule and workplan.
- Approve minutes of October 31, 2024 special meeting
- Receive FY 2023-24 Annual Comprehensive Financial Report (ACFR)
- Review and accept City-Wide Policy Inventory and Gap Analysis Report (action item)
- Receive Agreed Upon Procedures reviews for GANN limit, investment policy, and storm drain
- Receive proposed Audit Committee 2025 Schedule and Workplan
Teen Commission
The Teen Commission will receive presentations on the Outdoor Recreation Division, a Poet Laureate Teen Position, and the Tino Eco youth-led organization. They will also hear a presentation about the Public Safety Fair. The commission will discuss and evaluate Tino Eco for the Teen Commission Highlight Program and consider canceling the December meeting.
- Presentation on Outdoor Recreation Division by Recreation Manager Molly James
- Presentation on Poet Laureate Teen Position
- Presentation from Tino Eco youth-led organization
- Presentation on Public Safety Fair by teen Susanna Khubchandani
- Discussion on possible cancellation of December Teen Commission meeting
Parks and Recreation Commission
The Parks and Recreation Commission will consider a recommendation to City Council approving the conceptual design for photovoltaic systems at five facilities: Cupertino Library, Community Hall, Cupertino Sports Center, Blackberry Farm, and Quinlan Community Center. The Commission will also receive a presentation on teen programs, including the Teen Commission, Youth Activity Board, and Recreation Event Volunteers. Additionally, they will review and approve minutes from the September and October 2024 meetings.
- Recommend City Council approve conceptual design for photovoltaic systems at five City facilities
- Receive presentation on Teen Commission, Youth Activity Board, and Recreation Event Volunteers
- Approve September 5, 2024 Parks and Recreation Commission meeting minutes
- Approve October 3, 2024 Parks and Recreation Commission meeting minutes
- Staff report includes photovoltaic project cost savings (details not in agenda text)
TICC
The Technology and Information Commission (TICC) will review its 2025 schedule and work plan, receive a debrief on the Augmented Reality McClellan Ranch App Tour, and discuss updates on the Santa Clara County Sheriff's Office Camera Registry Program and a Cybersecurity Working Group report. The agenda also includes approving minutes from September 25, 2024, and reviewing the 2024 Mayor's Meeting Calendar. Most items are informational or procedural, with no major decisions or funding actions.
- Approve September 25, 2024, special meeting minutes
- Receive debrief on Augmented Reality (AR) McClellan Ranch App Tour
- Review TICC 2025 Schedule and Work Plan
- Cupertino Community Service Awards 2024
- Update on promoting Santa Clara County Sheriff's Office Camera Registry Program
Audit Committee
The Cupertino Audit Committee will approve the minutes from its July 22, 2024 meeting and receive several financial and audit reports, including the OPEB & Pension Section 115 Trust performance for the quarter ending September 30, 2024. It will also consider and accept the City‑Wide Policy Inventory and Gap Analysis Report and the OPEB and Pension Trust Investment Policies. All items are informational except the two action items that require committee approval.
- Approve Minutes of Regular Meeting on July 22, 2024
- Receive OPEB & Pension Section 115 Trust Performance Report for quarter ending September 30, 2024
- Receive Internal Audit and Fraud, Waste, and Abuse programs update
- Review and Accept the City‑Wide Policy Inventory and Gap Analysis Report
- Review and Accept the OPEB and Pension Trust Investment Policies
Sustainability Commission
The Sustainability Commission will review the conceptual design for photovoltaic systems at five city sites. The body will also receive updates on greenhouse gas inventory and discuss garbage post-collection services.
- Conceptual design for photovoltaic systems at Cupertino Library, Community Hall, Cupertino Sports Center, Blackberry Farm, and Quinlan Community Center
- Update on 2021 Greenhouse Gas Inventory Results
- Recommendation on routing collected garbage through a materials recovery facility
- Discussion and feedback on Fall Event Tabling
Bicycle Pedestrian Commission
The Bicycle Pedestrian Commission will meet to review travel data and potential safety improvements for Rodrigues Avenue. The body will also approve minutes from the August 21, 2024 meeting.
