Deering public meetings in 2025

Trustees of the Trust Funds

The Trustees of the Trust Funds will review and decide whether to approve and sign the Kohlmann non‑judicial settlement agreement. They will also consider any transfer requests submitted for approval and execution. The agenda includes routine maintenance of trust fund documentation and allows for other business as needed.

• Review, approve, and sign the Kohlmann non‑judicial settlement agreement
• Review, approve, and execute any submitted transfer requests
• Maintenance of Trust Fund documentation
• Other business as needed

The trustees approved and signed the Kohlmann non‑judicial settlement agreement. They also approved three withdrawal requests totaling $116,? (actually $15,904.92, $84,824.04, and $16,306.10) and moved the funds to the checking account. The remaining balance in the Road Reconstruction fund was reported to the TA, and the next meeting was set for 16 Jan 2026.

• Approved Kohlmann non‑judicial settlement agreement
• Approved road reconstruction withdrawal of $15,904.92
• Approved road reconstruction withdrawal of $84,824.04
• Approved fire department building maintenance withdrawal of $16,306.10
• Transferred approved amounts from sub‑accounts to checking account
• Requested TD Bank to transfer total to the general fund
• Notified TA of remaining $24,922.13 balance in Road Reconstruction fund
• Confirmed next meeting for 16 Jan 2026 at 2:00 pm and planned work on MS‑9 and MS‑10

Budget Advisory Committee

The Deering Budget Advisory Committee will examine the 2026 budget file and work toward its finalization. Members will identify and discuss warrant articles and review recent trust fund activity and balances. The committee will also consolidate its recommendations for a final report to the Board of Selectmen.

• Review and finalization of 2026 Budget File
• Identification/Discussion of Warrant Articles
• Review of Trust Fund Activity and Balances
• Consolidation of committee members' recommendations for the final report to the BOS

Board of Selectmen

The Deering Board of Selectmen will review a draft Chloride Management Implementation Plan Committee Charge Statement and hear from an attorney regarding a private cemetery. The meeting also includes a review of a draft merit raise policy and a continued review of a park recreation agreement with Hillsboro. Routine items include monthly reports and approval of previous minutes.

• Review of draft Chloride Management Implementation Plan Committee Charge Statement (CMIPC)
• Attorney Michael Malaguti (DrummondWoodsum) presentation regarding private cemetery Wolf and Butler
• Review of draft merit raise policy
• Continued review of Park Recreation Agreement with Hillsboro
• Approval of minutes from October 14, 2025, and November 18, 2025

The Board approved encumbering $1,700 for a tree‑removal estimate and adopted the 2026 meeting and employee holiday schedules. It accepted financing for Highway Department equipment, the Avatar Preliminary 2025 Sales‑to‑Ratio study, and the Chloride Management Implementation Plan Advisory Committee. The Board also approved two trust withdrawals totaling $100,728.96 and accepted the payroll and manifest amounts.

• Encumber $1,700 for tree‑removal estimate (unanimous)
• Approve 2026 Selectboard meeting schedule (unanimous)
• Approve 2026 employee paid holiday schedule (unanimous)
• Approve resignation of Kathy Luger (unanimous)
• Approve financing for Highway Department equipment (unanimous)
• Approve Avatar Preliminary 2025 Sales‑to‑Ratio study results (unanimous)
• Approve trust withdrawals of $15,904.92 and $84,824.04 from Road Reconstruction Expendable Trust (unanimous)
• Approve Chloride Management Implementation Plan Advisory Committee charging statement (unanimous)

Library Trustees

The trustees unanimously accepted the minutes from the November 3, 2025 meeting. They also unanimously approved buying two 6‑foot folding tables, with Pat Finn tasked to contact Edmunds Hardware. Trustee Eric Stauffer announced he will run for the 2026‑2029 term, and Pat Finn announced she will step down after March 2026, prompting a plan to recruit a replacement from volunteers or the Deering Book Group.

• Accepted November 3, 2025 minutes (unanimous)
• Approved purchase of two folding tables (unanimous)
• Eric Stauffer announced intent to run for 2026‑2029 trustee term
• Pat Finn announced stepping down as trustee for final year (2024‑2027) and will serve through March 2026
• Planned recruitment of a new trustee from library volunteers or Deering Book Group

Trustees of the Trust Funds

The Trustees of the Trust Funds will meet to reconcile bank statements and account lists. The body will review the status of the school fund and the Kohlmann account closure. Members will also prepare the yearly report due to the Town on December 22.

• Yearly report to Town due December 22
• Kohlmann account closure follow-up
• School fund disposition status
• CD fund disbursal update
• Review and execution of submitted transfer requests

The Trustees approved three withdrawal requests totaling $36,823.02 from trust fund accounts, which were transferred to the general fund. They also reviewed and corrected discrepancies in the fund summary, including adding missing funds and removing a dissolved one. No other major decisions were made; the meeting was largely administrative.

• Approved fire department building fund withdrawal of $2,124.99
• Approved legal expense fund withdrawal of $10,460.03
• Approved highway department vehicle replacement CRF withdrawal of $24,238.00
• Approved minutes from previous meeting with corrections
• Noted CD maturity and interest of $1,751.66 deposited into trust fund checking account
• Identified and corrected fund summary discrepancies (e.g., added Highway Equipment ETF, Legal Expense Fund; removed Library ETF)

Budget Advisory Committee

The Budget Advisory Committee will examine the 2026 budget file. It will identify and discuss warrant articles. The committee will review trust fund activity and balances. It will also check the status of any open requests from the BAC to the Town Administrator.

• Review of 2026 Budget File
• Identification/Discussion of Warrant Articles
• Review of Trust Fund Activity and Balances
• Review status of open requests from BAC to TA

The committee approved the minutes from the November 4, 2025 meeting with a 5‑0‑1 vote, Carter abstaining. No warrant articles or budget changes were formally adopted; they were only discussed. The meeting was adjourned at 9:26 pm.

• Approved minutes of 11/4/2025 (5-0-1, Carter abstained)
• Adjourned meeting (motion passed)

Planning Board

The Deering Planning Board will hold a public hearing on zoning amendment proposals that add new definitions for accessory dwelling units and revise acreage and parking requirements. The board will also conduct conceptual reviews for a stair access project at 509 Ellsworth Road and a new single‑family home at 48 Zoski. Two lot mergers on Map 224 (Lots 11‑12 and Lot 46) and a watershed conditional use permit for Map 235 Lot 24 – 60 Cellar Hold Road will be considered. Old business includes budget and CIP request reviews.

• Conceptual review: stairs down to lake at 509 Ellsworth Road (Alison Ross)
• Conceptual review: demolition and new single‑family home at 48 Zoski (Nathan Brown)
• Lot merger: Map 224 Lot 11 and 12 (Michael and Susan Thomas)
• Lot merger: Map 224 Lot 46 (Jay and Donna Walker)
• Watershed CUP: demolition of four structures and new home at Map 235 Lot 24 – 60 Cellar Hold Road (Ben Bauer)

Conservation Commission

The Conservation Commission will discuss several reports and updates, including a progress report on a conservation easement, Japanese knotweed control recommendations, and a technical review of a CMPAC report. New business includes a lake host coordinator update, a report on watershed chloride and turbidity test results, and a wood duck nesting box program. The meeting also covers the annual report and other routine items.

• Conservation Easement Monitoring Progress Report – Brad Pearce
• Japanese Knotweed Control Recommendations – Kim Roy
• Lake Host Coordinator update – Glenn Clark
• Report on Watershed Chloride and Turbidity Test Results – Mike Thomas
• Wood Duck Nesting Box Program – Dennis Sawyer

The Conservation Commission approved the November 10 minutes and voted to rollover the $50,000 CD in the Conservation Fund into a 9‑month term at 3.05% interest. The board agreed to conduct mercury testing of fish and to test for E‑coli at the beach during the July 4th weekend next year. Additional actions include drafting a job description for the open Lake Host Coordinator position, notifying members about wood‑duck nest‑box visits, and completing the annual report by Dec 22.

• Approved November 10 minutes (unanimous)
• Approved rollover of $50k CD to 9‑month term at 3.05% (unanimous)
• Planned mercury testing of fish (decision noted)
• Planned E‑coli testing at beach for July 4 weekend next year (decision noted)
• Tasked Glenn to draft Lake Host Coordinator job description (action planned)
• Dennis to send notifications for wood‑duck nest‑box visits (action planned)
• Set deadline to submit annual report by Dec 22 (action planned)
• Adjourned meeting (unanimous)

Budget Advisory Committee

The Budget Advisory Committee will review the 2026 budget file, discuss warrant articles, and examine trust fund activity. The meeting also includes a review of open requests and follow-up items from department heads.

• Review of 2026 Budget File
• Identification/Discussion of Warrant Articles
• Review of Trust Fund Activity and Balances
• Review status of any open requests from BAC to TA
• Review follow up items from Department Heads

The Deering Budget Advisory Committee discussed significant financial data reliability issues, including unreconciled bank statements since February, duplicate and missing payroll uploads, and a disabled revenue sweep function. The committee reached a consensus to recommend a forensic audit due to lack of confidence in 2025 actuals. They also discussed the new police services agreement with Hillsborough, ambulance funding requests, and set a consensus on highway overtime at $38,500.

• Approved minutes of 11/13/2025 as amended (all in favor)
• Approved minutes of 11/20/2025 as amended (all in favor)
• Rescinded initial approval of 11/6/2025 minutes and approved amended minutes (all in favor)
• Consensus to recommend a forensic audit due to financial data reliability concerns
• Consensus to set highway overtime budget at $38,500
• Discussed but did not vote on ambulance funding request of $41,041 for expanded hours
• Noted police services agreement with Hillsborough approved by Selectmen at $23,000/month until Town Meeting, then $275,000/year

Board of Selectmen

The Board of Selectmen will review a proposed contract with Chief Parson for Hillsborough Police coverage and discuss the implementation of road salt mitigation. The meeting also includes discussions on solar panel electricity use and a merit raise policy.

• Proposed contract for Hillsborough Police Coverage (Chief Parson)
• Road Salt Mitigation Implementation
• Use of extra generated electricity from solar panels
• Merit raise policy
• Park Recreation Agreement with Hillsboro

The Selectmen approved a monthly contract of $23,000 with the Town of Hillsborough for police coverage until the March town meeting. They also approved the CMPAC recommendations, charged the Town Administrator to develop an implementation plan, and created an Implementation Committee. The consent agenda and several trust‑fund expenditures were adopted, and the minutes for October and November meetings were approved.

• Approved Hillsborough police contract $23,000/month until March (2‑0, Watson abstained)
• Accepted CMPAC report and recommendations (3‑0)
• Charged Town Administrator to plan and present CMPAC implementation (3‑0)
• Appointed new Implementation Committee for CMPAC recommendations (3‑0)
• Approved consent agenda, including payroll and accounts payable (3‑0)
• Approved trust‑fund expenditures totaling $267,495.68 (3‑0)
• Approved minutes of 10/14/2025 with amendment (3‑0)
• Approved minutes of 11/18/2025 with amendment (3‑0)

Board of Selectmen

The Deering Board of Selectmen will hold a public session that includes public comment and several agenda items. They will discuss road salt mitigation, review a proposed contract for Chief Parson's Hillsborough police coverage, and consider the use of extra electricity from solar panels. Additional items include a merit raise policy, a discussion of a public safety officer, and continued review of the Park Recreation Agreement with Hillsboro. The meeting will also approve minutes, receive the Town Administrator's report, and include selectmen's reports.

• Road Salt Mitigation Implementation
• Review proposed contract for Chief Parson, Hillsborough Police Coverage
• Solar Panels – use of extra generated electricity
• Merit raise policy
• Discussion of Public Safety Officer

Cemetery Trustees

The Cemetery Trustees will approve the November meeting minutes. They will receive updates on Wolf and Kohlman, Butler, and the Appleton tree. The board will review the upcoming budget and hear a town report. Additional business may be addressed as needed.

• Approve November minutes
• Wolf and Kohlman update
• Butler update
• Appleton tree update
• Budget

The cemetery trustees approved the November meeting minutes. They voted to forgive maintenance fees for the past two years and to approve and send a draft letter to the charitable trust. They also transferred interest from the Wolf family Trust and 17% of the perpetual care interest to the general fund for maintenance, and then adjourned the meeting.

• Approved November meeting minutes (5-0)
• Forgave maintenance fees for the last two years (5-0)
• Approved draft letter to charitable trust and authorized its sending (5-0)
• Transferred interest from Wolf family Trust to general fund for maintenance (5-0)
• Transferred 17% of perpetual care interest to general fund for maintenance (5-0)
• Adjourned meeting (5-0)

Trustees of the Trust Funds

The Trustees of the Trust Funds will review and finalize the minutes from the previous meeting. They will consider a request to close the Kohlmann account, a CD fund disbursal upon maturity, and a school fund documentation request. The agenda also includes reconciling the October bank statement, approving any submitted transfer requests, and preparing the monthly account summary report for the Treasurer's Office.

• Review and finalize last meeting minutes
• Kohlmann account closure request
• CD fund disbursal upon maturity
• School fund documentation request
• Reconcile October bank statement debits

The Trustees approved the corrected minutes from the previous meeting. They decided to allocate the maturing CD balance back to each individual account proportionally and to set up a shared file repository on the town computer. They authorized Ralph Holmes to send an updated letter to the H‑D school superintendent and directed the Board of Selectmen to return previously transferred school funds. Withdrawal requests totaling $267,495.68 were approved, and the next meeting was rescheduled for 12/12/2025.

• Approved corrected minutes from prior meeting
• Allocated CD balance proportionally to individual accounts
• TA to set up shared file repository for trustees
• Authorized Ralph Holmes to send updated superintendent letter
• Requested BOS return school funds previously moved to general fund
• Approved withdrawal requests totaling $267,495.68
• Deferred October bank statement reconciliation to December meeting
• Rescheduled next meeting to Friday, 12/12/2025 at 2:00 pm

Budget Advisory Committee

The Budget Advisory Committee will examine each department’s actual expenses and the proposed 2026 budget, including Fire/Ambulance, Planning, Zoning Board of Appeals, Welfare and other items. It will also receive updates on any pending requests to the Town Administrator and on follow‑up items from the previous meeting.

• Review of Fire/Ambulance department actual expenses and 2026 budget proposal
• Review of Planning department expenses and 2026 budget proposal
• Review of Zoning Board of Appeals expenses and 2026 budget proposal
• Review of Welfare department expenses and 2026 budget proposal
• Status update on open BAC requests to the Town Administrator

The Budget Advisory Committee amended the November 6 minutes (5‑1‑1) and accepted the amended version (6‑1). Members voted to discuss the Fire Department budget first (4‑3). By consensus the committee approved using the Ambulance Revolving Account for a modem and antenna, and reduced the electricity line item to $3,000. A vote of 1‑6 kept the welfare assistance requests in the budget.

• Amended 11/6/2025 minutes wording (5-1-1); motion passed
• Accepted amended minutes (6-1); motion passed
• Ordered Fire Department budget discussion first (4-3); motion passed
• Approved use of Ambulance Revolving Account for modem & antenna cost (consensus)
• Adjusted electricity budget line to $3,000 (consensus)
• Retained welfare assistance requests in budget (1-6); motion passed
• Recommended Planning Board professional services budget increase to $12,500 (consensus)
• Requested itemization for Fire equipment maintenance line (consensus)

Planning Board

The Planning Board is meeting for a site visit at Map 235 Lot 21 on White Gate Road. The board will review a Conditional Use Permit application from the Black Family Trust to build a single family home, driveway, well, and septic system in the Watershed Protection District.

• Site visit for Black Family Trust application at Map 235 Lot 21, White Gate Road
• Review of Conditional Use Permit for a single family home, driveway, well, and septic system

The board conducted a site visit at White Gate Road, reviewing the proposed driveway, septic system, and dwelling layout. No substantive actions or approvals were taken. The meeting was adjourned at 8:20 a.m. after a motion by Tom Walters, seconded by Robert Compton, passed unanimously.

Board of Selectmen

The Board of Selectmen will review draft policies for ambulance billing and hardship abatement, and sign a Park Recreation Agreement with Hillsboro. The meeting also includes monthly department reports and the approval of previous meeting minutes.

• Review draft Ambulance Billing, Hardship Abatement, and Collection Policy
• Review and sign Park Recreation Agreement (Hillsboro)
• Jim Card (Road Agent) Service Maintenance Agreement (Backhoe/Loader)
• Minutes Approval – Public & Nonpublic (10/07/2025)
• Departments’ Monthly Reports

The Board of Selectmen approved a two-year service agreement with Milton Cat for the new backhoe and loader, passed 3-0. They also approved the consent agenda for payroll and vendor payments, and approved meeting minutes from October and November. The board tabled the Parks and Recreation Agreement with Hillsborough for further review, and discussed but took no action on police department coverage options, including a possible contract with Hillsborough.

• Approved two-year service agreement with Milton Cat for backhoe and loader (3-0)
• Approved consent agenda including payroll and vendor payments totaling $96,839.23 (3-0)
• Approved public minutes of 10/22/2025 (3-0)
• Approved public minutes of 11/12/2025 (3-0)
• Approved non-public minutes of 10/22/2025 (2-0, one abstention)
• Tabled Parks and Recreation Agreement with Hillsborough for further review

Budget Advisory Committee

The Budget Advisory Committee will review actual expenses and proposed 2026 budgets for the Police Department, Town Clerk, Tax Collector, and Administration. The meeting also includes a review of open requests to the Town Administration and follow-up items from the Highway Department.

• Review of 2026 Budget for Police Department
• Review of 2026 Budget for Town Clerk
• Review of 2026 Budget for Tax Collector
• Review of 2026 Budget for Administration
• Review of open requests from BAC to Town Administration

The committee approved the November 30, 2025 minutes with a 6‑0 vote. No budget items were approved; the administration, assessment, police, clerk, tax collector and elections requests were presented but held for further review and recalculation. The meeting was adjourned with a 7‑0 vote.

• Approved 10/30/2025 minutes (6-0)
• Adjourned meeting (7-0)

Planning Board

The Deering Planning Board will consider a Watershed Conditional Use Permit for a single‑family home on Map 235 Lot 21 at White Gate Road. It will also discuss a site‑plan application to add eight cabins at The Wilds of New England on Map 227 Lot 6, 1181 Deering Center Road. Additional items include a detached garage on Map 235 Lot 41, 72 Zoski Road, a review of new documents for Codman Hill Road, and an update on a zoning amendment for Accessory Dwelling Units.

• Watershed CUP – construction of a single‑family home, Map 235 Lot 21, White Gate Road
• Site Plan Application – addition of eight cabins, Map 227 Lot 6, 1181 Deering Center Road
• Detached garage construction – Map 235 Lot 41, 72 Zoski Road
• Review of new documents – Codman Hill Road
• Update on zoning amendment addressing state ADU law

The Planning Board voted to waive the Conditional Use Permit for a failed septic system replacement, requiring only a 75‑foot setback and erosion controls. The board also approved the revised language for the ADU zoning amendment and accepted the minutes from previous meetings. A site walk was scheduled for Tuesday, November 18 at 7:30 a.m., and the meeting was adjourned.

• Waived CUP requirement for failed septic system replacement (all in favor, none opposed)
• Approved revised ADU zoning amendment language by consensus
• Approved water‑mitigation language for Codman Hill Road project (motion passes)
• Accepted minutes from 4/9/2025, 8/13/2025, 9/8/2025, 9/10/2025, 10/18/2025 (all in favor, none opposed)
• Scheduled site walk for Tuesday, Nov 18 at 7:30 a.m.
• Moved to adjourn meeting (all in favor, none opposed)

Board of Selectmen

The Board of Selectmen will open the meeting, allow public comment, hold non‑public sessions with the fire and police chiefs, and review the town's preliminary tax rate. No other specific decisions are listed; any additional business may be addressed in a non‑public session if needed.

