Deerfield public meetings in 2023

Conservation Commission

The Conservation Commission will discuss several new business items, including requests for RCOC at 264 River Road and the Kelleher Drive Culvert. The body will also review bridge damage on Pine Nook Road and a project request from Eversource.

• RCOC 264 River Road, Natalie Blais
• RCOC Kelleher Drive Culvert, Town of Deerfield DPW
• Pine Nook Road Bridge damage
• Eversource Line 312 project request
• Whipple Pond Management Report

Selectboard / Board of Health

The Selectboard, Board of Health, and Sewer Commissioners will meet to discuss town business. The agenda includes a road repairs update with Public Safety Staff and a potential executive session regarding personnel or contract negotiations.

• Road repairs update with Public Safety Staff
• Executive session for strategy sessions regarding non-union personnel or contract negotiations

Selectboard / Board of Health

The Selectboard is holding a public hearing to consider an application from Tree House Brewing Company, Inc. The company is seeking to amend its farmer-brewery pouring permit.

• Application to increase occupancy to 4,994 at 1 Community Place, South Deerfield

Selectboard / Board of Health

The Selectboard is meeting as the Local Licensing Authority to hold a public hearing. The board will consider an application from Tree House Brewing Company to increase its total occupancy for the service of alcohol.

• Public hearing for Tree House Brewing Company, Inc. at 1 Community Place
• Proposed increase of total occupancy to 5,000 for service of malt beverages, wine, and distilled spirits

Selectboard / Board of Health

The Selectboard and Board of Health will conduct a hearing regarding occupancy changes for Tree House Brewing Company's liquor license. The body will also consider a pay rate increase for election workers and a contract extension for P-3 Project Planning Professionals.

• Hearing: Tree House Brewing Company occupancy changes for liquor license
• Decision: Election worker pay rate increase recommendation
• Contract: P-3 Project Planning Professionals OPM contract extension/amendment
• Fee waiver: Abutters list fee for GGD Consulting Engineers, Inc.
• Discussion: FY2024 budget and service reductions

Ad Hoc Senior Housing Committee

The committee will review minutes from the December 14, 2023 meeting and hear a presentation from Rachel of Berkshire Design regarding future work with architects.

• Presentation by Rachel from Berkshire Design on working with architects

Community Preservation Committee

The committee will elect a new Chair and discuss recommendations from Stuart Saginor. The body is reviewing requirements for CP-2 forms, public hearing notifications, and the creation of a Community Preservation Plan.

• Election of new Chair
• Discussion of CP-2 form review from Town Hall
• Scheduling of public hearings and newspaper notifications
• Discussion of a November deadline cycle
• Development of a Community Preservation Plan

Board of Assessors

The Board of Assessors will meet to discuss administrative items and budget sheets for FY2025. The meeting includes a review of motor vehicle abatement and exemption requests.

• FY2025 Budget Sheets
• Conservation Restriction for Map 64 Lot 5.2
• Motor Vehicle Abatements
• Exemption Requests

Selectboard / Board of Health

The Selectboard and Board of Health will meet to discuss municipal preparedness and traffic management. A key decision involves a vote on a proposal to implement one-way traffic on River Road.

• Vote on River Road one-way traffic proposal
• Municipal Vulnerability Preparedness (MVP) Core Group regular meeting

Personnel Board

The Personnel Board will meet to discuss budgeting recommendations and job descriptions. The board is reviewing a revised job description for the Assistant Town Clerk and discussing potential vacancies.

• FY2025 Cost of Living Adjustment Recommendation for budgeting
• Review and approval of revised Assistant Town Clerk job description
• Discussion of potential SCEMS Deputy Chief vacancy

Municipal Vulnerability Preparedness (MVP)

The Municipal Vulnerability Preparedness (MVP) Core Group will discuss updates regarding the MVP 2.0 Grant and local climate vulnerability. The group will also review updates on the FY25 MVP Action Grant and specific green infrastructure construction projects.

• FY25 MVP Action Grant Expression of Interest submitted December 15
• Construction of Green Infrastructure in Historic Deerfield
• Construction of Leary Lot Green Infrastructure
• Construction of Green Entryway at DES
• MVP 2.0 Grant updates and climate vulnerability discussion

Ad Hoc Senior Housing Committee

The committee will meet to discuss working with Berkshire Design architects on future steps. Members also plan to write a report to the CPC regarding the use of funds to date.

• Discussion on working with Berkshire Design architects
• Preparation of a report to the CPC on use of funds to date
• Setting meeting dates for the remainder of December

DEDIC

The Deerfield Economic Development & Industrial Corporation will meet to review financial and secretarial reports. The committee will discuss the status of a tree removal contract and reporting requirements for the Commonwealth of Massachusetts and the Deerfield Selectboard.

• Tree Removal Contract Status
• Commonwealth of Massachusetts Certificate of Exemption
• Annual Report to Commonwealth of Massachusetts and Deerfield Selectboard

Selectboard / Board of Health

The Selectboard and Board of Health will meet to discuss budget reductions and service freezes for FY2024 and consider FY2025 budgets. The meeting includes a public hearing on tobacco regulations and a community discussion on Leary Lot green infrastructure.

• Tobacco Regulations Hearing
• FY2024 Budget Reductions, Budget Memo, and service/project freezes
• FY2025 Budgets and Annual Town Meeting Articles
• P-3 Project Planning Professionals OPM Contract Extension/amendment
• BRIC Grant Submission and Letters of Support to Eaglebrook School and Fuss & O’Neill

South County Emergency Medical Services Board of Oversight

The South County EMS Board of Oversight will meet to review the budget and discuss the detail rate. The board is also scheduled to discuss interviews for a chief candidate.

• Chief candidate interviews
• Detail Rate
• Budget

Open Space Committee

The committee is considering work to establish conservation restrictions on five town parcels, including three contiguous parcels on Pocumtuck Ridge and Birchwood Nature Refuge. The discussion includes applying for 2024 Community Preservation Act funds with an approximate budget of $40,000 for due diligence costs.

• Establishment of conservation restrictions for Steam Mill Forrest, Pocumtuck Rock, Pine Nook Forrest, and Birchwood Nature Refuge
• Application for 2024 Community Preservation Act funds with an approximate $40,000 budget
• Formation of a working group for the CPA Grant Application due March 1, 2024
• Development of an outreach plan involving stakeholders such as Marge Bruchac and New England Mountain Bike Association

Tri-Town Beach Commission

The Tri-Town Beach Commission is meeting to review open projects and budget items. The body will discuss potential winter uses for the beach and partnerships with Recreation Departments.

• Heritage approval for water and treatment update
• Budget discussion
• CPA application for docks discussion
• Winter use and Recreation Department partnerships

Selectboard / Board of Health

The Selectboard is meeting to discuss and decide whether to hold a Special Election. The board will also consider a debt-exclusion question to be included on a Special Election Warrant.

• Consideration to hold a Special Election
• Consideration of a debt-exclusion question on a Special Election Warrant

Selectboard / Board of Health

The Selectboard and associated boards are meeting to conduct interviews for the South County EMS Chief position. The session includes scheduled interviews with two candidates and a subsequent discussion.

• Interview of candidate Laurie McComb at 18:00
• Interview of candidate Joshua Sparks at 19:00

Ad Hoc Senior Housing Committee

The Ad Hoc Senior Housing Committee will meet remotely to review minutes from the November 30, 2023, meeting. The committee also plans to brainstorm on communications and receive an update regarding a CCI meeting.

• Review of November 30, 2023, meeting minutes
• Brainstorming session on communications
• Update from Lili Dwight regarding the CCI meeting

Selectboard / Board of Health

The Selectboard and Board of Health will conduct a tax classification hearing and review sewer commitments. The body will also consider a settlement for Wastewater Treatment Plant abutter damages and the inclusion of materials in property tax bills.

• FY2024 Tax Classification Hearing with Board of Assessors
• FY2024 Sewer Commitment 1 (1st Half) review and approval
• Authorization of Wastewater Treatment Plant Abutter Damages Settlement
• Request to include informational material with property tax bills
• Letter of Support for State Broadband Infrastructure Grant (MBI) – Verizon / Deerfield

Selectboard / Board of Health

The Selectboard is holding a public hearing to discuss local property tax policy. The body will consider whether residential, open space, commercial, industrial, and personal property classes should be taxed at the same or different rates.

• Tax classification hearing for five property classes

Library Board of Trustees

The Library Board of Trustees will meet to vote on the minutes from the November 1, 2023 meeting. The session also includes a report from the Director and general updates.

• Vote on November 1, 2023 meeting minutes

Board of Assessors

The Board of Assessors will conduct three classification hearings for local districts. These hearings are scheduled for the S. Deerfield Fire District, Deerfield Area Fire District, and S. Deerfield Water District.

• S. Deerfield Fire District Classification Hearing
• Deerfield Area Fire District Classification Hearing
• S. Deerfield Water District Classification Hearing

Board of Assessors

The Board of Assessors is holding a joint meeting with the Selectboard. The purpose of the meeting is to conduct a Town Classification Hearing.

• Joint Meeting with Selectboard for Town Classification Hearing

Connecting Community Initiative

The Connecting Community Initiative Committee and Selectboard are holding a joint meeting. The primary agenda item is a presentation and discussion regarding UMass Solar.

• UMass Solar presentation and discussion

South County Senior Center Board of Oversight

The South County Senior Center Board of Oversight will meet to discuss the FY25 budget and review capital requests from member towns. The board will also receive updates on space status and statistical data.

• FY25 Budget discussion
• Capital requests from each town update
• IMA and Consortium Agreements
• SCSC Space Status update
• Statistical Data update

Board of Assessors

The Board of Assessors will meet to discuss administrative items and review motor vehicle abatements. The meeting includes an executive session to comply with MGL Chapter 59 section 60 requirements.

• Motor vehicle abatement and exemption requests
• Review of November deeds, plans, and building permits
• Business certificates
• Proposed regular meetings with Select Board

Planning Board

The Joint Planning Board and Select Board will meet to discuss a site plan amendment for Cumberland Farms and the candidacy of a new board member. The board will also review a revised Act Now Ready (ANR) for 89 Whately Road.

• Public hearing for Cumberland Farms at 31 Elm Street to add EV chargers and parking
• Cumberland Farms proposal to replace outdoor seating and fence with plantings
• Review of Satu Zoller's candidacy for a vacant Planning Board seat
• Revision of previously approved ANR for 89 Whately Road

Ad Hoc Senior Housing Committee

The committee will review minutes from the November 9 meeting. Members will also discuss the ANRAD meeting and brainstorm communication strategies.

• Discussion of ANRAD meeting
• Brainstorming on communications

Board of Assessors

The Board of Assessors will meet to review previous minutes and administrative items. The agenda includes a discussion on granting the Town Administrator permission to pursue assessment contract enforcement.

• Assessment Contract Enforcement: Permission for Town Administrator to Pursue
• 2024 Town & District Recap Documents

Selectboard / Board of Health

The Selectboard and Board of Health will meet to discuss various town business. Key items include signing closing documents for a South Deerfield Wastewater Treatment Plant bond and signing the FY24-1 sewer commitment.

• Signing of closing documents for South Deerfield Wastewater Treatment Plant Bond
• Signing of FY24-1 sewer commitment

Municipal Vulnerability Preparedness (MVP)

The Municipal Vulnerability Preparedness (MVP) Core Group is meeting to review progress on the MVP 2.0 grant and discuss expanding the core team. The group will also receive updates on three green infrastructure construction projects.

• Review of MVP 2.0 Grant Part A: Identifying Lived Experience
• Action to expand the MVP core team
• Construction of Green Infrastructure in Historic Deerfield
• Construction of Leary Lot Green Infrastructure
• Construction of Green Entryway at DES

Energy Conservation Committee

The committee will review a draft Solar Action Plan and discuss various grant opportunities, including Green Communities and the Inflation Reduction Act. Members will also discuss utility aggregation rates and municipal projects such as geothermal and bike lanes.

• Review of draft Solar Action Plan
• Grant seeking for Green Communities and Inflation Reduction Act
• Frontier Regional Energy cooperative effort and engineering study
• New standard utility rates and Colonial consumer postcards
• Discussion on geothermal and municipal campus projects

Conservation Commission

The Conservation Commission is meeting to continue a public hearing regarding an Abbreviated Notice of Intent for town senior housing. The body will also review emergency certificates for several road and culvert projects.

• Public hearing continuation for senior housing at 8 Conway Street, 71, 75 & 85 N Main Street, and a landlocked parcel
• Cumberland Farms Detention Pond clean up
• Site visit review for 345 Pine Nook Road (Antonellis Farm)
• Emergency Certificates for Rte 5/Greenfield Road, Old Main Street, Hoosac Road, and Fuller Brook Bittersweet Culvert
• SunnyDayz SWPPP and site walk

Selectboard / Board of Health

The Selectboard and Board of Health will review construction cost estimates for the Tilton Library Project and a contract amendment for Johnson Roberts Associates. The body will also consider floor amendment language for legislation regarding the town's sewer systems and the purchase of 85 North Main Street.

• Tilton Library Project construction documents cost estimates
• Purchase of former St. James Church at 85 North Main Street
• H3841: Act amending authorization for town sewer systems
• SCEMS request to write off uncollectable debt
• Review of Cannabis Equity and Town Flag policies

Connecting Community Initiative

The Connecting Community Initiative Committee and Selectboard are meeting to review committee updates and discuss outcomes from a Special Town meeting.

• Approval of October 17th minutes
• Committee updates report
• Discussion of Special Town meeting outcomes

350th Anniversary Committee

The committee will discuss updates regarding a time capsule, stone, and the Working History Group. The meeting also includes an update from a Friends of Deerfield representative.

• Time Capsule/Stone discussion
• Working History Group update
• Friends of Deerfield (FoD) representative update

South County Emergency Medical Services Board of Oversight

The Board of Oversight is meeting to review old business regarding financial rates and personnel. The agenda includes discussions on billing, detail rates, and candidate interviews.

• Billing Rates
• Detail Rate
• Plan Chief Candidates Interviews
• Comstar Write Offs
• SRT

Board of Assessors

The Board of Assessors will meet to handle administrative tasks and review abatement and exemption requests. The meeting includes an executive session to comply with MGL Chapter 59 section 60 requirements.

• 2023 Motor Vehicle Excise Commitment #06
• 2024 Recap Documents
• Motor Vehicle Abatements
• Business Certificates

Historical Commission

The Deerfield Historical Commission is meeting to handle routine business, including approving minutes and a budget report. They will also discuss updates on interpretive signage, cemetery repairs, and a potential Community Preservation Act (CPA) project for Lee Road Cemetery restoration. Note that the September and October meetings were cancelled due to lack of quorum.

• Approve August minutes for posting
• Interpretive signage at Sugarloaf St. Cemetery and Mt. Sugarloaf summit
• Albany Road Cemetery broken stone / funds
• Indian House Museum renovation approval letter
• Project for next CPA cycle: Lee Road Cemetery restoration

Community Preservation Committee

The Community Preservation Committee will meet to approve minutes from September 13, 2023. The primary focus of the meeting is a presentation by Stuart Saginor regarding CPA updates, best practices, and allowable uses.

• Presentation by Stuart Saginor on CPA Update, Best Practices, and Allowable Uses

Cultural Council

The Local Cultural Council will review funding priorities and vote on applications based on available funds. The body will also determine the process for notifying accepted and rejected applicants.

• Review of funding priorities
• Vote on applications for available funds
• Determination of notification process for applicants

Selectboard / Board of Health

The Selectboard and Board of Health will meet to discuss one-day liquor licenses for Yankee Candle Village and provide updates on town infrastructure and budgets. The agenda includes potential executive sessions regarding litigation and real property.

• One-day liquor license approvals for Yankee Candle Village (Nov 16 and Dec 7)
• Tilton Library Contract Amendment for review and approval
• BRIC Grant letter of interest for Pine Nook Road repairs
• Old Deerfield Sewer Pipe Project update
• South Deerfield and Old Deerfield Wastewater Treatment Plant O&M Budget

South County Senior Center Board of Oversight

The South County Senior Center Board of Oversight will meet to tour and discuss the location of 23 Plumtree Road in Sunderland.

• Tour and discussion of 23 Plumtree Road, Sunderland

Open Space Committee

The Open Space and Recreation Committee is discussing initiatives for the Pocumtuck Ridge, including land protection and trail development. The body is reviewing grant application timelines for 2024 and 2025 and planning outreach to stakeholders.

• Securing Conservation Restrictions on five town-owned parcels
• MassTrails Grant Application in 2025 for Pocumtuck Ridge Trails Network
• CPA Grant Application with a March 1, 2024 deadline
• State Grant Application with a likely mid-July 2024 deadline
• Planning outreach letters and stakeholder contacts for December meeting

Ad Hoc Senior Housing Committee

The committee will review minutes from the November 2, 2023 meeting. Members will also receive updates from Rachel and participate in a brainstorm regarding communications.

• Review of November 2, 2023 minutes
• Updates from Rachel
• Brainstorm on communications

Selectboard / Board of Health

The Selectboard, Board of Health, and Sewer Commissioners will meet to conduct regular business. The primary discussion item is the Municipal Vulnerability Preparedness (MVP) Core Group regular meeting.

• Municipal Vulnerability Preparedness (MVP) Core Group regular meeting

Municipal Vulnerability Preparedness (MVP)

The Municipal Vulnerability Preparedness Core Group is meeting to review MVP 2.0 grant progress and approve Part A of the identifying lived experience process. The group will also discuss expanding the core team and provide updates on green infrastructure projects.

• Review and approval of MVP 2.0 Part A – Identifying Lived Experience
• Action to expand the MVP core team
• Construction of Green Infrastructure in Historic Deerfield update
• Construction of Leary Lot Green Infrastructure update
• Construction of Green Entryway at DES update

Board of Assessors

The Board of Assessors will meet to discuss the taxable status of a specific property and review abatement and exemption requests. The meeting includes a scheduled executive session to comply with state law regarding MGL Chapter 59 section 60.

• Taxable status of Map 40 Lot 6
• Motor vehicle abatements
• Review of October deeds, plans, and building permits
• Abatement and exemption requests

Selectboard / Board of Health

The Selectboard, Board of Health, and Sewer Commissioners will meet for a joint session. The agenda includes a site plan review hearing for the Leary Lot located at 59 North Main Street.

• Site Plan Review Hearing for Leary Lot (59 North Main Street)

Planning Board

The Planning Board will conduct public hearings regarding two site plan applications. The board will also consider the appointment of a new member.

• Public hearing for 59 North Main St: Site Plan Review and Stormwater Permit for a parking lot and pedestrian improvements
• Public hearing for Cumberland Farms at 31 Elm Street: Site Plan Review amendment for EV chargers, parking expansion, and landscaping
• New Member Appointment: Erika Higgins Ross

South County Senior Center Board of Oversight

The South County Senior Center Board of Oversight is meeting to review the initial FY2025 budget and capital improvement fund requests. The board will also discuss the space located at 23 Plumtree Road.

• Discussion of space at 23 Plumtree Road
• FY2025 Capital Improvements Committees Fund Requests
• Initial FY2025 Budget Review

Ad Hoc Senior Housing Committee

The Ad Hoc Senior Housing Committee will meet remotely to review minutes from the October 26, 2023, meeting. The committee is also scheduled to discuss a draft presentation from VHB.

• Discussion of VHB draft presentation

Selectboard / Board of Health

The Selectboard and Board of Health will meet to discuss several administrative decisions and reports. Key items include a one-day liquor license for Holyoke Hummus and a lease extension for South County EMS at 88 Greenfield Road.

• Consideration of Erika Higgins Ross for a vacant Planning Board seat
• One-day liquor license for Holyoke Hummus
• Lease extension for South County EMS at 88 Greenfield Road
• Old Deerfield Sewer Pipe Project discussion
• Review of Tilton Library Contract Amendment

South County Emergency Medical Services Board of Oversight

The South County EMS Chief Screening Committee is meeting to interview and discuss candidates for the position of Chief. The committee may enter executive session to conduct these interviews.

• Interview of Chief candidates
• Post-interview discussions

Library Board of Trustees

The Library Board of Trustees will meet to vote on the minutes from the October 4, 2023 meeting. The session includes a report from the Director and general updates.

• Vote on October 4, 2023 meeting minutes

Planning Board

The Planning Board is meeting jointly with the Selectboard to consider a candidate for a vacant seat on the board. The remainder of the agenda consists of procedural items.

• Consideration of Erika Higgins Ross for appointment to a vacant Planning Board seat

350th Anniversary Committee

The committee will review minutes and debrief on the Eastern European Heritage Festival. Members will also discuss updates regarding a time capsule, stone, and the Working History Group.

• Eastern European Heritage Festival Debrief
• Time Capsule/Stone discussion
• Working History Group Update
• Update from Friends of Deerfield Representative
• Website/Social Media discussion

Conservation Commission

The Conservation Commission will continue a public hearing regarding an Abbreviated Notice of Intent for senior housing. The body will also review site visits and an emergency certificate for Old Main Street.

• Public hearing continuation for ANRAD Senior Housing at 8 Conway Street, 71, 75 & 85 N Main Street, and a landlocked parcel
• Old Main Street Emergency Certificate
• SunnyDayz SWPPP and site walk
• Eaglebrook Track and Dining Hall projects site visit
• Appointment of a representative to the Connecting Community Initiative Committee

Ad Hoc Senior Housing Committee

The committee will review minutes from the October 12, 2023 meeting. Members will also discuss next steps regarding Town Meeting and progress for Berkshire Design Group.

• Review of October 12, 2023 minutes
• Discussion of Town Meeting and next steps
• Discussion regarding moving Berkshire Design Group forward

Selectboard / Board of Health

The Deerfield Selectboard, Board of Health, and Sewer Commissioners are meeting jointly to review and approve a Special Election Warrant and tentatively appoint a Registrar. Public comment is suspended for this meeting to conduct the special election business. The meeting is hybrid, with in-person attendance at Deerfield Municipal Offices and remote participation via Zoom.

• Special Election Warrant for review and approval
• Tentative appointment of Registrar
• Public comment suspended for this meeting

Finance Committee

The Deerfield Finance Committee met on October 23, 2023, at the Frontier Regional School Auditorium. The agenda consisted entirely of procedural items, including the call to order, review of previous minutes, and discussion of the Town Meeting Warrant. No specific financial decisions, contracts, or ordinances were listed in the provided text.

• Review of minutes from previous meetings
• Discussion of the Annual Town Meeting Warrant

Capital Improvements Committee

The Capital Improvement Planning Committee is holding an emergency meeting to consider and vote on a capital request for Snowberry Circle and Gray Lock Lane, which would then be recommended to the Selectboard for inclusion in a Special Town Meeting warrant. The agenda contains only this single item.

• Approval of Snowberry Circle and Gray Lock Lane capital request
• Recommendation to Selectboard for Special Town Meeting warrant

South County Emergency Medical Services Board of Oversight

The South County Emergency Medical Services Board of Oversight is meeting to discuss operational and financial matters, including a possible increase in ambulance billing rates, lease renewal, and updates on hiring a chief and acquiring a new truck. They will also hear a report from the director and review the October disposition report.

• Discussion about raising ambulance billing rates
• Lease renewal update
• Update on chief hiring group
• New truck update
• SRT conversation with guest Matt Wolkenbreit

Open Space Committee

The Deerfield Open Space and Recreation Committee met to review its prior discussions with the Selectboard and to discuss land preservation with the Franklin Land Trust. The primary focus was seeking Conservation Restrictions and developing trail networks on five specific town-owned parcels. The committee also reviewed a draft letter for stakeholder outreach regarding these preservation efforts. No final votes or binding decisions were recorded in the agenda text.

