Dufur public meetings in 2024

Regular City Council Meeting

The Dufur City Council will hold its regular meeting on December 10, 2024, with routine approvals, reports from staff and committees, and new business including the creation of a hiring committee for the Public Works Superintendent position, discussion of City of Dufur Scrap, and filling an open council position. An executive session may follow for personnel, legal, and property matters.

• Formation of a hiring committee for the Public Works Superintendent position
• Discussion of City of Dufur Scrap
• Filling an open City Council position
• Possible executive session under ORS 192.660 for personnel, discipline, labor, property, legal, and other exempt matters

The Dufur City Council approved the agenda and consent agenda, then appointed Louis Svoboda to fill the open council position based on his letter of interest. They also approved combining human resources and administration into a single liaison position with Tara Pray as the liaison, and formed a hiring committee to move forward with the Public Works Superintendent position. No other substantive decisions were made; most reports were informational.

• Approved agenda (all in favor)
• Approved consent agenda including accounts payable and minutes of Nov 12 & 21, 2024 (all in favor)
• Appointed Louis Svoboda to open city council position (all in favor)
• Approved combining HR and administration into one liaison position with Tara Pray as liaison (all in favor)
• Approved appointing Bill, Samantha, and Steve to move forward with pay scale and posting for Public Works Superintendent (all in favor)

Special/Executive Session City Council Meeting

The Dufur City Council will convene a special meeting, first entering a closed executive session under multiple ORS exemptions covering employment, discipline, labor negotiations, real property transactions, and legal matters. Following the session, the council may announce a final decision and will take action on bids for the Bohna Street project. The agenda does not disclose specific bid amounts or details.

• Executive session under ORS 192.660(2)(a), (b), (d), (e), (f), (g), (h), (i), (j), (m), and (n) covering personnel, real property, trade, legal, and security matters
• New business action item: bids for Bohna Street
• Potential final decision from executive session to be announced

Executive Session City Council Meeting

The City Council will consider the resignation letter of Barbara McKenzie and the posting of the resulting open position. The meeting includes an executive session to discuss employment matters regarding the dismissal, disciplining, or complaints against a public officer or employee.

• Acceptance of Barbara McKenzie's resignation letter
• Posting of an open position
• Executive session regarding employment under ORS 192.660(2)(b)

The Dufur City Council accepted Councilor Barbara McKenzie's resignation effective December 15, 2024, and voted to post the open council position. The council then held an executive session under ORS 192.660(2)(b) regarding employment matters, but took no action afterward. The meeting adjourned without any other substantive decisions.

• Accepted Barbara McKenzie's resignation from city council effective Dec 15, 2024 (5 yes)
• Declared council position open and voted to post it (5 yes)
• Held executive session on employment; no action taken

Regular City Council Meeting

The City Council will review a garbage schedule resolution and consider items regarding Waste Management and H & H Dufur, LLC. The body will also determine check signers effective January 1, 2025, and discuss planning and library positions.

• Resolution Garbage Schedule 11.12.2024
• OLCC - H & H Dufur, LLC (Garry & Janna Hage)
• Jim Winterbottom - Waste Management
• Check Signers effective January 1, 2025
• Planning and Library positions

The Dufur City Council approved a garbage rate increase for 2025, appointed new check signers effective January 1, 2025, and gave a $2.00 step increase to an employee. It also approved an OLCC application for the Dufur Valley Tavern, accepted a planning commission appointment and a library resignation, and approved a resolution on garbage schedules.

• Approved garbage rate increase for January 2025 (Resolution 11.12.2024)
• Approved OLCC application for H & H Dufur, LLC DBA Dufur Valley Tavern (5-0, Josiah abstained)
• Approved new check signers: Steve Podvent, Tara Pray, Conner Reed, Kathy Bostick
• Approved $2.00 step increase for Jeremy (employee review)
• Accepted Leona Egland's letter to serve on planning commission
• Accepted Micah's resignation from library position
• Approved posting library position with updated job description
• Approved agenda and consent agenda with correction

Regular City Council Meeting

The City Council will consider action items regarding a new fire engine structure, truck routes, and a city library position. The body will also discuss the option to execute an agreement for the Ashbrook property.

