Deering public meetings in 2025

Trustees of the Trust Funds

The Trustees of the Trust Funds will review and decide whether to approve and sign the Kohlmann non‑judicial settlement agreement. They will also consider any transfer requests submitted for approval and execution. The agenda includes routine maintenance of trust fund documentation and allows for other business as needed.

• Review, approve, and sign the Kohlmann non‑judicial settlement agreement
• Review, approve, and execute any submitted transfer requests
• Maintenance of Trust Fund documentation
• Other business as needed

The trustees approved and signed the Kohlmann non‑judicial settlement agreement. They also approved three withdrawal requests totaling $116,? (actually $15,904.92, $84,824.04, and $16,306.10) and moved the funds to the checking account. The remaining balance in the Road Reconstruction fund was reported to the TA, and the next meeting was set for 16 Jan 2026.

• Approved Kohlmann non‑judicial settlement agreement
• Approved road reconstruction withdrawal of $15,904.92
• Approved road reconstruction withdrawal of $84,824.04
• Approved fire department building maintenance withdrawal of $16,306.10
• Transferred approved amounts from sub‑accounts to checking account
• Requested TD Bank to transfer total to the general fund
• Notified TA of remaining $24,922.13 balance in Road Reconstruction fund
• Confirmed next meeting for 16 Jan 2026 at 2:00 pm and planned work on MS‑9 and MS‑10

Budget Advisory Committee

The Deering Budget Advisory Committee will examine the 2026 budget file and work toward its finalization. Members will identify and discuss warrant articles and review recent trust fund activity and balances. The committee will also consolidate its recommendations for a final report to the Board of Selectmen.

• Review and finalization of 2026 Budget File
• Identification/Discussion of Warrant Articles
• Review of Trust Fund Activity and Balances
• Consolidation of committee members' recommendations for the final report to the BOS

Board of Selectmen

The Board approved encumbering $1,700 for a tree‑removal estimate and adopted the 2026 meeting and employee holiday schedules. It accepted financing for Highway Department equipment, the Avatar Preliminary 2025 Sales‑to‑Ratio study, and the Chloride Management Implementation Plan Advisory Committee. The Board also approved two trust withdrawals totaling $100,728.96 and accepted the payroll and manifest amounts.

• Encumber $1,700 for tree‑removal estimate (unanimous)
• Approve 2026 Selectboard meeting schedule (unanimous)
• Approve 2026 employee paid holiday schedule (unanimous)
• Approve resignation of Kathy Luger (unanimous)
• Approve financing for Highway Department equipment (unanimous)
• Approve Avatar Preliminary 2025 Sales‑to‑Ratio study results (unanimous)
• Approve trust withdrawals of $15,904.92 and $84,824.04 from Road Reconstruction Expendable Trust (unanimous)
• Approve Chloride Management Implementation Plan Advisory Committee charging statement (unanimous)

Library Trustees

The trustees unanimously accepted the minutes from the November 3, 2025 meeting. They also unanimously approved buying two 6‑foot folding tables, with Pat Finn tasked to contact Edmunds Hardware. Trustee Eric Stauffer announced he will run for the 2026‑2029 term, and Pat Finn announced she will step down after March 2026, prompting a plan to recruit a replacement from volunteers or the Deering Book Group.

• Accepted November 3, 2025 minutes (unanimous)
• Approved purchase of two folding tables (unanimous)
• Eric Stauffer announced intent to run for 2026‑2029 trustee term
• Pat Finn announced stepping down as trustee for final year (2024‑2027) and will serve through March 2026
• Planned recruitment of a new trustee from library volunteers or Deering Book Group

Trustees of the Trust Funds

The Trustees of the Trust Funds will meet to reconcile bank statements and account lists. The body will review the status of the school fund and the Kohlmann account closure. Members will also prepare the yearly report due to the Town on December 22.

• Yearly report to Town due December 22
• Kohlmann account closure follow-up
• School fund disposition status
• CD fund disbursal update
• Review and execution of submitted transfer requests

Budget Advisory Committee

The Budget Advisory Committee will examine the 2026 budget file. It will identify and discuss warrant articles. The committee will review trust fund activity and balances. It will also check the status of any open requests from the BAC to the Town Administrator.

• Review of 2026 Budget File
• Identification/Discussion of Warrant Articles
• Review of Trust Fund Activity and Balances
• Review status of open requests from BAC to TA

The committee approved the minutes from the November 4, 2025 meeting with a 5‑0‑1 vote, Carter abstaining. No warrant articles or budget changes were formally adopted; they were only discussed. The meeting was adjourned at 9:26 pm.

• Approved minutes of 11/4/2025 (5-0-1, Carter abstained)
• Adjourned meeting (motion passed)

Planning Board

The Deering Planning Board will hold a public hearing on zoning amendment proposals that add new definitions for accessory dwelling units and revise acreage and parking requirements. The board will also conduct conceptual reviews for a stair access project at 509 Ellsworth Road and a new single‑family home at 48 Zoski. Two lot mergers on Map 224 (Lots 11‑12 and Lot 46) and a watershed conditional use permit for Map 235 Lot 24 – 60 Cellar Hold Road will be considered. Old business includes budget and CIP request reviews.

• Conceptual review: stairs down to lake at 509 Ellsworth Road (Alison Ross)
• Conceptual review: demolition and new single‑family home at 48 Zoski (Nathan Brown)
• Lot merger: Map 224 Lot 11 and 12 (Michael and Susan Thomas)
• Lot merger: Map 224 Lot 46 (Jay and Donna Walker)
• Watershed CUP: demolition of four structures and new home at Map 235 Lot 24 – 60 Cellar Hold Road (Ben Bauer)

Conservation Commission

The Conservation Commission will discuss several reports and updates, including a progress report on a conservation easement, Japanese knotweed control recommendations, and a technical review of a CMPAC report. New business includes a lake host coordinator update, a report on watershed chloride and turbidity test results, and a wood duck nesting box program. The meeting also covers the annual report and other routine items.

• Conservation Easement Monitoring Progress Report – Brad Pearce
• Japanese Knotweed Control Recommendations – Kim Roy
• Lake Host Coordinator update – Glenn Clark
• Report on Watershed Chloride and Turbidity Test Results – Mike Thomas
• Wood Duck Nesting Box Program – Dennis Sawyer

The Conservation Commission approved the November 10 minutes and voted to rollover the $50,000 CD in the Conservation Fund into a 9‑month term at 3.05% interest. The board agreed to conduct mercury testing of fish and to test for E‑coli at the beach during the July 4th weekend next year. Additional actions include drafting a job description for the open Lake Host Coordinator position, notifying members about wood‑duck nest‑box visits, and completing the annual report by Dec 22.

• Approved November 10 minutes (unanimous)
• Approved rollover of $50k CD to 9‑month term at 3.05% (unanimous)
• Planned mercury testing of fish (decision noted)
• Planned E‑coli testing at beach for July 4 weekend next year (decision noted)
• Tasked Glenn to draft Lake Host Coordinator job description (action planned)
• Dennis to send notifications for wood‑duck nest‑box visits (action planned)
• Set deadline to submit annual report by Dec 22 (action planned)
• Adjourned meeting (unanimous)

Budget Advisory Committee

The Budget Advisory Committee will review the 2026 budget file, discuss warrant articles, and examine trust fund activity. The meeting also includes a review of open requests and follow-up items from department heads.

• Review of 2026 Budget File
• Identification/Discussion of Warrant Articles
• Review of Trust Fund Activity and Balances
• Review status of any open requests from BAC to TA
• Review follow up items from Department Heads

Board of Selectmen

The Board of Selectmen will review a proposed contract with Chief Parson for Hillsborough Police coverage and discuss the implementation of road salt mitigation. The meeting also includes discussions on solar panel electricity use and a merit raise policy.

• Proposed contract for Hillsborough Police Coverage (Chief Parson)
• Road Salt Mitigation Implementation
• Use of extra generated electricity from solar panels
• Merit raise policy
• Park Recreation Agreement with Hillsboro

The Selectmen approved a monthly contract of $23,000 with the Town of Hillsborough for police coverage until the March town meeting. They also approved the CMPAC recommendations, charged the Town Administrator to develop an implementation plan, and created an Implementation Committee. The consent agenda and several trust‑fund expenditures were adopted, and the minutes for October and November meetings were approved.

• Approved Hillsborough police contract $23,000/month until March (2‑0, Watson abstained)
• Accepted CMPAC report and recommendations (3‑0)
• Charged Town Administrator to plan and present CMPAC implementation (3‑0)
• Appointed new Implementation Committee for CMPAC recommendations (3‑0)
• Approved consent agenda, including payroll and accounts payable (3‑0)
• Approved trust‑fund expenditures totaling $267,495.68 (3‑0)
• Approved minutes of 10/14/2025 with amendment (3‑0)
• Approved minutes of 11/18/2025 with amendment (3‑0)

Board of Selectmen

The Deering Board of Selectmen will hold a public session that includes public comment and several agenda items. They will discuss road salt mitigation, review a proposed contract for Chief Parson's Hillsborough police coverage, and consider the use of extra electricity from solar panels. Additional items include a merit raise policy, a discussion of a public safety officer, and continued review of the Park Recreation Agreement with Hillsboro. The meeting will also approve minutes, receive the Town Administrator's report, and include selectmen's reports.

• Road Salt Mitigation Implementation
• Review proposed contract for Chief Parson, Hillsborough Police Coverage
• Solar Panels – use of extra generated electricity
• Merit raise policy
• Discussion of Public Safety Officer

Cemetery Trustees

The Cemetery Trustees will approve the November meeting minutes. They will receive updates on Wolf and Kohlman, Butler, and the Appleton tree. The board will review the upcoming budget and hear a town report. Additional business may be addressed as needed.

• Approve November minutes
• Wolf and Kohlman update
• Butler update
• Appleton tree update
• Budget

The cemetery trustees approved the November meeting minutes. They voted to forgive maintenance fees for the past two years and to approve and send a draft letter to the charitable trust. They also transferred interest from the Wolf family Trust and 17% of the perpetual care interest to the general fund for maintenance, and then adjourned the meeting.

• Approved November meeting minutes (5-0)
• Forgave maintenance fees for the last two years (5-0)
• Approved draft letter to charitable trust and authorized its sending (5-0)
• Transferred interest from Wolf family Trust to general fund for maintenance (5-0)
• Transferred 17% of perpetual care interest to general fund for maintenance (5-0)
• Adjourned meeting (5-0)

Trustees of the Trust Funds

The Trustees of the Trust Funds will review and finalize the minutes from the previous meeting. They will consider a request to close the Kohlmann account, a CD fund disbursal upon maturity, and a school fund documentation request. The agenda also includes reconciling the October bank statement, approving any submitted transfer requests, and preparing the monthly account summary report for the Treasurer's Office.

