Glendale Community College District public meetings in 2023
42 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Academic Affairs
The Academic Affairs Committee of Glendale Community College District is meeting to approve the agenda and minutes, receive reports from instructional areas, and discuss subcommittee minutes. The agenda is largely procedural, with no major decisions or proposals listed.
- Approval of minutes from December 20, 2023
- Reports from Library, Noncredit, Career Education, Instructional Services, Research and Planning, Student Equity & Achievement
- Discussion of Academic Calendar subcommittee minutes
- Action on Graduation Requirements subcommittee minutes
- Informational reports on Baja Program, Library & Information Competency, Scholars Program, Study Abroad Program
Budget Committee
This is a routine Budget Committee meeting consisting of procedural items only: call to order, approval of minutes from November 9, 2023, and adjournment. The agenda lists placeholder 'New Agenda Item' entries under two categories with no details, indicating no specific budget decisions or discussions are scheduled.
- Approval of minutes from November 9, 2023
- Two placeholder 'New Agenda Item' entries under category 3
- Two placeholder 'New Agenda Item' entries under category 4
Academic Senate
The Glendale Community College Academic Senate will meet on December 7, 2023, to consider three motions: approving revisions to Administrative Regulations 4100 and 4240, and approving faculty focus areas for professional development. The meeting also includes routine items like approval of minutes and the agenda, plus a report from the president on statewide activities.
- Motion 2023-29: Approve revisions to Administrative Regulation 4100
- Motion 2023-30: Approve revisions to Administrative Regulation 4240
- Motion 2023-31: Approve Faculty Focus Areas for professional development
- Approval of minutes from November 16, 2023 meeting
- President's report on ASCCC Plenary and committee participation
Governance Review
The Glendale Community College District Governance Review Committee is meeting to review and recommend updates to Administrative Regulation 2511, the college's governance document. The agenda includes unfinished business on revising AR 2511, broadening student participation, and adding DEIA representatives to committees, plus new items on a police advisory committee and textbook cost committee language.
- Discussion of revisions to Administrative Regulation 2511 and the Best Practices Manual
- Update on reinstating ASGCC representatives to EEO, RTEP, and Professional Development committees
- Proposal to add DEIA representative to all governance committees
- Information item on new Police Advisory Committee
- Draft language for Zero Textbook Cost & Low Textbook Cost governance committee responsibilities
Baja Program
The Baja Program Committee is meeting to discuss the field station report, including repairs from Hurricane Kay and the decision not to renew the Field Station Manager's contract. They will also review Summer 2023 course evaluations and plan Winter/Summer 2024 classes and outside groups. The agenda includes approval of minutes from May 12, 2023, and other new business.
- Field Station Manager contract not renewed; HR to develop new job description
- Hurricane Kay repairs: 85 m concrete retaining wall, 79 m wire cage wall, 8 m telephone pole wall, 12 truckloads of sand removed
- Winter 2024 classes: Biol 122 (Introduction to Biology) with M. Kretzmann and G. Van Cleave
- Outside groups scheduled: Cuesta College, Ocean Discovery Institute, The Grauer School
- Summer 2023 evaluations: 83-100% of students agreed or strongly agreed with program points
Program Review Committee
The committee is reviewing reports from the 2023 Program Review cycle and discussing upcoming timelines for program reviews and resource request prioritization. Members will also receive information regarding the new GCC Mission and proposed changes to personnel request prioritization.
- 2023 Program Review Cycle Report Outs
- 2023 & 2024 Timeline for Program Review & Resource Request Prioritization
- Proposed changes to future timeline for personnel request prioritization
- 2022 Resource Requests Final Decisions Document
- New GCC Mission & 2024 Program Review Cycle
Scholars Program
The Scholars Program Committee is meeting to verify quorum, approve prior minutes, and review its mission statement as unfinished business. The agenda also includes placeholder items for new business, but no specific proposals or decisions are detailed.
