East Chicago public meetings in 2025

Economic Development Commissions

The commission will consider four new business proposals located on W. 151st Street, Broadway Street, and Riley Road. It will also receive informational updates on recent Redevelopment Commission meeting minutes. Standard agenda items include approval of prior minutes, public comments, and commissioner comments.

• C & M – 535 W. 151st Street
• Harvest Food Group – 300 W. 151st Street
• Perfect Tire's – 1719 Broadway Street
• USAG Gypsum – 219 Riley Road
• Informational – Redevelopment Commission meeting minutes (Nov 4, Nov 18, Dec 2 2025)

The commission voted to approve the minutes from the November 24, 2025 meeting. They then approved the minutes of the current December 22, 2025 meeting. Both motions passed unanimously with all members in favor.

• Approved minutes of Nov 24, 2025 meeting (unanimous)
• Approved minutes of Dec 22, 2025 meeting (unanimous)

Water Board

The Waterworks Board will approve the December 1 minutes and payroll warrants, then discuss and vote on several resolutions establishing water department funds, including a utility bond and interest fund. It will review proposals and quotations for repairs, meter pits, and a large Ferguson Waterworks contract. The meeting also includes a change order for filtration work and updates on past‑due invoices.

• Resolution WD 25-24: East Chicago Water Utility Bond and Interest Fund (water)
• Ferguson Waterworks – Bid No: B272221 – $328,982.00 (water)
• Austgen Electric Inc. – Raw Water Pump #1 VFD Repair – $8,622.00 (water‑filtration)
• Calumet City Plumbing – Meter Pit at 4229 Northcote Ave. – $7,000.00 (water)
• Morrison Construction Company – Change order #2 – $24,397.00 (water‑filtration)

The Water Board approved the minutes from the December 1 meeting and authorized six warrants and seven accounts payable items. It adopted six appropriations totaling $13,374,752 for various water fund categories for the fiscal year beginning Jan. 1, 2026. Additional actions included adopting a $300 employee clothing policy, approving service proposals worth $390,134, and accepting several invoices and adjustments.

• Approved December 1, 2025 meeting minutes (motion carried)
• Approved six warrants and seven accounts payable items (motions carried)
• Approved water fund appropriations totaling $13,374,752 (motions carried)
• Adopted employee clothing and footwear policy up to $300 per employee (motion carried)
• Approved service proposals totaling $390,134 (motion carried)
• Approved rate sheet not‑to‑exceed $2,000 effective Jan. 1, 2026 (motion carried)
• Approved change order #2 for $24,397 to Morrison Construction (motion carried)
• Accepted past‑due invoices: Semcor $3,395.33 and BakerTilly $21,380 (motions carried)

Board Of Zoning Appeals

The Board of Zoning Appeals will meet to discuss a petition for a developmental variance. The board is reviewing a request to reduce required side yard setbacks for a home and fence.

• Petition for developmental variance at 5002 Kennedy Avenue (R2 Zoning)

The Board of Zoning Appeals approved a petition to reduce the side‑yard setbacks for a duplex project at 5002 Kennedy Avenue. The Board confirmed that all required public notices were filed and that no written comments or petitions were received. The Board also approved the minutes of the December 18, 2025 meeting.

• Approved variance reducing side‑yard setbacks at 5002 Kennedy Avenue
• Approved meeting minutes of December 18, 2025

Stormwater Board

The Board of Storm Water Commissioners will consider appropriating funds for the 2026 fiscal year. The meeting includes a vote on a clothing and footwear policy for certain employees and the approval of specific repair and service contracts.

• Appropriation of Storm Water Fund monies for fiscal year Jan 1, 2026 – Dec 31, 2026
• J.M. Bennett & Associate Financial Services 2026 Contract: Not to exceed $85,000
• Xylem emergency pump repair quote: $5,000
• Check warrants totaling $54,053.31
• Resolution NO. 2025-30 establishing a clothing/footwear policy for certain employees

The Storm Water Commissioners approved the minutes from the November 20, 2025 meeting, a check warrant for $46,565.57, and a payroll warrant for the November 1‑14, 2025 payroll period. They also adopted a resolution setting the salary and wage schedule for the division for fiscal year 2026 and approved several 2026 rate sheets for legal and service contracts, all by unanimous voice vote.

• Approved minutes from November 20, 2025 (unanimous)
• Approved check warrant 120425 ST for $46,565.57 (unanimous)
• Approved payroll warrant 112125 for 11/1‑11/14/25 payroll (unanimous)
• Approved FY 2026 salary and wage schedule for Storm Water Division (unanimous)
• Approved legal services contract for 2026 Storm Water (not‑to‑exceed $55,000) (unanimous)
• Approved Pro Pump Inc. 2026 rate sheet (not‑to‑exceed $75,000) (unanimous)
• Approved Chicago Tire 2026 rate sheet (not‑to‑exceed $30,000) (unanimous)
• Approved Steel City Tire, Inc. 2026 rate sheet (not‑to‑exceed $30,000) (unanimous)

Sanitary Board

The Board of Sanitary Commissioners is meeting to approve fund appropriations for wastewater and sewage utility funds for the 2026 fiscal year. The body will also consider several service contracts and emergency regulatory assistance agreements.

• Appropriations for Wastewater, Wastewater Bond & Interest, Sewage Utility Construction, and Wastewater Replacement Reserve funds for 2026
• Emergency Regulatory Assistance Agreement with Donohue Associates, Inc. not to exceed $89,000
• 2026 Financial Services contract with J.M. Bennett & Associate not to exceed $85,000
• 2026 Service Contract with Gluth Brothers Roofing Co. not to exceed $30,000
• Clothing/Footwear Policy for certain employees (Resolution NO. 2025-30)

The board unanimously approved the meeting minutes from November 20, 2025. It also approved multiple financial warrants, salary‑schedule resolutions for utility divisions, a series of service agreements and rate sheets, and two vendor invoices. All motions carried with unanimous support.

• Approved minutes from Nov 20, 2025 (unanimous)
• Approved Wastewater Division warrant $123,201.89 (unanimous)
• Approved payroll warrants for Sanitary Board, Wastewater, and Utilities (unanimous)
• Approved Solid Waste warrants $1,827,048.43 and $624,652.41 (unanimous)
• Approved salary and wage schedule resolutions SD 25-19, SD 25-20, SD 25-21 (unanimous)
• Approved multiple service agreements and rate sheets (e.g., Gluth Brothers Roofing $87,980, Attorney J. Allegretti up to $55,000, etc.) (unanimous)
• Approved vendor invoices #25-189091 ($3,571.80) and #25-189683 ($2,819.00) (unanimous)

Port Authority

The East Chicago Port Authority board will vote on a series of approvals, including the 2026 budget, several service contracts, and two resolutions. Items on the agenda also cover claim warrant payments, payroll disbursements, and the end‑of‑year open purchase‑order report. The meeting will conclude with an executive report and public comment.

• Resolution No. 2026-01 Salary and Wage Schedule
• Resolution No. 2026-02 Marina Fund Appropriation
• 2026 Budget approval
• 2026 Pest Control Service Agreement for The Bug Guys
• 2026 Comcast Contract for Marina Services

The East Chicago Port Authority Board unanimously approved the 2026 operating budget. It also adopted two resolutions covering the salary schedule and marina fund appropriation. Additionally, the board approved a series of service agreements and rate schedules for 2026, including pest control, sidewalk improvements, and marina fees. All items were approved by unanimous voice vote.

• Approved 2026 budget (unanimous)
• Approved Resolution 2026-01 Salary and Wage Schedule (unanimous)
• Approved Resolution 2026-02 Marina Fund Appropriation (unanimous)
• Approved 2026 Pest Control Service Agreement with The Bug Guys (unanimous)
• Approved 2026 Concrete Sidewalk project from NWI Property Preservation LLC (unanimous)
• Approved 2026 Marina benches for sidewalks and nodes by Serviscape (unanimous)
• Approved 2026 East Chicago Marina Boat Rate and Fee Schedule (unanimous)

Redevelopment Commission

The East Chicago Redevelopment Commission will consider several contracts for professional services and emergency work. The body is also reviewing the acceptance of a city-owned property at 3734 Deodar Street. Decisions include the allocation of federal HUD funds for a specific accessibility and lead abatement project.

• Purchase orders for Redevelopment operating expenses totaling $984,500.00
• Federal HUD funds for ADA Ramp Systems & Lead Abatement at 4422 Olcott Avenue
• Contract for Great Lakes Environmental Planning for NEPA compliance not-to-exceed $20,000
• Emergency Services contract for Sneed Construction dba P & S Construction for $25,000
• Resolution 2025-RED-1961 regarding the property at 3734 Deodar Street

The commission approved the meeting minutes from Dec. 2, 2025. It authorized two city warrants totaling $204,851.67, approved encumbered appropriations, approved $82,020 in HUD funds for the ADA Ramp and Lead‑Abatement project at 4422 Olcott Avenue, and approved a renewal of the Great Lakes Environmental Planning contract for up to $20,000 for FY 2026.

• Approved Dec. 2, 2025 meeting minutes (motion carried)
• Approved City of East Chicago Accounts Payable Warrant 120925RD for $12,425 (motion carried)
• Approved City of East Chicago Accounts Payable Warrant 121625RD for $192,426.67 (motion carried)
• Approved encumbered appropriations balance for FY 2025 (motion carried)
• Approved HUD CDBG funds of $82,020 for ADA Ramp Systems & Lead‑Abatement project at 4422 Olcott Avenue (motion carried)
• Approved renewal of Great Lakes Environmental Planning contract for FY 2026, up to $20,000 (motion carried)

Planning Commission

The Planning Commission will meet to review the Neighborhoods section of the City of East Chicago Comprehensive Plan. The remainder of the agenda consists of procedural items.