• Discussion of Conservation Restrictions on Pocumtuck Rock, Pine Nook Memorial Forest, Steam Mill Forest, Birchwood Nature Refuge, and Deerfield River Off Mill Village Road
• Review of committee discussions held with the Deerfield Selectboard on October 4, 2023
• Review of a draft letter to stakeholders regarding land preservation
• Approval of minutes from the September 19, 2023 meeting

Finance Committee

The Deerfield Finance Committee is meeting remotely to review the warrant for an upcoming Special Town Meeting, along with routine items like approving previous minutes and setting the next meeting date. Public comment is also scheduled. The agenda is otherwise procedural.

• Special Town Meeting warrant review
• Review of previous meeting minutes
• Public comment period

Ad Hoc Senior Housing Committee

The committee will review updates regarding VHB's next steps and discuss future actions for Berkshire Design. Members will also report on a meeting with the South Deerfield Women’s Club and prepare for Town Meeting.

• Update from VHB regarding next steps
• Report on 9/27/23 meeting with S. Dfld Women’s Club
• Discussion of next steps for Berkshire Design
• Preparation for Town Meeting

Selectboard / Board of Health

The Deerfield Selectboard, also acting as the Board of Health and Sewer Commissioners, will meet to confirm votes from an October 5 emergency meeting and interview a candidate for the Planning/Economic Development Coordinator position. Public comment is suspended for this meeting. The agenda is otherwise routine, including reports, minutes, and administrative updates.

• Confirm votes from October 5, 2023 emergency meeting
• Candidate interview for Planning/Economic Development Coordinator
• Public comment suspended for this meeting
• Minutes of October 5, 2023 meeting

DEDIC

The Deerfield Economic Development & Industrial Corporation (DEDIC) is meeting to handle routine business, including approving minutes, receiving the treasurer's report, and hearing public comment. The chairman will provide updates on the Swale Project and fence posts. No major decisions or proposals are listed on the agenda.

• Approve minutes and due diligence list
• Treasurer's report
• Public comment and response
• Status update on Swale Project
• Status update on fence posts

Selectboard / Board of Health

The Deerfield Selectboard, Board of Health, and Sewer Commissioners are meeting jointly. The main discussion item is a joint discussion with the Finance Committee on the Special Town Meeting warrant. Public comment is suspended for this meeting.

• Special Town Meeting Warrant Joint Discussion with Finance Committee
• Public comment suspended for this meeting
• Hybrid meeting via Zoom and in-person at 8 Conway Street

South County Emergency Medical Services Board of Oversight

The South County EMS Chief Screening Committee is meeting to organize and potentially enter executive session to consider or interview applicants for the Chief position. The agenda includes discussion and decision items, with the executive session authorized under Massachusetts law to protect applicant confidentiality. No other substantive business is listed.

• Executive session to consider or interview Chief applicants under G.L. c.30A §21 (a) (8)
• Committee organization and discussion/decision items

Selectboard / Board of Health

The Selectboard, Board of Health, and Sewer Commissioners are holding an emergency meeting to consider the Special Town Meeting Warrant, including its articles, closure, and posting. This is a procedural step to finalize the warrant for the upcoming town meeting.

• Special Town Meeting Warrant: Warrant Articles and closure and posting of Warrant

Ad Hoc Senior Housing Committee

The committee will review updates from VHB regarding next steps for a public meeting and discuss future actions for Berkshire Design. Members will also report on a recent meeting with the South Deerfield Women’s Club.

• Update from VHB on next steps for Public Meeting
• Report on 9/27/23 meeting with S. Dfld Women’s Club
• Discussion of next steps for Berkshire Design
• Review of minutes from 08-24-23

Selectboard / Board of Health

The Deerfield Selectboard, Board of Health, and Sewer Commissioners are meeting in a hybrid format. The agenda is largely procedural, including public comment suspension, reports, minutes, and a discussion item on the Municipal Vulnerability Preparedness (MVP) Core Group. No major decisions or public hearings are listed.

• Municipal Vulnerability Preparedness (MVP) Core Group regular meeting discussion
• Public comment suspended for this meeting
• Hybrid meeting via Zoom and in-person at 8 Conway Street, South Deerfield

Selectboard / Board of Health

The Deerfield Selectboard, Board of Health, and Sewer Commissioners will hold a joint meeting to discuss and potentially appoint a member to the Deerfield Elementary School Committee, consider conservation restrictions on five town-owned parcels, and review several financial and development items. The board will also discuss a one-day liquor license for a festival, a potential senior housing land purchase, wastewater treatment borrowing, and updates on town positions. An executive session is scheduled to consider land purchase negotiations.

• Joint meeting with Deerfield Elementary School Committee to fill a vacancy
• Conservation restrictions on five town-owned parcels (Pocumtuck Rock, Pine Nook Memorial Forest, Steam Mill Forest, Birchwood Nature Refuge, Deerfield River off Mill Village Road)
• One-day liquor license for Pocumtuck Valley Memorial Association, Oct 14, 12-4PM, Eastern European Heritage Festival; fee waiver request
• Potential senior housing land purchase at 85 North Main Street
• South Deerfield Wastewater Treatment Facility borrowing and bond anticipation note

Library Board of Trustees

The Tilton Library Board of Trustees is meeting to review and vote on the minutes from the September 6, 2023 meeting, and to receive the director's report and updates. The agenda is routine and procedural, with no major decisions or public hearings listed.

• Vote on minutes from September 6, 2023 meeting
• Director's report
• Updates, news, and announcements

Board of Assessors

The Deerfield Board of Assessors is meeting to handle old business, including Patriot Properties software upgrade costs, a conservation restriction on Map 56 lot 1, and vandalism damage on Map 83 Lot 5. New business includes administrative items and motor vehicle abatement requests. The board will also enter executive session to comply with state law regarding property tax abatements.

• Patriot Properties, Inc. software upgrade costs
• Map 56 lot 1: Conservation Restriction
• Map 83 Lot 5: Damage from Vandalism
• Motor Vehicle Abatements
• Executive session under MGL c. 30A §21(a)(7) for MGL Chapter 59 section 60

Selectboard / Board of Health

The Deerfield Selectboard, Board of Health, and Sewer Commissioners are meeting jointly to discuss the Municipal Campus project with the Connecting Community Initiative (CCI) Committee, including a walking tour of the site's facilities. They will also receive an update on the Special Town Meeting Warrant and consider a recommendation for a Town Clerk hire. Public comment is suspended for this meeting.

• Joint discussion with CCI on Municipal Campus project, walking tour of 1888 Building (67 North Main Street), 1821 Building (71 North Main Street), and Tilton Library (75 North Main Street)
• Update on Special Town Meeting Warrant
• Town Clerk Hire Recommendation Memo; possible appointment

Selectboard / Board of Health

The Deerfield Selectboard, Board of Health, and Sewer Commissioners will hold a hybrid meeting. The main item is a scheduled discussion with Town Moderator Daniel Graves about the upcoming Special Town Meeting on October 23, 2023. Other agenda items are mostly placeholders for future discussions, including development updates and policy reviews.

• Discussion with Town Moderator Daniel Graves on Special Town Meeting (Oct 23, 2023)
• Placeholder: Leary Lot and other development updates
• Placeholder: Letters of Support
• Placeholder: employment policies and job descriptions
• Public comment suspended for this meeting

350th Anniversary Committee

The committee will discuss updates regarding several upcoming anniversary-related events and groups. This includes progress reports on the Treehouse Half Marathon, the Eastern European Heritage Festival, and the Working History Group.

• Treehouse Half Marathon update
• Eastern European Heritage Festival in October update
• Working History Group update
• Update from Friends of Deerfield (FoD) Representative

Selectboard / Board of Health

The Deerfield Selectboard, also sitting as Board of Health and Sewer Commissioners, will hold a hybrid meeting with a continued road layout hearing for Snowberry Circle and Gray Lock Lane. They will also discuss and decide on one-day liquor licenses for Yankee Candle Village, a lease extension for South County Emergency Medical Services, and a change order for the wastewater treatment facility upgrade, among other items.

• Continued Road Layout Hearing – Snowberry Circle and Gray Lock Lane (6:30 PM)
• One-Day Liquor License Approvals – Yankee Candle Village (Oct 6-10, Oct 14)
• Lease Extension for South County Emergency Medical Services
• South Deerfield Wastewater Treatment Facility Phase 1 Upgrades – Change Order No. 13
• Appointment of Nick Feld as Part-Time Police Officer

Board of Assessors

The Deerfield Board of Assessors is meeting to handle routine administrative business, including approving minutes, reviewing a software upgrade cost from Patriot Properties, and addressing various administrative items such as payables, business certificates, and erroneous motor vehicle excise bills. They will also consider abatement/exemption requests and hold an executive session to comply with state law regarding tax title accounts. The agenda is largely procedural, with no major policy decisions or public hearings listed.

• Patriot Properties, Inc. software upgrade costs
• Disposition of erroneous motor vehicle excise bills
• Map 56 lot 1: Conservation restriction
• Map 83 Lot 5: Damage from vandalism
• Request for comments on zoning changes

Tri-Town Beach Commission

The Tri-Town Beach Commission is meeting to review the past meeting, discuss open issues and projects, summarize the season, and get an update on Heritage approval for water and treatment. They will also review and approve outstanding invoices and discuss staffing. The agenda is mostly routine administrative items.

• Update on Heritage approval for water and treatment
• Review and approve outstanding invoices
• Season summary discussion
• Staffing discussion

South County Senior Center Board of Oversight

The South County Senior Center Board of Oversight will discuss space options, including temporary and permanent locations, and review a $154,040.01 grant total for FY24. They will also consider capital requests from member towns, including a vehicle grant requiring a 20% cash match, and staff hourly increases.

• Review of procurement caps on both leases and temporary space opportunities
• Capital request for new vehicle: 20% cash match, DOT covers 80%
• FY24 grants totaling $154,040.01, including $100,000 Digital Literacy Grant
• Staff hourly increases, including Formula Fund Grant increase from $12 to $14 per older adult
• Discussion of IMA and Consortium Agreements and 5-year strategic plan

Selectboard / Board of Health

The Selectboard, Board of Health, and Sewer Commissioners are holding a joint meeting with multiple town committees to discuss the Deerfield Municipal Campus. The agenda includes public comment, reports, and discussion items, but the primary focus is the campus discussion.

• Joint meeting with Planning Board, Ad Hoc Senior Housing Committee, CCI Committee, Conservation Commission, Capital Improvements Planning Committee, Energy Resources Committee, Finance Committee, and Town Buildings Advisory Committee
• Discussion of Deerfield Municipal Campus
• Public comment period (up to 20 minutes, 2 minutes per speaker)
• Scheduled hearings and appearances

DEDIC

The Deerfield Economic Development & Industrial Corporation is holding a regular meeting with routine reports and public comment. The notable item is a discussion about tree removal from swales, which was raised in a special meeting.

• Special meeting to discuss tree removal from swales
• Approve minutes and due diligence list
• Treasurer's report
• Public comment period

Conservation Commission

The Deerfield Conservation Commission is meeting remotely to discuss several environmental and land-use matters. They will consider emergency certification extensions for Pine Nook Road and Wapping Road, review erosion issues along the Mill River at 291-293 Conway Road, and discuss an ANRAD application from the Ad-Hoc Senior Housing Committee for the Town Campus. The meeting also includes routine items like approving minutes from the previous meeting.

• Emergency certification extensions for Pine Nook Road (9/24) and DA Culvert and Wapping Road (10/5)
• Erosion of Mill River at 291-293 Conway Road
• ANRAD application by Ad-Hoc Senior Housing Committee for Town Campus
• Minutes of 8/24/2023 meeting

Selectboard / Board of Health

The Deerfield Selectboard, Board of Health, and Sewer Commissioners will meet to discuss several items, including a community design discussion for the Leary Lot at 59 North Main Street, the hiring process for a South County EMS Chief/Director, and a potential grant partnership with Conway Council on Aging for a South County Senior Center. The agenda also includes an executive session on potential litigation and routine reports and announcements.

• Leary Lot (59 North Main Street) architectural design community discussion with Jeff Squire from Berkshire Design Group
• Discussion of hiring process for South County EMS Chief/Director
• South County Senior Center partnership with Conway Council on Aging for grant opportunity
• Executive session to discuss strategy regarding potential litigation
• Update on Planning/Economic Development Coordinator position

Connecting Community Initiative

The Connecting Community Initiative Committee is holding a joint meeting with the Selectboard to approve minutes from May 25 and June 29, and to discuss the June 29 VHB presentation. They will also review committee updates and plan for the upcoming VHB public meeting on September 14 at 6 pm at Town Hall.

• Approve minutes from May 25 and June 29 meetings
• Discuss June 29 VHB presentation
• VHB Public Meeting on September 14 at 6 pm at Town Hall
• Committee updates report

The Connecting Community Initiative Committee approved the minutes from the May 25 meeting unanimously. The June 29 minutes were approved with one abstention and all other items accepted. No other substantive actions or votes were recorded; the remainder of the meeting consisted of reports and updates. The next joint meeting is scheduled for October 17.

• Approved May 25 minutes – unanimous vote
• Approved June 29 minutes – 1 abstention, all other items approved

Planning Board

The Deerfield Planning Board is meeting to review minutes, discuss old business including a Chapter 179 public information session, and consider two Approval Not Required (ANR) plans for lots on South Shelburne Road and Whately Road. The meeting is hybrid, with public comment and other routine items.

• ANR South Shelburne Road Assessor's Map 2 Lot 2
• ANR 89 Whately Road Assessor's Map 167 Lot 8
• Chapter 179 Review Public Information Session
• Review of minutes from 5/8 to 8/21

The Planning Board approved two Acts Notifying Reason (ANR) plans for lot subdivisions. The board also reviewed proposed changes to Chapter 179 bylaws ahead of a public hearing on October 2, 2023.

• Approved minutes of 7/10/23, 7/17/23, 8/7/23 and 8/21/23 (5-0-0)
• Endorsed South Shelburne Road ANR map to divide a lot by the town line (4-0-0)
• Endorsed 89 Whately Road ANR to split a rental property from farmland (4-0-0)

South County Emergency Medical Services Board of Oversight

The South County EMS Board of Oversight met to approve minutes and discuss the formation of a new director working group. No other specific business items were listed on the agenda.

• Discussion of new Director working group formation

Zoning Board of Appeals

The Zoning Board of Appeals continued a public hearing regarding a special permit for a 296-square-foot sign at 147 North Main Street to allow for a redesign. The board also recommended new procedural language for sign permit applications to be included in the Chapter 179 bylaw update.

• Approved minutes of 8/10/2023 (5-0)
• Continued Pelican Products sign special permit hearing to October 12
• Recommended new subsection §3247 language for sign permit applications
• Adjourned meeting (5-0)

Selectboard / Board of Health

The Selectboard approved a $2,987,000 bond for the South Deerfield Wastewater Treatment Plant and authorized several EV charging contracts. The board also approved the transfer of a surplus police cruiser to the City of Greenfield and authorized the Police Chief to backfill a vacated officer position.

• Approved $2,987,000 Wastewater Treatment Facility Bond (3-0-0)
• Approved Eversource and Rivermoor Energy contracts for EV charging at Town Hall and Leary Lot (3-0-0)
• Declared 2017 Ford Interceptor Utility cruiser surplus and authorized transfer to City of Greenfield Fire Department (3-0-0)
• Authorized Police Chief to backfill a vacated Police Officer position (3-0-0)
• Approved $3,000 for DPC Rate Hearing Support (3-0-0)
• Approved Engineering Services Agreement for Old Deerfield Wastewater Treatment Facility Betterment Analysis (3-0-0)
• Approved Engineering Proposal for Eastern Ave Cross Street Design Phase (3-0-0)
• Re-affirmed $33,750 Asset Management Plan Grant (3-0-0)

Selectboard / Board of Health

The Deerfield Selectboard, also sitting as the Board of Health and Sewer Commissioners, is meeting on September 6, 2023. The main item is an interview with a candidate for the Planning/Economic Development Coordinator position. Public comment is suspended for this meeting. The rest of the agenda consists of routine reports, minutes, and administrative updates.

• Interview with Planning/Economic Development Coordinator candidate Jen Healy at 4:00 PM
• Public comment suspended for this meeting
• Scheduled hearings listed on agenda
• Town Administrator's report and updates

The Selectboard approved a $2.987M bond for the South Deerfield Wastewater Treatment Plant and authorized contracts for EV charging stations. The board also approved police staffing and the transfer of a surplus vehicle to Greenfield.

• Approved $2,987,000 Wastewater Treatment Facility Bond (3-0-0)
• Approved Eversource and Rivermoor Energy contracts for EV charging at Town Hall and Leary Lot (3-0-0)
• Authorized Police Chief to backfill a vacated Police Officer position (3-0-0)
• Declared 2017 Ford Interceptor Utility cruiser surplus and authorized transfer to City of Greenfield Fire Department (3-0-0)
• Continued Road Layout Hearing for Snowberry Circle and Gray Lock Lane until September 20, 2023 (3-0-0)
• Approved $3,000 for DPC Rate Hearing Support (3-0-0)
• Approved Engineering Services Agreement for Old Deerfield Wastewater Treatment Facility Betterment Analysis (3-0-0)
• Accepted resignations of Andy Habel (Police Department) and Analee Wulfkuhle (Planning Board, Ad Hoc Senior Housing Committee, and Community Preservation Committee) (3-0-0)

Board of Assessors

The Board of Assessors approved the minutes from the August 22, 2023 meeting. The board reviewed August deeds, plans, and building permits and processed motor vehicle excise abatements. The meeting concluded with an executive session regarding MGL Chapter 59 section 60 requirements.

• Approved 08/22/2023 meeting minutes (2-0)
• Processed motor vehicle excise abatements via signature stamp

350th Anniversary Committee

The committee will discuss updates regarding the Harvest and Heritage Festival in October and the Working History Group. The meeting also includes an update from a Friends of Deerfield representative.

• Harvest and Heritage Festival in October update
• Working History Group update
• Update from Friends of Deerfield (FoD) Representative

The committee approved the minutes from the July 31 meeting. Members discussed planning for the Eastern European Heritage Festival, upcoming historical talks, and the coordination of a time capsule for burial in Spring 2024.

• Approved July 31 meeting minutes (unanimous)

Ad Hoc Senior Housing Committee

The committee will review minutes from the August 17, 2023, meeting. Members will also receive possible updates regarding an appraisal and the BDG contract.

• Updates on appraisal & BDG contract

The committee approved the minutes from August 17, 2023. Members authorized Lili Dwight to negotiate remaining agreement issues and directed the consultant to proceed with a Conservation Commission presentation. Analee Wulfkuhle resigned from the committee.

• Approved 08-17-23 minutes (unanimous)
• Approved Lili Dwight to negotiate remaining Agreement issues (unanimous)
• Approved Lili Dwight to instruct Rachel to move forward with ConCom presentation (unanimous)
• Accepted resignation of Analee Wulfkuhle

Conservation Commission

The Deerfield Conservation Commission is meeting remotely to review requests for Certificates of Compliance for several DEP files, including one from SWCA and three from Deerfield Academy, and to ratify WPA Emergency Certification Forms for multiple properties. They will also discuss new business, general discussion, and mail items such as a National Grid utility maintenance notification.

• SWCA Certificate of Compliance, DEP File 142-0215
• Deerfield Academy Certificates of Compliance, DEP Files 142-0209, 142-0212, 142-0177
• Ratification of WPA Emergency Certification Forms for 22 Keets Road, Wapping Road, 52 Steam Mill Road, DA south Division Field culvert, 321 Conway Road, Near 138 & 139 Lower Road
• National Grid Notification of Utility Maintenance Activities
• MACC Wetland Bylaws/Ordinance Table Update

The Commission approved Certificates of Compliance for SWCA and one Deerfield Academy project. It ratified several WPA Emergency Certification Forms and declared one Deerfield Academy order of conditions invalid due to incomplete work.

• Approved Certificate of Compliance for SWCA (DEP 142-0215) with invasive species remediation conditions (4-0-0)
• Approved Certificate of Compliance for Deerfield Academy (DEP 142-0209) (4-0-0)
• Tabled Certificate of Compliance for Deerfield Academy (DEP 142-0212) until September 28, 2023, pending additional planting and grading (4-0-0)
• Declared order of conditions invalid for Deerfield Academy (DEP 142-0177) as work was never completed (4-0-0)
• Ratified WPA Emergency Certification Forms for 22 Keets Road, Wapping Road, 52 Steam Mill Road, DA south Division Field culvert, 321 Conway Road, and Near 138 & 139 Lower Road (4-0-0)
• Approved minutes from 7/27/2023 meeting (4-0-0)

Selectboard / Board of Health

The Deerfield Selectboard, also acting as Board of Health and Sewer Commissioners, will discuss and decide on several items, including a second loan for the South Deerfield Wastewater Treatment Plant, sewer abatement applications, and a contract for electric vehicle charging stations. They will also review mobile food vendor permitting, open the Special Town Meeting warrant, and discuss fee and tax-rate matters. The meeting is hybrid, with public comment limited to 20 minutes.

• South Deerfield Wastewater Treatment Plant Second Loan – documents, execution, signatures
• Sewer abatement applications for 7 Elm Street and 198 North Main Street
• Contract with Universal Electric for EV charging station infrastructure at Leary Lot (59 North Main Street) and Municipal Offices (8 Conway Street)
• Opening of Special Town Meeting Warrant
• Review and approval of fees for Town-Wide Tag Sale (October 7th)

The Selectboard approved a contract for electric vehicle charging infrastructure and opened the warrant for a Special Town Meeting. Other actions included approving sewer abatements and authorizing letters of support for a watershed protection program.

• Opened Special Town Meeting Warrant for October 23, 2023 (3-0-0)
• Approved contract with Universal Electric for EV charging infrastructure at Leary Lot and Municipal Offices (3-0-0)
• Approved sewer abatements for 7 Elm Street and 198 North Main Street totaling $313.29 (3-0-0)
• Authorized drafting of support letters for the Emergency Watershed Protection program (3-0-0)
• Approved South County Emergency Medical Service (EMS) Chief job description (3-0-0)
• Approved July 6, 2023 meeting minutes (3-0-0)

Open Space Committee

The Deerfield Open Space and Recreation Committee is meeting to review the conservation status of five town-owned parcels, discuss the Conservation Commission's role in managing town lands, and consider next steps for trail grant applications. The meeting also includes routine items like approving minutes and updating the town website.

• Review conservation status of Pocumtuck Rock, Pine Nook Memorial Forest, Steam Mill Forest, Birchwood Nature Refuge, and Deerfield River Off Mill Village Road
• Discuss role of Conservation Commission in managing town lands and contacting Select Board
• Discuss next steps on grant application(s) for trails project
• Update on new materials on Town Website and establishment of Google Drive for OSRC

The Open Space and Recreation Committee unanimously requested that the Select Board assist in obtaining conservation restrictions for five town-owned parcels. These restrictions are intended to preserve the land, enable a trail network, and qualify the parcels for state funding. The committee tabled discussions on grant applications until the restrictions are addressed.

• Approved request for Select Board to assist in obtaining conservation restrictions on 5 town-owned parcels (4-0)
• Approved minutes from 7-18-2023 meeting
• Tabled grant applications for trails project

Board of Assessors

The Deerfield Board of Assessors will review minutes from the previous meeting and address business held over from August 8, 2023, specifically regarding Patriot Properties, Inc. software upgrade costs. The agenda includes standard administrative items such as payables and business certificates. The meeting concludes with an executive session to process motor vehicle abatement requests pursuant to state law.

