Douglas public meetings in 2021

Charter Review Committee

The Douglas Charter Review Committee unanimously approved several charter amendments, including aligning local elections with the state cycle, changing the mayor and council stipend, updating the city manager removal procedure, and modifying ordinance publication requirements. The committee also removed the merit system section and added language on contract execution authority. All decisions were made unanimously.

• Approved Article II, Section 3 (Elections) to align with state cycle (unanimous)
• Approved Article IX, Section 11 (Primary election timing) (unanimous)
• Approved Article II, Section 9 (Stipend of Mayor and Councilmen) (unanimous)
• Approved Article III, Section 9A (Removal Procedure) with gender-neutral amendments (unanimous)
• Removed Article IV, Section 6B (Merit System) (unanimous)
• Approved Article VII, Section 6A & B (Ordinance readings reduced from three to two) (unanimous)
• Approved Article VII, Section 10 (Publication of ordinances) with emergency measures changed to one publication (unanimous)
• Approved Article VIII, Sections 1, 3B1, 3B2, and 3B5 (Contract execution, property transfer thresholds, online auctions) (unanimous)

Local Pension Board - Police

This is a joint meeting of the local police and fire pension boards (PSPRS). The agenda is largely procedural, consisting of linked PDF documents for the meeting agenda and the agenda with actions; no specific discussion or decision items are listed in the text provided.

• Joint PSPRS Police & Fire board meeting
• Agenda PDF and agenda-with-actions PDF posted

The Douglas Local Pension Board (Fire & Police) approved the August 3, 2021 meeting minutes and adopted a resolution affirming compliance with HB2381, which changes local board responsibilities and requires members to read updated PSPRS Model Rules. The resolution authorizes counsel to file the signed document with PSPRS. No other substantive decisions were made.

• Approved August 3, 2021 meeting minutes (unanimous)
• Adopted HB2381 compliance resolution for Fire Board (unanimous)
• Adopted HB2381 compliance resolution for Police Board (unanimous)

Local Pension Board - Fire

This is the agenda for a joint meeting of the local Fire and Police Pension Boards (PSPRS). The agenda contains only document listings and no substantive discussion items, indicating a procedural or administrative meeting.

• Joint Fire & Police Board meeting
• PSPRS Local Board Joint Fire & Police 12/13/2021 Agenda W Actions

The Douglas Local Pension Board (Fire and Police) met jointly and approved the minutes from August 3, 2021. The board adopted a resolution affirming compliance with HB2381, which changes local board responsibilities and requires members to read updated PSPRS model rules. No other substantive decisions were made.

• Approved August 3, 2021 Police pension board minutes (unanimous)
• Adopted HB2381 compliance resolution for Fire board (unanimous)
• Adopted HB2381 compliance resolution for Police board (unanimous)

Local Pension Board - Fire

This is a procedural meeting of the Douglas, AZ Local Pension Board for Fire. The agenda contains only the meeting agenda and a version with actions noted, with no substantive items listed for discussion or decision.

• Review of PSPRS Fire Board meeting agenda
• Review of agenda with actions from 12/13/2021

The Douglas Local Pension Board (Fire) affirmed its prior grant of accidental disability benefits to Richard Martinez, effective October 25, 2021, after addressing a rehearing request from PSPRS. The board accepted contractor affidavits into evidence and made findings that the disability was not based solely on subjective complaints. All votes were unanimous.

• Approved minutes from November 10, 2021 (unanimous)
• Entered executive session for legal advice and confidential medical review (unanimous)
• Approved retirement from DROP for Raul Alvarado effective December 18, 2021 (unanimous)
• Accepted contractor affidavits into evidence (unanimous)
• Denied PSPRS rehearing request, affirming disability grant for Richard Martinez (unanimous)
• Affirmed prior grant of accidental disability for Richard Martinez effective October 25, 2021 (unanimous)

City Council

The Douglas City Council held a special public hearing to discuss proposed increases to water and sewer rates, which have not been raised since 2012. City Treasurer Luis Pedroza presented the rate study, noting current rates are inadequate and lower than county and state averages. No formal vote was taken; the meeting was for public input only, and one resident spoke in opposition. The council also discussed potential assistance for low-income residents and grant options for a new well.

• Held public hearing on water and sewer rate increases (no vote)
• Discussed potential low-income discounts for water, sewer, and garbage
• Discussed seeking grants for a new well

City Council

The council approved the third reading of Ordinance No. 21-1141, which amends water and sewer fees and charges, with a 5-2 vote. It also approved a memorandum of understanding with Cochise County to collaborate on funding for water and sewer services for the new commercial port of entry. Consent agenda items, including November expenditures of $699,628.83 and meeting minutes, were approved unanimously.

• Approved Ordinance No. 21-1141 amending water and sewer fees (5-2)
• Approved Resolution No. 21-1482 authorizing MOU with Cochise County for port of entry water/sewer services (7-0)
• Approved consent agenda including November expenditures of $699,628.83 and minutes of Oct 27 and Nov 10 meetings (7-0)

Charter Review Committee

The Douglas Charter Review Committee voted to keep term limits for the mayor and council, rejecting a proposal to remove them. The committee approved several other charter amendments, including changes to qualifications, appointment powers, and language updates. One item on contract preparation was tabled for further discussion. The next meeting is scheduled for December 16, 2021.

• Approved minutes for November 18, 2021 (unanimous)
• Kept term limits for Mayor (Article II, Section 4) (unanimous)
• Kept term limits for Council (Article II, Section 5); motion to remove failed 3-4
• Approved changes to Article II, Section 6B, Qualifications (unanimous)
• Approved Article III, Section 7C, Power of Appointment and Removal (unanimous)
• Approved Article IV, Section 1, with 'abolish' changed to 'eliminate' (unanimous)
• Approved Article VI, Section 6, Independent audit and review (unanimous)
• Approved Article VII, Section 5, with 'abolish' changed to 'eliminate' (unanimous)

City Council

The Douglas City Council held a special meeting and unanimously voted to enter executive session to discuss negotiations for the sale of the Douglas Municipal Airport and the donation of five lots in Rancho Perilla Estates. After reconvening, Mayor Huish reported that the council directed staff to proceed with the airport sale negotiations and to continue with the lot donation negotiations, including preparing all necessary documents. No public participation requests were made, and the meeting adjourned at 6:49 p.m.

• Voted unanimously to enter executive session at 5:33 p.m. to discuss airport sale and lot donation negotiations.
• Directed staff to proceed with negotiations for the sale of the Douglas Municipal Airport (parcel 410-01-005).
• Directed staff to continue negotiations for the donation of five lots in Rancho Perilla Estates, Block 2, including all necessary documents.
• Adjourned the meeting at 6:49 p.m.

