Carpentersville public meetings in 2021

Board of Trustees

The regular meeting of the Carpentersville Village Board of Trustees originally scheduled for December 21, 2021, has been cancelled.

The Carpentersville Village Board meeting scheduled for December 21, 2021, was canceled. No minutes or decisions are available.

Special Events Advisory Committee

The committee will review the November 10, 2021, special meeting minutes and discuss the 2022 meeting schedule. The agenda also includes a recap of Winterville at the Park and discussion regarding prizes for the Holiday Lighting Contest.

• Approval of November 10th, 2021, Special Meeting Minutes
• Winterville at the Park recap
• Holiday Lighting Contest prizes
• Approval of the 2022 meeting schedule

The Special Events and Parks Commission approved the November 10, 2021 meeting minutes and the 2022 meeting schedule. They discussed plans for the Winterville at the Park event, including timing, features, and a new banner design, and reviewed the Holiday Lighting Contest details. No other substantive decisions were made.

• Approved November 10, 2021 meeting minutes (unanimous)
• Approved 2022 meeting schedule (unanimous)

Fire & Police Commission

The Carpentersville Fire and Police Commission is meeting to review updates on probationary and new full-time firefighters, probationary police officers, and a lateral transfer discussion. They will also consider a conditional job offer for a candidate named Chamorro and set the 2022 meeting schedule. The agenda includes routine items like minutes approval and an executive session.

• Probationary Firefighter Update
• New Full-Time Firefighter Update
• Probationary Officers Update
• Lateral Transfer Discussion
• Conditional Job Offer – Chamorro

The Fire and Police Commission approved a conditional job offer to Jose Chamorro for a police officer position, with a spot reserved at the academy in January. The commission also approved the minutes from the November 9, 2021 meeting. Updates were provided on probationary firefighters and officers, and it was noted that the Village Board approved an amendment to allow lateral transfers.

• Approved conditional job offer for Jose Chamorro (voice vote)
• Approved minutes of November 9, 2021 meeting (voice vote)

Board of Trustees

The Carpentersville Village Board will hold public hearings on a proposed tax levy increase for Special Service Area No. 3 (Keele Farms) and the tentative annual budget for fiscal year 2022. The board will also consider a consent agenda that includes approval of bills totaling $2,827,347.39, a special use permit for a drive-through at 94 N. Kennedy Drive, and several tax levy ordinances.

• Public hearing on proposed tax levy increase for SSA No. 3 (Keele Farms) for FY 2022
• Public hearing on tentative annual budget for FY 2022
• Approval of bills and payroll totaling $2,827,347.39
• Special use permit and variation for a drive-through establishment at 94 N. Kennedy Drive
• Contract award for 2022 tree trimming project to Bode Tree Care for $60,587.00

The Board of Trustees held two public hearings on December 7, 2021, both opened and closed with unanimous 7-0 votes. The first hearing addressed a proposed tax levy increase for Special Service Area No. 3 (Keele Farms) for fiscal year 2022, with staff noting reserves had dropped to $5,000 against $12,000 annual maintenance needs. The second hearing covered the tentative 2022 annual budget, which staff said included no property tax increase except for new growth. No public comments were made at either hearing, and no final decisions were made—only the hearings were conducted.

• Opened public hearing on SSA No. 3 proposed tax levy increase (7-0)
• Closed public hearing on SSA No. 3 proposed tax levy increase (7-0)
• Opened public hearing on tentative 2022 annual budget (7-0)
• Closed public hearing on tentative 2022 annual budget (7-0)
• Adjourned meeting (7-0)

Business Development Committee

The Carpentersville Business Development Commission is meeting to handle routine business: approving minutes, hearing public comments, and receiving updates from a retail consultant and on development/business activity. The commission will also vote on approving its 2022 meeting schedule and hear member reports. No major decisions or dollar amounts are listed on this agenda.

• Retail consultant update
• Development and business updates
• Approve 2022 meeting schedule of the Business Development Commission
• Approval of meeting minutes
• Public comments (5-minute limit)

Special Events Advisory Committee

The regular meeting of the Special Events and Parks Commission scheduled for Wednesday, November 17, 2021, has been cancelled.

Board of Trustees

The Carpentersville Village Board will consider a consent agenda that includes approving $4,127,708.53 in bills and payroll, extending the snow plow contract with Clauss Brothers, Inc. for one year at zero percent increase, and approving a $24,995.10 sidewalk repair contract. The board will also administer the oath of office to a new firefighter and reappoint a planning commission member.

• Approval of Fiscal Year 2021 bills and payroll totaling $4,127,708.53
• Resolution to extend snow plow contract with Clauss Brothers, Inc. for 2021/2022 season at zero percent increase
• Resolution approving $24,995.10 contract with Safe Step, LLC for MFT sidewalk repair program
• Ordinance authorizing disposal of village personal property
• Proclamation designating November 27, 2021 as Small Business Saturday

The Carpentersville Board of Trustees approved the consent agenda, including $4,127,708.53 in bills and payroll, a one-year extension of the snow plow contract with Clauss Brothers, Inc. at zero percent increase, and several other resolutions. The board also reappointed Carl Sebastian to the Planning and Zoning Commission and administered the oath of office to Firefighter Brian McMahon. No items were removed from the consent agenda for discussion.

• Approved consent agenda including $4,127,708.53 in bills and payroll (7-0)
• Extended snow plow contract with Clauss Brothers, Inc. for 2021/2022 at zero percent increase (7-0)
• Approved disposal of village personal property ordinance (7-0)
• Approved IGA with IDOT for traffic signal maintenance costs (7-0)
• Approved $24,995.10 contract with Safe Step, LLC for sidewalk repairs (7-0)
• Approved village insurance package for Dec 1, 2021 to Dec 1, 2022 (7-0)
• Reappointed Carl Sebastian to Planning and Zoning Commission until Dec 31, 2026 (7-0)
• Administered oath of office to Firefighter Brian McMahon

Special Events Advisory Committee

The Carpentersville Special Events and Parks Commission is holding a special meeting to discuss holiday-related items, including the Holiday Lighting Contest and Holiday Tree Lighting, and to consider approving the 2022 meeting schedule. The agenda also includes routine items like approval of previous minutes and public comment.

• Discussion of Holiday Lighting Contest
• Discussion of Holiday Tree Lighting
• Approval of 2022 Special Events & Parks Commission Meeting Schedule
• Approval of October 20th, 2021 meeting minutes

The Special Events and Parks Commission approved the October 20th meeting minutes and discussed improvements for next year's Fall Fest, including a larger Cake Walk entrance, more kids games, and more volunteers. They also set the Holiday Lighting Contest registration dates and judging schedule, and discussed plans for the Winterville at the Park event, including a tree lighting by Village President John Skillman.

• Approved October 20, 2021 meeting minutes (all in favor)
• Discussed Fall Fest improvements: larger Cake Walk entrance, more kids games, more volunteers
• Set Holiday Lighting Contest registration Nov 22 - Dec 5, 2021
• Set Holiday Lighting Contest judging Dec 16-19, 2021, 5-11 pm
• Discussed Winterville at the Park event details, including tree lighting by Village President

Fire Pension Board

The Carpentersville Firefighters' Pension Fund Board of Trustees is holding a regular meeting to handle routine business: approving minutes, reviewing financial and investment reports, and considering membership applications. They will also discuss pension consolidation updates, elect board officers, and set 2022 meeting dates.

• Approval of bills including Warehouse Direct invoice
• Quarterly investment performance report from Sawyer Falduto Asset Management
• Application for membership by Brian McMahon
• Certify special election results for active member position
• Board officer elections for President and Secretary

The Carpentersville Firefighters' Pension Fund Board approved a $720,000 cash reserve in a Charles Schwab Money Market account ahead of the January 4, 2022 FPIF transfer date, and authorized the execution of consolidation-related documents. The board also accepted Brian McMahon as a Tier II member, retained Sawyer Falduto for post-consolidation services at $500/month, and approved routine financial reports and reimbursements.

• Approved $101,824.03 in disbursements per Vendor Check Report (3-0)
• Retained Sawyer Falduto for post-consolidation services at $500/month (3-0)
• Accepted Brian McMahon into fund as Tier II participant effective Sept 21, 2021
• Set $720,000 cash reserve in Charles Schwab Money Market account (3-0)
• Certified Douglas Miller's election to active member trustee seat
• Designated Trustees Tracy and Miller as signers on Charles Schwab account
• Acknowledged Jan 4, 2022 FPIF transfer date and authorized execution of related documents
• Approved purchase of 50 Article 4 booklets and 50 Retirement Guides

Fire & Police Commission

The commission will review updates regarding probationary firefighters, full-time hiring, and probationary officers. The agenda also includes a discussion regarding a lateral transfer within the police department.

• Probationary Firefighter Update
• Full-Time Fire Department Hiring Update
• Probationary Officers Update
• Conditional Job Offer Update
• Police Lateral Transfer Discussion

The Fire and Police Commission approved an addendum to its Rules and Regulations to allow for Police Department lateral hiring, pending Village Board approval. The commission also approved the minutes from the October 12, 2021 meeting. Updates were provided on firefighter and police officer hiring, retirements, and a candidate declining a conditional job offer.

