Deerfield public meetings in 2024

Historical Commission

The Deerfield Historical Commission will hold a special meeting to consider a letter of support for the 1888 Building Project. The only substantive item on the agenda is the discussion and potential issuance of this letter. No other business is scheduled.

• Letter of support for the 1888 Building Project

The Deerfield Historical Commission unanimously approved the Town's application to the Massachusetts Historical Commission for the 1888 building, with John drafting a support letter. They also unanimously requested $1,175 for the FY 2026 budget, consistent with prior years. Membership matters were discussed, including the possibility of appointing non-voting members and interest from a potential new member.

• Approved Town's application to MHC for 1888 building (unanimous)
• Approved drafting support letter to MHC (unanimous)
• Requested $1,175 for FY2026 budget (unanimous)

Conservation Commission

The Deerfield Conservation Commission will hold a public hearing on amendments to the Order of Conditions for a cannabis operation (SunnyDayz, Inc.) under the Wetlands Protection Act. They will also discuss multiple forest cutting plans, tree clearing inquiries, and letters of support for Open Space CPC grant applications. Other agenda items include a barn relocation and site visit updates.

• Public hearing on amendments to MA DEP Notice of Intent #142-0235 for SunnyDayz Cannabis at 105 Greenfield Road (Map 159 Lot 14)
• Discussion of South Mill River Road forest cutting plan
• Discussion of Melnik/Bar Way Farm tree clearing
• Discussion of 247-249 Conway Road forest cutting plans (old business)
• Letters of support for Open Space Community Preservation Committee grant applications

The Deerfield Conservation Commission approved three amendments to the SunnyDayz Order of Conditions at 105 Greenfield Road, removing the rip rap installation requirement and the straw bale requirement (with right to re-add if needed), and reducing wetland replication reporting to one final third-party report due by 11/30/2025. All votes were 4-0. The commission also approved a letter of support for an Open Space CPC grant application and voted to continue Peter Law as Chairperson and Sean Libbey as Clerk.

• Removed rip rap installation requirement for box culvert (4-0)
• Removed straw bale requirement, with right to require in future if necessary (4-0)
• Reduced wetland replication reports to one final third-party report due 11/30/2025 (4-0)
• Approved letter of support for Open Space CPC grant application (4-0)
• Re-elected Peter Law as Chairperson (3-0-1)
• Re-elected Sean Libbey as Clerk (3-0-1)
• Accepted minutes from 11/21/24 (3-0-1)

Ad Hoc Senior Housing Committee

The Ad Hoc Senior Housing Committee is holding a joint meeting with the Select Board. The body will discuss the Request for Proposals for the development of subsidized senior housing.

• Request for Proposals for subsidized senior housing at 83-85 North Main Street

The Ad Hoc Senior Housing Committee unanimously approved the Request for Proposals (RFP) for the development of subsidized senior housing at 83-85 North Main Street. The RFP will be reviewed by the Selectboard and then finalized with the Town Administrator and Town Counsel before being issued. The project is expected to be a friendly 40B development with 30-60 units, and the town will work with the Franklin Regional Council of Governments (FRCOG) to manage the process.

• Approved RFP for senior housing at 83-85 North Main St. (unanimous)
• RFP to be reviewed by Selectboard and finalized with Town Administrator and Town Counsel
• Project to be managed by FRCOG in coordination with Town Administrator
• RFP includes 30-60 units and 10-year operational plan requirement

Board of Assessors

The Board of Assessors will meet to discuss administrative items, including FY2025 property tax commitments and FY2026 budget worksheets. The meeting includes a review of abatement and exemption requests. An executive session is scheduled to comply with MGL Chapter 59 section 60 requirements.

• FY2025 Property Tax Commitments
• FY2026 Budget Worksheets
• Motor Vehicle Abatements
• Abatement/Exemption Requests

The Board of Assessors approved and signed the FY2025 property tax commitments and payables. They held the FY2026 budget worksheets for later. A request for exemption on Map 69 Lot 17 was addressed by sending a letter requesting an abatement application.

• Approved minutes of 12/03/2024 (2-0)
• Approved minutes of 12/11/2024 Town Hearing (2-0)
• Approved minutes of 12/11/2024 District Hearing (2-0)
• Approved and signed payables
• Approved and signed FY2025 Property Tax Commitments
• Held FY2026 Budget Worksheets
• Directed clerk to send letter requesting abatement application for Map 69 Lot 17
• Approved motor vehicle excise abatements per attached list

Personnel Board

The Deerfield Personnel Board will hold a public hearing on proposed updates to the Employee Manual and attendant policies, as posted on December 9, 2024. The board will also discuss a proposed FY2026 Cost of Living Adjustment based on the Northeast Region Consumer Price Index and a draft FY2026 Classification and Compensation Plan. In addition, the Town Administrator will update the board on a per diem policy adopted by the Selectboard on December 4, 2024.

• Public hearing on proposed Employee Manual and attendant policies (posted at Town Hall, 8 Conway St., Dec 9)
• Discussion of FY2026 Cost of Living Adjustment based on Northeast Region (New England Division) CPI
• Discussion of FY2026 Draft Classification and Compensation Plan
• Update on per diem policy adopted by Selectboard on December 4, 2024
• Approval of minutes from November 18, 2024 meeting

The Deerfield Personnel Board voted unanimously to recommend a 3% Cost of Living Adjustment (COLA) for Fiscal Year 2026, based on regional CPI data and discussions with the Town Administrator. The board also reviewed the draft Classification and Compensation Plan, discussed the employee manual and attendance policies, and received updates on the per diem policy adopted by the Selectboard.

• Recommended 3% COLA for FY2026 (5-0)
• Reviewed draft Classification and Compensation Plan with proposed 3% COLA
• Discussed employee manual and attendance policies, including conflict-of-interest and 'forever ban' provisions
• Confirmed prior recommendations for Personnel Policy Manual, Social Media, Non-Discrimination, Telecommuting, and Code of Conduct Policies

Connecting Community Initiative

This is a regular meeting of the Deerfield Connecting Community Initiative Committee. The agenda includes approving minutes from October 21, 2024, committee updates, and public comment. No substantive decisions or new proposals are listed.

• Approve minutes from October 21, 2024
• Committee updates report
• Public comment period if time permits

The Connecting Community Initiative Committee unanimously approved the minutes from its October 21, 2024 meeting. The committee received updates on various town projects, including the 1888 Building hazardous material mitigation RFP, the Leary Lot EV charging station labeling issues, and the library's fundraising progress. No formal votes were taken on substantive matters; the meeting was primarily informational.

• Approved October 21, 2024 meeting minutes (unanimous)

1888 Building Advisory Committee

The committee will review meeting minutes from September, October, and November, and discuss project updates for the 1888 Building. No votes or significant decisions are listed on the agenda.

• Review of September 10, 2024 meeting minutes
• Review of October 17, 2024 meeting minutes
• Review of November 8, 2024 meeting minutes
• Discussion of project updates

The Building Advisory Committee reviewed and accepted minutes from prior meetings, discussed site and stormwater requirements, and agreed to use a green exterior color for public updates. They decided to seek a height variance for the building addition, with a letter to be submitted to the ZBA in January. Hazmat work will be done separately from the main project, and the tenant will vacate by Jan. 15.

• Accepted change to Sept. 10 minutes, item 1.01
• Agreed to seek clarification on stormwater requirements
• Agreed to use green exterior color for public updates
• Decided to submit height variance letter to ZBA in January
• Consensus to do hazmat work separately from main project
• Agreed tenant vacates Jan. 15 and town will empty building

South County Senior Center Board of Oversight

The South County Senior Center Board of Oversight will meet to discuss the FY26 budget and a feasibility study. The board will also review draft minutes and receive updates from the director.

• SCSC FY26 Budget
• Feasibility Study discussion
• Approval of draft minutes

DEDIC

The Deerfield Economic Development & Industrial Corporation will hold a hybrid meeting to discuss and receive updates on economic development initiatives. Key items include a presentation from FRCOG on a 10-year economic development plan and reports from town staff and subcommittees. Public comment will be taken.

• Presentation by Jennifer Atwood of FRCOG on a 10 Year Economic Development Plan
• Update from Christopher Dunne, Planning & Economic Development Coordinator
• Subcommittee update from Bob Decker

The Deerfield Economic Development Industrial Commission (DEDIC) reviewed a draft 2024 Economic Development Plan prepared by FRCOG, providing comments for revision. The board approved minutes from prior meetings and an auditor's invoice. A special meeting is scheduled for January 2025 to review the revised plan, with potential warrant articles for town meeting.

• Approved 10/10/2024 meeting minutes with one minor edit
• Approved 11/7/2024 meeting minutes with two minor edits
• Approved payment of auditor's invoice
• Reviewed draft 2024 Economic Development Plan; comments to be incorporated
• Scheduled special meeting in January 2025 to review revised plan

Board of Assessors

The Board of Assessors will hold a joint meeting with the Selectboard to conduct the annual Town Classification Hearing. No other business is listed on the agenda.

• 5:00 p.m. Joint Meeting with Selectboard for Town Classification Hearing

The Board of Assessors joined the Selectboard for a Town Classification Hearing, where the Selectboard voted to adopt a single tax rate of $13.25 per $1,000 of assessed value. The Assessors also discussed the HERO Act, which provides property tax exemptions for veterans, noting that such local options must be approved by the town. No other substantive decisions were made.

• Adopted single tax rate of $13.25 per $1,000 (Selectboard vote)
• Discussed HERO Act veteran property tax exemption, requiring town vote

Board of Assessors

The Deerfield Board of Assessors is conducting classification hearings for the South Deerfield Water District, Deerfield Area Fire District, and South Deerfield Fire District. No other substantive business is listed; the meeting consists of these scheduled appearances and any unanticipated new business.

• 5:30 p.m. South Deerfield Water District Classification Hearing
• 5:45 p.m. Deerfield Area Fire District Classification Hearing
• 6:00 p.m. South Deerfield Fire District Classification Hearing

The Board of Assessors held classification hearings for three districts and voted unanimously to adopt single tax rates for each. The S. Deerfield Water District rate was set at $0.98, the Deerfield Area Fire District at $0.51, and the S. Deerfield Fire District at $0.94. No other business was conducted.

• Approved single tax rate of $0.98 for S. Deerfield Water District (3-0)
• Approved single tax rate of $0.51 for Deerfield Area Fire District (3-0)
• Approved single tax rate of $0.94 for S. Deerfield Fire District (2-0)

Community Preservation Committee

The committee will review the Tri-Town Beach application, discuss cost sharing for a Land Conservation Assistance Grant to survey the Pocumtuck Rock Parcel, and a MassTrails Grant for the Pocumtuck Trails Network. They will also update Town Common Funds and approve minutes from the December 4, 2024 meeting.

• Review of Tri-Town Beach Application
• Cost share for Land Conservation Assistance Grant to survey Pocumtuck Rock Parcel
• Cost share for MassTrails Grant for Pocumtuck Trails Network
• Update of Town Common Funds
• Approve minutes from December 4, 2024

The Deerfield Community Preservation Committee approved two applications: the Tri-Town Beach project and the Pocumtuck Trails Network Phase 1. The Tri-Town Beach application was approved unanimously without requiring a Recreation Committee recommendation letter. The Pocumtuck Trails Network Phase 1 application was also approved unanimously, with the CPC committing $7,000 toward design costs.

• Approved Tri-Town Beach application (unanimous)
• Approved Pocumtuck Trails Network Phase 1 application (unanimous)
• Tabled approval of previous meeting minutes until next meeting

Energy Conservation Committee

The Deerfield Energy Conservation Committee will discuss implementation of Green Communities at Deerfield Elementary School, including a possible bid bypass. Other topics include updates on the Climate Leadership Program, a draft Solar Action Plan, and municipal items like bike lanes and geothermal networking. All items are open for discussion; no final votes are scheduled.

• Review of Green Communities implementation at Deerfield Elementary School, including clerk of works status and potential bid bypass
• Discussion of Mass Save Incentives status and Frontier incentive forms
• Climate Leadership Program: decarbonization roadmap update, educational materials, and potential loan/grant programs
• Draft Solar Action Plan: comments, priorities, and funding resources for installations
• Municipal items: bike lanes (in town and to neighboring communities), tree planting, and geothermal networking on the Municipal Campus

The Deerfield Energy Conservation Committee met on January 8, 2025, but the minutes contain only an agenda and procedural details, with no recorded decisions, approvals, or votes. The meeting covered topics such as Green Communities implementation at Deerfield Elementary School, the Climate Leadership Program, and a Solar Action Plan, but no outcomes were documented.

Planning Board

The Planning Board will hold a public hearing on a site plan review application by the Town of Deerfield to construct an addition to the historic 1888 Building at 67 North Main Street, intended to provide additional municipal office space and enhance accessibility. The board will also receive a presentation on pollinator-friendly bylaws and consider other business such as fees for the MMA Conference and letters of support for Open Space CPC grant applications.

• Public hearing on Site Plan Review for 1888 Building addition at 67 North Main Street (Map 168 Lot 139)
• Presentation on pollinator-friendly bylaws
• Fees for MMA Conference
• Letters of support for Open Space CPC grant applications
• Review of minutes from September 30, 2024

The Deerfield Planning Board voted unanimously to continue the site plan review hearing for the 1888 Building addition at 67 North Main Street to January 6, 2025, pending revisions. The board also approved minutes, nominated Anne Buchanan as its Community Preservation Committee representative, committed $1,200 for Chair Mason's conference attendance, and authorized letters of support for Open Space grant applications. No other substantive decisions were made.

• Continued 1888 Building site plan review hearing to Jan. 6, 2025 (5-0)
• Approved minutes of Sept. 30, 2024 (4-0-1, Zoller abstained)
• Nominated Anne Buchanan as Planning Board representative to Community Preservation Committee (5-0)
• Committed $1,200 from Planning Board funds for Mason to attend MMA Connect 351 (5-0)
• Authorized letters of recommendation for Open Space Committee CPC grant applications (5-0)

Community Preservation Committee

The Community Preservation Committee will review an application for a playground project at Deerfield Elementary School, including cost estimates and layout plans. The committee will also approve minutes from the November 13 meeting. The meeting is held remotely via Zoom.

• Approve minutes from November 13, 2024 meeting
• Review application for DES playground, including estimate and layout documents

The Community Preservation Committee reviewed the Deerfield Elementary School playground proposal but did not approve funding. The committee requested the applicant resubmit with a revised scope, including only Phase 1, a discussion of how the project aligns with town plans, and a commitment to use school funds before CPC funds. No funding decisions were made at this meeting.

• Approved minutes from 11/13/2024 (unanimous)
• Tabled DES playground funding request; requested resubmission with Phase 1 only, plan alignment, and fund sequencing
• Discussed funding priorities; no formal action taken

Library Board of Trustees

The Tilton Library Board of Trustees will hold a regular monthly meeting to review and vote on minutes from November 6, 2024, and hear the director's report. The agenda also includes updates and announcements. No significant financial or policy decisions are scheduled.

• Review and vote on minutes from November 6, 2024 meeting
• Director's Report
• Updates, news, and announcements

Tilton Library Building Committee

The Tilton Library Building Committee will discuss construction progress, cost updates, and furniture/equipment selection. The meeting also includes approval of previous minutes and new business.

• Construction update
• Cost update
• Furniture, Fixtures and Equipment discussion
• Approval of October 21, 2024 minutes

Board of Assessors

The Deerfield Board of Assessors will hold a routine meeting to approve minutes, discuss held-over business including local options for Veterans’ Exemptions/HERO Act, and review administrative items such as payables, building permits, and a property request for Map 168, Lot 139. They will also consider motor vehicle abatement requests and enter executive session for tax abatement matters.

• Local Options for Veterans’ Exemptions/HERO Act (held over)
• Map 168, Lot 139: Request for Comments
• Motor Vehicle Abatements
• November Deeds, Plans, & Building Permits
• S Deerfield Water District Recap

Open Space Committee

The Deerfield Open Space Committee will discuss the MassTrails grant application due February 3, 2025, including grant components, CPA funding for the match, and a proposed first-phase trail network. The meeting also honors Susan Haff for her service, and provides updates on a land exchange for Stillwater Bridge repair, Pocumtuck Rock survey costs, and a petition to discontinue Rice's Ferry Road.

• MassTrails grant application due Feb 3, 2025, with CPA match under review
• Recognition of Susan Haff for service on the committee and work on the Open Space & Recreation Plan
• State agencies discussing Deerfield River Off Mill Valley parcel for Article 97 land exchange for Stillwater Bridge repair
• Pocumtuck Rock: awaiting survey estimates; budget may exceed $20,000
• Petition to discontinue Rice's Ferry Road from River Road to the Connecticut River

Municipal Vulnerability Preparedness (MVP)

The Municipal Vulnerability Preparedness Core Group will discuss updates on the MVP 2.0 grant, including consultant procurement for hydrology studies on Bloody Brook and Sugarloaf/Blacksmith Brook. They will also review construction progress on green infrastructure projects in Historic Deerfield, at Leary Lot, and at Deerfield Elementary School. Additionally, the group will discuss next steps for funding, implications of the election outcome on funding, and finalized plans for the MVP and operations/maintenance of green infrastructure.

• Update on new MVP Action Grant and consultant procurement for Bloody Brook and Sugarloaf/Blacksmith Brook hydrology study
• Construction of green infrastructure in Historic Deerfield
• Construction of Leary Lot green infrastructure
• Construction of green entryway at Deerfield Elementary School
• Discussion of implications of election outcome on funding

South County Senior Center Board of Oversight

The South County Senior Center Board of Oversight will meet to discuss a feasibility study. The meeting includes a period for public comment.

• Discussion of Feasibility Study

Zoning Board of Appeals

The Deerfield Zoning Board of Appeals will hold a public hearing on an application by Maple Valley Creamery for a special permit to operate a certified kitchen at 282 Greenfield Road in the CII district. The board will also vote on minutes from October 10, 2024, and discuss other business.

• Public hearing on special permit for certified kitchen at 282 Greenfield Road (Map 113 Lot 11) for Maple Valley Creamery
• Approval of minutes from October 10, 2024

Conservation Commission

The Conservation Commission will hold a public hearing on a Request for Determination of Applicability filed by Yankee Candle Company for work at 25 Greenfield Road, to assess whether the Wetlands Protection Act applies. The meeting also includes continued old business items such as an NOI for a driveway and wetland replication on Greenfield Road, update on the 84 Greenfield Road cell tower, and discussion of DEP consent orders.

