Carpentersville public meetings in 2025

Board of Trustees

The Village Board will vote on several resolutions, including construction of a new outbound access drive for the Menards Commercial Center at Miller Road and Randall Road. It will also consider rejecting all bid proposals and waiving the competitive process for Riverfront Park amenities, approving a $75,000 Phase II design engineering contract for water softening filter improvements, accepting a remote solar energy contract with Nexamp Solar, LLC, and approving an agreement with Life Line Billing Systems, LLC for delinquent emergency services accounts. In addition, the board will approve the Fiscal Year 2025 bills list totaling $2,666,514.84.

• Resolution to construct a new outbound access drive for the Menards Commercial Center at Miller Rd & Randall Rd
• Resolution rejecting all bid proposals and waiving competitive bidding for Riverfront Park amenities and hardscape improvements
• Resolution approving $75,000 Phase II design engineering services for water softening filter improvements with Baxter & Woodman Consulting Engineers
• Resolution accepting a contract for remote solar energy with Nexamp Solar, LLC
• Resolution approving an agreement with Life Line Billing Systems, LLC for delinquent emergency services accounts

The Board approved the FY 2025 budget of $2,666,514.84 and several contracts, including design engineering services, a remote solar energy contract, and an agreement with Life Line Billing Systems. It also approved a new outbound access drive for the Menards Commercial Center. Finally, the Board rejected all bid proposals and waived the competitive bid process for Riverfront Park amenities and hardscape improvements.

• Approved FY 2025 Bills List $2,666,514.84 (7‑Ayes, 0‑Nayes)
• Approved Phase I design engineering services $75,000 (7‑Ayes, 0‑Nayes)
• Approved contract for remote solar energy with Nexamp Solar, LLC (7‑Ayes, 0‑Nayes)
• Approved agreement with Life Line Billing Systems for delinquent emergency services accounts (7‑Ayes, 0‑Nayes)
• Approved new outbound access drive for Menards Commercial Center (5‑Ayes, 2‑Nayes)
• Waived competitive bidding for Riverfront Park amenities and hardscape improvements (5‑Ayes, 2‑Nayes)
• Approved release of closed‑session minutes from 07/15/2025 (7‑Ayes, 0‑Nayes)

Fire Pension Board

The Carpentersville Firefighters' Pension Board will hold a public hearing to verify the continuance of a disability pension for firefighter Christopher Scholl. The hearing is scheduled for December 15, 2025, at 2:00 p.m. at the Carpentersville Village Hall.

• Public hearing on firefighter disability pension verification
• Held at Carpentersville Village Hall, 1200 L.W. Besinger Drive
• Date: Monday, December 15, 2025 at 2:00 p.m.
• Legal representation and evidence presentation allowed

Fire Pension Board

The Firefighters’ Pension Fund Board of Trustees will review financial reports and discuss the 2026 cash management policy. The board will also address trustee vacancies and medical examinations for specific individuals.

• Discussion and possible action on GCM Recurring Withdrawal Instructions for 2026
• Approval of Trustee Training registration fees and reimbursable expenses
• Establishment of 2026 Board Meeting dates
• Review of annual independent medical examinations for Robert Dunn, Kimberly DuCasse, and Christopher Scholl
• Discussion of an appointed trustee vacancy

The trustees approved the August 12, 2025 minutes and accepted the monthly financial report. They authorized $58,000.18 in quarterly disbursements and set a recurring deposit of $161,000 for 2026. The board also adjusted Schwab account balances, scheduled 2026 meeting dates, continued disability benefits for two members, and adopted the QILDRO Calculation Order.

• Approved August 12, 2025 meeting minutes (voice vote)
• Accepted Monthly Financial Report (roll call vote, all trustees in favor)
• Approved quarterly disbursements of $58,000.18 (roll call vote, all trustees in favor)
• Set 2026 monthly recurring deposits at $161,000 from FPIF (roll call vote, all trustees in favor)
• Adjusted Schwab target balance to $161,000 and maximum to $236,000, excess to be transferred to BMO Bank (roll call vote, all trustees in favor)
• Established 2026 board meeting dates (voice vote)
• Continued disability benefits for Robert Dunn (voice vote)
• Approved and adopted QILDRO Calculation Order (voice vote)

Foreign Fire Board

The Foreign Fire Insurance Board is meeting to review available funds and the status of various equipment requests. The board is tracking approved, purchased, and tabled expenditures for fire stations.

• Roof Prop: $15,000 purchased
• Turnout Hoods (PFAS Free): $3,125 purchased
• Engines: $15,000 tabled
• Station 93 Kitchen appliances: $15,000 tabled
• Screen doors: $3,000 tabled

The board approved a $9,000 purchase of kitchen appliances for Station 93 and allocated $2,000 to an emergency fund. Several equipment requests for Station 92 and Station 93 were approved, including workout gear and a roof prop, while other items such as mask straps and Costco pans were denied. The $3,000 screen door purchase was tabled for future consideration. No vote tallies were recorded.

• Abs Mats/kettle bells $290 approved (Station 92)
• Mask Straps $1,750 denied
• Screen doors $3,000 tabled
• Station 93 kitchen appliance $9,000 approved
• Unexpected emergency fund $2,000 approved
• Roof Prop $15,000 purchased
• Costco Pans $3,600 denied
• TV replacement for LT office $500 approved

Special Events Advisory Committee

The Special Events Advisory Committee will approve the November 1‑2, 2025 meeting minutes, hear brief public comments, and review presentations. It will consider the 2026 Special Events Budget and discuss old business regarding Winterville. New business includes a Holiday Lights Contest, a recap of 2025 events, and planning the 2026 events calendar. The meeting will conclude with a staff liaison report.

• Approval of November 1‑2, 2025 meeting minutes
• Discussion of the 2026 Special Events Budget
• Old business: Winterville
• New business: Holiday Lights Contest
• New business: 2025 Events Recap and 2026 Events Calendar Discussion

Fire & Police Commission

The Fire and Police Commission will discuss updates regarding probationary employees and new hire background testing. The meeting includes a review of rules and regulations and an executive session for personnel issues.

• Probationary Firefighter and Police Officer updates
• New Hire Background Testing update
• Rules and Regulations update
• Lateral Police Officer update
• Resignation

The Fire & Police Commission approved the November 14, 2025 meeting minutes. It accepted Officer Zach Lemley's resignation effective January 3, 2026. The commission voted to terminate probationary Officer Jesus Ignacio for just cause. The meeting was adjourned at 6:08 p.m.

• Approved November 14, 2025 meeting minutes (unanimous voice vote)
• Accepted Officer Zach Lemley's resignation effective Jan 3 2026 (unanimous voice vote)
• Moved to executive session (unanimous voice vote)
• Terminated probationary Officer Jesus Ignacio for just cause (unanimous voice vote)
• Adjourned meeting at 6:08 p.m. (unanimous voice vote)

Board of Trustees

The Carpentersville Village Board will consider several consent agenda items, including the approval of the FY 2025 bills list and multiple resolutions. Items include a change order reducing the Riverfront Park project cost, a purchase of a Caterpillar pneumatic tire lift truck, a tree‑trimming contract, and the acquisition of a Caterpillar 100 kW electric power generator set. The board will also vote on an amendment to the municipal cannabis retailers’ occupational tax ordinance.