• Discussion of City of East Chicago Comprehensive Plan Section 3: Neighborhoods

The East Chicago Planning Commission approved the minutes of the December 15, 2025 meeting by unanimous consent. Commissioners received a presentation on the Comprehensive Plan’s Neighborhood Section and discussed the need for an updated plan. No other formal actions were taken. The commission then adjourned the meeting by unanimous consent.

• Approved meeting minutes (unanimous)
• Adjourned meeting (unanimous)

Board of Works

The Board of Public Works is meeting to open bids for bus shelters and consider various service agreements. The agenda includes reviewing 2026 rate schedules and approving contracts for city maintenance and equipment. The board will also address right-of-way applications and demolition recommendations.

• Midwestern Electric contract: N/T/E $150,000
• Mechanical Concepts, Inc. contract: N/T/E $150,000
• Service Stations contract: N/T/E $30,000
• Base Electric contract: N/T/E $25,000
• Bid opening for bus shelters

The Board approved the November 24 minutes and adopted a series of contracts, including Verizon Connect vehicle‑tracking services, three Mechanical Concepts heating/cooling projects, several rate‑schedule agreements, a stone supply proposal, a casino fence replacement (subject to quote verification), a City Clerk vehicle purchase, and AIM membership dues. It also selected Martinez Construction as the lowest, most responsive bidder for the bus shelter project at $79,100.

• Approved Martinez Construction bus shelter contract ($79,100)
• Approved Verizon Connect vehicle‑tracking subscription ($63,316.20 annual)
• Approved Mechanical Concepts heating/cooling proposals ($31,400; $34,140; $9,689)
• Approved Service Sanitation portable restroom rate schedule (not‑to‑exceed $30,000)
• Approved Fence Masters casino fence replacement ($17,080) pending quote verification
• Approved purchase of City Clerk Buick Enclave from Circle Buick ($51,561.75)
• Approved AIM membership dues ($16,907)
• Approved Krooswyk stone supply proposal ($12,695.37)

Fire Civil Service Commission

The Fire Civil Service Commission approved the certification of promotional exam results for four officers to take effect January 1, 2026. The body also discussed the status of EMT training and the upcoming transition for a departing commissioner.

• Certified promotions for Paul Russell (Assistant Chief), Nick Melendez, Justin Abascal, and Casey Brandon to take effect Jan. 1
• Election results certified for Fire Personnel Representative: Robert Nunez (30 votes) and Mike Martinez (20 votes)
• Commissioner Mike Martinez retires after three years of service
• Chief Escobedo requested authorization to hire up to 65 firefighters for 2026
• Discussion on EMT certification status for department personnel

Board of Safety

The Board of Public Safety will meet to establish its 2026 meeting schedule. The board will also review Fire Department reports regarding training, equipment, and fire prevention from August through November 2025.

• 2026 Meeting Schedule
• Fire Department Absentee Reports (August-November 2025)
• Fire Department Equipment Report (August-November 2025)
• Fire Department Training Report (August-October 2025)
• Fire Prevention Bureau Report (August-November 2025)

The Board of Public Safety approved the October 27, 2025 meeting minutes. It also approved the 2026 meeting schedule and accepted the fire department, equipment, training and fire‑prevention bureau reports for August‑November 2025. The meeting was then adjourned.

• Approved October 27, 2025 meeting minutes (unanimous)
• Approved 2026 meeting schedule (unanimous)
• Accepted fire department absentee reports for Aug‑Nov 2025 (unanimous)
• Accepted equipment reports for Aug‑Nov 2025 (unanimous)
• Accepted training reports for Aug‑Oct 2025 (unanimous)
• Accepted fire prevention bureau reports for Aug‑Nov 2025 (unanimous)
• Adjourned meeting (unanimous)

Board Of Zoning Appeals

The Board of Zoning Appeals will consider three separate petitions for variances. These requests include permissions for a fence, an electronic sign, and first-floor office space.

• Developmental Variance for a fence less than 20 feet from the public right of way at 2103 Purdue Drive
• Special Use Variance for an electronic sign at 3301 Aldis Street
• Special Use Variance for first-floor office space at 3724 Main Street

The Board approved the minutes from the November 20, 2025 meeting. It also approved a developmental variance for a fence at 2103 Purdue Drive, a special‑use variance for an electric sign at 3301 Aldis Street, and a special‑use variance for office space at 3724 Main Street. Finally, the Board adopted the minutes of the December 4, 2025 meeting.

• Approved November 20, 2025 meeting minutes (unanimous)
• Approved developmental variance for fence at 2103 Purdue Drive
• Approved special‑use variance for electric sign at 3301 Aldis Street
• Approved special‑use variance for office space at 3724 Main Street
• Approved December 4, 2025 meeting minutes (unanimous)

Sanitary Board

The East Chicago Sanitary Board will approve payroll warrants totaling over $2.4 million and consider resolutions for new employee salary schedules. The meeting will also review proposals for roofing, legal services, and security.

• Approval of payroll warrants totaling $2,447,820.89
• Resolution establishing salary schedules for Utility, Wastewater, and Solid Waste divisions
• Contract with Federal Protection Agency for security services at $241,010.34
• Roofing emergency contract with Gluth Brothers for $87,980
• Legal services contract with Attorney J. Allegretti capped at $55,000

The Sanitary Board approved the November 6, 2025 meeting minutes and authorized several wastewater, payroll and solid‑waste warrants. It passed Resolution SD 25‑18 to move appropriations between budget categories. The board approved a list of 2026 vendor rate sheets and proposals while specifically excluding the Federal Protection Agency security agreement worth $241,010.34. Additional items such as a past‑due $3,000 invoice were also approved.

• Approved November 6, 2025 meeting minutes (unanimous)
• Approved Wastewater Division warrants totaling $225,354.02 (unanimous)
• Approved payroll warrants for Sanitary Board, Wastewater and Utilities (unanimous)
• Approved Solid Waste Division warrant for $14,055.37 (unanimous)
• Passed Resolution SD 25‑18 to transfer appropriations between budget categories (unanimous)
• Approved all 2026 vendor rate sheets and proposals except Federal Protection Agency $241,010.34 (unanimous)
• Approved past‑due American Valuation Appraisal Services invoice of $3,000 (unanimous)
• Adjourned the meeting (unanimous)

Stormwater Board

The Board of Storm Water Commissioners is meeting to establish the employee salary and wage schedule for fiscal year 2026. The board is also reviewing several service contracts and rate sheets for the 2026 period.

• Resolution ST 25-07: Salary & Wage Schedule for EC Storm Water Division FY 2026
• Legal services contract for J. Allegretti: Not to exceed $55,000
• Pro Pump, Inc. 2026 rate sheet: Not to exceed $75,000
• Chicago Tire and Steel City Tire 2026 rate sheets: Not to exceed $30,000 each
• Check warrants totaling $46,565.57

The board unanimously approved the minutes from the November 6 meeting. It also approved a $18,511.03 warrant, a payroll warrant for the October 18‑31 period, Resolution ST 25-06 to move appropriations, and 2026 rate sheets for Calumet City Plumbing (not‑to‑exceed $50,00) and Tierra Environmental Services (not‑to‑exceed $150,000). All motions carried with unanimous support.

• Approved November 6, 2025 meeting minutes (unanimous)
• Approved Warrant 112025 ST for $18,511.03 (unanimous)
• Approved Payroll Warrant 110725 for October 18‑31 payroll (unanimous)
• Approved Resolution ST 25-06 to transfer appropriations (unanimous)
• Approved Calumet City Plumbing 2026 rate sheet, not‑to‑exceed $50,00 (unanimous)
• Approved Tierra Environmental Services 2026 rate sheet, not‑to‑exceed $150,000 (unanimous)

Redevelopment Commission

The East Chicago Redevelopment Commission will consider several payment approvals, including past‑due invoices totaling $550.06 to Column Software PBC and Lee Enterprises. It will also approve a $4,739.57 reimbursement to AMG Construction using CDBG funds for lead‑based paint relocation at 4118 Hemlock Street. A motion will approve federal HUD funding for the Emergency Rehab project at 915 W. 145th Street. Finally, the commission will authorize a $21,500 purchase order for property auction deposit refunds.

• Approve payment of $44.16 past‑due invoice #16CBDOAC-0090 from Column Software PBC for The Times Media Company
• Approve payment of $505.90 past‑due invoices from Lee Enterprises (Statement No. EM3312025 5006440)
• Approve $4,739.57 reimbursement to AMG Construction using CDBG funds for relocation at 4118 Hemlock Street
• Approve federal HUD funds for the "Emergency Rehab" project at 915 W. 145th Street
• Approve a $21,500 purchase order for Property Auction Deposit Refunds

The East Chicago Redevelopment Commission approved several financial actions, including payment of a $44.16 past‑due invoice to Column Software, $505.90 for two Lee Enterprises invoices, and a $4,739.57 reimbursement to AMG Construction for lead‑abatement relocation costs. It also approved a $155,832.72 accounts payable warrant and, most notably, authorized $17,480 in HUD CDBG funds for the Emergency Rehab Project at 915 W. 145th St. All motions carried.

• Approved minutes from Nov 18 2025 (motion carried)
• Approved warrant #120225RD for $155,832.72 (motion carried)
• Approved payment of $44.16 invoice to Column Software PBC (motion carried)
• Approved payment of $505.90 for two Lee Enterprises invoices (motion carried)
• Approved reimbursement of $4,739.57 to AMG Construction for lead‑abatement relocation (motion carried)
• Approved HUD CDBG funding of $17,480 for Emergency Rehab Project at 915 W. 145th St. (motion carried)

Planning Commission

The East Chicago Planning Commission will approve the minutes from the regular meeting held on November 17, 2025. Commissioners will provide comments on the City of East Chicago Comprehensive Plan Section 2, titled "The Community." The meeting will also include a period for public comments and set the date for the next meeting on December 15, 2025.

