East Chicago public meetings in 2023

Park Board

The East Chicago Park Board is meeting to handle routine administrative matters, including approving payrolls and warrants. They will also discuss the 2024 meeting schedule and a purchase order report. Public comments will be taken.

• Approval of payroll dated December 15, 2023
• Approval of payroll dated December 22, 2023
• Approval of warrant 122923PB for $29,492.27
• Approval of warrant 121223PB for $3,966.94
• Discussion of 2024 Park Board schedule

Sanitary Board

The East Chicago Board of Sanitary Commissioners will consider approving 2024 salary schedules and budget appropriations for its utility, solid waste, and wastewater divisions. The board will also review check warrants, field operations reports, and a proposal from A&Z Engineering for $6,900.

• Resolutions SD 23-09 through SD 23-11 establishing 2024 salary schedules for utility, solid waste, and wastewater employees
• Resolutions SD 23-12 through SD 23-15 appropriating funds for sewage construction, wastewater operations, replacement reserve, and debt service for fiscal year 2024
• Check warrants totaling $117,470.55 (wastewater) and $592,210.66 (wastewater) for December 2023
• Proposal from A&Z Engineering, LLC for $6,900
• Past due invoice from Cintas for $882.46

Stormwater Board

The Board of Storm Water Commissioners will discuss the 2024 election of officers and review financial reports. The body is considering resolutions to establish the 2024 employee salary schedule and district fund appropriations.

• Resolution ST 23-09: Salary and wage schedule for Storm Water Division employees for FY 2024
• Resolution ST 23-10: East Chicago Storm Water District Fund Appropriation
• Past due invoice for Butler, Fairman, Seufert in the amount of $28,676.56
• Check warrants totaling $45,669.19
• Review of 2023 Actual/Forecast Statement of Receipts and Disbursements

Merit Commission

The East Chicago Police Merit Commission discussed benefits and seniority for officers hired through emergency hire as Master Patrol Officers (MPO). The commission plans to prepare a resolution clarifying that emergency hires with three years of service receive MPO pay and benefits, including vacation. No new business was discussed.

• Discussion of benefits and seniority for emergency-hire MPOs with three years of service
• Resolution to be prepared for next meeting to clarify MPO pay and benefits for emergency hires
• Chief reported NW Regional SWAT academy may freeze for a year; ECPD can still hire and provide pre-basic course
• Next regular meeting scheduled for January 3, 2024 at 4:30 PM

Redevelopment Commission

The Commission will consider approving year-end encumbered items and a professional stenographer contract for 2024. The meeting also includes motions to set property values for three locations and a motion regarding federal HUD funds for an emergency rehab project.

• Contract award to BOSS Reporters for professional stenography services
• Property value setting for 3846 Euclid Avenue, 3925 Evergreen Street, and 3614 Fir Street
• Federal HUD funds motion for Emergency Rehab Project at 1010 W. 145th Street
• Bid opening for renovation and sale of property at 4024 Deal Street

Water Board

The Board of Directors for the Department of Waterworks is reviewing 2024 budgets for utility construction, tank refurbishment, and administration. The meeting includes proposals for water leak repairs and several service agreements for the coming year.

• Augusten Electric Inc. contract for $407,000.00
• 2024 budgets for Water Utility Construction (Fund 6105), Water Tank Refurbishment (Fund 6106), and Water Department (Fund 6101)
• Calumet City Plumbing Co. Inc. proposals for 4008 Alder Street ($8,250.00) and 5033 Melville Avenue ($7,750.00)
• Service rate agreements for 2024 not to exceed $150,000.00 each for Associated Technical Services LTD, Calumet City Plumbing Co. Inc, and R & D Construction 1 Inc
• Faegre Drinker 2024 Service Agreement not to exceed $150,000.00

Planning Commission

The East Chicago Plan Commission will meet to review the City Planner’s Report. The report includes discussions regarding 4400 Homerlee and 3727 Main Street.

• Demising wall discussion for 4400 Homerlee
• Goat Ca Phe Coffee Shop update for 3727 Main Street

Economic Development Commissions

This is a procedural meeting with call to order, roll call, pledge, approval of November 27 minutes, old and new business, informational item on Redevelopment Commission minutes from October 3, public comments, and commissioner comments. No substantive decisions or proposals are listed.

• Approval of minutes from November 27, 2023
• Informational item: Redevelopment Commission minutes from October 3, 2023
• Next meeting scheduled for January 22, 2024 at 4:30 p.m.

Board of Works

The Board of Works is reviewing numerous service agreements, professional assessments, and maintenance contracts for city departments. Items include landscaping bids, fire department equipment repairs, and various legal and technology subscriptions.

• Landscaping contracts for grass cutting and green space from Calumet Waste, Regional Services, R&D Construction, and Great Lakes Landscape
• De-Vine Landscaping proposals for 2024 lawn service ($113,250) and tree watering ($27,612)
• Fire Department repair proposals for Truck 2522 ($13,350.97) and Rescue 2531 ($13,178.76)
• People Experts LLC HR assessment for the Mayor's Office at $12,000
• First Group Engineering change order resulting in a net decrease of $91,194.18 for the 2023 HMV paving project

Board of Safety

The Board of Public Safety is meeting to review November 2023 reports from the Fire Department. The board is also considering an emergency order to vacate an unsafe premises at 3816 Ivy St.

• Emergency Order to Vacate an Unsafe Premises: 3816 Ivy St.
• Fire Department Bureau Reports for November 2023
• Fire Department Training Report for November 2023
• Fire Department Absentee Reports for November 2023
• Fire Department Equipment Report for November 2023

Sanitary Board

The East Chicago Board of Sanitary Commissioners will review and potentially approve several 2024 service agreements, including legal services, pest control, and equipment rates, plus a $1.35 million plow truck purchase quote for Public Works. The board will also approve minutes, check warrants, and hear reports from operations, solid waste, financials, and legal counsel.

• 2024 Legal Service Agreement with Attorney J. Allegretti — not to exceed $45,000
• Lindco Equipment plow truck sales quote — $1,352,586.00 for Public Works
• 2024 Luke Car Wash Agreement — not to exceed $5,000
• 2024 Fissinger Agreement — not to exceed $10,000
• Check warrants: Sanitary District Wastewater $37,947.33, Solid Waste $156,947.32, Solids $107,698.67

Stormwater Board

The Board of Sanitary Commissioners is reviewing several 2024 service agreements and rate sheets. The meeting includes a proposal for new plow trucks for Public Works and various operational contracts for the wastewater and solid waste divisions.

• Lindeo Equipment sales quote for plow trucks: $1,352,586.00
• 2024 Agreement for Legal Service (Attorney J. Allegretti): Not to exceed $45,000
• NH Tierra 2024 Rate Sheet: Not to exceed $90,000
• Wastewater Division check warrants totaling $37,947.33 and $156,947.32
• Solid Waste Division check warrants totaling $107,698.67

Merit Commission

The East Chicago Police Merit Commission held a regular meeting, approving the agenda and prior minutes. The main action was certifying the list of new police hires. No other business was discussed.

• Certified new hires: Isaiah Rivera, Joshua Williams, Justin Crocker
• Approved minutes of November 15, 2023 meeting
• Next meeting scheduled for December 20, 2023 at 4:30 PM

Redevelopment Commission

The East Chicago Redevelopment Commission is meeting to approve minutes, a legal services engagement, federal HUD funds for an emergency rehab project, and a resolution amending annual action plans for CDBG funds. The agenda is mostly routine approvals with one public expression period.

• Approval of minutes from November 22, 2023
• Letter of Engagement for Legal Services of Tolbert & Tolbert LLC
• Federal HUD funds for Emergency Rehab at 2203 Purdue Drive
• Resolution 2023-RED-1915 approving substantial amendment to FY 2020-2023 CDBG annual action plans

Water Board

The East Chicago Department of Waterworks Board of Directors is reviewing several proposals for water line and meter pit repairs. The board is also considering budget appropriation transfers and service agreements for 2024 legal, financial, and maintenance services.

• Multiple repair proposals from Calumet City Plumbing Co. Inc. for leaks at Emlyn Place, Elm St, W 142nd St, Olcott Ave, 145th St, and Pennsylvania Ave
• M. E. Simpson, Inc. proposals for Water Audit ($17,000), Leak Survey ($22,440), Hydrant Maintenance ($27,000), and Meter Testing ($35,000)
• Global Infrastructure proposals for cleaning Old Pump House ($28,022.40) and New Pump House ($32,123.80)
• 2024 Service Agreement for Joseph Allegretti for legal services not to exceed $45,000
• Resolutions WD 23-34, WD 23-35, and WD 23-36 regarding budget appropriation transfers

Planning Commission

The Plan Commission will meet to discuss the City Planner's report regarding a demising wall at 4400 Homerlee. The meeting also includes the approval of minutes from the November 20, 2023, regular meeting.

• City Planner’s Report: 4400 Homerlee Demising Wall
• Approval of Minutes: Regular Meeting of Monday, November 20, 2023

Park Board

The East Chicago Board of Parks and Recreation is meeting to handle routine administrative matters, including approving meeting minutes and payroll. The board will also discuss new business items such as a past-due invoice for federal protection, service agreements with The Bug Guy, and invoices for payment.

• Approval of November 14, 2023 meeting minutes
• Approval and signing of payroll dated November 22, 2023
• Past due invoice for federal protection
• The Bug Guy service agreements
• Invoices for payment presented by Director Marino Solorio

Board of Safety

The Board of Public Safety is meeting to review personnel recommendations for the Fire Department and evaluate several property agreements. The body will also consider a demolition order and property status updates.

• Recommendation for termination of James Rodriguez and John Gallagher
• Amended rehab agreement for 3917 Main Street
• Rehab agreements for 822 W. Chicago Ave., 3740 Drummond St., 5024 Melville Ave, 4835 Baring Ave., 4854 Alexander Ave., and 4842 Kennedy Ave.
• Order to demolish garage at 4720 Kennedy Ave.
• Property status reviews for 4731 Baring Ave., 4409 Arbutus, and 3830 Main St.

Economic Development Commissions

The East Chicago Economic Development Commission voted to approve a $25,000 facade grant for 3816 Main Street and denied a separate application for 3801 Main Street due to credibility concerns. The commission also adopted a resolution updating the North Harbor Business District boundaries for the Facade Grant Program.

• Denied 2023 Facade Grant application for 3801 Main Street after staff raised credibility issues with submitted documents
• Approved $25,000 facade grant for 3816 Main Street (Royalty Construction, $35,500 total project)
• Adopted Resolution 2023-002 updating North Harbor Business District boundaries for the Facade Grant Program

Redevelopment Commission

The East Chicago Redevelopment Commission is meeting to consider several action items, including approving a subdivision for Kennedy Manor II, accepting a purchase offer for a Prairie Crossings lot, and approving multiple contracts and change orders. The agenda also includes a public hearing on substantial amendments to the city's CDBG program for FY 2020-2023, and the opening of sealed bids for various property redevelopment projects on Broadway and other streets.

• Subdivision approval for Kennedy Manor II at Kennedy Avenue and 150th Street
• Accept offer to purchase Prairie Crossings Subdivision, Lot 6, Parcel No. 45-03-27-183-027.000-024
• Amend subrecipient agreement with Boys & Girls Clubs of Greater Northwest Indiana, extending to November 30, 2023
• Approve purchase orders for Amereco, Inc. (Site Investigation Report) and Gateway Business System (copy machine expenses)
• Award exterior home renovation projects at 513-515 School Street and 405-407 Spring Street to D&R Construction

Planning Commission

The meeting agenda consists of procedural items and an informational report from the City Planner regarding 2024 meeting dates. There are no new development applications or specific ordinances listed for decision.

• Approval of October 16, 2023, and November 6, 2023, meeting minutes
• City Planner’s Report on 2024 Plan Commission Meeting Dates

Water Board

The Board of Directors for the Department of Waterworks is reviewing several 2024 service rate agreements and plumbing proposals. The meeting includes discussions on fund appropriations and writing off certain reconciling items from the cash account.

• Plumbing proposals for Calumet City Plumbing Co. Inc. at 3414 Elm St ($9,850), 4023 Carey St ($7,550), 4110 Hawthorne St ($16,500), and 4526 Magoun Ave ($8,500)
• 2024 rate agreements including Gatlin Plumbing & Heating (up to $150,000) and Rowell Chemical Corporation (up to $130,000)
• 2024 service agreements for William E. Biller ($15,000) and Commonwealth Engineers ($12,500)
• Resolution WD 23-32 for additional appropriation to Water Utility Construction Fund 6105
• Resolution WD 23-33 to write off reconciling items to the Department Cash Account

Board of Works

The East Chicago Board of Public Works is meeting to approve a Section 5307 fund conveyance agreement for bus transit and award the East Chicago Landfill project to Brandenburg Industrial. The board will also approve 2024 IT rate schedules, public safety agreements, and various demolition and engineering contracts. Additionally, the agenda includes approval of outstanding invoices and a site access agreement for the Indiana Brownfields Program.

• Award of East Chicago Landfill project to Brandenburg Industrial
• Section 5307 Fund Conveyance Agreement for Bus Transit
• 2024 IT Rate Schedules including Trocor (NTE $90,000) and Midwestern Electric (NTE $90,000)
• Dream Builders Public Safety Agreement and Criminal Justice Information System
• Site Access Agreement for Indiana Brownfields Program

Sanitary Board

The East Chicago Board of Sanitary Commissioners will consider a resolution authorizing the write-off of certain delinquent sewer charges and penalties, and will review proposals for equipment repairs and purchases. The board will also approve 2024 rate sheets and agreements for various services, each not to exceed $90,000, and will pay invoices and warrants.

• Resolution SD 23-08: write-off of delinquent sewer charges and penalties
• Pro Pump Inc. repair/coat main parts for AC R.A.S Pump - $6,549.00
• Lindco Equipment John Deere Gator plow/salt spreader - $11,135.00
• 2024 rate sheets for 10 contractors, each not to exceed $90,000
• Ace Exterminating 2024 pest control agreement, not to exceed $90,000

Stormwater Board

The Stormwater Board is reviewing various 2024 rate sheets for maintenance and repair services. The board will also consider a vehicle proposal from Garber Chevrolet and ratify the city's equipment maintenance policy.

• Review of multiple 2024 service rates not to exceed $90,000.00 each
• Garber Chevrolet - Chevrolet Equinox proposal for $26,246.25
• Ace Exterminating - 2024 Pest Control Service Agreement not to exceed $90,000.00
• Ratification of the 2024 City of East Chicago Vehicle/ Equipment Maintenance Service Policy
• Check warrant for $180,162.36

Port Authority

The East Chicago Port Authority is meeting to approve minutes, claims, payroll, and a resolution transferring appropriations within the Marina Department. They will also consider a proposal from Gallo Equipment Company for travel lift repairs and review the 2024 meeting dates and vehicle maintenance policy.

• Claim warrant approval: $128.55 and $84,610.57
• Payroll docket approval: $10,735.99 and $10,078.75
• Resolution 111523 – Transfer of Appropriations within E.C. Marina Department
• Proposal from Gallo Equipment Company for $14,509.33 for travel lift repairs
• Over 60 day past due invoices: Gateway Triangle $12.00, NIPSCO $8,844.98

Merit Commission

The East Chicago Police Merit Commission met and conducted executive session interviews for the police department. They approved the agenda, minutes from November 1, and the 2024 meeting schedule. They also discussed benefits and seniority for an officer returning as an emergency hire, and set a workshop to discuss the hiring process.

• Approved 2024 meeting schedule
• Discussed benefits and seniority for MPO returning as emergency hire
• Set workshop for November 30 at 4PM on hiring process
• Conducted three interviews for ECPD hiring
• Next regular meeting December 6, 2023 at 4:30PM

Park Board

The East Chicago Park Board will convene to handle administrative matters, including approving meeting minutes, payrolls, and two warrants totaling $312,470.14. The board will also discuss new business items such as a past due invoice from Gordons, OEM Balance Holdings, OZOH rates, a Nipsco pipeline matter, and a memo about the December board meeting.

• Approval of October 24, 2023 meeting minutes
• Approval of payroll dated October 27, 2023
• Approval of payroll dated November 9, 2023
• Approval of Warrant 11423PB for $91,207.24
• Approval of Warrant 1130203PB for $221,262.90

Fire Civil Service Commission

The East Chicago Fire Civil Service Commission reviewed termination requests for James Rodriguez and John Gallagher following positive drug tests. The Commission also approved promotional test scores, the 2024 meeting schedule, and interview contracts.

• Termination request for firefighter James Rodriguez due to positive controlled substance test
• Termination request for firefighter John Gallagher due to positive controlled substance test
• Approval of final promotional test scores for chauffeur, captain, district chief, and assistant chief ranks
• Approval of $325 contract for oral examination services with Joseph Kruzan and Fabian Martinez
• Approval of the 2024 meeting schedule

Board of Works

The Board of Public Works will review new business including various service contracts and outstanding invoices. The agenda includes discussions on demolition recommendations, equipment repairs, and engineering change orders.

• Recommendation for Phase I Board of Safety Demolition
• Repairs to Engine 2713 by Fire Service, Inc.
• Morrison Construction 2023 Rates — N/T/E $50,000
• Michigan Ave. Reconstruction Phase 2 Supplemental #3
• Bids for East Chicago Landfill

Redevelopment Commission

The Commission will consider several action items including property value settings, change orders for renovation projects, and extensions for subrecipient agreements. The meeting also includes resolutions regarding the transfer of multiple city-owned properties to the Department of Redevelopment.

• Change Orders #1 for Marktown Exterior Renovation at 412 and 414 Liberty Street using TIF funds
• Property value settings for 3609 Euclid Avenue, 3616-22 Euclid Avenue, and 3621 Euclid Avenue
• Public bid openings for residential duplex renovations at 513-515 School Street and 405-407 Spring Street
• Resolution 202DS-RED-1912 regarding property transfers including 3412 Grand Blvd. and 1911 Broadway
• Approval of federal HUD funds for the Emergency Rehab project at 3832 Carey Street

Planning Commission

The meeting agenda contains only procedural items and administrative reports. No specific rezonings, contracts, or ordinances are listed for discussion.

• Approval of October 16, 2023 minutes
• City Planner’s Report

Water Board

The East Chicago Department of Waterworks Board of Directors is meeting to review budget appropriation transfers and write off delinquent water charges. The board will also consider several plumbing and repair contracts and a notice of award for the High Service Pump Improvements Project.

• Calumet City Plumbing Co. Inc. water service line replacement at 1816 Columbus Drive for $28,000.00
• Resolution WD 23-31 authorizing the write-off of delinquent water charges and penalties
• Smart Bill 2023 rates fees for goods and services not to exceed $55,500.00
• Baker Tilly Municipal Advisors accounting and reporting support not to exceed $25,000
• Notice of Award for the High Service Pump Improvements Project

Sanitary Board

The East Chicago Board of Sanitary Commissioners will consider approving a $34,270 proposal to install two 1-ton hoists, an amendment to the CSO Long-Term Control Plan engineering agreement not to exceed $215,365, and a past due invoice of $275. The board will also review minutes, warrants, and reports from operations, solid waste, financials, and legal counsel.

• Proposal: Crane 1 Services - install 2 new 1 Ton hoists with SS Chain - $34,270.00
• Agreement: Donohue - Amendment No.3 to Engineering Services Agreement for CSO Long-Term Control Plan - Not to Exceed $215,365.00
• Agreement: First Group Engineering - 2023 East Chicago Pavement Maintenance and Manhole Project with Rate Sheets
• Past Due Invoice: Tri-Electronics, Inc. - $275.00
• Check Warrants: Sanitary District Wastewater Division total $101,122.73; Solid Waste Division total $58,144.96

Stormwater Board

The Board will review payroll warrants and a resolution to amend appropriation transfers. The meeting also includes an agreement regarding the 2023 East Chicago Pavement Maintenance and Manhole Project.

• Resolution ST 23-07: Amending amounts transferred between budget categories
• First Group Engineering: 2023 East Chicago Pavement Maintenance and Manhole Project agreement
• Warrant 110223ST: $18,486.38
• Storm Water Payroll: Period of 10/07/23 — 10/20/23

Board of Works

The Board of Works is reviewing various service renewals, including 2024 health benefits and vehicle maintenance. The agenda also includes reviewing proposals for concrete sidewalks on Deodar and Columbus Drive and processing outstanding invoices.

• 2024 Health benefits Renewal for Aetna
• Opening Proposals for Concrete Sidewalks on Deodar & Columbus Dr.
• Macqueen Emergency; $10,000 (Fire)
• Resolution 2023-17; Transfer of Property to Redevelopment
• 2023-2024 Snow Removal/Snow Plowing Service

Park Board

The East Chicago Board of Parks and Recreation is meeting to handle routine administrative matters, including approving prior meeting minutes, payroll, and a warrant for $20,167.52. The board will also discuss a service contract for a Christmas toy drive event under new business. Public comments will be taken, and the next meeting is scheduled for November 14, 2023.

• Approval of October 10, 2023 meeting minutes
• Approval and signing of payroll dated October 13, 2023
• Approval and signing of Warrant 102423PB in the amount of $20,167.52
• Discussion of AMJ Spectacular events Christmas toy drive service contract

Board of Safety

The East Chicago Board of Public Safety will hold a regular meeting to review building status for several properties, consider demolition liens on two properties, and discuss rehab agreements. The meeting includes approval of prior minutes and public participation.

• Building status updates for 4731 Baring Avenue, 4902-4904 Ivy Street, 4842 Kennedy Ave., 4854 Alexander, and 4409 Arbutus
• Demo liens on 4001 Elm Street and 4001 Elm Street (Garage)
• Rehab agreements for 822 W. Chicago, 1125 Beacon Street, and 3830 Main (amended agreement)

Sanitary Board

The East Chicago Board of Sanitary Commissioners will vote on minutes, warrants, and payroll, and hear reports from operations, solid waste, finance, and legal. They will also consider a proposal for tractor repair and an elevator inspection agreement.

• Check warrants totaling over $957,000 for Sanitary District and Wastewater Division
• Proposal: West Side Tractor Sales brake pedal and switch repair - $8,959.50
• Agreement: Schindler Inspection for dumbwaiter maintenance, 5 years, not to exceed $11,100
• Informational: moving radio repeater antennas to Sanitary Tower

Stormwater Board

The East Chicago Storm Water Board will meet to approve minutes from October 5, 2023, and consider a resolution authorizing budget appropriations transfers. They will also review check warrants totaling $9,804.47 and payroll warrants for the period September 23 to October 6, 2023. Reports from legal counsel and financial staff are scheduled.

• Resolution ST 23-06: Authorizing transfer of appropriations between budget categories
• Check warrant 101923ST for $9,804.47
• Payroll warrant 101323 for storm water payroll (09/23/23 – 10/06/23)

Merit Commission

The East Chicago Police Merit Commission held a regular meeting, approving the agenda and prior minutes. The commission received disciplinary action forms for five officers and denied appeal requests from Officers Morris and Quereshi due to untimely filing. No old or new business was discussed.

• Received disciplinary action forms for Ofc. Morris, Lt. Leimbach, Ofc. Schindler, Ofc. Quereshi, and Ofc. Cook
• Denied Ofc. Morris's request for appeal due to untimely filing
• Denied Ofc. Quereshi's request for appeal due to untimely filing
• Polygraph exams completed; background checks 90% complete

Port Authority

The East Chicago Port Authority is meeting to handle routine administrative business, including approving meeting minutes, a claim warrant, and payroll checks. No major policy decisions or projects are on the agenda.

• Approval of meeting minutes for 9/20/2023
• Claim warrant for $16,933.52
• Payroll checks totaling $34,774.91 (three checks dated 09/29 and 10/13)

Redevelopment Commission

The East Chicago Redevelopment Commission is meeting to decide on several action items, including extending agreements for Meals on Wheels and New Horizons Child Care, approving software payments, facade improvements, and HUD-funded emergency rehab projects. They will also consider a resolution to transfer a property to the Board of Public Works and discuss bids for properties on Watling Street and in Prairie Crossing subdivision.

• Extend Meals on Wheels of Northwest Indiana agreement through Dec 31, 2023
• Extend New Horizons Child Care Ministry agreement for six months
• Approve payment to Neighborly Software for HCD and implementation fees
• Approve HUD funds for emergency rehab at 4840 Northcote Ave and 1207 W 150th St
• Resolution to transfer 3901 Parrish Ave to Board of Public Works

Planning Commission

The Planning Commission will review reports from the City Planner regarding two specific locations. The meeting also includes the approval of minutes from the October 2, 2023, meeting.

• City Planner’s Report: St. Joseph’s Carmelite Home – 4840 Grasselli St.
• City Planner’s Report: HealthLinc Pharmacy, LLC – 2100 Broadway
• Approval of October 2, 2023, meeting minutes

Water Board

The East Chicago Water Board will consider a resolution authorizing revenue bonds for water system improvements and approving payroll and accounts payable warrants. The meeting includes reports from the filtration, water, distribution, legal, and financial departments.

• Resolution WD 23-27: Amended resolution authorizing revenue bonds for waterworks improvements and extensions
• Payroll warrants: $12,859.65 (utilities) and $48,364.75 (regular) for pay period ending Oct 6
• Accounts payable warrants totaling $231,259.43 across multiple dates
• Reports from filtration, water, distribution, legal, and financial departments

Board of Works

The Board of Works is reviewing various business items including public safety service agreements, construction projects, and outstanding invoices. The agenda includes discussions on bridge services, street reconstruction, and equipment maintenance.

• Agreement for Cline Ave. Bridge public safety services
• Steel City Tire Inc. contract for $8,000
• AMG Construction project for Fire Station #2
• Magoun Ave. reconstruction change order with Hasse Construction
• NIPSCO Public Improvement Reimbursement Agreement

Park Board

The East Chicago Board of Parks and Recreation is meeting to handle routine administrative matters, including approving meeting minutes, payroll, and a warrant for $2,763.88. Under new business, the board will consider several contracts, including a professional services consulting agreement with Marino Solorio, entertainment for the senior Christmas party, and service contracts with Balance Holding (ECSIA) and Hard Rock. They will also address past-due invoices from CDW and Gordon Foods.

• Approval of warrant 101023PB in the amount of $2,763.88
• Professional services consulting agreement with Marino Solorio
• Touchtone Entertainment contract for senior Christmas party
• Balance Holding (ECSIA) service contract
• Past due invoices from CDW and Gordon Foods

Board of Safety

The East Chicago Board of Public Safety will review monthly fire department reports for August 2023, consider an agreement for public safety services related to the Cline Ave. Bridge, and vote on Resolution 2023-47 concerning 4002 Alexander Avenue and a lien release.

• Agreement to Facilitate Public Safety Services for Cline Ave. Bridge
• Resolution 2023-47; 4002 Alexander Avenue and Release of Lien
• Absentee Report for August 2023
• Equipment Report for August 2023
• Training Report for August 2023

Sanitary Board

The East Chicago Board of Sanitary Commissioners is meeting to approve minutes, warrants, and payroll, and to consider proposals, rate sheets, agreements, and invoices. Key items include a $6,284 repair for a pump, rate agreements up to $50,000 each, and a $34,000 engineering services agreement.

• Wastewater warrants totaling $117,098.09 and $8,163.00
• Industrial Repair Service proposal: $6,284.00 for VFD repair at Toll Road Pump Station
• Joliet Electric Motors 2023 rates: not to exceed $50,000.00
• Mersino 2023 labor rates: not to exceed $50,000.00
• Donohue engineering services for CSO Long-Term Control Plan: not to exceed $34,000.00

Stormwater Board

The East Chicago Board of Storm Water Commissioners will consider approving check warrants totaling $24,225.01 and a past-due invoice of $110.00 from Butler, Fairman, & Seufert Inc. The board will also hear reports on legal matters, financials, and storm water operations.

• Check warrant 100523ST for $24,225.01
• Payroll warrant 092923 for storm water payroll covering September 9–22, 2023
• Past due invoice from Butler, Fairman, & Seufert Inc. for $110.00
• Approval of minutes from September 21, 2023 meeting

Merit Commission

The East Chicago Police Merit Commission held a regular meeting on October 4, 2023. They approved the agenda and previous meeting minutes, and discussed the results of recent police applicant testing. The commission voted to purge four applicants who failed the agility and written exams, and to move six remaining applicants forward to the next stage of the hiring process, which includes background checks and polygraph exams. The next regular meeting is scheduled for October 18, 2023.