• Resolution approving Change Order #4 with Earthwerks to reduce Riverfront Park cost by $36,053.87
• Resolution authorizing purchase of a Caterpillar Pneumatic Tire Lift Truck for $45,899.35
• Resolution awarding the 2026 Annual Tree Trimming Program to Hendrickson Tree Care for $77,176.00
• Resolution authorizing purchase of a Caterpillar 100 kW Electric Power Generator Set for $91,269
• Ordinance amending Ordinance 25‑46, Municipal Cannabis Retailers’ Occupational Tax

The Board unanimously approved the appointment of Nicole Bertand to the Special Events Advisory Committee. It also approved the Consent Agenda, which included the FY 2025 bills totaling $5,413,424.04, several ordinances, and multiple resolutions for equipment purchases and contracts. All motions passed with a 7‑0 vote.

• Approved appointment of Nicole Bertand to Special Events Advisory Committee (7-0)
• Approved FY 2025 Bills List $5,413,424.04 (7-0)
• Approved ordinance reducing one‑time building permit fee for Boys and Girls Club renovation (7-0)
• Approved amendment to Ordinance 25-46, Municipal Cannabis Retailers’ Occupational Tax (7-0)
• Approved Change Order #4 with Earthwerks, reducing Riverfront Park project cost by $36,053.87 (7-0)
• Approved purchase of Caterpillar Pneumatic Tire Lift Truck for $45,899.35 (7-0)
• Approved award of 2026 Annual Tree Trimming contract to Hendrickson Tree Care for $77,176.00 (7-0)
• Approved purchase of Mobile Caterpillar 100K W Electric Power Generator Set for $91,269 (7-0)

Business Development Committee

The Business Development Commission will meet to approve the 2026 meeting date schedule. The agenda also includes updates on commercial businesses.

• Resolution for Schedule of 2026 BDC Meeting Dates
• Commercial Business updates

Planning & Zoning Commission

The Planning & Zoning Commission will hold a public hearing on Case PZC-25-011, an administrative appeal concerning the interpretation and enforcement of Title 16, Section 16.40 of the municipal code at 2403 Woodside Drive. The commission will also approve the minutes from the October 23, 2025 meeting and receive public comments limited to five minutes. Additional agenda items include reports from commissioners and staff and scheduling the next regular meeting.

• Approve Planning & Zoning Commission minutes from 10/23/2025
• Public hearing – Case PZC-25-011: administrative appeal of Title 16, Sec 16.40 (2403 Woodside Drive)
• Public comment (max 5 minutes per speaker)
• Commissioners reports
• Staff reports

The Planning & Zoning Commission approved the minutes from the October 23, 2025 meeting. It approved opening a public meeting on an administrative appeal concerning moving stage lights. The commission rejected the recommendation to affirm staff’s interpretation of the zoning ordinance for the petitioner’s roof‑mounted holiday lights. The meeting was then adjourned.

• Approved October 23, 2025 minutes (voice vote 4 Ayes, 0 Nays, 3 Absent)
• Approved opening public meeting on case PZC-25-011 (voice vote 4 Ayes, 0 Nays, 3 Absent)
• Rejected recommendation to affirm staff interpretation of moving holiday lights (voice vote 0 Ayes, 4 Nays, 3 Absent)
• Approved adjournment of meeting (roll call vote 4 Ayes, 0 Nays, 3 Absent)

Board of Trustees

The Carpentersville Village Board will hold a public hearing to examine the tentative annual budget for the fiscal year Jan 1 2026 – Dec 31 2026. Board members will open the hearing, present the budget details, and allow residents to speak. A motion will be taken to close the hearing or continue it for further discussion.

• Motion to open the public hearing on the tentative FY 2026 budget
• Review of the tentative annual budget for Jan 1 2026 – Dec 31 2026
• Recognition of persons desiring to be heard
• Motion to close or continue the public hearing on the budget

The Board approved a motion to open the public hearing on the tentative annual budget for FY 2026 with a 6‑0 vote. After a brief review, the Board approved a motion to close the public hearing, also by a 6‑0 vote. No substantive budget decisions were made.

• Opened public hearing on tentative FY 2026 budget (6-0)
• Closed public hearing on tentative FY 2026 budget (6-0)

Board of Trustees

The Village Board of Trustees will consider the 2026 annual budget and tax levies for the corporate and several special service areas. The board is also reviewing updates to municipal codes regarding special events, gaming licenses, and fee schedules.

• Approval of Fiscal Year 2025 bills totaling $3,379,599.52
• Proposed 2026 annual budget and tax levies for corporate and Special Service Areas 1, 2, 3, and 21
• Zoning variation to reduce rear-yard setback for 4715 Windridge Court
• Gaming license limit amendment for Kona Gaming LLC at 204 S. Western Avenue
• Purchase of Taser 10 devices from Axon Enterprise via ILEAS grant

The Board adopted the consent agenda, which included the FY 2026 budget and multiple tax levy ordinances, by a 6‑0‑1 vote. An ordinance expanding liquor license operating hours was approved after an initial denial, passing 4‑2‑1. The Board also approved a resolution to fund the Redevelopment Agreement with Horizon Development Group, Inc., with a 5‑1‑1 vote.

• Appointed Trustee Jim Malone to the Audit & Finance Committee (ex officio) – 6‑0‑1
• Appointed Trustee Sam Gupta to the Business Development Committee (ex officio) – 6‑0‑1
• Approved Consent Agenda items A–N (except K), including FY 2026 budget and tax levies – 6‑0‑1
• Approved ordinance expanding liquor license operating hours – 4‑2‑1
• Approved resolution establishing funding and terms for the Redevelopment Agreement with Horizon Development Group, Inc. – 5‑1‑1
• Moved to closed session to discuss personnel matters (unanimous)
• Adjourned the meeting by voice vote

Special Events Advisory Committee

The Carpentersville Special Events Advisory Committee will meet to approve minutes, review the budget, and discuss upcoming events including the Holiday Lights Parade and the 2026 Special Events Calendar.

• Approval of October 14, 2025 minutes
• Review of budget
• Discussion of Holiday Lights Parade
• Discussion of 2026 Special Events Calendar
• Discussion of Winterville event

The Carpentersville Special Events Advisory Committee met on November 12, 2025 and established a quorum. The members approved the minutes from the previous meeting unanimously. The meeting was then adjourned at 8:02 p.m. No other formal actions were taken.

• Approved previous meeting minutes (unanimous)
• Adjourned meeting

Fire & Police Commission

The Carpentersville Fire & Police Commission will review minutes from the October 14 regular and executive sessions. It will receive updates on probationary firefighters, fire department rules, probationary police officers, and lateral police officer assignments. The commission will also discuss new hire background testing for the fire department and other business items.

• Probationary firefighter update (Fire Department)
• Fire department rules and regulations update
• Probationary officer update (Police Department)
• Lateral police officer update (Police Department)
• New hire background testing (Fire Department)

The commission unanimously approved the regular and executive session minutes from October 14, 2025. No new business was taken. The meeting was adjourned by unanimous voice vote.

• Approved regular meeting minutes (unanimous voice vote)
• Approved executive session minutes (unanimous voice vote)
• Adjourned the meeting (unanimous voice vote)

Fire Pension Board

The Carpentersville Firefighters’ Pension Fund Board of Trustees will meet to review monthly financial reports and approve related bills. Trustees will discuss the cash management policy, including GCM recurring withdrawal instructions for 2026. The agenda includes approval of trustee training registration fees, handling membership and benefit applications, setting 2026 board meeting dates, and receiving an attorney’s report. A closed session may be held if needed before adjournment.

