Duncan public meetings in 2021

City Council

The Duncan City Council held a public hearing and unanimously adopted the 2022 budget, approved several contracts and purchases, and passed two rezoning ordinances. The council also ratified an emergency repair for Fire Station #3 and approved a New Year's Eve alcohol code relaxation. The Duncan Public Utilities Authority approved multiple pay requests and change orders for the Clear Creek Lake Spillway project.

• Adopted 2022 City of Duncan budget (unanimous)
• Ratified $28,952.25 emergency repair of Fire Station #3 apron (unanimous)
• Approved $181,519.06 pay request for Plato Road Bridge Replacement (unanimous)
• Approved $64,642.41 pay request for Parking Lot Improvements (unanimous)
• Rezoned 1504 W. Spruce Ave from R-2 to C-4 (unanimous)
• Rezoned 2805 Highcrest Dr from R-3 to A-1 (unanimous)
• Approved $24,572.00 fuel tank purchase for Water Treatment Plant (unanimous)
• Approved $21,595.27 aerator replacement for Wastewater Treatment Plant (unanimous)

City Council

The Duncan City Council held a special meeting and workshop to discuss the 2022 Fiscal Year Capital Improvement Plan (CIP) budget. No formal decisions were made during the workshop; the only action was a motion to adjourn, which passed unanimously.

• Held preliminary workshop for 2022 CIP budget (no vote)
• Adjourned meeting (4-0)

City Council

The Duncan City Council, Public Utilities Authority, and Economic Development Trust Authority hold special meetings. The Council will appoint a Ward One councilmember and approve routine items. The Utilities Authority will consider two construction pay requests totaling about $1.45 million. The Trust Authority will cancel its November 23 regular meeting.

• Appoint councilmember for Ward One vacancy (term to May 2023)
• SEMA Construction Pay Request No. 12: $1,093,104.20 for Clear Creek Lake Spillway Project
• PM Construction & Rehab LLC Pay Request No. 3: $361,025.18 for Sanitary Sewer Rehabilitation Project
• Resolution canceling November 23, 2021 Trust Authority regular meeting
• Consent agendas: minutes and claims for all three bodies

The Duncan Public Utilities Authority approved two construction pay requests: $1,093,104.20 for SEMA Construction on the Clear Creek Lake Spillway Project and $361,025.18 for PM Construction & Rehab LLC on the Sanitary Sewer Rehabilitation Project. Both were approved unanimously. The authority also approved its consent agenda, which included minutes from November 9, 2021. The meeting adjourned after these items.

• Approved consent agenda including minutes of November 9, 2021.
• Approved SEMA Construction Pay Request No. 12 for $1,093,104.20 for the Clear Creek Lake Spillway Project.
• Approved PM Construction & Rehab LLC Pay Request No. 3 for $361,025.18 for the Sanitary Sewer Rehabilitation Project.
• Adjourned the meeting.

City Council

The Duncan City Council and Public Utilities Authority will meet jointly to consider consent agenda items, contractor payments, a traffic study, and resolutions approving loans for water and sewer improvements. The most consequential item is a $10.25 million Clean Water SRF loan for AMI meter system improvements, along with a related sales tax pledge and lease agreement.

• Approval of consent agenda including minutes, claims, and a Landoll 326C trailer cost increase
• WW Builders Pay Request No. 1: $196,773.47 for Plato Road Bridge Replacement 2021 Project
• WW Builders Pay Request No. 1: $26,881.24 for 2021 Parking Lot Improvements (Timbergate Park and Hillcrest Park)
• Traffic Engineering Consultants, Inc. traffic operation analysis for $34,000
• Resolution approving $10,250,000 Clean Water SRF loan for AMI Meter System Improvements

The Duncan City Council and Public Utilities Authority approved resolutions authorizing a $10.25 million Clean Water SRF loan from the Oklahoma Water Resources Board for AMI meter system improvements. The council also approved multiple pay requests for ongoing construction projects, including the Plato Road bridge replacement and parking lot improvements, and authorized a traffic study. The Economic Development Trust Authority approved committing $2,279,915.60 in sales tax dollars for two new commercial buildings in the Duncan North Industrial Park.

• Approved consent agenda including minutes, claims, and contract renewals (4-0)
• Approved $196,773.47 pay request for Plato Road Bridge Replacement (4-0)
• Approved $26,881.24 pay request for parking lot improvements at Timbergate and Hillcrest Parks (4-0)
• Authorized $34,000 traffic operation analysis by Traffic Engineering Consultants (4-0)
• Approved resolution for $10.25M CWSRF note for AMI meter improvements (4-0)
• Approved $83,360.47 pay request for sewer rehabilitation design (4-0)
• Approved $48,602.00 pay request for sanitary sewer rehabilitation (4-0)
• Approved $208,658.48 pay request for sanitary sewer rehabilitation (4-0)

City Council

The Duncan City Council is holding a special meeting/workshop to discuss the 2022 fiscal year Capital Improvement Plan (CIP) budget. This is a preliminary discussion and workshop session, with no formal votes expected beyond procedural motions. Public comments and trustee comments/questions are included on the agenda.

• Workshop on 2022 fiscal year CIP budget
• Public comments on the budget
• Trustee comments/questions

The Duncan City Council held a special meeting and workshop to discuss the preliminary 2022 Fiscal Year Capital Improvement Plan (CIP) budget. No formal decisions or votes were taken on the budget during the workshop. The meeting was adjourned with a unanimous vote.

• Held preliminary workshop for 2022 CIP budget (no action taken)
• Adjourned meeting (4-0)

City Council

The Duncan City Council, Public Utilities Authority, and Economic Development Trust Authority will meet to discuss various municipal expenditures and projects. Key items include equipment acquisitions for city departments and payment requests for lake-related construction projects.