• Voted to purge applicants Moore, Stewart, Taylor-Payne, Johnson, and Granados for failing agility/written exams
• Voted to set polygraph exams and background checks for the 6 remaining applicants
• Executive session held on hiring process with no decisions made

Redevelopment Commission

The East Chicago Redevelopment Commission is meeting to approve property valuations for several parcels, including on Broadway, Euclid, and Lincoln/Guthrie streets, and to authorize contracts for environmental and procurement services. They will also vote on extending subrecipient agreements and funding an emergency rehab project.

• Set property values at 3405 Lincoln St, 3612-3616 Guthrie St, 1905-1915 Broadway, 1701-1717 Broadway, 1803-1819 Broadway, 1506-1516 Broadway, and 3701-3713 Euclid Ave
• Approve Proposal #P02840.23 from SME for Remediation Summary Report at Lakeshore Manor
• Approve Proposals #P23.2946rl and #P23.2947r2 from Amereco for procurement services at 5002-14 and 4823-51 Kennedy Ave
• Amend subrecipient agreements for We Care from The Heart Social Services and Indiana Plan for Equal Employment, Inc.
• Approve federal HUD funds for Emergency Rehab at 410 Vernon Ave

Planning Commission

The Planning Commission will meet to review the City Planner’s report regarding Kemira Water Solutions Garages at 3761 Canal St. The meeting also includes the approval of minutes from September 18, 2023.

• City Planner’s Report: 3761 Canal St. Kemira Water Solutions Garages
• Approval of September 18, 2023, meeting minutes

Water Board

The East Chicago Waterworks Board will consider multiple proposals and agreements, including a tool purchase for the filtration plant and a $130,000 advisory services contract with Bakertilly. The board will also vote on two resolutions to transfer appropriations between budget categories and approve payroll and accounts payable warrants.

• Proposal from Filmtece Corporation for a tool to remove a Memcor module at the filtration plant for $18,285.60
• Proposal from Calumet City Plumbing Co. Inc. for water meter replacement at 4400 Kennedy Avenue for $16,900.00
• Agreement with Bakertilly for 2024 General Advisory Services not to exceed $130,000.00
• Resolution WD 23-25 authorizing transfer of appropriations into different budget categories
• Appointment of Jose Cisneros as Filtration Plant Manager

Board of Works

The Board of Works is meeting to review various business items, including landscaping services, road salt rates, and several unpaid invoices. The agenda also includes discussions regarding fire department uniforms and IT equipment.

• Cintas Contract: Not to exceed $10,000 (Fire)
• Star Uniform: Not to exceed $16,104 (Fire)
• Cargill; INDOT Road Salt Rates for 2023/2024
• ESRI; ArcGIS Winter Weather Proposal
• Outstanding invoices from Power DMS, DLZ, and engineering firms

Board of Safety

The East Chicago Board of Public Safety will hold its regular meeting to consider new demolitions, approve demolition liens, and rescind a demolition order. The board will also review rehabilitation agreements for three properties. The agenda is primarily administrative, with no major policy decisions listed.

• New demolitions: 4845 Grasselli Ave., 4748 Melville Ave. (garage only)
• Approval for demolition liens on 8 properties (e.g., 3923 Alder, 3829 Butternut, 3845 Carey St.)
• Rescind and release order to demolish: 5010 Olcott Ave.
• Resolution 2023-45: 3593 Block Ave. and release of lien
• Rehabilitation agreements: 3702 Guthrie St., 4001 McCook Ave., 4902 Ivy St.

Economic Development Commissions

The commission will review a 2023 Facade Grant Program application for 3801 Main Street. The meeting also includes an informational review of the Redevelopment Commission minutes from August 15, 2023.

• 2023 Facade Grant Program Application for 3801 Main Street
• Redevelopment Commission Minutes from August 15, 2023

Stormwater Board

The East Chicago Storm Water Board will consider a resolution to transfer appropriations between budget categories and a $10,000 contract with First Group Engineering for a sewer survey at the Public Works facility. The board will also review check warrants totaling $12,700.51 and a past due invoice of $212.50.

• Resolution ST 23-05 authorizing transfer of appropriations between budget categories
• First Group Engineering contract for East Chicago Public Works Facility sewer survey, not to exceed $10,000
• Check warrant 092123ST for $12,700.51
• Past due invoice from Fissinger for $212.50
• Approval of minutes from September 7, 2023

Sanitary Board

The East Chicago Sanitary Board is meeting to approve minutes, warrants, and several equipment and service proposals, including a mower purchase and vehicle maintenance contract. They will also consider a resolution to transfer appropriations between budget categories.

• Resolution SD 23-07 authorizing transfer of appropriations
• Bosak Ford 2023 vehicle 5-year/75,000-mile premium maintenance - $2,595.00
• Brown Equipment RC Mower R-60 Model - $68,361.85
• Americlean commercial duct cleaning of 4 AHU and 1 roof top unit - $14,276.41
• Invoices to be paid: Element ($8,238.84 and $15,266.34), Thomas Irrigation ($11,273.34)

Port Authority

The East Chicago Port Authority will meet to approve meeting minutes, claims, payroll, and a resolution transferring funds within the Marina Department. They will also consider contracts for boat launching/hauling and fuel supply, and review winter storage terms and plumbing rates for winterizing.

• Resolution 092023 transferring $15,000 from Salaries and Wages to R & M of Marina, and $10,000 from Employers Insurance to Other Operating Supplies
• Contract with Master Craft Marine for boat launching and hauling services for 2023 season
• Agreement with Tonkovich Oil Co., Inc. to supply fuel products to the City
• 2023 Winter Storage Application/Agreement terms
• Rates from Hessville Plumbing and Calumet City Plumbing for winterizing Marina and Jerose Beach

Merit Commission

The East Chicago Police Merit Commission held a regular meeting, approving the agenda and minutes from the previous meeting. Correspondence regarding officers on administrative leave was acknowledged, and a police department testing date was announced. No old or new business was discussed.

• Approved agenda and minutes from September 6, 2023
• Acknowledged email about officers on administrative leave
• ECPD testing scheduled for September 24, 2023 at 8AM
• Next regular meeting set for October 4, 2023 at 4:30PM

Redevelopment Commission

The East Chicago Redevelopment Commission is meeting to consider several property sale offers, approve a contract for a conditional sale, and authorize payments for past-due invoices. The commission will also vote on using federal HUD funds for two projects and a resolution approving the FY2022 CAPER report for CDBG and HOME programs.

• Offer to purchase property at 4900 Cline Avenue
• Offer to purchase property at 3401-36 Watling Street
• Offer to purchase property at 3818 Main Street and contract with Corban Builders LLC
• Payment of past due invoices from NIPSCO at Fitzsimmons property and from Department of Water Works
• HUD funds for ADA Ramp Systems at 4021 Railroad Avenue and Emergency Rehab at 419 Vernon

Planning Commission

The Plan Commission will meet to approve minutes from the September 8, 2023, meeting. The City Planner's report will include an update regarding Plastic X Press at 3600 Indiana Harbor Drive.

• Approval of September 8, 2023, meeting minutes
• City Planner’s Report: Plastic X Press – 3600 Indiana Harbor Drive

Water Board

The East Chicago Waterworks Board will consider resolutions to dispose of surplus property and transfer appropriations between budget categories. They will also review rate sheets for Hasse Construction (up to $150,000) and Devine Landscaping (up to $5,000), plus a proposal for a block containment wall at the old filtration plant ($7,415). The meeting includes approval of payroll and accounts payable warrants totaling over $335,000.

• Resolution WD 23-23 authorizing disposal of surplus water property
• Resolution WD 23-24 authorizing transfer of appropriations between budget categories
• Hasse Construction 2023-2024 time and material rates not to exceed $150,000
• Devine Landscaping 2023-2024 snow removal rates not to exceed $5,000
• Hasse Construction proposal for revised block containment wall #2 at old filtration plant for $7,415

Board of Works

The Board of Public Works is reviewing various vendor rate schedules, outstanding invoices, and several engineering change orders. The meeting also includes reviews of right-of-way applications and employee reports.

• Review of 2023 Public Works Rate Schedule
• Change Order #2 for US 12 Roundabout at Cline Ave. Frontage Rd
• Change Order 1 for Pavement Solutions Micro-surface Project
• Change Orders #1 and #2 for Indianapolis Blvd. Sewer & Water
• Change Order #2 for Roxana Sewer

Park Board

The East Chicago Board of Parks and Recreation is meeting to approve routine administrative items, including meeting minutes, payroll, and two warrants totaling $162,359.34. No new business or public hearings are listed on the agenda.

• Approval of August 22, 2023 meeting minutes
• Approval and signing of payroll dated September 1, 2023
• Warrant 090723PB in the amount of $158,496.64
• Warrant 091223PB in the amount of $3,862.70

The Board of Parks and Recreation approved the August 22, 2023 meeting minutes and September 1 payroll. Members also approved two payment warrants totaling $162,359.34. Park Director/Manager Genesis Gary provided an update on staff resignations and an upcoming senior boat trip.

• Approved August 22, 2023 minutes
• Approved September 1, 2023 payroll
• Approved Warrant 090723 PB for $158,496.64
• Approved Warrant 091223 PB for $3,862.70

Board of Safety

The East Chicago Board of Public Safety will discuss new business including fire department reports for July 2023 and consider demolition liens on multiple properties. The meeting also includes a release of a demolition order for 4126 Magoun Ave.

• Fire Department absentee, prevention, equipment, and training reports for July 2023
• Demolition liens on 501 W. 144th St., 605 E. 150th St., 4215 Drummond St., 4112 Magoun Ave., 4802 Ivy St., 4907 Magoun Ave., 4715 McCook Ave., 4737 McCook Ave., 4841 McCook Ave., 3932 Melville, 4509 Tod Ave. (Garage), and 5432 Wegg Ave.
• Release of demolition order for 4126 Magoun Ave.

The Board approved demolition liens for 12 properties to recover costs paid to demolition contractors. The Board also accepted July 2023 Fire Department reports and released a demolition order for one property.

• Approved demolition liens for 501 West 144th Street, 605 East 150th Street, 4215 Drummond Street, 4112 Magoun Avenue, 4802 Ivy Street, 4907 Magoun Avenue, 4715 McCook Avenue, 4737 McCook Avenue, 4841 McCook Avenue, 3932 Melville, 4509 Tod Avenue (garage), and 5432 Wegg Avenue
• Approved Release Demo Order for 4126 Magoun
• Accepted July 2023 Fire Department reports (Absentee, Fire Prevention Bureau, Equipment, and Training)

Fire Civil Service Commission

The Commission voted to strike Brandon Collins from the fire department appointment eligibility list following a positive preemployment drug test. The meeting also addressed scheduling for upcoming promotional exams and discussed potential updates to substitution rules.

• Voted to strike Brandon Collins from the appointment eligibility list
• Reported 29 individuals signed up for promotional exams including chauffeur, captain, and assistant chief roles
• Discussed potential amendment of substitution rules following correspondence from former commissioner Michael Wiedemann
• Coordinated testing dates for October 21 or October 28

Planning Commission

The Planning Commission will meet to approve minutes from the August 21, 2023 meeting and receive a report from the City Planner. The agenda includes a report regarding Kemira Water Solutions at 3761 Canal St.

• City Planner’s Report: Kemira Water Solutions - 3761 Canal St.

The Planning Commission approved a project to convert existing office space into a modern men's and women's locker room at 3761 Canal Street. The project includes adding exhaust fans and fire suppression to the existing structure.

• Approved August 21, 2023 meeting minutes (All in Favor)
• Approved Kemira Water Solutions project at 3761 Canal Street (All in Favor)

Water Board

The East Chicago Waterworks Board will consider several proposals and agreements, including a $643,960 quote for membrane replacement, a $95,124 emergency water main repair on Canal Road, and a temporary employment agreement for an acting plant manager not to exceed $35,000. The board will also vote on a resolution to transfer appropriations between budget categories and review past due invoices totaling over $16,000.

• Quote from Filmtec Corporation for purchasing and replacement of membranes: $643,960
• Hasse Construction emergency water main repair on Canal Road: $95,125.24
• Austgen Electric emergency repair work to replace breaker boxes at Old Water Plant: $89,507
• Temporary employment agreement for Acting Plant Manager Thomas Kowal: not to exceed $35,000
• Resolution WD 23-22 authorizing transfer of appropriations between budget categories

The Board approved emergency purchases for water plant membrane modules and their installation. They also authorized a $550,000 fund transfer for plant equipment and approved several emergency repair contracts. Additionally, the Board appointed Thomas Kowal as interim plant manager following the resignation of Obed Perez.

• Approved $591,800 for two membrane module units and $52,160 for installation
• Approved Resolution WD 23-22 to transfer $550,000 for plant miscellaneous equipment
• Approved temporary employment agreement for Thomas Kowal as acting plant manager (not-to-exceed $35,000/year)
• Approved $95,125.24 to Hasse Construction for emergency water main repair on Canal Road
• Approved $89,507.00 to Austgen Electric for breaker box replacement at the old water plant
• Approved three Calumet City Plumbing contracts totaling $24,850 for meter pit and leak repairs
• Approved $6,205.50 to Hasse Construction for meter installation at Washington Park/Parrish and 144th Street
• Approved various payroll and accounts payable warrants totaling $643,513.84

Sanitary Board

The East Chicago Board of Sanitary Commissioners will review and approve minutes, check warrants, and payroll warrants for the Sanitary District, Wastewater, and Solid Waste divisions. They will also consider new proposals for an epoxy floor coating and a storage tank, adjustments for two residents, and past due invoices. The meeting is a regular business session with reports from operations, solid waste, financial, and legal staff.

• Check warrants: Sanitary District Wastewater $158,502.75 and $147,138.55; Solid Waste $31,701.58
• Proposal: Precision Painting Amf. LLC epoxy floor coating and restoring ladder wells - $11,470.00
• Proposal: Tonkovich Oil 5000 gallon Norwesco white vertical poly tank - $25,749.60
• Adjustments: Jose Martinez (4719 Magoun Avenue) and Betrice Williams (4757 Alexander Avenue)
• Past due invoices: R&R Visual $7,050.00, Fastenal $132.01, Bakertilly $11,325.00

The Board approved several payments for wastewater and solid waste operations, including a new poly tank and floor coating. Members also approved two residential water bill adjustments and paid three past-due invoices.

• Approved $11,470.00 for Precision Painting LLC epoxy floor coating and ladder well restoration
• Approved $25,749.60 for Tonkovich Oil 5,000-gallon Norwesco white vertical poly tank
• Approved water bill adjustment for Jose Martinez at 4917 Magoun Avenue
• Approved $175.23 bill adjustment for Betrice Williams at 4757 Alexander Avenue
• Approved $7,050.00 past due invoice for R & R Visual
• Approved $132.01 past due invoice for Fastenal
• Approved $11,325.00 past due invoice for Bakertilly
• Approved Wastewater Division warrants ($158,502.75 and $147,138.55) and Solid Waste Division warrant ($31,701.58)

Stormwater Board

The East Chicago Board of Storm Water Commissioners will meet to approve minutes from August 17, 2023, and authorize check warrants totaling $59,283.72 and payroll warrants for two pay periods. Reports from legal counsel and financial staff are also scheduled.

• Check warrant 090723ST for $59,283.72
• Payroll warrant 081823 covering 07/29/23 to 08/11/23
• Payroll warrant 090123 covering 08/12/23 to 08/25/23
• Approval of minutes from August 17, 2023

The Board approved the meeting minutes from August 17, 2023. Members also approved Check Warrant 090723 and two payroll warrants for the Storm Water department.

• Approved meeting minutes of August 17, 2023
• Approved Check Warrant 090723 for $59,283.72
• Approved Storm Water payroll Warrant 081823 (7/29/23 to 8/11/23)
• Approved Storm Water payroll Warrant 090123 (8/12/23 to 8/25/23)

Health Board

The Health Board approved several payroll and claim warrants and past due Microbac invoices. The Director reported the approval of a Health First Indiana grant increased to $318,000.

• Approved August 2, 2023 meeting minutes (4-0)
• Approved Payroll Warrant 080423 for $22,743.13 (4-0)
• Approved Payroll Warrants 081823 ($23,100.33) and 090123 ($22,648.77) (4-0)
• Approved Claim Warrants 082923HB ($871.45) and 080623HB ($35,505.67) (4-0)
• Approved past due Microbac invoices (4-0)

Merit Commission

The East Chicago Police Merit Commission held a regular meeting with three members present. They approved the agenda and the minutes from the August 16, 2023 meeting. The commission acknowledged correspondence about officers on administrative leave and discussed the upcoming written and agility test for 23 police applicants, tentatively scheduled for the weekend of September 22, 2023. No old or new business was discussed.

• Approved agenda and minutes of August 16, 2023
• Acknowledged email regarding officers on administrative leave
• 23 applicants for ECPD; written and agility test tentatively set for weekend of September 22, 2023
• Next regular meeting scheduled for September 20, 2023 at 4:30 PM

Redevelopment Commission

The East Chicago Redevelopment Commission is meeting to approve routine items, including minutes and dockets, and to act on several action items. These include increasing purchase orders for accounting and maintenance services, setting values for properties in the Prairie Crossings subdivision for potential sale or redevelopment, and adopting a resolution on electronic meetings. The agenda is largely procedural, with no major policy decisions.

• Increase Purchase Order #230973-00 by $20,000 for Robert Half accounting services
• Retroactive increase to Purchase Order #230973-00 by $35,000 for STM Enterprises maintenance services
• Set value of lots 2, 3, 4, and 6 in Prairie Crossings subdivision, 2001 Franklin Street, for sale or redevelopment
• Resolution No. 2023-RED-1909 on electronic meetings of political subdivisions

The Redevelopment Commission approved several payment warrants and increased purchase orders for accounting and maintenance services. The board also established the value of four lots at 2001 Franklin Street for private redevelopment of single-family homes.

• Approved Accounts Payable Warrant 090523RD for $76,633.36 (5-0)
• Approved Accounts Payable Warrant 082223RD for $22,425 (5-0)
• Approved Harborside Apartments Vendor Aging Report for $9,132.99 (5-0)
• Approved $20,000 increase to P.O. 230973-00 for Robert Half accounting services (5-0)
• Approved $35,000 increase to P.O. 230972-00 for STM Enterprises, LLC maintenance services (5-0)
• Set values for Prairie Crossings Subdivision lots: Lot 2 ($20,000), Lot 3 ($20,850), Lot 4 ($20,000), and Lot 6 ($20,000) (5-0)

Board of Safety

The East Chicago Board of Public Safety will consider demolition orders for seven properties, status updates for three properties, and a rehabilitation agreement. The board will also vote on an emergency order to vacate two properties and a resolution to release a lien on one property.

• Demolition orders for 4731 Baring Ave, 415 Broad St, 5014 Indianapolis Blvd, 4902 and 4904 Ivy St, 4834 Kennedy, and 506 Spring St (garage only)
• Emergency order to vacate 4853 McCook and 3520 Fir St
• Rehabilitation agreement for 3920 Elm Street
• Resolution 2024-44 to release lien on 4007 Carey Street
• Demolition liens totaling 10 properties including 606 143rd Ave and 1000 E Chicago Ave

The Board reviewed several properties for demolition. Orders were entered for properties at 415 Broad, 5014 Indianapolis, and 4902 Ivy Street, though some were scheduled for future status updates to allow for potential rehabilitation.

• Approved August 14, 2023 Regular Meeting Minutes
• Entered demolition order for 4731 Baring; set for status October 25
• Entered demolition order for 415 Broad
• Entered demolition order for 5014 Indianapolis
• Entered demolition order for 4902 Ivy Street; set for status October 23

Economic Development Commissions

The East Chicago Economic Development Commission is holding its regular monthly meeting on August 28, 2023. The agenda is largely procedural, covering call to order, roll call, approval of minutes, and public comments. The only substantive item listed is an informational presentation of the Redevelopment Commission minutes from July 7, 2023. No new business, contracts, or votes are listed on the agenda.

• Approval of minutes from July 24, 2023 meeting
• Informational item: Redevelopment Commission minutes from July 7, 2023
• Public comments period
• Next meeting scheduled for September 25, 2023

The commission held a regular meeting on August 28, 2023. The only substantive action taken was the approval of the minutes from the July 24, 2023 meeting. No other decisions were recorded.

• Approved July 24, 2023 meeting minutes

Board of Works

The Board of Public Works will consider new business including fire department equipment proposals and outstanding invoices. The board will also review engineering department recommendations for Nunez Park and Roxana Park.

• Fire Department proposals from Chicago Communications; Opticoms and Hoosier Fire Equipment; Bunker Boots
• Resolution 2023-15 regarding Dream Builders of America 2023 Rates
• Engineering recommendations for Nunez Park (Jenstar) and Roxana Park (Magner Concrete & Architectural Design)
• Payment of outstanding invoices for Hinckley Springs, Gateway Business, and Chicago Tire
• Right-of-Way Applications from the Engineering Department

The Board of Public Works approved contracts for improvements at Nunez Park and Roxana Park. The board also authorized funding for fire department equipment and training room repairs, and approved several late invoices and right-of-way permits.

• Approved $7,865.00 proposal with Chicago Communications, Opticoms (All aye)
• Approved $8,870.00 proposal with Hoosier Fire Equipment for bunker boots (All aye)
• Approved Resolution 2023-15 for Dream Builders of America training room repairs, not to exceed $25,000.00 (All aye)
• Approved late invoices for Hinckley Springs ($38.97), Gateway Business ($117.77), and Chicago Tire ($8,927.75) (All aye)
• Approved Jenstar contract for Nunez Park at $146,813.00 (All aye)
• Approved Magner Concrete contract for Roxana Park at $40,290.00 (All aye)
• Approved right-of-way permit applications 23-04586 through 23-04594 (All aye)

Park Board

The East Chicago Park Board is meeting to approve routine administrative items, including meeting minutes, payroll, and a warrant for $47,161. They will also consider a service agreement with T&H Timing Company. Public comments will be heard.

• Approval of August 8, 2023 meeting minutes
• Approval and signing of payroll dated August 18, 2023
• Approval and signing of Warrant 082223PB in the amount of $47,161.00
• T&H Timing Company service agreement

The Board approved a service agreement with T & H Timing for a 5-K run scheduled for September 30. The Board also approved payroll and a specific warrant for payment.

• Approved August 8, 2023 meeting minutes
• Approved payroll dated August 18, 2023
• Approved Warrant 082223 PB in the amount of $47,161.00
• Approved $1,000 service agreement with T & H Timing for September 30 5-K run

Planning Commission

The meeting agenda contains only procedural items and administrative business. No specific rezonings, contracts, or ordinances are listed for discussion.

• Approval of minutes from August 7, 2023

The commission held a procedural meeting with no new or old business discussed. The only substantive action taken was the approval of the minutes from the August 7, 2023, meeting.

• Approved August 7, 2023 Meeting Minutes (Unanimous)

Water Board

The East Chicago Water Board will consider resolutions to transfer appropriations between budget categories and approve change orders for five water projects, including work on E 140th and Catalpa Street. The board will also review past due invoices, customer account adjustments, and a petition to the Indiana Utility Regulation Commission for bond issuance and rate increases. The meeting includes approval of minutes, warrants, and reports from department heads.

• Resolution WD 23-20 and WD 23-21 authorizing transfer of appropriations between budget categories
• Change Order #1 for Calumet City Plumbing on E 140th and Catalpa Street Project
• Change Order #1 for Calumet City Plumbing on 1117 East 138th Street Project
• Change Order #1 for Calumet City Plumbing on 4021 Elm Street Project
• Petition to Indiana Utility Regulation Commission for bond issuance and water rate increase

The Board approved several budget appropriation transfers and a series of payroll and accounts payable warrants. Members were updated on a plant electrical system failure, a road collapse caused by a 12-inch drain break, and upcoming financing for lead line replacement.

• Approved Resolution 23-20 transferring $70,000 from Contractual Services to Chemicals
• Approved Resolution 23-21 transferring $11,000 from Employees Insurance Health and Accident to Repairs and Maintenance
• Approved Utilities Payroll Warrant 081823 for $13,317.23
• Approved Payroll Warrant 081823 for $45,405.07
• Approved multiple accounts payable warrants totaling $535,134.13
• Approved four Calumet City Plumbing change orders totaling $985.10 in increases
• Approved past due invoice for Atlas Copco in the amount of $1,836.69
• Approved water bill adjustments for 4719 Magoun Avenue, 5523 White Oak Avenue, and 4757 Alexander Avenue

Board of Works

The Board of Public Works will review new business including roof repairs by Gluth Brothers and landscaping services. The meeting also includes discussions on vehicle surplus, outstanding invoices, and a change order for Kennedy Avenue reconstruction.

• Roof repairs by Gluth Brothers
• Change Order #6 for Kennedy Avenue Reconstruction
• Paving project by Hessville Plumbing
• De-vine Landscaping & Property meeting
• Review of outstanding invoices from various city departments

The Board approved several service contracts for roof repair, weed control, and advertising, as well as the purchase of two pickup trucks. Members also authorized payments for multiple late invoices and approved the disposal of surplus vehicles and fire department equipment.

• Approved Gluth Brothers roof repair rate schedule not-to-exceed $10,000.00
• Approved De-Vine Landscaping weed control proposal not-to-exceed $30,000.00
• Approved purchase of two Ford Maverick pickup trucks for $52,556.00 subject to funding
• Declared Wastewater vehicle 7816 as surplus
• Approved payment of multiple late invoices to vendors including Federal Protection Security ($34,014.72)
• Approved $5,356.00 annual Lexipol subscription for police training
• Approved $25,480.00 2024 advertising contract with Lamar
• Approved $15,456.80 payment to JLM Production LLC for storm damage at Fusic Fest

Sanitary Board

The East Chicago Board of Sanitary Commissioners is meeting to approve minutes, check warrants, and hear reports from operations, solid waste, financials, and legal counsel. New business includes proposals, agreements, rate sheets, and past due invoices. The meeting is largely routine financial and administrative business.

• Check warrants totaling over $960,000 for wastewater and solid waste divisions
• Proposal: NWI Property Preservation LLC - replacement of damage panels on pole storage barn - $8,500
• Agreement: Q-mation Inc. - Wonderware Customer FIRST Standard Level One Year Agreement Renewal - $11,274
• Rate sheet: Jones Management - 2023 Project Management and Graphic Designs Rates - not to exceed $30,000
• Past due invoices: Milne Supply $232.32 and G&J Auto Parts $409.40

The Board approved several payments for wastewater and solid waste operations, including payroll and vendor warrants. New business approvals included barn repairs and a software agreement renewal. The Board also approved project management rate sheets and two past-due invoices.

• Approved $8,500 proposal for NWI Property Preservation LLC to replace damage panels on pole storage barn
• Approved $11,274 one-year agreement renewal with Q-Mation Inc. for Wonderware Customer FIRST Standard Level
• Approved Jones Management 2023 project management and graphic design rates (not-to-exceed $30,000)
• Approved Wastewater Division warrants totaling $405,254.86
• Approved Solid Waste Division warrants and payroll
• Approved Sanitary Board and Utility payroll warrants
• Approved past-due invoice for Milne Supply ($232.32)
• Approved past-due invoice for G & J Auto Parts ($409.40)

Stormwater Board

The East Chicago Stormwater Board will meet to approve minutes from August 3, 2023, and authorize check warrants totaling $38,804.98 and payroll for July 15-28, 2023. Reports from legal counsel and financials are also on the agenda.

• Approval of check warrant 0817238T for $38,804.98
• Approval of stormwater payroll warrant 080423 for period 07/15/23 to 07/28/23
• Reports from Legal Counsel and Financials

The Board approved the meeting minutes from August 3, 2023. Members also approved a check warrant and payroll warrants. No new or unfinished business was discussed.

• Approved meeting minutes of August 3, 2023
• Approved Warrant 081723 ST in the amount of $38,804.98
• Approved Payroll Warrant 080423 for dates 7/15/23 to 7/28/23

Port Authority

The East Chicago Port Authority is meeting to approve routine financial items, including meeting minutes, claim warrants, payroll checks, and a resolution transferring $25,000 within the marina department's budget. The agenda also includes an over-60-day past due invoice from IDEM. No major policy decisions or public hearings are listed.

• Resolution 081623: Transfer $25,000 from Employers Insurance to Contractual Service account in E.C. Marina Department
• Claim warrant 081623 MA for $35,927.23
• Claim warrant 080823 MA for $1,206.54
• Payroll checks dated 072123 for $15,377.98 and 080423 for $16,244.03
• IDEM invoice #350361 for $175.00 (over 60 days past due)

The East Chicago Port Authority Board approved a resolution to transfer funds within the Marina Department. The board also approved several claim warrants, payroll dockets, and a past-due invoice.