Municipal Property Corporation - Golf Course

The board discussed but did not vote on reducing the golf course from 18 to 9 holes; members agreed it was premature to close any holes. They also received a financial report showing revenues exceeded targets but expenses were above budget due to insurance. The potential sale of the course remains an active item for the city, with interest still present. The board approved the minutes from the September 21, 2021 meeting.

• Approved the minutes of the September 21, 2021 board meeting unanimously.
• Discussed reducing the golf course from 18 to 9 holes but took no action; members agreed it was premature to close.
• Heard a financial report for the first quarter through September 30, 2021, noting revenues exceeded target but expenses were above budget.
• Discussed the potential sale of the golf course, noting continued interest and ongoing water-related considerations.
• Discussed maintenance issues including the water system, control panels, and bathroom repairs.
• Heard updates on events, tournaments, and rentals at the golf course.
• Agreed to add future agenda items on management companies and parks department resources.

Charter Review Committee

The committee elected Diego Guerrero as Chairperson after Fernando Betancourt declined the nomination. Members unanimously approved the November 2, 2021 meeting minutes and a press release explaining what a city charter is. The committee discussed proposed charter amendments, including aligning city elections with the state cycle, removing term limits, increasing Mayor/Council stipends, and reducing ordinance readings from three to two. No final decisions were made on these proposed changes, which remain under discussion.

• Elected Diego Guerrero as Chairperson by unanimous vote after Fernando Betancourt declined the appointment.
• Approved the meeting minutes from November 2, 2021, by unanimous vote.
• Approved sending a press release explaining what a 'charter' is, by unanimous vote.
• Adjourned the meeting at 6:37 p.m. by unanimous vote.

City Council

The City Council met in special session and voted unanimously to enter executive session to discuss potential litigation regarding the Certificate of Purchase on Cochise County Parcel 409-22-077. After the session, Mayor Huish reported that direction was given to staff to continue the litigation process on that parcel. No other substantive decisions were made.

• Entered executive session to discuss litigation on Parcel 409-22-077 (5-0)
• Adjourned executive session at 5:54 p.m. (unanimous)
• Directed staff to continue litigation on the Certificate of Purchase parcel

City Council

The Douglas City Council approved a second reading of Ordinance 21-1141, which raises water and sewer fees over five years, with an average residential bill increase of $4.02 for water and $5.42 for sewer. The vote was 3-2, with Councilmembers Acosta and Grijalva opposed. The council also approved the sale of a city-owned parcel on 2nd Street, participation in the opioid settlement funds agreement, and a new sewer services agreement with the Arizona Department of Corrections.

• Approved consent agenda including $1,103,010.82 in October expenditures (5-0)
• Approved Ordinance 21-1140 selling land at 900 block 2nd Street to Joseph and Maria Garcia (5-0)
• Approved Ordinance 21-1141 water/sewer rate increases over 5 years (3-2)
• Approved Resolution 21-1481 to join opioid settlement funds agreement (5-0)
• Approved 20-year sewer services agreement with Arizona Department of Corrections (5-0)

Local Pension Board - Fire

This is a procedural agenda for the Douglas, AZ Local Pension Board Fire meeting on November 10, 2021. The agenda lists two items: the meeting agenda and the agenda with actions, both provided as PDF documents. No substantive decisions or discussions are detailed in the text.

• PSPRS Local Board Fire 11/10/2021 Agenda
• PSPRS Local Board Fire 11/10/2021 Agenda With Actions

The Douglas Local Pension Board (Fire) approved Christopher Escarcega's application into the Deferred Retirement Option Program (DROP), effective 11/06/2021. The board also approved the October 25, 2021 meeting minutes. No other substantive actions were taken.

• Approved DROP application for Christopher Escarcega effective 11/06/2021 (unanimous)
• Approved October 25, 2021 meeting minutes (unanimous)

Industrial Development Authority

The Douglas Industrial Development Authority is holding a special meeting to discuss and decide on several items, including a funding request from Marlin's, changes to IDA procedures and rules, and an update on the underground storage tank. The meeting also includes approval of the September 14, 2021 meeting minutes. Public comment is invited during the call to the public.

• Decision on Marlin's Douglas funding request
• Decision on changes to IDA procedures and rules
• Update on the underground storage tank
• Approval of September 14, 2021 meeting minutes

The Industrial Development Authority took no action on two funding requests because they were not on the agenda, and tabled approval of September minutes because they were not available. The board voted unanimously to create a committee to amend bylaws and develop funding request procedures, and also voted unanimously to take no action on the Marlin's Douglas funding request after a recusal. The next meeting is set for January 11, 2022.

• Formed committee to work on bylaw amendments and procedures (unanimous)
• Took no action on Marlin's Douglas funding request (unanimous)
• Tabled approval of September 14, 2021 minutes
• Set next meeting for January 11, 2022

Charter Review Committee

The Douglas Charter Review Committee held its first meeting on November 2, 2021, focused on education and orientation. No substantive decisions were made; the committee received presentations on Open Meeting Law and discussed member responsibilities. The next meeting was scheduled for November 18, 2021, at 5:30 p.m.

• Scheduled next meeting for November 18, 2021 at 5:30 p.m.
• Adjourned meeting at 5:56 p.m. (motion by Dodge, second by Betancourt)

City Council

The Douglas City Council approved the resignation of Scott Lehman from the Charter Review Committee retroactive to October 3, 2021, and appointed Leticia Alvarez Stricklen effective October 27, 2021. The vote was unanimous. The meeting also included presentations on a local farm and CDBG-CV fund usage, but no other formal decisions were made.

• Approved resignation of Scott Lehman from Charter Review Committee (unanimous)
• Appointed Leticia Alvarez Stricklen to Charter Review Committee (unanimous)

Local Pension Board - Fire

This is a procedural meeting of the Douglas Local Pension Board for Fire. The agenda includes only the agenda document and a version with actions, indicating routine administrative business with no substantive items listed.

• Review of PSPRS Local Board Fire agenda for 10/25/2021
• Review of agenda with actions from 10/25/2021

The Douglas Local Pension Board - Fire approved Richard Martinez's application for accidental disability retirement, effective October 25, 2021, based on Medical Board reports and a PSPRS questionnaire. The approval is subject to receipt of a corrected disability questionnaire from Dr. Jon Zoltan and Martinez's resignation letter. The board also approved the July 19, 2021 meeting minutes and entered executive session for legal advice and confidential medical review.

• Approved accidental disability retirement for Richard Martinez, effective Oct 25, 2021 (4-0)
• Approved meeting minutes from July 19, 2021 (unanimous)
• Entered executive session for legal advice and confidential medical review (unanimous)
• Adjourned executive session (unanimous)

City Council

The Douglas City Council approved the first reading of Ordinance 21-1141, which would increase water and sewer rates over five years, with an estimated $9.86 total monthly increase for an average residential customer by 2025. The council also approved the consent agenda, a parks conduct ordinance, a land sale, and several grants and resolutions. The rate increase ordinance passed 5-2, with Council Members Acosta and Grijalva voting against.