• Review of Patriot Properties, Inc. software upgrade costs
• Processing of motor vehicle abatement requests in executive session

The Board approved the minutes from the August 8, 2023, meeting. Other items, including software upgrade costs for Patriot Properties, Inc., were held. The Board reviewed business certificates and a letter from the Town Administrator regarding the 2024 tax rate.

• Approved August 8, 2023 meeting minutes (2-0)
• Held Patriot Properties, Inc. Software Upgrade Costs

Selectboard / Board of Health

The Deerfield Selectboard, also acting as Board of Health and Sewer Commissioners, will hold a hybrid meeting on August 21, 2023. They will discuss community input on architectural designs for the Leary Municipal Parking Lot development, receive an update on Pine Nook Road repairs under the EWP program, and discuss a Host Community Agreement with Confidence Analytics. Public comment is limited to 20 minutes with 2 minutes per speaker.

• Community discussion on Leary Municipal Parking Lot development architectural designs
• Update on Natural Resources Conservation Service Emergency Watershed Protection (EWP) Program for Pine Nook Road repairs
• Host Community Agreement discussion with Confidence Analytics

The Selectboard voted unanimously to sign a negotiated Host Community Agreement with Confidence Analytics. The board also held a community discussion regarding architectural designs for the Leary Municipal Parking Lot and reviewed road repair updates.

• Approved Host Community Agreement with Confidence Analytics (3-0-0)

Planning Board

The Deerfield Planning Board is meeting remotely to review a draft revision of Chapter 179 bylaws prepared by the Franklin Regional Council of Governments (FRCOG). No public comment is scheduled. The next meeting is set for September 11.

• Review of FRCOG draft revision of Ch. 179 bylaws
• No public comment tonight
• Next meeting: 9/11

The Planning Board continued its review of Chapter 179, making several amendments to the Use Table, dimensional requirements, and performance standards. The board also designated Kayce as the Floodplain Coordinator and scheduled a public information session for September 11.

• Added Hotel and Motel to Use Table and Definitions
• Added footnote to Use Table regarding Mobile Homes
• Added definitions for Lot Width and Lot Depth
• Changed Performance Bonds requirement from 'shall' to 'may'
• Removed Section 4432
• Changed Hotels and Commercial Recreation to Special Permit uses in TOD District
• Set Site Plan Review decision timeframe to 60 days from close of Public Hearing
• Designated Kayce as Floodplain Coordinator

Ad Hoc Senior Housing Committee

The Ad Hoc Senior Housing Committee will discuss funding updates from Alyssa Larose and possible updates on the appraisal and BDG contract. The meeting is otherwise procedural.

• Funding update from Alyssa Larose
• Possible updates on appraisal and BDG contract

The committee discussed funding limitations for age-restricted housing and the impact of affordability thresholds on financing. Members reviewed the requirement to maintain 'subsidized senior housing' as approved by Town Meeting to keep funding. The committee unanimously approved hiring a real estate consultant to run pro formas.

• Approved minutes from 08-10-23 (unanimous)
• Approved hiring real estate consultant (New Seasons, Wendy Cohen) for pro formas (unanimous)

Selectboard / Board of Health

The Deerfield Selectboard, also acting as the Board of Health and Sewer Commissioners, is meeting to discuss the South County Emergency Medical Services Board of Oversight. Public comment is suspended for this meeting. The agenda is otherwise procedural, with no other substantive items listed.

• Discussion of South County Emergency Medical Services Board of Oversight
• Public comment suspended for this meeting
• Meeting held at South County EMS, 88 Greenfield Rd, South Deerfield

Selectboard / Board of Health

The Deerfield Selectboard, Board of Health, and Sewer Commissioners will hold a hybrid meeting on August 16, 2023. The agenda is largely procedural, with public comment suspended and no scheduled hearings. The main discussion item is the Municipal Vulnerability Preparedness (MVP) Core Group regular meeting.

• Municipal Vulnerability Preparedness (MVP) Core Group Regular Meeting discussion
• Public comment suspended for this meeting
• No scheduled hearings listed

The Selectboard and Municipal Vulnerability Preparedness (MVP) Core Group discussed road stabilization following the July storm. Members reviewed potential funding sources including FEMA BRICK Grants and solar installation funding for low-income residents. No formal votes were taken on these items.

• Adjourned meeting at 12:02 pm (2-0-0)

Selectboard / Board of Health

The Deerfield Selectboard, Board of Health, and Sewer Commissioners are meeting jointly in a hybrid format. The main discussion item is the hiring process for a Planning/Economic Development Coordinator. Public comment is suspended for this meeting. The agenda is otherwise routine, including reports, minutes, and announcements.

• Discussion of hiring process for Planning/Economic Development Coordinator
• Public comment suspended for this meeting
• Hybrid meeting with remote participation via Zoom
• Scheduled hearings and appearances
• Town Administrator's report and updates

The Selectboard discussed the hiring process for the Planning and Economic Development Coordinator position. No formal votes were taken on the process, though the group proposed using an informal committee to screen candidates and review resumes.

• Proposed an informal committee to screen candidates and craft interview questions
• Discussed including Denise Mason on the final interview panel

Personnel Board

The Deerfield Personnel Board is meeting remotely to discuss several personnel matters, including a position review for the South County Emergency Medical Services Chief job description, a proposed reorganization of the Town Clerk Office, and filling vacancies on the board. They will also consider the Human Rights Advisory Committee and its interest form, along with updates from the Town Administrator. Public comment will be heard.

• Position review of South County Emergency Medical Services Chief job description
• Re-organization of the Town Clerk Office
• Human Rights Advisory Committee and committee interest form
• Personnel Board vacancies
• Town Administrator updates

Historical Commission

The Deerfield Historical Commission is meeting to approve June minutes, review the year-end budget, and get updates on several ongoing projects including the 350th anniversary, cemetery signage, and vault work. New business includes the Indian House Museum renovation and repairs to a broken stone at Albany Road Cemetery. The July meeting was cancelled due to lack of a quorum.

• Approve June minutes for posting
• Year-end budget report
• 350th anniversary update including upcoming talks
• Sugarloaf St. Cemetery and Mt. Sugarloaf signage
• Indian House Museum renovation

The Commission approved a proposal for repair work on the Indian House Museum's roof and chimney using comparable materials. The board also reviewed budget expenditures and discussed upcoming historical talks and signage projects.

• Approved June minutes
• Approved repair work to the Indian House chimney and roof
• Adjourned meeting at 6:33pm

Ad Hoc Senior Housing Committee

The committee will review minutes from the July 27, 2023, meeting and receive updates regarding Alyssa and the BDG response to delineation and contract changes. No new business was anticipated for this session.

• Approval of July 27, 2023, minutes
• Update on BDG response to delineation and contract changes

The committee accepted the July 27, 2023 minutes. Members discussed the status of a property appraisal and reported that age-restricted housing may not be funded through the Complete Neighborhoods grant.

• Approved minutes from 07-27-23 (unanimous)

DEDIC

The board approved the semi-annual financial report and maintained the Treasurer's $500 spending limit. Members also approved the installation of two posts to mark a culvert basin. A proposal for overgrown tree removal was deferred pending additional quotes.

• Approved 6-15-2023 Draft Open Session minutes (unanimous)
• Removed assignment of file cabinet keys from Due Diligence list
• Accepted semi-annual financial report dated June 30, 2023
• Approved $500 limit for Treasurer spending without Board approval (unanimous)
• Approved installation of two culvert basin marker posts via Fitzgerald Fence
• Requested two additional quotes for $5,000 tree removal proposal

Zoning Board of Appeals

The Deerfield Zoning Board of Appeals will hold a public hearing on a special permit and variance application from Florrent, Inc. for a research laboratory and manufacturing facility at 10 Greenfield Road. The property cannot meet the Performance Standards of Section 4900 in an I district, and the applicant seeks relief under Zoning Bylaw c.179 §2230 and a variance from §4131. The board will also approve minutes and welcome new members.

• Public hearing: Special permit and variance for Florrent, Inc. at 10 Greenfield Road (Map 175 Lot 6)
• Research laboratory and manufacturing facility proposed
• Variance from Zoning Bylaw c.179 §4131
• Minutes to be approved from 3/27/2023
• Introduction of new ZBA members

The Zoning Board of Appeals approved a special permit and variance for florrent, Inc. to establish a research laboratory at 10 Greenfield Road. The approval is limited to 'Phase One' research; the company must reapply for a permit before starting 'Phase Two' manufacturing.

• Approved special permit and variance for florrent, Inc. research facility (5-0-0)
• Approved March 27, 2023 meeting minutes (3-0-2)
• Authorized Chair Sokoloski to administratively review and approve permit decision (4-0-1)

Energy Conservation Committee

The committee approved the creation of a subcommittee to review and prioritize the implementation of the UMass Solar Plan. Members also discussed HVAC improvements at the Police Station and potential solar engineering grants via FRCOG.

• Accepted minutes of 7/13/23
• Approved formation of a subcommittee to review, prioritize work, and set timelines for the UMass Solar Plan (unanimous)

Selectboard / Board of Health

The Deerfield Selectboard, Board of Health, and Sewer Commissioners will hold a joint hybrid meeting to hear presentations and discuss several items, including energy solutions, emergency response to July 2023 flooding, a host community agreement, and mobile food vendor permitting. They will also consider contracts, sewer abatements, and other administrative matters.

• Rivermoor Energy engagement letter for Leary Lot EV charging project
• Discussion with Frontier Regional Superintendent on energy solutions
• Emergency response discussion with Town of Conway regarding July 2023 flooding
• Host Community Agreement with Confidence Analytics
• Change Order No. 12 for South Deerfield Wastewater Treatment Facility Phase 1 Upgrades

Board of Assessors

The Board of Assessors approved the FY 2023 Community Preservation Funds Report and two schedules of uncollectible taxes from 2020. The board held a request for Patriot Properties, Inc. software upgrade costs pending further information.

• Approved July 11, 2023 meeting minutes (2-0)
• Approved FY 2023 CP-1 Community Preservation Funds Report
• Approved and signed Tax Collector’s Schedule of Uncollectible 2020 Motor Vehicle Excise
• Approved and signed Tax Collector’s Schedule of Uncollectible 2020 Personal Property Tax
• Held Patriot Properties, Inc. software upgrade costs
• Approved motor vehicle excise abatements

Planning Board

The Deerfield Planning Board will hold public hearings on two site plan review applications: a 2.95 MW solar array on the old landfill at 42 Lee Road and a research/manufacturing facility at 10 Greenfield Road. The board will also review minutes, discuss old business, and take public comments.

• Public hearing on NexAmp Solar SPR for 42 Lee Road (2.95 MW solar PV array, battery storage)
• Public hearing on florrent, Inc. site plan for 10 Greenfield Road (research and manufacturing facility)
• ANR 255 Hawks Road
• Review of minutes from 3/27, 4/20, 5/8, 6/5, 6/26, 7/10
• Clarification of street acceptance endorsement

The Planning Board approved a site plan for a solar PV array at the Deerfield Landfill and the first phase of a research facility at 10 Greenfield Road. The board also endorsed street acceptance plans for a condominium project and a plan for 255 Hawks Road.

• Approved Site Plan Review for Deerfield Renewables, LLC solar array at 42 Lee Road with performance, payment, and removal bonds (6-0-0)
• Approved Phase One Site Plan Review for florrent, Inc. research facility at 10 Greenfield Road, including a waiver from c179 §4131 and Fire Chief approval (6-0-0)
• Clarified and endorsed Street Acceptance Plans for Snowberry Circle and Gray Lock (The Condominiums at Sugarloaf) (6-0-0)
• Endorsed plan for 255 Hawks Road after Zoning Enforcement Officer confirmed it was not a subdivision (6-0-0)

Selectboard / Board of Health

The Deerfield Selectboard, also sitting as Board of Health and Sewer Commissioners, will discuss and decide on several items, including an update on the Host Community Agreement with Confidence Analytics, Inc., review of a dangerous dog complaint, and authorization of emergency spending related to July 2023 flash flooding. The board will also consider funding for police department HVAC and other administrative matters.

• Update and review of Host Community Agreement with Confidence Analytics, Inc.
• Review and approval of decision and orders on dangerous dog complaint at 477 Greenfield Road
• Authorization of emergency spending for storm damage from July 10, 16, and 21, 2023 flooding
• Police Department HVAC funding of $190,000-$200,000
• Authorization of temporary pay adjustment for Assistant Town Administrator

The Selectboard approved emergency funding for storm damage repairs and authorized a HVAC project for the Police Department. The board also approved a dangerous dog order and a temporary pay adjustment for the Assistant Town Administrator.

• Authorized emergency spending up to $4,706,000 for flash flooding repairs (3-0-0)
• Approved funding for Police Department HVAC Project up to $200,000 (3-0-0)
• Approved Decision and Orders for dangerous dog complaint at 477 Greenfield Road (3-0-0)
• Approved retroactive temporary pay adjustment of $39.70 per hour for Assistant Town Administrator starting July 1, 2023 (3-0-0)

350th Anniversary Committee

The committee will provide updates on several upcoming anniversary-related projects. Discussion topics include the Harvest and Heritage Festival, the Treehouse ½ Marathon, and the Working History Group.

• Harvest and Heritage Festival in October update
• Treehouse ½ Marathon update
• Working History Group update
• Update from Friends of Deerfield representative
• Discussion regarding 350th expenses

The committee approved the June 26 meeting minutes and reviewed the budget for the 350th Anniversary Fund. Members discussed planning for the Eastern European Heritage Festival and the Tree House Half Marathon. The committee also received updates on the Summer Speaker Series and a planned ceramic mural.

• Approved June 26 meeting minutes (unanimous)
• Changed event title to Eastern European Heritage Festival
• Reported $31,839.02 remaining in the 350th Anniversary Fund

Selectboard / Board of Health

The Selectboard, Board of Health, and Sewer Commissioners are holding an emergency meeting to consider the town's response to storm damages from extreme weather events between July 10-28, 2023. The agenda focuses solely on this emergency response, with no other items listed.

• Emergency response to storm damages from extreme weather events (July 10-28, 2023)

The Selectboard approved a restriction on truck traffic for a portion of River Road following severe flooding and landslides. The board also authorized emergency personnel to perform road repairs as they see fit.

• Approved closing River Road from #526-717 to truck traffic (vehicles over 26,000 lbs), pending legal confirmation (2-0)
• Approved amendment to allow public safety personnel to determine the manner of the River Road closure by consensus
• Authorized emergency personnel to make road repairs as they see fit

Ad Hoc Senior Housing Committee

The Ad Hoc Senior Housing Committee is holding a remote meeting to review minutes, receive updates from Alyssa LaRose, and address new business. The agenda is largely procedural, with no specific decisions or proposals listed.

• Review of minutes from 07-27-23
• Update from Alyssa LaRose
• Next meeting scheduled for August 3, 2023

The committee approved the minutes from July 13, 2023. Members discussed modifications to the Berkshire Design Group contract, including potential pauses on wetlands delineation and changes to public meeting requirements. The committee also identified potential building design firms for consideration.

• Approved 07-13-23 minutes (unanimous)
• Lili Dwight signed the Abutter Request Form for wetlands delineation
• Proposed pause on further 200’ boundary delineation pending property appraisal
• Proposed modification to Task B: one public meeting followed by one committee review meeting
• Proposed removal of Task J from Berkshire Design contract
• Proposed skipping soil testing (Task I) if environmental tests are negative

Conservation Commission

The Commission approved emergency certifications for flooding abatement and infrastructure repair following extensive storm damage. It also issued a positive determination for a Bement School parking lot application, requiring a Request for Determination of Applicability (RDA).

• Ratified emergency certification for flooding abatement work reviewed as of 7/25/23 (4-0-1)
• Issued Positive #1 determination for Bement School parking lot at 0 Ferry Rd, requiring an RDA (5-0-0)
• Closed the hearing on Bement School's RDA Application for a Parking lot (5-0-0)
• Tabled Certificate of Compliance for SWCA Environmental Consultants (DEP File # 142-0215) pending infiltration basin review
• Accepted meeting minutes from 6/22/23 (5-0-0)

Selectboard / Board of Health

The Deerfield Selectboard, Board of Health, and Sewer Commissioners will hold a joint meeting to discuss and vote on several items, including proposed dog licensing bylaw amendments, zoning bylaw changes, a dangerous dog hearing, condemnation of a property, and a resolution on an unpermitted septic tank. They will also review sewer abatements, sign MOUs with the Franklin County Solid Waste Management District, and consider resolutions on rural schools and naming a municipal lot.

• Presentation of recommended dog licensing bylaw amendments and fees
• Joint meeting with Planning Board to discuss proposed Zoning Bylaw amendments
• Dangerous/Nuisance Dog Hearing for Clayton-Jones at 477 Greenfield Road
• Vote on continued condemnation of 26 Mountain Road and resolution on unpermitted septic at 40 Hawks Road
• Review of sewer abatement applications for 7 Elm Street and 198 North Main Street

The Selectboard approved updates to dog licensing fees and periods, created a Human Rights Advisory Committee, and named a municipal parking lot. The board also maintained a 'dangerous dog' designation for a resident's pet and approved two waste management agreements.

• Approved dog licensing fees: $10 for altered, $15 for unaltered (3-0-0)
• Approved waiving dog licensing fees for residents over 70 (3-0-0)
• Approved dog licensing late fees of $20 for the first and $35 for the second (3-0-0)
• Approved dog licensing period from January 1 through April 30 (3-0-0)
• Maintained 'Dangerous Dog' designation and required fencing and insurance for 477 Greenfield Road (2-0-1)
• Approved MOUs with Franklin County Solid Waste Management District for transfer station inspection and hazardous waste collection (3-0-0)
• Approved creation of the Human Rights Advisory Committee (3-0-0)
• Approved naming 59 North Main Street the 'Leary Municipal Parking Lot' (3-0-0)

Tri-Town Beach Commission

The commission approved a promotion and pay increase for a staff member. It also voted to send a cease and desist letter to a family swimming without a pass. Previous meeting minutes were amended and approved.

• Promoted Gatekeeper 2 to Head Gatekeeper with a $1.00/hour salary increase (4-0)
• Approved sending a cease and desist letter to the Puchalski family regarding beach use and pass status (4-0)
• Amended and approved minutes from May 15, 2023 and July 5, 2023 (4-0)

Community Preservation Committee

The Community Preservation Committee voted to return remaining funds approved for the North Main Street park to the CPC funds General Fund. The committee also approved the minutes from the April 5, 2023 meeting.

• Approved return of $1,666,940.46 for North Main Street park to CPC funds General Fund (unanimous)
• Approved minutes from 04/05/23

Planning Board

The Deerfield Planning Board will hold a site visit on July 19, 2023, to review an application by Deerfield Renewables, LLC for Site Plan Review. The proposal is to construct a 2.95 MW solar photovoltaic array on the existing Deerfield Landfill at 42 Lee Road, including minor regrading, additions to the gravel road, a battery energy storage system, and utility interconnection infrastructure. The board will discuss the application under the town's zoning bylaws.

• Site Plan Review application by Deerfield Renewables, LLC
• 2.95 MW solar PV array on existing Deerfield Landfill
• Battery energy storage system included
• Minor regrading and gravel road additions
• Utility interconnection infrastructure

Open Space Committee

The committee approved the minutes from the May 23, 2023, meeting. Members discussed land preservation reports and shared research on the conservation status of town parcels, including Pocumtuck Rock.

• Approved Minutes from 5-23-2023 Meeting

Selectboard / Board of Health

The Deerfield Selectboard, also acting as the Board of Health and Sewer Commissioners, is meeting to discuss the South County Emergency Medical Services Board of Oversight. Public comment is suspended for this meeting. The agenda is otherwise procedural, with no other substantive items listed.

• Discussion of South County Emergency Medical Services Board of Oversight
• Public comment suspended for this meeting
• Upcoming regular meetings scheduled through December 2023

Selectboard / Board of Health

The Deerfield Selectboard, Board of Health, and Sewer Commissioners are meeting jointly. The main item is a community discussion on architectural designs for the municipal parking lot (Leary) development. The agenda also includes routine reports, public comment, and other administrative items.

• Community discussion on municipal parking (Leary) lot development; architectural designs
• Public comment period (up to 20 minutes, 2 minutes per speaker)
• Selectboard reports and announcements
• Board of Health/Health Agent discussion items
• Town Administrator's report and updates

The Selectboard reviewed three architectural design layouts for the Leary Lot development. The Board proposed reducing the parking capacity to 57 spaces to increase green space near Berkshire Brewing Company. No final vote on a specific design was recorded.

• Proposed reduction of Leary Lot parking to 57 spaces to increase green space
• Adjourned meeting (3-0-0)

Planning Board

The Deerfield Planning Board is meeting remotely to review a draft revision of Chapter 179 bylaws prepared by the Franklin Regional Council of Governments (FRCOG). No public comment is scheduled. The board will also set future meeting dates.

• Review of FRCOG draft revision of Chapter 179 bylaws
• Next meetings scheduled for August 7 and September 11

The Planning Board discussed various bylaw revisions including floodplain regulations, retail size caps, and dwelling definitions. No final votes were taken on these proposals. The board plans to meet with the Selectboard to review changes and the Tourism Overlay District before holding a public information session.

• Adjourned meeting (6-0-0)

Ad Hoc Senior Housing Committee

The Ad Hoc Senior Housing Committee is meeting remotely to review minutes from prior sessions, receive an update from Berkshire Design, and discuss outreach efforts. The agenda is largely procedural, with no specific decisions or proposals listed.

• Update on Berkshire Design
• Outreach efforts
• Review of minutes from 06-15-23 and 07-06-23

The committee approved the minutes from June 15 and July 6, 2023. Members discussed updates regarding CAD drawings, upcoming outreach to the South Deerfield Women’s Club, and various grant updates.

• Approved 06-15-23 minutes (unanimous)
• Approved 07-06-23 minutes (2-0-2)

Energy Conservation Committee

The committee approved a motion to coordinate a high-level scoping audit with EverSource. Members discussed potential META grants for solar roof studies and the status of tree planting funds.

• Approved starting EverSource scoping audit (Unanimous)
• Approved minutes of 6/1/23 (Unanimous)
• Approved minutes of 6/14/23 (Unanimous)
• Placed Swap Shed and Styrofoam collection projects on hold

Selectboard / Board of Health

The Deerfield Selectboard, Board of Health, and Sewer Commissioners meet jointly in a hybrid session. The main scheduled item is a discussion with the Deerfield Energy Committee, Eversource, and Rivermoor Energy about rate issues for electric vehicle charging stations. Public comment is suspended for this meeting, and the rest of the agenda consists of routine reports, minutes, and updates.

• 12:00 pm hearing with Deerfield Energy Committee, Eversource, and Rivermoor Energy on EV charging station rates
• Public comment suspended for this meeting
• Board of Health and Health Agent reports
• Town Administrator's report and updates

The Selectboard met with the Energy Resources Committee, Eversource, and Rivermoor Energy to discuss electric vehicle charging rates. The Board expressed support for rates that would not deter consumers from using chargers in the Leary Lot. No formal vote was taken on a specific rate option; the Board and Energy Resource Committee will work together to choose an option.

