Durham public meetings in 2024

Housing Appeals Board

The Durham Housing Appeals Board will hear four housing code violation cases at this meeting, including one emergency repair case. Staff recommends demolition for a vacant property at 800 Fargo St Unit E5 (FY25-HAB033) where repair costs exceed the structure's value, and repair for a property at 1008 Carroll St (FY25-HAB032). The board will decide whether to authorize the proposed orders, which include civil penalties for non-compliance.

• 800 Fargo St Unit E5 — staff recommends demolition (FY25-HAB033, repair cost > 50% of structure value, $2,700 in penalties already accrued)
• 1008 Carroll St — staff recommends repair (FY25-HAB032, estimated repair cost $26,406, $250 admin fee, $300 civil penalty)
• 106 W Lawson St — docket FY25-HAB034, housing code violations (no staff recommendation provided in agenda)
• 911 Wadesboro St Apt A — emergency repair case (FY25-HAB035)
• Civil penalties of $300 per month proposed for all cases, up to $5,000 maximum

The Housing Appeals Board approved four repair/demolition ordinances for non-compliant properties. It authorized emergency repair of a heating violation at 911 Wadesboro St., Apt. A, and repair orders for 1008 Carroll St., 800 Fargo St. Unit E5, and 106 W Lawson St., each with monthly civil penalties for non-compliance. All votes were 4-0.

• Approved emergency repair ordinance for 911 Wadesboro St., Apt. A (4-0)
• Approved repair ordinance for 1008 Carroll St. with $300/month civil penalty (4-0)
• Approved repair ordinance for 800 Fargo St. Unit E5 with $300/month civil penalty (4-0)
• Approved repair ordinance for 106 W Lawson St. with $300/month civil penalty (4-0)

Homeless Services Advisory Committee

The Homeless Services Advisory Committee will consider a recommendation to request $2.4 million from the City of Durham and Durham County for homeless system needs. The body will also receive updates on shelter operations and performance metrics. Other business includes approving minutes from October and November 2024.

• Proposed $2.4 million budget request to City of Durham and Durham County
• White Flag Shelter winter season operations update
• Point-In-Time Count scheduled for January 27, 2025
• Night of Remembrance scheduled for December 21, 2024
• Review of updated Performance Metrics

The Homeless Services Advisory Committee approved moving forward with a $2.4 million funding request to the City of Durham and Durham County for homeless system needs, with $1.2 million from each. The committee also approved signing a letter supporting the crisis recommendation of the Pre-housing Shelter Committee. The funding request will be sent to elected officials by January 2025.

• Approved preparing $2.4M funding request letter to City and County (motion carried)
• Approved Chair Ross to sign support for Pre-housing Shelter Committee crisis recommendation (motion carried)
• Approved October 23 and November 13, 2024 meeting minutes without corrections

Durham Bicycle and Pedestrian Advisory Commission

The Bicycle and Pedestrian Advisory Commission will discuss Capital Improvement Program (CIP) budget requests. The body will also address pedestrian safety around schools and encampments on ATT/Fayetteville Street.

• CIP Budget Requests
• ATT/Fayetteville Street encampments
• Durham Public Schools bus service cutbacks and pedestrian safety
• 2024 Annual Report group picture

The Durham Bicycle and Pedestrian Advisory Commission (BPAC) held a virtual meeting with no formal votes or decisions. They delayed approval of November minutes to January, discussed draft Capital Improvement Plan (CIP) budget requests for county and city projects, and talked about safety concerns around encampments near the ATT/Fayetteville Street trail. No actions were taken.

• Delayed approval of November meeting minutes to January meeting
• Discussed draft CIP budget requests including bus shelters, rail trail land acquisition, and bike lane protection
• Discussed encampment issues along ATT/Fayetteville Street, with plans for a letter in January
• Discussed Durham Public Schools bus cutbacks and pedestrian safety around schools

Mayor's Hispanic/Latino Committee

The committee met via Zoom to approve minutes and the agenda. Members discussed sub-committee updates and the review of new candidate applications. A work plan for January 2025 through June 2025 was not developed due to a lack of quorum.

• Approval of last meeting minutes
• Approval of new members
• Sub-committee reports from Heydi Andino
• Review of upcoming candidate applications

The Durham Mayor's Hispanic-Latino Committee held its December 2024 meeting via Zoom with six members present. The committee approved the previous meeting's minutes and agenda, but deferred voting on new members to the January 2025 meeting. No substantive decisions were made due to a lack of quorum to develop the work plan for January–June 2025.

• Approved last meeting minutes
• Approved meeting agenda
• Deferred new member votes to January 2025 meeting
• No work plan developed due to lack of quorum

Durham Cultural Advisory Board

The Durham Cultural Advisory Board will meet to discuss a public proposal to rename Five-Points Plaza. The board will also receive a presentation on Durham Next and plan a goal-setting retreat for February 2025.

• Discussion of public proposal to rename Five-Points Plaza to Baba Chuck Davis Plaza
• Presentation and Q&A session on Durham Next by Susan Amey
• Planning for February 19, 2025 retreat including facilitator needs and conflict of interest training
• Updates on Cultural Roadmap consultants and Festival Task Group
• Review of 2025 meeting schedule

The Durham Cultural Advisory Board approved a motion to write a letter of support for renaming Five Points Plaza to Baba Chuck Davis Plaza (12-0). The board also approved the November 2024 meeting minutes (9-0) and endorsed a motion to advocate for continued festival funding at $400,000 for FY26 (13-0). No other substantive decisions were made; the meeting included presentations and discussions on Durham Next and the Cultural Roadmap.

• Approved letter of support for renaming Five Points Plaza to Baba Chuck Davis Plaza (12-0)
• Approved November 2024 meeting minutes (9-0, 2 abstentions)
• Approved motion to endorse continued festival funding at $400,000 for FY26 (13-0)

Recreation Advisory Commission

The commission will approve the minutes from its October 30, 2024 meeting and discuss fee waivers, park and trail maintenance plans, and the FY25/26 Capital Improvement Program pre-list. A director’s report will also be presented.

• Approval of October 30, 2024, meeting minutes
• Review of November fee waivers
• Discussion of Park and Trail Maintenance Plan
• Presentation of FY25/26 Capital Improvement Program pre-list
• Director’s report with attachment

The Durham Recreation Advisory Commission met on November 13, 2024, but took no substantive actions. All votes—approval of minutes, fee waivers, and the Park and Trail Maintenance Plan—were deferred to the December meeting. The meeting consisted of committee reports, a discussion of the maintenance plan, and the Director's Report.

• Deferred approval of minutes to December
• Deferred approval of fee waivers to December
• Deferred vote on Park and Trail Maintenance Plan to December

Board of Adjustment (BOA)

The Board of Adjustment is meeting to consider several land-use cases, including permits for an adult care center and a wireless communication facility. The board will also review a setback variance for an accessory dwelling unit and an appeal of an administrative decision. Additionally, the board will discuss a draft annual report.

• Minor Special Use Permit for an adult care center at 3515 Courtland Drive
• Minor Special Use Permit for a non-concealed wireless communication facility at 5193 International Drive
• Variance from ADU setback standards at 1010 Hale Street
• Appeal of administrative decision for a minor special use permit at 2050 Watchorn Street
• Approval of order for 1108 Carroll Alley

The Durham Board of Adjustment approved a minor special use permit for an adult care center at 3515 Courtland Drive, with conditions including a maximum of 18 clients. The board denied an appeal to resubmit a previously denied special use permit application for 2050 Watchorn Street. It also approved a minor special use permit for a wireless communication facility at 5193 International Drive and continued a variance request for 1010 Hale Street to February 25, 2025.

• Approved minor special use permit for adult care center at 3515 Courtland Drive, limited to 18 clients (5-1)
• Denied appeal to resubmit special use permit application for 2050 Watchorn Street (0-5)
• Approved minor special use permit for wireless communication facility at 5193 International Drive (6-0)
• Continued variance request for ADU setback at 1010 Hale Street to February 25, 2025 (6-0)
• Approved minutes from October 22, 2024 (8-0)
• Approved order for case B2400030 (1108 Carroll Alley mSUP) (6-0)

Mayor's Council for Women

The Mayor's Council for Women is meeting to brainstorm 2025 goals and establish the board meeting schedule for the coming year. The body is also finalizing details for a holiday celebration at Urban Ministries on December 17.

• Stipends of $50 per meeting for attendance from July 1, 2024 to December 30, 2024 to be processed in February 2025
• Proposed 2025 goals including a job/financial fair, health fair, and partnering with Habitat for Humanity
• Project to recreate and set up a clothes closet at Southern High School starting January/February 2025
• Participation in the December 14 holiday parade at Ramseur St. and Fayetteville or Hood St.
• Discussion of a board logo awaiting approval

The Mayor's Council for Women held a routine business meeting, approving the November 12, 2024 minutes and the meeting agenda, both unanimously (7-0). No public comments were made. The board discussed upcoming events, including a volunteer holiday meal at Urban Ministries, and brainstormed 2025 goals focusing on housing, job/financial stability, health fairs, and lobbying. They agreed to keep virtual meetings on the second Tuesday of each month at 6:00 p.m.

• Approved November 12, 2024 meeting minutes (7-0)
• Approved meeting agenda (7-0)
• Confirmed volunteer holiday meal at Urban Ministries on December 17 at 6:00 p.m.
• Finalized menu for holiday meal (spaghetti, beef, salad, dessert)
• Agreed to keep virtual meetings on second Tuesday of each month at 6:00 p.m.

Planning Commission (PC)

The Planning Commission will conduct public hearings regarding initial and subsequent zoning map changes. The body will also review minutes and consistency statements from the November 12, 2024 meeting.

• Initial zoning map change: Polanco Residence (Z2400005A-BDG2400003)
• Zoning map change: Moriah Ridge (Z2300051-BDG2300033)
• Zoning map change: Hoover Road Assemblage (Z2300053)

The Durham Planning Commission voted 2-6 to recommend denial of the Moriah Ridge zoning map change, finding it inconsistent with the Comprehensive Plan. It approved two other rezoning requests: the Polanco Residence and the Hoover Road Assemblage, both with 8-0 votes. The commission also approved the November 12, 2024 minutes and consistency statements.

• Approved minutes and consistency statements for November 12, 2024 (8-0)
• Recommended approval of Polanco Residence zoning change (8-0)
• Recommended denial of Moriah Ridge zoning change (2-6)
• Recommended approval of Hoover Road Assemblage zoning change (8-0)

Public Art Committee

The Public Art Committee will discuss the Durham Cultural Roadmap Task Force slide deck presentation and plan a retreat. They will also consider approving November minutes and hear announcements on the Cultural Roadmap timeline. Old business includes revising a UDO advocacy letter and discussing equity training. Public questions can be submitted in advance.

• Brainstorming Durham Cultural Roadmap Task Force slide deck presentation
• Retreat planning discussion
• Revise UDO advocacy letter to include Comprehensive Plan initiatives
• Equity & Inclusion training discussion
• Approval of November 2024 meeting minutes

The Public Art Committee approved the November 2024 meeting minutes (9-0, with one abstention). The meeting focused on updates and discussions regarding the Durham Cultural Roadmap, including the selection of a new consultant (MJR Partners) and plans for community engagement. No other formal decisions were made; the rest of the meeting was dedicated to planning the annual retreat and discussing task force progress.

• Approved November 2024 meeting minutes (9-0, Mathew abstained)

Appearance Commission (DAC)

The Durham Appearance Commission meets to approve October minutes and receive a treasurer's report showing account balances. They will discuss old business including a Preservation Durham event and finalize the 2025 calendar. The commission will also highlight notable items for the 2024 annual report.

• Treasurer's report: City-County Planning account $2,500, Keep Durham Beautiful account $2,717.24, City Clerk Fund $1,000
• Discussion of Preservation Durham event
• Finalization of the 2025 calendar
• Review of 2024 annual report highlights

Environmental Affairs Board (EAB)

The Environmental Affairs Board will receive updates on research regarding a full ban on gas-powered leaf blowers in Durham. The board will also provide feedback on sustainability opportunities for Parks expansion and discuss a budget support process for the upcoming fiscal year.

• Research update on banning gas-powered leaf blowers
• Sustainability feedback for Parks expansion plans
• Proposed process and timeline for upcoming fiscal year budget support

Joint City-County Planning Committee (JCCPC)

The Joint City-County Planning Committee will review revised policy guidance for Northgate Mall and a population and employment forecast for the 2055 Metropolitan Transportation Plan. The body will also receive updates on the New UDO Project and growth management cases.

• Revised Policy Guidance for Northgate Mall within the Walltown Small Area Plan
• Population and Employment Forecast for the 2055 Metropolitan Transportation Plan
• New UDO Project update regarding Use Table and Separation Issue Questions
• Growth Management New Cases Summary

The Joint City-County Planning Committee approved the October 2, 2024 minutes (5-0) and received updates on the Walltown Small Area Plan, the Unified Development Ordinance rewrite, and population/employment forecasts for the 2055 Metropolitan Transportation Plan. No formal decisions were made on these items; staff will continue work and return in spring.

• Approved October 2, 2024 minutes (5-0)

Historic Preservation Commission (HPC)

The Historic Preservation Commission will hold a public hearing and vote on a Certificate of Appropriateness (COA) for a modification at 1513 Maryland Avenue. Other agenda items are procedural, including approval of previous meeting minutes and committee updates.

• COA2400062 – 1513 Maryland Avenue – Modification: public hearing and decision on a certificate of appropriateness.

Human Relations Commission

The Durham Human Relations Commission will consider appointing two alternates to its Administrative Hearing Panel and select a date for training by the City Attorney's Office to hear reasonable cause housing discrimination cases. The commission also welcomes new members and receives committee reports on outreach, policies, and housing.

• Appointment of two DHRC members as alternates for the Administrative Hearing Panel
• Selection of a training date in January or February 2025 for hearing panel members
• Welcome to newly appointed commissioners Shandra Jones and Scott Brummell
• Discussion of committee reports including the Annual Awards Event Committee needing a new chair
• Deadline noted: DHRC 2024 Annual Report to City Council due January 7, 2025

Durham Cultural Advisory Board

The Durham Cultural Advisory Board will discuss advocating for increased city and county funding for arts and culture, and receive updates on the Cultural Roadmap. It will also consider appointments to the Public Art Committee and a student member position. Staff will report on the status of FY24 festival and special event contracts, including demographic data from the festival final reports.

• Discussion on goal to advocate for more city and county funding for arts and culture in Durham
• Appointment of a new Public Art Committee member and a DCAB student member
• Update on Cultural Roadmap consultants
• Report on FY24 Festival & Special Event Contracting Status for 14 organizations, including contract closure dates
• Presentation of FY24 Festivals & Events Demographics Report showing audience race/ethnicity and gender data

Housing Appeals Board

The board will hold hearings on three housing code violation appeals for properties at 2508 Riddle Rd, 3611 Shrewsbury St, and 1407 E Club Blvd. Staff recommends authorizing city repairs and imposing monthly civil penalties of $300 for each property, with cumulative caps of $5,000. The board will also approve prior meeting minutes and discuss proposed emergency repair meeting dates.

• 2508 Riddle Rd – owner Larry Wade Ownley, repair cost estimate $6,621.65, civil penalties accrued $1,200
• 3611 Shrewsbury St – owner Timothy Potts, repair cost estimate $730.32, civil penalties accrued $900
• 1407 E Club Blvd – owner Ronnie Wall, no cost estimate given, property currently occupied
• Staff recommends ordinances to repair all three structures under City Minimum Housing Code
• Proposed emergency repair meeting dates: first and last Wednesday of each month

Racial Equity Commission

The Durham City-County Racial Equity Commission discussed and made decisions on refining its narrative report. The commission updated subcommittee rosters for four areas, set deadlines for subcommittee edits by December 13 and 20, 2024, and planned a retreat in January 2025. A motion to present a shorter report in December was not adopted; instead, the report will be developed further before being presented to elected officials.