• Opening of public session and pledge of allegiance
• Public comment (3‑minute limit per speaker)
• Non‑public discussion with the Fire Chief
• Non‑public discussion with the Police Chief
• Review of preliminary tax rate

The Selectmen accepted Police Chief Philbrick’s resignation. They approved a preliminary tax rate of 17.36. They also approved a Social Security COLA increase of up to 2.8% for 2026.

• Accepted Police Chief Philbrick’s resignation (3-0)
• Approved preliminary tax rate of 17.36 (3-0)
• Approved Social Security COLA raise up to 2.8% for 2026 (3-0)
• Entered non‑public session (3-0)
• Returned to public session (3-0)
• Adjourned meeting (3-0)

Conservation Commission

The Conservation Commission will discuss the CMPAC Report on Findings and Recommendations and conduct a final review of the 2026 budget. The body will also review the Lake Host Program end-of-year summary.

• Review of 2026 CC Budget
• CMPAC Report on Findings and Recommendations
• Lake Host Program end of year summary
• Conservation Easement Monitoring Progress Report by Brad Pearce
• NHACC Membership Invoice

Budget Advisory Committee

At the November 6 meeting, the Budget Advisory Committee will review the Highway Department’s actual expenses and the department’s proposed budget for 2026. The committee will also hear a status report on open requests it previously submitted to the Town Administrator. No other agenda items are listed.

• Review of Highway Department actual expenses and proposed 2026 budget
• Review status of open requests from the Budget Advisory Committee to the Town Administrator

The committee moved to adjourn at 9:07 pm, which passed unanimously (6-0). No other items were approved, denied, or tabled during this meeting.

• Adjourned meeting (6-0)

Cemetery Trustees

The trustees approved the October 2025 meeting minutes with a unanimous 4‑0 vote. They also approved a motion to adjourn the November 6 meeting, again 4‑0. No other formal decisions were recorded; updates on the Wolf, Kolhman, and Butler cemeteries were discussed and budget action items were outlined.

• Approved October 2025 minutes (4-0)
• Approved motion to adjourn meeting (4-0)

Board of Selectmen

The Deering Board of Selectmen will review draft policies for ambulance billing and hardship abatement, approve a timber yield tax abatement, and sign a transfer station agreement with Hillsboro. The meeting will also include monthly department reports and public comment.

• Review draft Ambulance Billing, Hardship Abatement, and Collection Policy
• Review and approve abatement for Klee Murrell and Kari Van Lewis (Timber Yield Tax)
• Review and sign Transfer Station and Park Recreation Agreement (Hillsboro)
• Jim Card (Road Agent) Service Maintenance Agreement (Backhoe/Loader)
• Public Comment session

Library Trustees

The Deering Public Library Board will approve the October 6 meeting minutes and review its checking account balance and year‑end spending plans. Trustees will vote on using budgeted funds to pay the balance for the November 7 Humanities program. The board will receive an update on the library’s 2026 budget and discuss plans for a town‑run Christmas party for children and possible volunteer involvement. Additional items include library space maintenance, Little Free Library updates, and setting the date for the next meeting.

• Approve minutes of the October 6 meeting
• Review checking account balance and year‑end expenditures
• Vote on paying the balance for the November 7 Humanities program from budgeted funds
• Update on the library budget for 2026 and future budget meeting plans
• Discuss town Christmas party for kids and possible library volunteer participation

The trustees unanimously accepted the minutes from the October 6 meeting. They approved a $150 payment from the library’s Community Education line item to fund the November 7 NH Humanities program. They also unanimously approved depositing a $500 donation from Granite State Communications Pioneer Club into the library’s checking account. No other formal actions were taken.

• Accepted October 6 minutes (unanimous)
• Approved $150 payment for NH Humanities program (unanimous)
• Deposited $500 donation from Granite State Communications Pioneer Club (unanimous)

Budget Advisory Committee

The Budget Advisory Committee will review actual expenses and proposed 2026 budgets for specific town departments. The meeting focuses on financial planning for the upcoming budget year.

• Review of Library actual expenses and proposed 2026 Budget
• Review of Cemetery actual expenses and proposed 2026 Budget
• Review of Conservation Committee actual expenses and proposed 2026 Budget

The Budget Advisory Committee gave consensus support for the Cemetery budget of $19,770 and for two warrant articles: $2,000 to add tree‑cutting funds to the Cemetery ETF and $2,000 to create a new ETF for a cremation wall. It also approved the Library’s $3,300 budget request, the Building Inspector’s $13,718 budget and a new ETF for tools, and the Conservation Commission’s $7,864 budget plus $4,348 to the Exotic Weed ETF for Lake Host wages. The committee approved the prior meeting minutes (6‑0) and adjourned (6‑0).

• Approved 10/16/2025 minutes as written (6-0)
• Supported Cemetery budget of $19,770 (consensus)
• Supported warrant article to add $2,000 to Cemetery ETF for tree cutting (consensus)
• Supported warrant article to create ETF with $2,000 for a cremation wall (consensus)
• Supported Library budget of $3,300 and non‑monetary warrant article (consensus)
• Supported Building Inspector budget of $13,718 and creation of ETF for tools (consensus)
• Supported Conservation Commission budget of $7,864 (consensus)
• Supported addition of $4,348 to Exotic Weed ETF for 2026 Lake Host wages (consensus)

Board of Selectmen

The Deering Board of Selectmen will hear the Chloride Management Plan Advisory Committee's report of findings and recommendations. They will also consider a proclamation related to the committee, a consent agenda, and a final signature for a backhoe lease. Public comment will be taken before the business items are addressed.

• Public Comment
• Chloride Management Plan Advisory Committee – Report of Findings & Recommendations
• Proclamation (CMPAC)
• Consent Agenda
• Finalize Signature for Backhoe Lease

The Selectmen approved the consent agenda, authorizing payroll payments of $13,522.62 (Oct 15) and $17,375.87 (Oct 17) and vendor payments of $125,875.33 (Oct 15). Selectman Watson signed the backhoe lease on behalf of the board. The board also approved the October 7 public and non‑public minutes and entered and exited several non‑public sessions, each motion passing 2‑0.

• Approved consent agenda payroll $13,522.62 (Oct 15) – passed 2‑0
• Approved consent agenda payroll $17,375.87 (Oct 17) – passed 2‑0
• Approved consent agenda vendor payments $125,875.33 (Oct 15) – passed 2‑0
• Signed backhoe lease on behalf of the select board (Selectman Watson)
• Approved public and non‑public minutes of Oct 7, 2025 – passed 2‑0
• Entered non‑public session at 7:30 pm – motion passed 2‑0
• Exited and sealed non‑public session at 7:56 pm – motion passed 2‑0
• Entered non‑public session again at 7:57 pm – motion passed 2‑0

Budget Advisory Committee

The Budget Advisory Committee will elect its officers, review its objectives and procedures, set its meeting schedule, and address any other business. No specific budget proposals, contracts, or policy changes are listed on the agenda.

The Budget Advisory Committee elected its officers and voted to change Step 4 of the town’s budget process, redefining joint meetings to involve the Town Administrator and the BAC. The committee also chose to continue the 2023 budget process except for the amended Step 4 and set a regular meeting schedule through the end of the year. All motions passed unanimously.

• Elected Jill Smith as Secretary (7-0)
• Elected Lou Ellen Beard as Vice Chair (7-0)
• Elected Lori Martinage as Chair (7-0)
• Amended Step 4 of the Budget Process to involve the Town Administrator and BAC (7-0)
• Continued the 2023 Budget Process excluding the amended Step 4 (7-0)
• Established regular BAC meetings starting Oct 30, 2025 (7-0)
• Adjourned the meeting at 7:25 pm (7-0)

Trustees of the Trust Funds

The Trustees will review and finalize the minutes from the last meeting. They will handle documentation requests for the school fund and reconcile September bank statement debits. Action items from the 2024 auditor request, any submitted transfer requests, and the monthly account summary report to the TA will be reviewed and approved. The agenda also includes maintenance of trust fund documentation and any other business.

• Review and finalize last meeting minutes
• School fund documentation request
• Reconcile September bank statement debits
• Review, approve, and execute any submitted transfer requests
• Prepare and submit monthly account summary report to TA

The Trustees approved the minutes from the previous meeting. They also approved a withdrawal request for $2,500 from the Cemetery ETF to the General Fund, and the transfer was processed. The cemetery trustee chair was reminded of the proper payment procedure.

• Approved prior meeting minutes
• Approved $2,500 withdrawal from Cemetery ETF to General Fund

Chloride Management Plan Advisory Committee

The Chloride Management Plan Advisory Committee will meet to discuss the final draft contents and approve minutes from a prior meeting.

• Discussion on final draft contents
• Approval of Minutes from previous meeting

Board of Selectmen

The Deering Board of Selectmen will open a public session and consider the third reading of the BAC Charge Statement. A non‑public item may be addressed if needed. No other business is listed on the agenda.

• Third Read BAC Charge Statement Review (Old Business Item 2)
• Potential non‑public item (Old Business Item 3)

The Selectmen approved the BAC charge submitted by Selectman Johnson with the recommended changes, voting 3-0. The board agreed that Rich Lavoie must recuse himself when the Health Officer and Building Inspector budget is reviewed. A motion to adjourn the meeting also passed unanimously.

• Approved Selectman Johnson's BAC charge with changes (3-0)
• Rich Lavoie required to recuse on Health Officer and Building Inspector budget review
• Motion to adjourn passed (3-0)
• Entered nonpublic session under 91-A:3 II (unanimous)
• Exited nonpublic session and sealed minutes (unanimous)

Conservation Commission

The Conservation Commission will discuss land management, water quality monitoring, and budget planning. The body is reviewing progress on conservation easements and the Chloride Management Plan.

• 2026 CC Budget Review
• Conservation Easement Monitoring Progress Report by Brad Pearce
• VLAP Test Results presented by Mike Thomas
• Chloride Management Plan Advisory Committee Update by John Rudd
• Timber harvest site visit at Fisher Rd.

The Conservation Commission voted to approve the minutes from the August 11, 2025 meeting. No other motions were adopted; the remaining agenda items were discussed or noted for future action.

• Approved August 11, 2025 meeting minutes (unanimous)

Planning Board

The Deering Planning Board will conduct a conceptual non-binding review presented by Kari Lewis. It will also review a proposed zoning amendment that responds to a recent state law change on accessory dwelling units. The board will discuss the Capital Improvement Plan and review minutes from previous meetings.

• Conceptual non-binding review by Kari Lewis
• Review of proposed zoning amendment for Accessory Dwelling Units
• Discussion of the Capital Improvement Plan (CIP)
• Review of minutes from 8/13/2025, 9/8/2025, and 9/10/2025

The Planning Board appointed Keith Jenkins as a designated substitute with voting rights. The Board agreed to adopt a series of specific amendments to the accessory dwelling unit (ADU) zoning draft. It decided to handle the Capital Improvement Program as a whole, tasked the Clerk to distribute CIP project forms, and scheduled a workshop for November 20 at 6 p.m. The meeting was adjourned by unanimous motion.

• Appointed Keith Jenkins as designated substitute with voting rights
• Agreed to adopt listed ADU zoning amendment changes (no vote recorded)
• Decided the Board will act on the Capital Improvement Program as a whole
• Tasked Clerk to send CIP project forms to department heads
• Scheduled a CIP workshop for November 20 at 6 p.m. (tentative)
• Motion to adjourn passed unanimously (all in favor, none opposed)

Chloride Management Plan Advisory Committee

The Chloride Management Plan Advisory Committee will discuss the final draft contents of the plan. It will also approve the minutes from the September 30, 2025 meeting. The session is open to the public and will adjourn after other business.

• Discussion on final draft contents of the Chloride Management Plan
• Approval of minutes from 9/30/25

The Chloride Management Plan Advisory Committee approved the September 30, 2025 minutes after a motion and second. The committee also moved and seconded a motion to adjourn, ending the meeting at 6:25 p.m. No substantive policy decisions were made.

• Approved September 30, 2025 minutes (motion moved by Card, seconded by Carter)
• Motion to adjourn approved (motion by Compton, seconded by Card)

Board of Selectmen

The Deering Board of Selectmen will review a budget advisory committee's charge and process, approve minutes from August, and consider third-reading job descriptions for the Municipal Bookkeeper and Building Inspector.

• Review of Budget Advisory Committee Charge & Process
• Third read: Municipal Bookkeeper job description
• Third read: Building Inspector pricing increase
• Approval of minutes from August 5, 2025
• Public comment period

The Board approved a $21,470,00 contract with Great Timber for external work at the Murdough Station building maintenance fund. It also approved a $2,500.00 tree removal request in East Deering Cemetery and adopted the Municipal Bookkeeper job description. The Consent Agenda for vendor and payroll payments for 9/24/2025 and 10/01/2025 was approved 2‑0, and the meeting minutes were amended and approved 3‑0. The proposed Building Inspector fee increase was tabled for future consideration.

• Approved $21,470,00 contract with Great Timber for building maintenance (3-0)
• Approved $2,500,00 tree removal request in East Deering Cemetery (3-0)
• Approved Municipal Bookkeeper job description (3-0)
• Approved Consent Agenda for 9/24/2025 and 10/01/2025 vendor/payroll payments (2-0)
• Approved amendment to meeting minutes date (3-0)
• Approved MS-535 signatures (unanimous)
• Approved 2026 NH Election Ballot for Select Chair (unanimous)
• Tabled Building Inspector fee increase for future budget discussion

Library Trustees

The Deering Public Library Board of Trustees will approve the September 8 meeting minutes and review the library’s current account balance and expenditures. They will discuss the 2026 budget and plan the November 7 humanities program and related grant application. Additional items include book‑sale results, closing the library building and setting up the Town Hall Library space, and scheduling the next trustees meeting.

• Approve minutes of the September 8 meeting
• Review account balance and expenditures to date
• Discuss and prepare the 2026 library budget
• Plan November 7 humanities program and grant application update
• Close the library building and set up/maintain the Town Hall Library space

The trustees unanimously accepted the September 8, 2025 minutes. They also unanimously approved buying a fire extinguisher for the library, with type and cost to be determined. No other formal actions were taken. The next meeting is scheduled for November 3, 2025 at 7 p.m.

• Accepted September 8, 2025 minutes (unanimous)
• Approved purchase of a fire extinguisher (type and cost TBD) (unanimous)
• Set next meeting for November 3, 2025 at 7 p.m.

Board of Selectmen

The Board of Selectmen is meeting in a nonpublic session to discuss personnel matters and items affecting individual reputations. The meeting is conducted under RSA 91-A exemptions.

• Discussion of public employee compensation, discipline, or dismissal (RSA 91-A:3, II (a))
• Discussion of matters affecting individual reputations or applications for tax abatement/fee waivers (RSA 91-A:3, II(c))

Chloride Management Plan Advisory Committee

The Chloride Management Plan Advisory Committee will meet on Sep 30, 2025 at 5 p.m. in the Town Hall upstairs conference room. The committee will discuss the final draft of the Chloride Management Plan and consider approval of the minutes from the Sep 16, 2025 meeting. An announcement will be made about a Lake Health talk scheduled for Sep 24 at 7 p.m. in Francestown Town Hall.

• Discussion of final draft contents of the Chloride Management Plan
• Approval of minutes from the Sep 16, 2025 meeting
• Announcement of Lake Health talk on Sep 24 at 7 p.m. in Francestown Town Hall

The Chloride Management Plan Advisory Committee approved the minutes from the August 23, 2025 meeting after a motion by Bob Carter and a second by Ed Cobbett. The committee was reminded that its final report is due to the Selectmen on October 21, 2025. No other substantive actions were decided.

• Approved August 23, 2025 minutes (motion by Carter, seconded by Cobbett)

Planning Board

The September 23 planning board workshop was cancelled. No items were discussed; the topics will be handled at the regular meeting on October 8, 2025.

Trustees of the Trust Funds

The Trustees of the Trust Funds will meet to manage trust accounting and investment policies. The body will discuss the disposition of school fund income and a request to dissolve the Kolmann Fund.

• Common Trust expenditure accounting
• Disposition of investment policy document
• School fund income disposition
• Kolmann Fund dissolution request
• Review and execution of transfer requests

The trustees approved the $12,500 withdrawal from the Road Construction and Maintenance ETF to the General Fund. They adopted an income‑based method for allocating Common Trust expenses, starting with the $2,992 payment for 2024 expenses. The board agreed that the Kohlmann family cannot compel a return of cemetery trust funds and ToTF will provide input if requested. The next meeting was rescheduled to 16 October at 2:00 pm.

• Approved $12,500 withdrawal from Road Construction ETF to General Fund
• Adopted income‑based allocation of Common Trust expenses (starting with $2,992 payment)
• Confirmed donor cannot compel return of cemetery trust funds; ToTF to provide input if requested
• Rescheduled next meeting to 16 October at 2:00 pm
• Approved corrected minutes from previous meeting

Chloride Management Plan Advisory Committee

The Chloride Management Plan Advisory Committee will meet on September 16, 2025 at 5 p.m. in the Town Hall upstairs conference room. The committee will discuss the final draft contents of the Chloride Management Plan. The meeting will also consider approval of the minutes from the September 9, 2025 session. The session will adjourn and the next meeting is scheduled for the following Tuesday at 5 p.m.

• Discussion of final draft contents of the Chloride Management Plan
• Approval of minutes from the 9/9/2025 meeting

The Chloride Management Plan Advisory Committee approved the minutes from September 9, 2025. Selectman Michelle Johnson designated Peter Kaplan to run the remainder of the meeting. The committee discussed equipment and lead‑testing costs but made no formal decisions on those items. The meeting was adjourned at 6:29 p.m.

• Approved September 9, 2025 minutes (motion moved by Carter, seconded by Kaplan)
• Peter Kaplan designated to run meeting (by Michelle Johnson)
• Discussed equipment needs and lead‑testing costs (no decision made)
• Meeting adjourned at 6:29 p.m. (motion by Compton, seconded by Carter)

Board of Selectmen

The Deering Board of Selectmen will conduct a second reading of proposed building permit price changes and a part-time bookkeeper job description. The meeting also includes a budget advisory overview and a report from Fire Chief Bob Richards.

• Second read of suggested price changes for building permits
• Second read of part-time bookkeeper with administrative duties job description
• Budget Advisory Overview (advisory capacity only)
• Report from Fire Chief Bob Richards

The Selectmen approved Stephen Gallagher for the town’s Emergency Management position on a non‑paid basis. They also reduced the Farrill Hill speed limit to 25 mph and authorized the Town Administrator to purchase new locks for Town Hall. Additional actions included moving the budget advisory charging document to a first reading, approving the consent agenda, advancing the part‑time bookkeeper job description and building‑permit price changes to third reading, and extending the CMPAC report deadline to Oct 21, 2025.

• Approved Stephen Gallagher as Emergency Management (non‑paid) (3‑0)
• Reduced Farrill Hill speed limit from 35 mph to 25 mph (3‑0)
• Authorized Town Administrator to buy locks for Town Hall (3‑0)
• Moved Budget Advisory Committee charging document to first reading (3‑0)
• Approved Consent Agenda (3‑0)
• Moved part‑time bookkeeper job description to third reading (3‑0)
• Moved suggested building‑permit price changes to third reading (3‑0)
• Extended CMPAC report deadline to Oct 21, 2025 (3‑0)

Planning Board

The Deering Planning Board will consider continuation requests for two pending applications: adding eight summer cabins at 1181 Deering Center Road and constructing a detached garage at 72 Zoski Road. It will also review a proposed zoning amendment that responds to a recent state law change regarding accessory dwelling units. No final decisions are recorded in this agenda.

