Washoe County School District public meetings in 2023
59 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Group Insurance Committee Meeting
The Group Insurance Committee will hear presentations on the district's group insurance claims experience and wellness program as of November 2023, and will vote on approving the minutes from its September 27, 2023 meeting. Public comment is invited on agenda items and other topics.
- Presentation and discussion of Group Insurance Claims Experience Report, November 2023
- Presentation and discussion of Wellness Program Report, November 2023
- Approval of minutes from September 27, 2023 meeting
Board of Trustees Regular Meeting
The Board of Trustees will consider appointing Dr. Kristen McNeill as Interim Superintendent of Schools. They will also review the final District-wide Facility Modernization Plan and several budget amendments.
- Appointment and employment agreement for Interim Superintendent Kristen McNeill
- Approval of the final District-wide Facility Modernization Plan
- Contract with CDWG for $99,635.31 to configure 8,717 student laptops
- Emergency repair notification for Robert McQueen High School totaling approximately $150,000
- Approval of 2025-26 school calendars for Incline Village, Gerlach, and TMCC High School
Student Attendance Advisory Committee Meeting
The Washoe County School District Student Attendance Advisory Committee is meeting to discuss and receive updates on efforts to reduce chronic absenteeism, including a middle school pilot program and plans for extended supports. The committee will also hear updates from member agencies and consider approving minutes from a prior meeting. No final decisions are scheduled except for the minutes approval.
- Approval of minutes from September 8, 2023 meeting
- Update on Middle School Engagement Project pilot program for chronic absenteeism
- Update on current chronic absenteeism rates and Intervention Department plans
- Agency updates from School Police, Child Protective Services, Juvenile Services, The Children's Cabinet, and District Attorney's Office
- Discussion of using Family Resource Centers to address chronic absenteeism
Capital Funding Protection Committee
The Capital Funding Protection Committee will consider recommending the draft final District-wide Facility Modernization Plan (FMP) to the Board of Trustees, approve the 2023 Annual Accountability Report, and receive updates on the E. Otis Vaughn Rebuild construction budget and Central Transportation Yard improvements. The agenda also includes approval of prior meeting minutes and public comment periods.
- Recommend approval of draft final District-wide Facility Modernization Plan (FMP)
- Approve 2023 Annual Accountability Report
- Update on E. Otis Vaughn Rebuild Construction Phase Budget
- Update on Central Transportation Yard improvements
- Approval of minutes from August 3, 2023 meeting
Safe and Healthy Schools Commission Meeting
The Safe and Healthy Schools Commission will hear presentations on the Hope Squad suicide prevention program, the Safe and Healthy Schools Toolkit, and bullying awareness and reporting. The commission will also consider approving a second Safety Forum for the 2023-24 school year and will vote on the minutes from the November 6, 2023 meeting.
- Presentation and discussion of Hope Squad, a peer-to-peer suicide prevention program
- Update on the Safe and Healthy Schools Commission Toolkit and Family Schools Partnership Department work
- Presentation on bullying awareness, prevention, and reporting in the district
- Possible action to approve scheduling and content of a second Safety Forum based on October 30, 2023 Digital Safety Forum outcomes
- Approval of minutes from November 6, 2023 meeting
Group Insurance Committee Meeting
The Washoe County School District Group Insurance Committee is meeting to review the district's group insurance claims experience and wellness program reports as of October 2023, and to approve the minutes from the September 27, 2023 meeting. Public comment is invited on agenda items and other topics.
- Presentation and discussion of Group Insurance Claims Experience Report as of October 2023
- Presentation and discussion of Group Insurance Wellness Program Report as of October 2023
- Approval of minutes from September 27, 2023 meeting
Board of Trustees Regular Meeting
The Board of Trustees will consider several administrative and facility items, including school enrollment boundary modifications in the Spanish Springs area. The meeting also includes discussions on the district-wide facility modernization plan and strategic plan goals.
- Modification of enrollment boundaries for seven Spanish Springs area schools
- Stead Elementary School counseling renovation contract for $503,562
- Electrical distribution upgrade at Marvin Picollo School for $160,990
- HVAC replacement at Natchez Elementary School for an estimated $160,000
- Purchase of student devices for $411,600 and data center servers for $168,657
Other Post-Employment Benefits (OPEB) Trustees Committee Meeting
The Washoe County School District's Other Post-Employment Benefits (OPEB) Trustees Committee will review financial reports and consider authorizing a transfer of up to $6,789,218 from the OPEB Trust Fund. The committee will also discuss investment performance and actuarial valuations.
- Approval of minutes from September 20, 2023 meeting
- Presentation of Q1 FY24 OPEB Trust Fund unaudited financial statements
- Approval of annual fund transfer/expense authorization not to exceed $6,789,218
- Presentation of FY23 Retirement Benefits Investment Fund annual report
- Discussion of GASB 75 actuarial valuation as of June 30, 2023
Education Alliance of Washoe County Board of Directors Meeting
The Education Alliance of Washoe County Board of Directors will meet to approve minutes, welcome new Executive Director Sarah Gobbs-Hill, and receive updates on student activities, the signature fundraising event, and the organization's structure and programs for the 2023-2024 school year. The board will also consider updating the authorized users list for the United Federal Credit Union account to include the new executive director. Public comment is invited on agenda items and other topics.