• Subcommittee rosters updated for Wealth, Housing & Economy; Education; Criminal Justice; and Health & Environmental Justice
• Motion to postpone indefinitely a two-week subcommittee editing deadline passed unanimously
• Deadlines set: subcommittee feedback due December 13, 2024; edits complete by December 20, 2024
• Retreat planned for January 2025 to finalize report and develop 2025 work plan
• Commission voted 7-0 to have each subcommittee meet and update the document before December 20, 2024

Durham Open Space and Trails Commission (DOST)

The Durham Open Space and Trails Commission will discuss a memorandum to the Planning Commission recommending denial of the Moriah Ridge development unless permanent conservation easements are provided for ecologically significant New Hope Creek corridor land. Other business includes appointing members to the Fundraising Advocacy and Matching Grants committees, adopting the 2025 meeting schedule, and receiving a racial equity training from the City's Equity and Inclusion Department.

• Memorandum to Planning Commission on Moriah Ridge development's open space inadequacy
• Appointments to Fundraising Advocacy and Matching Grants committees
• Adoption of 2025 DOST meeting schedule
• Racial equity training by City Equity and Inclusion Department
• Roxboro Rail-Trail inclusion in Capital Improvement Program (CIP)

Durham Bicycle and Pedestrian Advisory Commission

The Bicycle and Pedestrian Advisory Commission will hear a guest presentation on Durham’s Bike + Walk Plan from city and county transportation departments. The commission will also vote on a letter regarding eBikes on multiuse paths.

• Guest presentation on Durham’s Bike + Walk Plan
• Vote on eBikes on multiuse paths letter
• CIP budget requests working document discussion
• Proposal to convert City Youth Representative position to At-Large position
• Leadership nominations and elections for 2025

Audit Services Oversight Committee

The Audit Services Oversight Committee is meeting to review the Annual Comprehensive Financial Report and performance audits for the HEART Program and ADA Governance. The committee will also receive updates on open audit recommendations and fraud, waste, and abuse reports.

• Annual Comprehensive Financial Report presented by Cherry Bekaert LLP
• HEART Program Performance Audit
• ADA Governance Performance Audit
• 1Q25 Audit Open Recommendations Status Update Report
• 1Q25 Fraud, Waste and Abuse Report

Mayor's Hispanic/Latino Committee

The Durham Mayor's Hispanic/Latino Committee will discuss and vote on setting a minimum age for committee membership (proposed at 16-17 or high school junior), approve two new applicants, and approve previous meeting minutes. They will also follow up on sub-committee plans and an outreach event at the Durham Center for Senior Life on November 20.

• Vote on minimum age for committee membership (Victor's Plan 17: age 16-17 or high school junior)
• Approval of two new member applicants
• Event planning for Nov 20 at Durham Center for Senior Life (11:30 am-1 pm, Spanish-speaking outreach)
• Sub-committee leaders shared ideas; follow-up meetings in December

Homeless Services Advisory Committee

The Homeless Services Advisory Committee will discuss a proposed change in meeting structure, approve minutes from September and October, receive a performance management quarterly report, and plan for a Homeless Remembrance event in December. The main item is a discussion of priorities for a budget request to the Durham City Council and County Commissioners for homeless system funding, to be finalized by the Policy & Planning Committee for the December meeting.

• Proposed change in HSAC meeting structure and timeline for implementation
• Approval of minutes from September 25 and October 23 meetings
• Performance Management Quarterly Report (informational only)
• Homeless Remembrance in December with LEAD taking an active role
• City and County Budget Request for Homeless System Funding, with formal request planned for December

Public Art Committee

The committee is meeting to conduct racial equity training and plan an annual retreat. Members will discuss goals for the Durham Cultural Roadmap and capacity building for local artists.

• Action to recommend Aya Shabu as a committee member
• Racial Equity Training and discussion led by Sharon Williams
• Discussion on revising UDO advocacy letter based on research from Boston, Atlanta, and Greensboro
• Review of the City's Comprehensive Plan and 2020 Report of the Durham Racial Equity Task Force

Mayor's Council for Women

The Mayor's Council for Women discusses new business including a Thanksgiving adopt-a-family dinner at Urban Ministries and a Food Lion Manager of the Year offering assistance, requiring a vote on which initiative to pursue. They also plan to set a date to recreate the clothes closet at Southern High School and review updates on a candidate forum, social media accounts (pending City Council approval), and a holiday parade.

• Vote on which initiative the Food Lion Manager of the Year will assist
• Recreate and set up the clothes closet at Southern High School (date TBD)
• Board logo awaiting approval
• Social media accounts/website needing City Council approval
• Holiday parade coordination with Durham Parks and Recreation

Planning Commission (PC)

The Durham Planning Commission will hold public hearings on five zoning map change requests, including one initial change at 2613 Carpenter Road and four other changes: 3112 South Alston Avenue, Brickworks, Pickett Apartments, and Davis Park West. The commission will also consider approving the minutes from October 8 and receive committee updates.

• Public hearing on initial zoning map change at 2613 Carpenter Road
• Public hearing on zoning map change for 3112 South Alston Avenue
• Public hearing on zoning map change for Brickworks
• Public hearing on zoning map change for Pickett Apartments
• Public hearing on zoning map change for Davis Park West

Historic Preservation Commission (HPC)

The Historic Preservation Commission will hold public hearings and decide on three Certificates of Appropriateness (COAs) for modifications at 1317 Arnette Avenue, 1010 Wells Street, and 115 Market Street. The commission will also approve draft minutes from October 1, 2024, discuss a newsletter, set the 2025 meeting schedule, and receive committee updates.

• COA2400052: Modifications at 1317 Arnette Avenue
• COA2400059: Modifications at 1010 Wells Street
• COA2400060: Modifications at 115 Market Street
• Approval of draft minutes from October 1, 2024
• Discussion of 2025 meeting schedule

Human Relations Commission

The Durham Human Relations Commission will meet virtually on November 12, 2024. They will hear presentations on the city's fair housing administrative appeals process and the DHRC Hearing Panel. Commissioners will discuss and vote to approve five members for the Hearing Panel, and consider transitioning back to in-person meetings based on survey responses from other commissions.

• Vote to approve five DHRC members for the Hearing Panel
• Discussion on transitioning to in-person meetings (Community Outreach Committee survey results)
• Presentations on Fair Housing Administrative Appeals Process and DHRC Hearing Panel
• Appointment of new chair for Annual Awards Event Committee due to resignation
• Approval of October 2024 meeting minutes

Affordable Housing Implementation Committee (AHIC)

The Affordable Housing Implementation Committee will hold a virtual meeting to receive updates from the Durham Housing Authority and on the Forever Home Durham communications initiative. The agenda also includes approval of previous minutes, community development updates, and public comments. The meeting is largely procedural with no specific actions or votes scheduled.

• DHA Updates from Anthony Snell
• Forever Home Durham Communications Update from Susan Ross and Colleen Pacheco
• Community Development Updates from Reginald J. Johnson
• Approval of minutes from August 1, 2024
• Public comments (2 minutes per person)

Environmental Affairs Board (EAB)

The Environmental Affairs Board will discuss and receive a resident's request to research and recommend a full ban on gas-powered leaf blowers to City Council. The board will also hear updates on the Unified Development Ordinance (UDO) Taskforce, advocacy for a sustainable decision-making framework, and advocacy for a climate resilience plan. No votes are scheduled; all items are discussion and feedback.

• Resident Nicholas Stoia requests EAB research and recommendation to City Council for fully banning gas-powered leaf blowers in Durham
• Update on EPE UDO Taskforce progress and next steps
• Update on advocacy for a sustainable decision-making framework
• Update on advocacy for a climate resilience plan
• Work session includes budget cycle planning and process for stakeholders seeking EAB support for UDO text amendments

Housing Appeals Board

The Housing Appeals Board holds an emergency meeting to hear three cases of code violations for lack of heat at Lynnhaven Apartment LLC properties. The City seeks authorization to repair the violations after the owner failed to restore heating within 72 hours. The board will decide whether to issue repair ordinances for 923, 911, and 920 Wadesboro St.

• Docket FY25-HAB024: 923 Wadesboro St., #B – no heat, space heaters used, owner failed to repair
• Docket FY25-HAB025: 911 Wadesboro St., #B – no operable heat, interior temperature below 68°F
• Docket FY25-HAB026: 920 Wadesboro St., #D – no heat, occupant reported via text, owner did not resolve

Recreation Advisory Commission

The commission will tour East End Park, Sherwood Park, C.R. Wood Park, Wheels at Merrick-Moore Park, and W.D. Hill. It will consider approving the September 11, 2024, minutes and receive reports from the DOST, Durham Parks Foundation, and the Director. The Annual Report is also on the agenda for discussion.

• Park tour of five parks: East End, Sherwood, C.R. Wood, Wheels at Merrick-Moore, W.D. Hill
• Approval of September 11, 2024, meeting minutes (action item)
• DOST Report from Dale McKeel
• Durham Parks Foundation report by Emilie McIntosh
• Annual Report from Director Wade Walcutt

Durham Convention Center Authority

The Durham Convention Center Authority will review findings from a Hunden Group presentation delivered to City Council on September 19. The board intends to brainstorm and establish timelines for next steps based on the study. The meeting also includes a discussion regarding available grant money for a reception.

• Discussion of Hunden Group study findings
• Setting timelines for next steps following the Hunden Group study
• Review of available DCCA grant money for a reception

Homeless Services Advisory Committee

The Homeless Services Advisory Committee will meet to approve the CoC consolidated application and priority listings. The body will also consider a recommendation to hire a consultant for a Homeless System strategic plan. Additionally, the committee will receive updates on Housing Bond affordable housing units.

• Approval of CoC consolidated application and priority listings
• Recommendation to secure a consultant for the Homeless System strategic plan
• Update on Housing Bond affordable housing units
• Approval of August 14th and September 25th meeting minutes

Board of Adjustment (BOA)

The Board of Adjustment will hear a request for a Minor Special Use Permit to allow an adult care center at 3515 Courtland Drive in a residential zoning district. Also continued from September are three related cases for a single-family residence at 8250 Massey Chapel Road, including a minor special use permit for a nonconforming lot, a variance from riparian buffer standards, and a variance from side yard setback. The board will also consider a minor special use permit for an accessory structure addition at 1108 Carroll Alley. One case at 1605 US 70 Hwy E was withdrawn.

• Adult care center at 3515 Courtland Drive (minor SUP)
• 8250 Massey Chapel Road: minor SUP for nonconforming lot, variances for riparian buffer and side yard setback (continued from September 24)
• 1108 Carroll Alley: minor SUP for addition to nonconforming accessory structure
• B2400031 withdrawn at 1605 US 70 Hwy E (variance from landscape planting standards)
• Approval of prior orders (B2400020, B2400022) and 2025 meeting schedule

Appearance Commission (DAC)

The Appearance Commission will approve prior minutes, hear a treasurer's report showing $7,770.24 in three accounts, and discuss old business including a new logo and a Preservation Durham sponsorship. New business includes setting the 2025 calendar and reviewing two applicants for city seats.

• Two city seat applications from Alison P. Steele and Caitlin Wheeler
• Old business: new logo for the Appearance Commission
• Old business: Preservation Durham sponsorship
• New business: 2025 calendar
• Treasurer's report: $2,500 City-County Planning, $4,270.24 Keep Durham Beautiful, $1,000 City Clerk Fund

The Durham Appearance Commission approved minutes and two new members, Alison P Steele and Caitlin Wheeler. They discussed plans for a Preservation Durham event on November 19, 2024, including a survey and raffle, and scheduled 2025 meetings as virtual on the third Wednesday of each month.

• Approved minutes of previous meeting (unanimous)
• Approved Alison P Steele as new member
• Approved Caitlin Wheeler as new member
• Scheduled 2025 meetings on third Wednesday, all virtual

Durham Cultural Advisory Board

The Durham Cultural Advisory Board will hear an update on FY24 festival and special event contracts, review and potentially adopt a Public Art Committee advocacy letter on the Unified Development Ordinance (UDO), and discuss board goals. The board also plans to appoint a new PAC member and set future meeting dates.

• Review and adoption of Public Art Committee (PAC) UDO advocacy letter
• Update on FY24 Festival & Special Event RFP contracts for 14 organizations, including African American Dance Ensemble, American Dance Festival, and others
• Appointment of a new PAC member
• Discussion of board goals and priorities for the upcoming year
• Reminder of stipend, diversity report, and annual report requirements

Housing Appeals Board

The board will hear an appeal from property owner Chauntay Green contesting a Notice of Violation for trash and undergrowth at 1309 Tralea Dr. They will also consider several housing code violation cases, including a continued demolition recommendation for 2405 Lane St., and new cases at 2508 Riddle Rd., 110 E Umstead St., 820 Wilkerson Ave., and 1216 Dawkins St. Additionally, the board will vote for a new chair and vice-chair.

• Appeal hearing for case #24-3376: 1309 Tralea Dr. – owner disputes citations for high grass and protruding vegetation (Durham City Code Chpt 26, Art VI)
• Continued case FY24-HABO012: 2405 Lane St. – staff recommends demolition of single-family structure (>50% damage)
• New housing code violation hearings: 2508 Riddle Rd. (FY25-HAB020), 110 E Umstead St. (FY25-HAB021), 820 Wilkerson Ave. (FY25-HAB022), 1216 Dawkins St. (FY25-HAB023)
• Potential civil penalties of $100 first day, $10/day thereafter, plus $250 administrative fee for noncompliance
• Board to elect chair and vice-chair under new business

Racial Equity Commission

The Racial Equity Commission discussed and voted on how to finalize its work product for a joint presentation to the Durham City Council and County Commissioners. A motion to focus solely on the presentation and short report, tabling the longer narrative, failed 1-8. A subsequent motion to have subcommittees update their sections of the narrative while the short report group continues passed 8-0. The presentation is scheduled for December 10, 2024, at 9 a.m.

• Motion to focus on presentation and short report, tabling narrative, failed 1-8
• Motion to update narrative sections while finalizing short report passed 8-0
• Presentation scheduled for joint City Council and County Commissioners meeting on December 10, 2024, at 9 a.m.
• Deadline for subcommittee narrative updates set for October 31, 2024
• Subcommittees active: criminal legal, education, wealth and economy

Durham Open Space and Trails Commission (DOST)

The Durham Open Space and Trails Commission will hear presentations on the DCHC MPO Wildlife Crossing Study and proposed Open Space Acceptance Criteria. They will also discuss updates from committees, approve previous minutes, and consider scheduling for 2025, an annual report, and UDO community input meetings.

• Presentation on DCHC MPO Wildlife Crossing Study by David Miller
• Presentation on Open Space Acceptance Criteria by Tom Dawson
• Updates from Equity, Funding Advocacy, and Matching Grants Committees
• Discussion of 2025 DOST meeting schedule and annual report
• UDO Community Input Meetings as new business

Durham Bicycle and Pedestrian Advisory Commission

The Bicycle and Pedestrian Advisory Commission will discuss priorities for the 2025 Capital Improvement Program (CIP) budget request. The body will also address eBikes on multiuse paths and hold leadership nominations for 2025.

• Discussion of 2025 CIP budget request priorities
• Discussion of eBikes on multiuse paths
• Leadership nominations for 2025
• BPAC Annual Report
• Community Engagement Chair selection

Environmental Affairs Board (EAB)

The Environmental Affairs Board will receive updates on the second phase of Durham's municipal composting pilot, the current status and future plans for the Durham Reuse Hub, and the County Open Space program. No formal decisions are scheduled; the session is primarily informational.

• Update on second phase of city composting pilot by Solid Waste Director Wayne Fenton
• Update on Durham Reuse Hub by Circular Economy Program Manager Kathleen Hunt
• County Open Space program update by Open Space and Real Estate Manager Celeste Burns
• Work session on EAB membership roster review

Public Art Committee

The Public Art Committee will consider adopting a Unified Development Ordinance (UDO) advocacy letter for submission to the Durham Cultural Advisory Board and Planning Department. The committee also will discuss articulating a vision for a public art plan, including identifying core needs such as programming, funding, and neighborhood areas. Additionally, they will recommend a new member to fill a vacancy and review minutes from September 2024.

• Action to adopt UDO advocacy letter for DCAB review and release to Planning Department
• Discussion of missed opportunities for public art, e.g., underpass near Durham Station
• Action to recommend a new committee member to fill Alexis King vacancy
• Task force updates: supporting Durham Cultural Roadmap and capacity building for local artists
• Next meeting scheduled as Racial Equity Training facilitated by Sharon Williams

Mayor's Council for Women

The Mayor's Council for Women is meeting to vote on a board logo and discuss community support efforts. The body will address donations for Helene and the reorganization of a clothes closet at Southern High School.