• Continuation request for site plan application at 1181 Deering Center Road to add eight summer cabins (Agricultural/Residential district)
• Continuation request for construction of a detached garage on Lot 41, Map 235, 72 Zoski Road
• Review of proposed zoning amendment addressing the recent state law change on accessory dwelling units

The board approved Charles Wood and Keith Johnson to serve as regular members for the meeting. Applications for 1181 Deering Center Road and 72 Zoski Road were each continued to November 10, 2025. The board voted to replace the term “smaller” with “secondary” in the ADU definition and set a 750‑sq‑ft size cap (with a 750/950 range) for ADUs. It also decided to include a July 1 2025 reference date for pre‑existing structures and to remove the interior‑door language from the draft ordinance.

• Approved alternates Charles Wood & Keith Johnson as regular members (unanimous)
• Continued 1181 Deering Center Road cabin application to Nov 10 2025
• Continued 72 Zoski Road garage application to Nov 10 2025
• Replaced “smaller” with “secondary” in ADU definition
• Adopted 750‑sq‑ft size cap (750/950 range) for ADUs after simple majority poll
• Included July 1 2025 as reference date for pre‑existing structures convertible to ADUs
• Removed interior‑door language; replaced with ingress/egress statutory language
• Adjourned meeting (unanimous)

Chloride Management Plan Advisory Committee

The Chloride Management Plan Advisory Committee is meeting to discuss the contents of a final draft. The body will also review minutes from the August 26, 2025 meeting.

• Discussion on final draft contents of the Chloride Management Plan

The Chloride Management Plan Advisory Committee approved the September 2, 2025 minutes. After reviewing a draft video presentation, members agreed to test the police pit for lead contamination before considering it for future town use. Bob Carter and Robert Compton were tasked with drafting the final report for the September 16 meeting. The meeting was then adjourned.

• Approved September 2, 2025 minutes (motion by Kaplan, seconded by Carter)
• Agreed to test police pit for lead contamination (consensus)
• Assigned Bob Carter and Robert Compton to prepare draft final report for Sept 16 meeting
• Motion to adjourn passed (motion by Compton, seconded by Card)

Library Trustees

The Deering Public Library Board of Trustees will meet to approve past minutes, review financial updates, and vote on a $X handrail payment and a donation from an art sale. They will also discuss library programs, a grant application, and the creation of a Deering Authors section.

• Vote on payment for the walkway handrail
• Vote to accept donation from Betsy Holmes’ art sale
• Grant application for November 7th Humanities program, due October 1st
• Update on creating a Deering Authors section in the library
• Use of Library building for September 21 PLC class

The trustees unanimously accepted the August 4 minutes. They also unanimously approved a $10,300 check to contractor David Noonan for the granite steps handrail. Finally, they unanimously accepted a $605 donation from resident Betsy Holmes.

• Accepted August 4 minutes (unanimous)
• Approved $10,300 payment to David Noonan (unanimous)
• Accepted $605 donation from Betsy Holmes (unanimous)

Cemetery Trustees

The Cemetery Trustees will review August meeting minutes, discuss tree maintenance work in East Deering, and address budget needs. A workshop with NHOGA is scheduled for September 27 with a rain date on September 28.

• Approve August meeting minutes
• Update on Peterborough Granite and Gill tree work in East Deering (cleaning, pruning)
• Discuss dead ash tree in East Deering
• NHOGA workshop on September 27 (rain date: September 28) at 10 AM
• Review budget needs

The board voted 4‑0 to adopt the August 4, 2025 meeting minutes. They also voted 4‑0 to spend $2,500 from the Expendable Trust Fund to have Gill Professional Tree Services remove a dead ash tree in East Deering, with Treasurer John Reynolds handling paperwork and Kay Hartnett scheduling the work.

• Adopt August 4, 2025 minutes (4-0)
• Approve $2,500 tree removal from Expendable Trust Fund (4-0)

Board of Selectmen

The Deering Board of Selectmen will convene on September 3, 2025, to open a public session, receive quarterly reports from department heads, and act on a consent agenda. The board will also review and approve minutes from the August 5, 2025 meeting.

• Public Comment period for residents to address the board
• Quarterly reports from department heads
• Consent agenda for routine approvals
• Town Hall rental approval
• Approval of minutes from August 5, 2025 meeting

The board unanimously approved several items, including a $3,566.18 fire PPE purchase, the rescission of Selectman Diers' NH 911 liaison role and its transfer to Town Administrator Defosse, and the consent agenda covering recent vendor and payroll expenses. They also approved the Contoocook River Cooperative's Town Hall rental request, amended the rental agreement policy to remove an insurance paragraph, and gave a second reading to a part‑time bookkeeper job description. The August 19 minutes were approved and the meeting was adjourned at 8:56 pm.

• Approved $3,566.18 fire PPE purchase (unanimous)
• Rescinded Selectman Diers' NH 911 liaison authority, transferred to Town Administrator Defosse (unanimous)
• Approved consent agenda covering vendor and payroll expenditures (unanimous)
• Approved Town Hall rental request for Contoocook River Cooperative (unanimous)
• Approved amendment to Town Hall Rental Agreement Policy, removing insurance assistance paragraph (unanimous)
• Approved second reading of part‑time bookkeeper job description (unanimous)
• Approved minutes from August 19, 2025 (public and nonpublic) (unanimous)
• Adjourned meeting at 8:56 pm (unanimous)

Chloride Management Plan Advisory Committee

The Chloride Management Plan Advisory Committee will discuss the final draft of the chloride management plan. The meeting will also include approval of minutes from the previous meeting and adjournment.

• Discussion on final draft contents of chloride management plan
• Approval of minutes from August 26, 2025

The Chloride Management Plan Advisory Committee meeting was cancelled because no members attended. The committee announced that the public meeting will resume next Tuesday at 5 pm in the Town Hall upstairs.

Chloride Management Plan Advisory Committee

The Chloride Management Plan Advisory Committee is meeting to discuss the contents of a final draft. The session includes a presentation to the DLIA.

• Discussion on final draft contents
• Presentation to DLIA

The Chloride Management Plan Advisory Committee approved the minutes from the August 19, 2025 meeting. The committee resolved that the final report will present specific Phase One recommendations together with estimated costs. The meeting was then adjourned.

• Approved minutes of August 19, 2025 (moved by Carter, seconded by Rudd)
• Resolved to include specific Phase One recommendations with cost estimates in the final report
• Motion to adjourn passed (moved by Kaplan, seconded by Compton)

Board of Selectmen

The Deering Board of Selectmen will convene on August 19, 2025, to address old business items including a third reading of the town hall rental ordinance and attorney’s report, as well as recognize the Fire Department. Public comment is open before official business begins, and the meeting includes procedural approvals and a nonpublic session.

• Third read of Town Hall Rental ordinance
• Third read of Attorney’s report
• Acknowledgment to the Fire Department

The Selectmen approved a seven‑year lease for a backhoe, funding the $24,238 initial payment from the Highway Equipment Expandable Trust Fund. They also approved an $8,000 expenditure from the Dry Hydrant Trust Fund for hydrant improvements at Fish & Game. Additional approvals included a rental of an excavator and screener costing $15,000 from the sand budget and $200 from the equipment rental line, a $1,500 purchase of a solar‑powered electronic sign, and the appointment of Mike Thomas as an alternate on the Planning Board. The board adopted the Town Hall Rental policy, extended the CMPAC charter by 30 days, and approved a $12,500 expenditure from the Road Construction and Maintenance Expendable Fund.

• Approved seven‑year backhoe lease; $24,238 initial payment from Highway Equipment Expandable Trust Fund (3‑0)
• Approved $8,000 expenditure from Dry Hydrant Trust Fund for Fish & Game hydrant (3‑0)
• Approved rental of excavator and screener costing $15,000 from sand budget and $200 from equipment rental line (3‑0)
• Approved purchase of electronic sign for $1,500 (3‑0)
• Approved appointment of Mike Thomas as Planning Board alternate (3‑0)
• Approved Town Hall Rental policy with updated clauses (3‑0)
• Extended CMPAC charter period by up to 30 days (3‑0)
• Approved $12,500 expenditure from Road Construction and Maintenance Expendable Fund (no vote recorded)

Chloride Management Plan Advisory Committee

The Chloride Management Plan Advisory Committee will meet to discuss the contents of a final draft. The group will also address a presentation to the DLIA.

• Discussion on final draft contents
• Presentation to DLIA

The Chloride Management Plan Advisory Committee approved the minutes of the August 5, 2025 meeting. Members reviewed cost estimates for the chloride mitigation plan but took no formal action on mitigation options. A draft of the final report was discussed, and members will bring suggestions to the next meeting on August 25, 2025. The meeting was adjourned at 5:55 p.m.

• Approved minutes of August 5, 2025 (motion passed)

Trustees of the Trust Funds

The Trustees of the Trust Funds will meet to finalize the investment policy and manage fund accounting. The body will review transfer requests and determine the disposition of school fund income.

• Finalization of investment policy
• Signing of TD Bank CD forms
• Review and execution of transfer requests
• School fund income disposition
• Highway maintenance fund request

The board approved the minutes from the previous meeting. They voted to adopt the 2025 investment policy. They also approved and executed a transfer of $4,360 from the Assessing EFT to the general fund. A reminder was sent to the TA about a previously mis‑directed $12,500 mowing request.

• Approved minutes from previous meeting
• Approved 2025 investment policy
• Approved transfer of $4,360 to the general fund

Planning Board

The Deering Planning Board will continue the review of a construction permit for a detached garage on Zoski Road. The board will also discuss a building inspector report regarding HB-577 and approve minutes from previous meetings.

• Continue review of garage construction at 72 Zoski Road
• Review foundation construction at 30 Chipmunk Lane
• Approve minutes from June 11, April 9, and February 12 meetings
• Discussion on HB-577 with Building Inspector Rich Lavoie

The Board determined the conditional use permit (CUP) for 30 Chipmunk Lane has no regional impact, granted a waiver for the hydrologic study with specific mitigation conditions, and accepted the application as complete. It then conditionally approved the project with a set of environmental and construction conditions. The Board also authorized the Building Inspector to consult the town planner on accessory dwelling unit questions, with a budget of up to $600 through the end of 2025.

• Approved Charles Wood as a regular voting member (unanimous)
• Determined the CUP application has no regional impact (unanimous)
• Granted waiver of the hydrologic study with trench and non‑grass planting conditions (unanimous)
• Accepted the CUP application as complete (unanimous)
• Conditionally approved the CUP application with listed environmental and construction conditions (unanimous)
• Approved Building Inspector access to Planner Matt Monahan for ADU questions, up to $600 through 2025 (unanimous)

Chloride Management Plan Advisory Committee

The Chloride Management Plan Advisory Committee will discuss the final draft of its chloride management plan at this meeting. The committee will also approve minutes from the August 5, 2025 meeting.

• Discussion on final draft contents of chloride management plan
• Approval of minutes from August 5, 2025 meeting

Conservation Commission

The Conservation Commission will review updates on water sampling in the Deering watershed and the Chloride Management Plan. The body will also discuss land maintenance and signage for the Poling Family Tract and the road to Chestnut Orchard.

• Wetlands Permit by Notification (PBN) correspondence
• Poling Family Tract monitoring and signage
• Conservation Fund TD Bank CD Investment
• Erosion on road to Chestnut Orchard (SPNHF)
• Water sampling in Deering watershed

The Conservation Commission adopted testing of chloride and turbidity at 16 sites proposed by the CMPAC sampling subcommittee. It also approved spending up to $900 from the Conservation Fund to buy the required equipment. Earlier, the Chair approved a dry‑hydrant installation at the Fish and Game Club pond and the commission approved the July 14 minutes.

• Approved minutes from July 14, 2025 (all approved)
• Chair approved DES wetland permit to install a dry hydrant at Fish and Game Club pond
• Adopted testing of chloride and turbidity at 16 sites (all in favor)
• Authorized up to $900 from the Conservation Fund to purchase testing equipment (all in favor)
• Canceled September meeting; October 4 set for roadside clean‑up (coordinated by Tim)
• Decided that minutes will remain sealed at this time
• Confirmed all members have access to the new SharePoint Conservation Commission folder
• Road Agent to receive map for installing wetlands and low‑salt‑use signs

Chloride Management Plan Advisory Committee

The committee will meet to receive progress reports from three subcommittees focused on chloride management. The session includes the approval of minutes from the July 29, 2025 meeting.

• Road Management Subcommittee progress report
• Water Testing Subcommittee progress report
• Highway Department Storage Methods Subcommittee progress report
• Approval of July 29, 2025 minutes

The committee accepted the outline for its final draft of recommendations. Members discussed equipment cost savings and a proposed engineering review, and decided to table the Keach/Nordstrom Associates review. The minutes from July 29, 2025 were approved. The meeting was then adjourned.

• Accepted potential outline for final recommendations
• Tabled Keach/Nordstrom Associates engineering review proposal
• Approved minutes of July 29, 2025

Hillsboro Deering Withdrawal Study Committee

The Hillsboro-Deering Withdrawal Study Committee is meeting to define the scope and timeline of a feasibility study regarding school district withdrawal. The body will discuss data points, potential school district options, and a community survey.

• Review of withdrawal study timeline according to RSA 195
• Discussion of survey questions and collection methods for parents and community
• Research into other potential school district options
• Review of cooperative district information posted to SAU34.org

Board of Selectmen

The Board of Selectmen will review paving bids and backhoe repair costs presented by the Road Agent. The meeting includes a budget review and a request for funds from the Assessing Expandable Trust Fund.

• Review of paving bids and backhoe repair costs
• Withdrawal request of $4,360.00 from Assessing Expandable Trust Fund for revaluations
• Second read of Town Hall Rental
• Second read of Attorney's
• Budget review

The Selectmen approved up to $16,500 from the Fire Department Building Maintenance Fund to resurface the MacAlister Fire Station, voting 3‑0. They also moved the town‑hall rental agreement to a third reading (3‑0), authorized a legal‑services RFP to Upton and Hatfield (3‑0), and approved a $4,360 withdrawal from the Assessing Expandable Trust Fund. The consent agenda and the motion to close the meeting were both approved.

• Approved $16,500 fire station paving contract (Advance Paving) – 3‑0
• Moved town‑hall rental agreement to third reading – 3‑0
• Authorized solicitation of legal services RFP to Upton and Hatfield – 3‑0
• Approved $4,360 withdrawal from Assessing Expandable Trust Fund – approved
• Approved consent agenda – passed (Johnson abstained)
• Approved motion to close meeting – 3‑0

Library Trustees

The Board of Trustees will review financial updates, including a completed fund transfer to the Library Maintenance Trust. The board will discuss building improvements and potential equipment purchases.

• Transfer of money from closed trust to Library Maintenance Trust
• Update on walkway handrail project
• Possible purchase of a new door for the library building
• Possible purchase of a dehumidifier and easel
• Discussion of invoice from Antrim Library

The trustees unanimously accepted the July 7, 2025 minutes. They agreed not to pay the $75 bill from Antrim Library and will contact the library about it. Summer Saturday program schedules for August and September were confirmed, and announcements will continue in local media. A request for children’s and fiction book donations for the Little Free Libraries will be posted on Facebook.

• Accepted July 7, 2025 minutes (unanimous)
• Decided not to pay $75 Antrim Library bill; Sue to contact library
• Confirmed summer Saturday program schedule for August and September
• Assigned Sue to continue program announcements; Pat to create posters
• Scheduled NH Humanities "Who was John Stark?" program for Nov 7 at Town Hall
• Decided to request children’s and fiction book donations for Little Free Libraries; Sue to post on Facebook
• Determined Schoolhouse Library use for PLC program requires TA/BOS approval; Sue to follow up

Cemetery Trustees

The Cemetery Trustees are meeting to review updates on cemetery maintenance and tree work. The body will also discuss a request for a fall workshop from the NHOGA.

• Request to NHOGA for a fall workshop
• Update on Peterborough work in E Deering
• Update on tree work in E Deering
• Updates on Wolf, Kohlman, and Butler cemeteries
• Approval of July minutes

The trustees voted to approve the July meeting minutes, with all five members in favor. The meeting was then formally adjourned by a unanimous motion. No other actions were voted on.

• Approved July meeting minutes (5-0)
• Motion to adjourn passed (5-0)

Hillsboro Deering School Board

The Hillsboro-Deering School Board is meeting for a retreat to discuss goals and priorities. No formal action is being taken at this meeting.

• Discussion of School Board Goals & Priorities

Chloride Management Plan Advisory Committee

The committee will meet for an on-site visit at the Town Gravel Pit on Hedgehog Mt Rd. The subsequent public session will focus on progress reports from three subcommittees regarding road management, water testing, and highway department storage methods.

• Site visit at Town Gravel Pit on Hedgehog Mt Rd
• Road Management Subcommittee progress report
• Water Testing Subcommittee progress report
• Highway Department Storage Methods Subcommittee progress report

The committee approved the July 22 minutes. Members agreed the Town Pit may be used for future storage of Highway Department materials and machinery and that the DCC will lead all future chloride and turbidity sampling. The next meeting will focus on magnesium chloride use, storage, and brine‑reuse options. The meeting adjourned at 6:19 p.m.

• Approved July 22 minutes (moved, seconded, approved)
• Agreed Town Pit can be used for future storage of Highway Department equipment
• Consensus that DCC will lead all future chloride and turbidity sampling
• Decided next meeting will focus on magnesium chloride use and brine‑reuse options

Hillsboro Deering Withdrawal Study Committee

The committee approved the prior meeting minutes with a 4‑0‑2 vote. A motion to move the session to a non‑public portion passed unanimously (4‑0‑0). The group selected three new members: Riche Colcombe, Katie Lavoie, and Polly Aruck. The meeting was adjourned unanimously (6‑0‑0) and the next session was set for August 5, 2025 at 8 am.

• Approved prior meeting minutes (4-0-2)
• Motion to go non‑public approved (4-0-0)
• Selected new committee members: Riche Colcombe, Katie Lavoie, Polly Aruck
• Adjourned meeting unanimously (6-0-0)
• Scheduled next meeting for August 5, 2025 at 8 am

Chloride Management Plan Advisory Committee

The Chloride Management Plan Advisory Committee will review progress reports from three subcommittees. The body will also hold a full committee discussion regarding salt storage methods and facilities.

• Road Management Subcommittee progress report
• Water Testing Subcommittee progress report
• Highway Department Storage Methods Subcommittee progress report
• Discussion on salt storage methods and facility

Trustees of the Trust Funds

The Trustees of the Trust Funds will meet to handle administrative tasks regarding bank accounts. The primary action is the signing and notarization of application forms for a TD Bank CD.

• Sign and notarize application forms for TD Bank CD

Trustees signed and notarized the forms needed for TD Bank to open a certificate of deposit and will transfer the funds to the checking account for that purpose. They identified that a $12,500 roadside‑mowing request should come from the road reconstruction and maintenance fund, and the town administrator will prepare a new withdrawal form and seek Board of Selectmen approval. The trustees also requested printer access and a trust‑fund folder on the server, which the administrator agreed to provide, with the finance manager following up by email.

• Signed CD opening forms and sent them to TD Bank
• Finance manager to transfer funds to checking account for CD opening
• Administrator to prepare new $12,500 withdrawal form from road reconstruction fund and obtain BOS approval
• Administrator agreed to grant printer access and create a trust‑fund folder; finance manager to request via email

Trustees of the Trust Funds

The Trustees of the Trust Funds will meet to update the 2025 investment plan and execute transactions. The body will also review school funds and the status of the Wolf Family Cemetery Fund.