• Approval of trustee training registration fees and reimbursable expenses
• Discussion of cash management policy – GCM recurring withdrawal instructions for 2026
• Presentation and approval of monthly financial bills
• Establish 2026 board meeting dates
• Attorney’s report including QILDRO update and annual independent medical examinations

Board of Trustees

The Carpentersville Village Board will consider several consent agenda items, including the FY 2025 bills totaling $2,586,634.96 and a $31,500 allocation to the North West Housing Partnership. New business includes a resolution to approve a $129,388 STEP grant from the Illinois Department of Transportation and an ordinance for a redevelopment agreement with Horizon Development Group, Inc. The meeting also features a resolution adopting the 2026 calendar of meetings and a memorandum of understanding with the Kane County Chiefs of Police Association.

• Approval of FY 2025 Bills List – $2,586,634.96
• Resolution to allocate $31,500 to North West Housing Partnership for home improvement repairs
• Resolution to approve a $129,388 STEP grant agreement with the Illinois Department of Transportation
• Ordinance approving a redevelopment agreement with Horizon Development Group, Inc.
• Resolution to adopt the 2026 Calendar of Meetings

The trustees approved all items on the consent agenda, including the FY2025 Bills List of $ 2, 586 ,634 .96, a $31,500 housing partnership allocation, and several agreements and resolutions, each by a 7‑0 vote. They also approved an ordinance authorizing a redevelopment agreement with Horizon Development Group, Inc. by a 6‑1 vote.

• Approved Fiscal Year 2025 Bills List $ 2, 586 ,634 .96 (7-0)
• Approved Adoption of the 2026 Calendar of Meetings (7-0)
• Approved Ordinance for Fifth Addendum to Tolling Agreement with Video Gaming Terminal Operators (7-0)
• Approved Resolution allocating $31,500 to the North West Housing Partnership (7-0)
• Approved Resolution approving a Memorandum of Understanding with the Kane County Chiefs of Police Association Fox Valley Major Crimes Task Force (7-0)
• Approved Resolution approving the execution of a grant agreement with the Illinois Department of Transportation for the FFY26 STEP Grant of $129,388.00 (7-0)
• Approved Resolution approving a side letter of agreement with IAFF Local 4790 (7-0)
• Approved Ordinance approving a redevelopment agreement with Horizon Development Group, Inc. (6-1)

Business Development Committee

The Carpentersville Business Development Committee will conduct a roll call, hear brief public comments, approve the previous meeting's minutes, receive commercial business updates, discuss any other business, and then adjourn. No specific projects or contracts are listed on the agenda.

• Approval of meeting minutes
• Public comments (up to 5 minutes)
• Commercial business updates
• Other business
• Adjournment

The Business Development Commission approved the minutes from the August 26, 2025 meeting after a motion and second. The meeting was then adjourned by a motion that was seconded and carried.

• Approved August 26, 2025 meeting minutes (motion carried)
• Adjourned the October 28, 2025 meeting (motion carried)

Audit & Finance Committee

The committee will receive a presentation on the Fiscal Year 2026 Capital Budget. Members will also discuss the meeting dates for commissions in 2026.

• Fiscal Year 2026 Capital Budget Presentation
• Establishment of 2026 Commission Meeting Dates

The Audit and Finance Committee approved a motion to recommend the FY2026 capital budget to the Village Board, passing by unanimous voice vote. The committee also approved the proposed 2026 meeting schedule as presented, also by unanimous voice vote.

• Recommended FY2026 capital budget to Village Board – approved by unanimous voice vote
• Approved 2026 meeting schedule as presented – approved by unanimous voice vote

Audit & Finance Committee

The Audit & Finance Committee will meet to review the Fiscal Year 2026 Operating Budget presentation. The body will also discuss other finance items.

• Fiscal Year 2026 Operating Budget Presentation

The committee approved the minutes from the September 29, 2025 meeting by unanimous voice vote. It also endorsed moving forward with the proposed FY2025 operating budget, which targets a roughly three‑percent reduction in expenditures and includes rate increases for water, sewer and residential garbage collection. No other actions were taken.

• Approved September 29, 2025 meeting minutes (unanimous voice vote)
• Approved moving forward with FY2025 operating budget as presented (no formal vote recorded)

Planning & Zoning Commission

The Planning & Zoning Commission will hold public hearings on two pending applications. One is a variation request for a covered patio structure at 4715 Windridge Court (Applicant: Minesh Patel). The other is a text amendment concerning cannabis dispensary locations at 1200 L.W. Besinger Drive (Applicant: Village of Carpentersville). No new business items are scheduled for this meeting.

• Public hearing – Case PZC-25-002: Variation request for a covered patio structure at 4715 Windridge Court (Applicant: Minesh Patel).
• Public hearing – Case PZC-25-007: Text amendment request for cannabis dispensary locations at 1200 L.W. Besinger Drive (Applicant: Village of Carpentersville).

The Planning & Zoning Commission approved the minutes of the September 18, 2025 meeting. It recommended and approved a variation to increase the rear‑yard setback to 21 feet for the property at 4715 Windridge Court. The commission voted against the proposed text amendment for cannabis dispensary locations. The meeting was then adjourned.

• Approved September 18, 2025 minutes (5 Ayes, 0 Nays, 1 Absent)
• Recommended and approved rear‑yard setback variation to 21 ft for 4715 Windridge Court (5 Ayes, 0 Nays, 1 Absent)
• Rejected text amendment for cannabis dispensary locations (2 Ayes, 3 Nays, 1 Absent)
• Adjourned meeting (5 Ayes, 0 Nays, 1 Absent)

Police Pension Board

The Carpentersville Police Pension Fund Board will approve the minutes from the July 15, 2025 meeting and review the monthly financial report and bills. Trustees will discuss the cash management policy, including repeat monthly withdrawal instructions for 2026. The board will approve trustee training registration fees and reimbursable expenses, and consider applications for membership and retirement benefits, including a surviving spouse benefit for Nancy Blankenship. New business includes setting the 2026 board meeting dates and receiving an attorney's legal updates.

• Approve July 15, 2025 meeting minutes
• Presentation and approval of bills in the accountant’s report
• Discussion of cash management policy – repeat monthly withdrawal instructions for 2026
• Approve trustee training registration fees and reimbursable expenses
• Approve surviving spouse benefits for Nancy Blankenship

The trustees approved the July 15 minutes and accepted the monthly disbursement of $35,193.29. They set the 2026 repeat deposit amount at $375,000 and established four board meeting dates for 2026. New members Dylan Beatty and Mallori Calabrese were admitted as Tier II participants, and a surviving‑spouse benefit of $6,186.23 for Nancy Blankenship was approved. The board also adopted the Decision and Order for Joseph Shively.

• Approved July 15, 2025 meeting minutes (unanimous voice vote)
• Approved $35,193.29 disbursements shown on Quarterly Disbursement Report (roll‑call vote, 4‑0)
• Set 2026 monthly repeat deposits at $375,000 (roll‑call vote, 4‑0)
• Accepted Dylan Beatty (effective Jan 2 2025) and Mallori Calabrese (effective Feb 10 2025) as Tier II members (unanimous voice vote)
• Approved surviving‑spouse benefit of $6,186.23 for Nancy Blankenship (roll‑call vote, 4‑0)
• Established 2026 board meeting dates: Jan 21, Apr 21, Jul 22, Oct 20 (unanimous voice vote)
• Approved, adopted and published the Decision and Order for Joseph Shively (roll‑call vote, 4‑0)
• Determined no changes needed to the Cash Management Policy (discussion, no action)

Board of Trustees

The Board of Trustees will discuss an ordinance to restrict the use of Village property for civil immigration enforcement activities. The meeting also includes approval of a $109,988 engineering agreement for the Spring Street and Cleveland Avenue project.