• Review and finalize last meeting minutes
• Kohlmann account closure request
• CD fund disbursal upon maturity
• School fund documentation request
• Reconcile October bank statement debits

The Trustees approved the corrected minutes from the previous meeting. They decided to allocate the maturing CD balance back to each individual account proportionally and to set up a shared file repository on the town computer. They authorized Ralph Holmes to send an updated letter to the H‑D school superintendent and directed the Board of Selectmen to return previously transferred school funds. Withdrawal requests totaling $267,495.68 were approved, and the next meeting was rescheduled for 12/12/2025.

• Approved corrected minutes from prior meeting
• Allocated CD balance proportionally to individual accounts
• TA to set up shared file repository for trustees
• Authorized Ralph Holmes to send updated superintendent letter
• Requested BOS return school funds previously moved to general fund
• Approved withdrawal requests totaling $267,495.68
• Deferred October bank statement reconciliation to December meeting
• Rescheduled next meeting to Friday, 12/12/2025 at 2:00 pm

Budget Advisory Committee

The Budget Advisory Committee will examine each department’s actual expenses and the proposed 2026 budget, including Fire/Ambulance, Planning, Zoning Board of Appeals, Welfare and other items. It will also receive updates on any pending requests to the Town Administrator and on follow‑up items from the previous meeting.

• Review of Fire/Ambulance department actual expenses and 2026 budget proposal
• Review of Planning department expenses and 2026 budget proposal
• Review of Zoning Board of Appeals expenses and 2026 budget proposal
• Review of Welfare department expenses and 2026 budget proposal
• Status update on open BAC requests to the Town Administrator

The Budget Advisory Committee amended the November 6 minutes (5‑1‑1) and accepted the amended version (6‑1). Members voted to discuss the Fire Department budget first (4‑3). By consensus the committee approved using the Ambulance Revolving Account for a modem and antenna, and reduced the electricity line item to $3,000. A vote of 1‑6 kept the welfare assistance requests in the budget.

• Amended 11/6/2025 minutes wording (5-1-1); motion passed
• Accepted amended minutes (6-1); motion passed
• Ordered Fire Department budget discussion first (4-3); motion passed
• Approved use of Ambulance Revolving Account for modem & antenna cost (consensus)
• Adjusted electricity budget line to $3,000 (consensus)
• Retained welfare assistance requests in budget (1-6); motion passed
• Recommended Planning Board professional services budget increase to $12,500 (consensus)
• Requested itemization for Fire equipment maintenance line (consensus)

Planning Board

The Planning Board is meeting for a site visit at Map 235 Lot 21 on White Gate Road. The board will review a Conditional Use Permit application from the Black Family Trust to build a single family home, driveway, well, and septic system in the Watershed Protection District.

• Site visit for Black Family Trust application at Map 235 Lot 21, White Gate Road
• Review of Conditional Use Permit for a single family home, driveway, well, and septic system

The board conducted a site visit at White Gate Road, reviewing the proposed driveway, septic system, and dwelling layout. No substantive actions or approvals were taken. The meeting was adjourned at 8:20 a.m. after a motion by Tom Walters, seconded by Robert Compton, passed unanimously.

Board of Selectmen

The Board of Selectmen will review draft policies for ambulance billing and hardship abatement, and sign a Park Recreation Agreement with Hillsboro. The meeting also includes monthly department reports and the approval of previous meeting minutes.

• Review draft Ambulance Billing, Hardship Abatement, and Collection Policy
• Review and sign Park Recreation Agreement (Hillsboro)
• Jim Card (Road Agent) Service Maintenance Agreement (Backhoe/Loader)
• Minutes Approval – Public & Nonpublic (10/07/2025)
• Departments’ Monthly Reports

Budget Advisory Committee

The Budget Advisory Committee will review actual expenses and proposed 2026 budgets for the Police Department, Town Clerk, Tax Collector, and Administration. The meeting also includes a review of open requests to the Town Administration and follow-up items from the Highway Department.

• Review of 2026 Budget for Police Department
• Review of 2026 Budget for Town Clerk
• Review of 2026 Budget for Tax Collector
• Review of 2026 Budget for Administration
• Review of open requests from BAC to Town Administration

The committee approved the November 30, 2025 minutes with a 6‑0 vote. No budget items were approved; the administration, assessment, police, clerk, tax collector and elections requests were presented but held for further review and recalculation. The meeting was adjourned with a 7‑0 vote.

• Approved 10/30/2025 minutes (6-0)
• Adjourned meeting (7-0)

Planning Board

The Deering Planning Board will consider a Watershed Conditional Use Permit for a single‑family home on Map 235 Lot 21 at White Gate Road. It will also discuss a site‑plan application to add eight cabins at The Wilds of New England on Map 227 Lot 6, 1181 Deering Center Road. Additional items include a detached garage on Map 235 Lot 41, 72 Zoski Road, a review of new documents for Codman Hill Road, and an update on a zoning amendment for Accessory Dwelling Units.

• Watershed CUP – construction of a single‑family home, Map 235 Lot 21, White Gate Road
• Site Plan Application – addition of eight cabins, Map 227 Lot 6, 1181 Deering Center Road
• Detached garage construction – Map 235 Lot 41, 72 Zoski Road
• Review of new documents – Codman Hill Road
• Update on zoning amendment addressing state ADU law

The Planning Board voted to waive the Conditional Use Permit for a failed septic system replacement, requiring only a 75‑foot setback and erosion controls. The board also approved the revised language for the ADU zoning amendment and accepted the minutes from previous meetings. A site walk was scheduled for Tuesday, November 18 at 7:30 a.m., and the meeting was adjourned.

• Waived CUP requirement for failed septic system replacement (all in favor, none opposed)
• Approved revised ADU zoning amendment language by consensus
• Approved water‑mitigation language for Codman Hill Road project (motion passes)
• Accepted minutes from 4/9/2025, 8/13/2025, 9/8/2025, 9/10/2025, 10/18/2025 (all in favor, none opposed)
• Scheduled site walk for Tuesday, Nov 18 at 7:30 a.m.
• Moved to adjourn meeting (all in favor, none opposed)

Board of Selectmen

The Board of Selectmen will open the meeting, allow public comment, hold non‑public sessions with the fire and police chiefs, and review the town's preliminary tax rate. No other specific decisions are listed; any additional business may be addressed in a non‑public session if needed.

• Opening of public session and pledge of allegiance
• Public comment (3‑minute limit per speaker)
• Non‑public discussion with the Fire Chief
• Non‑public discussion with the Police Chief
• Review of preliminary tax rate

The Selectmen accepted Police Chief Philbrick’s resignation. They approved a preliminary tax rate of 17.36. They also approved a Social Security COLA increase of up to 2.8% for 2026.

• Accepted Police Chief Philbrick’s resignation (3-0)
• Approved preliminary tax rate of 17.36 (3-0)
• Approved Social Security COLA raise up to 2.8% for 2026 (3-0)
• Entered non‑public session (3-0)
• Returned to public session (3-0)
• Adjourned meeting (3-0)

Conservation Commission

The Conservation Commission will discuss the CMPAC Report on Findings and Recommendations and conduct a final review of the 2026 budget. The body will also review the Lake Host Program end-of-year summary.

• Review of 2026 CC Budget
• CMPAC Report on Findings and Recommendations
• Lake Host Program end of year summary
• Conservation Easement Monitoring Progress Report by Brad Pearce
• NHACC Membership Invoice

Cemetery Trustees

The trustees approved the October 2025 meeting minutes with a unanimous 4‑0 vote. They also approved a motion to adjourn the November 6 meeting, again 4‑0. No other formal decisions were recorded; updates on the Wolf, Kolhman, and Butler cemeteries were discussed and budget action items were outlined.

• Approved October 2025 minutes (4-0)
• Approved motion to adjourn meeting (4-0)

Budget Advisory Committee

At the November 6 meeting, the Budget Advisory Committee will review the Highway Department’s actual expenses and the department’s proposed budget for 2026. The committee will also hear a status report on open requests it previously submitted to the Town Administrator. No other agenda items are listed.

• Review of Highway Department actual expenses and proposed 2026 budget
• Review status of open requests from the Budget Advisory Committee to the Town Administrator

The committee moved to adjourn at 9:07 pm, which passed unanimously (6-0). No other items were approved, denied, or tabled during this meeting.

• Adjourned meeting (6-0)

Board of Selectmen

The Deering Board of Selectmen will review draft policies for ambulance billing and hardship abatement, approve a timber yield tax abatement, and sign a transfer station agreement with Hillsboro. The meeting will also include monthly department reports and public comment.

• Review draft Ambulance Billing, Hardship Abatement, and Collection Policy
• Review and approve abatement for Klee Murrell and Kari Van Lewis (Timber Yield Tax)
• Review and sign Transfer Station and Park Recreation Agreement (Hillsboro)
• Jim Card (Road Agent) Service Maintenance Agreement (Backhoe/Loader)
• Public Comment session

Library Trustees

The Deering Public Library Board will approve the October 6 meeting minutes and review its checking account balance and year‑end spending plans. Trustees will vote on using budgeted funds to pay the balance for the November 7 Humanities program. The board will receive an update on the library’s 2026 budget and discuss plans for a town‑run Christmas party for children and possible volunteer involvement. Additional items include library space maintenance, Little Free Library updates, and setting the date for the next meeting.

• Approve minutes of the October 6 meeting
• Review checking account balance and year‑end expenditures
• Vote on paying the balance for the November 7 Humanities program from budgeted funds
• Update on the library budget for 2026 and future budget meeting plans
• Discuss town Christmas party for kids and possible library volunteer participation

The trustees unanimously accepted the minutes from the October 6 meeting. They approved a $150 payment from the library’s Community Education line item to fund the November 7 NH Humanities program. They also unanimously approved depositing a $500 donation from Granite State Communications Pioneer Club into the library’s checking account. No other formal actions were taken.

• Accepted October 6 minutes (unanimous)
• Approved $150 payment for NH Humanities program (unanimous)
• Deposited $500 donation from Granite State Communications Pioneer Club (unanimous)

Budget Advisory Committee

The Budget Advisory Committee will review actual expenses and proposed 2026 budgets for specific town departments. The meeting focuses on financial planning for the upcoming budget year.

• Review of Library actual expenses and proposed 2026 Budget
• Review of Cemetery actual expenses and proposed 2026 Budget
• Review of Conservation Committee actual expenses and proposed 2026 Budget

The Budget Advisory Committee gave consensus support for the Cemetery budget of $19,770 and for two warrant articles: $2,000 to add tree‑cutting funds to the Cemetery ETF and $2,000 to create a new ETF for a cremation wall. It also approved the Library’s $3,300 budget request, the Building Inspector’s $13,718 budget and a new ETF for tools, and the Conservation Commission’s $7,864 budget plus $4,348 to the Exotic Weed ETF for Lake Host wages. The committee approved the prior meeting minutes (6‑0) and adjourned (6‑0).