• Review and update 2025 investment plan
• Execution of investment transactions
• Wolf Family Cemetery Fund documentation status
• Review of school funds purpose and disposition
• Collation of audit documents

The trustees voted to invest the full principal balances of all donated trust funds into a CD that matures before the end of 2025. They also approved withdrawal requests totaling $226,700, moving the money to the checking account and directing TD Bank to transfer it to the general fund. A $12,500 request from the municipal transport fund for highway mowing was denied and sent to the town administrator. Minutes from the June 20, 2025 meeting were approved.

• Approved CD investment of all donated trust fund principal balances (vote approved)
• Approved withdrawal requests totaling $226,700 and directed transfer to general fund
• Approved minutes from the 20 June 2025 meeting
• Established and funded new fire and rescue equipment ETF via warrant article 12
• Rejected $12,500 municipal transport fund request for highway mowing (referred to TA)
• Scheduled 21 July 2025 meeting to sign and notarize CD bank forms
• Agreed to wait for town guidance before responding to Wolf Family Cemetery document request
• Deferred auditor documentation collection to the next meeting

Chloride Management Plan Advisory Committee

The committee will conduct an on-site visit at the Town Highway Sheds followed by a public session. Members will hear progress reports from subcommittees focused on road management, water testing, and highway department storage methods.

• On-site visit at Town Highway Sheds
• Road Management Subcommittee progress report
• Water Testing Subcommittee progress report
• Highway Department Storage Methods Subcommittee progress report
• Approval of July 8, 2025 minutes

The CMPAC approved the minutes from the July 9, 2025 meeting by unanimous consent. The committee then adjourned the July 15 meeting, also by unanimous consent. No other actions were formally adopted.

• Approved July 9 minutes (all in favor)
• Adjourned July 15 meeting (all in favor)

Board of Selectmen

The Board of Selectmen will meet to discuss a future road maintenance schedule and revisions to Town Hall rentals. The board will also conduct a final read of the Key & Access policy.

• Bob Carter future road maintenance schedule
• Town Hall rental revision
• Key & Access policy final read

The board moved the revised town hall rental agreement to a second reading and approved it unanimously (2:0). Selectman Johnson also moved to appoint Richard Lavoie as the town's part‑time building inspector, which passed 2:0. The board accepted the July 1, 2025 minutes with amendments and agreed to request additional police reporting details. Several administrative actions were directed to the Town Administrator.

• Adopt revised town hall rental agreement (second reading) – vote 2:0
• Approve flat $60 four‑hour rate for town hall rentals – included in adopted policy
• Appoint Richard Lavoie as part‑time building inspector – vote 2:0
• Accept July 1, 2025 minutes with amendments – approved by consensus
• Request inclusion of radar traffic surveys, mileage, and Hillsboro PD call data in monthly police reports – approved by consensus
• Direct Town Administrator to confirm occupancy limit with fire chief
• Direct Town Administrator to review liability coverage with Primex
• Direct Town Administrator to contact CivicPlus about password‑protected website documents

Conservation Commission

The Conservation Commission will discuss the reimbursement of closing costs and signage for the Murrel Property. The body will also review its bylaws and a TD Bank investment for the Conservation Fund.

• Murrel Property reimbursement of closing costs, monitoring book, and signage
• Conservation Fund TD Bank Investment
• Chloride Management Plan Advisory Committee update
• Review of Commission bylaws
• Gregg Hill work party

The Commission approved the July 14 meeting minutes. The bylaws were accepted as written. Glenn Clark was appointed as the Deering Lake VLAP and Lake Host Coordinator. The Chair was given access to the Conservation Fund account and permission to move money into CD investments. All motions passed unanimously.

• Approved July 14 meeting minutes (all members)
• Accepted the By‑Laws as currently written (Tim motion, Dennis second, approved)
• Appointed Glenn Clark as VLAP and Lake Host Coordinator (Dennis motion, approved)
• Authorized the Chair to access the TD Bank Conservation Fund account and transfer funds into CD investments (Tim motion, Dennis second, approved)
• Approved the appointment of Vice‑Chair Tim Finn to attend the bank meeting (Tim agreement, approved)

Planning Board

The meeting agenda consists of procedural boilerplate. The board will review and approve minutes from five previous meetings and site walks dating from February to June 2025.

• Approval of June 11, 2025, meeting minutes
• Approval of May 14, 2025, meeting minutes
• Approval of May 14, 2025, site walk minutes
• Approval of April 9, 2025, meeting minutes
• Approval of February 12, 2025, meeting minutes

Chloride Management Plan Advisory Committee

The Chloride Management Plan Advisory Committee will meet to receive progress reports from three subcommittees. The body will also review minutes from the July 1, 2025 meeting.

• Road Management Subcommittee progress report
• Water Testing Subcommittee progress report
• Highway Department Storage Methods Subcommittee progress report
• Approval of July 1, 2025 meeting minutes

The Chloride Management Plan Advisory Committee approved the minutes from the July 1, 2025 meeting after a motion by Carter and a second by Compton; the motion passed with all members in favor. The committee then moved to adjourn, a motion made by Kaplan and seconded by Rudd, which also passed unanimously. The next meeting is scheduled for July 15, 2025 at 5:00 PM.

• Approved minutes from 7/1/25 (Carter moved, Compton seconded; all in favor)
• Adjourned meeting (Kaplan moved, Rudd seconded; all in favor)

Library Trustees

The Board of Trustees will review financial balances and the transfer of funds to the Library Maintenance Trust. The meeting includes discussions on facility upgrades and upcoming programming.

• Transfer of money from closed trust to Library Maintenance Trust
• Walkway handrail project start date
• Possible purchase of a new library building door
• Humanities program grant availability for November
• Purchases for an easel and dehumidifier

The trustees voted unanimously to accept the minutes from the June 2, 2025 meeting. No other formal actions were approved; the board discussed program schedules, collection updates, and upcoming projects, but no votes were taken on those items.

• Accepted June 2, 2025 minutes (unanimous)

Cemetery Trustees

The Cemetery Trustees will review updates regarding Maple in East Deering and a legal email concerning Butler Cemetery. The board will also discuss a trust fund request for the Kohlman family and headstone repair initiatives.

• Update on Maple in East Deering
• Letter to Kohlman family regarding trust fund additions
• Attorney email regarding Butler Cemetery
• Headstone repair class and workday ideas for East Deering

The board approved a $1,150 contract with Peterborough Marble and Granite to repair headstones and a $3,750 contract with Gills Professional Tree Care to remove a hazardous maple tree. They also approved the May and June meeting minutes unanimously. The trustees decided to schedule a headstone‑cleaning workshop for September or early October and Kay will send a letter to the Kohlman family about their trust fund. The meeting was adjourned at 7:58 p.m.

• Approved $1,150 stone repair contract from expendable trust fund (5-0)
• Approved $3,750 tree removal contract from expendable trust fund (5-0)
• Approved May & June meeting minutes (5-0)
• Decided to schedule NHOGA headstone workshop for September or early October
• Kay to send letter to Kohlman family regarding trust fund
• Adjourned meeting (5-0)

Hillsboro Deering Withdrawal Study Committee

The Hillsboro-Deering Withdrawal Study Committee is meeting to review previous minutes and correspondence from petitioner Katie Lavoie regarding a Deering warrant article. The body will also examine draft withdrawal agreements and reports from other districts that have filed for withdrawal.

• Correspondence with petitioner Katie Lavoie regarding Deering warrant article
• Review of draft withdrawal agreements
• Review of minority and majority reports from other districts/towns that have filed

Chloride Management Plan Advisory Committee

The Chloride Management Plan Advisory Committee will receive progress reports from three subcommittees. The body will also review a Lake Hydrologic and Nutrient Loading Analysis presented by Bob Compton of the ESS Group.

• Road Management Subcommittee progress report
• Water Testing Subcommittee progress report
• Highway Department Storage Methods Subcommittee progress report
• ESS Group Lake Hydrologic and Nutrient Loading Analysis

The committee heard progress reports from the Road Management, Water Testing, and Highway Department Storage Methods subcommittees, and reviewed the ESS Group lake hydrologic and nutrient loading analysis presented by Bob Compton. The agenda also listed approval of the June 24 minutes, but no vote or outcome was recorded. No other actions were decided.

Board of Selectmen

The Board of Selectmen will meet to review bids for mini-splits and a holiday personnel policy. The board will also conduct a fifth reading of the Key & Access policy.

• Review and approval of mini-split bids
• Review of holiday personnel policy
• Fifth read of Key & Access policy

The Selectmen voted 3‑0 to approve a $15,000 expenditure for new protective gear for fire personnel. They also approved the Townsend Energy bid to install mini‑split units and upgrade the electrical panel. The holiday personnel policy was updated to pay holidays regardless of scheduled work, and the June meeting minutes were approved and sealed.

• Approved $15,000 protective equipment purchase for fire department (3-0)
• Approved Townsend Energy bid for mini‑split installation and electrical panel upgrade (3-0)
• Approved holiday policy change to pay holidays regardless of work schedule (vote not recorded, but motion passed)
• Approved June 3 and June 17 meeting minutes (3-0)
• Motion to seal non‑public minutes passed (3-0)
• Moved Item 6 up to Item 2 in agenda (3-0)
• Entered non‑public session at 8:41 pm (3-0)
• Adjourned meeting at 9:00 pm (3-0)

Chloride Management Plan Advisory Committee

The Chloride Management Plan Advisory Committee will conduct an on-site tour of the Highway Department site. Members will discuss the advantages and disadvantages of current chloride storage and equipment cleaning methods.

• On-site tour of Highway Department site via Fisher Rd
• Review of chloride-related storage and equipment cleaning methods
• Approval of June 17, 2025 meeting minutes

Committee members approved the prior meeting minutes and formally adjourned the session. They agreed to create three sub‑committees on road management, water sampling, and the salt barn, and to adopt a 90‑day timeline for CMPAC work. The next meeting was scheduled for June 31, 2025 at 5:00 PM.

• Approved 6/17/25 minutes (Cobbett moved, Carter seconded, all in favor)
• Adjourned meeting at 5:20 PM (Compton moved, Carter seconded, all in favor)
• Formed Road Management sub‑committee (Michelle Johnson, Peter Kaplan, Bob Carter, Jim Card) – consensus
• Formed Sampling/Water Testing sub‑committee (John Rudd, Bob Compton) – consensus
• Formed Salt Barn sub‑committee (Jim Card, Ed Cobbett, Bob Carter, John Rudd, Bob Compton) – consensus
• Adopted general CMPAC 90‑day timeline – consensus
• Adjourned meeting at 6:20 PM (Cobbett moved, Carter seconded, all in favor)
• Scheduled next meeting for June 31, 2025 at 5:00 PM

Board of Selectmen

The Board of Selectmen will meet to conduct a nonpublic session regarding compensation and job descriptions. The remainder of the agenda contains no listed items for new or old business.

• Nonpublic session regarding compensation and job descriptions

Trustees of the Trust Funds

The Trustees of the Trust Funds will meet to address corrective actions for school fund transfers and review the purpose of those funds. The body will also update and execute the 2025 investment plan and organize audit documentation.

• Corrective action for transfer from school funds
• Review and update of 2025 investment plan
• Execution of approved investment transactions
• Collation of audit documents

The board approved the minutes from the June 6 meeting. They authorized a note to the Town Administrator requesting the return of an over‑transfer of school‑fund income. Trustees agreed to rewrite the investment policy and to move principal balances from the common trust and other donated funds into a CD at TD Bank, excluding school funds. They also approved a $4,255 transfer to the Conservation Commission.

• Approved minutes from the June 6, 2025 meeting
• Approved and sent note to the Town Administrator to return the full transferred amount
• Agreed to rewrite the investment policy; Ralph to draft the first version
• Approved moving principal balances from the common trust and other donated funds to a CD (school funds excluded)
• Approved $4,255 transfer from the exotic week ETF to the Conservation Commission

Zoning Board of Adjustment

The Zoning Board of Adjustment will meet to consider a motion for rehearing regarding an appeal of a Building Inspector's decision. The case involves the property at 71 Wolf Hill Road.

• Motion for rehearing for Case No. 2025-03 (71 Wolf Hill Road)

The board voted 3‑0 to deny the motion to rehear the May 22 dismissal. It then approved the May 22 minutes by a 3‑0 vote. The next scheduled meeting was cancelled and the board adjourned the session with a unanimous 3‑0 vote.

• Denied motion to rehear (3-0)
• Approved May 22 minutes (3-0)
• Cancelled next meeting (no vote recorded)
• Adjourned meeting (3-0)

Chloride Management Plan Advisory Committee

The Chloride Management Plan Advisory Committee appointed Michelle Johnson as chair and Bob Compton as secretary, with all members voting in favor. The committee agreed to hold future meetings on Tuesdays and Wednesdays at 5:00 p.m. The next meeting was scheduled for June 24, 2025.

• Elected Michelle Johnson as Chair (unanimous vote)
• Elected Bob Compton as Secretary (unanimous vote)
• Set regular meeting days to Tuesdays and Wednesdays at 5:00 p.m. (agreed)
• Scheduled next meeting for June 24, 2025 at 5:00 p.m. (agreed)
• Adjourned meeting at 6:29 p.m. (motion passed)

Board of Selectmen

The Board of Selectmen will discuss town administration, job descriptions, and street lighting. The meeting includes a fourth reading of the Key & Access Policy.

• 4th reading of Key & Access Policy
• Review of job descriptions
• Discussion on 2nd NH Turnpike Road signage and speeding
• NEE Committee Street Lighting
• Reports from the Town Administrator and Selectmen

The board voted 3‑0 to attach Deputy Treasurer Katie Lavoie’s written statement about the $25,000 payment to Hillsborough to the official meeting minutes. They also voted 3‑0 to seal the minutes of the non‑public session held earlier that evening. No other items were formally approved, denied, or tabled during this meeting.

• Approved attaching Lavoie’s statement to minutes (3-0)
• Approved sealing non-public session minutes (3-0)

Hillsboro Deering School Board

The Hillsboro-Deering School Board will consider an agreement to provide music educator services to the Washington School District for FY26. The board will also review budget transfers for the FY26 budget and a fire alarm project.

• Agreement with Washington School District for music educator services in FY26
• FY26 Budget Transfer
• Fire Alarm Project Budget Transfer
• 2025 Revision of the Professional Growth and Evaluation Plan
• Authorization for Superintendent to hire between June 17 and August 18

Planning Board

The Planning Board will review two new applications for construction and demolition. One item from April regarding a site plan for additional cabins has been requested for continuance.

• Request to continue site plan for eight additional cabins at 1181 Deering Center Road to October 8, 2025
• Application for a detached garage at 72 Zoski Road (Map 235, Lot 41)
• Application for demolition and rebuild of a dwelling at Driftwood Island (Map 235, Lot 62)

The Board approved the Conditional Use Permit (CUP) application for Map 235 Lot 62 (Driftwood Island) to demolish the existing dwelling and rebuild a new single‑family home, with specific conditions. The application was found to have no regional impact and was accepted as complete before the approval vote. The Board also authorized the Planning Board Clerk to place public notice ads and manage Sharepoint postings. Additionally, the Board continued the 181 Deering Center Rd site plan to October 8 2025 and allowed Alternate Keith Johnson to serve as a full voting member.

• Approved Alternate Keith Johnson as full voting member (All in favor; none opposed)
• Continued 181 Deering Center Rd site plan to Oct 8 2025 (All in favor; none opposed)
• Determined 72 Zoski Road CUP has no regional impact (All in favor; none opposed)
• Approved continuation of meeting to Aug 13 2025 (All in favor; none opposed)
• Determined Driftwood Island CUP has no regional impact (All in favor; none opposed)
• Accepted Driftwood Island CUP application as complete (All in favor; none opposed)
• Approved Driftwood Island CUP with conditions listed by Matt Monahan (All in favor; none opposed)
• Authorized Planning Board Clerk to place public notice ads and manage Sharepoint site (All in favor; none opposed)

Board of Selectmen

The Board of Selectmen will discuss employee job descriptions and evaluations. The meeting also includes a review of Town Goals.

• Employee job descriptions
• Employee evaluations
• Town Goals

The board reviewed department head job descriptions but made no changes. They examined the employee evaluation form and decided to use the existing form for this year's reviews. A discussion of town goals was held with no decisions made. The meeting was adjourned after a motion that passed unanimously.

• Agreed to use the current employee evaluation form for 2025 reviews (unanimous)
• Motion to adjourn passed (unanimous)

Conservation Commission

The Conservation Commission will meet to elect officers and appoint a representative to the Deering Planning Board. The body will also discuss land acquisition, roadside cleanup, and road salt management.

• Appointment of CC representation to the Deering Planning Board
• Election of officers
• Land acquisition update
• Roadside cleanup
• Summary of 05/06 meeting regarding Chloride Management Plan Advisory Committee

The commission elected Mike Thomas as Chair, Tim Finn as Vice‑Chair, and reappointed Kim Roy as Secretary, each decision passing unanimously. The commission approved Mike Thomas to continue as its representative on the Planning Board. A unanimous motion gave John Rudd authority to represent the commission and vote at Chloride Management Plan Advisory Committee meetings. The meeting was adjourned at 7:00 pm.

• Mike Thomas elected Chair (unanimous)
• Tim Finn elected Vice‑Chair (unanimous)
• Kim Roy reappointed Secretary (unanimous)
• Mike Thomas approved to continue as Conservation Commission representative on Planning Board (unanimous)
• John Rudd granted autonomy to represent commission on Chloride Management Plan Advisory Committee (unanimous)

Trustees of the Trust Funds

The trustees decided to review and update the investment policy. They will consider placing a portion of the principal balance of common and other non‑expendable trust funds into TD Bank CDs, while keeping expendable and capital reserve funds in savings accounts. The board also set a schedule for monthly meetings and agreed to reconvene in two weeks to gather audit information.

• Agreed to review and update the investment policy (no vote recorded)
• Agreed to consider investing a portion of non‑expendable trust funds in TD Bank CDs (no vote recorded)
• Decided expendable trusts will remain in liquid savings accounts (no vote recorded)
• Decided capital reserve funds will remain in savings accounts until the Capital Improvement Plan is finalized (no vote recorded)
• Agreed to finalize the investment policy at the next meeting (no vote recorded)
• Agreed to reconvene in two weeks to collect audit information (no vote recorded)
• Agreed to review bank statements at the start of each meeting (no vote recorded)
• Set regular meeting schedule: third Friday of each month at 2:00 pm (no vote recorded)

Hillsboro Deering Withdrawal Study Committee

The Withdrawal Study Committee decided to keep its voting membership to four members: Roy Watson, Richard Pelletier, Chris Bober, and Kathryn McGinn. Upcoming meetings were scheduled for July 3 and July 21, 2025, at 8 am in the SAU conference room. The committee assigned Dr. Crawford to contact the warrant petitioner and the business administrator to request draft withdrawal agreements and related reports for discussion at the July 3 meeting.

• Committee membership set to four voting members (Roy Watson, Richard Pelletier, Chris Bober, Kathryn McGinn)

Board of Selectmen

The Deering Board of Selectmen will meet on June 3, 2025, to discuss and potentially approve a Keys and Access Policy at its third reading. The meeting will also cover public comment, monthly report templates, and updates on street lighting and the NEE Committee.

• Keys and Access Policy — third reading
• Monthly Report Templates — discussion and approval
• Updates on Street Lighting
• Updates on NEE Committee

The Selectmen waived the $200 rental fee and approved the town hall use by the Piscataquoag Land Conservancy. They confirmed five new members and one ex‑officio member for the Chloride Management Plan Advisory Committee. The board also authorized Chief Richards to sign the fire‑truck sale order after financing is approved, approved the May 20 minutes, and selected Pike Industries for the paving project at $235,615.