• Approved first reading of water/sewer rate increase ordinance 21-1141 (5-2)
• Approved consent agenda including $1,167,350.64 September expenditures and liquor license for The New Warehouse (7-0)
• Approved third reading of parks conduct ordinance 21-1137 (7-0)
• Approved second reading of land sale ordinance 21-1140 to Joseph L. and Maria De La Luz Garcia (7-0)
• Approved $25,000 occupant protection enforcement grant resolution 21-1475 (7-0)
• Approved $8,000 selective traffic enforcement grant resolution 21-1476 (7-0)
• Approved $22,000 DUI/impaired enforcement grant resolution 21-1477 (7-0)
• Approved NASA@ My Library grant resolution 21-1478 (7-0)

City Council

The Douglas City Council held a special work session on September 29, 2021, where it approved the establishment of a Charter Review Committee with seven appointed members. The council also approved the second reading of Ordinance No. 21-1137, which amends the city code to regulate conduct in parks and recreational areas. Presentations were given on Hispanic Heritage Month, Cochise College's pandemic response, and the city's end-of-year financials, but no other formal decisions were made.

• Approved Charter Review Committee appointments (unanimous)
• Approved Ordinance No. 21-1137 amending parks and recreation conduct rules (unanimous)

Municipal Property Corporation - Golf Course

The Douglas Public Facility Municipal Property Corporation board approved the proposed 2021/2022 budget, which projects a potential $35,000 deficit if revenues and subsidies are not increased. The board also discussed the potential sale of the golf course, with two investors interested, and considered reducing the course from 18 to 9 holes due to financial and water issues. No final decision was made on the sale or course reduction.

• Approved minutes from June 15, 2021, with correction (unanimous)
• Approved 2021/2022 budget (unanimous)

Finance Committee

The Douglas Finance Committee met on September 20, 2021, and tabled approval of minutes from November 1, 2017, and June 1, 2021, for a future meeting. The committee also received a presentation and discussion of the end of fiscal year 2020-2021 financial update, with no action taken on either item.

• Tabled approval of minutes from November 1, 2017, and June 1, 2021
• Presentation and discussion of end of fiscal year 2020-2021 financial update
• Meeting adjourned at 6:02 p.m.

Finance Committee

The City of Douglas Finance Committee is meeting to approve past meeting minutes and discuss the end of fiscal year 2020-2021 financial update. The agenda includes a call to order, public comment on non-agenda items, and adjournment. No specific financial figures or decisions are listed in the agenda text.

• Approval of minutes from November 1, 2017 and June 1, 2021
• Presentation and discussion of end of fiscal year 2020-2021 financial update

The Douglas Finance Committee met on September 20, 2021, and tabled the approval of minutes from November 1, 2017, and June 1, 2021, for a future meeting. The motion to table passed 5-0. The committee also heard a presentation from Finance Manager Monica Miranda on the end-of-fiscal-year 2020-2021 financial update, which included discussion of revenue increases attributed to a 1-cent sales tax increase, border contractor sales tax revenue, and the Wayfair ruling. No other substantive decisions were made.

• Tabled approval of minutes from Nov 1, 2017, and June 1, 2021 (5-0)
• Heard FY 2020-2021 financial update presentation from Finance Manager
• Adjourned meeting at 6:02 p.m.

City Council

The Douglas City Council held a special meeting and approved Ordinance No. 21-1138, which amends the municipal code regarding the magistrate court driver license suspension fee. The ordinance passed unanimously on both the second and third readings, with a 7-0 vote each time, and an emergency was declared. No public comments were made, and no other substantive decisions were recorded.

• Approved second reading of Ordinance No. 21-1138 amending magistrate court driver license suspension fee (7-0)
• Approved third reading of Ordinance No. 21-1138 and declared an emergency (7-0)
• Adjourned the special meeting at 12:05 p.m.

Industrial Development Authority

The Industrial Development Authority of Douglas held a special meeting on September 14, 2021. Members approved the July 13, 2021 minutes, changed the contractor for the removal of an underground storage tank (UST) to Adam & Wendt, and tabled a funding request from Marlin's Douglas. No public comment was made.

• Approved minutes of July 13, 2021
• Changed UST removal contractor to Adam & Wendt
• Tabled Marlin's Douglas funding request
• Meeting adjourned at 12:17 pm

The Industrial Development Authority took no action on Marlin's Douglas funding request after a recusal, and unanimously approved forming a committee to revise bylaws and funding procedures. No other substantive decisions were made; a consent agenda item was postponed and public comments were heard but not acted upon.

• Took no action on Marlin's Douglas funding request (unanimous)
• Created committee to work on bylaw amendments and procedures (unanimous)
• Appointed Florencio Lopez, Lawana Diffie, and Ida Pedrego to the committee
• Postponed approval of September 14, 2021 minutes
• Scheduled next meeting for January 11, 2022

City Council

The Douglas City Council approved first readings of ordinances regulating parks (No. 21-1137), modifying the magistrate court driver license suspension fee (No. 21-1138), and authorizing the sale of city land on 2nd Street (No. 21-1140). The council tabled a water and sewer rate increase ordinance (No. 21-1139) for a future meeting. All votes were 4-0.

• Approved first reading of park conduct ordinance No. 21-1137 (4-0)
• Approved first reading of court fee ordinance No. 21-1138 (4-0)
• Tabled water and sewer rate increase ordinance No. 21-1139 (4-0)
• Approved first reading of land sale ordinance No. 21-1140 to Joseph and Maria Garcia (4-0)
• Approved consent agenda including $753,341.54 August expenditures and Pizzarama liquor license (4-0)
• Approved CDBG performance report Resolution No. 21-1473 (4-0)
• Approved $47,639.87 homeland security grant for x-ray scanner Resolution No. 21-1474 (4-0)

City Council

The Douglas City Council held a public hearing on the Consolidated Annual Performance and Evaluation Report (CAPER) for fiscal year 2020/2021, correcting the fiscal year from 2021/2022. No public comment was received, and no substantive decisions were made; the meeting adjourned shortly after.

• Corrected CAPER fiscal year from 2021/2022 to 2020/2021
• Adjourned meeting at 5:50 p.m. (motion by Morales, second by Acosta)

City Council

The City Council unanimously approved the appointment and employment agreement of Ana Urquijo as City Manager, effective October 18, 2021. The Council also passed the second and third readings of Ordinance No. 21-1136, which amends the municipal code on issuing citations for health and safety violations, declaring an emergency. Both motions passed 7-0. The meeting included a presentation on fentanyl awareness by AMISTADES Inc., with no public comments.