• Adjourned meeting at 1:10 pm (2-0-0)

Selectboard / Board of Health

The Selectboard and Board of Health will discuss wastewater facility options, property condemnations, and septic tank installations. The meeting also includes discussions on energy audits for school buildings and various town funding and administrative items.

• Discussion on Old Deerfield Wastewater Treatment Facility Options
• Vote on the continued condemnation of 26 Mountain Road
• Vote on resolution of unpermitted septic tank installation at 40 Hawks Road
• Discussion on energy audits for school buildings
• Review of sewer abatement applications for five properties

The Board maintained the condemnation of 26 Mountain Road and issued a non-compliance letter for an unpermitted septic tank. Other actions included approving a one-day liquor license, a sewer abatement, and several year-end monetary transfers.

• Continued condemnation of 26 Mountain Road (3-0-0)
• Approved letter of non-compliance for unpermitted septic tank at 40 Hawks Road (3-0-0)
• Approved letter of support for 350th Anniversary Ceramic Mural (3-0-0)
• Approved one-day liquor license and waived fees for Franklin Land Trust D2R2 Bike Event (3-0-0)
• Approved $890.72 sewer abatement for 112 North Main Street (3-0-0)
• Appointed Frederick D. Beckta as Veterans’ Grave Officer (3-0-0)
• Approved $5,000 transfer from Street Lights to Transfer Station Operating Account (3-0-0)
• Approved $3,500 transfer for Selectboard Salaries related to MMA Conference (3-0-0)

Board of Assessors

The Board of Assessors approved tax exemptions for specific parcels owned by Deerfield Academy. The board also approved payables and the minutes from the June 27, 2023 meeting.

• Approved tax exemptions for Map 61 Lot 2, Map 61 Lot 25, Map 79 Lot 34, and Map 69 Lots 5, 6, & 7 (2-0)
• Approved minutes from 06/27/2023 (2-0)
• Approved payables to Commonwealth of Massachusetts ($11.00), CAI Technologies ($750.00), and Patriot Properties, Inc. ($7,700)

Planning Board

The Deerfield Planning Board is holding a public hearing regarding a site plan review application by Deerfield Renewables, LLC. The proposal involves constructing a 2.95 MW Solar PV Array on the existing Deerfield Landfill.

• Site Plan Review for 42 Lee Road (Assessors Map 110 Lots 20 & 21)
• Construction of a 2.95 MW Solar PV Array
• Installation of a battery energy storage system
• Infrastructure for utility interconnection and gravel road additions

Planning Board

The Planning Board approved a special permit for a long driveway at 567 River Road and endorsed the roads of the Sugarloaf Condominiums for town acceptance. A site plan review for a Nexamp solar array at 42 Lee Road was continued to August 7.

• Approved special permit for driveway in excess of 500 feet at 567 River Road (6-0-0)
• Endorsed Sugarloaf Condominiums roads as meeting requirements for Select Board review (5-0-1)
• Continued Nexamp Site Plan Review for 42 Lee Road solar array to August 7 (6-0-0)
• Approved April 3, 2023 minutes as amended (6-0-0)

Finance Committee

The Finance Committee will review financial reports and reserve fund transfers. The meeting includes a discussion on the Franklin County Retirement COLA and preparations for upcoming FY25 budget discussions.

• Review of financial reports
• Reserve fund transfers
• Franklin County Retirement COLA discussion
• Preparations for FY25 budget discussions

The Finance Committee approved several transfers from the Reserve Fund and other accounts to cover legal costs, insurance, and maintenance. The committee also reviewed draft financial reports for Fiscal Year 2023, noting revenues were slightly above estimates and expenditures slightly below.

• Approved $55,000 transfer from Reserve Fund for legal costs (7-0-0)
• Approved $10,298.73 transfer from Reserve Fund for Snow & Ice Removal (7-0-0)
• Approved $5,500 transfer from Reserve Fund for Highway Department salaries (unanimous)
• Approved $4,000 transfer from Reserve Fund for Town Office Building maintenance (unanimous)
• Approved $2,000 transfer from Reserve Fund for General Insurance (7-0-0)
• Approved $5,000 transfer from Street Lighting to Transfer Station expenses (unanimous)
• Approved $3,500 transfer from Select Board salaries to Select Board expenses (7-0-0)
• Approved $1,200 transfer from Town Clerk salaries to Town Clerk expenses (6-1-0)

Ad Hoc Senior Housing Committee

The committee will review minutes from the June 15, 2023, meeting. The agenda includes an update on Berkshire Design and a discussion of outreach efforts.

• Review of June 15, 2023, minutes
• Update on Berkshire Design
• Outreach efforts

The committee met remotely to discuss outreach efforts and review a CCI meeting with VHB regarding senior housing siting. No formal votes were taken, and previous minutes were not approved due to a lack of quorum.

• Minutes from 06-15-23 not approved (no quorum)
• Scheduled outreach with South Deerfield Women’s Club for Sept. 27, 2023

Selectboard / Board of Health

The Deerfield Selectboard, also acting as Board of Health and Sewer Commissioners, is meeting to discuss the South County Emergency Medical Services Board of Oversight. Public comment is suspended for this meeting. The agenda is otherwise procedural, with no other substantive items listed.

• Discussion of South County Emergency Medical Services Board of Oversight meeting

Selectboard / Board of Health

The Selectboard, Board of Health, and Sewer Commissioners met on July 6, 2023, to discuss administrative updates and contract renewals. Key decision items included authorizing the Assistant Town Administrator to sign general items and reviewing the Host Community Agreement with SunnyDayz Inc. The agenda also listed placeholders for development updates on the Leary Lot and employment policy reviews, though specific details for these items were not provided in the text.

• Renewal of Host Community Agreement with SunnyDayz Inc.
• Update and Review of Host Community Agreement with Confidence Analytics, Inc.
• Authorization for Assistant Town Administrator to sign general items
• Placeholder for Leary Lot and other development updates
• Review of employment policies, citizen interest forms, and job descriptions

The Selectboard approved an extension of the Host Community Agreement with Sunny Dayz, Inc. and authorized the Assistant Town Administrator as a signatory. The Board also discussed proposed conditions for a new agreement with Confidence Analytics, Inc.

• Authorized Assistant Town Administrator Chris Nolan as a signatory for the Selectboard (2-0-0)
• Extended Host Community Agreement with Sunny Dayz, Inc. through September 2025 (2-0-0)

Town Buildings Advisory Committee

This is a routine monthly meeting of the Tilton Library trustees. The agenda includes reviewing and voting on the minutes from the June 7, 2023 meeting, a director's report, and updates. No substantive decisions or public hearings are listed.

• Review and vote on minutes from June 7, 2023 meeting
• Director's report
• Updates, news, and announcements

Tri-Town Beach Commission

The Commission will discuss ongoing projects including the removal of an old dock and updates on a new dock. The meeting includes reviews of seasonal activity, water testing, and Heritage approval for water. Members will also review and approve outstanding invoices.

• Removal of old dock and update on new dock
• Seasonal updates regarding passes, camps, and water testing
• Heritage approval for water
• Review and approval of outstanding invoices
• Discussion on pavilion use and party policies

The commission established a fee structure for beach pavilion parties and approved specific safety conditions for River Valley Day Camp's use of the raft. The board also authorized the hiring of an additional lifeguard to cover late-season staffing gaps.

• Approved $100 fee for parties up to 20 guests and $200 for parties over 20 guests
• Approved River Valley Camp raft use provided a staff member supervises, max 20 campers are present, and lifeguards evaluate swimmers (3-0)
• Authorized hiring of another lifeguard to provide coverage through August
• Approved minutes from April 5, May 15, and June 15, 2023 (3-0)
• Determined beach will be 'swim at your own risk' for permit holders on July 15 and 16 due to lifeguard shortage

Selectboard / Board of Health

The Selectboard will meet to discuss and potentially decide on signatory authorization for the Assistant Town Administrator. This would allow the assistant to sign general items in place of the Town Administrator.

• Signatory Authorization of Assistant Town Administrator on general items

The Selectboard voted to authorize the Assistant Town Administrator to sign general items typically handled by the Town Administrator during the latter's absence. No other substantive decisions were recorded.

• Authorized Assistant Town Administrator as signatory for items typically signed by Town Administrator (3-0-0)

South County Emergency Medical Services Board of Oversight

The South County EMS Board of Oversight will meet to discuss new business. The agenda includes a meeting with Paramedic Tim Drumgool and a discussion regarding the Service Director job description.

• Meeting with Paramedic Tim Drumgool
• Discussion of Service Director Job Description

Selectboard / Board of Health

The Deerfield Selectboard/Board of Health/Sewer Commissioners is meeting at South County EMS. The main item is a discussion/decision regarding the South County Emergency Medical Services Board of Oversight Meeting. Public comment is suspended for this meeting. The agenda is otherwise procedural, listing upcoming regular meetings and adjournment.

• Discussion/Decision: South County Emergency Medical Services Board of Oversight Meeting
• Public comment suspended for this meeting
• Meeting held at South County EMS, 88 Greenfield Rd, South Deerfield

The Selectboard and Board of Health met jointly with the South County Emergency Medical Services (SCEMS) Board of Oversight. The board appointed Tim Drumgool to serve as the interim SCEMS Director until a permanent director is selected.

• Appointed Tim Drumgool as Interim SCEMS Director (2-0-0)

Connecting Community Initiative

The committee received a progress report from VHB on the Campus Plan and discussed housing visions and site barriers. Various project updates were provided regarding senior housing, zoning, and grants. No formal votes were recorded for the agenda items.

• Minutes from May 25, 2023: deferred

Selectboard / Board of Health

The Selectboard and Board of Health will conduct hearings regarding roadway acceptance, a dog hearing, and an Eversource pole petition. The meeting includes discussions on wastewater facility upgrades, sewer use applications, and a one-day liquor license for Tree House Brewing Company.

• Roadway Acceptance Procedure hearing for Bruce St. Peters
• Continuation of Dog Hearing for Clayton-Jones at 477 Greenfield Road
• Continuation of Eversource Pole Hearing (Petition #80446191) at Wapping and Greenfield Road
• South Deerfield Wastewater Treatment Facility Phase 1 Upgrades Change Order No. 11
• One Day Liquor License Approval for Tree House Brewing Company Half Marathon

The Selectboard approved a $21,264.29 change order for wastewater treatment facility upgrades and a one-day liquor license for Tree House Brewing Company. The board also re-appointed members to various town committees and commissions and initiated the roadway acceptance process for Snowberry Circle and Greylock Lane.

• Approved South Deerfield Wastewater Treatment Facility Phase 1 Upgrades Change Order No. 11 for $21,264.29 (3-0-0)
• Approved Road Layout Process for Snowberry Circle and Greylock Lane (3-0-0)
• Continued dangerous dog hearing for 477 Greenfield Road until July 26, 2023 (3-0-0)
• Approved one-day malt beverage license for Tree House Brewing Company for Sept 17, 2023 (3-0-0)
• Approved MOU with Franklin County Solid Waste Management District for sludge hauling (3-0-0)
• Approved MOU between South County Senior Center and FRCOG for Age Friendly Planning (3-0-0)
• Approved Tilton Library invoices upon completion of revised contract (3-0-0)
• Re-appointed members to multiple boards including ADA Coordinator, Building Inspector, and Zoning Board of Appeals

Board of Assessors

The Board of Assessors will review administrative items including payables and business certificates. The agenda includes discussions regarding FY 2024 state-owned land values, telephone valuations, and revised or omitted assessments. The board will also consider motor vehicle abatement requests.

• FY 2024 State-Owned Land Values
• FY 2024 Telephone Valuations
• FY 2024 Revised & Omitted Assessments Form
• Motor Vehicle Abatements

The Board of Assessors approved payables and processed motor vehicle excise abatements. Members reviewed state-owned land values and telephone valuations for FY 2024. The board also accepted the minutes from the June 6, 2023 meeting.

• Approved minutes of 06/06/2023 (2-0)
• Approved and signed payables
• Processed motor vehicle excise abatements

South County Emergency Medical Services Board of Oversight

The board will review previous meeting minutes and address old business. New business includes a meeting with Paramedic Tim Drumgool and a discussion regarding the Service Director job description.

• Meeting with Paramedic Tim Drumgool
• Service Director Job Description discussion

Planning Board

The Deerfield Planning Board will meet remotely to review a draft revision of Chapter 179 bylaws prepared by the Franklin Regional Council of Governments (FRCOG). No public comment is scheduled. The meeting is largely procedural, with the main substantive item being the bylaw review.

• Review of FRCOG draft revision of Chapter 179 bylaws
• Remote meeting via Zoom with dial-in options
• Next meetings scheduled for July 10, August 7, and September 11

The board discussed draft revisions to zoning regulations, including overlay districts, building size limits, and multi-family dwelling definitions. No formal votes were taken on the proposed bylaw changes; a second draft will be prepared for further review.

• Adjourned meeting (7-0-0)

350th Anniversary Committee

The committee will discuss updates regarding the 1973 Time Capsule and the proposed Harvest and Heritage Festival in October. The meeting also includes debriefs from the Parade Work Group and updates from the Working History Group.

• 1973 Time Capsule Update
• Proposed Harvest and Heritage Festival in October Update
• Parade Work Group Debrief
• Working History Group Update
• Update from Friends of Deerfield (FoD) Representative

The committee approved a not-to-exceed appropriation of $7,000 for a proposed Heritage Festival on October 14-15. Members also decided to stop searching for a 1973 time capsule due to a lack of records. The committee received a debrief on the recent parade and an update on the Summer Speaker Series.

• Approved not-to-exceed appropriation of $7,000 for Heritage Festival
• Decided to cease pursuit of 1973 time capsule site
• Approved minutes from June 6 meeting (unanimous)

Ad Hoc Senior Housing Committee

The Ad Hoc Senior Housing Committee met remotely on June 22, 2023, to discuss the status of the Berkshire Design project and its outreach efforts. The agenda did not list any specific decisions, contracts, or new business items. The meeting was procedural, focusing on updates rather than final approvals.

• Update on Berkshire Design
• Review of outreach efforts

Conservation Commission

The Commission approved a Notice of Intent for renovations to the Tennis Pavilion at 27 Albany Road, subject to two conditions. A hearing for the Bement School parking lot was continued to a later date.

• Approved NOI for Tennis Pavilion renovations at 27 Albany Road (5-0-0) with conditions to close three outstanding orders within 90 days and provide erosion control methods
• Continued Bement School parking lot hearing at 0 Old Ferry Road to July 27, 2023 (5-0-0)
• Accepted June 1, 2023 meeting minutes (3-0-2)

Selectboard / Board of Health

The Selectboard will meet to conduct a discussion regarding the South County Emergency Medical Services Board of Oversight. The board is also scheduled to vote on the 1888 Building lease.

• South County Emergency Medical Services Board of Oversight meeting
• 1888 Building lease vote

South County Emergency Medical Services Board of Oversight

The Board elected Tom Fydenkevez as Chair and Matt Russo as Vice Chair. The Board also voted to appoint Morgan Ferrick, effective June 28. Members discussed the process for selecting a new Director and scheduled meetings to review the job description and meet a recommended interim candidate.

• Approved previous month's minutes (3-0-1)
• Elected Tom Fydenkevez as Chair (4-0)
• Elected Matt Russo as Vice Chair (4-0)
• Appointed Morgan Ferrick (3-0-1)

Ad Hoc Senior Housing Committee

The committee approved the minutes from May 11 and June 1, 2023. Members discussed outreach efforts and shared updates regarding invasive species and watershed planning at Bloody Brook.

• Approved 05-11-23 minutes (unanimous)
• Approved 06-01-23 minutes (3 yeas, 1 abstain)

Tri-Town Beach Commission

The Tri-Town Beach Commission is meeting to review the previous meeting's minutes, discuss open issues and projects, address employee schedules, and review outstanding invoices. They will also discuss the current season and camp operations, along with any miscellaneous items not on the original agenda.

• Review and approve outstanding invoices
• Update on TTB Survey
• Open issues and projects at TTB
• Employees, schedule, etc.
• Season and camp discussion

The commission approved the purchase of a 10’ x 15’ raft with a ladder. Funding for the purchase is split between the Tri Town Beach and Deerfield Swim Program budgets. The commission also agreed to a $20 per week fee for Bement Summer Programs to use the beach.

• Approved purchase of 10 x 15 raft with $3,179 from Tri Town Beach FY23 budget (4-0)
• Approved purchase of 10 x 15 raft with $6,000 from Deerfield Swim Program FY23 budget (3-0)
• Agreed to $20 per week charge for Bement Summer Programs beach use

DEDIC

The committee will review the Secretary's report, including minutes and a due diligence list. The agenda also includes a Treasurer's report and discussion regarding elections and tax exempt status.

• Approval of Minutes and Due Diligence List
• Treasurer's Report
• Discussion on Elections
• Discussion on Tax Exempt Status

The board re-elected its chairman and approved the minutes from the April 13, 2023 meeting. Members discussed tax-exempt status and maintenance of the Deerfield Industrial Park swale.

• Approved April 13, 2023 Draft Open Session minutes (unanimous)
• Re-elected John Paciorek as DEDIC Chairman (unanimous)
• Recommended transfer of cabinet key from Frank Sherburne to Frank Moro

Selectboard / Board of Health

The meeting includes hearings regarding an Eversource pole at Wapping and Greenfield Road and a nuisance dog at 477 Greenfield Road. The Selectboard will discuss various items including grant support letters, sewer commitments, and several job descriptions.

• Eversource Pole Hearing (Wapping and Greenfield Road)
• Dangerous/Nuisance Dog Hearing (477 Greenfield Road)
• South County Senior Center Service Incentive Grant (SIG) and Senior Mini-Grant support
• T-Mobile Hometown Grant Application support
• Fiscal Year 2023 #2 sewer commitment approval

The Selectboard determined that a dog at 477 Greenfield Road is dangerous following two biting incidents. The board also approved a sewer commitment and various annual committee appointments.

• Designated Theo (dog at 477 Greenfield Road) as a Dangerous Dog (2-0-1)
• Approved 2023 second sewer commitment of $859,200.90 (2-0-1)
• Approved annual appointments for multiple town committees and boards (2-0-1)
• Appointed Cassandra Jerome as Police Department Administrative Assistant (2-0-1)
• Appointed Debra Austin as part-time Police Department Administrative Assistant (2-0-1)
• Approved letters of support for South County Senior Center and T-Mobile grants (2-0-1)
• Approved draft Deerfield 350th Ceramic Mural for further review (2-0-1)
• Continued hearings for the dangerous dog orders and Eversource pole petition to June 28

Energy Conservation Committee

The committee will review draft minutes and discuss grant seeking through Green Communities and FRCOG. Discussion topics include municipal geothermal, solar programs, and tree planting funds.

• Encumbering funds for tree planting
• Green Communities grant seeking
• UMass CEE Solar Program discussion
• Municipal Geothermal discussion
• Bike lanes in town and to neighboring communities

The committee noted that its Green Communities report was accepted and discussed pursuing energy audits for town buildings. Members assigned tasks to research independent audits and funding for roof structural evaluations.

• Approved minutes of June 1 (unanimous)
• Adjourned meeting at 6:05PM (unanimous)

Selectboard / Board of Health

The Selectboard, Board of Health, and Sewer Commissioners will meet on June 12, 2023. The agenda includes reports from the Board of Health and a discussion regarding the Municipal Vulnerability Preparedness (MVP) Core Group.

• Municipal Vulnerability Preparedness (MVP) Core Group regular meeting

Historical Commission

The Commission approved the April meeting minutes and reported on expenditures for archival storage and mailing lists. The body discussed updates regarding the town's 350th anniversary and ongoing cemetery signage projects.

• Approved April meeting minutes
• Spent $779.90 on archival storage boxes for Town records
• Spent $90.00 for town-wide households mailing list

Personnel Board

The Personnel Board will meet remotely to discuss various staffing matters. Discussion items include job descriptions, pay ranges, and potential personnel board vacancies.

• PD Administrative Assistant hire rate
• Job descriptions for RVSD Planner/Economic Development Coordinator, Accountant Administrative Assistant, and Emergency Medical Services Director
• Staff vacancies, timelines, pay ranges, and hiring rates
• Personnel Board Vacancies
• Request from Selectboard regarding Human Rights Committee creation input

Selectboard / Board of Health

The Selectboard appointed David Zamojski as an Advanced EMT and accepted the resignation of EMS Chief Zoe Smith. The Board also approved a contract for permitting software for the Board of Health. A community discussion was held regarding the development of the Leary Lot municipal parking area.

• Appointed David Zamojski as South County EMS Advanced EMT (3-0-0)
• Accepted resignation of Zoe Smith, EMS Chief of South County EMS (3-0-0)
• Approved contract with Relevant Systems Inc. for Board of Health permitting software (3-0-0)

Library Board of Trustees

The Board of Trustees will review and vote on the minutes from the May 3, 2023 meeting. The agenda also includes a report from the Director and general updates.

• Review and vote on May 3, 2023 meeting minutes

Board of Assessors

The Board of Assessors will review previous meeting minutes and address held-over business regarding Map 183 Lot 25. The agenda also includes administrative tasks such as reviewing payables, deeds, and building permits.

• Review of May Deeds, Plans, & Building Permits
• Discussion of Map 183 Lot 25: Increased Noise Factor
• Motor Vehicle Abatements received by Town Clerk

The Board of Assessors appointed a chair and members to the CIPC and CPC. The board also approved exemption reimbursement forms and motor vehicle excise abatements.

• Approved minutes from 05/16/2023 (2-0)
• Appointed C. Shattuck as chair
• Appointed C. Shattuck to CIPC
• Appointed F. Leone to CPC
• Approved exemption reimbursement forms
• Approved motor vehicle excise abatements

350th Anniversary Committee

The committee is meeting remotely via Zoom to review progress on several 350th anniversary projects. Discussions include updates on the 1973 time capsule, parade planning, and local group participation.

• 1973 Time Capsule Update
• Tables for Local Groups at 350th Events
• Post-Parade Event Update
• Parade Work Group Update
• Working History Group Update

The committee unanimously approved the May 23 meeting minutes. Members discussed logistics for the June 17 parade and a proposed Harvest and Heritage Festival for October, while postponing a vote on the 350th time capsule location.

• Approved May 23 meeting minutes (unanimous)
• Postponed vote on 350th time capsule location until all members are present
• Approved allowing Valley Neighbors to set up an information table at the June 17 post-parade event

Planning Board

The Planning Board endorsed an Assessor's Notice of Record (ANR) for a lot on River Road and voted to accept electronic signatures for official documents. The board also discussed solar array site access and the development of standard project conditions.

• Endorsed ANR River Road Map 43 Lot 1 (5-0-0)
• Approved use and acceptance of electronic signatures per M.G.L. c. 110G (5-0-0)

Ad Hoc Senior Housing Committee

The Ad Hoc Senior Housing Committee is meeting to discuss updates on conversations with VHB, appraisal efforts, and outreach. The agenda is largely procedural, with no votes or decisions listed.

• Update on conversations with VHB
• Update on appraisal efforts
• Outreach efforts
• Minutes from 05-11-23

The committee received updates on property surveys and wetlands flagging. A contract for an appraisal was signed, and the committee discussed outreach for the 350th parade.

• Signed contract with FSI Appraisal for $1,950

Energy Conservation Committee

The committee will review draft minutes and discuss grant seeking for Green Communities, including projects at the elementary school and other municipal buildings. Discussion topics also include tree planting funds, the UMass CEE Solar Program, and bike lanes.

