Deschutes County public meetings in 2020

Board of Commissioners - BOCC Wednesday Meeting

The Board of Commissioners will consider several grant applications for health services and address a $3,000 over-allocation in the Arts & Culture Grant Program. The meeting also includes discussions on an economic development loan conversion and public hearings regarding land use and airport development.

• Application for $19,800 Problem Gambling Prevention Grant
• Application for $20,661 SRCH Chronic Disease Prevention and Management Grant
• Conversion of a $20,000 economic development loan to a grant for Seran BioScience
• Second reading of Ordinance No. 2020-018 regarding Airport Development Zone amendments
• Public hearing continuation for Spring River Rural Commercial Text Amendments

The Deschutes County Board of Commissioners allocated the last $50,000 of CARES Act funding, with $35,000 going to extend Dr. Jeanne Young's COVID-19 testing contract and $15,000 to Mosaic Medical for COVID-19 testing; Commissioner DeBone voted no. The Board also adopted Ordinance No. 2020-018 amending airport development zone rules and Ordinance No. 2020-017 on Spring River rural commercial text amendments, and approved a plan amendment and zone change from farm use to rural industrial. Several grant applications and routine appointments were approved on the consent agenda.

• Approved Consent Agenda including reappointment of Bruce Barrett to budget committees and several advisory board appointments (3-0)
• Allocated $35,000 of remaining CARES Act funds to Dr. Jeanne Young's COVID-19 testing contract and $15,000 to Mosaic Medical for COVID-19 testing (2-1, DeBone no)
• Approved application for Problem Gambling Prevention Grant through Oregon Health Authority (3-0)
• Approved application for SRCH Chronic Disease Prevention and Management grant (3-0)
• Approved transferring $3,000 from video lottery fund to cover arts and culture grant over-allocation (3-0)
• Approved one-year extension for Dry Canyon Arts grant project completion (3-0)
• Approved County Administrator's signature for economic development loan conversion for Seran BioScience (3-0)
• Adopted Ordinance No. 2020-018 amending Airport Development Zone and Supplementary Provisions (3-0)

Special Transportation Fund Advisory Committee - Stfac

The Special Transportation Fund Advisory Committee will review STF and 5310 program timelines and eligibility. Members will discuss current funding and projects and gather input for 2021-2023 projects.

• Review and approval of June 30, 2020 meeting minutes
• Overview of STF / 5310 programs, timelines and eligibility
• Discussion of current STF / 5310 funding and projects
• Input for 2021-2023 projects

The Special Transportation Fund Advisory Committee met on December 29, 2020 and received overviews of the STF and 5310 programs and updates on current funded services. Cascades East Transit reported its Bend Dial-A-Ride program is at 30,000 rides, below average, which it attributed to COVID shutdowns, and that Redmond, Sisters and La Pine services are at about 60% ridership. The committee approved the June 2020 minutes as accurate and discussed community transportation needs for 2021-2023, but made no funding decisions. Applications are due to Deschutes County by 5 p.m. Wednesday December 30th, with committee review and prioritization set for the January 7th meeting.

• June 2020 meeting minutes accepted as accurate
• No funding awards or project approvals made; 2021-2023 applications due December 30, prioritization set for January 7

Hearings Officer Hearing - Public Hearing

The Deschutes County Hearings Officer will hear an appeal concerning a request by Pole Creek Properties, LLC to modify a site plan. The applicant seeks to relocate five guest lodging units from the main lodge to detached cabins at 15425 McKenzie Highway.

• Appeal of administrative decision to relocate five guest lodging units
• Proposed modification of Site Plan Review 247-17-001019-SP
• Subject property located at 15425 McKenzie Highway, Sisters
• Request to change five lodge guest rooms into five detached cabins

Board of Commissioners - BOCC Monday Meeting

The Board of Commissioners will consider accepting COVID-19 relief funds and increasing appropriations for the Health Services Fund. The proposal includes adding 6.0 full-time equivalent positions to support public health and behavioral health responses.

• Approval of $10,000 match for La Pine Public Transit via STIF funds
• Resolution No. 2020-072 to increase Health Services Fund appropriations by $2,467,528
• Addition of 6.0 FTE positions including Public Health Nurse II and Health Officer
• Amendments to Medcor and Premise Health agreements
• Discussion regarding Stevens Ranch/Section 11

The Board approved Resolution No. 2020-072 to accept COVID-19 relief funds and increase appropriations for Health Services. It also approved a support letter for the City of Bend's Turnkey Project and a federal transit match for La Pine. One-year extensions for Medcor and Premise Health agreements were also signed.

• Approved Restaurants and Brewery Letter of Support to OHA (2-0, 1 absent)
• Approved Federal Public transit match for La Pine Public Transit (2-0, 1 absent)
• Approved one-year extension to Medcor Agreement (2-0, 1 absent)
• Approved one-year extension to Premise Health Agreement (2-0, 1 absent)
• Approved Resolution No. 2020-072 to accept COHC COVID-19 Relief Funds (2-0, 1 absent)
• Approved Support Letter to the City of Bend’s Turnkey Project (2-0, 1 absent)

Board of Commissioners - Budget Committee

The Deschutes County Budget Committee will discuss budget assumptions and the calendar for fiscal year 2021-22. The committee will also review the FY 2020-21 county finance update and departmental budget issues.

• Consideration of Budget Committee Membership Reappointment
• County Finance Update FY 2020-21
• Budget Assumptions for FY 2021-22
• Budget Calendar FY 2021-22
• Departmental Budget Issues

The Deschutes County Budget Committee reappointed Bruce Barrett to another term, with the motion supported unanimously. The committee did not support holding two budget meetings for the Health Services department and gave support for one meeting in April, with budget hearing week scheduled for June 1-4, 2021. The committee recommended a presentation from the Clerk's Office on the election process and equipment, and expressed support for a judge pro-tem in Deschutes County Circuit Court with County financial assistance. On staffing, the committee felt authorized positions are required for departments to provide services and that no further work be done on eliminating positions in FY21.

• Reappointed Bruce Barrett to the Budget Committee for another term (unanimous)
• Supported one Health Services budget meeting in April rather than two
• Recommended a Clerk's Office presentation on the election process and equipment
• Expressed support for a judge pro-tem in Deschutes County Circuit Court with County financial assistance
• Committee felt no further work be done on eliminating positions in FY21
• Budget hearing week scheduled for June 1-4, 2021

Board of Commissioners - BOCC Wednesday Meeting

The Board of Commissioners will review several consent agenda items including a lease for Saving Grace (Mary’s Place) and various board appointments. The meeting also includes a first reading of airport development code amendments and a public hearing regarding Spring River commercial text amendments.

• Lease between Deschutes County and Saving Grace (Mary’s Place) for office and storage space
• Conveyance of 0.04-acres of County property to Elkai Woods Fractional Homeowners Association, Inc.
• First reading of Ordinance No. 2020-018 regarding Airport Development Zone amendments
• Public hearing for Spring River Rural Commercial Text Amendments
• Deliberation on a 10-lot subdivision proposal at 19800 Pacific Heights Road

The Deschutes County Board of Commissioners approved a consent agenda covering a Saving Grace lease, a property deed, a budget FTE extension, and several board appointments. It allocated the remaining CARES Act funds ($70,000 to business assistance and $3,604 split between warehouse expansion and courthouse rental fees), approved the 2020 Sunriver Community Wildfire Protection Plan, and approved a memorandum of understanding with the Bend Hero's Foundation in support of Veterans Village. The Board also approved a first reading of Ordinance No. 2020-018 amending airport development code, and in the Smallwood Subdivision matter upheld the hearing officer decision with altered conditions on split votes.

• Approved consent agenda (motion carried; Henderson absent at vote)
• Allocated $70,000 of remaining CARES funds to business assistance and $3,604 split between warehouse expansion and courthouse rental fees (3-0)
• Approved Document No. 2020-833, 2020 Sunriver Community Wildfire Protection Plan (3-0)
• Approved annual Bend Smoke Sensitive Receptor Area report with edits, to be sent to Oregon Department of Forestry (3-0)
• Allowed prior-year Arts & Culture grant recipients to extend funds into 2021 (3-0)
• Approved first reading of Ordinance No. 2020-018 amending Deschutes County Code Chapters 18.76 and 18.116 (3-0)
• Smallwood Subdivision: required Deschutes River design review only at the 100-foot setback (2-1, Henderson no)
• Smallwood Subdivision: upheld hearing officer decision with altered conditions (2-1, Henderson no)

Hearings Officer Hearing - Public Hearing

The Deschutes County Hearings Officer will consider a Conditional Use Permit request from 20925 Harper Rd LLC. The applicant proposes to establish a private airstrip measuring approximately 75 feet wide and 200 feet long within an Exclusive Farm Use Zone.

• Conditional Use Permit for a private airstrip on Tax Lot 301 and Tax Lot 600
• Proposed airstrip location: 20925 Harper Rd, Bend, OR 97703
• Airstrip dimensions: approximately 75 feet wide by 200 feet long
• Subject property size: approximately 123 acres

Planning Commission - Regular Meeting

The Planning Commission held a work session as part of a 12-part orientation for the upcoming Deschutes County Comprehensive Plan Update. This session focused on Statewide Planning Goals 6 and 7, covering air, water, and land resources quality, as well as natural hazard mitigation. Staff discussed topics including groundwater contamination, wildfire mitigation, and flood plain management.

• Orientation on Statewide Planning Goal 6 (Air, Water, and Land Resources Quality)
• Orientation on Statewide Planning Goal 7 (Natural Hazards)
• Discussion of potential wildfire mitigation measures including fire-resistant building materials
• Review of the 2015 Natural Hazard Mitigation Plan
• Update on the Housing Strategies Project

The Deschutes County Planning Commission met on December 10, 2020, and accepted the minutes of its November 12 and November 19 meetings as posted. The bulk of the meeting was an orientation presentation on Oregon Statewide Planning Goals 6 (air, water, and land resource quality) and 7 (natural hazards), covering septic systems, flood plains, and wildfire risk mitigation. The Commission also received an update on the Housing Strategies Project, which staff said the Board of County Commissioners had concluded after identifying Rural ADU legislation as its priority. No substantive land-use decisions, votes, or approvals were recorded.

• Accepted November 12 and November 19, 2020 minutes as posted
• No other substantive decisions, approvals, or denials recorded

Board of Commissioners - BOCC Wednesday Meeting

The Board of Commissioners will discuss COVID-19 and CARES Act updates. They will also consider two ordinances regarding county code and personnel rules, and deliberate on a 10-lot subdivision proposal.

• Ordinance No. 2020-005: Amending/Enacting identified sections of Deschutes County Code
• Ordinance No. 2020-015: Repealing Title 03 - Personnel and creating HR Personnel Rules
• 10-lot subdivision and property line adjustment at 19800 Pacific Heights Road
• COVID-19 and CARES Act funding updates
• Appointments to various Special Road Districts

The Deschutes County Board of Commissioners approved the consent agenda, which included appointments and reappointments to several special road districts and approval of the November 23 and November 25, 2020 meeting minutes. The Board held first and second readings and emergency adoption of Ordinance No. 2020-005 and Ordinance No. 2020-015, both effective 1/1/21. The Board also received a COVID-19 update and a CARES Act funding update, agreeing to re-allocate an additional $50,000 for rental assistance. In a deliberation on a property line adjustment and tentative plan for a 10-lot subdivision at 19800 Pacific Heights Road, the Board agreed the road maintenance issue was not the proper channel and directed that the hearings officer decision be amended to lots 4, 5, and 6, with the Planning Director as review authority; a draft decision will return next week.

• Approved consent agenda (3-0), including appointments to special road districts and minutes approval
• Approved first and second reading of Ordinance No. 2020-005 (3-0)
• Approved emergency adoption of Ordinance No. 2020-005, effective 1/1/21 (3-0)
• Approved first and second reading of Ordinance No. 2020-015 (3-0)
• Approved emergency adoption of Ordinance No. 2020-015, effective 1/1/21 (3-0)
• Agreed to re-allocate an additional $50,000 for rental assistance from CARES Act funding
• Agreed road maintenance issue for Pacific Heights Road subdivision is not the proper channel
• Directed amendment of hearings officer decision to lots 4, 5, and 6 with Planning Director as review authority; draft decision to return next week

Hearings Officer Hearing - Public Hearing

The Deschutes County Hearings Officer is reviewing a proposal to change 40 acres from Agriculture to Redmond Urban Growth Area. This amendment aims to accommodate the future Skyline Village development, which is part of a state affordable housing pilot project.

• Amendment of Comprehensive Plan designation for 40 acres from Agriculture to Redmond Urban Growth Area
• Expansion of the Redmond Urban Growth Boundary to include the Skyline Village tract
• Proposed development of 485 residential units, with half designated as affordable housing
• Planned donation of the 40-acre property from Deschutes County to the City of Redmond

Board of Commissioners - BOCC Monday Meeting

The Board is reviewing the scope of work for an Emergency Business Grant Program funded by CARES Act money. The program aims to support hospitality, small, and minority-owned businesses impacted by the pandemic.

• Emergency Business Grant Program ($2,309,248 total)
• STIF Advisory Committee alternate vacancy discussion
• Ordinance preparation for City of Bend airport development zone amendments
• Letter of support for City of Redmond Turn Key Project

The Board of Commissioners authorized the County Administrator to sign an intergovernmental agreement for an emergency business grant program. They also approved a letter of support for the Bethlehem Inn's application to the Turn Key Project. Additionally, the Board discussed upcoming ordinance readings regarding the City of Bend's airport development zone.

• Authorized signature on Document 2020-811 for emergency business grants (3-0)
• Approved letter of support for Bethlehem Inn Turn Key Project application (3-0)

Planning Commission - Regular Meeting

The Planning Commission is hosting a virtual open house to discuss potential new building codes and land use regulations for rural areas. The proposed changes aim to increase home fire resistance and require defensible space for properties outside city limits.

• Proposed fire-resistant building codes for unincorporated areas
• Proposed defensible space requirements for homeowners
• Discussion of Wildfire Mitigation Advisory Committee recommendations
• Introduction of a Wildfire Mitigation Story Map

The Deschutes County Planning Commission held a virtual wildfire mitigation open house on December 3, 2020, to gather public input on possible new building code and land use rules for defensible space. No decisions, votes, or approvals were recorded; the minutes describe presentations, questions, and answers only. Staff said this was the last public meeting before the matter goes to the Board of County Commissioners in early 2021 for direction on whether to initiate the regulations. Public comment ran December 3 through December 22, 2020, with a survey available through the county's wildfire mitigation story map.

• No substantive decisions, votes, or approvals were recorded; meeting was an informational open house
• Staff stated the matter will go to the Board of County Commissioners in early 2021 for direction on whether to initiate regulations
• Public input period opened December 3 and runs through December 22, 2020
• Meeting adjourned at 7:37 p.m.

Board of Commissioners - BOCC Wednesday Meeting

The Board of Commissioners will conduct public hearings regarding text amendments for the Spring River Rural Commercial zone and a zone change to Rural Industrial for the Aceti property. The meeting also includes updates on COVID-19 and CARES Act funding.

• Public Hearing: Spring River Rural Commercial text amendments regarding retail, office, and parking
• Public Hearing: Plan Amendment and Zone Change from Agriculture/EFU to Rural Industrial (Aceti)
• Public Hearing: Housekeeping Amendments to Deschutes County Code
• Order No. 2020-065: Appointing Health Services Director's Designees for mental health services
• COVID-19 and CARES Act funding updates

The Deschutes County Board of Commissioners approved several items on December 2, 2020, including a 60-day extension of the local declared state of emergency (Order No. 2020-066) and $100,000 in CARES Act allocations. A public hearing on Spring River commercial text amendments was continued to December 16, and a hearing on a plan amendment and zone change from Agriculture/Exclusive Farm Use to Rural Industrial was closed with deliberations set for December 30. The Board also approved housekeeping amendments to the County Code, including removal of Title 3, Personnel Rules.

• Approved consent agenda including Order No. 2020-065 appointing Health Services Director's designees and November 16, 2020 minutes (3-0)
• Continued Spring River commercial text amendments public hearing to December 16
• Closed public hearing on plan amendment and zone change from Agriculture/Exclusive Farm Use to Rural Industrial; deliberations scheduled for December 30
• Approved $75,000 for business grant program and $25,000 for circuit court project at fairgrounds (3-0)
• Approved State CRF Grant Agreement #2507 (3-0)
• Adopted Order No. 2020-066 extending local declared state of emergency for 60 days (3-0)
• Approved housekeeping amendments to Deschutes County Code (3-0)
• Approved removal of Title 3, Personnel Rules from Deschutes County Code (3-0)

Hearings Officer Hearing - Public Hearing

The Deschutes County Hearings Officer will consider a request from BGE Properties LLC regarding a property at 13131 Hawks Beard. The applicant seeks a ruling on whether three separate enclosures connected by breezeways constitute a single-family dwelling or if one enclosure can be verified as a legal nonconforming guest house.

• Public hearing for File No. 247-20-000484-DR
• Request for declaratory ruling on detached 'separate enclosures' at 13131 Hawks Beard
• Request for verification of a legal nonconforming 'guest house' use
• Review of property zoned Resort Community Zone in Black Butte Ranch

Board of Commissioners - BOCC Monday Meeting

The Board of Commissioners will discuss COVID-19 business assistance and a $322,750 agreement with the Central Oregon Irrigation District. Other items include a truck procurement and a potential zone change for rural industrial use.

• Approval of $258,860 to purchase an Asphalt Distributor Truck from Pape Kenworth
• Proposed $322,750 agreement with Central Oregon Irrigation District for pipeline and road projects
• COVID-19 Business Assistance update regarding financial assistance for Oregon businesses
• Reallocation of a vacant Investigator position at the District Attorney's Office
• Preparation for a public hearing regarding a zone change to Rural Industrial (Aceti)

The Board approved the procurement of an asphalt distributer truck and voted to hear an appeal regarding a denied conditional use permit for a private campground. A proposed improvement agreement with the Central Oregon Irrigation District failed due to lack of support for the funding split.

• Approved asphalt distributer truck procurement (3-0)
• Denied Cooperative Improvement Agreement with Central Oregon Irrigation District (No second)
• Approved Order No. 2020-014 to hear appeal of private campground denial (2-0, 1 abstain)

Board of Commissioners - BOCC Wednesday Meeting

The Deschutes County Board of Commissioners will review several consent agenda items, including leases for Genoa Healthcare and Oregon State University. The meeting also includes updates on COVID-19, CARES Act funding, and a discussion regarding a public hearing on housekeeping amendments.

• Lease with Genoa Healthcare, LLC for 100 sq ft at 2577 NE Courtney ($2,400/year)
• Lease with Oregon State University for SNAP-Ed office space in La Pine ($2,628 annual rent)
• Resolution to reallocate FTE and increase a Public Health Nurse II position
• Resolution to reclassify a Peer Support Specialist to a Behavioral Health Technician
• COVID-19 and CARES Act funding updates

The Board of Commissioners approved its consent agenda, which included leases with Genoa Healthcare and Oregon State University, and several resolutions transferring or reclassifying health services positions. Commissioners received updates on COVID-19, CARES Act spending ($6.4 million spent to date), and upcoming business assistance tied to $2.2 million in additional CRF funding. Two executive sessions were held, one on real property and one on personnel, with staff directed to proceed as discussed. No other substantive decisions were recorded.

• Approved consent agenda (3-0: DeBone, Henderson, Adair yes)
• Approved lease with Genoa Healthcare, LLC (Document 2020-619)
• Approved lease to Oregon State University for Extension Services office space in La Pine (Document 2020-698)
• Approved Resolution 2020-073 transferring contingency and extending FTE for Drug Free Communities Grant
• Approved Resolution 2020-070 reallocating vacant FTE and increasing FTE for a Public Health Nurse II position
• Approved Resolution 2020-071 reclassifying a Peer Support Specialist to Behavioral Health Technician and extending position to 6/30/2022
• Approved Chair signature of Document 2020-728, OHA #159163-12
• Approved minutes of the November 9, 2020 BOCC meeting

Hearings Officer Hearing - Public Hearing

The public hearing scheduled for November 24, 2020, regarding an application to establish a farm dwelling has been cancelled. The applicant requested to withdraw their Administrative Determination application.

• Cancellation of public hearing for File Number 247-20-000582-AD

Board of Commissioners - BOCC Monday Meeting

The Board of Commissioners is considering a request to add 6.0 full-time equivalent positions to Deschutes County Health Services to support COVID-19 response and long-term capacity. The proposal includes a request for a 0.5 FTE Health Officer and several limited-duration roles. The board will also discuss housing strategies and review Spring River commercial zone amendments.

• Request for 6.0 FTE positions at a total 18-month cost of $1,016,606
• Proposed 0.5 FTE Health Officer position (regular, ongoing)
• Work session on Spring River Rural Commercial Zone text amendments
• Bicycle and Pedestrian Advisory Committee Big Chainring Awards presentation
• Discussion regarding COVID Business Assistance

The Deschutes County Board of Commissioners approved 6 full-time equivalent positions for COVID-19 response, extended a limited duration position, and approved the county's group medical plan and service agreement with PacificSource. The board also reappointed five members to the STIF Advisory Committee and received updates on COVID business assistance, housing strategies, and a rural commercial zone amendment. Two executive sessions were held regarding real property, with staff directed to proceed as discussed.

• Approved 6 FTE for COVID-19 response (3-0)
• Approved extension of limited duration position 2351 until January 2021 (3-0)
• Approved County Administrator signature on Deschutes County Group Medical Plan and Service Agreement (3-0)
• Approved reappointment of Andrea Breault, Ken Thorpe, Jonathon Bullock, Sintha Townsend, and Zachary Bass to STIF Advisory Committee (3-0)
• Directed staff to proceed as discussed in executive session on real property

Planning Commission - Regular Meeting

The Planning Commission is holding a virtual open house to discuss potential new building codes and land use regulations for unincorporated Deschutes County. These proposed changes aim to increase home fire resistance and require defensible space around properties. The session includes presentations on wildfire mitigation, building codes, and a new story map.

• Discussion of proposed fire-resistant building codes for decks, siding, and vents
• Review of Wildfire Mitigation Advisory Committee recommendations
• Introduction of the Wildfire Mitigation Story Map
• Information on proposed land use regulations for unincorporated areas
• Announcement of an online community survey due December 22, 2020

The Deschutes County Planning Commission held a virtual wildfire mitigation open house on November 19, 2020, to present information and gather public input. No decisions were made; staff explained that public input will be summarized and presented to the Board of County Commissioners in early 2021 for a decision on whether to proceed with possible code amendments. The meeting included an overview of wildfire risks, defensible space, and fire-resistant building codes, followed by a live Q&A. A second open house is scheduled for December 3, 2020.

Board of Commissioners - Joint Meeting with DRRH Road District

The Board of County Commissioners and DRRH Road District #1 held a joint meeting to discuss traffic and pedestrian safety at Harper Bridge. No formal actions were taken; the bodies discussed various mitigation options and the potential acquisition of land north of the bridge.