• Engineering services agreement for Spring Street and Cleveland Avenue Improvement Project: $109,988
• Fiscal Year 2025 Bills List: $2,833,717.63
• Change order for Huntley and Randall TIF Feasibility Study: $22,396.99
• Bid from Midwest Salt, LLC for 2026 water softening salt: $135.00 per ton
• Resolution to determine estimated 2025 Ad Valorem Property Taxes

The Carpentersville Board of Trustees approved a consent agenda covering multiple financial items and reports. It also approved a Phase I design engineering services agreement for the Spring Street and Cleveland Avenue Improvement Project. The board adopted Chapter 12.30, an ordinance restricting the use of village property for civil immigration enforcement activities. All motions passed unanimously.

• Approved FY 2025 Bills List $2,833,717.63 (7-0)
• Approved Change Order to Johnson Research Group agreement $22,396.99 (7-0)
• Approved rejection of Riverfront Park construction bid proposals (7-0)
• Approved Midwest Salt LLC bid for 2026 water‑softening salt $135.00 per ton (7-0)
• Approved ordinance authorizing disposal of village personal property (7-0)
• Approved Phase I design engineering services agreement for Spring St. & Cleveland Ave. $109,988 (7-0)
• Approved ordinance creating Chapter 12.30 restricting use of village property for civil immigration enforcement (7-0)
• Approved minutes of the October 7, 2025 board meeting (7-0)

Fire & Police Commission

The Commission will discuss updates regarding probationary firefighters and police officers. The meeting includes a review of Fire Department rules and regulations and concludes with a lateral police officer interview.

• Probationary Firefighter update
• Fire Department Rules and Regulations update
• Probationary Officer update
• Lateral Police Officer interview

The commission approved the September 9 regular and executive session minutes by unanimous voice vote. Officer James Rudolph was released from probationary status to full-time, also by unanimous voice vote. The commission entered and later exited an executive session for a personnel interview, each motion passing unanimously.

• Approved September 9 regular meeting minutes (unanimous voice vote)
• Approved September 9 executive session minutes (not for release) (unanimous voice vote)
• Released Officer James Rudolph from probationary to full-time status (unanimous voice vote)
• Entered executive session for a lateral transfer interview (unanimous voice vote)
• Exited executive session and resumed regular meeting (unanimous voice vote)
• Tabled Fire Department Rules and Regulations (no vote recorded)
• Adjourned the meeting (unanimous voice vote)

Special Events Advisory Committee

The committee is meeting to review budgets and planning for upcoming seasonal events. Discussions include the Fall Fest, Spooky Sprint, and Winterville. The body will also discuss the 2026 Special Events Calendar.

• Budget review for Fall Fest, Spooky Sprint, and Winterville
• Discussion of Spooky Sprint and Haunted Happenings
• Planning for the 2026 Special Events Calendar

The committee unanimously approved the minutes from the previous meeting. The members agreed that the Timberworks Lumberjack Show will not return for the next Fall Fest. The committee also discussed budget items for Fall Fest, Spooky Sprint, and Winterville, but no formal approvals were made.

• Approved previous meeting minutes (unanimous)
• Decided Timberworks Lumberjack Show will not return next year (agreed)

Diversity Committee

The Carpentersville Diversity Committee will approve the July 30, 2025 meeting minutes and discuss several old‑business items, including the community survey content, fire‑extinguisher initiatives, and by‑law revisions. The meeting will also include an open discussion and scheduling of the next meeting date.

• Approval of July 30, 2025 meeting minutes
• Review of community survey content
• Discussion of community fire‑extinguisher initiatives
• Discussion about by‑law revisions
• Open discussion and scheduling next meeting date

Board of Trustees

The Carpentersville Village Board will consider a consent agenda that includes approval of the FY 2025 bills totaling $2,454,935.27 and several resolutions and ordinances. Items include a three‑year fire‑hose testing agreement with Fire Catt, LLC, a special‑use permit for a 7‑Brew Coffee drive‑thru at 2280 Randall Road, and amendments to the residential rental licensing program and fee schedule. The board will also vote on a Phase II design engineering services agreement with HR Green, Inc. for $104,980.00 to advance the Public Works Storage Yard Improvements Project.

• Approval of Fiscal Year 2025 Bills List totaling $2,454,935.27 (Consent Agenda)
• Resolution approving a three‑year fire hose testing contract with Fire Catt, LLC
• Ordinance granting a special‑use permit for 7‑Brew Coffee drive‑thru at 2280 Randall Road
• Ordinance amending residential rental licensing program and fee schedule in Title 5 and Title 20 of the municipal code
• Resolution approving Phase II design engineering services agreement with HR Green, Inc. for $104,980.00 for Public Works Storage Yard Improvements

The Board of Trustees approved all items on the consent agenda, including the FY 2025 budget of $2,454,935.27 and several agreements and ordinances. They also approved a Phase II design engineering services agreement with HR Green, Inc. for the Public Works Storage Yard Improvements Project at a cost of $104,980.00. All motions passed unanimously with 7‑0 votes.

• Approved FY 2025 Bills List $2,454,935.27 (7‑0)
• Approved three‑year fire hose testing agreement with Fire Catt, LLC (7‑0)
• Approved agreement with Barrington Community School District No. 220 (7‑0)
• Approved agreement with IUOE Local 150 (7‑0)
• Approved special use permit for 7‑Brew Coffee at 2280 Randall Road (7‑0)
• Approved amendment to residential rental licensing program ordinance (7‑0)
• Approved amendment to public hearing notice requirements ordinance (7‑0)
• Approved Phase II design engineering services agreement with HR Green, Inc. for $104,980.00 (7‑0)

Board of Trustees

The Village Board of Trustees and Audit & Finance Committee will review year‑to‑date financial reports and preliminary FY 2026 revenue projections. They will also discuss the Municipal Cannabis Tax ordinance that was adopted on September 16, 2025. Additional items include scheduling future Audit and Finance Committee meetings on October 27‑28.

• Approval of Audit & Finance Committee August 20, 2025 minutes
• Review of year‑to‑date financial reports
• Discussion of Municipal Cannabis Tax ordinance adopted September 16, 2025
• Preliminary FY 2026 revenue projections
• Schedule Audit & Finance Committee meetings: Oct 27 (operating budget) and Oct 28 (capital budget)

Audit & Finance Committee

The Audit & Finance Committee and Village Board will approve August 20, 2025 meeting minutes and review year‑to‑date financial reports. They will discuss the Municipal Cannabis Tax ordinance adopted on September 16, 2025 and consider preliminary revenue projections for fiscal year 2026. The meeting will also set dates for the next committee sessions on the operating and capital budgets.

• Approval of Audit & Finance Committee minutes from August 20, 2025
• Review of year‑to‑date financial reports
• Discussion of Municipal Cannabis Tax ordinance adopted September 16, 2025
• Preliminary revenue projections for fiscal year 2026
• Scheduling of next Audit & Finance Committee meetings: Oct. 27 (operating budget) and Oct. 28 (capital budget) 2025

The committee unanimously approved the minutes from the August 20 meeting. Members gave general support and direction for staff to move forward with the proposed 2026 revenue adjustments, including a 5% pension levy increase, a 3% water and sewer rate increase, and raising the waste hauler charge to $9.00 per month. The committee suggested researching a 1% food and beverage tax and noted the next Audit and Finance meetings are scheduled for October 27‑28.

• Approved August 20 meeting minutes (unanimous voice vote)
• Directed staff to proceed with 2026 pension levy, water/sewer rate, and waste fee adjustments

Planning & Zoning Commission

The Planning & Zoning Commission will hold a public hearing to consider a special use permit for a drive-thru at 2280 Randall Road. The applicant is Who Brew IL LLC. The meeting is scheduled for September 18, 2025.