• Approval of minutes from the regular meeting of November 17, 2025
• Commissioner comments on City of East Chicago Comprehensive Plan Section 2: The Community
• Public comments period

The commission approved the minutes from the November 17, 2025 meeting by unanimous consent. A presentation on the Comprehensive Plan was given, but no actions were taken on it. The body then moved to adjourn, also unanimously.

• Approved November 17, 2025 meeting minutes (unanimous)
• Adjourned the meeting (unanimous)

Water Board

The Board of Directors for the Department of Waterworks will discuss employee wage schedules for the Utility Division and the Water Department for Fiscal Year 2026. The meeting includes reviews of payroll and accounts payable warrants and a contract for legal services.

• Resolution WD 25-21 and WD 25-22 regarding salary and wage schedules for Fiscal Year 2026
• Contract for 2026 legal services with Attorney Joseph Allegretti
• Change order #1 for Christopher B. Burke in the amount of $14,916.00
• Bid #B286474 from Ferguson Waterworks for $22,300.00
• Rate sheets for Patrick Cummings for 2026 totaling $48,008.64 (not to exceed $55,000 per category)

The Water Board approved payroll and accounts payable warrants, adopted two resolutions establishing salary and wage schedules for utility and water department staff, and accepted a legal services contract. It also approved a change order, a contractor quotation, rate‑sheet agreements, and two outstanding invoices. The next regular meeting is set for December 15, 2025 at 5:00 p.m.

• Approved payroll warrant 112125 for $40,748.86 (11‑01‑25 to 11‑14‑25)
• Approved payroll warrant 112125 for $17,114.01 (11‑01‑25 to 11‑14‑25)
• Approved six accounts‑payable warrants totaling $232,886.31 (e.g., W120125 WB $94,395.27)
• Approved Resolution WD 25‑21 establishing a salary and wage schedule for the Utility Division (Water)
• Approved Resolution WD 25‑22 establishing a salary and wage schedule for the Water Department for FY 2026
• Accepted contract with Attorney Joseph Allegretti for legal services in 2026 (Water)
• Approved Change Order #1 for Christopher B. Burke, increasing contract to $237,916.00
• Approved Ferguson Waterworks quotation B286474 for $22,300.00

Board of Works

The Board of Public Works is meeting to open bids for the 2025 Phase IV demolition of unsafe structures and review 2026 rate schedules for numerous vendors. The body will also consider various contracts for engineering, legal services, and city maintenance.

• Bid opening for 2025 Phase IV Board of Safety Demolition of Unsafe Structures
• 2026 Rate Schedules including Ford (Public Works N/T/E $100,000, PD N/T/E $200,000)
• Cam’s Tree Service and Beny Tree Service contracts (Public Works N/T/E $300,000 each)
• Royalty Construction demolition at 503 School Street
• Interlocal Agreement with the City of Hammond (Resolution 2025-28)

The Board of Public Works approved the minutes from the November 13 meeting and accepted the 2026 vendor rate schedules. It also approved Johnson Controls' fire safety agreements for city buildings and recreation centers, a pest‑control contract for the Health Department, and a restoration project for existing outfalls. Four outstanding invoices and a contract amendment for legal services were also approved.

• Approved November 13 meeting minutes (unanimous)
• Accepted 2026 vendor rate schedules (unanimous)
• Approved Johnson Controls fire safety agreements for city locations and recreation centers (unanimous)
• Approved pest‑control contract for Health Department, $1,140 (unanimous)
• Approved R & D Construction outfall restoration proposal, $111,000 (unanimous)
• Approved four outstanding invoices totaling $26,976 (unanimous)
• Approved Resolution 2025-25 to extend Smith Sersic legal services contract by $30,000 (unanimous)

Economic Development Commissions

The Economic Development Commission will meet to discuss the approval of the 2026 meeting schedule. The body will also review four specific new business locations within the city.

• Mariposa Del Barrio: 3927 Main Street
• Tezca: 5020 Railroad Avenue
• Bridgeport Scrap Metal: 415 E. 151st Street
• Performix Metallurgical Additives: 5222 Indianapolis Boulevard
• Approval of 2026 Economic Development Commission Meeting Schedule

The Economic Development Commission unanimously approved the minutes from the October 27, 2025 meeting. They also approved the schedule for the 2026 Economic Development Commission meetings. No other formal actions were taken.

• Approved minutes of Oct 27, 2025 meeting (unanimous)
• Approved 2026 meeting schedule (unanimous)

Board Of Zoning Appeals

The East Chicago Board of Zoning Appeals will approve its 2026 meeting schedule. It will also consider a Business Development Standard Variance for 300 W. 151st Street to allow additional signage in an M2 (Heavy Industry) zone. A second petition seeks a Special Use Variance for a scrap‑metal recycling facility at 4450 Euclid Avenue, also in the M2 zone.

• Approve 2026 Board of Zoning Appeals meeting schedule
• Petition for Business Development Standard Variance at 300 W. 151st Street (signage increase) in M2 zoning
• Petition for Special Use Variance at 4450 Euclid Avenue for a scrap‑metal recycling facility in M2 zoning

The Board unanimously approved the 2026 Board of Zoning Appeals meeting schedule. It also approved a variance allowing a 266‑square‑foot wall sign for Harvest Food Group at 300 West 15th Street, exceeding the standard 90‑square‑foot limit. No decision was made on the special‑use petition for 4450 Euclid Avenue.

• Approved 2026 Board of Zoning Appeals meeting schedule (unanimous)
• Approved signage variance (266 sq ft) for Harvest Food Group at 300 West 15th St (unanimous)

Sanitary Board

The East Chicago Sanitary Board will consider 53 rate sheets and service agreements for 2026, including a resolution to transfer appropriations between budget categories. The meeting also includes approval of payroll and utility warrants.

• Resolution SD 25-18: Transfer of appropriations into different budget categories
• Federal Protection Agency Service Agreement: $241,010.34
• Moto Electric Vehicles Shuttle: $55,805
• Best Care PM Service Quotes: $180,289.75 total
• Past Due Memo: American Valuation Appraisal Services Invoice #25AV0355

The Sanitary Board approved the minutes from the October 16, 2025 meeting. It approved several financial warrants and invoices, including a $202,211.77 wastewater warrant and a $270,462.22 solid‑waste warrant. The board also adopted the 2026 meeting schedule, setting regular sessions for the 1st and 3rd Thursday of each month at 4:00 p.m.

• Approved October 16, 2025 meeting minutes (unanimous)
• Approved wastewater warrant $202,211.77 (unanimous)
• Approved solid‑waste warrant $270,462.22 (unanimous)
• Approved past‑due memo Faegre Drinker $7,458.50 (unanimous)
• Approved past‑due memo Performance Auto $1,024.39 (unanimous)
• Approved Elements Materials invoice #25-187179 for $13,785.30 (unanimous)
• Approved 2026 Sanitary Commission meeting schedule: 1st & 3rd Thursday, 4:00 p.m. (unanimous)

Stormwater Board

The East Chicago Stormwater Board will approve the minutes from the November 20, 2025 meeting. The board will consider Resolution ST 25‑06, which authorizes transferring appropriations into different budget categories. The board will also review rate sheets for five vendors with a combined not‑to‑exceed amount of $175,000.

• Resolution ST 25‑06 authorizing transfer of appropriations to different budget categories
• Rate sheets for five vendors (Pro Pump, Inc.; Chicago Tire; Steel City Tire, Inc.; Adams Signs; Atlas Bobcat, LLC) with a total NTE of $175,000

The board unanimously approved the minutes from the October 16, 2025 meeting. It also approved the Storm Water payroll warrant (Warrant 102425 covering 10‑4‑25 to 10‑17‑25). The 2026 Storm Water Commission meeting schedule was approved, moving meetings to 4:00 p.m. in the chambers. The minutes of the November 6, 2025 meeting were likewise approved.

• Approved October 16, 2025 meeting minutes (all present voted aye)
• Approved Storm Water payroll warrant Warrant 102425 (10‑4‑25 to 10‑17‑25) (all present voted aye)
• Approved 2026 Storm Water Commission meeting schedule, moving meetings to 4:00 p.m. (all present voted aye)
• Approved November 6, 2025 meeting minutes (all present voted aye)

Merit Commission

The East Chicago Police Merit Commission met to approve the minutes from its November 5, 2025, meeting and adjourned with no other business.

• Approval of November 5, 2025, meeting minutes
• Commission roll call: Perez, Rodriguez, Taylor present; Sanchez absent
• Meeting adjourned at 4:34 PM

Port Authority

The East Chicago Port Authority board will consider routine approvals including meeting minutes, claim warrants, payroll, overdue water‑works invoices, and transfers of appropriations. It will also set the 2026 service rates for Midwestern Electric LLC and approve several service contracts and policy updates for the coming year. The meeting concludes with scheduling the next board session for December 17, 2025.

• Claim warrants approval: $1,616.56; $833.57; $1,380.50; $32,132.56
• Transfer of appropriations: $17,000 to Water, $14,000 to Sewage, $400 to Utilities‑Fire Protection
• Approval of 2026 rates for service from Midwestern Electric LLC
• Approval of 2026 proposal from Another Wild Goose Chase, Goose Egg Depredation Service – $1,040 per season
• Approval of 2026 Marina vehicle maintenance purchase order (amount not specified)

The East Chicago Port Authority Board unanimously approved the October 15 meeting minutes and several claim warrants totaling $32,132.56. They also approved payroll dockets, overdue water‑works invoices, and transferred $31,400 in appropriations to water, sewage, and fire‑protection accounts. Additionally, the board approved a series of 2026 service rates, policies, and contracts for electric service, storm‑water compliance, towing, vehicle maintenance, signage, and collision repair. The meeting was adjourned for December 17, 2025.