• Purchase of Terrain King Boom Mower and Tractor for $133,499.60
• Purchase of Landoll 326C Trailer and Rockmaster Dump Trailer for $122,400.00
• Final pay request of $53,899.60 for Lake Humphreys Outfall Line Replacement Project
• Pay request of $758,622.50 for Clear Creek Lake Spillway Project construction
• Ordinance for de-annexation of property at 2901 W. Gatlin Road

The Duncan City Council, Utilities Authority, and Economic Development Trust Authority met on October 26, 2021. The Council approved purchases of a boom mower/tractor ($133,499.60) and two trailers ($122,400), plus a change order and final pay request for the Lake Humphreys outfall line project. The Trust Authority approved committing $2,279,915.60 in sales tax dollars to WW Builders for two commercial buildings in the Duncan North Industrial Park. All votes were unanimous (4-0).

• Approved consent agenda (4-0)
• Approved $133,499.60 purchase of Terrain King Boom Mower and Tractor from Great Plains Duncan (4-0)
• Approved $122,400 purchase of Landoll 326C Trailer and Rockmaster Dump Trailer from Southwest Trailer (4-0)
• Approved Miller Construction Change Order No. 1 for $21,600 overrun on Outfall Line Replacement Project (4-0)
• Approved Miller Construction Pay Request No. 1 (Final) of $53,899.60 for Outfall Line Replacement Project (4-0)
• Approved ordinance de-annexing property at 2901 W. Gatlin Road (4-0)
• Declared emergency for de-annexation ordinance (4-0)
• Approved $758,622.50 pay request to SEMA Construction for Clear Creek Lake Spillway (4-0)

City Council

The Duncan City Council will hold a special meeting and workshop to conduct preliminary discussions regarding the Capital Improvement Program (CIP) budget for the 2022 fiscal year.

• Preliminary discussions and workshop for the 2022 fiscal year CIP budget

The Duncan City Council held a special workshop on the 2022 CIP budget, resuming on November 4, 2021. At the regular meeting on October 26, the council approved several equipment purchases, including a Terrain King Boom Mower and Tractor for $133,499.60 and a Landoll 326C Trailer and dump trailer for $122,400.00. They also approved a change order and final pay request for the Lake Humphreys outfall line project, and de-annexed property at 2901 W. Gatlin Road. The Duncan Public Utilities Authority approved pay requests for the Clear Creek Lake Spillway project and extended a tree trimming contract.

• Approved purchase of Terrain King Boom Mower and Tractor for $133,499.60 (unanimous)
• Approved purchase of Landoll 326C Trailer and dump trailer for $122,400.00 (unanimous)
• Approved Miller Construction Change Order No. 1 for $21,600.00 (unanimous)
• Approved Miller Construction Pay Request No. 1 (Final) for $53,899.60 (unanimous)
• Approved de-annexation of property at 2901 W. Gatlin Road (unanimous)
• Declared emergency for de-annexation ordinance (unanimous)
• Approved SEMA Construction Pay Request No. 11 for $758,622.50 (unanimous)
• Approved Freese and Nichols Pay Request No. 29 for $18,564.18 (unanimous)

City Council

The Duncan City Council, Duncan Public Utilities Authority, and Duncan Enhancement Trust Authority meet jointly. The main item is approving a $10 million utility system and sales tax revenue note (Series 2021C) for fire station and street improvements, along with related agreements. The council will also consider adopting the 2021 Hazard Mitigation Plan, awarding a drainage project contract, and renewing several interlocal agreements. The Enhancement Trust Authority will handle consent items including beautification expenditures and board appointments.

• Resolution approving $10,000,000 utility system and sales tax revenue note (Series 2021C) for fire station and street improvements
• Resolution adopting the 2021 City of Duncan Hazard Mitigation Plan
• Award base bid and alternates to D. Owen Construction LLC for Claridy Creek Drainage Improvements Project ($229,301.91)
• Renewal of lease agreement with OSBI for office space at 44 South 7th Street
• Renewal of interlocal agreements with Comanche and Meridian Fire Departments for loan of 1996 International fire trucks

The Duncan City Council and Duncan Public Utilities Authority approved a $10 million utility system and sales tax revenue note (Series 2021C) to fund construction of a new fire station, rehabilitation of other fire facilities, and street improvements. The council also approved the consent agenda, adopted the 2021 Hazard Mitigation Plan, awarded a drainage improvement contract, and renewed a contract with Buxton Company for retail recruitment services. The Buxton renewal passed 2-2, with Mayor Armstrong and Councilwoman Hayes voting against.

• Approved $10M Series 2021C bank note for fire station and street improvements (4-0)
• Approved consent agenda including OSBI lease renewal, fire truck interlocal agreements, and ODOC prison labor amendment (4-0)
• Adopted 2021 City of Duncan Hazard Mitigation Plan (4-0)
• Awarded Claridy Creek Drainage Improvements Project to D. Owen Construction LLC for $229,301.91 (4-0)
• Renewed Buxton Company contract for retail recruitment at $35,000/year (2-2, motion carried on vice-mayor's vote)

City Council

The Duncan City Council and Duncan Public Utilities Authority will meet to consider multiple resolutions authorizing loans from the Oklahoma Water Resources Board for water and wastewater improvements, including a $8.2 million wastewater line loan, a $6.2 million AMI meter loan, and a $16.2 million water line loan. The council will also discuss a $450,000 CDBG-CV19 grant for utility, nutrition, and mental health assistance, and approve various contracts and purchases.