• Public Hearing: Special Use Permit for 7Brew Coffee drive-thru at 2280 Randall Road
• Approval of August 21, 2025 Planning & Zoning Commission minutes
• Next meeting scheduled for October 16, 2025

The commission approved the August 21 minutes (5‑0). It opened and then closed a public hearing on a special use permit for 7Brew Coffee at 2280 Randall Road (both 5‑0). The commission voted to recommend approval of the special use permit (5‑0) and to reschedule the October meeting to October 23 (5‑0). The meeting was adjourned (5‑0).

• Approve August 21 minutes (5 Ayes, 0 Nays, 2 Absent)
• Open public hearing for 7Brew Coffee permit (5 Ayes, 0 Nays, 2 Absent)
• Close public hearing (5 Ayes, 0 Nays, 2 Absent)
• Recommend approval of special use permit for 7Brew Coffee (5 Ayes, 0 Nays, 2 Absent)
• Reschedule October Planning & Zoning meeting to Oct 23 (5 Ayes, 0 Nays, 2 Absent)
• Adjourn meeting (5 Ayes, 0 Nays, 2 Absent)

Board of Trustees

The Board of Trustees will review several ordinances, including the designation of the Huntley/Randall Tax Increment Financing (TIF) Redevelopment Project Area. The meeting includes votes on zoning text amendments and professional service agreements for village infrastructure.

• Approval of Fiscal Year 2025 Bills List totaling $2,406,263.75
• TIF Redevelopment Plan and Project for the Huntley/Randall Project Area
• Agreement for Riverfront Park East Parking Lot Phase III Engineering with HR Green, Inc. for $59,767.00
• Change Order #1 for 2025 Village Resurface Program with Schroeder Asphalt Services, Inc. for $91,780.00
• Professional Services Agreement for Wastewater Treatment Facility generator design with Engineering Enterprises, Inc. for $136,310

The Board appointed Carrie Cichon as recording secretary. It then approved the entire consent agenda, which included the FY 2025 budget, several zoning and tax ordinances, and contracts for the Riverfront Park parking lot and a resurfacing change order. Finally, the Board approved a $136,310 professional services agreement for Phase II design engineering of a wastewater treatment generator.

• Appointed Carrie Cichon as recording secretary (7‑Ayes, 0‑Nayes, 0‑Absent)
• Approved FY 2025 bills totaling $2,406,263.75 (Consent Agenda, 6‑Ayes, 0‑Nayes, 0‑Absent, 1‑Present)
• Approved Riverfront Park East Parking Lot Phase III construction services contract for $59,767 (Consent Agenda)
• Approved Huntley/Randall Tax Increment Financing redevelopment plan and related zoning ordinances (Consent Agenda)
• Approved amendment to the municipal cannabis retailers’ occupation tax (Consent Agenda)
• Approved professional services agreement for wastewater treatment facility generator design, $136,310 (7‑Ayes, 0‑Nayes, 0‑Absent)

Foreign Fire Board

The Foreign Fire Insurance Board will approve the prior meeting minutes, review the remaining funds available for allocation, and consider a list of previously approved purchases. Old business includes several items with specified dollar amounts, such as a Quick Release Strap for $1,750 and a Screen Door for $1,000. New business calls for a review of all pending requests before adjourning.

• Quick Release Strap – $1,750
• Smoker Part – $500 (approved)
• Amazon Prime – $140 (approved)
• Screen Door – $1,000 (approved)
• Bay Floor TV – $500 (approved/purchased)

Fire & Police Commission

The Carpentersville Fire & Police Commission will conduct a call to order, roll call, and approve the minutes of its August 12, 2025 meeting. It will receive updates from the fire department on probationary firefighters and rule changes, and from the police department on probationary officers and the sergeant promotional exam. New business, other business, and an executive session on personnel issues will also be addressed. The agenda includes a notice about ADA accommodation requests for meeting participation.

• Approval of minutes from August 12, 2025
• Probationary firefighter update (Fire Department)
• Fire department rules and regulations update
• Probationary officer update (Police Department)
• Police sergeant promotional exam update

The commission voted unanimously to hire three part‑time firefighters as full‑time staff and to issue conditional offers to three probationary firefighters. It also approved retroactive offers for four probationary firefighters and accepted the resignation of Officer John McDonnell. The board entered and later exited an executive session on personnel matters before adjourning the meeting.

• Approved hiring three full‑time firefighters (Andersen, Klebansky, Longscar) – unanimous voice vote
• Granted authority to tender conditional offers to Anderson, Klebansky, Tasovac – unanimous voice vote
• Extended retroactive offers to probationary firefighters Phil Karsten, Emma Mergl, Ryan Shelin, Ky le Tasovac – unanimous voice vote
• Accepted resignation of Officer John McDonnell – unanimous voice vote
• Entered executive session to discuss personnel issues – unanimous voice vote
• Exited executive session and resumed regular meeting – unanimous voice vote
• Adjourned meeting at 5:08 p.m. – unanimous voice vote

Special Events Advisory Committee

The Special Events Advisory Committee will approve the minutes from the August 12, 2025 Special Events and Parks Commission meeting, review the department’s budget, and consider several upcoming community events. The events on the agenda are El Grito, Fall Fest, Spooky Spint & Haunted Happenings, and Winterville. Public comment will be limited to five minutes.

• Approve August 12, 2025 Special Events and Parks Commission meeting minutes
• Review and discuss the department budget
• Discuss upcoming El Grito event
• Discuss upcoming Fall Fest event
• Discuss upcoming Spooky Spint & Haunted Happenings and Winterville events

The committee deferred approval of the previous meeting minutes to the October 14, 2025 meeting. It reviewed the El Grito budget and discussed final logistics for Fall Fest. For the Spooky Sprint & Haunted Happenings event, the budget was set at $5,000, participation was opened to all community members, and a DJ contact was confirmed. Early planning for Winterville will be revisited at a future meeting.

• Previous meeting minutes deferred for approval at Oct 14, 2025
• Spooky Sprint & Haunted Happenings budget confirmed at $5,000
• Open participation for Spooky Sprint to all community members
• DJ contact for Spooky Sprint confirmed

Board of Trustees

The trustees approved the Consent Agenda, which included the FY2025 budget of $1,778,846.24, several ordinances, and contract extensions, by a 6‑0 vote with one trustee present. They also approved a resolution to accept a $152,308.20 contract to inspect and repair Well No. 8. All motions were carried.

• Approved FY2025 Bills list $1,778,846.24 (Consent Agenda) – 6 Ayes, 0 Nayes, 1 Present
• Approved August 19, 2025 Board minutes (Consent Agenda) – 6 Ayes, 0 Nayes, 1 Present
• Approved ordinance creating Section 10.24.115, parking prohibited in private alleys (Consent Agenda) – 6 Ayes, 0 Nayes, 1 Present
• Approved ordinance amending Section 20.02.010, building permit and inspection fees (Consent Agenda) – 6 Ayes, 0 Nayes, 1 Present
• Approved resolution authorizing agreement with MAP Chapter #390 (Consent Agenda) – 6 Ayes, 0 Nayes, 1 Present
• Approved resolution extending 2024 Synagro-Central LLC sludge hauling contract with 3% increase to $35.28 per cubic yard (Consent Agenda) – 6 Ayes, 0 Nayes, 1 Present
• Approved resolution accepting well inspection and repair contract $152,308.20 for Well No. 8 – 7 Ayes, 0 Nayes

Business Development Committee

The commission will meet to review commercial business updates and other business. The agenda consists primarily of procedural items.

