Dayton public meetings in 2025

Mayor and Council

The council held a work session to review the FY2026‑2027 budget schedule and preliminary priorities, including maintaining services, updating software, and infrastructure projects. No motions were made, and no decisions were approved, denied, or tabled.

Mayor and Council

The council authorized the Town Manager to execute a Memorandum of Understanding with Dominion Energy (7‑0). It also approved a purchase agreement with Axon for body‑worn cameras (7‑0), donated two surplus MDT units to Bridgewater College (7‑0), approved the Development Incentive Grant application (5‑1‑1), and approved the revised Facade Improvement Grant application (7‑0). No other business was taken up.

• Approved MOU with Dominion Energy (7-0)
• Authorized Axon body‑worn camera purchase agreement (7-0)
• Declared six MDT units surplus and donated two to Bridgewater College (7-0)
• Approved Development Incentive Grant application (5-1-1)
• Approved revised Facade Improvement Grant application (7-0)
• Adjourned meeting (7-0)

Dayton Planning Commission

The Planning Commission will meet to discuss Accessory Dwelling Units (ADUs). The remainder of the meeting consists of procedural items and staff updates.

• Discussion regarding Accessory Dwelling Units (ADUs)

Mayor and Council

The council approved the October 14 minutes with a corrected spelling and removal of an inaccurate statement, passing 7‑0. Council members appointed Chad Moore to the Dayton Planning Commission for a term ending June 30, 2029, also by a 7‑0 vote. They directed the town attorney to prepare a memorandum of understanding with Dominion Energy for a proposed fiber‑optic conduit, again unanimously. Finally, the council authorized staff to explore a location for a Little Free Pantry, passing unanimously.

• Adopted corrected October 14 minutes (7-0)
• Appointed Chad Moore to Planning Commission (7-0)
• Directed attorney to prepare MOU with Dominion Energy for fiber project (7-0)
• Authorized staff to investigate placement for Little Free Pantry (7-0)

Mayor and Council

The Town of Dayton Council will present the FY 2024/25 financial report and audit for information only. Council members will consider an appointment action, though no vote is scheduled. Two closed‑session segments will discuss the Planning Commission vacancy and the Town Manager’s performance and salary review. No public comments or formal actions are expected.

• Presentation of FY 2024/25 Financial Report and Audit by Megan Argenbright, CPA
• Consideration of Appointment Action (specific appointment not detailed)
• Closed session on Planning Commission vacancy (work session)
• Closed session on Town Manager performance and salary review
• Proclamation of U.S. Marine Corps 250th Birthday

The council voted 6-0 to enter a closed session to discuss a Planning Commission vacancy. After discussion, the council voted 7-0 to return to open session. No other matters were decided and the meeting adjourned at 5:58 p.m.

• Closed session motion passed 6-0
• Open session motion passed 7-0

Mayor and Council

The Personnel Committee will discuss updates to the town’s staff handbook, including a new staff‑complaint process and options for the paid‑time‑off policy. It will also conduct a one‑year follow‑up evaluation of the Town Manager, covering the prior November 2024 review, scheduling, the survey platform payment process, and related staff updates. No other business is listed.

• Review and develop staff‑complaint process policy (Staff Handbook)
• Consider options for paid‑time‑off (PTO) policy (Staff Handbook)
• One‑year follow‑up evaluation of Town Manager (previous Nov 2024 review)
• Discuss calendar schedule for Town Manager evaluation
• Review survey platform payment process for Town Manager evaluation

Dayton Planning Commission

The Planning Commission approved the minutes from the August 21, 2025 meeting by a 3-0 vote. A motion to adjourn the October 16, 2025 meeting also passed unanimously (3-0). No substantive decisions or approvals were made on agenda items.

• Approved August 21, 2025 minutes (3-0)
• Adjourned meeting (3-0)

Mayor and Council

The council approved the September 8, 2025 meeting minutes with a 7-0 vote. It then voted 7-0 to table indefinitely the recommendation to install a memorial bench at Sunset Park honoring former council members Todd Collier and Zachary Fletchell. The meeting was adjourned by a 7-0 vote.

• Approved September 8, 2025 meeting minutes (7-0)
• Tabled memorial bench recommendation at Sunset Park (7-0)
• Adjourned meeting (7-0)

Mayor and Council

The Town Council will hold a work session and a regular meeting to discuss a memorial for former council members. The body is deciding whether to authorize the purchase and installation of a commemorative bench at Sunset Park.

• Proposed purchase of a 6-foot metal bench and plaque for $1,154.09
• Discussion regarding the Fletchall/Collier Memorial
• Closed session to discuss a Planning Commission vacancy
• Approval of September 8, 2025, meeting minutes

The council voted 7‑0 to enter a closed session to discuss staffing matters, then later voted 7‑0 to return to the open session. No decision was made on the memorial bench recommendation; discussion was postponed. All members were present for both votes.

• Motion to enter closed session passed (7-0)
• Motion to return to open session passed (7-0)

Dayton Planning Commission

The Dayton Planning Commission will approve minutes from the August 21, 2025 meeting, then discuss accessory dwelling units (ADUs) and the town's off‑premises sign ordinance (Sec. 30‑858). The agenda also includes unfinished business, new business, and a public comment period.

• Approve minutes from the August 21, 2025 Planning Commission meeting
• Discussion of Accessory Dwelling Units (ADUs)
• Discussion of Sec. 30‑858 – off‑premises signs
• Unfinished Business
• Public Comment

Mayor and Council

The council voted 5-0 to approve the regular meeting minutes from August 11, 2025. Two members were absent. The council then voted 5-0 to adjourn the September 8 meeting. No other actions were taken.