• Approved October 15, 2025 meeting minutes (unanimous)
• Approved Claim Warrants A‑D totaling $35,963.19 (unanimous)
• Approved payroll dockets for $7,977.02 and $8,077.27 (unanimous)
• Approved over‑60‑day past‑due water‑works invoices totaling $1,? (unanimous)
• Approved transfer of $17,000 to Water, $14,000 to Sewage, $400 to Fire Protection (unanimous)
• Approved 2026 meeting dates for the Port Authority (unanimous)
• Approved 2026 rates for Midwestern Electric LLC (unanimous)
• Approved 2026 contracts for towing, vehicle maintenance, signage, and collision repair services (unanimous)

Redevelopment Commission

The East Chicago Redevelopment Commission will consider approving the 2026 TIF Allocation Areas Spending Plan. The body will also vote on funding for environmental remediation, emergency rehab, and ADA accessibility projects.

• 2026 TIF Allocation Areas Spending Plan
• $38,337.92 payment to Rieth Riley Construction Company for project at 140th and Catalpa
• $58,121 contract with Industrial Waste Management Consulting Group, LLC for 5002-5004 Kennedy Avenue
• HUD funds for Emergency Rehab at 1120 Beacon Street and ADA Exterior Stair Systems at 4031 Euclid Avenue
• $10,000 change order for Royalty Construction for Water Fountain Veterans Park

The East Chicago Redevelopment Commission approved the minutes from the November 4, 2025 meeting. It also approved two city warrants totaling $336,942.52, authorized payment of a $38,337.92 invoice for the 140th and Catalpa project, and approved a $58,121 environmental remediation contract for 5002‑5004 Kennedy Avenue. All motions carried without recorded vote counts.

• Approved November 4, 2025 meeting minutes (motion carried)
• Approved Warrant #111225RD for $32,425 (motion carried)
• Approved Warrant #111825RD for $304,517.52 (motion carried)
• Approved 2026 TIF Allocation Areas Spending Plan and authorized Executive Director to sign (motion carried)
• Approved payment of Invoice #3641759-004 for $38,337.92 and purchase order for Rieth‑Riley Construction (motion carried)
• Approved environmental remediation proposal and contract for 5002‑5004 Kennedy Avenue, $58,121 (motion carried)

Planning Commission

The East Chicago Planning Commission will vote to approve the minutes from the regular meeting held on November 3, 2025. Commissioners will also adopt the schedule for 2026 Planning Commission meetings. The commission will discuss Section 1 (Introduction) of the City of East Chicago Comprehensive Plan.

• Approve minutes of regular meeting of November 3, 2025
• Approve 2026 Planning Commission meeting schedule
• Discuss City of East Chicago Comprehensive Plan Section 1: Introduction

The commission approved the minutes of the November 3, 2025 meeting. It also approved the 2026 Planning Commission meeting schedule. The remainder of the meeting was a discussion of the Comprehensive Plan with no further actions taken.

• Approved minutes of Nov 3, 2025 meeting (all aye)
• Approved 2026 Planning Commission meeting schedule (all aye)

Water Board

The East Chicago Water Board will approve minutes from November 17, 2025, and authorize payroll and accounts payable payments totaling approximately $252,000. The board will also consider resolutions establishing salary schedules for utility employees and a contract for legal services.

• Approval of payroll and accounts payable payments totaling $252,017.40
• Resolution establishing salary and wage schedules for utility employees
• Contract with Attorney Joseph Allegretti for legal services in 2026
• Quotation from Ferguson Waterworks for $22,300.00
• Change order from Christopher B. Burke for $14,916.00

The Water Board approved the minutes from the November 3 meeting and authorized several payroll and accounts‑payable warrants. It adopted two budget‑transfer resolutions, including a $96,000 transfer, and approved multiple service agreements and rate‑sheet contracts. All motions passed unanimously.

• Approved November 3 meeting minutes (unanimous)
• Approved payroll warrant $39,133.91 for 10‑18‑25 to 10‑31‑25 (unanimous)
• Approved payroll warrant $17,464.58 for 10‑31‑25 (unanimous)
• Approved accounts payable warrants for $704.00, $170,925.00, $1,277.04, $150,023.37, $10,235.21, $250,949.00 (unanimous)
• Approved Resolution WD 25-19 transferring $7,500 (unanimous)
• Approved Resolution WD 25-20 transferring $96,000 (unanimous)
• Approved Vehicle/Equipment Maintenance Service Policy not‑to‑exceed $80,000 (unanimous)
• Approved Towing Service Policy not‑to‑exceed $15,000 (unanimous)

Board of Works

The Board of Public Works will review a calendar for 2026 and consider renewals or new contracts for public works, IT, and engineering services. The meeting agenda lists numerous outstanding invoices and proposed agreements for the upcoming year.

• Board of Public Works 2026 Calendar
• Midwestern Electric 2026 Rates NTE $80,000
• Emergency Tree Services NTE $50,000
• Emergency Services NTE $60,000
• 3800 Block of Elm Street Alley Project 10-2025

The Board of Public Works approved its 2026 calendar, the Aetna health‑benefit renewal and Gallagher Bassett workmen’s‑comp renewal, the KRONOS InTouch Clock maintenance contract for $3,101.99, the Sophos monitoring software contract for $30,059.42, payment of 14 outstanding invoices, Midwestern Electric’s 2026 rate not‑to‑exceed $80,000, and three STM service contracts totaling $125,000. All motions carried unanimously.

• Approved 2026 Board of Public Works calendar (motion carried)
• Approved Aetna health‑benefit renewal and Gallagher Bassett workmen’s‑comp renewal (motion carried)
• Approved KRONOS InTouch Clock maintenance contract for $3,101.99 (motion carried)
• Approved Xerox IT Solutions Sophos monitoring software contract for $30,059.42 (motion carried)
• Approved payment of 14 outstanding invoices totaling $?? (motion carried)
• Approved Midwestern Electric 2026 rate not‑to‑exceed $80,000 (motion carried)
• Approved STM Emergency Tree Services contract not‑to‑exceed $50,000 (motion carried)
• Approved STM Emergency Services contract not‑to‑exceed $60,000 (motion carried)

Fire Civil Service Commission

The Fire Civil Service Commission met on November 10, 2025, and approved its agenda and the minutes from the October 2025 meeting. Commissioners heard correspondence from Anthony Adair and Mike Wiedemann requesting a review and possible changes to the promotional testing process. Chief Examiner Angel Gilarski‑Taylor presented the latest promotional exam data, noting 23 sign‑ups, 22 participants, and explained the current appeals handling. The commission discussed the appeals procedure and said it will continue reviewing the testing materials and recommendations.

• Approval of agenda (motion passed)
• Approval of October 2025 meeting minutes (motion passed)
• Correspondence from Anthony Adair requesting formal review of promotional testing and suggesting analysis of low‑scoring questions and score adjustments
• Correspondence from Mike Wiedemann proposing limits on required reading, removal of the Emergency Response Guidebook, and possible changes to passing score and test format
• Chief Examiner presented promotional exam results: 23 signed up, 22 tested, and outlined the appeals process for various ranks

Board Of Zoning Appeals

The Board of Zoning Appeals will consider two land‑use variance petitions. One seeks a C3 district variance for office space on the first level of 3735 Main Street in the North Harbor Business District. The other seeks an R4 district variance to permit a retail thrift shop on the main level of 5001 Indianapolis Blvd. The board will also approve the minutes from the October 16, 2025 meeting.

• Petition for a C3 zoning variance at 3735 Main St to permit office space
• Petition for an R4 zoning variance at 5001 Indianapolis Blvd to permit a retail thrift shop
• Approval of minutes from the October 16, 2025 meeting

The Board of Zoning Appeals voted unanimously to approve the regular meeting minutes from October 16, 2025. A variance request for 3725 Main St. was heard, but no vote or decision was recorded before the meeting adjourned.

• Approved October 16, 2025 meeting minutes (all in favor, no opposition)

Sanitary Board

The Sanitary Board will approve the October 16 minutes and review several financial warrants. New business includes Resolution SD 25‑17 and a series of construction rate sheets and quotes ranging from $8,028 to $28,225,000. The board will also address past‑due memos, an invoice, and approve the 2026 meeting schedule.

• Resolution SD 25‑17 (new business)
• Hasse Construction Clarifier Tank Crack Repair Proposal – $28,225,000
• Kemira Rate Sheet (8/1/25‑7/31/26) – NTE $50,000
• Past Due Memo – Faegre Drinker – $7,458.50
• Approval of the 2026 Sanitary Commission Meeting Schedule

The Sanitary Board approved the minutes from the October 2 and October 6 meetings. It authorized payment of wastewater and solid waste warrants totaling more than $1.2 million. The board also approved a settlement with Safety‑Kleen for approximately $550,000 to resolve cyanide pretreatment violations. Additional actions included writing off delinquent sewer charges, adopting a 2026 vehicle equipment maintenance policy, and approving several vendor invoices and quotes.

• Approved minutes from Oct 2 and Oct 6 (all in favor)
• Approved wastewater warrants: $576,217.00; $138,047.73; $153,475.35; $114,808.65 (all in favor)
• Approved solid waste warrants: $12,800.00; $479,032.68; $33,304.75 (all in favor)
• Approved Safety‑Kleen pretreatment settlement (~$550,000) (all in favor)
• Approved write‑off of delinquent sewer charges (all in favor)
• Approved 2026 vehicle equipment maintenance policy (all in favor)
• Approved Industrial Repair Service Inc. quote $6,235.00 (all in favor)
• Approved Tonkovich Oil Company invoice $3,887.05 (all in favor)

Stormwater Board

The East Chicago Stormwater Board will consider and approve several contractor rate sheets and emergency repair proposals, each with a not‑to‑exceed amount ranging from $100,000 to $150,000. It will also approve the 2026 Sanitary Commission meeting schedule. Additional agenda items include approval of minutes, check warrants, payroll warrants, and reports from legal counsel, field operations, and finance.