• Approved transfer of $25,000 from Employers Insurance account to Contractual Service account (All ayes)
• Approved claim warrants 080823MA ($1,206.54) and 081623MA ($35,927.23) (All ayes)
• Approved payroll dockets dated 072123 ($15,377.98) and 080423 ($16,244.03) (All ayes)
• Approved payment of IDEM Invoice# 350361 for $175.00 (All ayes)
• Approved meeting minutes for 7/19/2023

Merit Commission

The East Chicago Police Merit Commission held a regular meeting on August 16, 2023, with four members present and one absent. They approved the agenda and minutes from the previous meeting, acknowledged correspondence about officers on administrative leave, and adopted a revised Electronic Meeting Policy. No new business was discussed.

• Adoption of revised Electronic Meeting Policy
• Two promotions to sergeant position noted
• Retirements of Sgt. Taylor and Sgt. Hernandez announced
• Correspondence regarding officers on administrative leave acknowledged

Redevelopment Commission

The East Chicago Redevelopment Commission is meeting to approve several action items, including retroactive approvals for real estate purchases in the Prairie Crossings Subdivision, payment of past due invoices, and federal HUD funds for an ADA ramp project. They will also consider resolutions ratifying a property transfer and authorizing document execution for real estate transactions.

• Retroactive approval of real estate purchase agreements for Lots #1, #5, and #7 in Prairie Crossings Subdivision
• Approval of payment for past due invoices from The Times
• Approval of HUD funds for ADA Ramp Refurbishing at 3822 Guthrie Street
• Resolution 2023-RED-1907 ratifying transfer of 531 W. Columbus Drive from City to Redevelopment Department
• Resolution 2023-RED-1908 authorizing persons to execute real estate purchase/sale documents

The Redevelopment Commission retroactively approved the purchase of three residential lots in the Prairie Crossings subdivision. The board also approved two accounts payable warrant reports and a vendor aging report.

• Retroactively approved purchase of Prairie Crossings Lot 5 from Corey R. Williams for $23,100
• Retroactively approved purchase of Prairie Crossings Lot 1 from Kaitlyn Hernandez for $22,500
• Retroactively approved purchase of Prairie Crossings Lot 7 from Israel Rivera for $20,000
• Approved Accounts Payable Warrant 081523RD for $62,991.44 (4-0-1)
• Approved Accounts Payable Warrant 080823RD for $108,232.82 (5-0)
• Approved Harborside Vendor Aging Report for $16,523.27 (5-0)
• Approved $248.02 payment for past due public notice invoices from The Times
• Approved meeting minutes from August 1, 2023 (5-0)

Board of Safety

The Board of Public Safety will consider two resolutions to release liens on properties at 4001 McCook Avenue and 4104 Butternut Street, and discuss a rehabilitation agreement for 3920 Elm Street. The meeting also includes approval of prior minutes and public comment.

• Resolution 2023-42: Release of lien for 4001 McCook Avenue
• Resolution 2023-43: Release of lien for 4104 Butternut Street
• Building Department rehabilitation agreement for 3920 Elm Street

The Board approved two resolutions for the release of liens and one building rehabilitation agreement. The board also approved the minutes from the July 10, 2023 meeting.

• Approved July 10, 2023 Regular Meeting Minutes (All in Favor)
• Approved Resolution 2023-42 and Release of Lien for 4001 McCook Avenue (All in Favor)
• Approved Resolution 2023-43 and Release of Lien for 4104 Butternut Street (All in Favor)
• Approved Rehabilitation Agreement for 3920 Elm Street (All in Favor)

Fire Civil Service Commission

The Fire Civil Service Commission discussed concerns regarding the adequacy of reading materials for chauffeur promotional tests. The commission also reviewed correspondence regarding a denied shift trade and a candidate's disputed drug test results.

• Review of Captain Duda's letter requesting more reading material for chauffeur exams
• Discussion of Firefighter James Rodriguez's claim regarding denied shift trades
• Review of Brandon Collins' dispute over a failed drug urinalysis and testing procedures
• Identification of September 18th as the next scheduled academy start date

Park Board

The East Chicago Board of Parks and Recreation is meeting to handle routine administrative matters: approving the July 25 meeting minutes, payroll dated August 4, 2023, and two warrants totaling $35,161.55. No new business or public hearings are listed on the agenda.

• Approval of July 25, 2023 meeting minutes
• Approval and signing of payroll dated August 4, 2023
• Warrant 073123PB in the amount of $2,547.56
• Warrant 080823PB in the amount of $32,613.99

The Board of Parks and Recreation approved the July 25, 2023 minutes and payroll dated August 4, 2023. Two warrants were approved for payment. Director Vanessa Hernandez-Orange reported on the Music Fest event and noted the department was closed for two days following the event.

• Approved July 25, 2023 meeting minutes
• Approved payroll dated August 4, 2023
• Approved Warrant 073123 PB for $2,547.56
• Approved Warrant 080823 PB for $32,613.99

Planning Commission

The meeting agenda consists of procedural items including the approval of July 17, 2023, minutes and a report from the City Planner. No specific new business or public hearings are detailed in the provided text.

• Approval of July 17, 2023, meeting minutes
• City Planner's Report

The commission approved the minutes from the July 17, 2023 meeting. No other substantive decisions were made, though the board received updates on local infrastructure projects and a clarification on attendance and voting rules for electronic meetings.

• Approved minutes of July 17, 2023 (unanimous)

Water Board

The East Chicago Waterworks Board will consider a resolution authorizing a temporary transfer to a depleted water fund and review a petition to the Indiana Utility Regulatory Commission to issue bonds and increase water rates. The board will also vote on several meter and pit repair contracts totaling over $30,000 and accept a stone donation.

• Resolution WD 23-19 authorizing temporary transfer to depleted water fund
• IURC petition to issue bonds and increase water rates
• Hasse Construction meter replacement at Washington Park/Parrish and 144th Street for $5,100
• Hessville Plumbing meter and vault replacement at 3910 Euclid Avenue for $3,595
• Calumet City Plumbing meter pit repairs at five locations totaling $29,450

The Board authorized a $100,000 temporary transfer from the water tank refurbish fund to the water utility fund. Members approved multiple payroll warrants, accounts payable, and seven construction proposals for meter and pit repairs. The Board also discussed pending water rate increases awaiting approval from the Indiana Utility Regulatory Commission.

• Approved Resolution WD 23-19 for a $100,000 temporary transfer to the water utility fund
• Approved payroll warrants totaling $123,384.00 (Warrants 070723 and 080423)
• Approved accounts payable warrants totaling $173,723.67 (Warrants 072423 WB, 080723 WB, 080723 WT, 080723 WC)
• Approved $5,100 Hasse Construction meter replacement at Washington Park/Parrish and 144th Street
• Approved $3,595 Hessville Plumbing meter and vault replacement at 3910 Euclid Avenue
• Approved $1,850 Calumet City Plumbing asphalt restoration at 5517 Walsh Avenue
• Approved $25,950 for four Calumet City Plumbing meter pit repairs
• Approved past due invoices for Atlas Copco ($840.00) and Eurofins ($325.00)

Stormwater Board

The East Chicago Stormwater Board will consider a resolution authorizing a temporary transfer to a depleted fund. The board will also approve minutes from July 20, 2023, and review check warrants totaling $24,490.60 and payroll warrants. Reports from legal counsel and financials are on the agenda.

• Resolution ST 23-04 authorizing a temporary transfer to a depleted fund
• Check warrants: $24,490.60
• Payroll warrants for July 1-14, 2023
• Approval of minutes from July 20, 2023

The Board approved a resolution for the temporary transfer of depleted funds. It also authorized a check warrant for $24,490.60 and a payroll warrant for the period of July 1 to July 14, 2023.

• Approved meeting minutes of July 20, 2023
• Approved Warrant 080323 SD for $24,490.60
• Approved Payroll Warrant 072123 for dates 7/1/23 to 7/14/23
• Approved Resolution SD 24-04 for temporary transfer to depleted funds

Sanitary Board

The East Chicago Board of Sanitary Commissioners will vote on a resolution to write off delinquent sewer charges and penalties, and consider a proposal for chemical feed replacement units. They will also approve minutes, warrants, and hear reports from operations, solid waste, and financial consultants.

• Resolution SD 23-06 authorizing write-off of delinquent sewer charges and penalties
• Proposal from Watson Marlow Inc for chemical feed replacement units for ferric injection system - $14,929.00
• Check warrants totaling $8,045.00 (sanitary), $96,247.77 (wastewater), $10,791.00 (wastewater), $190,231.99 (solid waste)
• Payroll warrants for Sanitary Board, Wastewater, Utilities, and Solids for 07/01/23-07/14/23
• Invoices to be paid to Element: $7,706.40 and $4,879.64

The Board approved Resolution SD 23-06 to write off specific delinquent sewer charges and penalties. The board also approved several payment warrants, a chemical feed replacement proposal, and two invoices.

• Approved Resolution SD 23-06 to write off delinquent sewer charges and penalties
• Approved $14,929.00 proposal for Watson Marlow Inc. chemical feed replacement units
• Approved $7,706.40 invoice for Element
• Approved $4,879.64 invoice for Element
• Approved Wastewater Division warrants totaling $115,083.77
• Approved Solid Waste Division warrant of $190,231.99
• Approved payroll warrants for Sanitary Board, Wastewater, and Utilities (7/1/23 to 7/14/23)
• Approved July 20, 2023 meeting minutes

Health Board

The Board approved several payroll and claim warrants and a $19,899 service agreement for 2023 beach water testing. Members also approved an employment contract for a Public Health Emergency Preparedness Coordinator and a grant amendment for $77,554.00.

• Approved June 7 and July 5 meeting minutes (All in favor)
• Approved Payroll Warrant 070723 for $22,048.89 (All in favor)
• Approved Payroll Warrant 072123 for $22,733.59 (All in favor)
• Approved Claim Warrant 072623HB for $688.00 (All in favor)
• Approved Claim Warrant 080223HB for $9,536.64 (All in favor)
• Approved $19,899 Microbac service agreement for 2023 beach water testing (All in favor)
• Approved $100.00 donation to Animal Control Division (All in favor)
• Approved Public Health Emergency Preparedness Coordinator employment contract and Resolution 080223-01 amending a $77,554.00 grant (All in favor)

Merit Commission

The East Chicago Police Merit Commission held a routine regular meeting, approving the agenda and the minutes from the July 19, 2023 meeting. The commission acknowledged correspondence about an officer resignation and noted that the application deadline for old business is September 1, 2023. No new or other business was discussed.

• Approved agenda and July 19, 2023 minutes
• Acknowledged resignation of Ronne Moore from ECPD
• Application deadline for old business set for September 1, 2023
• Next regular meeting scheduled for August 16, 2023 at 4:30 PM

Redevelopment Commission

The East Chicago Redevelopment Commission is meeting to consider several action items, including setting values for properties on Grand Boulevard and Michigan Avenue, approving a conditional sale contract for property on Main Street, and paying past due invoices. The agenda also includes approval of minutes and dockets, and a public expression period.

• Set value of property at 3401-03 Grand Boulevard and 3425-3433 Michigan Avenue
• Set value of property at 3481-3497 Michigan Avenue
• Approve Contract for Conditional Sale of Real Estate with Royalty Construction Project Management, Inc. for 3727 Main Street
• Approve payment of three past due invoices from The Times
• Request Purchase Order for Peterson Consulting Services, Inc.

The Redevelopment Commission approved the sale of 3727 Main Street to Royalty Construction Project Management Incorporated. The board also set values for two other properties to proceed with sale or redevelopment offers and approved several vendor payments.

• Approved $90,000 contract for conditional sale of 3727 Main Street to Royalty Construction Project Management Incorporated (4-0)
• Set property value at $45,000 for 3401-03 Grand Boulevard and 3425-3433 Michigan Avenue to proceed with sale or redevelopment (4-0)
• Set property value at $80,000 for 3481-3497 Michigan Avenue to proceed with sale or redevelopment (4-0)
• Approved $28,925.22 accounts payable warrant report dated 7/26/2023 (4-0)
• Approved Harborside Vendor Aging Report total of $10,246.50 (4-0)
• Approved $136.15 payment for three past due public notice invoices from The Times (4-0)
• Approved $4,000 purchase order for Peterson Consulting Services, Inc. for professional services (4-0)

Board of Works

The Board of Public Works will consider various new business items including equipment rates, construction notices for Magoun Ave., and building demolition. The meeting also includes reviews of donation checks, liability waivers, and outstanding invoices.

• 2023 rates for secure shredding and standard equipment
• Notice to Proceed for C. Lee Construction at 4502-04 Magoun Ave.
• Demolition of Marktown Utility Building by Actin
• $100 donation check from Northwest Metals LLC
• Review of outstanding invoices for Hessville Plumbing and First Group Engineering

The Board of Public Works approved several contracts for property demolition, vehicle and equipment purchases, and engineering services. It also authorized spending for the upcoming Fusic Festival and approved various service rates and outstanding invoices.

• Approved $58,275.00 for a new Public Works pickup truck with plow
• Approved $36,000.00 contract for demolition at 4502-04 Magoun Avenue
• Approved $6,300.00 for demolition of Marktown utility building
• Approved $10,156.46 for Federal Protection Agency security at Fusic Festival
• Approved $5,402.88 MOU with School City for Fusic Fest ADA bus assistance
• Approved Resolution 2023-14 extending Tolbert & Tolbert legal services up to $150,000.00
• Approved $106,650.00 for Kosciusko Boulevard and $283,300.00 for Magoun Reconstruction engineering
• Approved $651,545.15 in invoices for National Power Rodding and $488.75 for Share Resource Solutions

Park Board

The East Chicago Board of Parks and Recreation is meeting to handle administrative matters, including approving payroll and two warrants totaling $34,632.07. Under new business, the director will discuss student contracts for a Steel Grant and updates on Block Stadium rental prices. The meeting also includes public comments and scheduling the next meeting.

• Approval of payroll dated July 21, 2023
• Approval of Warrant 072523PB for $33,151.37
• Approval of Warrant 072023PB for $1,480.70
• Discussion of Steel Grant student contracts
• Block Stadium rental price updates

The Board approved updated rental pricing for Block Stadium and student contracts for the Steel Grant Program. The Board also approved several payroll and warrant payments.

• Approved payroll dated July 21, 2023 (Unanimous)
• Approved Warrant 072523 PB for $33,151.37 (Unanimous)
• Approved Warrant 072023 PB for $1,480.70 (Unanimous)
• Approved Steel Grant student contracts (Unanimous)
• Approved Block Stadium rental price updates (Unanimous)

Board of Safety

The East Chicago Board of Public Safety will consider Resolution 2023-41 regarding a lien release at 531 W. Columbus Dr., administer oaths for two animal control officers, and review fire department reports for June 2023. The board will also vote on rescinding demolition orders for two properties.

• Resolution 2023-41: Release of lien at 531 W. Columbus Dr.
• Oath of office for Jaron Holden and Martin Larios, East Chicago Health Department Animal Control
• Order to rescind and release demolition orders for 4235 Olcott and 4138 Magoun
• Fire Department absentee, prevention, equipment, and training reports for June 2023

The Board approved the release of demolition orders for 4235 Olcott and 4138 Magoun. Additionally, the Board approved a lien release for 531 West Columbus Drive and administered oaths of office for two health department employees.

• Approved minutes of July 10, 2023 (Unanimous)
• Administered Oath of Office to Jaron Holden and Martin Larios
• Approved Resolution 2023-41 for Release of Lien at 531 West Columbus Drive (Unanimous)
• Accepted June 2023 Fire Department reports (Unanimous)
• Approved rescinding and releasing demolition orders for 4235 Olcott and 4138 Magoun (Unanimous)

Economic Development Commissions

The East Chicago Economic Development Commission will hold a regular meeting on July 24, 2023, at 4:30 PM. The agenda includes only procedural items: call to order, roll call, approval of minutes from the previous meeting, and public comment. No substantive business items, such as rezonings or contracts, are listed.

• Approval of minutes from June 26, 2023 meeting
• Informational item: Redevelopment Commission minutes from June 6, 2023

The commission approved the minutes from the June 26, 2023 meeting. Members discussed the sale of four lots at Prairie Crossing to private parties and the associated financial incentives for buyers. No new substantive actions were taken.

• Approved minutes of June 26, 2023 (All signify aye)

Sanitary Board

The East Chicago Board of Sanitary Commissioners will meet to approve minutes, warrants, and payroll, and to consider new business including rate sheets, proposals, and agreements. The board will also review invoices and past due payments.

• Check warrants totaling $691,061.53 across Sanitary District divisions
• Kemira 2023 rates for ferric sulfate, not to exceed $40,000
• Gateway Business Systems time and material service rates, not to exceed $5,000
• Bosak Ford revised proposal for two Transit Connect cargo vans at $91,682
• Verizon modifications to Cell Site Lease Optimization Program

The Board approved several payment warrants, service rate sheets, and invoices. The most significant purchase was a revised proposal for two Transit Connect cargo vans. Legal counsel provided informational updates regarding cell tower leases.

• Approved Bosak Ford revised proposal for two Transit Connect Cargo Vans for $91,682
• Approved Kemira 2023 rates for Ferric Sulfate not to exceed $40,000
• Approved Gateway Business Systems 2023 service rates not to exceed $5,000
• Approved Wastewater Division check warrants totaling $681,056.20
• Approved Solid Waste Division check warrants and payroll
• Approved two Element invoices for $11,142.78 and $8,789.77
• Approved past due invoice for Indiana Department of Environmental Management for $15,115
• Approved past due invoice for NAPA Service Auto for $42.31

Stormwater Board

The East Chicago Board of Storm Water Commissioners will meet to approve minutes from July 6, 2023, and authorize check warrants totaling $25,943.79. The agenda also includes reports from legal counsel and financial staff, with no new or unfinished business listed.

• Approval of check warrants: $25,943.79
• Approval of payroll warrants for storm water payroll (June 17–30, 2023)
• Reports from legal counsel and financials
• Next meeting: August 3, 2023 at 4:30 PM

The Board approved the meeting minutes from July 6, 2023. Members also approved a check warrant and a payroll warrant for the period of June 17 to June 30, 2023.

• Approved July 6, 2023 Meeting Minutes (All in Favor)
• Approved Check Warrant 072023 ST for $25,943.79 (All in Favor)
• Approved Payroll Warrant 070723 for Storm Water Payroll 6/17/23 to 6/30/23 (All in Favor)

Port Authority

The East Chicago Port Authority is meeting to approve routine financial items, including a claim warrant for $68,636.16 and payroll checks totaling $54,804.13. The board will also review four past-due invoices from Steel City and Menards. No major policy decisions or public hearings are on the agenda.

• Claim warrant 071923MA for $68,636.16
• Payroll checks dated 062323–070723 totaling $54,804.13
• Past-due Steel City invoices totaling $1,047.20
• Past-due Menards invoice #37599 for $299.98
• Approval of meeting minutes from 6/21/2023

The Board approved a claim warrant for $68,636.16 and four payroll dockets totaling $54,804.13. Additionally, the Board approved the payment of four past-due invoices to Steel City and Menards. The meeting minutes from June 21, 2023, were also approved.

• Approved Meeting Minutes for 6/21/2023
• Approved claim warrant 0719 23 MA for $68,636.16
• Approved payroll docket A ($14,277.76)
• Approved payroll docket B ($10,000.00)
• Approved payroll docket C ($14,250.00)
• Approved payroll docket D ($16,276.37)
• Approved payment of Steel City invoices #900047734 ($478.45), #900048751 ($230.95), and #900048752 ($337.80)
• Approved payment of Menards invoice #37599 ($299.98)

Merit Commission

The East Chicago Police Merit Commission held a regular meeting that was entirely procedural. The commission approved the agenda and the minutes from the previous meeting, with no old or new business discussed. The meeting adjourned after two minutes.

• Approval of agenda for July 19, 2023 meeting
• Approval of minutes from July 5, 2023 meeting
• Next regular meeting scheduled for August 2, 2023 at 4:30 PM

Redevelopment Commission

The East Chicago Redevelopment Commission is meeting to approve the FY 2023 Annual Action Plan for CDBG and HOME grants, a purchase order for auction services, an amended subrecipient agreement, and two exterior renovation projects on Liberty Street funded with TIF dollars. The agenda also includes routine items like minutes and docket approval.

• Resolution 2023-RED-1906 approving FY 2023 CDBG/HOME Annual Action Plan for HUD filing
• Purchase order for Kraft Auction Services, LLC for $3,500.00
• Amend subrecipient agreement with New Horizons Child Care Ministry, Inc. extending to September 30, 2023
• Exterior Renovation at 414 Liberty Street to AMG Construction using TIF funds
• Exterior Renovation at 412 Liberty Street to AMG Construction using TIF funds

The Redevelopment Commission approved the fiscal year 2023 Annual Action Plan for federal housing and community development grants. The board also approved several payment warrants and a purchase order for auction services.

• Approved FY 2023 Annual Action Plan for CDBG and HOME grants (5-0)
• Approved warrant 071023RD for $250,088.75 (5-0)
• Approved warrant 071823RD for $13,111.73 (5-0)
• Approved Harborside Apartments Vendor Aging Report for $41,441 (5-0)
• Approved $3,500 purchase order for Kraft Auction Services, LLC (5-0)
• Approved meeting minutes from July 7, 2023 (5-0)

Planning Commission

The meeting agenda consists of procedural items including the approval of June 28, 2023, minutes and a report from the City Planner. No specific land use petitions or new developments are listed for discussion.

• Approval of June 28, 2023, meeting minutes
• City Planner’s Report regarding Indiana Citizen Planners Guide - Chapter 3

The commission approved the minutes from the June 28, 2023 meeting. No other substantive decisions were made as the discussion on Chapter 3 of the Planners Guide was postponed due to staff absences.

• Approved June 28, 2023 meeting minutes

Water Board

The East Chicago Waterworks Board will consider resolutions to write off certain delinquent water charges and penalties, and to dispose of surplus property. They will also vote on an additional appropriation for the water utility bond and interest fund. Several repair contracts and change orders are up for approval, including leak and meter pit repairs at specific addresses.

• Resolution WD 23-15 authorizing write-off of delinquent water charges and penalties
• Resolution WD 23-18 authorizing disposal of surplus property
• Hessville Plumbing leak repair at 3938 Deal Street for $4,527.50
• Calumet City Plumbing meter pit repairs at multiple addresses totaling $39,400
• Calumet City Plumbing water disconnect at Michigan Avenue and Grand Blvd for $17,900

The Board approved nine plumbing and equipment proposals, a write-off of delinquent water charges, and an appropriation for bond interest. Members also approved the disposal of surplus property and a water disconnect project on Michigan Avenue and Grand Boulevard.

• Approved Resolution WD 23-14 for $769.16 in bond interest appropriation
• Approved Resolution WD 23-15 to write off $12,202.92 in delinquent charges and penalties
• Approved Resolution WD 23-18 for disposal of surplus property
• Approved 9 proposals for leak/meter pit repairs and compressor replacement
• Approved $17,900 water disconnect by Calumet City Plumbing at Michigan Ave and Grand Blvd
• Approved Atlas Copco change order #1 for $1,797.98
• Approved Calumet City Plumbing change order #2 to extend completion date to July 21, 2023
• Tabled Hasse Construction stone donation pending paperwork

Board of Works

The Board of Public Works will consider professional engineering service awards for road reconstruction projects and review various unpaid invoices. The meeting also includes discussions regarding vehicle auctions and landscaping services.

• Award professional engineering services for Kosciusko Blvd. and Magoun reconstruction
• Auction for East Chicago Park Department Vehicle #3073
• Auction for Public Works Equipment
• Review of outstanding invoices for departments including Police, Fire, and IT
• Review of 2023 Pavement Maintenance Supplemental #1

The Board of Works approved several service agreements for landscaping, waste hauling, and software, and deemed multiple vehicles and pieces of equipment as surplus. The board also authorized payment for a series of outstanding invoices across multiple city departments.

• Approved deeming Park Department Vehicle 3073 and various Public Works equipment as surplus
• Approved Gateway Maintenance Agreement for Konica Printer
• Approved Doors Done Right, Inc. 2023 Rate Schedule (not to exceed $40,000)
• Approved De-Vine Landscaping & Property tree watering for $8,496
• Approved Turn Key Environment Rate Schedule (not to exceed $20,000)
• Approved payment of multiple outstanding invoices for Public Works, Fire, Building, Engineering, and Special Events
• Approved Motorola Coplogic Interface Software for $11,782.23
• Approved First Group Engineering proposal for $75,709.65

Park Board

The East Chicago Board of Parks and Recreation is meeting to approve routine administrative items, including meeting minutes, payroll, and a warrant. Under new business, the board will discuss a past-due invoice from Sherwin Williams and consider rental prices and fees for the greenhouse patio. Public comments will be heard.

• Approval of June 27, 2023 meeting minutes
• Approval and signing of payroll dated June 30, 2023 and July 7, 2023
• Approval and signing of Warrant 071123PB in the amount of $5,257.48
• Discussion of past due invoice from Sherwin Williams
• Discussion of greenhouse patio rental prices and fees

The Board approved two payrolls and a warrant for $5,257.48. Members also voted to pay a past-due invoice to Sherwin Williams. The Board discussed the funding agreement for the Marina Lake Front and rental pricing for the Greenhouse patio.

• Approved June 27, 2023 meeting minutes
• Approved payroll dated June 30, 2023
• Approved payroll dated July 7, 2023
• Approved Warrant 071123 PB in the amount of $5,257.48
• Approved payment of $292.45 past-due invoice to Sherwin Williams

Board of Safety

The East Chicago Board of Safety will hold a regular meeting on July 10, 2023, to consider three resolutions for release of liens on properties at 4011 Butternut, 5010 Olcott Avenue, and 4002 Alder. The agenda also includes Fire Department reports for May 2023.

• Resolution 2023-38: Release of lien on 4011 Butternut
• Resolution 2023-39: Release of lien on 5010 Olcott Avenue
• Resolution 2023-40: Release of lien on 4002 Alder
• Fire Department Absentee, Equipment, Training, and Fire Prevention Bureau reports for May 2023

The Board of Public Safety approved the release of liens for three specific properties. Additionally, the board approved the May 2023 reports for the Fire Department.

• Approved Resolution 2023-38 and Release of Lien for 4011 Butternut (All in Favor)
• Approved Resolution 2023-39 and Release of Lien for 5010 Olcott Avenue (All in Favor)
• Approved Resolution 2023-40 and Release of Lien for 4002 Alder (All in Favor)
• Approved May 2023 Fire Department Absentee, Equipment, Training, and Fire Prevention Bureau reports (All in Favor)
• Approved June 26, 2023 Regular Meeting Minutes (All in Favor)

Fire Civil Service Commission

The Commission approved the reading list required for upcoming East Chicago Fire Department promotional exams. During the meeting, Chief Examiner Guillermo Hernandez announced his resignation from the position, effective immediately.

• Approval of the reading list for the upcoming Fire Department promotional exam
• Resignation of Chief Examiner Guillermo Hernandez

Redevelopment Commission

The East Chicago Redevelopment Commission is meeting to approve a purchase order for Kusiak Construction, Inc. regarding roof repairs. The agenda also includes a public bid opening for 412 Liberty Street and a motion to pay a past due invoice from Federal Protection Agency, Inc.

• Public Bid Opening: 412 Liberty Street
• Purchase order for Kusiak Construction, Inc. for roof repair (invoice # 13587)
• Payment of past due invoice from Federal Protection Agency, Inc.

The Commission held a second public hearing regarding the Fiscal Year 2023 Annual Action Plan for CDBG and HOME funds totaling $1,651,565. The board approved several accounts payable warrant reports and a vendor aging report. Bids were opened for an exterior renovation project at 412 Liberty Street.

• Approved Accounts Payable Warrant 070723RD for $37,152.87 (5-0)
• Approved Accounts Payable Warrant 063023RD for $20,000 (4-0-1)
• Approved Accounts Payable Warrant 061623RD for $14,233.25 (5-0)
• Approved Harborside Apartment Vendor Aging Report for $13,233.83 (5-0)
• Approved June 20, 2023 meeting minutes (5-0)
• Approved the dockets (5-0)

Sanitary Board

The East Chicago Board of Sanitary Commissioners is meeting to approve minutes, check warrants, and hear reports from operations, solid waste, financial consultant, and legal counsel. They will also consider new business items including rate sheets, vehicle purchases, and service proposals. The meeting is a regular business meeting with no public hearings scheduled.