• Approved addendum to Rules and Regulations for Police Department Lateral Hiring, pending Village Board approval (unanimous voice vote)
• Approved meeting minutes of October 12, 2021 (voice vote)

Board of Trustees

The Village Board of Trustees will review several items including engineering services for LW Besinger Drive roadway improvements and various updates to the municipal building and fire codes. The agenda also includes the approval of fiscal year bills totaling $3,693,391.00.

• Phase I Engineering Services for LW Besinger Drive Roadway Improvements with HR Green ($107,886.00)
• Approval of Fiscal Year 2021 Bills and Payroll totaling $3,693,391.00
• Amendments to Municipal Codes regarding Building, Residential, Mechanical, Plumbing, and Fire Prevention
• Bid acceptance from Midwest Salt, LLC for water softening at $114.00 per ton
• Purchase of rock salt from Compass Minerals America, Inc. at $53.79 per ton

The Board of Trustees approved the consent agenda, including $3,693,391 in bills and payroll, a water softening salt bid, a master services agreement with Axon, engineering services for LW Besinger Drive, and several code amendments. A separate resolution extending the Put Option Agreement with Otto Engineering was approved 5-0 with two trustees absent. No other substantive decisions were made.

• Approved consent agenda including bills and payroll totaling $3,693,391 (6-0)
• Approved bid from Midwest Salt for water softening at $114/ton (consent)
• Approved master services agreement with Axon Enterprise (consent)
• Approved Phase I engineering services with HR Green for $107,886 (consent)
• Approved tax levy estimate for tax year 2021 (consent)
• Approved rock salt purchase from Compass Minerals at $53.79/ton (consent)
• Approved successor collective bargaining agreement with MAP #378 (6-0)
• Approved extension of Put Option Agreement with Otto Engineering (5-0)

Audit & Finance Committee

The Audit and Finance Commission will meet to present and discuss the 2022 Village of Carpentersville Budget. The commission also plans to approve its budget recommendations for the Village Board.

• Presentation and discussion of the 2022 Village of Carpentersville Budget
• Approval of Audit and Finance Commission budget recommendations to the Village Board
• Approval of the 2022 meeting schedule

The Audit and Finance Commission approved the 2022 meeting schedule, the minutes from the August 23, 2021 meeting, and unanimously approved budget recommendations to the Village Board. The 2022 budget was presented and discussed, including ARPA fund usage and the expiring part-time fire department contract, but no final decisions were made on those items.

• Approved 2022 meeting schedule
• Approved minutes from August 23, 2021 meeting
• Approved budget recommendations to Village Board (unanimous)

Board of Trustees

The Carpentersville Board of Trustees is holding a special emergency meeting to consider an ordinance imposing a tax on video gaming terminal amusement (a 'Push Tax'). The meeting responds to Illinois HB3136, which preempts home rule powers if such an ordinance is not in place before November 1, 2021. The board will vote on adding Chapter 3.29 to the municipal code.

• Ordinance to add Chapter 3.29 imposing a video gaming amusement tax
• Special emergency meeting called due to HB3136 preemption deadline of Nov. 1, 2021
• Public comment limited to 5 minutes per speaker

The Carpentersville Board of Trustees voted 6-0 to adopt an ordinance adding Chapter 3.29 to the municipal code, imposing a video gaming amusement tax (a 'penny per push' tax) on video gaming terminal operators. The tax requires operators to pay the village one penny each time a player wagers on a game, with projected annual revenue of approximately $400,000. The decision was made at a special emergency meeting held to meet an Illinois state deadline following passage of House Bill 3136.

• Adopted ordinance adding Chapter 3.29 imposing video gaming amusement tax (6-0, Vela absent)
• Selected Community Development Director Benjamin Mason as Recording Secretary (6-0)
• Moved public comment to after staff presentation (6-0)
• Adjourned meeting at 7:52 p.m. (6-0)

Business Development Committee

The regular meeting of the Business Development Commission scheduled for October 26, 2021, has been cancelled. No business items will be discussed at this meeting.

Audit & Finance Committee

The Audit and Finance Commission will hold a special meeting to discuss the 2022 Village of Carpentersville budget and approve budget recommendations to the Village Board. The agenda also includes approval of the 2022 meeting schedule and minutes from the previous meeting. The attached budget documents show a projected General Fund deficit of $7.98 million for 2022.

• Discussion of 2022 Village budget with projected General Fund deficit of $7,982,531
• Approval of 2022 meeting schedule (Feb 28, Apr 25, Jun 27, Aug 28, Oct 24)
• Approval of minutes from August 23, 2021 meeting
• Approval of budget recommendations to Village Board

The Audit and Finance Commission convened on October 25, 2021, but took no substantive actions. Minutes from the August 23 meeting were not approved because the agenda for this meeting was not posted on the Village website 24 hours in advance. The meeting adjourned one minute after it began.

• Minutes from August 23, 2021 meeting not approved due to agenda posting violation

Special Events Advisory Committee

The Special Events and Parks Commission is holding its regular meeting to approve the September 15th minutes, hear public comment, and discuss budget items. Under old business, members will recap the Fall Fest, and under new business they will discuss the upcoming Holiday Lighting Contest. The agenda is largely routine with no major decisions or financial actions listed.

• Approval of September 15th, 2021 meeting minutes
• Fall Fest recap
• Holiday Lighting Contest discussion
• Budget discussion
• Public comment period

The commission approved the September 15, 2021 meeting minutes and discussed plans for Fall Fest 2022, setting the date for September 24, 2022 (with a possible two-day event on Sept 23-24). Further details were tabled for a future meeting. The Holiday Lighting Contest judging was changed to four days (Dec 16-19, 2021), and the commission agreed to keep the prize amount the same.

• Approved September 15, 2021 meeting minutes (unanimous)
• Set Fall Fest 2022 date for September 24, 2022 (discussed, tabled further planning)
• Changed Holiday Lighting Contest judging to Dec 16-19, 2021 (agreed)
• Kept Holiday Lighting Contest prize amount unchanged (agreed)

Police Pension Board

The Carpentersville Police Pension Fund Board will hold its quarterly meeting via videoconference on October 19, 2021, at 10:30 a.m. The board will approve minutes and bills, hear reports from accountants and investment managers, and act on several member service buybacks and a pension transfer. It will also set 2022 meeting dates and discuss other administrative items.

• Officer Edward Acot bought back 2 years of military time for $70,435.08; new start date July 3, 2004
• Officer Steve Drews bought back 2 years 3 months 14 days of creditable service; new start date September 28, 1998
• Transfer of Kenneth Cram's pension credit to Gilberts Police Pension Fund; payment of $429,616.86
• Actuarial report for FY2020 to be performed by Lauterbach & Amen at a cost of $3,050
• Board to approve 2022 meeting dates: Jan 18, Apr 19, Jul 19, Oct 18

The Carpentersville Police Pension Board approved the actuarial recommended tax levy of $3,285,746.00, authorized changes to authorized signers for custodial accounts, and accepted multiple investment and accountant reports. The board also approved service credit purchases for two officers, a transfer of benefits for Kenneth Cram to Gilberts, and termination of John Skillman's benefits. All votes were unanimous (4-0).

• Adopted actuarial recommended tax levy of $3,285,746.00 (4-0)
• Authorized Jason Niles and Kevin Stankowitz to change signatures on Ameritrade, Harris, and Schwab accounts (4-0)
• Accepted Lauterbach & Amen, SBH, MVT, and Shields Capital reports (4-0)
• Approved $500 annual fee for Municipal Compliance Report (4-0)
• Authorized Officer Acot's military time transfer, new start date July 3, 2004 (4-0)
• Authorized Officer Drews' service buyback, new start date September 28, 1998 (4-0)
• Approved transfer of Kenneth Cram's benefits to Gilberts Police Pension Fund (4-0)
• Terminated John Skillman's benefits with no surviving spouse (4-0)

Board of Trustees

The regular meeting of the Carpentersville Village Board scheduled for October 19, 2021, has been cancelled.

The October 19, 2021, Village Board meeting was canceled, and no minutes are available. No substantive decisions were made.

Board of Trustees

The Carpentersville Village Board will consider a consent agenda that includes approving $1,782,694.60 in bills and payroll, a new tax on self-storage facility rentals, zoning changes for C-2 commercial districts, and several other ordinances. The board will also make appointments to the Fire and Police Commissioners and Business Development Commission, and proclaim Fire Prevention Week.

• Approval of bills and payroll totaling $1,782,694.60
• Ordinance creating a new self-storage facility rental tax (Chapter 3.28)
• Ordinance amending C-2 zoning district permitted uses and granting a variation for subdivided lots (2411 Randall Road)
• Resolution accepting engineering services for lead service line replacement agreements with Engineering Enterprises, Inc. for $141,421.00
• Ordinance approving a planned unit development for a building addition (97 S. Kennedy Drive)

The Board approved a new 3% tax on self-storage facility rentals, despite public opposition, and approved a zoning change and subdivision plat for a self-storage business at 2411 Randall Road. Both measures passed with one dissenting vote. The Board also approved appointments to two commissions and the consent agenda, including bills totaling $1,782,694.60.

• Approved self-storage facility rental tax ordinance (6-0, Sandoval absent)
• Approved zoning change and subdivision plat for 2411 Randall Road (5-1, Malone nay, Sandoval absent)
• Approved appointments of Michael Gillette and Melissa Hernandez to commissions (6-0, Sandoval absent)
• Approved consent agenda including bills totaling $1,782,694.60 (6-0, Sandoval absent)

Business Development Committee

The Carpentersville Business Development Commission is meeting to receive a presentation on a conceptual College Promise Program, along with member reports and other business. The agenda is otherwise routine, with no specific decisions or contracts listed.