• Approved 10/16/2025 minutes as written (6-0)
• Supported Cemetery budget of $19,770 (consensus)
• Supported warrant article to add $2,000 to Cemetery ETF for tree cutting (consensus)
• Supported warrant article to create ETF with $2,000 for a cremation wall (consensus)
• Supported Library budget of $3,300 and non‑monetary warrant article (consensus)
• Supported Building Inspector budget of $13,718 and creation of ETF for tools (consensus)
• Supported Conservation Commission budget of $7,864 (consensus)
• Supported addition of $4,348 to Exotic Weed ETF for 2026 Lake Host wages (consensus)

Board of Selectmen

The Deering Board of Selectmen will hear the Chloride Management Plan Advisory Committee's report of findings and recommendations. They will also consider a proclamation related to the committee, a consent agenda, and a final signature for a backhoe lease. Public comment will be taken before the business items are addressed.

• Public Comment
• Chloride Management Plan Advisory Committee – Report of Findings & Recommendations
• Proclamation (CMPAC)
• Consent Agenda
• Finalize Signature for Backhoe Lease

The Selectmen approved the consent agenda, authorizing payroll payments of $13,522.62 (Oct 15) and $17,375.87 (Oct 17) and vendor payments of $125,875.33 (Oct 15). Selectman Watson signed the backhoe lease on behalf of the board. The board also approved the October 7 public and non‑public minutes and entered and exited several non‑public sessions, each motion passing 2‑0.

• Approved consent agenda payroll $13,522.62 (Oct 15) – passed 2‑0
• Approved consent agenda payroll $17,375.87 (Oct 17) – passed 2‑0
• Approved consent agenda vendor payments $125,875.33 (Oct 15) – passed 2‑0
• Signed backhoe lease on behalf of the select board (Selectman Watson)
• Approved public and non‑public minutes of Oct 7, 2025 – passed 2‑0
• Entered non‑public session at 7:30 pm – motion passed 2‑0
• Exited and sealed non‑public session at 7:56 pm – motion passed 2‑0
• Entered non‑public session again at 7:57 pm – motion passed 2‑0

Trustees of the Trust Funds

The Trustees will review and finalize the minutes from the last meeting. They will handle documentation requests for the school fund and reconcile September bank statement debits. Action items from the 2024 auditor request, any submitted transfer requests, and the monthly account summary report to the TA will be reviewed and approved. The agenda also includes maintenance of trust fund documentation and any other business.

• Review and finalize last meeting minutes
• School fund documentation request
• Reconcile September bank statement debits
• Review, approve, and execute any submitted transfer requests
• Prepare and submit monthly account summary report to TA

The Trustees approved the minutes from the previous meeting. They also approved a withdrawal request for $2,500 from the Cemetery ETF to the General Fund, and the transfer was processed. The cemetery trustee chair was reminded of the proper payment procedure.

• Approved prior meeting minutes
• Approved $2,500 withdrawal from Cemetery ETF to General Fund

Budget Advisory Committee

The Budget Advisory Committee will elect its officers, review its objectives and procedures, set its meeting schedule, and address any other business. No specific budget proposals, contracts, or policy changes are listed on the agenda.

The Budget Advisory Committee elected its officers and voted to change Step 4 of the town’s budget process, redefining joint meetings to involve the Town Administrator and the BAC. The committee also chose to continue the 2023 budget process except for the amended Step 4 and set a regular meeting schedule through the end of the year. All motions passed unanimously.

• Elected Jill Smith as Secretary (7-0)
• Elected Lou Ellen Beard as Vice Chair (7-0)
• Elected Lori Martinage as Chair (7-0)
• Amended Step 4 of the Budget Process to involve the Town Administrator and BAC (7-0)
• Continued the 2023 Budget Process excluding the amended Step 4 (7-0)
• Established regular BAC meetings starting Oct 30, 2025 (7-0)
• Adjourned the meeting at 7:25 pm (7-0)

Board of Selectmen

The Deering Board of Selectmen will open a public session and consider the third reading of the BAC Charge Statement. A non‑public item may be addressed if needed. No other business is listed on the agenda.

• Third Read BAC Charge Statement Review (Old Business Item 2)
• Potential non‑public item (Old Business Item 3)

The Selectmen approved the BAC charge submitted by Selectman Johnson with the recommended changes, voting 3-0. The board agreed that Rich Lavoie must recuse himself when the Health Officer and Building Inspector budget is reviewed. A motion to adjourn the meeting also passed unanimously.

• Approved Selectman Johnson's BAC charge with changes (3-0)
• Rich Lavoie required to recuse on Health Officer and Building Inspector budget review
• Motion to adjourn passed (3-0)
• Entered nonpublic session under 91-A:3 II (unanimous)
• Exited nonpublic session and sealed minutes (unanimous)

Chloride Management Plan Advisory Committee

The Chloride Management Plan Advisory Committee will meet to discuss the final draft contents and approve minutes from a prior meeting.

• Discussion on final draft contents
• Approval of Minutes from previous meeting

Conservation Commission

The Conservation Commission will discuss land management, water quality monitoring, and budget planning. The body is reviewing progress on conservation easements and the Chloride Management Plan.

• 2026 CC Budget Review
• Conservation Easement Monitoring Progress Report by Brad Pearce
• VLAP Test Results presented by Mike Thomas
• Chloride Management Plan Advisory Committee Update by John Rudd
• Timber harvest site visit at Fisher Rd.

The Conservation Commission voted to approve the minutes from the August 11, 2025 meeting. No other motions were adopted; the remaining agenda items were discussed or noted for future action.

• Approved August 11, 2025 meeting minutes (unanimous)

Planning Board

The Deering Planning Board will conduct a conceptual non-binding review presented by Kari Lewis. It will also review a proposed zoning amendment that responds to a recent state law change on accessory dwelling units. The board will discuss the Capital Improvement Plan and review minutes from previous meetings.

• Conceptual non-binding review by Kari Lewis
• Review of proposed zoning amendment for Accessory Dwelling Units
• Discussion of the Capital Improvement Plan (CIP)
• Review of minutes from 8/13/2025, 9/8/2025, and 9/10/2025

The Planning Board appointed Keith Jenkins as a designated substitute with voting rights. The Board agreed to adopt a series of specific amendments to the accessory dwelling unit (ADU) zoning draft. It decided to handle the Capital Improvement Program as a whole, tasked the Clerk to distribute CIP project forms, and scheduled a workshop for November 20 at 6 p.m. The meeting was adjourned by unanimous motion.

• Appointed Keith Jenkins as designated substitute with voting rights
• Agreed to adopt listed ADU zoning amendment changes (no vote recorded)
• Decided the Board will act on the Capital Improvement Program as a whole
• Tasked Clerk to send CIP project forms to department heads
• Scheduled a CIP workshop for November 20 at 6 p.m. (tentative)
• Motion to adjourn passed unanimously (all in favor, none opposed)

Board of Selectmen

The Deering Board of Selectmen will review a budget advisory committee's charge and process, approve minutes from August, and consider third-reading job descriptions for the Municipal Bookkeeper and Building Inspector.

• Review of Budget Advisory Committee Charge & Process
• Third read: Municipal Bookkeeper job description
• Third read: Building Inspector pricing increase
• Approval of minutes from August 5, 2025
• Public comment period

The Board approved a $21,470,00 contract with Great Timber for external work at the Murdough Station building maintenance fund. It also approved a $2,500.00 tree removal request in East Deering Cemetery and adopted the Municipal Bookkeeper job description. The Consent Agenda for vendor and payroll payments for 9/24/2025 and 10/01/2025 was approved 2‑0, and the meeting minutes were amended and approved 3‑0. The proposed Building Inspector fee increase was tabled for future consideration.

• Approved $21,470,00 contract with Great Timber for building maintenance (3-0)
• Approved $2,500,00 tree removal request in East Deering Cemetery (3-0)
• Approved Municipal Bookkeeper job description (3-0)
• Approved Consent Agenda for 9/24/2025 and 10/01/2025 vendor/payroll payments (2-0)
• Approved amendment to meeting minutes date (3-0)
• Approved MS-535 signatures (unanimous)
• Approved 2026 NH Election Ballot for Select Chair (unanimous)
• Tabled Building Inspector fee increase for future budget discussion

Chloride Management Plan Advisory Committee

The Chloride Management Plan Advisory Committee will discuss the final draft contents of the plan. It will also approve the minutes from the September 30, 2025 meeting. The session is open to the public and will adjourn after other business.

• Discussion on final draft contents of the Chloride Management Plan
• Approval of minutes from 9/30/25

The Chloride Management Plan Advisory Committee approved the September 30, 2025 minutes after a motion and second. The committee also moved and seconded a motion to adjourn, ending the meeting at 6:25 p.m. No substantive policy decisions were made.

• Approved September 30, 2025 minutes (motion moved by Card, seconded by Carter)
• Motion to adjourn approved (motion by Compton, seconded by Card)

Library Trustees

The Deering Public Library Board of Trustees will approve the September 8 meeting minutes and review the library’s current account balance and expenditures. They will discuss the 2026 budget and plan the November 7 humanities program and related grant application. Additional items include book‑sale results, closing the library building and setting up the Town Hall Library space, and scheduling the next trustees meeting.

• Approve minutes of the September 8 meeting
• Review account balance and expenditures to date
• Discuss and prepare the 2026 library budget
• Plan November 7 humanities program and grant application update
• Close the library building and set up/maintain the Town Hall Library space

The trustees unanimously accepted the September 8, 2025 minutes. They also unanimously approved buying a fire extinguisher for the library, with type and cost to be determined. No other formal actions were taken. The next meeting is scheduled for November 3, 2025 at 7 p.m.

• Accepted September 8, 2025 minutes (unanimous)
• Approved purchase of a fire extinguisher (type and cost TBD) (unanimous)
• Set next meeting for November 3, 2025 at 7 p.m.

Board of Selectmen

The Board of Selectmen is meeting in a nonpublic session to discuss personnel matters and items affecting individual reputations. The meeting is conducted under RSA 91-A exemptions.

• Discussion of public employee compensation, discipline, or dismissal (RSA 91-A:3, II (a))
• Discussion of matters affecting individual reputations or applications for tax abatement/fee waivers (RSA 91-A:3, II(c))

Chloride Management Plan Advisory Committee

The Chloride Management Plan Advisory Committee will meet on Sep 30, 2025 at 5 p.m. in the Town Hall upstairs conference room. The committee will discuss the final draft of the Chloride Management Plan and consider approval of the minutes from the Sep 16, 2025 meeting. An announcement will be made about a Lake Health talk scheduled for Sep 24 at 7 p.m. in Francestown Town Hall.

• Discussion of final draft contents of the Chloride Management Plan
• Approval of minutes from the Sep 16, 2025 meeting
• Announcement of Lake Health talk on Sep 24 at 7 p.m. in Francestown Town Hall

The Chloride Management Plan Advisory Committee approved the minutes from the August 23, 2025 meeting after a motion by Bob Carter and a second by Ed Cobbett. The committee was reminded that its final report is due to the Selectmen on October 21, 2025. No other substantive actions were decided.

• Approved August 23, 2025 minutes (motion by Carter, seconded by Cobbett)

Planning Board

The September 23 planning board workshop was cancelled. No items were discussed; the topics will be handled at the regular meeting on October 8, 2025.

Trustees of the Trust Funds

The Trustees of the Trust Funds will meet to manage trust accounting and investment policies. The body will discuss the disposition of school fund income and a request to dissolve the Kolmann Fund.