- Review of Committee mission statement
- Approval of minutes from previous meeting
- New agenda items under unfinished and new business (unspecified)
Strategic Planning
The Strategic Planning Committee (Team A) is meeting to review the college mission statement and various institutional planning items. The agenda includes updates on accreditation, financial planning, and demographic trends.
- Approval of the College Mission Statement
- Accreditation Summary and New Standards update
- Quality Focus Project update
- Financial Planning and Budget update
- Presentation on Demographic and Enrollment Trends
Academic Senate
The Glendale Community College Academic Senate is meeting to approve minutes, hear reports, and take action on two motions: one approving changes to the Disciplines List (revising minimum qualifications for Ethnic Studies) and another recommending a presentation on how the Faculty Obligation Number is calculated. The agenda also includes routine items like call to order, comments from the audience, and approval of the agenda.
- Motion 2023-27: Approve changes to the Disciplines List, revising minimum qualifications for Ethnic Studies (e.g., Master’s in African American Studies, Latino Studies, etc.)
- Motion 2023-28: Recommend administration present on Faculty Obligation Number (FON) calculation in December 2023
- Approval of minutes from November 2, 2023 meeting
- President's report includes SIG applications deadline 11/17/23 and Senate Holiday Party on 11/30
Academic Readiness
The Placement and Assessment Committee is meeting to verify quorum, approve minutes from September 14, 2023, and receive updates from Math, English, ESL, and Counseling divisions. The agenda also includes a discussion on a mirrored noncredit math course and calculus support related to AB 1705, plus department updates and other business.
- Approval of minutes from September 14, 2023
- Division updates: Math, English, ESL, Counseling
- Mirrored Noncredit Math Course/Calculus Support AB 1705
- Department updates
Budget Committee
The Glendale Community College District Budget Committee is holding a routine meeting on November 9, 2023. The agenda includes only procedural items: verifying quorum, approving minutes, and discussing new agenda items under two unspecified categories. No substantive budget decisions or discussions are listed.
- Quorum verification
- Approval of minutes
- New agenda items (two under category 3)
- New agenda items (two under category 4)
Enrollment Management
The Glendale Community College District Enrollment Management Committee is meeting to approve minutes from October 11, 2023, and receive updates on enrollment, student outreach services, and communications. They will also discuss a new item on Early Alert. The agenda is largely informational with no major decisions listed.
- Approval of minutes from October 11, 2023
- Enrollment update
- Student Outreach Services update
- Communications update
- Early Alert discussion
Governance Review
The Glendale Community College District Governance Review Committee is meeting to discuss revisions to Administrative Regulation 2511, the governance document, and to consider proposals for new committees, including a ZTC & LTC Governance Committee and a Police Advisory Committee. The agenda includes unfinished business on broadening student participation, reinstating ASGCC representatives to certain committees, and addressing hybrid/remote meeting communication issues. The committee will also approve minutes from the October 3, 2023 meeting.
- Discussion and action on moving forward with revisions to Administrative Regulation 2511 and the Best Practices Manual
- Proposal for a new ZTC & LTC Governance Committee, presented by Caroline Hallam
- Information item on a new Police Advisory Committee
- Discussion on broadening student participation outside ASGCC and reinstating ASGCC representatives to EEO, RTEP, and Professional Development Committees
- Discussion on adding a DEIA representative to all governance committees
Release Time/Extra Pay
The Released Time/Extra Pay Committee is meeting to approve minutes from the September 22, 2023, meeting. The agenda includes placeholders for urgent, unfinished, and new business, but no specific items are listed.
- Approval of minutes from the September 22, 2023, meeting
Campus Development
This meeting of the Glendale Community College District Campus Development Committee is purely procedural, covering only call to order, approval of minutes, approval of agenda, and adjournment. No substantive decisions or discussions are listed on the agenda.
- No substantive items listed; only routine procedural actions.