• Consider $450,000 CDBG-CV19 grant for utility bill assistance, nutritional support, and mental health
• Authorize purchase of 12 traffic controllers from Econolite for $35,716.56 for U.S. 81 Highway
• Consider $8.2M CWSRF loan for wastewater line improvements
• Consider $6.2M CWSRF loan for AMI meter system improvements
• Consider $16.2M OWRB loan for water line improvements

The Duncan City Council approved the purchase of twelve traffic controllers from Econolite for $35,716.56 to replace obsolete units on US 81 Highway. The council also approved the consent agenda, which included insurance renewals, a lease agreement, and an interlocal agreement for road repairs. The Duncan Public Utilities Authority approved multiple resolutions for loans from the Oklahoma Water Resources Board, totaling up to $30.6 million for wastewater, meter, and water line improvements, and awarded a $211,367 tree trimming contract.

• Approved consent agenda including OMAG insurance renewals ($175,485 MLPP, $182,483 MPPP) (3-0)
• Approved purchase of 12 traffic controllers from Econolite for $35,716.56 (3-0)
• Approved resolution for 2021A CWSRF note for wastewater line improvements (3-0)
• Approved resolution for 2021B CWSRF note for AMI meter system improvements (3-0)
• Approved resolution for 2021D OWRB note for water line improvements (3-0)
• Approved $211,367 tree trimming contract with Davey Tree Surgery (3-0)
• Authorized $90,000 mutual aid from OMPA for pole and line repairs (3-0)
• Approved multiple pay requests for sewer rehabilitation projects totaling $693,428.91 (3-0)

City Council

The Duncan City Council will consider approving several contracts and purchases, including a $463,140.24 bid for the Plato Road Bridge Replacement 2021 Project, a $95,340.68 parking lot improvements project, and a $19,600.72 purchase of SMART boards. The agenda also includes a presentation on community engagement, approval of the consent agenda, and discussion of the municipal judge's compensation. The Duncan Public Utilities Authority will separately consider items including a $596,855.00 pay request for the Clear Creek Lake Spillway Project and a $30,600.00 tree trimming contract.

• Award Plato Road Bridge Replacement 2021 Project to WW Builders, Inc. for $463,140.24
• Award 2021 Parking Lot Improvements Project for $95,340.68
• Purchase three interactive Onescreen (SMART boards) for $19,600.72 from Standley Systems
• Award Water Treatment Plant Tree Trimming and Removal Project to Miller Construction and Son's Inc. for $28,500.00
• Approve SEMA Construction Pay Request No. 10 for $596,855.00 for Clear Creek Lake Spillway Project

The Duncan City Council approved all consent agenda items and eight resolutions, including the Plato Road Bridge Replacement project for $463,140.24, the 2021 Parking Lot Improvements for $95,340.68, and the purchase of three SMART boards for $19,600.72. The Council also authorized a $58,337 boring project, a $24,352.52 dump truck repair, and a $28,500 tree trimming project. The item on the municipal judge compensation was pulled from the agenda. The Duncan Public Utilities Authority approved several pay requests and contracts, including a $596,855 payment for the Clear Creek Lake Spillway project.

• Approved consent agenda including minutes, claims, and agreements with ASCOG and Stephens County.
• Approved $19,600.72 purchase of three SMART boards for Criminal Justice Complex and EOC.
• Awarded Water Treatment Plant tree trimming project to Miller Construction and Son's Inc. for $28,500.
• Authorized Precision Underground for electric boring work at $58,337.
• Approved Third Amendment to Resolution 1683 for Heritage Trails Project with ODOT.
• Awarded 2021 Parking Lot Improvements to WW Builders for $95,340.68.
• Awarded Plato Road Bridge Replacement to WW Builders for $463,140.24.
• Authorized Webber's Diesel Service to repair Dump Truck No. 4319 for $24,352.52.

City Council

The Duncan City Council, Public Utilities Authority, Economic Development Trust Authority, and Enhancement Trust Authority will meet to discuss several municipal items. Key topics include a property rezoning request for 218 W. Main Street, alcoholic beverage code relaxations for local festivals, and various infrastructure and equipment payments.

• Rezoning 218 W. Main Street from C-4 (Commercial) to I-3 (Industrial)
• Purchase of four Dell VxRall E560 driver upgrades for $33,092.56
• Pay Request No. 9 to SEMA Construction for $585,504.00 for Clear Creek Lake Spillway Project
• Pay Request No. 27 to Freese and Nichols for $37,200.00 for Clear Creek Lake Spillway Replacement Project
• Withdrawal of $68,854.50 in sales tax for Hope Equipment and Construction Inc.

The City Council voted unanimously to deny a request to rezone 218 W. Main Street from C-4 (Commercial) to I-3 (Industrial), which would have allowed an auto impound lot. The Planning Commission had recommended denial. The Council also approved the consent agenda, including relaxing alcohol rules for two events, and approved a $33,092.56 purchase of Dell storage upgrades. The Duncan Public Utilities Authority approved two pay requests for the Clear Creek Lake Spillway project totaling $622,704.00.

• Denied rezoning of 218 W. Main Street from C-4 to I-3 (motion failed, 0-4).
• Approved consent agenda including minutes, claims, and alcohol code relaxations for United Way BBQ Fest and Wine'n on the Chisholm Trail Festival.
• Approved purchase of four Dell VxRall E560 driver upgrades for $33,092.56.
• Approved Pay Request No. 9 to SEMA Construction for $585,504.00 for Clear Creek Lake Spillway construction.
• Approved Pay Request No. 27 to Freese and Nichols for $37,200.00 for Clear Creek Lake Spillway design services.

City Council

The Duncan City Council and Public Utilities Authority will discuss several infrastructure payments, police technology upgrades, and temporary changes to local camping and alcohol regulations. The meeting also includes a proclamation for the Duncan Public Library's 100th anniversary.