- Approval of October 16, 2023 meeting minutes
- Introduction of new Executive Director Sarah Gobbs-Hill
- Update on 2023-24 Signature Fundraising Event
- Possible action to add Sarah Gobbs-Hill to United Federal Credit Union account authorized users
- Update on 2023-2024 programs including PiE Champion Awards and Principal for a ½ Day Events
Zoning Advisory Committee Meeting
The Washoe County School District Zoning Advisory Committee will consider approving minutes from its October meeting and discuss possible enrollment boundary adjustments affecting 10 schools for the 2024-25 school year. Public comment is invited on these items and other topics.
- Possible action on minutes of October 19, 2023 meeting
- Enrollment boundary adjustments for John Bohach, Bud Beasley, Jesse Hall, Miguel Sepulveda, Spanish Springs, Alyce Taylor, Edward Van Gorder elementary schools, Yvonne Shaw, Lou Mendive middle schools, and Sky Ranch Middle School
- Public comment on agenda items and general topics
Board of Trustees Regular Meeting
The Washoe County School District Board of Trustees will vote on several routine consent agenda items, including creating a permanent Risk Management Coordinator position, awarding a contract for transformer electrical upgrades at Earl Wooster High School, and purchasing 42 vehicles. They will also discuss and possibly approve a comprehensive vaping prevention strategy and security pilot projects at three high schools. The meeting includes acceptance of the annual financial report and several recognition resolutions.
- Creation of permanent Risk Management Coordinator position, estimated cost $117,675
- Award of bid #24-23-B-09-AA to Meiden Construction LLC for $268,500 for transformer electrical upgrades at Earl Wooster High School
- Purchase of 42 operational service and police vehicles through state and Sourcewell contracts
- Approval of $439,167 agreement with Lexia/LETRS for science of reading professional learning
- Approval of security pilot projects at Robert McQueen, Damonte Ranch, and Sparks High Schools and security film on elementary/middle school windows
Audit Committee Meeting
The Washoe County School District Audit Committee will meet to select its chair and vice-chair, approve prior minutes, and consider recommending the Annual Comprehensive Financial Report (ACFR) for FY 2023 and the Internal Audit Department's risk assessment and annual plan to the Board of Trustees. The committee will also receive updates on internal audit activities, fraud hotline concerns, and the audit calendar. Public comment is invited.
- Select Audit Committee Chairperson and Vice-Chairperson for 1-year terms ending June 30, 2024
- Approve minutes of May 11, 2023 meeting
- Recommend ACFR for FY ended June 30, 2023 to Board of Trustees
- Recommend Internal Audit Department School Student Activity Fund Risk Assessment and Annual Plan for Calendar Year 2022
- Status update on Internal Audit Department activities and fraud hotline concerns
Safe and Healthy Schools Commission Meeting
The Safe and Healthy Schools Commission will discuss various student safety initiatives. The meeting includes potential action to recommend vaping prevention strategies, such as the use of vape detection sensors, to the Board of Trustees.
- Recommendation on vaping prevention strategies and vape detection sensors
- Presentation on 'Text 2 Regret' adolescent screen safety program
- Discussion of Safe Routes to School and National Walk to School Day
- Review of Children's Cabinet Signs of Suicide (SOS) screenings
- Approval of October 9, 2023, meeting minutes
Board of Trustees Regular Meeting
The Washoe County School District Board of Trustees will hold a special meeting to discuss and possibly approve the final performance evaluation for Superintendent Dr. Susan Enfield for the 2022-23 school year. The evaluation includes action statements related to the new strategic plan. Public comment will be accepted on this item and other topics.
- Final performance evaluation for Superintendent Dr. Susan Enfield for 2022-23 school year
- Action statements related to the new strategic plan
- Public comment on agenda items and general topics
Board of Trustees Regular Meeting
The Washoe County School District Board of Trustees will vote on extending the negotiated agreement with the Washoe County School Police Officers Association for 2024-2025 and adopting changes to the agreement with the Washoe Education Association for 2023-2025. The board will also consider a consent agenda with multiple contracts, grants, and budget transfers, and hear presentations on Junior Achievement partnership and the strategic plan goal on safety and belonging.
- Approval of $100,000 increase to Harris Landscape irrigation repair contract, revised total $579,574
- Renewal of Anthem Blue Cross health insurance ASO provider for 1 year, estimated $2,153,981
- Contract with Innovative Communications System to upgrade clock, intercom, and PA systems at 10 sites, $517,463.72
- Grant applications under AB 400 for early childhood literacy programs, including $4,121,419.75 for professional development
- Award of RFB for light truck, bus, and snowplow parts to five vendors, estimated total $827,790.55
Zoning Advisory Committee Meeting
The Washoe County School District Zoning Advisory Committee is meeting to discuss and possibly approve enrollment boundary adjustments affecting ten elementary and middle schools for the 2024-25 school year. The committee will also consider approving the minutes from its September 13, 2023 meeting. Public comment is invited on agenda items and other topics.