• Green Communities reporting update
• Encumbering funds for tree planting
• UMass CEE Solar Program discussion
• Bike lanes in town and to neighboring communities

The committee voted to encumber $1,000 from the current budget for tree planting to be completed next year. Members also approved pursuing energy audits for town buildings through Green Communities and independent sources.

• Approved April meeting minutes (unanimous)
• Approved pursuing energy audits for town buildings (unanimous)
• Approved encumbering $1,000 for tree planting (unanimous)
• Scheduled next meeting for 6/14/23 at 5:00pm (unanimous)

Conservation Commission

The Commission will consider two Requests for Determination of Applicability regarding a parking lot and a water main. Additionally, the body will hold a public hearing on a Notice of Intent for tennis pavilion renovations.

• RDA: Bement Parking Lot at 0 Old Ferry Road
• RDA: DA Water Main at 70A Old Main Street
• NOI: DA Tennis Pavilion renovations at 27 Albany Road

The Commission approved a Negative 3 Determination for a water main extension at Deerfield Academy. Public hearings for a Bement School parking lot and Deerfield Academy tennis pavilion renovations were continued to June 22nd.

• Approved Form 2 Negative 3 Determination for Deerfield Academy water main expansion at 70A Old Main Street (3-0-0)
• Continued public hearing for Bement School parking lot RDA at 0 Ferry Road to June 22nd (3-0-0)
• Continued public hearing for Deerfield Academy Tennis Pavilion NOI at 27 Albany Rd to June 22nd (3-0-0)
• Approved May 11, 2023 meeting minutes (3-0-0)
• Approved May 25, 2023 meeting minutes (3-0-0)

Selectboard / Board of Health

The Selectboard and Board of Health will meet to discuss various municipal items including infrastructure projects and property transactions. The agenda includes a vote on the Hamshaw Land Swap and the signing of a bond for wastewater treatment facility upgrades.

• Eversource Pole Hearing at Wapping and Greenfield Road
• Transfer Station sticker/bag pricing vote
• Declaration of Surplus Property: 2018 Ford Police Utility
• Signing of Bond Anticipation Note for Wastewater Treatment Facility Upgrades Project
• Hamshaw Land Swap Purchase & Sale closing and conveyance vote

The Selectboard approved a $9.781 million bond anticipation note for wastewater treatment facility upgrades and finalized a land swap with Hamshaw Deerfield LLC. The board also established a town-wide speed limit of 25 mph and approved several administrative appointments.

• Approved $9,781,000 General Obligation Bond Anticipation Notes for wastewater facility upgrades
• Approved town-wide speed limit of 25 mph unless otherwise posted (3-0-0)
• Approved land swap with Hamshaw Deerfield LLC for Parcel A and Parcel B (3-0-0)
• Adopted Transfer Station bag pricing recommended by DPW Superintendent (3-0-0)
• Declared 2018 Ford Police Utility Vehicle as surplus property (3-0-0)
• Approved 2% Cost of Living Adjustment for Franklin Regional Retirement Board (3-0-0)
• Finalized USDA Loan Documents (3-0-0)
• Waived insurance requirements for Barway Farm and Great American Marching Band parade participation (3-0-0)

South County Senior Center Board of Oversight

The South County Senior Center Board of Oversight will meet to conduct a discussion item regarding a tour of the 23 Plumtree Road building. This is the only discussion item listed on the agenda.

• Tour of 23 Plumtree Road building

Connecting Community Initiative

The joint meeting focused on project updates regarding the library, 1888 building, and Leary Lot. The Selectboard committed $30,000 for crosswalk and beacon engineering. No other formal votes were recorded beyond the approval of minutes.

• Approved minutes from March 30th, April 13th, and April 27th (unanimous)
• Committed $30,000 for crosswalk and beacons engineering grant

Connecting Community Initiative

The Connecting Community Initiative Committee and the Selectboard are holding a joint meeting. The agenda includes approving minutes from March 30th, April 13th, and April 27th, as well as committee updates.

• Approval of minutes from March 30th, April 13th, and April 27th
• Committee updates report

Conservation Commission

The Commission will continue a public hearing regarding a proposed cannabis cultivation campus at 0 Greenfield Road. Members will also consider an extension for the Eaglebrook School Whipple pond management program.

• SunnyDayz Cannabis, Inc. construction of a cannabis cultivation campus at 0 Greenfield Road
• Extension of Order of Conditions for Eaglebrook School Whipple pond management (DEP File # 142-0217)
• Withdrawal of 135 Main St. Park Notice of Intent
• Eaglebrook Forest Cutting Plan/NOI Rice’s Ferry & Keets

The Conservation Commission approved a Notice of Intent for a cannabis cultivation campus at 0 Greenfield Road. The board also extended a pond management program for Eaglebrook School and noted the town's withdrawal of a park project NOI. These decisions impact local land use and wetland protection standards.

• Approved Notice of Intent for SunnyDayz Cannabis cultivation campus at 0 Greenfield Road (3-0-1)
• Extended Order of Conditions for Eaglebrook School Whipple pond management program for 3 years (4-0-0)
• Accepted May 4, 2023 meeting minutes (3-0-1)
• Noted withdrawal of 135 Main St. Park NOI

Selectboard / Board of Health

The Deerfield Selectboard, also acting as Board of Health and Sewer Commissioners, will hold a remote meeting on May 24, 2023. The main discussion item is ARPA projects, including proposed projects and commitment of funds. The agenda also includes public comment, reports, and routine administrative items.

• Discussion of ARPA projects, proposed projects, and commit of funds
• Public comment period (up to 20 minutes, 2 minutes per speaker)
• Board of Health and Health Agent reports
• Town Administrator's report and updates

The Selectboard approved the use of ARPA funding for sidewalk engineering and signed a certificate for a USDA loan application. The board also waived insurance requirements for a performance group participating in the town's 350th anniversary event.

• Allocated $30,000 of ARPA Funding for Engineering Work Related to the North Main Street Sidewalk Project (3-0-0)
• Signed the Right-of-Way Certificate for the USDA Loan Application (3-0-0)
• Waived additional insurance requirements for the Mummers Band for the 350th Anniversary Celebration Event (3-0-0)

Open Space Committee

The Deerfield Open Space and Recreation Committee will meet to approve prior minutes, appoint a new chair, and receive working group updates. The main item is a discussion with Alain Peteroy of the Franklin Land Trust about protecting the Pocumtuck Ridge and developing walking/hiking trails and access along it. The meeting is in person at Deerfield Town Hall.

• Discussion with Alain Peteroy, Director of Land Conservation, Franklin Land Trust, on protecting the Pocumtuck Ridge
• Discussion on walking/hiking trails and access along the Pocumtuck Ridge
• Appointment of new chair
• Approval of minutes from 3-21-23 meeting

The committee elected a new chair and approved the minutes from the March 21, 2023 meeting. Members discussed strategies for protecting the Pocumtuck Ridge and creating permanent restrictions on town-owned land. The committee also noted the cancellation of the North Main Street Park project.

• Approved minutes from 3-21-23 meeting
• Elected Julie Caswell as chair (3 yes, 1 abstention, 1 absent)
• Appointed Julie Caswell as OSRC representative to the Community Preservation Committee (CPC)

350th Anniversary Committee

The committee is meeting remotely via Zoom to discuss updates on various anniversary projects. Discussion topics include mural progress, a bicycle safety program, and the 1973 time capsule.

• Mural update
• Bicycle Ride/Safety Program update
• 1973 Time Capsule update
• Post-Parade Event update
• Tree House 350th Half Marathon discussion

The Steering Committee approved the addition of a half-marathon to the 350th anniversary calendar and authorized funding for parade working group meals. The committee also received updates on a proposed ceramic mural, the 1973 time capsule, and parade logistics.

• Approved Tree House Brewery half-marathon as a 350th event (unanimous)
• Approved up to $1,500 for parade working group food (unanimous)
• Approved minutes from May 9 meeting (unanimous)

Planning Board

The Planning Board will meet remotely to review a draft revision of the FRCOG Chapter 179 bylaws. The agenda includes identifying board members and establishing meeting guidelines.

• Review of FRCOG DRAFT revision of Ch. 179 bylaws

The Planning Board discussed various proposed updates to the town's zoning bylaws, including short-term rentals, parking design, and signage. No final votes were taken on the revisions; the board provided feedback and suggestions for the next draft.

• Discussed adding short-term rental (Airbnb) regulations to the use table
• Proposed removing the Rate of Development bylaw
• Discussed requiring low-impact development techniques for parking areas
• Proposed changing conservation subdivision design from a special permit to a site plan review process
• Discussed updating landscaping requirements for non-residential uses and parking lots with 10+ spaces
• Proposed making allowable sign heights consistent across districts
• Discussed replacing the entire accessory dwelling unit (ADU) section
• Adjourned meeting (6-0-0)

Selectboard / Board of Health

The Selectboard approved a USDA loan for the South Deerfield Wastewater Treatment Facility and increased pricing for large transfer station bags. The board also issued several one-day liquor licenses and approved a memorandum of understanding for age-friendly planning.

• Approved $8,569,000 loan for Wastewater Treatment Facility Bond (3-0-0)
• Increased Large Bag Bundles (10) to $28; maintained $70 sticker and $17 small bag price (3-0-0)
• Approved one-day liquor licenses for Deerfield Academy (June 9-11) and Friends of Deerfield (June 18) (3-0-0)
• Approved MOU with Franklin Regional Council of Governments for Age-Friendly Planning (3-0-0)
• Approved letter of support for South County Senior Center Digital Equity Grant (3-0-0)
• Approved letter of support for 350th Celebration Parade MassDOT permit (3-0-0)
• Appointed Ann-Mary Cloutier to the Conservation Commission (3-0-0)
• Accepted resignation of Jennifer Remillard from Historic Commission and ZBA (3-0-0)

Board of Assessors

The Deerfield Board of Assessors will meet to handle routine business, including approving prior meeting minutes and reviewing payables. They will also discuss a request from Hilchey regarding raising assessments on town-owned buildings and hear a presentation from Mark Harrell of Patriot Properties on assessment procedures. The board may also consider abatement and exemption requests, and will enter executive session to discuss matters related to MGL Chapter 59, Section 60.

• Discussion of Hilchey email re: raising town-owned building assessments
• Presentation by Mark Harrell of Patriot Properties on assessment procedures
• Review of payables and business certificates
• Consideration of abatement/exemption requests (MV, RE, PP, personal)
• Executive session under MGL c. 30A §21(a)(7) for MGL Ch. 59 §60 matters

The Board approved the minutes from April 18 and May 2, 2023. Mark Harrell of Patriot Properties discussed changes to company business models and customer support following an acquisition by Catalis. The board reviewed the FY 2024 COLA adjustment for personal exemptions.

• Approved 04/18/2023 meeting minutes (2-0)
• Approved 05/02/2023 meeting minutes (2-0)

Personnel Board

The Personnel Board will meet to discuss or decide on job descriptions for several town roles. The board will also receive updates on Diversity, Equity and Inclusion and Town Administrator matters.

• Job descriptions for Planner/Economic Development Coordinator, PD Admin Asst, Admin Asst for Accountant/Budget Director, and DPW Laborer
• Diversity, Equity and Inclusion Update
• Personnel Board Vacancies
• Town Administrator Updates

Tri-Town Beach Commission

The Tri-Town Beach Commission met on May 15, 2023, to review the previous meeting's minutes and discuss open issues and projects. The agenda included updates on employee schedules, a status check on the TTB Survey, and the review and approval of outstanding invoices. No specific dollar amounts or new ordinances were listed in the agenda text.

• Review and approve outstanding invoices
• Update on TTB Survey
• Discussion of employee schedules
• Review of open issues and projects at TTB

The commission approved hourly pay rates for lifeguards and gatekeepers and established a $20 per session fee for the Deerfield Swim Program. Members also agreed on staffing requirements and facility usage rules for the upcoming season.

• Approved lifeguard pay: Senior Supervisor $25/hr, Returning $21/hr, New $20/hr
• Approved gatekeeper pay: Returning $18/hr, New $17/hr
• Approved $20 per session fee for swim lessons
• Opened swim program registration to residents of Deerfield, Whately, Sunderland, Conway, and Hatfield
• Denied River Valley Day Camp request to close dock area and pavilion; approved use of one gazebo
• Agreed to remove existing fence and replace with posts and plastic chain for parking
• Approved payment of up to $798.00 for MIIA insurance policy

Conservation Commission

The Conservation Commission is meeting to conduct a site visit. The purpose of the visit is to review erosion control measures at 0 Clark Cross Road.

• Site visit to 0 Clark Cross Road to review erosion control measures

Ad Hoc Senior Housing Committee

The committee is meeting to receive updates on several ongoing projects. Discussion topics include Founder's Day tabling, conversations with VHB, appraisal efforts, and outreach efforts.

• Update on Founder’s Day tabling
• Update on conversations with VHB
• Update on appraisal efforts
• Outreach efforts

The committee approved the minutes from the May 4, 2023 meeting. Members discussed ongoing coordination with VHB and Berkshire Design, appraisal efforts, and upcoming outreach at the Senior Center.

• Approved May 4, 2023 minutes (3-0-1)

Conservation Commission

The Commission will continue hearings regarding a request for determination of applicability for work on Old Main Street and a notice of intent for a cannabis cultivation campus. The meeting includes reviews of previous minutes and potential new business.

• Hearing continuation: Request for Determination of Applicability for work at multiple locations along Old Main Street (Map 49 Lot 33)
• Hearing continuation: Notice of Intent filed by Ken Bouquillon of SunnyDayz Cannabis, Inc. for a cannabis cultivation campus at 0 Greenfield Road (Map 159 Lot 14)

The Conservation Commission issued a negative determination for a single tree box installation at 88 Old Main Street. A public hearing regarding the SunnyDayz Cannabis cultivation campus was continued to a future meeting.

• Approved Form 2 negative 3 determination for one tree box at 88 Old Main Street (4-0-0)
• Required applicant for 88 Old Main Street to submit a new map showing the tree box 12 feet north of the current location
• Voted to continue the SunnyDayz Cannabis, Inc. hearing to May 25, 2023 (4-0-0)

South County Senior Center Board of Oversight

The Board of Oversight will meet to discuss various center updates and administrative matters. Discussion items include a new member welcome, statistical data, grant updates, and a transition plan.

• Determine Chair
• Draft Minutes for Approval
• Congregational Church Updates
• Statistical Data Updates
• SCSC Grant Update

The Board of Oversight appointed a new Chair and approved minutes from three previous meetings. The board discussed potential grant applications, statistical attendance data, and a transition plan for the center.

• Appointed Joyce Palmer-Fortune as Board of Oversight Chair (3-0)
• Approved minutes for Dec. 6, 2022; Jan 5, 2023; and March 29, 2023 (3-0)

350th Anniversary Committee

The committee is meeting to receive updates on several ongoing projects for the town's 350th anniversary. Discussion items include progress on a mural, parade events, and work from the history group.

• Mural update
• Post Parade Event update
• Parade Work Group update
• Working History Group update
• Update from Friends of Deerfield representative

The 350th Anniversary Steering Committee approved additional funding to help bring a professional band to the town parade. The committee also reviewed updates on a proposed ceramic mural and recent Founders' Day Weekend activities.

• Approved $2,500 additional funding for the parade appropriation to incentivize donors for the Mummers String Band (unanimous)
• Approved minutes from April 26 meeting (unanimous)

Selectboard / Board of Health

The Selectboard, Board of Health, and Sewer Commissioners will meet in a hybrid format. The agenda includes reports from the Board of Health and the Town Administrator, as well as a meeting of the Municipal Vulnerability Preparedness Core Group.

• Municipal Vulnerability Preparedness (MVP) Core Group Regular Meeting
• Board of Health/Health Agent Discussion Items/Reports/Announcements
• Town Administrator’s Report/Updates

The Selectboard/Board of Health/Sewer Commissioners met on May 8, 2023, but took no substantive decisions. Discussion focused on Municipal Vulnerability Preparedness (MVP) program priorities and a vegetation management plan by utility companies. The meeting adjourned with a unanimous vote.

• Adjourned meeting at 1:35 PM (2-0)

Historical Commission

The commission will review updates regarding the town's 350th anniversary and various cemetery projects. The agenda also includes discussions on several grant opportunities and a request for proposals.

• 350th anniversary update including Founders’ Day
• Sugarloaf St. Cemetery signage and vault work
• Old Pine Nook Cemetery updates
• Mass. Cultural Council grant discussion
• Greenfield inventory RFP

Planning Board

The Planning Board approved the site plan for the SunnyDayz Cannabis Cultivation Campus, including three new buildings and associated infrastructure. The approval is subject to 18 specific conditions regarding permits, hazardous materials, construction monitoring, and stormwater management.

• Elected Denise Mason as Chair (7-0-0)
• Elected Emily Gaylord as Vice Chair (7-0-0)
• Elected Kathy Watroba and Rachel Blain as co-clerks (6-0-1)
• Approved SunnyDayz Cannabis Cultivation Campus site plan with 18 conditions

Ad Hoc Senior Housing Committee

The committee reviewed updates regarding commercial appraisal efforts and upcoming outreach at the Senior Center. Members discussed coordinating with VHB and securing deliverables and a new contract from Rachel.

• Update on difficulty securing a commercial appraiser
• Plan for Lili to contact Rachel for deliverables from first contract and a new contract
• Discussion of coordination with VHB to avoid duplicating efforts with BDG
• Report that the CPA proposal passed at Town Meeting

The committee reported that their Community Preservation Act (CPA) proposal passed at Town Meeting. They also discussed a geothermal grant not being received, but noted that a geothermal evaluation will still proceed. Outreach efforts continue, including a presentation at the Senior Center.

• Approved minutes from April 20, 2023 (unanimous)
• CPA proposal passed at Town Meeting

Conservation Commission

The Commission approved the Notice of Intent for Eaglebrook School's new dining hall, ballfield, and affiliated infrastructure with special conditions, by a 4-0 roll call vote. The hearing for 88 Old Main Street's RDA was continued to May 11, 2023. The Commission also agreed to several amendments to the Order of Conditions for the Eaglebrook track renovation ANOI, including matching EPA Construction General Permit standards and clarifying maintenance language.

• Approved Eaglebrook School dining hall NOI (4-0)
• Continued 88 Old Main Street RDA hearing to May 11, 2023 (4-0)
• Accepted minutes of 4/27/23 meeting (3-0-0)
• Agreed to amend ANOI Order for track project: removed Section IV Environmental Monitor Requirement and Section VIII Wetland Replication
• Agreed to change Condition 16 wording from 'no future work' to 'no additional work'
• Agreed to omit Condition 31 for Track ANOI and modify Dining Hall Order for low-flow work
• Agreed to add salt hay and compost socks to erosion control materials (if free of invasive seeds)
• Agreed to change meeting start time to 6 PM starting 5/25/2023

Selectboard / Board of Health

The Selectboard, Board of Health, and Sewer Commissioners will meet to discuss a USDA loan for the South Deerfield Wastewater Treatment Plant and the cancellation of a Police Department HVAC bid. The body will also review liquor license approvals and updates regarding the Leary Lot.

• USDA Loan Approval for South Deerfield Wastewater Treatment Plant Project Loan/Bond
• Police Department HVAC Bid cancellation
• One-Day Liquor License Approvals for Yankee Candle (5/11/2023, 6/3/2023)
• Leary Lot Purchase & Sale Agreement with Deerfield & Hamshaw and EVIP Grant Certification
• Grant updates for 1821 building from South County Senior Center Board of Oversight and Connecting Community Initiative Committee

The Deerfield Selectboard/Board of Health/Sewer Commissioners met on May 3, 2023, and made several decisions. They appointed Carolyn Shores-Ness as Selectboard Chair and Board of Health Chair, and Trevor McDaniel as Selectboard Clerk for the year. The board also approved the MVP Grant Application and matching funds, signed a letter of support, and approved a one-day liquor license for Yankee Candle. Additionally, they canceled the Police Department HVAC bid and approved minutes from previous meetings.

• Appointed Carolyn Shores-Ness as Selectboard Chair for the year (3-0)
• Appointed Carolyn Shores-Ness as Board of Health Chair for the year (3-0)
• Appointed Trevor McDaniel as Selectboard Clerk for the year (3-0)
• Approved MVP Grant Project Upgrades and Matching Funds (3-0)
• Approved and signed MVP Grant Letter of Support (3-0)
• Submitted MVP Grant Application as presented (3-0)
• Approved MVP Grant 2.0 Application (3-0)
• Approved one-day liquor license for Yankee Candle on May 11, 2023 (3-0)

South County Senior Center Board of Oversight

The South County Senior Center Board of Oversight will meet to discuss the use of the Congregational Church building with the Deerfield Selectboard.

• Discussion regarding Congregational Church Building Use

Library Board of Trustees

The Tilton Library Trustee Meeting will include a review and vote on the April 5, 2023, meeting minutes. The board will also receive a Director's Report and other updates.

• Vote on April 5, 2023 meeting minutes

Board of Assessors

The Board of Assessors will meet to discuss property tax abatements and exemptions. The agenda includes reviewing town-owned building assessments and administrative items such as deeds and building permits.

• Review of Hilchey email regarding raising town-owned building assessments
• Appointment dates to meet with Patriot Properties, Inc.
• Review of April deeds, plans, and building permits
• Abatement and exemption requests for MV, RE, PP, and Personal Exemptions

The Deerfield Board of Assessors met on May 2, 2023, but took no substantive actions. Minutes from the previous meeting were held, and an email regarding town-owned building assessments was also held. The board reviewed business certificates, deeds, building permits, and short-term rental data, but no votes or decisions were recorded.

• Minutes of 04/18/2023 held
• Hilchey email re: town-owned building assessments held
• Business certificates reviewed
• April deeds, plans, and building permits reviewed
• FRCOG 2022 short-term rental data reviewed
• Motor vehicle excise abatements per attached list, signature stamp used

Connecting Community Initiative

The Connecting Community Initiative Committee is meeting jointly with the Selectboard to approve minutes from March 30th, hear committee updates, and consider adopting an Anti-Hate statement. The agenda is otherwise procedural, with no other substantive items listed.

• Approve minutes from March 30th
• Committee updates report
• Adopting Anti-Hate statement

The Connecting Community Initiative and Selectboard approved a feasibility study for the Senior Center and immediate repairs to a 'relish' failure. The committee also formally supported the town's 2022 anti-hate statement.

• Approved feasibility study for Senior Center based on BOO report (Unanimous)
• Approved immediate relish repair (Unanimous)
• Approved Sewer change order 10
• Adopted support for the Select Board’s November 11, 2022 anti-hate statement

Conservation Commission

The Conservation Commission will hold a public hearing regarding a request to convert a grass athletic field to synthetic turf at 279 Pine Nook Road. The body will also continue hearings for a new dining hall at Eaglebrook School and a cannabis cultivation campus for SunnyDayz Cannabis, Inc.

• Public hearing for Eaglebrook School synthetic turf field and drainage system at 279 Pine Nook Road
• Hearing continuation for Eaglebrook School dining hall, sidewalks, and parking lot reconstruction
• Hearing continuation for SunnyDayz Cannabis, Inc cultivation campus at 0 Greenfield Road
• Discussion of Antonellis Farm Conservation Restriction
• Review of Eaglebrook Forrest Cutting Plan

The Conservation Commission approved a conservation restriction for 157 acres of the Antonellis Farm and authorized track renovations at Eaglebrook School. Public hearings for a new dining hall and a cannabis cultivation campus were continued to future dates.