Academic Senate
The Glendale Community College Academic Senate is meeting to approve minutes, hear reports, and vote on several action items. Key votes include adopting a land acknowledgement recognizing the Gabrieleño-Tongva people, recommending a full-time instructor hiring prioritization log, and approving academic rank advancements. The meeting also includes reports from the DEIA and CoDE committees and the president's report on hiring and other matters.
- Motion 2023-26: Adopt Glendale Community College Land Acknowledgement and recommend it to the Board of Trustees
- Motion 2023-23: Recommend administration create a full-time instructor hiring prioritization log shared with Senate President per semester
- Motion 2023-25: Approve Academic Rank Committee recommendations for rank advancement effective Fall 2023
- President's report includes 2023-24 hiring list, SIG applications due 11/17/23, and holiday party on 11/30
- Public comments allowed on agenda items only
Environment & Sustainability
The committee will meet to verify a quorum and approve previous meeting minutes. The agenda includes discussions regarding solar energy and Earth Day activities.
- Discussion and action regarding Earth Day
- Information regarding solar energy
Library & Information Competency
The Library and Information Competency Committee of Glendale Community College is holding a routine governance meeting. The agenda includes verifying a quorum, approving minutes from a previous meeting, and discussing several new agenda items under two unspecified categories. No specific policy decisions or substantive topics are listed on the agenda.
- Quorum verification
- Approval of minutes from a prior meeting
- Two new agenda items under category 3
- Two new agenda items under category 4
Study Abroad
The Glendale Community College District Study Abroad Committee is meeting to handle routine procedural matters. The agenda includes verifying a quorum, approving previous meeting minutes, and discussing new agenda items under two unspecified categories. No specific decisions or substantive topics are listed.
- Quorum verification
- Approval of minutes for a prior meeting
- New agenda items under two categories
Academic Senate
The Academic Senate is meeting to vote on several institutional items, including the 2023-24 budget and revised mission statements. The body will also approve various faculty pools, committee compositions, and tenure committee chairs.
- Approval of the 2023-24 Academic Senate Budget
- Approval of the Revised Mission, Values, and Vision
- Approval of the faculty Judicial Board pool
- Approval of the Institutional Set Standards for Programs Report
- Approval of Faculty Tenure Committee Chairs
Student Affairs Committee
The Student Affairs Committee will vote on approving a revised Glendale Community College Mission and Values Statement, as well as revised Board Policy and Administrative Regulation 5035 on withholding student records. The agenda also includes accepting minutes from other committees and an informational item on Counselor Day. Most items are routine approvals or procedural matters.
- Approval of revised Glendale Community College Mission and Values Statement
- Approval of revised BP 5035: Withholding of Student Records
- Approval of revised AR 5035: Withholding of Student Records
- Acceptance of Placement and Assessment Committee minutes (Sept 14, 2023)
- Acceptance of Student Fees Committee minutes (Oct 11, 2023)
Program Review Committee
The Glendale Community College District Program Review Committee is meeting to approve minutes from September 19, 2023, and to discuss several items under new business. These include reporting on 2022 resource request decisions, validating team members for the 2023 program review cycle, setting deadlines for permanent personnel requests, and addressing no-cost or low-cost goals and action items. The committee will also consider a resource request tracking system.
- Approval of minutes from September 19, 2023
- Reporting of 2022 Resource Request Decisions
- 2023 Program Review Cycle Report Outs Validation Team Members
- 2023 Deadline for Permanent Personnel Requests
- Resource Request Tracking System
Enrollment Management
The Enrollment Management Committee is meeting to discuss enrollment updates, student outreach services, and the enrollment management plan for ACCJC accreditation. They will also review a pipeline analysis from application to enrollment. The agenda includes approval of the previous meeting's minutes.
- Review of September 13, 2023 meeting minutes
- Enrollment update
- Student Outreach Services update
- Enrollment Management Plan for ACCJC
- Pipeline analysis from application to enrollment
IPCC - Institutional Planning Coordination Committee
The Institutional Planning Coordination Committee (IPCC) of Glendale Community College District is meeting to oversee institutional planning and effectiveness. The agenda includes approving prior minutes, reviewing subcommittee reports, and discussing old business such as accreditation, enrollment, and a second reading of the college mission statement. New business covers the committee's structure and processes for developing a new Institutional Strategic Plan.