• Vote on board logo
• Discussion of efforts to assist with Helene donations
• Planning for a clothes closet at Southern High School
• Establishment of a grocery list for a Food Lion sponsored holiday dinner
• Update on social media accounts and website approval from City Council

The Mayor's Council for Women approved the September 10, 2024 minutes and the meeting agenda, both unanimously. The board received racial equity training from Director Williams, discussed upcoming events including candidate forums and holiday programs, and agreed to adopt two families for the Share Your Holiday program. No formal votes were taken on new business items.

• Approved September 10, 2024 minutes (7-0)
• Approved meeting agenda (7-0)
• Agreed to adopt two families for Share Your Holiday program

Planning Commission (PC)

The Planning Commission will hold public hearings on three zoning map change cases: Z2400018 (Page/Miami Design District), Z2400014 (Hillsborough Road Commercial), and Z2400023 (Vivo Living Ivy Creek). The commission will also approve the September 10, 2024, meeting minutes and discuss the 2025 meeting schedule and annual retreat.

• Public hearing for Z2400018 Page/Miami Design District (Place Type Map Amendment and UDO Text Amendment TC2400002)
• Public hearing for Z2400014 Hillsborough Road Commercial
• Public hearing for Z2400023 Vivo Living Ivy Creek
• Approval of minutes from September 10, 2024
• Discussion of 2025 meeting schedule and annual retreat

Human Relations Commission

The Durham Human Relations Commission will hear presentations on Hispanic Heritage Month and on crime and the Durham Police Department from Mayor Leonardo Williams. Committee reports and appointments for vacant chair positions are also on the agenda.

• Hispanic Heritage Month presentation by Gil Pagan, Director of Hispanos Del Sur
• Crime and Durham Police Department presentation by Mayor Leonardo Williams
• Appointment needed for Annual Awards Event Committee chair due to resignation
• Appointment needed for Social Media/Marketing Committee chair and member due to term end and resignation
• Housing Committee may be dissolved if members not found

Appearance Commission (DAC)

The Durham Appearance Commission will meet to discuss routine business including approval of minutes, a treasurer's report showing $7,770.24 in available funds, and a new business item: a sponsorship expenditure for Preservation Durham's November 19th event.

• Treasurer's report: $7,770.24 total available funds for 2024-2025
• New business: Preservation Durham sponsorship expenditure (November 19th event date)

Joint City-County Planning Committee (JCCPC)

This meeting of the Joint City-County Planning Committee will hear updates on the New UDO Project focusing on districts, the Walltown Small Area Plan, and the Heritage Communities Program. The committee will also approve minutes from June and September 2024 and review a Growth Management New Cases Summary.

• Discussion and update on the New UDO Project (Districts) – a 60-minute item
• Update on the Walltown Small Area Plan – a 30-minute item
• Presentation on the Heritage Communities Program – a 15-minute item
• Approval of minutes from June 5, 2024 and September 4, 2024
• Review of Growth Management New Cases Summary

Historic Preservation Commission (HPC)

The Historic Preservation Commission is meeting to review and approve certificates of appropriateness for two properties. The body will also discuss a newsletter and receive committee updates.

• COA2400046: Site work at 1308 Vickers Avenue
• COA2400047: Addition at 2309 West Club Boulevard

The Durham Historic Preservation Commission approved two Certificates of Appropriateness: one for site work at 1308 Vickers Avenue and one for an addition at 2309 West Club Boulevard. Both approvals were unanimous (6-0). The commission also approved the minutes from the September 10, 2024 meeting.

• Approved COA2400046 for site work at 1308 Vickers Avenue (6-0)
• Approved COA2400047 for addition at 2309 West Club Boulevard (6-0)
• Approved orders for both COA cases (6-0 each)
• Approved minutes from September 10, 2024 (5-0)

Homeless Services Advisory Committee

The committee will vote to approve minutes from the August 14, 2024 meeting. Informational updates include the CoC NOFO timeline for a federal funding application due in October 2024, plans for the White Flag winter shelter, and a Coordinated Entry evaluation covering demographics and outcomes through June 2024. No other formal votes are scheduled.

• Approval of August 14, 2024 meeting minutes
• CoC NOFO timeline review – federal grant application due October 2024
• White Flag Shelter update for upcoming cold weather season
• Coordinated Entry evaluation presentation with demographics and outcomes
• Performance Management Quarterly Report (informational)

Board of Adjustment (BOA)

The Board of Adjustment will hear four cases: a variance from street tree standards at 2947 Chapel Hill Road, a minor special use permit and two variances (riparian buffer, side yard setback) for a single-family residence at 8250 Massey Chapel Road. The board will also approve orders for three previous cases: Durham School of the Arts mSUP, 2310 Charles St Lot Width mSUP, and Take 5 Oil Change mSUP.

• Variance from street tree standards at 2947 Chapel Hill Road (B2400020)
• Minor special use permit for single-family residence on nonconforming lot at 8250 Massey Chapel Road (B2400024)
• Variance from riparian buffer standards to construct single-family residence at 8250 Massey Chapel Road (B2400026)
• Variance from side yard setback standards to construct single-family residence at 8250 Massey Chapel Road (B2400027)
• Approval of orders for three prior cases: Durham School of the Arts, 2310 Charles St, and Take 5 Oil Change

The Board of Adjustment approved a variance from street tree standards for property at 2947 Chapel Hill Road (7-0), and continued three county cases (B2400024, B2400026, B2400027) to the October 22, 2024 meeting per the applicant's request. The board also approved minutes from August 27, 2024, and orders for cases B2400018 and B2400023. No substantive decisions were made on the continued cases.

• Approved street tree variance at 2947 Chapel Hill Rd (7-0)
• Continued minor special use permit B2400024 to Oct 22 (7-0)
• Continued riparian buffer variance B2400026 to Oct 22 (7-0)
• Continued side yard setback variance B2400027 to Oct 22 (7-0)
• Approved August 27, 2024 minutes (8-0)
• Approved order for case B2400018 (6-0)
• Approved order for case B2400023 (5-0, Tarrant recused)

Audit Services Oversight Committee

The Audit Services Oversight Committee will discuss a presentation from Technology Solutions on the city's cybersecurity readiness, along with a brief discussion on accessing the new ASOC Dashboard. The committee will also consider a request to change the October meeting date and approve minutes from the previous meeting.

• Presentation by Technology Solutions on the city's cybersecurity readiness
• Discussion on accessing the new ASOC Dashboard
• Request for October meeting date change
• Approval of minutes from August 26, 2024 meeting

Civilian Police Review Board

The Civilian Police Review Board will consider approving the agenda and minutes from August 21, 2024, before taking public comments. Old business includes reviewing the FY 2023-2024 annual report and a membership update. The meeting is largely procedural with no major decisions or proposals listed.

• Review and discussion of FY 2023-2024 annual report
• Update on board membership

Durham Cultural Advisory Board

The board is meeting to discuss the FY25 process for festival and special event RFPs and American Rescue Plan Act arts funding. The agenda also includes updates on public proposals for Booker T. Spicely and Stagville.

• Staff updates on FY25 Festival & Special RFP process
• Updates and recommendations for American Rescue Plan Act Arts Funding
• Updates on endorsed public proposals for Booker T. Spicely and Stagville
• DCAB/PAC student member appointments
• RFP for Cultural Roadmap Consultants

The board approved allocating an additional $105,000 from FY24 budget carryover to the FY25 Festivals & Special Events Grant Cycle, bringing total festival funding to $400,000. The board also endorsed using the remaining $200,000 of American Rescue Plan arts funding for the Durham Cultural Roadmap planning process. Both motions passed with abstentions from members with conflicts of interest.

• Approved revised FY25 festival funding list allocating additional $105,000 (6-0, 4 abstained)
• Endorsed $200,000 ARPA funds for Durham Cultural Roadmap planning (10-0)
• Approved July 2024 meeting minutes (6-0, 4 abstained)
• Approved August 2024 meeting minutes (6-0, 4 abstained)

Racial Equity Commission

The Racial Equity Commission approved August meeting minutes, noted several vacancies, and decided to discontinue work on the narrative to focus on the executive summary. Deadlines were set for executive summary drafts and a presentation framework, with a dry run scheduled for November 20. The commission also discussed a potential presentation at the joint City/County elected officials meeting on December 10.

• Approved August meeting minutes with amendments (excused absence for Attrayus Goode, name change for Efiotu)
• Vacancies reported: Jaddah Richardson resigned, Krista Kinney no longer a County commissioner, two City side vacancies, one Durham Public Schools vacancy
• Joint City/County Elected Officials Meeting scheduled December 10, 2024 at 9:00am; commission may request to present (15–20 minutes)
• Decision to discontinue work on the narrative and focus on the executive summary; deadlines set through October 4 for final draft
• Volunteers for presentation: Nisha Williams, Ramya Krishna, Elena Snavely

Durham Open Space and Trails Commission (DOST)

The Durham Open Space and Trails Commission will hear a 30-minute presentation on a bond by Nate Baker, then conduct old business including appointing a new Bicycle and Pedestrian Advisory Board liaison, holding DOST elections, and filling open seats. No new business is listed.

• Bond presentation by Nate Baker (30 min)
• Appointing a new Bicycle and Pedestrian Advisory Board Liaison
• DOST elections for officers
• Filling open DOST seats

Durham Bicycle and Pedestrian Advisory Commission

The Bicycle and Pedestrian Advisory Commission holds a regular meeting with standard agenda items including call to order, approval of minutes, public comments, and liaison reports from the County and City Council. The main feature is a special presentation by former BPAC member Aidil Ortiz and Joe Wilson of Bike Durham on transportation plans.

• Special presentation by Aidil Ortiz (BPAC emeritus) and Joe Wilson (Bike Durham)
• Liaison reports from Heidi Carter (Durham Board of County Commissioners) and Carl Rist (Durham City Council)
• Approval of minutes from August meeting

Mayor's Hispanic/Latino Committee

The Mayor's Hispanic/Latino Committee approved minutes from August and discussed sub-committee assignments and chair selections. They considered approval of suggested new members and planned events including the Isla Event, an October 7 event, and marketing promotion. The committee also reviewed last year's Heritage Month Proclamation to provide suggestions to the Executive Committee.

• Approval of August 2024 minutes
• Discussion of sub-committees and chair assignments
• Approval of suggested new members
• Event planning: Isla Event, October 7 event, marketing promotion on September 26
• Review of Heritage Month Proclamation

Recreation Advisory Commission

The Recreation Advisory Commission will consider approving the August 14 minutes, act on fee waivers, and discuss land acceptance criteria for park acquisitions. The meeting also includes a director’s report and plans for an October park tour.

• Action item: Approval of August 14, 2024 minutes
• Action item: Fee waivers (March)
• Action item: Land acceptance criteria presented by Principal Planner Tom Dawson
• Discussion of October park tour on October 30
• Director’s report (Attachment A)

The Durham Recreation Advisory Commission met on August 14, 2024, and unanimously approved the minutes and fee waivers. The commission elected Cedric Burke as Chair and Karthik Sundaramoorthy as Vice-Chair. The meeting also included a presentation on the department's branding process and updates on playgrounds, parks, and the bond referendum.

• Approved meeting minutes (unanimous)
• Approved fee waivers per staff recommendations (unanimous)
• Elected Cedric Burke as Chair (no other nominees)
• Elected Karthik Sundaramoorthy as Vice-Chair (no other nominees)

Mayor's Council for Women

The Mayor's Council for Women will discuss voter education initiatives including a September 14 canvassing day, candidate forum, and stroll to the polls party. New business also includes updates on holiday parade and events, seeking City Council approval for social media accounts and website, organizing a clothes closet at Southern High School, and recognizing September as Suicide Awareness and Prevention Month. Old business reports on the NC Women's Conference and past volunteer activities.

• Voter education updates: September 14 canvassing day, candidate forum, stroll to the polls party
• Holiday parade (contact Durham Parks and Rec) and holiday events (Thanksgiving/Christmas)
• Social media accounts and website pending City Council approval, including logo ideas and social media handlers
• Clothes closet setup at Southern High School – date and time to be discussed
• September is Suicide Awareness and Prevention Month – awareness from the council

The Mayor's Council for Women held a routine business meeting, approving the August 13, 2024 minutes and the agenda as presented. Members discussed upcoming events including a Community Day of Canvass, a candidate forum series, and holiday volunteer opportunities, agreeing to volunteer at Urban Ministries on December 17. No formal policy decisions were made.

• Approved August 13, 2024 meeting minutes (7-0)
• Approved agenda as presented (7-0)
• Agreed to volunteer at Urban Ministries of Durham on December 17

Public Art Committee

The Public Art Committee will review and discuss updates from two task forces: one supporting the Durham Cultural Roadmap and another focused on capacity building for local artists. A key action item is drafting an advocacy letter to revise the city's Unified Development Ordinance (UDO) by October 1. The committee will also hear a presentation on what constitutes a public art plan and discuss meeting logistics for the remainder of the year.

• Task force updates: Goal 1 (Cultural Roadmap) and Goal 2 (Artist Capacity Building)
• Advocacy letter to revise UDO, due for staff review by Oct. 1, 2024
• Presentation and member discussion on Public Art Plan examples
• Review of attendance report and discussion of meeting times/locations for Oct.–Dec.
• Announcements on City's Cultural Roadmap and Poet Laureate, plus County design reviews

The Durham Public Art Committee met and approved the August 2024 minutes (10-0). The main discussion focused on whether Durham needs a Public Art Plan, with staff presenting current programs and gaps. No formal decision was made on creating a plan; instead, a task force will continue research and draft recommendations. The committee also heard updates on county art projects and set future meeting logistics.

• Approved August 2024 meeting minutes (10-0)
• Discussed need for a Public Art Plan; no formal action taken
• Task force to continue research and draft recommendations for a Public Art Plan
• Set next meeting for October 8, 2024, at 2011 Fay Street

Planning Commission (PC)

The Durham Planning Commission will hold public hearings on five proposed zoning map changes for properties at 3107 & 3111 East Geer Street, Tri-Creek, Caring House Expansion, Doc Nichols Towns, and Vivo Living Durham. An initial zoning map change for Constitution Drive right-of-way is also on the agenda. The commission will elect officers and approve minutes from August 13, 2024.

• Z2300050: Zoning map change for 3107 & 3111 East Geer Street
• Z2400007: Zoning map change for Tri-Creek
• Z2400009: Zoning map change for Caring House Expansion
• Z2400015: Zoning map change for Doc Nichols Towns
• Z2400017: Zoning map change for Vivo Living Durham

The Durham Planning Commission held public hearings on six zoning map changes and voted to recommend approval of five, including the Constitution Drive right-of-way, 3107 & 3111 East Geer Street, Tri-Creek, Caring House Expansion, and Vivo Living Durham. The request for Doc Nichols Towns was denied. The commission also approved the August 13, 2024 minutes and re-elected its officers.

• Approved minutes and consistency statements from August 13, 2024 (11-0)
• Recommended approval of Constitution Drive right-of-way zoning change (11-0)
• Recommended approval of 3107 & 3111 East Geer Street zoning change (10-1)
• Recommended approval of Tri-Creek zoning change (8-3)
• Recommended approval of Caring House Expansion zoning change (11-0)
• Denied Doc Nichols Towns zoning change (5-6)
• Recommended approval of Vivo Living Durham zoning change (11-0)
• Re-elected Sarah Chagaris as Vice-Chair and Kim Cameron as Chair (both 11-0)

Historic Preservation Commission (HPC)

The Durham Historic Preservation Commission will vote on two Certificates of Appropriateness (COA) for properties at 617 Morehead Avenue and 1308 Vickers Avenue. The commission will also hold public hearings on National Register of Historic Places nominations for St. Josephs AME and the Harriet Tubman YWCA. Additionally, the commission will vote on updated Rules of Procedure and recognize departing members.

• Certificate of Appropriateness for building modifications at 617 Morehead Avenue
• Certificate of Appropriateness for site work at 1308 Vickers Avenue
• Public comment period on National Register nomination for St. Josephs AME (804 Fayetteville Street)
• Public comment period on National Register nomination for Harriet Tubman YWCA (312 East Umstead Street)
• Vote on revised Rules of Procedure

Joint City-County Planning Committee (JCCPC)

The Joint City-County Planning Committee will discuss and receive updates on multiple planning initiatives, including the Walltown Small Area Plan, Page/Miami Design District text amendment, new Unified Development Ordinance project, and annexations outside the urban growth boundary. The committee will also consider approval of minutes from June 5, 2024, and hear from city and county managers on priority items.