• Waived $200 town hall rental fee and approved rental for Piscataquoag Land Conservancy (3-0)
• Approved John Rudd appointment to CMPAC (3-0)
• Approved Peter Kaplan appointment to CMPAC (3-0)
• Approved Bob Compton appointment to CMPAC (3-0)
• Approved Bob Carter appointment to CMPAC (3-0)
• Authorized Chief Richards to sign sale order after financing approval (3-0)
• Approved May 20, 2025 public minutes with amendment (3-0)
• Approved $235,615 paving contract with Pike Industries (3-0)

Library Trustees

The Board of Trustees will meet to review financial accounts and discuss facility maintenance. The body will consider purchases for a new door, easel, and folding chairs.

• Transfer of money from a closed trust to the Library Maintenance Trust
• Discussion of library walkway repair and handrail project schedule
• Possible purchase of a new door for the library building
• Selection of a Humanities program for November
• Discussion of little free libraries and town hall library area

The trustees voted unanimously to accept the minutes from the May 5, 2025 meeting. They also voted unanimously to purchase folding chairs, two for this year and two for next year. The meeting included updates on summer Saturday programs, collection maintenance, and a pending fund transfer for the Library Maintenance Fund.

• Accepted minutes of May 5, 2025 (unanimous)
• Approved purchase of folding chairs, two this year and two next year (unanimous)

Cemetery Trustees

The Cemetery Trustees will meet to review minutes and discuss updates regarding the Buter easement and the Deeringcemeteries.com website. The board will also address adding funds to the Kohlman Family Cemetery trust and planning a headstone repair class.

• Buter easement update
• Kohlman Family Cemetery trust fund contribution
• Deeringcemeteries.com site update
• Headstone repair class and workday for headstone in E. Deering

The trustees delayed approval of the May meeting minutes. They decided to contact the town lawyer about the Butler easement and to trim brush at the Cote family plot. The meeting was adjourned unanimously with a 5‑0 vote.

• Postponed approval of May meeting minutes (decision delayed)
• Decided to email town lawyer regarding Butler easement (pending)
• Trustees trimmed brush and uncovered headstones at Cote family plot (completed)
• Agreed to wait on website account transfer until new TA is in place (pending)
• Planned to order larger Memorial Day flags next year (pending)
• Assigned Kevin Larmand to attend Dunbarton headstone repair workshop and report (pending)
• Decided to research Grime family and other headstone histories for website (pending)
• Motion to adjourn passed 5-0 (adjourned)

Hillsboro Deering School Board

The Hillsboro-Deering School Board will hold a public hearing to discuss spending up to $75,000 from the Special Education Trust Fund for unanticipated costs. The board will also discuss a withdrawal study and select a representative for the SAU Policy Committee.

• Public hearing to expend up to $75,000 from the Special Education Trust Fund
• Discussion and action on selecting a representative for the SAU Policy Committee
• Update on the Withdrawal Study
• Introduction of Skyla Auger as Student Representative for 2025-2026
• Discussion regarding a Fair Funding Project Letter

The Hillsboro‑Deering School Board approved the consent agenda and appointed Krista Davison as the district representative to the SAU Policy Committee. It authorized Superintendent Crawford to expend up to $75,000 from the Special Education Trust Fund for unanticipated costs. The board also approved a letter to the editor, set the board retreat for July 30, 2025, and completed required non‑public session actions before adjourning.

• Approved consent agenda items (4‑0‑0)
• Appointed Krista Davison as SAU Policy Committee representative (4‑0‑0)
• Authorized expenditure of up to $75,000 from Special Education Trust Fund (4‑0‑0)
• Approved letter to editor authorizing Chair Bober (4‑0‑0)
• Set School Board retreat for July 30, 2025, 5:00‑7:00 pm (unanimous)
• Entered non‑public session under RSA 91‑A:3 II (a‑c)
• Exited non‑public session (motion passed, 4‑0‑0)
• Adjourned meeting at 7:07 pm (4‑0‑0)

Hillsboro Deering School Board

The Hillsboro-Deering School Board is holding an emergency meeting to discuss and act upon Modified FY26 General Assurances. The board will determine whether to authorize the Board Chair and Superintendent to sign these assurances with a cover letter.

• Authorization of Modified FY26 General Assurances

Hillsboro Deering School Board

The SAU 34 School Board will hold a routine meeting to approve future meeting dates through December, including a public budget hearing, and to confirm the composition of its policy board. The board will also receive updates from the superintendent and business manager, but no major decisions are scheduled beyond procedural actions.

• Approve August–December meeting schedule
• Approve composition of SAU Policy Board
• Public budget hearing scheduled for December

The board voted to authorize Chair Chris Bober and Superintendent Jennifer Crawford to sign the Modified FY26 General Assurances and accompanying cover letter. The motion was moved by Krista Davison, seconded by Stacey Morin, and passed unanimously with a 5-0-0 vote. The meeting was then adjourned by a unanimous motion.

• Authorized Chair and Superintendent to sign Modified FY26 General Assurances (5-0-0)
• Adjourned meeting (5-0-0)

Zoning Board of Adjustment

The Deering Zoning Board of Adjustment will hold a public hearing on an appeal filed by David E. LeFevre and Amy E. LeFevre regarding a Building Inspector decision dated February 13, 2025. The appeal concerns property located at 71 Wolf Hill Road under RSA § 674:41.

• Case No. 2025-03: Appeal of administrative decision on 71 Wolf Hill Road (Tax Map 234, Lot 13)
• Continuation of May 8, 2025 meeting

The Zoning Board of Adjustment voted 3‑0 to dismiss Case 2025‑03 without prejudice, citing lack of jurisdiction. The board also approved the May 8 minutes after removing edit markings, with a unanimous 3‑0 vote. Finally, the board adjourned the meeting, again by a 3‑0 vote.

• Dismissed Case 2025-03 without prejudice (3-0)
• Accepted May 8 minutes with edit markings removed (3-0)
• Adjourned meeting (3-0)

Board of Selectmen

The Board of Selectmen will meet to discuss a tax warrant and the second reading of a Keys and Access Policy. The session includes updates on the Fire/EMS mini-pumper and the NH911 CARES Program.

• Tax Warrant
• Keys and Access Policy (2nd Reading)
• Fire/EMS Department updates regarding a mini-pumper
• Chloride Management Plan Advisory Committee (CMPAC) charging statement
• NH911 CARES Program

The Board announced the hiring of Deborah DeFosse as Town Administrator, starting June 2, 2025. It also approved designating the week of May 18 as EMS Week, accepted the $11,413.96 consent agenda, and approved the Chloride Management Plan Advisory Committee charge. Additional actions included approving a permit for the Tour De Francistown gravel‑grinder bike ride and adopting minutes from recent non‑public meetings.

• Designated week of May 18 as EMS Week (3‑0)
• Accepted consent agenda $11,413.96 (3‑0)
• Moved key and access policy to second reading (3‑0)
• Approved Chloride Management Plan Advisory Committee charge (3‑0)
• Accepted Ed Cobbett's application to CMPAC (3‑0)
• Approved minutes from non‑public meetings May 6, 9, 12, 16 (3‑0)
• Approved permit for Tour De Francistown gravel‑grinder bike ride (3‑0)
• Adjourned public meeting (3‑0)

Hillsboro Deering School Board

The Hillsboro-Deering School Board will hold a public hearing to accept $111,656 in unanticipated revenue from the NH Department of Education Transportation Aid Discretionary Grant and to authorize up to $100,000 from the maintenance trust fund for repair/replacement of the H-DES domestic hot water unit. Following the hearing, the regular meeting will consider vendor selection for the hot water project, budget transfers, appointment of a community member to the scholarship committee, and other routine business.

• Accept $111,656 NH DOE Transportation Aid Discretionary Grant
• Authorize up to $100,000 from maintenance trust fund for H-DES domestic hot water unit repair/replacement
• Select vendor for domestic hot water project
• Approve budget transfers and rescind previous budget transfer
• Appoint community member to Scholarship Committee

Board of Selectmen

The Board of Selectmen is holding a special non-public session to discuss a potential new hire under RSA 91-A:3, II(b). No other business is scheduled.

• Non-public session for potential new hire

Planning Board

The Planning Board voted unanimously to authorize Chair Katherine Jenkins to write to the applicant requesting an updated road reconstruction plan for Lots 15 & 16 and an updated site development plan showing the driveway and emergency vehicle turnaround. The Board also elected Bob Compton as Vice Chair by unanimous vote. The meeting was then adjourned unanimously.

• Authorized Chair to request updated road reconstruction and site development plans (unanimous)
• Continued review of 181 Deering Center Rd application to Sept 10, 2025 (continuance)
• Elected Bob Compton as Vice Chair (unanimous)
• Adjourned meeting (unanimous)

Board of Selectmen

The Board of Selectmen is holding a special non-public session. The meeting is limited to the discussion of a potential new hire.

• Nonpublic session regarding a potential new hire

Cemetery Trustees

The Deering Cemetery Trustees will meet on May 12, 2025. They are set to decide whether to fund Wolf Family Cemetery maintenance from income or principal. Other items include reading a Butler Cemetery easement, assigning maintenance duties, and planning Memorial Day flag placement. The meeting also includes welcoming a new trustee and approving prior minutes.

• Welcome Bev Chin as new trustee
• Decide Wolf Family Cemetery maintenance funding (income vs. principal)
• Read Butler Cemetery easement
• Approve April minutes
• Assign cemetery maintenance responsibility

Conservation Commission

The Deering Conservation Commission will hold a public hearing and consider approvals from the Board of Selectmen and Planning Board regarding a land acquisition project. The Commission also plans to vote on reimbursing Samuels for survey services and paying for mowing at the Pollinator Garden, both from the Conservation Fund. Additional updates include roadside cleanup, a road salt summary from a recent meeting with the Board of Selectmen, and a Lake Host update.

• Public hearing on land acquisition with BOS approval and Planning Board technical subdivision approval conditioned on survey revision
• Motion to reimburse Samuels from Conservation Fund for survey services
• Motion to pay for mowing at Pollinator Garden from Conservation Fund
• Summary of 05/06 meeting with BOS regarding road salt
• Lake Host program update

The commission approved the amended minutes from the April 14, 2025 meeting. It also approved a $321 payment to Donald Mellen for a survey and a $1,050 payment to Leon Nelson for mowing the pollinator garden. Both payments will be withdrawn from the town conservation fund. The meeting was then adjourned.

• Approved amended minutes of April 14, 2025 (all AYE)
• Approved payment of $321.00 to Donald Mellen for survey services (all AYE)
• Approved payment of $1,050.00 to Leon Nelson for mowing pollinator garden (all AYE)
• Adjourned meeting (all AYE)

Board of Selectmen

This is a special meeting of the Board of Selectmen convened solely for a non-public session under RSA 91-A:3, II(b) to discuss a potential new hire. No other business is scheduled; the meeting will adjourn immediately afterward.

• Non-public session for a potential new hire (RSA 91-A:3, II(b))

Zoning Board of Adjustment

The Zoning Board of Adjustment will hold a public hearing for Case No. 2025-03. The board is considering an appeal by David E. and Amy E. LeFevre regarding a February 13, 2025, decision by the Building Inspector.

• Public hearing for Case No. 2025-03: appeal of Building Inspector decision for 71 Wolf Hill Road (Tax Map 234, Lot 13)

The board heard a petition (Case 2025-03) to appeal a building permit decision. No motion to dismiss the case was made. The board voted to continue the case to a future meeting on May 22, 2025, passing the motion 3-0. The meeting was then adjourned.

• Motion to continue Case 2025-03 to May 22, 2025 approved (3-0)

Board of Selectmen

The Deering Board of Selectmen will discuss and potentially vote on the second reading of the Keys and Access Policy. Other items include updates on Fire EMS donations and repairs, Conservation Commission reservoir test results, and a proposal from the Deputy Building and Health Inspector regarding the NEE Committee. The board will also consider ZBA appointments, review emails and procedures, and receive updates on open items such as Farrell Hill and the TA search committee.

• Fire EMS: donations, repairs, surplus items, Safety Day, dry hydrants, mini pumper
• Conservation Commission: Deering Reservoir test results
• Deputy Building and Health Inspector: NEE Committee proposal
• Keys and Access Policy: second reading
• ZBA appointments

The board voted unanimously to ban the use of magnesium chloride in the town’s watershed and to begin a fact‑finding committee on salt storage early this summer. It also approved several fire‑department items, including acceptance of donated jackets and a computer, prioritizing work at Murdough Station, paving the McAlister Station lot, and using the expendable trust fund for dry‑hydrant projects. A Safety Day event was scheduled for August 23, 2025, and the weekly April payroll amounts were approved. No motions were denied.

• Accepted 12 HV jackets donation (all in favor)
• Accepted all‑in‑one computer donation for Donovan Station (all in favor)
• Prioritized RFP for work on Murdough Station (all in favor)
• Approved paving of McAlister Station lot (all in favor)
• Approved use of expendable trust fund for dry‑hydrant installations/replacements (all in favor)
• Scheduled Safety Day for August 23, 2025, 10 am–2 pm (all in favor)
• Agreed to eliminate use of magnesium chloride in the watershed (all in favor)
• Approved weekly April payroll amounts (all in favor)

Library Trustees

The Board of Trustees will review minutes, financial updates, and volunteer scheduling. They will discuss upcoming programs including a May 9 Humanities event and planning for November. The board will also consider a walkway repair and handrail project, as well as purchases for the library building.

• Approve minutes of April 14
• Discussion of checking account balance and expenditures
• Volunteer meeting results and summer library hours schedule
• Discussion of library walkway repair and handrail project
• Purchase of bulletin board, folding table, easel, and possibly folding chairs; purge of books

The board accepted the April 14, 2025 minutes and voted to keep the winter library space in the Town Hall foyer open and stocked. They approved the purchase of an easel for displays and confirmed the June 28 "Cold Blooded Creatures" program with shared costs. The trustees also arranged refreshments for the May 9 native‑history program and set a biweekly restocking schedule for the Little Free Libraries through September.

• Accepted April 14, 2025 minutes (unanimous)
• Kept winter library space in Town Hall foyer open and stocked (unanimous)
• Agreed to move remaining Town Hall conference‑room books on May 18 clean‑up day (unanimous)
• Approved purchase of an easel for displays (unanimous)
• Confirmed "Cold Blooded Creatures" program for June 28, cost shared by Deering Association (unanimous)
• Agreed to provide refreshments for "Digging into Native History" program on May 9 (unanimous)
• Decided Little Free Libraries will be restocked biweekly May‑September by Pat (unanimous)
• Assigned Sue to contact handrail contractor to confirm installation date (unanimous)

Cemetery Trustees

The trustees voted 5‑0 to approve the April 2025 meeting minutes. Cynthia volunteered to be the contact for Barry LaValley regarding tree work in East Deering. The board also voted 5‑0 to adjourn the meeting. Additional actions were assigned, such as reaching out to the Wolf family about trust replenishment and contacting Terry Knowles for easement clarification.

• Approved April meeting minutes (5-0)
• Adjourned meeting (5-0)
• Cynthia volunteered as contact for Barry LaValley (no vote recorded)
• Kay to contact Terry Knowles about easement responsibilities (no vote recorded)
• Kay to contact town BOS for recommendations on easement issues (no vote recorded)
• Trustees to reach out to Wolf family about trust fund replenishment (no vote recorded)
• Stewards assigned to pick up small branches before Memorial Day (no vote recorded)
• Flags for Memorial Day to be distributed by Kay (no vote recorded)

Hillsboro Deering School Board

The Hillsboro-Deering School Board will discuss and vote on preschool funding for fiscal year 2026 and a budget transfer. The board also receives updates on a police coverage waiver for a middle school dance and spring grant funding. A non-meeting at 5 PM will discuss contract negotiations with teachers and support staff unions.

• Action item: Approve preschool funding for FY 26
• Action item: Approve budget transfer
• Superintendent's report: Waiver of police coverage for middle school dance
• Superintendent's report: Spring grant funding update
• Non-meeting discussion of contract negotiations with Hillsboro-Deering Federation of Teachers and Support Staff unions

The board approved the integrated preschool program for FY 26 even if level‑one division and title‑one funds are unavailable (4‑0‑0). It tabled the budget transfer request pending further review (4‑0‑0) and accepted the facilities use request for the parking lot (4‑0‑0). The consent agenda items – April 21 minutes, revised appointments, leaves and resignations – were also approved, with the minutes passing 3‑0‑1. The meeting was adjourned by a 4‑0‑0 vote.

• Approved Integrated Preschool Program for FY 26 even without level‑one division and title‑one funds (4‑0‑0)
• Tabled Budget Transfer Request pending further review (4‑0‑0)
• Approved Facilities use request for parking lot (4‑0‑0)
• Approved April 21, 2025 meeting minutes (3‑0‑1, one abstention)
• Approved revised Appointments, Leaves, and Resignations (4‑0‑0)
• Approved motion to pull April 21, 2025 meeting minutes (4‑0‑0)
• Adjourned meeting (4‑0‑0)

Trustees of the Trust Funds

The Trustees of the Trust Funds will meet to review a transfer request from library trustees and close a library trust account as per the warrant. The body will also review action items regarding the East Deering Cemetery Fund, record keeping, and investment policy.

• Transfer request from library trustees
• Closure of library trust account
• East Deering Cemetery Fund review
• Investment policy review

Town Administrator Hiring Advisory Committee

The Town Administrator Hiring Advisory Committee will meet on April 22, 2025, to approve minutes from the previous meeting and then enter non-public session under RSA 91-A:3, likely to discuss candidate qualifications. The agenda is otherwise procedural, with next steps and adjournment.

• Enter non-public session according to RSA 91-A:3

The Town Administrator Hiring Advisory Committee approved both the public and non‑public minutes, entered a non‑public session, later left that session, sealed the minutes, and adjourned the meeting. All motions passed unanimously.

• Approved public minutes (unanimous)
• Approved non‑public minutes (unanimous)
• Entered non‑public session (unanimous)
• Exited non‑public session (unanimous)
• Sealed minutes (unanimous)
• Adjourned meeting (unanimous)

Hillsboro Deering School Board

The Hillsboro-Deering School Board will vote on setting the last day of the 24-25 school year and appointing a committee to review the feasibility of Deering's withdrawal from the school district. The board will also consider a consent agenda that includes a $2,925 building-use fee waiver for girls' volleyball. Non-public sessions are scheduled for personnel and contract negotiations with teacher and support staff unions.

• Appoint Chris Bober (Deering) and Kathryn McGinn (Hillsboro) to the withdrawal feasibility committee under RSA 195:25
• Set the last day of school for the 2024-25 year
• Facilities use request for girls' volleyball HDMS – waiver of $2,925 building-use fee
• Superintendent's report on Title I funding concerns and implications of open enrollment
• Consent agenda including April 7 meeting minutes and appointments/leaves/resignations

The board voted 4‑0‑0 to make June 13 the full‑day last day of school for students and staff. It also approved the consent agenda, which included waiving a $2,925 building‑use fee for the girls’ volleyball program and confirming the minutes from the April 7 meeting. Members Chris Bober and Kathryn McGinn were appointed to a committee to study the feasibility of Deering withdrawing from the district. The board entered and later resumed a non‑public session, then adjourned the meeting.

• Approved all consent agenda items, including fee waiver, 4‑0‑0
• Set June 13 as a full‑day last day of school, 4‑0‑0
• Appointed Chris Bober (Deering) and Kathryn McGinn (Hillsboro) to withdrawal‑review committee, 4‑0‑0
• Entered non‑public session per RSA 91‑A:3 II (b), 4‑0‑0
• Resumed regular public meeting, 4‑0‑0
• Adjourned meeting, 4‑0‑0

Board of Selectmen

The Board of Selectmen will hold a public hearing on a Comcast agreement, consider a first reading of a keys and access policy, and discuss fire department staffing. Committee appointments and updates on Farrell Hill are also on the agenda.