• Public hearing on RDA for 25 Greenfield Road (Yankee Candle Company) under Wetlands Protection Act
• Continued hearing on Notice of Intent for driveway, wetland replication, and stream crossing on Greenfield Road (Map 103 Parcel 7.1)
• Galensky Farm coholder approval for drainage tile installation at 0 Hillside Road
• Update on 84 Greenfield Road cell tower
• Depot Road Emergency Certificate update and DEP Consent Order update

South County Senior Center Board of Oversight

The South County Senior Center Board of Oversight will discuss recent feasibility study meetings, public presentations of need, and the future of the senior center. Key items include consortium and district formation, division of expenses (both annual and for a new center), CIPC budgets, and the annual budget. The board will also review statistical data updates and program planning. No votes or concrete decisions are listed; the agenda is primarily discussion and updates.

• Discussion of recent feasibility meetings for the senior center
• Public presentations for need of the senior center
• Division of expenses (annual and for a new center) for consortium/district
• CIPC budget review
• Annual budget discussion

Ad Hoc Senior Housing Committee

The Ad Hoc Senior Housing Committee will meet remotely to discuss updates on the OTO report and FRCOG contract, and preview a request for proposals (RF). The meeting includes approval of previous minutes and public comment.

• Approval of minutes from November 13, 2024
• Status update on the OTO report
• Status update on the FRCOG contract
• Preview of a request for proposals (RF)
• Public comment period

Board of Assessors

The Deerfield Board of Assessors will hold a routine meeting to approve minutes from November 5, 2024, and discuss held-over business on local options for Veterans' Exemptions under the HERO Act. New business includes reviewing payables, business certificates, a sales report, and 2025 town recaps. The board will also consider motor vehicle abatement requests and enter executive session for statutory compliance.

• Minutes of 11/05/2024 meeting
• Local Options for Veterans' Exemptions/HERO Act
• Motor Vehicle Abatements
• Executive Session per MGL c. 30A §21 (a) (7) for Chapter 59 section 60 requirements
• 2025 Town & District Recaps

Town Buildings Advisory Committee

The Town Buildings Advisory Committee will meet to discuss and possibly approve previous minutes, review a building maintenance plan and associated costs, receive updates on building projects, and consider a committee charter. This is a routine business meeting with no major decisions expected.

• Review and approve minutes from prior meeting
• Discussion of building maintenance plan and costs
• Building updates on current projects
• Review of committee charter

Historical Commission

The Deerfield Historical Commission will vote on approving October minutes and discuss a proposed budget of $1,174/year. They are recommending that the Selectboard appoint a Town Historian and nominate Peter Thomas. Ongoing projects include archaeological monitoring at Deerfield Academy's dining hall construction and designing cemetery signs for Sugarloaf Street and Laurel Hill Cemeteries. A new proposal involves creating a historic collage display at Tilton Library.

• Discussion of Selectboard maintaining budget at $1,174/year
• Recommendation to appoint Peter Thomas as Town Historian
• Archaeological monitoring underway at Deerfield Academy dining hall construction
• Considering a historic collage display at Tilton Library renovation
• Cemetery sign design and cost estimates for Sugarloaf Street and Laurel Hill Cemeteries

Personnel Board

The Personnel Board will discuss job descriptions regarding classification and compensation. The board will also review personnel language and policies concerning conflicts of interest for inclusion in the manual.

• Hearing with Pete Law, Chair of Conservation Commission
• Review of job descriptions for classification and compensation
• Review of Conflict of Interest policies for the personnel manual

South County Senior Center Board of Oversight

The South County Senior Center Board of Oversight will discuss a feasibility study at its November 13, 2024 meeting. The meeting is hybrid, with in-person attendance at 22 Amherst Road, Sunderland, and remote participation via Zoom. Public comment will be heard. No votes or decisions are listed on the agenda.

• Feasibility study discussion
• Public comment period

Community Preservation Committee

The Community Preservation Committee will approve minutes from October 9, 2024, and hear progress reports on funded projects including senior housing and the Town Common. They will discuss a draft policy for application extension requests and review three 2025 applications: Tri-Town Beach, the Deerfield Elementary School playground, and cost-share requests from the Open Space Committee for MassTrails and land conservation grants.

• Progress report on Senior Housing Project (Subsidized SR Housing FY24)
• Draft policy for application extension requests
• 2025 application: Tri-Town Beach CPA request
• 2025 application: DES playground project (estimate $30,452)
• 2025 applications: Open Space Committee cost shares for MassTrails grant and MA Land Conservation Assistance grant

Ad Hoc Senior Housing Committee

The Ad Hoc Senior Housing Committee is meeting to discuss the status of the OTO report and the FRCOG contract. No new business was anticipated for this session.

• Status of OTO Report
• Status of FRCOG contract

Cultural Council

The Local Cultural Council will review funding priorities and vote on applications based on available funds. The body will also determine the process for notifying applicants and set meeting dates for FY25.

• Review and vote on grant applications
• Establishment of FY25 meeting dates

Energy Conservation Committee

The committee will review draft minutes and discuss implementing Green Communities projects at Deerfield Elementary School, including a possible bid bypass. They will consider a presentation on geothermal networking and updates on the Climate Leadership Program and Solar Action Plan. Items also include municipal bike lanes, tree planting, and potential grant programs.

• Green Communities implementation at Deerfield Elementary School, with bid bypass discussion
• Buro Happold presentation on geothermal networking
• Climate Leadership Program: decarbonization roadmap update and educational materials
• Solar Action Plan draft review, priorities, and funding resources
• Municipal items: bike lanes, tree planting, and geothermal at Municipal Campus

1888 Building Advisory Committee

The committee will meet to review minutes from September and October 2024. Members will discuss a Community Preservation Committee grant agreement and receive updates on projects.

• Review of Community Preservation Committee grant agreement
• Project updates discussion

South County Emergency Medical Services Board of Oversight

The South County EMS Board of Oversight will discuss the lieutenant job description and pay scale, and review the fiscal year 2025 first-quarter financial overview. No new business is listed. The meeting is a routine operational update without votes on major proposals.

• Discussion of lieutenant job description & pay scale
• FY25 1st quarter financial overview
• Approval of minutes from previous meetings

South County Senior Center Board of Oversight

The South County Senior Center Board of Oversight will meet to discuss a feasibility study and take public comment. No votes or decisions are listed on the agenda.

• Discussion of feasibility study for the senior center
• Public comment period

DEDIC

The Deerfield Economic Development & Industrial Corporation will hold a special meeting to discuss a grant aimed at studying a Deerfield/Whately regional issue and establishing a study committee. The agenda is otherwise procedural, with no secretary's or treasurer's reports.

• Special meeting discussion on grant to study Deerfield/Whately issue
• Proposal to establish a Study Committee
• Public comment period
• Approval of minutes from previous meeting

Library Board of Trustees

The Deerfield Library Board of Trustees will meet to vote on minutes from October 2, 2024, and receive the director's report. The agenda is primarily procedural with no major policy decisions or financial actions listed.

• Review and vote on minutes from October 2, 2024 meeting
• Director's report

Board of Assessors

The Board of Assessors will review minutes from the previous meeting and continue discussion on local options for veterans' exemptions under the HERO Act. They will also handle administrative items including payables, business certificates, and a request for comments on Map 113 Lot 11. Motor vehicle abatement requests are on the agenda, followed by an executive session to comply with state law on abatements.

• Discussion of Local Options for Veterans' Exemptions/HERO Act (held over from previous meeting)
• Request for Comments on Map 113 Lot 11
• Motor Vehicle Abatement requests
• Approval of minutes from 10/29/2024
• Executive Session under MGL c.30A §21(a)(7) for abatement compliance

Tri-Town Beach Commission

The Tri-Town Beach Commission is meeting to review open projects and issues at the beach. The commission will also receive an update regarding a proposal for a new dock.

• New Dock Proposal Update

Open Space Committee

The Open Space Committee will discuss next steps for placing Article 97 conservation restrictions on five town-owned parcels, including Birchwood Nature Refuge, Pine Nook Forest, Steam Mill Forest, Deerfield River Off Mill Valley, and Pocumtuck Rock. They will also consider applying for a $20,000 state grant to survey the leased area at Pocumtuck Rock and review funding proposals for MassTrails and Land Conservation Assistance Grant matches.

• Article 97 protection steps for Birchwood Nature Refuge (Map 138, Lot 5) and Pine Nook Forest (Map 81, Lot 3), pending town counsel review
• Survey needed for Pocumtuck Rock (Map 80, Lot 1) to prepare Article 97 protection for Spring 2025 Town Meeting; estimated cost $20,000
• Community Preservation Act matching fund proposals: $10,000 for MassTrails application and $2,000 for Land Conservation Assistance Grant
• MassTrails grant application due February 1, 2025, including Indigenous Partners Working Group ideas
• Discussion of shared trail easement templates from Franklin Land Trust

Conservation Commission

The Conservation Commission will meet to discuss land use and environmental permits. The body is considering approvals for drainage installation and a driveway project involving wetland replication.

• Approval for drainage tile installation at Galensky Farm, 0 Hillside Road
• Public hearing for Jonah DesJarlais regarding a driveway, stream crossing, and grading on Greenfield Road (Map 103 Lot 7.1)
• Progress update on DEP Consent Order dated 8/27/2024
• Emergency Certification for Depot Road
• Update and discussion on Mill Village Road Map 132 Lots 29 & 30

Ad Hoc Senior Housing Committee

The Ad Hoc Senior Housing Committee is meeting to approve minutes from October 22, receive a Community Preservation Committee (CPC) report, and discuss a Request for Proposals (RFP). No specific proposals or dollar amounts are listed on the agenda. Public comment will be taken if time permits.

• Review minutes from 10-22-24 meeting
• CPC Report (Community Preservation Committee update)
• Discussion of RFP (Request for Proposals) for senior housing
• Public comment period (2.5 minutes per speaker)
• Next meeting scheduled for November 6, 2024

Board of Assessors

The Deerfield Board of Assessors will meet to review minutes from October 15, consider hold-over business on local options for veterans' exemptions under the HERO Act, and discuss FY2026 capital improvement funding requests. The board will also handle motor vehicle abatements and enter executive session to comply with state law regarding abatement requirements.

• Minutes of previous meeting (10/15/2024)
• Local options for veterans' exemptions/HERO Act (held over)
• FY2026 Capital Improvement Funding Requests
• Motor Vehicle Abatements
• Executive session pursuant to MGL c.30A §21(a)(7)

Energy Conservation Committee

The Deerfield Energy Conservation Committee will review minutes, discuss the Energy Efficiency Conservation Block Grant application by Allison Gage, and hear updates on Green Communities, the Climate Leadership Program (including a decarbonization roadmap and educational materials), and a Solar Action Plan. Other items include a UMass landscape architecture presentation, municipal topics (bike lanes, tree planting, geothermal), and a sign-on letter regarding biomass and IRA subsidies.

• Review of draft minutes
• Allison Gage applying for META under Energy Efficiency Conservation Block Grant
• Frontier next grant cycle and incentive forms under Green Communities
• Climate Leadership Program: decarbonization roadmap, loan/grant programs, educational materials
• Solar Action Plan priorities, funding resources, and next steps

Ad Hoc Senior Housing Committee

The Ad Hoc Senior Housing Committee will review minutes from its October 9 meeting and discuss an OTO proposal. No further detail on the proposal is provided in the agenda. The meeting is held remotely via Zoom.

• Discussion of OTO proposal
• Approval of minutes from 10-09-24 meeting
• Public comment period (if time permits)

South County Senior Center Board of Oversight

The South County Senior Center Board of Oversight will meet to discuss a feasibility study. No votes or decisions are scheduled; public comment has been suspended for this meeting.

• Feasibility study discussion for the South County Senior Center
• Public comment suspended
• Meeting held hybrid at Sunderland office and via Zoom

Historical Commission

The Deerfield Historical Commission will meet to approve draft minutes from September 9, 2024, and receive updates on several historic projects. Notable items include ongoing archeological monitoring during Deerfield Academy's dining hall construction, no progress on the Dead of 1704 Mound, Tack Mural, or Civil War Memorial projects, and acknowledgment of correspondence regarding personal genealogical research. The support letters for DCR's Pine Nook Forest applications were already approved by consensus.

• Approve draft minutes from September 9, 2024 as official
• Deerfield Academy Archeology: monitoring for native artifacts continues during dining hall construction
• No update on Dead of 1704 Mound, Tack Mural, or Civil War Memorial projects
• Correspondence received regarding personal genealogical research
• Set date for next meeting

Open Space Committee

The Open Space Committee will review the results of the October 7 Special Town Meeting, where an article passed to establish permanent Article 97 protection for Pine Nook Forest (Map 81, Lot 3). An article for Pocumtuck Rock (Map 80, Lot 1) was passed over and will return for spring 2025 Town Meeting. The committee will also discuss a Community Preservation Act funding proposal for a MassTrails grant application due February 2025, and receive updates from working groups on indigenous partnerships and trail easements.

• Article passed for permanent protection of Pine Nook Forest (Map 81, Lot 3)
• Article for Pocumtuck Rock (Map 80, Lot 1) passed over; to be on spring 2025 warrant
• Community Preservation Act funding proposal due November 1, 2024 for MassTrails matching funds
• MassTrails application due February 1, 2025
• Updates from Indigenous Partners Working Group and outreach on Pocumtuck Ridge

Connecting Community Initiative

The Connecting Community Initiative Committee is meeting to approve minutes from September 16 and receive committee update reports. The agenda consists primarily of procedural items.

• Approval of September 16th minutes

Personnel Board

The Personnel Board will discuss and potentially decide on job descriptions for the EMS Lieutenant position and review proposed personnel language policies—including an ADA statement, attendance rules, and conflict of interest provisions—for inclusion in the town's personnel manual. They will also consider approving minutes from prior meetings.

• Job description review for EMS Lieutenant under classification/compensation
• Proposed ADA statement for inclusion in personnel manual
• Proposed attendance policy for inclusion in personnel manual
• Proposed conflict of interest policy for inclusion in personnel manual
• Approval of minutes from April 23, June 17, and August 19, 2024 meetings

Tilton Library Building Committee

The committee will meet to discuss the current status of construction and project costs. The agenda also includes a review of furniture, fixtures, and equipment.

• Construction update
• Cost update
• Furniture, Fixtures and Equipment

1888 Building Advisory Committee

The committee will organize, review minutes, discuss the project timeline, and consider funding options. Other project updates and the next meeting date will also be addressed. The agenda is largely procedural with no specific actions or votes listed.

• Organization of the committee
• Review and approval of meeting minutes
• Discussion of project timeline and scheduling
• Discussion of funding for the 1888 Building project

Board of Assessors

The Deerfield Board of Assessors will meet to review minutes, discuss local options for veterans' exemptions under the HERO Act, and handle motor vehicle abatement requests. The meeting also includes an executive session to comply with state law on property tax abatements. The agenda is largely procedural and administrative.

• Discussion of local options for veterans' exemptions/HERO Act (held over from previous meeting)
• Motor vehicle abatement requests to be reviewed
• Executive session under MGL c.30A §21(a)(7) for compliance with MGL Chapter 59 section 60

Zoning Board of Appeals

The Deerfield Zoning Board of Appeals will hold a continued public hearing on a special permit application for a bed-and-breakfast at 1 Pocumtuck Drive. The board will also discuss and possibly adopt standard conditions and deadlines for submitted materials. The meeting includes approval of previous minutes and other routine business.

• Continued public hearing on Special Permit for bed-and-breakfast at 1 Pocumtuck Drive (Map 135 Lot 5) in the RA district
• Discussion and possible adoption of Standard Conditions Draft for permits
• Discussion and possible adoption of deadlines for submitted material

DEDIC

The Deerfield Economic Development & Industrial Corporation will meet to approve minutes, receive reports, and hear updates on the 10-year Economic Development Plan and from FRCOG representatives. No votes on contracts, rezonings, or fee changes are scheduled.

• Approve minutes and due diligence list
• Update on the 10-year Economic Development Plan
• Update from Christopher Dunne and Jessica Atwood of FRCOG

Municipal Vulnerability Preparedness (MVP)

The Municipal Vulnerability Preparedness Core Group will meet to discuss updates on the MVP 2.0 Grant, including a new action grant and consultant procurement for a Bloody Brook Hydrology Study, and EOEEA approval for a seed project for Phase 2. They will also review action grant updates for green infrastructure projects in Historic Deerfield, Leary Lot, and at Deerfield Elementary School, and discuss a watershed-based plan for the Bloody Brook area.

• Update on new MVP Action Grant and consultant procurement for Bloody Brook Hydrology Study
• Update on EOEEA approval of seed project for MVP 2.0 Phase 2 for Sugarloaf/Blacksmith Brook
• Discussion of budgeting and schedule for MVP 2.0 Phase 2
• Construction updates: green infrastructure in Historic Deerfield, Leary Lot, and Green Entryway at DES
• Discussion of FRCOG Bloody Brook Watershed-based Plan with guest Tamsin Flanders

Community Preservation Committee

The Community Preservation Committee will review results from a public hearing on suggested funding priorities, continue discussion on FRCOG assistance for the CPC plan, and review a fillable application. They will also approve minutes and set deadlines for project updates.

• Review results of public hearing on suggested CPC funding priorities
• Continue discussion on FRCOG assistance with CPC plan
• Review fillable CPA application
• Approve minutes from September 9, 2024 meeting
• Set deadline for updates on outstanding projects

Ad Hoc Senior Housing Committee

The committee is meeting to review the draft Request for Proposals (RFP) for senior housing. Discussions include an update on FRCOG services for managing the RFP process and a proposal from OTO.

• Update on FRCOG service for managing RFP process
• OTO proposal
• Review of RFP draft

Town Buildings Advisory Committee

The Town Building Advisory Committee will review and approve previous minutes, discuss the committee charter, and review the building maintenance plan and costs. Building updates will also be provided. The meeting is largely procedural with no specific projects or dollar amounts listed.

• Review and approval of previous meeting minutes
• Discussion of committee charter
• Review of building maintenance plan and costs
• Building updates

Finance Committee

The Finance Committee is meeting to review the Town Meeting Warrant and the Finance Committee Report. The body will also discuss a Special Town Meeting.