• Common Trust expenditure accounting
• Disposition of investment policy document
• School fund income disposition
• Kolmann Fund dissolution request
• Review and execution of transfer requests

The trustees approved the $12,500 withdrawal from the Road Construction and Maintenance ETF to the General Fund. They adopted an income‑based method for allocating Common Trust expenses, starting with the $2,992 payment for 2024 expenses. The board agreed that the Kohlmann family cannot compel a return of cemetery trust funds and ToTF will provide input if requested. The next meeting was rescheduled to 16 October at 2:00 pm.

• Approved $12,500 withdrawal from Road Construction ETF to General Fund
• Adopted income‑based allocation of Common Trust expenses (starting with $2,992 payment)
• Confirmed donor cannot compel return of cemetery trust funds; ToTF to provide input if requested
• Rescheduled next meeting to 16 October at 2:00 pm
• Approved corrected minutes from previous meeting

Board of Selectmen

The Deering Board of Selectmen will conduct a second reading of proposed building permit price changes and a part-time bookkeeper job description. The meeting also includes a budget advisory overview and a report from Fire Chief Bob Richards.

• Second read of suggested price changes for building permits
• Second read of part-time bookkeeper with administrative duties job description
• Budget Advisory Overview (advisory capacity only)
• Report from Fire Chief Bob Richards

The Selectmen approved Stephen Gallagher for the town’s Emergency Management position on a non‑paid basis. They also reduced the Farrill Hill speed limit to 25 mph and authorized the Town Administrator to purchase new locks for Town Hall. Additional actions included moving the budget advisory charging document to a first reading, approving the consent agenda, advancing the part‑time bookkeeper job description and building‑permit price changes to third reading, and extending the CMPAC report deadline to Oct 21, 2025.

• Approved Stephen Gallagher as Emergency Management (non‑paid) (3‑0)
• Reduced Farrill Hill speed limit from 35 mph to 25 mph (3‑0)
• Authorized Town Administrator to buy locks for Town Hall (3‑0)
• Moved Budget Advisory Committee charging document to first reading (3‑0)
• Approved Consent Agenda (3‑0)
• Moved part‑time bookkeeper job description to third reading (3‑0)
• Moved suggested building‑permit price changes to third reading (3‑0)
• Extended CMPAC report deadline to Oct 21, 2025 (3‑0)

Chloride Management Plan Advisory Committee

The Chloride Management Plan Advisory Committee will meet on September 16, 2025 at 5 p.m. in the Town Hall upstairs conference room. The committee will discuss the final draft contents of the Chloride Management Plan. The meeting will also consider approval of the minutes from the September 9, 2025 session. The session will adjourn and the next meeting is scheduled for the following Tuesday at 5 p.m.

• Discussion of final draft contents of the Chloride Management Plan
• Approval of minutes from the 9/9/2025 meeting

The Chloride Management Plan Advisory Committee approved the minutes from September 9, 2025. Selectman Michelle Johnson designated Peter Kaplan to run the remainder of the meeting. The committee discussed equipment and lead‑testing costs but made no formal decisions on those items. The meeting was adjourned at 6:29 p.m.

• Approved September 9, 2025 minutes (motion moved by Carter, seconded by Kaplan)
• Peter Kaplan designated to run meeting (by Michelle Johnson)
• Discussed equipment needs and lead‑testing costs (no decision made)
• Meeting adjourned at 6:29 p.m. (motion by Compton, seconded by Carter)

Planning Board

The Deering Planning Board will consider continuation requests for two pending applications: adding eight summer cabins at 1181 Deering Center Road and constructing a detached garage at 72 Zoski Road. It will also review a proposed zoning amendment that responds to a recent state law change regarding accessory dwelling units. No final decisions are recorded in this agenda.

• Continuation request for site plan application at 1181 Deering Center Road to add eight summer cabins (Agricultural/Residential district)
• Continuation request for construction of a detached garage on Lot 41, Map 235, 72 Zoski Road
• Review of proposed zoning amendment addressing the recent state law change on accessory dwelling units

The board approved Charles Wood and Keith Johnson to serve as regular members for the meeting. Applications for 1181 Deering Center Road and 72 Zoski Road were each continued to November 10, 2025. The board voted to replace the term “smaller” with “secondary” in the ADU definition and set a 750‑sq‑ft size cap (with a 750/950 range) for ADUs. It also decided to include a July 1 2025 reference date for pre‑existing structures and to remove the interior‑door language from the draft ordinance.

• Approved alternates Charles Wood & Keith Johnson as regular members (unanimous)
• Continued 1181 Deering Center Road cabin application to Nov 10 2025
• Continued 72 Zoski Road garage application to Nov 10 2025
• Replaced “smaller” with “secondary” in ADU definition
• Adopted 750‑sq‑ft size cap (750/950 range) for ADUs after simple majority poll
• Included July 1 2025 as reference date for pre‑existing structures convertible to ADUs
• Removed interior‑door language; replaced with ingress/egress statutory language
• Adjourned meeting (unanimous)

Chloride Management Plan Advisory Committee

The Chloride Management Plan Advisory Committee is meeting to discuss the contents of a final draft. The body will also review minutes from the August 26, 2025 meeting.

• Discussion on final draft contents of the Chloride Management Plan

The Chloride Management Plan Advisory Committee approved the September 2, 2025 minutes. After reviewing a draft video presentation, members agreed to test the police pit for lead contamination before considering it for future town use. Bob Carter and Robert Compton were tasked with drafting the final report for the September 16 meeting. The meeting was then adjourned.

• Approved September 2, 2025 minutes (motion by Kaplan, seconded by Carter)
• Agreed to test police pit for lead contamination (consensus)
• Assigned Bob Carter and Robert Compton to prepare draft final report for Sept 16 meeting
• Motion to adjourn passed (motion by Compton, seconded by Card)

Cemetery Trustees

The board voted 4‑0 to adopt the August 4, 2025 meeting minutes. They also voted 4‑0 to spend $2,500 from the Expendable Trust Fund to have Gill Professional Tree Services remove a dead ash tree in East Deering, with Treasurer John Reynolds handling paperwork and Kay Hartnett scheduling the work.

• Adopt August 4, 2025 minutes (4-0)
• Approve $2,500 tree removal from Expendable Trust Fund (4-0)

Library Trustees

The trustees unanimously accepted the August 4 minutes. They also unanimously approved a $10,300 check to contractor David Noonan for the granite steps handrail. Finally, they unanimously accepted a $605 donation from resident Betsy Holmes.

• Accepted August 4 minutes (unanimous)
• Approved $10,300 payment to David Noonan (unanimous)
• Accepted $605 donation from Betsy Holmes (unanimous)

Board of Selectmen

The board unanimously approved several items, including a $3,566.18 fire PPE purchase, the rescission of Selectman Diers' NH 911 liaison role and its transfer to Town Administrator Defosse, and the consent agenda covering recent vendor and payroll expenses. They also approved the Contoocook River Cooperative's Town Hall rental request, amended the rental agreement policy to remove an insurance paragraph, and gave a second reading to a part‑time bookkeeper job description. The August 19 minutes were approved and the meeting was adjourned at 8:56 pm.

• Approved $3,566.18 fire PPE purchase (unanimous)
• Rescinded Selectman Diers' NH 911 liaison authority, transferred to Town Administrator Defosse (unanimous)
• Approved consent agenda covering vendor and payroll expenditures (unanimous)
• Approved Town Hall rental request for Contoocook River Cooperative (unanimous)
• Approved amendment to Town Hall Rental Agreement Policy, removing insurance assistance paragraph (unanimous)
• Approved second reading of part‑time bookkeeper job description (unanimous)
• Approved minutes from August 19, 2025 (public and nonpublic) (unanimous)
• Adjourned meeting at 8:56 pm (unanimous)

Chloride Management Plan Advisory Committee

The Chloride Management Plan Advisory Committee meeting was cancelled because no members attended. The committee announced that the public meeting will resume next Tuesday at 5 pm in the Town Hall upstairs.

Chloride Management Plan Advisory Committee

The Chloride Management Plan Advisory Committee is meeting to discuss the contents of a final draft. The session includes a presentation to the DLIA.

• Discussion on final draft contents
• Presentation to DLIA

The Chloride Management Plan Advisory Committee approved the minutes from the August 19, 2025 meeting. The committee resolved that the final report will present specific Phase One recommendations together with estimated costs. The meeting was then adjourned.

• Approved minutes of August 19, 2025 (moved by Carter, seconded by Rudd)
• Resolved to include specific Phase One recommendations with cost estimates in the final report
• Motion to adjourn passed (moved by Kaplan, seconded by Compton)

Board of Selectmen

The Selectmen approved a seven‑year lease for a backhoe, funding the $24,238 initial payment from the Highway Equipment Expandable Trust Fund. They also approved an $8,000 expenditure from the Dry Hydrant Trust Fund for hydrant improvements at Fish & Game. Additional approvals included a rental of an excavator and screener costing $15,000 from the sand budget and $200 from the equipment rental line, a $1,500 purchase of a solar‑powered electronic sign, and the appointment of Mike Thomas as an alternate on the Planning Board. The board adopted the Town Hall Rental policy, extended the CMPAC charter by 30 days, and approved a $12,500 expenditure from the Road Construction and Maintenance Expendable Fund.

• Approved seven‑year backhoe lease; $24,238 initial payment from Highway Equipment Expandable Trust Fund (3‑0)
• Approved $8,000 expenditure from Dry Hydrant Trust Fund for Fish & Game hydrant (3‑0)
• Approved rental of excavator and screener costing $15,000 from sand budget and $200 from equipment rental line (3‑0)
• Approved purchase of electronic sign for $1,500 (3‑0)
• Approved appointment of Mike Thomas as Planning Board alternate (3‑0)
• Approved Town Hall Rental policy with updated clauses (3‑0)
• Extended CMPAC charter period by up to 30 days (3‑0)
• Approved $12,500 expenditure from Road Construction and Maintenance Expendable Fund (no vote recorded)

Chloride Management Plan Advisory Committee

The Chloride Management Plan Advisory Committee will meet to discuss the contents of a final draft. The group will also address a presentation to the DLIA.

• Discussion on final draft contents
• Presentation to DLIA

The Chloride Management Plan Advisory Committee approved the minutes of the August 5, 2025 meeting. Members reviewed cost estimates for the chloride mitigation plan but took no formal action on mitigation options. A draft of the final report was discussed, and members will bring suggestions to the next meeting on August 25, 2025. The meeting was adjourned at 5:55 p.m.

• Approved minutes of August 5, 2025 (motion passed)

Trustees of the Trust Funds

The board approved the minutes from the previous meeting. They voted to adopt the 2025 investment policy. They also approved and executed a transfer of $4,360 from the Assessing EFT to the general fund. A reminder was sent to the TA about a previously mis‑directed $12,500 mowing request.