• $155,493.35 change order for walkway construction on Elk Avenue, Chisholm Trail Parkway, and Whisenant Drive
• $16,180.00 purchase of six GETAC F110 computers for police patrol units
• $38,500.00 purchase of emergency dispatching software and server from APCO IntelliComm
• Temporary relaxation of camping and alcohol regulations for the BBQ Showdown and Wine’n on the Chisholm Trail events
• Sewer rehabilitation project payments totaling over $491,000 to Tetra Tech, Horseshoe Construction, and PM Construction

The Duncan City Council approved a $155,493.35 change order for the Heritage Trail Parkway walkway project, funded by the Duncan Heritage Trails Coalition. They also authorized purchases of six GETAC tablets for police patrol units ($16,180) and emergency dispatching software from APCO IntelliComm ($38,500). The council approved an airport engineering contract assignment to Parkhill, Smith & Cooper and a $80,780 hangar development plan amendment. All votes were unanimous (3-0) with three members present.

• Approved Change Order No. 2 for walkway construction along Elk Avenue, Chisholm Trail Parkway, and Whisenant Drive, with payment of $155,493.35 (3-0)
• Authorized purchase of six GETAC F110 tablets and mounting hardware from Brite Computers for $16,180.00 (3-0)
• Authorized purchase of Emergency Dispatching Software and Server from APCO IntelliComm for $38,500.00 (3-0)
• Approved Assignment and Assumption Agreement with Parkhill, Smith & Cooper Inc. for airport planning and engineering services (3-0)
• Approved Amendment No. 3 with Parkhill, Smith & Cooper Inc. for Hangar Development Plan in the amount of $80,780.00 (3-0)
• Approved consent agenda including surplus declarations, event camping/alcohol relaxations, audit engagement, and appointments (3-0)

City Council

The Duncan City Council, Public Utilities Authority, and Economic Development Trust Authority will meet to discuss various municipal expenditures. Items include vehicle up-fits, heavy machinery purchases, and several project pay requests for storm drains, sewer rehabilitation, and lake spillways.

• $131,233.91 purchase of a Wildland/Rescue up-fit Package from Casco Industries, Inc.
• $58,469.92 purchase of a Kubota U55-5R1AP Excavator for the Electric Department
• Change Order No. 1 and Pay Request No. 1 for the Storm Drain Repair Project
• $42,311.25 pay request to Tetra Tech, Inc. for Sewer Rehabilitation Design Phase 1
• $73,387.00 sales tax withdrawal for Hope Equipment and Construction Inc.

The Duncan City Council approved the purchase of a wildland/rescue up-fit package for $131,233.91, replacing the 2005 Rescue Unit #1 at Fire Station #1. They also approved a $58,469.92 excavator for the Electric Department, a $5,742.96 change order for the Storm Drain Repair Project, and Pay Request No. 1 for that project. The council entered executive session to discuss City Manager Kimberly Meek's performance and approved a new employment contract for her for 2021-2022, effective August 18, 2021. The Duncan Public Utilities Authority separately approved pay requests for sewer and spillway projects and the purchase of underground wire.

• Approved $131,233.91 wildland/rescue up-fit package from Casco Industries (4-0)
• Approved $58,469.92 Kubota excavator for Electric Department from Great Plains Kubota (4-0)
• Approved Change Order No. 1 for Storm Drain Repair Project, $5,742.96 (4-0)
• Approved Pay Request No. 1 for Storm Drain Repair Project (4-0)
• Approved employment contract with City Manager Kimberly Meek for 2021-2022 (4-0)
• Approved Pay Request No. 12 to Tetra Tech, $42,311.25 for Sewer Rehabilitation Design (4-0)
• Approved Pay Request No. 26 to Freese and Nichols, $31,009.58 for Clear Creek Lake Spillway (4-0)
• Approved Pay Request No. 8 to SEMA Construction, $578,479.70 for Clear Creek Lake Spillway (4-0)

City Council

The Duncan City Council and Public Utility Authority will discuss several expenditures, including new excavators for the Electric Department and a retail recruitment contract. The agenda also includes reviewing the 2020 audit and approving emergency sewer repairs.

• $50,000.00 contract renewal with Buxton Company for retail recruitment and retention
• Purchase of two reclosers and distribution automation equipment for $29,790.00
• Purchase of a Kubota U55-5R1AP excavator for $57,935.64
• Purchase of a Kubota U17VR1 mini-excavator for $24,759.06
• $39,902.19 payment to Miller Construction for emergency sanitary sewer main repair

The Duncan City Council approved the consent agenda, including contracts for a fire department medical director, school resource officers, and a utility easement payment. They also approved purchases of distribution automation equipment, a mini-excavator, and a firewall subscription renewal. The 2020 audit was accepted with one dissenting vote. The Duncan Public Utility Authority ratified an emergency sewer repair and approved an electric vehicle charging station agreement. The Duncan Economic Development Trust approved an engineering pay request and an asphalt paver purchase.

• Approved consent agenda including fire department medical director contract, school resource officer contracts, and utility easement payment (5-0)
• Approved purchase of two reclosers with distribution automation equipment from Southern States, LLC for $29,790 (5-0)
• Approved purchase of one Kubota U17VR1 mini-excavator for Electric Department for $24,759.06 (5-0)
• Approved purchase subscription renewal of Global Protect Threat Prevention from Dell Marketing LP for $20,829.50 (5-0)
• Accepted 2020 audit and financial statements from Anne Elfrink, CPA (4-1, Hayes dissenting)
• Ratified emergency sanitary sewer main repair and authorized payment to Miller Construction for $39,902.19 (5-0)
• Approved agreement for two electric vehicle charging stations with ASAP Energy (5-0)
• Approved Jung Engineering Pay Request No. 2 for $18,144 for Plato Road Bridge Replacement plans (4-0)

City Council

The Duncan City Council and its utility and development boards are meeting to approve a rezoning request for a gravel lot on Cypress Avenue and authorize several major equipment and engineering purchases. The Public Utility Authority will approve a $450,086.25 payment to SEMA Construction for the Clear Creek Lake Spillway Project. The Economic Development Trust will approve the purchase of an asphalt paver for the Street Department.