- Approval of minutes from September 11, 2023
- Review of Program Review subcommittee minutes from September 19, 2023
- Accreditation update
- Enrollment update and Enrollment Management Plan
- College Mission Statement - Second Reading
Academic Senate
The Glendale Community College Academic Senate will hold its bi-monthly meeting on October 5, 2023. The agenda includes approval of minutes, reports from the president and committees, and several motions on subcommittee composition, judicial board pool, institutional standards, mission/values/vision, and tenure committee chairs. Public comments are limited to agenda items.
- Motion 2023-10: Faculty as only voting members on Senate subcommittees
- Motion 2023-18: Approve faculty Judicial Board pool for 2023-24
- Motion 2023-13: Approve Institutional Set Standards for Programs
- Motion 2023-20: Approve Revised Mission, Values, and Vision
- Motion 2023-21: Approve tenure committee chairs for 11 faculty
Governance Review
The Glendale Community College District Governance Review Committee is meeting to handle routine business: approving minutes, discussing unfinished items, and considering new proposals. Key items include electing a chair, reviewing proposed revisions to Administrative Regulation 2511, and discussing a proposal for a new Zero Textbook Cost (ZTC) and Low Textbook Cost (LTC) governance committee.
- Election of GRC chair (current chair Paul Vera)
- Discussion of AR 2511 and Best Practices Document revisions
- Proposal for ZTC & LTC Governance Committee
- Unfinished: broadening student participation outside ASGCC
- Unfinished: adding DEIA representative to all governance committees
Academic Senate
The Glendale Community College Academic Senate is meeting to approve minutes, hear reports, and vote on three motions: forming a task force to review harassment-related regulations and the Student Code of Conduct, restricting voting on Senate subcommittees to faculty only, and confirming Paul Vera as College Judicial Board Chair. The agenda also includes a call for nominations for Senate Secretary and updates on accreditation forums and enrollment.
- Motion 2023-09: Approve task force to review harassment regulations and Student Code of Conduct
- Motion 2023-10: Faculty-only voting on Senate subcommittees; by-laws to be revised
- Motion 2023-11: Confirm Paul Vera as College Judicial Board Chair for 2023-24
- Call for nominations for Senate Secretary position
- Accreditation Open Forum on Sept 26-27 at 12:30pm in Student Center 212
Student Affairs Committee
The Student Affairs Committee will vote on approving a revised student accident insurance policy (AR 5205) and a mission statement for the Student Services Committee. It will also discuss first readings of a new college mission statement and revised policies on withholding student records. Several consent calendar items and information updates are on the agenda.
- Motion to approve revised AR 5205: Student Accident Insurance
- Motion to approve Student Services Committee Mission Statement for 2023/2024
- First reading of Glendale Community College Mission and Values Statement
- First reading of revised BP 5035 and AR 5035: Withholding of Student Records
- Information items: Priority Registration for Parenting Students, Direct Deposit for Student Credit Balances, Counselor Day, Promise Plus Update
Program Review Committee
The Glendale Community College District's Program Review Committee is meeting to discuss its 2023 program review cycle, including budget constraints on personnel and resource requests, changes in resource allocation, and a process for computer replacement. The committee will also consider its mission statement and elect a chair. The agenda is largely procedural, with no votes or decisions listed.
- Approval of minutes from May 16, 2023
- Discussion of budget calendar and 2022 reporting of resource request decisions
- Changes in resource allocation (HACs, naming conventions, staffing plans)
- Budget constraints on permanent personnel and other resource requests
- Process for end-of-life replacement of computers (computer refresh)
Enrollment Management
The Glendale Community College District's Enrollment Management committee is meeting to review old business, including enrollment updates and outreach, and to discuss new items such as the Enrollment Management Plan for ACCJC accreditation, retention initiatives, and the election of a chair. The agenda also includes adopting a mission statement and deciding on future meeting modalities.