• Town Meeting Warrant
• Finance Committee Report
• Special Town Meeting

South County Senior Center Board of Oversight

The South County Senior Center Board of Oversight meets to discuss updates on a partnership with the Pioneer Valley Transit Authority (PVTA) and a feasibility study for the senior center. The meeting includes public comment and is held in a hybrid format. No votes or binding decisions are scheduled; all items are for discussion only.

• PVTA Partnership Update – discussion of transit options for seniors
• Feasibility Study Discussion – examining potential improvements or expansions at the senior center
• Public Comment – limited to 2 minutes per person

Library Board of Trustees

The Library Board of Trustees will meet to review and vote on the minutes from the September 4, 2024 meeting. The agenda also includes a report from the Director and general updates.

• Review and vote on September 4, 2024 meeting minutes
• Director's Report

Ad Hoc Senior Housing Committee

The Ad Hoc Senior Housing Committee discussed the language for a warrant article to empower the Selectboard to award the North Main St property to a developer. The committee also received updates on the RFP process and addressed resident concerns regarding wetlands.

• Review of warrant article language for North Main St property developer award
• Update on FRCOG service for managing the RFP process
• Discussion of wetlands buildability limits (up to 34.11%) via Berkshire Design Group

Board of Assessors

The Board of Assessors will meet to review minutes from September 24 and continue discussion of local options for veterans' exemptions under the HERO Act. New business includes processing payables, business certificates, and reviewing September deeds, plans, and building permits. The board will also consider motor vehicle abatement requests and enter executive session to comply with state law requirements.

• Discussion of Veterans' Exemptions/HERO Act (held over from previous meeting)
• Motor vehicle abatement requests to be considered
• Review of September deeds, plans, and building permits
• Processing of payables and business certificates
• Executive session under MGL c.30A §21(a)(7) for compliance with state law

Planning Board

The Deerfield Planning Board will hold a hybrid meeting to review an ANR (Approval Not Required) plan for 239 Upper Road, Map 38 lots 2 & 3. Other agenda items include approval of minutes from August 12, 2024, public comments, and reports. The meeting will also handle any other business not anticipated 48 hours prior.

• ANR plan review for 239 Upper Road, Map 38 lots 2 & 3

Planning Board

The Deerfield Planning Board will meet to consider an Approval Not Required (ANR) plan for 239 Upper Road (Map 38, lots 2 & 3). The board will also review minutes from August 12, 2024, and handle other routine business such as public comments and mail.

• ANR application for 239 Upper Road, Map 38 lots 2 & 3
• Review of minutes from August 12, 2024

1888 Building Advisory Committee

The committee will review the draft presentation for Public Meeting #2 regarding the 1888 Building project. They will also discuss project updates, approve meeting minutes, and schedule the next meeting.

• Review draft presentation for second public meeting on 1888 Building project
• Discuss any other project updates
• Approve prior meeting minutes
• Set next meeting date

Conservation Commission

The Deerfield Conservation Commission is meeting to continue discussions on three specific project filings regarding the Wetlands Protection Act. The body will also review a wetland delineation for Mill Village Road and discuss a DEP Consent Decree.

• 81 Stillwater Road: Review of ANRAD and RDA filed by Oscar Almeida
• 4 Little Meadow Road: Notice of Intent for parking lot and driveway at Deerfield Academy
• Map 103 Lot 7.1 (Greenfield Road): Notice of Intent for driveway, stream crossing, and grading
• Mill Village Road (Map 132 Lots 29 & 30): Wetland delineation review
• Discussion of DEP Consent Decree dated 8/27/2024

Finance Committee

The Finance Committee will meet to review the warrant for the upcoming Special Town Meeting. The agenda also includes approval of previous meeting minutes and reports from other committees. Public comment will be taken before adjournment.

• Review of Special Town Meeting warrant

The Finance Committee reviewed the draft warrant for the October 7 Special Town Meeting and voted to recommend several articles. They recommended the $8.7 million renovation of the 1888 building, funded without borrowing or tax increases, and approved funding for mini-splits at Deerfield Elementary School. They also recommended transferring $300,000 to the stabilization fund and protecting two town-owned land tracts. The committee took no action on an article about electronic voting at Town Meetings.

• Recommended Article 5: $8.7M 1888 building renovation (5-1)
• Recommended Article 2: $29,730 for mini-splits at Deerfield Elementary (6-0)
• Recommended Article 4: $300,000 transfer from Free Cash to Stabilization (6-0)
• Recommended Articles 7 & 8: two town-owned land tracts to protected status (6-0)
• Took no action on Article 9: electronic voting at Town Meetings (5-0-1)

Recreation Committee

The Deerfield Recreation Committee will vote on meeting minutes and receive updates on the soccer program, Pilates program, summer concerts, and adult craft and cookie classes for fall and winter. New business may also be introduced.

• Vote on meeting minutes from January 22, 2024
• Soccer program updates: teams, coaches, season
• Pilates program and summer concerts updates
• Adult craft and cookie classes for fall and winter

The Deerfield Recreation Committee approved Emily Bedell to join the committee. The committee also discussed program updates, including soccer participation, field hockey, pilates, summer concerts, and adult craft classes. No other formal decisions were made.

• Approved Emily Bedell to join the committee (unanimous)
• Accepted minutes from January 22, 2024 (unanimous)

Conservation Commission

The Conservation Commission is meeting to conduct a site visit regarding Notice of Intent (NOI) 142-0242.

• Site visit for NOI 142-0242

South County Emergency Medical Services Board of Oversight

The South County EMS Board of Oversight will hold a routine meeting to approve previous meeting minutes, discuss mutual aid response with Hatfield and Greenfield, review progress on a new hire and a promotion, and consider creating an administrative assistant position. No financial decisions or policy changes are on the agenda.

• Mutual aid response discussion for Hatfield and Greenfield
• New hire progress update
• Promotion update
• Proposal for an administrative assistant position

Board of Assessors

The Deerfield Board of Assessors will review meeting minutes, discuss local options for veterans' exemptions under the HERO Act, and consider motor vehicle abatement requests. The board will also enter executive session to comply with state law regarding tax abatements.

• Discussion of Local Options for Veterans' Exemptions/HERO Act (held over from prior meeting)
• Motor Vehicle Abatement Requests
• Executive Session under MGL c.30A §21(a)(7) for Chapter 59 §60 compliance
• Approval of minutes from September 17, 2024
• Payables and Business Certificates review

Tilton Library Building Committee

The Tilton Library Building Committee will review minutes, receive updates on construction timeline and costs, and discuss furniture, fixtures, and equipment. No votes or binding decisions are listed; the meeting is largely informational.

• Update on construction timeline
• Cost update for the library project
• Discussion of furniture, fixtures, and equipment

The committee approved the previous meeting's minutes (5-0-1) and reviewed construction progress, approving two change orders and two credits totaling $59,956. No major policy decisions were made; discussions focused on future furniture, technology, and a possible canopy addition.

• Approved previous meeting minutes (5-0-1)
• Approved 2 PCOs and 2 credits, totaling $59,956 credit
• Discussed adding canopy (alternate 1) but no decision made
• Planned to seek CPA funds for old building work, pending eligibility

South County Senior Center Board of Oversight

The South County Senior Center Board of Oversight will discuss the feasibility study for the senior center and review the current Intermunicipal Agreement (IMA) and consortium agreements. The board will also approve draft minutes and take public comment. No votes or decisions are indicated; items are discussion only.

• Feasibility study discussion for senior center
• Review of IMA and consortium agreements
• Approval of draft minutes
• Public comment with 2-minute limit

1888 Building Advisory Committee

The 1888 Building Advisory Committee will debrief on a previous public meeting and plan a second one. The committee is also scheduled to review a cost estimate and discuss project updates.

• Debrief of Public Meeting #1
• Planning for Public Meeting #2
• Review of cost estimate

Zoning Board of Appeals

The Deerfield Zoning Board of Appeals will hold a continued public hearing on a special permit application for a bed and breakfast at 1 Pocumtuck Drive. The board will also discuss a draft of standard conditions, a proposed change of regular meeting date to the third Thursday of each month, and adoption of deadlines for submitted materials.

• Continued public hearing for special permit at 1 Pocumtuck Drive (Map 135 Lot 5) to operate a bed and breakfast in the RA district
• Discussion of Standard Conditions Draft
• Proposal to change regular meeting date to 3rd Thursday of each month
• Discussion of adoption of deadlines for submitted material
• Approval of minutes from August 29 and September 5, 2024

Finance Committee

The Deerfield Finance Committee will hold a remote meeting to review the warrant for the upcoming special town meeting. The revised agenda includes only this item plus call to order and adjournment. No decisions or votes are scheduled.

• Review special town meeting warrant

South County Senior Center Board of Oversight

The South County Senior Center Board of Oversight will meet to discuss a feasibility meeting with edmSTUDIO. The meeting is held in a hybrid format via Zoom and the Sunderland Office.

• Discussion of feasibility meeting with edmSTUDIO

Town Buildings Advisory Committee

The committee will review previous minutes, discuss its charter, and consider a building maintenance plan and costs. Updates on town buildings will also be provided.

• Review of previous meeting minutes
• Discussion of committee charter
• Building maintenance plan and costs discussion
• Building updates

Board of Assessors

The Deerfield Board of Assessors will hold a regular meeting to review old business including local options for veterans' exemptions under the HERO Act, and new business including motor vehicle abatement requests. The board will also handle administrative items such as payables, business certificates, and deeds/plans/permits. An executive session is planned to comply with MGL Chapter 59 Section 60.

• Local Options for Veterans' Exemptions/HERO Act (held over from previous meeting)
• Motor Vehicle Abatement requests
• Payables and Business Certificates review
• August Deeds, Plans, and Building Permits
• Executive session per MGL c. 30A §21(a)(7) for MGL Chapter 59 Section 60

The Board of Assessors approved and signed the 2024 Motor Vehicle Excise Commitment #5 and approved payables. They also reviewed August deeds, plans, and building permits, and approved motor vehicle abatements via signature stamp. The veterans' exemption/HERO Act item was held, and no other substantive decisions were made.

• Approved minutes of 09/03/2024 (2-0)
• Approved and signed payables
• Approved and signed 2024 Motor Vehicle Excise Commitment #5
• Approved motor vehicle abatements per attached list (signature stamp used)
• Reviewed August deeds, plans, and building permits

Tri-Town Beach Commission

The Tri-Town Beach Commission will review the 2024 season, including updates on camps, swim lessons, and senior programs. The board will also discuss birding access, goose hunting, and the closing of the season.

• Birding access and goose hunting
• 2024 season update
• Camps and swim lesson program updates
• Senior programs update
• Closing for the season

Connecting Community Initiative

The Connecting Community Initiative Committee is meeting to approve previous minutes and provide committee updates. The agenda consists primarily of procedural items.

• Approval of August 15th 2024 meeting minutes

The Connecting Community Initiative Committee met and unanimously approved the minutes from August 15, 2024. Members provided updates on various town projects, including a $100K Amelia Peabody grant for the library, a $190K Green Communities grant for energy efficiency, and progress on the 1888 building, Leary Lot, and Elm Street design. No formal votes were taken on substantive items; the meeting was primarily informational.

• Approved minutes from August 15, 2024 (unanimous)
• Reported $100K Amelia Peabody grant for library capital campaign
• Reported $190K Green Communities grant for insulation and weatherization
• Discussed draft warrant article for Article 97 protection on town-owned land
• Noted Selectboard approved declaring NuPro land surplus for bid process

Capital Improvements Committee

The Capital Improvements Planning Committee will convene to elect officers and discuss proposed capital projects for fiscal year 2026. The meeting will be held in hybrid format, with in-person and remote participation options.

• Election of officers
• Discussion of FY2026 Capital Projects
• Approval of prior meeting minutes
• Public comment period

Connecting Community Initiative

The Connecting Community Initiative Committee holds a routine meeting to approve minutes from August 15, receive committee updates, and hear public comment if time permits. No major decisions or proposals are on the agenda.

• Approve minutes from August 15, 2024
• Committee updates report
• Public comment (2 minutes, if time permits)

Community Preservation Committee

The Deerfield Community Preservation Committee will hold a public information hearing to gather input on the town's needs and resources for open space, historic preservation, outdoor recreation, and community housing. The hearing also aims to guide development of the Community Preservation Plan. Residents and organizations are invited to comment, and applications for Fiscal Year 2026 CPA funding are due November 1, 2024.

• Public hearing on community preservation needs, opportunities, and resources
• Input sought on open space, historic preservation, outdoor recreation, and community housing
• CPC Plan development discussed
• Fiscal Year 2026 CPA funding applications due November 1, 2024

Energy Conservation Committee

The Deerfield Energy Conservation Committee will review draft minutes, discuss the receipt of a $190,000 Green Communities grant, and consider a new META grant application. They will also address postponing the Climate Leadership Program due to a lost grant cycle, review the Solar Action Plan draft, and discuss municipal projects including bike lanes, tree planting, and geothermal networking.

• Received $190,000 Green Communities grant
• Allison Gage applying for META grant under Energy Efficiency Conservation Block Grant
• Climate Leadership Program postponed due to lost grant cycle
• Solar Action Plan draft comments and priorities for installations
• Discussion of municipal bike lanes, tree planting, and geothermal networking

The Deerfield Energy Conservation Committee unanimously approved minutes from July 11 and a press release about a $190,000 Green Communities grant for weatherization and new controls at Deerfield Elementary School. The committee tabled action on Climate Leaders until spring Town Meeting and discussed geothermal feasibility, EV chargers, and permeable pavement projects.

• Approved July 11 meeting minutes (unanimous)
• Approved writing a press release about the $190,000 Green Communities grant (unanimous)
• Tabled Climate Leaders action until spring Town Meeting

1888 Building Advisory Committee

The committee will meet to discuss public meetings and review available project estimates. The body will also discuss general project updates.

• Review of project estimates

Historical Commission

The Historical Commission is meeting to organize leadership and review updates on local monuments and archaeology. The body will consider funding for a cemetery sign stanchion and plan for a 350th anniversary time capsule.

• Approval of funds for cemetery sign stanchion
• Evaluation of Bloody Brook Monument
• 350th time capsule internment
• Maintenance of Civil War Memorial and soldier replica
• Updates on Tack mural vandalism

Community Preservation Committee

The Community Preservation Committee will meet to discuss conditions for an application regarding 1888 and review the CPC Plan. The committee will also determine items to bring to a public hearing scheduled for September 11, 2024.

• Conditions on 1888 application
• Review of Public Hearing presentation
• Discussion of CPC Plan
• Approval of minutes from 8-26-24 and 4-3-24

The Community Preservation Committee approved conditions for a historic property project, including compliance with Secretary of Interior Standards and six-month reports, and will send it to Town Meeting. The committee tabled plans for a CPC Plan, with no decision on FRCOG assistance. No other substantive decisions were made.

• Approved conditions for historic property project (all approved)
• Tabled CPC Plan development (all approved)
• Approved minutes for August 14, 2024 and amended April 3, 2024 (all approved)

Planning Board

The Planning Board will discuss and vote on a recommendation to support the disposition of town-owned land at 83-85 North Main Street for senior housing. They will also consider recommending permanent conservation restrictions on four town-owned parcels (Old Pine Nook Rd, Pine Nook Memorial Forest, Steam Mill Rd, and Off Mill Village Rd) totaling about 117.5 acres. Other business includes a letter of support for Pine Nook Forest grants and electing a clerk.

• Recommendation to support disposition of 83-85 North Main Street for senior housing
• Permanent conservation restriction on 63 acres at Old Pine Nook Rd (Pocumtuck Rock)
• Permanent conservation restriction on 18 acres at Pine Nook Rd (Pine Nook Memorial Forest)
• Permanent conservation restriction on 31 acres at Steam Mill Rd (Steam Mill Forest)
• Permanent conservation restriction on 5.5 acres off Mill Village Rd (Deerfield River parcel)

The Deerfield Planning Board voted unanimously to recommend the town dispose of a 2.1-acre parcel at 83-85 North Main Street for senior housing, and to place four town-owned parcels under Article 97 conservation protection. The board also approved a letter of support for a state grant to protect Pine Nook Forest and elected Satu Zoller as clerk. All votes were 7-0.

• Recommended disposal of 2.1-acre town parcel (Map 169, Lot 14) for senior housing (7-0)
• Recommended Article 97 conservation protection for four parcels, changing land use codes from 930 to 932 (7-0)
• Approved letter of support for DCR grant to protect two Pine Nook Forest parcels (7-0)
• Elected Satu Zoller as clerk (7-0)
• Accepted minutes of 8/12/2024 (6-0-1, Watroba abstained)

Open Space Committee

The Deerfield Open Space Committee will discuss progress on the Article 97 land protection article for Town Meeting, introduce a working group on indigenous participation in land conservation, and plan for a MassTrails grant application due February 1, 2025. They may also coordinate with a Community Preservation Committee grant application due November 1st. The meeting includes approval of previous minutes and updates on recent land sales.

• Progress update on Article 97 land protection article for Town Meeting Warrant
• Introduction of working group to acknowledge indigenous participation in conservation (Deb Yaffee, Sue Haff, Denise Schwartz)
• No recent land sales in Deerfield reported
• Planning for MassTrails grant application due February 1, 2025, including type, components, and timeline
• Potential coordination with Community Preservation Committee grant due November 1st

Finance Committee

The Deerfield Finance Committee will review end-of-year financial statements and the Special Town Meeting warrant, which sets items for a future town meeting. The committee will also discuss costs versus revenue for proposed electric vehicle chargers. The meeting is a hybrid format on September 5, 2024.

• Review end-of-year financial statements
• Review Special Town Meeting warrant
• Discuss EV chargers: cost versus revenue for electricity
• Review of minutes from previous meetings
• Public comment period

Zoning Board of Appeals

The Zoning Board of Appeals will continue a public hearing regarding a special permit application for a bed and breakfast. The board will also discuss meeting schedules and state housing bond bill reforms.