- Possible action on enrollment boundary adjustments for John Bohach, Bud Beasley, Jesse Hall, Miquel Sepulveda, Spanish Springs, Alyce Taylor, Edward Van Gorder elementary schools and Yvonne Shaw, Lou Mendive, Sky Ranch middle schools
- Approval of minutes from September 13, 2023 meeting
- Public comment period for items not on the agenda
Education Alliance of Washoe County Board of Directors Meeting
The Education Alliance of Washoe County Board of Directors will meet to approve minutes, hear presentations on the district's Facility Modernization Plan, student advisory activities, and the 2023-24 fundraising event, and discuss the Alliance's structure and programs. Public comment is invited on agenda items and general topics.
- Approval of August 28, 2023 meeting minutes
- Presentation on Washoe County School District's Facility Modernization Plan
- Update on Superintendent's Student Advisory Council activities
- Update on 2023-24 Education Alliance Signature Fundraising Event: An Evening of Pure Imagination
- Discussion of Education Alliance structure, programs, and working groups for 2023-2024
Board of Trustees Regular Meeting
The Washoe County School District Board of Trustees will meet to consider several high-value contracts and personnel updates. Key items include a $3.29 million laptop purchase, a new collective bargaining agreement for education support professionals, and a review of student academic performance data.
- Purchase of 8,717 student laptops from CDW-G for $3,298,687.14
- Ratification of the 2023-2027 collective bargaining agreement with Washoe Education Support Professionals
- Contract award to Building Control Services for HVAC equipment replacement at 14 sites for $979,605
- Approval of a $228,331.00 emergency roof repair renewal with Kodiak Roofing & Waterproofing Co.
- Renaming the North Valleys High School gymnasium in honor of Richard Peraldo
Education Alliance of Washoe County Board of Directors Meeting
This meeting of the Education Alliance of Washoe County Board of Directors was cancelled. The agenda that would have been considered included approval of minutes, a presentation on the district's Facility Modernization Plan, updates on the Student Advisory Council and a fundraising event, and discussion of the Alliance's structure for the 2023-24 school year.
- Meeting cancelled
- Approval of August 28, 2023 minutes (for possible action)
- Presentation on Washoe County School District's Facility Modernization Plan (information only)
- Update on Superintendent's Student Advisory Council activities (information only)
- Update on 2023-24 Signature Fundraising Event: An Evening of Pure Imagination (information only)
Safe and Healthy Schools Commission Meeting
The Safe and Healthy Schools Commission will consider recommending vape detection products and high school security measures (single-point entry, fencing) to the school board, and will discuss the district's strategic plan and emergency training. It will also plan an October 30 safety forum. Public comment is invited.
- Recommendation on vape sensing products in schools
- Recommendation on securing high school campuses (single point of entry, perimeter fencing)
- Discussion of 2023-2026 strategic plan
- Planning for October 30, 2023 Safety Forum
- Approval of September 11, 2023 minutes
Group Insurance Committee Meeting
The Washoe County School District Group Insurance Committee will meet to review and discuss several reports on group insurance claims, the internal service fund, dental and medical claim turnaround times, and the wellness program as of August 2023. The only action item is approval of the June 21, 2023 meeting minutes. Public comment is invited on agenda items and other topics.
- Presentation and discussion of Group Insurance Claims Experience Report as of August 2023
- Presentation and discussion of Insurance Internal Service Fund as of August 2023
- Presentation and discussion of Anthem Dental and Medical Claim Turnaround (TAT) Reports as of August 2023
- Presentation and discussion of Wellness Program Report as of August 2023
- Approval of June 21, 2023 meeting minutes (possible action)
Board of Trustees Regular Meeting
The Washoe County School District Board of Trustees will consider a $10 million preliminary budget to implement its 2023-2026 strategic plan, along with several technology and equipment purchases totaling over $2.2 million. The board will also vote on a consent agenda covering routine items such as bus camera systems, student laptops, classroom panels, and software licensing. A presentation on strategic plan excellence targets is scheduled for discussion only.
- Approve $10M preliminary budget for strategic plan implementation
- Purchase 84 school bus camera systems for $249,991.25 from Gatekeeper
- Buy 1,321 student laptops for $499,892.82 using ARP grant funds
- Approve $722,268 Microsoft licensing renewal for year 2 of 3
- Adopt resolution recognizing Hispanic Heritage Month (Sept 15-Oct 15)
Zoning Advisory Committee Meeting
The Washoe County School District Zoning Advisory Committee is meeting to discuss and potentially act on several items, including selecting a chair and vice-chair, approving previous meeting minutes, and discussing enrollment boundary adjustments for multiple elementary and middle schools for the 2024-2025 school year. The committee will also receive information on the district-wide facilities modernization plan and the anticipated timeline for rezoning needs.
- Discussion of enrollment boundary adjustments for John Bohach, Bud Beasley, Jesse Hall, Miquel Sepulveda, Spanish Springs, Alyce Taylor, Edward Vangorder elementary schools and Yvonne Shaw, Lou Mendive, Sky Ranch middle schools
- Selection of committee chair and vice-chair for term ending June 30, 2024
- Approval of minutes from March 16, 2023 meeting
- Update on District-Wide Facilities Modernization Plan
- Presentation on Nevada Open Meeting Law requirements
Other Post-Employment Benefits (OPEB) Trustees Committee Meeting
The Washoe County School District's Other Post-Employment Benefits (OPEB) Trustees Committee will meet to review the trust's unaudited fourth-quarter financial statements for fiscal year 2023 and a quarterly PERS investment report. They may also vote to affirm that investment income earned in FY2024 will be used for future benefits. The meeting includes public comment periods and approval of prior minutes.