• Presentation on Conceptual College Promise Program
• Public comments (5 minutes or less)
• Member reports
• Other business

Board of Trustees

The Carpentersville Village Board will hold a public hearing on possibly revoking a special use permit, and will vote on the consent agenda including bills totaling $2,148,890.20, an honorary street designation, and a license agreement. The meeting also includes a proclamation for Constitution Week.

• Public hearing on special use permit revocation
• Approval of bills totaling $2,148,890.20
• Resolution designating Kings Road as John V. Skillman Way
• Resolution approving license agreement with Spring Hill Center for Commerce & Industry Property Owners Association
• Proclamation of Constitution Week (Sept 17-23, 2021)

The Board of Trustees voted 5-1 to amend the special use permit for Norman John at 18 N. Western Avenue, adding conditions for the next six months instead of revoking it. The conditions limit parking, prohibit further code violations, restrict building access, require occupancy within six months, and state that failure to comply results in automatic revocation. The Board also approved the consent agenda, including bills totaling $2,148,890.20 and resolutions for an honorary street name and a license agreement.

• Approved the consent agenda, including bills totaling $2,148,890.20, a resolution designating Kings Road as John V. Skillman Way, and a license agreement with Spring Hill Center for Commerce & Industry Property Owners Association.
• Voted 5-1 to amend the special use permit for Norman John at 18 N. Western Avenue, adding conditions for six months instead of revoking it.
• Conditions include limiting parking to 3 owner vehicles behind the building, no further code violations, restricted building access, occupancy within six months, and automatic revocation if conditions are not met.
• Opened and closed a public hearing on the special use permit revocation, with testimony from Director Mason and business owner Norman John.

Special Events Advisory Committee

This is a regular meeting of the Special Events and Parks Commission. The agenda is mostly procedural, covering approval of prior meeting minutes, public comment, and reports. The only substantive item listed is a discussion of Fall Fest under Old Business.

• Approval of August 18th, 2021 regular meeting minutes
• Approval of September 1st, 2021 special meeting minutes
• Discussion of Fall Fest under Old Business

The Special Events and Parks Commission approved the minutes from August 18 and September 1, 2021. They discussed Fall Fest, noting about 25-30 crafters registered, and agreed to include axe throwing as an addition. The commission also noted Don Cwynar's resignation and his willingness to participate in future Arbor Day events.

• Approved August 18, 2021 regular meeting minutes
• Approved September 1, 2021 special meeting minutes
• Agreed to have axe throwing at Fall Fest
• Noted Don Cwynar's resignation from the commission

Fire & Police Commission

The Carpentersville Fire and Police Commission is meeting to review updates on probationary firefighters and police officers, the full-time firefighter entry test, and conditional job offers. They will also discuss fire candidate interview dates. The agenda is largely routine personnel and hiring updates, with no major policy or budget decisions listed.

• Probationary Firefighter Update
• Full-Time Firefighter Entry Test Update
• Probationary Officers Update
• Conditional Job Offer Update
• Fire Candidate Interview Dates

The Fire and Police Commission met for a brief procedural session. The commission approved the minutes from the July 13 and July 27, 2021 meetings by voice vote. Police Chief Hoey reported that four probationary officers are at the academy, with two set to graduate on September 24, 2021, and five officers are in the FTO program. No other substantive decisions were made.

• Approved July 13, 2021 meeting minutes (voice vote)
• Approved July 27, 2021 special meeting minutes (voice vote)
• Adjourned meeting at 5:39 p.m. (unanimous voice vote)

Board of Trustees

The Carpentersville Village Board will consider directing staff to draft a redevelopment agreement with a proposed developer for Huntley Square, and will vote on a consent agenda that includes approving $2,755,707.96 in bills and payroll. The board will also swear in two new police officers, appoint a planning commission member, and consider ordinances on property disposal and license fees.

• Motion to direct staff to draft redevelopment agreement for Huntley Square
• Approval of bills and payroll totaling $2,755,707.96
• Swearing-in of police officers Oziel Salinas and Ted Bos
• Appointment of Michael Whelan to Planning and Zoning Commission
• Ordinance amending license classification and fees (Title 5, Chapter 5.12)

The Carpentersville Board of Trustees voted 4-2 to direct staff to draft a redevelopment agreement with WT Group for the Huntley Square project, with Trustee O'Sullivan recused. The board also approved the consent agenda, including $2,755,707.96 in bills and payroll, and appointed Michael Whelan to the Planning and Zoning Commission. No other substantive decisions were made.

• Directed staff to draft redevelopment agreement with WT Group for Huntley Square (4-2, O'Sullivan recused)
• Approved consent agenda including bills and payroll totaling $2,755,707.96 (7-0)
• Appointed Michael Whelan to Planning and Zoning Commission until Dec 31, 2025 (7-0)

Special Events Advisory Committee

The committee is holding a special meeting to discuss old business regarding Fall Fest. No minutes were presented for approval at this meeting.

• Discussion of Fall Fest

The Special Events and Parks Commission held a special meeting with no formal decisions, approvals, or votes on any items. The only substantive discussion was a review of the upcoming Fall Fest, covering completed member tasks, event layout, parking, volunteers, and needed supplies. The meeting was adjourned after the discussion.

• No formal decisions, approvals, or denials were made during the meeting.
• Fall Fest planning was discussed, including member task completion, event layout, parking, volunteers, and supplies.

Tax Increment Financing Joint Review Board

The Joint Review Boards for TIF Districts 3, 4, and 5 each unanimously approved their 2020 annual reports and re-elected William Hicks as public member and Ben Mason as chair. The boards also approved the prior year's minutes. The reports showed TIF 3 generated $883,373 in increment, TIF 4 generated $0, and TIF 5 generated $401,129, with all districts carrying fund balance deficits.

• Approved William Hicks as public member for TIF 3, 4, and 5 (unanimous).
• Approved Ben Mason as chair for TIF 3, 4, and 5 (unanimous).
• Approved the 2020 minutes for TIF 3, 4, and 5 (unanimous, with one abstention each).
• Reviewed and accepted the 2020 annual reports for TIF 3, 4, and 5.
• Discussed closing TIF 4 and reopening a new TIF for the Spring Hill Mall area (no formal action).
• Discussed potential redevelopment of the former Huntley Square property (no formal action).

Audit & Finance Committee

The Audit and Finance Commission will hold a special meeting to discuss CERF and view an informational presentation regarding the Conceptual College Promise Program. The agenda contains no other specific items for decision or discussion.

• Informational presentation on Conceptual College Promise Program
• Discussion regarding CERF

The Audit and Finance Commission approved the June 28, 2021 minutes and heard a presentation on the Capital Equipment Replacement Fund (CERF) vehicle replacement plan. The commission also voted to forward a proposed college promise program to the Village Board for review. No other substantive decisions were made.

• Approved minutes from June 28, 2021 meeting
• Forwarded college promise program proposal to Village Board for review

Board of Trustees

The Board of Trustees will review a staff presentation regarding redevelopment proposals for Huntley Square. The meeting includes a potential motion to direct staff to draft a redevelopment agreement with a proposed developer.

• Huntley Square Redevelopment Proposals staff presentation
• Motion to direct staff to draft a redevelopment agreement

The Board of Trustees held a special meeting to review the two final proposals for the Huntley Square redevelopment project, presented by WT Group and Keller Williams. Trustees discussed concerns about taxpayer subsidies and prevailing wages, but no decision was made. The Board indicated it might be ready to choose a development group by the next regular meeting on September 7, 2021.

• Reviewed Huntley Square redevelopment proposals from WT Group and Keller Williams
• Delayed decision on developer selection until September 7, 2021
• Directed staff to reach out to Trustees to clarify proposal details

Special Events Advisory Committee

The Special Events and Parks Commission approved the minutes from the July 21st meeting and discussed the upcoming Fall Fest, assigning tasks to members. No other substantive decisions were made; the meeting was largely procedural.

• Approved July 21, 2021 meeting minutes (unanimous)
• Discussed Fall Fest vendor confirmations and assigned tasks

Board of Trustees

The Carpentersville Board of Trustees approved the consent agenda (minus two items), an ordinance on inoperable/abandoned vehicles, and a special event liquor license for Fall Fest. All votes were 5-0 with two trustees absent. No other substantive decisions were made.

• Approved consent agenda (bills totaling $2,712,236.85, minutes, and three ordinances) minus Items C and F (5-0)
• Approved ordinance amending Chapter 10.40 on inoperable/abandoned vehicles (5-0)
• Approved special event temporary liquor license and fee waiver for Fall Fest (5-0)

Fire Pension Board

The Carpentersville Firefighters' Pension Fund Board of Trustees will hold a regular meeting to review financial and investment reports, consider retirement and refund applications, and handle administrative matters. The board will also discuss trustee training, insurance renewals, and officer elections.