• Public hearing for Comcast Agreement
• First reading of Keys and Access Policy
• Fire Department staffing discussion
• Committee appointments for BAC
• Updates on Farrell Hill

The Selectmen approved a ten‑year Comcast renewal agreement covering April 15 2025 through April 15 2036. They also authorized payments for road crack‑sealing and a mowing contract with local contractors. Additional actions included moving the Keys and Access Policy to a second reading and making several committee appointments. All motions passed with the vote totals recorded in the minutes.

• Approved $22,500 crack‑sealing contract with Henry Dow (3‑0)
• Approved $12,500 Roadside Mowing and $25,000 Municipal Transportation payments to Fieldworks of New Hampshire for mowing (3‑0)
• Approved Comcast Renewal Agreement for a ten‑year term (2025‑2036) (3‑0)
• Moved Keys and Access Policy to second reading (3‑0)
• Appointed John Rudd as alternate Conservation Commission member (2‑year term ending 2027) (3‑0)
• Appointed Jill Smith to the BAC for a one‑year term (2‑1)
• Approved Deering Town Faire special event for August 16 (3‑0)
• Approved public minutes of April 8 with amendments (3‑0)

Town Administrator Hiring Advisory Committee

The Town Administrator Hiring Advisory Committee is meeting to review, accept, and assign interview questions. The meeting includes a non-public session conducted according to RSA 91A.

• Review and assignment of Town Administrator interview questions
• Non-public session per RSA 91A

The committee approved the April 8, 2025 meeting minutes unanimously. Members discussed using the upstairs Town Hall for the administrator interview and assigned interview questions to volunteers. A motion was made to enter a non‑public session, seal the minutes, and then return to a public session. The meeting was adjourned at 7:45 p.m. by unanimous consent.

• Approved April 8, 2025 minutes (unanimous)
• Motion to enter non‑public session & seal minutes (motion made)
• Adjourned meeting at 7:45 p.m. (unanimous)

Library Trustees

The trustees unanimously approved the March 8, 2025 minutes. They signed warrant articles that merge two Library trust funds into a single fund. The board approved the summer Saturday program schedule and set dates for a volunteer meeting, a work day, and the Schoolhouse Library opening. They decided to contact the handrail contractor about step concerns and include resident Michael Mullen in the discussion.

• Unanimously accepted March 8, 2025 minutes (unanimous)
• Signed Warrant Articles 13 and 14 consolidating two Library trust funds into one
• Approved current summer Saturday program schedule
• Scheduled library volunteer meeting for April 23 at 6:30 p.m. in Town Hall
• Scheduled work day to clean and stock Schoolhouse Library for May 18 at 10 a.m.
• Confirmed "Digging into Native History" program for May 9, supported by NH Humanities grant
• Decided to contact handrail contractor about step concerns and include resident Michael Mullen
• Planned closure of Winter Library in mid‑May and relocation to Schoolhouse Library

Conservation Commission

The Conservation Commission will consider approving minutes from March meetings, discuss a candidate for alternate membership, provide an update on land acquisition, and review road salt lake test results and a mitigation grant opportunity. The meeting is largely procedural with discussion items.

• Approval of public minutes from March 10 and 19, and nonpublic minutes from March 28, 2025
• Discussion of a candidate for alternate membership on the commission
• Update on land acquisition
• Review of road salt lake test results and mitigation grant opportunity

The Conservation Commission approved the minutes from the March meetings. Members voted to recommend John Rudd’s appointment as an alternate member to the Select Board. Plans were set for a May 3 roadside clean‑up and a Lake Host program funded at $2,450. The commission decided to present new chloride test results to the Board of Selectmen and to pursue a committee on salt‑storage alternatives.

• Approved minutes from March 10, 19 and 28 meetings
• Recommended John Rudd’s appointment as an alternate member to the Select Board
• Scheduled roadside clean‑up for May 3 with signage and equipment coordination
• Confirmed Lake Host program funding of $2,450 for the year
• Decided to present chloride test results to the Board of Selectmen
• Called for formation of a committee to consider alternatives for the town salt‑storage facility

Library Trustees

The Deering Public Library Board of Trustees will meet to approve minutes from March, review financial updates and fundraising, and finalize dates for opening the schoolhouse library. They will discuss 2025 library programs, including advertising for a May 9 Humanities event, and plans for a walkway and handrail. The board will also consider a purge of old books, purchases for the library building, and updates on winter library services and little free libraries.

• Approve minutes of March 8 meeting
• Discuss checking account balance, expenditures, fundraising, and 2024 reporting
• Volunteer meeting to finalize dates for opening schoolhouse library
• Discussion of library programs for 2025 and advertising for May 9 Humanities program
• Discussion of library walkway and handrail plan

Board of Selectmen

The Board of Selectmen is meeting in a nonpublic session under RSA 91-A:3, II(c) to discuss a matter concerning reputation. No other business is listed. The meeting will adjourn after the nonpublic session.

• Nonpublic session under RSA 91-A:3, II(c) regarding reputation

Planning Board

The Deering Planning Board will hold a public meeting to consider two new proposals: construction of summer camping cabins at 181 Deering Center Road and a two-lot subdivision on Fisher Road. The board will also discuss Codman Hill Road and approve minutes from the February 12 meeting.

• 181 Deering Center Road, Map 227, Lot 6 – Proposal for new construction of summer camping cabins
• Fisher Road, Map 222, Lot 3, Klee – Proposal for a two-lot subdivision
• Discussion of Codman Hill Road
• Approval of February 12, 2025, meeting minutes

The Board found that neither the conditional‑use permit (CUP) nor the subdivision proposal constitutes a regional impact. It approved the waiver requests for the subdivision checklist and accepted both applications as complete. Both the CUP and the subdivision were conditionally approved, with the subdivision approval requiring removal of a specific plan note, and the Board waived the application, per‑lot, and escrow fees. Jill Smith was appointed as the Planning Board clerk.

• Determined the CUP application has no regional impact (All in favor; none opposed)
• Determined the Subdivision application has no regional impact (All in favor; none opposed)
• Approved waiver requests for the Subdivision application (All in favor; none opposed)
• Accepted the CUP application as complete (All in favor; none opposed)
• Accepted the Subdivision application as complete (All in favor; none opposed)
• Conditionally approved the CUP application with no conditions (All in favor; none opposed)
• Conditionally approved the Subdivision application, removing plan note #2 (All in favor; none opposed)
• Waived the application fee, per‑lot fee, and escrow fees (All in favor; none opposed)

Board of Selectmen

The Board of Selectmen is meeting for a special nonpublic session. The session is designated for the discussion of hiring.

• Nonpublic Session 91-A:3, II, (b) regarding hiring

The board accepted the resignation of Finance Administrator Wendy Baker by a 3‑0 vote. It then approved hiring her part‑time for finance assistance at $50 per hour, also 3‑0. The board authorized up to $60,000 from the Town Conservation Fund to purchase Map 222 Lot 3, again 3‑0. Finally, the meeting was closed by a 2‑0 vote, with Selectman Johnson absent.

• Accepted Wendy Baker resignation (3-0)
• Approved part‑time finance assistance contract $50/hr (3-0)
• Authorized up to $60,000 purchase of Map222 Lot 3 from Conservation Fund (3-0)
• Closed the meeting (2-0)

Board of Selectmen

The Board of Selectmen and Conservation Commission are holding a joint meeting. The primary focus is a public hearing regarding the proposed purchase of land.

• Public hearing on proposed land purchase

Conservation Commission

The Board of Selectmen and Conservation Commission will hold a joint public session, including a public hearing on a proposed land purchase and a discussion period. No specific property or dollar amount is listed in the agenda.

• Public hearing on proposed purchase of land (no details provided)

The commission accepted Wendy Baker's resignation and approved her to continue part‑time handling payroll, retirement and the website. The board approved the purchase of a 26‑acre parcel within the Deering Lake watershed for up to $60,000, subject to subdivision approval by the Planning Board. All motions were adopted without recorded opposition.

• Accepted resignation of Wendy Baker (unanimous)
• Approved Wendy Baker as part‑time staff for payroll, retirement & website (unanimous)
• Approved purchase of 26‑acre Tax Map 222 Lot 3, price not to exceed $60,000, contingent on Planning Board subdivision approval (motion passed, vote not recorded)

Town Administrator Hiring Advisory Committee

The Town Administrator Hiring Advisory Committee will hold its first meeting to select officers and review the hiring process materials, including the job posting, description, timeline, and evaluation criteria. They may also enter nonpublic session as needed. This is a procedural organizational meeting to launch the search for a new town administrator.

• Selection of chair, vice chair, and secretary
• Review of charging statement, job posting, job description, timeline, hiring questions, and evaluation process
• Possible nonpublic session as needed

The committee appointed Michelle Johnson as chair, Christine Moley as vice chair, and Sarah Griffin as secretary. It set a timeline to send candidate lists to the board before the 60‑day mark. The evaluation process will use a rating scale for interview questions, and interviews will be 45 minutes long and conducted by the full committee.

• Chair appointed: Michelle Johnson (selected by selectboard member, confirmed)
• Vice chair appointed: Christine Moley (nominated, confirmed)
• Secretary appointed: Sarah Griffin (nominated, confirmed)
• Timeline set: candidates to be sent to board before the 60‑day mark
• Evaluation method decided: interview questions will be rated on a scale
• Interview length set: 45 minutes per interview
• Interview format decided: conducted by the whole committee

Cemetery Trustees

The Cemetery Trustees will discuss maintenance plans for the 2025 season, approve March meeting minutes, receive updates on Wolf Cemetery and Butler Cemetery trees, and handle any other business as needed. No votes or decisions are listed on the agenda at this time.

• Discuss maintenance for 2025 season
• Approve March meeting minutes
• Wolf Cemetery update
• Update on Butler Cemetery trees or call owner

The board approved the March 3rd, 2025 meeting minutes (4‑0). They accepted June's resignation as a trustee (4‑0). Unanimous votes also approved repainting the Goodale fence gate, buying D2 cleaning solution, purchasing Memorial Day flags, and repairing the West Deering fence/post (each 4‑0). All actions were recorded as passed motions.

• Approved March 3rd, 2025 meeting minutes (4-0)
• Approved June's resignation as trustee (4-0)
• Approved repainting Goodale fence gate (4-0)
• Approved purchase of D2 stone‑cleaning solution (4-0)
• Approved purchase of Memorial Day flags (4-0)
• Approved fixing fence/post West Deering (4-0)

Hillsboro Deering School Board

The board approved the consent agenda (3‑0‑1) and awarded a $44,578 fire detection system contract to Minuteman (4‑0‑0). It also scheduled a public hearing for the domestic hot water project, accepted budget transfers, and approved $10 staff appreciation gift cards. Members were appointed to the committee reviewing Deering's withdrawal from the cooperative district, while the General Assurance was tabled until the April 21 meeting. The meeting entered a non‑public session and adjourned.

• Approved Consent Agenda items (3-0-1)
• Awarded fire detection system contract to Minuteman for $44,578 (4-0-0)
• Scheduled public hearing for Domestic Hot Water Project (4-0-0)
• Accepted budget transfers as presented (4-0-0)
• Approved $10 staff appreciation gift cards for each staff member (4-0-0)
• Appointed McGinn (Hillsboro) and Chair Bober (Deering) to withdrawal review committee (4-0-0)
• Tabled General Assurance signing until April 21 meeting (4-0-0)
• Entered non-public session under RSA 91-A:3 II (4-0-0)

Board of Selectmen

The Board of Selectmen is meeting in nonpublic session under RSA 91-A:3, II(b) to discuss a hiring matter. No public decisions or discussions are scheduled.

• Nonpublic session under RSA 91-A:3, II(b) for hiring

Trustees of the Trust Funds

The Trustees of the Trust Funds will meet to review a specific fund transfer and address changes required by approved Town Meeting warrants. The body will also discuss investment planning and the provisions of donated trusts.

• Transfer request of $2,992 from Cemetery Perpetual Care to General Fund
• Trust Fund changes from approved Town Meeting warrants
• Investment planning
• Provisions of donated trusts
• Legacy discussion with Tom Copadis

The Trustees voted to move the remaining balances from the Goodall, Tubbs, and Dickey school trust funds to the town’s General Fund, directing the Board of Selectmen to forward the money to the schools. Stephen Fogelson was elected chair of the Trustees. Withdrawal requests for $2,992 from the cemetery perpetual‑care trust, $1,000 for highway building, and $199.99 for a computer system were approved and processed. Deposited trust‑fund money was transferred to the Municipal and Transport ETF as instructed.

• Approved transfer of Goodall, Tubbs, and Dickey school trust fund balances to General Fund
• Elected Stephen Fogelson as chair of the Trustees
• Approved withdrawal of $2,992 from Common Trust (cemetery perpetual care)
• Approved withdrawal of $1,000 for Highway Building
• Approved withdrawal of $199.99 for Computer System
• Transferred deposited trust‑fund money to Municipal and Transport ETF

Zoning Board of Adjustment

The Zoning Board of Adjustment denied the requested front‑yard setback variance of 6.1 ft (required 50 ft) by a 3‑0 vote. It approved a rear‑yard setback variance of 4.4 ft (required 40 ft) also by a 3‑0 vote, and denied the impervious‑surface variance (29.2% vs 20% max) by a 2‑1 vote. The Board appointed Phil Bryce as Vice‑Chairman with a 3‑0 vote and approved the February 27, 2025 meeting minutes.

• Denied front‑yard setback variance (6.1 ft vs 50 ft required) (3‑0)
• Approved rear‑yard setback variance (4.4 ft vs 40 ft required) (3‑0)
• Denied impervious‑surface variance (29.2% vs 20% max) (2‑1)
• Appointed Phil Bryce as Vice‑Chairman (3‑0)
• Approved February 27, 2025 meeting minutes

Board of Selectmen

The Board of Selectmen will first hold a nonpublic session under RSA 91-A:3, II(b) for hiring. The public session includes a consent agenda, items on fire department, funding for building inspector training, a cell phone for the town administrator, board appointments, department head meetings, a town hall rental application, and updates from 211 NH and the US Census Bureau. Old business covers updates on Farrell Hill and selectmen's reports including a school board letter, UE ID for a grant, and a solar contract.

• Nonpublic session for hiring (RSA 91-A:3, II(b))
• Building Inspector Training Funding
• Town Administrator cell phone item
• Updates on Farrell Hill (old business)
• Solar Contract (selectmen's reports)

The Board approved several personnel actions, including adding a per‑diem fire position, changing a driver’s role and wage, and increasing the fire chief’s monthly pay. It appointed members to the Town Administrator Hiring Committee and to the Planning and Conservation Boards, dissolved the Solar Committee, and adopted a policy for monthly Department Head budget reports. The Board also approved a fee‑waived Town Hall rental for a celebration of life. All motions passed with the vote totals recorded in the minutes.

• Added Per‑Diem fire position for Louann Bakis (3‑0)
• Changed Danny Russell to Driver/EMR with $12.50/hr wage (3‑0)
• Increased Mike Borden’s pay to $1,050/mo (3‑0)
• Appointed seven members to the Town Administrator Hiring Committee (3‑0)
• Appointed Katherine Jenkins, Jill Smith, Oliver Raoust to Planning Board and Keith Johnson as alternate (Jill Smith vote 2‑1)
• Dissolved the Solar Committee (3‑0)
• Established monthly Department Head meetings at first regular meeting each month (3‑0)
• Approved Town Hall rental for Steve Diers and waived fee (2‑0‑1)

Conservation Commission

The Deering Conservation Commission is holding a special meeting on March 28, 2025. The only agenda item is a nonpublic session under RSA 91-A:3, II (a) and (d) to discuss the acquisition, sale, or lease of real or personal property. Public discussion could benefit parties with interests adverse to the community.

• Nonpublic session for consideration of acquisition, sale, or lease of real or personal property

The Conservation Commission entered a non‑public session to discuss a property transaction. It then approved the Purchase and Sale Agreement for a selling price of $44,000 and authorized payment of the $4,330 survey cost, with six members voting aye and one abstaining. The meeting was adjourned unanimously.

• Entered non‑public session (7 yea votes)
• Approved Purchase and Sale Agreement for $44,000 and $4,330 survey cost (6 aye, 1 abstention)
• Adjourned meeting (unanimous)

Board of Selectmen

The Board of Selectmen will discuss forming a Town Administrator Hiring Committee and receive an update on Farrell Hill signage and spring/summer road work. A nonpublic session may follow if needed.

• Discussion of Town Administrator Hiring Committee
• Update on Farrell Hill signage status and spring/summer road work

The Selectmen set a public hearing on the Conservation Fund land purchase for April 8 at 6:30 p.m. They approved the Town Administrator Hiring Advisory Committee charging statement with a 3‑0 vote. The board also agreed to post a call for committee applicants on the town website and review them at the April 1 meeting. The meeting was adjourned with a 3‑0 vote.

• Set public hearing for Conservation Fund land purchase for April 8, 6:30 p.m. (consensus)
• Approved Town Administrator Hiring Advisory Committee charging statement (3‑0)
• Agreed to post call for committee applicants on the website (consensus)
• Will review committee applicant submissions at April 1 meeting (consensus)
• Board agreed to contact current Town Administrator applicants to give an update (consensus)
• Adjourned meeting (3‑0)

Hillsboro Deering School Board

The SAU 34 Board will hold a public budget hearing and elect officers (chair, vice chair, secretary, treasurer, etc.). It will also hear a presentation on board member rules, approve consent agenda items including prior meeting minutes and personnel changes, and receive updates on the superintendent evaluation process and strategic plan. A non-public session is scheduled for possible personnel or legal matters.

• Board reorganization: election of chair, vice chair, secretary, treasurer, and manifest signatories
• Presentation on board member rules & responsibilities by Matthew H. Upton, Esq.
• Consent agenda: approve meeting minutes of December 19, 2024, and appointments/leaves/resignations
• Superintendent's report includes FY 25 year-to-date financial report and budget transfer
• Non-public session per RSA 91-A:3 II (a) for personnel, hiring, or legal matters

The board elected Eric Hodges as SAU Chair and Chris Bober as Vice Chair. Arin Mills was appointed Secretary, May Egner as Treasurer, and Lynn Wheeler as Vice Treasurer. Stacey Morin and Krista Davison were named Manifest Signatories, and the December 19, 2024 meeting minutes were approved. A motion to hold the next board meeting on May 22 was also adopted.

• Eric Hodges elected SAU Chair (8-0-0)
• Chris Bober elected SAU Vice Chair (9-0-0)
• Arin Mills elected SAU Secretary (9-0-0)
• May Egner nominated SAU Treasurer (9-0-0)
• Lynn Wheeler nominated SAU Vice Treasurer (9-0-0)
• Stacey Morin & Krista Davison appointed Manifest Signatories (motion passed)
• December 19, 2024 meeting minutes approved as amended (unanimous)
• Motion to hold next board meeting on May 22 passed (9-0-0)

Conservation Commission

The Conservation Commission is holding a special meeting to authorize document signing and expenditures from the Town Conservation Fund.

• Authorization of expenditures from the Town Conservation Fund
• Authorization of document signing

The Deering Conservation Commission unanimously accepted the Purchase and Sale Agreement for a property on Fisher Road at a price of $44,000. They also approved a $5,000 earnest‑money deposit from the town conservation fund and authorized the chair to sign the agreement. Discussion of road‑salt storage options was deferred until all commission members could attend.

• Approved acceptance of Purchase and Sale Agreement for $44,000 (unanimous)
• Approved $5,000 earnest‑money deposit from TD Account 903.8300052 (unanimous)
• Authorized chair to sign the Purchase and Sale Agreement (unanimous)

Board of Selectmen

The Deering Board of Selectmen will elect a new chairman and vice chairman, designate representatives to boards and committees, and consider a 2025 Volunteer Fire Assistance grant. Other business includes scheduling a public hearing on Comcast renewal, reviewing a proposal for a beach lease renewal committee at the reservoir, and updates on Farrell Hill road work and street lighting. The board will also reaffirm or dissolve existing committees and appoint a deputy warden.