• Check warrants: Sanitary District Wastewater Division total $145,180.54
• Check warrants: Solid Waste Division total $53,377.46
• Proposal: Bosak Ford - Two Transit Connect Cargo Vans - $85,514.00
• Proposal: GPRS - 2023 Locating Services - Not to Exceed $45,000.00
• Proposal: Augusten Electric - Level Transmitter Replacement - $12,596.00

The Board approved several equipment and service contracts, including the purchase of two replacement cargo vans. Members also approved various payroll and check warrants for the wastewater and solid waste divisions.

• Approved Bosak Ford proposal for two Transit Connect Cargo Vans for $85,514
• Approved Morrison Construction 2023 Rate Sheet not to exceed $75,000
• Approved GPRS 2023 Locating Services not to exceed $45,000
• Approved Augusten Electric Level Transmitter Replacement for $12,596
• Approved Wastewater Division check warrant 070623 SW for $145,180.54
• Approved Solid Waste Division check warrant 070623 SS for $53,377.46
• Approved various payroll warrants for Wastewater, Utilities, and Solids divisions
• Approved G & J Auto Parts past due invoice for $285.07

Stormwater Board

The East Chicago Board of Storm Water Commissioners is meeting to approve minutes, check warrants, and payroll warrants. They will also consider a proposal for GPRS locating services not to exceed $45,000 and receive reports from legal and financial staff.

• Check warrant 062723ST for $2,000,000.00
• Check warrant 070623ST for $54,049.97
• Payroll warrants for periods ending 06/16/23 and 06/30/23
• Proposal: GPRS 2023 Locating Services, not to exceed $45,000.00

The Board approved two check warrants totaling $2,054,049.97 and two payroll warrants. Additionally, the Board approved a proposal for GPRS 2023 Locating Services.

• Approved check warrants 062723 ST ($2,000,000) and 070623 ST ($54,049.97)
• Approved payroll warrants 062323 and 063023
• Approved GPRS 2023 Locating Services proposal not to exceed $45,000
• Approved June 15, 2023 meeting minutes

Health Board

The board approved three payroll warrants and one claim warrant. The board portion of the meeting did not occur due to a failure to meet quorum.

• Approved Payroll Warrant 060923 ($19,955.22)
• Approved Payroll Warrant 062323 ($21,118.51)
• Approved Payroll Warrant 063023 ($15,375.00)
• Approved Claim Warrant 070523HB ($12,640.20)

Merit Commission

The East Chicago Police Merit Commission met on July 5, 2023, and approved the agenda and the minutes from the June 21, 2023 meeting. No correspondence, communications, old business, new business, or other business were reported. The meeting was procedural only, with the next regular meeting scheduled for July 19, 2023.

• Approved agenda for July 5, 2023 meeting
• Approved minutes of June 21, 2023 meeting
• No correspondence or communications reported
• No old or new business discussed
• Next meeting set for July 19, 2023 at 4:30 PM

Water Board

The East Chicago Waterworks Board will vote on two resolutions to transfer appropriations between budget categories, approve payroll and accounts payable warrants, and consider several contracts and change orders for water system repairs and chemical purchases. The agenda also includes routine reports from department staff and approval of the previous meeting's minutes.

• WD 23-16 and WD 23-17: Resolutions authorizing transfer of appropriations between budget categories
• Shannon Chemical Corporation: 2023 rates for poly-orthophosphate and citric acid, not to exceed $150,000
• Calumet City Plumbing: Valve repair at East Chicago Avenue Citgo 17A ($17,000), water service main to BBox at 3941 Alder Street ($15,500), meter pit repair at 522 W 144th Street ($7,450), water disconnect at Michigan Avenue and Grand Blvd ($17,900)
• Hessville Plumbing: Bbox repair at 3805 Ivy Street ($3,739)
• Hasse Construction: Block containment wall at Old Filtration Plant ($7,415)

The Board approved several payroll and accounts payable warrants, including one for $1,000,000.00. Members authorized budget transfers and approved five plumbing and construction proposals, while tabling one project. Legal counsel reported that a new rate structure settlement is expected to take effect within 45 days.

• Approved payroll and accounts payable warrants, including Warrant 062723 WT for $1,000,000.00
• Approved Resolution WD 23-16 to transfer $33,000.00 between budget categories
• Approved Resolution WD 23-17 to transfer $134,872.00 between budget categories
• Approved 2023 rates for Shannon Chemical Corporation not-to-exceed $150,000.00
• Approved 5 repair proposals from Calumet City Plumbing, Hessville Plumbing, and Hasse Construction
• Tabled Calumet City Plumbing proposal for water disconnect at Michigan Avenue and Grand Boulevard ($17,900.00)
• Approved three change orders for Calumet City Plumbing
• Approved five past due invoices for Marco Supply, Eurofins, Atlas Copco, and Hasse Construction

Planning Commission

The Planning Commission will conduct a regular meeting including a roll call and approval of minutes from June 19, 2023. The City Planner will present a report on the Indiana Citizens Planner’s Guide Chapter 2.

• Approval of June 19, 2023, meeting minutes
• City Planner’s Report regarding Indiana Citizens Planner’s Guide Chapter 2

The commission met for a brief session where the only substantive action taken was the approval of the previous meeting's minutes. No new business or zoning changes were decided.

• Approved June 19, 2023 Meeting Minutes (All in Favor)

Park Board

The East Chicago Board of Parks and Recreation will meet to approve minutes, payroll, and warrants, including a $500,000 warrant. They will also discuss a greenhouse patio rental agreement, summer camp coach contracts for multiple sports, and greenhouse donations.

• Approval of warrants totaling $778,988.16, including $500,000 warrant 063023PB
• Approval of payroll for May 26, June 9, and June 23, 2023
• Greenhouse patio rental agreement
• Summer camp coach contracts for football, golf, volleyball, tennis, boys' and girls' basketball
• Greenhouse donations

The Board approved several warrants for payment, including a $500,000 annual payment for marina services. The Board also authorized a new rental agreement for the Greenhouse patio and approved contracts for summer camp coaches.

• Approved $500,000 warrant (063023 PB) for East Chicago Marina services
• Approved $175,340.70 warrant
• Approved $53,572.77 warrant
• Approved $33,902.25 warrant
• Approved $12,742.32 warrant
• Approved $2,430.12 warrant
• Approved Greenhouse patio rental agreement
• Approved summer camp coaches contracts for football, golf, volleyball, tennis, and basketball

Board of Safety

The Board of Public Safety will consider Resolution 2023-37 regarding 3813 Hemlock and a lien release, and vote on orders to demolish 17 properties across East Chicago. Status reports on two properties and an order to repair one property are also on the agenda.

• Resolution 2023-37: 3813 Hemlock and release of lien
• Demolition orders for 17 properties including 4823 Alexander Ave, 4409 Arbutus Ln, 3827 Butternut St, 4003 Deodar St (garage), 3808 Drummond St, 3920 Elm St, 3727 Hemlock St, 4121 Ivy St (garage), 4219 Ivy St (garage), 4832 Kennedy Ave, 4842 Kennedy Ave, 4728 Magoun Ave (garage), 4753 Melville Ave, 3431-33 Watling St, 5029 Wegg Ave
• Status reports on 3702 Guthrie St and 4001 McCook St
• Order to repair at 4845 Grasselli

The Board approved Resolution 2023-37 regarding a lien release and processed several demolition requests. Most properties received demolition orders, though some owners were granted time to enter rehab agreements or provide status updates.

• Approved Resolution 2023-37 and Release of Lien (All in Favor)
• Approved June 12, 2023 meeting minutes (All in Favor)
• Entered Demolition Orders for 4823 Alexander, 3827 Butternut, 4003 Deodar Street, 3808 Drummond, 3920 Elm Street, 3727 Hemlock, 4219 Ivy Street, 4832 Kennedy, 4842 Kennedy Avenue, and 4753 Melville Avenue
• Dismissed demolition request for 4121 Ivy Street garage
• Tabled demolition for 4854 Alexander and 4409 Arbutus Lane to 8/28/23 for status
• Entered Demolition Order for 4728 Magoun garage but deferred recording for status on 7/24/23
• Entered Demolition Order for 3431-33 Watling Street

Economic Development Commissions

The East Chicago Economic Development Commission will meet on June 26, 2023, to consider a City Wide Facade Grant application for 3939 Main Street. The meeting also includes approval of minutes from May 22, 2023, and informational items from the Redevelopment Commission.

• City Wide Facade Grant application for 3939 Main Street
• Approval of minutes from May 22, 2023 meeting
• Informational items from Redevelopment Commission meetings on May 22 and May 16, 2023

The Economic Development Commission approved a 50% matching grant for storefront glass work at 3939 Main Street. The award was based on the lowest of three submitted bids. The commission clarified that masonry work is not eligible for this grant.

• Approved May 22, 2023 meeting minutes
• Approved $8,459 facade grant for 3939 Main Street (based on 50% of the lowest bid of $16,916.45)

Board of Works

The Board of Public Works will meet to process outstanding invoices for various city departments and review change orders for the Alley Paving Project. The agenda also includes discussions regarding VIP tickets for special events and surplus police items.

• Change Orders #1 and #2 for Alley Paving Project
• Outstanding invoices for Amazon Capital, Schindler Elevator, and Newman Signs
• Travel expense invoices for Gustavo Garcia and Mitchell Tipton
• Review of items deemed surplus by the Police Department
• Right-of-Way Applications review

The Board approved several agreements for the Fusic and Kielbasa Festivals, including a $12,000 donation from BP Amoco. It also authorized a police department case study with Infinite Protection and approved a $80,000 design services contract for the Quiet Zone Project. Additionally, the Board approved several outstanding invoices and a change order for alley paving.

• Approved agreement with Luis Serrano d/b/a Vela, LLC for festival alcohol and ticket sales
• Approved $12,000 Special Events donation from BP Amoco
• Approved Infinite Protection proposal for a solar-powered mobile trailer case study
• Approved Ticketmaster's Universe proposal for advance ticket sales
• Approved declaring Police Department items as surplus
• Approved outstanding invoices for police travel, Amazon Capital, Schindler Elevator, Newman Signs, and Federal Protection Agency
• Approved Jenstar Change Order Number 1 for $3,494.81 (alley paving); tabled Change Order Number 2
• Approved Short Elliott Hendrickson Design Services proposal for Quiet Zone Project (not to exceed $80,000)

Port Authority

The East Chicago Port Authority is meeting to approve routine financial items, including a claim warrant, payroll checks, and two resolutions transferring appropriations within the marina department. The board will also consider a past-due invoice and approve minutes from the previous meeting.

• Claim warrant 062123MA for $59,213.22
• Payroll checks dated 052623 for $10,706.76 and 060923 for $12,053.57
• Resolution 062123 to transfer $10,000 from Employers Insurance to Contractual Service in the Marina Department
• Resolution 062123-02 to pre-pay World Pay for charge fees
• Gateway Invoice #1080074 for $48.34 (over 60 days past due)

The East Chicago Port Authority Board approved several financial payments and two resolutions regarding the transfer of appropriations. The board authorized a $10,000 transfer between accounts and permitted the prepayment of World Pay charges.

• Approved meeting minutes for 5/17/2023
• Approved claim warrant 0621 23 MA for $59,213.2
• Approved payroll checks dated 052623 for $10,706.76
• Approved payroll checks dated 060923 for $12,053.57
• Approved payment of Gateway Invoice# 1080074 for $48.34
• Approved Resolution 062123 to transfer $10,000 from Employers Insurance account to Contractual Service account
• Approved Resolution 062123-02 to prepay World Pay Charge fees

Merit Commission

The East Chicago Police Merit Commission met and certified a list of five police applicants, purged three others, and set the application process for certified and non-certified applicants to begin June 26, 2023, with a deadline of July 28, 2023. The meeting was routine, with no new business or correspondence.

• Certified applicant list: Hurt, Cox, Cruz, Vega, Collazo
• Purged applicants: Rocha, Guerrero, Navaretta
• Application process starts June 26, 2023; deadline July 28, 2023
• Lieutenant promotional list has 2 remaining candidates, no current openings

Redevelopment Commission

The East Chicago Redevelopment Commission is meeting to approve minutes and dockets, receive an aging report, and take action on two items: adding the HOME-ARP Allocation Plan for a public hearing and approval to send to HUD, and approving payment of a past-due invoice from Federal Protection Agency, Inc. The agenda is otherwise routine.

• Motion to amend agenda to add HOME-ARP Allocation Plan for public hearing and HUD approval
• Motion to approve payment of past-due invoice from Federal Protection Agency, Inc.
• Approval of regular meeting minutes from June 6, 2023
• Approval of dockets
• RMC/Harborside aging report

The Commission approved the accounts payable warrant report dated 6/14/2023. The board also approved the meeting minutes from June 6, 2023, and held a public hearing presentation regarding the HOME-ARP Allocation Plan.

• Approved accounts payable warrant 062023RD for $43,917.06
• Approved June 6, 2023 meeting minutes
• Approved adding HOME-ARP allocation plan to the agenda

Planning Commission

The meeting agenda consists of procedural items and a report from the City Planner. No specific land use applications or new business items were listed for decision.

• Approval of minutes from June 5, 2023
• City Planner’s Report regarding Indiana Citizens Planner’s Guide Chapter 1

The Plan Commission approved the site and construction plans for a proposed single-family home at 4142 Magoun Avenue. The home will be built on two lots. The commission also approved the meeting minutes from May 15, 2023.

• Approved meeting minutes of May 15, 2023 (All in Favor)
• Approved site and construction plan for single-family home at 4142 Magoun Avenue (All in Favor)

Water Board

The East Chicago Waterworks Board will consider approving over $3.1 million in payroll and accounts payable warrants, and vote on a resolution authorizing a temporary transfer to a depleted fund. They will also discuss proposals for meter pit repairs at two locations and a process audit, along with several informational items including a bond petition for rate increases.

• Resolution WD 23-13 authorizing a temporary transfer to a depleted fund
• Accounts payable warrants totaling $3,632,184.33 across multiple funds
• Meter pit repair at 4822 Olcott Ave — $3,180.00
• Meter pit repair at 4313 Elm Street — $3,100.00
• 2023 Process Audit by Filmtec Corporation — $19,020.00

The Board approved a temporary transfer of $1.1 million between utility funds and authorized several infrastructure repairs and a process audit. Staff reported on progress regarding meter testing, hydrant replacements, and the installation of outdoor meter pits.

• Approved temporary transfer of $1.1M from Water Tank Refurbishing Fund 6106 to Water Utility Fund 6101 (All in Favor)
• Approved Hessville Plumbing meter pit repair at 4822 Olcott Avenue for $3,180 (All in Favor)
• Approved Hessville Plumbing meter pit repair at 4313 Elm Street for $3,100 (All in Favor)
• Approved Filmtec Corporation 2023 Process Audit for $19,020 (All in Favor)
• Approved Utilities Payroll warrant 060923 for $21,242.21 (All in Favor)
• Approved Payroll warrant 060923 for $47,291.94 (All in Favor)
• Approved Accounts Payable warrants 061923 WF ($338,214.33), 061923 WT ($682.01), 061923 CD ($3,025.97), 061923 WB ($146,532.01), and 063023 WB ($3,144,729.69) (All in Favor)

Stormwater Board

The East Chicago Stormwater Board will consider approving two rate sheets for 2023: Hessville Plumbing up to $100,000 and Hasse Construction up to $75,000. They will also review past due invoices totaling $8,058.50 from BF&S Civil Engineers and Baker Tilly Municipal Advisors. The meeting includes approval of minutes, check and payroll warrants, and reports from legal and financial staff.

• Hessville Plumbing 2023 Rate Sheet — Not to Exceed $100,000.00
• Hasse Construction 2023 Labor and Equipment Rate Sheet — Not to Exceed $75,000.00
• Past due invoice: BF&S Civil Engineers — $5,683.50
• Past due invoice: Baker Tilly Municipal Advisors, LLC — $2,375.00
• Check warrant 061523ST for $15,367.25

The Board approved 2023 rate sheets for Hessville Plumbing and Hasse Construction. Members also authorized payments for a check warrant, payroll, and two past-due invoices.

• Approved June 1, 2023 meeting minutes
• Approved check warrant 061523 ST for $15,367.25
• Approved payroll warrant 060923 for period 5-20-23 to 6-2-23
• Approved 2023 Hessville Plumbing rate sheet (not-to-exceed $100,000.00)
• Approved 2023 Hasse Construction labor and equipment rate sheet (not-to-exceed $75,000.00)
• Approved payment to BF & S Civil Engineers for $5,683.50
• Approved payment to BakerTilly Municipal Advisors LLC for $2,375.00

Sanitary Board

The East Chicago Board of Sanitary Commissioners will vote on warrants, payroll, and new business items, including a $2,228,325 proposal for a secondary power source/generator and rate approvals for two contractors. The board will also hear reports from field operations, solid waste, financials, and legal counsel. Public comment is scheduled.

• Proposal: Austgen Electric — Secondary Power Source/Generator at Sanitary District — $2,228,325.00
• Rate approval: Hessville Plumbing — 2023 Service Rates — Not to Exceed $100,000.00
• Rate approval: Hasse Construction — 2023 Labor Billing and Equipment Rental Rates — Not to Exceed $75,000.00
• Proposal: SL Technologies, Inc. — New Gas Monitor — $16,150.00
• Check warrants totaling over $2.1 million across Sanitary District divisions

The Board approved a contract for a secondary power source generator to prevent untreated wastewater discharge during power outages. The Board also approved several service rate sheets, equipment purchases, and payment warrants.

• Approved $2,228,325.00 proposal for Austgen Electric secondary power source generator
• Approved 2023 service rates for Hessville Plumbing not-to-exceed $100,000.00
• Approved 2023 labor and equipment rental rates for Hasse Construction not-to-exceed $75,000.00
• Approved $16,150.00 for new gas monitor from SL Technologies, Inc.
• Approved payment of two Element invoices for $5,495.56 and $6,517.61
• Approved adjustment for National Processing based on Water Department recommendation
• Approved deeming spray tank 141276 as surplus scrap for disposal
• Approved various wastewater and solid waste warrants including one for $1,928,747.70

Park Board

The East Chicago Board of Parks and Recreation will vote on routine administrative items including meeting minutes, payroll, and three warrants totaling about $231,343.59. The board will also discuss a greenhouse patio rental agreement and contracts for summer camp coaches in football, golf, volleyball, tennis, and boys' and girls' basketball.

• Approval of warrants: $175,340.70, $2,430.12, and $53,572.77
• Approval of payroll dated May 26 and June 9, 2023
• Greenhouse patio rental agreement
• Summer camp coach contracts for football, golf, volleyball, tennis, boys' and girls' basketball

The meeting was called to order at 5:05 PM and immediately closed because there were not enough members present to establish a quorum. No substantive decisions were made.

Board of Works

The Board of Works canceled an Economic Development project grant agreement between the City of East Chicago and the State of Indiana. The cancellation occurred because the parties failed to come to an agreement on contractors.

• Canceled Economic Development project grant agreement

Board of Safety

The East Chicago Board of Public Safety will consider several items, including a resolution to release a lien on a property, a fire department promotion, and an emergency order to demolish an unsafe building. The board will also approve minutes from the previous meeting and hear public comment.

• Resolution 2023-36: 4122 Euclid Ave. and release of lien
• Promotion of Marc Escobedo to Assistant Chief (Fire Department)
• Emergency Order to Demolish an Unsafe Building at 4502-04 Magoun

The Board of Public Safety approved an emergency demolition order for an unsafe building and a promotion within the Fire Department. The board also adopted a resolution regarding a lien release for a property on Euclid Avenue.

• Approved minutes of May 22, 2023 (All signify aye)
• Adopted Resolution 2023-36 regarding 4122 Euclid Avenue and Release of Lien (All signify aye)
• Approved promotion of Marc Escobedo to Assistant Chief of the Fire Department (All signify aye)
• Approved emergency order to demolish unsafe building at 4502-04 Magoun (All signify aye)

Fire Civil Service Commission

The Fire Civil Service Commission reviewed reading lists for several promotional positions, including chauffeur, fire captain, district chief, and assistant chief. The commission deferred a formal vote on these lists until the next meeting to allow members time for review. Testing sign-ups are expected to begin in July.

• Certification of District Chief Marc Escobedo as Assistant Chief
• Review of reading lists for chauffeur, fire captain, district chief, and assistant chief positions
• Planned promotional exam testing window starting in October

Board of Works

The Board of Public Works will meet to consider several new business items, including fund conveyance agreements for bus transit and paratransit. The agenda also includes reviews of professional services consulting, grant agreements for economic development, and various outstanding invoices.

• Fund Conveyance Agreement for Bus Transit, Preventative Maintenance, and Paratransit
• Professional Services Consulting Agreement with Michael Haluska (Law)
• Economic Development Project Grant Agreement (Redevelopment)
• Purchase of Vehicle for Animal Control
• Outstanding invoices for Heartline Fitness and Hasse Construction

The Board of Public Works approved the purchase of a specialized animal control vehicle and equipment, as well as emergency sanitary line repairs on Columbus Avenue. The board also authorized transit funding agreements and a professional consulting contract.

• Approved Section 5307 Conveyance Agreements for $375,511 (Preventive Maintenance) and $285,164 (Paratransit)
• Approved professional consulting agreement with Michael Haluska at $100/hour, not to exceed $75,000 for 2023
• Deemed three vehicles from the Health and Building Departments as surplus
• Approved purchase of Animal Control vehicle and TriVan equipment (total up to $179,267.25)
• Approved $750 outstanding invoice for Heartline Fitness (Fire Department)
• Approved $64,600 for Hasse Construction emergency sanitary lateral repair on Columbus Avenue
• Approved 2023 personnel hourly rates for NIES Engineering, not to exceed $15,000
• Approved 41 permit applications (23-04488 through 23-04529)

Health Board

The Health Board approved several payroll and claim warrants and two grant agreements for vaccinations and beach monitoring. The board also discussed critical staffing and veterinary shortages at Animal Control, including the inability to euthanize animals due to a lack of a licensed veterinarian.

• Approved May 3, 2023 meeting minutes (5-0)
• Approved Payroll Warrant 051223 for $19,955.07 (5-0)
• Approved Payroll Warrant 052623 for $20,031.70 (5-0)
• Approved Claim Warrant 090723HB for $11,223.21 (5-0)
• Approved Hinckley Springs past due invoice for $46.96 (5-0)
• Approved Grant Agreement 73576 for COVID-19 Immunization and Vaccines for Children for $33,447.17 (5-0)
• Approved Grant Agreement 73635 for Beach Monitoring and Notification Program for $19,899.00 (5-0)

Merit Commission

The East Chicago Police Merit Commission held a regular meeting with four members present. They approved the agenda and minutes, set interview dates for June 14 and 15, 2023, and discussed the status of lieutenant promotion appointments, which are still pending a response.

• Interview dates set for June 14 and 15, 2023
• Lt. promotion appointments still awaiting response from Chief Rivera

Redevelopment Commission

The East Chicago Redevelopment Commission is meeting to approve several action items, including contracts for auctioneer services, construction project management, and a state housing authority funding agreement. They will also consider payments for past-due invoices, a title insurance purchase, and a HUD-funded roof repair project.

• Kraft Real Estate Auction LLC agreement for professional auctioneer services
• Royalty Construction Project Management Inc. proposal for duplex interior/exterior services
• IHCDA Development Fund Award Agreement for West Calumet Revolving Loan Fund Project
• Payment of past due invoices from NIPSCO, Gateway Business Systems, and Department of Water Works
• HUD funds for Emergency Rehab (Roofing System) at 4137 Northcote Avenue

The Redevelopment Commission approved a service agreement with Kraft Real Estate Auctions, LLC to conduct an auction of Prairie Crossing lots. The board also approved several payment warrants and the May 16 meeting minutes.

• Approved service agreement with Kraft Real Estate Auctions, LLC for a $3,500 flat fee (5-0)
• Approved warrant 052323RD for $52,425 (5-0)
• Approved warrant 060623RD for $280,283.15 (5-0)
• Approved RMC Harborside Apartments Vendor Aging Report for $40,297.03 (5-0)
• Approved meeting minutes from May 16, 2023 (5-0)

Planning Commission

The Commission will review the City Planner’s report regarding 4142 Magoun Avenue. The agenda also includes approval of May 15, 2023, minutes and standard procedural items.

• City Planner’s Report for 4142 Magoun Avenue
• Approval of May 15, 2023, meeting minutes

The Commission approved the site and construction plans for a proposed single-family home to be built on two lots at 4142 Magoun Avenue. The board also approved the meeting minutes from May 15, 2023.

• Approved site and construction plan for single-family home at 4142 Magoun Avenue (All in Favor)
• Approved May 15, 2023 meeting minutes (All in Favor)

Water Board

The East Chicago Water Board will consider resolutions to appropriate construction fund monies and extend a temporary transfer period. They will also vote on multiple repair proposals, including a $14,750 water leak repair at 4143 Euclid Ave., and approve warrants totaling over $307,000.

• Resolution WD 23-11 appropriating East Chicago Water Utility Construction Fund monies for FY 2023
• Resolution WD 23-12 authorizing an extension of the temporary transfer time period
• Calumet City Plumbing water leak repair at 4143 Euclid Ave. for $14,750
• Hasse Construction emergency water main repair on Chicago Ave. for $35,800.11
• Approval of warrants: payroll $59,218.18 and accounts payable $252,658.06

The Board approved Resolution WD 23-11 to appropriate Water Utility Construction Fund 6105 monies for fiscal year 2023 and Resolution WD 23-12 to extend a temporary transfer period. Members also approved nine plumbing and construction proposals for leak and meter repairs, as well as several account adjustments.

• Approved Resolution WD 23-11 appropriating Water Utility Construction Fund 6105 monies for FY 2023
• Approved Resolution WD 23-12 authorizing an extension for a temporary transfer to the Department of Waterworks
• Approved 9 repair proposals from Calumet City Plumbing, Hessville Plumbing, and Hasse Construction
• Approved payroll warrant 052623 for $14,917.26
• Approved accounts payable warrants 052323 ($23,590.41), 060523 WB ($227,012.56), and 060523 WT ($2,055.09)
• Approved Calumet City Plumbing Change Order #1 for $4,978.60
• Approved bill adjustments for Friedman Industries, Melville Garrett, and January-May meter readings
• Approved past due invoice for F.E. Moran in the amount of $28,295.00

Stormwater Board

The East Chicago Board of Storm Water Commissioners is meeting to approve minutes, warrants, and a resolution authorizing a temporary transfer to a depleted fund. They will also review a 2023 rate sheet from R&D Construction with a not-to-exceed amount of $75,000. The meeting includes reports from legal and financial staff.

• Resolution ST 23-03 authorizing temporary transfer to a depleted fund
• R&D Construction 2023 rate sheet, not to exceed $75,000
• Check warrant 060123ST for $7,834.97
• Storm Water payroll warrant for pay period 05/06/23-05/19/23

The Board approved a rate sheet for R & D Construction not to exceed $75,000.00 and passed a resolution authorizing a temporary transfer to a depleted fund. The Board also approved several warrants for payments and payroll.

• Approved meeting minutes of May 18, 2023
• Approved Warrant 060123 ST for $7,834.97
• Approved Payroll Warrant 0526,23 for dates 5-6-23 to 5-19-23
• Approved Resolution ST 23-03 authorizing a temporary transfer to a depleted fund
• Approved R & D Construction 2023 rate sheet, not-to-exceed $75,000.00

Sanitary Board

The Board approved several 2023 service rate sheets for power systems, polymer, and construction. The board also authorized multiple payroll and division warrants and paid three past-due invoices.

• Approved Altofer CAT Power Systems 2023 service rates, not-to-exceed $75,000.00
• Approved SNF Polydyne Inc. 2023 Unit Price Rate Sheet for polymer, not-to-exceed $25,000.00
• Approved R & D Construction 2023 rate sheet, not-to-exceed $75,000.00
• Approved Wastewater Division warrants 060123 SW ($119,033.28), 060123 SC ($177,068.00), and 060123 SR ($31,935.02)
• Approved Sanitary Board, Wastewater, and Utilities payroll warrants for dates 5-6-23 to 5-19-23
• Approved Solid Waste Division warrant 060123 SS ($77,322.29) and Solids Payroll (5-6-23 to 5-19-23)
• Approved past due invoices for AT&T ($250.00), Tierra Environmental ($935.00), and Xylem ($366.87)
• Approved May 18, 2023 meeting minutes

Board of Works

The Board of Public Works is reviewing various outstanding invoices, donation checks, and contract change orders. The agenda includes items related to city property maintenance, street resurfacing projects, and funding for several local festivals.