• Approval of bills and monthly financial report from Lauterbach & Amen, LLP
• Quarterly investment performance report from Sawyer Falduto Asset Management, LLC
• Contribution refund application for Anthony Shin
• Approval of regular retirement benefits for Robert Beattie
• Review/approve fiduciary liability insurance and fidelity bond/crime policy renewals

The Carpentersville Firefighters' Pension Fund Board of Trustees approved the monthly financial report, quarterly investment report, and several pension-related actions. They approved a contribution refund for Anthony Shin, regular retirement benefits for Robert Beattie, and insurance renewals for fiduciary liability and fidelity bond/crime policies. The board also postponed action on the FPIF transfer date resolution and maintained current officers.

• Approved May 11, 2021 meeting minutes (unanimous)
• Approved monthly financial report and disbursements of $90,477.56 (4-0)
• Accepted quarterly investment performance report (unanimous)
• Accepted Investment Advisory Agreement amendment (4-0)
• Approved contribution refund of $2,520.65 to Anthony Shin (4-0)
• Approved regular retirement benefits for Robert Beattie (4-0)
• Approved fiduciary liability insurance renewal of $6,641 and fidelity bond/crime policy renewal of $2,292 (4-0)
• Postponed FPIF transfer date resolution (unanimous)

Fire & Police Commission

The Village of Carpentersville Board of Fire and Police Commission meeting scheduled for Tuesday, August 10, 2021, has been canceled. No other business is listed on the agenda.

• Meeting cancellation notice for August 10, 2021

Police Pension Board

The Board of Trustees will conduct a quarterly meeting via videoconference to review financial reports and personnel updates. The agenda includes approving minutes, reviewing bills, and processing pension entries for new officers.

• Approval of April 20th, 2021 meeting minutes
• Processing of $2,083.33 QUILDRO payment for Angel Figerora
• Pension grant for retired Sgt. Mark Brandts at $6,746.68 monthly
• Acceptance of new officers Evelyn Salas-Hernandez, Charles Heintzelman, and Nicholas Wilson into the Pension Fund
• Vote to replace John Galason following his retirement in October

The Carpentersville Police Pension Board approved the 2nd quarter bill list totaling $160,151.07, accepted the accountant's and investment reports, and accepted three new police officers into the pension fund. The board also hired Lauterbach and Amen to prepare the actuarial report and discussed the retirement of Sgt. Mark Brandts and the upcoming retirement of board member John Galason.

• Approved April 20, 2021 minutes (4-0)
• Approved 2nd quarter bill list of $160,151.07 (4-0)
• Accepted accountant's and investment reports (4-0)
• Accepted three new officers into pension fund (4-0)
• Hired Lauterbach and Amen for actuarial report (4-0)

Board of Trustees

The Carpentersville Village Board will consider a consent agenda that includes approving $1,473,183.41 in bills and payroll, the final plat for a subdivision at 57 & 59 Elm Avenue, a special event permit for Fall Fest, a planned unit development for building additions at 2 E. Main Street, and an ordinance amending the municipal code on massage establishments. The meeting also includes public comment and reports from staff and trustees.

• Approval of bills and payroll totaling $1,473,183.41
• Final plat of subdivision for 57 & 59 Elm Avenue
• Special event permit and fee waiver for Fall Fest on September 25, 2021
• Planned unit development for building additions at 2 E. Main Street
• Ordinance amending Chapter 5.35 on massage establishments

The Carpentersville Board of Trustees approved the consent agenda (minus Item E) by a 6-0 vote, including bills totaling $1,473,183.41, meeting minutes, a subdivision plat for 57 & 59 Elm Avenue, a Fall Fest special event permit with fee waiver, and a massage establishment code amendment. Item E, a Planned Unit Development for building additions at 2 E. Main Street, was removed for separate consideration and approved 5-0 after Trustee O'Sullivan recused himself. No other substantive decisions were made; the meeting also included public comment about speeding on Tulsa Avenue and staff reports on storm cleanup and a homicide arrest.

• Approved consent agenda (excluding Item E) by omnibus vote (6-0)
• Approved FY2021 bills and payroll totaling $1,473,183.41 (6-0)
• Approved minutes from June 15, 2021 regular meeting (6-0)
• Approved final plat of subdivision for 57 & 59 Elm Avenue (6-0)
• Approved Fall Fest special event permit and fee waiver for September 25 (6-0)
• Approved ordinance amending Chapter 5.35 on massage establishments (6-0)
• Approved Planned Unit Development for building additions at 2 E. Main St. (5-0, O'Sullivan recused)

Business Development Committee

The Carpentersville Business Development Commission's regular meeting scheduled for July 27, 2021, has been cancelled. No business items were discussed or decided.

• Meeting cancelled

Special Events Advisory Committee

This is the regular meeting of the Special Events and Parks Commission. The agenda is largely procedural, covering roll call, approval of prior minutes, public comment, and reports. The only substantive item listed is a discussion of Fall Fest under old business.

• Approval of May 19th, 2021 meeting minutes
• Discussion of Fall Fest under Old Business
• Public comment period

The Special Events and Parks Commission discussed Fall Fest planning, confirming several vendors and bands, and assigning tasks for outreach. No formal decisions were made; the meeting was primarily informational and preparatory.

• Approved May 19, 2021 meeting minutes (unanimous)
• Confirmed bands for Fall Fest: Bad-Katz Sound, Sixes & Sevens, Chicago Loud 9, Libido Funk Circus, Hi Infidelity
• Confirmed food vendors: Ruthella's, Lions Club, No Manches, La Illusions; awaiting responses from others
• Agreed to set uniform price for pop and water across vendors
• Assigned tasks: Trustee Vela to contact St. Monica's Church for Bingo, Trustee Frost to contact VFW in West Dundee
• Assigned Stephanie to design flyer, Alejandro to explore social media features
• Discussed security: Carpentersville Police Department to be present
• Decided to follow CDC guidelines for masks at the event

Board of Trustees

The Carpentersville Village Board will consider a consent agenda that includes approving $1,689,097.54 in bills and payroll, amending the municipal code on fireworks, approving a professional services agreement with Kane, McKenna and Associates, Inc., and rejecting all bids for demolition work at 155 S. Washington Street. The board will also hear a presentation on the 2020 audit report from Sikich.

• Approval of FY2021 bills and payroll totaling $1,689,097.54
• Ordinance amending fireworks regulations (Sections 15.14.070 and 20.06.020)
• Resolution to approve consulting services agreement with Kane, McKenna and Associates, Inc.
• Motion to reject all bids for demolition at 155 S. Washington Street
• Sikich presentation on 2020 audit report

The Carpentersville Board of Trustees approved the consent agenda by a 7-0 vote, which included $1,689,097.54 in bills and payroll, meeting minutes, a fireworks code amendment, a consulting agreement with Kane, McKenna and Associates, and rejection of all bids for demolition work at 155 S. Washington. No items were removed for discussion. The board also received the 2020 audit report with an unmodified opinion and heard updates on Huntley Square redevelopment and Spring Hill Mall sale.

• Approved consent agenda including $1,689,097.54 in bills and payroll (7-0)
• Approved ordinance amending fireworks code sections 15.14.070 and 20.06.020 (7-0)
• Approved professional services agreement with Kane, McKenna and Associates, Inc. (7-0)
• Rejected all bids for demolition work at 155 S. Washington (7-0)
• Approved minutes from June 1 and June 12, 2021 meetings (7-0)

Fire & Police Commission

The Carpentersville Fire and Police Commission is meeting to review updates on probationary firefighters and police officers, discuss the full-time firefighter entry test, and consider a preliminary list of police candidates. The agenda is largely routine, with no major policy decisions or public hearings scheduled.

• Probationary Firefighter Update
• Full-Time Firefighter Entry Test Update
• Probationary Officers Update
• Preliminary List Candidate Discussion

The Carpentersville Fire and Police Commission approved removing candidates #4 and #5 from the police eligibility list after one declined an offer and the other failed a background check. The commission also approved the June 8, 2021 meeting minutes. Updates were provided on probationary officers and firefighters, including the upcoming completion of Officer John McDonnell's probationary period.

• Removed candidates #4 and #5 from police eligibility list (voice vote)
• Approved June 8, 2021 meeting minutes (voice vote)

Board of Trustees

The Carpentersville Village Board will vote on a consent agenda including a $1,539,958.35 bills list, a special use permit for a fraternal organization at 301 Lake Marian Road, and a $20,250 demolition contract for 155 South Washington. They will also consider a water/sewer rate study, a Verizon lease amendment, and several special event permits.

• Approval of Fiscal Year 2021 bills and payroll totaling $1,539,958.35
• Special use permit for membership/fraternal organization at 301 Lake Marian Road
• Contract award to Fowler Enterprises for 155 South Washington demolition ($20,250)
• Water & sewer rate study by Baxter & Woodman ($22,600)
• Dog ordinance and fee/fine amendments to Chapter 6.08

The Board voted 3-2 against awarding the 2021 demolition and cleanup contract for 155 South Washington to Fowler Enterprises, LLC, so the motion failed. The consent agenda was approved, including bills totaling $1,539,958.35 and several permits and resolutions. No new business was discussed, and the meeting adjourned at 8:23 p.m.