• Special Permit application for a bed and breakfast at 1 Pocumtuck Drive (Map 135 Lot 5)
• Discussion of Standard Conditions Draft
• Proposed change of meeting dates to 1st and 3rd or 2nd and 3rd Thursday of each month
• Discussion of Zoning Act Reforms in Housing Bond Bill of 2024

The Deerfield Zoning Board of Appeals met on September 5, 2024, and voted unanimously (5-0) to continue the public hearing for a special permit to operate a bed and breakfast at 1 Pocumtuck Drive to September 19 at 7:30 PM. The board postponed approval of the August 29 meeting minutes to the next meeting. No other substantive decisions were made.

• Continued special permit hearing for 1 Pocumtuck Drive bed and breakfast to Sept. 19 (5-0)
• Postponed approval of Aug. 29 meeting minutes

Ad Hoc Senior Housing Committee

The Ad Hoc Senior Housing Committee will discuss an update on FRCOG's management of the RFP process and review a draft RFP. The committee will also consider changing future meeting times from Thursdays to Wednesdays at 7 p.m. The meeting is remote on Zoom.

• Update on FRCOG service for managing RFP process
• Review of RFP draft
• Consideration of moving meeting day to Wednesdays at 7 p.m.

Community Preservation Committee

The Community Preservation Committee will consider approving minutes from prior meetings and discuss draft conditions for the 1888 building application. The committee will also review a public hearing presentation and identify items to bring forward.

• Approve minutes from August 26, 2024
• Approve amended minutes from April 3, 2024
• Discussion of draft conditions for 1888 building application
• Review public hearing presentation and discuss items to bring

Library Board of Trustees

The Library Board of Trustees will meet to review and vote on the minutes from the August 7, 2024 meeting. The session will also include a report from the Director and general updates.

• Vote on August 7, 2024 meeting minutes
• Director's Report

The Tilton Library Board of Trustees approved a new Meeting Room policy for the future large meeting room, including a flat $50 fee for for-profit groups. The board also reviewed the library director's report on building progress, hours changes, and staffing. No other substantive decisions were made.

• Approved Meeting Room policy with flat $50 fee for for-profit groups
• Accepted August 7, 2024 minutes as read

Board of Assessors

The Deerfield Board of Assessors will hold a routine meeting covering old business (minutes from August 27) and new business including payables, business certificates, local options for veterans' exemptions under the HERO Act, and motor vehicle abatement requests. An executive session is scheduled to comply with state law on tax abatement procedures. No major financial decisions or policy changes are on the agenda.

• Discussion of local options for veterans' exemptions/HERO Act
• Motor vehicle abatement requests
• Executive session for MGL Chapter 59 section 60 compliance
• Approval of minutes from 08/27/2024
• Payables and business certificates

The Deerfield Board of Assessors met and approved the minutes from the August 27, 2024 meeting. No other substantive decisions were made; the only other item was holding the discussion on local options for veterans' exemptions for further study, with plans to discuss it with the Selectboard at a later Classification Hearing. The board also processed motor vehicle abatements as per an attached list and entered executive session.

• Approved minutes of 08/27/2024 (3-0)
• Held veterans' exemption options for further study
• Processed motor vehicle abatements per attached list

1888 Building Advisory Committee

The 1888 Building Advisory Committee will meet remotely to review minutes from August 19 and discuss upcoming Community Preservation Committee and public meetings. The agenda is largely procedural, with no specific votes or dollar amounts listed.

• Review of meeting minutes from August 19, 2024
• Discussion of Community Preservation Committee meetings
• Discussion of public meetings
• Project updates and scheduling next meeting

The committee reviewed and accepted the August 19 minutes, discussed the Community Preservation Committee (CPC) prior meeting and conditions, and noted that federal funds must be in place before CPA funds are released. They scheduled the first public meeting for September 12, 2024, and a second in early October, with the next Building Committee meeting set for September 10 at 2 pm. No formal votes or final decisions were made; actions were procedural and planning-focused.

• Accepted August 19 meeting minutes
• Scheduled first public meeting for 9/12/2024
• Scheduled second public meeting for early October
• Set next Building Committee meeting for Sept 10 at 2 pm
• Directed P3 to draft counsel brief
• Directed KRA to help finalize FAQ answers

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing regarding a special permit for a bed and breakfast. The board will also continue a hearing for a sign variance and discuss meeting schedules and housing bond bill reforms.

• Public hearing for special permit to operate a bed and breakfast at 1 Pocumtuck Drive
• Continued public hearing for Yankee Candle Company special permit and variance for a sign exceeding 32 square feet at 25 Greenfield Road
• Discussion of Standard Conditions Draft
• Discussion of Zoning Act Reforms in Housing Bond Bill of 2024
• Proposed change of meeting dates to 1st and 3rd or 2nd and 3rd Thursday of each month

The Deerfield Zoning Board of Appeals renewed a special permit for oversized signs at Yankee Candle's Newell Brands Outlet for one year, with conditions, and continued the public hearing for a bed-and-breakfast special permit at 1 Pocumtuck Drive to September 5. The board also approved minutes from three prior meetings.

• Renewed special permit for oversized signs at 25 Greenfield Road for one year (4-0-1, Pontani recused)
• Continued public hearing for bed-and-breakfast special permit at 1 Pocumtuck Drive to September 5 (5-0)
• Approved minutes of 5/22/2024 (3-0-2)
• Approved minutes of 6/27/2024 (3-0-2)
• Approved minutes of 8/1/2024 (3-0-2)

Finance Committee

The Deerfield Finance Committee will review end-of-year financial statements and discuss financial policies. They will also evaluate the cost versus revenue of EV chargers. The committee will discuss and make recommendations on possible articles for a Special Town Meeting.

• Review of end-of-year financial statements
• Discussion and possible approval of financial policies
• Discussion of EV chargers: cost versus revenue for electricity
• Discussion of possible articles for Special Town Meeting and recommendation

The Deerfield Finance Committee voted to recommend that the Select Board add a Special Town Meeting warrant article to allocate Free Cash to the general stabilization fund, aiming to meet the 7 percent target in the Financial Policies Manual. The committee also accepted the August 28 version of the Financial Policies Manual and discussed DEP-mandated trenching mitigation costs in North Meadows. No other substantive decisions were made; year-end reports were deferred to the next meeting.

• Accepted minutes of July 22 meeting (4-0-0)
• Accepted Financial Policies Manual, August 28 version (4-0-0)
• Recommended warrant article to allocate Free Cash to stabilization fund (5-0-0)
• Adjourned (5-0-0)

Tilton Library Building Committee

The Tilton Library Building Committee is meeting to review community engagement plans, design and building updates, cost and budget updates, and interior and furniture timelines for the library project. No specific decisions or dollar amounts are noted in the agenda.

• Community Engagement Plans
• Design/Building Update
• Cost/Budget Update
• Interiors & FFE Timelines

The committee approved the previous meeting's minutes and received updates on community engagement, design, and budget. The steel structure is nearly complete, with masonry and walls to follow, and color samples for exterior panels will be reviewed. A credit of up to $128k is expected, part of which will go back to the architects' design fee.

• Approved minutes from last meeting (unanimous roll call)
• Scheduled community sign beam painting with Dan, Candace, and Mike
• Set site tour for committee after 3:30 next month (not part of public meeting)
• Received color opinions for building exterior panels and bump-out accents
• Noted no new change orders; budget same as last time
• Acknowledged up to $128k credit, with some going to Johnson Roberts design fee

Board of Assessors

The Board of Assessors will review minutes from previous meetings and discuss old business. New business includes a tax exemption request for Map 50 Lots 10 & 11, an inspection for crash and fire damage at Map 116 Lot 14, and motor vehicle abatements. The board will also enter executive session to comply with Massachusetts General Laws regarding abatements.

• Map 50 Lots 10 & 11: Request for Tax Exemption
• Map 116 Lot 14: Inspection for Crash & Fire Damage
• Motor Vehicle Abatements
• Business Certificates
• Executive Session for abatement requirements

The Board of Assessors approved reclassifying Map 50 Lots 10 & 11 as tax exempt for Historic Deerfield, and set a 90% building depreciation for a fire-damaged property. They also approved prior meeting minutes and routine administrative items. No other substantive decisions were made.

• Approved minutes of 07/23/2024 (2-0, Shattuck abstained)
• Approved minutes of 08/06/2024 (2-0, Sobieski abstained)
• Reclassified Map 50 Lots 10 & 11 as tax exempt (3-0)
• Set 90% building depreciation for Map 116 Lot 14 for FY2025 (3-0)
• Approved and signed payables
• Reviewed business certificates
• Approved motor vehicle excise abatements per attached list

Community Preservation Committee

The Community Preservation Committee will hold a public hearing and review a presentation regarding an application for the 1888 building, along with the 2020 Senior Center Final Report. The meeting also includes approval of prior minutes and public comment.

• Public hearing on 1888 building application
• Presentation of 2020 Senior Center Final Report
• Approval of minutes from August 14, 2024
• Public comment period
• New business anticipated 48 hours prior

The Community Preservation Committee approved the adaptive reuse application for the 1888 building, aiming to extend its life by 200 years. The approval is contingent on refining conditions and finalizing warrant language, with a follow-up meeting scheduled for September 4. The committee also amended April 3 minutes to include a Selectboard letter requesting the project be tabled to fall Town Meeting.

• Approved 1888 building adaptive reuse application (all approved, with conditions to be refined)
• Amended April 3 meeting minutes to include Selectboard letter dated 3/26/24 requesting project tabled to fall Town Meeting
• Approved minutes from 8/14/2024 (all approved, Satu abstained)
• Scheduled next meeting for September 4 at 5 p.m. to finalize conditions and warrant language

Ad Hoc Senior Housing Committee

The Ad Hoc Senior Housing Committee will discuss and finalize language for a Special Town Meeting item related to senior housing, receive an update on the draft Request for Proposals (RFP) progress, and hear an update on the BDG Final report. The meeting is held remotely via Zoom.

• Discussion of language for a Special Town Meeting item with Christopher Dunne
• Update on progress of the RFP draft with Christopher Dunne
• Update on the BDG Final report

Conservation Commission

The Conservation Commission will hold public hearings and meetings to determine if proposed projects at several properties are subject to the Wetlands Protection Act. This includes a request to convert tennis courts into a parking lot and various driveway and grading projects.

• Public hearing for Notice of Intent at 4 Little Meadow Road to convert North Tennis Courts into a paved parking lot and driveway
• Request for Determination of Applicability for 9 Greenfield Road filed by Timothy Broga
• Continued review of Abbreviated Notice of Resource Area Delineation and RDA for 81 Stillwater Road
• Continued public hearing for Notice of Intent at Map 103 Parcel 7.1 for driveway construction and wetland replication
• Discussion of wetland delineation for Mill Village Road Map 132 Lots 29 & 30

The Deerfield Conservation Commission approved a negative determination for demolition of a pool building at 9 Greenfield Rd (Red Roof Inn) and accepted an ANRAD for 81 Stillwater Road. Two hearings were continued to the next meeting: the Deerfield Academy tennis court-to-parking lot project at 4 Little Meadow Rd and a driveway/stream crossing project on Greenfield Road. No other substantive decisions were made.

• Approved negative determination for 9 Greenfield Rd pool building demolition (4-0)
• Accepted ANRAD for 81 Stillwater Road, modified per 8/7/24 plans (4-0)
• Continued 4 Little Meadow Rd NOI hearing to 9/26/24 for site visit (4-0)
• Continued Greenfield Road NOI hearing to next meeting (4-0)
• Approved 6/27/24 meeting minutes (3-0-1)

Open Space Committee

The Open Space Committee will decide whether to write a letter of support for a U.S. Forest Service Forest Legacy Grant application by the Massachusetts DCR for Pine Nook Forest North and South. They will also discuss updates on Article 97 land protection for the October Special Town Meeting, a possible CPC grant to support a MassTrails application, and progress on the Connecticut River Loop Trail and Deerfield River access options.

• Consider letter of support for Forest Legacy Grant for Pine Nook Forest North and South
• Discussion of Article 97 land protection article for October Special Town Meeting warrant
• Possible Community Preservation Committee grant application to support MassTrails grant
• Update on Connecticut River Loop Trail with UMass Center for Agriculture, Food, and the Environment
• Discussion of access options on Deerfield River, including confluence and Cheapside Bridge area

Personnel Board

The Deerfield Personnel Board will meet remotely to approve minutes from prior meetings, discuss a revised job description for the Board of Health Agent, and review language for policies including ADA, attendance, and conflict of interest for inclusion in the Personnel Manual.

• Approval of revised job description for Board of Health Agent
• Review and recommendation of policies: ADA Statement, Attendance, Conflict of Interest
• Approval of minutes from meetings on 1/23, 3/5, 4/9, 4/23, 5/23, and 6/17/2024
• Town Administrator updates
• Public comment period

The Deerfield Personnel Board met on August 19, 2024, and approved a revised job description for the Board of Health Agent, with corrections to remove redundant language. The board also reviewed first drafts of ADA, Attendance, and Conflict of Interest policies for the personnel manual, discussing potential revisions but taking no final action. Minutes from four prior meetings were approved, and Raloon Bialek was elected Chair.

• Approved revised Board of Health Agent job description (4-0)
• Approved minutes from Jan 23, Mar 5, Apr 9, May 23, 2024 (4-0)
• Elected Raloon Bialek as Chair (4-0)
• Reviewed draft ADA, Attendance, and Conflict of Interest policies; no vote taken

1888 Building Advisory Committee

The committee will meet to review minutes from August 9, 2024. Members will discuss Community Preservation Committee meetings, public meetings, and other project updates.

• Review of August 9, 2024 meeting minutes
• Discussion of Community Preservation Committee meetings
• Discussion of public meetings
• Project updates

Connecting Community Initiative

The Connecting Community Initiative Committee will convene remotely to approve minutes from June 27, 2024, hear committee updates, and allow public comment. The agenda is largely procedural with no major proposals or decisions listed.

• Approve minutes from June 27, 2024 meeting
• Committee updates report
• Public comment period (2 minutes per speaker, if time permits)

Community Preservation Committee

The Deerfield Community Preservation Committee will meet remotely to elect officers, review a CP-2 form, and hear a presentation by Tim Hilchey on the 1888 building proposal. The committee will also discuss an upcoming public hearing on September 11, 2024, and review application revisions.

• Election of officers (chair, vice chair, clerk)
• Review of 2024 CP-2 form
• Presentation by Tim Hilchey on 1888 building proposal
• Discussion of upcoming public hearing on September 11, 2024
• Review/revision of applications

The Community Preservation Committee reviewed a proposal to allocate $3.8 million from CPC funds toward renovating the 1888 building, paired with a $4 million federal grant. The committee discussed the project's scope, funding structure, and potential bonding, but took no formal vote on the application. A public hearing is scheduled for September 11, 2024.

• Approved minutes from April 3, 2024 meeting
• Re-elected Kathy Sylvester as Chair
• Elected Julie Caswell as Vice Chair
• Elected Ben Bensen as Clerk
• Reviewed $3.8M funding request for 1888 building renovation (no vote taken)

Energy Conservation Committee

The committee is meeting to review the Solar Action Plan and discuss the Climate Leadership Program. Members will also address grant applications and municipal energy projects including geothermal networking and bike lanes.

• Application for Energy Efficiency Conservation Block Grant via META
• Review of EverSource incentives and Frontier grant cycles
• Discussion of educational materials for Energy Savings Home Loans
• Review of draft Solar Action Plan and installation funding
• Discussion of geothermal networking for the Municipal Campus

South County Senior Center Board of Oversight

The South County Senior Center Board of Oversight will hold a hybrid meeting to discuss a feasibility study with edmSTUIDO. No votes or decisions are scheduled; the agenda consists primarily of procedural items and one discussion item.

• Discussion of feasibility meeting with edmSTUIDO

The board reviewed a conceptual design for a future South County Senior Center, ranking proposed spaces by priority and reducing the vision from 18,252 to about 12,000 square feet. They discussed parking needs and planned to narrow the three potential sites to two at the next meeting. No formal votes were taken; the meeting was procedural and informational.

• Ranked proposed senior center spaces by priority (high, medium, low)
• Reduced vision for senior center to approximately 12,000 square feet
• Planned to review parking and narrow sites from three to two at next meeting

Planning Board

The Deerfield Planning Board will hold a public hearing on a site plan review for a new 1,792-square-foot building at 225 Greenfield Road, consisting of office space and a two-bay garage. The board will also consider an extension request for the Nexamp Landfill Solar site plan review decision. Other items include approval of minutes and scheduling future meetings.

• Public hearing for site plan review at 225 Greenfield Road (Map 123 Lot 23) for new 1,792 sq ft office/garage building
• Nexamp Landfill Solar: request for extension of site plan review decision
• Review of minutes from May 13, 2024 and July 8, 2024

The Deerfield Planning Board unanimously approved a one-year extension for the Nexamp solar project at the town landfill, moving the site plan approval deadline to November 22, 2025. The board also unanimously approved a site plan review for a new 1,792-square-foot office and garage building at 225 Greenfield Road, with conditions as discussed. Both decisions were made without opposition.

• Approved one-year extension of Nexamp landfill solar site plan approval to November 22, 2025 (6-0)
• Approved site plan review for 225 Greenfield Road office/garage building (6-0)
• Removed condition 10 requiring $5,000 peer review deposit for 225 Greenfield Road
• Closed public hearing for 225 Greenfield Road site plan review (6-0)
• Accepted minutes of 5/13/2024 as written (6-0)
• Accepted minutes of 7/8/2024 as written (4-0-2)

Cultural Council

The Deerfield Local Cultural Council is meeting remotely to discuss and plan outreach for the FY24 grant cycle, including a press release and social media promotion. They will also finalize direct grants for this year. The meeting covers deadlines and next steps for grant administration.

• Discussion of outreach plan for FY24 grant cycle, including press releases to Greenfield Recorder and Hampshire Gazette
• Direct grants this year; still need to sign forms
• Important deadlines: application opens September 1, closes October 16
• Grants not under $250
• Assignments for sharing on platforms including Deerfield Now, C3 Deerfield, and personal networks

1888 Building Advisory Committee

The 1888 Building Advisory Committee will discuss public meeting formats, review cost estimates for the project if available, and receive updates on the building's progress. No binding votes or decisions are scheduled; the agenda is primarily informational and procedural.

• Discussion of public meeting formats
• Review of cost estimates if available
• Project updates discussion
• Setting next meeting date

1888 Building Advisory Committee

The 1888 Building Advisory Committee will meet to discuss parking and circulation related to campus master planning, an application to the Community Preservation Committee (CPC) with associated project cost estimates, and an application to the USDA. The meeting also includes review of prior minutes and setting the next meeting date.