- Review of unadopted minutes from May 10, 2023
- Enrollment update: Summer 2023 FTES up 4.9%, Spring 2023 down <0.5%, NC up 34%
- Enrollment Management Plan for ACCJC accreditation
- Election of Chair
- Adoption of Enrollment Management Mission Statement
Academic Senate
The Glendale Community College Academic Senate is meeting to approve its amended by-laws regarding at-large election processes and its 2023-24 rules and procedures. The agenda also includes routine items like approval of minutes, reports from officers and committees, and comments from the audience.
- Motion 2023-07: Approve by-law changes to simplify at-large election processes, requiring petitions with at least 20 qualified signatures.
- Motion 2023-08: Approve the 2023-24 Senate Rules and Procedures.
- Approval of minutes from the June 1, 2023 meeting.
- President's report includes accreditation open forum on 9/26, Title IX Administrator position, and potential bachelor's degrees.
- Call for nominations for Senate Secretary position.
Governance Review
The Glendale Community College District Governance Review Committee is meeting to review and update governance policies, including discussing adding DEIA representatives to committees and broadening student participation. The agenda includes approval of prior minutes, old business items, and new business on Hyflex/Zoom guidelines.
- Update on adding DEIA representative to EEO Committee
- Discussion on adding DEIA representative to all governance committees
- Reinstatement of ASGCC representatives to EEO, RTEP, and Professional Development Committees
- Broadening student participation outside ASGCC (e.g., Black Scholars, La Comunidad)
- Clarification of Hyflex & Zoom guidelines
Program Review Committee
The Glendale Community College District Program Review Committee is meeting on May 16, 2023. The agenda contains only standard procedural items: call to order, announcements, approval of minutes, old business, new business, and adjournment. No specific decisions, proposals, or discussion topics are listed.
- No specific items listed under New Business or Old Business.
- Agenda is limited to routine procedural steps.
Academic Senate
The Glendale Community College Academic Senate will vote on several motions, including whether to pause distance education recertification requirements for 2023-2024 and whether to reduce annual recertification hours to two. The body will also consider approving the Institute Set Standards Task Force report, amending its by-laws, and recommending improved emergency notification procedures.
- Motion 2023-09: Pause distance education recertification requirements for 2023-2024
- Motion 2023-10: Reduce Glendale Annual Distance Education Recertification (GADER) to two hours per year
- Motion 2023-08: Approve Institute Set Standards Task Force Report for 2022-23
- Motion 2023-07: Approve by-law changes to simplify at-large election processes
- Motion 2023-11: Recommend college improve emergency notification and evacuation procedures
Governance Review
The Glendale Community College District Governance Review Committee is meeting to discuss revisions to Administrative Regulation 2511, the governance document, and to address best practices for hybrid and remote voting. The committee will also consider adding a member to the EEO Committee and review statistics on governance committees that are not meeting. The agenda includes approval of the April 4, 2023 minutes and a call for additional items.
- Review of Administrative Regulation 2511 sections revision
- Discussion of hybrid and remote voting best practices
- Consideration of adding a member to the EEO Committee
- Review of governance committees not meeting statistics
- Approval of April 4, 2023 minutes
Academic Senate
The Glendale Community College Academic Senate is meeting to consider three motions: forming a task force to improve the tenure process and packet, forming a task force to revise scholarship criteria, and approving a minor by-law change to simplify at-large elections. The meeting also includes routine items like approving minutes, hearing public comments, and receiving reports from the president and committees. The agenda notes that the meeting will be held in person with remote attendance options under specific conditions.