Board of Commissioners - BOCC Monday Meeting

The Board of Commissioners will discuss COVID-19 and CARES Act updates, review a grant application for Central Oregon Public Safety Chaplaincy, and consider an economic development loan for SmartyPits. Additionally, staff is requesting an increase in full-time equivalent status for the Public Health Immunization Program Coordinator.

• Increase Public Health Nurse II (Immunization Program Coordinator) from 0.8 to 1.0 FTE
• $10,000 Economic Development Loan request for SmartyPits
• Discretionary Grant Application Review for Central Oregon Public Safety Chaplaincy
• Approval of Collective Bargaining Agreement with Deputy DAs
• Consideration of Veterans' Preference Policy HR-18

The Board approved a $10,000 economic development loan to SmartyPits, a collective bargaining agreement for Deputy District Attorneys, and a new Veterans’ Preference hiring policy. They also approved an increase in Public Health staffing and appointed Cameron Fischer to the Behavioral Health Advisory Board, despite concerns about her relationship with a Commissioner-elect. A CARES Act update noted all ventilators were received but raised concerns about unspent funds.

• Approved $10,000 economic development loan to SmartyPits (3-0)
• Approved Board Signature for Deputy District Attorney CBA, Document No. 2020-784 (3-0)
• Approved County Administrator signature for Policy HR-18, Veterans’ Preference (3-0)
• Approved increase in FTE for Immunization Program Coordinator to Public Health Nurse II (3-0)
• Approved appointment of Cameron Fischer to Behavioral Health Advisory Board (2-1)
• Approved Consent Agenda items 1, 2, and 4-7 (3-0)
• Directed staff to proceed as discussed after Executive Session on Real Property

Planning Commission - Regular Meeting

The Commission held a work session as part of the Deschutes 2040 orientation series to review Statewide Planning Goal 5. The discussion focused on protecting scenic views, open spaces, historic resources, and mineral and aggregate resources.

• Orientation on Statewide Planning Goal 5 (Parts II & III)
• Review of Open Space and Conservation Zone (128 properties, ~70,400 acres)
• Discussion of Smith Rock State Park overflow parking concerns
• Review of 78 zoned surface mines totaling 10,604 acres
• Discussion of National Register of Historic Places listings for Pilot Butte and Central Oregon Canals

The Planning Commission met electronically on November 12, 2020 and accepted the minutes of its October 8 and October 22, 2020 meetings as posted. The rest of the meeting was an orientation and discussion of Statewide Planning Goal 5 topics — scenic and open spaces, historic resources, and mineral and aggregate resources — led by staff. No applications were approved, denied, or tabled, and no public comments were received.

• Accepted October 8 and October 22, 2020 minutes as posted
• No public comments received
• No land-use applications approved, denied, or tabled

Board of Commissioners - BOCC Monday Meeting

The Board of Commissioners will hold a public hearing regarding an appeal of a decision to approve a 10-lot subdivision and property line adjustments at 19800 Pacific Heights Road. Additionally, the Board will consider approving the sale of real property acquired through tax foreclosure, which generated $768,100 in gross proceeds.

• Public hearing for 10-lot subdivision and property line adjustments at 19800 Pacific Heights Road
• Approval of Order No. 2020-064 for the sale of tax-foreclosed real property ($768,100 gross proceeds)
• Grant application for Quick Deploy Shelter
• St. Charles Psychiatric Emergency Services/Sage View Agreement
• Replacement of DCSO exterior siding and windows for Building 10

The Deschutes County Board of Commissioners approved a consent agenda, authorized a grant application for a quick deploy shelter for incident command operations, and signed agreements for psychiatric emergency services, a mobile COVID-19 testing unit license, and sheriff's office building repairs. A public hearing on a 10-lot subdivision was closed with the written record extended to November 30 and deliberations set for December 9. The Board also agreed to hear an appeal de novo regarding a hydroelectric facility and lot of record verification. Updates were given on COVID-19, CARES Act funding, and housing strategies, with further discussion planned.

• Approved consent agenda (3-0)
• Approved grant application for quick deploy shelter (3-0)
• Approved Document No. 2020-293, St. Charles Psychiatric Emergency Services/Sage View Agreement (3-0)
• Approved Document No. 2020-770, revocable license for Dr. Jeanne Young's mobile COVID-19 testing unit (3-0)
• Approved Document No. 2020-710, replacement of DCSO's exterior siding and windows (3-0)
• Closed public hearing on property line adjustments and 10-lot subdivision; extended written record to November 30; deliberations set for December 9
• Approved Order No. 2020-060 to hear appeal de novo on hydroelectric facility and lot of record verification (2-0, Adair absent)

Historic Landmarks Commission - Regular Meeting

The Historic Landmarks Commission will discuss potential projects for the 2020-2021 Certified Local Government (CLG) grant application. The commission will review past grant activities and consider new priorities to include in the upcoming submission.

• Discussion of 2020-2021 Certified Local Government Grant Application
• Review of 2019-2020 CLG grant projects including Bull Creek Dam/Bridge rehabilitation
• Potential project consideration: Develop HLC Policy and Procedures Manual
• Potential project consideration: Elevate Sisters Reconnaissance Level Survey
• Introduction of new Commissioner Dan Ellingson

Board of Commissioners - BOCC Wednesday Meeting

The Board of Commissioners will consider budget adjustments for public health staffing and sheriff's office funding. The meeting also includes a public hearing regarding a road district withdrawal and updates on CARES Act funding.

• Resolution 2020-067: Increasing Health Services Fund appropriation by $1,637 and adding 0.2 FTE Public Health Nurse II
• Resolution 2020-068: Transferring $842,488 from Law Enforcement District contingency to intergovernmental transfers
• Public Hearing: Order No. 2020-059 regarding Edward Hogan's withdrawal from Panoramic Access Special Road District
• Document No. 2020-683: Amending services contract with LEHR for vehicle builds
• Order No. 2020-063: Extending the declared state of emergency

The Deschutes County Board of Commissioners held a virtual meeting on November 4, 2020, with Commissioners Patti Adair and Anthony DeBone present and Commissioner Phil Henderson absent/excused. The Board approved its consent agenda, adopted Order No. 2020-059 granting Edward Hogan withdrawal from the Panoramic Access Special Road District, and approved several contracts and budget transfers. The Board also adopted Order No. 2020-063 extending the declared state of emergency for an additional 30 days. The Board went into two executive sessions, one for litigation and one for real property, and adjourned at 1:56 p.m.

• Approved Consent Agenda (2-0, Henderson absent/excused)
• Adopted Order No. 2020-059 granting Edward Hogan withdrawal from Panoramic Access Special Road District (2-0, Henderson absent/excused)
• Approved Document No. 2020-683 amending Services Contract No. 2017-489 with LEHR to complete vehicle builds (2-0, Henderson absent/excused)
• Approved Document No. 2020-706 amending Oregon Health Authority IGA for financing of public health services (2-0, Henderson absent/excused)
• Approved Resolution No. 2020-069 transferring appropriations in the FY 2020-21 Deschutes County Budget (2-0, Henderson absent/excused)
• Approved reclassification of Peer Support Specialist position to Behavioral Health Technician for a limited duration through June 30, 2022 (2-0, Henderson absent/excused)
• Adopted Order No. 2020-063 extending the declared state of emergency for an additional 30 days (2-0, Henderson absent/excused)

Board of Commissioners - BOCC Monday Meeting

The Board of Commissioners will consider several budget adjustments, including increasing a public health nurse position and balancing sheriff's office funding. The meeting also includes a public hearing regarding a road district withdrawal and a discussion on extending the declared state of emergency.

• Resolution 2020-067: Increase Health Services Fund by $1,637 to add 0.2 FTE Public Health Nurse II
• Resolution 2020-068: Transfer $842,488 from LED 1 and LED 2 contingency to balance Sheriff's Office transfers
• Public Hearing: Order No. 2020-059 regarding Edward Hogan's withdrawal from Panoramic Access Special Road District
• Amendment to Services Contract 2017-489 with LEHR for vehicle builds
• Order No. 2020-063: Extension of the Declared State of Emergency

The Board approved an extension of the declared state of emergency and granted a resident's withdrawal from a special road district. Other actions included budget appropriation transfers and a contract amendment for vehicle builds.

• Approved Order No. 2020-063 extending the state of emergency for 30 days
• Approved Order No. 2020-059 granting Edward Hogan withdrawal from Panoramic Access Special Road District
• Approved Document No. 2020-683 amending services contract No. 2017-489 with LEHR for vehicle builds
• Approved Document No. 2020-706 amending Oregon Health Authority IGA for public health services financing
• Approved Resolution No. 2020-069 for a transfer of appropriations in the FY 2020-21 budget
• Approved reclassification of Peer Support Specialist to Behavioral Health Technician through June 30, 2022
• Approved Consent Agenda including Resolution No. 2020-067 and Resolution No. 2020-068
• Approved minutes from October 26 and October 28, 2020 meetings

Board of Commissioners - BOCC Wednesday Meeting

The Board of Commissioners will discuss wastewater collection rights, health services staffing, and road dedications. The meeting also includes updates on COVID-19 and CARES Act funding.

• License agreement with Tumalo Property Owners Association for wastewater collection use
• Reclassification of a Health Services position
• Naming a private road as Verheyden Ranch Drive
• Road dedication for an unnamed road at 19175 Tumalo Reservoir Road
• Vacation of an unnamed road in Township 17S, Range 11E

The Deschutes County Board of Commissioners approved its consent agenda, including an advance of taxes to small tax districts, road dedication and vacation documents, a Telecare lease amendment, and appointments to special road district and service district budget committees. The Board approved a $50,000 CARES Act funding reallocation from a micro center child care program to the Bend Resiliency Grants, and agreed to participate in the Deschutes Basin Water Collaborative. Two items were not decided: a wastewater license agreement with Tumalo Property Owners Association was sent back to staff for revisions and a future meeting, and a Health Services position reclassification was returned for more clarity on staffing and budget.

• Approved consent agenda, including Order No. 2020-062 (ORS 311.392 tax advance), road dedication and vacation documents, Telecare lease amendment, and appointments (3-0)
• Appointed Robert Foster to Sunriver Service District Budget Committee (3-0)
• Reappointed Nora Ellison to Black Butte Ranch Service District Budget Committee (3-0)
• Adopted Order No. 2020-055 naming a private road Verheyden Ranch Drive (2-0, DeBone absent)
• Reallocated $50,000 CARES Act funding from micro center child care program to Bend Resiliency Grants (3-0)
• Approved participation in the Deschutes Basin Water Collaborative (3-0)
• Approved a letter of support regarding the BOCC rural lands letter to DLCD/LCDC (3-0)
• Approved revised IGA with the Eastern Oregon Counties Association (3-0)

Board of Commissioners - BOCC Monday Meeting

The Board of Commissioners will discuss increasing staffing and funding for regional communicable disease response. They will also consider a grant application for food service program training and a proposal to name a private road Verheyden Ranch Drive.

• Grant application for $5,500 for Food Service Program assessment and training
• Increase of 0.2 FTE and $1,637 appropriation for Regional Communicable Disease Prevention and Response
• Board Order to name a private road Verheyden Ranch Drive
• Appeal regarding a proposed hydroelectric facility by Three Sisters Irrigation District
• September 2020 Treasurer and Finance Report

The Board of Commissioners approved a grant application for food service program training and an increase in appropriations and FTE for communicable disease prevention. Several other items, including a hydroelectric facility appeal and a rural resource lands letter, were tabled or sent for revision.

• Approved grant application for Food Service Program Assessment and Training (2-0)
• Approved increase in appropriation and FTE in Health Services Fund for Regional Communicable Disease Prevention and Response (2-0)
• Tabled appeal of hydroelectric facility proposal until November 4, 2020
• Requested revisions to LCDC Policy Agenda 2019-21 letter of support for Rural Resource Lands Project

Planning Commission - Regular Meeting

The Planning Commission is participating in a 12-part orientation series to prepare for the Deschutes 2040 Comprehensive Plan update scheduled for Fall 2021. This session focuses on Statewide Planning Goal 5, specifically regarding water resources and wildlife. Staff will discuss how local land use planning interacts with resource protection and existing inventories.

• Orientation on Statewide Planning Goal 5: Water Resources and Wildlife
• DLCD Technical Assistance Grant progress report regarding wildlife inventory
• Discussion of Deschutes 2040 Comprehensive Plan update timeline
• Review of Goal 5 resource inventories including wetlands, riparian areas, and fish habitats

The Deschutes County Planning Commission held a regular meeting via telephone and electronic media to discuss Statewide Planning Goal 5. Staff presented an orientation on water resources and a progress report on the DLCD Technical Assistance Grant regarding wildlife habitat inventories. The commission approved the corrected minutes from the October 8, 2020 meeting with one correction and adjourned at 8:00 p.m.

• Approved October 8, 2020 meeting minutes with one correction (no objections)

Board of Commissioners - BOCC Wednesday Meeting

The Board of Commissioners will consider accepting a grant for the Prevent Diabetes Central Oregon program and discuss scheduling for several land use items. The meeting also includes updates on COVID-19 and CARES Act funding.

• Acceptance of $168,396 PacificSource Prevent Diabetes Central Oregon Grant for FY 2022
• Discussion of Spring River Rural Commercial Zone text amendments
• Scheduling for a proposed plan amendment and zone change at 21235 Tumalo Place, Bend
• Appeal regarding a proposed hydroelectric facility for the Three Sisters Irrigation District
• COVID-19 and CARES Act funding updates

The Board approved the consent agenda and accepted grant funding for the Prevent Diabetes Central Oregon program for Fiscal Year 2022. Several zoning and land use items were deferred or scheduled for future meetings.

• Approved Consent Agenda (2-0)
• Approved minutes from October 7, 2020 (2-0)
• Approved minutes from October 14, 2020 (2-0)
• Accepted Prevent Diabetes Central Oregon Grant for FY 2022 (2-0)
• Deferred appeal of Three Sisters Irrigation District hydroelectric facility decision to October 26
• Directed staff to proceed with real property matters discussed in Executive Session

Hearings Officer Hearing - Public Hearing

The Deschutes County Hearings Officer will consider an application to establish an accessory farm dwelling on a 19.22-acre property. The proposal involves an approximately 1,800 square-foot manufactured home. The applicant also requested a modification to change the dwelling's location from Tax Lot 500 to Tax Lot 201.

• Proposed 1,800 square-foot manufactured home accessory dwelling
• Modification to move dwelling location from Tax Lot 500 to Tax Lot 201
• Estimated Transportation System Development Charge (SDC) of $3,635
• Site plan review for dwelling in Landscape Management Combining Zone
• Administrative Determination for dwelling in Exclusive Farm Use Zone

Board of Commissioners - BOCC Monday Meeting

The Board will receive a presentation on the Veterans Village project and consider a license agreement for a private wastewater system in Tumalo. The meeting also includes a review of the draft State of the County Address.

• Presentation on Veterans Village project at 20355 Poe Sholes Drive
• Proposed $150,000 capital funding commitment for Veterans Village
• License Agreement for Tumalo Property Owners Association wastewater system
• Review of draft State of the County Address

The Deschutes County Board of Commissioners heard a presentation on the Veteran's Village project, which has secured funding for phase 1 to care for 12 shelters for homeless veterans. Central Oregon Veterans Outreach (COVO) would hold service coordination and operational responsibilities, and stakeholders — the community, City of Bend and Deschutes County — are each being asked to cover one-third of all costs, with the county's share requested at $100,000 per year. A draft lease agreement will be presented to the Board next week. The Board took no vote on the funding request.

• No vote taken on the $100,000 annual funding request for Veteran's Village; draft lease agreement to be presented next week
• License agreement with Tumalo Property Owners Association for right-of-way use not decided; Board asked to review further with Legal Counsel and add the item to a future agenda
• Board supported holding one combined State of the County event instead of two; recommended revisions made to the slide presentation

Board of Commissioners - BOCC Wednesday Meeting

The Board of Commissioners will consider Resolution No. 2020-062 to authorize negotiations for property interests needed for a roundabout at the US 20, Ward Road, and Hamby Road intersection. The project is funded by ODOT and is expected to begin construction in Spring 2021. Other agenda items include updates on the Deschutes County Stabilization Center and CARES Act funding.

• Resolution No. 2020-062: Right of way acquisition for US 20 and O.B. Riley Road improvements
• Resolution No. 2020-066: Transfer of appropriations and FTE increase for FY 2020-21 budget
• 2020 TGM Grant Award: Tumalo Community Plan Update and Sisters Country Vision Action Plan
• Discussion: Harper Bridge project update
• Grant Application: Basins to Buttes All Lands Project

The Deschutes County Board of Commissioners approved a grant application for the Basins to Buttes All Lands Project, with $140,000 designated for Deschutes County, and accepted a $75,000 TGM grant for the Tumalo Community Plan Update and rural trails planning. The Board also approved a two-year contract extension with Aramark for food services at the county jail, appointed candidates to the Facility Project Review Committee, and approved Order No. 2020-058 to waive transcript requirements for a November 9 appeal hearing. Commissioner Henderson was absent for most votes; the jail contract extension passed with all three commissioners voting yes.

• Approved consent agenda including Resolution No. 2020-062 for right of way on US 20 and O.B. Riley Road, Resolution No. 2020-066 for budget transfer and FTE increase, and appointments to Historical Landmarks Commission (2-0, Henderson absent)
• Approved grant application for Basins to Buttes All Lands Project, $140,000 designated for Deschutes County (2-0, Henderson absent)
• Approved Order No. 2020-058 to waive transcript requirements for November 9 appeal hearing (2-0, Henderson absent)
• Accepted 2020 TGM Grant Award of $75,000 for Tumalo Community Plan Update and rural trails planning (2-0, Henderson absent)
• Approved appointment of recommended candidates to Facility Project Review Committee (2-0, Henderson absent)
• Approved two-year contract extension with Aramark for food services at county jail (3-0)

Planning Commission - Regular Meeting

The Commission will deliberate on proposed text amendments for the Spring River Rural Commercial Zone. Additionally, staff will provide an orientation on Statewide Planning Goals 3 and 4 as part of the Deschutes 2040 Comprehensive Plan update.

• Deliberation: Spring River Rural Commercial Zone text amendments (File No. 247-20-000502-TA)
• Orientation: Deschutes 2040 Statewide Planning Goal 3 (Agricultural Lands)
• Orientation: Deschutes 2040 Statewide Planning Goal 4 (Forest Lands)
• Discussion: Wildfire Mitigation Project virtual open house logistics

The Deschutes County Planning Commission voted 4-0 to accept the Applicant Initiated Amendment for the Spring River Rural Commercial Zone, as corrected by staff recommendations, and forward it to the County Commissioners as a Planning Commission recommendation. The applicant agreed to withdraw the light industrial amendment, while other staff-recommended amendments remained. The rest of the meeting was informational: presentations on Statewide Planning Goals 3 and 4 (farm and forest lands) and on a wildfire mitigation outreach project, including proposed virtual open houses. No other substantive decisions were made.

• Approved forwarding the Spring River Rural Commercial Zone Applicant Initiated Amendment, as corrected by staff recommendations, to the County Commissioners (4-0; Commissioners Asla, Kirby, and Altman absent)
• Applicant agreed to withdraw the light industrial amendment; other staff-recommended amendments stand
• Accepted corrected minutes for 8/13/20, 9/10/20, and 9/24/20 with no objections

Board of Commissioners - BOCC Wednesday Meeting

The Deschutes County Board of Commissioners will discuss COVID-19 and CARES Act updates, prepare for the 2021 legislative session, and review discretionary grants. Key actions include a potential contract award for the Tumalo Rd/Tumalo Pl intersection project and support for the South Redmond US 97 TIF Plan.

• Notice of Intent to award $1,024,529.65 contract to Marcum and Sons LLC for Tumalo Rd/Tumalo Pl intersection improvements
• Resolution No 2020-065 to support the proposed South Redmond US 97 TIF Plan (Urban Renewal)
• Appointment of residents to the Board of Property Tax Appeals pools
• Termination of an unnamed Improvement Agreement (Document No. 2020-645)
• FY21 Q2 Discretionary Grant Review

The Board approved the allocation of $246,843 in CARES Act funding to rural chambers of commerce and Neighborimpact. It also awarded a contract for the Tumalo Road/Tumalo PI Intersection Improvement Project and supported a South Redmond urban renewal plan.

• Approved contract for Tumalo Road/Tumalo PI Intersection Improvement Project to Marcum and Sons LLC
• Allocated $120,000 in CARES Act funding to Deschutes County Rural Chambers of Commerce
• Allocated $126,843 in CARES Act funding to Neighborimpact for regional food system warehouse expansion
• Approved moving $100,000 previously granted to Neighborimpact for COVID isolation shelter to emergency winter shelter facility
• Approved Resolution No. 2020-065 supporting the Proposed South Redmond US 97 TIF Plan (2-1)
• Approved termination of Improvement Agreement (Document No. 2020-645)
• Approved Consent Agenda including appointments to Board of Property Tax Appeals and Housing Works
• Deferred FY21 Q2 Discretionary Grant Review to October 14

Hearings Officer Hearing - Public Hearing

The Hearings Officer will review an appeal regarding the verification of Tax Lot 800 as a legal lot of record. The appeal was filed by Scott and Debora Miller following a staff decision to approve the application for the property at 7420 N Hwy 97.

• Appeal of lot of record verification for 7420 N Hwy 97, Terrebonne
• Staff decision to approve Tax Lot 800 as a legal lot of record
• Appeal concerning easement encroachments of existing buildings

Board of Commissioners - BOCC Monday Meeting

The Board of Commissioners will consider extending the local state of emergency and approving a $143,000 grant for behavioral health training. Other items include a request for full-time employee reinstatement and a discussion regarding housing strategies.

• Approval of Resolution 2020-064 for $143,000 GenPMTO grant funding
• Extension of the declared local state of emergency via Order 2020-057
• Request for reinstatement of full-time employees (FTEs)
• Discussion of Housing Strategies Project

The Deschutes County Board of Commissioners approved Resolution No. 2020-064 for GenPMTO grant funding and a budget appropriation increase, and approved Order No. 2020-057 extending the declared state of emergency an additional 30 days to simplify COVID-19 reimbursements through FEMA and local procurement and contracting rules. The Board also approved reinstating two Community Development Department positions, an assistant planner and a senior planner. A housing strategies project discussion was held and will return for further Board presentation in November. Commissioner Phil Henderson was absent/excused; Commissioners Patti Adair and Anthony DeBone voted yes on each motion.

• Approved Resolution No. 2020-064 for GenPMTO grant funding and increased 2020-2021 budget appropriations (2-0, Henderson absent/excused)
• Approved Order No. 2020-057 extending the declared state of emergency an additional 30 days (2-0, Henderson absent/excused)
• Approved reinstatement of assistant planner and senior planner positions in Community Development (2-0, Henderson absent/excused)
• Housing strategies project discussed; to return for further BOCC presentation in November (no decision recorded)

Board of Commissioners - BOCC Wednesday Meeting

The Board of Commissioners will hold a public hearing regarding the issuance of up to $120,000,000 in revenue bonds for St. Charles Health System improvements. They will also consider a $66,940 budget increase for an LED lighting project at the Event Center.