- Approval of May 25, 2023 meeting minutes
- Presentation of OPEB Trust Fund unaudited Q4 FY23 financial statements
- Presentation of PERS Retirement Benefits Investment Fund report for period ended June 30, 2023
- Possible action to approve annual affirmation on use of FY24 investment income for future benefits
Council on Family Resource Centers Meeting
The Council on Family Resource Centers will meet to discuss the funding status of Washoe County School District Family Resource Centers, including grant applications, and may recommend future fundraising and publicity activities. They will also select a vice chair, review data and outreach events, and hear about the district's 2023-2026 Strategic Plan. The meeting includes public comment periods and approval of previous minutes.
- Possible action to select a Vice Chair from candidates Rachel Kingman, Vanessa Vancour, Rebecca Pairis, Perla Garcia, and Anne Cory
- Discussion of Family Resource Center funding status and grant applications, with possible recommendations on fundraising and publicity
- Presentation of Family Resource Center data and outreach events, including volunteer opportunities
- Presentation on the 2023-2026 Washoe County School District Strategic Plan and the centers' role
- Approval of minutes from the June 21, 2023 meeting
Board of Trustees Regular Meeting
The Washoe County School District Board of Trustees will vote on a recommendation to proceed with construction of a new elementary school in the Spanish Springs area, and will consider adopting the Student Behavior Manual/Progressive Discipline Plan for the 2023-24 school year. The board will also take action on a consent agenda that includes multiple contracts and agreements, including a $1.47 million educator professional development contract and a $4.22 million architectural services agreement for the Vaughn Middle School replacement project.
- Possible action to recommend construction of a new elementary school in the Spanish Springs area
- Adoption of Student Behavior Manual/Progressive Discipline Plan for 2023-24
- $1,467,154 contract with The New Teacher Project for educator professional development at 24 schools
- $4,222,302 architectural services agreement with TSK Architects for Vaughn Middle School replacement
- $2,000,000 annual renewal of milk and dairy products contract with Model Dairy
Safe and Healthy Schools Commission Meeting
The Washoe County School District's Safe and Healthy Schools Commission is meeting to elect a chair and vice-chair for the 2023-24 school year, approve prior minutes, and carry forward goals. They will also discuss a proposed Safe and Healthy Schools Toolkit and plan the annual Community Safety Forum. The agenda is mostly procedural, with no major policy decisions or financial items listed.
- Election of Chair and Vice-Chair for 2023-24 from 15 listed members
- Approval of June 5, 2023 meeting minutes
- Carry forward 2022-23 goals and objectives to 2023-24
- Discussion of Safe and Healthy Schools Toolkit content, including vaping education
- Plan 2023-24 Annual Community Safety Forum content, logistics, and marketing
Board of Trustees Regular Meeting
The Washoe County School District Board of Trustees held a regular meeting on August 22, 2023, primarily acting on a consent agenda of routine items. The most significant action was approving a $214,118.22 renewal for can liner supplies. The board also approved meeting minutes and other routine consent items.
- Approved Renewal #2 of RFB #07-B-07-22-JP for can liners: $214,118.22 total (Inland Supply Co. $55,555.16, Mega Link Dist. $158,563.06) for 1-year term
- Approved minutes of June 13, 2023 regular meeting
- Approved minutes of June 20, 2023 special meeting
- Consent agenda items 2.02 through 2.18 approved in one motion
Capital Funding Protection Committee
The Capital Funding Protection Committee will consider recommending approval of $5.2 million for design of the E. Otis Vaughn Middle School rebuild and $65 million for construction of a new elementary school in the North Spanish Springs/Stonebrook area. The committee will also select its chair and vice chair for the 2023-24 year, approve prior meeting minutes, and receive updates on meeting cadence and the District-Wide School Facility Modernization Plan.
- Recommend $5,200,000 for design phase of E. Otis Vaughn Middle School rebuild
- Recommend $65,000,000 for construction of new elementary school in North Spanish Springs/Stonebrook area
- Select Committee Chair and Vice Chair for 2023-24
- Approve minutes of June 1, 2023 meeting
- Update on District-Wide School Facility Modernization Plan
Board of Trustees Regular Meeting
The Washoe County School District Board of Trustees is holding a regular meeting with a consent agenda containing routine items such as approving minutes, paying annual membership dues, and making an appointment. The board voted to approve consent agenda items 2.02 through 2.06 and 2.08 through 2.18, with the motion carrying.
- Approval of $23,073.91 annual membership dues to Nevada Association of School Boards for 2023-24
- Appointment of Nichole Loar to the Audit Committee for a 2-year term ending June 30, 2025
- Approval of minutes from May 9 and May 23, 2023 meetings
- Consent agenda items 2.02-2.06 and 2.08-2.18 approved in one motion
Board of Trustees Regular Meeting
The Washoe County School District Board of Trustees is meeting to vote on a consent agenda containing 20 routine items, including a $3 million contract for middle and high school athletic uniforms and a $249,000 agreement with The Children's Cabinet to expand the Signs of Suicide program to all middle schools. The board will also handle procedural opening items like roll call and the pledge of allegiance.