• Approved the appointment and employment agreement of Ana Urquijo as City Manager, effective October 18, 2021 (7-0).
• Approved the second reading of Ordinance No. 21-1136, amending Title 8 on health and safety citation procedures, and placed it on third reading (7-0).
• Approved the third reading of Ordinance No. 21-1136, declaring an emergency (7-0).
• Adjourned the meeting at 6:10 p.m.

Douglas Airport Authority Board

The Douglas Airport Authority Board will discuss current airport operations and conditions. The meeting also includes an information session regarding an invitation for bid for the sale of the Douglas Municipal Airport.

• Presentation/Discussion of Airport operations and current conditions
• Information/Discussion of Invitation for Bid for the sale of Douglas Municipal Airport

City Council

The Douglas City Council approved the sale of the city-owned Rivera Building at 357 E. 10th Street to Harrell Cooley LLC for $65,000, with conditions including renovations and a mural. The council also approved consent agenda items, including July expenditures of $1,299,059.27, and passed several resolutions and ordinances, including a first reading of an ordinance to allow citations via certified mail. All votes were unanimous.

• Approved sale of Rivera Building to Harrell Cooley LLC for $65,000 (unanimous)
• Approved consent agenda including $1,299,059.27 July expenditures (unanimous)
• Approved third reading of Ordinance 21-1135 for Rivera Building sale (unanimous)
• Approved first reading of Ordinance 21-1136 to allow citations via certified mail (unanimous)
• Approved Resolution 21-1470 ratifying animal shelter lease amendment (unanimous)
• Approved Resolution 21-1471 renewing SEAGO transit service agreement for $35,000 (unanimous)
• Approved Resolution 21-1472 to submit HUD Family Self Sufficiency grant application (unanimous)
• Rescinded Resolution 08-537 on acting city manager designation (unanimous)

Local Pension Board - Police

The Douglas Local Pension Board for Police is holding a meeting on August 3, 2021. The agenda includes a standard review of the meeting agenda and a version of the agenda with recorded actions. No specific policy decisions, financial items, or public hearings are listed on this agenda.

• Review of the PSPRS Local Board Police meeting agenda
• Review of the agenda with actions taken

The Douglas Local Pension Board (Police) met on August 3, 2021, and approved two items: the minutes from the March 18, 2021 meeting and the retirement from DROP for Rene Valenzuela, effective July 31, 2021. Both motions passed unanimously with all members present voting in favor. No other substantive decisions were made.

• Approved meeting minutes from March 18, 2021 (unanimous)
• Approved retirement from DROP for Rene Valenzuela effective July 31, 2021 (unanimous)

Transit Advisory Committee

The Douglas Transit Advisory Committee is meeting to handle routine business, including approving prior minutes and receiving updates on finances, vehicles, a new ridership tracking application, new hires, and a new schedule. The agenda is largely informational with no major decisions or public hearings listed.

• Approval of March 23, 2021 meeting minutes
• Quarterly financial statement and operations handout
• Vehicle report update
• New ridership tracking application update
• New hires/driver and new schedule discussion

Local Pension Board - Fire

This is a procedural meeting of the local fire pension board. The agenda lists the meeting and a version with actions, but no specific decisions or discussion items are detailed in the provided text.

• Meeting agenda for PSPRS Local Board Fire on 07/19/2021
• Agenda with actions document available

The Douglas Local Pension Board for Fire approved the minutes from May 20, 2021, and then voted to accept Richard Martinez's accidental disability application as complete. The board tabled the application so Martinez can be evaluated by doctors of the board's choosing, per state law, before a final decision.

• Approved May 20, 2021 meeting minutes (unanimous)
• Approved Richard Martinez's accidental disability application as complete under PSPRS rules and state law (unanimous)
• Tabled Martinez's disability application pending medical evaluation by board-selected doctors (unanimous)
• Entered executive session for legal advice and confidential medical review (unanimous)
• Adjourned executive session and reconvened open session (unanimous)

City Council

The Douglas City Council approved the second reading of Ordinance 21-1135, authorizing the sale of the Rivera Building at 357 E. 10th Street to Harrell Cooley LLC. The Council also adopted Resolution 21-1469, approving the final FY 2021/2022 budget totaling $88,626,891, which includes $4,385,561 in ARPA funds and a $40M pension bond obligation, bringing the net total to $48,626,891, under the state expenditure limit. Both items passed unanimously.

• Approved second reading of Ordinance 21-1135 to sell the Rivera Building to Harrell Cooley LLC.
• Adopted Resolution 21-1469, the FY 2021/2022 budget of $88,626,891.
• Budget includes $4,385,561 in ARPA funds for COVID-19 response and public safety salaries.
• Budget includes $40M pension bond obligation to reduce unfunded liability.
• Budget allocates $1M for streets equipment, $1.1M for community projects, $829,000 for public safety, $300,000 for downtown revitalization, and $500,000 for POE water/sewer infrastructure.
• Budget includes $2.2M for water infrastructure (new well) and $500,000 for streets projects.
• Budget provides subsidies up to $31,838 for housing, $30,165 for airport, and $180,000 for golf course.

City Council

The Mayor and Council met in a special meeting on July 14, 2021, for a public hearing on the final adoption of the annual budget for fiscal year 2021/2022. The hearing was opened for public participation, but no members of the public spoke. The meeting was adjourned at 5:40 p.m. after a motion by Council Member Morales, seconded by Council Member Baldenegro.

• Opened public hearing for final adoption of FY 2021/2022 annual budget; no public participation occurred.
• Adjourned the special meeting at 5:40 p.m. via motion by Council Member Morales, seconded by Council Member Baldenegro.

Industrial Development Authority

The Industrial Development Authority of Douglas held a special meeting to discuss underground storage tank (UST) removal and lease agreements. The board voted to start the ADEQ application process and hire Emergency Environmental Services LLC for tank removal, and to retain attorneys for a legal opinion on lease agreements with Precept, White Knight, and Aspin Inc. Meeting minutes from June 8 were tabled because they were not available for review.

• Motion to table approval of June 8, 2021 minutes (passed unanimously)
• Motion to start ADEQ application process for UST removal (passed unanimously)
• Amendment to hire Emergency Environmental Services LLC for tank removal (passed unanimously)
• Motion to retain attorneys for legal opinion on lease agreements with Precept, White Knight, and Aspin Inc. (passed unanimously)
• Next meeting to be called upon receipt of legal opinion

The Industrial Development Authority voted to start the application process for the ADEQ program to remove an underground storage tank and to hire Emergency Environmental Services LLC for the removal. They also voted to retain attorneys to clarify the lease agreement with Precept, White Knight, and Aspin Inc. Approval of the June 8, 2021 meeting minutes was tabled because copies were not available for review.