• Approve Hasse Construction rate sheet (NTE $100,000) and emergency repairs proposal (NTE $150,000)
• Approve R&D Construction rate sheet (NTE $150,000) and emergency repairs proposal (NTE $150,000)
• Approve rate sheets for National Power Rodding, R&R Visual, Inc, Standard Equipment, Austgen Electric, Inc, and Mechanical Concepts, Inc (NTE $100,000–$150,000)
• Approve the 2026 Sanitary Commission meeting schedule
• Approve check warrants totaling $35,340.03 and $33.00

The board approved the meeting minutes from October 2 and October 6, 2025. It also approved Warrant 101625 for $22,613.96 and a payroll warrant covering 9/20/25‑10/3/25. The 2026 agreement with Fissinger & Associates Ltd was approved with a not‑to‑exceed limit of $25,000. No new business was presented and the meeting was adjourned.

• Approved minutes from Oct 2 & Oct 6, 2025 (unanimous)
• Approved Warrant 101625 for $22,613.96 (unanimous)
• Approved payroll warrant for 9/20/25‑10/3/25 (unanimous)
• Approved 2026 Fissinger & Associates Ltd agreement, not‑to‑exceed $25,000 (unanimous)

Merit Commission

The East Chicago Police Merit Commission held its regular meeting on November 5, 2025. The commission approved the agenda and the previous meeting minutes. It acknowledged disciplinary action forms for Officers Moore, Huerta, Ortiz, Carrasco, Lebron and Sgt. Morris, and authorized Secretary Rodriguez to contact a testing company for the upcoming promotional process. No other business was taken up.

• Approval of the meeting agenda
• Approval of the November 5 minutes
• Disciplinary action forms acknowledged for Officers Moore, Huerta, Ortiz, Carrasco, Lebron and Sgt. Morris
• Commission authorized Secretary Rodriguez to contact the testing company for the promotional testing process
• No old business, new business, or public comment

Redevelopment Commission

The East Chicago Redevelopment Commission is meeting to vote on the use of federal HUD funds for several residential projects. The body will also consider insurance coverage for Harborside Apartments and various reimbursements.

• Federal HUD funds for Emergency Rehab at 4828 Drummond Street, 4217 Carey Street, and 4223 Hidalgo Lane
• Federal HUD funds for ADA Straight Stair Lift at 3827 Grand Blvd.
• Insurance coverage for Harborside Apartments through December 31, 2026, not to exceed $150,000.00
• Reimbursement of $11,000.00 to East Chicago Parks & Recreation Department
• Property Auction Deposit Refunds totaling $21,500.00

The Redevelopment Commission approved the minutes from the October 21, 2025 meeting. It also approved two accounts‑payable warrants totaling $54,479.22. The commission approved HUD funding for three residential rehab projects: $6,725 for 4828 Drummond Street, $10,925 for 3827 Grand Boulevard, and $10,980 for 4217 Carey Street.

• Approved minutes from Oct 21, 2025 (unanimous)
• Approved Accounts Payable Warrant 110425RD for $4,479.22 (motion carried)
• Approved Accounts Payable Warrant 103025RD for $50,000 (motion carried)
• Approved HUD funds $6,725 for Emergency Rehab Project at 4828 Drummond Street (motion carried)
• Approved HUD funds $10,925 for ADA Straight Stair Lift Project at 3827 Grand Boulevard (motion carried)
• Approved HUD funds $10,980 for Emergency Rehab Project at 4217 Carey Street (motion carried)

Planning Commission

The East Chicago Plan Commission will meet to discuss two specific property items. The body will review a conditional use variance request and a tenant improvement project.

• Petition for a Conditional Use Variance at 3725 Main Street for a gymnastics center
• Tenant Improvement Project for Hearn Industries at 1200 W 145th Street

The commission approved the minutes from the October 20, 2025 meeting. It then approved the Hearn Industries tenant‑improvement project at 1200 West 145th Street. Finally, it approved a conditional‑use variance for a gymnastics center at 3724 Main Street, adding a condition that the existing sign be corrected to meet code.

• Approved October 20, 2025 meeting minutes (unanimous)
• Approved Hearn Industries Tenant Improvement Project (unanimous)
• Approved conditional‑use variance for CUT NFP/Orpheus Floyd gymnastics center, with condition to rectify sign (unanimous)

Water Board

The Board of Directors for the Department of Waterworks will review payroll and accounts payable warrants. Members will consider a resolution to transfer appropriations between budget categories and review several service proposals. The meeting includes reports on water distribution, filtration, and finances.

• Resolution WD 25-18 to transfer appropriations between budget categories
• Producers Chemical Company rate sheet not to exceed $150,000.00
• Alexander Chemical Corp rate sheet not to exceed $50,000.00
• Q-Mation Customer First Support proposal for $20,738.30
• R&D Construction 1 Inc. proposal #2025038-38 for $12,600.00

The Water Board approved the minutes from the October 29, 2025 meeting and authorized several payroll and accounts payable warrants totaling over $500,000. It adopted Resolution WD25-18 to reallocate Water Department appropriations into different budget categories. The board also approved multiple vendor proposals and a past‑due invoice.

• Approved minutes from Oct 29, 2025 meeting (motion carried)
• Approved payroll warrant 102425 for $38,077.37 (motion carried)
• Approved accounts payable warrant 110325 for $24,175.59 (motion carried)
• Approved warrant 110325 WB for $415,967.91 (motion carried)
• Approved Resolution WD25-18 to transfer Water Department appropriations (motion carried)
• Approved Q-Mation Customer First Support proposal $20,738.30 (motion carried)
• Approved Producers Chemical Company not‑to‑exceed $150,000 (motion carried)
• Approved invoice Patrick Cummings #2510-5 for $2,067.86 (motion carried)

Economic Development Commissions

The Economic Development Commission will consider two new business proposals: the Lucki Day Children’s Academy located at 3824 Evergreen St., and the Nutrition 101 program moving to 3834 Main St. from 3826 Main St. The meeting will also include an informational review of the Redevelopment Commission minutes from September 2 and September 16, 2025, followed by public and commissioner comments.

• Lucki Day Children’s Academy – 3824 Evergreen St.
• Nutrition 101 relocation – to 3834 Main St. (from 3826 Main St.)
• Informational review of Redevelopment Commission minutes – September 2, 2025
• Informational review of Redevelopment Commission minutes – September 16, 2025
• Public comments

The commission voted to approve the minutes from the September 22, 2025 meeting. The motion passed with two votes in favor and one abstention. No other formal actions or approvals were taken; the board discussed two new businesses and a property development project but did not vote on them. The next meeting is scheduled for November 24, 2025.

• Approved September 22, 2025 meeting minutes (2‑0‑1)

Board of Safety

The Board of Public Safety will meet to discuss building department matters. The agenda includes a demolition order and a rehabilitation agreement for specific properties.

• Order to Demolish: 3427 Grand Blvd.
• Status Report: 5031 Magoun
• Rehab Agreement: 437 Vernon St.

The Board voted unanimously to approve an emergency demolition order for 3427 Grand Boulevard. They set a 60‑day status review for 5031 Magoun with the next update scheduled for 1/24/26. The Board also approved the rehab agreement for 437 Vernon Avenue and adopted the minutes of the October 13 and October 27 meetings.

• Approved demolition order for 3427 Grand Boulevard (unanimous)
• Set 60‑day status review for 5031 Magoun, next update 1/24/26 (unanimous)
• Approved rehab agreement for 437 Vernon Avenue (unanimous)
• Approved minutes of October 13, 2025 (unanimous)
• Approved minutes of October 27, 2025 (unanimous)
• Adjourned meeting (unanimous)

Board of Works

The East Chicago Board of Public Works will consider bids for Phase I demolition of unsafe structures, including work for Richardson Disposal at 4738 Melville and 3808 Drummond (garage only). It will adopt the 2026 Towing Service Policy and the 2026 Vehicle/Equipment Maintenance Service Policy. The board will also approve a rate schedule for Bryte Car Collision Center up to $50,000 and address several outstanding invoices and contract approvals.

• Bid opening for Phase I demolition of unsafe structures – Richardson Disposal (4738 Melville) and (3808 Drummond garage only)
• 2026 Towing Service Policy (Public Works)
• 2026 Vehicle/Equipment Maintenance Service Policy (Public Works)
• Bryte Car Collision Center rate schedule, not to exceed $50,000 (Public Works)
• Outstanding invoices: First Group, Indiana Restaurant, Austgen Electric, Legacy Fire Apparatus (NTE $10,000), Interstate Power Systems (NTE $10,000), Civic Plus, Morrison Construction (NTE $50,000)

The Board approved the minutes from the October 9 meeting and approved two Notices to Proceed for demolition work. It accepted the 2026 towing and vehicle equipment policies, approved three late invoices totaling $33,614.41, and approved a $10,000 extension for each of two fire department contracts.

• Approved October 9 minutes (motion carried)
• Approved two Notices to Proceed for demolition (motion carried)
• Accepted 2026 Towing Service Policy ($20,000 not‑to‑exceed per department) (motion carried)
• Accepted 2026 Vehicle/Equipment Maintenance Service Policy (multiple vendors, not‑to‑exceed amounts) (motion carried)
• Approved three late invoices totaling $33,614.41 (motion carried)
• Approved $10,000 extension for Legacy Fire Apparatus contract (motion carried)
• Approved $10,000 extension for Interstate Power Systems fire contract (motion carried)
• Accepted IT website hosting rates for 2026‑2028 ($20,810.10 total) (motion carried)

Redevelopment Commission

The East Chicago Redevelopment Commission will consider several action items, including approvals of federal HUD funds for emergency rehabilitation projects and change orders for construction and title services. A $87,000 change order for Royalty Construction to continue work on the Marktown Project will be voted on. The commission will also vote on a resolution to transfer the city‑owned parcel at 3734 Deodar Street to the Board of Public Works.