• Rezoning property on north side of Cypress Avenue between 11 Street and 12 Street from R-2 to C-2 zoning
• Public Utility Authority approval of $450,086.25 pay request to SEMA Construction for Clear Creek Lake Spillway Project
• Purchase of a tractor for the Parks Department from Standridge Equipment for $54,917.19
• Purchase of 61 Dell Optiplex 5090 computers for $75,177.64
• Economic Development Trust approval of $186,727.00 purchase of an 8520 Leeboy Asphalt Paver

The City Council approved rezoning a gravel lot on Cypress Avenue from R-2 residential to C-2 commercial, allowing a truck driving school, and declared an emergency. The council also repealed Ordinance 1806, which enforced state executive orders related to COVID-19, with a 2-2 vote (Mayor Armstrong and Councilwoman Hayes in favor; Councilwomen Smith and Wininger against). All other agenda items, including consent agenda, contracts, equipment purchases, and airport lease rate increases, were approved unanimously.

• Approved rezoning of the gravel lot (BLK 214 S135' Lots 5-8) from R-2 to C-2, with a 4-0 vote.
• Declared an emergency for the rezoning, with a 4-0 vote.
• Repealed Ordinance No. 1806 (City Code Section 13-406) with a 2-2 vote; the motion passed.
• Approved the consent agenda, including minutes, claims, appointment of David Leonard to Planning Commission, contract termination with Duncan Hospital Authority, and budget amendment.
• Approved the 2021 contract for services with Main Street Duncan.
• Approved purchase of a tractor for Parks Department from Standridge Equipment for $54,917.19.
• Approved purchase of four Kubota mowers for Parks Department for $42,616.00 and two for Cemetery Department for $21,308.00.
• Approved Airport Commission recommendations to increase private hangar lease rates to $0.13-$0.18/sq ft/year and T-Hangar rates to $195/month.

City Council

The Duncan City Council will meet to consider several financial approvals, including a contract for prison labor services and a bid for Timbergate Park playground equipment. The agenda also includes payment requests for bridge construction plans and the purchase of a new Ford F-550 truck.

• $99,999.00 bid award to Noah’s Park & Playgrounds for Timbergate Park equipment
• $53,808.00 purchase of a 2022 Ford F-550 Crew Cab & Chassis from Reynolds Ford of Norman, LLC
• $19,440.00 agreement with Oklahoma Department of Corrections for prison labor services
• $18,144.00 Jung Engineering pay request for Plato Road Bridge Replacement plans

The Duncan City Council approved the consent agenda, awarded a $99,999 bid to Noah's Park & Playgrounds for Timbergate Park playground equipment, and approved the purchase of a Ford F-550 for the fire department. The Jung Engineering pay request was pulled from the agenda. The Public Utility Authority meeting was largely procedural, with no substantive decisions.

• Approved consent agenda including ODOC prison labor agreement ($19,440) (4-0)
• Awarded playground equipment bid to Noah's Park & Playgrounds ($99,999) (4-0)
• Approved purchase of 2022 Ford F-550 from Reynolds Ford ($53,808) (4-0)
• Pulled Jung Engineering Pay Request No. 2 from agenda

City Council

The Duncan City Council, Public Utility Authority, and Economic Development Trust Authority will meet to discuss various municipal projects. Key items include sewer and storm drain repairs, demolition bids, and a $2.5 million sales tax withdrawal request for PGM Processing expansion.

• Proposed $120,377.00 purchase of transformers from Techline Inc.
• Request to relax alcoholic beverage codes for the Main Street Duncan Car Show
• Verizon Wireless application for a communication tower at 645 West Maple Avenue
• $2,500,000.00 sales tax withdrawal request for PGM Processing expansion services
• Awarding of $43,338.00 to Blackburn Construction for the Simmons Center storm drain project

The Duncan City Council approved all agenda items unanimously, including a $2.5 million sales tax withdrawal for the PGM Processing expansion, new inmate housing contracts with Stephens and Jefferson Counties, and several infrastructure repair and demolition projects. The council also approved a temporary relaxation of the alcoholic beverage code for a car show and a Verizon wireless tower permit.

• Approved consent agenda including $20,135.87 OML payment and Survival Flight EMS lease (5-0)
• Ratified $18,500 emergency sewer repair at Claridy Creek (5-0)
• Awarded $43,338 storm drain repair contract to Blackburn Construction (5-0)
• Approved $7,776 pay request for Plato Road Bridge engineering (5-0)
• Accepted demolition bids for 512 W Elder ($5,800), 514 W Elder ($6,900), and 1108 N 6th ($3,250) (5-0 each)
• Approved $120,377 transformer purchase from Techline Inc. (5-0)
• Approved relaxing alcohol code for Main Street Car Show on June 12 (5-0)
• Approved Verizon wireless tower at 645 W Maple Ave (5-0)

City Council

The Duncan City Council and Public Utility Authority will meet to discuss several infrastructure contracts, law enforcement data sharing, and a new ordinance regarding Second Amendment rights. The meeting also includes reviews of engineering services for wastewater and sewer projects.