• Reconstitution of board – election of chairman and vice chairman
• Consideration of 2025 Volunteer Fire Assistance grant
• Scheduling public hearing for Comcast renewal
• Review of reservoir lease renewal proposal
• Appointment of deputy warden

The Deering Board of Selectmen reorganized, electing Roy Watson as Chair and Michelle Johnson as Vice-Chair. They approved the consent agenda, appointed deputy fire wardens, approved a $1,000 forestry equipment purchase with a grant, and approved a $325,000 loader purchase. Several items were deferred to future meetings.

• Elected Roy Watson as Chair (3-0)
• Elected Michelle Johnson as Vice-Chair (3-0)
• Approved consent agenda including payroll and accounts payable (3-0)
• Appointed Robert Richards and Dennis Prive as Deputy Fire Wardens (3-0)
• Approved $1,000 from forestry line for equipment and grant application (3-0)
• Approved $325,000 loader purchase from Milton CAT (3-0)
• Approved bandstand rental to Deering Community Church for June 21, July 19, August 23 (3-0)
• Approved March 4, 2025 minutes (2-0-1, Johnson abstained)

Hillsboro Deering School Board

The board will elect a chair, vice chair, and manifest signatories, and assign committee members for policy, wellness, contract negotiations, and facilities. It will vote on the proposed 2025-2026 school calendar, a policy waiver (DJE), budget transfers, and a school funding letter. The consent agenda includes several facility use fee waivers, notably $1,285 for Stone Arch Players and $455 for AAU basketball. A non-public session is scheduled under RSA 91-A:3 II.

• Board reorganization: election of Chair, Vice Chair, and two Manifest Signatories
• Waiver request of $1,285 for Stone Arch Players use of HDMS Cafeteria (May 9–31)
• Waiver request of $455 for AAU Basketball practice at HDES and HDMS gyms (March dates)
• Proposed 2025-2026 School District Calendar approval
• Approval of budget transfers and school funding letter

Conservation Commission

The Conservation Commission will meet to approve previous minutes and discuss updates regarding road salt and the lake host. The body will also address expiring membership terms for Thomas, Finn, and Samuels.

• Expiring membership terms for Thomas, Finn, and Samuels
• Opening for an alternate member
• Update on road salt
• Lake host update

The Deering Conservation Commission approved a motion to conduct salt testing at three sites to compare water quality with last year, addressing road salt contamination concerns in Deering Lake. The commission also discussed forming a committee to evaluate potential town-owned sites for salt storage, with the town owning only two suitable locations. Chair Gary Samuels announced his retirement but agreed to stay for three months to transition to a new chair. The commission approved the February 10 public meeting minutes and the sealed non-public minutes as amended.

• Approved the February 10 public meeting minutes unanimously.
• Approved the February 10 sealed non-public minutes as amended; they remain sealed until after the land acquisition closes.
• Approved salt testing at three sites to compare with last year's water quality data.
• Agreed to solicit members for a committee to address salt contamination in Deering Lake.
• Gary Samuels agreed to remain chair for three months to transition to a new chair.
• Samuels will write to the Department of Transportation outlining ecological concerns about the Route 149 culvert replacement.

Library Trustees

The Deering Library Board of Trustees met and approved the February minutes and bank reconciliation. They are organizing a bake sale at Town Meeting on March 15 to fund a handrail, and confirmed a May 9 program on Native history with Robert Goodby, pending a grant. They also discussed adding a third Little Free Library in West Deering and other routine business.

• Approved minutes of February 8, 2025 (unanimous)
• Confirmed February TD bank account reconciliation
• Scheduled bake sale for March 15 at Town Meeting to raise handrail funds
• Confirmed May 9 program 'Digging into Native History' with Robert Goodby at 6:30 p.m.
• Applied for NH Humanities grant to cover May 9 program cost
• Submitted application to Squam Lakes Science Center for live animal program (June 21 or 28)
• Discussed adding a third Little Free Library in West Deering, possibly at McAllister Station

Library Trustees

The Deering Public Library Board of Trustees will meet to approve minutes from February, review account balances and 2024 reporting, and discuss fundraising including providing food at the Town Meeting. They will also discuss library programs for 2025, a Humanities to Go grant application, and building purchases.

• Approve minutes of February 8
• Update on checking account balance and expenditures, reporting for 2024
• Fundraising: plan to provide food at the Town Meeting
• Discussion of library programs to schedule for 2025
• Update on Humanities to Go grant application

Board of Selectmen

The Board will coordinate documentation and messaging for the March 15 Town Meeting. Members will also review property revaluation with Avitar Associates and the DRA. The session includes updates on road work and utility renewals.

• Revaluation discussion with Evan Roberge (Avitar Associates) and Kristopher Fowler (DRA)
• Fifth reading of Class VI & Private Road Policy
• Comcast renewal update and public hearing scheduling
• Proposal for Deering Reservoir Beach Lease Renewal Committee
• Hazard Mitigation Plan Update Agreement discussion

The Board of Selectmen approved the agreement with the Central NH Regional Planning Commission for the 2026 Hazard Mitigation Plan update, and also approved the Class VI & Private Road Policy with amendments and the associated waiver forms. The board discussed the upcoming revaluation process, planned for completion by October 1, 2025, and made preparations for the 2025 Town Meeting. Two nonpublic sessions were held and their minutes sealed.

• Approved agreement with CNHRPC for 2026 Hazard Mitigation Plan update (3-0)
• Approved Class VI & Private Road Policy with amendments (3-0)
• Approved waiver forms for Class VI & Private Road (3-0)
• Approved consent agenda including payroll, accounts payable, abatements, and exemptions (3-0)
• Approved minutes of Feb 18, 26, and 28 meetings (3-0)
• Moved Hazardous Materials Committee charge to second reading (3-0)
• Held nonpublic session for hiring (RSA 91-A:3, II, b) and sealed minutes (3-0)
• Held nonpublic session for compensation/reputation (RSA 91-A:3, II, a & c) and sealed minutes (3-0)

Cemetery Trustees

The Deering Cemetery Trustees approved a $2,992 payment to the town from the Perpetual Care Fund to cover the town's share of cemetery maintenance costs, based on a 17% perpetual care plot percentage and a $17,600 maintenance contract. They also voted to cover potential legal costs for guidance on the Wolf Private Cemetery care request, and dropped a proposed warrant article after reviewing the town's invoice processing timeline. The meeting was otherwise routine, including approval of prior minutes and acknowledgment of a departing trustee.

• Approved $2,992 payment to town from Perpetual Care Fund (3-0)
• Approved motion to cover lawyer costs for Wolf Private Cemetery guidance (3-0)
• Dropped proposed warrant article on vendor payments after review
• Approved minutes from February 3, 2025 (3-0)

Board of Selectmen

The Board of Selectmen will hold a special meeting to discuss a mission statement and initial directive for a Hazardous Materials Committee. The board will also enter nonpublic session for hiring, compensation, and reputation matters as permitted by state law. Upcoming town election is March 11 and town meeting is March 15.

• Hazardous Materials Committee – mission statement and initial directive
• Nonpublic session per RSA 91-A:3, II (a)(b)(c) for hiring, compensation and reputation
• Special meeting scheduled at 7:00 AM

The Board discussed and edited the Hazardous Materials Committee mission statement, agreeing to have Selectman Diers review it at a future meeting. They authorized Finance Administrator Baker to proactively contact appointed members with terms expiring in 2025, and agreed to set term end dates as March 31 going forward. The Board then entered nonpublic session for hiring, compensation, and reputation matters, and voted to seal those minutes.

• Authorized Finance Administrator to send term-expiry letters to committee members (consensus)
• Agreed terms will end March 31 going forward (consensus)
• Entered nonpublic session per RSA 91-A:3, II (a)(b)&(c) (2-0)
• Sealed nonpublic session minutes (2-0)
• Adjourned meeting at 8:03am (2-0)

Zoning Board of Adjustment

The Zoning Board of Adjustment will hold a public hearing for Case No. 2025-01. The board will consider an appeal of a Board of Selectmen decision and requests for variances to build a single-family residence.

• Appeal of denied building permit on a private road at 517 Baldwin Road
• Variance request for structure height exceeding 35 feet
• Variance request to build within 50 feet of Deering Reservoir
• Variance request to build within the 75 foot watershed protection buffer zone

The Deering ZBA voted 3-0 to grant a variance from the 35-foot height limit and authorize a building permit for a property on Baldwin Road, reversing the Selectmen's denial. The board found the Planning Board had sole authority over watershed buffer rules and that the development was more nearly conforming, but affirmed the height violation and granted the variance. The permit is conditioned on a recorded Notice of Limits of Municipal Responsibility and a restriction on using Baldwin Road for access to an adjacent lot.

• Reversed Selectmen's decision on watershed buffer violation (Section 4.5.8(a))
• Reversed Selectmen's decision on 50-foot setback violation (Section 4.4.10(c))
• Affirmed Selectmen's decision on height violation (Section 4.1.4(d))
• Granted variance for 39-foot building height (3-0)
• Authorized building permit on Baldwin Road under RSA 674:41 (3-0)
• Approved October 24, 2024 meeting minutes

Board of Selectmen

This is a special meeting of the Deering Board of Selectmen. They will receive an update on Highway Department salt shed repairs and then enter a nonpublic session under RSA 91-A:3, II (b)(c) to discuss hiring, compensation, and reputation matters. No votes or decisions are listed on the agenda beyond these items.

• Highway Department salt shed repair update
• Nonpublic session per RSA 91-A:3, II (b)(c) for hiring, compensation, and reputation

The Board of Selectmen approved a $4,865 contract with King Construction to repair the salt shed, funded from the Highway Building Improvement Expendable Trust Fund, with Chair Smith abstaining. They also approved a $5,028.03 steel order from Cohen Steel for rebuilding the grizzly, waiving the bid policy, funded from the steel budget line. The board then entered nonpublic session and voted to seal those minutes.

• Approved $4,865 salt shed repair contract with King Construction (2-0-1, Smith abstained)
• Approved $5,028.03 steel order from Cohen Steel, waiving bid policy (3-0)
• Voted to enter nonpublic session (3-0)
• Voted to seal nonpublic session minutes (3-0)

Hillsboro Deering School Board

The Hillsboro-Deering School Board is holding a public hearing to consider a petition warrant article. The board will receive public comment on rescinding the RSA 40:13 official ballot referendum form of meeting, known as SB 2.

• Public hearing on the Petition Warrant Article to rescind RSA 40:13 (SB 2)

Board of Selectmen

The Board will first hold a nonpublic session on personnel matters, then open the public meeting with new business items including a discussion of the Comcast Agreement, the Salt Mitigation Project and potential new committee, a library request for a bake sale at Town Meeting, fire department laptop and iPad needs, and a second reading of a proposed amendment to the Legal Access Counsel Policy. The consent agenda and approvals of prior meeting minutes are also scheduled.

• Comcast Agreement Discussion
• Salt Mitigation Project – discussion on next steps/goals and new committee formation
• Library Trustees – Request to hold a Bake Sale at Town Meeting
• Fire Department – Laptop for Murdough station (Rescue) & iPads; Potential auction items
• Second Reading – Proposed amendment to Legal Access Counsel Policy

The Board of Selectmen accepted Town Administrator Jodi Pinard's resignation and approved a 10-year Comcast Cable Franchise Agreement with amendments, pending a public hearing. They also approved purchases for the Fire Department, appointed Kim Roy to the Conservation Commission, and set delegate roles to handle town business during the administrator's absence.

• Accepted Town Administrator Jodi Pinard's resignation (3-0)
• Approved Comcast Cable Franchise Agreement Dec 7, 2024 - Dec 6, 2034 with amendments (3-0)
• Approved $1,257.91 Lenovo laptop from Ambulance Revolving Fund (3-0)
• Approved up to $400 iPad from Ambulance Revolving Fund (3-0)
• Approved up to $400 iPad for Engine 3 from Computer System Capital Reserve Fund (3-0)
• Authorized Chair to contact Eversource to remove lights/poles at fire stations (3-0)
• Approved Legal Access Counsel Policy with amendment (3-0)
• Appointed Kim Roy as full member of Conservation Commission (3-0)

Hillsboro Deering School Board

The Hillsboro-Deering School Board will hold public hearings to accept unanticipated revenue from Eversource ($29,100) and Haslet Trust Fund ($29,208.17), and to receive public comment on a petition warrant article to rescind RSA 40:13 (SB2) and return to annual district meeting format. Following hearings, the board will take action on these items, approve a waiver of technology support policy DJE, transfer $14,000 from tech salary to professional services, and adopt multiple Title IX policy updates. The meeting also includes recognition of board member Michael Kenney and reports from the superintendent and student representative.

• Public hearing on petition to rescind SB2 official ballot referendum
• Accept $29,100 from Eversource energy efficiency incentive
• Accept $29,208.17 from Haslet Trust Fund distribution
• Waiver of Policy DJE for technology support services
• Budget transfer of $14,000 from tech salary to professional services

The Hillsboro-Deering School Board accepted unanticipated revenue totaling up to $58,308.17 from Eversource Energy Efficiency Incentive and Haslet Trust Fund distributions, and adopted seven 2025 Special Title IX policy updates as presented by NHSBA. The board also approved a $14,000 budget transfer from technology salary to professional services, tabled a waiver of Policy DJE, and appointed Krista Davison as back-up for the search committee. All votes were unanimous (3-0).

• Accepted Eversource Energy Efficiency Incentive Offer up to $29,100 (3-0)
• Accepted Haslet Trust Fund Distribution up to $29,208.17 (3-0)
• Tabled Waiver of Policy DJE until next meeting (3-0)
• Approved $14,000 budget transfer from tech salary to professional services (3-0)
• Adopted AC Nondiscrimination, Equal Opportunity Employment and Anti-Discrimination Plan (3-0)
• Adopted ACA Discrimination and Harassment Grievance Procedure (3-0)
• Adopted ACAC Prohibition of Sexual Harassment: Policy and Grievance Procedure (3-0)
• Adopted ACN Accommodation of Nursing Mothers (3-0)

Trustees of the Trust Funds

The Trustees of the Trust Funds will finalize two reports and approve transfer requests totaling $50,600, including $50,000 for a fire department vehicle. They will also discuss new member access to the TD Bank online portal.

• Approve $600 transfer for Clement Iron Fence
• Approve $50,000 transfer for Fire and Rescue Department Vehicle Replacement
• Finalize MS-9 / MS-10 Reports
• Finalize Report Narrative
• Grant new member access to TD Bank online portal

The Trustees of the Trust Funds reviewed, finalized, and approved the draft MS-9 and MS-10 reports, along with the report narrative, and submitted them to the portal. The MS-10 was submitted without a required attachment on perpetual care trust documentation to meet the town's printing deadline, with the attachment to be uploaded later. Two bank transfer requests were approved and executed: $600 for the Clement Iron Fence and $50,000 for Fire and Rescue Vehicle, with TD Bank instructed to move funds to the General Fund.

• Approved and submitted MS-9 report to portal
• Approved and submitted MS-10 report to portal (without attachment, to be added later)
• Approved report narrative
• Approved $600 transfer for Clement Iron Fence
• Approved $50,000 transfer for Fire and Rescue Vehicle
• Forwarded reports to Finance Administrator

Planning Board

The Planning Board will hold a public hearing for the Roy Two Lot Subdivision on East Deering Road and continue discussion of a house proposal in the Watershed District at 417 Reservoir Road. The board will also review and approve meeting minutes from January 8, 2025.

• Public hearing for Roy Two Lot Subdivision, Map 224, Lot 55, East Deering Road
• Continued proposal for a house in the Watershed District at 417 Reservoir Road, Map 235, Lot 17
• Review and approval of January 8, 2025, meeting minutes

The Deering Planning Board conditionally approved a two-lot subdivision at Map 224, Lot 55 on East Deering Road, with conditions including owner signatures and driveway permit notes. The board also continued a proposal for a house at 417 Reservoir Road to the March meeting pending an erosion and sedimentation control plan. Minutes from January 8, 2025 were approved unanimously.

• Approved two-lot subdivision on East Deering Road (unanimous, with conditions)
• Granted waiver for 4K septic area depiction on larger lot (unanimous)
• Deemed subdivision application complete (unanimous)
• Determined subdivision not a development of regional impact (unanimous)
• Continued 417 Reservoir Road house proposal to March meeting
• Approved January 8, 2025 meeting minutes (unanimous)

Trustees of the Trust Funds

The Trustees of the Trust Funds will review MS-9 and MS-10 reports and the report narrative. The body will also discuss providing a new member access to the TD Bank online portal.

• Review of MS-9 and MS-10 reports
• Review of report narrative
• TD Bank online portal access for a new member

The Trustees of the Trust Funds met and entered data for the MS-9 report into the NHTTF portal. They reviewed requirements for the MS-10 report and agreed to complete it at a subsequent meeting. No other substantive decisions were made.

• Entered MS-9 report data into NHTTF portal
• Agreed to complete MS-10 report at a subsequent meeting

Board of Selectmen

The Board of Selectmen will hold a public hearing on the 2025 Proposed Annual Budget and Warrant Articles, then finalize the budget and warrant. They will also review and approve annual ambulance billing rates and discuss the Town Report dedication and Board report. A consent agenda is scheduled.

• Public Hearing on 2025 Proposed Annual Budget & Warrant Articles
• Finalization of BOS 2025 Proposed Budget & Warrant
• Annual review & approval of Ambulance Billing Rates
• Town Report Dedication & Board of Selectmen’s Report
• Consent Agenda

The Board of Selectmen held a public hearing on the 2025 proposed budget and warrant articles, then voted to finalize the operating budget at $2,491,125 (with a $10,000 increase to highway vehicle maintenance) and to recommend warrant articles 4 through 18 for the town meeting. They also approved new ambulance billing rates and the dedication page for the 2024 Town Report. The board entered non-public session and voted to seal those minutes.

• Approved $10,000 increase to Highway Maintenance-Vehicle Maintenance/Repair line, from $60,000 to $70,000 (2-0)
• Amended Warrant Article 10 to add $0 for Fire & Rescue Department Vehicle Expendable Trust Fund (2-0)
• Approved Operating Budget and Warrant as amended, moving it forward (2-0)
• Recommended Warrant Articles 4 through 18 (2-0)
• Approved new ambulance billing rates (2-0)
• Approved dedication page for 2024 Town Report (2-0)
• Approved consent agenda for payroll and accounts payable (2-0)
• Voted to seal non-public session minutes (2-0)

Conservation Commission

The Conservation Commission will review and potentially approve minutes from January, then receive updates on a pending land purchase and on road salt management. No votes on ordinances or expenditures are listed.

• Update on land purchase
• Update on road salt
• Approval of minutes from 13 January 2025

The Deering Conservation Commission approved a DES variance allowing removal of more than 50% of basal area along Sky Farm and Old County Road for silvicultural purposes, with slash removal required. They also accepted Brian Stimpson's resignation and unanimously promoted Kim Roy to full membership. The commission discussed road salt concerns and urged the Board of Selectmen to form a committee to study salt storage, but no formal action was taken on that matter.

• Approved DES variance for basal area removal on Tax Map 241 Lots 15 & 16 (unanimous)
• Accepted Brian Stimpson's resignation from the board
• Promoted Kim Roy to full membership (unanimous)
• Approved minutes of January 13, 2025 (unanimous)

Library Trustees

The Board of Trustees will review 2024 expenditures and the 2025 budget. Members will discuss methods for providing downloadable books to residents and plan library programs and volunteer schedules for 2025.