• Approve federal HUD funds for the “Emergency Rehab” project at 2655 Cardinal Drive.
• Approve federal HUD funds for the “Emergency Rehab” project at 4121 Carey Street.
• Approve federal CDBG HUD funds for Change Order #2 for the “Residential Rehab & Lead Abatement” project at 4118 Hemlock Street.
• Approve change order increasing Purchase Order #251418-01 by $87,000 for Royalty Construction on the Marktown Project.
• Approve resolution transferring property at 3734 Deodar Street (Parcel No. 45-03-22-326-031.000-024) to the East Chicago Board of Public Works.

The commission approved the October 7, 2025 meeting minutes. It adjusted Warrant 102125RD to $150,311.12 and approved Warrant 101825RD for $12,425. The board also approved federal HUD CDBG funds of $14,940 for the emergency rehab project at 2655 Cardinal Drive and $15,580 for the project at 4121 Carey Street. All motions carried.

• Approved October 7, 2025 meeting minutes (motion carried)
• Approved adjusted Warrant 102125RD for $150,311.12 (motion carried)
• Approved Warrant 101825RD for $12,425 (motion carried)
• Approved HUD CDBG funds $14,940 for 2655 Cardinal Drive emergency rehab (motion carried)
• Approved HUD CDBG funds $15,580 for 4121 Carey Street emergency rehab (motion carried)

Planning Commission

The East Chicago Plan Commission will hold its regular meeting on Monday, October 20, 2025, via Zoom. The agenda includes the approval of minutes from the previous meeting and a discussion regarding the South Stair Replacement and Elevator Addition at Central High School.

• Approval of October 6, 2025 minutes
• Discussion: Central High School South Stair Replacement and Elevator Addition
• Public comments period
• Next meeting scheduled for November 6, 2025

The commission approved the minutes of the October 6, 2025 meeting. It then approved the Central High School stairwell and elevator project, adding the condition that items recommended in the technical review be incorporated. The motion carried with all members in favor except Commissioner Gordon, who abstained.

• Approved minutes of Oct 6, 2025 meeting (motion carried)
• Approved Central High School stairwell and elevator project with condition to add Tech Review items (motion carried; Gordon abstained)

Water Board

The East Chicago Waterworks Board will approve the October 6 minutes, payroll warrants, and several accounts payable items. It will consider Resolution WD 25-17 A to write off certain delinquent water charges and penalties, and review service agreements and repair proposals with associated costs.

• Resolution WD 25-17 A – authorizes write‑off of delinquent water charges and penalties
• BakerTilly engagement letter – $30,000.00 for water services
• Chicago Underwater – raw water pump repair for old pump house – $29,958.60
• Chicago Underwater – raw water pump repair for new pump house – $34,359.20
• IDEXX Distribution – change order project 00282888 – increase of $134.16

The Board approved the minutes from the October 6, 2025 meeting and authorized several payroll and accounts‑payable warrants. It adopted Resolution WD 25‑17, writing off $3,461.18 in delinquent water charges and penalties. The Board also approved a series of service agreements and invoices, including an additional $30,000 not‑to‑exceed for BakerTilly, $6,000 for Fissinger & Associates, multiple Gateway Business Systems maintenance agreements, and various vendor invoices and a change order for IDEXX.

• Approved October 6, 2025 meeting minutes (unanimous)
• Approved payroll warrant 101025 for $40,948.67 (unanimous)
• Approved accounts payable warrants: WB $125,692.13; CD $546.86; WB $170,925.00; WB $547,981.08; WD $22,052.10; WM $9,822.00; WU $268,302.90 (unanimous)
• Adopted Resolution WD 25‑17 to write off $3,461.18 delinquent water charges (unanimous)
• Approved BakerTilly engagement letter additional not‑to‑exceed $30,000 (unanimous)
• Approved Fissinger & Associates 2026 professional services agreement not‑to‑exceed $6,000 (unanimous)
• Approved Gateway Business Systems maintenance agreements: ID 22138 $500; ID 22139 $6,200; ID 22256 $500 (unanimous)
• Approved vendor invoices and IDEXX change order (increase $134.16, total $17,446.61) (unanimous)

Board Of Zoning Appeals

The East Chicago Board of Zoning Appeals will review a pending special use variance for a truck parking facility at 1300 West 145th Street. New business includes a conditional use variance for a gymnastics studio at 3725 Main Street and a land use variance to allow two single‑family detached dwellings at 4917 Wegg Avenue. The board will discuss and potentially decide on these petitions during the meeting.

• Special use variance petition for a truck parking facility at 1300 West 145th Street (M1 Light Industry)
• Conditional use variance petition for a gymnastics studio at 3725 Main Street (C3 North Harbor Business District)
• Land use variance petition for two single‑family detached dwellings at 4917 Wegg Avenue (R1a Single Family Semi‑Detached)
• Approval of minutes from the September 18, 2025 and October 2, 2025 meetings

The Board of Zoning Appeals approved the regular meeting minutes from September 18 and October 2, 2025. It then approved a conditional use variance allowing a gymnastics and cheerleading studio at 3725 Main Street in the C‑3 North Harbor Business District. Both actions passed with all members voting in favor (one member abstained on the minutes).

• Approved regular meeting minutes of Sep 18 and Oct 2, 2025 (Cesar Perez, Lilia Ramos, Lydia Lopez in favor; Ralph Peterson abstained)
• Approved conditional use variance for gymnastics studio at 3725 Main St (Cesar Perez, Lilia Ramos, Lydia Lopez, Ralph Peterson all yes)

Sanitary Board

The East Chicago Board of Sanitary Commissioners will consider a resolution to approve and authorize execution of a pretreatment settlement agreement with Safety‑Kleen. It will also consider a resolution to write off certain delinquent sewer charges and penalties. Additional agenda items include a quote for industrial repair services ($6,235), an invoice from Tonkovich Oil Co. ($3,887.05), and a proposed agreement with Fissinger & Associates, Ltd. (not to exceed $25,000). The board will review financial warrants for wastewater and solid‑waste divisions totaling several hundred thousand dollars.

• Resolution SD 25-16 A: Approve and authorize execution of Safety‑Kleen pretreatment settlement agreement
• Resolution SD 25-17: Authorize write‑off of certain delinquent sewer charges and penalties
• Industrial Repair Service Inc. quote – $6,235
• Tonkovich Oil Co. invoice 1945281 – $3,887.05
• Fissinger & Associates, Ltd. agreement – not to exceed $25,000

The Sanitary Board approved the September 18 minutes and a series of wastewater and solid waste warrants. It also adopted Resolution SD 25-13 to reschedule a public hearing and Resolution SD 25-14 to transfer appropriations between budget categories. Several equipment and service contracts ranging from $9,695 to $329,995 were also approved.

• Approved September 18, 2025 minutes (all in favor)
• Approved Wastewater Division warrants totaling $471,517.59 (all in favor)
• Approved Solid Waste warrants totaling $522,221.10 (all in favor)
• Approved Resolution SD 25-13 to reschedule public hearing (all in favor)
• Approved Resolution SD 25-14 to transfer appropriations (all in favor)
• Approved Brown Equipment Proposal – $329,995.00 (all in favor)
• Approved Metal Form USA TC 1500 Pro – $9,695.00 (all in favor)
• Approved Faegre Drinker Letter of Engagement – $75,000.00 (all in favor)

Stormwater Board

The East Chicago Storm Water Board will review and approve a legal services agreement with Fissinger & Associates, LTD, and will consider the approval of meeting minutes and financial warrants.

• Approval of minutes from October 2nd & October 6th 2025
• Check warrants totaling $22,613.96
• 2026 Fissinger & Associates, LTD Agreement – NTE: $25,000
• Storm Water Payroll warrants for 09/20/25 – 10/03/25
• Scheduled meeting: November 6th 2025 @ 4:30 PM

The board unanimously approved the September 18 meeting minutes and a payroll warrant for $550.79. It also approved Resolution ST 25‑04, amending a prior resolution to move the public hearing to Monday at 4:00 p.m. The special public hearing is set for October 6, and the next regular meeting is scheduled for October 16.

• Approved September 18, 2025 meeting minutes (unanimous)
• Approved payroll warrant $550.79 (unanimous)
• Approved Resolution ST 25‑04 to reschedule public hearing (unanimous)
• Set public hearing for Monday at 4:00 p.m. in chambers (unanimous)
• Scheduled special public hearing for October 6, 2025 at 4:00 p.m. (unanimous)
• Scheduled regular meeting for October 16, 2025 at 4:30 p.m. (unanimous)
• Adjourned meeting (unanimous)

Port Authority

The Board of East Chicago Port Authority will meet to approve payroll, claim warrants, and past-due invoices. The body is considering a resolution to transfer funds for marina repairs.

• Resolution # 1015-01: Transfer $25,000.00 from Employers Ins. Health to R & M of Marina
• Claim warrants for $470.99, $128.55, and $27,017.22
• Payroll dockets for $8,251.22 and $8,645.48
• Past due invoices for Sherwin-Williams ($314.20) and Service Sanitation ($470.00)

The East Chicago Port Authority Board approved several routine items. They adopted the minutes from the August 20, 2025 meeting, approved claim warrants totaling $17,298.39, and authorized payroll checks totaling $36,051.47. The board also approved payment of an overdue invoice for $480.00 and a new car wash service contract with Speedway LLC.

• Approved August 20, 2025 meeting minutes (all ayes)
• Approved Claim Warrant A for $596.15 and B for $16,702.24 (all ayes)
• Approved Payroll Dockets: checks $13,250.00, $14,124.59, $8,676.88 (all ayes)
• Approved over‑60‑day past‑due invoice #438967 for $480.00 (all ayes)
• Approved Fleet Car Wash Agreement with Speedway LLC (all ayes)

Fire Civil Service Commission

The Fire Civil Service Commission approved a contract for oral examination services and reviewed personnel updates. The body also discussed upcoming promotional testing and the status of EMT certifications for staff.