• Change Order #5 for Kennedy Ave. Resurfacing Project
• Change Order #1 for Columbus/Cline Roundabout
• Fire Service Inc. repairs to Engine #2713
• Payments for Fusic Fest, Rhythm & Soul Fest, and Salsa Fest
• Hasse Construction Homerlee Change Order #4

The Board of Public Works approved major street resurfacing contracts for Milestone Contractors and Pavement Solutions Inc. They also authorized various landscaping, event, and repair proposals, and approved several outstanding invoices.

• Approved street resurfacing contracts for Milestone Contractors ($907,212.50) and Pavement Solutions Inc. ($707,890.75)
• Approved $73,700.00 for Vela LLC for August 4th Fusic Fest
• Approved $14,097.50 in rental proposals from Sunbelt Rentals for six city events
• Approved $18,016.00 and a $10,000.00 not-to-exceed for Fire Services, Inc. repairs to Engine 2713
• Approved $16,521.00 proposal from Amereco for 613 West Chicago Avenue
• Approved two proposals from De-Vine Landscaping for weed control and de-weeding, each not-to-exceed $30,000.00
• Approved outstanding invoices for Filter Services, Multi Media, Hasse Construction, and Petsmart
• Accepted Resolution 2023-12 regarding 1900 to 1919 Broadway

Park Board

The Board approved a contract and MOU with Code 10 for a young ladies' wellness program and authorized a $40 price point for large mixed plant pots. The Board also approved a Gateway Service Contract for facility printer updates. Staff reported that city pools will remain closed this year.

• Approved May 9, 2023 Meeting Minutes
• Approved May 12, 2023 Payroll
• Approved Warrant 052323PB for $6,354.70
• Approved Code 10 Contract and MOU for youth wellness program
• Approved Gateway Service Contract for printer updates
• Approved $40 pricing for four-plant mixed pots at the greenhouse

Board of Safety

The East Chicago Board of Public Safety will consider three resolutions to release liens on properties at 4212 Indianapolis Blvd., 4805 Walsh Ave., and 4138 Magoun. The board will also review an emergency order to demolish an unsafe building at 4502-04 Magoun. The meeting includes approval of prior minutes and audience participation.

• Resolution 2023-33: Release of lien at 4212 Indianapolis Blvd.
• Resolution 2023-34: Release of lien at 4805 Walsh Ave.
• Resolution 2023-35: Release of lien at 4138 Magoun
• Emergency order to demolish unsafe building at 4502-04 Magoun

The Board approved three resolutions to release liens on specific properties. A Building Department report regarding an emergency demolition order was entered into the record.

• Approved Resolution 2023-33 and Release of Lien for 4212 Indianapolis Boulevard (All in Favor)
• Approved Resolution 2023-34 and Release of Lien for 4805 Walsh Avenue (All in Favor)
• Approved Resolution 2023-35 and Release of Lien for 4138 Magoun (All in Favor)
• Approved May 8, 2023 Regular Meeting Minutes (All in Favor)

Board of Works

The Board of Public Works held a special meeting on May 22, 2023. The agenda focused on business regarding Vela LLC and the Fusic Fest scheduled for August 5, 2023.

• Discussion regarding Vela LLC and Fusic Fest on August 5, 2023

The Board of Public Works approved an Agent Service Agreement with Luis Serrano d/b/a Vela LLC to book entertainment for the Fusic Fest on August 5, 2023. The agreement covers booking artists Jagged Edge, Black Screen, and Case.

• Approved Agent Service Agreement with Luis Serrano d/b/a Vela LLC for $169,020 (Unanimous)

Economic Development Commissions

The East Chicago Economic Development Commission is holding a regular meeting on May 22, 2023. The agenda includes approval of minutes from the previous meeting, old business, new business, and informational items including redevelopment commission minutes. The meeting is procedural with no specific action items listed.

• Approval of minutes from April 24, 2023
• Informational review of Redevelopment Commission minutes from April 4 and April 18, 2023
• Public comments period
• Next meeting scheduled for June 26, 2023

The commission approved the minutes from the April 24, 2023, meeting. No other substantive decisions were made, though members discussed the status of the Marktown redevelopment and a proposed distribution center at 151st.

• Approved April 24, 2023 Regular Meeting Minutes (All in Favor)

Sanitary Board

The East Chicago Board of Sanitary Commissioners is meeting to approve minutes, warrants, and reports from operations, solid waste, financials, and legal counsel. They will also consider Resolution SD 23-05, which authorizes transferring appropriations within the Sewage Utility Construction Fund 6204. The meeting includes public comment and is scheduled for May 18, 2023.

• Resolution SD 23-05: Authorizing transfer of appropriations in Sewage Utility Construction Fund 6204
• Check warrants totaling $114,519.21 (SW), $40.00 (SC), $34.00 (BI), $122,119.42 (SW), $25,545.00 (SC)
• Payroll warrants for Sanitary Board, Wastewater, and Utilities for periods ending May 5 and May 25, 2023
• Solid Waste warrants totaling $365.00 and $56,489.07
• Reports from Field Operations, Solid Waste, Financial Consultant, and Legal Counsel

The Board approved Resolution SD 23-05 to transfer appropriations within the Sewage Utility Construction Fund 6204 to cover engineering, legal, and accounting fees. The Board also approved several payment warrants for wastewater and solid waste divisions.

• Approved Resolution SD 23-05 to transfer appropriations in Sewage Utility Construction Fund 6204
• Approved May 4, 2023 meeting minutes
• Approved Wastewater Division warrants totaling $262,242.63
• Approved Sanitary Board, Wastewater, and Utilities payroll warrants for 4-22-23 to 5-5-23
• Approved Solid Waste Division warrants totaling $56,854.07
• Approved Solids Payroll warrants for 4-22-23 to 5-5-23

Stormwater Board

The East Chicago Board of Storm Water Commissioners is meeting to approve minutes from May 4, 2023, and to approve check warrants and payroll warrants. The agenda includes reports from legal counsel and financials, with no new or unfinished business listed. This is largely a routine administrative meeting.

• Approval of minutes from May 4, 2023
• Check warrant 051023ST for $17.00
• Check warrant 051823ST for $26,950.00
• Payroll warrant 051223 for Storm Water Payroll (04/22/23 – 05/05/23)

The Board approved the meeting minutes from May 4, 2023. Members also approved two check warrants and one payroll warrant. No new or unfinished business was discussed.

• Approved meeting minutes of May 4, 2023
• Approved Warrant 051023 ST for $17.00
• Approved Warrant 051823 ST for $26,950.00
• Approved Payroll Warrant 051223 for period 4-22-23 to 5-5-23

Port Authority

The East Chicago Port Authority is meeting to approve routine financial items, including claim warrants, payroll checks, and past-due invoices. The board will also consider minutes from the previous meeting and hear correspondence about community events. No major policy decisions or projects are on the agenda.

• Claim warrant 051123MA for $224.70
• Claim warrant 051723MA for $71,394.41
• Payroll checks totaling $31,613.74 (three dockets)
• Past-due invoice from Gateway for $12.00 (Feb 2023)
• Past-due invoice from BF&S #98874 for $6,837.50

The Board approved several claim warrants, payroll dockets, and past due invoices. The Marina Manager reported that the guard shack project has begun.

• Approved meeting minutes for 4/19/2023
• Approved claim warrants 051123MA ($224.70) and 051723MA ($71,394.41)
• Approved payroll dockets dated 04/14/23 ($10,844.78), 04/28/23 ($10,396.47), and 05/12/23 ($10,372.49)
• Approved payment of past due invoices for Gateway ($12.00) and BF&S ($6,837.50)

Merit Commission

The East Chicago Police Merit Commission met on May 17, 2023, and took action on the current hiring process for police officers. The commission unanimously voted to move 10 applicants forward in the process and to purge 9 others from the list. No other business was discussed.

• 10 applicants moved forward: Callazo, Cox, Cruz, Galle, Guerrero, Holloway, Hurt, Navarette, Rocha, Vega
• 9 applicants purged: Anaya, Armijo, Alvarez, Batur, Harvey, Issa, Marshall, Smith, Ashley
• Commission acknowledged a sergeant promotions email from Chief Rivera
• Next meeting scheduled for June 7, 2023

Redevelopment Commission

The East Chicago Redevelopment Commission is meeting to consider several action items, including extending agreements with Meals on Wheels and Boys & Girls Clubs, approving a historic district policy manual, and authorizing environmental consulting services. They will also vote on purchase orders for masonry and roof repairs, membership dues, and HUD-funded accessibility and rehab projects. A public auction notice for Prairie Crossing Subdivision lots will be discussed.

• Extend Meals on Wheels and Boys & Girls Clubs subrecipient agreements to Sept 30, 2023
• Approve Marktown Historic District Program Policy and Procedures Manual retroactive to Jan 2023
• Approve Amereco, Inc. for Phase I and II ESA at Watling St. and Guthrie St.
• Approve public auction notice for Prairie Crossing Subdivision Lots 1-7
• Approve HUD funds for stair lift at 2145 Franklin St. and HVAC rehab at 4922 Baring Ave.

The Redevelopment Commission approved a policy manual for exterior housing renovations in the Marktown Historic District retroactive to January 2023. The board also authorized payment warrants and extended subrecipient agreements for local non-profits.

• Approved minutes from May 2, 2023 (5-0)
• Approved accounts payable warrant 050923RD for $30,000 (5-0)
• Approved accounts payable warrant 0516233RD for $312,675.40 (5-0)
• Approved RMC Harborside Vendor Aging Report for $31,380.86 (5-0)
• Approved 6-month agreement extensions for Meals on Wheels of Northwest Indiana and Boys & Girls Clubs of Greater Northwest Indiana (4-0-1)
• Approved Marktown Historic District Program Renovation Policy and Procedures Manual retroactive to January 2023 (5-0)

Planning Commission

The East Chicago Plan Commission is meeting to handle routine business, including approving minutes from May 1, 2023, and receiving the City Planner's report on the property at 1811 E. Columbus Blvd. (McDonald's). The agenda also includes commissioner and public comments. A separate notice indicates the meeting will be held via Zoom, with instructions for remote participation.

• Approval of minutes from May 1, 2023
• City Planner's report on 1811 E. Columbus Blvd. (McDonald's)
• Public comments and commissioner comments
• Next meeting scheduled for June 5, 2023

The Commission approved a proposal for the interior remodeling of a McDonald's restaurant. The project is expected to take four days and will use local licensed contractors.

• Approved remodeling project at 1811 East Columbus Drive (All in Favor)
• Approved minutes of the May 1, 2023 meeting (All in Favor)

Water Board

The East Chicago Waterworks Board will consider approving a 2023 rate agreement with Shannon Chemical Corporation not to exceed $250,000 for poly-orthophosphate and citric acid. They will also vote on 14 proposals from Calumet City Plumbing and Hessville Plumbing for meter pit and box repairs, a water main break repair, and equipment purchases. Routine items include approval of minutes, payroll warrants totaling $59,975.45, and accounts payable warrants totaling $304,529.29.

• Shannon Chemical Corporation 2023 rates for poly-orthophosphate and citric acid not to exceed $250,000
• Calumet City Plumbing water main break repair at 601 E Chicago Avenue for $25,200
• Calumet City Plumbing meter pit repairs at 10 locations totaling $62,725
• USA Bluebook McLaughlin Verifier FLX2 with coil clamp and A-frame for $12,593.06
• Air Services Company oil-flooded rotary air compressor for $15,701.20

The Water Board approved 15 proposals for plumbing repairs and equipment purchases, including a water main break repair. The board also approved a chemical rate sheet and a revised property damage release. Several payroll and accounts payable warrants were authorized.

• Approved 15 proposals for plumbing repairs and equipment, including a $25,200 water main break repair (All signify aye)
• Approved 2023 rate sheet from Shannon Chemical Corporation not-to-exceed $250,000 (All signify aye)
• Approved revised $12,650 property damage release for De-Vine Landscaping (All signify aye)
• Approved $476.75 past due invoice for Mechanical Concepts (All signify aye)
• Approved Payroll Warrants 051223 for $14,833.73 and $45,141.72 (All signify aye)
• Approved Accounts Payable Warrants 050823 ($159,627.49) and 051523 WB ($143,782.76) (All signify aye)
• Approved Warrant 051523 CD for $1,119.04 (All signify aye)
• Approved May 1st meeting minutes (All signify aye)

Board of Works

The Board approved several service agreements, including property insurance and retirement benefit reporting. It also authorized various engineering and construction projects, including street signage and sidewalk repairs, and accepted two special event donations.

• Approved $10,400 Nyhart Corp. proposal for HR retirement benefit reporting
• Approved $154,999.97 Braman Insurance annual premium for city buildings
• Approved 2023 Standard Equipment labor rates
• Approved payment of multiple late invoices to vendors including Atlas Toyota, 610 Auto, and Heavy Industries
• Accepted $11,000 and $5,000 donation checks for Special Events
• Approved $2,500 in entertainment for Kielbasa Fest (Wesoly Lud, E-Z Tones, E-Z Tymes)
• Approved $4,018.75 change order #1 for Richardson Disposal at 2120 Columbus Drive
• Approved $20,025 Amereco proposal for site review updates for 27 properties

Park Board

The East Chicago Board of Parks and Recreation is meeting to handle routine administrative matters, including approving meeting minutes, payroll, and a warrant for $93,398.78. The board will also discuss new business, specifically volleyball coach and referee contracts. Public comments will be heard, and the next meeting is scheduled for May 23, 2023.

• Approval of April 25, 2023 meeting minutes
• Approval and signing of payroll dated April 28, 2023
• Approval and signing of Warrant 050923PB in the amount of $93,398.78
• Discussion of volleyball coaches and referee contracts

The Board approved contracts for three coaches and two referees for the Invasion Volleyball Program. The Board also approved the April 25 meeting minutes, the April 28 payroll, and a warrant for $93,398.78.

• Approved Volleyball Coaches and Referee Contracts
• Approved April 25, 2023 Meeting Minutes
• Approved April 28, 2023 Payroll
• Approved Warrant 050923PB for $93,398.78

Board of Safety

The Board of Public Safety will consider resolutions to release liens on properties at 4857 Wegg Avenue and 5017 Indianapolis Blvd. The agenda also includes fire department reports for April 2023 and an emergency order to vacate an unsafe premises at 4832 Parrish Ave.

• Resolution 2023-31: release of lien for 4857 Wegg Avenue
• Resolution 2023-32: release of lien for 5017 Indianapolis Blvd.
• Emergency order to vacate unsafe premises at 4832 Parrish Ave.
• Fire department absentee, prevention, training, and equipment reports for April 2023

The Board approved two resolutions to release liens on specific properties and accepted the April 2023 Fire Department reports. An emergency order to vacate an unsafe premises at 4832 Parrish Avenue was presented for information only.

• Approved Resolution 2023-31 and Release of Lien for 4857 Wegg Avenue (Unanimous)
• Approved Resolution 2023-32 and Release of Lien for 5017 Indianapolis Boulevard (Unanimous)
• Approved Fire Department Reports for April 2023 (Unanimous)
• Approved April 10, 2023 Regular Meeting Minutes (Unanimous)

Fire Civil Service Commission

The East Chicago Fire Civil Service Commission discussed a request from Deputy Chief Marc Escobedo to participate in updating selection materials for promotional exams. The discussion addressed the process of reviewing textbooks and reading lists for various ranks, including chauffeur and captain.

• Review of correspondence regarding testing procedure committees
• Discussion of reading material updates for upcoming July sign-ups
• Status update on completed chauffeur and captain exam books

Sanitary Board

The East Chicago Sanitary Board is meeting to approve minutes, warrants, and reports, and to consider two resolutions: one authorizing the write-off of certain delinquent sewer charges and penalties, and another transferring appropriations between budget categories. The agenda also includes routine financial approvals and reports from operations, solid waste, and legal counsel.

• Resolution SD 23-03: write-off of delinquent sewer charges and penalties
• Resolution SD 23-04: transfer of appropriations between budget categories
• Check warrants: Sanitary District Wastewater $112,566.45, Solid Waste $49,683.05
• Payroll warrants for Sanitary Board, Wastewater, Utilities, and Solids
• Invoices to be paid: Elements $8,074.08 and $7,236.08; Konica Minolta $438.90; Polydyne Inc. $3,822.94; Uline $3,635.59

The East Chicago Sanitary Board approved resolutions to write off delinquent sewer charges and penalties, and to transfer appropriations between budget categories. The board also approved multiple warrants, payrolls, and past-due invoices, including payments to Elements, Konica Minolta, Polydyne Inc., and Uline. No reports were given from field operations, solid waste, financial consultant, or legal counsel.

• Approved minutes from April 20, 2023 (unanimous)
• Approved Sanitary District Wastewater warrants totaling $124,816.45 (unanimous)
• Approved payroll warrants for Sanitary Board, Wastewater, and Utilities (unanimous)
• Approved Solid Waste warrants and payrolls totaling $49,683.05 plus payroll (unanimous)
• Approved Resolution SD 23-03 authorizing write-off of delinquent sewer charges and penalties (unanimous)
• Approved Resolution SD 23-04 authorizing transfer of appropriations between budget categories (unanimous)
• Approved invoices to Elements totaling $15,310.16 (unanimous)
• Approved past-due invoices to Konica Minolta ($438.90), Polydyne Inc. ($3,822.94), and Uline ($3,635.59) (unanimous)

Stormwater Board

The East Chicago Board of Storm Water Commissioners will convene to approve minutes from the April 20 meeting and authorize check warrants totaling $45,573.29, along with payroll warrants for the period April 8-21, 2023. The board will also hear reports from legal counsel and financial staff, and discuss a past-due invoice of $1,400.00 from Baker Tilly Municipal Advisors. Public comment will be taken, and the next meeting is scheduled for May 18, 2023.

• Approval of minutes from April 20, 2023
• Check warrant 050423ST for $45,573.29
• Payroll warrant 042823 for storm water payroll (04/08/23-04/21/23)
• Past due invoice from Baker Tilly Municipal Advisors for $1,400.00
• Next meeting May 18, 2023 at 4:30 PM

Health Board

The East Chicago Health Board approved minutes from the April 5 meeting, two payroll warrants totaling $40,698.61, a claim warrant of $10,648.39, and a $3,293.20 service contract for immunization refrigerator maintenance. A vector control service contract was discussed but not awarded; the board will explore alternative options.

• Approved April 5, 2023 meeting minutes with correction (3-0)
• Approved Payroll Warrant 041423 for $20,491.00 (3-0)
• Approved Payroll Warrant 042823 for $20,207.61 (3-0)
• Approved Claim Warrant 05032023HB for $10,648.39 (3-0)
• Approved Helmer Scientific Service Contract for $3,293.20 (3-0)

Redevelopment Commission

The East Chicago Redevelopment Commission will review a purchase order for professional services related to new construction in the West Calumet neighborhood. The commission will also consider Resolution No. 2023 RED-1896 regarding the acceptance of a real property donation at 4002 Elm Street.

• Purchase Order request for Amereco, Inc. for professional services in West Calumet
• Resolution No. 2023 RED-1896 to accept donation of 4002 Elm Street

The Commission approved several accounts payable warrants and a vendor aging report. It also authorized a purchase order for environmental consulting services for new construction in the West Calumet neighborhood.

• Approved April 18, 2023 meeting minutes
• Approved warrant 050223RD for $278,115.86
• Approved warrant 050323RD for $322,960.63
• Approved Harborside Apartments Vendor Aging Report for $35,426.98
• Approved $3,478 purchase order for Amereco Inc. for environmental consulting in West Calumet neighborhood

Planning Commission

The East Chicago Plan Commission will review the City Planner's report regarding the Buckeye KG999B1 Project Pipeline Relocation. The meeting also includes the approval of minutes from April 17, 2023.

• Buckeye KG999B1 Project Pipeline Relocation

The Plan Commission approved the Buckeye Project Pipeline Relocation after reviewing reports on permits, traffic routes, and safety plans. The commission also approved the minutes from the April 17, 2023 meeting.

• Approved Buckeye Project Pipeline Relocation (All in Favor)
• Approved April 17, 2023 meeting minutes (All in Favor)

Water Board

The East Chicago Waterworks Board will consider a resolution amending the legal services contract, approve payroll and accounts payable warrants, and review multiple water repair proposals. The board will also discuss reports from filtration, water, distribution, legal, and financial consultants, and consider various agreements and authorizations.

• Resolution WD 23-10 amending the contract for legal services (Water)
• Proposal from Calumet City Plumbing for meter pit repairs at 4918 and 5030 Indianapolis Blvd ($4,500 each), 3919 McCook Ave ($4,875), and 4850 Wegg Ave ($5,125)
• Proposal from Hessville Plumbing for meter pit repairs at 4715 Baring Ave ($1,220), 4608 Tod Ave ($4,004.50), and 612 W 143rd St ($3,440.50)
• Proposal from Hasse Construction to repair broken watermain at 151st and Homerlee Ave ($6,210.13)
• Approval of payroll warrants totaling $56,523.99 and accounts payable warrants totaling $38,999.85

The Board reported a tentative settlement for a three-phase water rate increase totaling $6.2 million in revenue. The Board also approved several payroll warrants, maintenance contracts, and the placement of Shot Spotter equipment.

• Approved payroll warrants totaling $78,232.90
• Approved accounts payable warrants totaling $38,999.85
• Approved legal services contract amendment not-to-exceed $12,000.00
• Approved J.M. Bennett & Associates financial advisor contract not-to-exceed $12,000.00
• Approved 11 maintenance and repair proposals including plumbing and landscaping
• Approved Indiana 811 Membership Agreement
• Approved placement of Shot Spotter equipment at the Water Department
• Approved release of property for De-Vine Landscaping insurance payment of $7,790.00

Board of Works

The Board of Works approved a corrected contract and notice to proceed for the 129th and Dickey Road Restoration Project. Other actions included approving several facility repairs, vehicle maintenance, and the payment of outstanding invoices.

• Approved Milestone Contractors 129th and Dickey Road Resurfacing Project Notice of Award correction for $3,510,839.36 (All in Favor)
• Approved Milestone Contractors 129th and Dickey Road Resurfacing Project Contract (All in Favor)
• Approved AMG Construction proposal for Carnegie Library stair repair and epoxy finish for $7,400 (All in Favor)
• Approved NWI Preservation proposal for Tod Park fence and gate replacement for $12,870 (All in Favor)
• Approved NWI Preservation proposal for Mayor's Office fence replacement for $19,720 (All in Favor)
• Approved Bosak Ford Premium Maintenance Plan for six 2022 Chevy Equinoxes for $12,324 (All in Favor)
• Approved Bryte Car Collision Repair estimate for Police Squad Car 42 for $1,772.66 (All in Favor)
• Approved payment of outstanding invoices for Gateway Business Systems, Konica Minolta, National Power Rodding, NIPSCO, and Cannon Financial Services (All in Favor)

Merit Commission

The East Chicago Police Merit Commission met in a special session and certified promotional eligibility lists for lieutenant and sergeant. The commission voted unanimously to approve both lists, with one member absent. No other business was conducted.

• Certified lieutenant promotional list: Parks, Orange, Alaimo, CimaDeVilla, Honeywood, Lopez, Benjamin
• Certified sergeant promotional list: Jimenez, Ponce, Semidei, Lopez, J, Garcia, Moran, Morris, Kelenhofer, Rodriguez
• Motion to approve lieutenant list carried 4-0 (Sloss absent)
• Motion to approve sergeant list carried 4-0 (Sloss absent)

Park Board

The East Chicago Board of Parks and Recreation is meeting to handle routine administrative matters, including approving the April 11 meeting minutes, signing payroll dated April 14, and approving Warrant 042523PB for $2,365.38. Under new business, the board will discuss a memorandum of understanding with New Mission of Jesus Christ Church for use of park facilities during summer and fall. The meeting also includes public comments and scheduling the next meeting for May 9, 2023.

• Approval of April 11, 2023 meeting minutes
• Approval and signing of payroll dated April 14, 2023
• Approval and signing of Warrant 042523PB in the amount of $2,365.38
• MOU with New Mission of Jesus Christ Church for park facility use in summer and fall
• Next meeting set for May 9, 2023 at City Hall Council Chambers

The Board approved a Memorandum of Understanding (MOU) for a non-profit organization to use park facilities for summer and fall youth programs. The Board also approved payroll and a warrant report.

• Approved MOU for New Mission Jesus Christ Church to use park facilities for youth programs
• Approved April 11, 2023 meeting minutes
• Approved payroll dated April 14, 2023
• Approved Warrant 042523 PB in the amount of $2,365.38

Economic Development Commissions

The East Chicago Economic Development Commission is meeting to conduct routine business, including electing a president and approving minutes. The commission will also receive informational updates on the Redevelopment Commission's March 2023 minutes. No major decisions or proposals are on the agenda.

• Election of Officer – President
• Approval of minutes from April 24, 2023
• Informational: Redevelopment Commission minutes from March 7 and March 21, 2023
• Public comments and commissioner comments

The Commission approved the meeting minutes from March 27, 2022. Members discussed informational items regarding potential developments on Watling Street and Kennedy Avenue, but no formal actions were taken on these projects.

• Approved March 27, 2022 Regular Meeting Minutes (All in Favor)

Stormwater Board

The East Chicago Board of Storm Water Commissioners will meet to approve the minutes from April 6, 2023, and a check warrant for $20,858.59. They will also approve the storm water payroll for the period of March 25 to April 7, 2023. Reports from legal counsel and financials are on the agenda, along with new and unfinished business, and public comment.

• Approval of check warrant 042023ST for $20,858.59
• Approval of payroll warrant 041423 for storm water payroll (03/25/23-04/07/23)
• Reports from legal counsel and financials
• Public comment period

The Board approved the meeting minutes from April 6, 2023. Members also approved a check warrant and a payroll warrant for stormwater services.

• Approved April 6, 2023 Meeting Minutes
• Approved Check Warrant 042023 ST for $20,858.59
• Approved Payroll Warrant 041423 Storm Water Payroll (3/25/23 to 4/7/23)

Sanitary Board

The Board of Sanitary Commissioners approved several sets of check and payroll warrants for the wastewater and solid waste divisions. The board also approved a past-due invoice for GPRS.

• Approved April 6, 2023 Meeting Minutes
• Approved Wastewater Division check warrants 041223 SW ($114,414.21), 042023 SW ($123,629.70), and 042023 SR ($7,249.83)
• Approved Payroll Warrants for Sanitary Board, Wastewater, and Utilities (3/25/23 to 4/7/23)
• Approved Solid Waste Division check warrant 042023 SS ($332,602.28) and Solids Payroll (3/25/23 to 4/7/23)
• Approved GPRS past due invoice for $11,905

Port Authority

The East Chicago Port Authority is meeting to approve routine financial items including a claim warrant, payroll dockets, and past-due invoices. They will also consider a proposal from Allegiant Fire Protection for repairs at the marina. The agenda is mostly administrative with no major policy decisions.

• Claim warrant 041923MA for $39,667.51
• Payroll checks dated 03/17/23 for $10,333.04 and 03/31/23 for $10,401.12
• Past due invoices: NIPSCO Jan 2023 $12,246.23, NIPSCO Feb 2023 $10,551.16, Menards $1,037.40
• Allegiant Fire Protection proposal for $7,645.00 for marina repairs

The East Chicago Port Authority Board approved a contract for fire extinguisher repairs and authorized several payments for claim warrants, payroll, and past-due invoices.

• Approved meeting minutes for 3/15/2023
• Approved claim warrants A_041923MA for $39,667.51
• Approved payroll dockets A ($10,333.04) and B ($10,401.12)
• Approved payment of past due invoices for NIPSCO ($12,246.23 and $10,551.16) and Menards ($1,037.40)
• Approved $7,645.00 contract with Allegiant Fire Protection for fire extinguisher repairs

Merit Commission

The East Chicago Police Merit Commission held a public hearing and regular meeting, approving an amendment to its rules to correct a scrivener's error. The commission also approved resolutions regarding corrections to its rules and regulations, payment for polygraph services, and executive sessions. No public comments were made, and no old or new business was discussed.

• Public hearing on amendment to rules to correct scrivener's error
• Resolution 2023-01 approving corrections to PMC Rules and Regulations
• Resolution 2023-04 approving payment for polygraph company services
• Resolution 2023-04 regarding executive sessions

Redevelopment Commission

The East Chicago Redevelopment Commission is meeting to approve minutes, dockets, and several action items, including the 2022 annual report, a TIF reimbursement to Lakeside Gardens, and payments. They will also consider resolutions for the 2024 TIF budget and ratify property transfers from the city to the redevelopment department, primarily in Marktown. A bid opening for masonry restoration at 3729 Main Street is scheduled.