• New Structure Engine - Fire
• Truck Route
• City Library - Position
• Ashbrook Property - Option to execute
• Meeting Recordings

The Dufur City Council approved a motion to offer up to $10,000 for a used fire engine from Grass Valley, replacing a donated structure truck. The council also approved proceeding with the Ashbrook land purchase, including sending a letter and $500 to open escrow. Several other items were discussed, including a truck route committee and library staffing, but no formal action was taken on those.

• Approved agenda (all in favor)
• Approved consent agenda including accounts payable and September 10, 2024 minutes (all in favor)
• Approved motion to allow up to $10,000 for used fire engine from Grass Valley (all in favor)
• Approved motion to proceed with Ashbrook land purchase and send $500 to open escrow (all in favor)

Regular City Council Meeting

The Dufur City Council will hold a regular meeting with consent agenda items (approval of accounts payable and minutes from May and August 2024), a special presentation from Frani Nelson on a returning-member candidate questionnaire, and new business including drainage concerns related to flooding at 5th Street. An executive session is scheduled under ORS 192.660(2)(b) to consider the dismissal or disciplining of a public officer or employee.

• Approve accounts payable (no dollar amount listed)
• Approve minutes of May 12, 2024 and August 13, 2024 regular meetings
• Special presentation: Frani Nelson – candidate questionnaire for returning members
• New business: flooding at 5th Street drainage concerns
• Executive session for employee review under ORS 192.660(2)(b)

The Dufur City Council approved the implementation of a sign-in sheet for public comments during meetings. Additionally, the council authorized a trial run of editing and posting meeting recordings online to be reviewed in October. No action was taken following an executive session held to discuss personnel matters.

• Approved citizen sign-in sheet for public comment (unanimous)
• Approved trial of edited meeting recordings for October review (unanimous)
• Approved agenda and consent agenda (unanimous)

Regular City Council Meeting

The Dufur City Council will hold its regular meeting on August 13, 2024, at 6:00 PM. The agenda includes routine procedural items, staff reports, and two action items: reviewing wastewater system payment applications and deciding whether to accept a planning commission resignation. No major ordinances or budget decisions are listed.

• Approve wastewater system payment applications
• Accept or deny planning commission resignation of Ron Archer
• Review city fees committee proposal
• Discuss LS Network/Verizon contract
• Optional executive session for employee reviews

The council voted unanimously to terminate Peggy Espeland's employment after an open employee review, citing failure to obtain a CDL and issues with completing council minutes. The council also approved several routine items, including a wastewater pay application, authorization for the mayor to sign future pay applications and minor change orders up to $30,000, and a fiber optics application from LS Network/Verizon. No other substantive decisions were made; the meeting included reports and public comments.

• Terminated Peggy Espeland's employment (all approved)
• Approved wastewater pay application (all approved)
• Authorized mayor and public works liaison to sign pay applications and minor change orders up to $30,000 (all approved)
• Accepted Ron Archer's resignation from Planning Commission (all approved)
• Approved LS Network/Verizon fiber optics application (all approved)
• Approved step increase for Kathy Bostick retroactive to July 1 (all approved)

Regular City Council Meeting

The Dufur City Council will review various staff and commissioner reports. The meeting also includes discussions regarding the South Basin Reservoir and the Wastewater Project construction time.

• South Basin Reservoir discussion
• Wastewater Project construction time discussion
• Public Works report from Brandon Beachamp
• Engineering report from Brandon Mahon with Anderson Perry

The City Council authorized the Mayor to sign a scope of work for the South Basin Reservoir roof engineering. The Council also permitted a construction contractor to start work early to avoid heat waves.

• Approved Mayor Merle Keys to sign scope of works with Anderson Perry for South Basin Reservoir Roof engineering (All approved)
• Approved R&G Construction to start wastewater project work at 6:00 a.m. (All approved)
• Approved agenda (All approved)
• Approved consent agenda, including accounts payable and meeting minutes (All approved)

Regular City Council Meeting

The Council will hold a public hearing for the 2024-2025 City budget and consider resolutions regarding state revenue sharing, volunteers, and a firework ban. The agenda also includes a quiet title matter and employee evaluations.