- Discussion of bicycle and pedestrian travel data and safety enhancements along Rodrigues Avenue
Teen Commission
The Teen Commission will receive presentations on cybersecurity, community outreach, and upcoming events. The body is also scheduled to confirm which events commissioners will participate in for Fiscal Year 2024-2025.
- Presentation on October through December Events by Recreation Coordinator Mariah Greene
- Presentation on Community Outreach by Marketing Specialist Branton Curt
- Presentation on Cybersecurity by Innovation Technology Manager Tommy Yu
- Confirmation of Teen Commissioners' participation in Fiscal Year 2024-2025 events
- Approval of September 11, 2024 meeting minutes
Library Commission
The Library Commission will review a draft of the Library Programs and Events Policy. The body will also provide feedback on an updated logo for the Poet Laureate Program.
- Review of Library Programs and Events Policy draft
- Review of updated Poet Laureate Program logo
- Approval of August 7, 2024 meeting minutes
- Monthly update reports from the Cupertino Community Librarian, County Librarian, Friends of the Library, Cupertino Library Foundation, and Poet Laureate
TICC
The Technology, Information, and Communications Commission will review proposed amendments to Municipal Code Chapter 2.74 and receive an overview of the City's Artificial Intelligence (AI) Policy. The body will also finalize its annual report presentation to the City Council.
- Proposed amendments to TICC Cupertino Municipal Code Chapter 2.74
- Overview of the City's Artificial Intelligence (AI) Policy
- Update on the Santa Clara County Sheriff's Office Camera Registry Program
- Finalization of the Draft TICC Annual Report to City Council Presentation
- Cybersecurity Subcommittee Report from Commissioners Donthi and Kumar
Arts and Culture Commission
The Arts and Culture Commission will hold a study session to revisit Municipal Code standards for art in public and private developments. The body will also elect a Vice Chair and review minutes from the August 12, 2024 special meeting.
- Study session on Municipal Code Chapter 19.148 regarding required artwork in developments
- Discussion on developing an Art-in-lieu fee policy
- Election of a Commission Vice Chair
- Approval of August 12, 2024 special meeting minutes
Teen Commission
The Cupertino Teen Commission will meet to approve previous meeting minutes, receive a presentation on city festivals, and discuss evaluation criteria for a youth-led organization highlight program.
- Approval of June 12, 2024 meeting minutes
- Presentation on Festivals and Citywide Special Events
- Discussion of Evaluation Criteria for Youth Led Organization Highlight Program
- Overview of new Recreation Event Volunteers (REV) program
Library Commission
The Cupertino Library Commission will review and approve the June 5, 2024 meeting minutes and discuss the Fiscal Year 2024-25 Poet Laureate Playbook draft.
- Approval of June 5, 2024 Library Commission minutes
- Discussion of Fiscal Year 2024-25 Poet Laureate Playbook draft
- Receive monthly updates from Cupertino Community Librarian, County Librarian, Friends of the Library, Cupertino Library Foundation, and Poet Laureate
TICC
The Technology, Innovation and Commerce Commission reviews its 2024 schedule and receives updates on city technology initiatives, including artificial intelligence and cybersecurity planning. These updates inform the commission’s recommendations on local tech policy and infrastructure projects that affect community services. The meeting also covers administrative reports and potential new projects for the annual work plan.
- Discuss a cybersecurity forum
- Receive artificial intelligence updates from Infrastructure Manager Tommy Yu
- Review the TICC 2024 schedule and work plan
- Discuss new initiatives for the 2024 work plan
- Approve minutes from the May 1, 2024 meeting
Audit Committee
The Audit Committee will receive the Enterprise Risk Assessment Final Report and the FY 2024-25 Internal Audit Work Plan for forwarding to the City Council. Members will also review status updates on prior internal audit recommendations and a draft annual financial report.
- Enterprise Risk Assessment Final Report
- FY 2024-25 Internal Audit Work Plan
- Status update for FY 2021-22 and FY 2022-23 Internal Audit Work Plans
- Draft FY 2022-23 Annual Comprehensive Financial Report (ACFR)
- Proposed Audit Committee 2024 Schedule and Workplan
City Council
The City Council is meeting in a non-televised closed session to discuss real property negotiations and anticipated litigation. The council will meet with a negotiator regarding a property on Stevens Creek Blvd and consult with legal counsel.