• Bid opening: Levin Masonry Restoration at 3729 Main Street
• Approval of TIF Reimbursement to Lakeside Gardens Limited Partnership
• Resolution No. 2023-RED-1900: 2024 Budget Year Determination for TIF
• Resolutions ratifying property transfers in Marktown and at 412 Liberty Street
• Public hearing notice for FY 2023 CDBG and HOME programs

The Commission approved its 2022 Annual Report and authorized a TIF reimbursement to Lakeside Gardens. The board also approved two accounts payable warrant reports and opened bids for the Levin Masonry restoration.

• Approved meeting minutes from April 4, 2023 (4-0)
• Approved accounts payable warrant 041123RD for $12,425 (4-0)
• Approved accounts payable warrant 041823RD for $53,120.99 (4-0)
• Approved ECDR Annual Report 2022 (4-0)
• Approved TIF reimbursement of $236,577.30 to Lakeside Gardens Limited partnership

Planning Commission

The Planning Commission will meet to review the City Planner’s report regarding the e Citgo Tank and Loading Rack Phase II project. The meeting also includes the approval of minutes from April 3, 2023.

• City Planner’s Report: e Citgo Tank and Loading Rack Phase II

The Commission approved the second phase of a project for Citgo Petroleum to expand its loading rack and add tanks. The approval is conditional upon the company acquiring necessary City and State approvals.

• Approved Phase 2 of Citgo tank and loading rack conditional on acquired approval of City and State
• Approved minutes of the April 3, 2023 meeting

Water Board

The East Chicago Water Board will hold a public hearing on a Preliminary Engineering Report to seek assistance from the Drinking Water State Revolving Fund Loan Program. The board will also consider resolutions to write off delinquent water charges, replenish a change fund, and transfer appropriations. Additionally, they will vote on several contracts for hydrant and water line repairs, including a $14,900 water leak repair at 5031 Indianapolis Blvd and an $18,500 fire hydrant relocation at th St. and Catalpa St.

• Public hearing on Preliminary Engineering Report for Drinking Water State Revolving Fund Loan Program
• Resolution WD 23-07 authorizing write-off of certain delinquent water charges and penalties
• Resolution WD 23-08 replenishing the established Water Department Change Fund
• Contract for 2023 Fire Hydrant and Hydrant Valve Replacement #1
• Multiple repair contracts with Calumet City Plumbing totaling over $70,000

The Board approved a contract for the replacement of five hydrant fixtures and valves. Members also approved 13 service proposals, several financial warrants, and resolutions to write off delinquent charges and transfer budget appropriations.

• Awarded 2023 fire hydrant and valve replacement contract to Calumet City Plumbing for $43,980.00
• Approved 13 service proposals including repairs by Calumet City Plumbing, Master Meter, and Atlas Copco
• Approved Resolution WD 23-07 to write off delinquent water charges and penalties
• Approved Resolution WD 23-08 to replenish the Water Department Change Fund
• Approved Resolution WD 23-09 to transfer appropriations between budget categories
• Approved payroll and accounts payable warrants totaling $513,342.24
• Approved past due invoices for Filmtec ($19,020.00) and Alexander Chemicals ($12,055.85)
• Approved Calumet City Plumbing change order #1 for 601 West Chicago Avenue ($185.00 increase)

Board of Works

The Board of Works approved several maintenance contracts, including City Hall duct cleaning and emergency street sweeper rentals. The board also authorized payments for eight outstanding invoices and approved funding for various city special events.

• Approved $5,070 Multi Media website maintenance agreement
• Approved $15,400 NWI Property Preservation LLC for Controller's office bathroom repairs
• Approved $12,750 emergency street sweeper rental from Standard Equipment
• Approved 2023 rate sheets for Great Lakes (not-to-exceed $10,000) and Devine Landscape (not-to-exceed $50,000)
• Approved $33,420.27 AmeriClean contract for City Hall duct cleaning
• Approved payment of 8 outstanding invoices totaling $111,341.28
• Approved $15,932.00 Interstate Power Systems repair for Fire Department Engine 2713
• Approved $50,725.00 JLM Production contract for event stages and sound systems

Park Board

The East Chicago Board of Parks and Recreation is meeting to handle routine administrative matters, including approving minutes, payroll, and a warrant for $31,794.66. They will also discuss new business items such as the Spirit of Chicago Senior Lunch Cruise and a federal protection service contract. Public comments will be heard.

• Approval of March 28, 2023 meeting minutes
• Approval and signing of payroll dated March 31, 2023
• Approval and signing of Warrant 041123PB in the amount of $31,794.66
• Discussion of Spirit of Chicago Senior Lunch Cruise
• Discussion of Federal Protection service contract

The Board approved a $9,958.20 balance for a senior citizens lunch cruise and an updated service contract with Federal Protection Agency. The Board also approved payroll and a warrant for $31,794.66.

• Approved March 28, 2023 meeting minutes
• Approved payroll dated March 31, 2023
• Approved Warrant 041123 PB for $31,794.66
• Approved $9,958.20 balance for Spirit of Chicago Senior Lunch Cruise
• Approved updated service contract with Federal Protection Agency

Fire Civil Service Commission

The East Chicago Fire Civil Service Commission met on April 10, 2023, to conduct standard procedural business. The agenda included roll call, approval of previous minutes, and review of correspondence. No specific ordinances, contracts, or personnel actions were listed in the provided text.

• Approval of minutes from March 13, 2023
• Review of correspondence and communications from the Chief Examiner

Fire Civil Service Commission

The Commission reviewed an update regarding a passing score for the Chief Inspector exam. Members also discussed potential rule updates and requested a legal review of House Bill 1016 regarding merit system voting eligibility.

• Captain Campos passed the Chief Inspector exam on April 5, 2023
• Discussion of House Bill 1016 regarding merit system voting for firefighters and police officers
• Ongoing review of department rules

Board of Safety

The East Chicago Board of Public Safety will consider a resolution to release a lien on property at 3602-04 Grand, approve four firefighters who completed their probationary year, and review various departmental reports. The board will also discuss a rehabilitation agreement for 3830 Main Street.

• Resolution 2023-30: 3602-04 Grand and Release of Lien
• Approve 4 firefighters (Gabriel Alvarado, Hannah Buckley, Nickolas Melendez, Daniel Sullivan) effective March 2, 2023
• Fire Department absentee, equipment, training, and Fire Prevention Bureau reports
• Building Department rehabilitation agreement for 3830 Main Street

The Board approved a rehabilitation agreement for the building at 3830 Main Street. Additionally, the Board approved the promotion of four firefighters and passed a resolution regarding a release of lien.

• Approved Resolution 2023-30 and Release of Lien (Unanimous)
• Approved 2nd Class Firefighter status for Gabriel Alvarado, Hannah Buckley, Nickolas Melendez, and Daniel Sullivan (3-0)
• Approved Fire Department Absentee, Equipment, Training, and Fire Prevention Bureau reports (Unanimous)
• Approved 3830 Main Street Rehabilitation Agreement (Unanimous)
• Approved March 27, 2023 Regular Meeting Minutes (Unanimous)

Sanitary Board

The East Chicago Board of Sanitary Commissioners is meeting to approve minutes, check warrants, and payroll for the Sanitary District's wastewater and solid waste divisions. They will also hear reports from field operations, solid waste, financial consultant, and legal counsel, and consider proposals for equipment repairs, door replacements, and lawn maintenance contracts.

• Check warrants: Wastewater $35,659.00, $195,366.65, $5,898.51; Solid Waste $75,020.75
• Proposal: Street sweeper repairs - $22,007.34
• Proposal: Door replacements at Sample Room, Sludge Holding, Dewatering Building - $13,928.00
• Proposal: Door replacements at Administration Building - $10,145.00
• Lawn maintenance contracts: R&D Construction (not to exceed $21,000), S.T.M Enterprises (not to exceed $55,000), Regional Service (not to exceed $4,498)

The Board approved several facility maintenance contracts, including street sweeper repairs and door replacements. It also established 2023 lawn maintenance rate caps for three vendors and approved various warrants and invoices.

• Approved $22,007.34 for street sweeper repairs from Standard Equipment
• Approved $13,928.00 for door replacements at sample room, sludge holding, and dewartering buildings via SDI Inc.
• Approved $10,145.00 for administration building door replacements via Door Tech Industries, Inc.
• Approved 2023 lawn maintenance rates not-to-exceed $21,000.00 for R & D Construction 1 Inc.
• Approved 2023 lawn maintenance rates not-to-exceed $55,000.00 for STM Enterprises LLC
• Approved 2023 lawn maintenance rates not-to-exceed $4,498.00 for Regional Service
• Approved hourly labor and equipment rates not-to-exceed $30,000.00 for SDI, Inc.
• Approved billing adjustment and penalty removal for 5662 Indianapolis Boulevard

Stormwater Board

The East Chicago Board of Storm Water Commissioners is meeting to approve minutes, warrants, and payroll, and to consider a rate sheet from SDI Inc. for hourly labor and equipment, not to exceed $30,000. The agenda is mostly routine financial approvals and reports.

• Check warrant 040623ST for $44,098.88
• Payroll warrants for periods 02/25/23–03/10/23 and 03/11/23–03/24/23
• New business: SDI Inc. rate sheet, not to exceed $30,000
• Reports from legal counsel and financials

The Board approved a rate sheet for hourly labor and equipment not to exceed $30,000.00. The Board also approved the March 16, 2023, meeting minutes and several payment warrants.

• Approved meeting minutes of March 16, 2023
• Approved check warrant 040623 ST for $44,098.88
• Approved payroll warrants 031723 and 033123
• Approved hourly labor and equipment rate sheet not-to-exceed $30,000.00

Health Board

The Board approved several payroll and claim warrants, a software contract renewal, and a service agreement with VaxCare. Members also voted to increase the cost of TB testing for non-residents. The Board discussed potential changes to nuisance garbage removal authority and the pursuit of a $110,000 Crisis Coag Grant.

• Approved March 1, 2023 meeting minutes (5-0)
• Approved three payroll warrants totaling $61,424.23 (5-0)
• Approved Claim Warrant 040523HB for $12,819.40 (5-0)
• Approved Comcate Software Contract Renewal for $7,867.44 (5-0)
• Approved VaxCare Service Agreement (6-0)
• Increased TB testing price for non-residents from $15.00 to $20.00 (6-0)

Merit Commission

The East Chicago Police Merit Commission approved a resolution to pay a testing company and set interview dates for police hiring. The commission also received an update that polygraph exams for candidates are nearly complete.

• Approved Resolution 2023-02 for payment to a testing company
• Set police hiring interviews for April 10, 12, and 13, 2023
• Polygraph exams for candidates are near completion

Redevelopment Commission

The East Chicago Redevelopment Commission will meet to consider several action items, including a property transfer to the Housing Authority and a new subdivision plat. The commission will also review agency invoices and a change order for emergency rehabilitation work.

• Approval of amended final PLAT for Prairie Crossing at 2001 Franklin Street
• Resolution No. 2023-RED-1899: Transfer of 3821 Alexander Avenue to East Chicago Housing Authority
• Change Order #1 for emergency rehab and lead-based paint reduction at 4219 Baring Avenue
• Approval of various agency invoices listed on the Sub-recipient Report

The Redevelopment Commission approved the transfer of a vacant multi-unit property to the Housing Authority for $1. The board also approved over $106,000 in past-due agency invoices and a $12,700 funding change order for a lead-paint reduction project.

• Approved transfer of 3821 Alexander Avenue to East Chicago Housing Authority for $1 (5-0)
• Approved $106,862.15 in payments for sub-recipient agency invoices (5-0)
• Approved $12,700 for Change Order No. 1 at 4219 Baring Avenue for lead-paint hazard reduction (5-0)
• Approved amended final plat and Deed of Dedication for Prairie Crossings subdivision at 2001 Franklin Street (5-0)
• Approved Warrant No. 040423RD for $9,471.79 (3-0, 1 abstain)
• Approved Warrant No. 032723RD for $10,000 (4-0)
• Approved Warrant No. 032923RD for $10,000 (4-0)
• Deferred RMC/Harborside Aging report

Planning Commission

The Planning Commission will review an amended plat for the Prairie Crossing Subdivision. The meeting also includes a presentation of site plans for the ECI — South Tank Farm.

• Prairie Crossing Subdivision Plat - Amended Plat
• ECI — South Tank Farm (STF) slide presentation and site plans

The Planning Commission approved the final 100 percent design for the ECI South Tank Farm project and an amended plat for the Prairie Crossing Subdivision. The tank farm project involves installing a barrier wall system along the Indiana Harbor Ship Canal to prevent subsurface impacts from entering the water.

• Approved March 20, 2023 meeting minutes (All in Favor)
• Approved amended plat for Prairie Crossing Subdivision (All in Favor)
• Approved final design and plan for ECI South Tank Farm Project (All in Favor)

Water Board

The East Chicago Waterworks Board will hold a regular meeting with routine items like minutes, warrants, and reports. They will open bids for the 2023 Fire Hydrant and Hydrant Valve Replacement project, consider a resolution to dispose of surplus property, and review a proposal for environmental testing. The agenda also includes past due invoices and a notice about a public hearing for a state loan program.

• Bid opening for 2023 Fire Hydrant and Hydrant Valve Replacement #1
• Resolution WD 23-06 authorizing disposal of surplus property
• Proposal from Eurofins for environment testing at $7,422.00
• Past due invoices from Eurofins and SDI for filtration
• Adjustment for 5662 Indianapolis Blvd

The Board approved several payroll and accounts payable warrants and authorized the disposal of surplus water property. Two bids for fire hydrant and valve replacements were opened, with contract recommendations deferred to the next meeting.

• Approved March 20, 2023 minutes
• Approved Utility Payroll Warrant 033123 for $11,895.85
• Approved Payroll Warrant 033123 for $41,490.12
• Approved Accounts Payable Warrant 032923 for $23,875.35
• Approved Warrant 040323 WB for $118,881.05
• Approved Warrant 040323 CD for $628.11
• Approved Resolution WD 23-06 to dispose of surplus water property
• Approved Eurofins environment testing proposal for $7,422.00

Park Board

The East Chicago Board of Parks and Recreation is meeting to approve routine administrative items, including meeting minutes, payroll, and two warrants totaling $20,623.95. They will also discuss a service agreement with Civic Plus and a past-due invoice from Menards.

• Approval of March 14, 2023 meeting minutes
• Approval and signing of payroll dated March 17, 2023
• Approval of Warrant 032123PB for $6,513.53
• Approval of Warrant 032823PB for $14,110.42
• Discussion of Service Agreement with Civic Plus and Menards past-due invoice

The Board approved a service agreement with Civic Plus to replace Trac Solutions for registration and tracking at Heritage and Unity Hall community centers. The Board also approved two warrants and a past-due invoice for Menards.

• Approved Civic Plus Service Agreement for $7,838 initial investment and $4,775 annual recurring fee (All in Favor)
• Approved Menards past-due invoice for $198.06 (All in Favor)
• Approved Warrant 032123PB for $6,513.53 (All in Favor)
• Approved Warrant 032823PB for $14,110.42 (All in Favor)
• Approved March 14, 2023 meeting minutes (All in Favor)
• Approved March 17, 2023 payroll (All in Favor)

Board of Safety

The Board of Public Safety will consider the status of seven properties listed by the Building Department, a rehabilitation agreement for 4814 Olcott, and orders to rescind for four properties. The meeting also includes approval of prior minutes and public comment.

• Properties for status review: 4847 McCook, 4235 Olcott, 5024 Melville, 4835 Baring, 4726 Alexander, 3727 Elm, 3918 Alexander
• Rehabilitation agreement for 4814 Olcott
• Orders to rescind for 3926 Hawthorne, 4816 McCook, 3732 Deodar

The Board of Public Safety approved a rehab agreement for a commercial garage and issued orders to rescind for properties that were self-demolished. The board also reviewed the status of several properties regarding rehab progress and demolition bids.

• Approved March 13, 2023 meeting minutes (All aye)
• Approved Rehab Agreement for 4814 Olcott (All aye)
• Approved order to rescind for 3926 Hawthorne (All aye)
• Approved order to rescind for 4816 McCook (All aye)
• Approved order to rescind for 3732 Deodar (All aye)
• Set status for 4847 McCook, 4235 Olcott, 4726 Alexander, 3727 Elm, and 3918 Alexander for May 22, 2023
• Set 5024 Melville and 4835 Baring out for demolition bid

Economic Development Commissions

The East Chicago Economic Development Commission will hold a regular meeting to elect a president, consider Resolution 2023-001, and receive informational minutes from the Redevelopment Commission. The agenda is largely procedural, with no major funding or project decisions listed.

• Election of Officer – President
• Approval of Resolution 2023-001
• Informational: Redevelopment Commission Minutes Feb 7 and Feb 21, 2023
• Approval of Minutes from Feb 27, 2023

The Economic Business Development Commission approved Resolution 2023-001 to establish boundaries for the Facade Grant Program. The board also elected new officers and discussed the status of local development projects.

• Approved Resolution 2023-001 regarding North Harbor Business District facade grant boundaries (Unanimous)
• Elected James Portalatin as President (Unanimous)
• Elected Jesse Avitia as Vice-President (Unanimous)
• Approved February 27, 2023 meeting minutes (2-0, 1 abstention)

Board of Works

The East Chicago Board of Public Works will hold a regular meeting to review minutes and correspondence. The agenda includes new business items such as bid openings for alley engineering work and a ServiScape agreement for parks. The board will also address outstanding invoices and special event sponsorships. No specific dollar amounts or detailed project descriptions are provided in the agenda text.

• Bid Opening for Alleys (Engineering)
• ServiScape Agreement (Park)
• Vehicle Surplus; Police Department #46 (Public Works)
• Great Lakes Landscape; Watering & Hanging Baskets (Public Works)
• Richardson Disposal; Notice to Proceed — 532 W. 142nd (Rear) (Building)

The Board of Works approved several infrastructure and maintenance contracts, including street lighting for Indianapolis Boulevard and landscaping for city parks. They also authorized payments for various outstanding invoices and accepted sponsorship checks for city events. Bids for alley projects were opened and will be reviewed for a future recommendation.

• Approved $351,839.36 resurfacing contract for 129th and Dickey Road to Milestone Contractors North Inc.
• Approved $141,600 proposal for Indianapolis Boulevard street lighting engineering from DLZ Indiana
• Approved $135,636 landscaping agreement for MacArthur Golf Course with ServiScape
• Approved $120,650 for Great Lakes Landscaping and $96,420 for Sportsfields maintenance
• Approved $107,460 for Vela LLC and $100,000 for Mad Bomber fireworks for city events
• Approved $15,649.65 software agreement amendment with Comcate
• Deemed Police Department vehicle #46 as surplus
• Approved payment of multiple outstanding invoices totaling over $500,000

Redevelopment Commission

The Commission will consider several action items including software payments, TIF reimbursements for Northtown Village, and property conveyances. The meeting also includes a resolution to approve the FY 2021 HOME-ARP allocation plan for filing with HUD.

• Approval of TIF reimbursement for Northtown Village I, II
• Conveyance agreement (MOU) regarding 3724 Main Street
• Approval of Federal HUD Funds for emergency Rehab Project at 3719 Grand Blvd
• Ratification of property transfer for 3635 Michigan Ave., 3637 Michigan & 3639 Michigan Ave.
• Bid opening for 4823 Kennedy & 4825 Kennedy Duplex

The Redevelopment Commission approved a substantial amendment to the FY2021 Annual Action Plan to allocate $1,023,095 in federal HOME-ARP funds for homeless assistance. The board also approved several property transfers, TIF reimbursements, and emergency home repair funding.

• Approved Resolution 2023-RED-1898 for $1,023,095 in HOME-ARP funds (5-0)
• Approved $18,355 in HUD funds for emergency rehab at 3719 Grand Boulevard (5-0)
• Approved Conveyance Agreement and MOU for 3724 Main Street (5-0)
• Approved Resolution 2023-RED-1897 ratifying property transfers for 3635, 3637, and 3639 Michigan Avenue (5-0)
• Approved TIF reimbursements for Northtown Village I ($126,938.09), II ($76,798.71), and III ($95,223.83) (5-0)
• Approved $15,500 payment to Benevate, Inc. for software licensing (5-0)
• Approved $908.24 payment for past due Department of Water Works invoices (5-0)
• Approved warrant reports 031023RD ($22,425) and 032123RD ($110,768.35) and Harborside Apartments Aging Report ($83,337.89) (5-0)

Planning Commission

The Planning Commission will meet to review the March 6, 2023, minutes and receive a report from the City Planner. The agenda includes commissioner and public comments.

• Approval of March 6, 2023, meeting minutes
• City Planner’s Report

The commission approved the minutes from the March 6, 2023 meeting. No other substantive decisions were made during the session.

• Approved minutes of the March 6, 2023 meeting (All in Favor)

Water Board

The East Chicago Water Board will consider a resolution for additional appropriation (WD 23-05) and vote on several emergency repair proposals, including a $49,500 engineering services contract. The board will also review past due invoices for filtration plant vendors and receive a financial report.

• Resolution WD 23-05 authorizing additional appropriation for water department
• Christopher B. Burke Engineering contract not to exceed $49,500
• Emergency meter pit repair at 4140 Olcott Avenue for $4,125
• Emergency water main break repair at 3802 Fir Street for $10,700
• Emergency service line leak repair at 1312 W Chicago Avenue for $9,100

The Board approved Resolution WD23-05 to appropriate proceeds from a bond anticipation note to finance public works soft costs. The Board also approved several emergency plumbing repairs and professional engineering services.

• Approved Resolution WD23-05 for additional appropriations (All signify aye)
• Approved $4,125.00 for Calumet City Plumbing emergency meter pit at 4140 Olcott Avenue (All signify aye)
• Approved $9,100.00 for Calumet City Plumbing emergency service line leak at 1312 West Chicago Avenue (All signify aye)
• Approved $5,875.00 for Calumet City Plumbing emergency meter pit leak repair at 4838 Indianapolis Boulevard (All signify aye)
• Approved $10,700.00 for Calumet City Plumbing emergency water main break at 3802 Fir Street (All signify aye)
• Approved $8,950.00 for Calumet City Plumbing emergency service line leak repair at 702 143rd Street (All signify aye)
• Approved $3,440.50 for Hessville Plumbing emergency water main leak repair at 2608 East 140th place (All signify aye)
• Approved professional engineering services for Christopher B. Burke Engineering, Ltd. not to exceed $49,500 (All signify aye)

Sanitary Board

The East Chicago Board of Sanitary Commissioners will review and approve multiple check warrants and payroll warrants for the Sanitary District, including wastewater and solid waste divisions. They will also hear reports from field operations, solid waste, financial consultant, and legal counsel, and consider proposals for equipment parts, belts, roofing repairs, and rate sheets.

• Check warrants totaling over $270,000 for Sanitary District and Wastewater Division
• Solid Waste Division check warrant of $280,028.39
• Proposal: Alfa-Laval Inc. parts for Ashbrook belt press - $5,850.30
• Proposal: GSM Engineered Fabrics belts for Ashbrook belt press - $6,912.00
• Proposal: Myers Builders Inc. roof and rafter repair at Salt Bend - $14,500.00

The Board of Sanitary Commissioners approved several payroll and check warrants for the wastewater and solid waste divisions. The board also approved three proposals for equipment parts and roofing repairs, along with several vendor invoices.

• Approved Wastewater Division check warrants totaling $270,176.62 (All in Favor)
• Approved Sanitary Board, Wastewater, and Utilities payroll warrants (All in Favor)
• Approved Solid Waste Division check warrant of $280,028.39 and payroll (All in Favor)
• Approved Alfa-Laval, Inc. proposal for Ashbrook Belt Press parts for $5,850.30 (All in Favor)
• Approved GSM Engineered Fabrics, LLC proposal for Ashbrook Belt Press belts for $6,912 (All in Favor)
• Approved Myers Builders, Inc. proposal for roofing and rafter repair for $14,500 (All in Favor)
• Approved HEI Utility Contractors, Inc. invoice for 2023 rates (All in Favor)
• Approved invoices for Elements ($5,390.87 and $2,738.16) and R&D Construction I, Inc. ($550) (All in Favor)

Stormwater Board

The East Chicago Board of Storm Water Commissioners is meeting to approve minutes, warrants, and payroll, and to consider new business. This includes a resolution amending the 2023 salary and wage schedule for union hourly positions, and an agreement with Butler, Fairman, and Seufert, Inc. for a stormwater technical manual. The board will also address a past due invoice from the same firm for $13,553.08.

• Resolution ST 23-02 amending hourly positions and salary schedule for FY 2023
• General Services Agreement with Butler, Fairman, and Seufert, Inc. for Stormwater Technical Manual
• Past due invoice from Butler, Fairman, and Seufert, Inc. for $13,553.08
• Check warrant 031623ST for $16,384.60
• Storm Water Payroll warrant for period 02/11/23 to 02/24/23

The Board approved a resolution amending hourly union positions for the 2023 fiscal year. It also approved a general services agreement for a Storm Water Technical Manual and paid several outstanding warrants and invoices.

• Approved March 2, 2023 Meeting Minutes (All in Favor)
• Approved Check Warrant 031623 ST for $16,384.60 (All in Favor)
• Approved Payroll Warrant 030323 for period 2/11/23 through 2/24/23 (All in Favor)
• Approved Resolution ST 23-02 amending hourly union positions for FY 2023 (All in Favor)
• Approved General Services Agreement with Butler, Fairman and Seufert, Inc. for Storm Water Technical Manual (All in Favor)
• Approved past due invoice for Butler, Fairman and Seufert, Inc. in the amount of $13,553.08 (All in Favor)

Port Authority

The East Chicago Port Authority is meeting to approve routine financial items, including claims, payroll, and past-due invoices. They will also consider ratifying a resolution to waive rental fees on public facilities, approve the 2023 marina boat rate and fee schedule, review a bank rate sheet for cashless payment processing, and discuss a $6,390 proposal for concrete repairs.

• Claim warrant 031523MA for $32,015.86
• Payroll checks totaling $20,740.06
• Ratification of Resolution 2023-04 to waive rental fees on public facilities
• 2023 revised boat rate and fee schedule for April 1–October 1
• Proposal from NWI Property Preservation LLC for $6,390.00 to repair concrete

The Board approved the revised boat rate and fee schedule for the 2023 season. It also approved a Woodforest National Bank rate sheet to make the Marina a cashless facility for parking and ice fees. Additionally, the Board ratified a resolution to waive certain rental fees on publicly owned land and facilities.

• Approved 2023 revised boat rate and fee schedule for April 1 - October 1
• Approved Woodforest National Bank rate sheet to implement cashless payment for parking and ice fees
• Ratified Resolution 2023-04 to waive certain rental fees on publicly owned facilities and land
• Approved claim warrant 031523MA for $27.46
• Approved payroll dockets for $10,507.96 and $10,232.10
• Approved payment of past due invoices for Luke Car Wash totaling $24.00
• Approved meeting minutes for 2/15/2023

Merit Commission

The East Chicago Police Merit Commission met to approve its agenda and minutes, received updates on police hiring and promotional processes, and announced a public hearing for Amendment 2023-01 on April 19, 2023. The amendment, which corrects a scrivener's error, will be posted for 30 days. No other substantive business was discussed.

• Hiring process update: background checks and polygraph exams moving forward
• Promotional process test date set for March 28, 2023 at 10 AM
• Amendment 2023-01 (scrivener's error) to be posted at Clerk's office and ECPD for 30 days
• Public hearing for Amendment 2023-01 scheduled for April 19, 2023

Park Board

The East Chicago Board of Parks and Recreation met on March 14, 2023, to approve administrative matters including the February minutes and a payroll warrant. The board discussed the use of five city facilities for upcoming primary and general elections and reviewed updated prices for greenhouse plants. No new ordinances or major contracts were decided.

• Approval of Warrant 031423PB in the amount of $6,660.14
• Discussion of Lake County facility usage for Primary and General Election at Sunnyside Park, Riley Hall, Unity Hall, MLK Center, and Roxana Center
• Review of updated plant sale prices for the Greenhouse

The Board approved the use of several park facilities as polling sites for the Lake County Election Board. Members also approved updated pricing for plants and seeds sold through the department's greenhouse.