• Approved August 11, 2025 meeting minutes (5-0)
• Adjourned September 8, 2025 meeting (5-0)

Dayton Planning Commission

The Planning Commission will meet to discuss Accessory Dwelling Units (ADUs) as unfinished business. The meeting also includes the approval of minutes from June 2025 and several dates in 2023.

• Discussion of Accessory Dwelling Units (ADUs)

The commission unanimously approved the minutes from the June 24, 2025 meeting. It also approved the slate of past minutes from June 15, July 27, August 17, and September 14, 2023 with a caveat note. Commissioners discussed accessory dwelling units but took no formal action. The meeting was then adjourned unanimously.

• Approved June 24, 2025 minutes (3-0)
• Approved past minutes June 15, July 27, Aug 17, Sep 14 2023 (3-0)
• Adjourned meeting (3-0)

Mayor and Council

The council approved the minutes from the July 14 and July 2 meetings by a 7-0 vote. It then voted 7-0 to enter a closed session to discuss legal matters related to town zoning. The meeting was adjourned by a unanimous 7-0 vote.

• Approved July 14 and July 2 meeting minutes (7-0)
• Entered closed session on zoning legal matters (7-0)
• Adjourned the meeting (7-0)

Mayor and Council

The council appointed Melody Pannell as chair and Ralph Hensley as a member of the Personnel Committee. They approved the June 9 and June 16 meeting minutes, adopted the regular meeting schedule, and reappointed Neil Weldon to the Economic Development Authority for a four‑year term. The council entered and exited a closed session on zoning matters and then adjourned the meeting.

• Appointed Melody Pannell as Personnel Committee Chair (Mayor appointment)
• Appointed Ralph Hensley to Personnel Committee (Mayor appointment)
• Approved June 9 and June 16, 2025 meeting minutes (7 AYE)
• Adopted schedule for regular council meetings (7 AYE)
• Reappointed Neil Weldon to Economic Development Authority for 4‑year term (7 AYE)
• Entered closed session on zoning legal matters (7‑0)
• Exited closed session (7‑0)
• Adjourned meeting (7‑0)

Mayor and Council

The council voted 6‑0 to enter a closed session to discuss candidates for the vacant council seat. After reconvening, they approved the appointment of Trevor Cockburn to fill the vacancy left by Susan Mathias, also by a 6‑0 vote. The meeting was then adjourned with a unanimous 6‑0 vote.

• Closed session convened to discuss council vacancy (6-0)
• Open session reconvened after closed session (6-0)
• Appointed Trevor Cockburn to fill council vacancy (6-0)
• Adjourned meeting (6-0)

Dayton Planning Commission

The commission approved the March 20, 2025 meeting minutes (3‑0). It elected Lauren Reznik as Chair, Joey Henry as Vice‑Chair, and Gary Corder as Secretary (3‑0). Commissioners directed Economic and Community Development Director Gary Corder to draft a definition and base ordinance for Accessory Dwelling Units. The commission noted the upcoming vacancy of Commissioner Swindle’s seat.

• Approved March 20 minutes (3‑0)
• Elected Chair Lauren Reznik, Vice‑Chair Joey Henry, Secretary Gary Corder (3‑0)
• Directed Gary Corder to draft ADU ordinance definition and base draft (unanimous)
• Noted upcoming vacancy of Commissioner Swindle’s term expiring June 30, 2025 (informational)
• Adjourned meeting (3‑0)

Mayor and Council

The council voted 6‑0 to enter a closed session to discuss and interview candidates for a vacant council seat. After the closed session, the council voted 6‑0 to return to the open meeting. The council then adjourned the meeting by unanimous vote.

• Approved closed session for council vacancy interviews (6-0)
• Approved return to open session after closed session (6-0)
• Approved adjournment of meeting (unanimous)

Mayor and Council

The council unanimously approved the minutes from the March 10 and February 27 meetings. The council then voted 6-1 to appoint Gary Corder as the Town's Zoning Administrator, Subdivision Agent, and primary representative on the HRMPO Technical Advisory Committee. No other motions were decided at this meeting.

• Approved March 10 and Feb 27 meeting minutes (unanimous)
• Appointed Gary Corder as Zoning Administrator and Subdivision Agent (6-1)

Mayor and Council

The council approved the minutes of the March 10 and February 27 meetings by a unanimous vote. Councilmembers then appointed Gary Corder to serve as Zoning Administrator, Subdivision Agent, and the town's representative on the HRMPO Technical Advisory Committee and alternate on the HRMPO Policy Board. The appointment passed with six votes in favor and one against. Discussion noted that the positions are statutory and carry no additional compensation.

• Approved March 10 and February 27 meeting minutes (7-0)
• Appointed Gary Corder as Zoning Administrator, Subdivision Agent, and MPO representative (6-1)

Mayor and Council

The Work Session focused on the Career Development Plan (CDP) and its inclusion in the FY26 budget. Town Manager Borne and Police Chief Trout answered questions about tiers, eligibility, and funding. No formal action, approval, or denial was recorded.

Dayton Planning Commission

The commission approved the minutes from the February 27 joint Planning Commission meeting by a 3‑0 vote. It then voted to recommend the FY 26‑30 Capital Improvement Plan as presented, also by a 3‑0 vote. No other business was taken up and the meeting was adjourned unanimously.

• Approved February 27 joint meeting minutes (3-0)
• Recommended FY 26‑30 Capital Improvement Plan (3-0)
• Adjourned meeting (unanimous)