• Tabled approval of June 8, 2021 meeting minutes (motion by Lawanna Diffie, second by Joey Barreras, passed unanimously).
• Approved starting the application process for the ADEQ tank removal program (motion by Florencio Lopez, amended by Patrick Scherden, second by Joey Barreras, passed unanimously).
• Approved hiring Emergency Environmental Services LLC for tank removal (included in the amended motion).
• Approved retaining attorneys to get clarification on the lease agreement with Precept, White Knight, and Aspin Inc. (motion by Florencio Lopez).
• Approved calling a meeting as soon as a legal opinion is received (motion by Lawanna Diffie, second by Florencio Lopez, passed unanimously).

City Council

The City Council held a special meeting and entered executive session to discuss the city manager recruitment, the Douglas Municipal Airport, and the Rivera Building. After reconvening, the council directed staff to perform a background check on the city manager candidate and, if favorable, proceed with negotiations for a possible appointment. The council also directed staff to begin the bid process for the airport sale with a stipulation to continue as an airport, and to negotiate with the highest bidder for the Rivera Building sale.

• Directed staff to perform background check on city manager candidate (unanimous)
• Directed staff to proceed with bid process for Douglas Municipal Airport sale with airport-continuation stipulation
• Directed staff to negotiate with highest bidder for Rivera Building sale

City Council

The Douglas City Council unanimously approved appointments of Council Members Morales and Baldenegro to the Fire and Police Public Safety Retirement Boards, effective July 1, 2021. The Council also approved the second reading of Ordinance No. 21-1133, a minor departmental reorganization affecting Leisure Services and Public Works, including renaming Leisure Services to Parks and Recreation and reclassifying several positions. Additionally, the Council approved the second reading of Ordinance No. 21-1134, which reassigns Design Review Board duties to the Board of Adjustments, and approved contract renewals with Educational Services, Inc. and for workers compensation/liability insurance. The City Manager appointment item was removed after the candidate withdrew.

• Approved appointments of Council Members Morales and Baldenegro to Fire and Police Public Safety Retirement Boards (5-0, with members abstaining)
• Approved second reading of Ordinance No. 21-1133, departmental reorganization (7-0)
• Approved second reading of Ordinance No. 21-1134, reassigning Design Review Board duties to Board of Adjustments (7-0)
• Approved contract renewal with Educational Services, Inc. (7-0)
• Approved Workers Compensation and Liability Insurance Contract Renewal for FY 2021/2022 (7-0)
• Removed City Manager appointment item due to candidate withdrawal

Municipal Property Corporation - Golf Course

The board unanimously approved the April 20, 2021 minutes with an amendment to Item 7. They also unanimously voted against renting the golf course kitchen to mobile vendors, citing concerns about kitchen readiness, supervision, and revenue. The board extended golf course operating hours effective immediately. Discussion on the 2021/2022 budget was postponed to a future meeting.

• Approved minutes of April 20, 2021, with an amendment to Item 7.
• Denied renting the golf course kitchen to mobile vendors.
• Approved extending operating hours at the Golf Course, effective immediately.
• Postponed budget discussion to a future meeting.

City Council

The City Council held a special meeting and entered executive session to discuss the City Manager recruitment and potential sale of city-owned properties, including La Perilla Apartments and the Golf Course. After reconvening, the Council authorized direction to enter into negotiations with Mr. John Barkley for the City Manager position, with a contract expected at the June 23 special meeting. The Council also directed staff to proceed with advertising the possible sale of city properties, pending further investigation on proper advertising methods.

• Authorized direction to enter into negotiations with John Barkley for City Manager, with contract expected June 23, 2021
• Directed staff to proceed with advertising the possible sale of city properties, pending further investigation
• Entered executive session at 5:03 p.m. and reconvened at 5:51 p.m. to discuss City Manager recruitment and property negotiations
• Adjourned the meeting at 5:54 p.m.

City Council

The council approved all three readings of Ordinance 21-1132, authorizing the sale of pledged revenue obligations to fully fund police and fire pension plans at an estimated $38.87M, with a $4M contingency reserve. The ordinance was declared an emergency to expedite the bond sale. The council also approved first readings of ordinances to reorganize Leisure Services and Public Works departments and to reassign Design Review Board duties to the Board of Adjustments.

• Approved consent agenda including $2,375,248.32 May expenditures and multiple board appointments (unanimous)
• Approved Ordinance 21-1132 for $38.87M pension bond sale, all three readings with emergency clause (unanimous)
• Approved first reading of Ordinance 21-1133 for departmental reorganization of Leisure Services and Public Works (unanimous)
• Approved first reading of Ordinance 21-1134 to reassign Design Review Board duties to Board of Adjustments (unanimous)
• Approved Resolution 21-1460 accepting $4,000 Arizona State Library grant for Business Resource Center (unanimous)
• Approved Resolution 21-1461 accepting $6,939.60 R.A.I.N. grant for STEM Storywalk in 10th Street Park (unanimous)
• Approved Resolution 21-1462 accepting $4,000 grant for Mobile Hotspot Lending Program (unanimous)
• Approved Resolution 21-1463 adopting tentative FY2021-22 budget with $4.3M in ARP funds for public safety salaries (unanimous)

Industrial Development Authority

The Douglas Industrial Development Authority held a special meeting and approved continued funding for Ramirez Advisors for the Two Port Solution, with $20,400 from the IDA and $40,000 from the City of Douglas. The board also tabled discussion of an underground storage tank at 300 E 1st Street and took no action on the treasurer's report.

• Approved $20,400 IDA funding and $40,000 City of Douglas funding for Ramirez Advisors for the Two Port Solution
• Tabled discussion on UST tank at 300 E 1st Street
• Approved consent agenda including April 20, 2021 meeting minutes
• No action taken on IDA treasurer's report

The Industrial Development Authority voted unanimously to continue funding Ramirez Advisors for the port of entry project, with the IDA contributing $20,400 and the City of Douglas $40,000. The board also approved the consent agenda, including the April 20, 2021 minutes, and tabled a discussion on the underground storage tank lease at 300 E 1st Street. The treasurer's report was presented, showing total funds of $492,122.32 across accounts.

• Approved consent agenda including April 20, 2021 minutes (unanimous)
• Approved $20,400 IDA funding for Ramirez Advisors, with $40,000 from city (unanimous)
• Tabled discussion on UST tank lease at 300 E 1st Street (unanimous)

Finance Committee

The Douglas Finance Committee met and approved minutes from prior meetings. They received a presentation on the third quarter financial update for FY 2020-2021 (no action taken). The committee voted 4-0 to recommend the FY 2021-2022 operating budget to the Mayor and Council, including moving $25,000 from Vietnam Wall carryover funding to the General Fund for a one-time capital expense.