• Approved February 28, 2023 meeting minutes
• Approved payroll dated March 3, 2023
• Approved Warrant 031423 PB in the amount of $6,660.14
• Approved use of Sunnyside Park, Riley Hall, Unity Hall, MLK Center, and Roxana Center for primary and general elections
• Approved updated plant and seed pricing

Board of Safety

The East Chicago Board of Public Safety will review monthly fire department reports and consider resolutions to release liens on four properties. The board will also discuss rehabilitation agreements for two properties. This is a regular meeting with routine administrative items.

• Fire Department Absentee, Equipment, and Training Reports for December 2022 and January 2023
• Fire Prevention Bureau Report for July-September 2022
• Resolution 2023-26: Release of lien at 4016 Drummond Street
• Resolution 2023-27: Release of lien at 2106 E. Columbus Dr.
• Rehabilitation agreements for 3510 Hemlock Street and 3829 Alder Street

The Board of Public Safety approved four resolutions to release liens on specific properties and adopted rehabilitation agreements for two additional addresses. The board also approved several Fire Department reports covering 2022 and 2023.

• Approved Resolution 2023-26 for 4016 Drummond Street and Release of Lien (Unanimous)
• Approved Resolution 2023-27 for 2106 East Columbus Drive and Release of Lien (Unanimous)
• Approved Resolution 2023-28 for 3730 Ivy Street and Release of Lien (Unanimous)
• Approved Resolution 2023-29 for 3613 Ivy Street and Release of Lien (Unanimous)
• Adopted Rehabilitation Agreement for 3510 Hemlock Street and 3829 Alder Street (Unanimous)
• Approved Fire Department Absentee, Equipment, and Training reports for Dec 2022/Jan 2023 and Fire Prevention Bureau Report for July-Sept 2022 (Unanimous)
• Approved minutes of February 17, 2023 (Unanimous)

Board of Works

The East Chicago Board of Public Works will review a settlement agreement involving the East Chicago Water and Wastewater Department and Atlantic Richfield. The agenda includes approval of 2023 rates for public works and building departments, as well as multiple contracts for landscaping, grass cutting, and engineering services. The board will also consider resolutions for property transfers to the Department of Redevelopment and amendments for Anthony Serna.

• Approval Consideration — ECWMD, City of East Chicago and Atlantic Richfield Settlement Agreement
• 2023 Rates (Public Works) and 2023 Rates (Building)
• Contract for Grass Cutting and Green Space Maintenance for 2023 with C&T Lawn & Landscape, ServiScape, S.T.M. Enterprise, Regional Services, R&D Construction, Calumet Waste & Recycling, and Great Lake Landscape
• Resolution 2023-05; Transfer of Properties to EC Department of Redevelopment
• DLZ Indiana, LLC; Marina Paving Project Supplemental #2 and Indianapolis Blvd. Sewer Replacement Supplemental #1

The Board of Public Works approved a settlement agreement with Atlantic Richfield involving the East Chicago Waterway Management District. The board also authorized several landscaping, demolition, and infrastructure contracts, and approved various outstanding invoices.

• Approved ECWMD and Atlantic Richfield Settlement Agreement including $4.5M payment
• Approved 2023 FTA Assistance Program Certifications and Assurances for Bus Transit
• Approved $10,181.55 ESO Online Training Academy renewal for Fire Department
• Approved 2023 rates for Master Fire Extinguisher, Rieth-Riley, and Arctic Engineering Company
• Approved landscaping contracts for C&T Lawn & Landscape ($12,824) and ServiScape ($20,040)
• Approved 2023 grass cutting and green space contracts for STM Enterprise, Regional Services, R&D Construction, and Calumet Waste & Recycling
• Approved $21,700 bid from Justin Tree Service for City Dump tree clearing
• Approved $49,710.74 for MacQueen repairs to Fire Department Spare Ladder Truck 2522

Redevelopment Commission

The Commission will review the RMC/Harborside aging report and approve minutes from February 21, 2023. The agenda includes decisions on CDBG funding for community programs and an amendment to a purchase and sale agreement with Pivotal GP Holding LLC.

• Subrecipient Agreement request for CDBG-funded community programs
• Second Amendment to Purchase and Sale Agreement with Pivotal GP Holding LLC
• Resolution NO. 2023 RED-1896: Acceptance of donation of real property at 4002 Elm Street
• Bids for 3401-36 Watling
• Bids for 3525 Grand Blvd

The Redevelopment Commission approved funding for community service subrecipient agreements and accepted the donation of a property on Elm Street. The board also approved two accounts payable warrants and an amendment to a purchase agreement with Pivotal GP Holding, LLC.

• Approved $314,005 for CDBG-funded community program subrecipient agreements (4-1)
• Approved Resolution No. 2023-RED-1896 to accept donation of 4002 Elm Street (5-0)
• Approved Second Amendment to Purchase and Sale Agreement with Pivotal GP Holding, LLC (5-0)
• Approved Accounts Payable Warrant No. 022823RD for $20,000 (5-0)
• Approved Accounts Payable Warrant No. 030723RD for $25,138.71 (5-0)
• Approved RMC Harborside Aging Report for $108,827.13 (5-0)
• Approved meeting minutes from February 21, 2023 (5-0)

Planning Commission

The Plan Commission will meet to review the February 20, 2023 minutes and hear a report from the City Planner. The agenda includes commissioner and public comments.

• Approval of February 20, 2023 minutes

The commission approved the minutes from the February 20, 2023 meeting. No other substantive decisions were made during the session.

• Approved minutes of the February 20, 2023 meeting (All in Favor)

Water Board

The East Chicago Waterworks Board will consider a resolution to transfer appropriations between budget categories and approve four emergency water repair contracts totaling $35,850. The board will also review routine reports on filtration, water operations, distribution, and finances.

• Resolution WD 23-04 authorizing transfer of appropriations between budget categories
• Emergency water leak repair at 3109 Dearborn Street - $13,225
• Emergency meter pit repair at 4912 Olcott Avenue - $10,875
• Emergency service line leak repair at 1014 144th Street - $5,875
• Emergency meter pit leak repair at 4919 Olcott Avenue - $5,875

The Board approved several emergency water leak repairs and a $55,000 transfer of appropriations between budget categories. Members also approved various payroll warrants, past-due invoices, and updated vendor rate sheets.

• Approved Resolution WD 23-04 to transfer $55,000 between budget categories
• Approved 8 emergency leak and meter pit repairs by Calumet City Plumbing
• Approved emergency AC unit from Mechanical Concepts for $5,000
• Approved sample well repair by Hasse Construction Company for $9,400
• Approved 2023 rate increase for billing vendor Smart Bill (not to exceed $50,000)
• Approved 2023 rate sheet for Sayler Plumbing Inc. (not to exceed $100,000)
• Approved payroll warrants totaling $187,582.69
• Approved past-due invoices for Grainger, NIPSCO, Shannon Chemical, Cintas, and others

Stormwater Board

The Board approved the purchase of a replacement vactor using Storm Water Funds and a supplemental agreement for water quality reporting. The Board also approved previous meeting minutes and two warrants.

• Approved February 16, 2023 meeting minutes
• Approved Warrant 030223 ST for $8,027.60
• Approved Payroll Warrant 021723 for dates 01-28-23 to 2-10-23
• Approved Resolution ST 23-01 to purchase a new replacement vactor
• Approved $4,500 supplemental agreement with Butler Fairman and Seufert, Inc. for MS4 program water quality characterization report

Sanitary Board

The East Chicago Board of Sanitary Commissioners is meeting to approve minutes and warrants, hear reports from operations, solid waste, financial, and legal staff, and open bids for biosolids and sludge hauling services. They will also consider rate sheets for chemical supplies and discuss past due invoices.

• Bid opening: 2023 Biosolids and Sludge Hauling and Disposal Services Agreement
• Gateway Business Systems, Inc. service maintenance agreement
• Kemira ferric sulfate supply rate sheet, not to exceed $15,000.00
• Eaton 2023 daily rates, not to exceed $25,000.00
• Past due invoices: Luke Car Wash $16.00, Hose Connection $1,052.00, Trinity Eco Solutions $4,127.60

The Board approved a biosolids hauling and disposal contract with Synagro at a rate of $98.50 per ton. The Board also approved several warrants, rate sheets for chemicals and services, and past-due invoices.

• Approved biosolids hauling contract with Synagro at $98.50 per ton
• Approved Wastewater Division warrant 030223 SW for $49,326.21
• Approved Sanitary District warrant 030123 SR for $10,089.97
• Approved Solid Waste Division warrant 030223 SS for $174,600.11
• Approved Kemira rate sheet for ferric sulfate not-to-exceed $15,000.00
• Approved Eaton 2023 daily rates not-to-exceed $25,000.00
• Approved Gateway Business Systems Inc. service maintenance agreement
• Approved past due invoices for Luke's Car Wash ($16.00), Hose Connection ($1,052.00), and Trinity Eco Solutions ($4,127.60)

Health Board

The Board discussed the potential impact of Senate Bill 4 on health department operations and funding. No formal votes were taken; however, the Board reviewed updates regarding vector control, animal control, and the resignation of the immunization nurse.

Health Board

The Health Finance Board approved two payroll warrants and one claim warrant. The board also approved a past due invoice for a car wash. All motions passed unanimously.

• Approved February 1, 2023 meeting minutes
• Approved Payroll Warrant 020323 ($19,870.06)
• Approved Payroll Warrant 021723 ($19,845.65)
• Approved Claim Warrant 030123HB ($8,692.28)
• Approved Gateway Triangle Corp past due invoice ($8.00)

Merit Commission

The East Chicago Police Merit Commission met and approved the police officer hiring process, including purging two applicants and advancing 16 new applicants plus 3 emergency hires to the next step. They also noted a promotional exam is scheduled for March 28, 2023. The meeting was largely procedural, with no old or new business discussed.

• 36 applied for police officer; 8 no-showed, 7 failed agility, 2 failed written exam
• Motion to purge M. Vasquez and L. Felton from the process passed unanimously
• Motion to approve 16 new applicants and 3 emergency hires to proceed passed unanimously
• Promotional process test date set for March 28, 2023

Park Board

The East Chicago Board of Parks and Recreation is meeting to handle routine administrative matters, including approving meeting minutes, payroll, and a warrant for $42,150.67. Under new business, the board will consider an amended contract for a Biddy Ball referee and memoranda of understanding with Ayden Carter and East Chicago Little League. Public comments will be accepted.

• Approval of February 14, 2023 meeting minutes
• Approval and signing of payroll dated February 17, 2023
• Approval and signing of Warrant 022823PB in the amount of $42,150.67
• Biddy Ball Referee amended contract
• MOU with East Chicago Little League

The Board approved Memorandums of Understanding (MOUs) for the Ayden Carter AU Program and the East Chicago Little League to use city facilities. The Board also approved an amended contract for a Biddy Ball referee and a payment warrant for $42,150.67.

• Approved February 14, 2023 Meeting Minutes
• Approved February 17, 2023 Payroll
• Approved Warrant 02823PB for $42,150.67
• Approved Biddy Ball Referee Amended Contract with a do not exceed price of $540
• Approved MOU with Ayden Carter AU Program
• Approved MOU with East Chicago Little League

Board of Safety

The East Chicago Board of Public Safety will consider seven resolutions to release liens on specific residential properties, plus two building rehabilitation agreements. The meeting also includes approval of prior minutes and public comment.

• Resolution 2023-19: release of lien at 524 W. 151st Street
• Resolutions 2023-20 through 2023-25: release of liens at 3916-3930 Drummond Street
• Rehabilitation agreement for 3921 Fern Street
• Rehabilitation agreement for 3917 Main Street

The Board approved seven resolutions for the release of liens on various properties. Additionally, the Board approved rehabilitation agreements for two specific addresses presented by the Building Department.

• Approved February 13, 2023 Regular Meeting Minutes (All in Favor)
• Approved Resolutions 2023-19 through 2023-25 for Release of Lien at 524 West 151st Street, 3926 Drummond Street, 3928 Drummond Street, 3930 Drummond Street, 3916 Drummond Street, 3918 Drummond Street, and 3920 Drummond Street (All in Favor)
• Approved Rehabilitation Agreements for 3921 Fern Street and 3917 Main Street (All in Favor)

Economic Development Commissions

The East Chicago Economic Development Commission is meeting to approve minutes, elect a new president, and receive informational updates on recent Redevelopment Commission minutes. The agenda is largely procedural, with no major new business or financial decisions listed.

• Election of officer for President position
• Approval of minutes from January 23, 2022
• Informational review of Redevelopment Commission minutes from January 3 and January 23, 2023
• Public comments and commissioner comments

The commission approved the minutes from the January 23, 2023 meeting and tabled the election of a president. Members discussed the city's strategy to sell lots at Washington Square for single-family homeownership.

• Approved January 23, 2023 Regular Meeting Minutes (All in Favor)
• Tabled Election of Officer (All in Favor)

Board of Works

The Board of Public Works approved several maintenance contracts, including landscaping for Veteran's Park and the Mayor's Office. They also authorized the trade-in of a wastewater vehicle and approved the replacement of two damaged traffic cabinets. Bids for alley drains and sidewalks were opened but not decided.

• Approved 2023 rates for HEI Utility Contractors and Johnson Controls ($20,000 each) and Truck Lube and Wash (pending not-to-exceed amount)
• Approved $14,500 roof and rafter repair for salt bin at 4802 Alexander Avenue (Myers Builders, Inc.)
• Approved $30,786 for 2023 hanging baskets (Zandstra's Farm, Inc.)
• Approved multiple C&T Lawn & Landscape projects for Veteran's Park and Indianapolis addresses totaling $76,134
• Approved $10,275 and $63,390 landscaping proposals for the Mayor's Office and 47 bumpouts (ServiScape)
• Approved trade-in of Wastewater Vehicle WW-031
• Approved $26,256 for two traffic cabinet replacements at 139th/Main and 140th/Main (Midwestern Electric)
• Approved Resolution 2023-04 to waive Marina and Park Department rental fees through December 31, 2023

Redevelopment Commission

The East Chicago Redevelopment Commission is meeting to approve minutes, dockets, and several action items, including a third amendment to a purchase and sale agreement with BEMS, LLC, a financial consultant service agreement, and setting property values for two properties. The agenda also includes accepting past due invoices, a purchase order for office supplies, a bond renewal, and a software licensing agreement.

• Third Amendment to Purchase and Sale Agreement with BEMS, LLC, effective Feb 21, 2023
• Financial Consultant Annual Service Agreement with Cender/Dalton Municipal Advisors
• Payment of past due invoices from Gateway Triangle Corp.
• Purchase Order with Quill Corporation for Office Supplies
• Set value of property at 401-403 East Chicago Avenue and 3916 Alexander Avenue

The Commission approved several financial warrants, a $15,500 software license for the Down Payment Assistant Program, and a $25,000 consulting agreement. It also set a property value for 401-403 East Chicago Avenue and approved the purchase of 3916 Alexander Avenue.

• Approved warrant 021523RD for $72,253.42
• Approved warrant 022123RD for $99,943.15
• Approved Harborside Apartments Vendor Aging Report for $115,732.99
• Approved Cender Dalton Municipal Advisors service agreement not to exceed $25,000
• Approved $4 payment for past due Gateway Triangle Corp invoice
• Approved purchase order for Quill Corporation office supplies
• Approved $914 premium for $260,000 public official bond renewal
• Approved $15,500 software licensing agreement with Benevate, Inc. (Neighborly Software)

Planning Commission

This is a procedural meeting of the East Chicago Plan Commission. The agenda includes only call to order, roll call, approval of minutes from February 6, 2023, a city planner's report, commissioner comments, and public comments. No rezonings, ordinances, contracts, or other substantive decisions are listed.

• Approval of minutes from February 6, 2023
• City Planner's Report
• Public Comments

The Planning Commission met on February 20, 2023. The only substantive action taken was the approval of the minutes from the February 6, 2023, meeting.

• Approved February 6, 2023 Meeting Minutes (All in Favor)

Water Board

The East Chicago Waterworks Board will consider multiple emergency water main and service line repair proposals, a lawn service contract, and a software agreement. They will also review reports and past due invoices. The meeting includes approval of minutes and warrants.

• Emergency pit leak repairs at 4136 Magoun Ave ($5,625), 3931 Deal St ($4,625), 4422 Olcott ($4,375), 4515 Magoun Ave ($4,375), 4006 Pulaski St ($3,625), 4115 Elm St ($4,375), 3818 Carey St ($6,700)
• Emergency service line leak repair at 4235 Magoun Ave ($7,350) and valve repair at W Columbus Dr & Railroad Ave ($11,500)
• Emergency disconnect at water main at 4916 Melville Ave ($7,350) and B-box repair at 4011 Catalpa St ($3,440.50)
• Trugreen lawn service and grub preventative for Filtration New Plant ($803.10)
• Q-Mation Wonderware Customer First one-year agreement ($14,213)

The Board approved 13 proposals for emergency pit leak and service line repairs, primarily through Calumet City Plumbing. Members also authorized several payroll and accounts payable warrants and a one-year agreement with Q-Mation. Staff reported on hydrant defects and upcoming lead service line identification requirements.

• Approved 13 proposals for emergency repairs and equipment, including Calumet City Plumbing and Ash Equipment Company (All in Favor)
• Approved Q-Mation Wonderware Customer First one-year agreement for $14,213 (All in Favor)
• Approved Calumet City Change Order Number 1 for $7,874.40 (All in Favor)
• Approved payroll warrants for $12,018.56 and $43,292.01 (All in Favor)
• Approved accounts payable warrants for $135,629.68, $235,090.78, and $1,264.24 (All in Favor)
• Approved past due invoices for Luke Car Wash and Calumet City Plumbing ($10,212.28) (All in Favor)
• Approved cancellation of uncleared warrants for customer deposits (All in Favor)
• Approved February 6, 2023 meeting minutes (All in Favor)

Stormwater Board

The East Chicago Board of Storm Water Commissioners is meeting to approve minutes, check warrants totaling $42,051.23, and payroll warrants. They will also hear reports from legal counsel and financials, and discuss a stormwater quality management plan from Butler, Fairman and Seufert, Inc. The meeting is largely routine, with no major policy decisions listed.

• Approval of check warrant 021623ST for $42,051.23
• Approval of payroll warrant 020323 for Storm Water Payroll (01/14/23-01/27/23)
• Report from Legal Counsel Joe Allegretti
• Report from Financials Bill Billers
• Discussion of Separate Storm Water System Stormwater Quality Management Plan by Butler, Fairman and Seufert, Inc.

The Board approved a Storm Water Quality Management Plan from Butler Fairman and Seufert, Inc. to maintain compliance with the state NPDS permit for storm water discharges. The Board also approved a check warrant and payroll warrants.

• Approved meeting minutes of February 2, 2023
• Approved Check Warrant 021623 ST for $42,051.23
• Approved Payroll Warrants 020323 for dates 1-14-23 to 1-27-23
• Approved Butler Fairman and Seufert, Inc. Storm Water Quality Management Plan

Sanitary Board

The East Chicago Board of Sanitary Commissioners is meeting to approve minutes, check and payroll warrants, and hear reports from field operations, solid waste, financials, and legal counsel. New business includes a resolution to transfer appropriations, several service agreements and equipment purchases, and a list of past due invoices. The agenda is largely routine administrative and financial approvals.

• Resolution SD 23-02 authorizing transfer of appropriations between budget categories
• GPRS 2023 service agreement not to exceed $50,000
• Electric Motor Services pump motor for $11,150.00
• Synagro biosolids hauling and disposal agreement extension not to exceed $50,000.00
• Past due invoices including Oscar Martinez at 3926 Grand Blvd. and Bracamontes MA at 4857 Homerlee Ave.

The Board approved Resolution SD 23-02 to transfer budget appropriations and authorized a temporary rate extension for biosolids hauling and disposal. Several service contracts and equipment proposals were approved, along with various billing adjustments and payroll warrants.

• Approved Resolution SD 23-02 to transfer appropriations between budget categories
• Approved Synagro biosolids hauling and disposal rate extension not-to-exceed $50,000.00
• Approved GPRS 2023 Service Agreement not-to-exceed $50,000.00
• Approved 250-horsepower pump motor from Electric Motor Services Inc. for $11,150.00
• Approved Konica Minolta Bizhub C451 from Gateway Business Systems Inc. for $5,898.51
• Approved screen repair from Joseph J. Henderson & Son, Inc. for $10,089.97
• Approved Wastewater Division warrants totaling $340,720.70
• Approved Solid Waste Division warrant for $38,311.69 and associated payroll

Port Authority

The East Chicago Port Authority is meeting to approve routine financial items including claims, payroll, and past-due invoices, and to consider a resolution transferring funds within the Marina Department. They will also review contracts for fuel supply and boat services.

• Claim warrants totaling $43,428.66
• Payroll dockets totaling $21,085.10
• Resolution No. 02-2023 transferring $40,000 from Salary-Wages to Contractual Services
• Contract with Tonkovich Oil Co. for fuel supply
• One-year contract with MasterCraft Marine for boat services

The Board approved contracts for fuel supply from Tonkovich Oil Co., Inc. and boat services from MasterCraft Marine. They also authorized a $40,000 appropriation transfer within the marina department and approved several payments for payroll and invoices.

• Approved transfer of $40,000 from Salary-Wages Fund to Contractual Services fund (All ayes)
• Approved fuel supply contract with Tonkovich Oil Co., Inc. (All ayes)
• Approved one-year contract with MasterCraft Marine for boat moving, launching, and haul out services (All ayes)
• Approved claim warrants 020823MA ($27.46) and 021523MA ($43,401.20) (All ayes)
• Approved payroll dockets for $10,504.90 and $10,580.20 (All ayes)
• Approved payment of past due invoices to Area Plumbing ($1,085.00), Department of Waterworks ($484.08), and Grainger ($854.48) (All ayes)
• Approved meeting minutes for 1/15/2023

Park Board

The East Chicago Board of Parks and Recreation is meeting to handle routine administrative matters, including approving minutes, payroll, and three warrants totaling $278,359.46. Under new business, the director will discuss a greenhouse service agreement, plant sales, a memorandum of understanding with International Institute/LA CASA, and landscape service proposals from Greatlakes Landscape.

• Approval of payroll dated February 3, 2023
• Warrant 020623PB for $12.65
• Warrant 021423PB for $66,327.06
• Warrant WIRE_001 for $212,019.75
• Greenhouse service agreement and plant sales for 2023

The Board approved the 2023 plant sale and a Memorandum of Understanding with LA CASA. It also authorized service contracts for greenhouse window repair and landscape maintenance. Two financial warrants totaling over $278,000 were approved.

• Approved January 24, 2023 meeting minutes
• Approved payroll dated February 3, 2023
• Approved Warrant 021423 PB for $66,327.06
• Approved Warrant WIRE-001 for $212,019.75
• Approved service agreement with Greenhouse A-Fex for window repairs
• Approved 2023 plant sale including new pepper, tomato, petunia, and lavender plants
• Approved MOU with International Institute/LA CASA
• Approved Great Lakes Landscape service proposal

Board of Safety

The East Chicago Board of Public Safety will consider 11 resolutions to release liens on properties along Carey Street. The board will also review fire department training, equipment, and absentee reports for October and November 2022.

• Resolution 2023-08: 3908 Carey Street lien release
• Resolution 2023-09: 3914 Carey Street lien release
• Resolution 2023-10: 3918 Carey Street lien release
• Resolution 2023-11: 3916 Carey Street lien release
• Resolution 2023-12: 3926 Carey Street lien release

The Board approved 11 resolutions to release liens on various properties located on Carey Street. The Board also accepted Fire Department training, equipment, and absentee reports for October and November 2022.

• Approved minutes of January 23, 2023 (All signify aye)
• Approved Resolution 2023-08: 3908 Carey Street and Release of Lien (All signify aye)
• Approved Resolution 2023-09: 3914 Carey Street and Release of Lien (All signify aye)
• Approved Resolution 2023-10: 3918 Carey Street and Release of Lien (All signify aye)
• Approved Resolution 2023-11: 3916 Carey Street and Release of Lien (All signify aye)
• Approved Resolution 2023-12: 3926 Carey Street and Release of Lien (All signify aye)
• Approved Resolution 2023-13: 3936 Carey Street and Release of Lien (All signify aye)
• Approved Resolution 2023-14: 3920 Carey Street and Release of Lien (All signify aye)

Fire Civil Service Commission

The Commission will review the January 9, 2023, minutes and receive an update from the Chief Examiner. The agenda also includes a status report on pending litigation against the Commission.

• Chief Examiner update
• Status of pending litigations against the Commission

Fire Civil Service Commission

The Commission discussed an ongoing lawsuit involving Chief Carpenter regarding a previous disciplinary write-up. Members also addressed concerns from Chauffeur Daniel Buckley regarding the submission of documentation for an assistant chief's write-up.

• Update on pending litigation between the Commission and Chief Carpenter
• Report of two candidates remaining for the March 25th inspection bureau exam
• Discussion of a write-up involving an assistant chief submitted by Daniel Buckley

Board of Works

The East Chicago Board of Public Works will review minutes from January 26, 2023, and approve new business items including the 2023 rate schedule and a consulting contract for the Indianapolis Blvd. Widening Project. The agenda also lists the approval of outstanding invoices for fire, engineering, and public works departments, as well as vehicle maintenance and IT licensing renewals.

• Approval of the 2023 Rate Schedule for Public Works
• LPA Consulting Contract with DLZ Indiana, Inc. for the Indianapolis Blvd. Widening Project
• Approval of outstanding invoices for WS Darley, Federal Protection, Rieth Riley, and Short Elliott Hendrickson
• Zoom Licensing 36-month renewal for IT
• US Department of Housing & Urban Development computation of payments in lieu of taxes (overpayment)

The Board of Public Works approved several infrastructure and equipment contracts, including a consulting agreement for the Indianapolis Boulevard widening project. The board also authorized a repayment of $81,995.09 to the East Chicago Housing Authority and approved various vehicle repairs and maintenance plans.

• Approved $696,600 DLZ Indiana, Inc. consulting contract for Indianapolis Blvd widening
• Approved $180,915.00 ShotSpotter one-year renewal subscription
• Approved $73,780.00 Bosak Ford maintenance plan for nine police vehicles
• Approved $81,995.09 repayment to East Chicago Housing Authority
• Approved $31,220.00 Hoosier Fire Equipment proposal for turnout gear
• Approved $150,000.00 not-to-exceed contract for Midwestern Electric fiber locates
• Approved $2,800.00 bid to Northwest Indiana Environmental Inc. for 4214 Ivy Street
• Approved four vehicle repair estimates from Bryte Car Collision

Redevelopment Commission

The Commission will consider several action items including purchase orders for fiscal year 2023 and professional service contracts. The meeting also includes a motion to approve the revised final plat for Prairie Crossings Subdivision at 2001 Franklin Street.

• Approval of revised final plat for Prairie Crossings Subdivision at 2001 Franklin Street
• Environmental consulting contract for Great Lakes Environmental Planning, INC up to $20,000.00
• Independent specification and estimate services from Designs by AEB II, LTD up to $24,950.00
• Title services from Meridian Title Corporation up to $10,000.00
• Payment of invoices to Benevate for down payment assistance software program

The Commission approved the final plat for the Prairie Crossing subdivision and authorized several professional service contracts for the 2023 fiscal year. It also rescinded a previous construction award for a residential duplex project due to an unsigned contract.

• Rescinded $787,128 notice of award to Sneed Construction for 4823-51 Kennedy Avenue
• Approved final plat for Prairie Crossing subdivision at 2001 Franklin Street
• Approved $596,500 for vendor contractual expense purchase orders for FY2023
• Approved $12,840 payment to Neighborly Software (Benevate) for DPA software
• Ratified $4,500 contract with Royalty Construction Property Management for renderings at 513-515 School Street
• Approved Great Lakes Environmental Planning for NEPA compliance services (not to exceed $20,000/year through 2026)
• Approved Designs by AEB, III, LTD for specification and estimate services (not to exceed $24,950)
• Approved Meridian Title Corporation for title services (not to exceed $10,000)

Water Board

The East Chicago Waterworks Board will hold a public hearing and consider resolutions authorizing the write-off of delinquent water charges and the issuance of revenue bonds for waterworks improvements. They will also review proposals for hydrant maintenance, meter testing, leak surveys, and multiple emergency repair contracts, along with routine approvals of minutes and warrants.