• Walltown Small Area Plan update (40-minute discussion)
• Page/Miami Design District update and text amendment (20 minutes)
• New Unified Development Ordinance (UDO) project update (40 minutes)
• Annexations outside the Urban Growth Boundary (10 minutes)
• Approval of June 5, 2024, meeting minutes

The Joint City-County Planning Committee received updates on the Walltown Small Area Plan, the Page/Miami Design District, and the New UDO project, but took no formal votes. The committee also discussed and reached consensus on changes to the annexation process outside the Urban Growth Boundary, including continuing reports to JCCPC and presenting annexation requests to County Commissioners before City Council action.

• Consensus to continue consolidated annexation reports to JCCPC, highlighting cases inconsistent with the PTM
• Consensus to stop emailing County Commissioners for comments on annexation cases
• Consensus to present annexation requests outside UGB to County Commissioners at work sessions before City Council action
• Consensus that annexation presentations to County Commissioners will be informational only, not public hearings
• Consensus that County Commissioners will provide individual written comments, not a formal vote or group recommendation

Environmental Affairs Board (EAB)

The Environmental Affairs Board will receive educational presentations on the 2024 bond referendum and heat and flood vulnerability mapping. The board will also review the State of Our Streams report and provide feedback on the Ellerbe Creek Watershed water quality study.

• 2024 bond referendum
• Extreme heat and flood vulnerability mapping
• State of Our Streams report
• Ellerbe Creek Watershed water quality study

The Environmental Affairs Board met virtually and approved the August meeting minutes. No substantive decisions were made; the meeting consisted of informational presentations and discussions on the 2024 bond referendum, extreme heat and flood vulnerability mapping, and the Ellerbe Creek Watershed Study. The board was asked to consider joining a steering committee for the bond campaign.

• Approved August meeting minutes (unanimous)

Human Relations Commission

The Durham Human Relations Commission will meet to discuss commission business and receive a presentation from Preserve Rural Durham. The meeting includes announcements regarding Welcoming Week 2024 events and the current status of three member seat vacancies.

• Presentation by Preserve Rural Durham
• Welcoming Week 2024 events including a soccer tournament at C.M. Herndon Park and a career fair at Duke Memorial UMC
• Reporting of three member seat vacancies following resignations of Javier Alvarez-Jaimes, John Hoffman, and Asmae Qarouach
• Approval of August 6, 2024 meeting minutes

The Durham Human Relations Commission approved the August 2024 meeting minutes (10-0-1) and appointed Commissioner Dewayne Hinnant as chair of the Community Outreach Committee. The commission dissolved the Ad hoc Annual Planning Committee, with annual planning to be handled by the Executive Committee. No other substantive decisions were made; the meeting focused on committee updates and announcements.

• Approved August 2024 meeting minutes (10-0-1)
• Appointed Dewayne Hinnant as Community Outreach Committee chair
• Dissolved Ad hoc Annual Planning Committee

Durham Cultural Advisory Board

The Durham Cultural Advisory Board will review 27 proposals for the FY24/25 Festivals & Special Events RFP. The board will discuss review criteria and initial scores, and continue deliberations virtually on August 29 to finalize recommendations. A status update on FY24 contracted events is also provided.

• Review of FY24/25 Festivals & Special Events RFP with 27 proposals
• Status update on 14 organizations under FY24 contracts
• Public questions period (6:40-6:45 p.m.)
• Continued review and action item scheduled for August 29 virtual meeting
• Approval of July 2024 meeting minutes

The Durham Cultural Advisory Board approved $295,000 in grants for 22 festivals and events for Fiscal Year 2025, with awards ranging from $3,732 to $39,000. The board also approved a priority list of first-time applicants to receive additional funding if it becomes available. The July 2024 meeting minutes were delayed due to lack of quorum.

• Approved final funding recommendations for 22 FY25 festivals and events (7-0)
• Approved initial recommendations for additional funding if available (7-0)
• Approved rankings of top 22 applicants (7-0)
• Awarded $39,000 to Duke University's Full Frame Documentary Film Festival
• Awarded $36,000 to American Dance Festival
• Awarded $27,216 to Be Connected Durham's Durham Juneteenth Week
• Awarded $22,356 to Unmanageable's Biscuits & Banjoes
• Delayed approval of July 2024 minutes due to lack of quorum

Board of Adjustment (BOA)

The Board of Adjustment will consider three minor special use permit applications: an educational facility at 3000 Duke Homestead Road (continued from July), a single-family house on a nonconforming lot at 2310 Charles Street, and a minor vehicle service use at 70 Meredith Drive. The board will also approve minutes from July 23 and orders on two prior variance denials.

• B2400018: Minor special use permit for educational facility at 3000 Duke Homestead Road (RS-8 zone, continued from July)
• B2400022: Minor special use permit for single-family house on nonconforming lot at 2310 Charles Street (RU-5 zone)
• B2400023: Minor special use permit for minor vehicle service use at 70 Meredith Drive (CN zone)
• Approval of orders: B2400004 (8613 Eagle View Dr. impervious surface variance denial) and B2400019 (4004 Booker Ave. setback variance denial)
• Approval of minutes from July 23, 2024 meeting

The Durham Board of Adjustment approved three minor special use permits: an educational facility at 3000 Duke Homestead Road (7-0), a single-family house at 2310 Charles Street (4-3), and a vehicle service use at 70 Meredith Drive (6-0, with one recusal). The board also approved orders of denial for cases B2400004 and B2400019, and discussed scheduling racial equity training.

• Granted minor special use permit for educational facility at 3000 Duke Homestead Road (7-0)
• Granted minor special use permit for single-family house at 2310 Charles Street (4-3)
• Granted minor special use permit for vehicle service use at 70 Meredith Drive (6-0, Tarrant recused)
• Approved order of denial for case B2400004 (7-0)
• Approved order of denial for case B2400019 (7-0)
• Approved minutes from July 23, 2024 (7-0)
• Excused Commissioner Gittings' absence (7-0)

Audit Services Oversight Committee

The Audit Services Oversight Committee will discuss several August 2024 reports. These include a performance audit of fiscal year-end inventory and quarterly reports on audit recommendations and fraud, waste, and abuse.

• 2024 Fiscal Year-End Inventory Performance Audit Report
• 4Q24 Audit Recommendations Follow-Up Report
• 4Q24 Fraud, Waste and Abuse Report
• Update on Dashboard

The Audit Services Oversight Committee unanimously approved the minutes from April 22, 2024, reappointed Nick Long as Chair and Matthew Ruterbories as Vice-Chair for fiscal year 2025, and approved the Fiscal Year 2025 Annual Audit Plan as proposed. The committee also reviewed two performance audits: one on solid waste and recycling, which found no improvement in diversion rates and high contamination, and one on fictitious employees, which found robust controls but noted ten employees not complying with direct deposit policy.

• Approved minutes from April 22, 2024 meeting (unanimous)
• Reappointed Nick Long as Chair and Matthew Ruterbories as Vice-Chair for FY2025 (unanimous)
• Approved FY2025 Annual Audit Plan as proposed (unanimous)

Appearance Commission (DAC)

The Durham Appearance Commission will meet to approve minutes, hear a treasurer's report on available funds totaling $7,770.24, discuss old business on the Bull CityScape Awards, and consider new business including a possible collaboration with Preservation Durham and a new member application. The agenda is mostly procedural.

• Treasurer's report: $7,770.24 in available funds ($2,500 City-County Planning, $4,270.24 Keep Durham Beautiful Account)
• Old business: Bull CityScape Awards discussion
• New business: Possible collaboration with Preservation Durham
• New business: New member application

The Durham Appearance Commission met via Zoom and approved the June minutes unanimously. They discussed potential collaboration with Preservation Durham for an awards ceremony, public engagement strategies, and the Bull Cityscape Awards. No major policy decisions were made; the meeting was largely planning and discussion.

• Approved June minutes unanimously
• Discussed collaboration with Preservation Durham for November 19 event
• Explored public engagement ideas including logo design and mission statement
• Discussed ways to increase Bull Cityscape Award nominations

Housing Appeals Board

The Housing Appeals Board will hear cases regarding housing code violations at three specific addresses. The board will determine whether these properties must be repaired or demolished to comply with the City of Durham Minimum Housing Code.

• 424 Davlin Pl.: Staff recommends repair and a civil penalty of up to $5,000
• 204 S Maple St.: Staff recommends demolition due to foundation, roof, and electrical violations
• 811 W Knox St.: Hearing and determination for housing code violations
• Proposed $300 monthly civil penalty for non-compliance at 424 Davlin Pl.

Civilian Police Review Board

The Civilian Police Review Board will meet in closed session to discuss and determine a request for an appeal hearing filed by William Teoh. The board will also review the FY 2023-2024 annual report, provide a membership update, and consider a proposed review process for handling appeals. The agenda includes public comments and approval of previous meeting minutes.

• Closed session to discuss and determine a request for an appeal hearing by William Teoh
• Review of FY 2023-2024 annual report
• Membership update
• Proposed review process for handling appeals (timeline and responsibilities)
• Public comments period

Racial Equity Commission

The Racial Equity Commission will discuss and update first drafts of project narratives and presentation summaries, and plan a presentation for a joint City/Council meeting. They will also approve previous meeting minutes and address member vacancies and term expirations.

• Approval of June meeting minutes
• Discussion of sub-team updates to 1st drafts of project narratives and presentation summaries
• Planning for a presentation at a joint City/Council meeting
• Review of vacancies and expiration of commission member terms
• Welcome and introduction of new members

Durham Open Space and Trails Commission (DOST)

The commission will review a bond presentation by Nate Baker and discuss action plans for goals #3 and #5 of the DOST priorities. The body is also seeking to appoint new liaisons for the Farmland Protection and Bicycle and Pedestrian Advisory Boards.

• Bond presentation by Nate Baker
• Action Plan for DOST Goal #3 and #5
• Appointment of Farmland Protection Advisory Board Liaison
• Appointment of Bicycle and Pedestrian Advisory Board Liaison
• DOST elections and open seats

The Durham Open Space and Trails Commission met via Zoom and approved the July minutes. The planned bond presentation was postponed to September. The commission discussed the Third Fork Trail Extension, agreed to form a task force on fundraising committee structure, and appointed Deborah Luecken as Farmland Protection Advisory Board liaison.

• Approved July minutes (Quinlan/Connelly)
• Postponed bond presentation to September meeting
• Appointed Luecken as Farmland Protection Advisory Board liaison
• Agreed to invite Quinlan to Open Space Committee meetings on Goal #3
• Agreed to form task force (Quinlan, Cohn, Connelly) on Goal #5 committee structure

Durham Bicycle and Pedestrian Advisory Commission

The Bicycle and Pedestrian Advisory Commission will discuss new eBike policy recommendations, updates to Transportation Department Design Standards, and a response to the N Roxboro Walk Audit. The commission will also consider converting the Youth Representative position to an At Large City seat. Public comments will be heard, and committee reports will be presented.

• eBike Policy Recommendations
• Transportation Department Design Standards
• Response to N Roxboro Walk Audit
• Convert Youth Representative to At Large City seat (old business)
• Approval of minutes from June meeting

The Durham Bicycle and Pedestrian Advisory Commission approved a letter of support for a Safe Streets application and discussed eBike policy recommendations, deciding to continue the discussion by email and in committee. They also discussed design standards for multiuse paths and a response to the N Roxboro walk audit, but took no final action on those items.

• Approved letter of support for Safe Streets application (motion carried)
• Approved adjustments to the agenda (motion carried)
• Approved minutes from June meeting (motion carried)
• Approved moving September meeting to The Can Opener, pending technical issues (motion carried, 3 abstentions)
• Approved adding 10 minutes to meeting for community engagement discussion (motion carried)

Homeless Services Advisory Committee

The Homeless Services Advisory Committee will vote on approving state ESG funding awards for two organizations, elect new officers, and consider a letter of support for a HUD eviction protection grant. The committee also receives updates on federal CoC funding opportunities and approves prior meeting minutes.

• Chair transition from Eliza Mathew to Ebony Ross
• Election of Vice Chair and Secretary (Renee Vaughn and Calleen Herbert nominated)
• Approval of State ESG application recommending funds for Families Moving Forward (shelter) and Family Promise of the Triangle (rapid rehousing)
• Vote on letter of support for City of Durham's HUD Eviction Protection Grant Program application
• Informational update on HUD CoC Notice of Funding Opportunity (NOFO) for 2024

The Homeless Services Advisory Committee approved funding recommendations for the state ESG competition, allocating $64,600 to Families Moving Forward for emergency shelter operations and $105,660 to Family Promise of Wake County for rapid rehousing. The committee also approved a motion to have Chair Ebony Ross sign a letter of support for a HUD grant application for eviction mediation. Officers were elected, with Renee Vaughn as Vice Chair and Calleen Herbert as Secretary, and the June minutes were approved.

• Approved state ESG funding recommendations: $64,600 to Families Moving Forward, $105,660 to Family Promise of Wake County
• Approved motion for Chair Ross to sign letter of support for HUD eviction mediation grant
• Elected Renee Vaughn as Vice Chair and Calleen Herbert as Secretary
• Approved June meeting minutes

Recreation Advisory Commission

The Recreation Advisory Commission will meet to elect officers and vote on fee waivers from March. The agenda includes reports from the Director, the Bond Referendum Committee, and the Durham Parks Foundation.

• Election of officers
• Approval of March fee waivers
• DPR Branding Presentation by Mary Unterreiner
• Approval of June 12, 2024 minutes

The Durham Recreation Advisory Commission approved the June meeting minutes and fee waivers as recommended by staff, both unanimously. The commission discussed land acceptance criteria for the Parks and Recreation Department, heard updates on PRLP park testing and playground improvements, and postponed officer elections to the August meeting. No major policy decisions were made; the meeting was largely informational and procedural.

• Approved June meeting minutes unanimously
• Approved fee waivers per staff recommendations unanimously
• Postponed election of officers to August meeting

Mayor's Council for Women

The Mayor's Council for Women holds a regular meeting with ceremonial items, public comments, and discussion of new business including back-to-school initiatives, voter education, holiday events, and social media account approval. No formal votes or financial decisions are recorded.

• Back-to-school initiatives: restocking clothes closets at Lakeview School and contacting other schools
• Voter education/voter initiative discussion
• Social media accounts/website approval from City Council (logo ideas and social media handlers)
• Women's Equality Day proclamation on August 26, 2024
• Volunteer Appreciation Reception on October 7, 2024

The Mayor's Council for Women held a routine business meeting, approving the June 11, 2024 minutes and the agenda as presented, both unanimously. The board discussed upcoming events including a back-to-school initiative, voter registration efforts, the Durham Holiday Parade, and a proposed ice-cream social, but took no formal action on these items. No public comments were made.

• Approved June 11, 2024 meeting minutes (7-0)
• Approved agenda as presented (7-0)

Public Art Committee

The Public Art Committee will hear a presentation on the Unified Development Ordinance (UDO) from City planning staff and discuss potential advocacy on the UDO. The committee will also receive updates on a public art project (Wheels fabrication), the Durham Cultural Advisory Board liaison, and ongoing task force work to support the Durham Cultural Roadmap and capacity building for local artists.

• UDO presentation and discussion by City/County Community Planning Manager Scott Whiteman
• Update on Wheels final design and fabrication (City public art project)
• Student Member application for the committee now open
• Discussion of revising a UDO advocacy letter to include Comprehensive Plan initiatives
• Durham Cultural Advisory Board (DCAB) liaison update

The Durham Public Art Committee approved the July 2024 meeting minutes (17-0) and received a presentation on the Unified Development Ordinance (UDO) rewrite, including timelines and opportunities for public art advocacy. No other formal decisions were made; the meeting focused on updates and discussions.

• Approved July 2024 meeting minutes (17-0)
• Heard UDO update; PAC subcommittee to submit advocacy letter by October 2024

Mayor's Committee for Persons with Disabilities

The Mayor's Committee for Persons with Disabilities will hold its regular meeting, including a fire safety presentation and discussion on the committee's future direction. New business includes a presentation on a Disability Inclusion and Community Empowerment Affinity Group at Duke University. The committee will also nominate and vote on officers and discuss plans for Disability Month in October.