• Approved the consent agenda, including bills totaling $1,539,958.35 and various permits and resolutions.
• Denied the resolution to award the 2021 155 South Washington demolition contract to Fowler Enterprises, LLC ($20,250) — motion failed 3-2.
• Approved a special event permit for Shell Rotella SuperRigs Calendar Photo Shoot on July 31, 2021.
• Approved a special event permit and fee waiver for National Night Out on August 3, 2021.
• Approved a special event permit for Revcor Summerfest Company Picnic on August 6, 2021.
• Approved the first amendment to the lease with Chicago SMSA Limited Partnership (Verizon Wireless).
• Approved a proposal from Baxter & Woodman, Inc. for a water & sewer rate study ($22,600).
• Approved an ordinance amending Chapter 6.08 on dogs and Title 20 fees and fines.

Audit & Finance Committee

The Audit and Finance Committee will hear presentations from actuaries on the Police and Fire Pension Funds, focusing on the upcoming consolidation of police and fire pension assets and the financial status of the funds. The meeting includes discussion of the police pension fund's actuarial valuation, which shows a funded ratio of 66.3% and a recommended village contribution of $2.66 million for 2021.

• Police pension fund: funded ratio 66.3%, recommended village contribution $2,656,349 for 2021
• Police pension assets to be transferred to consolidated fund before June 30, 2022
• Fire pension fund actuary presentation by Foster and Foster
• Consolidation lawsuit filed by several police pension funds challenging constitutionality
• Potential change in interest rate assumption from 7.00% to 7.25% could lower liabilities

The Audit and Finance Commission approved the minutes from its March 24, 2021 meeting. The commission heard presentations on the police and fire pension funds, including a state-mandated consolidation of police and fire pension funds into one fund by June 30, 2022, with local boards retaining authority over benefits. The fire pension fund's favorable experience was noted, driven by a 9.23% investment return exceeding the 7% assumption. No other substantive decisions were made.

• Approved the minutes from the March 24, 2021 meeting.
• Heard a presentation on the police pension fund, including the upcoming consolidation of police and fire pension funds by June 30, 2022.
• Heard a presentation on the fire pension fund, noting a favorable investment return of 9.23%.

Business Development Committee

The Carpentersville Business Development Commission is meeting to discuss an educational scholarship program and the scope and timeline for updating the Village's Comprehensive Plan. The agenda also includes public comments, member reports, and other business.

• Discussion of Educational Scholarship Program
• Village Comprehensive Plan Update – timeline and scope
• Public comments limited to 5 minutes
• Meeting at Conference Room A, 1200 LW Besinger Drive

Special Events Advisory Committee

The Special Events and Parks Commission is holding a regular meeting to approve the May 19th minutes, take public comment, and discuss the budget. Old business includes planning for Fall Fest, with no new business items listed on the agenda.

• Approval of May 19th, 2021 meeting minutes
• Public comment period
• Budget discussion
• Fall Fest planning under old business

Board of Trustees

The Carpentersville Village Board is meeting to approve a $2,098,301.29 bills list and payroll, along with several resolutions and ordinances on the consent agenda. Items include a special event permit for a 9/11 memorial parade, a consulting agreement with Teska Associates, a grant application for Hampton Drive improvements, a demolition contract, and an ordinance amending liquor license limits. The board will also consider extending Executive Order 2020-01.

• Approval of Fiscal Year 2021 bills and payroll totaling $2,098,301.29
• Special event permit and fee waiver for 9-11 20th Anniversary Memorial Parade & Service on September 11, 2021
• Resolution for professional services agreement with Teska Associates, Inc. for consulting
• Resolution authorizing grant application to Kane Office of Community Reinvestment for 2022 Hampton Drive Improvements
• Resolution to award $20,250.00 contract to Fowler Enterprises, LLC for 155 South Washington site demolition

The Board approved the consent agenda, excluding Items C and F, with a 6-0 vote. Item C, a special event permit for the 9/11 Memorial Parade, was approved separately 5-1. Item F, a $20,250 demolition contract for 155 South Washington, was postponed to the next meeting for further review.

• Approved consent agenda items A, B, D, E, G, H (6-0)
• Approved special event permit for 9/11 Memorial Parade (5-1)
• Postponed demolition contract for 155 South Washington to next meeting (6-0)
• Adjourned to closed session to discuss closed meeting minutes (6-0)

Board of Trustees

The Carpentersville Board of Trustees held a special meeting to hear presentations from three developers proposing projects for the Huntley Square property. The proposals included an 85-room Tru by Hilton hotel, a four-story building with 105 apartments and first-floor retail, and a three-story building with 99 apartments. No votes were taken; the board only discussed the proposals, and staff will follow up with each developer for more information.

• Heard presentation from Tulsi Chaudhari for an 85-room Tru by Hilton hotel at Huntley Square; no action taken.
• Heard presentation from Keller Williams Commercial for a four-story building with 105 apartments and first-floor retail; no action taken.
• Heard presentation from WT Group for a three-story, 99-unit luxury apartment building; no action taken.
• Adjourned the special meeting by unanimous voice vote.

Board of Trustees

The Carpentersville Village Board will hold a regular meeting on June 1, 2021, to consider consent agenda items including approval of bills totaling $1,490,875.69, several construction contracts, and two ordinances. They will also swear in Patrick Hoey as Chief of Police, proclaim June as Pride Month, and consider a special event permit for a classic car show.

• Swearing-in of Patrick Hoey as Carpentersville Chief of Police
• Contract award to Arrow Road Construction for 2021 Eastside Resurfacing Project ($1,746,880.15)
• Contract award to Berger Excavating for Wakefield-Bristol Drainage Improvements ($860,136.24)
• Contract award to Stark & Sons for Polk Avenue Roadway and Utility Improvements ($664,010.00)
• Special use permit for accessory child day care at 2922 Deerpath Lane

The Carpentersville Board of Trustees approved the consent agenda, including $1,490,875.69 in bills and payroll, and awarded contracts for the 2021 Eastside Resurfacing Project ($1,746,880.15), CDBG Roadway Improvement Program ($379,642.90), Wakefield-Bristol Drainage Improvements ($860,136.24), and Polk Avenue Roadway and Utility Improvements ($664,010.00). They also approved a special use permit for a child day care at 2922 Deerpath Lane and a resolution adopting a money purchase retirement plan. The board approved a special event permit and temporary liquor license for a July 3 classic car show, with Trustee Garcia recused. No substantive decisions were made outside the consent agenda and the special event item.

• Approved consent agenda including $1,490,875.69 in bills and payroll (6-0)
• Awarded 2021 Eastside Resurfacing contract to Arrow Road Construction for $1,746,880.15 (6-0)
• Awarded CDBG Roadway Improvement Program contract to ALamp Concrete for $379,642.90 (6-0)
• Awarded Wakefield-Bristol Drainage Improvements contract to Berger Excavating for $860,136.24 (6-0)
• Awarded Polk Avenue Roadway and Utility Improvements contract to Stark & Sons for $664,010.00 (6-0)
• Approved special use permit for accessory child day care at 2922 Deerpath Lane (6-0)
• Approved special event permit and temporary liquor license for July 3 classic car show (5-0, Garcia recused)

Business Development Committee

The regular meeting of the Carpentersville Business Development Commission scheduled for May 25, 2021, has been cancelled. No business items were discussed or decided.

Audit & Finance Committee

The Carpentersville Audit & Finance Commission is holding a special meeting to discuss several financial topics. The agenda includes a discussion of rescue funds, a water rate study, and utility billing standard operating procedures. The meeting is open to the public via Zoom.

• Rescue Funds Discussion
• Water Rate Study
• Utility Billing Standard Operating Procedures
• Approval of Minutes from Previous Meeting

The Audit and Finance Commission approved a water and sewer rate study, the first since 2017, to review rates. The village is set to receive $4.3M in federal rescue funds, with potential uses including water infrastructure projects, though guidelines are still pending. No other substantive decisions were made.

• Approved water and sewer rate study (motion by Skillman, seconded by O'Sullivan and Garcia)
• Approved minutes from February 22, 2021 meeting

Special Events Advisory Committee

The Special Events and Parks Commission is holding its regular May 2021 meeting. The agenda includes approving the prior month's minutes, discussing the budget, and reviewing old business related to Fall Fest. No new business items are listed for discussion.

• Approval of April 21st, 2021 meeting minutes
• Budget discussion
• Fall Fest old business review

The Special Events and Parks Commission discussed and updated plans for the upcoming Fall Fest, including confirming several vendors and activities. No formal decisions were made beyond approving the previous meeting's minutes. The meeting was primarily a planning session with action items assigned to members.

• Approved April 21, 2021 meeting minutes (unanimous)
• Confirmed multiple Fall Fest vendors: Bad-Katz Sound, Sixes & Sevens, Chicago Loud 9, Libido Funk Circus, Hi Infidelity, D300 Music, Ruthella's, Lions Club, No Manches, La Illusions
• Assigned action items: Jo Maniscalco to contact magician, Chairperson Miller to contact Kiddie Train and Goebbert's, Trustee Vela to contact St. Monica's Church for Bingo, Trustee Frost to contact VFW West Dundee

Board of Trustees

The Carpentersville Board of Trustees is scheduled to approve fiscal year 2021 bills and payroll totaling $2,044,098.21. The board will also accept a bid from Municipal Well and Pump for the 2021 Water Facilities Waste Pump Inspection and Repair Project, not to exceed $37,870.00. Additionally, the board will consider a special event permit and temporary liquor license for the Rotary Club of Carpentersville Blind Flight Event on July 17, 2021.