- Motion 2023-05: Form task force on enhancing tenure process and packet
- Motion 2023-06: Form task force to revise scholarship criteria
- Motion 2023-07: Approve by-law change to simplify at-large election processes
- President's report includes updates on resolutions supporting AB817, SB411, and AB811
- Next meeting scheduled for May 4, 2023
Student Affairs Committee
The Glendale Community College District Student Affairs Committee will consider deleting Board Policy 5215 and Administrative Regulation 5215 on AIDS, both adopted in 1989, as recommended by the Health Center Director. The committee will also vote on prioritizing non-personnel resource requests for student services and receive information about a Student Activities Fee increase for 2023/2024.
- Motion to delete Board Policy 5215: Policy on AIDS
- Motion to delete Administrative Regulation 5215: Policy on AIDS
- Motion to approve prioritization of 2022 Student Services' non-personnel resource requests
- Information item: Student Activities Fee increase for 2023/2024
- Approval of minutes from March 15, 2023 and subcommittee minutes
Academic Senate
The Glendale Community College Academic Senate will meet to approve minutes, hear reports, and vote on three motions: recommending instructors post syllabi in Canvas, forming a task force on professional development focus areas, and forming a task force on humanizing the tenure process. The meeting also includes routine items like call to order, comments from the audience, and approval of the agenda.
- Motion 2023-03: Recommend instructors post syllabi in Canvas using the Syllabus tab
- Motion 2023-04: Form task force on professional development focus areas
- Motion 2023-05: Form task force on humanizing the tenure process
- Approval of minutes from March 16, 2023 meeting
- Remote attendance approvals under AB2449 for emergency or just cause
Governance Review
The Glendale Community College District Governance Review Committee is meeting to review and recommend revisions to Administrative Regulation 2511, the governance document, and to ensure its proper implementation. The agenda includes approving minutes from March 7, 2023, and discussing unfinished business such as a Chaparral article and AR 2511 section revisions. New business items include best practices for hyflex and remote voting, a request for a campus events/programming governance committee, addressing committees not meeting, and adding a member to the EEO committee.
- Revision of Administrative Regulation 2511 sections
- Discussion of hyflex and remote voting best practices
- Request for a campus events/programming governance committee
- Discussion of governance committees not meeting
- Adding a member to the EEO committee
Academic Senate
The Glendale Community College Academic Senate will vote on forming a task force to respond to the Institute Set Standards Report, approve revised administrative regulations for graduation requirements (AR4100) and student grievances (AR5530), and recommend that instructors post syllabi in Canvas. The meeting also includes routine items like approving minutes, a budget report, and committee updates, plus a discussion on remote attendance rules under AB2449.
- Motion 2023-01: Form task force to respond to Institute Set Standards Report
- Motion 2022-46: Approve revised AR4100 Graduation Requirements for Degrees or Certificates
- Motion 2023-02: Approve revised AR5530 Student Grievances
- Motion 2023-03: Recommend instructors post syllabi in Canvas
- Budget report and Open Educational Resources committee report
Governance Review
The Glendale Community College District Governance Review committee is meeting to handle routine business: approving minutes, discussing unfinished items, and introducing new business. Key items include revising Administrative Regulation 2511, reviewing survey results on meeting formats, and discussing a new grant. The agenda is largely procedural with some substantive policy review.
- Administrative Regulation 2511 Sections Revision
- Governance Survey Results: In-person, Remote, or Hyflex
- BoardDocs discussion
- New Grant Received (Durham)
- Minutes approval for December 6, 2022
Academic Senate
The Glendale Community College Academic Senate is meeting to approve the revised Administrative Regulation 4100 on graduation requirements for degrees or certificates, and to approve minutes from December 1, 2022. The president's report covers a new chancellor, lobbying for a $4M Virtual Reality Center, and an update on AB928. The meeting is largely procedural, with one action item.
- Motion 2022-46: Approve revised AR4100 Graduation Requirements for Degrees or Certificates of Completion
- President's report: New chancellor Sonya Christian announced
- Lobbying for $4M Virtual Reality Center funding
- AB928 update: new legislation not likely
- Approval of December 1, 2022 meeting minutes