• Approved minutes from 10 meetings spanning 2017-2021
• Recommended FY 2021-2022 operating budget to Mayor and Council
• Moved $25,000 from Vietnam Wall carryover to General Fund for one-time capital expense
• Third quarter financial update for FY 2020-2021 presented (no action)

Finance Committee

The Douglas Finance Committee is meeting to discuss the third-quarter financial update for FY 2020-2021 and to review the proposed operating budget for fiscal year 2021-2022, with possible action or direction. The meeting will be held remotely due to COVID-19, with public comments accepted by email. The agenda also includes approval of minutes from several past meetings.

• Presentation/discussion of 3rd quarter financial update for FY 2020-2021
• Presentation/discussion/recommendation on FY 2021-2022 operating budget
• Approval of minutes from meetings dated May 2017 through February 2021
• Public comment period for items not on the agenda

The Finance Committee reviewed the third-quarter financial update and the proposed FY 2021-2022 operating budget. They voted unanimously to recommend the budget to the Mayor and Council, including a motion to move $25,000 in carryover funds from the Veteran's Wall project to the General Fund for one-time capital purchases. The meeting was procedural and informational, with no other formal decisions made.

• Approved minutes for multiple past meetings (unanimous)
• Recommended FY 2021-2022 operating budget to Mayor and Council (unanimous)
• Moved $25,000 from Veteran's Wall carryover to General Fund for one-time capital purchases (unanimous)

City Council

The Douglas City Council approved contract renewals with Marpai Health, Aetna, American Health Holding, Broadreach Medical Resources, and Swiss Re, setting monthly city contributions at $560.86 for employee-only and $906.46 for employee plus family coverage. The vote was unanimous. The council also heard a presentation from Stifel on a proposed pension bond obligation but took no action on it.

• Approved health insurance contract renewals with Marpai Health, Aetna, American Health Holding, Broadreach Medical Resources, and Swiss Re (unanimous)
• Set monthly city contribution for employee-only coverage at $560.86
• Set monthly city contribution for employee + family coverage at $906.46

City Council

The Douglas City Council met in special session and unanimously voted to enter executive session to discuss negotiations for the sale or lease of city-owned properties, including La Perilla Apartments, the Golf Course, and the Rivera Building. After reconvening, the Council authorized Mayor Huish to provide updates on these properties, continue research on La Perilla Apartments and the Golf Course, and proceed to offer the sale of the Rivera Building. The meeting adjourned unanimously.

• Entered executive session to discuss property negotiations (unanimous)
• Authorized Mayor Huish to provide updates on La Perilla Apartments, Golf Course, and Rivera Building
• Directed continued research on La Perilla Apartments and Golf Course
• Authorized proceeding to offer sale of Rivera Building

Industrial Development Authority

This special meeting of the Industrial Development Authority of the City of Douglas was canceled because not enough members were present to form a quorum. No decisions or discussions took place. The agenda had included items on consent agenda approval, funding for Ramirez Advisors, and the treasurer's report.

• Meeting canceled due to lack of quorum
• Agenda item: approval of April 20, 2021 minutes
• Agenda item: funding to DREDC for Ramirez Advisors for the Two Port Solution
• Agenda item: IDA treasurer's report

City Council

The City Council and Finance Committee held a joint work session to review the tentative FY 2021-22 operating budget. Staff presented revenue projections, including a 25.4% increase in sales tax, and outlined major investments such as $4.3M in ARP funds for public safety salaries, $1M for streets equipment, and a $40M pension bond. No formal votes were taken; the session was for discussion and review.

• Reviewed tentative FY 2021-22 operating budget (no vote)
• Discussed $4.3M ARP funds allocation for public safety salaries
• Discussed $40M pension bond to address unfunded liability
• Discussed $1M investment in streets equipment infrastructure
• Discussed $1.1M for community projects
• Discussed $829,000 for public safety
• Discussed $500,000 for POE water/sewer infrastructure
• Discussed $300,000 for downtown revitalization

Local Pension Board - Fire

This is a procedural agenda for the Douglas, AZ Local Pension Board Fire meeting on May 20, 2021. The agenda lists two items: the standard agenda and an agenda with actions, both provided as PDF documents. No substantive decisions or discussions are detailed in the text.

• PSPRS Local Board Fire 05/20/2021 Agenda
• PSPRS Local Board Fire 05/20/2021 Agenda With Actions

The Douglas Local Pension Board - Fire approved the minutes from March 18, 2021, and approved Raul Alvarado's application into the Deferred Retirement Option Program (DROP) effective May 8, 2021. A disability application was received and will be placed on the next meeting agenda. The board also reviewed a disability presentation from the annual conference.

• Approved meeting minutes from March 18, 2021 (unanimous)
• Approved DROP application for Raul Alvarado effective 05/08/2021 (unanimous)

City Council

The Douglas City Council approved the 2021 property tax levy, the CDBG FY2021 Annual Action Plan, a land lease with U.S. Customs and Border Protection, the Douglas Infill and Downtown Revitalization Strategy, a Simply Bits site lease for free internet at Joe Causey Little League Field, and an updated library internet policy. All votes were unanimous (5-0).

• Approved Ordinance 21-1130 setting property tax rate at 1.1591, levying $656,825 (5-0)
• Approved Resolution 21-1459 for CDBG FY2021 Annual Action Plan with $172,222 in funding (5-0)
• Approved land lease right of way with U.S. Customs and Border Protection at $1/year (5-0)
• Approved Douglas Infill and Downtown Revitalization Strategy (5-0)
• Approved Simply Bits site lease for free internet at Joe Causey Little League Field (5-0)
• Approved updated Administrative Policy 5.01 for library computer and internet use (5-0)

City Council

The Douglas City Council held a special meeting and public hearing to allow public participation regarding the Annual Action Plan for fiscal year 2021, prepared for the U.S. Department of Housing and Urban Development's Community Development Block Grant (CDBG) program. Staff provided background information, and the mayor allowed time for public comment. No formal action was taken on the plan; the meeting adjourned shortly after.

• Held public hearing on FY2021 Annual Action Plan for CDBG program
• Adjourned meeting at 5:50 p.m. (motion by Morales, second by Shelton)

City Council

The council met in special session and voted unanimously to enter executive session to discuss the city manager recruitment process. They received an update on candidate background checks and planned to decide in executive session. No other substantive decisions were made.

• Entered executive session to discuss city manager recruitment (5-0)
• Adjourned at 6:03 p.m. after reconvening

City Council

The City Council held a work session to review a water and sewer rate study by 65th North Group. No formal decisions were made; the presentation covered rate options, financial health targets, and clarified that garbage fees would not increase. Council members were encouraged to consider the options and follow up with staff.