• Approved certification for Antonellis Farm Conservation Restriction (4-0-0)
• Approved Abbreviated Notice of Intent for Eaglebrook School track renovation with six conditions (4-0-0)
• Continued Eaglebrook School dining hall public hearing to 5/4/2023 (4-0-0)
• Continued SunnyDayz Cannabis, Inc. public hearing to 5/11/2023 (4-0-0)
• Accepted 3/23/23 meeting minutes (4-0-0)

Conservation Commission

The Conservation Commission will hold a public hearing regarding a proposal to convert a grass athletic field to synthetic turf at 279 Pine Nook Road. The body will also continue hearings for a new dining hall at Eaglebrook School and a cannabis cultivation campus for SunnyDayz Cannabis, Inc.

• Public hearing for Eaglebrook School synthetic turf field and drainage system at 279 Pine Nook Road
• Hearing continuation for Eaglebrook School dining hall, sidewalks, and parking lot reconstruction
• Hearing continuation for SunnyDayz Cannabis, Inc cultivation campus at 0 Greenfield Road
• Discussion of Antonellis Farm Conservation Restriction
• Review of Eaglebrook Forrest Cutting Plan

The Commission approved an Abbreviated Notice of Intent for synthetic turf installation at Eaglebrook School and supported a conservation restriction for Antonellis Farm. Public hearings for a new dining hall and a cannabis cultivation campus were continued to future dates.

• Approved certification for Antonellis Farm Conservation Restriction on 157 acres (4-0-0)
• Approved Abbreviated Notice of Intent for Eaglebrook School track renovation with six conditions (4-0-0)
• Continued Eaglebrook dining hall public hearing to 5/4/2023 (4-0-0)
• Continued SunnyDayz Cannabis, Inc. public hearing to 5/11/2023 (4-0-0)
• Accepted 3/23/23 meeting minutes (4-0-0)

350th Anniversary Committee

The committee is meeting remotely to discuss progress on various 350th anniversary projects. Discussion topics include updates on a pictorial postmark, parade events, fireworks, and historical work.

• Pictorial Postmark update
• Post Parade Events/Fireworks update
• Parade Work Group update
• Working History Group update
• Mural Request

The 350th Anniversary Steering Committee approved funding for activities on June 18 and reviewed plans for the pictorial postmark ceremony and Founders' Day weekend. The committee also discussed a potential ceramic mural for town hall and the location of the 300th anniversary time capsule.

• Approved up to $4,000 to fund post-parade activities on June 18
• Unanimously approved amended minutes from March 27 meeting

Energy Conservation Committee

The Energy Conservation Committee will meet to discuss grant seeking for municipal buildings and the elementary school. The body will also review updates on energy aggregation, bike lanes, and the new Stretch and Specialized Code.

• Green Communities grant reporting and applications for the elementary school and other municipal buildings
• UMass CEE Solar Program update
• Discussion on bike lanes in town and to neighboring communities
• Review of the new Stretch and Specialized Code
• Recommendations for state legislators regarding legislative consultation

The committee approved a letter of support for MVP proposals regarding green infrastructure at the DES entryway, Historic Deerfield, and the Leary Lot. Members discussed potential grants for energy audits and heating control systems, and received an update on electricity aggregation pricing.

• Approved meeting minutes (unanimous)
• Approved letter of support for MVP green infrastructure proposals (unanimous)
• Adjourned meeting (unanimous)

Finance Committee

The Finance Committee met jointly with the Select Board and other committees. The committee voted to recommend Article 11 of the Warrant with a specific funding limit.

• Recommended Article 11 as amended, approving up to $85,860 excluding land acquisition funds (6-0-0)

Selectboard / Board of Health

The Selectboard, Board of Health, and Sewer Commissioners will meet to discuss the FY2024 budgets. The body will also review articles for the Annual Town Meeting Warrant and capital items.

• FY2024 Budgets
• Annual Town Meeting Warrant Articles
• Capital Items

Capital Improvements Committee

The committee will meet to discuss the Capital Improvement Plan. The agenda consists of a call to order and an adjournment.

• Capital Improvement Plan

Ad Hoc Senior Housing Committee

The committee is scheduled to discuss updates regarding CCI and CIPC meetings. The agenda also includes updates on appraisal efforts, Berkshire Design work, and outreach efforts.

• Update on CCI meeting
• Update on CIPC meeting
• Update on appraisal efforts
• Update on Berkshire Design work
• Outreach efforts

The committee reviewed a draft plan from Berkshire Design and discussed outreach efforts for Town Meeting. Members shared observations from a visit to Sanderson Place regarding accessibility and unit design.

• Approved minutes from 04-06-23 (unanimous)

Selectboard / Board of Health

The Selectboard, Board of Health, and Sewer Commissioners will hold an information session regarding the FY2024 Annual Town Meeting. The board will also address placeholders for general appointments and employment policies.

• FY2024 Annual Town Meeting Information Session
• Discussion of general appointments
• Discussion of employment policies

The board conducted an informational session regarding the FY2024 Annual Town Meeting. Staff and the Finance Committee presented a slideshow focusing on level funding and tightened budgets. No substantive votes were taken on the warrant articles during this meeting.

• Adjourned meeting at 7:46 pm (2-0)

Planning Board

The Planning Board will meet to discuss a proposed land swap between ANR-Hamshaw LLC and the Town of Deerfield regarding the Leary Lot. Several other standard agenda items, including minutes and public comments, have been deferred.

• ANR-Hamshaw LLC/Town of Deerfield land swap (re Leary Lot)

The Planning Board voted to endorse a 'Subdivision Approval Not Required' plan for a land swap involving ANR-Hamshaw LLC and the Town of Deerfield regarding the Leary Lot.

• Endorsed ANR-Hamshaw LLC/Town of Deerfield land swap (6-0-0)

Finance Committee

The Finance Committee is holding a public information session to review and discuss items prior to the Town Meeting scheduled for April 24. The meeting includes a call to order and an opportunity for public comment.

• Pre-town-meeting review/discussion session

Selectboard / Board of Health

The Deerfield Selectboard, Board of Health, and Sewer Commissioners will hold a joint meeting with the Finance Committee to discuss the FY2024 budget and the Annual Town Meeting warrant. The agenda includes several decision items, such as a wastewater treatment facility change order, a cost-of-living adjustment for the retirement board, and an agreement for storage of historical records. Public comment is scheduled, and the meeting is hybrid with remote participation options.

• FY2024 budget and ATM Warrant discussion with Finance Committee
• South Deerfield Wastewater Treatment Facility Phase 1 Upgrades – Change Order No. 10 for review/signature
• Franklin Regional Retirement Board – added 2% Cost of Living Adjustment
• Pocumtuck Valley Memorial Association Agreement – Storage of Historical Records
• Mosquito District rental of Town space; agreement and signatory authority

The Selectboard approved a series of budget expenses for the Police Department and Treasurer Collector, as well as 14 articles for the Annual Town Meeting warrant. The board also authorized engineering contracts for the Leary Lot and wastewater treatment facility upgrades. Additionally, Wendy Houle was appointed as interim Town Clerk.

• Approved engineering contract with Berkshire Design Group for Leary Lot (3-0-0)
• Approved Articles 1-14 and Article 19 for the Annual Town Meeting warrant (3-0-0)
• Approved Police Department payroll, expense, and cruiser expenses (3-0-0)
• Approved Change Order 10 for South Deerfield Wastewater Treatment Facility Phase 1 Upgrades (3-0-0)
• Appointed Wendy Houle as interim Town Clerk (3-0-0)
• Approved Memorandum of Agreement with Pocumtuck Valley Memorial Association for historic records storage (3-0-0)
• Approved State Fire Marshall’s Plan for fireworks safety (3-0-0)
• Approved transfers for Snow and Ice Removal and South County EMS Enterprise Fund shortfalls (3-0-0)

Finance Committee

The Finance Committee will discuss the overall budget and report on financial matters. The meeting also includes discussion regarding warrant articles.

• Overall budget discussion/report
• Warrant article discussion

The Committee recommended funding for the South County EMS budget and the corresponding Town Meeting warrant article. The Committee also voted to pass over two other warrant articles.

• Recommended $346,898 for Deerfield's share of the South County EMS budget (4-0-0)
• Recommended Article 9 of the Warrant for the Annual Town Meeting up to $346,898 (4-0-0)
• Voted to pass over Articles 16 and 17 (4-0-0)

Board of Assessors

The Board of Assessors approved the use of above average values recommended by the FVAC for 2024 Chapter Land Values. The board also approved payables and processed motor vehicle excise abatements.

• Approved 04/04/2023 meeting minutes (2-0)
• Approved use of above average FVAC 2024 Chapter Land Values (2-0)
• Approved and signed payables, including $143.76 to U.S. Postal Service
• Processed motor vehicle excise abatements via signature stamp
• Held discussion on raising town-owned building assessments pending meeting with Patriot Properties, Inc.

Selectboard / Board of Health

The meeting recorded no substantive decisions as no quorum was present. The session was procedural, with public comment suspended.

South County Emergency Medical Services Board of Oversight

The Board of Oversight updated the FY24 budget for overtime worked. Members discussed ambulance leasing options and the creation of a working group for write-off policy review.

• Approved change to Overtime Worked line-item to $38,702.40 (4-0)
• Approved last month's minutes

Finance Committee

The Finance Committee will meet to review the overall budget and discuss warrant articles. This session precedes a public info session on April 20 and the Town Meeting on April 24.

• Overall budget discussion/report
• Warrant article discussion

The Finance Committee recommended the majority of the 2024 Annual Town Meeting Warrant articles, including the town's omnibus budget. The committee also approved specific funding for the Treasurer/Collector salary and snow removal overages. One motion regarding Community Protection Fund projects was withdrawn.

• Recommended $157,648 for 2024 Treasurer/Collector Salary (4-0-0)
• Recommended $87,296 for 2023 Snow and Ice overage (4-0-0)
• Recommended Article 6 Omnibus Budget up to $17,482,659 (4-0-0)
• Recommended Article 10 capital expenditures for school repairs, DPW truck, and SCEMS equipment (3-1-0)
• Recommended Article 14 to establish an Opioid Stabilization Fund (4-0-0)
• Rescinded recommendation for Article 15 regarding Opioid Settlement funds (unanimous)
• Withdrew recommendation for Article 11 Community Protection Fund projects
• Recommended Articles 1, 2, 3, 4, 5, 8, 12, and 13 (all 4-0-0)

Selectboard / Board of Health

The Deerfield Selectboard is holding a public hearing to consider the FY2024 Capital Improvements Projects Plan. The proposed plan is available for review at the Municipal Offices or on the Town's website.

• Public hearing on FY2024 Capital Improvements Projects Plan

The Selectboard held a hearing on the FY2024 Capital Improvements Projects Plan. The board approved the overall plan as amended, including specific funding for senior housing and emergency medical equipment.

• Approved Senior Housing Site Feasibility Study (3-0-0)
• Approved Cardiac Monitor Replacement (3-0-0)
• Approved purchase of an Ambulance with town portion from Capital Stabilization (3-0-0)
• Approved FY2024 Capital Improvement Projects Plan as amended (3-0-0)

Connecting Community Initiative

The Connecting Community Initiative Committee held a joint meeting with the Selectboard and VHB to discuss the preparation of a Vision Plan for the Deerfield Municipal Campus. The group reviewed the April 5th campus tour and outlined next steps to identify development outcomes and concept plans. The stated goal is to promote investment in Deerfield, including residential development to address housing needs. No public comment was taken at this meeting.

• Discussion of Vision Plan for Deerfield Municipal Campus
• Review of April 5th Campus tour
• Identification of alternative development programs and concept plans
• Focus on residential development to meet community housing needs

The Connecting Community Initiative Committee and Selectboard met with VHB to discuss a campus tour and the preparation of a Vision Plan for the Deerfield Municipal Campus. The plan aims to identify development outcomes and concept plans to promote investment and residential housing. No formal votes or decisions were recorded.

DEDIC

The Deerfield Economic Development & Industrial Corporation will meet to review reports and conduct business. The agenda includes a discussion regarding the organization's tax exempt status.

• Review of Due Diligence List
• Discussion of Tax Exempt Status

The Board unanimously approved a 2023/2024 landscaping contract with Sokolowski Landscaping. Members also voted to eliminate an unnecessary employee practices insurance policy to save approximately $600 per year.

• Approved 2023/2024 Sokolowski Landscaping contract with 6% increase (unanimous)
• Approved elimination of Employee practices insurance policy (unanimous)
• Approved 2-9-2023 Draft Open Session minutes (unanimous)
• Agreed to add external drive updates to the Due Diligent List
• Decided to defer action on motorcycle disturbances until next meeting

Finance Committee

The Deerfield Finance Committee is meeting to review the overall budget and discuss warrant articles ahead of the upcoming Town Meeting. The agenda includes routine items like approving previous minutes and public comment. The meeting is held in a hybrid format, with the next sessions scheduled for April 18 and a pre-town-meeting review on April 20.

• Overall budget discussion/report
• Warrant article discussion
• Public comment period
• Review of previous meeting minutes

The Committee approved a $120,000 recommendation for the Reserve Fund and a reduction to the Town Accountant salaries budget. It also recommended the approval of two warrant articles regarding accessory dwelling units and voter registration holidays. A proposal to reduce the Tilton Library budget was denied.

• Approved $120,000 recommendation for Reserve Fund (unanimous)
• Approved reduction of Town Accountant salaries budget to $91,615 (unanimous)
• Recommended Article 19 (accessory dwelling units) for Annual Town Meeting (unanimous)
• Recommended Article 18 (Saturdays as legal holidays for voter registration/elections) (unanimous)
• Denied motion to reduce Tilton Library budget (0-4-1)
• Approved April 6 meeting minutes (4-0-0)

Selectboard / Board of Health

The Selectboard approved the Annual Town Meeting Warrant pending changes from Town Counsel. The board also appointed 28 poll workers for the term ending December 31, 2023. Additionally, the board and Finance Committee discussed the FY2024 budget and capital improvement projects.

• Approved Annual Town Meeting Warrant pending changes from Town Counsel (3-0-0)
• Appointed 28 poll workers for the term March 23, 2023 to December 31, 2023 (3-0-0)

Selectboard / Board of Health

The Selectboard and Board of Health will hold a hearing regarding a permit amendment for Tree House Brewing. The body will also consider the hire of an Assistant Treasurer/Collector and the sale of a wood chipper.

• Hearing on Tree House Brewing application to amend existing Farmer Brewing permits
• Proposed transfer of Highway Department wood chipper to Town of Leverett for $8,000
• Discussion on hiring for Assistant Treasurer/Collector position
• House Amendments to Deerfield Sewer Operations Bill
• Berkshire Design Contract for Leary Lot

The Selectboard approved amendments to Tree House Brewing's Farmer Brewing Permits and extended their weekend hours. The board also authorized a new hire for the Assistant Treasurer/Collector position and approved a contract for engineering work on the Leary Lot.

• Approved amendments to Tree House Brewing Farmer Brewing Permits with specified conditions (3-0-0)
• Approved Tree House Brewing extended hours from 10:00 am to 11:00 pm Saturday through Sunday (3-0-0)
• Authorized hiring of Elizabeth Martinez for Assistant Treasurer/Collector position (3-0-0)
• Approved sale of surplus Highway Department wood chipper to Town of Leverett for $8,000 (3-0-0)
• Approved $54,095 Berkshire Design Group contract for Leary Lot engineering (3-0-0)

Historical Commission

The Historical Commission is meeting to review budget reports and provide updates on the town's 350th anniversary. The body will also review Community Preservation Act (CPA) applications.

• Review of CPA applications
• 350th anniversary updates and parade participation
• Sugarloaf St. Cemetery signage
• Vault work update
• Historic Deerfield Magazine mailing update

The Commission approved spending for archival storage boxes for town records and a mailing list for the 'Deerfield 350' magazine. The body also approved the cleaning of four monuments on the 350th parade route.

• Approved spending up to $800 for archival storage boxes for town records
• Approved $90 payment for Hadley Printing to send postcards to approximately 2400 households
• Approved cleaning of four monuments by Chris Harris/Friends of Deerfield
• Approved minutes from the previous meeting

Finance Committee

The Finance Committee will conduct a budget and capital review, including the Reserve Fund. The body will discuss the overall budget and specific warrant articles in preparation for the April 24 Town Meeting.

• Review of Reserve Fund
• Review of all budget items
• Discussion of warrant articles

The Finance Committee approved reductions to the Police Department payroll and expense recommendations. A proposal to increase the SCEMS Enterprise Fund recommendation was denied.

• Approved $1,083,917 for Police Department payroll (5-0-0)
• Approved $115,100 for Police Department expense (5-0-0)
• Denied recommendation of $350,826 for SCEMS Enterprise Fund (2-3-0)
• Approved minutes of the previous meeting (4-0-0)

Selectboard / Board of Health

The Deerfield Selectboard, Board of Health, and Sewer Commissioners met remotely via Zoom on April 6, 2023. Public comment was suspended for the duration of the discussion and scheduled to resume at the next meeting. The agenda included standard procedural items and a report from the Municipal Vulnerability Preparedness Core Group.

• Public comment suspended for purposes of discussion
• Municipal Vulnerability Preparedness (MVP) Core Group Regular Meeting
• Meeting held remotely via Zoom due to extended Open Meeting Law suspension

The Selectboard approved an amended contract for Municipal Vulnerability Preparedness (MVP) services. The board also voted to support the creation of the Frontier Regional Energy Task Force.

• Approved amended contract with Chris Curtis for MVP Contract (2-0-0)
• Approved support for the creation of the Frontier Regional Energy Task Force (2-0-0)

Selectboard / Board of Health

The Selectboard, Board of Health, and Sewer Commissioners will meet to discuss the FY2024 budget with the Finance Committee. The board will also consider the hiring of an Assistant Treasurer/Collector.

• FY2024 Budget discussion with Finance Committee
• Assistant Treasurer/Collector position for hire

The meeting was primarily procedural. The Board attended a Finance Committee meeting to discuss budget line items and staffing workloads, but no formal votes or decisions were recorded for the agenda items.

• Adjourned meeting at 8:28 pm (2-0-0)

Ad Hoc Senior Housing Committee

The Ad Hoc Senior Housing Committee is meeting remotely to discuss updates to a Community Preservation Act (CPC) application and the Complete Neighborhoods initiative, along with outreach efforts. The agenda includes approval of prior minutes and new business. This is a working meeting with no votes or final decisions listed.

• Update to CPC application
• Update on Complete Neighborhoods initiative
• Outreach efforts
• Approval of minutes from 03-23-23

The committee unanimously approved the minutes from the March 23, 2023 meeting. Members noted that their Community Preservation Committee (CPC) application was approved for submission to Town Meeting.

• Approved minutes from 03-23-23 (unanimous)

Community Preservation Committee

The Community Preservation Committee is meeting to review an application for the Frontier Tennis Court. The discussion focuses on Open Space and Recreation applications.

• Review of Frontier Tennis Court application for Open Space and Recreation

The Community Preservation Committee approved a funding application for tennis court restoration at Frontier School. The committee also appointed a new chair and discussed policies for application deadlines and public posting.

• Approved $49,000 application for tennis court restoration (approved with one 'no' vote)
• Appointed Frank Leone as committee chair (all approved)
• Approved minutes from previous meeting (all in favor)

Selectboard / Board of Health

The Deerfield Selectboard, Board of Health, and Sewer Commissioners will meet to discuss and decide on several items, including the FY2024 budget, annual town meeting and election warrants, and a proposed amendment to Tree House Brewing's farmer brewing permits. The board will also consider forming a regional energy task force, approving capital projects with ARPA funds, and other administrative matters. An executive session is scheduled to discuss litigation involving the town.

• Public hearing at 6:15 pm on Tree House Brewing's application to amend existing farmer brewing permits
• Discussion of FY2024 budget
• Approval and signature of Annual Town Election Warrant and Annual Town Meeting Warrant
• Approval of School Roof BAN Note Reissue
• ARPA 2nd funding tranche, revenue replacement vote, and approval of capital projects

The Selectboard approved the warrant for the May 1st Annual Town Election and the revenue replacement for the second tranche of ARPA funds. The board also approved a memorandum of agreement with the Pocumtuck Valley Memorial Association for historical record storage. A public hearing regarding Tree House Brewing's occupancy permit was continued to a later date.

• Approved Annual Town Election warrant for May 1, 2023 (3-0-0)
• Approved Three-Year term for the Moderator in the election warrant (3-0-0)
• Approved School Roof BAN note reissue (3-0-0)
• Approved Memorandum of Agreement with PVMA for storage of historic town records (3-0-0)
• Approved Revenue Replacement for the 2nd Tranche of ARPA funds (3-0-0)
• Continued Tree House Brewing occupancy permit hearing to April 11, 2023 (3-0-0)
• Approved minutes from March 8 and March 23, 2023 (3-0-0)

Tri-Town Beach Commission

The commission approved a contract for vegetation management and authorized the hiring of seasonal staff. Members also agreed to order entrance signage and 200 gate passes to prepare for a Memorial Day weekend opening.

• Approved $6,500 proposal from SWCA Environmental for permitting and vegetation management (3-0)
• Authorized Patty Pirog to proceed with hiring and advertising for seasonal staff (3-0)
• Approved minutes of January 19, 2023 (3-0)
• Agreed to order park entrance signage
• Agreed to order 200 gate passes for the 2023 season

Board of Assessors

The Board of Assessors approved the levy of the 2023 Motor Vehicle Excise Commitment #2. The board also approved the minutes from the March 21, 2023 meeting and processed motor vehicle excise abatements. Discussions regarding town-owned building assessments remain held.

• Approved March 21, 2023 meeting minutes (3-0)
• Approved and signed payables
• Approved and signed Levy of 2023 Motor Vehicle Excise Commitment #2
• Processed motor vehicle excise abatements via signature stamp
• Held discussion on raising town-owned building assessments

Planning Board

The Planning Board approved the endorsement of an Assessor's Neutered Record (ANR) for a lot at 94 Sugarloaf Street. The board also approved a document regarding Standard Operating Procedures for the board's policy. A site plan review for SunnyDayz was continued to May 8, 2023.

• Approved meeting notes from February 6, 2023 (7-0)
• Approved meeting notes from March 6, 2023 (7-0)
• Endorsed ANR for 94 Sugarloaf Street Map 183 Lot 20B (7-0)
• Approved amended Standard Operating Procedures document (6-0)
• Continued SunnyDayz site plan review to May 8, 2023

Selectboard / Board of Health

The Selectboard and Board of Health are meeting to attend the 2023 Massachusetts Municipal Association’s Western & Rural Massachusetts conference. The session involves attending speeches from state and municipal officials and informative workshops.

• Attendance at the MMA conference at The Delaney House, 3 Country Club Rd, Holyoke

Connecting Community Initiative

The Connecting Community Initiative Committee is holding a remote joint meeting with the Selectboard. The agenda includes approving minutes from February 13th, receiving committee updates on the current financial position for campus buildings, and discussing adopting an anti-hate statement. The meeting is largely procedural with updates and discussion items.

• Approve minutes from February 13th
• Update on current financial position for campus buildings
• Discussion of adopting an anti-hate statement

The committee and Selectboard reviewed updates from various town committees regarding energy, finance, and infrastructure. No substantive policy decisions were made, though minutes from February 13th were approved.

• Approved minutes from February 13th
• Tabled vote to establish Municipal Vulnerability stabilization fund

Energy Conservation Committee

The committee reviewed pending Green Communities reporting and potential solar RFPs for the elementary school. Members discussed the current energy aggregation contract ending December 31, 2023, and noted that a request for bike lane feasibility study funding was denied by the Greenfield CPC.