• Review of checking account balance and 2024 final expenditures
• Discussion on providing downloadable books to residents
• Update on fundraising and the selected contractor for the handrail project
• Planning for 2025 library programs and volunteer schedules
• Purchases for the schoolhouse library building

The Deering Library Board of Trustees voted unanimously to withdraw $1,030 from the Library Checking Account to cover the remaining cost of a handrail installation on the granite steps, after a fundraiser raised $9,270 of the $10,300 total. They also approved the minutes from December 14, 2024, and voted to purchase a bulletin board for the Schoolhouse Library. The board discussed but did not decide on other purchases, and planned 2025 programs and Saturday hours.

• Approved withdrawal of $1,030 from Library Checking Account for handrail (unanimous)
• Approved minutes of December 14, 2024 (unanimous)
• Approved purchase of bulletin board for Schoolhouse Library (unanimous)
• Confirmed TD bank account reconciliation for December and January
• Agreed to 2025 programs: Native History (May 9), Yankee Ingenuity (Nov 7), Squam Lakes (June 21/28)
• Set Schoolhouse Library Saturday hours May 24–Oct 11, 10A–1P

Board of Selectmen

The Board of Selectmen is holding a special meeting to review and finalize the town budget, including separate budgets for police and highway departments, as well as warrant articles and the overall town budget. No specific dollar amounts or other details are provided in the agenda. The meeting is a public session starting at 8:00 AM.

• Budget review and finalization covering police, highway, warrant articles, and overall budget

The Board of Selectmen finalized the proposed operating budget at $2,481,125, a $54,388 increase over 2024, offset by $65,000 from the Ambulance Fund, resulting in a tax rate impact $0.04 less than 2024. The board also discussed and agreed on several warrant articles, including adding $246,005 to trust funds, $98,000 to the Road Reconstruction Capital Reserve Fund, and purchasing solar arrays for the Town Hall and Highway Garage. No final votes were taken on the budget or warrant articles; the board agreed to publish tax impacts for each item.

• Agreed to allocate $65,000 from Ambulance Fund to offset per-diem wages
• Agreed to raise $246,005 for trust funds by taxation (Article 5)
• Agreed to add $98,000 from Highway Block Grant to Road Reconstruction Capital Reserve Fund (Article 7)
• Agreed to purchase solar arrays with $78,156 from trust fund and remainder from unassigned fund balance
• Agreed to combine Town Clerk/Tax Collector salary increase into one warrant article
• Agreed to publish tax impacts for each warrant article
• Adjourned meeting at 8:43am (2-0)

Hillsboro Deering School Board

The Hillsboro-Deering School Board will hold a public hearing and deliberative session on petition warrant articles, then vote on whether to support each article. The board also considers consent agenda items including approval of minutes, appointments, and a facilities use waiver request. A student representative report and superintendent's report are scheduled.

• Public hearing and deliberative session on petition warrant articles
• Vote on whether to support each warrant article after deliberative session
• Appointment of Hillsboro-Deering Cooperative School District Clerk
• Facilities use waiver request for Middle School Volleyball Program ($65 fee waived)
• Consent agenda: approve January 16, 2025 meeting minutes and personnel actions

The board unanimously appointed Jennette Lockmandy as the Hillsboro-Deering Cooperative School District Clerk. It approved a facilities use request and fee waiver of $260 for the Shooters Gold Basketball Camp (July 14-17) and scheduled an additional meeting on February 19 at Deering Town Hall. The board also voted 5-0 to support warrant articles #1-11 as approved in the deliberative session; no vote was taken on Article 12.

• Appointed Jennette Lockmandy as District Clerk (5-0)
• Approved Shooters Gold Basketball Camp facility use and $260 fee waiver (5-0)
• Scheduled additional board meeting Feb 19 at Deering Town Hall (5-0)
• Supported warrant articles #1-11 as approved in deliberative session (5-0 each)
• Approved consent agenda including Jan 16 minutes, appointments, and volleyball waiver (5-0)

Board of Selectmen

The Board of Selectmen special meeting scheduled for February 3, 2025, was cancelled. The sole agenda item—final review of the proposed budget and warrant articles for the upcoming public hearing—was not conducted. The public hearing on the budget remains scheduled for February 11, 2025.

• Meeting cancelled; final budget and warrant article review deferred
• Budget Public Hearing still set for February 11, 2025

Cemetery Trustees

The Deering Cemetery Trustees approved the January minutes and discussed several operational matters. They agreed to have forester Dan Reed clear old trees around Gove Cemetery to increase sun exposure. The 2025 budget was reviewed, with extra funding for Appleton brush work and a separate Veteran flags line not approved; flag costs will come from the increased Other Supplies line. The board also reviewed a draft invoice policy and discussed a warrant article to make the Trustees, not the Selectmen, the agents to expend the Expendable Trust Fund.

• Approved January meeting minutes (4-0)
• Agreed to have Dan Reed clear trees around Gove Cemetery for more sun
• Did not approve extra $1,200 for Appleton brush/poison ivy work
• Did not approve separate Veteran flags budget line; covered under Other Supplies (increased by $100)
• Reviewed draft invoice policy requiring annual W-9s from vendors
• Discussed warrant article to make Trustees agents to expend the Expendable Trust Fund

Board of Selectmen

The Board of Selectmen will hold a special meeting on January 28, 2025, beginning with a nonpublic session under RSA 91-A:3, II (b)(c) for compensation and reputation matters. The public session includes a budget review and finalization for police, highway, solid waste, warrant articles, and the overall town budget. The board is expected to vote on these items.

• Nonpublic session per RSA 91-A:3, II (b)(c) on compensation and reputation
• Budget review and finalization for Police Department
• Budget review and finalization for Highway Department
• Budget review and finalization for Solid Waste
• Review and finalization of Warrant Articles and overall town budget

The Board of Selectmen reviewed and set numerous budget line items for police, highway, and other departments, agreeing on specific amounts for most categories. Wages for police and highway were tabled for further discussion. The board also discussed potential warrant articles and rescheduled the public hearing on the budget to February 11, 2025.

• Approved budget line items for police, highway, and other departments (3-0)
• Tabled police and highway wages
• Rescheduled budget public hearing to February 11, 2025
• Agreed to meet February 3, 2025 for final budget review
• Agreed to place warrant articles for Town Clerk/Tax Collector salary increase, elderly and disabled tax exemption changes, and others
• Sealed nonpublic session minutes (3-0)

Board of Selectmen

The Deering Board of Selectmen will open the public session and hear public comment before moving to new business. Items include a library walkway handrail repair quote, a discussion on a Comcast agreement, a decision notice for 519 Baldwin Road, and a special events permit for a bicycle/moped race. The board will also review budgets for Fire/EMS, Administration, and Police, and hold a second reading on a proposed amendment to the Legal Access Counsel Policy.

• Library Trustees – Walkway Handrail Repair Quote
• Comcast Agreement Discussion
• 519 Baldwin Road – Notice of Decision
• Special Events Permit – Competitive Bicycle/Moped Race
• Budget Review – Fire/EMS, Administration, & Police

The Deering Board of Selectmen approved the Notice of Decision for 519 Baldwin Road and made numerous budget adjustments for Fire/EMS, Administration, and Police, including reductions and increases to specific line items. They also discussed the Library handrail funding gap, rescheduled the Comcast public hearing to March 4, and entered non-public session to discuss personnel matters.

• Approved payroll consent agenda of $13,599.77 (3-0)
• Approved Notice of Decision for 519 Baldwin Road (3-0)
• Approved budget line items for Administration, Fire/EMS, and Police with various adjustments
• Rescheduled Comcast public hearing to March 4, 2025
• Agreed to increase performance bond from $10,000 to $50,000 for Comcast
• Approved minutes of Jan 7 and Jan 14 (3-0)
• Appointed Ralph Holmes as Trustee of Trust Funds (3-0)
• Sealed non-public session minutes (3-0)

Trustees of the Trust Funds

The Trustees of the Trust Funds will meet to review transfer requests for cemetery, road reconstruction, and government buildings. They will also discuss setting up online access for new users at TD Bank and making any approved transfers. The agenda includes orientation of new members and other business.

• Review transfer requests: Cemetery
• Review transfer requests: Road Reconstruction
• Review transfer requests: Government Buildings
• Investigate TD Bank online portal and set up access for new users
• Make any approved transfers via TD Bank portal

The Trustees of the Trust Funds approved three bank transfer requests totaling $19,844.64 for Cemetery, Road Reconstruction, and Government Buildings funds. They also discussed minor discrepancies in account names on withdrawal forms and proposed asking the Board of Selectmen for more precise account information. Planning for the MS-9 reporting form was discussed, with additional information to be requested from Town Administration.

• Approved $500 transfer for Cemetery fund
• Approved $11,382.50 transfer for Road Reconstruction fund
• Approved $7,962.14 transfer for Government Buildings fund
• Proposed asking BOS to include last four digits of account numbers on withdrawal forms

Hillsboro Deering School Board

The board will conduct a public hearing and a vote to approve the proposed FY 2025-2026 budget and warrant. The meeting also includes the final approval of several district policies and appointments to the Facilities Committee.

• Public hearing and vote on FY 2025-2026 Proposed Budget and Warrant
• Final approval of policies on instructional staff equivalence, chemical safety, AED use, and parental notification
• Appointment of community members to the Facilities Committee
• Approval of a community outreach letter to the editor
• Review of December 2024 Financial Report

The Hillsboro-Deering School Board held a public hearing and meeting on January 16, 2025, and approved all 11 warrant articles for the FY2025-2026 budget, including a reduced operating budget of $24,721,714 (amended from $24,834,714). The board also approved the SAU budget, collective bargaining agreement, trust fund appropriations, and other items for the deliberative session. All votes were unanimous (3-0).

• Approved Article 3 operating budget reduced to $24,721,714 (3-0)
• Approved all 11 warrant articles for deliberative session (3-0)
• Approved SAU #34 budget apportionment of $1,008,271 (3-0)
• Approved teacher collective bargaining agreement article (3-0)
• Approved $350,000 to School Building Maintenance Trust Fund (3-0)
• Approved $10,000 to Special Education Trust Fund (3-0)
• Approved $2,500 to Technology Trust Fund (3-0)
• Appointed Kathleen Pepper and Jason Buck to Facilities Committee (3-0)

Board of Selectmen

The Board of Selectmen will receive the Budget Advisory Committee's final report and presentation. They will then review proposed budgets for the Cemetery, Conservation Commission, Library, Planning, Zoning Board, and Town Clerk/Tax Collector. This special meeting precedes the public budget hearing scheduled for February 4, 2025.

• Budget Advisory Committee presentation and final report
• Budget review for Cemetery, Conservation Commission, Library, Planning, ZBA, and Town Clerk/Tax Collector
• Upcoming budget public hearing on February 4, 2025
• Town election scheduled for March 11, 2025
• Town meeting on March 15, 2025

The Board of Selectmen reviewed the 2025 budget, accepting the Budget Advisory Committee's recommendations to reduce several department budgets, including the Conservation Commission, Library, and Planning Board. The board also tabled the All-Veterans Tax Credit warrant article for further research and deferred a broader wage discussion to a later date. No final budget was approved at this meeting.

• Reduced Conservation Commission budget to $7,065 (consensus)
• Reduced Library budget to $3,300 (consensus)
• Reduced Planning Board budget to $10,201 (2-1 vote)
• Kept Zoning Board of Adjustment budget at $507 (consensus)
• Kept Town Clerk budget at $59,673 (consensus)
• Kept Tax Collector budget at $55,466 (consensus)
• Tabled All-Veterans Tax Credit warrant article (consensus)
• Deferred wage discussion to later date (consensus)

Conservation Commission

The Conservation Commission will discuss updates regarding a land purchase and a revised purchase and sale agreement. The body will also review the final annual report and road salt management.

• Revised purchase and sale agreement for land purchase
• Reimbursement to Kay for watershed signs
• Membership recommendations for salt storage committee
• Approval of final annual report
• 2024 easement monitoring

The Deering Conservation Commission approved spending $888 from its road & trails budget to reimburse Kay Hartnett for 24 reduced salt signs to be installed in watershed and wetland areas. The commission also voted unanimously to forgo a wetlands delineation on a lot involved in a lot line adjustment, and approved support for five Deering residents to attend Conservation Camp in summer 2025. The 2024 annual report was approved with minor changes.

• Approved $888 for 24 reduced salt signs (unanimous)
• Approved forgoing wetlands delineation on Map 222 Lot 2 (unanimous)
• Approved 2024 annual report with slight modifications
• Approved support for five Conservation Camp applicants (unanimous)

Budget Advisory Committee

The Budget Advisory Committee approved a $2,438,990 operating budget for 2025, with a tax impact of $0.05, plus $427,225 in additional warrant articles (tax impact $0.31). They also set deadlines for their report and presentation to the Board of Selectmen, and supported an increase in the elderly exemption.

• Approved $2,438,990 operating budget for 2025 (all in favor)
• Approved $427,225 in warrant article recommendations (all in favor)
• Set BAC report deadline for Jan. 12, 2025, and BOS presentation for Jan. 14, 2025 (consensus)
• Kept BAC figures for ambulance line items totaling $85,578 (consensus)
• Kept BAC figures for fire department line items totaling $26,500 (consensus)
• Supported increase in elderly exemption (consensus)
• Assigned presentation roles: Lori on wages/benefits, Lou Ellen on Highway Dept, Michelle to cover rest (consensus)

Planning Board

The Planning Board will conduct a public hearing regarding a new Watershed Ordinance. The board will also review a housing proposal for 417 Reservoir Road and discuss the Class VI Road Request Process.

• Public hearing on new Watershed Ordinance
• Housing proposal for 417 Reservoir Road (Map 235, Lot 17)
• Overview of RSA-defined Class VI Road Request Process

The Deering Planning Board continued the application for a house at 417 Reservoir Road to the February meeting as plans are still being developed. The board also discussed amendments to the Watershed Ordinance, agreeing with changes recommended by the Board of Selectmen and deciding to hold a second public hearing at the next meeting on January 23, 2025. No final decisions were made on these items. The board also discussed Class VI road policy and legal counsel needs, and approved the December 11, 2024 meeting minutes unanimously.

• Continued 417 Reservoir Road application to February meeting
• Continued watershed ordinance discussion to January 23, 2025 meeting
• Approved December 11, 2024 meeting minutes unanimously

Board of Selectmen

The Board of Selectmen will hold a public session including a presentation on a proposed watershed ordinance from the Planning Board and CNHRPC. They will also consider a request to restore involuntarily merged lots at Map 242 Lot 12, a holiday benefit for permanent part-time employees, and a first reading of an amendment to the Legal Access Counsel Policy. Several budget and review items have been moved to the January 14 meeting. The meeting begins with a meet-and-greet for the new town administrator.

• Proposed Watershed Ordinance Presentation by Planning Board and CNHRPC
• Request for Restoration of Involuntary Merged Lots – Map 242 Lot 12
• Permanent Part-Time Employee Holiday Benefit discussion
• First Reading – Proposed amendment to Legal Access Counsel Policy
• Updates on open items: Zoski Rd, Comcast Agreement, Salt Storage, Beach, Farrell Hill

The Deering Board of Selectmen approved several items, including a consent agenda for payroll and accounts payable, a part-time employee holiday benefit policy, and the restoration of an involuntarily merged lot. They also moved a proposed watershed ordinance to a public hearing, postponed budget reviews, and hired Upton and Hatfield Law Firm as town counsel.

• Approved consent agenda for payroll and accounts payable (3-0)
• Waived appointment policy and appointed Stephen Fogelson as Trustee of Trust Funds until March 2025 (3-0)
• Adopted part-time employee holiday benefit and half-day Christmas Eve (3-0)
• Restored Map 242 Lot 12 to two original lots (3-0)
• Moved Legal Access Counsel Policy amendment to second reading (3-0)
• Approved $21,362.24 Axon invoice for police body cameras (3-0)
• Hired Upton and Hatfield Law Firm as Town Counsel (3-0)

Cemetery Trustees

The Cemetery Trustees will vote on approving an additional $100 for Mike Mullen's invoice, totaling $600, and authorize two trustees to sign paperwork transferring money from the Clement Plot trust fund to the General Fund. They will also discuss and approve the annual report for 2025.

• Vote to approve extra $100 for Mike Mullen’s invoice, total $600
• Two trustees to sign paperwork transferring money from Clement Plot trust fund to General Fund
• Discuss and approve cemetery trustees annual report
• BAC/BOS meeting Jan 7 regarding budget

The Deering Cemetery Trustees approved an additional $100 payment to Mike Mullens for tree work, funded from the Clement Iron Fence Fund and reimbursed to the Town General Fund. They also discussed drafting a warrant article to make the Trustees the Agents to Expend the Expendable Trust Fund, with John Reynolds to draft it for the March town meeting. No other formal decisions were made; the meeting included updates on tree work, cemetery easement correspondence, and website photo additions.

• Approved additional $100 payment to Mike Mullens for tree work, total $600, from Clement Iron Fence Fund (4-0)
• Approved November 2024 minutes (4-0)
• Discussed drafting warrant article to make Cemetery Trustees Agents to Expend the Expendable Trust Fund
• Agreed to send correspondence to Butler cemetery property owner about tree maintenance
• Discussed adding a photo tab to cemetery page on town website
• Reviewed 2024 annual report

Hillsboro Deering School Board

The Hillsboro-Deering School Board will discuss and vote to approve the proposed FY26 budget and warrant articles. These items are being finalized for a public budget hearing scheduled for January 16, 2025.

• Approval of FY26 Proposed Budget
• Approval of Warrant Articles
• Second reading of policy DAF Administration of Federal Grant Funds
• Second reading of policy DAFB Equivalence in Instructional Staff and Materials
• Second reading of policy EBCH Chemical Safety and Chemical Hygiene Plan

The Hillsboro-Deering School Board unanimously approved the FY26 proposed budget and all 11 warrant articles to be presented at the public budget hearing on January 16, 2025. The board also amended the maintenance funds budget to $350,000 and assigned board members to present each article. No public comments were made during the first public comment period.

• Approved FY26 proposed budget for public hearing (5-0)
• Approved 11 warrant articles for public hearing (5-0 each)
• Amended maintenance funds budget to $350,000 (5-0)
• Assigned board members to present each warrant article (5-0)
• Approved consent agenda including minutes, appointments, and policies (5-0)
• Moved policy DAF to separate consent agenda item (5-0)

Budget Advisory Committee

The committee is starting its review of budgets for general government, public safety, and the Capital Improvement Plan (CIP). Members will also begin outlining the draft of the final report.

• Review of general government, public safety, and CIP budgets
• Drafting of the final report
• Pending budget figures from the Building Inspector
• Verification of tax rate implications based on a $280,000 per $1 tax rate estimate

The Budget Advisory Committee voted by consensus to reduce the proposed 2025 General Government budget from $937,859 to $888,386 and recommended an across-the-board freeze on hiring and wage increases, except for the Road Agent position. The committee also recommended reductions to the Police, Fire, and Ambulance budgets, pending further information, and proposed adding $429,303 in warrant articles, including $250,000 for road reconstruction and $75,000 for highway vehicles. The committee declined to present its report at the January 7 BOS meeting, requesting instead to present on January 21.

• Reduced proposed 2025 General Government budget from $937,859 to $888,386 (consensus)
• Recommended across-the-board hiring freeze and wage freeze, except Road Agent (consensus)
• Recommended Police budget reduction to $326,528 from $368,200 (consensus)
• Recommended Ambulance budget reduction to $113,186, pending info (consensus)
• Recommended Fire Department budget reduction to $127,591, pending info (consensus)
• Recommended $429,303 in warrant articles, including $250,000 for road reconstruction (consensus)
• Recommended dissolving Dry Hydrant Trust Fund and moving funds to Fire Dept PPE (consensus)
• Declined to present at 1/7 BOS meeting; requested 1/21 presentation (consensus)