- Negotiation of price and terms for 19400 Stevens Creek Blvd. with Yuki Farms
- Conference with legal counsel regarding one case of anticipated litigation
Bicycle Pedestrian Commission
The Bicycle Pedestrian Commission is meeting to review the June 2024 Draft Vision Zero Action Plan. The Commission will receive a presentation and provide a recommendation for the City Council to adopt the plan.
- Review of June 2024 Draft Vision Zero Action Plan
- Review of March 2024 Draft Vision Zero Action Plan Comment Response Matrix
- Approval of May 15, 2024, meeting minutes
Teen Commission
The Teen Commission will receive presentations regarding upcoming summer events and future events for 2025. The body will also evaluate an application from a youth-led organization.
- Presentation on Summer Events by Recreation Coordinator Christina Lopez
- Review and approval of May 8, 2024 minutes
- Evaluation of Youth Led Organization application for Highlight by Teen Commission
- Presentation and feedback session on 2025 Teen Events with Robert Kaufman
Parks and Recreation Commission
The Cupertino Parks and Recreation Commission will hold a special meeting to review park operations and discuss the Lawrence-Mitty Park and Trail project. Staff will present on department marketing, followed by a public hearing where commissioners will consider recommending final design approval and environmental clearance to the City Council. The body will also approve past minutes and set future agenda items.
- Public hearing on the Lawrence-Mitty Park and Trail project final conceptual design and Initial Study/Mitigated Negative Declaration
- Presentation on Parks and Recreation Department marketing and social media strategies
- Review and approval of April 4, 2024 commission meeting minutes
- Discussion of future agenda items requested by commissioners
Library Commission
The Commission will review feedback from Teen Commissioners and the Senior Advisory Council President regarding library services. The meeting also includes monthly update reports from various library staff and organizations.
- Feedback from Teen Commissioners on library services
- Feedback from Senior Advisory Council President on library services
- Monthly updates from Cupertino Community Librarian and County Librarian
- Monthly updates from Friends of the Library and Cupertino Library Foundation
- Update from the Poet Laureate
Bicycle Pedestrian Commission
The Commission will consider approving the allocation of funds from the Transportation Development Act (TDA) Article 3 for Cupertino's Active Transportation Plan. The meeting also includes a review of previous minutes and staff activity reports.
- Approval of April 17, 2024, Bicycle Pedestrian Commission minutes
- Allocation of Cupertino's TDA Article 3 funds for the Active Transportation Plan
- VTA TDA Article 3 Call for Projects
Teen Commission
The Teen Commission will receive several presentations regarding community programs and organizations. Members will also review recent speaking opportunities and discuss the upcoming summer meeting schedule.
- Presentation on Disco at Dusk by Alex Greer
- Presentation on Techie Teens by Alex Greer
- Presentation on Youth Led Organization, PrepZone.ai by Mihir Gupta
- Presentation and feedback on Teen Resource Fair by Sonya Lee
- Review of March 13, 2024 meeting minutes
Library Commission
The Commission will receive an update on the Fiscal Year 2023-2025 City Work Program Poet Laureate and provide direction for the 2025-2026 selection process. Commissioners will also discuss library challenges and improvements reported by the community.
- Update on Fiscal Year 2023-2025 City Work Program Poet Laureate
- Direction on 2025-2026 Poet Laureate Selection Process
- Discussion on Cupertino Library challenges and community improvements
- Monthly update reports from Librarian, Friends of the Library, and Library Foundation
TICC
The TICC will review its 2024 schedule and work plan, receive updates on City Council priorities, and discuss proposed amendments to Cupertino Municipal Code Chapter 2.74. The agenda consists primarily of routine administrative reviews and information updates rather than binding votes or public hearings. These items outline the commission’s operational schedule and proposed code changes that will guide local policy implementation this year.
- Update on proposed amendments to Cupertino Municipal Code Chapter 2.74
- Review of the TICC 2024 schedule and work plan
- Updates on City Council Work Program Items for 2024
- Approval of March 6, 2024 meeting minutes
- Review of the Mayor's Meeting 2024 Calendar
Audit Committee
The Audit Committee will receive several informational reports regarding city finances and oversight. These include updates on internal audit programs, pension trust performance, and the Treasurer's investment report.