• Approved a $325 contract with Michael Parks for promotional exam interview services on November 15, 2025
• Scheduled promotional testing for October 25, 2025, at the library on Chicago Avenue
• Read letters of commendation for five personnel following a structure fire on the 4200 block of Indianapolis Boulevard
• Reported a current staff count of 54-55 firefighters with a budget request for 65
• Noted that the current new hire list of 41 individuals expires June 10, 2026

Board of Safety

The Board of Public Safety will administer the oath of office for new Health Code Enforcement Officer Jessica Meyers. It will review August 2025 reports from the Fire Prevention Bureau and the Fire Department equipment report. The board will consider several resolutions releasing liens on four properties and orders related to demolition of specific buildings, including an emergency demolition order for 5014 Indianapolis Blvd.

• Oath of Office for Jessica Meyers – Health Code Enforcement Officer
• Fire Prevention Bureau Report for August 2025
• Resolution 2025-29 – Release of lien on 1207 E. 143" Street
• Order to Rescind and Release Order to Demolish – 3933 Ivy Street
• Notice of Emergency Order to Demolish an Unsafe Building – 5014 Indianapolis Blvd

The Board of Public Safety approved the September 22, 2025 meeting minutes and accepted the Fire Department reports for August 2025. It adopted four resolutions releasing liens on properties at 1207 East 143rd Street, 5028 Alexander Avenue, 512 West 148th Street, and 3912 Deodar Street, and rescinded the demolition order for 3933 Ivy Street. The Board also approved the rehabilitation agreement for 4937 Melville Avenue. The meeting was then adjourned.

• Approved September 22, 2025 meeting minutes (unanimous)
• Accepted Fire Department Absentee, Fire Prevention, and Equipment reports for August 2025 (unanimous)
• Adopted Resolution 2025-29 to release lien on 1207 East 143rd Street (unanimous)
• Adopted Resolution 2025-30 to release lien on 5028 Alexander Avenue (unanimous)
• Adopted Resolution 25-31 to release lien on 512 West 148th Street (unanimous)
• Adopted Resolution 25-32 to release lien on 3912 Deodar Street (unanimous)
• Adopted order to rescind and release demolition order for 3933 Ivy Street (unanimous)
• Approved rehab agreement for 4937 Melville Avenue (unanimous)

Board of Works

The Board of Public Works will consider Resolution 2025-23 to transfer the parcel at 3734 Deodar to a redevelopment entity via quit‑claim deed. It will also review service contracts, including a towing service with a not‑to‑exceed amount of $10,000 for each of Public Works, ECPD and other departments, and a $100,000 not‑to‑exceed rate for Northwest Indiana Ford Service Departments. Additional items include glass replacement for the public‑safety gun range, exterior painting at the ECPD generator stack, and painting and flooring for the paramedic kitchen. Outstanding invoices and several donation checks will be noted.

• Resolution 2025-23: Transfer of 3734 Deodar to redevelopment (quit‑claim deed)
• 2025 Towing Service contract – NTE $10,000 each for Public Works, ECPD, other departments
• Highland Glass: glass replacement in gun range at Public Safety
• Precision Painting: exterior painting at the Generator Stack at ECPD
• AMG Construction: painting and flooring for Paramedic Kitchen at Public Safety

The board unanimously approved an amendment extending the Federal Transit Formula Grant and a $302,531 conveyance agreement for bus transit funding. It also approved the 2025 Wellness Event Bronze package, the Tyler MUNIS ERP agreement, and a resolution transferring parcel 3734 Deodar to the Board of Redevelopment. Additional approvals included extended vehicle equipment maintenance and towing service not‑to‑exceed limits, contracts for glass replacement, generator station painting, paramedic kitchen work, and acceptance of hourly rates from five Ford dealers. The board authorized payment of five outstanding vendor invoices and accepted three fire‑department donation checks.

• Approved amendment to Federal Transit Formula Grant and $302,531 conveyance agreement (unanimous)
• Approved 2025 Wellness Event Bronze package (unanimous)
• Approved Tyler MUNIS ERP agreement for utility billing (unanimous)
• Approved Resolution 2025-23 transferring parcel 3734 Deodar to Redevelopment Board (unanimous)
• Approved extended not‑to‑exceed for 2025 Vehicle Equipment Maintenance Service Policy (unanimous)
• Approved $10,500 glass replacement in Public Safety Building gun range (unanimous)
• Approved $5,048 exterior painting at ECPD generator station (unanimous)
• Approved payment of five outstanding vendor invoices (unanimous)

Merit Commission

The East Chicago Police Merit Commission will meet in executive session on Wednesday, October 8, 2025; Thursday, October 9, 2025; and Friday, October 10, 2025 at 4:00 PM. The meetings will be held in person at the East Chicago Police Department, 2301 E. Columbus Drive. The session is called pursuant to Indiana Code 5‑14‑1.5‑6.1(5).

• Executive session meeting scheduled for Oct 8‑10, 2025 at 4:00 PM, East Chicago Police Department

Redevelopment Commission

The Redevelopment Commission will consider several payment and purchase order motions, including a $556,200 order for Anderson Elevator Company for work at 3729 Main Street and smaller orders for Nu Kreation Construction, AA Masonry, and federal CDBG HUD funds. They will also vote on a resolution to transfer the city‑owned property at 446 Vernon Avenue to the Board of Public Works. The meeting includes routine approvals of minutes and bids for 3723 Main Street and a retaining wall at 5012 Kennedy Avenue.

• Approve $556,200 purchase order for Anderson Elevator Company for the project at 3729 Main Street
• Approve $6,928 payment to Nu Kreation Construction for additional work on the Marktown project
• Approve $7,500 payment to AA Masonry & General Construction for additional funding on the Marktown project
• Approve $5,000 payment to AA Masonry & General Construction for shingle roof replacement at 3816 Euclid Avenue
• Resolution to transfer city‑owned property at 446 Vernon Avenue (Parcel No. 45-03-28-304-033.000-024) to the East Chicago Board of Public Works

The East Chicago Redevelopment Commission approved the minutes from the September 16, 2025 meeting. It authorized payment of $163,594.65 for warrant 100725RD and $32,425 for warrant 100125RD. The commission approved a $45,000 bid from Royalty Construction for a retaining wall at 5012 Kennedy Avenue, a $6,928 purchase order for Nu Kreations Construction, and a $556,200 purchase order for Anderson Elevator Company for work at 3729 Main Street.

• Approved meeting minutes from 9/16/25
• Approved warrant 100725RD for $163,594.65
• Approved warrant 100125RD for $32,425
• Approved $45,000 bid for retaining wall at 5012 Kennedy Avenue
• Approved $6,928 payment and purchase order for Nu Kreations Construction
• Approved $556,200 purchase order for Anderson Elevator Company

Planning Commission

The agenda consists of procedural boilerplate. The commission will review the minutes from September 15, 2025, and discuss Chapter 7 of the Indiana Citizen Planner Guide regarding Comprehensive Plans.

• Approval of September 15, 2025 meeting minutes
• Education session on Indiana Citizen Planner Guide – Chapter 7 Comprehensive Plans

The commission voted to approve the minutes of the regular meeting held on September 15, 2025. The motion was seconded and carried with all members indicating aye. No other actions, approvals, denials, or tablings were recorded; the remainder of the meeting consisted of an educational session on the Comprehensive Plan and discussion.

• Approved September 15, 2025 meeting minutes (all aye)

Water Board

The East Chicago Water Board will consider two resolutions: an additional appropriation for the EC Water Utility Bond and Interest Fund (WD 25-15) and a transfer of appropriations into different budget categories (WD 25-16). It will also review and potentially approve several repair and construction contracts, including raw water pump repair, meter pit installations, and waterline repairs, with amounts ranging from $5,000 to $12,000. Additional items include a past‑due invoice, a rate sheet for citric acid/phosphate, and informational updates on intake inspection and pilot analysis.

• WD 25-15 Additional Appropriation Resolution for EC Water Utility Bond and Interest Fund 6102
• WD 25-16 Resolution authorizing transfer of appropriations into different budget categories
• Austgen Electric Inc. – Raw Water Pump Repair – $8,622.00 (Water‑Filtration)
• Calumet City Plumbing – Meter Pit at 4024 McCook Ave. – $8,000.00 (Water)
• Hasse Construction – Waterline Repair on Riley Road – $10,235.21 (Water)

The Water Board approved two appropriation resolutions, transferred $312,500 into different budget categories, and accepted several water‑related contracts and quotations. Payroll and accounts‑payable warrants were also approved, and a past‑due invoice of $60.88 was paid. A rate sheet for chemicals with a $150,000 not‑to‑exceed limit and an additional $100,000 limit was approved.

• Approved payroll warrant 092625 for $42,407.52
• Approved payroll warrant 092625 for $12,067.67
• Approved accounts payable warrants including $215,200.13, $29,258.20, $3,260.00, $58,964.30, $98,350.00, $52,998.38, $1,118,982.00
• Approved Resolution WD 25-15, additional appropriation $37,626.97
• Approved Resolution WD 25-16, transfer of appropriations $312,500.00
• Approved acceptance of proposals and quotations for water projects (e.g., Austgen Electric raw water pump repair $8,622.00, Calumet City Plumbing meter pits $8,000‑$10,000, Hasse Construction water line repair $10,235.21, Semcor water/filtration $10,469.00)
• Approved payment of past‑due invoice $60.88
• Approved rate sheet for Shannon Chemical Corp chemicals with not‑to‑exceed $150,000 and additional $100,000

Sanitary Board

The Board of Sanitary Commissioners will conduct a public hearing regarding proposed changes to the system of user rates and charges. The board will consider resolutions to confirm these rate amendments and settle pretreatment violations with Safety-Kleen.

• Public hearing on proposed amendments to the System of User Rates and Charges
• Resolution SD 25-15: Confirming proposed user rate and charge amendments for recommendation to the Common Council
• Resolution SD 25-16: Agreement with Safety-Kleen to resolve pretreatment violations

The Sanitary Board adopted Resolution SD 25-15, confirming proposed amendments to user rates and recommending the Common Council adopt them. The board then voted to table Resolution SD 25-16, which would approve an agreement with Safety‑Kleen to resolve pretreatment violations, until a future meeting. No public comments were received and the meeting was adjourned.