• Ordinance declaring Duncan a Second Amendment Sanctuary City
• $45,830.00 for SCADA System Assessment engineering services by Jacob’s Engineering Group
• $697,865.00 amendment for sewer rehabilitation design services with Tetra Tech, Inc.
• $70,735.91 in pay requests for wastewater plant chlorination improvements
• $4,400.00 purchase of a backhoe extension from C.L. Boyd Co., Inc.

The Duncan City Council approved an ordinance declaring Duncan a Second Amendment Sanctuary City, directing local law enforcement to protect Second Amendment rights, and declared an emergency for it. The council also approved a consent agenda, engineering services for a wastewater SCADA assessment, and other routine items. The prisoner housing contract was pulled for more information.

• Approved Second Amendment Sanctuary City ordinance (5-0)
• Declared emergency for Second Amendment ordinance (5-0)
• Approved consent agenda including minutes, claims, appointment, backhoe purchase, and police MOUs (5-0)
• Approved $45,830 engineering services for WWTP SCADA assessment (5-0)
• Pulled prisoner housing contract for further information
• Approved SEMA Construction Change Order No. 3, saving $84,034 (5-0)
• Approved $697,865 Tetra Tech amendment for sewer rehabilitation design (5-0)
• Approved $70,735.91 in pay requests for WWTP chlorination project (5-0)

City Council

The Duncan City Council will hold a special meeting to swear in Mayor-elect Robert Armstrong and Finance Director/Treasurer/City Clerk Rebecca Contreras. The council will also elect a Vice-Mayor for the 2021-2022 term.

• Swearing in of Mayor-elect Robert Armstrong
• Swearing in of Finance Director/Treasurer/City Clerk Rebecca Contreras
• Election of Vice-Mayor for 2021-2022
• Authorization of Mayor Armstrong's signature on the Public Official's Certificate of Manual Signature
• Approval of signature changes for City of Duncan and Trust Authority bank accounts at First Bank and Trust Co.

The Duncan City Council held a special meeting to swear in Mayor Robert Armstrong and Finance Director/Treasurer/City Clerk Rebecca Contreras. Councilman Nick Fischer was elected vice-mayor for the 2021-2022 term. The council also authorized the mayor's electronic signature for official documents and approved bank account signature changes.

• Swore in Robert Armstrong as Mayor (unanimous)
• Swore in Rebecca Contreras as Finance Director/Treasurer/City Clerk (unanimous)
• Elected Nick Fischer as Vice-Mayor for 2021-2022 (5-0)
• Authorized Mayor Armstrong's signature on Public Official's Certificate of Manual Signature (5-0)
• Approved signature changes on City bank accounts at First Bank and Trust Co. (5-0)

City Council

The Duncan City Council, Duncan Public Utility Authority, and Duncan Economic Development Trust will meet to discuss several infrastructure and service contracts. Key items include purchasing rugged tablets for the Fire Department and approving engineering assessments for the wastewater treatment plant.

• $25,195.82 purchase of seven GETAC F110 tablets for the Duncan Fire Department
• $45,830.00 contract with Jacob’s Engineering Group for Wastewater Treatment Plant SCADA assessment
• $38,020.94 pay request to Freese and Nichols for the Clear Creek Lake Spillway Project
• $52,404.20 pay request to Blackburn Concrete Construction Co. LLC for street repairs
• Agreement between Duncan Police Department and Chickasaw Nation Law Enforcement Commission

The Duncan City Council approved the purchase of seven GETAC F110 rugged tablets for the Fire Department at a total cost of $25,195.82, funded through a state contract. The council also approved the consent agenda, which included minutes, claims, a budget amendment, and a police agreement with the Chickasaw Nation. An item to hire Jacob's Engineering for a wastewater treatment plant SCADA assessment was pulled and not voted on. The meeting also included a statement from Councilwoman Wininger noting the expiration of the city's mask resolution on April 30, 2021.

• Approved consent agenda including minutes, claims, budget amendment, and Chickasaw Nation police agreement (4-0)
• Approved $25,195.82 purchase of seven GETAC F110 tablets for Fire Department (4-0)
• Pulled item to approve Jacob's Engineering for SCADA assessment ($45,830)
• Approved consent agenda for Duncan Public Utility Authority including Change Orders for Clear Creek Lake Spillway (4-0)
• Approved Pay Request No. 23 to Freese and Nichols for $38,020.94 on Clear Creek Lake Spillway (4-0)
• Approved consent agenda for Duncan Economic Development Trust Authority (4-0)
• Approved Pay Request No. 2 to Blackburn Concrete for $52,404.20 for street repairs (4-0)

City Council

The Duncan City Council, Public Utility Authority, Economic Development Trust, and Enhancement Trust Authority will meet to discuss various municipal expenditures. Key items include funding for the Clear Creek Lake Spillway Project, vehicle procurement for police, and property demolition.

• $46,500.00 contract for a new metal shop building for the Lakes Department
• $46,185.68 purchase of a 2021 Chevrolet Tahoe for the Police Department
• $30,000.00 demolition contract for 702 West Willow Ave.
• $282,720.00 pay request for Clear Creek Lake Spillway Project construction
• $64,252.50 ratification of emergency water main repairs

The Duncan City Council approved a contract with Alexander & Son Company, Inc. for a new metal shop building for the Lakes Department at $46,500, and also approved the purchase of a 2021 Chevrolet Tahoe for the Police Department at $46,185.68. The council approved change orders for the Clear Creek Lake Spillway Project, awarded a demolition contract for 702 West Willow Ave, and approved the consent agenda. The Duncan Public Utility Authority authorized $62,000 in mutual aid from OMPA and approved a right-of-way permit for Dobson Technologies. The Economic Development Trust ratified an emergency water main repair payment of $64,252.50, and the Enhancement Trust awarded a landscaping contract to Gardentown for $6,712.04.