• Public hearing for Resolution No. 2020-061 to authorize up to $120,000,000 in hospital revenue bonds
• Resolution No. 2020-060 to increase the Fair and Expo Capital Reserve Fund by $66,940 for LED lighting
• Appointment of Kenneth Piarulli to the Deschutes County Bicycle and Pedestrian Advisory Committee
• Appointment of Jackie Schmid to the Sunriver Service District Managing Board
• Discussion regarding the Redmond Urban Renewal Project

The Board approved the issuance of hospital revenue bonds and allocated $250,000 for business relief grants via the Bend Chamber. Other actions included approving a supplemental budget increase and appointing members to county committees.

• Approved Supplemental Budget Increase for 2020-21 (3-0)
• Appointed Kenneth Piarulli to Bicycle and Pedestrian Advisory Committee (3-0)
• Appointed Jackie Schmid to Sunriver Service District Managing Board (3-0)
• Approved Resolution No. 2020-061 for Hospital Facility Authority revenue bonds (3-0)
• Allocated $250,000 to Bend Chamber for business relief funds (3-0)
• Directed staff to draft a Resolution supporting the Redmond US 97 urban renewal project

Board of Commissioners - BOCC Monday Meeting

The Board will discuss the La Pine Transportation System Development Charge Program and prepare for a public hearing regarding proposed hospital revenue bonds. Other items include a legislative update and the August 2020 treasurer and finance report.

• Discussion of La Pine Transportation System Development Charge Program ($4,453 per single family home)
• Preparation for public hearing on St. Charles Health System, Inc. proposed $100 million in revenue bonds
• Legislative update regarding the upcoming session and state budget
• August 2020 Treasurer and Finance Report showing a $191.1 million portfolio balance

The Board reviewed a proposed $120M debt issuance for St. Charles Health System and discussed 2021 legislative priorities. No formal votes were recorded for the action items presented.

• Discussed La Pine Transportation System Development Charge Program; suggested joint city-county meeting
• Reviewed proposed $120M hospital revenue bond issuance for St. Charles Health System
• Reviewed August 2020 Treasurer and Finance Report
• Discussed 2021 legislative priorities including Circuit Court Judges and Courthouse Construction
• Directed staff to proceed as discussed following executive session regarding litigation

Planning Commission - Regular Meeting

The Planning Commission is considering a public hearing regarding proposed changes to the Spring River Rural Commercial Zone. The applicant, Spring River Plaza LLC, seeks to allow office, retail, and light industrial uses, clarify front yard setbacks, and provide a parking requirement exception.

• Public hearing for Spring River Rural Commercial Zone text amendments (File No. 247-20-000502-TA)
• Proposal to allow office, retail, and light industrial as outright permitted uses subject to site plan review
• Proposal to clarify minimum front yard setbacks
• Proposal to provide a parking requirement exception
• Work session on Sisters Comprehensive Plan Update

The Deschutes County Planning Commission held a public hearing on the Spring River Rural Commercial Zone amendments, keeping the written record open until October 1st. The Commission also tabled the approval of past minutes from August 13 and September 10, 2020. Additionally, the meeting included work sessions and updates regarding the Sisters Comprehensive Plan and Deschutes 2040.

• Tabled approval of August 13 and September 10, 2020 minutes to the next meeting
• Closed oral testimony and kept written record open until Thursday, October 1st for Spring River Rural Commercial Zone Amendments (7-0)

Board of Commissioners - BOCC Wednesday Meeting

The Board of Commissioners will consider an amendment to an agreement with the Oregon Health Authority. This amendment would add $282,271 in Coronavirus Relief Funds to support behavioral health services through December 31, 2020.

• Amendment to OHA agreement for $282,271 in behavioral health funding
• Proposal for a new South Redmond US 97 Urban Renewal District
• Resolution to increase FTEs within the FY 2020-21 budget
• Resolution to increase appropriations in the FY 2020-21 budget
• Termination of infrastructure improvement agreement for Tetherow Tract Y

The Board of Commissioners approved a 5% interest rate for existing and future Economic Development Loan Program awards. Commissioners also approved budget appropriations and a cooperative forest road agreement, while tabling a decision on a Tetherow infrastructure improvement bond.

• Approved 5% interest rate for EDCO loan agreements (3-0)
• Approved Resolution 2020-057 to increase FY 2020-21 budget appropriations (3-0)
• Approved Document 2020-620, Cooperative Forest Road Agreement (3-0)
• Tabled Tetherow Tract Y infrastructure improvement agreement (3-0)
• Approved consent agenda items 1, 3, 5, and 6 (3-0)

Board of Commissioners - BOCC Monday Meeting

The Board will discuss a proposal from Bio Carbon Solutions to process solid waste into energy. They will also consider accepting $657,618 in grant funding to extend health services staff through June 2021.

• Discussion on Bio Carbon Solutions proposal for a Total Recovery Facility
• Request to reallocate an on-call position to a Sergeant-Professional Standards FTE
• Grant application for Sheriff's Office software and hardware technology
• Resolution 2020-059 to accept $657,618 in CCBHC expansion grant funding
• Discussion on the Housing Strategies Project

The Deschutes County Board of Commissioners accepted grant funding and adopted Resolution No. 2020-059 for CCBHC expansion and an FTE in Health Services, and approved a grant application for sheriff's office software and hardware technology. The board also discussed a Bio Carbon Solutions waste-to-energy proposal, housing strategies, and a planned migration of county code to Municode, but took no final action on those items. Commissioner Adair left at 3:00 p.m. and was absent for the later grant vote. The board held two executive sessions on real property and labor negotiations before adjourning at 4:22 p.m.

• Accepted grant funding and adopted Resolution No. 2020-059 for CCBHC expansion and extending an FTE in Health Services (3-0)
• Approved grant application for sheriff's office software and hardware technology; ODOT award of $141,000 with a $24,838.00 sheriff's office match (2-0, Adair absent excused)
• Discussed Bio Carbon Solutions waste-to-energy proposal; no action taken, staff to contact consultant for peer review
• Discussed housing strategies project; no action taken, item to return for further discussion
• Received information on migrating county code to Municode; no action taken, public hearing expected in late-November
• Held executive session under ORS 192.660 (2)(e) Real Property from 3:27 p.m. to 3:56 p.m.
• Held executive session under ORS 192.660 (2)(d) Labor Negotiations from 3:56 p.m. to 4:22 p.m.

Board of Commissioners - BOCC Wednesday Meeting

The Board will consider an expansion of the Sisters Urban Renewal Plan to extend its duration to 2030 and add $4.7 million in improvements. They will also consider an order appointing qualified mental health professionals to manage custody and transportation for allegedly mentally ill persons.

• Sisters Urban Renewal Plan expansion/extension
• Appointment of Health Services Director's designees (Order No. 2020-052)
• COVID-19 update
• Wildfire update

The Deschutes County Board of Commissioners approved Order No. 2020-052 appointing a Health Services Director's designee, voting 3-0. The Board also approved its consent agenda minus that item, including minutes of the September 9, 2020 meeting and a thank-you to Katie Condit of the Central Oregon Intergovernmental Council. Most of the meeting was updates and discussion: a proposed Sisters urban renewal plan expansion, COVID-19 and wildfire reports, and talk of directing $5,000 toward housing assistance and $5,000 toward gift cards for wildfire evacuees. The Board went into executive session for labor negotiations and adjourned at 1:44 p.m.

• Approved Order No. 2020-052 appointing Health Services Director's designee (3-0)
• Approved consent agenda minus Item 1, including September 9, 2020 minutes and thanks to Katie Condit of COIC (3-0)
• Expressed support for $5,000 to the Sheriff's Office for housing assistance and $5,000 for gift cards for food and supplies for wildfire evacuees
• Received proposed Sisters Urban Renewal Plan expansion/extension for discussion; no vote recorded
• Held executive session under ORS 192.660(2)(d) for labor negotiations

Hearings Officer Hearing - Public Hearing

The City of Bend is requesting text amendments to the Airport Development Zone to streamline the review of personal use hangars. The proposal includes adopting FAA and OAR definitions and adjusting setback requirements for the airport area.

• Streamline county review for personal use hangars
• Reduce Powell Butte Highway front yard setback from 100 feet to 50 feet
• Reduce rear yard setback from 50 feet to 20 feet
• Allow parking in the front yard for uses in the Airport Development Zone
• Adopt FAA definitions for 'fixed based operator' and 'hangar'

Planning Commission - Regular Meeting

The Planning Commission is holding a work session to discuss proposed changes to the Spring River Rural Commercial Zone. The amendments, proposed by Spring River Plaza LLC, seek to allow office, retail, and light industrial uses as outright permitted uses and clarify setback and parking requirements.

• Work session: Spring River Rural Commercial Zone text amendments (File No. 247-20-000502-TA)
• Proposed addition of office, retail, and light industrial as outright permitted uses
• Proposed clarification of front yard setback and parking requirements
• Orientation to Comprehensive Plan 2040

The Planning Commission met electronically on September 10, 2020. It tabled approval of the August 13, 2020 minutes until the next meeting. No public comments were offered. The Commission held a work session on applicant-initiated amendments to the Spring River Rural Commercial Zone, which would add office, retail, and light industrial uses permitted outright and clarify minimum front yard setback provisions; a public hearing was set for September 24. Staff also gave an orientation presentation on the 2040 Comprehensive Plan update and statewide planning goals. No substantive decisions were made.

• Tabled approval of the August 13, 2020 minutes until the next meeting
• Held work session only on Spring River Rural Commercial Zone amendments; public hearing set for September 24, 2020
• Received staff presentation on 2040 Comprehensive Plan update and statewide planning goals; no action taken

Board of Commissioners - BOCC Wednesday Meeting

The Board of Commissioners will consider a $2.4 million IMPACTS grant to expand services at the Deschutes County Stabilization Center. The meeting also includes a presentation on suicide trends and risk factors in the county from 2000 to 2017.

• IMPACTS Grant Agreement for $2,403,519.52
• Resolution 2020-055 to increase Community Development change fund to $400
• Presentation on suicide trends, risk factors, and recommendations
• Proclamation recognizing September as Suicide Prevention Awareness Month
• Discussion regarding a 10-lot subdivision appeal in the UAR10 Zone

The Deschutes County Board of Commissioners approved Order No. 2020-053 to hear an appeal of a Hearings Officer decision approving a 10-lot subdivision in the UAR10 zone, which had required site plan review within 100 feet of the Deschutes River high water mark. The Board also approved two CARES Act funding requests totaling $54,980 for Spanish translation services and a childcare micro-center, and allocated $10,000 in transient room tax for the Deschutes Forest Collaborative outreach. A proclamation recognizing September as Suicide Prevention Awareness Month was adopted. The Board held four executive sessions on employment, litigation, and real property, directing staff to proceed as discussed.

• Approved Consent Agenda minus Item 2 (3-0)
• Approved Document No. 2020-580, IMPACTS Grant Agreement (3-0)
• Approved two CARES Act funding requests: $4,980 for Spanish translation and $50,000 for childcare micro-center (3-0)
• Adopted proclamation recognizing September as Suicide Prevention Awareness Month (3-0)
• Approved Order No. 2020-053 to hear appeal of 10-lot subdivision approval in UAR10 zone (3-0)
• Approved $10,000 in transient room tax for Deschutes Forest Collaborative outreach (3-0)
• Directed staff to proceed as discussed following four executive sessions on employment, litigation, and real property

Board of Commissioners - BOCC Wednesday Meeting

The Board of Commissioners will consider COVID-19 testing contracts and the extension of the declared state of emergency. They will also review a comment letter regarding the Eastside Screens Plan Amendment and consider funding for a sagebrush restoration project.

• Right of Way acquisition for Tumalo Rd/Tumalo Pl Intersection Improvement Project ($31,563.81)
• COVID-19 testing contracts and state of emergency extension
• Eastside Screens Plan Amendment comment letter review
• $15,000 Taylor Grazing fund request for East Cascades Audubon Society sagebrush project

The Board extended the declared state of emergency for 30 days and authorized grant agreements for COVID-19 testing services. Commissioners also approved funding for a sagebrush rangeland restoration project and a support letter for the Eastside Screens project.

• Approved Consent Agenda (3-0)
• Authorized grant agreement with Dr. Jeanne Young for COVID-19 testing
• Authorized $150,000 grant to Mosaic Medical Center for COVID-19 testing
• Adopted Order No. 2020-050 extending state of emergency for 30 days (3-0)
• Approved Eastside Screens comment letter with edits (3-0)
• Approved Taylor Grazing funding for East Cascade Audubon Society rangeland restoration (3-0)

Board of Commissioners - BOCC Wednesday Meeting

The Board of Commissioners will discuss several budget adjustments, including adding behavioral health positions to the Sheriff's Office. The meeting also includes discussions on road vacations, zoning, and COVID-19 updates.

• Resolution 2020-047: Transfer $229,019 to the Sheriff's Office to add 2.5 FTEs for behavioral health
• Resolution 2020-025: Initiating the vacation of portions of D.H. Yeoman Road and Cole Road
• Second reading of Ordinance 2020-013 regarding the Lower Bridge Mine Rezone
• Intergovernmental Agreement with ODOT for US 20 at Ward/Hamby Intersection Improvement Project
• Order 2020-037 to name a public right of way as Quail Farm Road

The Deschutes County Board of Commissioners approved a consent agenda including road vacations and budget transfers, adopted Ordinance No. 2020-013 for the Lower Bridge Mine Rezone, and named Quail Farm Road as a public right of way. The Board also approved an amended Triennial Title VI Policy update, approved Document No. 2020-579 for the Thornburgh Golf Course site plan, and received updates on COVID-19 response and CARES Act funding.

• Approved Consent Agenda including road vacations, budget transfers, and public health appointments (3-0)
• Thanked Ron Schmid and appointed Robert Foster to the Sunriver Service District Managing Board (3-0)
• Approved second reading and adoption of Ordinance No. 2020-013 for the Lower Bridge Mine Rezone (3-0)
• Approved Board Order No. 2020-037 naming Quail Farm Road as a public right of way (3-0)
• Approved amended Triennial Title VI Policy update with population statistics revision (3-0)
• Approved Document No. 2020-579 as amended for the Thornburgh Golf Course site plan (3-0)

Hearings Officer Hearing - Public Hearing

The Deschutes County Hearings Officer is considering a conditional use permit for a Type 3 Home Occupation. The proposal involves indoor truck and trailer storage, including on-site maintenance and washing, at a 2.81-acre property in a Multiple Use Agricultural Zone.

• Conditional Use Permit for Type 3 Home Occupation (indoor truck and trailer storage)
• Proposed use includes on-site truck maintenance and washing
• Maximum of two off-site employees for truck dispatch
• Transportation System Development Charge (SDC) of $4,448

Board of Commissioners - BOCC Monday Meeting

The Board of Commissioners will consider authorizing a contract for a Transportation System Plan update and discuss CARES Act funding. Other agenda items include a presentation on forest management and discussions regarding housing strategies and road naming.

• Authorization of $241,568 contract with Kittelson and Associates for Transportation System Plan Update
• Presentation on Environmental Assessment-Eastside Screens
• Discussion regarding CARES Act funding
• Discussion on Housing Strategies Project
• Discussion to prepare for public hearing to name Quail Farm Road

Deschutes County commissioners expressed support for changing the Eastside Screens '21-inch rule' and directed County Forester Ed Keith to draft a letter of support. The Board approved County Administrator signature of Agreement No. 2020-574 with Kittleson and Associates to update the county Transportation System Plan, the only proposal received. Commissioners also approved a letter of support for reopening St. Francis School and, after an executive session on real property, a letter of support for Veterans Village. CARES Act funding options were discussed and supported in part, with some items deferred to the August 26 meeting.

• Approved County Administrator signature of Agreement No. 2020-574, Transportation System Plan update with Kittleson and Associates (3-0)
• Expressed support for changing the Eastside Screens '21-inch rule'; County Forester Ed Keith to draft a letter of support for Board signature
• Approved letter of support for reopening St. Francis School (3-0)
• Approved letter of support for Veterans Village following executive session (3-0)
• Expressed support for COVID Direct Response Column A and reducing the Emergency Operation Center amount to $500,000
• Expressed support for Housing and Basic Needs Column B except item 5 on Broadband Hotspots
• Referred Economic Assistance Column C and County Facilities Column D to the August 26 BOCC meeting
• Directed staff to proceed as discussed in executive session under ORS 192.660(2)(e) Real Property

Board of Commissioners - Joint Meeting

The Deschutes County Board of Commissioners and the Deschutes County Fair & Expo Board of Directors are meeting jointly to discuss finance reports, audit updates, and various committee reports. The agenda includes discussions on building and grounds, short and long-range planning, and the Deschutes County Fair Association.

• Audit Update/Discussion
• Budget & Finance Committee/DCFE Finance Reports
• Building & Grounds Committee report
• Deschutes County Fair Association discussion
• Short/Long range Planning discussion

Board of Commissioners - BOCC Wednesday Meeting

The Board of Commissioners will discuss several items including a budget increase for public health staffing and the sale of surplus real property. Other items include an operating agreement with the Deschutes Children's Foundation and various land transfers.

• Resolution 2020-053: $104,039 appropriation and 1.0 FTE for Health Services COVID-19 response
• Order 2020-048: Sale of 30 surplus real properties by public auction on October 16, 2020
• Document 2020-232: Operating agreement with Deschutes Children's Foundation
• Document 2020-521: Conveyance of 1.41 acres to the City of La Pine
• Ordinance 2020-009: Amendments to the Deschutes County Transportation System Plan

The Board of Commissioners approved the adoption of an ordinance amending the county's Transportation System Plan and two orders regarding road jurisdiction and annexation. Commissioners also approved a consent agenda covering various administrative items, including budget appropriations and property sales. Additionally, the Board adopted an emergency order directing resources to assist children during the COVID-19 state of emergency.

• Adopted Ordinance 2020-009 regarding Transportation System Plan (3-0)
• Adopted Order 2020-011 to surrender road jurisdiction to City of Bend (3-0)
• Adopted Order 2020-015 to approve annexation into Crooked River Ranch (3-0)
• Adopted Order 2020-049 regarding emergency resources for children (3-0)
• Approved consent agenda including budget and FTE increases (3-0)
• Reappointed Dave Edwards to Investment Advisory Committee (3-0)
• Reappointed Michelle Cermak to Investment Advisory Committee (3-0)

Board of Commissioners - BOCC Monday Meeting

The Board will discuss a proposal for a Veterans Village transitional housing facility and review potential uses for remaining CARES Act funding. Other items include a senior advisor update and the acceptance of a grant for telehealth devices.

• Discussion of Heroes Foundation proposal for Veterans Village ($250,000 capital assistance; $100,000 annual operational subsidy)
• Acceptance of $5,000 COHC grant to purchase seven GrandPad devices for older adult telehealth
• Review of Coronavirus Relief Fund (CRF) allocation opportunities for COVID-19 response and recovery
• Presentation on Deschutes County Senior Advisor activities regarding wildland fire strategy
• Consideration of an emergency declaration to assist children during COVID-19

The Deschutes County Board of Commissioners accepted a $5,000 COHC grant to purchase GrandPads and approved a letter of support to the BLM for the Steelhead Falls Fuel Reduction Project. Most of the meeting was discussion: an update on the proposed Central Oregon Veterans Village, possible uses of Coronavirus Relief Fund money, and a draft emergency declaration to assist children during COVID-19. Staff were directed to bring revised funding and declaration documents back to the August 19 meeting. The Board also met in executive session on labor negotiations and directed staff to proceed as discussed.

• Accepted $5,000 COHC grant to purchase GrandPads (3-0)
• Approved Board signature on letter of support to BLM for Steelhead Falls Fuel Reduction Project (3-0)
• Directed staff to proceed as discussed following executive session on labor negotiations (ORS 192.660(2)(d))
• No vote taken on Heroes Foundation Veterans Village proposal; continued discussion only
• No vote taken on Coronavirus Relief Fund priorities; staff to revise document for August 19 meeting
• No vote taken on draft emergency declaration for children during COVID-19; revised version to be distributed before August 19

Planning Commission - Regular Meeting

The Planning Commission is reviewing an update regarding a project to address housing strategies in Deschutes County. Staff presented a draft housing profile covering population, income, and vacant rural residential land to help define the project's future scope.

• Introduction of new Planning Commissioners Susan Altman and Scott Asla
• Presentation of Draft Housing Profile for unincorporated Deschutes County
• Discussion of potential project methodologies, including forming an advisory committee or hiring a consultant
• Update on DLCD Technical Assistance Grant progress

The Planning Commission held a regular meeting to introduce new members and receive updates on the Housing Strategy Report and DLCD Technical Assistance grants. No formal legislative actions or votes were taken during the session, which focused on informational presentations and committee discussion. The meeting was conducted electronically due to COVID-19 protocols.

• Approved June 25, 2020 meeting minutes

Board of Commissioners - BOCC Wednesday Meeting

The Deschutes County Board of Commissioners will hold public hearings regarding the Pahlisch Homes annexation to the Bend Park & Recreation District and public safety issues at Harper Bridge. The Board will also consider a budget resolution to increase a Management Analyst position in the District Attorney's Office.

• Public hearing for Pahlisch Homes annexation of 22.61 acres at 21165 Scottsdale Dr. to Bend Park & Recreation District
• Public hearing regarding public safety issues at Harper Bridge and Ordinance No. 2020-044
• Resolution No. 2020-052 to increase District Attorney Management Analyst FTE from 0.35 to 0.45
• First reading of Ordinance No. 2020-013 for Lower Bridge Mine Rezone, Westside
• Deliberation on the Thornburg Golf Course Site Plan

The Deschutes County Board of Commissioners approved Ordinance No. 2020-044 creating County Code Chapter 9.20 on bridges, amended to apply only to Harper Bridge, effective August 13, 2020 by emergency adoption with an October 31, 2020 sunset. The Board also approved the Pahlish Homes annexation to the Bend Park & Recreation District, a second reading and adoption of historic preservation amendments (Ordinance No. 2020-006), a first reading of the Lower Bridge Mine rezone (Ordinance No. 2020-013), a JAG grant application, and a letter of support for CARES Act funding. All recorded votes were unanimous (3-0). The Board held deliberations on the Thornburg Golf Course site plan, with a draft decision document expected August 26, 2020, and received a COVID-19 update.

• Approved Consent Agenda, including Bicycle and Pedestrian Advisory Committee appointments and Resolution No. 2020-052 to increase FTE in the 2020-21 budget (3-0)
• Approved Order No. 2020-020 annexing Pahlish Homes to Bend Park & Recreation District (3-0)
• Approved Document No. 2020-538, JAG grant application (3-0)
• Approved second reading and adoption of Ordinance No. 2020-006, Historic Preservation Amendments (3-0)
• Approved first reading of Ordinance No. 2020-013, Lower Bridge Mine Rezone - Westside (3-0)
• Adopted Ordinance No. 2020-044 creating County Code Chapter 9.20, amended to apply only to Harper Bridge, effective August 13, 2020 by emergency adoption, sunset October 31, 2020 (3-0)
• Approved a letter of support requested by the Association of Oregon Counties regarding CARES Act funding (3-0)
• Held deliberations on the Thornburg Golf Course site plan; draft decision document to be presented August 26, 2020

Board of Commissioners - BOCC Wednesday Meeting

The Board of Commissioners will discuss several administrative renewals, land use amendments, and a potential ballot measure regarding marijuana production. The meeting includes a public hearing on West La Pine Livestock District annexations and a COVID-19 update.