• Approval of Fiscal Year 2021 Bills List and Payroll totaling $2,044,098.21
• Resolution accepting a bid from Municipal Well and Pump for the 2021 Water Facilities Waste Pump Inspection and Repair Project up to $37,870.00
• Ordinance authorizing the disposal of items of personal property owned by the Village
• Special Event Permit, Fee Waiver Request, and Temporary Liquor License for the Rotary Club of Carpentersville Blind Flight Event on July 17, 2021
• Proclamation of May 16-22, 2021 as National Public Works Week

The Board approved the consent agenda, including bills totaling $2,044,098.21, minutes, a property disposal ordinance, and a water pump inspection contract. It also approved a special event permit, fee waiver, and temporary liquor license for the Rotary Club's Blind Flight event, with recusals. A presentation from Retail Coach was rescheduled due to audio issues.

• Approved consent agenda including bills, minutes, property disposal ordinance, and water pump contract (7-0)
• Approved $37,870 water facilities waste pump inspection contract with Municipal Well and Pump (part of consent agenda)
• Approved Rotary Club Blind Flight event permit, fee waiver, and temporary liquor license (5-0, with recusals)
• Appointed Trustee Frost as temporary chair for Rotary item (5-0)

Fire & Police Commission

The Carpentersville Fire and Police Commission is meeting to discuss updates on probationary firefighters and police officers, fire lieutenant testing, and the 2021 police officer hiring process. They will also finalize dates for full-time firefighter entry testing and consider promotions and approval of a final eligibility list for police. The agenda is largely routine personnel matters with no major policy decisions.

• Probationary Firefighter Update
• Fire Lieutenant Testing
• 2021 Police Officer Hiring/Background
• Finalizing Full-Time Firefighter Entry Testing Dates
• Approval of Final Eligibility List (Police)

The Fire and Police Commission approved the fire lieutenant eligibility list and the final police eligibility list, and announced the promotion of Officer Joe Pilarski to sergeant. The commission also scheduled a written test for full-time firefighter candidates on June 24, 2021, with an alternate date of June 26.

• Approved fire lieutenant eligibility list (unanimous)
• Approved final police eligibility list (unanimous)
• Scheduled firefighter written test for June 24, 2021, with alternate June 26
• Promoted Officer Joe Pilarski to sergeant, assigned to midnight shift

Fire Pension Board

The Carpentersville Firefighters' Pension Fund Board of Trustees will hold a regular meeting to review financial reports, approve bills, and discuss investment performance. They will also consider applications for membership, retirement benefits, and other administrative matters.

• Approval of bills including Illinois Department of Insurance Compliance Fee
• Review/Update Investment Policy
• Applications for Membership – Matthew Mansk and Gregory Wermes
• Approve Regular Retirement Benefits – Patrick Gillespie
• Review/Approve Actuarial Valuation and Tax Levy Request

The Carpentersville Firefighters' Pension Fund Board approved a tax levy request of $1,436,759 for the Village of Carpentersville, based on the actuarial valuation. They also approved regular retirement benefits for Patrick Gillespie, accepted two new members, and certified the reelection of Matthew Tracy. The board approved the monthly financial report and various other administrative items.

• Approved tax levy request of $1,436,759 (unanimous)
• Approved regular retirement benefits for Patrick Gillespie (unanimous)
• Accepted Matthew Mansk and Gregory Wermes as Tier II members (unanimous)
• Certified Matthew Tracy's reelection to board (unanimous)
• Approved monthly financial report and $81,933.52 in disbursements (unanimous)
• Approved IDOI compliance fee payment up to $8,000 (4-0, Tracy absent)
• Approved updated Pension Board Rules and Regulations (unanimous)
• Approved FPIF Vendor Authorization Letter (unanimous)

Board of Trustees

The Carpentersville Village Board will hold a regular meeting that includes the approval of a $1,091,714.30 bills list and payroll, the adoption of a proclamation for Motorcycle Awareness Month, and the administration of oaths for newly elected or re-elected officials. The board will also consider an ordinance amending the municipal code regarding the Deputy Liquor Control Commissioner and a special event permit for the Rotary Club's Blind Flight event.

• Approval of bills totaling $1,091,714.30
• Oath of office for President John Skillman and Trustees O'Sullivan, Malone, Sandoval
• Proclamation of May 2021 as Motorcycle Awareness Month
• Ordinance amending Title 5, Chapter 5.12, Section 5.12.025 on Deputy Liquor Control Commissioner
• Special event permit and fee waiver for Rotary Club Blind Flight event on July 17, 2021

The Carpentersville Board of Trustees approved an ordinance amending the municipal code concerning the Deputy Liquor Control Commissioner. The board also approved the consent agenda, including bills totaling $1,091,714.30, and postponed a special event permit for the Rotary Club's Blind Flight event to the May 18 meeting. Oaths were administered to re-elected and newly elected officials.

• Approved ordinance amending Title 5, Chapter 5.12, Section 5.12.025 on Deputy Liquor Control Commissioner (5-0)
• Approved consent agenda including FY2021 bills and payroll totaling $1,091,714.30 (5-0)
• Postponed Rotary Club Blind Flight special event permit, fee waiver, and temporary liquor license to May 18, 2021 (5-0)

Business Development Committee

The Carpentersville Business Development Commission is meeting to hear the first update from its retail consultant, Retail Coach, and to discuss an educational scholarship program. The commission will also receive development and business updates on Windy City Cannabis, Huntley Square, and the M&M Property, and review the timeline and scope of the Village's Comprehensive Plan update. Public comments are invited at the start of the meeting.

• Retail Coach 1st update presentation
• Educational Scholarship Program discussion
• Development updates: Windy City Cannabis, Huntley Square, M&M Property
• Comprehensive Plan update timeline and scope
• Public comments (5 minutes or less)

Special Events Advisory Committee

The commission will review minutes from previous March and April meetings. The agenda includes discussions regarding Fall Fest, Arbor Day, and the Spring Scholar Shuffle 5k.

• Approval of March 17, 2021, meeting minutes
• Approval of April 8, 2021, meeting minutes
• Fall Fest discussion
• Arbor Day discussion
• Spring Scholar Shuffle 5k discussion

The commission approved the March 17 and April 8 meeting minutes. They discussed plans for the Fall Fest, including securing the Lumberjack Show for $6,300 and Wings and Talons for $500-$1,000, and set vendor fees at $25 for crafters and $150/$200 for vendors. No formal votes were taken on these items; further planning is set for May 19.

• Approved March 17 and April 8 meeting minutes (all in favor)
• Discussed securing Lumberjack Show for $6,300 (no vote)
• Discussed Wings and Talons for $500-$1,000 (no vote)
• Set proposed vendor fees: crafters $25, vendors $150 (no electric) or $200 (electric)

Police Pension Board

The Carpentersville Police Pension Fund Board will meet quarterly via videoconference to approve minutes and first-quarter bills, discuss old business including an overpayment recovery, and take action on new business such as approving pensions for three recent retirees, accepting two new hires into the fund, and authorizing legal steps on a disability claim.

• Approval of minutes from January 19, 2021 and first-quarter bills
• Discussion of $2,137.65 overpayment by Lauterbach & Amen related to Theresa M. Jersky
• Retirement pensions: Chief Michael Kilbourne $111,876.00/year; Officer Barbra Rowley $97,131.64/year; Officer Nathan Hartley deferred until age 50
• Motion to authorize attorney to adjudicate Nathan Hartley's disability claim
• Reimbursements for overpaid pension contributions: John Steinhable $1,555.81; Victor Lizotte $1,040.59

The Carpentersville Police Pension Board approved first-quarter bills totaling $136,640.80, accepted the retirements of Chief Michael Kilbourne and Officer Barbra Rowley, and enrolled two new officers into the pension fund. The board also waived recoupment of an overpayment to a deceased member, authorized legal action on a disability claim, and approved refunds for two retirees' overpaid pension contributions.

• Approved 1st quarter bills totaling $136,640.80 (4-0)
• Accepted Chief Michael Kilbourne's retirement with annual pension of $111,876.00 (4-0)
• Accepted Officer Barbra Rowley's retirement with annual pension of $97,131.64 (4-0)
• Waived recoupment of $2,137.65 overpayment to deceased member Theresa M. Jersky (4-0)
• Authorized attorney to proceed with Nathan Hartley's disability claim (4-0)
• Approved refunds for overpaid pension contributions: $1,555.81 to John Steinhable and $1,040.59 to Victor Lizotte (4-0)
• Accepted new hire Angel Quezada into pension fund as tier two employee (4-0)
• Accepted new hire Brett Peters into pension fund as tier two employee (4-0)

Board of Trustees

The Carpentersville Village Board is meeting to consider routine approvals, including bills totaling $1,392,133.21 for fiscal year 2021 and $62,755.69 for fiscal year 2020, a $30,157 purchase of a Ford Explorer, a $1,136,601.30 contract for the 2021 MFT Westside Resurfacing Program, and a collective bargaining agreement with SEIU Local 73 for Public Works (2020-2024). The agenda also includes proclamations for Arbor Day, Global Love Day, and Anne Miller Day, plus public comment and reports.