• Postponed draft of March minutes
• Adjourned meeting (unanimous)

Community Preservation Committee

The committee approved funding proposals for PVMA and senior housing, and voted to accept a late application for tennis court refurbishment. The committee also approved the standard set-asides for Open Space, Historic Preservation, Affordable Housing, and administrative costs.

• Approved PVMA proposal (unanimous)
• Approved amended senior housing proposal (approved, 2 abstentions)
• Voted to accept late tennis court refurbishment application (4-3)
• Approved Open Space set-aside (unanimous)
• Approved Historic Preservation set-aside (unanimous)
• Approved Affordable Housing set-aside (unanimous)
• Approved Administrative costs set-aside (unanimous)
• Approved March 15 meeting minutes as corrected (unanimous)

South County Senior Center Board of Oversight

The South County Senior Center Board of Oversight is meeting to discuss routine operational items, including draft minutes, statistical data updates, and informational updates on the FY24 budget and grants. They will also review upcoming events, a transition plan for the center, and potential use of the Congregational Church building. No votes or final decisions are listed on the agenda.

• FY24 budget informational updates
• Grants discussion
• SCSC Transition Plan
• Congregational Church building use for SCSC
• Upcoming events: Summer Carnival, Informational Fair & Cruise Night

The Board of Oversight approved four sets of draft minutes from 2022. Members discussed the potential use of the Congregational Church Building and the need for a feasibility study via the Franklin Regional Council of Governments. The board also received updates on membership growth and the FY24 budget status.

• Approved June 23, 2022 draft minutes (3-0)
• Approved July 14, 2022 draft minutes (3-0)
• Approved August 29, 2022 draft minutes (3-0)
• Approved November 3, 2022 draft minutes (3-0)

Finance Committee

The Deerfield Finance Committee is meeting to review the town budget, including library, debt, and capital items, and to discuss warrant articles for an upcoming town meeting. The meeting is a working session with no final votes expected, focused on preparing budget recommendations.

• Review of library budget
• Review of debt and capital items
• Overall budget discussion
• Warrant article discussion
• Planning for upcoming meetings on Apr 6, 12, 17

The Finance Committee recommended several budget allocations, including over $5.2 million for the Deerfield Elementary School. The committee also approved funding recommendations for the Tilton Library, Town Clerk, and Select Board staff.

• Recommended $5,265,247 for Deerfield Elementary School budget (6-0-0)
• Recommended $210,068 for Tilton Library budget (4-1-1)
• Recommended $349,168 for Select Board Staff salaries, including a full time Planner/Economic Development Coordinator (4-2-0)
• Recommended $101,880 for Town Clerk salaries (5-0-1)
• Recommended $22,850 for Town Clerk Expenses (unanimous)
• Recommended $345,826 for Deerfield's share of South County EMS budget (6-0-0)
• Recommended $846,065 for Sewer Debt Service (6-0-0)
• Voted to advocate using $48,693.38 for Frontier Regional High School tennis court replacement (6-0-0)

Selectboard / Board of Health

The Selectboard, Board of Health, and Sewer Commissioners will meet to discuss the FY2024 budget. The body will also consider the Annual Election Warrant and language changes for a Petition for Special Legislation.

• FY2024 Budget discussion with Finance Committee
• Franklin Regional Retirement Board 2% Cost of Living Adjustment FY2023
• Approval and signature of Annual Election Warrant
• Selectboard approval of language changes for Petition for Special Legislation

The Selectboard reviewed the FY2024 budget and capital plan with the Finance and Capital Improvement Committees. The board voted to approve 13 specific budget line items as presented.

• Approved Deerfield Elementary School Budget Line Item (2-0-0)
• Approved Maturing Debt Line Item (2-0-0)
• Approved Interest on Recuring Debt Line Item (2-0-0)
• Approved Interest on Temporary Loans Line Item (2-0-0)
• Approved Sewer Debt Service Line Item (2-0-0)
• Approved Town’s share of South County Emergency Service Line Item (2-0-0)
• Approved Tilton Library Payroll Line Item (2-0-0)
• Approved Frontier Regional School Budget Line Item (2-0-0)

Capital Improvements Committee

The Capital Improvements Planning Committee is meeting to review and discuss capital projects for fiscal years 2023 and 2024. The agenda includes approval of minutes and planning for upcoming meetings. No specific projects or dollar amounts are listed in the agenda.

• Review of FY2023 & FY2024 Capital Projects

The committee presented the FY24 Capital Plan totaling $1,528,408.38, categorized into five priority levels. The items listed include school repairs, highway equipment, and emergency medical services. No votes were taken on the individual funding requests during this meeting.

• Introduced FY24 Capital Plan totaling $1,528,408.38

Ad-Hoc Town Common Committee

The Ad Hoc Town Common Committee is meeting to review minutes, discuss results from a DOT meeting, and consider a letter of support for bike lanes. The agenda also includes a catch-all item for any business not reasonably foreseen. This is a routine committee meeting with no major decisions or public hearings listed.

• Discussion of DOT meeting results
• Letter of support for bike lanes
• Approval of minutes
• Hybrid meeting via Zoom and in-person at 8 Conway Street

Personnel Board

The Deerfield Personnel Board is meeting remotely to hold a public hearing on proposed changes to the town's Classification-Compensation Plan for FY2024, which would amend the General Bylaws. The board will also discuss job descriptions, a diversity/equity/inclusion update, board vacancies, and updates from the Town Administrator.

• Public hearing on proposed FY2024 Classification-Compensation Plan (General Bylaws c.35, Article III, Section 35-10)
• Discussion of job descriptions for Planner/Economic Development Coordinator and Admin Assistant for Accountant/Budget Director
• Diversity, Equity and Inclusion update
• Personnel Board vacancies
• Town Administrator updates

Zoning Board of Appeals

The Zoning Board of Appeals will conduct a public hearing continuation regarding a zoning variance application. The applicant, John Cunningham, is seeking a variance for frontage requirements to obtain a two-family home designation at 94 Sugarloaf St.

• Public Hearing Continuation: zoning variance for 94 Sugarloaf St. (Map x183 Lot 20B)
• Variance request for 125 foot frontage dimensional requirement
• Request for two family home zoning designation in a CRVD district

The Board approved the withdrawal of a variance application for a property at 94 Sugarloaf St. regarding frontage requirements for a two-family home designation. Minutes from the March 13, 2023 meeting were tabled.

• Approved withdrawal of variance application for 94 Sugarloaf St. (4-0-0)
• Closed public hearing for 94 Sugarloaf St. (4-0-0)
• Tabled 03/13/2023 minutes

Planning Board

The Planning Board is meeting to conduct a focus session regarding the FRCOG review of Ch. 179 bylaws. The discussion specifically concerns C179 section 2320, Footnote 6.

• FRCOG Review of Ch. 179 bylaws (C179 section 2320, Footnote 6)

350th Anniversary Committee

The committee will review updates regarding pictorial postmarks and parade activities. Members will also receive updates from the Parade Work Group, the Working History Group, and a representative from Friends of Deerfield.

• Pictorial Postmark Update
• Post Parade/Weekend Activities and Advertising Plan Update
• Parade Work Group Update
• Working History Group Update
• Friends of Deerfield (FoD) Representative update

The committee approved the minutes from February and March and authorized the parade working group to begin advertising using its $30,000 budget. Members also coordinated the launch of pictorial postmarks to coincide with a May 7 lecture.

• Approved February 27 and March 13 meeting minutes (unanimous)
• Authorized parade working group to move forward independently with advertising
• Decided to link the use of approved pictorial postmarks with the May 7 lecture

Ad Hoc Senior Housing Committee

The Ad Hoc Senior Housing Committee is meeting remotely to discuss updates to a Community Preservation Committee (CPC) application and ongoing outreach efforts. The agenda includes approval of prior minutes and new business. This is a working session with no votes or public hearings listed.

• Update to CPC application
• Outreach efforts
• Minutes from 03-16-23
• Next meeting scheduled for April 6, 2023

The committee approved the minutes from its March 16, 2023, meeting. Members discussed ongoing outreach efforts and a pending Community Planning Committee (CPC) application.

• Approved March 16, 2023 minutes (unanimous)

Finance Committee

The Deerfield Finance Committee is meeting remotely to review the Public Works budget (400 series and WWTP), warrant article budget lines, and all budget items, followed by an overall budget discussion. They will also plan upcoming meetings and take public comment. This is a working session focused on the town's budget review process.

• Review of Public Works budget (400 series and WWTP)
• Review of warrant article budget lines
• Overall budget discussion
• Public comment period
• Planning for upcoming budget meetings (Mar 28, Apr 6, Apr 12, Apr 17)

The Finance Committee recommended funding levels for several school assessments, department payrolls, and town expenses. A recommendation for the Deerfield Elementary School budget was withdrawn pending School Committee action. No action was taken on Highway Department capital requests or capital debt discussions.

• Recommended $588,676 for Highway Department Payroll (6-0-0)
• Recommended $861,300 for revised Wastewater Treatment Plant expense (6-0-0)
• Recommended $471,415 for Franklin Tech school assessment (6-0-0)
• Recommended $4,306,795 for Frontier Regional School assessment (6-0-0)
• Recommended $11,290 for Frontier Regional School capital spending (5-0-1)
• Recommended $96,311 for Frontier Regional School transport (6-0-0)
• Recommended $17,827 for Franklin Tech school capital spending (6-0-0)
• Recommended $115,000 for Smith Vocational school tuition (5-0-0)

Selectboard / Board of Health

The Selectboard approved multiple budget line items for the FY2024 budget, including school assessments and the Recreation Department Director's salary. The board also authorized a $120,000 Reserve Fund and designated Kayce Warren as the signatory for Opioid Settlement documentation.

• Approved Frontier Regional School Assessment Line Item (2-0-0)
• Approved Frontier Regional School Transportation Line Item (2-0-0)
• Approved Franklin County Technical School Capital Assessment Line Item (2-0-0)
• Approved Smith Vocational Tuition Line Item (2-0-0)
• Approved Smith Vocational Transportation Line Item (2-0-0)
• Approved Recreation Department Director Salary Line Item (2-0-0)
• Approved Reserve Fund Line Item for $120,000 (2-0-0)
• Authorized Kayce Warren as signatory for Opioid Settlement Documentation (2-0-0)

Capital Improvements Committee

The committee is meeting to discuss capital projects for fiscal years 2023 and 2024. The session also includes the review of previous meeting minutes.

• FY2023 & FY2024 Capital Projects

The committee recommended several capital expenditures, including permitting software, a highway truck, and a senior housing study. It also recommended funding for tennis court renovations and an ambulance, the latter pending a confirmed funding source.

• Recommended CPC funding for tennis court renovations with a '2' priority rating (Unanimous)
• Recommended up to $37,880 for permitting software with a '3' priority rating (Unanimous)
• Recommended $70,975 for Highway Department F-350 replacement (5-0-1)
• Recommended purchase of a loader (Unanimous)
• Recommended $375,000 for SCEMS ambulance pending grants or other funding source (Unanimous)
• Approved $85,860 for Senior Housing site feasibility study (Unanimous)
• Approved minutes of the prior meeting (Unanimous)

Conservation Commission

The Commission approved a negative 3 determination for a curb cut at 70 Old Main Street. Public hearings for projects at Eaglebrook School and SunnyDayz Cannabis Inc. were continued to future meetings.

• Approved negative 3 determination on Form 2 for curb cut at 70 Old Main Street (4-0-0)
• Accepted February 23, 2023 meeting minutes (3-0-1)
• Continued public hearing for Eaglebrook School dining hall and ballfield project (4-0-0)
• Continued public hearing for SunnyDayz Cannabis Inc. cultivation campus to April 27 (4-0-0)

Selectboard / Board of Health

The Deerfield Selectboard, also acting as Board of Health and Sewer Commissioners, will hold a hybrid meeting on March 22, 2023. The agenda includes an executive session on pending litigation, public comment, presentations from Senator Comerford and the Human Rights Committee, and numerous discussion items such as the FY2023-2024 budget, Annual Town Meeting warrant, and various proposals and letters of support.

• Executive session on litigation strategy (Judith Rathbone v. Deerfield Planning Board and Selectboard)
• Proposal to establish Climate Resiliency Stabilization Fund
• Acceptance of financial gift from Eaglebrook School
• FY2023-2024 budgets for all sections 100-900
• Annual Town Meeting Warrant draft (first read)

The Selectboard approved numerous budget line items for the FY2023-2024 cycle and voted to create a Climate Resiliency Stabilization Fund. The board also authorized the Town Administrator to handle specific contracts, hiring, and property notifications. Several letters of support for infrastructure and business projects were approved.

• Approved creation of Climate Resiliency Stabilization Fund (3-0-0)
• Approved Kaiser Dog Hearing Decision (3-0-0)
• Approved transfer of Old Vault Records to Pocumtuck Valley Memorial Association (3-0-0)
• Authorized Town Administrator to decline purchase option for 76 North Hillside Rd (3-0-0)
• Approved letter of support for Tree House Brewing to Woodstock, CT (3-0-0)
• Approved support for North Main Street Railroad Bridge and Stillwater Bridge notification (3-0-0)
• Authorized Town Administrator to process $100,000 earmark for Senior Services (2-0-0)
• Approved step increase for Assistant Superintendent Chris Miller (2-0-0)

Board of Assessors

The Board of Assessors will meet to discuss administrative items and review requests for motor vehicle, real estate, and personal property abatements and exemptions. The meeting includes a scheduled executive session to comply with MGL Chapter 59 section 60 requirements.

• Review of MV, RE, PP, and Personal Exemption requests
• Discussion of raising town-owned building assessments
• Scheduling of appointment with Patriot Properties, Inc. for 4/4

The Board approved the minutes from the March 7, 2023, meeting. The Board processed motor vehicle excise abatements and discussed scheduling a meeting with Patriot Properties, Inc.

• Approved March 7, 2023 meeting minutes (2-0)
• Processed motor vehicle excise abatements via signature stamp

Selectboard / Board of Health

The Selectboard, Board of Health, and Sewer Commissioners will meet to conduct business. The agenda includes a discussion or decision regarding the South County Emergency Medical Services Board of Oversight Meeting.

• South County Emergency Medical Services Board of Oversight Meeting

South County Emergency Medical Services Board of Oversight

The South County EMS Board of Oversight is meeting to approve prior minutes, hear an executive summary, and discuss FY24 budget updates under old business. The agenda is largely procedural, with no specific dollar amounts or policy decisions listed.

• Approval of minutes from previous meeting
• Executive summary report
• FY24 budget updates discussion

The Board of Oversight approved the previous month's minutes. Members discussed ambulance replacement funding, grant applications, and budget expense reviews, but no formal votes were taken on these items.

• Approved February meeting minutes (Unanimous)

Open Space Committee

The Open Space and Recreation Committee is meeting to discuss a Community Preservation Act (CPA) funding application for a bike trail. The body will also review town maps and a Mass Bio Map webinar to implement the Open Space Action Plan.

• Open Space Application for CPA Funding '23 regarding a Bike Trail
• Review of Mass Bio Map Webinar
• Review of Town Maps for Open Space Action Plan implementation

The Open Space and Recreation Committee approved a proposal for a feasibility study for a safer bicycle link between Old Deerfield and Greenfield. This approval is contingent on the availability of Greenfield CPC funds. The committee also approved a letter to Allison Gage regarding the OSRC Plan.

• Approved $20,000 bike trail feasibility study proposal (contingent on Greenfield CPC funds)
• Approved minutes from 2-21-23 meeting
• Approved committee letter to Allison Gage

Finance Committee

The Finance Committee is meeting to conduct budget and capital reviews for several town entities. The body will discuss specific budgets and the overall town budget.

• Budget review for South County EMS
• Budget review for South County Senior Center (500 series)
• Budget review for Tri-town Beach
• Budget review for Schools (300 series, warrant articles)

The Finance Committee voted to recommend budget sums for various town accounts, including the Senior Center, Tri-Town Beach, and the Inspections Department. No action was taken on the SCEMS Enterprise Fund budget as it awaits approval from other boards. The committee also approved the revised minutes from February 28.

• Approved February 28 revised minutes (5-0-1)
• Recommended $75,822 for Senior Center Expense (5-0-0)
• Recommended $6,310 for Summer Swim Program (4-0-0)
• Recommended $41,022 for Tri-Town Beach (unanimous)
• Recommended $17,350 for Town Accountant expenses (4-0-0)
• Recommended $159,502 for Town Treasurer/Collector Salaries (unanimous)
• Recommended $65,520 for General Insurance (unanimous)
• Recommended $175,292 for Inspections Department payroll (unanimous)

Ad Hoc Senior Housing Committee

The committee is meeting to review minutes from March 9, 2023. The agenda includes an update regarding a Community Planning Committee (CPC) application and a discussion on outreach efforts.

• Update to CPC application
• Outreach efforts

The committee accepted the minutes from the March 9, 2023 meeting. Members discussed outreach plans for the municipal campus and a scheduled presentation to the South Deerfield Women’s Club.

• Approved minutes from 03-09-23 (unanimous)

Zoning Board of Appeals

The Zoning Board of Appeals will conduct public hearings regarding several property applications. These include requests for a zoning variance and special permits for residential, office, and medical uses.

• Public Hearing: Variance application by John Cunningham for 94 Sugarloaf St. to receive a two family home designation
• Public Hearing: Special Permit application by JELB properties, LLC for 14 Sugarloaf St. for live in office or residential housing use
• Public Hearing: Special Permit application by Danielle Sullivan-Beck for 8B Elm Street for medical use

The Zoning Board of Appeals approved two special permits for properties on Sugarloaf Street and Elm Street. A variance request for a two-family home at 94 Sugarloaf Street was continued to a later date pending legal guidance.

• Approved Special Permit for live-in office or residential housing at 14 Sugarloaf St. (4-0-1)
• Approved Special Permit for medical use at 8B Elm Street (5-0-0)
• Continued variance hearing for two-family home at 94 Sugarloaf St. to March 27, 2023 (4-0-0)
• Approved October 13, 2022 meeting minutes (3-0-2)

Capital Improvements Committee

The Capital Improvement Planning Committee will meet to discuss capital projects for fiscal years 2023 and 2024. The meeting is being held in a hybrid format via Zoom and at the Municipal Offices.

• Review of FY2023 & FY2024 Capital Projects

The Capital Planning Improvement Committee reviewed various department requests and recommended several funding amounts for the upcoming budget. Some projects were removed from FY 2024 consideration as they were not ready for the Annual Town Meeting.

• Approved March 6, 2023 meeting minutes (5-0-1)
• Recommended $80,000 for Deerfield Elementary School front entry repairs (Unanimous)
• Recommended $49,000 for Deerfield's share of Frontier Regional School tennis court replacements (Unanimous)
• Recommended $325,000 for Highway Department Freightliner truck (Unanimous)
• Recommended $55,000 for Highway Department Sander Dump Body Replacement (Unanimous)
• Recommended $150,000 for SCEMS Cardiac Monitor Replacements (Unanimous)
• Removed North Main Street Sidewalk Engineering from FY 2024 consideration
• Moved Cumberland Farms facility purchase and Town Commons Rehabilitation to FY 2025

Finance Committee

The Finance Committee will review budget and capital items for the Selectboard, Board of Health, and Schools. The meeting also includes a wrap-up of financial indicators and input for the annual report.

• Selectboard budget review (100 series)
• Board of Health budget review (500 series)
• Schools budget and warrant articles review (300 series)
• Treasurer Salaries review
• Miscellaneous budgets review

The Finance Committee recommended funding levels for the Board of Health, Select Board, and various town commissions. The committee also discussed potential rescheduling of the Annual Town Meeting due to state budget delays.

• Recommended $88,369 for Board of Health payroll (5-0-0)
• Recommended $14,975 for Board of Health expenses (5-0-0)
• Recommended $317,956 for Select Board Staff salaries (4-0-0)
• Recommended $96,000 for legal expenses (3-0-1)
• Recommended $750 for Personnel Board (unanimous)
• Recommended $5,000 for IT hardware (unanimous)
• Recommended $4,000 for PEG Access Capital (unanimous)
• Recommended $260,375 for Contracted Services (unanimous)

Community Preservation Committee

The Community Preservation Committee is meeting to approve minutes from March 8, 2023, and review applications for 2023.

• Review of 2023 applications

The Committee tabled a recommendation for a Selectboard proposal to repair and rebuild the 1888 building due to incomplete funding and design details. No decisions were made regarding a joint bicycle route feasibility study or a library digitization request.

• Approved minutes from previous meeting as amended
• Tabled recommendation on 1888 building repair proposal
• Adjourned meeting at 7:38pm

Selectboard / Board of Health

The Deerfield Selectboard, also sitting as Board of Health and Sewer Commissioners, is holding a hybrid meeting. The main substantive item is a discussion of the FY2024 budget with the Finance Committee; the rest of the agenda consists of routine reports, minutes, and announcements. Public comment is suspended for this meeting.

• FY2024 budget discussion with Finance Committee
• Public comment suspended for this meeting
• Hybrid meeting via Zoom and in-person at 8 Conway Street

The Selectboard appointed James Fitzgerald as a full-time police officer and approved a step increase for the Assistant Town Clerk. The board also approved several sets of previous meeting minutes and discussed the Old Deerfield Wastewater Treatment Facility and a potential MVP grant for the elementary school entrance.

• Appointed James Fitzgerald as Full-Time Police Officer at $25.42 effective April 1, 2023 to June 30, 2023 (3-0-0)
• Approved step increase for Assistant Town Clerk (3-0-0)
• Approved minutes from February 10, 2021 (2-0-1)
• Approved minutes from April 29, 2021 (2-0-1)
• Approved minutes from June 22, 2021 (2-0-1)
• Approved minutes from July 1, 2021 (2-0-1)
• Approved minutes from February 22, 2023 (3-0-0)

Selectboard / Board of Health

The Deerfield Selectboard, also acting as the Board of Health and Sewer Commissioners, will meet to discuss and decide on several items, including a meeting with nonprofits about the Old Deerfield Wastewater Treatment Facility, a Municipal Vulnerability Preparedness grant, and appointments to town positions. The agenda includes both discussion and decision items, with public comment suspended for this meeting.

• Meeting with nonprofits to discuss Old Deerfield Wastewater Treatment Facility
• Municipal Vulnerability Preparedness grant; Deerfield Elementary School entrance area
• Appointments: J. Fitzgerald as Full-Time Police Officer; Asst. Town Clerk, Burial Agent
• Temporary pay adjustment for Asst. Town Clerk

Selectboard / Board of Health

The Selectboard appointed James Fitzgerald as a full-time police officer and approved a step increase for the Assistant Town Clerk. The board also discussed the Old Deerfield Wastewater Treatment Facility and potential MVP Grant funding for the Deerfield Elementary School entrance.

• Appointed James Fitzgerald as Full-Time Police Officer at $25.42 effective April 1, 2023 to June 30th, 2023 (3-0-0)
• Approved step increase for Assistant Town Clerk effective immediately (3-0-0)
• Approved minutes from February 10, 2021 (2-0-1)
• Approved minutes from April 29, 2021 (2-0-1)
• Approved minutes from June 22, 2021 (2-0-1)
• Approved minutes from July 1, 2021 (2-0-1)
• Approved minutes from February 22, 2023 (3-0-0)

Conservation Commission

The Conservation Commission is meeting to conduct a site visit. No other specific items or decisions are listed on the agenda.