• Public hearing for the 2024-2025 City budget
• Resolution regarding a firework ban
• Resolution on state revenue sharing
• Hulse/Smith Quiet Title action item
• Resolution regarding volunteers

The Dufur City Council adopted the 2024-2025 budget and passed a resolution banning fireworks. The council also approved a mutual assistance agreement for fire services, authorized funding for a new city hall bulletin board, and decided that homeowners must split property map update costs for the Hulse/Smith quiet title case.

• Adopted 2024-2025 budget (4-0)
• Adopted firework ban resolution (4-0)
• Approved mutual assistance agreement for fire services (4-0)
• Approved $1,000 for new city hall bulletin board (4-0)
• Required homeowners to split property map update costs (4-0)
• Approved city office closure for July 5, 2024 (4-0)
• Adopted state revenue sharing resolution (4-0)
• Adopted volunteer recognition resolution (4-0)

Special City Council Meetings

The Dufur City Council is holding a special meeting to consider a resolution pledging funds for wastewater system improvements. The agenda also includes approval of the April 9, 2024 meeting minutes. An executive session may be held for several permitted reasons, including employment, real property, and legal counsel matters.

• Resolution 05.21.2024 pledging funds for wastewater system improvements
• Approval of minutes from the April 9, 2024 regular meeting
• Possible executive session under ORS 192.660 for various confidential matters

The City Council approved the meeting agenda and the minutes from April 9, 2024. Resolution 05.21.2024 regarding pledging funds for wastewater system improvements was listed on the agenda, but the minutes do not record a vote or outcome for this item.

• Approved meeting agenda (unanimous)
• Approved April 9, 2024 meeting minutes with amendments (unanimous)

Regular City Council Meeting

The Dufur City Council is holding its regular meeting on May 14, 2024, with a consent agenda for accounts payable and minutes, followed by citizen comment, staff reports, and action items. New business includes a proposed time change for council meetings, while old business covers the Dufur Vision Plan, equipment, an RFP for an existing pivot, and the South Basin System. The meeting may enter executive session for several permitted reasons.

• Consent agenda: approve accounts payable and minutes from March 12 and April 2, 2024
• New business: time change for city council meetings
• Old business: Dufur Vision Plan, equipment, existing pivot RFP, South Basin System
• Public hearing / ordinances (no specific items listed)
• Executive session possible under ORS 192.660

The City Council approved a bid for a new ambulance and authorized engineering for the South Basin Reservoir roof. The council also approved the Dufur Vision Plan and the purchase of a Kubota excavator. Additionally, the council voted to change the start time of future meetings to 6:00 PM.

• Approved bid from Braun for an ambulance pending legal review
• Authorized Anderson Perry to proceed with South Basin Reservoir roof design/engineering for bid
• Approved purchase of Kubota excavator
• Approved Dufur Vision Plan with minor edits
• Approved switching insurance brokers to Bre Cullen with CIS Insurance
• Rejected proposal from Stan Ashbrook and cancelled solicitation for Existing Pivot RFP
• Approved changing City Council meeting start time to 6:00 PM
• Approved accounts payable pending itemization of construction project items

Regular City Council Meeting

The Dufur City Council will hold its regular meeting on April 9, 2024, with action items including the wastewater project (notice of intent, award, and agreement amendment), a request for proposals for a farming pivot, a donation to the Dufur Threshing Bee, and a new equipment purchase. The council will also conduct an employee review in executive session. The agenda includes standard consent items, citizen comment, and staff reports.

• Wastewater project: Notice of Intent, Notice of Award, amendment to owner-engineer agreement, and Wasco County Planning item
• RFP for farming pivot
• Dufur Threshing Bee donation
• New equipment purchase
• Employee review in executive session (ORS 192.660(2)(i))

The Dufur City Council authorized Mayor Merle Keys to sign a notice of intent, a notice of award, and an amendment to the owner/engineer agreement for the wastewater project, all unanimously. The council also approved $5,000 for a used air compressor contingent on inspection, a $500 sponsorship of the Dufur Threshing Bee, and directed staff to work with engineer Brandon Mahon on the South Basin system. An executive session on employee review was listed but the minutes record no action or details.