• Review meeting minutes from April 29 and July 26, 2024
• Discuss parking and circulation / campus master planning
• Discuss application to Community Preservation Committee and project cost estimate
• Discuss application to USDA
• Set next meeting time/date

Ad Hoc Senior Housing Committee

The Ad Hoc Senior Housing Committee will discuss an update on an RFP draft, finalize language for a Special Town Meeting, and review the BDG final report. No votes or decisions are scheduled.

• Update on RFP draft progress
• Language preparation for Special Town Meeting
• Review of BDG final report updated August 7

DEDIC

The Deerfield Economic Development & Industrial Corporation will meet to discuss routine business including approval of minutes and financial reports. Notable items include an update on the 10-year Economic Development Plan from FRCOG staff, a contact reference regarding the Propel Plastic property sale, and updates to EDIC regulations. The meeting also includes public comment and a report on SDWWTP ratings.

• Update on 10-year Economic Development Plan presented by Christopher Dunne & Jessica Atwood (FRCOG)
• Bacon Wilson contact reference regarding Propel Plastic sale of property
• Update on EDIC Regulations
• Report on South Deerfield Wastewater Treatment Plant (SDWWTP) ratings
• Public comment period

Library Board of Trustees

The Tilton Library Board of Trustees will meet on August 7, 2024. The agenda includes a vote on the June 5 meeting minutes, a director's report, and general updates. No major policy changes or expenditures are listed.

• Review and vote on June 5, 2024 meeting minutes
• Director’s report on library operations
• Updates, news, and announcements

Board of Assessors

The Board will consider minutes from July 23 and handle routine administrative items such as payables, business certificates, and recent deeds. Several specific property matters are on the agenda, including a request for comments on Map 135 Lot 5, a conservation restriction for Historic Deerfield parcels, and tax-status reviews for Eaglebrook and Bement parcels. The meeting will also include an executive session to comply with state law regarding abatement requirements.

• Map 135 Lot 5: Request for Comments
• Historic Deerfield Conservation Restriction for parcels 27-4, 40-11, 40-14, 40-18
• Eaglebrook parcels 84-1, 84-2.1, 84-4, 97-2: Tax Status review
• Bement parcel 49-24: Tax Status review
• Motor Vehicle Abatements

Open Space Committee

The committee is meeting to receive updates from various working groups on land protection and trail development. Discussions include the implementation of the Open Space & Recreation Plan 2023-2030 and specific land parcels.

• Article 97 land protection discussion
• Working group report on the North Main Street Park ("Perverre" parcel)
• Discussion on the Connecticut River Loop Trail
• Update on Deerfield River access options with DCR
• Note on a planning grant for the Whately to Amherst Mixed-Use Trail

The Deerfield Open Space Committee voted unanimously to commend Greg Henricks for his volunteer work. The Committee discussed and set as a top priority a MassTrails design grant application for a Pocumtuck Ridge Trails Network, to be submitted by February 1, 2025. They also received updates on Article 97 land protection, trail discussions with Eaglebrook, and other trail projects. No formal decisions were made beyond the commendation and setting the grant as a priority.

• Approved minutes from 7-1-2024 meeting
• Voted unanimously to commend Greg Henricks for volunteer service
• Set MassTrails design grant for Pocumtuck Ridge Trails Network as top priority

South County Senior Center Board of Oversight

The Board of Oversight is meeting to review the center's space status and a feasibility study. Members will discuss grant updates and the current Intermunicipal Agreement and Consortium Agreements.

• Marketing our Center MCOA grant: $7,500
• Age & Dementia Needs Assessment with UMass Boston grant: $20,000
• SCSC Space Status Update
• Feasibility Study
• Review of IMA and Consortium Agreements

Zoning Board of Appeals

This is a routine procedural meeting of the Deerfield Zoning Board of Appeals. The board will reorganize and elect officers, authorize the chair to sign past decisions, and approve minutes from previous meetings. No public hearings, rezonings, or financial items are on the agenda.

• Reorganization of the board and election of officers
• Authorization for chair to sign Zoning Board of Appeals decisions
• Approval of minutes from April 11 and May 22, 2024

Ad Hoc Senior Housing Committee

The Ad Hoc Senior Housing Committee will review the BDG final report and a draft Request for Proposals (RFP) for senior housing. The meeting also includes approval of previous minutes and public comment.

• Review BDG final report
• Review draft RFP for senior housing
• Approval of minutes from July 18, 2024
• Public comment if time permits

The Ad Hoc Senior Housing Committee reviewed and edited a draft Request for Proposals (RFP) for senior housing, with edits to be incorporated and sent to Christopher Dunne. The committee tabled review of the BDG final report to the next meeting. The RFP cannot be released until a Town Meeting warrant article empowering the Select Board to convey the property is completed.

• Approved minutes from 07-18-24 (unanimous)
• Tabled review of BDG final report to next meeting
• Reviewed and edited draft RFP; edits to be incorporated and sent to Christopher Dunne

South County Emergency Medical Services Board of Oversight

The South County EMS Board of Oversight is meeting to approve previous minutes and review two internal policies: promotion policy and background policy. No new business items are listed. The agenda is largely procedural.

• Review of promotion policy
• Review of background policy

Energy Conservation Committee

The committee is meeting to discuss the Climate Leadership Program and the Solar Action Plan. Members will review educational materials for energy savings loans and discuss decarbonization roadmaps for municipal buildings and schools.

• Review of EverSource incentives for Green Communities
• Discussion of Energy Savings Home Loan flyers
• Decarbonization roadmap eligibility for schools, library, and municipal buildings
• Review of Solar Action Plan draft and funding resources
• Discussion of bike lanes, tree planting, and geothermal options

The committee heard a presentation from Buro Happold on the geothermal feasibility study, which is expected to be completed by October 2024. They unanimously approved a motion to request a study on both schools for a grant application. No other substantive decisions were made; the rest of the meeting was procedural or discussion.

• Approved minutes from July 11 (unanimous)
• Approved motion to request study on both schools for grant (unanimous)

South County Senior Center Board of Oversight

The South County Senior Center Board of Oversight is meeting to discuss a feasibility study with edmSTUDIO and their team. The meeting is held at the Sunderland Office at 22 Amherst Road.

• Feasibility Study discussion with edmSTUDIO and team

Municipal Vulnerability Preparedness (MVP)

The MVP Core Group will discuss and make final decisions on seed projects for MVP 2.0 Phase 2, including consultant selection, budgeting, and schedule. Updates will be provided on the MVP Action Grant application for a Bloody Brook Hydrology Study and the town's geothermal heating study. Current action grant updates include construction of green infrastructure in Historic Deerfield, Leary Lot, and a green entryway at Deerfield Elementary School.

• Final decision on seed projects for MVP 2.0 Phase 2
• Update on MVP Action Grant application for Bloody Brook Hydrology Study
• Discussion of consultant selection, budgeting, and schedule for MVP 2.0 Phase 2
• Update on town's geothermal heating study
• Updates on green infrastructure construction projects (Historic Deerfield, Leary Lot, DES entryway)

1888 Building Advisory Committee

The committee will review draft conceptual designs for the 1888 Building from Kuhn Riddle Architects. It will also approve meeting minutes from April 29, 2024, and schedule the next meeting date.

• Review draft conceptual designs from Kuhn Riddle Architects for the 1888 Building
• Review and approve meeting minutes from April 29, 2024
• Set next meeting time and date

The Building Committee reviewed schematic designs for the Deerfield 1888 Building renovation and agreed to proceed with the 'salt-box' version of the addition. The committee discussed parking, security, and storage needs, and confirmed the project budget will be calculated with soft costs using available grant and CPA funds. No formal votes were taken; decisions were made by consensus.

• Agreed to proceed with 'salt-box' addition design (consensus)
• Eliminated A/V closet from floor plan (consensus)
• Repurposed Personal Care room for janitorial/general storage (consensus)
• Repurposed Janitor closet for office supplies/storage (consensus)
• Dismissed basement in addition for budgetary reasons (consensus)
• Confirmed ARPA funds to be used for soft costs only (consensus)
• Scheduled next meeting for August 9, 2024 (consensus)

Conservation Commission

The Deerfield Conservation Commission will hold continued public hearings and meetings on several wetland-related filings under the Wetlands Protection Act. New business includes a continued Request for Determination of Applicability (RDA) and Abbreviated Notice of Resource Area Delineation (ANRAD) for properties on Greenfield Road and Stillwater Road, as well as a continued Notice of Intent (NOI) for stormwater improvements at Deerfield Academy's Hess Center for the Arts. The commission will also consider a new RDA for 225 Greenfield Road and a new NOI for driveway construction on Greenfield Road, along with old business items and general discussion.

• Continued NOI for stormwater infrastructure improvements at Deerfield Academy's Hess Center for the Arts, 4 Little Meadow Road
• Continued RDA for property at 711 Greenfield Road to determine if work is subject to Wetlands Protection Act
• Continued ANRAD and RDA for 81 Stillwater Road to delineate resource areas and determine applicability
• New RDA for 225 Greenfield Road filed by Richard Strycharz to assess wetland impact
• New NOI for driveway construction, wetland replication, and stream crossing on Greenfield Road (Map 103 Lot 7.1) filed by Jonah DesJarlais

Tilton Library Building Committee

The Tilton Library Building Committee will receive updates on construction progress and project costs. They will also discuss director questions regarding lighting control, Tibetan stones, and project signage, as well as solar panel questions on energy usage and panel dimensions. No decisions are listed; items are for discussion only.

• Update on construction
• Cost update
• Discussion of lighting control
• Discussion of solar panel energy usage and panel dimensions
• Discussion of Tibetan stones and project signage

Board of Assessors

The Deerfield Board of Assessors will hold a routine meeting to approve prior minutes, handle administrative items such as payables and business certificates, and review specific property matters including Chapter 61 status for Map 96 Lot 1 and a request for comments on Map 123 Lot 23. They will also consider motor vehicle abatement requests and approve the 2024 Motor Vehicle Excise Commitment #4. The meeting will conclude with an executive session to comply with state tax law requirements.

• Map 96 Lot 1: Chapter 61 status (tax classification for agricultural/forestry use)
• Map 123 Lot 23: request for comments
• 2024 Motor Vehicle Excise Commitment #4
• Motor vehicle abatement requests
• Executive session under MGL c. 30A §21(a)(7) for tax law compliance

The Deerfield Board of Assessors approved and signed the 2024 Motor Vehicle Excise Commitment #4 and the 2024 CP-1 Community Preservation Fund Summary. They also approved motor vehicle excise abatements per an attached list, using a signature stamp. The board accepted the minutes from the July 9, 2024 meeting and directed the clerk to send a reminder letter regarding Chapter 61 status for Map 96 Lot 1.

• Approved minutes of 07/09/2024 (2-0)
• Approved and signed payables
• Approved and signed 2024 Motor Vehicle Excise Commitment #4
• Approved and signed 2024 CP-1 Community Preservation Fund Summary
• Approved motor vehicle excise abatements per attached list (signature stamp used)
• Directed clerk to send reminder letter for Chapter 61 application and updated plan for Map 96 Lot 1

Finance Committee

The Finance Committee will meet to review and approve minutes from prior meetings, elect officers, and examine the town's end-of-year financial statements. They will also discuss and potentially approve financial policies, and consider the cost versus revenue for electric vehicle chargers and EMS rent.

• Election of chair, vice-chair, secretary, personnel board rep, and capital improvement planning committee rep
• Review of end-of-year financial statements
• Discussion and possible approval of financial policies
• Discussion of EV charger costs versus electricity revenue
• Discussion of EMS rent income versus cost

The Finance Committee reviewed and approved sections of the Draft Financial Policies Manual, with each section voted on separately. They also elected officers for the coming year and appointed representatives to other committees. No decision was made on the EMS Building Rent analysis.

• Approved revised minutes of July 11 meeting (5-0-1)
• Elected Julie Chalfant as Chair (6-0)
• Elected John Paresky as Vice-Chair (6-0)
• Elected James Cambias as Secretary (6-0)
• Appointed Mark Brennan to Capital Planning Committee (6-0)
• Appointed David Sharp to Personnel Committee (6-0)
• Approved Preface and Section 1 of Financial Policies Manual (5-0)
• Approved Sections 2, 3, 4, and 5 of Financial Policies Manual (4-1, 5-0, 5-0, 4-0)

Ad Hoc Senior Housing Committee

The Ad Hoc Senior Housing Committee is meeting to review a final report from BDG with Rachel Loeffler. The committee will also review a draft Request for Proposals (RFP).

• Review of BDG final report
• Review of Draft RFP

The Ad Hoc Senior Housing Committee met on July 18, 2024, and approved the minutes from the previous meeting. They tabled a review of the BDG final report with Rachel Loeffler until a future meeting. The committee reviewed the draft Request for Proposals (RFP) for senior housing, discussing apartment income mix, green development standards, and design changes, but took no formal action on the RFP.

• Approved minutes from 07-11-24 (unanimous)
• Tabled review of BDG final report with Rachel Loeffler until future meeting

South County Emergency Medical Services Board of Oversight

The South County EMS Board of Oversight will meet to approve previous minutes and conduct old business. The board is scheduled to review the organization's promotion and background policies.

• Review of promotion policy
• Review of background policy

South County Emergency Medical Services Board of Oversight

The South County Emergency Medical Services Board of Oversight will meet to approve minutes from previous meetings and review two internal policies: the promotion policy and the background policy. No new business items are listed on the agenda. The meeting is largely procedural.

• Approval of minutes from previous meetings
• Review of promotion policy
• Review of background policy

Personnel Board

The Personnel Board will meet to discuss and decide on updates to town staffing and policy. The board is reviewing a revised job description for the Board of Health Agent and personnel manual language.

• Approval of revised Board of Health Agent job description
• Review and recommendation of personnel language and policies for the manual
• Recommendation to evaluate Administrative Assistant positions

Ad Hoc Senior Housing Committee

The Ad Hoc Senior Housing Committee will meet remotely to review the BDG final report with Rachel Loeffler. The committee also plans to approve minutes from the June 20, 2024 meeting.

• Review of BDG final report with Rachel Loeffler
• Approval of minutes from June 20, 2024

Energy Conservation Committee

The committee will discuss updates regarding Green Communities, including DOER responses and EverSource incentives. Members will also review the Climate Leadership Program and the Solar Action Plan. The agenda includes discussions on municipal bike lanes and geothermal energy.

• Green Communities update regarding DOER response and EverSource incentives
• Climate Leadership Program educational materials and timeline
• Solar Action Plan draft review and funding resources
• Discussion of municipal bike lanes and tree planting
• Review of geothermal and Municipal Campus items

Finance Committee

The committee will meet remotely to discuss reserve fund and appropriation transfers. The agenda also includes reviewing minutes from previous meetings and selecting a time for the next meeting.

• Reserve fund and appropriation transfers

Board of Assessors

The Board of Assessors will review administrative items including June deeds, plans, and building permits. The meeting also includes consideration of motor vehicle abatement requests.

• Review of June deeds, plans, and building permits
• Motor vehicle abatement requests
• Administrative payables and business certificates

Planning Board

The Deerfield Planning Board will meet remotely on July 8, 2024. The agenda includes an ANR application for Map 38 Parcel 20 by Henry Komosa. The board will also review meeting minutes and mail regarding abutting town hearing notices.

• ANR application for Map 38 Parcel 20

Municipal Vulnerability Preparedness (MVP)

The MVP Core Group will discuss the MVP 2.0 Grant, including community engagement updates and survey results. The group will also receive progress updates on several green infrastructure construction projects.

• MVP 2.0 Grant updates regarding community engagement and survey results
• Construction of Green Infrastructure in Historic Deerfield update
• Construction of Leary Lot Green Infrastructure update
• Construction of Green Entryway at DES update

South County Emergency Medical Services Board of Oversight

The South County EMS Board of Oversight will review the FY2024 Chief’s Report and receive updates on promotions and job descriptions. The agenda also includes discussions regarding new per diem employees and an intercept vehicle update.

• FY2024 Chief’s Report
• Promotion and job description updates
• New per diem employee personnel matters
• Intercept vehicle update

Open Space Committee

The committee will discuss municipal vulnerability preparedness work, including potential land acquisition funds for priority areas. Members will also receive updates on Article 97 land protection, river access options, and the Deerfield Water District drilling decision.

• Discussion of land acquisition funds related to Municipal Vulnerability Preparedness
• Updates on Article 97 land protection efforts
• Review of Deerfield River access options at the confluence of the Deerfield and Connecticut Rivers
• Update on the Deerfield Water District drilling decision
• Discussion regarding the Big Field project and Pocumtuck Ridge Trail

South County Senior Center Board of Oversight

The Board of Oversight will discuss updates from the Director and a feasibility study update. The board will also review current IMA and Consortium Agreements to determine future steps for the SCSC.

• Review of IMA and Consortium Agreements
• Feasibility Study Update
• Updates from the Director
• Approval of draft minutes

Zoning Board of Appeals

The Zoning Board of Appeals will hold public hearings regarding a sign application for Yankee Candle Company and a setback variance for new construction at 16 Elm St. The board will also review minutes from April and May 2024.

• Special Permit & Variance: Sign exceeding 32 square feet at 25 Greenfield Road
• Variance: Nonconforming setback for new construction at 16 Elm St
• Approval of meeting minutes from April 11, 2024, and May 22, 2024

Connecting Community Initiative

The meeting includes procedural items such as the approval of May 23rd meeting minutes. The committee will also review a committee updates report.

• Approval of May 23rd meeting minutes
• Committee updates report

Conservation Commission

The commission will hold a public hearing regarding stormwater infrastructure improvements at the Hess Center for the Arts. The meeting also includes reviews of several requests to determine if proposed work is subject to the Wetlands Protection Act.

• Public hearing for stormwater infrastructure at 4 Little Meadow Road
• Request for Determination of Applicability for 711 Greenfield Road
• ANRAD and RDA for 81 Stillwater Road
• Request for Determination of Applicability for 70A Old Main Street
• Request for Determination of Applicability for 279 Pine Nook Road

Tilton Library Building Committee

The committee will receive updates regarding construction progress and project costs. The agenda also includes discussions about furniture, fixtures, equipment, and grants for solar panels and landscaping.