• Approval of bills: FY2020 $62,755.69, FY2021 $1,392,133.21
• Purchase of one Ford Explorer for $30,157.00 from Kunes Country Auto Group
• Contract award to Geske and Sons, Inc. for $1,136,601.30 for 2021 MFT Westside Resurfacing Program
• Agreement with Carpentersville SEIU Local 73, Public Works (2020-2024)
• Proclamations: Arbor Day (April 30), Global Love Day (May 1), Anne Miller Day (May 4)

The Board of Trustees approved the consent agenda by a 5-0 vote, which included paying bills totaling over $1.45 million, purchasing a Ford Explorer for $30,157, awarding a $1,136,601.30 road resurfacing contract to Geske and Sons, and ratifying a labor agreement with SEIU Local 73. No items were removed for discussion. The meeting also included proclamations and public comments, but no other substantive decisions were made.

• Approved consent agenda including bills and payroll (5-0)
• Approved purchase of Ford Explorer for $30,157 (5-0)
• Awarded 2021 MFT Westside Resurfacing contract to Geske and Sons for $1,136,601.30 (5-0)
• Approved agreement with Carpentersville SEIU Local 73, Public Works (5-0)

Fire & Police Commission

The Carpentersville Fire and Police Commission is meeting to discuss updates on probationary firefighters and police officers, fire lieutenant testing, and the 2021 police officer hiring process. They will also consider a final eligibility list for police hiring. The agenda is largely routine personnel matters with no major policy decisions or public hearings.

• Probationary Firefighter Update
• Fire Lieutenant Testing
• Probationary Officers Update
• 2021 Police Officer Hiring
• Final Eligibility List

The Commission approved minutes from March 9, 2021, and unanimously removed Officer Alyssa Messina from probationary status. Chief Schilling reported that Firefighter Joshua Cunningham is scheduled to complete his probationary period on July 1, 2021, and announced the final Fire Lieutenant list has been signed and posted. The Commission discussed but did not vote on a proposed entry-level firefighter test with I/O Solutions.

• Approved March 9, 2021 meeting minutes (unanimous)
• Removed Officer Alyssa Messina from probationary status (unanimous)
• Adjourned meeting at 5:46 p.m. (unanimous)

Special Events Advisory Committee

The Special Events and Parks Commission is holding a special meeting to approve the minutes from the March 17th meeting and discuss the upcoming Fall Fest. The agenda includes public comment, budget review, and reports from members and staff. No other substantive items are listed.

• Approval of March 17th, 2021 meeting minutes
• Discussion of Fall Fest
• Budget review

The commission discussed plans for Fall Fest, including potential bands, food vendors, and entertainment. No formal decisions were made; entertainment options were tabled for further discussion at the April 21st meeting.

• Tabled entertainment discussion (axe throwing, RC car racing) to April 21 meeting
• Agreed to contact past food vendors to gauge interest
• Stephanie Lussier-Harned offered to create crafter/vendor application
• Chairperson Miller to contact local restaurants about vendor interest
• Chairperson Miller to research beer sales details for next meeting

Board of Trustees

The Carpentersville Village Board is meeting to consider a consent agenda that includes approving bills totaling over $2.3 million, purchasing three new vehicles, authorizing engineering services for Polk Avenue improvements, and settling two workers' compensation claims. The agenda also includes a special event permit for a Chamber of Commerce 5K and an ordinance amending ambulance fees.

• Approval of FY2021 bills and payroll totaling $2,296,853.52
• Purchase of Ford F-250 with plow for $38,224.00 and Ford F-150 for $30,104.00
• Agreement with Baxter and Woodman for Polk Avenue construction engineering at $91,720.00
• Workers' compensation payouts: $152,600.63 (former police officer) and $148,245.00 (former firefighter)
• Ordinance amending ambulance service fees

The Board of Trustees approved the consent agenda (minus one item) by omnibus vote, covering bills, minutes, vehicle purchases, and other routine items. The removed item, a special event permit and fee waiver for the Chamber of Commerce Community 5K on May 15, 2021, was approved separately after Trustee O'Sullivan recused himself. No other substantive decisions were made; the meeting was largely procedural.

• Approved consent agenda (excluding Item G) by 6-0 vote, including bills totaling $2,306,768.12, minutes, vehicle purchases, and other items.
• Approved Item G: Special Event Permit, Fee Waiver, and Temporary Liquor License for Chamber of Commerce Community 5K, May 15, 2021, by 5-0 vote (O'Sullivan recused).
• Approved purchase of one Ford F-250 with plow for $38,224.00 (Item C).
• Approved Phase III construction engineering services for Polk Avenue improvements for $91,720.00 (Item F).
• Approved workers' compensation payouts for former police officer ($152,600.63) and former firefighter ($148,245.00) (Items I and J).
• Approved purchase of one Ford F-150 for $30,104.00 and one Ford Escape for $25,193.00 (Items H and K).
• Approved ordinance amending ambulance service fees (Item L).

Business Development Committee

The regular meeting of the Carpentersville Business Development Commission scheduled for March 23, 2021, has been cancelled. No business items were discussed or decided.

• Meeting cancelled

Special Events Advisory Committee

The Special Events and Parks Commission approved the February 17, 2021 meeting minutes. The commission decided not to hold the Easter event and donated the plastic eggs with candy to the Dundee Township Park District. A special meeting was scheduled for April 8, 2021, to discuss Fall Fest. The commission also reviewed plans for the Arbor Day event, scheduled for April 30, 2021, from 10:00-11:00 am.

• Approved the February 17, 2021 regular meeting minutes.
• Cancelled the 2021 Easter event and donated plastic eggs with candy to Dundee Township Park District.
• Scheduled a special meeting for April 8, 2021, to discuss Fall Fest.
• Reviewed plans for the 2021 Arbor Day event, scheduled for April 30, 2021, from 10:00-11:00 am.

Board of Trustees

The Board of Trustees approved the consent agenda by a 6-0 vote, which included paying bills totaling $1,823,274.09, approving the February 16, 2021 minutes, extending the grounds maintenance contract with Dundee Landscape for one year at zero percent increase, accepting a $198,847.00 engineering services agreement with HR Green for roadway improvements, and authorizing the write-off of pre-2018 utility billing receivables. No items were removed for separate discussion.

• Approved the consent agenda by omnibus vote (6-0), including bills and payroll totaling $1,823,274.09.
• Approved the minutes of the February 16, 2021 regular board meeting.
• Approved a resolution extending the 2020 grounds maintenance contract with Dundee Landscape for one year with zero percent increase and adding two sites at no cost.
• Approved a resolution accepting an agreement with HR Green for Phase II design engineering services for North Lincolnwood Manor Area roadway improvements in the amount of $198,847.00.
• Approved a resolution authorizing the write-off of utility billing accounts receivable prior to 2018.

Fire & Police Commission

The Commission will review updates regarding probationary firefighters and police officers. The meeting also includes discussions on upcoming testing for fire lieutenants and police officers.

• Fire Lieutenant Testing update
• 2021 Police Officer Testing and hiring
• Probationary Firefighter and Police Officer updates
• Entry Level Test discussion

The Fire and Police Commission approved removing Officer DePinto from probationary status, making him a full-time officer. The commission also noted the hiring of two new probationary police officers and two conditional firefighter offers, and discussed upcoming testing for fire lieutenant and police officer positions.

• Approved the regular meeting minutes of February 9, 2021 by unanimous voice vote.
• Approved removing Officer DePinto from probationary status to full-time status by unanimous vote.
• Noted the hiring of probationary police officers Angel Quezada and Brett Peters, to be sworn in March 10, 2021.
• Noted conditional offers made to firefighters Matthew Mansk and Gregory Wermes, with start dates in late March and early April.

Board of Trustees

The Carpentersville Village Board will vote on a consent agenda that includes approving bills totaling $1,214,040.90, purchasing five 2021 Ford Utility Police Interceptor SUVs, accepting a $100,000 grant from the Illinois Housing Development Authority's Strong Communities Program, and approving a ComEd energy efficiency program application. The meeting also includes public comment, reports, and a closed session.

• Approval of FY2021 bills and payroll totaling $1,207,510.90
• Purchase of one 2021 Ford Utility Police Interceptor SUV
• Purchase of four 2021 Ford Utility Police Interceptor SUVs
• Accept $100,000 grant from Illinois Housing Development Authority Strong Communities Program
• Approve ComEd Energy Efficiency Program application

The Board of Trustees approved the consent agenda by a 6-0 vote, which included paying bills totaling $1,214,040.90, approving the February 2, 2021 minutes, authorizing the purchase of five 2021 Ford Police Interceptor SUVs, accepting a $100,000 grant from the Illinois Housing Development Authority, and approving a ComEd energy efficiency program application. No items were removed from the consent agenda for discussion. The meeting also included reports on water meter installations, a retail consultant study, and discussions about a future cannabis shop and parking issues near Raceway Woods.

• Approved the consent agenda by omnibus vote (6-0), including bills and payroll totaling $1,214,040.90
• Approved the minutes from the February 2, 2021 regular board meeting
• Authorized the purchase of one 2021 Ford Utility Police Interceptor SUV
• Authorized the purchase of four 2021 Ford Utility Police Interceptor SUVs
• Accepted a $100,000 grant from the Illinois Housing Development Authority's Strong Communities Program
• Approved the application and agreement for the ComEd Energy Efficiency Program

Business Development Committee

The regular meeting of the Business Development Commission scheduled for February 23, 2021, has been cancelled. No business items will be discussed or decided at this meeting.