- Internal Audit and Fraud, Waste, and Abuse programs update
- OPEB & Pension Section 115 Trust Performance Report for Q4 2023 and Q1 2024
- Treasurer's Investment Report for the quarter ending December 31, 2023
- Annual Review of the City’s Investment Policy
- Proposed Audit Committee 2024 Schedule and Workplan
Sustainability Commission
The Commission will elect a Chair and Vice Chair for the Sustainability Commission. Staff will also provide updates on building decarbonization efforts and the 2024 Earth and Arbor Day Festival.
- Election of the Chair and Vice Chair
- Update on Building Decarbonization Efforts and Options
- 2024 Earth and Arbor Day Festival staff updates
Bicycle Pedestrian Commission
The Commission will receive an update on safety recommendations for Rodrigues Avenue. Members will also hear a presentation from VTA regarding the Homestead Safe Routes to School Improvements Project. The meeting includes discussions on appointing a representative to the VTA Bicycle Pedestrian Advisory Committee and coordinating upcoming bike events.
- Rodrigues Avenue safety recommendations update
- Homestead Safe Routes to School Improvements Project presentation
- Appointment of a Cupertino representative to the VTA Bicycle Pedestrian Advisory Committee
- Coordination for upcoming City bicycling events
Bicycle Pedestrian Commission
The Bicycle Pedestrian Commission will review a draft report regarding the Cupertino Vision Zero Policy and Action Plan. The Commission is tasked with receiving this presentation and recommending that the City Council adopt the plan.
- Review of Cupertino Vision Zero Policy and Action Plan
- Approval of February 28, 2024, meeting minutes
- Staff Update and Commissioner Activity Report
Audit Committee
The Audit Committee will meet to appoint a Chair and Vice Chair. The meeting includes several informational presentations from outside groups and a review of budget feedback regarding service level reductions.
- Appointment of Audit Committee Chair and Vice Chair
- Presentation by PARS
- Presentation by Chandler Investments
- Presentation by The Pun Group
- Presentation by Moss Adams
Teen Commission
The Commission will receive presentations regarding the Cupertino Sports Center and potential partnerships for Teen Programs. Members will also review an Event Volunteer Program and confirm commissioners for upcoming speaking opportunities.
- Presentation on Cupertino Sports Center and Sports Programs
- Confirmation of Teen Commissioners for city programs and events
- Presentation and feedback on potential Teen Program partnerships
- Presentation and feedback on Event Volunteer Program
Parks and Recreation Commission
The Commission will consider a recommendation for the City Council to approve the Memorial Park Specific Plan design and an addendum to the Parks & Recreation System Master Plan. Additionally, members will review the Fiscal Year 2024-2025 Community Funding Grant applications and evaluation process.
- Memorial Park Specific Plan design
- Parks & Recreation System Master Plan initial study/mitigated negative declaration (IS/MND) Addendum
- Fiscal Year 2024-2025 Community Funding Grant Applications and Program Evaluation Process
TICC
The TICC will hold elections for its Chair and Vice Chair positions. The commission will also discuss recommendations for the 2024 City Council Work Program and review its annual schedule.
- Election of Chair and Vice Chair positions
- Video Division Overview Presentation
- Recommendation for 2024 City Council Work Program items
- Review of TICC 2024 Schedule and Work Plan
- Review of Mayor's Meeting 2024 Calendar
Bicycle Pedestrian Commission
The Commission will discuss observations regarding bicycle and pedestrian safety on Rodrigues Avenue. Staff will also provide a progress report on bicycle pedestrian objectives and grant applications.
- Rodrigues Avenue bicycle and pedestrian safety discussion
- Report on bicycle pedestrian objectives and grant applications
- Approval of January 24, 2024 meeting minutes
All Commissions
Ten city commissions are holding a special joint meeting to conduct business regarding commissioner training. The training covers City policies and procedures, the Brown Act, and conflicts of interest.
- Commissioner training on City policies and procedures, Brown Act, and conflicts of interest
- Review of Commissioner Handbook (January 2021)
- Review of Cupertino Ethics Policy (November 2023)
City Council
The Cupertino City Council is holding a special meeting for the 2024 State of the City Address. Mayor Sheila Mohan will discuss the current state of affairs in Cupertino and plans for the upcoming year.