• $350,000 Iris Telehealth contract renewal
• Public hearing: West La Pine Livestock District annexations
• Purchase of Caterpillar 836K Landfill Compactor
• Ordinance 2020-009: US 97 Bend-Redmond median and J-Turns
• Marijuana producer and processor prohibition ballot measure

The Board of Commissioners approved an extension of the county's state of emergency through September 4, 2020. They also authorized elections regarding the West La Pine Livestock District annexation and a ballot measure to prohibit additional marijuana production sites in unincorporated areas. Additionally, the Board approved the purchase of a landfill compactor and accepted a grant for the 'Take Meds Seriously' campaign.

• Extended state of emergency through September 4 (3-0)
• Approved election for West La Pine Livestock District annexation (3-0)
• Approved ballot measure on marijuana production sites (3-0)
• Approved purchase of Caterpillar 836K landfill compactor (3-0)
• Accepted $4,980 grant for 'Take Meds Seriously' campaign (3-0)
• Approved gate permit for Three Sisters Irrigation District (3-0)
• Approved first reading of Ordinance 2020-009 regarding US 97 (3-0)
• Approved reopening record for Thornburg Golf Course site plan (3-0)

Board of Commissioners - BOCC Monday Meeting

The Board of Commissioners will review a request to approve $7,500,000 in revenue bonds for a multi-family apartment project in Redmond. They will also consider a $5,000 grant for telehealth devices for older adults and set a public hearing for a road district annexation.

• Approval of up to $7,500,000 in revenue bonds for Midtown Place Apartments at 736 NW 5th Street, Redmond
• Consideration of a $5,000 COHC grant to purchase 7 GrandPad devices for telehealth services
• Setting a public hearing for August 19, 2020, regarding the annexation of NW Quail Road into Crooked River Ranch Special Road District
• Presentation regarding Environmental Education Center & Total Recovery Facility by BioCarbon Solutions Global/BioCarbon Fuels LLC
• Discussion regarding a Marijuana Opt Out Ballot Measure

The Deschutes County Board of Commissioners approved the issuance of revenue bonds by the Central Oregon Regional Housing Authority and authorized a $5,000 grant application to purchase GrandPads. The Board also set a public hearing for the Crooked River Ranch Special Road District Annexation and discussed a marijuana opt-out ballot measure.

• Approved Order No. 2020-043 for Central Oregon Regional Housing Authority revenue bonds (3-0)
• Approved application for $5,000 COHC grant to purchase GrandPads (3-0)
• Approved Order No. 2020-046 setting public hearing for Crooked River Ranch Special Road District Annexation on August 19 (3-0)

Board of Commissioners - BOCC Wednesday Meeting

The Board of Commissioners is considering Resolution No. 2020-013 to set a public hearing for the proposed transfer of various county roads to the City of Bend. This action follows annexations within the Bend Urban Growth Boundary. The public hearing is proposed for August 19, 2020.

• Resolution No. 2020-013: Setting a public hearing for road jurisdictional surrender to the City of Bend
• Proposed transfer of NE 18th Street, Yeoman Road, Cole Road, Deschutes Market Road, Butler Market Road, NE Purcell Boulevard, Skyliners Road, O.B. Riley Road, and Cooley Road
• Document No. 2020-316: Services Agreement with Dr. Marc Williams
• Dedication Deeds for Powell Butte Hwy/Alfalfa Market Rd/Neff Rd Roundabout and Tumalo Rd/Tumalo Pl Intersection projects
• Gate Permit No. 20-001 for Bonanza Lane construction and maintenance

The Board adopted Ordinance No. 2020-007 regarding housekeeping amendments and approved a services agreement with Telecare Mental Health Services of Oregon. The Board also approved a consent agenda including road jurisdictional surrenders and dedication deeds. Discussions were held regarding COVID-19 updates and vacant county positions.

• Approved Consent Agenda Items 1-10 (3-0)
• Appointed Jeff Swan to the Black Butte Ranch County Service District (3-0)
• Approved services agreement with Telecare Mental Health Services of Oregon (3-0)
• Adopted Ordinance No. 2020-007 Housekeeping Amendments (3-0)
• Approved first reading of Ordinance No. 2020-006 Historic Preservation Amendments (3-0)
• Authorized filling of vacant positions funded by grant awards (3-0)

Board of Commissioners - BOCC Monday Meeting

The Board of Commissioners will consider an order to prohibit parking on several public roads near Smith Rock State Park to address safety and overflow concerns. Other agenda items include reviewing the Planning Commission's policy manual and discussing housing strategies.

• No-parking order for roads near Smith Rock State Park (Order No. 2020-035)
• Estimated $10,000 cost for initial phase of no-parking signage
• Review of Planning Commission Policy and Procedures Manual
• Housing Strategies Project discussion
• Adult Parole & Probation space needs consideration

The Board of Commissioners approved a no-parking order for public roads near Smith Rock State Park and acknowledged the Planning Commission's Policy and Procedures Manual. Other items discussed included housing strategies, parole and probation space needs, and CARES Act funding.

• Approved Order No. 2020-035 for no-parking on various public roads near Smith Rock State Park (3-0)
• Acknowledged the Planning Commission Policy and Procedures Manual (3-0)

Board of Commissioners - BOCC Wednesday Meeting

The Board of Commissioners will consider budget increases for public health COVID-19 expenses and a proposal to vacate a portion of Cook Avenue. The meeting also includes a public hearing on historic preservation ordinances and discussions regarding the Bend Core Area Urban Renewal District.

• Resolution 2020-045: $541,525 appropriation for COVID-19 public health expenses and 4.0 FTEs
• Resolution 2020-048: Initiating the vacation of a portion of Cook Avenue
• Public Hearing: Historic Preservation Ordinance Update
• Purchase Agreement: Old Bend Redmond Hwy/Tumalo Rd Intersection Improvement Project
• Discussion: Bend Core Area Urban Renewal District

Deschutes County commissioners approved Resolution No. 2020-051 opposing the proposed Bend Core Area TIF plan, and approved an amended Resolution No. 2020-045 shifting budgeted funds from an administrative assistant position to a contact tracer. The Board also approved a Transportation System Plan text amendment and moved several consent agenda items, including a road intersection purchase agreement and multiple reappointments. A public hearing on the Historic Preservation Ordinance update was held and closed, with deliberations scheduled for a future meeting.

• Approved Resolution No. 2020-051 opposing the proposed Bend Core Area TIF plan (3-0, Henderson initially unsure then yes on revised resolution)
• Approved amended Resolution No. 2020-045, reallocating 6 months of administrative assistant funding to a contact tracer (3-0)
• Approved Transportation System Plan text amendment (3-0)
• Approved consent agenda minus Item 1 (pulled for discussion) and Item 14 (further review) (3-0)
• Closed public hearing on Historic Preservation Ordinance update; deliberations scheduled for future meeting
• Expressed support for letter to Association of Oregon Counties regarding OSHA rules for agricultural workers
• Expressed support for filling vacant South County Health Services position; County Administrator will authorize
• Directed staff to proceed as directed following executive session on litigation

Board of Commissioners - BOCC Monday Meeting

The Board will hold a work session regarding proposed amendments to the County's historic preservation ordinance and the Comprehensive Plan. Other agenda items include discussions on Smith Rock Park operations and a potential marijuana opt-out election.

• Work session on Historic Preservation Ordinance updates (DCC Chapter 2.28)
• Discussion on Smith Rock Park operational issues, parking, and master plan
• Discussion of proposed order calling a marijuana opt-out election
• Review of 2020-2021 Q1 discretionary grants
• Discussion of 2020 County College

The Deschutes County Board of Commissioners approved a $12,500 payment for participation and membership dues to Eastern Oregon Counties, and approved a letter of support for a 2020 Transportation Growth Management Grant application. The Board also supported the Dog Control Board's recommended 2020 Spay & Neuter grant awards, which were funded at $10,000. Several items were discussed but not decided, including a Smith Rock Park no-parking order, a historic preservation ordinance update, a resolution on the Bend Core Area Urban Renewal District, a marijuana opt-out election order, and the 2020 County College format. The Board went into executive session on labor negotiations and directed staff to proceed as discussed.

• Approved letter of support for CDD to apply for a 2020 Transportation Growth Management Grant (3-0)
• Approved 2020 Spay & Neuter grant awards totaling $10,000 as recommended by the Dog Control Board of Supervisors (3-0)
• Approved participation and membership dues of $12,500 to Eastern Oregon Counties (3-0)
• Directed staff to proceed as discussed following executive session on labor negotiations (no vote recorded)

Board of Commissioners - BOCC Wednesday Meeting

The Board of Commissioners will consider accepting an IMPACTS grant to extend Stabilization Center hours to 24/7. They will also review a request to move $270,000 in transit funding between STIF projects and hold public hearings on land amendments and annexations.

• Acceptance of $2,403,519.52 IMPACTS grant to fund 11 FTE and 24/7 Stabilization Center hours
• Request to move $270,000 from STIF Project #40 to STIF Project #26 for fleet technology
• New lease with Peltier Real Estate Company for 2.25 acres at $710/month
• Public hearing on Nonprime Resource Land Amendments
• Public hearing on annexations into West La Pine Livestock

The Board approved several grant acceptances to expand health services and supported a grant application for area planning in La Pine. A first reading of Ordinance No. 2020-007 regarding housekeeping amendments was approved, and a public hearing on annexations was continued to August 5, 2020.

• Approved IMPACTS grant to extend Stabilization Center hours to 24/7 for two years
• Approved SAMSHA grant for children's serious emotional disturbances services
• Approved Statewide Transportation Improvement Fund (STIF) project modification
• Approved letter of support for City of La Pine's $250,000 TGM grant application
• Approved first reading of Ordinance No. 2020-007 (Housekeeping Amendments)
• Continued West La Pine Livestock annexation hearing to August 5, 2020
• Approved Consent Agenda including lease with Peltier Real Estate Company
• Authorized signature for revised CARES act agreement

Board of Commissioners - Joint Meeting with City of Redmond

The Redmond City Council and Deschutes County Board of Commissioners are holding a joint workshop. The session includes presentations regarding an affordable housing pilot project and development trends.

• Affordable Housing Pilot Project presentation
• Development Trends presentation

Hearings Officer Hearing - Public Hearing

The Deschutes County Hearings Officer will review an application by Three Sisters Irrigation District to construct a new hydroelectric facility. The hearing addresses a potential code enforcement violation regarding unpermitted construction and a request to modify the plan to include underground electrical lines.

• Site Plan Review for a new hydroelectric facility
• Lot of Record Verification for 18150 Simmons Road, Sisters, OR
• Modification of application to include underground electrical distribution lines
• Investigation of potential code violation regarding construction prior to land use approval
• Public hearing regarding noise impacts and conditional use criteria

Planning Commission - Regular Meeting

The Redmond City Council and Deschutes County Board of Commissioners will hold a joint workshop. The session includes presentations regarding an affordable housing pilot project and development trends.

• Affordable Housing Pilot Project presentation
• Development Trends presentation

Board of Commissioners - BOCC Wednesday Meeting

The Board of Commissioners will consider several budget items, including a $100,000 increase to the Transient Room Fund for emergency business grants. The meeting also includes a COVID-19 update and discussions regarding public health funding and youth suicide prevention.

• Contract for $150,388 for private security services at the Deschutes County Stabilization Center
• Resolution No. 2020-044 to increase Transient Room Fund appropriations by $100,000
• Notice of Intent to award contract for Old Bend Redmond Hwy/Tumalo Rd Intersection Improvement Project
• Notice of Intent to award contract to Clean Harbors Environmental Services for hazardous waste services
• 10-year payment plan for Treehouse Therapies Transportation System Development Charges

The Deschutes County Board of Commissioners approved a notice of intent to award the Old Bend Redmond Hwy/Tumalo Rd Intersection Improvement Project to low bidder Knife River Corporation Northwest for $1,156,715.00, with work to begin in early August. The Board also approved a security services contract for the new Stabilization Center, a 10-year transportation SDC payment plan for Treehouse Therapies plus two $1,414.90 discretionary grant payments, a household hazardous waste services contract, an extension of the declared state of emergency through August 7, a four-year Garrett Lee Smith youth suicide prevention grant of $117,003 per year, and two Oregon Health Authority amendments to the 2019-2021 public health financing agreement. A COVID-19 update reported 221 positive cases in the county as of July 7. Discussion of a proposed City of Redmond S. Hwy 97 urban renewal district and a county vacancy analysis were continued to future meetings.

• Approved Document No. 2020-333, PPC Solutions security services contract for the Stabilization Center (3-0)
• Approved Order No. 2020-036, 10-year Transportation SDC payment plan for Treehouse Therapies (3-0)
• Approved two discretionary grant payments of $1,414.90 each for Treehouse Therapies (3-0)
• Approved Document No. 2020-172, intent to award Old Bend Redmond Hwy/Tumalo Rd intersection project to Knife River Corp. Northwest for $1,156,715.00 (3-0)
• Approved Document No. 2020-460, intent to award Household Hazardous Waste Services contract to Clean Harbors Environmental Services (3-0)
• Approved Order No. 2020-038 extending the declared state of emergency through August 7 (3-0)
• Approved Garrett Lee Smith Youth Suicide Prevention and Early Intervention Grant, $117,003 per year for four years (3-0)
• Approved Document No. 2020-392 and Document No. 2020-428, Oregon Health Authority Amendments #14 and #11 to the 2019-2021 IGA for Financing of Public Health Services (3-0)

Board of Commissioners - BOCC Monday Meeting

The Board of Commissioners will consider a resolution to declare a state of emergency and impose public use fire restrictions on county-owned and unprotected lands. The meeting also includes discussions on Sheriff's Office staffing, transportation payment plans, and grant updates.

• Resolution No. 2020-043: Public use fire restrictions on county-owned and unprotected lands
• Sheriff's Office: Behavioral Health Specialist I and II FTEs
• Resolution No. 2020-034: ECommerce Overlay of the Greater Redmond Enterprise Zone
• Order No. 2020-036: 10-year transportation payment plan for Treehouse Therapies
• La Pine TGM Grant: Preparation of area plan for county-owned property

The Board adopted public use fire restrictions for county lands and approved funding for behavioral health positions at the jail. They also approved an e-commerce overlay for the Greater Redmond Enterprise Zone and letters of support for Bend Airport grants.

• Approved Resolution No. 2020-043 for Public Use Fire Restrictions (3-0)
• Approved $219,275 for Countywide BHS Positions (2-1)
• Approved reclassifying a Digital Forensics position for $9,744 (2-1)
• Approved Resolution No. 2020-034 for ECommerce Overlay of the Greater Redmond Enterprise Zone (3-0)
• Approved letters of support for two TGM applications regarding Bend Airport (3-0)
• Tabled decision on Treehouse Therapies SDC payment plan to July 8
• Tabled decision on La Pine TGM Grant support to next week

Hearings Officer Hearing - Public Hearing

The Deschutes County Hearings Officer will consider a request by Scott and Carol Ann Smallwood to adjust property lines to 100.1 acres and approve a 10-lot subdivision. The proposal is located in the Urban Area Reserve Zone and involves discussions regarding road maintenance agreements and access.

• Two property line adjustments to increase subject property to 100.1 acres
• Tentative plan approval for a 10-lot subdivision in the Urban Area Reserve Zone (UAR10)
• Proposed subdivision located at 19800 Pacific Heights Road, Bend, OR
• Transportation System Development Charge (SDC) of $3,603 per lot
• Public hearing regarding road maintenance and access for Pacific Heights Road

Special Transportation Fund Advisory Committee - Stfac

The Special Transportation Fund Advisory Committee met to discuss Cascades East Transit COVID-19 impacts, Route 31 operations, and upcoming STF/STIF program consolidation. The committee also approved December 2019 meeting minutes and established that a committee member would review applications for upcoming committee vacancies to provide a recommendation to the Board of Commissioners.

• Approved December 2019 meeting minutes
• Volunteered Peter Russell to review new STFAC member applications and provide a recommendation to the Board of Commissioners

Planning Commission - Regular Meeting

The Planning Commission received an update regarding the adoption of Ordinance No. 2020-010. These amendments change child care-related uses from conditional uses to permitted uses subject to site plan review in specific zones.

• Adoption update for Ordinance No. 2020-010 (Child Care Text Amendments)
• Reclassification of child care uses from conditional to permitted subject to site plan review
• Consolidation of child care definitions to align with ORS 329A
• Update to 'family child care provider' definition to allow up to 16 children

The Deschutes County Planning Commission voted 5-0 (Vice Chair Kirby absent) to forward housekeeping amendments to the Board of County Commissioners after closing a public hearing. The Commission also reached consensus to move historic preservation amendments to the Board for review and decision. The Commission approved its May 28, 2020 minutes, with Commissioner Palcic abstaining. No public comments were received.

• Approved May 28, 2020 minutes (Palcic abstained, Kirby absent)
• Closed public hearing on housekeeping amendments and commenced deliberations (5-0, Kirby absent)
• Forwarded housekeeping amendments as presented to Board of County Commissioners (5-0, Kirby absent)
• Consensus to move historic preservation amendments forward to Board of County Commissioners for review and decision

Board of Commissioners - Joint Meeting with City of La Pine

The Deschutes County Board of Commissioners and the City of La Pine will hold a joint meeting to discuss several regional planning items. Topics include wildfire protection, neighborhood master plans, and sewer infrastructure.

• Greater La Pine Community Wildfire Protection Plan
• Newberry Neighborhood Master Plan (TGM Grant) application
• La Pine request for land grant to utilize sewer lift station
• Wickiup Junction Refinement Plan update
• COVID-19 update

Board of Commissioners - BOCC Wednesday Meeting

The Board of Commissioners will discuss several budget adoptions and fee schedules for various service districts. The meeting also includes public hearings on transportation plan amendments and road right-of-way acquisitions.

• Right-of-way purchase from Eloise J. Elliott for $1,000.00
• Right-of-way purchase from Western Oregon Conference Association of Seventh-Day Adventists for $14,501.00
• FY 2021 Deschutes County Budget adoption
• Amendment to Transportation System Plan regarding U.S. 20 roundabouts
• Public hearing for FY 2021 Deschutes County Fee Schedule

The Board approved the FY 2021 Deschutes County Budget and fee schedule, along with budgets and fees for the 911, Sunriver, Black Butte Ranch, Extension & 4H, and Law Enforcement service districts. The Board also approved a noise variance for nighttime sewer construction and awarded an engineering contract for the Rickard Rd improvement project.

• Approved FY 2021 Deschutes County Budget and Fee Schedule (3-0)
• Approved FY 2021 budgets and fees for 911, Sunriver, Black Butte Ranch, Extension & 4H, and Law Enforcement districts (3-0)
• Approved Noise Variance for nighttime construction on Deschutes Market Road and US Highway 97 (3-0)
• Awarded engineering contract for Rickard Rd: Groff Rd to US 20 Improvement Project to HWA, Inc. (3-0)
• Adopted Ordinance No. 2020-012 text amendments to Titles 1, 15, and 18 (3-0)
• Adopted Ordinance No. 2020-008 amending the Transportation System Plan (3-0)
• Approved Emergency Management Performance Grant (3-0)
• Approved CDD FY 2020-21 Work Plan with modifications (3-0)

Board of Commissioners - BOCC Monday Meeting

The Board of Commissioners will discuss Smith Rock neighborhood issues and review several grant applications for community planning. They will also consider renewing a solid waste service agreement and executing new real estate and labor contracts.

• Extension of Heart of Oregon Corps agreement for solid waste services ($175,000)
• TGM grant application for Tumalo Community Plan update ($50,000)
• TGM grant application for Sisters Country trail mapping and policies ($25,000)
• TGM grant application for area planning of County-owned property in La Pine
• Collective Bargaining Agreement with 9-1-1 Employees Association

The Deschutes County Board of Commissioners approved a collective bargaining agreement with the 9-1-1 Employees Association, a new lease with Peltier Real Estate Company and termination of the lease with La Pine Disposal & Recycling, and an extension of the Heart of Oregon agreement. The Board also supported two TGM grant applications and continued an internal audit on-call position. Discussion on Smith Rock parking issues and budget follow-up items ended without a decision.

• Approved Board Signature of Document No. 2020-334, amendment extending Heart of Oregon agreement (2-0, Henderson absent)
• Supported TGM grant application for Tumalo Community Plan update and trail map (2-0, Henderson absent)
• Approved Board Signature of Document No. 2020-387 (new lease with Peltier Real Estate) and Document No. 2020-440 (termination with La Pine Disposal & Recycling) (2-1, Henderson no)
• Approved Board Signature of Document No. 2020-439, collective bargaining agreement with 9-1-1 Employees Association (3-0)
• Approved continuation of the Internal Audit on-call County position (3-0)

Board of Commissioners - Special Meeting

The Deschutes County Board of Commissioners has scheduled a special meeting for June 19, 2020. The agenda consists of executive sessions regarding labor negotiations and employee evaluations.

• Executive Session: Labor Negotiations
• Executive Session: Employee Evaluation

The Deschutes County Board of Commissioners held a special meeting on June 19, 2020, with Commissioners Patti Adair, Anthony DeBone, and Phil Henderson present. The Board went into executive session at 8:32 a.m. under ORS 192.660(2)(d) for labor negotiations and came out at 9:14 a.m. to direct staff to proceed as discussed. The remainder of the meeting consisted of commissioner updates on various topics, including a judicial funding letter, Bend Urban Renewal, wildfire preparedness, and law enforcement concerns. No other substantive decisions were recorded, and the meeting adjourned at 9:53 a.m.

• Directed staff to proceed as discussed following executive session on labor negotiations (no vote tally recorded)

Board of Commissioners - BOCC Wednesday Meeting

The Board of Commissioners will discuss the Transportation System Plan draft scope and Smith Rock State Park parking. The meeting also includes a presentation on a proposed Urban Renewal District tax increment finance plan and a public hearing regarding Thornburg Golf Course.

• Discussion of Smith Rock State Park parking
• Discussion of Transportation System Plan draft scope
• Presentation of Core Area Proposed Urban Renewal District Tax Increment Finance Plan
• Public hearing regarding Thornburg Golf Course
• Recognition of James Wood and Andrea Perkins for GFOA awards

The Deschutes County Board of Commissioners approved Document No. 2020-427, an intergovernmental agreement with Jefferson County to provide shelter for homeless populations at a contracted motel site in Bend, amended to include Crook County if requested. The vote was unanimous (DeBone, Henderson, Adair all yes). The Board also heard updates on COVID-19, a $130,000 quarterly shortfall in video lottery funds, and May 30 storm damage, and held a public hearing on the Thornburg Golf Course application with the written record left open into July. Several items were discussion-only or postponed, including the Government Finance Officers award (moved to July 6) and executive sessions (rescheduled to June 19).