• Commercial business updates

The commission approved the minutes from the July 22, 2025 meeting after a motion by Karen Trzaska and a second by Dan Comenduley. The motion carried. The meeting was then adjourned at 5:24 p.m. following a motion by Jeff Frost and a second by Jim Malone, which also carried.

• Approved July 22, 2025 meeting minutes (motion carried)
• Adjourned meeting at 5:24 p.m. (motion carried)

Tax Increment Financing Joint Review Board

The Joint Review Board will meet to select its public member and chair. The board will also review the 2024 Annual Report for the Route 25 Tax Increment Financing (TIF) District #3.

• Review of 2024 TIF 3 Annual Report
• Selection of Public Member of the Joint Review Board
• Selection of the Chair of the Joint Review Board
• Approval of September 27, 2024 meeting minutes
• Expenditures including $107,810 for L.W. Besinger Drive Phase II Engineering design

Planning & Zoning Commission

The Planning & Zoning Commission approved the minutes from the July 24 meeting. It voted to continue the cannabis dispensary text amendment case to the October 16 meeting. The commission also recommended approval of a zoning code definition amendment adding “Condominium” and a zoning code use‑table amendment. All votes were 4‑0 with three members absent.

• Approved July 24 minutes (4 Ayes, 0 Nays, 3 Absent)
• Opened public hearing for cannabis dispensary amendment (4 Ayes, 0 Nays, 3 Absent)
• Closed public hearing for cannabis dispensary amendment (4 Ayes, 0 Nays, 3 Absent)
• Recommended continuing cannabis case to Oct 16 meeting (4 Ayes, 0 Nays, 3 Absent)
• Opened public hearing for zoning code definitions amendment (4 Ayes, 0 Nays, 3 Absent)
• Recommended approval of “Condominium” definition amendment (4 Ayes, 0 Nays, 3 Absent)
• Opened public hearing for zoning code use‑tables amendment (4 Ayes, 0 Nays, 3 Absent)
• Recommended approval of use‑tables amendment (4 Ayes, 0 Nays, 3 Absent)

Audit & Finance Committee

The committee met at 6:00 p.m. and approved the minutes from the February 24 and June 23, 2025 meetings by unanimous voice vote. Finance Director Ben Mason reported year‑to‑date revenues, the recent approval of the Local Grocery Sales Tax by the Village Board, and the village’s GFOA award. Staff presented the proposed FY 2026 CERF plan and an update on the new Fox River park. The next Audit & Finance meetings are scheduled for October 27‑28 to review the FY 2026 operating and capital budgets.

• Approved minutes of Feb 24 2025 and Jun 23 2025 meetings (unanimous voice vote)

Board of Trustees

The Board voted to annex 33.03 acres owned by L&H Farm Partnership on the west side of Huntley Road. It also approved the appointment of Riley Bernardi to the Diversity Commission and adopted the Consent Agenda, which included the FY 2025 budget of $1,928,296.48. Additional approvals were a $248,990 professional services agreement for the Fox River utility crossing and a $961,883.36 contract for the Riverfront Park East parking lot.

• Approved annexation of 33.03 acres of L&H Farm land (6‑Ayes, 0‑Nayes, 1‑Absent)
• Approved appointment of Riley Bernardi to the Diversity Commission through Dec 2027 (6‑Ayes, 0‑Nayes, 1‑Absent)
• Approved Consent Agenda items including FY 2025 Bills $1,928,296.48 (5‑Ayes, 0‑Nayes, 1‑Absent, 1‑Present)
• Approved annexation agreement with RTW Properties, LLC (5‑Ayes, 0‑Nayes, 1‑Absent, 1‑Present)
• Approved $248,990 professional services agreement for Phase II Fox River utility crossing design (6‑Ayes, 0‑Nayes, 1‑Absent)
• Approved $961,883.36 contract for Riverfront Park East Parking Lot and site improvements (6‑Ayes, 0‑Nayes, 1‑Absent)

Fire & Police Commission

The commission unanimously approved the July 8, 2025 meeting minutes. It also unanimously voted to change Ryan Miles, Noe Martinez, Noel Bonilla, and Jose Lazaro from probationary to full-time status on their respective anniversary dates. The meeting was then adjourned by unanimous voice vote.

• Approved July 8, 2025 meeting minutes (unanimous voice vote)
• Promoted Officers Ryan Miles, Noe Martinez, Noel Bonilla, and Jose Lazaro from probationary to full-time status (unanimous voice vote)
• Adjourned meeting at 4:35 p.m. (unanimous voice vote)

Special Events Advisory Committee

The committee approved the July 17, 2025 meeting minutes unanimously. No budget items were discussed. Members talked about upcoming events such as El Grito, Fall Fest, a Spooky Sprint run, and Winterville. Staff liaison Larry announced his resignation at the end of the meeting.

• Approved July 17 minutes (unanimous)

Fire Pension Board

The Carpentersville Firefighters’ Pension Fund Board of Trustees will meet to review financial reports and investment performance. The board is scheduled to discuss the actuarial valuation, tax levy request, and fiduciary liability insurance renewal. Officers for the board will also be elected.

• Review and approval of Actuarial Valuation and Tax Levy Request
• Review and adoption of Municipal Compliance Report
• Approval of Fiduciary Liability Insurance Renewal
• Board Officer Elections for President and Secretary
• Discussion and possible action on Cash Management Policy

The board approved the May 20, 2025 meeting minutes and accepted the monthly financial report showing a net position of $39,791,966.47. It authorized quarterly disbursements of $24,231.04 and adopted the municipal compliance report. The trustees accepted the actuarial valuation and voted to request a tax levy of $1,938,171 from the Village of Carpentersville. They also approved a $7,084 fiduciary liability insurance renewal, elected new officers, and retained Trustee Tracy as FOIA officer.

• Approved May 20, 2025 meeting minutes (voice vote)
• Accepted Monthly Financial Report (roll call vote 4‑0)
• Approved $24,231.04 quarterly disbursements (roll call vote 4‑0)
• Accepted Actuarial Valuation and requested $1,938,171 tax levy (roll call vote 4‑0)
• Adopted Municipal Compliance Report (roll call vote 4‑0)
• Approved fiduciary liability insurance renewal $7,084 (roll call vote 4‑0)
• Elected Trustee Tracy as President and Trustee Miller as Secretary (roll call vote 4‑0)
• Retained Trustee Tracy as FOIA Officer and OMA Designee (roll call vote 4‑0)

Board of Trustees

The Carpentersville Board approved the consent agenda items except the annexation ordinance, which was tabled after a 6‑1 vote. The board also approved professional services agreements for the Silverstone Lake sewer project and the Old Town Area 1B project, and a change order for the Kings Road and Alameda Drive improvements. All other consent‑agenda votes were unanimous.

• Approved Consent Agenda items A–K except annexation ordinance (6‑0)
• Tabled Ordinance approving Annexation Agreement with RTW Properties, LLC (6‑1)
• Approved Phase I engineering services agreement for Silverstone Lake sewer project $118,570 (6‑0)
• Approved Phase II engineering services agreement for Old Town Area 1B project $179,776 (6‑0)
• Approved Final Change Order for Kings Road and Alameda Drive project $230,474.13 (6‑0)
• Approved Fiscal Year 2025 Bills List $4,320,027.20 (as part of consent agenda)
• Approved Ordinance regulating purchase, sale, and possession of THC products (as part of consent agenda)
• Approved Ordinance amending liquor license limits for Main Street Liquor and Wine (as part of consent agenda)

Business Development Committee

The Business Development Commission approved the minutes from the May 27, 2025 meeting. The commission then adjourned the July 22, 2025 meeting at 5:20 p.m. No other substantive actions were taken.