- 2024 State of the City Address by Mayor Sheila Mohan
Teen Commission
The Commission will receive presentations regarding GenConnect intergenerational programming and environmental programs in Cupertino. Members will also receive an update on the Teen Resource Fair and select commissioners for upcoming speaking opportunities.
- Presentation on GenConnect, an Intergenerational Program
- Presentation on Sustainability and Environmental Programs in Cupertino
- Update on the Teen Resource Fair
- Selection of Teen Commissioners for city program speaking opportunities
Planning Commission
The Planning Commission will elect its Chair and Vice Chair and approve the 2024 meeting schedule. The commission will also discuss recommendations for City Council work program items within its jurisdiction.
- Election of Planning Commission Chair and Vice Chair
- Approval of the 2024 meeting schedule
- Recommendations for 2024 City Council Work Program items
- Approval of December 12 Planning Commission minutes
Library Commission
The Library Commission will conduct the selection of its Chair and Vice Chair. The meeting also includes discussions on supporting 2024 library programs and providing feedback on alternative funding for the Poet Laureate program.
- Selection of Chair and Vice Chair
- Discussion of ideas to support 2024 library programs
- Feedback on alternative funding for the Poet Laureate program
- Monthly update reports from library staff and partners
Parks and Recreation Commission
The Commission will select a Chair and Vice Chair for the body. Members will also receive a presentation on the Sports and Fitness Division and an update regarding athletic field use policy fee increases.
- Selection of Chair and Vice Chair
- Parks and Recreation Sports and Fitness Division presentation
- Update on Athletic Field Use Policy fee increases for youth sports organizations
City Council
The City Council is holding a non-televised special meeting in a closed session. The council will conference with legal counsel regarding existing litigation between the City of Cupertino and the California Department of Tax & Fee Administration.
- Closed session: City of Cupertino v. California Department of Tax & Fee Administration
Bicycle Pedestrian Commission
The Commission will elect a Chair and Vice Chair for 2024. Members will also review the City Council Work Program and Capital Improvement Program projects to make recommendations.
- Election of the 2024 Bicycle Pedestrian Commission Chair and Vice Chair
- Review of FY 23-25 Adopted City Work Program
- Review of Capital Improvement Program (CIP) Projects
Arts and Culture Commission
The Commission will consider a public art installation application for the Westport Development at 21301 Point Reyes Terrace. Members will also discuss and recommend items for the 2024 City Council Work Program.
- Public art installation for Westport Development at 21301 Point Reyes Terrace
- Review of December 6, 2023 meeting minutes
- Recommendation of 2024 City Council Work Program items
Sustainability Commission
The Sustainability Commission will review the City Council Work Program and Capital Improvement Program projects to recommend items for 2024. The meeting includes a staff update on CDP recognition and discussions regarding greenhouse gas targets. Members will also explore ideas for youth engagement and project funding.
- Review of City Council Work Program and Capital Improvement Program projects for 2024 recommendations
- Staff update on CDP recognition and mid-term greenhouse gas target discussion
- Discussion of engagement ideas for youth sustainability projects
- Discussion of ideas for generating funding for sustainability projects
Parks and Recreation Commission
The Commission will receive a presentation regarding the Cupertino Senior Center. Members will also recommend items for the 2024 City Council Work Program and receive an organizational update for the Parks and Recreation Department.
- Presentation on the Cupertino Senior Center
- Review of October 5, 2023 meeting minutes
- Recommendation of 2024 City Council Work Program items
- Parks and Recreation Department organizational update
Teen Commission
The Teen Commission will review the November 8, 2023, meeting minutes for approval. The commission will also recommend items for the 2024 City Council Work Program. Additionally, Recreation Coordinator Robert Kaufman will provide an update on the Teen Resource Fair.
- Approval of November 8, 2023, meeting minutes
- Recommendation of 2024 City Council Work Program items
- Update on the Teen Resource Fair
TICC
The Commission will review its 2024 schedule and work plan. Members will also discuss proposed items for the City Council's 2024 work program and receive an infrastructure overview presentation.
- Review of TICC 2024 Schedule and Work Plan
- Discussion of City Council Work Program Items for 2024
- Infrastructure Division overview presentation
- Review of the Mayor's Meeting 2024 Calendar