• Fire safety presentation by Captain Antoine Burton
• Discussion on actionable items for the committee's future
• Presentation on Disability Inclusion Affinity Group at Duke University/Health System
• Nomination and voting of officers
• Planning discussion for Disability Month in October

The Mayor's Committee for Persons with Disabilities met and approved the June meeting minutes. No formal decisions or votes were taken; the meeting focused on updates and an open discussion about the committee's future direction, including advocacy, funding, and accessibility. The next meeting is scheduled for August 13, 2024.

• Approved June meeting minutes (motion by Cedric Weatherspoon, seconded by Miche' Bush)

Planning Commission (PC)

The Planning Commission will hold public hearings on several zoning map changes, including continued cases from July. The items include Winsford at the Park, Oxford Ridge, 302 Morreene Road, Mineral Springs Townhouses, Sherron Grove, and Lynley Townhouses. The commission will also approve minutes from previous meetings.

• Public hearing on Z2400003A (BDG2400002) Winsford at the Park, continued from July
• Public hearing on Z2300025 Oxford Ridge, continued from July
• Public hearing on Z2300034 302 Morreene Road, continued from July
• Public hearing on Z2300044 Mineral Springs Townhouses, continued from July
• Public hearing on Z2300045 Sherron Grove

The Durham Planning Commission voted on six zoning map changes. It recommended approval for Winsford at the Park, Oxford Ridge, 302 Morreene Road, and Mineral Springs Townhouses, and recommended denial for Sherron Grove and Lynley Townhouses. The commission also approved minutes from previous meetings and noted officer elections will occur at the next meeting.

• Approved minutes and consistency statements from June 11 and July 9, 2024 (13-0)
• Recommended approval of Winsford at the Park zoning change (13-0)
• Recommended approval of Oxford Ridge zoning change (13-0)
• Recommended approval of 302 Morreene Road zoning change (13-0)
• Recommended approval of Mineral Springs Townhouses zoning change (7-6)
• Recommended denial of Sherron Grove zoning change (motion failed 1-12)
• Recommended denial of Lynley Townhouses zoning change (motion failed 3-10)

Mayor's Hispanic/Latino Committee

The DMHLC approved June meeting minutes and received presentations from Dr. Connie Gomez on DTCC Center for Global Learner programs and from Madison Burke of CWS, who reported $80,000 in support to 50 families in FY23-24 and $1M over five years. Members discussed stipend benefits, subcommittee assignments, and planned upcoming events including a local government workshop, orientation, Hispanic Heritage Celebration, and a November event at the Durham Senior Center.

• Presentation by Dr. Connie Gomez on DTCC Center for Global Learner outreach and programs
• CWS update: $80,000 support to 50 families in FY23-24, cumulative $1M over five years
• Stipend benefit process discussed; link to be sent to new members
• Invitation for members to join subcommittees; no executive to chair a subcommittee
• Upcoming events: Sept 14 Local Gov Workshop, Sept 26 orientation, Sept 28 La Isla Hispanic Heritage Celebration

The Mayor's Hispanic/Latino Committee approved the June meeting minutes and welcomed three new members. The committee heard presentations from Durham Technical Community College and Community Workforce System, and discussed stipends, subcommittees, and upcoming events. No major policy decisions were made.

• Approved June meeting minutes
• Welcomed new members Heidy Andino, Marianella Marsano, and Giseli Ordonez

Environmental Affairs Board (EAB)

The Environmental Affairs Board will hear a presentation on the NIHHIS Heat Monitoring Center from the Museum of Life & Science and solicit board input on revisions to the Durham Landscape Manual from the Planning Department. The board will also hold a work session to review FY25 committee priorities and plan upcoming agenda items. Minutes from the June meeting are scheduled for approval.

• Presentation on NIHHIS Heat Monitoring Center by Max Cawley (Museum of Life & Science)
• Solicitation of EAB input on the Durham Landscape Manual revision process
• Work session to review FY25 committee priorities and full-year workplan
• Approval of June 2024 EAB meeting minutes

Joint City-County Planning Committee (JCCPC)

The Joint City-County Planning Committee will receive updates on the Walltown Small Area Plan, the Page/Miami Design District text amendment, and the new Unified Development Ordinance (UDO). They will also discuss annexations outside the urban growth boundary. No final votes are scheduled; this is a discussion and briefing session.

• Walltown Small Area Plan Update – 40-minute staff presentation and discussion
• Page/Miami Design District Update and Text Amendment – 20-minute review
• New UDO Project Update – 40-minute briefing on the draft unified development ordinance
• Annexations Outside the Urban Growth Boundary – 10-minute policy discussion

Human Relations Commission

The Durham Human Relations Commission will hold a virtual meeting to welcome five new members, approve minutes from May 2024, and receive committee reports. The meeting will discuss filling committee chair vacancies for Community Outreach and Social Media committees, and consider dissolving the Annual Planning and Housing committees if no new members join. No public hearings or financial decisions are scheduled.

• Welcome and congratulations to five new commissioners: Kelly Hicks, Harvey McMurray, Jack Holtzman, Michael Cornwell, and Thomas Shaw
• Approval of meeting minutes from the May 7, 2024 DHRC meeting
• Discussion of appointing new chairs for the Community Outreach and Social Media committees after former chair's term ended
• Consideration of dissolving the Annual Planning and Housing committees due to lack of members

The Durham Human Relations Commission approved minutes from its May 2024 meeting and voted to postpone dissolving the Annual Planning Ad hoc Committee for further review. No other substantive decisions were made; the meeting included committee reports and announcements.

• Approved May 2024 meeting minutes (9-0, 4 abstentions)
• Postponed dissolving Annual Planning Ad hoc Committee (10-0, 1 abstention)

Historic Preservation Commission (HPC)

The Historic Preservation Commission is meeting to consider a continued request for a Certificate of Appropriateness. The body will also review a Minor COA Report and receive committee updates.

• COA2400026: Addition, modification and site work at 807 Parker Street

The Durham Historic Preservation Commission approved a Certificate of Appropriateness for a 520-square-foot addition, modifications, and site work at 807 Parker Street, a contributing structure in a historic district. The approval was unanimous (8-0) and included conditions such as replacing the front stairs, planting a new tree, and confirming the driveway type. The commission also approved the minutes from July 2, 2024, and excused Commissioner Goolsby's absence.

• Approved COA2400026 for 807 Parker Street addition, modifications, and site work (8-0)
• Approved order for case COA2400026 (7-0)
• Approved minutes from July 2, 2024 (5-0, with two abstentions)
• Excused absence of Commissioner Goolsby (7-0)

Durham Convention Center Authority

The Durham Convention Center Authority will meet to review financial performance and discuss available grant money for a reception. The body will also approve minutes from the April 25, 2024, meeting.

• Financial Performance Review
• DCCA Grant money available for reception
• Approval of April 25, 2024, meeting minutes

Durham Open Space and Trails Commission (DOST)

The commission is meeting to review its 2024 goals and priorities, including the development of an Open Space Scorecard for rezoning projects. The body will also discuss nominations for Vice-Chair and liaison positions for the Farmland Protection and Bicycle & Pedestrian Advisory Boards.

• Vice-Chair nominations
• Farmland Protection Advisory Board Liaison appointment
• Bicycle & Pedestrian Advisory Board Liaison appointment
• Review of 2024 Goals and Priorities
• Discussion of Equity Committee

The Durham Open Space and Trails Commission approved its full set of 2024 Goals and Priorities unanimously and elected Deborah Luecken as Vice-Chair. The commission also discussed filling liaison vacancies and considering whether to revitalize its dormant Equity Committee, with a group to report back in August.

• Approved 2024 DOST Goals and Priorities (unanimous)
• Elected Deborah Luecken as Vice-Chair
• Approved April minutes (Myatt/Shaw)
• No liaison selected for Farmland Protection Advisory Board
• Peter Whitehead to explore Bicycle & Pedestrian Advisory Commission liaison role
• Group (Perry, Quinlan, Watson) to consider revitalizing or dropping Equity Committee

Board of Adjustment (BOA)

The Board of Adjustment is meeting to consider three cases involving property standards and land use. The board will review requests for variances regarding impervious surfaces and setbacks, as well as a permit for an educational facility.

• B2400004: Variance request for impervious surface standards at 8613 Eagle View Drive
• B2400019: Variance request for street yard setbacks at 4004 Booker Avenue
• B2400018: Minor Special Use Permit for an educational facility at 3000 Duke Homestead Road

The Board of Adjustment denied two variance requests: one for impervious surface standards at 8613 Eagle View Drive and one for street yard setbacks at 4004 Booker Avenue, both by 0-5 votes. A minor special use permit case for an educational facility at 3000 Duke Homestead Road was continued to August 27, 2024, due to a commissioner's recusal. The board also approved the June 25, 2024 minutes and excused two absent members.

• Denied variance for impervious surface standards at 8613 Eagle View Drive (0-5)
• Denied variance for street yard setbacks at 4004 Booker Avenue (0-5)
• Continued minor special use permit case at 3000 Duke Homestead Road to August 27, 2024
• Approved June 25, 2024 minutes (5-0)
• Excused absences of Commissioners Meadows and Morgan (5-0)

Housing Appeals Board

The Housing Appeals Board is meeting to determine whether specific properties must be repaired or demolished due to housing code violations. Staff has recommended repairs and monthly civil penalties for several properties on Naples Pl and Carroll St.

• Case FY25-HAB001: 1008 Carroll St (Staff recommends repair; $11,515.84 estimated cost)
• Case FY25-HAB002: 1230 Naples Pl (Staff recommends repair; $3,830.18 estimated cost)
• Case FY25-HAB003: 1235 Naples Pl (Housing code violations regarding heating facilities)
• Proposed civil penalties of $300 per month for non-compliant owners
• Review of 12 total dockets for housing code violations

Durham Cultural Advisory Board

The Durham Cultural Advisory Board will discuss and recommend three candidates in ranking order to City Council for one open board seat. The board will also review the FY25 Festival & Special Events RFP process and consider appointing a liaison to the Public Art Committee and four new members to the Public Art Committee. The agenda includes updates on city and county cultural programs and the Durham Cultural Roadmap.

• Recommend three candidates for one DCAB seat to City Council (13 applicants listed)
• Overview of DCAB role for FY25 Festival & Special Events RFP review and conflict of interest policy
• Discussion of appointing a DCAB member as liaison to the Public Art Committee
• Action to appoint four candidates as new Public Art Committee members
• Status updates on 14 FY24 Festival & Special Events contracts (some closed)

Public Art Committee

The committee will discuss a student research project regarding cultural and public art opportunities in Durham. Members will also take action to recommend applicants for four vacancies to the Durham Cultural Advisory Board.

• Recommendation of applicants for four committee vacancies
• Discussion of student research project on city art opportunities
• Review of upcoming County Public Art presentation

Planning Commission (PC)

The Durham Planning Commission is scheduled to conduct public hearings regarding various zoning map changes. These include initial changes for Winsford at the Park and updates for Oxford Ridge, 302 Morreene Road, and Mineral Springs Townhouses. The commission will also review minutes from the June 11, 2024 meeting.

• Winsford at the Park initial zoning map change
• Oxford Ridge zoning map change
• 302 Morreene Road zoning map change
• Mineral Springs Townhouses zoning map change

Historic Preservation Commission (HPC)

The commission will consider certificates of appropriateness for two properties. The meeting also includes a discussion on updating the Rules of Procedure.

• Certificate of Appropriateness for 807 Parker Street addition and site work
• Retroactive modifications at 1104 Arnette Avenue
• Update to the Rules of Procedure
• Approval of June 4 and June 11, 2024 meeting minutes

Durham Cultural Advisory Board

The board will recommend three candidates for membership to the City Council. Members will also review a candidate for the 2024-2027 Poet Laureate term and appoint officers to the Public Art Committee.

• Recommendation of three candidates for Durham Cultural Advisory Board membership
• Selection of a Poet Laureate candidate for the 2024-2027 term
• Appointment of Lana Dennis as Chair and Jaime Chaves as Vice-Chair of the Public Art Committee
• Appointment of Bren Vienrich-Felling and Oliver Hess to the Public Art Committee
• Review of Festival & Special Events FY25 RFP recommendations

Civilian Police Review Board

The meeting consists of procedural items and discussions regarding the new fiscal year. This includes membership, officer elections, and preparation for the annual report.

• Officer elections
• Membership transition
• Annual report preparation

Homeless Services Advisory Committee

The committee will vote on compliance items, including the HMIS Lead Agency and funding priorities for CoC NOFO and State ESG Funds. Members will also review the 2024-2025 meeting schedule. Staff will share updates regarding a $1.6 million HUD grant for youth homelessness.

• Approval of HMIS Lead Agency and CoC Collaborative Applicant
• Establishment of funding priorities for CoC NOFO and State ESG Funds
• Review of the 2024-2025 HSAC meeting schedule
• Update on $1.6 million HUD grant for youth homelessness
• Appointment of new members Tiffany Solomon and Dorothy A. Hardin

Racial Equity Commission

The Racial Equity Commission will debrief sub-committee presentations. The meeting also includes a discussion on next steps for recommendations to the City Council and Board of County Commissioners.

• Debriefing of sub-committee presentations
• Discussion regarding recommendations for City Council and Board of County Commissioners
• Approval of May meeting minutes

Board of Adjustment (BOA)

The Board of Adjustment will hold elections for Chair and Vice Chair. The board will also review orders regarding a sidewalk variance at CASA North Duke and a height variance for Eno Village. Additionally, the meeting includes approval of minutes from May 28, 2024.

• Chair and Vice Chair elections
• Denial order for CASA North Duke sidewalk variance (B2400013)
• Height variance for Eno Village (B2400017)
• Approval of May 28, 2024 minutes

Durham Bicycle and Pedestrian Advisory Commission

The commission will review the Roxboro Walk Audit response and action items. Members will also consider approving committee name changes and website descriptions. The meeting includes racial equity training and a presentation on a bond referendum.

• Roxboro Walk Audit response and action items
• Approval of committee name changes and website description
• Presentation on bond referendum
• City of Durham Racial Equity Training

Mayor's Hispanic/Latino Committee

The committee reviewed May 2024 minutes and discussed upcoming community events like the Durham Latino Festival. Presentations were held regarding support for families with hearing challenges and the City of Durham civilian police review board. New leadership nominations were also presented for the July 2024 term.

• Nomination of new committee leadership effective July 2024
• Presentation on supporting families with children who have hearing challenges
• Overview of the City of Durham civilian police review board
• Discussion of upcoming events including the Durham Latino Festival and Pinata at the Park

Appearance Commission (DAC)

The Durham Appearance Commission will conduct racial equity training with guest Sharon Williams from the Department of Equity and Inclusion. The meeting also includes an election of officers and a review of available funds.

• Racial equity training with guest Sharon Williams
• Election of officers
• City-County Planning account balance: $2,500.00
• Keep Durham Beautiful Account balance: $4,270.24

Recreation Advisory Commission

The Recreation Advisory Commission will conduct elections for new officers and hear a presentation on land acceptance criteria. The meeting also includes reports from DOST and the Durham Parks Foundation, as well as approval of March fee waivers.

• Election of officers
• Land acceptance criteria presentation
• Approval of May 8, 2024 minutes
• Review of March fee waivers
• DOST report

Mayor's Council for Women

The Mayor's Council for Women will discuss new business including voter registration, back-to-school ideas, and holiday parade planning. The council will also address the Lakeview School Clothes Closet.

• Voter registration discussion
• Back-to-school ideas
• Holiday parade/events planning
• Lakeview School Clothes Closet update

Public Art Committee

The committee will consider recommending student members Bren Vienrich-Felling and Oliver Hess for re-appointment to the Durham Cultural Advisory Board. Members will also discuss leadership nominations and recruitment for five current vacancies. Additionally, the committee will review several public art updates.

• Recommendation of approval for South Ellerbe Creek Stormwater Restoration Project
• Re-appointment recommendations for student members Bren Vienrich-Felling and Oliver Hess
• Nominations for PAC Chair and Vice-Chair to DCAB
• Discussion regarding five member vacancies and recruitment
• Status update on Bus Shelter Public Art Project awaiting NCDOT approval

DPAC Oversight Committee

The committee will review minutes from March 12, 2024, and hear a presentation regarding DPAC. The agenda also includes discussion of $1,000 in grant funds.