• Approved May 27, 2025 meeting minutes (motion carried)
• Adjourned meeting at 5:20 p.m. (motion carried)

Special Events Advisory Committee

The Special Events Advisory Committee unanimously approved the minutes from the April 9, 2025 meeting. The committee agreed to invite Jose to the next meeting regarding El Grito. A logo for Fall Fest was selected. Future committee meetings will be held on the second Tuesday of each month, with dates through November scheduled.

• Approved April 9 minutes (unanimous)
• Extended invitation to Jose for next meeting
• Selected logo for Fall Fest
• Shifted meetings to second Tuesday of each month (dates set through November)

Board of Trustees

The Board appointed Michael Salvaggio to the Fire and Police Commissioners. It approved the FY2025 budget, several special event permits, and the annual financial report. Contracts were awarded for a fire station kitchen remodel ($169,900) and a Robin Road retaining wall ($500,000). Two land annexations were approved, including 84.73 acres on the west side of Randall Road.

• Approved appointment of Michael Salvaggio to Board of Fire and Police Commissioners (7-0)
• Approved FY2025 Bills List $1,845,238.29 and multiple special event permits (7-0)
• Accepted and filed the Annual Comprehensive Financial Report and related audit documents (7-0)
• Awarded Fire Station No. 93 Kitchen Remodel contract to LZ Design Build Group for $169,900 (4-2, 1 abstain)
• Awarded Robin Road Retaining Wall contract to Alliance Contractors, Inc. for $500,000 (5-0, 2 present)
• Approved annexation of 9.94 acres owned by RTW Properties, LLC on east side of Randall Road (7-0)
• Approved annexation of 84.73 acres owned by L&H Farm LTD Partnership on west side of Randall Road and Huntley Road (7-0)
• Approved establishment of a Tax Increment Financing Interested Parties Registry for Huntley and Randall redevelopment area (7-0)

Fire & Police Commission

The Fire and Police Commission approved the regular meeting minutes from June 10, 2025 by unanimous voice vote. The commission noted that retired Police Commander Michael Salvaggio will be appointed to the board on July 15, 2025. The meeting was adjourned at 4:35 p.m. by unanimous voice vote.

• Approved June 10, 2025 meeting minutes (unanimous voice vote)
• Adjourned meeting at 4:35 p.m. (unanimous voice vote)
• Communicated appointment of Michael Salvaggio to board (effective July 15, 2025)

Board of Trustees

The Village Board approved the full consent agenda, including FY2025 bills and several ordinances and resolutions. It also approved a $165,006 engineering services agreement for Phase III of the Kings Road water main project, a $475,197 agreement for LW Besinger Road Phase II engineering services, and awarded a $2,843,719 contract to Martam Construction for the 2025 Kings Road water main improvement.

• Approved FY2025 Bills List ($1,719,463.60) (7-0)
• Approved Ordinance implementing Municipal Grocery Occupation Tax (7-0)
• Approved Resolution for Roadway Improvements on Rivers View, Southwind, Westwind Drives ($2,523,527.58) (7-0)
• Approved Joint Funding Agreement with IDOT for LW Besinger Drive improvement (7-0)
• Approved $165,006 engineering services agreement for Phase III Kings Road water main project (7-0)
• Approved $475,197 engineering services agreement for LW Besinger Road Phase II (7-0)
• Approved $2,843,719 contract to Martam Construction for Kings Road water main improvement (7-0)

Audit & Finance Committee

The commission noted that the FY2024 audit is complete and will receive digital copies of the report. Members reviewed FY2025 budget documents and were informed that the FY2026 budget process will begin soon, with a draft CERF schedule to be examined at the August meeting. Staff recommended that the Village Board consider adopting a local 1% grocery tax before the October 1, 2025 deadline, but no formal actions or votes were taken.

Planning & Zoning Commission

The Planning & Zoning Commission approved the May 15 minutes and continued the patio‑variation case for 4715 Windridge Court to a future meeting. It held a public hearing on the Carter Crossing subdivision and voted to recommend approval of the final Planned Unit Development and final plat. The meeting was then adjourned.

• Approved May 15, 2025 minutes (voice vote 6-0-1)
• Continued public hearing for Case PZC-25-002 (patio variation) (voice vote 6-0-1)
• Opened public hearing for Case PZC-25-003 (Carter Crossing) (voice vote 6-0-1)
• Closed public hearing for Case PZC-25-003 (voice vote 6-0-1)
• Recommended approval of Final PUD and Final Plat for Carter Crossing (voice vote 6-0-1)
• Adjourned meeting (voice vote 6-0-1)

Board of Trustees

The trustees unanimously approved the FY 2025 budget items on the consent agenda, including a $2,454,831.33 bill list and several ordinances, resolutions, easements, leases and event permits. They also approved an amended professional services agreement with HR Green, Inc. for $147,301.68. All motions passed with a 7‑aye, 0‑nay vote.

• Approved FY 2025 Bills List ($2,454,831.33) (7-0)
• Approved ordinance amending code to install stop and yield signs (7-0)
• Approved payment to EMS Management and Consultants Inc. (7-0)
• Approved payment to MacQueen Equipment, LLC for change order $16,540 (7-0)
• Approved easement agreement with Forest Preserve District of Kane County (7-0)
• Approved equipment lease agreements with Dundee Township Park District (7-0)
• Approved special event permits and fee waivers for multiple community events (7-0)
• Approved amended Professional Services Agreement with HR Green, Inc. for $147,301.68 (7-0)

Fire & Police Commission

The commission unanimously approved the regular meeting minutes from May 13, 2025. Commissioners elected Michael Gillette as the commission chair by unanimous consent. No new business was presented for either the Fire or Police departments. The meeting was adjourned at 4:39 p.m. by unanimous voice vote.

• Approved May 13, 2025 meeting minutes (unanimous voice vote)
• Elected Michael Gillette as Commission Chair (unanimous consent)
• Adjourned meeting at 4:39 p.m. (unanimous voice vote)

Foreign Fire Board

The board approved several equipment and supply purchases, including station logos up to $2,000, under‑bed lighting for $400, and a screen door costing $1,000 pending village approval. A $500 smoker part, a $140 Amazon Prime subscription, a $264 Netflix account, and a $500 Bay Floor TV were also approved and purchased. The request for an E92 blackout edition for the new rig was tabled. The meeting was adjourned at 2:00 p.m.

• Approved station logo purchase up to $2,000
• Approved and purchased under‑bed lighting for $400
• Approved screen door purchase for $1,000 (awaiting village approval)
• Approved smoker part purchase for $500
• Approved Amazon Prime subscription for $140
• Approved Netflix account purchase for $264
• Approved and purchased Bay Floor TV for $500
• Tabled E92 blackout edition for the new rig

Board of Trustees

The trustees approved several appointments to village advisory committees and the Police Pension Commission. They adopted the FY2025 budget items on the consent agenda, approved an ordinance for a Metronet right‑of‑way agreement, and awarded the $1,131,089.87 contract for the 2025 MFT Resurface Program to Schroeder Asphalt Services. All motions passed with unanimous or near‑unanimous votes. The meeting was adjourned at 7:11 p.m.