• Approved minutes from previous meeting
• Approved 2025 investment policy
• Approved transfer of $4,360 to the general fund

Planning Board

The Deering Planning Board will continue the review of a construction permit for a detached garage on Zoski Road. The board will also discuss a building inspector report regarding HB-577 and approve minutes from previous meetings.

• Continue review of garage construction at 72 Zoski Road
• Review foundation construction at 30 Chipmunk Lane
• Approve minutes from June 11, April 9, and February 12 meetings
• Discussion on HB-577 with Building Inspector Rich Lavoie

The Board determined the conditional use permit (CUP) for 30 Chipmunk Lane has no regional impact, granted a waiver for the hydrologic study with specific mitigation conditions, and accepted the application as complete. It then conditionally approved the project with a set of environmental and construction conditions. The Board also authorized the Building Inspector to consult the town planner on accessory dwelling unit questions, with a budget of up to $600 through the end of 2025.

• Approved Charles Wood as a regular voting member (unanimous)
• Determined the CUP application has no regional impact (unanimous)
• Granted waiver of the hydrologic study with trench and non‑grass planting conditions (unanimous)
• Accepted the CUP application as complete (unanimous)
• Conditionally approved the CUP application with listed environmental and construction conditions (unanimous)
• Approved Building Inspector access to Planner Matt Monahan for ADU questions, up to $600 through 2025 (unanimous)

Conservation Commission

The Conservation Commission adopted testing of chloride and turbidity at 16 sites proposed by the CMPAC sampling subcommittee. It also approved spending up to $900 from the Conservation Fund to buy the required equipment. Earlier, the Chair approved a dry‑hydrant installation at the Fish and Game Club pond and the commission approved the July 14 minutes.

• Approved minutes from July 14, 2025 (all approved)
• Chair approved DES wetland permit to install a dry hydrant at Fish and Game Club pond
• Adopted testing of chloride and turbidity at 16 sites (all in favor)
• Authorized up to $900 from the Conservation Fund to purchase testing equipment (all in favor)
• Canceled September meeting; October 4 set for roadside clean‑up (coordinated by Tim)
• Decided that minutes will remain sealed at this time
• Confirmed all members have access to the new SharePoint Conservation Commission folder
• Road Agent to receive map for installing wetlands and low‑salt‑use signs

Board of Selectmen

The Selectmen approved up to $16,500 from the Fire Department Building Maintenance Fund to resurface the MacAlister Fire Station, voting 3‑0. They also moved the town‑hall rental agreement to a third reading (3‑0), authorized a legal‑services RFP to Upton and Hatfield (3‑0), and approved a $4,360 withdrawal from the Assessing Expandable Trust Fund. The consent agenda and the motion to close the meeting were both approved.

• Approved $16,500 fire station paving contract (Advance Paving) – 3‑0
• Moved town‑hall rental agreement to third reading – 3‑0
• Authorized solicitation of legal services RFP to Upton and Hatfield – 3‑0
• Approved $4,360 withdrawal from Assessing Expandable Trust Fund – approved
• Approved consent agenda – passed (Johnson abstained)
• Approved motion to close meeting – 3‑0

Chloride Management Plan Advisory Committee

The committee accepted the outline for its final draft of recommendations. Members discussed equipment cost savings and a proposed engineering review, and decided to table the Keach/Nordstrom Associates review. The minutes from July 29, 2025 were approved. The meeting was then adjourned.

• Accepted potential outline for final recommendations
• Tabled Keach/Nordstrom Associates engineering review proposal
• Approved minutes of July 29, 2025

Cemetery Trustees

The trustees voted to approve the July meeting minutes, with all five members in favor. The meeting was then formally adjourned by a unanimous motion. No other actions were voted on.

• Approved July meeting minutes (5-0)
• Motion to adjourn passed (5-0)

Library Trustees

The trustees unanimously accepted the July 7, 2025 minutes. They agreed not to pay the $75 bill from Antrim Library and will contact the library about it. Summer Saturday program schedules for August and September were confirmed, and announcements will continue in local media. A request for children’s and fiction book donations for the Little Free Libraries will be posted on Facebook.

• Accepted July 7, 2025 minutes (unanimous)
• Decided not to pay $75 Antrim Library bill; Sue to contact library
• Confirmed summer Saturday program schedule for August and September
• Assigned Sue to continue program announcements; Pat to create posters
• Scheduled NH Humanities "Who was John Stark?" program for Nov 7 at Town Hall
• Decided to request children’s and fiction book donations for Little Free Libraries; Sue to post on Facebook
• Determined Schoolhouse Library use for PLC program requires TA/BOS approval; Sue to follow up

Chloride Management Plan Advisory Committee

The committee approved the July 22 minutes. Members agreed the Town Pit may be used for future storage of Highway Department materials and machinery and that the DCC will lead all future chloride and turbidity sampling. The next meeting will focus on magnesium chloride use, storage, and brine‑reuse options. The meeting adjourned at 6:19 p.m.

• Approved July 22 minutes (moved, seconded, approved)
• Agreed Town Pit can be used for future storage of Highway Department equipment
• Consensus that DCC will lead all future chloride and turbidity sampling
• Decided next meeting will focus on magnesium chloride use and brine‑reuse options

Hillsboro Deering Withdrawal Study Committee

The committee approved the prior meeting minutes with a 4‑0‑2 vote. A motion to move the session to a non‑public portion passed unanimously (4‑0‑0). The group selected three new members: Riche Colcombe, Katie Lavoie, and Polly Aruck. The meeting was adjourned unanimously (6‑0‑0) and the next session was set for August 5, 2025 at 8 am.

• Approved prior meeting minutes (4-0-2)
• Motion to go non‑public approved (4-0-0)
• Selected new committee members: Riche Colcombe, Katie Lavoie, Polly Aruck
• Adjourned meeting unanimously (6-0-0)
• Scheduled next meeting for August 5, 2025 at 8 am

Trustees of the Trust Funds

Trustees signed and notarized the forms needed for TD Bank to open a certificate of deposit and will transfer the funds to the checking account for that purpose. They identified that a $12,500 roadside‑mowing request should come from the road reconstruction and maintenance fund, and the town administrator will prepare a new withdrawal form and seek Board of Selectmen approval. The trustees also requested printer access and a trust‑fund folder on the server, which the administrator agreed to provide, with the finance manager following up by email.

• Signed CD opening forms and sent them to TD Bank
• Finance manager to transfer funds to checking account for CD opening
• Administrator to prepare new $12,500 withdrawal form from road reconstruction fund and obtain BOS approval
• Administrator agreed to grant printer access and create a trust‑fund folder; finance manager to request via email

Trustees of the Trust Funds

The trustees voted to invest the full principal balances of all donated trust funds into a CD that matures before the end of 2025. They also approved withdrawal requests totaling $226,700, moving the money to the checking account and directing TD Bank to transfer it to the general fund. A $12,500 request from the municipal transport fund for highway mowing was denied and sent to the town administrator. Minutes from the June 20, 2025 meeting were approved.

• Approved CD investment of all donated trust fund principal balances (vote approved)
• Approved withdrawal requests totaling $226,700 and directed transfer to general fund
• Approved minutes from the 20 June 2025 meeting
• Established and funded new fire and rescue equipment ETF via warrant article 12
• Rejected $12,500 municipal transport fund request for highway mowing (referred to TA)
• Scheduled 21 July 2025 meeting to sign and notarize CD bank forms
• Agreed to wait for town guidance before responding to Wolf Family Cemetery document request
• Deferred auditor documentation collection to the next meeting

Board of Selectmen

The board moved the revised town hall rental agreement to a second reading and approved it unanimously (2:0). Selectman Johnson also moved to appoint Richard Lavoie as the town's part‑time building inspector, which passed 2:0. The board accepted the July 1, 2025 minutes with amendments and agreed to request additional police reporting details. Several administrative actions were directed to the Town Administrator.

• Adopt revised town hall rental agreement (second reading) – vote 2:0
• Approve flat $60 four‑hour rate for town hall rentals – included in adopted policy
• Appoint Richard Lavoie as part‑time building inspector – vote 2:0
• Accept July 1, 2025 minutes with amendments – approved by consensus
• Request inclusion of radar traffic surveys, mileage, and Hillsboro PD call data in monthly police reports – approved by consensus
• Direct Town Administrator to confirm occupancy limit with fire chief
• Direct Town Administrator to review liability coverage with Primex
• Direct Town Administrator to contact CivicPlus about password‑protected website documents

Chloride Management Plan Advisory Committee

The CMPAC approved the minutes from the July 9, 2025 meeting by unanimous consent. The committee then adjourned the July 15 meeting, also by unanimous consent. No other actions were formally adopted.

• Approved July 9 minutes (all in favor)
• Adjourned July 15 meeting (all in favor)

Conservation Commission

The Commission approved the July 14 meeting minutes. The bylaws were accepted as written. Glenn Clark was appointed as the Deering Lake VLAP and Lake Host Coordinator. The Chair was given access to the Conservation Fund account and permission to move money into CD investments. All motions passed unanimously.

• Approved July 14 meeting minutes (all members)
• Accepted the By‑Laws as currently written (Tim motion, Dennis second, approved)
• Appointed Glenn Clark as VLAP and Lake Host Coordinator (Dennis motion, approved)
• Authorized the Chair to access the TD Bank Conservation Fund account and transfer funds into CD investments (Tim motion, Dennis second, approved)
• Approved the appointment of Vice‑Chair Tim Finn to attend the bank meeting (Tim agreement, approved)

Chloride Management Plan Advisory Committee

The Chloride Management Plan Advisory Committee approved the minutes from the July 1, 2025 meeting after a motion by Carter and a second by Compton; the motion passed with all members in favor. The committee then moved to adjourn, a motion made by Kaplan and seconded by Rudd, which also passed unanimously. The next meeting is scheduled for July 15, 2025 at 5:00 PM.

• Approved minutes from 7/1/25 (Carter moved, Compton seconded; all in favor)
• Adjourned meeting (Kaplan moved, Rudd seconded; all in favor)

Cemetery Trustees

The board approved a $1,150 contract with Peterborough Marble and Granite to repair headstones and a $3,750 contract with Gills Professional Tree Care to remove a hazardous maple tree. They also approved the May and June meeting minutes unanimously. The trustees decided to schedule a headstone‑cleaning workshop for September or early October and Kay will send a letter to the Kohlman family about their trust fund. The meeting was adjourned at 7:58 p.m.

• Approved $1,150 stone repair contract from expendable trust fund (5-0)
• Approved $3,750 tree removal contract from expendable trust fund (5-0)
• Approved May & June meeting minutes (5-0)
• Decided to schedule NHOGA headstone workshop for September or early October
• Kay to send letter to Kohlman family regarding trust fund
• Adjourned meeting (5-0)

Library Trustees

The trustees voted unanimously to accept the minutes from the June 2, 2025 meeting. No other formal actions were approved; the board discussed program schedules, collection updates, and upcoming projects, but no votes were taken on those items.

• Accepted June 2, 2025 minutes (unanimous)

Board of Selectmen

The Selectmen voted 3‑0 to approve a $15,000 expenditure for new protective gear for fire personnel. They also approved the Townsend Energy bid to install mini‑split units and upgrade the electrical panel. The holiday personnel policy was updated to pay holidays regardless of scheduled work, and the June meeting minutes were approved and sealed.