• DPAC presentation by Megan Rindoks
• $1,000 in grant funds
• Committee update on Tanger Center tour

Mayor's Committee for Persons with Disabilities

The committee will discuss the Disability Pride Parade with Tatum Tricarico from Disable Activists - Durham. Members will also participate in an open discussion regarding the future role and activities of the committee.

• Disability Pride Parade discussion
• Open discussion on committee purpose and member involvement

Planning Commission (PC)

The Planning Commission will conduct public hearings regarding a text amendment and several zoning map changes. The meeting also includes the approval of minutes from May 14, 2024.

• Text Amendment TC2400001 Omnibus 19
• Initial Zoning Map Change: Z2300047A (BDG2300030) Bristlewood Right-of-Way
• Initial Zoning Map Change: Z2300048A-BDG2300031 Yates Right-of-Way
• Initial Zoning Map Change: Z2300027A-BDG2300017 Parmer Edge
• Zoning Map Change: Z2300012 Sunrock Camden

Historic Preservation Commission (HPC)

The Durham Historic Preservation Commission is reviewing nominations for the National Register of Historic Places. The agenda includes reviews for Geer Cemetery and West End Cemeteries.

• National Register Nomination: Geer Cemetery
• National Register Nomination: West End Cemeteries

Audit Services Oversight Committee

The committee will review recent audit reports regarding solid waste, recycling, and fictitious employees. Members are scheduled to discuss and vote on the proposed annual audit plan for fiscal year 2025. The meeting also includes an update on a dashboard for committee members.

• Solid Waste and Recycling Audit Report presentation
• Fictitious “Ghost” Employee Audit Report presentation
• Vote on the FY25 Annual Audit Plan
• Update on the ASOC member dashboard

Joint City-County Planning Committee (JCCPC)

The committee will review an update to the Neighborhood Meeting Guidelines. The agenda also includes a summary of pending growth management cases and a discussion regarding county input on annexations. A demonstration of the Durham Rezoning Explorer is scheduled.

• Neighborhood Meeting Guidelines Update
• Growth Management Pending Case Summary
• Durham Rezoning Explorer Demonstration
• Discussion: County Input on Annexations

Environmental Affairs Board (EAB)

The board will hold elections for next year's Chair, Vice Chair, Secretary, and At-Large positions. Members will also vote on a letter of support for a renewable energy grant application and review FY25 budget recommendations. An update on extreme heat resilience measures is also scheduled.

• Election of EAB Executive Committee officers
• Vote on DPS letter of support for the Renew America renewable energy grant
• Review of FY25 budget recommendation updates
• Update on extreme heat resilience measures

Human Relations Commission

The Durham Human Relations Commission is reviewing the proposed use of $860.84 from its FY 2024 City Council grant. The meeting also includes a farewell to Commissioner Jeff King and addresses several committee vacancies.

• Proposed spending of $860.84 in remaining FY 2024 City Council grant funds
• Farewell to Commissioner Jeff King following the end of his second term
• Appointment of new chairs for Community Outreach and Social Media/Marketing committees
• Need for members and a chair for the Annual Planning and Housing committees

Historic Preservation Commission (HPC)

The Historic Preservation Commission will review a Certificate of Appropriateness for work at 2411 Englewood Avenue. The agenda also includes updates on committee reports, rules of procedure, and National Register nominations.

• Certificate of Appropriateness for 2411 Englewood Avenue (addition, modifications, and site work)
• Approval of May 7, 2024, summary minutes
• Review of Minor COA Report
• Rules of Procedure Update
• National Register Nominations Comments

Board of Adjustment (BOA)

The Board of Adjustment will consider three variance requests: a sidewalk connectivity variance for properties on N. Duke Street and Birmingham Avenue, a building height variance for 5001 Roxboro Street, and a riparian buffer variance for 4115 Swarthmore Road. The board will also approve minutes from the previous meeting.

• Variance from sidewalk connectivity standards for 2801, 2717, 2712, 2774 N. Duke Street and 1856 Birmingham Avenue
• Variance from building height standards for 5001 Roxboro Street (Eno Village)
• Riparian buffer variance for 4115 Swarthmore Road
• Approval of minutes from April 23, 2024

Homeless Services Advisory Committee

The Durham Homeless Services Advisory Committee will meet virtually to receive informational updates on HMIS data system alternatives, the January 2024 Point-in-Time Count and system performance, and proposed changes to the HSAC Governance Charter. The agenda is largely informational, with formal approval needed only for the April 2024 minutes.

• Discussion of potential new HMIS vendors with NCCEH and other CoCs
• January 2024 Point-in-Time Count and HIC data presented
• Proposed changes to HSAC Governance Charter shared for discussion
• One County-appointed HSAC seat for Corporate/Private Sector open, applications due May 31, 2024

Racial Equity Commission

The Durham Racial Equity Commission is meeting to hear a presentation on Durham County's DCo Forward Plan, discuss city/county data with Bethany Chappel, and receive a criminal/legal presentation. The agenda also includes approval of April meeting minutes and public comment. No votes on policy items are listed.

• Presentation on Durham County DCo Forward Plan
• City/County data discussion with Bethany Chappel
• Criminal/legal presentation
• Approval of April meeting minutes
• Public comment period

Durham Bicycle and Pedestrian Advisory Commission

The commission will hear a presentation regarding the Reimagine Durham Freeway project. The meeting also includes a request for volunteers to assist with micromobility vendor selection. Various committee and liaison reports will be presented.

• Presentation on Reimagine Durham Freeway
• Volunteer request for Micromobility Vendor Selection
• Update on new members and openings
• Committee reports from EEE, DevRev, and PIE

Durham Cultural Advisory Board

The Durham Cultural Advisory Board will review and recommend changes to the criteria for the Festival & Special Event Request for Proposals for FY25. Members will also vote on recommendations for new DCAB members, Public Art Committee appointments, and board officer elections. The meeting includes updates on the Wheels Roller Skating Rink, the Durham Poet Laureate selection process, and the status of existing FY24 festival contracts.

• Review and recommend criteria for the Festival & Special Event RFP for FY25
• Recommend five DCAB member candidates to City Council due to term expirations
• Appoint Public Art Committee officers and seven new members
• Review student member attendance and appointment procedures
• Update on FY24 festival contracts, noting two organizations not recommended for continuation

Appearance Commission (DAC)

The Appearance Commission will discuss the Bull Cityscape Awards program and elect officers. The meeting also includes a treasurer's report and a racial equity training announcement.

• Discuss Bull Cityscape Awards
• Election of officers
• Treasurer's report: $7,770.24 available

Housing Appeals Board

The Durham Housing Appeals Board will hold hearings on five housing code violation cases, each involving vacant properties recommended for demolition. The board will also vote for Chair and Vice-Chair and approve previous meeting minutes.

• 2405 Lane St. — demolition recommended, repair estimate $45,958.16, structure value $83,571.00, civil penalties $4,800.00
• 318 Gray Ave. — demolition recommended, repair estimate over $100,000, structure value $19,531.00, civil penalties $4,500.00
• 1212 Merrick St. — demolition recommended
• 1608 Lincoln St. — demolition recommended
• 711 Hammond St. — demolition recommended

Mayor's Council for Women

The Mayor's Council for Women is meeting to discuss ceremonial items, new business including Juneteenth planning, the Durham Women's Commission, and back-to-school ideas, as well as an update on the Coat Closet. The agenda is largely procedural with no specific votes or dollar amounts listed.

• Juneteenth planning
• Durham Women's Commission discussion
• Back-to-school ideas
• Coat Closet update

Public Art Committee

The committee will vote on a recommendation for artistic signage in city parks created with Breastfeed Durham. Members will also recommend a new Chair, Vice-Chair, and seven new members to the Durham Cultural Advisory Board. The meeting includes reviewing initial designs for art at Wheels Roller Skating Rink.

• Final recommendation for DPR park signage with Breastfeed Durham
• Recommendation of Chair and Vice-Chair to DCAB
• Recommendation of applicants to fill seven committee vacancies
• Initial design feedback for public art at Wheels Roller Skating Rink

Mayor's Committee for Persons with Disabilities

The Mayor's Committee for Persons with Disabilities will meet to approve minutes, hear presentations on Digital Inclusion Week and the Trauma Brain Injury Waiver, and discuss voting membership. The agenda is largely informational with no major decisions or public hearings.

• Presentation on Digital Inclusion Week by Jenna Bryant, City of Durham Technology Solutions
• Presentation on Trauma Brain Injury Waiver by Nancy Kent, Alliance Health
• Discussion of voting membership led by Chair Gloria Whitehead

Planning Commission (PC)

The Durham Planning Commission will hold public hearings on three zoning map changes, including two initial changes for the Woodlands Preserve development on Koback Drive and Torredge Road, and one for the Farrington Road Multifamily project. The commission will also discuss a new UDO update and approve minutes from the April 9 meeting.

• Public hearing: Z2300040A (BDG2300026) Woodlands Preserve – Koback Drive
• Public hearing: Z2300052A (BDG2300034) Woodlands Preserve – Torredge Road
• Public hearing: Z2300020 Farrington Road Multifamily
• New UDO Update discussion
• Approval of minutes from April 9, 2024

Mayor's Hispanic/Latino Committee

The committee discussed using City of Durham communication strategies to support interpretation services for residents. Members also reviewed volunteer opportunities at the Durham Center for Seniors and logistics for 'Piñata in the Park.' The meeting included an announcement regarding board member vacancies.

• Approval of previous meeting minutes with a 6-0 vote
• Discussion on using City of Durham pages to support interpretation services and event promotion
• Announcement of two youth and six adult board member vacancies
• Rescheduling of 'Piñata in the Park' to September 6
• Potential volunteer opportunities for the Hispanic/Latino Senior Group at the Durham Center for Seniors

Recreation Advisory Commission

The Durham Parks and Recreation Advisory Commission will meet to discuss and potentially act on several items, including approving the March 13, 2024 minutes and March fee waivers. The commission will also receive presentations on summer camp, teen, and aquatics programs, and on the Going Places Grant. A director's report with project updates will be provided.

• Approval of March 13, 2024 minutes
• Fee waivers for March
• Presentation on Summer Camp, Teens, and Aquatics
• Going Places Grant presentation
• Director's Report with project updates

Historic Preservation Commission (HPC)

The Historic Preservation Commission will consider two Certificates of Appropriateness for residential projects: an addition and modifications at 2204 Woodrow Street (COA2400016) and an addition, modifications, and site work at 804 Onslow Street (COA2400018). The meeting also includes approval of April 2, 2024 minutes, a historic moment, swearing-in of witnesses, and updates on a newsletter, minor COAs, and committee reports.

• COA2400016 – 2204 Woodrow Street – Addition and Modifications
• COA2400018 – 804 Onslow Street – Addition, Modifications and Site work
• Approval of draft minutes from April 2, 2024
• Minor COA report and committees' updates
• Newsletter discussion under Old Business

Human Relations Commission

The Durham Human Relations Commission is holding its May 2024 monthly meeting. The agenda includes committee reports on lead in parks and affordable housing, approval of April meeting minutes, and appointment of a nominations committee for officer elections. The commission also has two vacant seats and a $1,000 grant that must be spent by June 30, 2024.

• Discussion of lead in Durham parks and soil testing
• Interest in affordable housing as a top issue from commissioner survey
• Appointment of DHRC Nominations Committee for officer elections
• Two vacant commission seats: one Caucasian/Non-Hispanic, one Mayor's Appointee
• $1,000 City Council grant must be spent by June 30, 2024 or be lost

Affordable Housing Implementation Committee (AHIC)

The committee will meet virtually to review updates from the Durham Housing Authority and Community Development. The agenda also includes a presentation from United Minority Contractors of North Carolina.

• DHA updates from Anthony Scott
• Presentation by United Minority Contractors of North Carolina
• Community Development updates from Reginald J. Johnson
• Approval of February 1, 2024 minutes

Joint City-County Planning Committee (JCCPC)

The Joint City-County Planning Committee will meet to discuss the New Unified Development Ordinance (UDO) update, a major land-use regulation rewrite. The agenda includes staff presentations and a 90-minute discussion. No minutes are pending approval.

• New UDO Update – 90-minute discussion with staff presentation and memo (Bo Dobrzenski, AICP, CZO, Assistant Planning Director)

Durham Convention Center Authority

The Durham Convention Center Authority will meet to review financial performance and a feasibility study. The body will also discuss the DCCA reception/retreat and meeting format.

• Financial performance review
• Feasibility study discussion
• DCCA Reception/Retreat planning

Homeless Services Advisory Committee

The Durham Homeless Services Advisory Committee is meeting virtually to hear informational reports on system performance, including the January 2024 Point-in-Time Count, and a presentation from the Early Childhood Homelessness Task Force on service gaps for young children and families. The committee will also discuss proposed changes to its governance charter and approve minutes from February and March 2024.

• January 2024 Point-in-Time Count and system performance report for FY ending September 2023
• Early Childhood Homelessness Task Force presentation on service gaps for young children and families
• Proposed changes to HSAC Governance Charter
• Approval of February and March 2024 minutes
• Vacancies: County seat (Corporate/Private Sector), City seats (Faith Community, Former Homeless Person)

Board of Adjustment (BOA)

The Board of Adjustment will hold a public hearing on four variance requests from city zoning standards. The items include a riparian buffer variance at 4115 Swarthmore Road, a side yard setback variance at 3611 Saint Marks Road, a fence height variance at 1914 Stadium Drive, and a major specimen tree preservation variance at 833 Clayton Road. The board will also consider approval of orders for previously heard cases.

• Variance from riparian buffer standards at 4115 Swarthmore Road (B2400002)
• Variance from side yard setback standards at 3611 Saint Marks Road (B2400005)
• Variance from fence height standards at 1914 Stadium Drive (B2400011)
• Variance from major specimen tree preservation standards at 833 Clayton Road (B2400012)

Audit Services Oversight Committee

The Audit Services Oversight Committee will review audit activities including the American Rescue Plan Act (ARPA) performance audit, the 3Q24 audit recommendation follow-up, and the 3Q24 fraud, waste, and abuse report. They will also discuss the proposed FY25 Annual Audit Plan. The meeting is largely informational and discussion-focused, with no votes on specific contracts or ordinances listed.

• American Rescue Plan Act (ARPA) Performance Audit presentation and discussion
• 3Q24 Audit Recommendation Follow-Up Report
• 3Q24 Fraud, Waste and Abuse Report
• Discussion of FY25 Annual Audit Plan
• Approval of March 25, 2024 meeting minutes

Durham Cultural Advisory Board

The board will vote on adopting new criteria for the Public Art Committee's review process. Members will also discuss officer nominations and review the RFP process for FY25 festivals. The meeting includes updates on the Cultural Roadmap and current festival contracts.

• Adoption of Public Art Committee’s Criteria and Guiding Question for Public Art Review
• Review of criteria for the FY25 Festival & Special Event RFP process
• DCAB officer nominations
• Updates on FY24 Festival & Special Event contracting status

Appearance Commission (DAC)

The Durham Appearance Commission will hold a retreat to discuss the Bull Cityscape Awards, set goals for the fiscal year starting July 1, and plan the next year's budget. The commission will also elect officers and note that City Clerk funds must be used by May 17, 2024. A Racial Equity Training is scheduled for the June meeting.

• Discuss Bull Cityscape Awards
• Goal setting for next fiscal year (starts July 1)
• Budget discussion for next fiscal year
• Election of officers
• City Clerk funds ($1,000) must be used by May 17, 2024

Housing Appeals Board

The Durham Housing Appeals Board will hold hearings on four housing code violation cases. Three properties are recommended for repair only, while one vacant property at 1212 Merrick St. is recommended for demolition. The board will decide whether to authorize the city to repair or demolish the structures and impose civil penalties on owners.

• 1106 E Lawson St.: repair only, estimated repair cost $5,147.37, owner faces $5,000 in civil penalties
• 1815 Guess Rd.: repair only, estimated repair cost $8,456.85, owner faces $5,000 in civil penalties
• 1905 S Roxboro St.: repair only, estimated repair cost $5,464.80, owner faces $250 administrative fee
• 1212 Merrick St.: repair or demolish (>50% damage), staff recommends demolition
• All cases include $250 administrative fees and potential $300/month civil penalties up to $5,000

Civilian Police Review Board

The Civilian Police Review Board is meeting to handle routine business: approving the agenda and minutes, hearing public comments, and discussing old business. The main substantive items are planning a community presentation and forum, and receiving an update on board membership.