• Site visit

Capital Improvements Committee

The Deerfield Capital Improvement Planning Committee will meet remotely on March 14, 2023, to review the town's capital projects for fiscal years 2023 and 2024. The agenda contains no specific dollar amounts, project names, or decisions, indicating a general review session rather than a vote on specific items.

• Review of FY2023 Capital Projects
• Review of FY2024 Capital Projects

350th Anniversary Committee

The Deerfield 350th Steering Committee is meeting to discuss updates on fireworks and finalize event details, including a publicity plan and associated spending. The meeting is held remotely via Zoom with public access.

• Fireworks update under old business
• Finalize event details and discuss publicity plan/spending under new business

The Steering Committee discussed alternative sites for fireworks and celebrations due to nesting falcons on Mount Sugarloaf. The committee voted to allow Friends of Deerfield to continue negotiating with Deerfield Academy for the use of its grounds.

• Authorized Friends of Deerfield to continue negotiating with Deerfield Academy for after-parade entertainment, fireworks, and chicken barbeque events

Selectboard / Board of Health

The meeting includes a regular meeting of the Municipal Vulnerability Preparedness (MVP) Core Group. The agenda also contains sections for reports, announcements, and the Town Administrator's updates.

• Municipal Vulnerability Preparedness (MVP) Core Group Regular Meeting

The board discussed tree removal challenges, a potential tree protection ordinance, and a permit system. Members also discussed MVP Grant 2.0 application opportunities and cost-reduction measures for the Deerfield Elementary School entryway.

• Adjourned meeting at 1:30 pm (2-0-0)

Finance Committee

The Deerfield Finance Committee is meeting jointly with the Deerfield Elementary School Committee to hold a public hearing on the proposed FY24 budget for the elementary school. The meeting is hybrid, with in-person attendance at the school library and remote participation options. No other substantive items are on the agenda.

• Public hearing on proposed FY24 Deerfield Elementary School budget
• Joint meeting with Deerfield Elementary School Committee
• Hybrid meeting format with live-stream and in-person option

Ad Hoc Human Rights Committee

The Ad Hoc Human Rights Committee is meeting to discuss the establishment of a permanent committee. Members will review sample mission statements, recruitment strategies for diverse community members, and a civility statement.

• Review of three sample mission statements
• Review of criteria for potential committee members
• Discussion of recruitment and outreach strategies
• Discussion of a civility statement
• Planning for a Selectboard appearance on 3/22

Ad Hoc Senior Housing Committee

The Ad Hoc Senior Housing Committee is meeting to review an update regarding a Community Preservation Act (CPC) application. The committee will also discuss current outreach efforts.

• Update to CPC application
• Outreach efforts

The committee unanimously approved the minutes from the March 2, 2023 meeting. Members discussed updates to a Community Preservation Committee (CPC) application and planned outreach for May 12 and the April 5 Selectboard meeting.

• Approved minutes from 03-02-23 (unanimous)

Community Preservation Committee

The Community Preservation Committee will meet to approve minutes from the February 8, 2023 meeting. The committee is scheduled to review a letter of support to the FRCOG for open space and review any pending applications.

• Letter of support to FRCOG for Open Space
• Review of applications

The committee approved a letter of support for the FRCOG to be sent to the Executive Office of Energy and Environmental Affairs. Members discussed a senior housing funding request and the 1888 Building Proposal, but no final votes were taken on those items.

• Approved minutes from the previous meeting
• Approved sending letter of support to Melissa Cryan at the Executive Office of Energy and Environmental Affairs

Selectboard / Board of Health

The Selectboard, Board of Health, and Sewer Commissioners will meet to discuss municipal energy aggregation and various town administrative matters. The body will consider several decision items including property surplus and grant authorizations.

• Discussion on Franklin County Municipal Aggregation with Colonial Power and Energy Resources Committee
• Decision on Old Deerfield Sewer Pipe Replacement
• Declaration of Surplus Property for a 2017 Ford Police Utility
• Inter-Municipal Agreement for Valley Health Regional Collaborative Public Health Excellence grant
• Authorization for Opioid Settlement Contract signatory

The Selectboard approved several administrative authorizations, including a new appointment to the Zoning Board of Appeals and the declaration of a police vehicle as surplus. The board also authorized signatories for a public health grant and an opioid settlement contract.

• Appointed Gaby-Richard Harrington to the Zoning Board of Appeals (2-0-0)
• Declared 2017 Ford Police Utility surplus for transfer to Software Field or South Deerfield Fire District for $1,000 (2-0-0)
• Authorized Carolyn Shores-Ness as signatory for the Shared Services Grant (2-0-0)
• Authorized Town Administrator as the Opioid Settlement Contract Signatory (2-0-0)
• Approved crafting a Letter of Support for South County Emergency Medical Services Grant Application (2-0-0)
• Approved minutes from February 8, 2023 (2-0-0)
• Approved sending proposed language on Municipal Employees residing on Appointed Boards to legal counsel for review (2-0-0)

Finance Committee

The Deerfield Finance Committee is holding a joint meeting with the Frontier Regional School Committee. The primary purpose of the meeting is to conduct a public hearing regarding the proposed budget for the Frontier Regional School for fiscal year 2024.

• Public hearing for Proposed FY24 Frontier Regional School Budget

The Finance Committee held a joint meeting with the Frontier High School Committee to review the school's budget. The proposed budget increases by $357,702, with Deerfield's assessed share for 2024 totaling $4,403,106. No formal votes were taken on the budget figures during this meeting.

• Reviewed Frontier High School budget increase of $357,702
• Reviewed Deerfield's 2024 assessed share of $4,403,106
• Discussed $100,000 capital expense for tennis court restoration
• Adjourned meeting (unanimous)

Board of Assessors

The Board of Assessors will meet to discuss administrative items and review abatement and exemption requests. The agenda includes a specific item regarding raising town-owned building assessments. The meeting will conclude with an executive session to comply with MGL Chapter 59 section 60 requirements.

• Review of February deeds, plans, and building permits
• Discussion of Hilchey email regarding raising town-owned building assessments
• Review of MV, RE, PP, and personal exemption/abatement requests
• Processing of business certificates and payables

The Board of Assessors approved the minutes from February 21 and February 28, 2023. The board reviewed February deeds, plans, and building permits. The meeting concluded with the processing of motor vehicle excise abatements.

• Approved 02/21/2023 meeting minutes (2-0)
• Approved 02/28/2023 meeting minutes (2-0)
• Processed motor vehicle excise abatements

Planning Board

The Planning Board will hold continued public hearings regarding a proposed accessory apartment bylaw and several site plan reviews. The board will also discuss standard operating procedures and review solar installation reports.

• Public Hearing Continuation: Proposed Accessory Apartment bylaw
• Public Hearing Continuation: VESH applications for Site Plan Review, Stormwater, and Special Permit
• Public Hearing Continuation: SunnyDayz Site Plan Review and Stormwater
• South Deerfield Fire Dept. Order of Notice: Nextamp Old Frontier III solar installation at 42 Settright Road
• Review of Large Scale Solar Annual Reports for MN8 Energy (901 River Road) and Nextamp Frontier III (42 Settright Road)

The Planning Board voted to recommend the proposed Accessory Apartment bylaw for the Town Warrant, pending a review of the appeals process. The board also approved site plans and stormwater permits for the VESH expansion with specific conditions. A cease and desist order remains in effect for the Old Frontier III solar installation.

• Approved minutes from 12/5/2022, 1/14/2022, and 2/6/2023 (6-0-0)
• Recommended Proposed Accessory Apartment bylaw for Town Warrant pending council review of appeals process (6-0-0)
• Approved VESH expansion Site Plan and Special Permit with conditions (6-0-0)
• Approved VESH expansion Stormwater Permit with conditions (6-0-0)

Capital Improvements Committee

The Capital Improvements Planning Committee will meet to discuss and possibly act on capital projects for fiscal years 2023 and 2024. The agenda is largely procedural, with no specific project details or dollar amounts listed.

• Review of FY2023 & FY2024 Capital Projects
• Approval of prior meeting minutes
• Discussion of upcoming meeting schedule

The committee discussed capital requests from SCEMS for medical equipment and a vehicle. All three requests had been previously approved by the SCEMS board of oversight and would be funded by SCEMS retained earnings. No formal votes to approve or deny these requests were recorded in the minutes.

• Discussed request for three cardiac monitors totaling approximately $150,000
• Discussed request for three IV pumps totaling approximately $7,000
• Discussed request for a new ambulance costing approximately $375,000

Selectboard / Board of Health

The Selectboard and Board of Health will meet to discuss the design path for the Old Deerfield Wastewater Treatment Facility. The board will also review the job description and vacancy notice for the Town Clerk position.

• Old Deerfield Wastewater Treatment Facility design path
• Town Clerk job description, posting, and vacancy notice

The Selectboard voted to authorize the Town Administrator to post the Town Clerk job description and sever an employment contract. The Board also discussed alternative designs for the Old Deerfield Wastewater Treatment Plant.

• Authorized Town Administrator to post Town Clerk Job Description (3-0-0)
• Authorized Town Administrator to sever Employment Contract (3-0-0)

Ad Hoc Senior Housing Committee

The committee will meet to review minutes from February 9, 2023. The session includes an update on a Community Preservation Committee (CPC) application and a discussion on outreach efforts.

• Update to CPC application
• Outreach efforts

The Ad Hoc Senior Housing Committee voted to amend its Community Preservation Committee (CPC) application to increase the funding request. This increase is intended for the potential purchase of property at 85 North Main Street.

• Approved minutes from 02-09-23 (unanimous roll call vote)
• Approved motion to increase CPC application request to $420k for potential purchase of 85 North Main Street (unanimous roll call vote)

Capital Improvements Committee

The Capital Improvement Planning Committee is meeting to discuss capital projects for fiscal years 2023 and 2024. The session includes a review of previous minutes and planning for upcoming meetings.

• FY2023 & FY2024 Capital Projects

Library Board of Trustees

The Tilton Library Trustees will meet to review and vote on the minutes from the February 1, 2023 meeting. The agenda also includes a Director's report and general updates.

• Review and vote on February 1, 2023 meeting minutes

Finance Committee

The Finance Committee will discuss revised projected revenues and conduct a budget and capital review. The review includes the Assessors and Police departments, as well as miscellaneous budgets previously listed on the February 15 agenda.

• Review of revised projected revenues
• Budget and capital review for Assessors (100 series)
• Budget and capital review for Police (200 series)
• Financial indicators wrap-up
• Annual report input

The Finance Committee recommended funding levels for the Assessor's office and the Police Department. The committee also updated the rating of operating expenses in the Financial Indicators executive summary. A motion to shift operating expenses to the 'area of concern' category was withdrawn.

• Recommended $11,000 for Assessor Salaries (6-0-0)
• Recommended $74,322 for Assessor Administrative Assistant salary (6-0-0)
• Recommended $18,525 for Assessor Expenses (unanimous)
• Recommended $22,000 for Assessor Quinquennial Recertification (unanimous)
• Recommended $1,090,917 for Police Department payroll (unanimous)
• Recommended $118,100 for Police Department Expenses (unanimous)
• Recommended $55,000 for a new police cruiser (6-0-0)
• Rated operating expenses as 'marginal' in the Financial Indicators executive summary (4-1-1)

Selectboard / Board of Health

The Selectboard, Board of Health, and Sewer Commissioners will meet to discuss and decide on the design path for the Old Deerfield Wastewater Treatment Facility. The body will also address the Finance Committee regular meeting.

• Old Deerfield Wastewater Treatment Facility Path for Design
• Finance Committee Regular Meeting

The Selectboard attended a Finance Committee meeting to discuss budget line items and fiscal indicators. The board voted to support specific funding requests for police payroll, expenses, cruisers, and canine control.

• Supported Police Payroll Line Item as presented (3-0-0)
• Supported Police Expense Line Item as presented (3-0-0)
• Supported Police Cruiser Line Item as presented (3-0-0)
• Supported Canine Control Line Item as presented (3-0-0)

Board of Assessors

The Board of Assessors is meeting to conduct an executive session. The session is held to comply with MGL Chapter 59 section 60 requirements.

• Executive Session pursuant to MGL, c. 30A §21 (a) (7) and MGL Chapter 59 section 60

The Board of Assessors attended a Finance Committee Meeting and then voted to enter an executive session. The session was held to comply with MGL Chapter 59 section 60 requirements.

• Voted to move to executive session (3-0)

350th Anniversary Committee

The Deerfield 350th Anniversary Steering Committee will meet remotely to review minutes and receive updates on fireworks, a pictorial postmark, parade work group progress, and the working history group. New business includes an update from the Friends of Deerfield representative and an advertising plan for the parade.

• Fireworks update
• Pictorial postmark update
• Parade work group update
• Update from Friends of Deerfield representative
• Advertising plan for parade

The 350th Anniversary Steering Committee approved a budget of up to $500 for Founders’ Day on May 6. The committee also coordinated parade logistics and scheduled a joint meeting with Friends of Deerfield to plan post-parade activities.

• Approved budget not to exceed $500 for Founders’ Day (unanimous)
• Set Founders’ Day for Saturday, May 6, from 1-4 pm
• Approved minutes for January 30, 2023 (with one abstention)
• Voted to meet with Friends of Deerfield on March 13 to plan post-parade activities

Ad Hoc Human Rights Committee

The Ad Hoc Human Rights Committee will discuss and potentially approve minutes, review sample mission statements from other towns, and set criteria for new members. They will also consider whether town employees should serve on the committee and plan a final report.

• Approve amended minutes from 2/15 and minutes from 2/21
• Review three sample mission statements for the HRC
• Discuss criteria for potential HRC members and recruitment strategy
• Debate pros and cons of town employees serving on the HRC
• Plan final report and schedule next meeting (tentative March 9)

The committee discussed selection criteria for a permanent Human Rights Committee, emphasizing diverse representation and lived experience. The group agreed to submit three sample mission statements to the Selectboard for a March 22 meeting.

• Approved amended February 15, 2023 minutes
• Tabled approval of February 21, 2023 minutes
• Agreed to submit three sample mission statements to the Selectboard
• Decided to exclude mediation from the committee's mission to remain advisory
• Agreed that the Selectboard will decide whether town employees can serve on committees

Historical Commission

The Historical Commission will meet to review the FY 2024 budget and the 2022 Annual Report. The body will also discuss moving town records from the vault and upcoming CPA and MCC applications.

• FY 2024 budget
• Mill River Road archaeological survey report
• Moving town records from the vault and new inventory list
• CPA & MCC applications
• 2022 Annual Report

The Commission decided to write a letter explaining the historic significance of the Hotel Warren to support a private application for Community Preservation Act (CPA) funds. The board also approved the FY 2024 budget request at the previous year's funding level.

• Approved writing a letter of historic significance for Hotel Warren CPA funds (All approved)
• Approved FY 2024 budget request at previous year's level
• Approved minutes of January 9th, 2023 meeting (All approved)

Selectboard / Board of Health

The Selectboard will discuss and decide on the Town Clerk job description, posting, and vacancy notice. They will also hold a regular meeting of the Capital Improvement Planning Committee. Public comment is suspended for this meeting.

• Town Clerk Job Description, Posting, Vacancy Notice
• Capital Improvement Planning Committee Regular Meeting
• Public Comment suspended for this meeting

The board discussed long-term capital planning and the prioritization of fiscal years for purchasing a new ambulance and cardiac monitors. No formal votes were recorded for the discussion items.

• Adjourned meeting at 6:16 pm (2-0-0)

Capital Improvements Committee

The Capital Improvement Planning Committee will meet to review fiscal year 2023 and 2024 capital projects. The agenda includes a discussion with Public Works Superintendent Kevin Scarborough.

• Discussion regarding FY2023 & FY2024 Capital Projects
• Discussion with Public Works Superintendent Kevin Scarborough

The committee discussed FY24 capital requests for highway equipment, including a loader, plow truck, and sander. No formal votes were taken on the specific equipment requests, though the committee expressed support for maintaining existing project priority tiers.

• Maintained priority order: pre-funded projects first, health/safety second, operational importance third, and proactive priorities fourth

Town Buildings Advisory Committee

The committee is meeting to discuss and develop a plan for the town campus. The session also includes the review of previous meeting minutes.

• Discussion and development of town campus plan

Finance Committee

The Finance Committee is meeting to review the 100 series (Town Clerk) and 400 series (Public Works) budgets. The committee will also discuss miscellaneous budgets and financial indicators.

• Budget review for Town Clerk (100 series)
• Budget review for Public Works (400 series)
• Review of miscellaneous budgets from Feb 15 agenda
• Financial Indicators Wrap-up

The Finance Committee recommended several budget allocations for town departments, including highway payroll and sewer expenses. A recommendation for Town Clerk salaries failed to pass. The committee also approved the revised minutes from February 15.

• Recommended $25,575 for Town Clerk expenses (4-0-0)
• Recommended $101,880 for Town Clerk salaries denied (2-0-2)
• Recommended $92,900 for Town Building Maintenance (unanimous)
• Recommended $588,252 for General Highway Payroll (unanimous)
• Recommended $321,900 for General Highway Expenses (unanimous)
• Recommended $95,000 for Snow and Ice Removal (unanimous)
• Recommended $20,000 for Street Lighting expenses (unanimous)
• Recommended $244,200 for Transfer Station Expense (unanimous)

Finance Committee

The Finance Committee will review budgets for the Town Clerk (100 series) and Public Works (400 series). The committee will also discuss miscellaneous budgets and financial indicators.

• Budget review: Town Clerk (100 series)
• Budget review: Public Works (400 series)
• Review of miscellaneous budgets from Feb 15 agenda
• Financial Indicators Wrap-up

Selectboard / Board of Health

The Selectboard/Board of Health will review the FY 24 budget. The meeting includes public comment and is held in hybrid format.

• FY 24 Budget review
• Public Comment

The Selectboard reviewed and approved several line items in the proposed budget following a Finance Committee meeting. Approved items included salaries and expenses for the Town Clerk, Town Building Maintenance, General Highway, and Snow and Ice.

• Approved Town Clerk Expense as presented (2-0-0)
• Approved Town Clerk Salaries as presented (3-0-0)
• Approved Town Building Maintenance as presented (3-0-0)
• Approved General Highway Payroll as presented (3-0-0)
• Approved General Highway Expense as presented (3-0-0)
• Approved Snow and Ice Expense as presented (3-0-0)
• Approved Street Lighting Line Item as presented (3-0-0)

Energy Conservation Committee

The Deerfield Energy Committee will meet remotely to discuss funding opportunities including Green Communities grants, federal incentives, and the new Stretch and Specialized Code. They will also review bike lane projects, aggregation updates, and outreach to local businesses. The meeting includes routine items like approving minutes and scheduling the next meeting.

• Discussion of Green Communities grants and updates from FRCOG's Allison Gage
• Review of the new Stretch and Specialized Energy Code
• Aggregation update for municipal energy purchasing
• Bike lane planning in town and to neighboring communities
• Working with local businesses to reduce energy use

The committee voted unanimously to support a Climate Resiliency stabilization fund and authorized a letter to the Select Board proposing that 50% of town income from alternative energy projects be dedicated to the fund. The committee also approved the minutes from the January 12, 2023 meeting.

• Approved minutes from 1/12/23 (Unanimous)
• Approved support for a Climate Resiliency stabilization fund (Unanimous)
• Authorized letter to Select Board supporting the fund and a 50% income dedication from alternative energy projects (Unanimous)
• Tabled budget inquiry and potential tree planting to next meeting

Conservation Commission

The Deerfield Conservation Commission will discuss several environmental permits and notices, including a tree clearing at 0 Clark Cross Road, a compost operation notice from Atlas Farm on County Road, and a mandated report on Eaglebrook's Whipple Pond. The meeting also covers old business on Mill Village Road correspondence and general discussion.

• Tree clearing at 0 Clark Cross Road, Map 113 Lot 8
• 72 Mill Village Road, Map 123 Lot 18
• Atlas Farm compost notice on County Road
• Eaglebrook: Whipple Pond OOC mandated report
• Eversource Vegetation Maintenance Activities Letter

The Conservation Commission approved a site visit to review tree clearing at 0 Clark Cross Road to determine if further requirements are necessary. The board also accepted the minutes from the January 26, 2023 meeting.

• Approved minutes of January 26, 2023 meeting (3-0-0)
• Approved initial site visit at 0 Clark Cross Road to review tree clearing (3-0-0)

Planning Board

The Deerfield Planning Board will hold a site visit to review an application from SunnyDayz for a Site Plan Review Special Permit and Stormwater Permit for property at Greenfield Road (Map 159 Lot 14). The proposal includes constructing three cannabis-related buildings: a 5,000 SF test laboratory, a 26,705 SF indoor cultivation facility, and a 3,539 SF dispensary, along with parking, landscaping, lighting, stormwater management, and utility improvements.

• SunnyDayz application for Site Plan Review Special Permit and Stormwater Permit
• Three new cannabis buildings: 5,000 SF lab, 26,705 SF cultivation, 3,539 SF dispensary
• Associated parking, landscaping, lighting, stormwater, and utility improvements
• Property located at Greenfield Road (Map 159 Lot 14)

Finance Committee

The Selectboard, Board of Health, and Sewer Commissioners will meet to discuss the FY2024 budgets and the potential acceptance of Sunrise Ave as a town road. The body will also review a contract for Leary Lot engineering and a part-time data entry clerk position.

• FY2024 Budgets discussion
• Request to accept Sunrise Ave as a Town Road
• Leary Lot Engineering Contract for review and approval
• Approval of a part-time Data Entry Clerk position for the Accountant's Office
• Letter of Support for Underutilized Buildings Grant at old Grain Building near Railyard

Selectboard / Board of Health

The Selectboard, Board of Health, and Sewer Commissioners will hold a hybrid meeting to discuss and decide on several items, including a request to accept Sunrise Avenue as a town road, the FY2024 budgets, and a letter of support for an underutilized buildings grant at the old Grain Building near the Railyard. The board will also consider a complaint at 72 Mill Village Road, approve a part-time data entry clerk position, and review a change order for the South Deerfield Wastewater Treatment Facility Phase 1 Upgrades.

• Letter of support for Underutilized Buildings Grant at old Grain Building near Railyard
• Request to accept Sunrise Ave as a town road
• Leary Lot Engineering Contract for review and approval
• Part-time Data Entry Clerk position for approval
• SDWWTF Phase 1 Upgrades Change Order #9 for approval

The Selectboard approved specific FY2024 budget expenses for the Transfer Station, Senior Center, and wastewater plant. The board also set the Annual Town Meeting warrant closing date and approved a letter of support for a building grant.

• Approved letter of support for Underutilized Building Grant (3-0-0)
• Set Annual Town Meeting warrant closing date for March 22, 2023 (3-0-0)
• Approved FY24 Transfer Station expense of $244,200 (3-0-0)
• Approved FY24 Senior Center expense of $75,822 (3-0-0)
• Approved FY24 Unemployment Insurance of $22,000 (3-0-0)
• Approved FY24 Sewer Debt Service and WWTP Expense/Payroll (3-0-0)
• Approved Town Clerk Job Description (3-0-0)
• Approved SDWWTF Phase 1 Upgrades change order #9 decrease of $146,561.98 (3-0-0)

Selectboard / Board of Health

The Selectboard/Board of Health/Sewer Commissioners will hold a meeting with public comment suspended. The main discussion item is the South County Emergency Medical Services Board of Oversight meeting. The agenda is otherwise procedural, with no specific votes or financial items listed.

• Discussion of South County Emergency Medical Services Board of Oversight meeting