• Construction progress update
• Project cost update
• Furniture, Fixtures and Equipment discussion
• Grants for solar panels and landscaping

Tri-Town Beach Commission

The Commission will discuss updates for the 2024 season, including camps, swim lessons, and senior programs. The agenda also includes updates on pumps, pumphouse, dock removal, and building repairs.

• Pumps and pumphouse update
• Removal of old docks
• Painting and repair of buildings
• 2024 season program updates
• Passes for residents on street

Ad Hoc Senior Housing Committee

The Ad Hoc Senior Housing Committee will review minutes from the June 6, 2024 meeting. The agenda also includes a possible review of the BDG final report.

• Review of the BDG final report

Energy Conservation Committee

The committee will review updates on Green Communities and Eversource incentives. Members will also discuss the Climate Leadership Program timeline and the Solar Action Plan draft. Additionally, the agenda includes discussions regarding municipal bike lanes, tree planting, and geothermal energy.

• Green Communities update and Eversource incentive review
• Climate Leadership Program educational materials and timeline
• Solar Action Plan draft comments and funding resources
• Discussion of municipal bike lanes and tree planting
• Community Climate Bank discussion

Board of Assessors

The Board will review administrative items including May deeds, plans, and building permits. The meeting includes consideration of a Florida Homestead Exemption and motor vehicle abatement requests. An executive session is scheduled to address state law requirements.

• Florida Homestead Exemption for Owners of Map 174 Lot 11
• Motor Vehicle Abatements
• Review of May deeds, plans, and building permits
• Equalized Valuation Report

Finance Committee

The Finance Committee will review previous meeting minutes and current town financial statements. The committee is also scheduled to discuss reserve fund and appropriation transfers along with financial policies overview and planning.

• Review of town financial statements
• Reserve fund and appropriation transfers
• Financial Policies overview and planning

Personnel Board

The Personnel Board will meet remotely to review personnel policies for inclusion in the manual. The board will also consider the pay range for the Assistant Town Administrator vacancy and Transfer Station Employee pay rates.

• Approval of Assistant Town Administrator vacancy and pay range
• Review of Personnel Policies for inclusion in Manual
• Transfer Station Employee payrates

DEDIC

The committee will review secretary and treasurer reports and receive updates on the FRCOG Economic Development Plan and Industrial Park inventory. Members will also discuss grant funding applications and hold elections. An executive session may be held to consider real property transactions.

• FRCOG Economic Development Plan and Industrial Park inventory update
• Update on grant funding application
• Potential executive session regarding real property purchase, exchange, lease or value
• Elections

Ad Hoc Senior Housing Committee

The Ad Hoc Senior Housing Committee will review minutes from the May 30, 2024 meeting and receive updates on BDG work. Members will also discuss potential 'added value' features for developers, such as sidewalks and pervious pavement.

• Review of May 30, 2024 minutes
• Updates on BDG work
• Discussion on developer 'added value' items including sidewalks and pervious pavement

Municipal Vulnerability Preparedness (MVP)

The MVP Core Group will review the final engagement plan for the MVP 2.0 Grant and discuss potential seed projects for Phase 2. The group will also receive updates on green infrastructure construction projects in Historic Deerfield, Leary Lot, and at DES.

• Consideration of adoption for the revised draft MVP Resilience Plan
• Review of the MVP 2.0 Grant Final Engagement Plan
• Updates on green infrastructure construction in Historic Deerfield, Leary Lot, and at DES
• Discussion of potential seed projects for Phase 2

Library Board of Trustees

The Tilton Library Board of Trustees will review the Director's Report and discuss various updates and announcements. The board is also scheduled to vote on the minutes from the May 1, 2024 meeting.

• Vote on May 1, 2024 meeting minutes
• Director's Report
• Updates, news, and announcements

Board of Assessors

This meeting includes a review of minutes from May 28, 2024. The board will also address administrative items such as payables and business certificates. Additionally, motor vehicle abatement requests are on the agenda.

• Review of May 28, 2024, meeting minutes
• Processing of payables and business certificates
• Motor vehicle abatement requests

Historical Commission

The Historical Commission will review updates on local monuments and archaeology projects. The body is also considering the approval of funds for a cemetery sign stanchion and the internment of a 350th anniversary time capsule.

• Approval of funds for cemetery sign stanchion
• 350th time capsule internment
• Bloody Brook Monument evaluation
• Civil War Memorial and soldier replica maintenance
• Tack mural vandalism updates

Open Space Committee

The committee will discuss priorities for Deerfield River Access and review potential land acquisition funds. The meeting includes updates on a proposed trailhead for Rice’s Ferry Road and recent land sales in Deerfield.

• Discussion of trailhead for Rice’s Ferry Road
• Review of land acquisition funds for priority areas and parcels in the Healthy Soils Report
• Discussion of the Land Conservation Play for Deerfield Floodplain
• Report on recent land sales in Deerfield
• Discussion of Deerfield River Access priorities

Ad Hoc Senior Housing Committee

The Ad Hoc Senior Housing Committee will meet to discuss the Request for Proposals (RFP) process with Christine Madore of the Massachusetts Housing Partnership. The committee will also receive updates on BDG work.

• Discussion of RFP process with Christine Madore, Senior Development Manager at Massachusetts Housing Partnership
• Updates on BDG work

South County Senior Center Board of Oversight

The Board of Oversight will discuss the current Intermunicipal Agreement (IMA) and Consortium Agreements to determine future changes. The meeting also includes updates on a feasibility study, space status, grants, and statistics.

• Review of IMA and Consortium Agreements
• Feasibility Study update
• SCSC Space Status update
• Grants update
• Statistical update

Tilton Library Building Committee

The committee will receive updates on construction progress and project costs. The agenda also includes discussion regarding furniture, fixtures, and equipment.

• Construction update
• Cost update
• Furniture, Fixtures and Equipment

Board of Assessors

The Board of Assessors will meet to discuss administrative items and tax-related lists. The session includes a review of motor vehicle abatements and a move into executive session to comply with state law regarding tax requirements.

• Levy of 2024 Motor Vehicle Excise Commitment #03
• Tax Collector’s List of Uncollectible Personal Property Taxes
• Tax Collector’s List of Uncollectible Motor Vehicle Excise
• Motor Vehicle Abatement requests
• Business Certificates

Personnel Board

The Personnel Board will meet to review and potentially approve the job description for the Public Works Superintendent. The board will also discuss membership changes and the Personnel Policy Manual.

• Review and approval of Public Works Superintendent job description
• Personnel Board membership changes
• Review and recommendation for approval of the Personnel Policy Manual

Conservation Commission

The Conservation Commission is meeting to determine if proposed work at several locations is subject to the Wetlands Protection Act. The body will consider filings from Northern Enterprises, LLC and Berkshire Gas Company, as well as a continuing review for Little Meadow Road.

• Notice of Intent by Northern Enterprises, LLC for 357 Greenfield Road (Map 95, Lot 3.1)
• Request for Determination of Applicability by Berkshire Gas Company for the intersection of Greenfield Road & Keets Road
• Request for Determination of Applicability by Kevin Scarborough for Little Meadow Road
• Wetland delineation for Mill Village Road Map 132 Lots 29 & 30
• SunnyDayz silt fence inspection and WRA Report

Connecting Community Initiative

The Connecting Community Initiative Committee and Selectboard are meeting to review committee updates and approve previous minutes. The agenda consists primarily of procedural items.

• Approval of April 4th meeting minutes
• Committee updates report

Town Buildings Advisory Committee

The committee will discuss its charter and new bylaws. Members will also discuss building maintenance plans, costs, and various building updates.

• Committee charter and new bylaw discussions
• Building maintenance plan and costs discussions
• Building updates

Zoning Board of Appeals

The Zoning Board of Appeals will hold public hearings regarding two special permit applications. These requests involve the operation of a bed and breakfast and the expansion of retail floor area.

• Public hearing for a special permit at 70 North Main Street for a single unit bed and breakfast
• Public hearing for a special permit at 16 Elm St. for retail sales or rental in a building between 4,000 and 30,000 sq. ft.

350th Anniversary Committee

The committee is meeting to review updates on the town's 350th anniversary preparations. Discussions include the time capsule's final site approval and associated costs for excavation and plantings.

• Time capsule final site approval
• Costs for time capsule excavation and site plantings
• Working History Group update on oral history project
• Update from Friends of Deerfield representative

Ad Hoc Senior Housing Committee

The committee is meeting to review updates regarding contact with the Massachusetts Housing Partnership and work performed by BDG. The session will also include a review of the May 2, 2024, meeting minutes.

• Updates on contact with Christine Madore, Senior Development Manager at Massachusetts Housing Partnership
• Updates on BDG work

Planning Board

The Planning Board will conduct a public hearing regarding a site plan and stormwater permit for a building expansion. The board will also consider a Select Board recommendation regarding the disposition of land at Map 169 Lot 186.

• Public hearing for Hamshaw Deerfield, LLC regarding a 12,245 sq ft building addition at 16 Elm St
• Review of Site Plan Review & Stormwater Permit for 16 Elm St (Map 168 Lots 120 & 121)
• Select Board Recommendation of Disposition of Land, Map 169 Lot 186
• Reorganization of Planning Board and election of officers

Open Space Committee

The Open Space and Recreation Committee is meeting to discuss recreational uses of land along the Pocumtuck Ridge. The body will hear from the New England Mountain Bike Association and review the suitability of four specific parcels for permanent protection.

• Discussion with NEMBA regarding the Deerfield Ridge Trail Network and maintenance of TNT and Uproot Trails
• Review of Article 97 status for Steam Mill Forest, Pocumtuck Rock, Pine Nook Memorial Forest, and Birchwood Nature Refuge
• Update on a proposed trailhead for Rice’s Ferry Road
• Update on discussions with Kestrel Land Trust
• Review of recent land sales by Greg Henricks

DEDIC

The Deerfield Economic Development & Industrial Corporation will review updates on the Economic Development Plan and senior housing. The body will also discuss the legal status, wastewater, and access proposals for the Whately Industrial Park.

• Whately Industrial Park wastewater and access proposals
• DEDIC Senior Housing update
• Economic Development Plan update
• Membership renewal for Ralph Healy and Robert Decker
• 2016-2023 EDICs regulatory changes

Ad Hoc Senior Housing Committee

The committee is meeting to review updates regarding senior housing development. Discussions include communications with the Massachusetts Housing Partnership and work performed by BDG.

• Updates on contact with Christine Madore, Senior Development Manager at Massachusetts Housing Partnership
• Updates on BDG work

Energy Conservation Committee

The committee will review the status of the Energy Reduction Plan and grant application requirements due May 10. Discussions include the Climate Leadership Program, a draft Solar Action Plan, and various municipal topics.

• Green Communities Energy Reduction Plan status
• Frontier and DES air-sealing and controls contractor estimates
• Climate Leadership Program eligibility and timeline
• Solar Action Plan priorities and funding resources
• Municipal items including bike lanes, tree planting, and geothermal

Municipal Vulnerability Preparedness (MVP)

The Municipal Vulnerability Preparedness Core Group is meeting to review updates on grant-funded projects and community outreach. The group will introduce a revised draft of the MVP Resilience Plan and discuss potential seed projects for Phase 2.

• Updates on MVP 2.0 Grant community outreach survey and engagement plan
• Construction of Green Infrastructure in Historic Deerfield
• Construction of Leary Lot Green Infrastructure
• Construction of Green Entryway at DES
• Introduction to Revised Draft MVP Resilience Plan

Board of Assessors

The Board of Assessors will meet to discuss administrative items and property tax matters. The body will consider requests to abate property taxes for Map 169 Lot 14 and Map 175 Lot 49. The meeting includes an executive session to comply with MGL Chapter 59 section 60 requirements.

• Select Board request to abate property taxes on Map 169 Lot 14
• Treasurer’s request to abate property taxes on Map 175 Lot 49
• Request for comments on Map 167 Lot 36
• Request for comments on Map 168 Lots 120 and 121
• Motor vehicle abatement requests

South County Senior Center Board of Oversight

The South County Senior Center Board of Oversight will meet to receive an update on the status of SCSC space. The meeting is held in a hybrid format via Zoom and at the Sunderland Office.

• Discussion of SCSC Space Status Update

Ad Hoc Senior Housing Committee

The Ad Hoc Senior Housing Committee will meet to review memoranda from Berkshire Design concerning a change of services. The committee also intends to work on a Request for Proposals (RFP).

• Review of Berkshire Design memoranda regarding change of services
• Work on Request for Proposals (RFP)

Library Board of Trustees

The Library Board of Trustees will meet to review and vote on the minutes from the April 3, 2024 meeting. The session includes a Director's report and general updates.

• Vote on April 3, 2024 meeting minutes

1888 Building Advisory Committee

The 1888 Building Advisory Committee will interview four finalist firms for designer services. The committee will then deliberate on a recommendation to the Selectboard.

• Interview with Dietz & Co.
• Interview with HKT Architects
• Interview with Kuhn Riddle Architects
• Interview with Juster Pope Frazier

Tri-Town Beach Commission

The commission is meeting to establish leadership roles and discuss preparations for the 2024 beach season. The agenda includes reviews of facility maintenance, fee structures, and staffing requirements.

• Discussion of 2024 season fees for passes, out-of-town visitors, and AirBNB
• Review of camp fees for Bement (6/17-8/9) and RVDC
• Updates on pumps, pumphouse, and removal of old docks
• Executive session to review head lifeguard role and staff regulations
• Budget update from Whately Finance

Capital Improvements Committee

The Capital Improvement Planning Committee will meet to discuss the Annual Town Meeting Warrant and FY2025 capital planning. The agenda includes a review of minutes and potential discussion of items not listed in the initial posting.

• Annual Town Meeting Warrant, FY2025 Capital

Finance Committee

The Finance Committee will discuss talking points for the Annual Town Meeting Warrant. The body is also reviewing the FY2025 Omnibus Budget and capital requests for FY2024 and FY2025.

• Annual Town Meeting Warrant motions and talking points
• FY2025 Omnibus Budget
• FY2024 capital requests
• FY2025 capital requests

Finance Committee

The Finance Committee is holding a joint meeting with the Selectboard, Board of Health, and Sewer Commissioners. The body will review warrant articles, the budget, and financial indicators. The meeting includes a discussion on reserve fund and appropriation transfers.

• Review of warrant articles
• Review of budget line items
• Discussion of Financial Indicators and Town Comparisons
• Reserve fund and appropriation transfers

Conservation Commission

The Deerfield Conservation Commission will consider four Requests for Determination of Applicability to see if proposed work at various locations is subject to the Wetlands Protection Act. The body will also discuss a cell tower extension and a presentation on knotweed.

• RDA for 5 Hillside Road (Map 151, Lot 23) filed by Vincent Russo and Michael Gretzinger
• RDA for Old Main Street & Greenfield Road intersection filed by Berkshire Gas
• RDA for Eastern Ave & Cross Street intersection filed by Kevin Scarborough
• RDA for Little Meadow Road filed by Kevin Scarborough
• Discussion of 84 Greenfield Road Cell Tower extension

Ad Hoc Senior Housing Committee

The Ad Hoc Senior Housing Committee is meeting to review memoranda from Berkshire Design concerning a change of services. The committee will also work on a Request for Proposals (RFP).

• Review of Berkshire Design memoranda regarding change of services
• Work on Request for Proposals (RFP)

350th Anniversary Committee

The committee will review previous minutes and receive a report from the REC Committee regarding the 350th appropriation. The meeting also includes an update from a Friends of Deerfield representative.

• Report from REC Committee on accepting 350th Appropriation
• Working History Group update
• Update from Friends of Deerfield (FoD) Representative

Town Buildings Advisory Committee

The Town Buildings Advisory Committee will review previous minutes and discuss updates regarding the 1888 Building. The meeting also includes selecting a committee and establishing upcoming plans and tasks.

• 1888 Building updates and committee selection

Personnel Board

The Personnel Board is holding two public hearings to discuss amendments to town bylaws. The board will review a new FY2024 Classification-Compensation Plan and a proposal to rewrite the personnel bylaw chapter.

• Proposed amendment to General Bylaws c.35, Article III, Section 35-10 to adopt a new FY2024 Classification-Compensation Plan
• Proposed deletion and substitution of General Bylaws c.35, Personnel, sections 35-1 through 35-9

Personnel Board

The Personnel Board is holding a public hearing regarding proposed amendments to the Town of Deerfield General Bylaws. The board is considering adopting a new FY2024 Classification-Compensation Plan and replacing the existing personnel chapter with new language covering several sections.

• Proposed adoption of FY2024 Classification-Compensation Plan
• Proposed deletion of current Personnel Bylaw chapter to be replaced by new sections 35-1 through 35-9

Tilton Library Building Committee

The Tilton Library Building Committee will review its March meeting minutes, receive an update on the library building contract process and construction start date, and discuss logistics for a groundbreaking ceremony. The agenda outlines updates and planning discussions rather than binding votes or specific financial approvals.

• Review of March 26, 2024 meeting minutes
• Update on Tilton Library contract process and construction start date
• Planning for groundbreaking ceremony details (date, invitations, speakers)
• New business discussion

1888 Building Advisory Committee

The 1888 Building Advisory Committee is meeting to evaluate designer services. The committee will review draft interview questions and submitted proposals.

• Review of draft interview questions for 1888 Building designer services
• Review of proposals for 1888 Building designer services

Finance Committee

The Finance Committee is holding a joint meeting with the Selectboard, Board of Health, and Sewer Commissioners. The body will discuss the overall budget relative to expected revenues and review warrant articles.

• Review of warrant articles
• Discussion of total budget compared to expected revenues
• Review of individual budget line items
• Review of financial indicators and town comparisons

Open Space Committee

The Open Space and Recreation Committee will discuss the permanent protection of four town parcels on Pocumtuck Ridge. The body will also discuss the development of MassTrails and Community Preservation Act grant applications.

• Permanent protection discussion for Steam Mill Forest (Map 79, Lot 39), Pocumtuck Rock (Map 80, Lot 1), Pine Nook Memorial Forest (Map 81, Lot 3), and Birchwood Nature Refuge (Map 138, Lot 5)
• Development of MassTrails and Community Preservation Act grant applications
• Pocumtuck Ridge Trails Network application
• Review of recent land sales in Deerfield

Board of Assessors

The Board of Assessors is meeting to review and make a recommendation regarding Article 16 of the Annual Town Meeting Warrant. This article proposes changing the town's tax payment system from semi-annual to quarterly.