- Award of RFP 85-P-12-23-GS for athletic uniforms and apparel to five vendors, estimated total $3,000,000, for 2 years with 3 optional 1-year renewals.
- Agreement with The Children's Cabinet to implement Signs of Suicide Program at all middle schools for $249,000 (with $100,000 match).
- Consent agenda approval covering items 2.02 through 2.21.
Group Insurance Committee Meeting
The Washoe County School District Group Insurance Committee is meeting to discuss and possibly recommend changes to the district's health plan for the 2024 plan year. Key items include an 8% premium rate increase, higher deductibles and co-pays, and changes to dental and orthodontia benefits. The committee will also review claims and wellness reports and may approve minutes from the previous meeting.
- Possible 8% premium rate increase for 2024 health plan
- Proposed benefit changes: increased deductibles, increased co-pays, dental and orthodontia changes
- Proposed Qualified High Deductible Health Plan: individual deductible to $3,200, family deductible to $6,400
- Presentation of Group Insurance Claims Experience Report as of May 2023
- Wellness Program Report as of June 2023
Council on Family Resource Centers Meeting
The Council on Family Resource Centers will review the funding status of Washoe County School District Family Resource Centers, including grant applications, and may recommend fundraising and publicity activities. They will also review 2022-23 school year data and outreach events, and consider approving the Family Resource Center Action Plan for the upcoming year. The meeting includes approval of prior minutes and discussion of future meeting dates and council vacancies.
- Approval of minutes from March 15, 2023 meeting
- Presentation and discussion of Family Resource Centers funding status and grant applications
- Review of 2022-23 school year data and outreach events
- Possible approval of the Family Resource Center Action Plan
- Discussion of 2023-24 meeting dates and council vacancies
Board of Trustees Regular Meeting
The Washoe County School District Board of Trustees met for a regular meeting on June 13, 2023. The board voted to approve a consent agenda containing multiple routine items, including the approval of meeting minutes, a policy revision, and a dual enrollment agreement with the University of Nevada, Reno. The vote was 6-1, with Trustee Jeffrey Church voting against.
- Approved a concurrent/dual enrollment agreement with UNR for an estimated $210,000 in student course fees, running from May 24, 2023 to March 31, 2027.
- Gave final approval to revisions of Board Policy 9100 on Public Bodies.
- Approved the minutes of the April 25, 2023 regular meeting.
- Consent agenda approved in a block, with Trustee Church voting no.
Education Alliance of Washoe County Board of Directors Meeting
The Education Alliance of Washoe County Board of Directors will meet to approve the 2023-24 slate of officers, appoint new board members, and accept a financial report. They will also hear updates on the Caring for Classrooms fund, student issues, and the alliance's programs for the 2022-23 school year.
- Approval of 2023-24 officers: Lauren Garfinkel (President), Landon Miller (Vice-President), Cristal Herrera Woodley (Secretary), Chris Morgan (Treasurer)
- Appointment of M. Brian Bosma, Jabarry Goodridge, and David Taylor to the board
- Acceptance of financial report from July 1, 2022, through March 31, 2023
- Update on Caring for Classrooms Fund distribution and 2023 signature fundraising event
- Presentation from WCSD Student Advisory Council Vice President Tegan Richardson
Safe and Healthy Schools Commission Meeting
The Safe and Healthy Schools Commission will discuss revisions to the Washoe County School District Behavior Manual, including updates on Assembly Bills 285 and 330, and safety measures for the 2023-24 school year, including additional mental health professionals. The commission may also take action on developing Parent University courses and planning future Community Safety Forums.
- Discussion of Behavior Manual revisions per Assembly Bills 285 and 330
- Safety measures for 2023-24, including mental health professionals, via federal grants
- Possible action to develop Parent University anti-vaping courses
- Possible action on future Community Safety Forums after May 11 event
- Recognition of Leslie Allfree and Michael Perry for emergency preparedness
Capital Funding Protection Committee
The Capital Funding Protection Committee will consider approving $98.2 million for the 2022/2023 'D' Major Projects Program and accepting the revised FY2024-2028 Five-Year Capital Improvement Plan. Members will also hear presentations on the $4.7 million IT device refresh, the $50 million Capital Renewal Plan, and the Debbie Smith Career and Technical Education Academy High School project. Public comment is invited on agenda items and other topics.
- Possible action: approve $98,200,000 for 2022/2023 'D' Major Projects Program
- Possible action: accept revised FY2024-2028 Five-Year Capital Improvement Plan
- Discussion: FY2024 IT Device Refresh Plan, $4,700,000
- Discussion: FY2024 Capital Renewal Plan, $50,000,000
- Discussion: Debbie Smith CTE Academy High School, $43,500,000
Other Post-Employment Benefits (OPEB) Trustees Committee Meeting
The Washoe County School District's Other Post-Employment Benefits (OPEB) Trustees Committee will consider approving a transfer of up to $5,473,629 from the OPEB Trust Fund and the FY2024 OPEB budget. They will also review the FY2023 third-quarter financial statements and a PERS investment report. Public comment is invited.