• Resolution WD 23-01: write-off of delinquent water charges and penalties
• Resolution WD 23-03: issuance of revenue bonds for waterworks improvements
• M.E. Simpson proposals: hydrant maintenance ($26,400 for 2023, $27,000 for 2024), meter testing ($35,000), leak survey ($21,560), water audit ($15,000)
• Calumet City Plumbing emergency repairs: 16 contracts ranging from $4,625 to $8,775
• Warrants: payroll totaling $131,283.93 and accounts payable totaling $612,134.84

The Board approved resolutions to issue up to $30 million in revenue bonds and $2.28 million in Bond Anticipation Notes for waterworks improvements. They also approved 22 service proposals, various payroll and accounts payable warrants, and the write-off of delinquent water charges.

• Approved Resolution WD 23-03 to issue bonds not to exceed $30M and BANs not to exceed $2.28M
• Approved Resolution WD 23-01 to write off delinquent water charges and penalties
• Approved Resolution WD 23-02 confirming the public utility of waterworks projects
• Approved 22 proposals including M.E. Simpson maintenance and Calumet City Plumbing emergency repairs
• Approved payroll warrants totaling $131,000.00 (approximate sum of four warrants)
• Approved accounts payable warrants including one for $412,020.09
• Approved Penney Advisory Services, LLC agreement at $85/hour (max $6,800)
• Approved Alexander Chemical Corporation 2023 Rate Sheet

Planning Commission

The East Chicago Plan Commission will consider two new business items: interior renovation and façade improvements for the Levin Building, and the final plat for Prairie Crossings Subdivision. The meeting also includes approval of minutes from January 20, 2023, and commissioner and public comments.

The Commission approved plans for the interior renovation and facade improvements of the city-owned Levin Building. The board also approved the final plat for the Prairie Crossings Subdivision, which included updated easement requirements for NIPSCO.

• Approved January 20, 2022 Meeting Minutes
• Approved Levin Building Interior Renovation and Facade Improvements Plan (All in Favor)
• Approved Prairie Crossings Subdivision Final Plat (All in Favor, 1 Abstention)

Sanitary Board

The East Chicago Board of Sanitary Commissioners is meeting to approve minutes, warrants, and payroll, and to hear reports on field operations, solid waste, finances, and legal matters. The board will also consider a resolution authorizing the write-off of delinquent sewer charges and penalties, and a service agreement with the Federal Protection Agency not to exceed $50,000.

• Resolution SD 23-01 authorizing write-off of delinquent sewer charges and penalties
• Federal Protection Agency 2023 service agreement not to exceed $50,000
• Tonkovich Oil Co. repair of hydraulic leak on unit #603 for $7,072.85
• Runnion Equipment bucket truck repair for $6,523.24
• Check warrants totaling over $8.7 million across divisions

The Board approved Resolution SD 23-01 to write off certain delinquent sewer charges and penalties. Members also approved several equipment repair proposals, service rate agreements for 2023, and multiple payment warrants.

• Approved Resolution SD 23-01 to write off delinquent sewer charges and penalties
• Approved 2023 service rates for Federal Protection Agency (not-to-exceed $50,000)
• Approved 2023 service rates for Xylem Service Solutions (not-to-exceed $75,000)
• Approved 2023 service rates for Gasvoda & Associates (not-to-exceed $30,000)
• Approved 2023 hourly service rates for Automation and Control Services Inc. (not-to-exceed $10,000)
• Approved $7,072.85 for Tonkovich Oil Co., Inc. to repair hydraulic leak on unit #603
• Approved $6,523.24 for Runnion Equipment bucket truck repair
• Approved five District Wastewater Division warrants including one for $8,427,108.74

Stormwater Board

The East Chicago Board of Storm Water Commissioners will vote on a contract amendment for MS4 permit compliance and approve 2023 labor rates from two vendors. The board will also approve minutes, a check warrant, and payroll.

• Amendment to Agreement No. 1 with Butler, Fairman and Seufert, Inc. for MS4 Permit Compliance and Program Implementation
• 2023 Labor Rates from Xylem Service Solutions
• 2023 Hourly Service Rates from Automation & Control Services, Inc.
• Check warrant 020223ST for $2,234.00
• Storm Water Payroll for 12/31/22–01/13/23

The Board approved an amended schedule for MS4 permit compliance and program implementation with Butler Fairman & Seufert, Inc. at no additional cost. The Board also approved two sets of 2023 labor and service rates and authorized specific warrants.

• Approved minutes of January 19, 2023
• Approved Check Warrant 020223 ST for $2,234.00
• Approved Payroll Warrant 012023 for Storm Water Payroll (12-31-22 to 1-13-23)
• Approved amendment to Agreement No. 1 with Butler Fairman & Seufert, Inc. for MS4 permit compliance schedule
• Approved 2023 labor rates for Xylem Service Solution
• Approved 2023 hourly service rates for Automation and Control Services Inc.

Health Board

The Health Board approved several financial warrants and a legal services contract. The board also adopted a new grant procedure for approval and fund appropriation. Members discussed efforts to fill a mandatory Emergency Preparedness position to maintain grant eligibility.

• Approved January 18, 2023 meeting minutes (4-0)
• Approved Payroll Warrant 012023 for $20,361.72 (4-0)
• Approved Claim Warrant 020123 for $7,151.89 (4-0)
• Approved Grant Procedure for Approval and Fund Appropriation (4-0)
• Approved legal services contract with Attorney Jewell Harris, Jr of Harris Law Firm PC (4-0)

Merit Commission

The East Chicago Police Merit Commission met and approved routine items, including the agenda and prior minutes. They also reset the written exam for police applicants to February 25, 2023, and approved a services agreement for the promotional process, with 19 candidates signed up and one deemed ineligible.

• Written exam reset to February 25, 2023 at 11:30 AM
• Promotional process: 19 signed up, 1 ineligible
• Promotional test date set for March 28, 2023
• Approved agreement for promotional services

Board of Works

The Board of Public Works will review minutes from the January 12 meeting and approve new business items. The agenda includes bid openings for engineering and fire services, as well as contract renewals for public works maintenance. No specific dollar amounts are listed in the provided text.

• Bid Opening: Columbus Dr. Conduit and Outlets Installation (Engineering)
• DLZ Indiana: Supplemental #1 — Indianapolis Blvd., from 152° to 148 & 144" to Columbus (Engineering)
• First Group Engineering: CE for Cline Ave. and Columbus Dr. Roundabout (Engineering)
• Thomas Irrigation: Maintenance of Sprinkler System at (14) locations (Public Works)
• Mechanical Concepts, Inc.: Healthy East Chicago Maintenance Contract Renewal (Public Works)

The Board approved various service agreements for the Fire, Building, and IT departments, as well as park maintenance and event booking for the Rhythm and Soul Fest. Several city vehicles and a power washer were declared surplus, and multiple late invoices were approved for payment.

• Approved AmeriClean EC Transit cleaning proposal not to exceed $11,000
• Approved Fire Department contracts for Federal Protection Agency, Caravan 911, Gary M. Durak Ph.D., UL Pricing, and Fire Services Inc. ($18,700)
• Approved payment of outstanding invoices for Cintas, Hinckley Springs, Corporate Warehouse Supply, Torrenga Surveying, Matthew Bender Company, and Gateway Business Systems
• Declared Animal Control power washer and Building Department vehicle number 3842 as surplus
• Approved Perm-A-Seal park maintenance for Sunnyside, Tod, Washington, and Kosciuszko parks subject to funding
• Approved Sportsfields 2023 Volleyball Courts Maintenance Proposal for $17,800
• Approved 2023 Rate Schedules for multiple vendors including Doors Done Right, Maaco, and Pomp's
• Approved Luis Serrano Agent Service Agreements for Rhythm and Soul Fest booking totaling $40,500

Park Board

The East Chicago Board of Parks and Recreation will meet to approve routine administrative items, including meeting minutes, payroll, and two warrants totaling $31,906.77. The board will also discuss new business, including service agreements for pest control, construction, and consulting services.

• Approval of Warrant 012423PB for $26,981.10
• Approval of Warrant 123022PB for $4,925.67
• Service agreement with The Bug Guy for 2023
• Hourly rate agreement with Nu Kreations Construction
• Services agreement with Fissinger & Associates

The Board approved several service agreements, including a new pest control contract and an hourly rate schedule for construction work. The Board also approved a service agreement for meeting transcription services and two warrant reports.

• Approved January 10, 2023 meeting minutes
• Approved payroll dated January 20, 2023
• Approved Warrant 012423 PB for $26,981.10
• Approved Warrant 123022 PB for $4,925.67
• Approved 2023 service agreement with The Bug Guy
• Approved Nu Kreations Construction hourly rate schedule (not-to-exceed $20,000.00)
• Approved Fissinger & Associates Service Agreement

Board of Safety

The East Chicago Board of Public Safety will hold a regular meeting to consider Resolution 2023-07 regarding 4852 Tod Ave. and a lien release, and to review several building department cases. The agenda includes approval of prior minutes and public participation.

• Resolution 2023-07: 4852 Tod Ave. and release of lien
• Building case: 5013 Alexander Ave. (Garage)
• Building case: 1802 Broadway (Rear)
• Building case: 3823 Butternut Street
• Building case: 3740 Drummond Street (Rear)

The Board approved Resolution 2023-07 regarding a lien release for 4852 Tod Avenue. The Board also approved Building Department recommendations to enter demolition orders for several properties, some of which are eligible for rehab agreements.

• Approved minutes of January 9, 2023 (Unanimous)
• Adopted Resolution 2023-07 for 4852 Tod Avenue and Release of Lien (Unanimous)
• Approved Building Department recommendations for demolition orders and rehab agreements (Unanimous)
• Set status update for 3906 Evergreen Street for February 27th
• Set status update for 4828 McCook Avenue for February 27, 2023

Economic Development Commissions

The East Chicago Economic Development Commission is meeting to approve prior minutes, elect officers, and receive informational updates, including Redevelopment Commission minutes from December 2022. The agenda is largely procedural, with no major decisions or proposals listed. Public comments will be heard.

• Election of officers
• Approval of minutes from December 19, 2022
• Informational: Redevelopment Commission minutes from December 6 and December 19, 2022
• Public comments

The commission approved the minutes from December 19, 2022, and elected its president and vice-president. Legal counsel provided information regarding the Northwest Indiana Regional Plan Commission's role in coordinating federal and state funding.

• Approved December 19, 2022 minutes (All in Favor)
• Elected Ezell Foster as president for a second term (All in Favor)
• Elected James Portalatin as vice-president for a second term (All in Favor)

Planning Commission

The meeting is largely procedural, covering approval of minutes from two prior meetings, a city planner's report, and commissioner comments. No new business, ordinances, or public hearings are listed.

• Approval of minutes from December 19, 2022 and January 6, 2023
• City Planner's Report (no details provided)
• Public Comments

The Planning Commission met on January 20, 2023. The board approved the meeting minutes from December 19, 2022, and January 6, 2023. No other substantive business was conducted.

• Approved December 19, 2022 and January 6, 2023 meeting minutes (Unanimous)

Board Of Zoning Appeals

The East Chicago Board of Zoning Appeals will meet to approve the minutes from December 9, 2022, and consider a petition for a use variance in an R4 multifamily residential zoning district at 4814 Olcott Ave. The meeting will be held in person and via Zoom.

• Approval of December 9, 2022 meeting minutes
• Use variance petition for 4814 Olcott Ave. in R4 district

The Board of Zoning Appeals approved a petition for a use variance to allow light commercial storage in an R4 multifamily residential district. The project involves the renovation of a vacant 1,950 square foot brick building. The approval was granted without conditions.

• Elected Steve Segura as Board President (All in Favor)
• Approved meeting minutes from December 9, 2022 (All in Favor)
• Approved use variance for light commercial storage at 4814 Olcott Avenue (All in Favor)

Water Board

The East Chicago Waterworks Board will consider approving an emergency purchase of a flange immersion heater for $11,200 and rate sheets for chemical supplies not to exceed $150,000. They will also review past due invoices and a memorandum on additional appropriations. The meeting is scheduled for January 19, 2023, with public comment and unfinished business on the agenda.

• Emergency flange immersion heater purchase for $11,200
• Chemical rates for Brenntag Great Lakes (Brennfloc, Sodium Bisulfite, Sodium Hydroxide, Waterworx) not to exceed $150,000
• 2023 service rates from Augsten Electric Inc.
• Past due invoices from Calumet Electric Supply, United Rentals, M.E. Simpson, and Master Meter
• Memorandum on additional encumbered appropriations for year-end 2022

The Board approved several emergency water main and service line repairs, payroll warrants, and vendor rate sheets. Legal counsel announced a public hearing on February 6 regarding proposed financing and bond issues for distribution and filtration system improvements.

• Approved payroll warrants totaling $260,844.31 (unanimous)
• Approved emergency repairs by Hasse Construction for $39,707.23 (unanimous)
• Approved five water service and main break repairs by Calumet City Plumbing Company Inc. totaling $32,800.00 (unanimous)
• Approved emergency flange immersion heater from Pro Therm Industries for $11,200.00 (unanimous)
• Approved Brenntag Great Lakes rate sheets not-to-exceed $150,000.00 (unanimous)
• Approved Austgen Electric Inc. 2023 service rate sheet (unanimous)
• Approved past due invoices for Calumet Electric Supply, United Rentals, and M.E. Simpson totaling $48,507.92 (unanimous)
• Approved Master Meter payment of $6,250.00 (unanimous)

Sanitary Board

The East Chicago Board of Sanitary Commissioners will hold its regular meeting to approve minutes, warrants, and payroll, and to consider several agreements and proposals for equipment and services. The board will also review rate sheets and past-due invoices. This is a routine business meeting with no major policy decisions.

• Approval of check warrants totaling over $1 million for Sanitary District operations
• Agreement with J.M. Bennett & Associates Inc.
• Proposal for SealMaster 4 Ton Hotbox with dump and LED arrow sticks
• Proposal for 2023 Dynapac CC1200VI roller and other equipment
• Rate sheets for chemicals and services, including BioChem polymer up to $30,000 and R&R Visual up to $75,000

The Board elected Steve Flowers as President and Miguel Rivera as Vice-President. Members approved multiple payroll and check warrants, as well as several equipment purchases and professional service agreements. The Board also authorized payments for several past-due invoices.

• Elected Steve Flowers as President and Miguel Rivera as Vice-President
• Approved five wastewater division check warrants totaling $1,194,634.31
• Approved eight payroll warrants for Wastewater, Utility, and Sanitary Board
• Approved five Solid Waste Division warrants including one for $2,380,086.04
• Approved renewal of professional services agreement with JM Bennett & Associates, Inc.
• Approved purchase of SealMaster hotbox for $45,335.95
• Approved purchase of O'Leary's Contractors drop deck trailer and Dynapac vibratory roller
• Approved rate sheets for BioChem, Univar Solutions, TroCor LLC, R & R Visual Inc., Dream Builders of America, and Austgen Electric

Stormwater Board

The East Chicago Board of Storm Water Commissioners is meeting to handle routine business, including elections, approval of minutes, and warrants. They will also review new agreements and rate sheets for 2023, including a consultant contract and service rate schedules.

• Check warrant 011923ST for $153,055.08
• Payroll warrants for periods ending 12/16/22 and 12/30/22
• J.M. Bennett & Associates Inc. 2023 Consultant Contract
• R&R Visuals 2023 Rates for Scans and Inspections
• TroCor LLC 2023 Standard Service Rate Schedule

The Board elected its 2023 officers and approved several service rate schedules and a consultant contract. The Board also authorized a check warrant and three payroll warrants.

• Elected Steve Flowers as President
• Elected Miguel Rivera as Vice-President
• Designated Ateria Allen as Board secretary
• Approved meeting minutes from December 15, 2022
• Approved Check Warrant 011923 ST for $153,055.08
• Approved three Storm Water Payroll Warrants (121622, 122322, 010623)
• Approved 2023 consultant contract for JM Bennett & Associates Inc.
• Approved 2023 rate sheets for R & R Visuals and TroCor LLC

Port Authority

The East Chicago Port Authority is meeting to approve meeting minutes, several claim warrants and payroll dockets, and to elect officers for 2023. The board will also consider service agreements with Comcast, Lake & Pond Biologists, Orkin Pest Control, Luke Oil, and Valley Fire Protection Systems, and review past-due invoices.

• Claim warrants totaling $41,417.31
• Payroll dockets totaling $40,634.68
• 2023 election of officers
• Service agreement with Comcast for cable and internet
• Service agreement with Lake & Pond Biologists for aquatic vegetation treatment

The Board approved multiple service contracts for internet, pest control, and aquatic vegetation treatment. It also authorized several payroll dockets, claim warrants, and past-due invoice payments. All officers were voted to remain in their current positions for 2023.

• Approved meeting minutes for 12/21/2022
• Approved claim warrants A, B, and C totaling $41,417.31
• Approved payroll dockets A-D totaling $40,634.68
• Voted to keep all officers the same for 2023
• Approved payment of two Grainger invoices totaling $284.54
• Approved Comcast service agreement for cable and internet
• Approved Lake & Pond Biologists agreement for aquatic vegetation treatment
• Approved Orkin pest control agreement and Luke Oil car wash agreement

Health Board

The Health Board approved a services contract for the Covid Vaccination Clinic and a resolution for Public Health Emergency Fund grant funding. The board also discussed grant procedures and received a year-end report on health statistics and staffing challenges.

• Approved Contract for Services between Covid Vaccination Clinic and Ryan Jongsma (All in favor)
• Approved Resolution Authorizing and Approving Grant Funding through Public Health Emergency Fund (All in favor)

Health Board

The Health Finance Board approved several payroll warrants, past due invoices, and a claim warrant. The board also authorized grant funding through the Public Health Emergency Fund and a service contract for the Covid Vaccination Clinic.

• Approved December 7, 2022 meeting minutes (All in favor)
• Approved Payroll Warrant 120922 for $18,731.84 (All in favor)
• Approved Payroll Warrant 121622 for $12,000.00 (All in favor)
• Approved Payroll Warrant 122322 for $19,257.56 (All in favor)
• Approved Payroll Warrant 010623 for $19,956.24 (All in favor)
• Approved past due invoices 274132342001 ($490.08) and 274146419001 ($28.38) (All in favor)
• Approved Claim Warrant 011823HB for $9,917.04 (All in favor)
• Approved Contract for Services between Covid Vaccination Clinic and Ryan Jongsma (All in favor)

Merit Commission

The East Chicago Police Merit Commission met and approved the agenda and minutes. They discussed police officer applications, with 19 received and under review, and set a physical agility test date. No other old or new business was addressed.

• 19 police officer applications received and under review
• Physical agility test set for February 18, 2023 at 8 AM
• Written exam to be scheduled by contacting Amy

Redevelopment Commission

The East Chicago Redevelopment Commission will consider setting values and soliciting redevelopment offers for Washington Square and properties at 3701-3713 Euclid Avenue. The board also will vote on paying past-due NIPSCO invoices, approving 2023 purchase orders, and contracting with Greentree Environmental Services Inc., Amereco Inc., and STM Enterprise LLC. The agenda includes informational items on remote participation and a Marktown neighborhood study, plus a bid for 3916 Alexander.

• Set value and proceed with sale/redevelopment offers for Washington Square properties
• Set value and proceed with sale/redevelopment offers for 3701-3713 Euclid Avenue
• Approve payment of past due NIPSCO invoices and authorize Executive Director to sign documents
• Approve purchase orders for contractual expenses for fiscal year ending December 31, 2023
• Approve contracts for Greentree Environmental Services Inc. and Amereco Inc. (environmental assessment/testing/consulting) and STM Enterprise LLC (emergency services)

The Commission established sale values for multiple properties at Washington Square and Euclid Avenue. It also approved several warrants, a payment for past due NIPSCO invoices, and service contracts for environmental and emergency services.

• Approved meeting minutes from January 3, 2023 (5-0)
• Removed bid for 3916 Alexander from the agenda (5-0)
• Approved warrant 123022RD for $10,000 (5-0)
• Approved warrant 011723RD for $27,912.28 (5-0)
• Approved warrant 011323RD for $1,177,521 (5-0)
• Approved Harborside Apartments Vendor Aging Report for $119,512.13 (5-0)
• Set sale values for 14 Washington Square properties and 3701-3713 Euclid Avenue ($110,000) (5-0)
• Approved $1,641.63 for past due NIPSCO invoices (5-0)

Board of Works

The East Chicago Board of Public Works is voting on 2023 rate tables for public works, IT, and engineering services. The agenda includes approval of new contracts for IT services, legal counsel, and fire department equipment. It also covers notices to proceed for street reconstruction and pipe lining projects in the Roxana neighborhood.

• Approval of 2023 Rate Tables for Public Works, IT, and Engineering
• IT Time and Material contracts up to $90,000 for Trocor and Midwestern Electric
• Notice to Proceed for 2022 Roxana Neighborhood Storm & Sanitary Pipe Lining – Stage 2
• Notice to Proceed for 2022 Elm Street Reconstruction
• Award Proposal for Asbestos removal at 822 W. Chicago Ave.

The Board of Public Works approved various maintenance contracts for the Fire and Police departments, IT rate schedules, and legal service agreements for 2023. The board also authorized new workers' compensation management and approved several construction notices to proceed.

• Elected Val Gomez as President and William Allen as Vice-President
• Approved M & O Environmental Company for 822 West Chicago Avenue (lowest bid)
• Approved 2023 Public Works rate tables including Cam's Tree Service ($200k not-to-exceed)
• Approved 2023 IT rate schedules including Trocor ($90k) and Midwestern Electric ($90k)
• Approved 2023 legal contracts for Shana Levinson, Darnail Lyles, and others
• Approved Gallagher Bassett for workers' compensation management (two-year contract)
• Approved Ted Summers to represent the city before the Regulatory Commission regarding NIPSCO
• Approved Notices to Proceed for projects including Elm Street reconstruction and Cline Avenue roundabout

Park Board

The East Chicago Board of Parks and Recreation is meeting to handle routine administrative matters, including approving meeting minutes, payroll, and two warrants totaling over $23,000. Under new business, the board will elect officers and discuss a Biddy Ball referee contract, a past-due Sherwin Williams invoice, and a rental agreement for Riley Hall.

• Approval of December 29, 2022 meeting minutes
• Approval of payroll dated December 23, 2022 and January 6, 2023
• Approval of Warrant 010523PB for $12.16
• Approval of Warrant 011023PB for $22,944.86
• Discussion of Biddy Ball referee contract, Sherwin Williams past-due invoice, and Riley Hall rental agreement

The Board re-elected its current officers and approved several financial warrants and payrolls. Members approved a new rental agreement for Riley Park Hall that restricts alcohol to licensed bar services to reduce city liability. The Board also approved a Biddy Ball referee contract and past due invoices for Sherwin Williams.

• Re-elected current officers as President, Vice-President, and Secretary
• Approved December 13, 2022 meeting minutes
• Approved payrolls dated December 23, 2022 and January 6, 2023
• Approved Warrant 010523 PB for $12.16
• Approved Warrant 011023 PB for $22,944.86
• Approved contract for Biddy Ball referee
• Approved past due Sherwin Williams invoices totaling $1,163.23
• Approved updated Riley Park Hall rental agreement

Board of Safety

The East Chicago Board of Public Safety will hold its regular meeting, including the election of officers, the oath of office for a new Code Inspection Officer, and consideration of six resolutions to release liens on specific properties. The board will also receive a notice of an emergency order to demolish an unsafe building at 3831 Evergreen Street.

• Election of officers
• Oath of office for Code Inspection Officer Richard Ogle
• Resolution 2023-01: Release of lien at 5630 Northcote Avenue
• Resolution 2023-02: Release of lien at 3918 Alexander Avenue
• Resolution 2023-03: Release of lien at 3809 Catalpa

The Board of Public Safety approved six resolutions to release liens on various properties. The board also authorized an emergency demolition order for an unsafe building and swore in a new Code Inspection Officer.

• Approved minutes of December 12, 2022 (unanimous)
• Swore in Code Inspection Officer Richard Ogle
• Approved Resolution 2023-01: 5630 Northcote Avenue Release of Lien (unanimous)
• Approved Resolution 2023-02: 3918 Alexander Avenue Release of Lien (unanimous)
• Approved Resolution 2023-03: 3809 Catalpa Release of Lien (unanimous)
• Approved Resolution 2023-04: 4822 Euclid Avenue Release of Lien (unanimous)
• Approved Resolution 2023-05: 3902 Fir Street Release of Lien (unanimous)
• Approved Resolution 2023-06: 4003 Deal Street Release of Lien (unanimous)

Fire Civil Service Commission

The commission will conduct an election of officers for President and Vice President. The agenda also includes approval of previous minutes and updates from the Chief Examiner.

• Election of President
• Election of Vice President
• Approval of December 12, 2022 minutes
• Chief Examiner update

Planning Commission

The East Chicago Plan Commission is holding its regular meeting on January 6, 2023, at City Hall. The agenda includes call to order, roll call, pledge of allegiance, approval of minutes, election of officers, an informational item on 2023 meeting dates, commissioner comments, and public comments. No substantive decisions, rezonings, or contracts are listed; the meeting is largely procedural and administrative.

• Election of officers for the Plan Commission
• Informational explanation of 2023 Plan Commission meeting dates
• Approval of minutes from prior meeting
• Public comments period
• Next meeting scheduled for Friday, January 20, 2023 at 4:30 PM

The Planning Commission held an election to determine its leadership for the 2023 calendar year. The commission also reviewed the 2023 meeting schedule.

• Elected Val Gomez as President
• Elected Lilia Ramos as Vice-President
• Elected William Allen as Secretary

Water Board

The East Chicago Waterworks Board will meet to approve minutes and payroll warrants, hear departmental reports, and consider new business including water service repair proposals, engagement letters, and 2023 rate sheets. The agenda also includes a reimbursement for the Sanitary Department and a past due invoice from Calumet Electric Supply.

• Approval of payroll warrants totaling $58,214.70 for pay period 12/03/22–12/16/22
• Proposal: Calumet City Plumbing Co. water service repair at 4933 Indianapolis Blvd.
• Proposal: Calumet City Plumbing Co. water service repair at 4941 White Oak Avenue
• Proposal: R&D Construction emergency road patch repair for 2500 E. Chicago Avenue
• 2023 rate sheets: USALCO for liquid aluminum and Calumet Waste & Recycling for asphalt/concrete repair

The Board approved 13 repair proposals from Calumet City Plumbing and R & D Construction. It also accepted 2023 engagement letters for rate counsel and financial advisors. New officers were elected to lead the Board.

• Approved 12 repair proposals from Calumet City Plumbing and one road patch repair from R & D Construction ($7,771.01)
• Approved 2023 engagement letters for Faegre Drinker and Bakertilly
• Approved 2023 rate sheets for USALCO (liquid aluminum) and Calumet Waste & Recycling Inc. (asphalt and concrete repair)
• Approved payroll warrants for $11,456.13 and $46,758.57
• Approved $14,556.00 reimbursement from Sanitary District for Faegre Drinker invoice
• Approved $135.02 past due invoice for Calumet Electric Supply
• Elected John Bakota as President
• Elected Henry Ventura as Vice-president and Ateria Allen as Secretary

Redevelopment Commission

The East Chicago Redevelopment Commission held a regular meeting on January 3, 2023, electing Anthony Serna as President, Christine Russell as Vice President, and Christopher French as Secretary. The commission approved the Harborside Aging Report totaling $43,313.60, set the value of 3735 Main Street at $174,500 for sale or redevelopment, and approved three HUD-funded emergency rehab projects. No public expression was made, and the meeting adjourned.

• Elected Anthony Serna as President, Christine Russell as Vice President, Christopher French as Secretary
• Approved Harborside Aging Report for $43,313.60 as of 12/28/2022
• Set property value at 3735 Main Street at $174,500 (average of two appraisals: $189,000 and $160,000)
• Approved $10,640 in HUD funds for emergency rehab at 4804 Ivy Street (CDBG grant $5,000, loan $5,500, delivery $140)
• Approved $13,940 in HUD funds for 4121 Ivy Street and $8,640 for 5506 Homerlee Avenue

The Commission approved federal HUD funding for emergency residential repairs at three different addresses. It also set the property value for 3735 Main Street and elected new board officers.

• Elected Anthony Serna as President, Christine Russell as Vice President, and Christopher French as Secretary
• Approved regular meeting minutes from December 20, 2022
• Approved RMC Harborside Aging Report for $43,313.60
• Set value of 3735 Main Street at $175,000 to proceed with sale or redevelopment
• Approved $10,640 in HUD funds for emergency rehab at 4804 Ivy Street
• Approved $13,940 in HUD funds for emergency rehab at 4121 Ivy Street
• Approved $8,640 in HUD funds for emergency rehab at 5506 Homerlee Avenue