Audit & Finance Committee

The Audit and Finance Commission will hold a special meeting to discuss and make recommendations on utility billing write-offs and ambulance billing rates. The commission will also approve the minutes from July 28, 2020, and the 2021 meeting schedule. This is a discussion and recommendation meeting, not a final decision-making body.

• Discussion and recommendation on utility billing write-offs for audit
• Discussion and recommendation on ambulance billing rates
• Approval of 2021 Audit and Finance meeting schedule
• Approval of minutes from July 28, 2020

The Audit and Finance Commission approved forwarding a proposal to the full board to update ambulance billing rates to match new Medicaid rates, which are significantly higher than current ordinance rates. The proposal also recommends not balance billing residents for the difference after insurance pays, and changing the ordinance so rates automatically adjust annually with Medicaid rate changes. The committee also approved the 2021 meeting schedule and the write-off of aged utility billing receivables.

• Approved forwarding ambulance rate update proposal to full board (motion passed)
• Approved 2021 Audit and Finance meeting schedule (motion passed)
• Approved minutes from July 28, 2020 meeting
• Discussed and recommended utility billing write-offs for audit purposes

Special Events Advisory Committee

The Special Events and Parks Commission is meeting to review the 2021 event schedule and discuss adoption programs. The agenda also includes the approval of previous meeting minutes.

• Review of 2021 event schedule
• Discussion of Adoption Programs

The Special Events and Parks Commission discussed the 2021 holiday schedule, noting events require Tier 5 COVID-19 guidelines. The Easter Egg Hunt was tabled in favor of a possible drive-by event, with volunteers assigned to arrange the Easter Bunny and photographer. The Adoption Programs discussion was also tabled until Director Gray can attend. No formal decisions were made on these items.

• Approved January 20, 2021 Special Meeting minutes (5-0, 1 abstention)
• Tabled Easter Egg Hunt discussion; considered drive-by alternative
• Tabled Adoption Programs discussion until Director Gray present

Board of Trustees

The Carpentersville Village Board will vote on a consent agenda that includes approving bills totaling $274,510.71 for fiscal year 2020 and $2,536,239.14 for fiscal year 2021, along with several equipment purchases and a bid award. The board will also consider a special ordinance ceding private activity bonding authority and approve minutes from the January 19, 2021 meeting.

• Approval of FY2020 bills and payroll totaling $274,510.71
• Approval of FY2021 bills and payroll totaling $2,536,239.14
• Purchase of one International MV607 cab and chassis with XT Pro 60 forestry equipment for $153,662.00
• Purchase of one Ford F-350 pickup truck with service bed and snow plow prep for $43,155.00
• Bid award to Muscat Painting & Decorating for fire hydrant sandblasting and painting, not to exceed $60,000.00

The Board of Trustees unanimously approved the consent agenda, which included bills totaling $2,810,749.85, approval of January minutes, and resolutions for purchasing vehicles and fire hydrant painting. No items were removed for discussion. The board also entered closed session to discuss collective bargaining and litigation.

• Approved consent agenda with FY2020 bills ($274,510.71) and FY2021 bills ($2,536,239.14) (7-0)
• Approved purchase of International MV607 cab/chassis with forestry equipment for $153,662 (7-0)
• Approved purchase of Ford F-350 pickup with service bed and snow plow prep for $43,155 (7-0)
• Approved bid from Muscat Painting & Decorating for fire hydrant sandblasting/painting up to $60,000 (7-0)
• Approved special ordinance ceding private activity bonding authority (7-0)
• Approved minutes from January 19, 2021 meeting (7-0)
• Moved to closed session for collective bargaining and litigation discussion (7-0)

Fire & Police Commission

The commission approved the regular and executive session minutes from January 12, 2021, by unanimous voice votes. No formal decisions were made on policy or contracts; the meeting focused on updates from the police and fire chiefs regarding probationary staff, testing schedules, and new officer hires.

• Approved regular meeting minutes of January 12, 2021 (unanimous)
• Approved executive session minutes of January 12, 2021, not to be released (unanimous)

Board of Trustees

The Carpentersville Village Board will consider approving two bills lists totaling $1,277,116.26, including payroll and vendor payments. They will also vote on a resolution to buy eight Ricoh copiers for $58,546, an ordinance for a used car dealer special use permit at 1670 S. Kennedy Drive, and other routine items like a speed limit change on Bolz Road and a water main valve contract.

• Approve FY2020 bills totaling $333,549.21 and FY2021 bills totaling $943,567.05
• Resolution to purchase eight Ricoh IM C4500 copiers for $58,546 from Stan's-LPS Midwest
• Ordinance granting special use permit for used car dealer at 1670 S. Kennedy Drive
• Ordinance to establish speed on Bolz Road
• Two-year contract with M.E. Simpson Co. for water main valve exercising, not to exceed $59,850 in FY2021 and $61,275 in FY2022

Business Development Committee

The Carpentersville Business Development Commission is meeting virtually to discuss and potentially act on several items, including approving the December 22, 2020 meeting minutes, receiving a retail consultant update, and discussing an educational scholarship program. The agenda also includes development and business updates and other business. Public comments can be submitted by email, in writing, or via Zoom.

• Approval of 12/22/20 meeting minutes
• Retail consultant update
• Educational scholarship program discussion
• Development and business updates
• Public comment via email, drop box, or Zoom

Special Events Advisory Committee

The Special Events and Parks Commission approved the December 9, 2020 meeting minutes unanimously. Director Gray reported the special events budget has $36,950 remaining after the Holiday Lighting Contest expenditure. No other substantive decisions were made; the committee discussed future event ideas and scheduling.

• Approved December 9, 2020 meeting minutes (unanimous)
• Reviewed special events budget: $36,950 remaining after $3,050 Holiday Lighting Contest expense

Board of Trustees

The Carpentersville Village Board will consider approving a $1,466,082.17 bills list and payroll, plus several resolutions for sidewalk and road repair programs. They will also vote on purchasing two Peterbilt trucks with dump boxes, snow plows, and anti-icing equipment, and co-sponsoring the 2021 Concert in the Park events with the Dundee Township Park District.

• Approval of Fiscal Year 2021 bills and payroll totaling $1,466,082.17
• Purchase of two Peterbilt cab and chassis for $191,793.00 and installation of dump boxes, snow plows, and anti-icing equipment for $179,404.00
• Approval of change in plans for 2020 MFT Sidewalk Repair Program, Westside MFT Resurface Program, and Eastside MFT Resurface Project
• Co-sponsorship of 2021 Concert in the Park events with Dundee Township Park District at a cost of $1,800
• Holiday Lighting Contest winners proclamation

Police Pension Board

The Carpentersville Police Pension Board is holding its quarterly meeting via videoconference. The board will approve minutes and bills, discuss old business including an overpayment recovery, and consider new business such as service credit purchases, a QILDRO payment, and potential membership changes. The meeting is largely routine, with no major policy decisions expected.

• Overpayment of $2,137.65 by Lauterbach & Amen related to Theresa M. Jersky's passing
• Transfer of $114,443.40 from Round Lake Beach Police Pension Fund for Cmd. Galason's service buyback
• Ofc. Edward Acot elects to purchase 2 years of military service credit
• Review of Steinhable's QILDRO, approved by Brian J. LaBardi
• Possible withdrawal from IPPAC and joining IPPFA at $795.00 yearly cost

The Carpentersville Police Pension Board approved the 4th quarter bill list totaling $144,535.99, accepted accountant and investment reports, and approved a change in the board's association membership from IPPAC to IPPFA. The board also approved a corrected Qualified Illinois Domestic Relations Order (Quildro) for a retiree and a change in hire date for a board member.

• Approved 4th Quarter bill list totaling $144,535.99 (3-0)
• Approved change of hire date for Cmd. Galason to September 27, 1996 (4-0)
• Approved corrected Quildro effective January 1, 2021 (4-0)
• Approved joining IPPFA and paying annual fees (4-0)
• Accepted accountant's report for month ended 11/30/2020 (4-0)
• Accepted statutory COLA raises (4-0)
• Accepted MVT investment report (4-0)
• Accepted Shields Capital investment report (4-0)

Fire & Police Commission

The Carpentersville Fire and Police Commission is meeting to handle routine business, including approving minutes and receiving updates on probationary firefighters and officers. They will also discuss new business involving testing for fire lieutenant and police officer positions, as well as police officer hiring. An executive session is scheduled for personnel issues.

• Probationary Firefighter Update
• Probationary Officers Update
• Fire Lieutenant Testing
• Police Officer Testing
• Police Officer Hiring

Board of Trustees

The Carpentersville Village Board will consider a consent agenda approving $2,127,481.37 in bills and payroll, plus several resolutions for equipment purchases and engineering services. Notable items include a $53,143.84 ComEd service agreement for an automatic transfer switch at the wastewater plant, a $98,500 risk assessment contract, and two Bolz Road improvement agreements totaling $208,864.88. The board will also vote on an ordinance amending the maximum number of liquor licenses.

• Approval of FY2020 bills and payroll totaling $2,127,481.37
• ComEd service agreement for ATO switch replacement at WWTF: $53,143.84
• EEI risk and resiliency assessment for water/wastewater: $98,500
• Purchase of 2021 Ford Transit-350 van: $41,085.00
• Bolz Road project: IDOT agreement and HR Green engineering services: $208,864.88