• Approved Document No. 2020-427, an intergovernmental agreement with Jefferson County for homeless shelter at a contracted motel site in Bend, amended to include Crook County if requested (3-0)
• Government Finance Officers Award presentation pulled from agenda; moved to July 6, 2020 BOCC meeting
• Smith Rock State Park parking item: no action taken; Road Department Director to bring it back to June 22, 2020 BOCC meeting
• Transportation System Plan draft scope: Board supports proceeding; Commissioner Henderson noted preference for further review
• Thornburg Golf Course public hearing held; oral record closed, written record open until July 1, rebuttal until July 8, final arguments until July 15; decision deadline early December 2020
• Executive sessions postponed; rescheduled for 8:30 a.m. Friday, June 19

Historic Landmarks Commission - Regular Meeting

The Historic Landmarks Commission will hold deliberations regarding proposed legislative amendments to Deschutes County Code Chapter 2.28 and the Comprehensive Plan. Following a public hearing, the commission will consider whether to approve the amendments as drafted, approve them with edits, or deny them. The commission's final recommendation will be sent to the Board of County Commissioners.

• Deliberations on Historic Preservation Ordinance Amendments (file nos. 247-20-000253-PA / 254-TA)
• Review and approval of June 1, 2020, meeting minutes
• Public comment from Gary Grund regarding increased protections for historic landmarks

Board of Commissioners - BOCC Monday Meeting

The Board will consider declaring a countywide drought emergency due to low water levels in Wickiup Reservoir and the Deschutes River. They will also prepare for a public hearing regarding a nighttime noise variance requested by the City of Bend for the North Interceptor Sewer Project.

• Resolution No. 2020-024: Declaring a drought emergency in Deschutes County
• Noise variance request for nighttime construction on Deschutes Market Road and US Highway 97
• Preparation for hearing to amend Deschutes County Transportation System Plan text
• Discussion of Jefferson County request for COVID-19 quarantine assistance

The Board of Commissioners approved Resolution No. 2020-024, declaring a drought emergency in Deschutes County, amended to continue until October 31, 2020. The vote was unanimous among the three commissioners present. The Board also received a legislative update, preparations for two June 24 public hearings, and discussed a Jefferson County request for help with COVID-19 quarantine lodging; staff will revise a draft intergovernmental agreement for later review. Two executive sessions were held, and an employee evaluation session was moved to June 17.

• Approved Resolution No. 2020-024 declaring a drought emergency, as amended to last until October 31, 2020 (3-0)
• Held executive session on real property negotiations under ORS 192.660(2)(e), 11:46 a.m. to 12:06 p.m.
• Held executive session on litigation under ORS 192.660(2)(d), 12:06 p.m. to 12:21 p.m.
• Moved the executive session on employee evaluation under ORS 192.660(2)(i) to June 17, 2020
• No vote taken on the Jefferson County COVID-19 quarantine request; staff directed to revise the draft intergovernmental agreement

Board of Commissioners - BOCC Wednesday Meeting

The Board of Commissioners will discuss COVID-19 updates, a drought emergency, and a local emergency in Northwest Deschutes County due to storm damage. They will also consider setting public hearings for land annexations into the West La Pine Livestock District.

• Public hearing for West La Pine Livestock District annexations on July 15, 2020
• Ordinance 2020-008 to add roundabouts at US 20/Cook-O.B. Riley and US 20/Old Bend-Redmond Hwy
• Order to declare a drought emergency in Deschutes County
• Order to declare a local emergency in Northwest Deschutes County due to May 30, 2020 storm damage
• FY 2021 Video Lottery Allocations approval

The Deschutes County Board of Commissioners approved a consent agenda, repurposed a behavioral health position, advanced two ordinances on first reading, approved FY 2021 Video Lottery Allocations, and approved an amended letter on CARES Act funding. A drought emergency resolution was delayed and a storm-damage emergency order was discussed without a recorded vote. The meeting included COVID-19 and business assistance updates and ended with an executive session on labor negotiations.

• Approved Consent Agenda (3-0)
• Approved repurposing a CCBHC expansion position from BH Specialist II to BH Supervisor (3-0)
• Approved first reading of Ordinance 2020-008 amending the Transportation System Plan (3-0)
• Approved Order No. 2020-033 extending the State of Emergency (3-0)
• Approved first reading of Ordinance 2020-012 on building and fire code text amendments (3-0)
• Approved FY 2021 Video Lottery Allocations as drafted (3-0)
• Approved an amended AOC letter on CARES Act funding (3-0)
• Delayed consideration of a drought emergency resolution to a later date

Hearings Officer Hearing - Public Hearing

The Deschutes County Hearings Officer will hear an appeal filed by Central Oregon Land Watch. The case concerns a request to verify seven legal lots of record across three properties located at 67500 Three Creeks Road.

• Appeal of Lot of Record verification for 67500 Three Creeks Road, Sisters
• Verification of seven legal lots of record across Tax Lots 400, 1009, and 300
• Review of historical patent deeds and 1971 warranty deeds
• Discussion of a 1991 unfinalized property line adjustment (LL-91-10)

Board of Commissioners - BOCC Wednesday Meeting

The Board of Commissioners will discuss a $2,000,000 budget adjustment for the Health Benefit Fund to cover increased claim costs. Other items include land acquisitions for road improvements and a public hearing regarding child care text amendments.

• $2,000,000 budget adjustment for the Health Benefit Fund
• $89,834 purchase agreement for right of way at Old Bend Redmond Hwy/Tumalo Rd intersection
• Quitclaim deed for property at 56516 Solar Drive, Bend
• Public hearing for Child Care Text Amendments
• Deliberations on adding roundabouts at US 20/Cook-O.B. Riley and US 20/Old Bend-Redmond Hwy

The Deschutes County Board of Commissioners approved amendments to the Transportation System Plan to add roundabouts at two US 20 intersections. The Board also adopted Ordinance No. 2020-010 regarding child care text amendments and approved the transfer of solid waste franchises. Additionally, the Board created a facility project review committee and approved various health benefit fund policies and contracts.

• Approved amendments to Transportation System Plan for US 20 roundabouts (3-0)
• Adopted Ordinance No. 2020-010 for child care text amendments (3-0)
• Approved Order No. 2020-028 transferring solid waste franchises (3-0)
• Approved Policy F13 Reserve Policy for Health Benefit Fund (3-0)
• Approved BestCare Treatment Services Contract Document No. 2020-289 (3-0)
• Approved creation of facility project review committee (3-0)
• Approved application for IMPACTS grant (3-0)
• Approved Consent Agenda including budget adjustments and deed signatures (3-0)

Hearings Officer Hearing - Public Hearing

The Deschutes County Hearings Officer will consider a request from the Three Sisters Irrigation District to construct a hydroelectric facility at 18150 Simmons Road. The proposal includes site plan review, conditional use permits, and lot of record verification for the 97.60-acre property.

• Site plan review for a new hydroelectric facility
• Lot of record verification for 18150 Simmons Road
• Proposed addition of overhead distribution power lines
• Proposed 24/7 generator operation from March to November

Historic Landmarks Commission - Regular Meeting

The Historic Landmarks Commission is holding a public hearing to discuss legislative amendments to the County's historic preservation ordinance and Comprehensive Plan. The updates aim to align local code with Oregon Administrative Rules and the State Historic Preservation Office model ordinance.

• Public hearing on Deschutes County Code Chapter 2.28 and Comprehensive Plan amendments
• Proposed updates to inventory, designation, and protection of historic resources
• New procedures for the removal of resources from the local inventory
• Changes to exterior alteration review requirements for National Register landmarks
• Addition of new sections regarding the preservation of archaeological resources

Board of Commissioners - BOCC Monday Meeting

The Board of Commissioners will consider reopening a public hearing for Nonprime Resource Lands to establish eligibility for six rural residential areas. They will also hold a work session to prepare for a public hearing regarding updates to the Oregon State Building Code and Fire Code.

• Reopening public hearing for Nonprime Resource Lands amendment
• Work session for Oregon State Building Code and Fire Code text amendments
• Preparation for Child Care text amendments public hearing
• Discussion of FY 2021 Video Lottery Fund Allocation
• Discussion of COVID-19 Phase II opening and testing capacity

The Deschutes County Board of Commissioners met on June 1, 2020, and approved a revised letter to Governor Brown requesting to enter Phase II of the state's COVID-19 reopening process on Friday, June 6. The Board also supported reopening the public hearing on nonprime resource lands, with the hearing continued to a BOCC meeting in early July. The Board supported funding EDCO through transient room tax reserves amid a $42,000 state funding shortfall, and directed staff to proceed as discussed following three executive sessions on real property and labor negotiations. A discussion on a Facility Project Review Committee was rescheduled because Commissioner Henderson was not present.

• Approved revised letter to Governor Brown requesting Phase II reopening on June 6 (3-0)
• Supported reopening public hearing on nonprime resource lands; hearing continued to early-July BOCC meeting
• Supported funding EDCO through transient room tax reserves
• Directed staff to proceed as discussed after executive session on real property negotiations (ORS 192.660(2)(e))
• Directed staff to proceed as discussed after two executive sessions on labor negotiations (ORS 192.660(2)(d))
• Rescheduled Facility Project Review Committee discussion because Commissioner Henderson was not present

Board of Commissioners - Budget Hearings

The Budget Committee is scheduled to review and vote on the Deschutes County budget and two law enforcement district budgets. The meeting includes discussions regarding the Health Benefits Fund. Final decisions on budget totals and tax rates are pending committee votes.

• Approval of Deschutes County budget and tax rate
• Approval of Countywide Law Enforcement District #1 budget and tax rate
• Approval of Rural Law Enforcement District #2 budget and tax rate
• Review of Health Benefits Fund (675)

The Board of Commissioners approved the Deschutes County budget of $507,820,468 and set tax rates for the county and law enforcement service districts. The board also authorized various departmental staffing changes, approved a $2 million transfer to PERS reserves, and directed the use of transient room tax funds to balance the Fair and Expo budget.

• Approved $507.8M county budget (unanimous)
• Approved $39M Countywide Law Enforcement budget (unanimous)
• Approved $18.8M Rural Law Enforcement budget (unanimous)
• Approved $2M transfer to PERS reserves
• Approved 1.5% staffing reduction across departments
• Denied proposal to reduce property tax rate
• Approved $195,759 transfer for DA Victims Assistance program
• Approved $2.37M transfer of OHP Mental Health reserves

Board of Commissioners - Budget Hearings

The Budget Committee is meeting to discuss introductory budgets for several county departments. Discussions include the Justice Court, 9-1-1 services, the Sheriff’s Office, and the Road Department. The meeting is scheduled to continue on Friday, May 29.

• Justice Court (Fund 220) budget discussion
• 9-1-1 (Funds 705/710) budget discussion
• Sheriff’s Office and Law Enforcement Districts budget discussion
• Road Department budget discussion
• Capital Improvement Plan budget discussion

The Board of Commissioners and Budget Committee held a series of budget presentations from various county departments, including Justice Court, 9-1-1, the Sheriff's Office, and the Road Department. No formal votes or final budget approvals were recorded during this session. The meeting was recessed to continue on May 29, 2020.

• No substantive actions or votes were taken during this meeting

Planning Commission - Regular Meeting

The Planning Commission held a continued public hearing regarding amendments to the Transportation System Plan. The discussion focused on ODOT safety projects involving raised median barriers and J-turns between Bend and Redmond, as well as the connection of Vandevert Road to US 97.

• Continued hearing on US 97 Bend-Redmond safety improvements (File 247-20-000138-PA)
• Proposed addition of J-turns to the Transportation System Plan
• Proposed removal of language disconnecting Vandevert Road from US 97
• Discussion of Planning Commission Policies and Procedures Manual

The Deschutes County Planning Commission voted 5-0 (Commissioner Palcic absent) to approve amendments for ODOT safety improvements along Highway 97 between Bend and Redmond and along S. Century Drive, forwarding them to the Board of County Commissioners. The amendments would allow either J-turns or frontage/backage roads; staff said a J-turn is proposed in phase one. The Commission also approved its Policies and Procedures Manual report with a June 12 deadline for minor edits, and agreed to cancel its first June meeting, with the next meeting set for June 25, 2020.

• Approved ODOT Redmond/Bend safety improvement amendments and forwarded them to the Board of County Commissioners (5-0, Palcic absent)
• Closed the written and oral record and moved to deliberations on the ODOT hearing (5-0, Palcic absent)
• Approved the May 14, 2020 meeting minutes (all present in favor)
• Approved the Planning Commissioner Policies and Procedures Manual report with today's comments; scrivener's edits due to staff by June 12 (all present in favor)
• Agreed by consensus to cancel the first Planning Commission meeting in June
• Set the next Planning Commission meeting for June 25, 2020, with Housekeeping amendments and a Childcare Amendments update

Board of Commissioners - Special Meeting

The Board of Commissioners is considering Order No. 2020-030, which addresses restrictions on religious gatherings. If adopted, the order states the county will not enforce state executive orders that restrict the right to worship and will not have employees assist state agencies in enforcing those specific restrictions.

• Consideration of Order No. 2020-030 concerning restrictions on worship

The Deschutes County Board of Commissioners discussed a draft Order No. 2020-030 concerning restrictions on worship, with County Counsel directed to incorporate revisions and return with a new draft. No final vote or decision on the order was recorded during the meeting.

• Tabled Order No. 2020-030 concerning restrictions on worship for revisions and future consideration

Board of Commissioners - Budget Hearings

The Budget Committee is conducting introduction budget discussions for several county departments and service districts. The meeting includes votes on operating budgets and tax rates for the Extension and 4-H District and the Sunriver Service District.

• Approve Deschutes County Extension & 4-H Service District operating budget of $793,574
• Set Deschutes County Extension & 4-H Service District tax rate at $.0224 per $1,000 of assessed valuation
• Approve Sunriver Service District operating budget of $11,196,382
• Approve Sunriver Service District Reserve budget of $1,314,274
• Budget discussions for Natural Resources, County Assessor, Risk Management, Solid Waste, and District Attorney

The Deschutes County Board of Commissioners and Budget Committee convened to review proposed budgets and updates for various county departments, service districts, and programs, including Natural Resources, Assessor's Office, Solid Waste, and Community Justice. The Elected Officials Compensation Committee approved minutes from January 24, 2020, and voted to freeze elected officials' salaries and COLA for the next fiscal year. The Board also approved operating budgets and tax rates for the Deschutes County Extension & 4H Service District, Sunriver Service District, and Black Butte Ranch Service District.

• Approved minutes of the Elected Officials Compensation Committee of January 24, 2020
• Proposed no increase of COLA or salary for elected officials for next fiscal year (0% COLA)
• Approved Deschutes County Extension & 4H Service District operating budget of $793,574 and set tax rate at $.0224 per $1,000 of assessed valuation
• Approved Sunriver Service District operating budget of $11,196,382, set tax rate at $3.3100 per $1,000 of assessed valuation, and approved Reserve budget of $1,314,274
• Approved Black Butte Ranch Service District operating budget of $2,325,619, set tax rate at $1.0499 per $1,000 of assessed valuation, and set local option operating tax rate at $.65 per $1,000 of assessed valuation

Board of Commissioners - Budget Hearings

The Budget Committee is meeting to discuss the Deschutes County Budget Proposal. The agenda includes budget discussions for several departments and the election of a committee chair.

• Public meeting regarding the Deschutes County Budget Proposal
• Budget discussion for Economic Development of Central Oregon (EDCO)
• Budget discussion for COVA
• Budget discussion for Fair & Expo (Funds 615-619)
• Budget discussion for County Clerk, General Fund and PERS, and Health Services

The Deschutes County Budget Committee met on May 26, 2020, for budget hearings. The committee elected Bruce Barrett as chair, approved minutes from the April 18, 2020 meeting, and appointed Commissioner Henderson to the Investment Advisory Committee. Most of the meeting consisted of department budget presentations on the impacts of COVID-19, including from EDCO, COVA, Fair & Expo, County Clerk, General Fund/PERS, and Health Services. No other substantive budget decisions were recorded; the meeting was recessed to continue on May 27, 2020.

• Elected Bruce Barrett as Budget Committee chair (motion carried)
• Approved minutes of the April 18, 2020 Budget Meeting (motion carried)
• Appointed Commissioner Henderson to the Investment Advisory Committee (motion carried)

Board of Commissioners - BOCC Wednesday Meeting

The Board of Commissioners will discuss COVID-19 updates, including grant applications and social distancing plan requirements for events. Other items include property tax exemptions, workforce extensions, and judicial appointments.

• Re-appointment of Pro-Tem Judge Greg Colvin
• Extension of 1.00 FTE Victims' Advocate position
• Updated IGA with Oregon State University for 4-H Extension Service District
• Property tax exemption for Stillwater Crossing
• Grant application for Coronavirus Emergency Supplemental Funding Program

The Deschutes County Board of Commissioners approved Resolution No. 2020-020, granting a property tax exemption for the Stillwater Crossing affordable housing project, waiving roughly $40,000 per year in county property taxes for twenty years. The Board also approved an updated intergovernmental agreement with OSU Extension, extended a limited-duration Victims Assistance position through June 30, 2020, and adopted Ordinance No. 2020-022 amending county code titles 18 and 22. Commissioners extended the timeline for event social distancing plans through July 31, 2020 on a 2-1 vote, with Commissioner DeBone opposed.

• Approved Consent Agenda Items 1, 3, 4, and 5 (3-0)
• Approved Resolution No. 2020-012 extending a limited-duration Victims Assistance position to June 30, 2020 (3-0)
• Approved Document No. 2020-308, updated IGA with OSU Extension (3-0)
• Approved grant application for Coronavirus Emergency Supplemental Funding (Edward Byrne Justice Assistance Grant) (3-0)
• Adopted Board Order No. 2020-029 extending event social distancing plan requirement through July 31, 2020 (2-1, DeBone no)
• Adopted Resolution No. 2020-020 granting 20-year property tax exemption for Stillwater Crossing, about $40,000/year (3-0)
• Adopted Resolution No. 2020-021 for Greater Redmond Enterprise Zone (3-0)
• Approved SAMHSA CCBHC Expansion Award and FTE request (3-0)

Board of Commissioners - BOCC Monday Meeting

The Board of Commissioners will discuss long-term radio coverage enhancements for the 911 Service District and continue discussions regarding the COVID-19 Relief Grant Program. The meeting also includes a treasurer and finance report covering the fiscal year to date through April 30, 2020.

• Discussion of 911 Capital Alternatives and long-term radio coverage enhancement plans
• Continued discussion of the COVID-19 Relief Grant Program
• Treasurer and Finance Report noting a $229 million portfolio balance as of April 30, 2020
• Proposed 911 radio improvements including a $100,000 Cline Butte incorporation and $1,000,000 South County simulcast sites

The Deschutes County Board of Commissioners approved designating $100,000 from unallocated transient room tax reserves as the County's match for the COVID-19 Emergency Business Assistance Match Fund with COIC. The Board also received a 911 radio system enhancement report and a treasurer's finance report, and discussed the NeighborImpact Budget Inn shelter agreement and a possible letter to the Governor on personal protective equipment. Several executive sessions were held on real property, labor negotiations, and an employee evaluation; the Board directed staff to proceed as discussed after the first real property session.

• Approved designating $100,000 from unallocated transient room tax as funding source for the COVID-19 Emergency Business Assistance Match Fund (3-0)
• Directed staff to proceed as discussed following executive session on real property negotiations
• Received 911 radio system enhancement report; to be presented at 911 User Board meeting May 19
• Reviewed countywide department summaries for fiscal year to April 30, 2020
• No vote recorded on NeighborImpact Budget Inn shelter agreement; contract to be routed to Commissioners for review
• No vote recorded on letter to Governor regarding personal protective equipment; Commissioner Henderson will draft a letter

Planning Commission - Regular Meeting

The Planning Commission is holding a public hearing regarding proposed amendments to the Transportation System Plan (TSP). The changes involve allowing J-turns as an alternative to frontage roads for a raised median between Bend and Redmond and removing language regarding the disconnection of Vandevert Road from U.S. 97.

• Public hearing on U.S. 97 safety improvements (File 247-20-000138-PA)
• Proposed TSP amendment to include J-turns for the Bend-Redmond raised median
• Proposed removal of language to disconnect Vandevert Road from U.S. 97
• Public hearing on Child Care Text Amendments
• Public hearing and deliberations on the Draft CDD FY 20-21 Annual Report/Work Plan

The Planning Commission voted unanimously to allow day care, preschool, day nurseries, and child care facilities as permitted outright uses, subject to site plan review, in zones where they were previously conditional uses. It also voted unanimously to keep the written and oral record open until May 28 on ODOT's proposed raised median and J-turns along Highway 97 between Bend and Redmond. The Commission unanimously approved forwarding its draft work plan, including three recommendations from Chair Hudson and a letter from Doug White on short-term rentals, to the Board of County Commissioners. No final decision was made on the highway amendment, which remains open for testimony.

• Approved April 23, 2020 minutes with attendance correction (unanimous)
• Kept written and oral record open until May 28 on ODOT Highway 97 median/J-turn amendment (unanimous)
• Closed testimony and moved to deliberations on child care amendments (all present in favor; Palcic temporarily absent)
• Approved child care, day care, preschool and day nursery uses as permitted outright subject to site plan review in former conditional use zones (5-0)
• Approved forwarding draft CDD Work Plan with Chair Hudson's three recommendations and Doug White's short-term rental letter to Board of County Commissioners (unanimous)
• Decided to move future meeting start time to 5:00 pm and continue electronic meetings

Board of Commissioners - Press Conference

The Deschutes County Board of Commissioners has formally applied for Phase 1 reopening status. The plan outlines how the county meets state prerequisites regarding testing, contact tracing, and healthcare capacity. The application is currently under review by the Oregon Health Authority.

• Submission of Phase 1 reopening plan to Governor's Office
• Report of 81 local COVID-19 cases as of May 6, 2020
• Proposal for 600 tests per week to meet state requirements
• Identification of 12.4% local unemployment rate

Board of Commissioners - BOCC Wednesday Meeting

The Board of Commissioners will discuss COVID-19 reopening plans, emergency declarations, and contact tracing staffing. The agenda also includes a public hearing on adding roundabouts to the Transportation System Plan and several lease renewals.

• Public hearing to add roundabouts at US 20/Cook-O.B. Riley and US 20/Old Bend-Redmond intersections
• Notice of Intent to Award contract to Knife River Corporation-Northwest for South Century Dr paving
• Three-year lease renewal with United Way of Deschutes County for $6,252.00 in the first year
• Three-year lease renewal with Family Resource Center for $10,236.00 in the first year
• Review of costs for the BOCC Front Office Remodel

The Board of Commissioners approved the cancellation of the 2020 Deschutes County Fair and Rodeo due to COVID-19 safety concerns. They also extended the county's declared emergency for 30 days and authorized the addition of four limited-duration public health positions. A proposal to convert jail diversion positions to regular status failed to pass.