• Review of Annual Town Meeting Warrant, Article 16: Request to Change from Semi-Annual Tax Payment System to a Quarterly Tax Payment System

South County Emergency Medical Services Board of Oversight

The South County EMS Board of Oversight meeting scheduled for April 18, 2024, was cancelled. No business was discussed or decided.

1888 Building Advisory Committee

The 1888 Building Advisory Committee is meeting to evaluate proposals for designer services. The committee will also review draft interview questions for these services.

• Review of draft interview questions for 1888 Building designer services
• Review of proposals for 1888 Building designer services

Ad Hoc Senior Housing Committee

The Ad Hoc Senior Housing Committee is meeting to review minutes from April 11, 2024. The primary focus of the meeting is to work on a Request for Proposals (RFP).

• Work on RFP

Board of Assessors

The Board of Assessors will meet to discuss administrative items and review requests for abatements and exemptions. The meeting includes an executive session to comply with MGL Chapter 59 section 60 requirements.

• Motor Vehicle Abatements
• Abatement and Exemption Requests
• Business Certificates
• Exemption Reimbursement Forms for DOR

Finance Committee

The Finance Committee is holding a joint meeting with the Selectboard, Board of Health, and Sewer Commissioners. The body will discuss the overall budget relative to expected revenues and review warrant articles ahead of the April 29 Town Meeting.

• Review of warrant articles
• Discussion of total budget compared to expected revenues
• Review of individual budget line items
• Discussion of Financial Indicators and Town Comparisons
• Review of the presentation for the April 18 Public Information Session

Energy Conservation Committee

The committee is reviewing the status of the Energy Reduction Plan and a grant application due May 10. Members are discussing eligibility for the Climate Leadership Program and reviewing a draft Solar Action Plan.

• Grant application deadline of May 10, 5:00PM
• Review of air-sealing and controls contractor estimates for Frontier and DES
• Discussion of Climate Leadership Program eligibility and potential Fall warrant timeline
• Review of draft Solar Action Plan and funding resources
• Discussion of funding via FRCOG, METAs, and the Inflation Reduction Act

DEDIC

The committee will review the Secretary's and Treasurer's reports. The agenda includes a Chairman's report regarding a waiver of protective covenants.

• Waiver of Protective Covenants

Ad Hoc Senior Housing Committee

The Ad Hoc Senior Housing Committee will meet to review the scope of work regarding a procurement process. The meeting also includes a review of minutes from the March 28, 2024, session.

• Review of the scope of work for the procurement process

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing regarding a Special Permit and Variance application. The applicant, New Cingular Wireless PCS, LLC, proposes several changes to the existing communications infrastructure. These include raising the current tower by 20 feet and installing new equipment.

• Public hearing for 84 Greenfield Road (Map 159 Lot 16)
• Proposal to raise existing communications tower by 20 feet
• Installation of an antenna at a height of 110 feet
• Installation of a Walk-Up Cabinet inside an expanded compound
• Installation of a diesel generator next to the existing Verizon generator

Personnel Board

The Personnel Board is meeting to review several personnel-related documents. Items for discussion include a new job description, the FY2025 Compensation-Classification Plan, and updates to the Personnel Policy Manual.

• Review and approval of Town Accountant job description
• Review of FY2025 Compensation-Classification Plan
• Review of Personnel Bylaw deletion and substitution of new language
• Review of Personnel Policy Manual

Finance Committee

The Finance Committee is holding a joint meeting with the Selectboard, Board of Health, and Sewer Commissioners. The body will review the budget, warrant articles, and financial indicators.

• Review of warrant articles
• Review of budget
• Discussion of financial indicators and town comparisons

Open Space Committee

The Open Space and Recreation Committee is meeting to discuss the permanent protection of four town parcels on Pocumtuck Ridge. The body will also discuss the development of MassTrails and Community Preservation Act grant applications.

• Permanent protection discussion for Steam Mill Forest (Map 79, Lot 39), Pocumtuck Rock (Map 80, Lot 1), Pine Nook Memorial Forest (Map 81, Lot 3), and Birchwood Nature Refuge (Map 138, Lot 5)
• Development of MassTrails and Community Preservation Act grant applications
• Pocumtuck Ridge Trails Network trail inclusion for grant applications
• Review of recent land sales in Deerfield

Connecting Community Initiative

The Connecting Community Initiative Committee and Selectboard are meeting to review committee updates and approve previous minutes. The agenda consists primarily of procedural items.

• Approval of February 22nd minutes
• Committee updates report

Community Preservation Committee

The Community Preservation Committee will review and vote on a bylaw change for Town Meeting. The body will also discuss an application for the 1888 building and a potential 2026 recreation application.

• Vote on bylaw change for Town Meeting
• Update on 1888 building application
• Discussion of potential Recreation Application for 2026 cycle

Library Board of Trustees

The Library Board of Trustees will meet to review and vote on the minutes from the March 6, 2024 meeting. The session includes a Director's report and general updates.

• Vote on March 6, 2024 meeting minutes

Board of Assessors

The Board of Assessors will meet to review the FY 2025 budgets and address ownership questions for two properties. The meeting includes a review of motor vehicle abatement and exemption requests.

• FY 2025 Budgets
• Ownership questions for Map 175 Lot 47 and Map 175 Lot 49
• Motor Vehicle Abatements
• Review of March Deeds, Plans, and Building Permits

Planning Board

The Planning Board will conduct public hearings regarding a special permit for an accessory apartment and a site plan review for a communications tower. The board will also consider a site plan amendment for town-owned property and receive updates on solar projects.

• Special Permit hearing for an accessory apartment at 10 Jones Hill Road
• Site Plan Review for New Cingular Wireless PCS, LLC to raise a tower by 20 feet at 84 Greenfield Road
• Site Plan Review Amendment for an underground cistern and irrigation system at 59 North Main St
• Update on landfill solar
• Annual Report for 901 River Road Solar

Finance Committee

The Finance Committee is holding a joint meeting with the Selectboard, Board of Health, and Sewer Commissioners. The body will review specific budget line items and discuss the overall budget in relation to expected revenues.

• Review of 300-5400 DES Budget
• Review of 159-5410 Contracted Services
• Review of 512-5110 BOH Salaries
• Review of warrant articles
• Discussion of Financial Indicators, Town Comparisons, and Reporting

Conservation Commission

The Conservation Commission will meet to consider a Request for Determination of Applicability for work at 144 North Main Street. The body will also discuss erosion control and the protection of town-owned parcels on Pocumtuck Ridge.

• Request for Determination of Applicability for 144 North Main Street (Map 151 Lot 81)
• Antonellis Farm erosion control
• SunnyDayz erosion control site visit
• Protecting Town owned parcels on Pocumtuck Ridge
• Eversource Vegetation Management Plan

Ad Hoc Senior Housing Committee

The Ad Hoc Senior Housing Committee will review information gathered from a recent Open House. Members will also review the scope of work for the upcoming procurement process and prepare a report for CCI.

• Review of 03-21-24 Open House findings
• Review of procurement process scope of work
• Preparation of report for CCI

Community Preservation Committee

The Community Preservation Committee will hold a public hearing to discuss the needs, possibilities, and resources of the Town regarding community preservation.

• Public hearing on community preservation needs and resources

Community Preservation Committee

The Community Preservation Committee will hold a public hearing regarding a funding proposal for the preservation and restoration of an oil painting. The committee will also receive an update on a building application for 1888.

• Public hearing on Phase 1 Preservation/Restoration of Augustus Vincent Tack's "The Deposition From the Cross" oil on canvas painting
• Update on 1888 building application

South County Emergency Medical Services Board of Oversight

The South County EMS Board of Oversight will meet to discuss operational updates, including the annual budget, chief's report, and leadership roles. New business covers proposed changes to the overtime policy, uniform standards, and capital planning for an agency that provides emergency medical response to local residents. The provided agenda lists discussion topics only; no specific decisions, dollar amounts, or voting outcomes are recorded.

• Annual budget review
• Proposed overtime policy changes
• Uniform standards discussion
• Capital planning updates

Tilton Library Building Committee

The Tilton Library Building Committee will meet to review last month's minutes and discuss new business. The main substantive item is recommending a contractor for the library building project to the Deerfield Selectboard. This agenda contains only standard procedural items with no additional details or financial figures provided.

• Recommend a contractor for the Tilton Library building project to the Deerfield Selectboard

350th Anniversary Committee

The committee is meeting to discuss preparations for the town's 350th anniversary. Key agenda items include finalizing the location for a time capsule and bench, and reviewing a request from the Recreation Department.

• Finalization of Time Capsule/Bench Location
• Rec Department Request
• Working History Group Update
• Update from Friends of Deerfield (FoD) Representative

Capital Improvements Committee

The Capital Improvement Planning Committee will meet to discuss presentations regarding FY2024 and FY2025 capital projects for the Finance Committee and Selectboard.

• Discussion of FY2024 and FY2025 Capital Projects presentations

Finance Committee

The Finance Committee is holding a joint meeting with the Selectboard, Board of Health, and Sewer Commissioners. The body will review specific budget line items, capital requests, and the overall budget relative to expected revenues.

• Review of Town Accountant and Assessors' budgets
• Review of Franklin Regional School budgets including assessment, debt service, and transportation
• Review of Board of Health salaries and OPEB
• Review of warrant articles
• Discussion of support letter for S2388/H3567 An Act to provide a Sustainable Future for Rural Schools

Ad Hoc Senior Housing Committee

The Senior Housing Committee and designers are presenting existing conditions and three test fits for a development at the St. James Parcel. The meeting aims to gather community input on housing typologies, unit types, and site layouts.

• Presentation of three test fits for the St. James Parcel
• Discussion of housing typology, unit counts, and operating costs
• Review of Riverfront Area, Wetlands, Floodplain, Buffer Zone, and Set Backs
• Planned site investigations including geothermal and geotechnical assessments
• Future issuance of an RFP for developers

Board of Assessors

The Board of Assessors will meet to discuss administrative items and tax-related requests. The meeting includes a review of motor vehicle abatements and an executive session regarding MGL Chapter 59 section 60 requirements.

• 2024 Motor Vehicle Excise Commitment #2
• Request for comments on Map 51 Lot 24
• Request for comments on Map 159 Lot 16
• Motor Vehicle Abatements
• Executive session regarding MGL Chapter 59 section 60

Capital Improvements Committee

The Capital Improvement Planning Committee will meet to discuss capital projects for fiscal years 2024 and 2025. The meeting also includes a review of minutes and a period for public comment.

• Discussion of FY2024 and FY2025 Capital Projects

Finance Committee

The Finance Committee is holding a joint meeting with the Selectboard, Board of Health, and Sewer Commissioners. The body will review specific budget line-items and discuss the overall budget in relation to expected revenues.

• Budget review for South County EMS
• Budget review for Tilton Library (600 series)
• Budget review for Franklin Tech (300 series)
• Budget review for Town Accountant (100 series)
• Review of capital requests

Tri-Town Beach Commission

The Tri-Town Beach Commission will meet to review its budget and discuss CPA applications for docks. The body will also address maintenance projects and planning for the 2024 season.

• Review and approval of Public Comment Policy
• Discussion on CPA applications for docks
• Review of projects including new gate, pumps, painting, and removal of old docks
• Discussion on SWCA
• 2024 Season planning

Capital Improvements Committee

The Capital Improvement Planning Committee is meeting to review capital projects for fiscal years 2024 and 2025. The body will also discuss a potential warrant article regarding project request deadlines and quorum numbers.

• FY2024 and FY2025 Capital Projects
• Warrant Article to potentially change project request deadline and address quorum number

Ad Hoc Senior Housing Committee

The committee is meeting to coordinate logistics for an upcoming public comment session. Members will also discuss a Community Preservation Committee (CPC) response regarding shifting geothermal services to the HEET grant.

• Logistics preparation for Public Comment Meeting
• CPC response to shifting geothermal services to the HEET grant

Community Preservation Committee

The Community Preservation Committee will receive updates on the Town Common project and senior housing. The body will also hear a presentation on the 1888 building and discuss an upcoming public hearing on March 27, 2024.

• Update on Town Common project
• Presentation on 1888 building
• Update on Senior Housing
• Discussion of March 27, 2024 public hearing
• Election of Vice Chair

Energy Conservation Committee

The committee is meeting to review the status of the Energy Reduction Plan and a draft Solar Action Plan. Members will discuss funding resources, including the Inflation Reduction Act and EverSource incentives, and review municipal projects such as geothermal and bike lanes.

• Energy Reduction Plan status update from Allison Gage of FR COG
• Review of draft Solar Action Plan and installation funding
• Discussion of Inflation Reduction Act and EverSource grant potential
• Review of municipal projects including geothermal and the Municipal Campus
• Discussion of bike lanes within town and to neighboring communities

Tilton Library Building Committee

The committee will review subcontractor bids and receive a design status update. Discussions include moving plans, storage for the library collection, and the contractor bidding timeline.

• Review of subcontractor bids
• Design status update
• Library collection storage and moving plans
• Contractor bidding process and timeline
• Groundbreaking ceremony planning

Open Space Committee

The Open Space and Recreation Committee is discussing the permanent protection of four town-owned parcels on Pocumtuck Ridge. The body is researching the process of transferring these parcels to the Deerfield Conservation Commission.

• Permanent protection discussion for Steam Mill Forest (Map 79, Lot 39)
• Permanent protection discussion for Pocumtuck Rock (Map 80, Lot 1)
• Permanent protection discussion for Pine Nook Memorial Forest (Map 81, Lot 3)
• Permanent protection discussion for Birchwood Nature Refuge (Map 138, Lot 5)
• Debriefs on Rice’s Ferry Road, carbon sequestration payments, and the Land Conservation Plan

Historical Commission

The Deerfield Historical Commission is meeting to review budget reports and project updates. The body will discuss maintenance for the Civil War Memorial and soldier replica, as well as projects for the next CPA cycle.

• Albany Road Cemetery project using dedicated funds
• Proposed Lee Road Cemetery restoration for the next CPA cycle
• Civil War Memorial and soldier replica maintenance
• Tack triptych
• New CPA schedule

Finance Committee

The Finance Committee is holding a joint meeting with the Selectboard, Board of Health, and Sewer Commissioners. The committee will conduct line-item budget reviews for the Town Clerk, Department of Public Works (DPW), and Schools.

• Town Clerk salaries and expenses
• DPW payroll, highway expense, snow & ice, street lighting, and transfer station budgets
• WWTP salaries, expenses, and debt
• School budgets (300 series)

Capital Improvements Committee

The Capital Improvement Planning Committee will meet to discuss capital projects for fiscal year 2025. The meeting also includes a review of previous minutes and a period for public comment.

• Discussion of FY2025 Capital Projects

Ad Hoc Senior Housing Committee

The committee is meeting to review concepts and prepare for a public meeting scheduled for March 14, 2024. The session includes a review of minutes from February 2024.

• Review of concepts
• Preparation for March 14 public meeting with A.D.

Community Preservation Committee

The Community Preservation Committee will review revised and new applications for funding. The body will also discuss bonding information.

• Tri-Town Beach Revised Application
• Friends of Deerfield Application for Tack Painting Phase I Preservation-Restoration
• Discussion of bonding

Library Board of Trustees

The Board will review and vote on the minutes from the February 7, 2024, meeting. The agenda also includes a report from the Director and general updates.

• Review and vote on February 7, 2024, meeting minutes

Board of Assessors

The Board of Assessors will meet to discuss property tax matters, including a specific rollback tax issue and various abatement requests. The meeting includes an executive session to comply with state law regarding tax requirements.

• Chapter 61A Rollback Taxes for Map 132 Lot 3
• Request for Comments: Map 168 Lot 128
• Motor Vehicle Abatements
• Review of February Deeds, Plans, and Building Permits
• Request to Release Town Overlay

Personnel Board

The Personnel Board will discuss and decide on the Town Accountant job description and the FY2025 Compensation-Classification Plan. The board is also reviewing updates to the Personnel Bylaw/Manual.

• Town Accountant job description
• FY2025 Compensation-Classification Plan
• Personnel Bylaw/Manual update
• Annual Personnel Board report for 2023

Planning Board

The Planning Board will hold a public hearing regarding a Site Plan Review Amendment for the Town of Deerfield. The board will also review subdivision applications for properties on North Main Street and Mathews Road.

• Public hearing for Site Plan Review Amendment at 59 North Main St (Map 168 Lot 128) for an underground cistern and irrigation system
• ANR for 59 North Main Street, Leary Lot
• ANR for 59 Mathews Road

Capital Improvements Committee

The committee is meeting to discuss capital projects for fiscal year 2025. The session includes a review of previous minutes and a period for public comment.

• FY2025 Capital Projects

Conservation Commission

The Deerfield Conservation Commission is meeting to continue a public hearing on a Deerfield Academy dining hall project. The commission will also consider two Requests for Determination of Applicability regarding work at 345 Pine Nook Road and the intersection of North Main Street and Kelleher Drive.

• Public hearing continuation: renovation and expansion of Dining Hall at 27 Albany Road
• RDA for Antonellis Farm, LLC at 345 Pine Nook Road
• RDA for Town of Deerfield at intersection of North Main Street and Kelleher Drive
• Discussion on Cumberland Farms Detention Pond clean up plans
• National Grid notification regarding E5/F6 Transmission Line Right of Way maintenance

South County Senior Center Board of Oversight

The South County Senior Center Board of Oversight will discuss budget updates. The board will also review the current Intermunicipal Agreement (IMA) and Consortium Agreements to determine future changes.

• Budget updates
• Review of IMA and Consortium Agreements

Personnel Board

The Personnel Board will meet to discuss and decide on the FY2024 Compensation-Classification Plan. The board will also review job descriptions for the Town Accountant and Assistant Town Accountant and discuss Community Compact Grants.

• FY2024 Compensation-Classification Plan review
• Job descriptions for Town Accountant
• Job descriptions for Assistant Town Accountant
• Community Compact Grants

350th Anniversary Committee

The Deerfield 350th Steering Committee is meeting remotely to discuss old business, including minutes, a time capsule/stone, a mural plaque, and an update from the Working History Group. They will also hear an update from a Friends of Deerfield representative. The agenda is largely procedural and planning-focused.