• Approved Mayor Merle Keys to sign notice of intent for wastewater project (unanimous)
• Authorized Mayor to sign notice of award for wastewater project, pending seven-day objection period (unanimous)
• Authorized Mayor to sign amendment to owner/engineer agreement, subject to USDA approval (unanimous)
• Directed staff to work with Brandon Mahon to draw up plans for South Basin system (unanimous)
• Approved $500 sponsorship of Dufur Threshing Bee (unanimous)
• Allocated $5,000 for used air compressor, contingent on inspection (unanimous)
• Approved consent agenda with amendments to January and February minutes (unanimous)
• Approved agenda (unanimous)

Special City Council Meetings

The Dufur City Council is holding a special meeting to take action on the wastewater project, including reviewing bids and funding options, and to consider a contract for ambulance bids. The agenda includes an executive session that may be held for various exempt matters.

• Wastewater project: bids and funding
• Contract for ambulance bids
• Possible executive session under ORS 192.660

The City Council approved a $3.8 million bid for the wastewater project and authorized the use of a piggyback contract for new ambulance procurement. Council also directed staff to investigate reducing the project contingency to cover a $56,000 budget shortfall.

• Approved bid from R and G Excavating for wastewater project (All Approved)
• Approved motion to check if reducing construction contingency to 13% can cover $56,000 shortfall (All Approved)
• Approved motion for Mayor to sign HGACbuy contract for ambulance bids (All Approved)
• Approved agenda (Josiah abstain)

Regular City Council Meeting

The Dufur City Council is meeting to handle routine approvals, hear staff reports, and take action on several new business items including the Oregon Gravel Grinder bike race, Oregon Road Rally, an Easter Egg Hunt, and a mutual aid agreement for fire/ambulance services. The agenda also includes old business on a handbook and payroll change, plus two executive sessions for employee and mayor performance reviews. The meeting is largely procedural with several action items and a resolution to appoint a budget officer.

• Oregon Gravel Grinder bike race action item
• Oregon Road Rally action item
• Mutual aid agreement for fire/ambulance with Jon Keyser Jr.
• Dufur Park and Rec Easter Egg Hunt
• Resolution to appoint budget officer

Regular City Council Meeting

The Dufur City Council is holding its regular meeting on February 13, 2024, to handle routine business such as approving accounts payable and minutes, and to receive reports from staff, the mayor, and councilors. Under new business, the council will discuss a water leak involving Sandy Macnab and a potential 'Text my Gov' service. An executive session may be held for legal and personnel matters.

• Water leak discussion (Sandy Macnab)
• Text my Gov service discussion
• Approve accounts payable
• Approve minutes of January 9, 2024 meeting
• Possible executive session under ORS 192.660

The Dufur City Council approved $15,000 for two flashing speed signs and $2,500 for the Text My Gov resident alert service. It also voted to cut the water consumption charge in half for the Macnab water leak. Much of the meeting was citizen comment, including complaints about a school bus barn's noise, exhaust and lights, and a dispute over a fence; no decisions were made on those items.

• Approved $15,000 for 2 flashing speed signs (all approved)
• Approved $2,500 for Text My Gov (all approved)
• Approved cutting consumption in half for the Macnab water leak
• Approved agenda with addition of Brandon review in executive session (all approved)
• Approved consent agenda (all approved)
• Approved accounts payable; January 9, 2024 minutes tabled for corrections (all approved)
• Adjourned at 9:12 pm (all approved)

Regular City Council Meeting

The Dufur City Council will hold its regular meeting, addressing routine items like accounts payable and minutes, plus a complaint about a trailer on a right-of-way. Action items include authorizing users for a city credit card and adopting a new employee handbook via resolution. The council will also hold executive sessions to discuss employee discipline and performance reviews.

• Resolution 01.09.2024 adopting the employee handbook
• City credit card with Umpqua Bank - authorized users
• Complaint about trailer on right-of-way at 264 NW Johnston
• Accounts payable approval
• Minutes of Nov 14 and Dec 12, 2023 meetings

The City Council authorized a city credit card for specific expenses and adopted an updated employee handbook. The council also created a communication liaison position and extended a staff member's probation.

• Approved city credit card with $1,500 limit for Kathy Bostick, Brandon Beachamp, and Sara Smith
• Created communication liaison position and appointed Samantha to the role
• Approved and adopted updated employee handbook including CDL requirements
• Approved extension of Peggy's probation for 6 months
• Approved accounts payable and minutes from Nov 14 and Dec 12, 2023