• Approved 30-day extension of declared emergency (Order 2020-025)
• Approved cancellation of 2020 Deschutes County Fair
• Approved four limited-duration public health staffing positions
• Approved non-congregate shelter order as amended (Order 2020-024)
• Approved contract for South Century Dr. paving project
• Approved extension of DSCS positions funded by COHC grant
• Conversion of jail diversion positions to regular status failed (0-3)

Board of Commissioners - BOCC Wednesday Meeting

The Board of Commissioners will discuss COVID-19 reopening plans, childcare funding, and non-congregate housing orders. The meeting also includes consideration of a PacificSource Choice Agreement for behavioral health services.

• PacificSource Choice Agreement with maximum compensation of $893,748.87
• PacificSource Amendment #2 to CMHP
• Real Estate Tax Exemption request for Stillwater Crossing Apartments
• COVID-19 Public Health Update and Draft Reopening Plan
• 2020 Spay and Neuter Grants

The Board of Commissioners approved the Deschutes County reopening plan as amended and a related order certifying sufficient personal protective equipment for first responders. The Board supported allowing short-term rental Order No. 2020-017 to expire on May 15, 2020, and approved a $50,000 county commitment toward emergency child care assistance, asking the City of Bend to make an official commitment. The Board also approved a $10,000 spay and neuter grant, a whistleblower reporting policy, and two PacificSource documents. A request for a 20-year property tax exemption for Stillwater Crossing Apartments was not decided and will return on May 13, 2020.

• Approved the Deschutes County reopening plan as amended (3-0)
• Approved Board Order No. 2020-026 certifying sufficient PPE for first responders and delegating signing authority to the County Administrator (3-0)
• Supported allowing short-term rental Order No. 2020-017 to expire on May 15, 2020
• Approved a $50,000 county commitment for emergency child care assistance, requesting the City of Bend make an official commitment at its council meeting (3-0)
• Approved Document No. 2020-185, PacificSource Choice Agreement (3-0)
• Approved Document No. 2020-291, PacificSource Amendment #2 to CMHP (3-0)
• Approved Whistleblower Reporting Policy No. GA-14 (3-0)
• Approved $10,000 in spay and neuter grants to be augmented with general fund money (3-0)

Historic Landmarks Commission - Regular Meeting

The Historic Landmarks Commission is conducting a work session to prepare for a June 1 public hearing regarding updates to the County's historic preservation ordinance. The proposed amendments to Deschutes County Code Chapter 2.28 and the Comprehensive Plan aim to align local rules with Oregon Administrative Rules. These changes include updated definitions and new procedures for managing historic resources and archaeological resources.

• Work session on Historic Preservation Ordinance Amendments (File Nos. 247-20-000253-PA & 254-TA)
• Proposed updates to Deschutes County Code Chapter 2.28
• Proposed updates to Comprehensive Plan Sections 2.11 and 5.9
• Election of Commission Officers (Chair and Vice Chair)
• Review of February 3, 2020, meeting minutes

Board of Commissioners - BOCC Monday Meeting

The Board of Commissioners will consider a grant application to fund an Elder Abuse Investigator and an Elder Abuse and Financial Exploitation Prevention Team. This project aims to improve advocacy, evidence collection, and safety planning for older victims of abuse and financial exploitation. The meeting will also include a COVID-19 update and a discussion of the county's recovery framework.

• Grant application for a fully funded Elder Abuse Investigator via the U.S. Department of Justice
• Proposed creation of the Elder Abuse and Financial Exploitation Prevention Team (EAFET)
• Discussion of the Draft COVID-19 Recovery Framework

The Deschutes County Board of Commissioners approved a grant application to fund a special elder abuse investigator in the District Attorney's office. The Board also discussed a draft COVID-19 Recovery Framework and reopening prerequisites; County Administrator Tom Anderson will revise the county's reopening strategy to include the state prerequisite checklist for the Board to consider at its May 6, 2020 meeting. No other substantive decisions were recorded.

• Approved grant application for a special elder abuse investigator (3-0, DeBone/Henderson, Adair yes)
• Directed staff to revise the county reopening strategy to include the state prerequisite checklist for consideration at the May 6, 2020 meeting

Board of Commissioners - Special Meeting

The Board of Commissioners is reviewing a draft COVID-19 recovery framework to establish reopening criteria. The plan outlines requirements for testing capacity, healthcare system readiness, and public health staffing.

• Draft COVID-19 reopening strategy supporting documents
• Proposed annual personnel costs of $584,677 for five additional public health staff
• Estimated cost of up to $175,000 per month for non-congregate sheltering for unhoused residents
• Target of 600 tests per week to support reopening
• Plan for an alternate care site providing up to 100 additional beds

The Board of Commissioners approved a draft COVID-19 Recovery Framework to be submitted to the Governor's office. Additionally, the Board decided to transition to virtual public meetings via Zoom and live stream beginning May 4, 2020.

• Approved draft COVID-19 Recovery Framework (3-0)
• Transitioned to virtual public meetings effective May 4, 2020

Board of Commissioners - BOCC Wednesday Meeting

The Board of Commissioners will review COVID-19 public health updates, business assistance, and reopening strategies. The meeting also includes decisions on road right-of-way acquisitions and wastewater utility licenses.

• Purchase agreement and $1,000 easement for Old Bend Redmond Hwy/Tumalo Rd Intersection Improvement Project
• Revocable License Agreement for a wastewater pipe crossing Timber Lane Loop
• Appointment of Mark Murray to the Sunriver Service District Managing Board
• Public Health Emergency Order regarding non-congregate housing/shelter
• COVID-19 business assistance and reopening strategy documents

The Deschutes County Board of Commissioners approved a contribution to a COVID-19 business loan fund, but amended the amount down from $73,000 to a maximum of $10,000. A proposed order on non-congregate housing for homeless populations failed for lack of support. The Board also discussed event permits, building access, and a draft reopening plan, but took no final action on those items. The meeting included a COVID-19 update and a treasurer's report.

• Approved consent agenda, including purchase agreement and easement for Old Bend Redmond Hwy/Tumalo Road intersection project, and revocable license for wastewater pipe crossing (3-0)
• Appointed Mark Murray to Sunriver Service District Managing Board (3-0)
• Approved County Administrator's grant application and administration policy GA20 (3-0)
• Motion to approve Order No. 2020-024 on non-congregate housing failed for lack of support
• Approved contribution of maximum $10,000 to COVID-19 business loan fund, amended from $73,000 (3-0)
• No decision on event permits; discussion only, with topic to be added to next week's agenda
• No decision on building limited access order; discussion only, with commissioners supporting expiration
• No decision on draft COVID-19 reopening plan; Board recommended language revisions and supported further input

Board of Commissioners - Special Meeting

The Board of Commissioners is reviewing a draft framework for reopening Deschutes County following COVID-19 restrictions. The plan outlines preparedness needs in testing, contact tracing, healthcare capacity, and public safety.

• Proposed $584,677 annual cost for five additional public health staff
• Estimated $175,000 monthly cost for housing COVID-positive unhoused residents
• Plan for an alternate care site providing up to 100 additional beds
• Purchase of 30 additional ventilators (20 transport, 10 ICU type)
• Proposed phased reopening categories for retail, restaurants, and childcare

The Board of Commissioners met to review a draft COVID-19 ReOpening Strategy prepared by staff. The Board directed changes to the language of the plan. No final decisions were made, as the document was scheduled for further review on April 29, 2020.

• Directed language changes to the draft COVID-19 ReOpening Strategy

Board of Commissioners - Special Meeting

The Deschutes County Board of Commissioners will hold a special meeting to discuss recommendations for Phase One re-opening to the Governor's Office. This is the only action item listed on the agenda.

• Discussion of Phase One Re-opening Recommendations to Governor's Office

The Deschutes County Board of Commissioners met in a special session on April 24, 2020 to discuss a draft Phase 1 COVID-19 reopening plan intended for the Governor's office. The Board recommended forming a committee to gather information on personal protective equipment (PPE) supplies, which it called critical to any plan, and recommended revisions to the plan's language, including adding a signature page. No reopening plan was approved; the document will be reviewed again at the BOCC meeting on Wednesday, April 29, 2020. The meeting was otherwise informational, with reports on testing numbers, PPE, homeless sheltering, wildland fire evacuation planning, and contact tracing.

• No Phase 1 reopening plan approved; draft to be reviewed again April 29, 2020
• Recommended forming a committee to gather information on PPE supplies before reaching a Phase 1 plan
• Recommended revisions to the plan's language and advocated for a signature page
• Asked whether local Chambers of Commerce could present a report at the April 29, 2020 BOCC meeting

Planning Commission - Regular Meeting

The Planning Commission will hold a work session regarding an ODOT proposal to amend the Transportation System Plan. The discussion focuses on adding J-turns to safety requirements and removing language regarding the disconnection of Vandevert Road from US 97.

• Work session on ODOT proposal to amend TSP text (File 247-20-000138-PA)
• Discussion of adding J-turns as an alternative to frontage roads for US 97 median barriers
• Discussion of removing language to disconnect Vandevert Road from US 97
• Work session on Child Care text amendments
• Discussion of proposed text amendments to Deschutes County Code Titles 1, 15, and 18

The Planning Commission met electronically on April 23, 2020 and held work sessions on four items: ODOT safety improvements on U.S. 97, amendments allowing childcare as an outright use in some zones, a Title 15 buildings and construction text amendment, and the draft Community Development Department work plan. No approvals, denials, or votes on these items are recorded in the minutes; the amendments and work plan are set to go to the Board of County Commissioners or a future public hearing. The Commission also discussed its Policies and Procedures Manual and reached consensus to start meetings at 4:00 p.m. during the health emergency, with public hearings not before 4:15 p.m.

• No final decisions or votes recorded on the ODOT U.S. 97 safety improvement amendments (work session only)
• No final decisions or votes recorded on the childcare/nursery amendments (work session only)
• No final decisions or votes recorded on the Title 15 buildings and construction text amendment (work session only)
• No final decisions or votes recorded on the draft CDD work plan (work session only)
• Consensus to begin meetings at 4:00 p.m. during the current health emergency, with public hearings not starting before 4:15 p.m.
• Commissioner Kirby proposed corrections to the February 27 and March 12, 2020 minutes (change 'subsections' to 'subsectors'; fix misspelling of 'dais')
• No public comments were offered

Board of Commissioners - BOCC Wednesday Meeting

The Board of Commissioners will consider several financial modifications, including a loan repayment adjustment for Sudara, Inc. and a grant application with the Oregon Department of Revenue. The meeting also includes a COVID-19 update covering public health and employee remote work discussions.

• Resolution No. 2020-018: $6,752,896 grant application with the Oregon Department of Revenue
• Bargain and Sale Deed: Repurchase of 15720 Rim Drive, La Pine for $3,274.80
• Sudara, Inc. loan: Proposed 12-month repayment pause and interest reduction from 8% to 2%
• Food Service Licenses: $33,446 total fund transfer to subsidize inspections for benevolent organizations
• COHC Grant: Acceptance of grant to expand telehealth services during COVID-19

The Board of Commissioners approved several measures related to COVID-19, including a $5,000 telehealth grant, fee refunds for cancelled special events, and the subsidization of health inspections for benevolent organizations. The Board also initiated planning for a Phase 1 economic reopening and discussed remote work policies for county employees.

• Approved consent agenda (3-0)
• Approved second modification to Sudara loan repayment (2-1)
• Approved subsidies for benevolent organization health inspections (3-0)
• Approved $5,000 COHC grant for telehealth (3-0)
• Approved refunding permit fees for COVID-19 cancelled events (3-0)

Board of Commissioners - Budget Committee

The Budget Committee will receive an update on District Attorney staffing and victims assistance. The committee will also review a preview of the Fiscal Year 2021 Health Services budget.

• District Attorney Staffing Analysis Update
• Victims Assistance Update
• Health Services FY21 Budget Preview

The Deschutes County Budget Committee met on April 16, 2020 as a preparation session for the year's budget hearing. The District Attorney and Health Services Department presented budget requests, but the committee took no votes and approved no funding. A tentative April 30 Health Services presentation was dropped after the committee decided the information was already covered, and a COVID-19 budget impact discussion was postponed to a later meeting.

• No funding decisions or votes were recorded; meeting was preparation for the budget hearing
• Committee decided a second Health Services presentation tentatively set for April 30 was unnecessary
• COVID-19 budget impact discussion postponed to another meeting
• Commissioner DeBone and Mike Maier offered to serve on the District Attorney staffing consultant selection committee
• Budget hearing scheduled for the last week of May

Board of Commissioners - BOCC Wednesday Meeting

The Board of Commissioners will discuss COVID-19 budget impacts, public health updates, and event permits. The meeting also includes considerations for awarding contracts for bridge rehabilitation and yard debris management.

• Notice of Intent to Award Sisemore Bridge Rehabilitation Project to Marcum and Sons LLC for $498,961.51
• Notice of Intent to Award Yard Debris and Urban Wood Waste Management Services to Bar 7A Companies for $377,958
• Grant application for $117,790 in Coronavirus Emergency Supplemental Funding for Sheriff's Office PPE
• Resolution 2020-015 to correct a clerical error regarding a Clerk's Fund FTE increase
• Discussion regarding COVID-19 budget impacts and public health updates

The Deschutes County Board of Commissioners approved Fire Free 2020 for three weekends and two full weeks from May 9 to May 24, including transfer stations and Knott Landfill. The Board also approved Board Order 2020-023, a public health emergency order requiring an approved social distancing plan for all county-permitted events through May 31, 2020. The consent agenda, including a bridge rehabilitation contract notice and a yard debris services contract notice, was approved. The Board received COVID-19 updates and budget impact information; no final budget decisions were recorded.

• Approved Consent Agenda, including Resolution No. 2020-015 and grant application Document No. 2020-258 (3-0)
• Approved Notice of Intent to Award Sisemore Bridge Rehabilitation Project contract to Marcum and Sons, LLC (3-0)
• Approved Notice of Intent to Award Yard Debris and Urban Wood Waste Management Services contract to apparent low bidder Bar 7A (3-0)
• Approved Fire Free 2020 for three weekends, two full weeks from May 9-24, including transfer stations and Knott Landfill (3-0)
• Approved Board Order 2020-023 requiring an approved social distancing plan for all county-permitted events through May 31, 2020 (3-0)
• Board supported requiring event organizers to submit a social distancing plan; event permit applications to be on April 22, 2020 agenda
• No action taken on short term rental restrictions; current Board Order in effect until May 15

Board of Commissioners - BOCC Monday Meeting

The Board will receive a COVID-19 update including a review of temporary policies and discussions on special events. The meeting also includes several contract considerations for behavioral health services and a wastewater feasibility study for Terrebonne.

• Intergovernmental Agreement for Parent Child Interaction Therapy Services ($171,800)
• PacificSource-Choice Model contract (maximum compensation $893,749.38)
• Oregon Health Authority agreement for the Prime Plus Peer Project ($480,000)
• Terrebonne Wastewater Feasibility Study contract with Parametrix Inc. ($99,850)
• Intergovernmental Agreement for Law Enforcement Services with the City of Sisters

The Board approved orders to enforce short-term rental prohibitions and ban outdoor mass gatherings through June 30, 2020. Other actions included approving law enforcement agreements and funding for wastewater and health services.

• Approved Intergovernmental Agreement for Law Enforcement Services with City of Sisters (3-0)
• Approved OHA Agreement #159336 for parent child interaction therapy (3-0)
• Approved OHA Agreement #159163-8 for substance abuse and recovery services (3-0)
• Approved Order 2020-021 amending short-term rental prohibitions effective April 10, 2020 (2-1)
• Approved Order 2020-022 restricting outdoor mass gatherings through June 30, 2020 (3-0)
• Approved Terrebonne Wastewater Feasibility Study funding split between PILT, TRT and general funds (3-0)
• Approved $75,000 BLM Invasive and Noxious Plant Management Grant application (3-0)
• Approved Board Order 2020-016 to hear appeal for Thornburgh Resort Golf Course (3-0)

Board of Commissioners - BOCC Wednesday Meeting

The Deschutes County Board of Commissioners will meet to discuss a COVID-19 update. The agenda also includes a consent agenda and a period for citizen input.

• COVID-19 Update

The Board of Commissioners adopted Order No. 2020-017, which prohibits overnight lodging within unincorporated Deschutes County during the state of emergency, with a 30-day minimum stay standard and an effect until May 15, 2020. The Board also approved a temporary employee leave policy responding to COVID-19 and a $5,000 grant application for COVID-19 relief through the Central Oregon Health Council. A proposed travel/return-to-work policy was not approved, and a top-off provision for employee leave was discussed but no decision was made.

• Adopted Order No. 2020-017 prohibiting overnight lodging in unincorporated Deschutes County (3-0)
• Approved temporary employee leave policy for COVID-19 with language revisions (2-1, Henderson no)
• Approved $5,000 grant application for COVID-19 relief through Central Oregon Health Council (3-0)
• No decision on top-off provision for employee leave; Board supports future discussion
• Travel/return-to-work policy not approved at this time
• Board supported repurposing Fair & Expo billboards for COVID-19 updates
• Board expressed support for draft press release with Sheriff Nelson

Board of Commissioners - BOCC Monday Meeting

The Board of Commissioners will receive an annual update from Economic Development of Central Oregon regarding their FY21 funding request. The meeting also includes a COVID-19 update and discussions regarding transportation planning and grant applications.

• EDCO FY2020-21 funding request totaling $290,000 from Deschutes County
• Proclamation declaring April 2020 as Child Abuse Prevention Month
• Request for Trial Assistant FTE increase for the District Attorney's Office
• Discussion of adding roundabouts at US 20/Cook-O.B. Riley and US 20/Old Bend-Redmond Highway
• Request to apply for Drug Free Communities and Garrett Lee Smith Grants

The Board approved applications for two health-related grants and the donation of a surplus vehicle to Jericho Road. Members discussed potential emergency orders for vacation rentals and received updates on COVID-19 case numbers and building closures.

• Approved Consent Agenda minus Item 5 (3-0)
• Adopted Proclamation declaring April 2020 Child Abuse Prevention Month (3-0)
• Approved donation of surplus vehicle 6-772 to Jericho Road (3-0)
• Approved application for Drug Free Communities grant (3-0)
• Approved application for Garrett Lee Smith grant (3-0)
• Approved 90-day extension of Operating Agreement with Deschutes Children’s Foundation (3-0)
• Tabled request for Trial Assistant FTE increase for District Attorney's Office until budget process
• Scheduled public hearing for May 13, 2020, regarding Transportation System Plan roundabouts

Board of Commissioners - BOCC Wednesday Meeting

The Deschutes County Board of Commissioners will meet to discuss a COVID-19 update. The agenda also includes a consent agenda and a period for citizen input.

• COVID-19 update

The Deschutes County Board of Commissioners met on March 25, 2020, with most discussion focused on the COVID-19 pandemic. The Board approved a plan for essential department operations, shifting public services to phone, website, email, or appointment for a 2.5-week period effective the next day. The Board also voted to delay the annual time management leave limit and vacation leave bank until the end of the 2020 calendar year, and authorized Sgt. Garibay to work with Legal on an agreement for an unhoused population plan. No consent agenda items were presented.

• Approved COVID-19 essential department operations plan with appointment-based customer service for 2.5 weeks effective March 26 (3-0)
• Authorized Sgt. Garibay to work with Legal to draft an agreement for an unhoused population plan (3-0)
• Delayed annual time management leave limit and vacation leave bank until end of 2020 calendar year (3-0)
• Directed staff to proceed as discussed on real property negotiations after executive session
• Supported providing lottery funds of $75,000 for emergency food and shelter to United Way now rather than May
• Supported reviewing a plan at next week's meeting for extending free yard debris drop-off through May

Board of Commissioners - BOCC Monday Meeting

The Board of Commissioners will discuss a COVID-19 update and a law enforcement mental health grant application. They will also consider adopting the 2019 Oregon Fire Code for Deschutes Rural Fire District #2 and approving property annexations into the River Forest Acres Road District.

• Adoption of 2019 Oregon Fire Code for Deschutes Rural Fire District #2
• Public hearing for Mallard Drive annexations into River Forest Acres Road District
• Hamby Road and Neff Road deed of dedication signatures for Big Sky Park expansion
• FY2020 Law Enforcement Mental Health and Wellness Act Program Grant application
• Revocable License Addendum for Neighbor Impact Warming Shelter

The Board approved a consent agenda including two road deeds of dedication and adoption of the 2019 Oregon Fire Code for Deschutes Rural Fire District #2. It approved Order No. 2020-009 annexing Mallard Drive properties into the River Forest Acres Road District, growing it from 75 to 77 homes. The Board approved a FY2020 Law Enforcement Mental Health and Wellness Act grant application and extended the Neighbor Impact warming shelter license to April 16, 2020. Much of the meeting was a COVID-19 update; commissioners agreed to a hiring freeze for non-essential positions and supported closing county buildings to public access, with staff to implement restrictions site by site.

• Approved consent agenda, including Hamby Road and Neff Road deeds of dedication and Resolution No. 2020-016 adopting the 2019 Oregon Fire Code for Deschutes Rural Fire District #2 (3-0)
• Approved Order No. 2020-009 annexing Mallard Drive properties into the River Forest Acres Road District, increasing it from 75 to 77 homes (3-0)
• Approved FY2020 Law Enforcement Mental Health and Wellness Act Program grant application (3-0)
• Approved Document No. 2020-225, revocable license addendum extending the Neighbor Impact warming shelter to April 16, 2020 (3-0)
• Commissioners agreed to a hiring freeze for non-essential positions, with possible special requests from departments
• Commissioners generally supported closing county buildings to public access, with services by phone, email, or in-person appointment; staff to implement site-specific restrictions
• Executive session held under ORS 192.660(2)(e) real property negotiations; matter continued to March 25

Hearings Officer Hearing - Public Hearing

The Deschutes County Hearings Officer is reviewing an application to verify the existence of seven legal lots of record within Tax Lots 300, 400, and 1009. The Planning Division has determined that these lots were created through historical patent deeds, partitions, and specific land use methods. The hearing addresses whether these parcels remain distinct legal entities despite subsequent property transfers and tax lot consolidations.

• Lot of Record Determination for Tax Lots 300, 400, and 1009
• Verification of seven total legal lots of record
• Review of historical patent deeds from 1904 and 1906
• Analysis of 1971 warranty deed and 1991 property line adjustment (LL-91-10)
• Review of Partition Plat PP1994-7

Board of Commissioners - BOCC Wednesday Meeting

The Board of Commissioners will discuss the county's response to COVID-19 and consider several administrative actions. Items include a noise variance for road work, a land foreclosure auction, and a business license for a cafe in the county building.