• Community presentation and forum planning
• Update on membership

Racial Equity Commission

The Durham Racial Equity Commission will review and discuss spreadsheet findings related to poverty reduction and housing, followed by a discussion of next steps. The agenda also includes public comment, approval of the March minutes, and an icebreaker.

• Discussion of spreadsheet findings on poverty reduction and housing
• Public comment period
• Approval of March meeting minutes

Environmental Affairs Board (EAB)

The Environmental Affairs Board is meeting for routine business, including approving minutes, announcements, and new or ongoing business. The main item is a 100-minute annual retreat. No specific decisions or proposals are listed on the agenda.

• Annual retreat (100 minutes) for board planning
• Approval of EAB minutes
• Announcements and conflicts of interest
• New and ongoing business discussion

Durham Open Space and Trails Commission (DOST)

The commission will receive updates from staff and liaisons and discuss its goals and priorities. The body is also coordinating the 2024 DOST Trails Tour scheduled for May 8.

• DOST Trails Tour 2024: May 8 at 6pm at City Hall
• Discussion of DOST Goals and Priorities
• Updates from Tom Dawson, DPR

Durham Bicycle and Pedestrian Advisory Commission

The commission will discuss Durham’s microtransit and paratransit services. Members will also review committee reports and discuss subcommittee mechanics, including public engagement and recording. The meeting includes updates on new member openings and upcoming presentation topics.

• Presentation on Durham’s Microtransit and Paratransit Services
• Review of re-drafted walk audit letter regarding a road diet
• Discussion on subcommittee mechanics, including public engagement and recording
• Updates on new member openings

Public Art Committee

The committee will review a request for approval of artistic signage for city-owned parks created by Breastfeed Durham. Members will also discuss recommendations for new committee members and upcoming leadership nominations.

• Review of DPR park signage in partnership with Breastfeed Durham
• Recommendation of applicants to fill a committee vacancy
• Discussion regarding Public Art Committee Task Forces

Mayor's Committee for Persons with Disabilities

The Mayor's Committee for Persons with Disabilities is meeting to review minutes, hear committee updates, and receive presentations on Aging Well Durham, the TBI Waiver and Durham Network of Care, and the Eno River Park Advisory Committee. The agenda is largely informational, with no votes or decisions listed.

• Overview of Aging Well Durham by Executive Director Shelisa Howard-Martinez
• TBI Waiver and Durham Network of Care presentation by Victoria Mosey
• Eno River Park Advisory Committee update by Gloria Whitehead
• Discussion of office hours at City Hall for the committee

Planning Commission (PC)

The Durham Planning Commission will hold public hearings on several zoning map changes and comprehensive plan amendments, including the Duke East Campus Addition, Duke Central Campus Addition, Sagebrook, and Alford Tract. The commission will also approve minutes from previous meetings and receive committee updates.

• Public hearing on Z2200048-A2200003 Duke East Campus Addition
• Public hearing on Z2200047 Duke Central Campus Addition
• Public hearing on Z2200019 (BDG2200013) Sagebrook
• Public hearing on Z2300031 (BDG2300020) Alford Tract
• Approval of minutes from March 12 and February 13, 2024

Joint City-County Planning Committee (JCCPC)

The Joint City-County Planning Committee will discuss and potentially act on TC2400001 Omnibus 19, a zoning text amendment. They will also receive presentations on affordable housing planning strategies, the Planning4Equity annual report, and tracking permanent conservation of land in Durham. The committee will elect officers and approve the FY2025 work program.

• TC2400001 Omnibus 19 zoning text amendment (30-minute discussion)
• Affordable Housing Planning Strategies presentation (20 minutes)
• Planning4Equity Annual Report (20 minutes)
• Tracking Permanent Conservation of Land in Durham (30 minutes)
• FY2025 Work Program approval (20 minutes)

Historic Preservation Commission (HPC)

The Historic Preservation Commission will consider two Certificates of Appropriateness: a new construction at 1204 Vickers Avenue (continued from March) and an addition/modifications/site work at 614 Arnette Avenue. The commission will also approve minutes from March 5, 2024, hear a staff report on minor COAs, and receive committee updates. The meeting is scheduled for April 2, 2024, at 9:00 a.m. in City Hall.

• COA2300065 – 1204 Vickers Avenue – New Construction (continued from March)
• COA2400004 – 614 Arnette Avenue – Addition, Modifications and Site Work
• Approval of March 5, 2024, draft minutes
• Minor COA report and committees' updates

Human Relations Commission

The Durham Human Relations Commission will receive a presentation from the Department of Neighborhood Improvement Services and discuss how to spend the remaining $966.79 of its $1,000 City Council grant before the fiscal year ends June 30. Commissioners will also consider appointing a nominations committee for officer elections at the May meeting.

• $966.79 remaining in City Council grant funds, must be spent by June 30
• Presentation by NIS Assistant Director Alexis John
• Appointment of nominations committee for May officer elections
• Two vacant DHRC seats: one Caucasian/Non-Hispanic, one Mayor's Appointee
• Approval of March 2024 meeting minutes

Homeless Services Advisory Committee

The Durham Homeless Services Advisory Committee is meeting virtually to review the February 2024 minutes, receive a quarterly policy report, and debrief on the Continuum of Care (CoC) NOFA grant scores. The CoC debriefing will include discussion of next steps and improvements. The meeting is largely informational, with formal approval only needed for the minutes.

• Approval of February 2024 HSAC minutes
• Policy and Planning Quarterly Report (informational)
• CoC NOFA debriefing on scores and next steps (informational)
• CoC Listserv request link for notifications (informational)
• One County-appointed HSAC seat available (Corporate/Private Sector)

Audit Services Oversight Committee

The Audit Services Oversight Committee will review the results of the Participatory Budgeting Cycle 1 audit, including the implementation of audit recommendations and their impact on Cycle 3. The committee will also discuss the audit plan process through a whiteboard idea generation exercise. This is a working session focused on oversight and planning, not a final decision-making meeting.

• Review of Participatory Budgeting Cycle 1 Audit and implementation of recommendations
• Discussion of audit impact on Cycle 3
• Audit Plan Process Discussion & Whiteboard Idea Generation Exercise
• Presentation by Andrew Holland, Assistant Director, BMS Department
• Led by Sonal Patel and Dredlin Rodriguez from Audit Services

Citizens Advisory Committee

The Citizens Advisory Committee will hear a presentation from Mayor Leonardo Williams on an affordable housing vision, along with a department update from Community Development Director Reginald J. Johnson. The meeting also includes routine items such as minutes review, public comments, and announcements.

• Welcome and Affordable Housing Vision presented by Mayor Leonardo Williams
• Community Development Department Update from Director Reginald J. Johnson
• Discussion of Community Development Week
• Planning for a committee retreat

Appearance Commission (DAC)

The Appearance Commission will discuss the Bull Cityscape Awards, review a draft equity and land acknowledgement statement, and hear proposals for using a City Clerk Grant. The meeting also includes a treasurer's report showing $7,770.24 in available funds.

• Discuss Bull Cityscape Awards and website design feedback
• Review next draft of Equity and Land Acknowledgement statement
• Hear proposals for using the City Clerk Grant
• Treasurer's report: $7,770.24 in available funds

Durham Cultural Advisory Board

The Durham Cultural Advisory Board will consider adopting standardized criteria to evaluate proposed public artwork before city approval, determining how projects are reviewed for community impact. Members will also review fiscal year 2024 festival contracting status, which determines which local events receive city support. A funding request from Pfc. Booker T. Spicely and an update on ARPA Arts Durham programming will be discussed.

• Adoption vote on the Public Art Committee’s Criteria and Guiding Question for Public Art Review
• Status update on FY24 Festival & Special Event contracts; executed or pending agreements listed for organizations including American Dance Festival, Duke University, Durham Central Park, and LGBTQ Center of Durham
• Discussion of non-compliant festival applicants Bull City Summit and Art of Cool, with contract negotiations recommended for termination due to missed deadlines
• Consideration of a public funding proposal from Pfc. Booker T. Spicely
• Review of second-term reappointments for four city council-appointed board members

Housing Appeals Board

The Durham Housing Appeals Board will hold hearings on four housing code violation cases, deciding whether to order repairs or demolition. Staff recommends repair for three properties and demolition for one, with potential civil penalties for non-compliant owners.

• 1106 E Lawson St: repair order, $5,147.37 estimated cost, $5,000 civil penalty accrued
• 1815 Guess Rd: repair order, $8,456.85 estimated cost, $5,000 civil penalty accrued
• 1905 S Roxboro St: repair order, $5,464.80 estimated cost, $250 admin fee only
• 1212 Merrick St: demolition recommended, vacant property, owner appeared at hearings

Civilian Police Review Board

The Civilian Police Review Board is meeting to handle routine business, including approving the agenda and minutes from its January 17, 2024 meeting. The board will also discuss planning for community presentations and forums, receive an update on membership, and consider proposed amendments to its procedure manual.

• Action on January 17, 2024 meeting minutes
• Community presentation planning
• Community forum planning
• Update on membership
• Proposed procedure manual amendments

Racial Equity Commission

The Racial Equity Commission is holding its monthly meeting, which includes public comment, approval of minutes, a recap of a Black History Month proclamation, and substantial time for subcommittee work and reports. The agenda is largely procedural and focused on internal commission activities.

• Public comment period
• Approval of February meeting minutes
• Black History Month Proclamation recap
• Subcommittee work time and report out

Durham Open Space and Trails Commission (DOST)

The commission will meet to review staff, liaison, and committee updates. The primary agenda item is a continuation of the DOST Goals and Priorities Exercise.

• DOST Goals and Priorities Exercise

Durham Bicycle and Pedestrian Advisory Commission

The Durham Bicycle and Pedestrian Advisory Commission will receive an update on Durham Vision Zero. The commission will also discuss the use of outstanding BPAC funds and volunteer needs for Bike Month and Earth Day.

• Durham Vision Zero update
• Use of outstanding BPAC funds
• Volunteer recruitment for Bike Month and Earth Day
• Re-drafted walk audit letter

Mayor's Hispanic/Latino Committee

The committee reviewed proposed changes to its By-Laws and provided updates for the Pinata at the Park event at Durham Central. Members assigned team leads for logistics, sponsorships, and community support activities.

• Approval of February 2024 meeting minutes
• Discussion regarding By-Law changes
• Planning updates for Pinata at the Park at Durham Central
• Assignment of team leads for logistics and sponsorships

Recreation Advisory Commission

The Recreation Advisory Commission is meeting to discuss community engagement reports, approve February minutes, and consider March fee waivers. The main agenda items include a presentation on the FY24/25 budget and Capital Improvement Plan, a proposal to change the April meeting date, and the Director's Report with project updates.

• Approval of February 14, 2024 minutes
• March fee waivers action item
• FY24/25 Budget & CIP presentation
• April meeting change proposal
• Director's Report with project updates

Mayor's Council for Women

The Mayor's Council for Women is meeting to discuss the upcoming 21st Annual Women's Forum scheduled for March 26th at 6 pm, along with a Women's History Month press conference and an International Women's Month proclamation. The council will also address council elections and the date when new members will take office.

• 21st Annual Women's Forum on March 26th at 6 pm
• International Women's Month proclamation
• Women's History Month press conference
• Council elections and date of taking office

DPAC Oversight Committee

The DPAC Oversight Committee will meet to approve minutes from September 2023, receive a presentation on DPAC operations, and discuss a city update on major projects. A committee update and new business item regarding $1,000 in grant funds are also on the agenda. Public comments will be taken before adjournment.

• New Business: Grant Funds - $1,000
• DPAC Presentation
• City Update: Major Projects
• Approval of Minutes from September 19, 2023

Public Art Committee

The committee will vote to adopt three primary goals for 2024, focusing on the Durham Cultural Roadmap and local artist capacity building. Members will also discuss task force updates and address a vacancy following a recent resignation.

• Adoption of three committee goals for 2024
• Approval of February 2024 meeting minutes
• Review of one committee vacancy following Sia Thorne’s resignation

Mayor's Committee for Persons with Disabilities

The Mayor's Committee for Persons with Disabilities meets virtually to hear presentations on computer classes for low-vision/impaired residents, city mobility services accessibility, the LYFT program, and ADA matters. The committee will also discuss office hours at City Hall and handle routine business like approving minutes and receiving reports.

• Speaker: Lile Stephens, Kramden Director of Programs, on computer classes for low/vision impaired
• Speaker: Brian Fahey, Mobility Services Manager, on accessibility
• Speaker: Jennifer Green, Mobility Services Planning Manager, on LYFT program
• Speaker: Sharon Williams on ADA
• Discussion of office hours for the committee at City Hall

Planning Commission (PC)

The Durham Planning Commission will hold public hearings on seven zoning map change requests, including initial hearings for three cases and continued hearings for four others. One application (1914 & 1916 E Cornwallis Road) was withdrawn and will not be heard. The commission will also vote on its rules of procedure and discuss the FY25 work program.

• Initial zoning hearings: Cates Estate (Z2300010A), 1324 Bungalow (Z2300035A), 3411 & 3417 Pickett Road (Z2300036A)
• Zoning hearings: Fayetteville Road (Z2300017), 1414 Highway 54 (Z2300023), 5005 & 4917 Chin Page Road (Z2300032), Trellis Durham RTP (Z2400004)
• Application Z2300019 for 1914 & 1916 E Cornwallis Road withdrawn by applicant on 3.11.24
• Vote on Rules of Procedure
• Discussion of FY25 Work Program

Environmental Affairs Board (EAB)

The Environmental Affairs Board will hear updates and discuss advocacy on several environmental issues, including a Lights Out Durham resolution, textile recycling options, lead in city parks, and a letter of support for Duke Environmental Law Clinic work. The board will also hold a work session on the Moriah Energy Center and UDO revisions.

• Lights Out Durham resolution and Year of the Aerial Insectivore proclamation
• Textile recycling: city procurement options and UDO changes
• Lead in city parks: advocacy update from Walltown Community Association
• Letter of support for Duke Environmental Law Clinic advocacy
• Work session: Moriah Energy Center next steps, EPE UDO Revision Taskforce

Historic Preservation Commission (HPC)

The Historic Preservation Commission is meeting to handle routine business, including approving February minutes and receiving committee updates. The main item is a continued Certificate of Appropriateness review for new construction at 1204 Vickers Avenue, with a possible further continuation request. The commission will also hear a report on minor COAs and discuss a newsletter.

• COA2300065 – 1204 Vickers Avenue – New Construction (continued from January, possible continuation request)
• Approval of summary minutes from February 6, 2024
• Minor COA report
• Newsletter discussion
• Committees updates

Homeless Services Advisory Committee

The committee will review the Durham CoC’s performance data for the federal fiscal year ending September 30, 2023. Members will also receive a presentation on healthcare services and resources for people experiencing homelessness.

• Review of HUD System Performance Measures
• Presentation on healthcare services and system gaps
• HSAC Retreat summary
• Quarterly report from the Executive Committee

Audit Services Oversight Committee

The Audit Services Oversight Committee is meeting to review a performance audit on take-home vehicles. The agenda includes approval of minutes and discussion of the audit findings.

• Take-Home Vehicles Performance Audit February 2024 presentation and discussion

Citizens Advisory Committee

The Citizens Advisory Committee will hear a presentation from the Durham Housing Authority on real estate development, receive a Community Development Department update, and review the FY2024-2025 Annual Action Plan funding chart. The committee will also consider a by-laws amendment and discuss conflict of interest forms.

• Durham Housing Authority presentation on real estate development by Anthony Snell
• FY2024-2025 Annual Action Plan funding chart review
• By-laws amendment discussion
• Conflict of interest forms review
• Community Development Department update by Reginald J. Johnson

Durham Convention Center Authority

The Durham Convention Center Authority is meeting to review the FY 25 budget and FY 23 incentives. The body will also discuss the format of its meetings and plans for a retreat and reception.

• DCCA Budget FY 25
• DCCA Incentive FY 23
• DCCA Retreat/Reception
• DCCA meeting format discussion

Housing Appeals Board

The Durham Housing Appeals Board will hold hearings on four housing code violation cases, each with a staff recommendation for repair, and one appeal. The board will also consider adopting ordinances authorizing repairs and imposing monthly civil penalties on non-compliant owners.