• Approved $46,500 contract with Alexander & Son for metal shop building (4-0)
• Approved $46,185.68 purchase of 2021 Chevrolet Tahoe for Police (4-0)
• Approved Change Orders No. 1 and No. 2 for Clear Creek Lake Spillway (4-0)
• Awarded demolition of 702 West Willow Ave to Miller Construction for $30,000 (4-0)
• Approved consent agenda including emergency management items (4-0)
• Authorized $62,000 mutual aid from OMPA for circuit repairs (4-0)
• Approved right-of-way permit for Dobson Technologies (4-0)
• Ratified $64,252.50 emergency water main repair payment to Miller Construction (4-0)

City Council

The Duncan City Council, Public Utility Authority, and Economic Development Trust Authority will meet to discuss several infrastructure contracts, including phases of a sanitary sewer rehabilitation project. The agenda also includes requests for building demolitions and zoning amendments.

• Sanitary Sewer Rehabilitation Project: Phase 1A ($1,956,138.50), Phase 1B ($891,660.00), and Phase 1C ($1,753,425.00)
• Demolition bids for structures at 911 North 8 Street, 804 Stephens, and 1009 North 7 Street
• Pay request of $352,640.00 to SEMA Construction for Clear Creek Lake Spillway Project
• Ordinance to allow 'Veterinary Clinic' use in the A-1 General Agriculture District
• Contract between Duncan and Marlow for Survival Flight EMS, LLC services

The Duncan City Council awarded three contracts totaling about $4.6 million for the Sanitary Sewer Rehabilitation Project Phase 1, approved a contract with Survival Flight EMS for ambulance services, and approved zoning changes allowing veterinary clinics and a child day care. The council also approved demolition bids for three structures and vacated a portion of 13th Street. All votes were unanimous (4-0) with Councilwoman Jennifer Smith absent.

• Approved consent agenda including minutes, claims, and budget amendments.
• Awarded demolition bid to Gills Demolition for $3,400 for 911 North 8th Street.
• Awarded demolition bid to Gills Demolition for $2,500 for 804 Stephens.
• Awarded demolition bid to Miller Construction for $3,200 for 1009 North 7th Street.
• Awarded sewer rehab contracts: $1,956,138.50 to Portland Utilities, $891,660 to Horseshoe Construction, $1,753,425 to PM Construction.
• Approved ordinance vacating unimproved 13th Street right-of-way between Bois D' Arc Avenue and Highway 7, declared emergency.
• Approved ordinance adding 'Veterinary Clinic' as permitted use in A-1 district, declared emergency.
• Approved child day care use at 1704 West Main Street for Hazel Cox.

City Council

The Duncan City Council and Public Utility Authority are holding a joint meeting to approve routine administrative items and several specific procurement contracts. The agenda includes the award of a bid for HVAC replacement at the police complex and the purchase of police ammunition. Additionally, the council will consider agreements for the operation of the municipal swimming pool and the purchase of various trailers and equipment for city departments.

• Award HVAC Replacement Project 2021 at Duncan Police Complex to De-Hart Air-Conditioning for $124,000.00
• Purchase police ammunition from GT Distributors for $54,973.38
• Authorize purchase of two Rear Dump Trailers for the Street Department from Southwest Trailers & Equipment for $92,700.00
• Authorize purchase of seven trailers for the Parks Department from Brown’s Trailer Corral for $29,365.00
• Authorize purchase of a 310SL Backhoe Loader for Municipal Cemetery Care from C.L. Boyd Col, Inc. for $90,375.00

The Duncan City Council approved all items on the agenda, including the purchase of police ammunition for $54,973.38, awarding the HVAC replacement project at the police complex to De-Hart Air-Conditioning for $124,000, and authorizing purchases of two rear dump trailers for the Street Department ($92,700), seven trailers for the Parks Department ($29,365), and a backhoe loader for the cemetery ($90,375). The council also awarded the Parapet Wall Rehabilitation Project at the museum to WW Builders for $82,282. The Duncan Public Utility Authority separately approved a consent agenda and awarded a bid to Dunn's Fish Farm for stocking the city lakes with fish for $99,670.

• Approved consent agenda including minutes, claims, budget amendments, and Simmons Center pool agreement
• Approved purchase of police ammunition from GT Distributors for $54,973.38
• Awarded HVAC replacement bid at police complex to De-Hart Air-Conditioning for $124,000
• Authorized purchase of two rear dump trailers for Street Department for $92,700
• Authorized purchase of seven trailers for Parks Department for $29,365
• Authorized purchase of backhoe loader for cemetery from C.L. Boyd Co. for $90,375
• Awarded Parapet Wall Rehabilitation Project to WW Builders for $82,282
• Approved bid for stocking lakes with fish to Dunn's Fish Farm for $99,670

City Council

The Duncan City Council will discuss purchasing firefighting gear and police ammunition. The council also plans to consider renewing a resolution regarding face coverings in indoor public places.

• $121,591.00 for structural firefighting gear and boots
• $54,973.38 for police ammunition from GT Distributors
• $42,500.00 bid for Duncan Lake Pavilion Rehab
• $28,853.26 for two utility vehicles for the Parks Department
• Renewal of guidelines for face masks in indoor public places

The Duncan City Council voted 3-2 to extend Resolution No. 1706, which establishes guidelines for face coverings in indoor public places to slow the spread of COVID-19, until April 30, 2021. The council also approved the consent agenda, including the purchase of police ammunition, and awarded a bid for the Duncan Lake Pavilion Rehab. Additionally, they approved the purchase of utility vehicles, firefighting gear, and other items.