- Approval of minutes from February 23, 2023 meeting
- Authorization to transfer/expense up to $5,473,629 from OPEB Trust Fund (NAC 287.792)
- Approval of OPEB budget for Fiscal Year 2024
- Presentation and discussion of FY2023 Q3 OPEB Trust financial statements
- Presentation and discussion of PERS Retirement Benefits Investment Fund report (period ended March 31, 2023)
Group Insurance Committee Meeting
The Washoe County School District Group Insurance Committee will hear presentations on the district's insurance internal service fund, claims experience, and wellness program as of April 2023. The committee may also vote on recommending changes to the Board of Trustees, including adding a longevity requirement to the Waiver of Contribution, a health plan premium rate increase, and adding orthodontia coverage in lieu of a third preventative dental cleaning for Plan Year 2024. Approval of the April 26, 2023 meeting minutes is also on the agenda.
- Presentation on Insurance Internal Service Fund as of April 2023
- Presentation on Group Insurance Claims Experience Report as of April 2023
- Possible action: Waiver of Contribution change adding longevity requirement for Plan Year 2024
- Possible action: Health plan premium rate increase and orthodontia coverage in lieu of third preventative dental cleaning for Plan Year 2024
- Approval of April 26, 2023 meeting minutes
Board of Trustees Regular Meeting
The Washoe County School District Board of Trustees is meeting to vote on routine consent agenda items, including a one-year renewal of the child nutrition services contract with Aramark Educational Services, LLC for an estimated $437,338.13, plus reimbursable expenses. The board also accepted information about a $100,000 anonymous donation as required by state law. The meeting includes procedural items like approval of previous meeting minutes.
- Approval of Renewal 3 of RFP #20-003 for Child Nutrition Programs with Aramark Educational Services, LLC, estimated $437,338.13 for July 1, 2023–June 30, 2024
- Acceptance of information regarding a $100,000+ anonymous donation to the district for FY 2022-23, per NRS 386.390
- Approval of minutes from the April 11, 2023 regular board meeting
- Consent agenda items 2.02 through 2.16 considered as a block
Audit Committee Meeting
The Washoe County School District Audit Committee will consider approving minutes from its January 5, 2023 meeting and forwarding several audit-related items to the Board of Trustees for action, including annual follow-ups on the Information Technology Organizational Structure and Security Program audit and the Office of Human Resources Sick Leave Bank audit. The committee will also review its biannual report, the Chief Auditor's annual independence statement, a status update on internal audit activities (including student activity funds audits at Elizabeth Lenz, Roy Gomm, and Peavine Elementary Schools), fraud hotline concerns, and its calendar. Public comment is invited on agenda items and on topics not otherwise listed.
- Approval of January 5, 2023 meeting minutes
- Forward IT audit annual follow-up to Board
- Forward Sick Leave Bank audit annual follow-up to Board
- Forward biannual Audit Committee report to Board
- Status update on internal audit plan, including student activity funds audits at Elizabeth Lenz, Roy Gomm, and Peavine Elementary Schools
Board of Trustees Regular Meeting
The Washoe County School District Board of Trustees is meeting to consider routine consent agenda items and a separate action item on committee appointments. The board approved the consent agenda (items 2.02, 2.03, and 2.05–2.15) and the Zoning Advisory Committee appointments, with one trustee voting against the latter. The meeting includes procedural opening items and a pledge of allegiance.
- Approved consent agenda items 2.02, 2.03, and 2.05–2.15 (minutes and committee reappointments)
- Reappointed Polly Boardman, Christine Hull, Tyler Rogers, Lauren Rushing to Zoning Advisory Committee for 2-year terms
- Appointed Adam Anderson to Zoning Advisory Committee for 1-year term (Zone E)
- Reappointed Wesley Chewjalearn and Vita Ozoude to Audit Committee for 2-year terms
- Vote on Zoning Advisory Committee: 6 yea, 1 nay (Jeffrey Church)
Group Insurance Committee Meeting
The Washoe County School District Group Insurance Committee is meeting to review and discuss the district's group insurance claims experience, Anthem claims activity and turnaround reports, and the wellness program as of March 2023. They will also discuss potential changes to the waiver of contribution for Plan Year 2024. The only action item is approval of the February 22, 2023 meeting minutes.
- Presentation and discussion of Group Insurance Claims Experience Report as of March 2023
- Presentation and discussion of Anthem Claims Activity and Turnaround Reports as of March 2023
- Presentation and discussion of Wellness Program Report as of March 2023
- Discussion of Waiver of Contribution and potential changes for Plan Year 2024
- Approval of February 22, 2023 meeting minutes
Board of Trustees Regular Meeting
The Washoe County School District Board of Trustees met on April 25, 2023, and approved a consent agenda that included a $285,749.97 plumbing repair contract and several budget transfers. The board also approved the minutes from the February 28, 2023 meeting. All consent items were approved in a single motion that carried unanimously.
- Approved RFB #93-B-01-23-LR for plumbing repairs, $285,749.97, to River City Plumbing (primary), NDI Plumbing (secondary), Savage and Son, Inc. (tertiary), 2-year term with 3 optional 1-year renewals.
- Approved budget transfers from General Fund Contingency: $100,000 to School Police for Centegix crisis alert system, $65,000 for Special Assistant to the Superintendent, $48,100 for athletics equipment/official fees, $28,923 for state playoff travel.
- Approved minutes of the February 28, 2023 regular meeting.
- Consent agenda items 2.02-2.08 and 2.13-2.21 approved in one motion, carried 7-0.