• Public hearing for a noise variance permit for nighttime asphalt removal and repaving on South Century Drive
• Discussion regarding the Deschutes County response to COVID-19
• Order to add a foreclosure lot in Bend to the May 15 auction with a $3,055 minimum bid
• License agreement for 97 Cafe to operate in the Deschutes Services Building lobby
• Decision regarding property at 24360 Dodds Road, Bend

The Board of Commissioners approved a $500,000 budget request to address the COVID-19 pandemic, split between the Sheriff's Office and the Board. The Board also adopted a temporary COVID-19 employee policy, acknowledged the City of Bend's emergency declaration, and approved a noise variance permit for road work on South Century Drive.

• Approved $500,000 COVID-19 short-term budget (3-0)
• Approved temporary COVID-19 employee policy (3-0)
• Acknowledged City of Bend COVID-19 emergency declaration (3-0)
• Approved noise variance permit for South Century Drive (3-0)
• Approved consent agenda including food cart license and surplus property (3-0)

Board of Commissioners - BOCC Monday Meeting

The Board will discuss potential zoning amendments to allow childcare facilities as permitted uses in rural areas. They will also receive an update on Statewide Transportation Improvement Fund projects and prepare for a public hearing regarding a noise variance for night work on South Century Drive.

• Discussion of nursery and daycare text amendments for rural Deschutes County
• Update on Statewide Transportation Improvement Fund (STIF) transit projects
• Preparation for public hearing on South Century Drive night work noise variance
• Presentation by Central Oregon Center for the Arts
• Presentation by Deschutes River Conservancy

The Deschutes County Board of Commissioners met on March 16, 2020, hearing presentations and updates but making few formal decisions. The Board received a COVID-19 update from Health Services, discussed draft temporary employee leave policy related to the Coronavirus, and heard that 21 of 23 events at the Fair & Expo Center between March 12 and April 12 had self-postponed or cancelled. The Board supported holding GFOA award presentations on separate agendas from the financial report, and agreed to include a warming shelter funding extension request on the next meeting agenda. Executive Sessions were deferred to the next meeting.

• Board supported separate agendas for GFOA award presentations and the comprehensive annual financial report
• Warming shelter funding extension request to be included on next BOCC meeting agenda
• Nursery/day care text amendments to be presented at an upcoming Planning Commission meeting
• Executive Sessions deferred to the next meeting
• Deschutes River Conservancy presentation postponed to a later date
• Noise variance for night work on South Century Drive set for public hearing on March 18, 2020

Board of Commissioners - Special Meeting

The Deschutes County Board of Commissioners held a special meeting to provide updates regarding COVID-19. No other specific action items were listed on the agenda.

• Commissioner Updates-COVID-19

The Board of Commissioners held a special meeting on March 13, 2020 to address COVID-19. The Board unanimously approved Board Order No. 2020-013, declaring a state of emergency in Deschutes County effective March 13, 2020 and lasting 60 days. The Board also discussed employee illness and leave policies, building meeting-room use, and Fair & Expo operations, but did not take formal action on those items; Commissioner Henderson asked that the Fair & Expo issue be discussed further at the March 16 meeting. The Board declined to temporarily suspend meetings in the building.

• Approved Board Order No. 2020-013 declaring a state of emergency (3-0; Henderson, DeBone, Adair yes)
• Emergency declaration effective March 13, 2020, to remain in effect for 60 days
• Board did not support temporarily suspending meetings in the building; DeBone favored evaluating each situation independently
• No formal action taken on employee illness/leave policies; staff to send employee guidance notice
• Fair & Expo issue referred for further discussion at the March 16 meeting

Planning Commission - Regular Meeting

The Planning Commission will deliberate on amending the Deschutes County Transportation System Plan to include roundabouts at the U.S. 20/Cook-O.B. Riley and U.S. 20/Old Bend-Redmond Highway intersections. This amendment replaces previous plans for grade-separated interchanges with roundabout alternatives. The Commission may decide to approve the amendment, continue the hearing, or close the record for future deliberation.

• Plan amendment for roundabouts at U.S. 20/Cook-O.B. Riley and U.S. 20/Old Bend-Redmond Highway
• Discussion of the Planning Commission Policies and Procedures Manual draft
• Proposed Deschutes County contribution of approximately $7 million for dual lane roundabouts
• Proposed ODOT contribution of approximately $12 million for dual lane roundabouts

The Deschutes County Planning Commission unanimously approved the ODOT Highway 20 / Transportation System Plan amendments as presented. The commission also tabled the approval of the February 27, 2020 minutes and discussed the Planning Commission Policies and Procedures Manual.

• Tabled approval of February 27, 2020 minutes
• Accepted ODOT Highway 20 / Transportation System Plan amendments as presented (passed unanimously)

Board of Commissioners - Joint Meeting with City of Sisters

The City Council and Board of County Commissioners are holding a joint workshop to discuss several regional updates. Topics include homelessness, the City Comprehensive Plan, and law enforcement services.

• Discussion of Sisters Country Homelessness
• Update of the Sisters Community Vision
• Update of the City Comprehensive Plan
• Update on Sheriff’s Law Enforcement Services
• Discussion of County Building Vacancy and Project Updates

Board of Commissioners - BOCC Wednesday Meeting

The Board is considering Resolution No. 2020-014 to approve $581,431 in grant funds from the Central Oregon Health Council. These funds and additional Sheriff's Office commitments aim to expand weekend and weekday evening hours at the Deschutes County Stabilization Center.

• Resolution No. 2020-014: Approval of $581,431 in new grant funds and FTE increases for Health Department
• Contract award to Wilkens Industries, Inc for two walking floor solid waste transfer trailers
• Decision on remand for Waveseer marijuana production proposal
• Adoption of Light Fleet Policy for the Road Department
• Adoption of Deschutes County Investment Policy F-10

The Deschutes County Board of Commissioners denied the Waveseer marijuana production application on a 2-1 vote, with Commissioners Adair and Henderson voting for denial and Commissioner DeBone voting for approval. Staff will prepare a findings document and decision for the Board to consider within the next week or so. The Board also approved a contract for two walking floor solid waste transfer trailers, a light fleet policy for the Road Department, and the county investment policy F-10, and approved the consent agenda minus items 6, 7, and 8. The meeting included updates on coronavirus preparedness and two executive sessions on real property and labor negotiations.

• Denied Waveseer marijuana production application (2-1; Adair and Henderson for denial, DeBone for approval)
• Approved Consent Agenda minus Items 6, 7, and 8 (3-0)
• Approved Document No. 2020-188, Notice of Intent to Award Contract to Wilkens Industries, Inc. for two walking floor solid waste transfer trailers (3-0)
• Approved Light Fleet Policy for the Road Department with revisions (3-0)
• Approved Deschutes County Investment Policy F-10 (3-0)
• Henderson to submit revisions for Consent Agenda Items 6, 7, and 8 at next BOCC agenda

Board of Commissioners - BOCC Wednesday Meeting

The Board of Commissioners will consider adding a two-year administrative position to the Clerk's Office and approving temporary speed limits for road construction projects. The meeting also includes a coronavirus update for Health Services and a request for staffing at the Deschutes County Stabilization Center.

• Resolution 2020-011: Adding a two-year limited duration Administrative Support Technician to the Clerk's Office at an estimated cost of $171,684
• Order 2020-007: Setting a temporary 25 MPH speed limit on Knott Road from MP 2.97 to MP 3.25
• Order 2020-008: Setting a temporary 35 MPH speed limit on SW Canal Boulevard from MP 4.55 to MP 5.15
• Health Services Coronavirus Update
• Deschutes County Stabilization Center FTE Request

The Deschutes County Board of Commissioners approved a consent agenda that included speed limit changes and staff appointments, and supported accepting grant funds to provide extended service hours at the stabilization center. The Board also discussed coronavirus updates, Thornburgh resort site plan appeals, and combined two draft letters regarding Association of Oregon Counties annual dues into a single letter with dissent from Commissioner DeBone. Additionally, the Board held multiple executive sessions regarding litigation and real property negotiations.

• Approved Consent Agenda including speed limits, clerk's office FTE, and advisory board appointments (3-0)
• Expressed support to accept Central Oregon Health Council grant funds and recruit staff for stabilization center extended hours
• Combined two draft letters regarding Association of Oregon Counties annual dues into one letter with support from Commissioners Henderson and Adair and abstention from Commissioner DeBone
• Directed staff to proceed as discussed following executive session on litigation (1:34 p.m.)

Hearings Officer Hearing - Public Hearing

The Deschutes County Hearings Officer will consider a site plan review for a new cinder storage structure at 57380 Sun Eagle Lane. The proposal is part of a public works facility located within the Sunriver Community General District and the Airport Safety Combining Zone.

• Site Plan Review for a cinder storage structure at 57380 Sun Eagle Lane
• Proposed structure height of approximately 25'-1 7/16"
• Public hearing regarding the Sunriver Community General District (SUCG) and Airport Safety (AS) zones

Board of Commissioners - Legislative Update

The Deschutes County Board of Commissioners is meeting to discuss legislator priorities and review various state priority bills. The session includes updates on bills regarding land use, wildfire support, housing, and public health.

• HB 4012: Expansion of the City of Bend urban growth boundary including the Stevens Road Tract
• HB 4001: $40 million statewide shelter emergency bill including $2.5 million for Bend
• HB 4070: $2 million appropriation for a septic loan program
• SB 1552: $63 million in additional funding for health service evaluations
• HJR 203: Proposed state tax on property sales over $500,000 to fund affordable housing

Board of Commissioners - BOCC Monday Meeting

The Board will receive an update from Jericho Road regarding their 2019 annual report and a Redmond homeless shelter feasibility study. Additionally, staff will seek direction on whether to reappoint four Historic Landmark Commissioners or initiate a new recruitment process.

• Jericho Road 2019 annual report update
• Redmond homeless shelter feasibility study discussion
• Historic Landmark Commission member reappointments or recruitment

The Deschutes County Board of Commissioners met on March 2, 2020 with Commissioners Patti Adair and Anthony DeBone present; Commissioner Phil Henderson was absent/excused. The Board supported a staff recommendation to reappoint the four Historic Landmark Commission members whose terms expire at the end of the month, and agreed to let the Mayor of the City of Sisters make the Sisters appointment rather than the Board. The Board also supported appointing all three candidates interviewed for the Project Wildfire Steering Committee. Reappointment and appointment letters will be presented at upcoming meetings, and the executive session was deferred until Commissioner Henderson is present.

• Supported staff recommendation to reappoint the four expiring Historic Landmark Commission members (letters to come at an upcoming meeting)
• Supported refraining from making the Sisters Historic Landmark Commission appointment, leaving it to the Mayor of the City of Sisters per county code
• Supported appointing all three candidates interviewed for the Project Wildfire Steering Committee (letters to come at an upcoming meeting)
• Executive session deferred until Commissioner Henderson is present
• Meeting adjourned at 2:29 p.m.

Planning Commission - Regular Meeting

The Planning Commission will hold a public hearing regarding a proposed amendment to the Transportation System Plan. The amendment seeks to add roundabouts at the intersections of U.S. 20/Cook-O.B. Riley and U.S. 20/Old Bend-Redmond Highway.

• Public hearing on Transportation System Plan amendment (File 247-19-000894-PA)
• Proposed roundabouts at U.S. 20/Cook-O.B. Riley and U.S. 20/Old Bend-Redmond Highway
• Discussion of draft Planning Commission Policies and Procedures Manual

The Planning Commission held a public hearing on proposed Transportation System Plan amendments for two Highway 20 roundabouts — at Cook Avenue and at Old Bend Redmond Highway — with an ODOT presentation and about 20 residents speaking, mostly in support. The Commission voted 7-0 to close oral testimony and keep the written record open until March 5, 2020; no decision on the roundabouts themselves was made. It also approved the January 9, January 23 and February 13, 2020 minutes, and voted 7-0 to table discussion of its Policies and Procedures Manual to the next meeting. The next meeting is March 12, 2020.

• Approved January 9, January 23 and February 13, 2020 minutes with amendments (7-0; Vice Chair Kirby abstained on the February minutes due to absence)
• Closed oral testimony on the Highway 20 roundabout TSP amendments and kept written testimony open until March 5, 2020 (7-0)
• Tabled discussion of the Planning Commission Policies and Procedures Manual to the next meeting (7-0)
• No final decision made on the Highway 20 / Cook Avenue and Highway 20 / Old Bend Redmond Highway roundabout amendments

Board of Commissioners - BOCC Wednesday Meeting

The Board of Commissioners will discuss several road improvement projects, including right-of-way acquisitions for intersection upgrades. They will also consider awarding contracts for paving and maintenance projects and review two ordinance readings.

• Resolution 2020-008: Acquire right-of-way for Old Bend Redmond Hwy and Tumalo Rd improvements
• Resolution 2020-009: Acquire right-of-way for Tumalo Rd and Tumalo Pl improvements
• Contract award: $935,289.00 to Knife River Corporation-Northwest for Alfalfa Market Rd paving
• Contract award: Slurry Seal-Bend Maintenance Zone Project to Pave Northwest, Inc.
• Ordinance 2020-002: Redmond UGB Amendment second reading

The Deschutes County Board of Commissioners approved a consent agenda including two right-of-way resolutions and prior meeting minutes. The Board approved three notices of intent to award contracts for road paving, slurry seal, and the Negus Recycling and Transfer Facility. The Board adopted Ordinance No. 2020-002 (Redmond UGB Amendment) and Ordinance No. 2020-003 (City of Bend Plan Amendment for Sewer to Outback Facility), both effective May 26, 2020. Commissioners Adair and Henderson raised numerous concerns about Deschutes County Fairgrounds operations, and County Administrator Anderson said he would consult with the new Director to address them.

• Approved consent agenda including Resolution No. 2020-008 (right of way, Old Bend Redmond Hwy and Tumalo Road) and Resolution No. 2020-009 (right of way, Tumalo Road and Tumalo Place) (2-0, DeBone absent)
• Approved Notice of Intent to Award contract for Alfalfa Market Road paving (Powell Butte Hwy to MP 4) to Knife River Corporation, the low qualified bidder among four bids (2-0, DeBone absent)
• Approved Notice of Intent to Award contract for Slurry Seal - Bend Maintenance Zone Project to Pave Northwest, Inc., the low qualified bidder among four bids (2-0, DeBone absent)
• Approved Notice of Intent to Award contract for Negus Recycling and Transfer Facility design and construction management services to Civil and Environmental Consultants, Inc., the low qualified bidder among three bids (2-0, DeBone absent)
• Adopted Ordinance No. 2020-002, Redmond UGB Amendment, after second reading; effective May 26, 2020 (2-0, DeBone absent)
• Adopted Ordinance No. 2020-003, City of Bend Plan Amendment for Sewer to Outback Facility, after second reading; effective May 26, 2020 (2-0, DeBone absent)
• Held two executive sessions under ORS 192.660(2)(e) real property negotiations and (2)(h) litigation; no actions recorded
• County Administrator reported 35 applicants for the Property Manager position; Commissioner Henderson asked to be included in interviews

Board of Commissioners - Legislative Update

The Board of Commissioners will review resolutions to acquire right-of-way for road improvements at Old Bend Redmond Hwy/Tumalo Rd and Tumalo Rd/Tumalo Pl. They will also consider awarding several contracts for paving, slurry seal maintenance, and recycling facility services.

• Right-of-way acquisition for Old Bend Redmond Hwy and Tumalo Rd improvements
• Right-of-way acquisition for Tumalo Rd and Tumalo Pl improvements
• Notice of Intent to award Alfalfa Market Rd paving contract to Knife River Corporation-Northwest for $935,289.00
• Notice of Intent to award Slurry Seal-Bend Maintenance Zone Project to Pave Northwest, Inc.
• Notice of Intent to award Negus Recycling and Transfer Facility design and construction management services

The Deschutes County Board of Commissioners approved a consent agenda with right-of-way resolutions and meeting minutes, and awarded contracts for road paving, slurry sealing, and recycling facility design. The Board also conducted second readings and adopted ordinances for the Redmond UGB Amendment and a City of Bend sewer plan amendment, and heard financial and department reports.

• Approved Resolution No. 2020-008 to acquire right-of-way for Old Bend Redmond Hwy and Tumalo Road road improvements (2-0)
• Approved Resolution No. 2020-009 to acquire right-of-way for Tumalo Road and Tumalo Place road improvements (2-0)
• Approved minutes from the February 3, 2020 and February 5, 2020 BOCC meetings (2-0)
• Awarded Alfalfa Market Road paving contract to Knife River Corporation (2-0)
• Awarded Slurry Seal - Bend Maintenance Zone project contract to Pave Northwest, Inc. (2-0)
• Awarded Negus Recycling and Transfer Facility design and construction management contract to Civil and Environmental Consultants, Inc. (2-0)
• Adopted Ordinance No. 2020-002, Redmond UGB Amendment, effective May 26, 2020 (2-0)
• Adopted Ordinance No. 2020-003, City of Bend Plan Amendment for Sewer to Outback Facility, effective May 26, 2020 (2-0)

Board of Commissioners - BOCC Monday Meeting

The Board will receive a presentation on the Oregon Pay Equity Law and consider a request from the County Clerk for a two-year limited duration position. Other items include budget considerations for fire free events and a discussion on membership dues for the Association of Oregon Counties.

• Presentation on Oregon Pay Equity Law requirements and protections
• Request for a two-year limited duration full-time position in the County Clerk's office
• Budget consideration for 2020 Fire Free Events
• Discussion regarding Association of Oregon Counties membership dues
• Request for a limited duration position from the County Clerk

The Board approved spending on four additional days of 2020 Fire Free events, with the Solid Waste Department covering the cost from its budget. It voted 2-1 to pay the Association of Oregon Counties $57,858.00 rather than the invoiced $62,080.95, and to send a letter of explanation. The Board also approved a 2-year limited duration position for the Clerk's Office and received an initial presentation on the Oregon Pay Equity Law. Two executive sessions were held, one on real property negotiations and one on personnel.

• Approved additional four days of expense for 2020 Fire Free events (3-0), funded from the Solid Waste Department budget
• Approved 2020 AOC invoice dues of $57,858.00 plus a letter of explanation, instead of the invoiced $62,080.95 (2-1, DeBone no)
• Approved a 2-year limited duration position for the County Clerk's Office (3-0)
• Received an initial presentation on the Oregon Pay Equity Law; further information to be presented
• Executive session on real property negotiations (ORS 192.660(2)(e)); Board directed staff to proceed as discussed
• Executive session on personnel (ORS 192.660(2)(b)); no action recorded

Board of Commissioners - BOCC Wednesday Meeting

The Board of Commissioners will consider an improvement agreement for the Tetherow Tract AB subdivision involving road and utility work. They will also hold a public hearing regarding text amendments for Sunriver Business Park employee housing and discuss Senate Bill 1530 legislation.

• Improvement Agreement for Tetherow Tract AB subdivision with a $879,410.00 cost estimate
• Required security deposit of $1,055,292.00 for Tetherow improvements
• Public hearing for Sunriver Business Park Employee Housing Text Amendments
• Discussion regarding Senate Bill 1530 legislation
• Appointments and reappointments to various advisory committees

The Board of Commissioners approved Ordinance 2020-004 regarding Sunriver Business Park employee housing text amendments. Additionally, the Board voted to oppose Senate Bill 1530 and support House Bill 4014. The meeting also included the approval of various committee appointments and an improvement agreement for the Tetherow Subdivision.

• Approved Ordinance 2020-004 for Sunriver employee housing (3-0)
• Approved Tetherow Subdivision improvement agreement (3-0)
• Voted to oppose Senate Bill 1530 (3-0)
• Voted to support House Bill 4014 (3-0)
• Appointed David Rosenberg to Ambulance Service Area Advisory Committee (3-0)
• Approved letters of thanks for outgoing committee members (3-0)
• Approved reappointments for multiple advisory committee members (3-0)
• Approved minutes for five previous meetings (3-0)

Board of Commissioners - Legislative Update

The Deschutes County Board of Commissioners met to review and discuss various state priority bills. The discussion focused on the board's positions on legislation regarding wildfire protection, land use, and public safety.

• SB 1536: Wildfire protection and utility compliance (Priority 1)
• HB 4065: Repeal of driving privilege suspension for unpaid fines (Priority 1)
• SB 1552: Behavioral health clinic evaluation (Priority 1)
• HB 4012 & HB 4050: Land use studies (Priority 2)
• HB 4005: Firearm security requirements (Priority 2)

The Deschutes County Board of Commissioners held its weekly legislative update conference call on February 18, 2020. The Board approved Resolution 2020-007 opposing SB 1530, a cap-and-trade bill, and agreed to send related letters supporting SB 1552 and HB 4014 amendments. The Board also agreed to support HB 4012 and to raise HB 4054 to priority level 1. The meeting was largely discussion of state legislative bills; the only formal votes recorded were the two approvals of Resolution 2020-007.

• Approved Resolution 2020-007 opposing SB 1530 (3-0)
• Approved Resolution 2020-007 a second time after revisions (3-0)
• Agreed to position of support for HB 4012
• Agreed to bring HB 4054 up to priority level 1
• Agreed to send letter supporting SB 1552
• Agreed to send letter supporting HB 4014 amendments
• Agreed to send letter opposing SB 1530
• Agreed the issue of cap-and-trade should be decided by the voters

Planning Commission - Regular Meeting

The Deschutes County Board of Commissioners and Planning Commission will hold a joint work session to discuss eligibility criteria for rezoning farm and forest lands. The session will also cover wildfire mitigation recommendations and an update on the Planning Division's annual work plan.

• Discussion of Nonprime Resource Lands Proposal 2 regarding rezoning eligibility
• Review of Wildfire Mitigation Advisory Committee recommendations
• Planning Division FY 2019-2020 update and FY 2020-2021 work plan preparation
• Review of a $25,000 DLCD Technical Assistance Grant for wildfire and wildlife projects
• Review of a $20,000 Business Oregon grant for the Terrebonne sewer feasibility study

The Deschutes County Board of County Commissioners and Planning Commission held a joint discussion-only meeting on February 13, 2020. They discussed possible additional criteria for Proposal 2 of the Nonprime Resource Land amendments and received a presentation on the Wildfire Mitigation Advisory Committee's recommendations. Planning Manager Nick Lelack recommended the County table any decisions on the wildfire committee recommendations until the Oregon Legislature concludes in early March. No motions, votes, or formal decisions were recorded; the meeting adjourned at 7:42 p.m.

• No formal decisions, motions, or votes were recorded; items were discussion only
• Staff recommended tabling Wildfire Mitigation Advisory Committee decisions until the legislature concludes in early March (no vote taken)
• No consensus reached on whether new criteria could address public testimony on Nonprime Resource Lands Proposal 2
• Planning staff noted next big project is to allow daycare and nursery facilities outright in all zones (update only, no action)

Board of Commissioners - BOCC Wednesday Meeting

The Board of Commissioners will consider several action items, including the legalization of a portion of Sisemore Road and various land use amendments. The meeting also includes a public hearing regarding employee housing in the Sunriver Business Park.