• Approved $15,000 protective equipment purchase for fire department (3-0)
• Approved Townsend Energy bid for mini‑split installation and electrical panel upgrade (3-0)
• Approved holiday policy change to pay holidays regardless of work schedule (vote not recorded, but motion passed)
• Approved June 3 and June 17 meeting minutes (3-0)
• Motion to seal non‑public minutes passed (3-0)
• Moved Item 6 up to Item 2 in agenda (3-0)
• Entered non‑public session at 8:41 pm (3-0)
• Adjourned meeting at 9:00 pm (3-0)

Chloride Management Plan Advisory Committee

The committee heard progress reports from the Road Management, Water Testing, and Highway Department Storage Methods subcommittees, and reviewed the ESS Group lake hydrologic and nutrient loading analysis presented by Bob Compton. The agenda also listed approval of the June 24 minutes, but no vote or outcome was recorded. No other actions were decided.

Chloride Management Plan Advisory Committee

Committee members approved the prior meeting minutes and formally adjourned the session. They agreed to create three sub‑committees on road management, water sampling, and the salt barn, and to adopt a 90‑day timeline for CMPAC work. The next meeting was scheduled for June 31, 2025 at 5:00 PM.

• Approved 6/17/25 minutes (Cobbett moved, Carter seconded, all in favor)
• Adjourned meeting at 5:20 PM (Compton moved, Carter seconded, all in favor)
• Formed Road Management sub‑committee (Michelle Johnson, Peter Kaplan, Bob Carter, Jim Card) – consensus
• Formed Sampling/Water Testing sub‑committee (John Rudd, Bob Compton) – consensus
• Formed Salt Barn sub‑committee (Jim Card, Ed Cobbett, Bob Carter, John Rudd, Bob Compton) – consensus
• Adopted general CMPAC 90‑day timeline – consensus
• Adjourned meeting at 6:20 PM (Cobbett moved, Carter seconded, all in favor)
• Scheduled next meeting for June 31, 2025 at 5:00 PM

Trustees of the Trust Funds

The board approved the minutes from the June 6 meeting. They authorized a note to the Town Administrator requesting the return of an over‑transfer of school‑fund income. Trustees agreed to rewrite the investment policy and to move principal balances from the common trust and other donated funds into a CD at TD Bank, excluding school funds. They also approved a $4,255 transfer to the Conservation Commission.

• Approved minutes from the June 6, 2025 meeting
• Approved and sent note to the Town Administrator to return the full transferred amount
• Agreed to rewrite the investment policy; Ralph to draft the first version
• Approved moving principal balances from the common trust and other donated funds to a CD (school funds excluded)
• Approved $4,255 transfer from the exotic week ETF to the Conservation Commission

Zoning Board of Adjustment

The board voted 3‑0 to deny the motion to rehear the May 22 dismissal. It then approved the May 22 minutes by a 3‑0 vote. The next scheduled meeting was cancelled and the board adjourned the session with a unanimous 3‑0 vote.

• Denied motion to rehear (3-0)
• Approved May 22 minutes (3-0)
• Cancelled next meeting (no vote recorded)
• Adjourned meeting (3-0)

Board of Selectmen

The board voted 3‑0 to attach Deputy Treasurer Katie Lavoie’s written statement about the $25,000 payment to Hillsborough to the official meeting minutes. They also voted 3‑0 to seal the minutes of the non‑public session held earlier that evening. No other items were formally approved, denied, or tabled during this meeting.

• Approved attaching Lavoie’s statement to minutes (3-0)
• Approved sealing non-public session minutes (3-0)

Chloride Management Plan Advisory Committee

The Chloride Management Plan Advisory Committee appointed Michelle Johnson as chair and Bob Compton as secretary, with all members voting in favor. The committee agreed to hold future meetings on Tuesdays and Wednesdays at 5:00 p.m. The next meeting was scheduled for June 24, 2025.

• Elected Michelle Johnson as Chair (unanimous vote)
• Elected Bob Compton as Secretary (unanimous vote)
• Set regular meeting days to Tuesdays and Wednesdays at 5:00 p.m. (agreed)
• Scheduled next meeting for June 24, 2025 at 5:00 p.m. (agreed)
• Adjourned meeting at 6:29 p.m. (motion passed)

Planning Board

The Board approved the Conditional Use Permit (CUP) application for Map 235 Lot 62 (Driftwood Island) to demolish the existing dwelling and rebuild a new single‑family home, with specific conditions. The application was found to have no regional impact and was accepted as complete before the approval vote. The Board also authorized the Planning Board Clerk to place public notice ads and manage Sharepoint postings. Additionally, the Board continued the 181 Deering Center Rd site plan to October 8 2025 and allowed Alternate Keith Johnson to serve as a full voting member.

• Approved Alternate Keith Johnson as full voting member (All in favor; none opposed)
• Continued 181 Deering Center Rd site plan to Oct 8 2025 (All in favor; none opposed)
• Determined 72 Zoski Road CUP has no regional impact (All in favor; none opposed)
• Approved continuation of meeting to Aug 13 2025 (All in favor; none opposed)
• Determined Driftwood Island CUP has no regional impact (All in favor; none opposed)
• Accepted Driftwood Island CUP application as complete (All in favor; none opposed)
• Approved Driftwood Island CUP with conditions listed by Matt Monahan (All in favor; none opposed)
• Authorized Planning Board Clerk to place public notice ads and manage Sharepoint site (All in favor; none opposed)

Board of Selectmen

The board reviewed department head job descriptions but made no changes. They examined the employee evaluation form and decided to use the existing form for this year's reviews. A discussion of town goals was held with no decisions made. The meeting was adjourned after a motion that passed unanimously.

• Agreed to use the current employee evaluation form for 2025 reviews (unanimous)
• Motion to adjourn passed (unanimous)

Conservation Commission

The commission elected Mike Thomas as Chair, Tim Finn as Vice‑Chair, and reappointed Kim Roy as Secretary, each decision passing unanimously. The commission approved Mike Thomas to continue as its representative on the Planning Board. A unanimous motion gave John Rudd authority to represent the commission and vote at Chloride Management Plan Advisory Committee meetings. The meeting was adjourned at 7:00 pm.

• Mike Thomas elected Chair (unanimous)
• Tim Finn elected Vice‑Chair (unanimous)
• Kim Roy reappointed Secretary (unanimous)
• Mike Thomas approved to continue as Conservation Commission representative on Planning Board (unanimous)
• John Rudd granted autonomy to represent commission on Chloride Management Plan Advisory Committee (unanimous)

Trustees of the Trust Funds

The trustees decided to review and update the investment policy. They will consider placing a portion of the principal balance of common and other non‑expendable trust funds into TD Bank CDs, while keeping expendable and capital reserve funds in savings accounts. The board also set a schedule for monthly meetings and agreed to reconvene in two weeks to gather audit information.

• Agreed to review and update the investment policy (no vote recorded)
• Agreed to consider investing a portion of non‑expendable trust funds in TD Bank CDs (no vote recorded)
• Decided expendable trusts will remain in liquid savings accounts (no vote recorded)
• Decided capital reserve funds will remain in savings accounts until the Capital Improvement Plan is finalized (no vote recorded)
• Agreed to finalize the investment policy at the next meeting (no vote recorded)
• Agreed to reconvene in two weeks to collect audit information (no vote recorded)
• Agreed to review bank statements at the start of each meeting (no vote recorded)
• Set regular meeting schedule: third Friday of each month at 2:00 pm (no vote recorded)

Hillsboro Deering Withdrawal Study Committee

The Withdrawal Study Committee decided to keep its voting membership to four members: Roy Watson, Richard Pelletier, Chris Bober, and Kathryn McGinn. Upcoming meetings were scheduled for July 3 and July 21, 2025, at 8 am in the SAU conference room. The committee assigned Dr. Crawford to contact the warrant petitioner and the business administrator to request draft withdrawal agreements and related reports for discussion at the July 3 meeting.

• Committee membership set to four voting members (Roy Watson, Richard Pelletier, Chris Bober, Kathryn McGinn)

Board of Selectmen

The Selectmen waived the $200 rental fee and approved the town hall use by the Piscataquoag Land Conservancy. They confirmed five new members and one ex‑officio member for the Chloride Management Plan Advisory Committee. The board also authorized Chief Richards to sign the fire‑truck sale order after financing is approved, approved the May 20 minutes, and selected Pike Industries for the paving project at $235,615.

• Waived $200 town hall rental fee and approved rental for Piscataquoag Land Conservancy (3-0)
• Approved John Rudd appointment to CMPAC (3-0)
• Approved Peter Kaplan appointment to CMPAC (3-0)
• Approved Bob Compton appointment to CMPAC (3-0)
• Approved Bob Carter appointment to CMPAC (3-0)
• Authorized Chief Richards to sign sale order after financing approval (3-0)
• Approved May 20, 2025 public minutes with amendment (3-0)
• Approved $235,615 paving contract with Pike Industries (3-0)

Cemetery Trustees

The trustees delayed approval of the May meeting minutes. They decided to contact the town lawyer about the Butler easement and to trim brush at the Cote family plot. The meeting was adjourned unanimously with a 5‑0 vote.

• Postponed approval of May meeting minutes (decision delayed)
• Decided to email town lawyer regarding Butler easement (pending)
• Trustees trimmed brush and uncovered headstones at Cote family plot (completed)
• Agreed to wait on website account transfer until new TA is in place (pending)
• Planned to order larger Memorial Day flags next year (pending)
• Assigned Kevin Larmand to attend Dunbarton headstone repair workshop and report (pending)
• Decided to research Grime family and other headstone histories for website (pending)
• Motion to adjourn passed 5-0 (adjourned)

Hillsboro Deering School Board

The Hillsboro‑Deering School Board approved the consent agenda and appointed Krista Davison as the district representative to the SAU Policy Committee. It authorized Superintendent Crawford to expend up to $75,000 from the Special Education Trust Fund for unanticipated costs. The board also approved a letter to the editor, set the board retreat for July 30, 2025, and completed required non‑public session actions before adjourning.

• Approved consent agenda items (4‑0‑0)
• Appointed Krista Davison as SAU Policy Committee representative (4‑0‑0)
• Authorized expenditure of up to $75,000 from Special Education Trust Fund (4‑0‑0)
• Approved letter to editor authorizing Chair Bober (4‑0‑0)
• Set School Board retreat for July 30, 2025, 5:00‑7:00 pm (unanimous)
• Entered non‑public session under RSA 91‑A:3 II (a‑c)
• Exited non‑public session (motion passed, 4‑0‑0)
• Adjourned meeting at 7:07 pm (4‑0‑0)

Library Trustees

The trustees voted unanimously to accept the minutes from the May 5, 2025 meeting. They also voted unanimously to purchase folding chairs, two for this year and two for next year. The meeting included updates on summer Saturday programs, collection maintenance, and a pending fund transfer for the Library Maintenance Fund.