• Appointed Evelyn Gurrero to Special Events Advisory Committee (6-0)
• Appointed Yuli Pandocchi to Special Events Advisory Committee (6-0)
• Appointed Michael Pandocchi to Police Pension Commission (6-0)
• Replaced Louis Ramos with Melissa Bennett on Diversity Commission (6-0)
• Approved FY2025 Bills totaling $5,258,543.72 and other consent agenda items (6-0)
• Approved ordinance authorizing Right of Way Permitting Agreement with Metronet (5-0)
• Approved contract award for 2025 MFT Resurface Program to Schroeder Asphalt Services, $1,131,089.87 (6-0)
• Adjourned meeting at 7:11 p.m. by voice vote (unanimous)

Business Development Committee

The Business Development Commission approved the minutes from the April 22, 2025 meeting. The motion was made by Melissa Hernandez, seconded by Kay Teeter, and carried. No other actions were taken; the committee only discussed potential new businesses. The meeting adjourned at 5:47 p.m.

• Approved April 22, 2025 meeting minutes (motion carried)

Fire Pension Board

The board approved the minutes from the February meeting, accepted the March financial reports, and authorized $32,067.54 in quarterly disbursements. It approved training registration fees, accepted three new Tier II members, and certified the re‑election of two trustees to three‑year terms. The board also decided no changes are needed to the Cash Management Policy and accepted the latest investment performance report.

• Approved February 11, 2025 meeting minutes (unanimous voice vote)
• Accepted March 31, 2025 Monthly Financial Report (roll call vote, all four present trustees AYES)
• Approved $32,067.54 disbursements shown on Quarterly Disbursement Report (roll call vote)
• Approved trustee training registration fees for the IPPFA MidAmerican Conference (roll call vote)
• Accepted Emma Mergl, Ryan Schelin, and Kyle Tasovac as Tier II members effective April 21, 2025 (unanimous voice vote)
• Certified election results re‑electing Doug Miller and Steve Roesslein to three‑year terms (motion carried)
• Determined no changes are needed to the Cash Management Policy (discussion outcome)
• Accepted Sawyer Falduto Asset Management performance report for period ending March 31, 2025 (unanimous voice vote)

Board of Trustees

The trustees unanimously approved the FY 2025 bills, meeting minutes, a budget amendment, and a Riverfront Park contract amendment as part of the consent agenda. They also voted to remove the former Village Manager and appoint Bradford Stewart as the new Village Manager. A special event permit for the AACA Annual Car Show was approved, and the Board awarded a $1,031,713.15 contract to Schroeder Asphalt Services for the 2025 Resurface Program. Finally, the Board authorized the $2,000,000 purchase of the former Kohl’s property with up to $3,000 in closing costs.

• Approved FY 2025 Bills List $2,375,656.39 (7-0)
• Approved April 29, 2025 meeting minutes (7-0)
• Approved budget amendment to operating budget FY ending Dec 31 2024 (7-0)
• Approved amendment to Riverfront Park demolition contract (7-0)
• Approved removal of John O’Sullivan and appointment of Bradford Stewart as Village Manager (7-0)
• Approved Special Event Permit and fee waiver for AACA Annual Car Show July 20 2025 (6-0, 1 absent)
• Approved contract award to Schroeder Asphalt Services for 2025 Village Resurface Program $1,031,713.15 (7-0)
• Approved purchase of former Kohl’s property for $2,000,000 plus up to $3,000 closing costs (7-0)

Fire & Police Commission

The commission approved the April 8, 2025 meeting minutes by unanimous voice vote. Commissioner Jim DeLong turned in a letter resigning as commission chair. The meeting was adjourned at 4:41 p.m. by unanimous voice vote.

• Approved April 8, 2025 minutes (unanimous voice vote)
• Commission Chair Jim DeLong resignation submitted
• Adjourned meeting at 4:41 p.m. (unanimous voice vote)

Board of Trustees

The Carpentersville Board of Trustees swore in new trustees and reappointed several commission members. It approved the FY 2025 budget of $1,585,142.79, authorized a right‑of‑way permitting agreement with i3 Broadband, and approved the purchase of a 2025 Ford Explorer Police Interceptor. All motions carried with unanimous or near‑unanimous votes.

• Reappointed John Skillman to Audit & Finance Commission (7‑0)
• Reappointed Michael Gillette to Audit & Finance Commission (7‑0)
• Appointed Josephine Maniscalco to Special Events & Parks Commission (7‑0)
• Reappointed Eric Johnson to Police Pension Board (7‑0)
• Appointed Charles Baxter to Police Pension Board (7‑0)
• Approved FY 2025 Bills totaling $1,585,142.79 (7‑0)
• Approved Right‑of‑Way permitting agreement with i3 Broadband (6‑0, 1 absent)
• Approved purchase of 2025 Ford Explorer Police Interceptor for $64,277.42 (7‑0)

Business Development Committee

The Business Development Commission approved the minutes from the January 28 2025 meeting after a motion by Kay Teeter and a second by Jeff Frost. The commission discussed ideas for celebrating business anniversaries and potential new businesses in town. The meeting was adjourned after a motion by Kay Teeter, seconded by Dan Comenduley, which was carried.

• Approved Jan 28 2025 meeting minutes (motion carried)
• Adjourned meeting (motion carried)

Board of Trustees

The trustees approved the Fiscal Year 2025 bills totaling $3,052,434.60 and the minutes from the April 1 meeting. They also adopted multiple ordinances and resolutions, including garage door requirements, liquor licenses, a natural hazards plan, and a canoe/kayak launch agreement. The board authorized purchases of two Ford Escape vehicles for $63,176.00 and two Ford F‑150 police responders for $120,104.60.

• Approved FY2025 Bills List $3,052,434.60 (6‑0)
• Approved minutes of April 1, 2025 board meeting (6‑0)
• Approved ordinance amending Title 15 residential garage door requirements (6‑0)
• Approved special event and temporary liquor licenses (6‑0)
• Approved resolution adopting 2024 Kane County Natural Hazards Mitigation Plan (6‑0)
• Approved intergovernmental agreement for canoe/kayak launch site (6‑0)
• Approved purchase of two 2025 Ford Escapes for $63,176.00 (6‑0)
• Approved purchase of two 2025 Ford F‑150 police responders for $120,104.60 (6‑0)

Fire & Police Commission

The commission approved the March 11, 2025 meeting minutes by unanimous voice vote. A motion to enter executive session for entry‑level firefighter interviews was also approved unanimously. The Fire Preference Points rules were tabled. The meeting was adjourned at 4:47 p.m. by unanimous voice vote.

• Approved March 11, 2025 meeting minutes (unanimous voice vote)
• Tabled Fire Preference Points rules and regulations
• Approved entry into executive session for firefighter interviews (unanimous voice vote)
• Approved adjournment of meeting at 4:47 p.m. (unanimous voice vote)

Board of Trustees

The Board appointed Charlie Baxter to the Special Events and Parks Commission. It approved the FY 2025 Bills list for $1,898,094.88 along with several resolutions on the consent agenda. The Board accepted a Phase I engineering services agreement for the Carpenter Boulevard Improvement Project for $169,905. It also awarded the 2025 pavement striping contract to Precision Pavement Marking, Inc. for $114,733.50.

• Approved appointment of Charlie Baxter to Special Events and Parks Commission (5-0, 1 absent)
• Approved FY 2025 Bills list $1,898,094.88 and related resolutions on consent agenda (5-0, 1 absent)
• Approved Phase I Engineering Services Agreement for Carpenter Boulevard Improvement Project $169,905 (5-0, 1 absent)
• Approved contract award to Precision Pavement Marking, Inc. for 2025 Pavement Striping $114,733.50 (5-0, 1 absent)

Diversity Committee

The Diversity Commission reached consensus to appoint Neeti Gupta as Vice‑Chair. The board discussed future initiatives, mission, and scheduling but took no further formal actions. The next meeting is set for the third Wednesday of April at 6 p.m.

• Selected Neeti Gupta as Vice‑Chair (consensus)