Board of Trustees Regular Meeting
The Washoe County School District Board of Trustees is holding a work session to discuss and possibly act on two major items: providing input on the district-wide strategic planning process led by Performance Fact, Inc., and reviewing/approving the Fiscal Year 2023-24 tentative budget for all district funds. The strategic plan is scheduled for final approval in June 2023, and the tentative budget must be filed with the Department of Taxation by April 15, 2023.
- Strategic planning update from Performance Fact, Inc. (contract $105,000) with board input; final plan due June 2023
- FY2023-24 tentative budget approval for all district funds; must be filed by April 15, 2023
- Board requested analyses on walk zones, middle school police presence, learning facilitators, and eliminating stand-alone elementary principals
- Preliminary General Fund surplus of $76 million reported in February 2023
- Motions passed to emphasize family partnerships and safety/connection in strategic plan
Board of Trustees Regular Meeting
The Washoe County School District Board of Trustees is meeting to approve routine consent agenda items, including final approval of a policy on arresting students on school property, a $19,000 contract for board and superintendent evaluations, and acceptance of donations. The board will also vote on the consent agenda as a block, with items potentially removed for separate discussion.
- Final approval of Board Policy 5120, Arrest of Students on School Property, required by NRS 391.283
- Contract with Dr. Thomas L. Alsbury for board and superintendent evaluation facilitation, total $19,000
- Approval of minutes from February 14, 2023 regular meeting and February 28, 2023 work session
- Acceptance of donations from the Duffield Foundation (fiscal year 2023)
- Consent agenda items 2.02 through 2.21 approved in a block
Capital Funding Protection Committee
The Washoe County School District Capital Funding Protection Committee will consider recommending approval of the Fiscal Year 2024-2028 Five-Year Capital Improvement Plan and a $500,000 addition to the 2022/2023 'C' Major Projects Program. They will also discuss the cadence of future meetings, an update on the District-Wide School Facility Modernization Plan, and the Central Transportation Yard Improvements design and budget. The meeting includes public comment periods and approval of prior meeting minutes.
- Recommend approval of FY 2024-2028 Five-Year Capital Improvement Plan
- Recommend $500,000 to 2022/2023 'C' Major Projects Program
- Update on District-Wide School Facility Modernization Plan
- Discussion on Central Transportation Yard Improvements design and preliminary construction budget
- Approval of February 15, 2022 meeting minutes
Zoning Advisory Committee Meeting
The Zoning Advisory Committee will consider proposed enrollment zone adjustments for the 2023-24 school year that could affect Procter R. Hug High School and Robert McQueen High School. The committee will also vote on approving the minutes from its December 15, 2022 meeting. Public comment is invited on agenda items and other topics.
- Proposed enrollment zone adjustments for 2023-24 affecting Procter R. Hug High School and Robert McQueen High School
- Approval of December 15, 2022 meeting minutes
- Public comment period (3-minute limit per speaker)
Education Alliance of Washoe County Board of Directors Meeting
The Education Alliance of Washoe County Board of Directors will meet to approve minutes, consider funding distributions for the Caring for Classrooms program and the 2023 signature fundraising event, and approve funding for a secretary position. They will also hear presentations on community engagement events and updates on the alliance's structure and programs.
- Approval of Caring for Classrooms funding distribution
- Approval of 2023 Signature Fundraising Event 'An Evening of Pure Imagination' at Glenn Duncan Elementary
- Approval of 2023-24 funding for Education Alliance Secretary (7.5 hours and benefits)
- Presentation on community engagement events: Principal for 1/2 day, PiE Champion Awards, Teachers' Warehouse
- Update on 2022-23 structure, programs, and working groups, including Truckee Meadows Community College
Student Attendance Advisory Committee Meeting
The Student Attendance Advisory Committee will hear presentations on chronic absenteeism data, intervention tools, the Middle School Engagement Program, and daily attendance interventions by school attendance officers. The only action item is approval of the December 9, 2022 meeting minutes.
- Approval of December 9, 2022 meeting minutes (action item)
- Presentation on chronic absenteeism data and intervention tools for 2022-23
- Update on Middle School Engagement Program progress for 2022-23
- Presentations from school attendance officers on formal attendance monitors and interventions
Safe and Healthy Schools Commission Meeting
The March 7, 2023 meeting of the Safe and Healthy Schools Commission was cancelled. The agenda had included items on medical preparedness, COVID exclusion practices, nutrition services, and planning for a safety forum, but none of these were discussed.
- Meeting cancelled
- Agenda included AED devices and training discussion
- Agenda included COVID exclusion practices discussion
- Agenda included nutrition services and federal requirements discussion
- Agenda included planning for 2022 Safety Forum
Board of Trustees Regular Meeting
The Washoe County School District Board of Trustees is meeting to approve routine consent agenda items, including directing the OPEB Trust Fund to reimburse the district for retiree health benefits totaling $5,473,629 for fiscal year 2022-23, and accepting budget transfers for HR assessment and paper costs. The board also approved the appointment of Wylie Evanson to the Council on Family Resource Centers. Most items are procedural and were passed in a block vote.