• Appeal Case 23-5403 at 202 S Guthrie Ave
• 1615 Fayetteville St: repair order, $4,389.52 estimate, $900 civil penalties
• 3500 Rawdon Dr: repair order, $3,477.65 estimate
• 2813 Shenandoah Ave: repair order, $16,535.27 estimate, $300 civil penalties
• 3716 Four Seasons Dr: repair order, $5,170.24 estimate

Appearance Commission (DAC)

The Durham Appearance Commission will meet to discuss the Bull Cityscape Awards, review a draft equity and land acknowledgement statement, and hear proposals for using a City Clerk Grant. The meeting also includes a treasurer's report showing $7,770.24 in available funds and announcements about a recent annual report presentation and upcoming racial equity training.

• Discussion of Bull Cityscape Awards and website design feedback
• Review of next draft of Equity and Land Acknowledgement statement
• Proposals for using $1,000 City Clerk Grant for FY24
• Treasurer's report: $7,770.24 total available funds
• Racial Equity Training by Office of Equity and Inclusion scheduled for June meeting

Durham Cultural Advisory Board

The Durham Cultural Advisory Board will vote to recommend top applicants for a vacant board position to the City Council. The meeting includes updates on the FY24 RFP for festival and special event contracting and a presentation from Creative Greensboro's Chief Creative Economy Officer.

• Vote to recommend three member applicants to City Council
• Updates on FY24 RFP for Festival & Special Event Contracting status
• Presentation by Jocquelyn Boone, Chief Creative Economy Officer of Creative Greensboro
• Feedback on the Poet Laureate Process
• Public Art Committee updates

Racial Equity Commission

The Racial Equity Commission is meeting to discuss its future direction, including highlights from a retreat, updates to taskforce spreadsheets, a new template for working groups, and expectations for commissioners' time commitment. The agenda is largely procedural and forward-looking, with no votes on specific policies or contracts.

• Vision for the RE Commission going forward
• Highlights from the retreat
• Taskforce spreadsheet updates
• New template for working groups
• Time commitment and commissioner expectations

Durham Open Space and Trails Commission (DOST)

The Commission is meeting to review staff and committee updates and address old business. Key agenda items include the adoption of DOST Bylaws and a goals and priorities exercise.

• Adoption of DOST Bylaws
• DOST Goals and Priorities Exercise

Durham Bicycle and Pedestrian Advisory Commission

The Durham Bicycle and Pedestrian Advisory Commission will review committee reports and updates from the County Department of Transportation. The commission is also discussing next steps for the UDO rewrite and a walk audit.

• Update on UDO rewrite and Walk Audit
• Bike Durham coordination regarding project updates and budget ask
• County Department of Transportation update from Ryan Eldridge
• Report from Education, Encouragement, and Engagement Committee
• Report from Development Review Committee

Public Art Committee

The Public Art Committee will discuss 2024 goals, task force updates, and planning for the upcoming year. The committee is also scheduled to vote on recommending review criteria and guidelines to the Durham Cultural Advisory Board.

• Action to recommend approval of Public Art Committee Review Criteria & Guidelines
• Review of 2023 Look Back & DCAB Annual Report
• Discussion of 2024 goals and task force updates
• Development of a 2024 calendar of topics
• Approval of December 2023 meeting summary minutes

Recreation Advisory Commission

The Recreation Advisory Commission is meeting to approve minutes, consider January fee waivers, and receive updates on community engagement, the annual report, and the DPR Centennial. The director will also provide a report on projects.

• Approval of December 13, 2023 minutes
• Fee waivers for January (action item)
• Annual report presentation
• DPR Centennial presentation
• Director's report with project updates

Joint City-County Planning Committee (JCCPC)

The Joint City-County Planning Committee will receive annual reports from five appointed boards and hear a presentation on Research Triangle Park's RTP 3.0 plan. Members will also discuss the RTP South multimodal rezoning, an update on the Unified Development Ordinance rewrite, and a preview of the FY25 Planning Department work program. The meeting includes election of officers and approval of prior minutes.

• RTP 3.0 presentation by Travis Crayton, AICP, Senior Director of Planning for Research Triangle Park
• RTP South multimodal rezoning discussion
• Unified Development Ordinance (UDO) Re-Write Update
• FY25 Planning Department Work Program Preview
• Annual reports from Appearance Commission, Board of Adjustment, Open Space and Trails Commission, Historic Preservation Commission, and Planning Commission

Environmental Affairs Board (EAB)

The Durham Environmental Affairs Board will hear a presentation on the Moriah Energy Center, an emerging issue on the Person/Durham County line, and discuss a possible response. The board will also vote on two letters of support for environmental issues in the FY25 budget, and review Durham's development approval process. A work session will cover next steps on the energy center and other updates.

• Vote on two FY25 budget letters of support: General Services electric leaf blowers and Dept. of Public Health employee retention
• Discussion of Moriah Energy Center on Person/Durham County line
• Presentation on Durham's development approval process by Planning Department
• Work session: next steps for Moriah Energy Center, update from Jan. 29 Land Use & Planning meeting, retreat planning

Historic Preservation Commission (HPC)

The Historic Preservation Commission will consider a Certificate of Appropriateness for new construction at 848 Sedgefield Street, vote for Chair and Vice Chair, and receive updates on minor COAs and committees. The meeting also includes approval of January minutes and routine administrative items.

• COA2300096 – 848 Sedgefield Street – New Construction
• Vote for Chair and Vice Chair
• Approval of January 9, 2024 minutes
• Minor COA Report
• Newsletter update

Human Relations Commission

The Durham Human Relations Commission holds its February 2024 monthly meeting virtually. The agenda includes ceremonial congratulations to newly appointed City Council liaisons and new DHRC members, public comments, approval of January meeting minutes, committee reports, and a manager's report. The commission will also discuss scheduling in-person meetings and filling four vacant seats.

• Congratulations to new City Council liaisons Chelsea Cook and DeDreana Freeman
• Welcome to new DHRC members Asyia Robertson and Dr. Lottie Barnes
• Four vacant DHRC seats: two for Caucasian/Non-Hispanic, one for Other Person, one for Mayor's Appointee
• Discussion on scheduling in-person meetings for Meet & Greet and new member orientation
• Status update on DHRC-approved changes to City Ordinance Section 34-108 regarding membership composition

Durham Bicycle and Pedestrian Advisory Commission

The Durham Bicycle and Pedestrian Advisory Commission is reviewing the work of its internal committees to set objectives for the year. The meeting includes presentations on committee performance and a discussion to update the guest speaker list.

• Education, Encouragement, and Engagement Committee Report
• Development Review Committee Report
• Plan Implementation and Evaluation Committee Report
• Review of guiding principles and mission
• Update of regular meeting guest speaker/topic list

Affordable Housing Implementation Committee (AHIC)

The committee will meet virtually to review updates from the Durham Housing Authority and the Community Development department. The session includes a review and approval of the November 2, 2023, meeting minutes.

• Approval of November 2, 2023 minutes
• DHA updates from Anthony Snell
• Community Development updates from Reginald J. Johnson

Housing Appeals Board

The Durham Housing Appeals Board is holding an emergency virtual meeting to hear two cases involving housing code violations at 3446 Glasson St., Unit D and 3206 Glasson St., Unit H. Both units lack working heat, and the owner, Morreene Road LLC, has not made repairs after receiving notice. The board will decide whether to authorize the city to repair the violations.

• Docket FY24-HAB024: 3446 Glasson St., Unit D — no heat, smoke detector batteries needed; owner given 72 hours, unresolved.
• Docket FY24-HAB025: 3206 Glasson St. (aka 3346 Glasson St.), Unit H — no heat; owner given 72 hours, unresolved.
• Both properties owned by Morreene Road LLC / DVI-MR LLC, 330 East Main St, Durham.
• Staff recommends authorizing city repair under Durham City Code Chpt 10, Art VI, Sections 10-239 (j) and (l).

Citizens Advisory Committee

The Citizens Advisory Committee will hear a presentation on entitlement funding and the Annual Action Plan, receive a Community Development Department update, and review a request for proposals for city-owned vacant lots. The meeting also includes approval of prior minutes, conflict-of-interest forms, and public comment.

• Entitlement Funding & Annual Action Plan presentation by Maggie Carnegie
• Community Development Department update by Reginald J. Johnson
• City-Owned Vacant Lots RFP review
• Conflict of Interest Forms review

Citizens Advisory Committee

The Citizens Advisory Committee will hear a presentation on entitlement funding and the annual action plan, receive a community development department update, and review a request for proposals for city-owned vacant lots. The meeting also includes approval of prior minutes, conflict of interest forms, and subcommittee check-ins.

• Entitlement Funding & Annual Action Plan Presentation by staff
• Community Development Department Update
• City-Owned Vacant Lots RFP Review

Board of Adjustment (BOA)

The Board of Adjustment will consider seven variance requests and one minor special use permit. Items include variances for greenway connectivity at 3851/3901 Hope Valley Road, project boundary buffers and setbacks for the Pauli Murray Historic Center at 900/906/908 Carroll Street, and tree replacement standards at 4413 Durham Chapel Hill Boulevard. A minor special use permit for a school at 5510 Wake Forest Highway is also on the agenda.

• B2300032: Variance from Third Fork Greenway connection requirement at 3851/3901 Hope Valley Road
• B2300046 & B2300047: Variances for project boundary buffer and rear yard setback for Pauli Murray Historic Center at 900/906/908 Carroll Street
• B2300021, B2300050, B2300051: Three variances for tree replacement standards and project boundary buffers at 4413 Durham Chapel Hill Boulevard (Sport Durst Mitsubishi)
• B2300055: Minor Special Use Permit for a school at 5510 Wake Forest Highway
• New Business includes discussion of the Ordinance to Simplify Codes for Affordable Development (SCAD) and Omnibus 18 UDO Amendment

Audit Services Oversight Committee

The Audit Services Oversight Committee will review several audit reports, including billing and collections performance and fraud, waste, and abuse updates. The committee will also discuss the risk evaluation of long-standing open audit recommendations and consider an external auditor contract.

• Billing and Collections Performance Audit January 2024
• 2Q24 Fraud Waste and Abuse Quarterly Update Report
• 2Q24 Audit Recommendation Follow-Up Quarterly Update Report
• Risk evaluation of long-standing open audit recommendations
• Approval of external auditor contract

Durham Cultural Advisory Board

The board will consider four applicants for a City Council-appointed vacancy. The meeting also includes discussions on the Poet Laureate RFQ process and updates from the Festival & Specials Task Force.

• Review of DCAB New Member Applications: Eric Baer, Eddie Batchelor, Jr., Daniel Ellison, and Crystal E. Taylor
• Presentation and discussion regarding Poet Laureate RFQ Process Improvement
• RFP Festival & Specials Task Force updates
• Announcement of upcoming Durham Cultural Roadmap Community Input Session on January 20

Civilian Police Review Board

The Civilian Police Review Board is meeting to consider amendments to its procedure manual and to plan a community presentation. The board will also receive an update on its membership. The agenda is otherwise routine, with no major decisions or public hearings listed.

• Proposed Procedure Manual Amendments
• Community Presentation Planning
• Update on Membership

Homeless Services Advisory Committee

The Homeless Services Advisory Committee will review updates to Coordinated Entry policies and procedures. Members will also discuss a request for $4.75 million in additional city and county funding for housing vouchers and support services. Additionally, the committee will receive a presentation on the proposed redevelopment of the Urban Ministries of Durham Emergency Shelter.

• Request for $4.75 million in additional city and county funding for housing vouchers and support services
• Approval of Coordinated Entry Policies and Procedure updates
• Presentation on the proposed redevelopment of the Urban Ministries of Durham Emergency Shelter
• Review of the quarterly Performance Management Report
• Overview of the February 28th HSAC Retreat

Durham Open Space and Trails Commission (DOST)

The Durham Open Space and Trails Commission is meeting to review old business including draft bylaws and the annual report. The body will also address a new business item regarding a Board of Adjustment case for the Third Fork Creek Greenway.

• Board of Adjustment Case B2300032 – Third Fork Creek Greenway
• DOST Draft Bylaws
• Matching Grants
• DOST Annual Report
• Trails Tour 2024

Appearance Commission (DAC)

The Durham Appearance Commission will discuss the Bull Cityscape Awards, including equity and land acknowledgement feedback, website design, and proposals for using a City Clerk Grant. The meeting also includes approval of minutes, a treasurer's report showing $7,770.24 in available funds, and announcements about an upcoming annual report presentation.

• Discuss Bull Cityscape Awards with equity and land acknowledgement feedback from Planning4Equity team
• Review website design for Bull Cityscape Awards
• Hear proposals from commission members on using the $1,000 City Clerk Grant for FY24
• Treasurer's report shows total available funds of $7,770.24 across three accounts
• Annual report to be presented to Joint City-County Planning Committee on February 7, 2024

Durham Bicycle and Pedestrian Advisory Commission

The Durham Bicycle and Pedestrian Advisory Commission will discuss Vision Zero updates and committee reports. The commission is scheduled to vote on a walk audit letter for N Roxboro and review Unified Development Ordinance (UDO) recommendations.

• Vote on N Roxboro Walk Audit Letter
• Review of UDO Recommendations
• Vision Zero presentation by Shane McCarthy and Lauren Grove
• Update on resurfacing project engagement events

Mayor's Hispanic/Latino Committee

The committee reviewed November 2023 minutes and discussed proposed changes to the committee by-laws. Members planned upcoming workshops on financial literacy and immigration matters, as well as a change to the meeting time.

• Proposed changes to committee by-laws
• Vote to change meeting time to 6:30-7:30 PM starting in February
• Planning for financial literacy and immigration matters workshops
• Discussion regarding scholarship fund administration through a non-profit
• Review of the 2023-24 work plan

Durham Convention Center Authority

The Durham Convention Center Authority reviewed financial reports and discussed facility updates. The board discussed a future retreat and the potential for a new convention center following March 2024 voting.

• YTD net gain of $241,845, which is $265,419 above budget
• Spent approximately $15,000 on brush removal and replanting planters
• Planned capital improvements including bath renovations and new plaza lighting
• Discussion of a feasibility study with information expected at the February meeting
• $1,000 allotted for Board retreat

Public Art Committee

The Durham Cultural Advisory Board will consider four applicants for a City Council-appointed vacancy. The meeting also includes discussions on improving the Poet Laureate RFQ process and updates from the Festival & Specials Task Force.

• Review of new member applications: Eric Baer, Eddie Batchelor, Jr., Daniel Ellison, and Crystal E. Taylor
• Presentation and discussion on Poet Laureate RFQ process improvement
• RFP Festival & Specials Task Force updates
• Announcement of upcoming February 21 meeting to recommend Poet Laureate to Mayor

Mayor's Council for Women

The Mayor's Council for Women is discussing the upcoming transition of its Chair and Co-Chair positions, with Gloria stepping down as Chair and Cassandra as Co-Chair. Nominations for replacements will be considered in January and February. The council will also discuss plans for Women's History Month and receive an update on the Coat Closet project.

• Chair and Co-Chair nominations to be considered for January and February
• Women's History Month discussion
• Coat Closet update from Shea and Akeeya

Environmental Affairs Board (EAB)

The Environmental Affairs Board is meeting to hear presentations on the urban heat island effect and construction runoff, with a proposal to amend the UDO to prevent water quality deterioration. The board will also review Durham's mass grading and sediment control UDO amendments if time permits.

• Discussion of urban heat island effect and its impact on Durham
• Proposed UDO changes to prevent construction runoff water quality deterioration
• Review of Durham's Mass Grading & Tree Preservation UDO Amendment
• Review of Durham's Recent Sediment and Erosion Control UDO Amendment

Human Relations Commission

The Durham Human Relations Commission holds its January 2024 monthly meeting virtually. The agenda includes committee reports, a discussion of a plan to line Fayetteville Street with tea lights for MLK weekend, and an update on six vacant commission seats.

• Discussion of plan to place tea lights in white bags along Fayetteville Street for MLK weekend
• Update on six vacant DHRC seats: two for Caucasian/Non-Hispanic, two for African American, one for Other Person, one for Mayor’s Appointee
• Committee reports from Annual Awards, Community Outreach, Policies & Procedures, and Social Media/Marketing committees
• Approval of minutes from the December 2023 meeting