• No formal decisions made; work session only

Industrial Development Authority

The Douglas Industrial Development Authority is meeting to discuss and decide on several funding requests, including one from Chiricahua Community Health Centers for dental services and one for the Vietnam Wall that was tabled in March. They will also hear about future grants and consider funding for Ramirez Advisors through D.R.E.D.C. for FY 2021/2022. The meeting includes approval of past minutes and a call to the public.

• Funding request by Dr. Jonathan Melk from Chiricahua Community Health Centers, Inc. for dental services
• Funding request for the Vietnam Wall, tabled at the March meeting
• Grants for the future presented by Chanse Frenette, Grants Coordinator
• Funding to D.R.E.D.C. for Ramirez Advisors, LLC for FY 2021/2022
• Approval of meeting minutes from six prior dates

The Industrial Development Authority approved up to $22,000 for an x-ray machine for Chiricahua Community Health Centers, Inc. dental services, with the condition that the IDA is billed directly. The board also unanimously rejected a funding request for the Vietnam Wall replica. A funding request for Ramirez Advisors was placed on hold for the next meeting.

• Approved consent agenda including minutes from six prior meetings (unanimous)
• Granted up to $22,000 for x-ray machine with direct billing condition (unanimous)
• Rejected funding request for Vietnam Wall replica (unanimous)
• Placed Ramirez Advisors funding request on hold for next meeting

Municipal Property Corporation - Golf Course

The Douglas Public Facility Municipal Property Corporation board met and approved the February 16, 2021 minutes with an amendment correcting a dollar amount from $2,800 to $28,000. The board also reviewed financial reports, noting a bank balance of $82,929 and a golf course subsidy overrun of $3,671, partly due to higher insurance costs. No other formal decisions were made; the meeting included updates on golf course maintenance and repairs.

• Approved February 16, 2021 minutes with amendment correcting $2,800 to $28,000 (unanimous)

Douglas Community Housing Corporation

The board unanimously approved creating a Residual Receipts Account as required by the Regulatory Agreement, following an audit that found excess cash. Management reported on finances, including a $48,716 cash reserve and a $333,261 replacement reserve, and discussed occupancy at 83% with strong demand from Border Patrol and Customs agents. The board also approved the January 7, 2021 meeting minutes and scheduled the next meeting for July 1, 2021.

• Approved creation of Residual Receipts Account per Regulatory Agreement (unanimous)
• Approved meeting minutes for January 7, 2021 (unanimous)
• Scheduled next meeting for July 1, 2021

City Council

The Douglas City Council approved several items, including a third reading of Ordinance 21-1129 modifying animal cremation service fees, a second reading of Ordinance 21-1130 setting the property tax rate at 1.1591 for FY 2021-22, and multiple resolutions accepting grants and agreements. All votes were unanimous with no opposition. The council also heard a presentation on transit site selection but took no formal action.

• Approved consent agenda including March 2021 expenditures of $1,976,630.58 (unanimous)
• Approved Ordinance 21-1129 modifying animal cremation service fees (5-0, Mayor recused)
• Approved Ordinance 21-1130 setting property tax rate at 1.1591 for FY 2021-22 (unanimous)
• Approved Resolution 21-1454 accepting vehicle donation from Southwest Gas for Fire Department (unanimous)
• Approved Resolution 21-1455 adopting Public Housing Authority Administrative Plan for FY 2021 (unanimous)
• Approved Resolution 21-1456 accepting $44,300 SAMIT grant for police overtime and supplies (unanimous)
• Approved Resolution 21-1457 accepting $1,500 Walmart Community Grant for recreation programming (unanimous)
• Approved Resolution 21-1458 authorizing court co-location agreement with Cochise County (unanimous)

City Council

The Douglas City Council met in a special meeting to hold a public hearing on the Housing Authority's Section 8 Administrative Plan 2021, as required by HUD. No public comments were made. The council did not take a formal vote on the plan during this meeting; the hearing was informational only.

• Held public hearing on Section 8 Administrative Plan 2021 (no vote taken)
• Adjourned meeting at 5:51 p.m. (motion by Morales, second by Acosta)

City Council

The City Council held a special meeting and entered executive session to discuss the city manager recruitment process. After reconvening, Mayor Huish reported that the council is advancing three candidates for in-person interviews. No formal decisions were made beyond the executive session and adjournment.

• Entered executive session under ARS §38-431.03(A1) for city manager recruitment (6-0)
• Adjourned meeting at 5:31 p.m.

City Council

The City of Douglas Mayor and Council held a special work session with no formal votes or decisions. They heard a presentation from the Amistades Substance Use Prevention Coalition, which requested a Council Member join the coalition; Mayor Huish said one would commit. They also heard a presentation on the Douglas Infill and Downtown Revitalization Strategy from GSA and EPA, and Mayor Huish suggested a future meeting to formally adopt the plan.

• No formal decisions were made at this work session.
• Mayor Huish stated one Council Member would commit to joining the substance use prevention coalition.
• Mayor Huish suggested a future meeting to formally adopt the downtown and port of entry strategic plan.
• Meeting adjourned at 6:50 p.m. by motion from Council Member Acosta, seconded by Council Member Lindemann.

Transit Advisory Committee

The Douglas Transit Advisory Committee is meeting to discuss routine transit operations, including a quarterly financial statement, vehicle report, and an update on a new ridership tracking application. The agenda also includes updates on new hires, bus shelters, schedule changes, and the transit facility.

• Quarterly operations financial statement
• Vehicle report
• New Ridership Tracking Application update
• New hires / driver update
• Bus shelter update

Local Pension Board - Fire

This is a procedural meeting of the Douglas, AZ Local Pension Board for Fire. The board is reviewing its agenda and the actions taken at the meeting, as indicated by the two agenda documents.

• Review of meeting agenda
• Review of agenda with actions

The Douglas Local Pension Board (Fire) met on March 18, 2021, and approved the minutes from September 2, 2020. The board approved Joseph Alvarez Sr.'s application into the DROP program, effective 03/14/2021, with Alvarez excluded from the vote. The board also noted that PSPRS conference recordings are available on YouTube.

• Approved meeting minutes from September 2, 2020.
• Approved DROP application for Joseph Alvarez Sr., effective 03/14/2021.

Local Pension Board - Police

The provided agenda documents indicate a scheduled meeting of the PSPRS Local Board Police. The documentation includes an agenda and a corresponding document containing actions taken.

The Douglas Local Pension Board (Police) met on August 3, 2021, and approved the retirement from DROP for Rene Valenzuela, effective July 31, 2021. The board also approved the minutes from the March 18, 2021 meeting. No other substantive decisions were made.

• Approved retirement from DROP for Rene Valenzuela effective 07/31/2021 (unanimous)
• Approved meeting minutes from March 18, 2021 (unanimous)

City Council

The Douglas City Council held a regular meeting on March 10, 2021, with all members present except Councilmember Acosta (excused). No public participation forms were submitted. The council presented certificates of recognition to St. Paul's Evangelical Lutheran Church for its 100-year anniversary and to Haven of Douglas for its 5-star rating from the Centers for Medicare & Medicaid Services. No other substantive decisions were made during the meeting.