• Accepted minutes of May 5, 2025 (unanimous)
• Approved purchase of folding chairs, two this year and two next year (unanimous)

Zoning Board of Adjustment

The Zoning Board of Adjustment voted 3‑0 to dismiss Case 2025‑03 without prejudice, citing lack of jurisdiction. The board also approved the May 8 minutes after removing edit markings, with a unanimous 3‑0 vote. Finally, the board adjourned the meeting, again by a 3‑0 vote.

• Dismissed Case 2025-03 without prejudice (3-0)
• Accepted May 8 minutes with edit markings removed (3-0)
• Adjourned meeting (3-0)

Hillsboro Deering School Board

The board voted to authorize Chair Chris Bober and Superintendent Jennifer Crawford to sign the Modified FY26 General Assurances and accompanying cover letter. The motion was moved by Krista Davison, seconded by Stacey Morin, and passed unanimously with a 5-0-0 vote. The meeting was then adjourned by a unanimous motion.

• Authorized Chair and Superintendent to sign Modified FY26 General Assurances (5-0-0)
• Adjourned meeting (5-0-0)

Board of Selectmen

The Board announced the hiring of Deborah DeFosse as Town Administrator, starting June 2, 2025. It also approved designating the week of May 18 as EMS Week, accepted the $11,413.96 consent agenda, and approved the Chloride Management Plan Advisory Committee charge. Additional actions included approving a permit for the Tour De Francistown gravel‑grinder bike ride and adopting minutes from recent non‑public meetings.

• Designated week of May 18 as EMS Week (3‑0)
• Accepted consent agenda $11,413.96 (3‑0)
• Moved key and access policy to second reading (3‑0)
• Approved Chloride Management Plan Advisory Committee charge (3‑0)
• Accepted Ed Cobbett's application to CMPAC (3‑0)
• Approved minutes from non‑public meetings May 6, 9, 12, 16 (3‑0)
• Approved permit for Tour De Francistown gravel‑grinder bike ride (3‑0)
• Adjourned public meeting (3‑0)

Planning Board

The Planning Board voted unanimously to authorize Chair Katherine Jenkins to write to the applicant requesting an updated road reconstruction plan for Lots 15 & 16 and an updated site development plan showing the driveway and emergency vehicle turnaround. The Board also elected Bob Compton as Vice Chair by unanimous vote. The meeting was then adjourned unanimously.

• Authorized Chair to request updated road reconstruction and site development plans (unanimous)
• Continued review of 181 Deering Center Rd application to Sept 10, 2025 (continuance)
• Elected Bob Compton as Vice Chair (unanimous)
• Adjourned meeting (unanimous)

Conservation Commission

The commission approved the amended minutes from the April 14, 2025 meeting. It also approved a $321 payment to Donald Mellen for a survey and a $1,050 payment to Leon Nelson for mowing the pollinator garden. Both payments will be withdrawn from the town conservation fund. The meeting was then adjourned.

• Approved amended minutes of April 14, 2025 (all AYE)
• Approved payment of $321.00 to Donald Mellen for survey services (all AYE)
• Approved payment of $1,050.00 to Leon Nelson for mowing pollinator garden (all AYE)
• Adjourned meeting (all AYE)

Zoning Board of Adjustment

The board heard a petition (Case 2025-03) to appeal a building permit decision. No motion to dismiss the case was made. The board voted to continue the case to a future meeting on May 22, 2025, passing the motion 3-0. The meeting was then adjourned.

• Motion to continue Case 2025-03 to May 22, 2025 approved (3-0)

Board of Selectmen

The board voted unanimously to ban the use of magnesium chloride in the town’s watershed and to begin a fact‑finding committee on salt storage early this summer. It also approved several fire‑department items, including acceptance of donated jackets and a computer, prioritizing work at Murdough Station, paving the McAlister Station lot, and using the expendable trust fund for dry‑hydrant projects. A Safety Day event was scheduled for August 23, 2025, and the weekly April payroll amounts were approved. No motions were denied.

• Accepted 12 HV jackets donation (all in favor)
• Accepted all‑in‑one computer donation for Donovan Station (all in favor)
• Prioritized RFP for work on Murdough Station (all in favor)
• Approved paving of McAlister Station lot (all in favor)
• Approved use of expendable trust fund for dry‑hydrant installations/replacements (all in favor)
• Scheduled Safety Day for August 23, 2025, 10 am–2 pm (all in favor)
• Agreed to eliminate use of magnesium chloride in the watershed (all in favor)
• Approved weekly April payroll amounts (all in favor)

Cemetery Trustees

The trustees voted 5‑0 to approve the April 2025 meeting minutes. Cynthia volunteered to be the contact for Barry LaValley regarding tree work in East Deering. The board also voted 5‑0 to adjourn the meeting. Additional actions were assigned, such as reaching out to the Wolf family about trust replenishment and contacting Terry Knowles for easement clarification.

• Approved April meeting minutes (5-0)
• Adjourned meeting (5-0)
• Cynthia volunteered as contact for Barry LaValley (no vote recorded)
• Kay to contact Terry Knowles about easement responsibilities (no vote recorded)
• Kay to contact town BOS for recommendations on easement issues (no vote recorded)
• Trustees to reach out to Wolf family about trust fund replenishment (no vote recorded)
• Stewards assigned to pick up small branches before Memorial Day (no vote recorded)
• Flags for Memorial Day to be distributed by Kay (no vote recorded)

Hillsboro Deering School Board

The board approved the integrated preschool program for FY 26 even if level‑one division and title‑one funds are unavailable (4‑0‑0). It tabled the budget transfer request pending further review (4‑0‑0) and accepted the facilities use request for the parking lot (4‑0‑0). The consent agenda items – April 21 minutes, revised appointments, leaves and resignations – were also approved, with the minutes passing 3‑0‑1. The meeting was adjourned by a 4‑0‑0 vote.

• Approved Integrated Preschool Program for FY 26 even without level‑one division and title‑one funds (4‑0‑0)
• Tabled Budget Transfer Request pending further review (4‑0‑0)
• Approved Facilities use request for parking lot (4‑0‑0)
• Approved April 21, 2025 meeting minutes (3‑0‑1, one abstention)
• Approved revised Appointments, Leaves, and Resignations (4‑0‑0)
• Approved motion to pull April 21, 2025 meeting minutes (4‑0‑0)
• Adjourned meeting (4‑0‑0)

Library Trustees

The board accepted the April 14, 2025 minutes and voted to keep the winter library space in the Town Hall foyer open and stocked. They approved the purchase of an easel for displays and confirmed the June 28 "Cold Blooded Creatures" program with shared costs. The trustees also arranged refreshments for the May 9 native‑history program and set a biweekly restocking schedule for the Little Free Libraries through September.

• Accepted April 14, 2025 minutes (unanimous)
• Kept winter library space in Town Hall foyer open and stocked (unanimous)
• Agreed to move remaining Town Hall conference‑room books on May 18 clean‑up day (unanimous)
• Approved purchase of an easel for displays (unanimous)
• Confirmed "Cold Blooded Creatures" program for June 28, cost shared by Deering Association (unanimous)
• Agreed to provide refreshments for "Digging into Native History" program on May 9 (unanimous)
• Decided Little Free Libraries will be restocked biweekly May‑September by Pat (unanimous)
• Assigned Sue to contact handrail contractor to confirm installation date (unanimous)

Town Administrator Hiring Advisory Committee

The Town Administrator Hiring Advisory Committee approved both the public and non‑public minutes, entered a non‑public session, later left that session, sealed the minutes, and adjourned the meeting. All motions passed unanimously.

• Approved public minutes (unanimous)
• Approved non‑public minutes (unanimous)
• Entered non‑public session (unanimous)
• Exited non‑public session (unanimous)
• Sealed minutes (unanimous)
• Adjourned meeting (unanimous)

Hillsboro Deering School Board

The board voted 4‑0‑0 to make June 13 the full‑day last day of school for students and staff. It also approved the consent agenda, which included waiving a $2,925 building‑use fee for the girls’ volleyball program and confirming the minutes from the April 7 meeting. Members Chris Bober and Kathryn McGinn were appointed to a committee to study the feasibility of Deering withdrawing from the district. The board entered and later resumed a non‑public session, then adjourned the meeting.

• Approved all consent agenda items, including fee waiver, 4‑0‑0
• Set June 13 as a full‑day last day of school, 4‑0‑0
• Appointed Chris Bober (Deering) and Kathryn McGinn (Hillsboro) to withdrawal‑review committee, 4‑0‑0
• Entered non‑public session per RSA 91‑A:3 II (b), 4‑0‑0
• Resumed regular public meeting, 4‑0‑0
• Adjourned meeting, 4‑0‑0

Town Administrator Hiring Advisory Committee

The committee approved the April 8, 2025 meeting minutes unanimously. Members discussed using the upstairs Town Hall for the administrator interview and assigned interview questions to volunteers. A motion was made to enter a non‑public session, seal the minutes, and then return to a public session. The meeting was adjourned at 7:45 p.m. by unanimous consent.

• Approved April 8, 2025 minutes (unanimous)
• Motion to enter non‑public session & seal minutes (motion made)
• Adjourned meeting at 7:45 p.m. (unanimous)

Board of Selectmen

The Selectmen approved a ten‑year Comcast renewal agreement covering April 15 2025 through April 15 2036. They also authorized payments for road crack‑sealing and a mowing contract with local contractors. Additional actions included moving the Keys and Access Policy to a second reading and making several committee appointments. All motions passed with the vote totals recorded in the minutes.

• Approved $22,500 crack‑sealing contract with Henry Dow (3‑0)
• Approved $12,500 Roadside Mowing and $25,000 Municipal Transportation payments to Fieldworks of New Hampshire for mowing (3‑0)
• Approved Comcast Renewal Agreement for a ten‑year term (2025‑2036) (3‑0)
• Moved Keys and Access Policy to second reading (3‑0)
• Appointed John Rudd as alternate Conservation Commission member (2‑year term ending 2027) (3‑0)
• Appointed Jill Smith to the BAC for a one‑year term (2‑1)
• Approved Deering Town Faire special event for August 16 (3‑0)
• Approved public minutes of April 8 with amendments (3‑0)

Conservation Commission

The Conservation Commission approved the minutes from the March meetings. Members voted to recommend John Rudd’s appointment as an alternate member to the Select Board. Plans were set for a May 3 roadside clean‑up and a Lake Host program funded at $2,450. The commission decided to present new chloride test results to the Board of Selectmen and to pursue a committee on salt‑storage alternatives.

• Approved minutes from March 10, 19 and 28 meetings
• Recommended John Rudd’s appointment as an alternate member to the Select Board
• Scheduled roadside clean‑up for May 3 with signage and equipment coordination
• Confirmed Lake Host program funding of $2,450 for the year
• Decided to present chloride test results to the Board of Selectmen
• Called for formation of a committee to consider alternatives for the town salt‑storage facility

Library Trustees

The trustees unanimously approved the March 8, 2025 minutes. They signed warrant articles that merge two Library trust funds into a single fund. The board approved the summer Saturday program schedule and set dates for a volunteer meeting, a work day, and the Schoolhouse Library opening. They decided to contact the handrail contractor about step concerns and include resident Michael Mullen in the discussion.