• Time capsule/stone discussion
• Mural plaque discussion
• Working History Group update
• Friends of Deerfield representative update

Finance Committee

The Finance Committee is holding a joint meeting with the Selectboard, Board of Health, and Sewer Commissioners. The body will review specific budget line-items and the overall budget, including financial indicators and town comparisons. Members will also discuss the debt schedule and the Town Meeting Warrant.

• Budget review for Senior Center, Selectboard, and Board of Health
• Review of debt schedule (710-5900 Maturing Debt)
• Update on town road repairs and financing
• Discussion of Town Meeting Warrant

Connecting Community Initiative

The Connecting Community Initiative Committee and Selectboard are meeting to review committee updates and a report on the MMA conference. The session includes time for public comment and the approval of minutes from January 11, 2023.

• Approval of January 11, 2023 minutes
• Committee updates report
• Report on MMA conference

Community Preservation Committee

The Community Preservation Committee is meeting to review project updates and discuss a specific application. The body will also determine a date for public comment on pending applications.

• Tri-Town Beach application discussion with applicant
• Updates on Pine Nook Cemetery project and Town Common
• Final report on Frontier tennis court project
• PVMA conservation of books from 2023
• Review of CP-2 form updates

Board of Assessors

The Board of Assessors will meet to discuss administrative items and review abatement and exemption requests. The meeting includes a scheduled executive session to comply with state law regarding tax requirements.

• South Deerfield Fire District Overlay Release Request
• Chapter 61A Rollback Taxes for Map 132 Lot 3
• Motor Vehicle Abatements
• Abatement and Exemption Requests

Energy Conservation Committee

The Energy Conservation Committee will discuss the status of the Energy Reduction Plan and the Climate Leadership program. Members will review a draft Solar Action Plan and explore funding options including the Inflation Reduction Act and EverSource incentives.

• Climate Leadership program and Energy Reduction Plan status update from FRCOG
• Draft Solar Action Plan review and installation funding
• Grant funding discussions regarding the Inflation Reduction Act and EverSource incentives
• Energy auditing follow-up for Frontier and DES
• Discussion of municipal items including geothermal, bike lanes, and the municipal campus

Finance Committee

The Finance Committee is meeting to attend the Deerfield Elementary School Committee meeting. No other substantive business is listed on the agenda.

• Attendance at Deerfield Elementary School Committee Meeting

Ad Hoc Senior Housing Committee

The Ad Hoc Senior Housing Committee will meet to discuss findings from 'Tea With the Neighbors' and review a schedule from Austin Design. The committee will also address meeting dates for the following two weeks.

• Review of 'Tea With the Neighbors' findings
• Review of Austin Design schedule

Open Space Committee

The committee is holding a working session to review a draft grant proposal due March 1. This application seeks to establish conservation restrictions on four specific parcels on Pocumtuck Ridge. The meeting also includes debriefs regarding land conservation plans and carbon sequestration payments.

• Community Preservation Act Grant Application for four Pocumtuck Ridge parcels
• Conservation restrictions for Steam Mill Forest (Map 79, Lot 39)
• Conservation restrictions for Pocumtuck Rock (Map 80, Lot 1)
• Conservation restrictions for Pine Nook Memorial Forest (Map 81, Lot 3)
• Conservation restrictions for Birchwood Nature Refuge (Map 138, Lot 5)

Finance Committee

The Finance Committee is meeting to attend a session of the Frontier Regional School Committee. No other business items are listed on the agenda.

• Attendance at Frontier Regional School Committee Meeting

Tilton Library Building Committee

The committee will receive updates on the project design and the status of space, storage, and movers for the library collection. The meeting also includes discussions regarding a groundbreaking ceremony and the contractor bidding process.

• Design status update
• Update on space, storage, and movers
• Groundbreaking ceremony discussion
• Contractor bidding process and timeline

Finance Committee

The Finance Committee is holding a joint meeting with the Selectboard, Board of Health, and Sewer Commissioners. The body will review specific budget line items, discuss the debt schedule, and provide an update on town road repair financing.

• Review of Police budgets including payroll, department expense, cruisers, and canine control
• Review of Tri-Town Beach & Swim Program budgets
• Review of Selectboard budgets including salaries, admin expense, legal, and IT hardware
• Review of Town Accountant salaries and expenses
• Discussion of maturing debt (710-5900) and town road repair financing

Ad Hoc Senior Housing Committee

The committee is meeting to introduce the group and present a campus idea and the VHB process. The body intends to share an anticipated schedule and seek community input on desired features and concerns.

• Presentation of campus idea and VHB process
• Discussion of anticipated project schedule
• Collection of community concerns and desired features

South County Senior Center Board of Oversight

The South County Senior Center Board of Oversight will discuss the current status of SCSC space. The board will also review the current Intermunicipal Agreement (IMA) and Consortium Agreements to determine necessary changes.

• SCSC Space Status Update
• Review of IMA and Consortium Agreements

Ad Hoc Senior Housing Committee

The Ad Hoc Senior Housing Committee is meeting to plan the logistics and agenda for the Tea with the Neighbors event scheduled for February 11. The committee will also review minutes from the January 25, 2024 meeting.

• Logistics and agenda for Tea with the Neighbors on Feb 11 at 3 p.m.

DEDIC

The Deerfield Economic Development & Industrial Corporation will meet to review secretary and treasurer reports. The body will discuss annual reports for the Selectboard and the Commonwealth of Massachusetts.

• Annual Report to Deerfield Selectboard
• Annual Report to Commonwealth of Massachusetts
• Introduction of Christopher Dunne, Deerfield Planning / Economic Development Coordinator
• Discussion regarding a removed camping tent

Library Board of Trustees

The Library Board of Trustees will meet to review and vote on the minutes from the January 3, 2024 meeting. The session includes a Director's report and general updates.

• Vote on minutes from January 3, 2024 meeting
• Director’s Report

Board of Assessors

The Board of Assessors will meet to handle administrative tasks and review requests for abatements and exemptions. The board will also provide comments on Map 182 Lot 1 as requested by the Zoning and Planning Boards.

• Review of motor vehicle abatements
• Review of abatement and exemption requests
• Comments on Map 182 Lot 1 for Zoning and Planning Boards
• Review of January deeds, plans, and building permits

Planning Board

The Joint Planning Board, Zoning Board of Appeals, and Deerfield Economic Development & Industrial Corporation will meet to conduct a public hearing. The board is reviewing applications for a site plan and special permit for a specific property development.

• Public hearing for 4 Industrial Drive West (Map 182 Lot 1) regarding a Site Plan Review and Special Permit for an office and warehouse facility

Zoning Board of Appeals

The Joint Planning Board, Zoning Board of Appeals, and Deerfield Economic Development & Industrial Corporation will meet to hold a public hearing. The boards will consider a Site Plan Review and Special Permit application for a property at 4 Industrial Drive West.

• Public hearing for Scott Cernak of Norava, LLC regarding a Special Permit and Site Plan Review for 4 Industrial Drive West (Map 182 Lot 1) to operate an office and warehouse facility

Finance Committee

The Finance Committee is holding a joint meeting with the Selectboard, Board of Health, and Sewer Commissioners. The body will conduct a budget overview and a detailed review of specific line items for the Treasurer and Town Accountant. Members will also discuss financial indicators and town comparisons.

• Review of Treasurer budgets including Salaries, Veterans Benefits, and Maturing Debt
• Review of insurance budgets including Health Insurance for Town and School, Medicare, and Workers Comp
• Review of Town Accountant budgets for Salaries and Expenses
• Discussion of Financial Indicators and Town Comparisons

DEDIC

The Deerfield Economic Development & Industrial Corporation is holding a joint meeting with the Planning Board and Zoning Board of Appeals. The body will conduct a site plan review, special permit, and variance hearing for 4 Industrial Drive West.

• Site plan review, special permit, and variance hearing for 4 Industrial Drive West

Municipal Vulnerability Preparedness (MVP)

The Municipal Vulnerability Preparedness (MVP) Core Group will discuss the MVP 2.0 Grant, including outreach for Social Roadmap Part B interviews and seed project ideas. The group will also review updates on green infrastructure construction projects and a culvert replacement grant program.

• MVP 2.0 Grant outreach and Social Roadmap Part B interviews
• Green infrastructure construction in Historic Deerfield
• Green infrastructure construction at Leary Lot
• Green entryway construction at DES
• DER Culvert Replacement Grant Program discussion with Town Planner Chris Dunne

Community Preservation Committee

The committee will meet to review a request for a senior housing RFP and discuss expected applications for open space and the 1888 building. The body will also review the fiscal 2023 CP2 fund report.

• Senior Housing RFP request presentation
• Review of fiscal 2023 CP2 fund report
• Discussion of expected applications for Open Space and the 1888 building
• Updates on appointments for Recreation Committee, Select Board, and Planning Board

350th Anniversary Committee

The 350th Anniversary Committee is meeting to review old business and receive updates. The body will discuss a time capsule, a bench, and progress from the Working History Group.

• Time Capsule/Bench
• Working History Group update
• Update from Friends of Deerfield (FoD) Representative

Finance Committee

The Finance Committee is meeting jointly with the Selectboard, Board of Health, and Sewer Commissioners. The body will review budget line-items for various town commissions and the Tilton Library, and discuss financial indicators and town comparisons.

• Budget review for Tilton Library (610-5400)
• Budget review for miscellaneous items including Conservation Commission, Planning Board, and Zoning Board of Appeals
• Budget review for Council on Aging (541-5400)
• Budget review for Recreation Dept Director Salary (634-5110)
• Discussion of Financial Indicators and Town Comparisons

Ad Hoc Senior Housing Committee

The committee is meeting to discuss the process for 'Tea with the Neighbors' and provide updates on covenant removal. Members will also review the use of Community Preservation Act (CPC) funds for an RFP review.

• Process for 'Tea with the Neighbors' event
• Update on covenant removal process
• Use of CPC funds for RFP review
• Review of RFP documents

Conservation Commission

The Conservation Commission will hold a public hearing regarding a Notice of Intent for the renovation and expansion of the Dining Hall at 27 Albany Road. The commission will also discuss the Cumberland Farms Detention Pond clean up and receive a Solar Planning Committee presentation.

• Public hearing: Notice of Intent for Dining Hall renovation, expansion, and stormwater drainage improvements at 27 Albany Road (Map 61 Lot 12)
• Discussion of Cumberland Farms Detention Pond clean up plans
• Solar Planning Committee Presentation
• Site visit discussion for Greenfield Road Map 103 Lot 7.1
• Site visit discussions for River Road and emergency repair sites

Energy Conservation Committee

The Energy Conservation Committee is meeting to review a draft Solar Action Plan and discuss grant opportunities for energy projects. The session includes a joint segment with the SelectBoard featuring a representative from the Department of Energy Resources (DOER).

• Climate Leadership program discussion with FRCOG
• Energy auditing report for Frontier and Elementary School air-handling controls
• Review of draft Solar Action Plan
• Funding discussions regarding the Inflation Reduction Act and EverSource incentives
• Joint meeting with SelectBoard regarding Green Communities

Municipal Vulnerability Preparedness (MVP)

The Municipal Vulnerability Preparedness (MVP) Core Group is meeting to review the Social Resilience Roadmap and plan community engagement. The group will also receive updates on green infrastructure construction projects and discuss future MVP strategies.

• Review and revision of Part B of the Social Resilience Roadmap
• Construction updates for Green Infrastructure in Historic Deerfield
• Construction updates for Leary Lot Green Infrastructure
• Construction updates for Green Entryway at DES
• DER Culvert Replacement Grant Program

Board of Assessors

The Board of Assessors will meet to discuss administrative items, including motor vehicle excise commitments and a land use code change. The meeting includes a review of abatement and exemption requests and will conclude with an executive session regarding MGL Chapter 59 section 60 requirements.

• Land Use Code Change for Map 169 Lot 36
• 2023 Motor Vehicle Excise Commitment #7
• 2024 Motor Vehicle Excise Commitment #1
• Motor Vehicle Abatements
• Executive Session regarding MGL Chapter 59 section 60

South County Emergency Medical Services Board of Oversight

The Board of Oversight will discuss a leadership transition involving Chief Sparks. The meeting also includes discussions regarding the budget and initiatives for paid training.

• Chief Sparks and leadership transition
• Budget discussion
• Initiative for Paid Trainings
• Future trainings and leadership opportunities

Recreation Committee

The Recreation Committee is meeting to review the 2025 Recreation Department Budget. The body will also discuss schedules and registration for basketball, baseball, and pilates.

• 2025 Recreation Department Budget
• Valentine's Day Luminaries sales for February 14
• Ice Skating at Eaglebrook Sunday nights 5-6PM (1/7-2/11)
• Baseball registration dates, clinics, and assessments
• Pilates session from January 16-March 26

Finance Committee

The Finance Committee is holding a joint meeting with the Selectboard, Board of Health, and Sewer Commissioners. The body will discuss the FY2025 revenue projections and the schedule for the upcoming budget season.

• FY2025 Revenue Projections review
• Road repair vote, borrowing, and impact discussion
• Review of town financial reports
• Review of financial indicators

Historical Commission

The Deerfield Historical Commission is meeting to review the FY ’25 budget and the annual report. Members will discuss potential projects for the next Community Preservation Act (CPA) cycle and existing signage projects.

• Interpretive signage for Sugarloaf St. Cemetery and Mt. Sugarloaf summit
• Projects for Albany Road Cemetery dedicated funds
• Proposed Lee Road Cemetery restoration and signage for CPA cycle
• MHC Planning Grants match
• Town Hall sliding glass door exhibit cases

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing regarding a special permit application. The board will also address a vacancy for the Vice Chair position.

• Public hearing for Yankee Candle Company special permit for a sign exceeding 32 square feet at 25 Greenfield Road
• Discussion of Vice Chair vacancy

Ad Hoc Senior Housing Committee

The committee will meet to review the Deerfield Housing Production Plan. Members also intend to schedule a date for an event called “Tea with the Neighbors.”

• Review of Deerfield Housing Production Plan
• Scheduling of “Tea with the Neighbors”
• Approval of minutes from 12-14-23 and 01-04-2024

South County Senior Center Board of Oversight

The South County Senior Center Board of Oversight will discuss the current status of the center's space. The board will also review the current Intermunicipal Agreement (IMA) and consortium agreements to determine necessary changes.

• SCSC Space Status Update
• Review of IMA and Consortium Agreements

Connecting Community Initiative

The Connecting Community Initiative Committee and Selectboard are meeting to review committee updates and prepare for the MMA Conference. The meeting includes the approval of minutes from November 28th and December 5th.

• Approval of November 28th and December 5th minutes
• Committee updates report
• Preparation for MMA Conference

Municipal Vulnerability Preparedness (MVP)

The Municipal Vulnerability Preparedness (MVP) Core Group is meeting to coordinate grant-funded projects and training. The group will discuss community climate resilience and updates on green infrastructure construction. Members will also hold initial discussions on updating the MVP plan and flood response strategies.

• MVP 2.0 Grant: Forum for Farmers and Landowners
• Construction of Green Infrastructure in Historic Deerfield
• Construction of Leary Lot Green Infrastructure
• Construction of Green Entryway at DES
• Discussion of Bloody Brook flooding and culvert replacement

Open Space Committee

The Open Space and Recreation Committee is holding a working session to develop a Community Preservation Act grant application. The grant aims to establish conservation restrictions on four town parcels. The application is due March 1.

• Grant application for conservation restrictions on Steam Mill Forest (Map 79, Lot 39)
• Grant application for conservation restrictions on Pocumtuck Rock (Map 80, Lot 1)
• Grant application for conservation restrictions on Pine Nook Memorial Forest (Map 81, Lot 3)
• Grant application for conservation restrictions on Birchwood Nature Refuge (Map 138, Lot 5)
• Review of recent land sales in Deerfield

Tri-Town Beach Commission

The Tri-Town Beach Commission is meeting to discuss the budget and a Community Preservation Act (CPA) application for docks. The body will also review maintenance projects and winter use of the beach.

• Budget discussion
• CPA application for docks
• Maintenance projects including a new gate, pumps, painting, and removal of old docks
• Potential winter uses and partnerships with Recreation Departments
• Heritage approval for water and treatment

Tilton Library Building Committee

The committee will review the minutes from the December 5, 2023 meeting. Members will receive updates regarding the project design status and plans for temporary space, storage, and movers.

• Design status update
• Update on temporary space, storage and movers

Board of Assessors

The Board of Assessors will meet to discuss the FY2025 budget sheets and a conservation restriction for Map 64 Lot 5.2. The body will also review abatement and exemption requests and the 2023 Annual Report.

• FY2025 Budget Sheets
• Conservation Restriction for Map 64 Lot 5.2
• Request for comments on Map 175, Lot 4
• Motor Vehicle Abatements
• 2023 Annual Report

350th Anniversary Committee

The 350th Anniversary Committee is meeting to review past events and provide updates on ongoing projects. The body will discuss the time capsule, stone, and reports from the Working History Group.

• Review of Historic Churches Open House
• Review of Mural Unveiling
• Update on Time Capsule/Stone
• Working History Group update
• Update from Friends of Deerfield (FoD) Representative

Planning Board

The Planning Board will meet to receive a presentation from the Solar Committee. The board will also review the Planning Board Handbook for potential updates.

• Solar Committee Presentation
• Review of Planning Board Handbook for update

Ad Hoc Senior Housing Committee

The committee is meeting to discuss the Request for Proposals (RFP) process. This includes a review of the Sunderland RFP.

• Discussion of the RFP process
• Review of the Sunderland RFP

Energy Conservation Committee

The committee is meeting to review a draft Solar Action Plan and discuss various grant opportunities for energy projects. The session includes discussions on utility aggregation rates and municipal energy initiatives.

• Review of draft Solar Action Plan
• Grant seeking for Green Communities, Inflation Reduction Act, and EverSource incentives
• Energy auditing and air-handling controls for Frontier and Elementary School
• Discussion of new standard utility rates and Colonial consumer postcards
• Support for Conservation Preservation Committee request to fund diligence on Conservation Restrictions

Library Board of Trustees

The Board of Trustees will review and vote on the minutes from the December 6, 2023 meeting. The agenda also includes a report from the Director and general updates.

• Review and vote on December 6, 2023 meeting minutes