• Presented a certificate of recognition to St. Paul's Evangelical Lutheran Church for its 100-year anniversary.
• Presented a certificate of recognition to Haven of Douglas for its 5-star rating from the Centers for Medicare & Medicaid Services.

City Council

The City Council held a work session to hear a presentation by Stantec on a water and wastewater feasibility study for the proposed Douglas Commercial Port of Entry. No formal decisions were made; the session was informational only. The study presented cost estimates and funding options for infrastructure to serve the port and surrounding growth areas.

• No formal decisions made; meeting was a work session for presentation and discussion
• Adjourned at 6:33 p.m. (motion by Morales, second by Acosta)

Finance Committee

The City of Douglas Finance Committee will meet remotely on February 17, 2021, to discuss the 2nd quarter financial update for fiscal year 2020-2021. The agenda also includes approval of minutes from June 18, 2020, and September 1, 2020, and a call to the public for comments. No other substantive actions are listed.

• Presentation/discussion of 2nd quarter financial update for FY 2020-2021
• Approval of minutes from June 18, 2020, and September 1, 2020
• Call to the public for comments on non-agenda items

The Finance Committee met and received a presentation from Finance Manager Monica Miranda on the 2nd Quarter Financial Update for FY 2020-2021. The committee discussed various revenue and expenditure items, including sales tax trends, CARES Act capital projects, and fund balances. No formal decisions were made; the only action was approving the minutes from June 18, 2020, and September 1, 2020.

• Approved meeting minutes for June 18, 2020, and September 1, 2020 (unanimous)
• Received and discussed 2nd Quarter Financial Update for FY 2020-2021 (no action taken)

Finance Committee

The Douglas Finance Committee met on February 17, 2021, and approved the minutes from June 18, 2020, and September 1, 2020, by a 4-0 vote. The committee also received a presentation and discussion on the 2nd quarter financial update for fiscal year 2020-2021, but took no action on it. No other substantive items were on the agenda.

• Approved minutes from June 18, 2020, and September 1, 2020 (motion passed 4-0)
• Heard 2nd quarter financial update for FY 2020-2021 (no action taken)

Finance Committee

The Douglas Finance Committee is reviewing the city's financial status for July through December 2020. The report shows a general fund reserve of $8.2 million, exceeding the 45-day operating reserve, and sales tax collections up 33.4% year-over-year, partly due to a 1-cent tax increase. The committee is discussing the financial health of all city funds, including some with negative variances like HURF and sanitation.

• General Fund reserve $8,228,023 as of 12/31/20, over target by $3,707,744
• Sales tax collections (with 1-cent increase) $4,286,346 for Jul-Dec, up 33.4% from prior year
• Use tax revenue up 177.3% to $355,947
• HURF fund expenditure exceeded revenue by $349,158 in Q2
• Sanitation fund expenditure exceeded revenue by $37,126 in Q2

Municipal Property Corporation - Golf Course

The Douglas Public Facility Municipal Property Corporation board discussed using $500,000 set aside for capital improvements at the golf course, with $45,000 recommended for a VFD drive and $65,000 for RV park electrical upgrades. No formal decisions were made on these projects; the board also discussed maintenance issues, including irrigation and floor resurfacing. The meeting was largely informational, with no votes taken on substantive items.

• Approved minutes from December 15, 2020 meeting (unanimous)
• Discussed $500K capital improvement allocation for golf course, with $45K for VFD drive and $65K for RV park electrical (no vote)
• Discussed irrigation issues and potential vendor proposals (no vote)
• Discussed floor resurfacing bid of $6,800 from Brian Denham (no vote)
• Adjourned at 6:21 p.m. (motion by Manny Robles, second by Ruben Robles)

City Council

The Douglas City Council held a special meeting and voted unanimously to enter executive session to discuss the city manager recruitment process. After reconvening, Mayor Huish reported that 20 applications were received and that interviews would be scheduled after a review of qualified candidates. No formal decisions were made during the open session.

• Entered executive session to discuss city manager recruitment (7-0)
• Adjourned meeting at 5:50 p.m.

City Council

The council approved a consent agenda including expenditures for December 2020 and January 2021, and approved the city attorney/legal services contract award to Fitzgibbons Law Office. It also approved third readings of ordinances accepting donated property, amending light pollution regulations, and reassigning board duties, plus a second reading of a recreational marijuana ordinance. The council approved first reading of an animal cremation fee ordinance and resolutions for grant funding and a transit agreement with Bisbee.

• Approved consent agenda including $2,522,538.82 (Dec 2020) and $3,440,501.60 (Jan 2021) expenditures (7-0)
• Awarded city attorney/legal services contract to Fitzgibbons Law Office (7-0)
• Approved third reading of Ordinance 20-1125 accepting donated property (Blocks 3 & 4, La Perilla Estates) (7-0)
• Approved third reading of Ordinance 20-1126 amending light pollution table (7-0)
• Approved third reading of Ordinance 20-1127 reassigning Board of Adjustments duties to Planning and Zoning Commission (7-0)
• Approved second reading of Ordinance 21-1128 regulating recreational marijuana (7-0)
• Approved first reading of Ordinance 21-1129 modifying animal cremation service fees (6-0, Mayor recused)
• Approved Resolutions 21-1450, 21-1451, 21-1452 for grant funding and transit agreement with Bisbee (6-0, Acosta recused on 1450/1451)

Douglas Airport Authority Board

The Douglas Airport Authority meeting scheduled for January 19, 2021, was cancelled due to a lack of quorum. No official business or discussions took place.

Douglas Community Housing Corporation

The board unanimously approved the 2020-2021 budget and ratified the signed audit certification. They also approved the October 22, 2020 meeting minutes and swore in new member Denise Machado. No decision was made on modifying the loan repayment amount to the City of Douglas.

• Approved 2020-2021 CHC budget (unanimous)
• Ratified signed audit certification dated 11/25/2020 (unanimous)
• Approved October 22, 2020 meeting minutes (unanimous)
• Swore in new board member Denise Machado

City Council

The Douglas City Council held a work session to discuss implementing Proposition 207, which legalized recreational marijuana. Staff and the Planning and Zoning Commission recommended treating medical and recreational facilities the same, with existing setbacks and zoning districts, but making them conditional uses. No formal decision was made; the council discussed options and directed staff to bring the item to a future meeting.

• Discussed Proposition 207 implementation; no formal vote taken
• Planning and Zoning Commission recommended treating medical and recreational facilities the same (4-0)
• Staff recommended making marijuana facilities conditional uses with existing setbacks
• Council discussed potential setbacks and zoning changes but took no action