• Approved extending the face mask guidelines resolution until April 30, 2021 (3-2 vote).
• Approved the consent agenda, including the purchase of police ammunition for $54,973.38.
• Awarded bid to Alexander and Son Construction, LLC for Duncan Lake Pavilion Rehab for $42,500.00.
• Approved purchase of two RTV-X 900 Utility Vehicles for the Parks Department for $28,853.26.
• Approved purchase of 41 sets of structural firefighting gear and 42 pairs of boots for $121,591.00.
• Approved Jacobs Engineering Pay Request No. 5 for $34,112.57 for wastewater treatment plant improvements.
• Approved Freese and Nichols Pay Request No. 21 for $27,636.78 for Clear Creek Lake Dam Spillway project.
• Approved Parkhill & Cooper Pay Request for $20,927.50 for roadway resurface and reconstruction services.

City Council

The Duncan City Council will consider a new police contract following an executive session and a purchase for a street department pickup truck. The Duncan Public Utility Authority will also consider repair orders for the water system and payments for the Clear Creek Lake Spillway Project.

• Purchase of a 2022 one-ton pickup and dump bed for $42,275.77
• Negotiations regarding the 2021-2022 contract with Fraternal Order of Police, Oklahoma Local 99
• $32,000.00 payment to Titan Electric LLC for repairs at City Lakes
• $1,309,765.00 in pay requests for the Clear Creek Lake Spillway Project
• $35,000.00 purchase order for water system and SCADA repairs

The Duncan City Council approved the consent agenda, authorized a $42,275.77 purchase for a street department pickup and dump bed, and approved the 2021-2022 Fraternal Order of Police contract after executive session. The Duncan Public Utility Authority approved a $35,000 purchase order for SCADA repairs and $1,309,765 in pay requests for the Clear Creek Lake Spillway project.

• Approved consent agenda including minutes, claims, work truck vendor change, and park maintenance agreements (5-0)
• Authorized $42,275.77 for 2022 one-ton pickup and dump bed for Street Department (5-0)
• Approved 2021-2022 FOP contract after executive session (5-0)
• Approved $35,000 purchase order to Haynes Equipment for SCADA repairs (5-0)
• Approved $1,309,765 in pay requests to SEMA Construction for Clear Creek Lake Spillway (5-0)

City Council

The Duncan City Council will discuss a rezoning request for 1505 West Bois D’ Arc and several departmental expenditures. The meeting also includes updates on a $500,000 coronavirus grant program and a pay request for the Clear Creek Lake Dam project.

• Rezoning 1505 West Bois D’ Arc from C-4 (Commercial) to I-2 (Industrial)
• Purchase of a 2021 Chevrolet 3500 for $43,468.00
• Electrical repair and pole replacement at City Lakes bid for $32,000.00
• Pay Request No. 20 for Clear Creek Lake Dam Spillway Replacement in the amount of $26,120.97
• Update on the $500,000.00 FY 2021 Community Development Block Coronavirus Program Grant

The Duncan City Council approved a rezoning request for 1505 West Bois D' Arc from C-4 (Commercial) to I-2 (Industrial) with a 3-1 vote, despite a split recommendation from the Planning Commission. The council also approved several other items, including a $43,468 truck purchase, a $32,000 electrical repair bid, and resolutions related to a $500,000 COVID-19 grant. The Public Utility Authority approved a $26,120.97 pay request for the Clear Creek Lake Dam Spillway project.

• Approved rezoning 1505 W Bois D' Arc from C-4 to I-2 (3-1, Hayes opposed)
• Declared emergency on rezoning ordinance (4-0)
• Approved $43,468 purchase of 2021 Chevrolet 3500 for Lakes Dept (4-0)
• Awarded $32,000 electrical repair bid to Titan Powerline LLC (4-0)
• Adopted Citizen Participation Plan for CDBG Coronavirus grant (4-0)
• Proclaimed April 2021 as Fair Housing Month (4-0)
• Approved consent agenda including surplus bicycles (4-0)
• Approved $26,120.97 pay request for Clear Creek Lake Dam Spillway (4-0)

City Council

The Duncan City Council will consider several infrastructure payments and a contract with the International Association of Firefighters. The Duncan Public Utility Authority will also review project payments for lake and wastewater improvements.

• Ratification of $80,000.00 purchase for four 2013 Kenworth-Trac trucks
• $91,123.00 payment to Blackburn Concrete Construction for street repairs
• $19,830.55 final payment for Fire Station #3 remodel at West Spruce & 81 Hwy
• Negotiations regarding the 2021-2023 contract with IAFF Local 2929
• 1.3% CPI increase for Water, Sanitary Sewer, and Lake Lot Leases

The Duncan City Council approved the consent agenda, ratified the purchase of four street department trucks, approved street repair payments and a new contract, and approved the final payment for Fire Station #3 remodel. The council also approved the 2021-2023 firefighter union contract after an executive session. The Duncan Public Utility Authority approved utility rate increases and multiple engineering pay requests.

• Approved consent agenda including minutes, claims, and lease deferrals (5-0)
• Ratified purchase of four 2013 Kenworth trucks for $80,000 (5-0)
• Approved Blackburn Concrete pay request of $91,123 for street repairs (5-0)
• Approved new contract with Blackburn Concrete for street repairs (5-0)
• Approved final pay request of $19,830.55 for Fire Station #3 remodel (5-0)
• Approved 2021-2023 IAFF Local 2929 contract (5-0)
• Approved CPI increases of 1.3% for water/sewer and lake lot leases (5-0)
• Approved engineering pay requests for Clear Creek Lake Spillway and WWTP projects (5-0)