- Approved $5,473,629 reimbursement from OPEB Trust Fund for retiree health benefits
- Approved $39,000 transfer for Human Resources department assessment
- Approved $262,000 transfer for increased paper costs
- Appointed Wylie Evanson to Council on Family Resource Centers for term ending June 30, 2024
- Approved minutes of January 10, 2023 regular meeting
Group Insurance Committee Meeting
The Washoe County School District Group Insurance Committee will hear presentations on the district's insurance fund, claims experience, Anthem claims activity, and wellness programs, all for information and discussion only. The committee may also vote on recommending a shorter new-hire benefit waiting period and will approve prior meeting minutes.
- Discussion of Internal Service Fund as of December 2022
- Claims experience report as of January 2023
- Anthem medical and dental claims turnaround reports
- Possible action to recommend reducing the 90-day new-hire benefit waiting period
- Approval of January 25, 2023 meeting minutes
Board of Trustees Regular Meeting
The Washoe County School District Board of Trustees is meeting to vote on a consent agenda containing routine items, including contract awards and renewals. The most consequential item is the award of a $136,685 bid for TSI pipe insulation abatement at Archie Clayton Middle School, funded by bond dollars. The board also approved a $162,737.65 renewal for air filters and other routine consent items.
- Awarded Bid #23-25-B-12-AA to Sullivan Structures LLC for $136,685 for TSI pipe insulation abatement at Archie Clayton Middle School
- Approved Renewal #1 of RFB 054-06-01-21 to Air Filter Sales and Service for $162,737.65 for pleated air filters
- Approved consent agenda items 2.02 through 2.08, 2.10, 2.11, and 2.13 through 2.19
Safe and Healthy Schools Commission Meeting
The Safe and Healthy Schools Commission will hold a meeting with presentations and discussions on several school safety topics, including the Be SMART gun safety framework, the district's school safety audit process, and a chronic absenteeism parent information campaign. The commission will also discuss its role in advising the Board of Trustees and hear about the Care Solace and Centegix programs. The only action item is to approve the minutes from the December 5, 2022 meeting and to determine logistics for the 2023 Annual Safety Forum.
- Approval of December 5, 2022 meeting minutes (action)
- Presentation on Be SMART gun safety framework (discussion)
- School safety audit process summary and future plans (discussion)
- Chronic absenteeism parent information campaign, including trauma and mental health stigma (discussion)
- Discussion on content, logistics, and marketing for 2023 Annual Safety Forum (possible action)
Board of Trustees Regular Meeting
The Washoe County School District Board of Trustees is holding a regular meeting with a consent agenda covering routine items such as approving meeting minutes and making appointments to external bodies. The board will vote on these items as a block, with no extensive discussion expected.
- Approve minutes from Nov 22, 2022 regular and Dec 6, 2022 special meetings
- Appoint Alex Woodley to NIAA Board of Control, term expiring June 30, 2025
- Approve 2023 appointments: Mayberry to Debt Management Commission, Church to NASB Board, Nicolet to NASB Executive Committee, Smith to Truckee Meadows Regional Planning
- Reappoint Lamont, McGregor, Mathers to OPEB Trustees Committee for 4-year terms
- Consent agenda items 2.02-2.12 approved in one motion
Education Alliance of Washoe County Board of Directors Meeting
The Education Alliance of Washoe County Board of Directors will meet to consider approving an increase in administrative costs from 5% to 8% to support operations, personnel, and services. The board will also hear a presentation from the Student Advisory Council Vice President and receive updates on fundraising, programs, and working groups. Public comment is invited on agenda items and other topics.
- Approval of minutes from November 21, 2022 meeting
- Presentation by Student Advisory Council Vice President Tegan Richardson
- Vote on administrative cost increase from 5% to 8%
- Update on 2022-23 Signature Fundraising Event and Caring for Classrooms Fund
- Update on 2022-2023 programs including Principal for a ½ Day and PiE Champion Awards
Board of Trustees Regular Meeting
The Washoe County School District Board of Trustees held its annual reorganization, electing Elizabeth Smith as President, Diane Nicolet as Vice President, and Joseph Rodriguez as Clerk for 2023. The board also approved a consent agenda that included a $324,563 grant application for career and technical education programs and a $1,211,768 increase to a life insurance contract.
- Elected Elizabeth Smith as President, Diane Nicolet as Vice President, and Joseph Rodriguez as Clerk for 2023
- Approved $324,563 State Competitive CTE grant application to Nevada Department of Education
- Approved $1,211,768 increase to Symetra Life Insurance Company contract for voluntary supplemental life insurance pass-through costs
- Approved consent agenda items 3.02-3.04, 3.06-3.09, and 3.11
Audit Committee Meeting
The Washoe County School District Audit Committee will consider recommending the Annual Comprehensive Financial Report (ACFR) for fiscal year ended June 30, 2022, to the Board of Trustees for acceptance. The committee will also receive updates on the Capital Projects Professional Services Audit, Internal Audit Department activities including a student activity funds audit at Florence Drake Elementary School, and hotline concerns. The meeting includes approval of prior minutes and discussion of the committee calendar.
- Recommendation to forward the FY2022 Annual Comprehensive Financial Report (ACFR) to the Board of Trustees
- Update on Capital Projects Professional Services Audit
- Status update on Internal Audit Department including Florence Drake Elementary School student activity funds audit
- Presentation of 'Report Fraud, Waste, or Abuse' hotline concerns and outcomes since August 11, 2022
- Approval of minutes from August 11, 2022 Audit Committee meeting