• Unanimously accepted March 8, 2025 minutes (unanimous)
• Signed Warrant Articles 13 and 14 consolidating two Library trust funds into one
• Approved current summer Saturday program schedule
• Scheduled library volunteer meeting for April 23 at 6:30 p.m. in Town Hall
• Scheduled work day to clean and stock Schoolhouse Library for May 18 at 10 a.m.
• Confirmed "Digging into Native History" program for May 9, supported by NH Humanities grant
• Decided to contact handrail contractor about step concerns and include resident Michael Mullen
• Planned closure of Winter Library in mid‑May and relocation to Schoolhouse Library

Planning Board

The Board found that neither the conditional‑use permit (CUP) nor the subdivision proposal constitutes a regional impact. It approved the waiver requests for the subdivision checklist and accepted both applications as complete. Both the CUP and the subdivision were conditionally approved, with the subdivision approval requiring removal of a specific plan note, and the Board waived the application, per‑lot, and escrow fees. Jill Smith was appointed as the Planning Board clerk.

• Determined the CUP application has no regional impact (All in favor; none opposed)
• Determined the Subdivision application has no regional impact (All in favor; none opposed)
• Approved waiver requests for the Subdivision application (All in favor; none opposed)
• Accepted the CUP application as complete (All in favor; none opposed)
• Accepted the Subdivision application as complete (All in favor; none opposed)
• Conditionally approved the CUP application with no conditions (All in favor; none opposed)
• Conditionally approved the Subdivision application, removing plan note #2 (All in favor; none opposed)
• Waived the application fee, per‑lot fee, and escrow fees (All in favor; none opposed)

Town Administrator Hiring Advisory Committee

The committee appointed Michelle Johnson as chair, Christine Moley as vice chair, and Sarah Griffin as secretary. It set a timeline to send candidate lists to the board before the 60‑day mark. The evaluation process will use a rating scale for interview questions, and interviews will be 45 minutes long and conducted by the full committee.

• Chair appointed: Michelle Johnson (selected by selectboard member, confirmed)
• Vice chair appointed: Christine Moley (nominated, confirmed)
• Secretary appointed: Sarah Griffin (nominated, confirmed)
• Timeline set: candidates to be sent to board before the 60‑day mark
• Evaluation method decided: interview questions will be rated on a scale
• Interview length set: 45 minutes per interview
• Interview format decided: conducted by the whole committee

Conservation Commission

The commission accepted Wendy Baker's resignation and approved her to continue part‑time handling payroll, retirement and the website. The board approved the purchase of a 26‑acre parcel within the Deering Lake watershed for up to $60,000, subject to subdivision approval by the Planning Board. All motions were adopted without recorded opposition.

• Accepted resignation of Wendy Baker (unanimous)
• Approved Wendy Baker as part‑time staff for payroll, retirement & website (unanimous)
• Approved purchase of 26‑acre Tax Map 222 Lot 3, price not to exceed $60,000, contingent on Planning Board subdivision approval (motion passed, vote not recorded)

Board of Selectmen

The board accepted the resignation of Finance Administrator Wendy Baker by a 3‑0 vote. It then approved hiring her part‑time for finance assistance at $50 per hour, also 3‑0. The board authorized up to $60,000 from the Town Conservation Fund to purchase Map 222 Lot 3, again 3‑0. Finally, the meeting was closed by a 2‑0 vote, with Selectman Johnson absent.

• Accepted Wendy Baker resignation (3-0)
• Approved part‑time finance assistance contract $50/hr (3-0)
• Authorized up to $60,000 purchase of Map222 Lot 3 from Conservation Fund (3-0)
• Closed the meeting (2-0)

Cemetery Trustees

The board approved the March 3rd, 2025 meeting minutes (4‑0). They accepted June's resignation as a trustee (4‑0). Unanimous votes also approved repainting the Goodale fence gate, buying D2 cleaning solution, purchasing Memorial Day flags, and repairing the West Deering fence/post (each 4‑0). All actions were recorded as passed motions.

• Approved March 3rd, 2025 meeting minutes (4-0)
• Approved June's resignation as trustee (4-0)
• Approved repainting Goodale fence gate (4-0)
• Approved purchase of D2 stone‑cleaning solution (4-0)
• Approved purchase of Memorial Day flags (4-0)
• Approved fixing fence/post West Deering (4-0)

Hillsboro Deering School Board

The board approved the consent agenda (3‑0‑1) and awarded a $44,578 fire detection system contract to Minuteman (4‑0‑0). It also scheduled a public hearing for the domestic hot water project, accepted budget transfers, and approved $10 staff appreciation gift cards. Members were appointed to the committee reviewing Deering's withdrawal from the cooperative district, while the General Assurance was tabled until the April 21 meeting. The meeting entered a non‑public session and adjourned.

• Approved Consent Agenda items (3-0-1)
• Awarded fire detection system contract to Minuteman for $44,578 (4-0-0)
• Scheduled public hearing for Domestic Hot Water Project (4-0-0)
• Accepted budget transfers as presented (4-0-0)
• Approved $10 staff appreciation gift cards for each staff member (4-0-0)
• Appointed McGinn (Hillsboro) and Chair Bober (Deering) to withdrawal review committee (4-0-0)
• Tabled General Assurance signing until April 21 meeting (4-0-0)
• Entered non-public session under RSA 91-A:3 II (4-0-0)

Trustees of the Trust Funds

The Trustees voted to move the remaining balances from the Goodall, Tubbs, and Dickey school trust funds to the town’s General Fund, directing the Board of Selectmen to forward the money to the schools. Stephen Fogelson was elected chair of the Trustees. Withdrawal requests for $2,992 from the cemetery perpetual‑care trust, $1,000 for highway building, and $199.99 for a computer system were approved and processed. Deposited trust‑fund money was transferred to the Municipal and Transport ETF as instructed.

• Approved transfer of Goodall, Tubbs, and Dickey school trust fund balances to General Fund
• Elected Stephen Fogelson as chair of the Trustees
• Approved withdrawal of $2,992 from Common Trust (cemetery perpetual care)
• Approved withdrawal of $1,000 for Highway Building
• Approved withdrawal of $199.99 for Computer System
• Transferred deposited trust‑fund money to Municipal and Transport ETF

Zoning Board of Adjustment

The Zoning Board of Adjustment denied the requested front‑yard setback variance of 6.1 ft (required 50 ft) by a 3‑0 vote. It approved a rear‑yard setback variance of 4.4 ft (required 40 ft) also by a 3‑0 vote, and denied the impervious‑surface variance (29.2% vs 20% max) by a 2‑1 vote. The Board appointed Phil Bryce as Vice‑Chairman with a 3‑0 vote and approved the February 27, 2025 meeting minutes.

• Denied front‑yard setback variance (6.1 ft vs 50 ft required) (3‑0)
• Approved rear‑yard setback variance (4.4 ft vs 40 ft required) (3‑0)
• Denied impervious‑surface variance (29.2% vs 20% max) (2‑1)
• Appointed Phil Bryce as Vice‑Chairman (3‑0)
• Approved February 27, 2025 meeting minutes

Board of Selectmen

The Board approved several personnel actions, including adding a per‑diem fire position, changing a driver’s role and wage, and increasing the fire chief’s monthly pay. It appointed members to the Town Administrator Hiring Committee and to the Planning and Conservation Boards, dissolved the Solar Committee, and adopted a policy for monthly Department Head budget reports. The Board also approved a fee‑waived Town Hall rental for a celebration of life. All motions passed with the vote totals recorded in the minutes.

• Added Per‑Diem fire position for Louann Bakis (3‑0)
• Changed Danny Russell to Driver/EMR with $12.50/hr wage (3‑0)
• Increased Mike Borden’s pay to $1,050/mo (3‑0)
• Appointed seven members to the Town Administrator Hiring Committee (3‑0)
• Appointed Katherine Jenkins, Jill Smith, Oliver Raoust to Planning Board and Keith Johnson as alternate (Jill Smith vote 2‑1)
• Dissolved the Solar Committee (3‑0)
• Established monthly Department Head meetings at first regular meeting each month (3‑0)
• Approved Town Hall rental for Steve Diers and waived fee (2‑0‑1)

Conservation Commission

The Conservation Commission entered a non‑public session to discuss a property transaction. It then approved the Purchase and Sale Agreement for a selling price of $44,000 and authorized payment of the $4,330 survey cost, with six members voting aye and one abstaining. The meeting was adjourned unanimously.

• Entered non‑public session (7 yea votes)
• Approved Purchase and Sale Agreement for $44,000 and $4,330 survey cost (6 aye, 1 abstention)
• Adjourned meeting (unanimous)

Hillsboro Deering School Board

The board elected Eric Hodges as SAU Chair and Chris Bober as Vice Chair. Arin Mills was appointed Secretary, May Egner as Treasurer, and Lynn Wheeler as Vice Treasurer. Stacey Morin and Krista Davison were named Manifest Signatories, and the December 19, 2024 meeting minutes were approved. A motion to hold the next board meeting on May 22 was also adopted.

• Eric Hodges elected SAU Chair (8-0-0)
• Chris Bober elected SAU Vice Chair (9-0-0)
• Arin Mills elected SAU Secretary (9-0-0)
• May Egner nominated SAU Treasurer (9-0-0)
• Lynn Wheeler nominated SAU Vice Treasurer (9-0-0)
• Stacey Morin & Krista Davison appointed Manifest Signatories (motion passed)
• December 19, 2024 meeting minutes approved as amended (unanimous)
• Motion to hold next board meeting on May 22 passed (9-0-0)

Board of Selectmen

The Selectmen set a public hearing on the Conservation Fund land purchase for April 8 at 6:30 p.m. They approved the Town Administrator Hiring Advisory Committee charging statement with a 3‑0 vote. The board also agreed to post a call for committee applicants on the town website and review them at the April 1 meeting. The meeting was adjourned with a 3‑0 vote.

• Set public hearing for Conservation Fund land purchase for April 8, 6:30 p.m. (consensus)
• Approved Town Administrator Hiring Advisory Committee charging statement (3‑0)
• Agreed to post call for committee applicants on the website (consensus)
• Will review committee applicant submissions at April 1 meeting (consensus)
• Board agreed to contact current Town Administrator applicants to give an update (consensus)
• Adjourned meeting (3‑0)

Conservation Commission

The Deering Conservation Commission unanimously accepted the Purchase and Sale Agreement for a property on Fisher Road at a price of $44,000. They also approved a $5,000 earnest‑money deposit from the town conservation fund and authorized the chair to sign the agreement. Discussion of road‑salt storage options was deferred until all commission members could attend.

• Approved acceptance of Purchase and Sale Agreement for $44,000 (unanimous)
• Approved $5,000 earnest‑money deposit from TD Account 903.8300052 (unanimous)
• Authorized chair to sign the Purchase and Sale Agreement (unanimous)