• Legalization of a portion of Sisemore Road for a bridge rehabilitation project
• First reading of Ordinance No. 2020-002 regarding Redmond UGB Amendment
• First reading of Ordinance No. 2020-003 regarding City of Bend sewer amendment
• Public hearing for Sunriver Business Park Employee Housing Text Amendments
• Approval of Deschutes County employee dental and medical plans

The Deschutes County Board of Commissioners approved a 60-foot right-of-way for a portion of Sisemore Rd and an Oregon Health Authority amendment, both pulled from the consent agenda for discussion. The Board also approved first readings of two ordinances: a Redmond urban growth boundary amendment converting land to exclusive farm use, and a City of Bend plan amendment for a sewer line to the Outback facility. A public hearing on Sunriver Business Park employee housing text amendments was continued to February 19, 2020, with staff directed to draft amendments addressing concerns.

• Approved Consent Agenda items 2, 3, 5, 6, 7 (3-0)
• Approved Order No. 2020-002, 60-foot right-of-way for a portion of Sisemore Rd (3-0)
• Approved Document No. 2020-125, Oregon Health Authority amendment (3-0)
• Approved proclamation recognizing 100-year anniversary of Deschutes County League of Women Voters (3-0)
• Approved first reading of Ordinance No. 2020-002, Redmond UGB amendment converting land to EFU (3-0)
• Approved first reading of Ordinance No. 2020-003, City of Bend plan amendment for sewer to Outback facility (3-0)
• Approved Document No. 2020-077, 2020 employee dental plan (3-0)
• Approved Document No. 2020-078, 2020 group medical plan (3-0)

Board of Commissioners - Legislative Update

The Deschutes County Board of Commissioners met to review and discuss various state priority bills. The session focused on evaluating the potential impact of proposed legislation on county operations, revenue, and public services.

• SB 1536: Wildfire Reduction and Recovery bill regarding utility compliance and local defensible space requirements
• HB 4012: Land use study regarding Accessory Dwelling Units (ADUs)
• HB 4009: Corporate Activity Tax administrative modifications
• HB 4079: Universal service surcharge and Broadband Fund establishment
• HB: Repeal of driving privilege suspension for unpaid traffic fines

The Board of Commissioners reviewed the status of various bills during a legislative update. The Board changed its position on HB 4085 to support and adjusted priority levels for several other bills.

• Changed position on HB 4085 from neutral to support
• Elevated HB 4013 priority level to 2
• Elevated HB 4040 to priority 3 with a position of support
• Added SB 1542 to priority list as priority 2, support
• Added HB 4083 to priority list as priority 2
• Removed SB 1559 from the priority list as it is dead

Board of Commissioners - BOCC Wednesday Meeting

The Board of Commissioners will discuss several items including tax deed acceptances, contract awards for road materials and engineering, and multiple public hearings. The meeting also includes considerations for a new local option levy in Black Butte Ranch and various land use amendments.

• Public hearing for Black Butte Ranch Service District five-year local option levy
• Intent to award contract to High Desert Aggregate and Paving, Inc. for crushed rock
• Intent to award contract to Harper Houf Peterson Righellis, Inc. for Hunnell Rd engineering
• Denial of Nehmzow Marijuana Production Facility at 60148 Stirling Drive
• Public hearing for Redmond UGB Amendment

The Board of Commissioners approved several contracts, including road work and mental health services, and authorized a federal grant application. The Board also approved land use amendments for the City of Bend and the City of Redmond, and finalized the denial of a marijuana production facility permit.

• Approved Black Butte Ranch police levy resolution (2-0)
• Approved Lutheran Community Services NW contract (2-0)
• Awarded road rock supply contract to High Desert Aggregate and Paving (2-0)
• Awarded Hunnell Rd engineering contract to Harper Houf Peterson Righellis (2-0)
• Approved CCBHC expansion grant application (2-0)
• Denied Nehmzow marijuana production facility permit (2-0)
• Approved City of Bend sewer line plan amendment (2-0)
• Approved Redmond UGB amendment (2-0)

Board of Commissioners - Legislative Update

The Board of Commissioners will review department recommendations regarding various priority bills. These recommendations have not yet been reviewed, accepted, or endorsed by the Board.

• SB 1536: Wildfire reduction and recovery requirements for electric companies
• HB 4005: Firearm security requirements involving locks or containers
• HB 4045: Public works definitions for projects exceeding $25 million
• HB 4051, HB 4158, SB 1561: Establishment of Oregon Hemp programs
• SB 1509: Authorization for county clerks to remove contents from ballot envelopes

The Deschutes County Board of Commissioners held its weekly legislative conference call on February 4, 2020, reviewing state bills and setting county positions. The only formal vote approved a draft letter of support for SB 1577 (vaping licensure), carried with Chair Adair absent. Commissioners also agreed on positions for numerous other bills, including opposition to HB 4007, HB 4051, HB 4072, SB 1504, and SB 1574, and support for HB 4078, HB 4095, HB 4145, SB 1509, SB 1552, and SB 1577. No other formal motions or votes were recorded.

• Approved draft letter of support for SB 1577 (Henderson yes, DeBone yes, Adair absent) — motion carried
• Agreed to position of opposition on HB 4007
• Agreed to move position to opposition on HB 4051 (Adair abstains)
• Agreed to move position to opposition on HB 4072 (Adair abstains)
• Agreed to keep priority 2 support on HB 4078
• Agreed to change position to neutral on HB 4085
• Agreed to priority 2 support on HB 4095
• Agreed to priority 2 support on HB 4145, SB 1509, and SB 1577; priority 1 support on SB 1552

Hearings Officer Hearing - Public Hearing

The Deschutes County Hearings Officer will consider a request to partition an 18.83-acre property into three parcels. The proposal includes two residential parcels and one open space parcel as a cluster development in the Multiple Use Agricultural Zone.

• Minor Partition and Conditional Use permit for 22025 Neff Road, Bend
• Creation of two residential parcels (2.1 and 2.5 acres) and one open space parcel (13.9 acres)
• Proposed dedication of additional right-of-way for Neff Road and Erickson Road
• Requirement for a common driveway access via Erickson Road
• Potential $3,603 System Development Charge (SDC) per vacant lot upon development

Board of Commissioners - BOCC Monday Meeting

The Board of Commissioners will consider extending property tax abatements for manufacturing companies in the Greater Redmond Area Enterprise Zone. The agenda also includes a denial for a marijuana production facility and preparations for a public hearing regarding Sunriver employee housing.

• Two-year tax abatement extension for Integrated 3D, LLC ($6,542,877 project)
• One-year tax abatement extension for BasX Solutions ($6,500,000 project)
• Denial of Nehmzow Marijuana Production Facility at 60148 Stirling Drive, Bend
• Preparation for Sunriver Employee Housing Text Amendments public hearing
• Discussion of update to Grant Policy, GA-20

The Board of Commissioners approved two Enterprise Zone extended abatement agreements, one for 3D MFG and one for BasX Solutions, each by unanimous 3-0 vote. The Board also voted to reopen the record on Nonprime Resource Lands and directed staff to proceed as discussed following executive sessions. No changes were made to the county grant policy process, though minor updates will remove the defunct grant writer position and add an application form.

• Approved Enterprise Zone extended abatement agreement for 3D MFG, Document No. 2020-134 (3-0)
• Approved Enterprise Zone extended abatement agreement for BasX Solutions, Document No. 2020-135 (3-0)
• Approved reopening the Nonprime Resource Lands record for both oral and written testimony and notifying property owners (3-0)
• Directed staff to proceed as discussed following executive sessions on labor, property, and employment matters (3-0)
• No changes to the grant policy process; minor updates to remove the grant writer position and add a grant application form

Historic Landmarks Commission - Regular Meeting

The Historic Landmarks Commission will review proposed changes to Oregon Administrative Rules regarding the National Register of Historic Places. The meeting also includes an overview of the Goal 5 Model Ordinance and planning for Preservation Month.

• Review of Rule Advisory Committee for National Register Program in Oregon
• Goal 5 Model Ordinance overview
• Preservation Month planning
• Election of Commission officers

Board of Commissioners - BoCC Planning Session

The Board of Commissioners is meeting to establish objectives and review department challenges. The session includes discussions on commissioner priorities, legislative priorities, and specific department projects.

• Review of 2020 agenda and retreat objectives
• Discussion of commissioner priorities and committee work updates
• Review of anticipated department challenges and opportunities
• Discussion regarding goals and objectives
• Working lunch regarding legislative priorities

The Deschutes County Board of Commissioners met for its 2020 Planning Session on January 30, 2020, covering commissioner committee assignments, department challenges, legislative priorities, and project updates. The minutes record discussion and direction on topics including veterans housing, Fair & Expo improvements, wildfire protection, transportation planning, the stabilization center, cybersecurity, and property tax technology, but no formal motions, votes, or binding decisions. The session adjourned at 5:30 p.m.

• No formal motions or votes recorded; session was discussion and planning only
• Board supported adding fire free dates; cost to add two more days for Solid Waste is $28,000
• Board recommended postponing tentative joint meeting with City of Redmond from February 11 until May
• BLRB Architecture hired to conduct Fair & Expo improvement analysis at a price of $51,000
• Assessor's Office pilot for field appraisal technology will cost $12,000; implementation costs to be presented at budget hearing
• Stabilization center project on time; $80,000 funding request made to City of Bend
• Veterans village estimated at $1 million (approximately $160,000 operations and approximately $840,000 for land, site development, and building)
• Commissioner Henderson to take Central Oregon Area Commission on Transportation appointment

Board of Commissioners - BOCC Wednesday Meeting

The Board of Commissioners will hold a public hearing regarding a remanded decision for a marijuana production application at 24350/24360 Dodds Road. This follows an Oregon Land Use Board of Appeals order requiring the County to provide further findings on odor standards and youth activity center separation distances.

• Public hearing: Remand of Waveseer Marijuana Production Proposal
• Proposed marijuana production at 24350/24360 Dodds Road, Bend
• Review of odor control standards under DCC 18.116.330(B)(10)
• Review of youth active center separation distance standards

The Deschutes County Board of Commissioners held a public hearing on the remand of the Waveseer marijuana production proposal. After testimony from the applicant and opponents, the Board voted to keep the written record open for a 7-7-7 period, with deliberations to be scheduled at a later meeting. The Board also approved the consent agenda, including minutes from five prior meetings, and went into executive session under ORS 192.660(2)(h) for litigation. No final decision was made on the Waveseer application.

• Approved consent agenda, including minutes of Nov 25, Dec 9, Dec 23, 2019 and Jan 7, Jan 8, 2020 meetings (3-0)
• Held open the record for 7-7-7 period on Waveseer marijuana production remand; deliberations to be scheduled later
• Entered executive session under ORS 192.660(2)(h) litigation at 12:28 p.m., exited at 1:07 p.m.
• Adjourned at 1:07 p.m.

Hearings Officer Hearing - Public Hearing

The Deschutes County Hearings Officer will conduct a continued public hearing regarding Haner Park LLC's request for a conditional use permit. The proposal seeks to establish a single-family dwelling at 51970 W. Deschutes River Road in a Forest Use (F2) Zone.

• Conditional use permit for a single-family dwelling at 51970 W. Deschutes River Road
• Public hearing regarding potential wetland impacts and road access standards
• Discussion of a $3,603 transportation system development charge (SDC) per dwelling
• Review of road maintenance and emergency access concerns from La Pine Rural Fire Protection District

Board of Commissioners - BOCC Monday Meeting

The Board of Commissioners will discuss the Veterans Village Project and Sisemore Road legalization. The meeting also includes preparations for public hearings regarding the Redmond UGB Amendment and a City of Bend plan amendment for the Outback Water Facility.

• Veterans Village Project discussion
• Sisemore Road legalization discussion
• Public hearing preparation: City of Bend Plan Amendment (Outback Water Facility)
• Public hearing preparation: Redmond UGB Amendment
• Monthly Treasurer and Finance Report ($241M portfolio balance)

The Deschutes County Board of Commissioners met on January 27, 2020 with Commissioners Anthony DeBone and Phil Henderson present; Commissioner Patti Adair was absent (excused). The Board expressed general support for a proposed homeless veterans facility on the public safety campus in Bend and directed staff to prepare a feasibility study and consider a land lease, with an initial memorandum of understanding suggested. On Sisemore Road, Commissioner DeBone supported a 60-foot right of way and Commissioner Henderson was open to meeting with the Hudson family, but no formal decision was recorded. Several items were presentations or preparation for public hearings scheduled for February 5, 2020, and no executive session was held.

• Expressed general support for the Veterans Village homeless veterans project; staff to prepare feasibility study and consider land lease
• Suggested an initial memorandum of understanding for Veterans Village; Mr. Tobiason to work with Property Manager James Lewis to draft documents
• Commissioner DeBone supported a 60-foot right of way on Sisemore Road; no formal Board action recorded
• Commissioner Henderson open to staff meeting with the Hudson family on Sisemore Road; no formal Board action recorded
• Board expressed support for proceeding with the Rule Advisory Committee for the National Register Program in Oregon
• Received presentations on the Smokejumper Center follow-up, COVA mid-year report, and monthly treasurer and finance report as of December 31, 2019
• Held preparation discussions for February 5, 2020 public hearings on the City of Bend sewer plan amendment at 18600 Skyliners Road and the Redmond Urban Growth Boundary amendment
• No executive session was scheduled; meeting adjourned at 3:23 p.m.

Planning Commission - Regular Meeting

The Planning Commission will hold a work session regarding an ODOT application to amend the Transportation System Plan. The discussion focuses on adding roundabouts at US 20/Cook-OB Riley and US 20/Old Bend-Redmond Highway. No action is required during this session as it precedes a public hearing.

• Work session on US 20/Cook-OB Riley and US 20/Old Bend-Redmond Highway roundabouts
• Discussion of $15.4 million cost for Cook exit and US 20 improvements
• Discussion of $9 million right-of-way needs for O.B. Riley extensions
• Discussion of Nonprime Resource Lands general eligibility criteria
• Discussion of draft Planning Commission Policies and Procedures Manual

The Deschutes County Planning Commission held a revote and appointed Commissioner Les Hudson as the new Chairperson following a miscount at the previous meeting. Commissioners also held work sessions on proposed ODOT Highway 20 roundabouts and Transportation System Plan amendments, as well as criteria for Nonprime Resource Lands. Additionally, staff presented a draft Policies and Procedures Manual for commission review.

• Appointed Commissioner Les Hudson as Chairperson (vote: 3 for Hudson, 2 for Swisher, 2 abstentions)

Board of Commissioners - BOCC Wednesday Meeting

The Board of Commissioners will review several consent agenda items, including a revised non-harassment policy and budget adjustments. Action items include a contract for the 9-1-1 public safety facility and a public hearing regarding Sisemore Rd.

• Revised County Policy HR 10, Non-Harassment and Non-Discrimination
• Notice of Intent to Award Contract for Deschutes County 911 Public Safety Communications Facility
• Public Hearing for Order No. 2020-002 regarding Sisemore Rd legalization
• Second Reading of Ordinance No. 2020-001, Religious Land Use Institutionalized Persons Act
• Budget Adjustment for Illegal Marijuana Enforcement

The Board of Commissioners adopted an ordinance regarding the Religious Land Use and Institutionalized Persons Act and denied an appeal for the Nehmzow marijuana production facility. Commissioners also approved a contract for the 911 public safety communications facility and authorized a grant application for invasive species education. A public hearing regarding the legalization of a portion of Sisemore Road was held, with the written record remaining open until January 29, 2020.

• Adopted Ordinance No. 2020-001 (3-0)
• Denied Nehmzow marijuana production facility appeal (2-1)
• Approved 911 facility contract award to JP Prinz (3-0)
• Approved PacificSource OHP contract (3-0)
• Approved invasive species education grant application (3-0)
• Approved Lower Bridge PUD decision as amended (3-0)
• Tabled approval of December 9, 2019 meeting minutes (3-0)

Board of Commissioners - BOCC Tuesday Meeting

The Board of Commissioners will consider reclassifying a health services position to a Behavioral Health Specialist II. They will also prepare for a public hearing regarding a marijuana production remand and review a $25,000 technical assistance grant from the DLCD.

• Request to convert Community Health Specialist I to Behavioral Health Specialist II
• Preparation for Waveseer Marijuana Production Remand public hearing
• Review of $25,000 DLCD Technical Assistance Grant Award

The Deschutes County Board of Commissioners approved converting a Community Health Specialist I into a Behavioral Health Specialist II to provide clinical help and billing capabilities. The Board also discussed preparation for the Waveseer Marijuana Production remand public hearing and a DLCD Technical Assistance Grant Award. Additionally, the Board held two executive sessions under ORS 192.660(2)(h) and ORS 192.660(2)(e) with no resulting motions.

• Approved converting a Community Health Specialist I to Behavioral Health Specialist II (2-0)

Board of Commissioners - BOCC Wednesday Meeting

The Board of Commissioners is considering a resolution to appropriate $24,896 in state grant funds to the District Attorney's Office. These funds are part of a larger $178,580.81 Justice Reinvestment Grant intended to hire a 1.0 FTE Deputy District Attorney to support a prison diversion program. The program aims to assess pretrial defendants for drug and property offenses to determine eligibility for pretrial release and supervision.

• Resolution No. 2020-002: Grant award appropriation for JRI Program
• SAMHSA Grant Application Request
• Nehmzow Marijuana Production deliberation discussions
• Lower Bridge PUD-Draft Findings and Decision Review
• Public Hearing: Nonprime Resource Lands

The Board of Commissioners approved the consent agenda, including grant appropriations and reappointments to county boards. They also authorized deeds for the US 20 at Tumalo project and approved a SAMHSA grant application for youth health services. Additionally, the Board held a public hearing on nonprime resource lands and conducted two executive sessions regarding litigation and real property negotiations.

• Approved Resolution No. 2020-002 for JRI Program grant appropriation (3-0)
• Approved US 20 at Tumalo project deeds (Document Nos. 2020-069 and 2020-071) (3-0)
• Approved reappointments to County Fair Board and Project Wildfire Committee (3-0)
• Approved SAMHSA grant application for youth health services (3-0)
• Left written record open until Jan 22, 2020, for nonprime resource lands hearing

Hearings Officer Hearing - Public Hearing

The Deschutes County Hearings Officer will consider a request for a declaratory ruling regarding a footbridge at 65620 Twin Bridges Road and 65695 Wild Horse Trail. The applicant seeks to determine if existing permits authorize non-pedestrian use, such as ATVs, or if such use constitutes a permit violation.

• Declaratory Ruling request for file 247-19-000773-DR
• Review of land use permits CU-05-49 and LM-05-119
• Public comments regarding ATV, horse, and bicycle use on the bridge
• Staff finding that current permits limit bridge use to pedestrian travel only

Planning Commission - Regular Meeting

The Planning Commission will hold a work session to continue discussing draft eligibility criteria for quasi-judicial applications regarding Nonprime Resource Lands (NPR Lands). Staff will present an interactive map featuring soil conditions, slopes, and proximity to Urban Growth Boundaries to assist in determining criteria.

• Work session on draft eligibility criteria for Nonprime Resource Lands (NPR Lands)
• Review of interactive map including Class 7 or 8 soil conditions and slope data
• Discussion of proposed NPR-20 zone with a 20-acre minimum parcel size
• Review of proposed policies for designating Nonprime Resource Lands

The Planning Commission approved minutes from previous meetings and held elections for Chair and Vice Chair. Commissioners also participated in a work session regarding Nonprime Resource Lands amendments and discussed mapping criteria with staff. No final legislative actions were taken during the meeting.

• Approved November 14 and December 12, 2019 minutes (unanimous)
• Reappointed Maggie Kirby as Vice Chair (majority vote)

Board of Commissioners - BOCC Wednesday Meeting

The Board of Commissioners will consider signing a grant agreement for the 19-21 Justice Reinvestment Initiative. The funds will support the county's Justice Reinvestment Program, including pretrial services and victim services. The grant award total is $2,130,760.08 over two years.

• Justice Reinvestment Initiative Grant Agreement ($2,130,760.08)
• Victims of Crime Act and Criminal Fine Account Grant Award
• Budget Adjustment for Statewide Transportation Improvement Funds
• Notice of Intent to Award contract for SW Canal Blvd/SW Helmholtz Way Intersection Improvement Project
• First Reading of Ordinance No. 2020-001, Religious Land Use Institutionalized Persons Act

The Deschutes County Board of Commissioners approved a consent agenda minus four pulled items, which were later addressed. The Board approved a budget adjustment for transportation funds, a fuel reduction contractor pool, an update to the Greater Sisters Community Wildfire Protection Plan, and a contract for the SW Canal Blvd/SW Helmholtz Way Intersection Improvement Project. They also held a first reading for an ordinance regarding the Religious Land Use Institutionalized Persons Act.

• Approved Consent Agenda minus Items 4, 16, 17, and 18 (3-0)
• Approved Resolution No. 2020-003 for Statewide Transportation Improvement Funds budget adjustment (3-0)
• Approved Document No. 2020-029 for Notice of Intent to Award Qualified Pool of Fuel Reduction Contractors (3-0)
• Approved Document No. 2020-055 for Update to the Greater Sisters Community Wildfire Protection Plan (3-0)
• Approved Document No. 2020-052 for Notice of Intent to Award Contract for the SW Canal Blvd/SW Helmholtz Way Intersection Improvement Project to High Desert Aggregate and Paving, Inc. (3-0)
• Approved first reading by title only of Ordinance No. 2020-001 for Religious Land Use Institutionalized Persons Act (3-0)

Board of Commissioners - BOCC Tuesday Meeting

The Board of Commissioners will consider signing a Statewide Transportation Improvement Fund provider agreement to pass funds to the Central Oregon Intergovernmental Council. The meeting also includes planning for the upcoming legislative session and discussions regarding county health plans and facility project reviews.

• Consideration of Statewide Transportation Improvement Fund (STIF) Provider Agreement (Document No. 2020-056)
• Legislative Session Planning with Pac/West Communications
• Discussion of Black Butte Ranch / County Health Plan
• Authorization of Deschutes County Policy HR 10 Non-Harassment and Non-Discrimination Policy
• 2019-20 Q3 Discretionary Grant Review

The Deschutes County Board of Commissioners approved Document No. 2020-056, a Statewide Transportation Improvement Fund Provider Agreement, on a 3-0 vote. The Board also approved proceeding with a draft facility project review committee and approved a letter of support for a La Pine community clinic. In executive session under litigation, the Board approved a motion for staff to proceed as directed; no details were recorded. The Board discussed capital improvement project financing options and a possible Black Butte Ranch Service District participation in the county health plan, but took no final action on those items.

• Approved Document No. 2020-056, Statewide Transportation Improvement Fund Provider Agreement (3-0)
• Approved proceeding with a draft facility project review committee (3-0)
• Approved a letter of support for the La Pine community clinic (3-0)
• Approved motion for staff to proceed as directed following litigation executive session (3-0)
• Indicated likely support for a future discretionary grant to Bend Pet Express for spay/neuter and vaccinations, but not supportive of waiving dog licensing fees
• Directed HR to revise the HR 10 Non-Harassment and Non-Discrimination Policy and bring it back on the consent agenda
• No final action taken on capital improvement project financing options; presentation only
• No final action taken on Black Butte Ranch Service District participation in the county health plan; further information requested