• Adopted Resolution SD 25-15 confirming user‑rate amendments (all in favor)
• Tabled Resolution SD 25-16 authorizing Safety‑Kleen settlement (all in favor)

Stormwater Board

The Board of Storm Water Commissioners will hold a public hearing regarding proposed changes to the system of user rates and charges. The board will consider a resolution to recommend these fee amendments for adoption by the Common Council.

• Public hearing on proposed amendments to the System of User Rates and Charges of the Storm Water Dept
• Resolution ST 25-05 regarding proposed amendments to user fees for the operation and maintenance of the City Storm Water System

The board opened a public hearing on proposed storm‑water user fees, received no comments, and closed the hearing. A motion to approve Resolution ST 25‑05, which confirms the proposed fee amendments and recommends adoption by the Common Council, was made, seconded, and carried. The board also adjourned the meeting.

• Approved Resolution ST 25‑05 confirming proposed storm‑water user fee amendments (motion carried)
• Adjourned the meeting (motion carried)

Board Of Zoning Appeals

The Board will vote to approve the regular meeting minutes from September 18, 2025. It will then hear a petition for a special‑use variance in the M1 (light‑industry) zoning district at 1300 West 145th Street, requesting permission to locate a truck‑parking facility. The meeting will be held in person and via Zoom, with the next meeting set for October 16, 2025.

• Approval of the regular meeting minutes of September 18, 2025
• Petition for a special‑use variance in the M1 (light‑industry) district at 1300 West 145th Street to allow a truck‑parking facility

The Board of Zoning Appeals heard a petition for a special‑use variance to allow a truck‑parking facility on the 4‑acre property at 1300 West 145th Street. No written comments were received and the petitioner was not present. Staff recommended denial of the petition and suggested the applicant appear at the next meeting. The Board did not vote and deferred the matter.

• Tabled the special‑use variance petition for truck parking at 1300 W 145th St (no vote)

Sanitary Board

The East Chicago Sanitary Board will approve minutes from the September 18 meeting and review several warrants totaling over $1.2 million. It will receive reports from the Solid Waste division, field operations, finance consultant, and legal counsel. The board will consider Resolution SD 25-13 to amend a prior resolution and reschedule a public hearing, and Resolution SD 25-14 to transfer appropriations between budget categories. Several equipment proposals and quotes ranging from $9,695 to $329,995 will also be reviewed.

• Resolution SD 25-13: Amend Resolution No. ST 25-11 to reschedule public hearing
• Resolution SD 25-14: Authorize transfer of appropriations into different budget categories
• Brown Equipment Proposal #QB00084 – $329,995
• Metal Form USA TC 1500 Pro quote – $9,695
• ALS Holland, MI Rate Sheet – NTE $100,000

The board approved several financial warrants and payroll authorizations. It also adopted Resolution SD 25‑11, which amends the sanitary district’s user rates and charges and orders a public hearing on the changes. The approvals were unanimous.

• Approved Warrant 091525 SR for $492,000.00
• Approved Warrant 091025 SW for $59,067.00
• Approved Warrant 091125 SW for $78,980.73
• Approved Warrant 091825 SW for $67,360.67
• Approved Solid Waste Warrant 091025 SS for $1,273,465.31
• Approved Solid Waste Warrant 091825 SS for $78,148.14
• Approved payroll warrants for Sanitary Board, Wastewater, and Utility (8‑23‑25 to 9‑5‑25)
• Approved Resolution SD 25‑11 to amend user rates/charges and schedule a public hearing

Stormwater Board

The Board of Storm Water Commissioners is meeting to approve payroll and check warrants. The board is also considering a resolution to reschedule a public hearing.

• Resolution ST 25-04 to reschedule the public hearing previously set in Resolution ST 25-03
• Check warrants totaling $550.79
• Storm Water Payroll for period 09/06/25 – 09/19/25
• Special Public Hearing Meeting scheduled for October 6th at 4:00pm

The Storm Water Board approved the minutes from the September 4 meeting. It also approved a $24,771.95 check warrant and a payroll warrant covering 8‑23‑25 to 9‑5‑25. The board adopted Resolution ST 25‑03, amending the city’s storm‑water user fees. Finally, it approved contracts with US Upfitters ($11,484.03) and Calumet City Plumbing (up to $50,000).

• Approved September 4 meeting minutes (unanimous)
• Approved Check Warrant 091825 ST for $24,771.95 (unanimous)
• Approved Payroll Warrant 091225 for storm‑water payroll (unanimous)
• Approved Resolution ST 25‑03 to amend storm‑water fee structure (unanimous)
• Approved US Upfitters agreement, Quote S‑QUO 7297, $11,484.03 (unanimous)
• Approved Calumet City Plumbing not‑to‑exceed contract, $50,000 (unanimous)
• Approved motion to adjourn (unanimous)

Merit Commission

The East Chicago Police Merit Commission met to approve previous minutes and discuss police officer applications. The body voted to remove ten applicants from consideration and dismissed a disciplinary hearing for Officer Santiago.

• Purged 10 applicants: Lozano, Ortega, Jones, Rose, Gutierrez, Andrews, Silvas, Lawson, Hicks, Buchanan, Hernandez
• Dismissed Officer Santiago disciplinary hearing
• Set October 8-10 interviews for 15 remaining applicants at ECPD
• Approved September 17, 2025 meeting minutes
• Next meeting scheduled for October 15, 2025 at 4:30 PM

Board of Works

The East Chicago Board of Public Works will review a new contract for police vehicle signage up to $5,000. It will also discuss Resolution 2025-22 to transfer the 446 Vernon property. Additional agenda items include outstanding invoices and several construction and engineering projects.

• Police Vehicle Signage – Police Dept. NTE $5,000 (Public Works)
• Resolution 2025-22 – Transfer of 446 Vernon (Law)
• The Harbor Group – 5010 Northcote – NTE $5,600 (Building)
• Honeywell – NTE $6,000 (Fire)
• Fife Funeral Home – donation check $100 (Fire)

The Board of Public Works approved the September 11 meeting minutes and accepted a police vehicle signage contract. It also authorized payment of eight outstanding invoices, accepted fire‑department donations, and approved several IT and fire‑department service contracts. A resolution to transfer the 446 Vernon Avenue property to the city and a change order for sidewalk concrete work were also approved.

• Approved minutes of September 11 meeting (unanimous)
• Accepted Frank O. Carlson & Co police vehicle signage proposal ($885 per vehicle, not‑to‑exceed $5,000) (unanimous)
• Approved payment of eight outstanding invoices totaling $60,221.29 (unanimous)
• Accepted donation checks from Fife Funeral Home ($100) and Sims Metal ($500) for fire‑department programs (unanimous)
• Approved Honeywell fire‑department mask calibration proposal (not‑to‑exceed $6,000) (unanimous)
• Approved Civic Plus 36‑month website support agreement ($6,060.14 first year) (unanimous)
• Approved Resolution 2025‑22 to transfer 446 Vernon Avenue property to the city (unanimous, Rivera abstained)
• Approved Pintos Engineering change order for sidewalk concrete work ($48,478.75) (unanimous)

Economic Development Commissions

The Economic Development Commission will meet to discuss new business proposals. The body will review applications for two mobile food vehicles and one automotive group.

• Muh's Kitchen Mobile Food Vehicle
• Illiana Auto Group at 4244 Indianapolis Blvd.
• Chicken On the Run Mobile Food Vehicle

The Economic Business Development Commission unanimously approved the minutes from the August 25, 2025 meeting. At the close of the September 22, 2025 meeting, the commission also unanimously approved those meeting minutes. No other motions were recorded; the board only discussed new business such as food‑truck licensing and redevelopment properties.

• Approved minutes of August 25, 2025 meeting (unanimous)
• Approved minutes of September 22, 2025 meeting (unanimous)

Merit Commission

The East Chicago Police Merit Commission will meet in executive session on Monday, September 22, 2025 at 5:00 PM. The meeting will be held in person at the East Chicago Police Department, 2301 E. Columbus Drive. No specific agenda items are listed in the notice. The session is convened under Indiana Code 5‑14‑1.5‑6.1(5) and includes Commissioners Diane M. Perez, Henry Rodriguez, Rodolfo Sanchez, and Alyum Taylor.

Board of Safety

The East Chicago Board of Public Safety will vote on demolition orders for several city addresses, including properties on Carey Street, Deodar Street, Emlyn Place, Euclid Avenue, and others. The board will also accept three new Class Firefighters and acknowledge firefighters who responded to a structural fire on the 4200 block of Indianapolis Blvd. Additional items include rescinding a demolition order for 3901 Drummond, a rehabilitation agreement for 3926 Deodar, and a resolution releasing a lien on 3712 Deodar.

• Accept three new Class Firefighters: Klime Prentoski, Timothy Cummins, John Sullivan, Tyler Campos, Michael Trinidad, David Ramirez
• Acknowledge firefighters for response to structural fire at 4200 block of Indianapolis Blvd
• Approve demolition orders for addresses: 3744 Carey St, 3909 Deodar St, 3912 Deodar St, 518 Emlyn Pl, 3909 Euclid Ave, 4842 Homerlee Ave (Rear), 5031 Magoun Ave, 4833 McCook, 4833 Northcote, 406 Vernon, 437 Vernon, 4801 Wegg, 4850 Wegg, 4917 Wegg, 4909 Wegg, 4909 White Oak, 914 W. 151° St
• Rescind demolition order for 3901 Drummond
• Approve rehab agreement for 3926 Deodar and Resolution 2025-28 releasing lien on 3712 Deodar

The Board approved the September 8, 2025 meeting minutes after a unanimous motion. It also accepted the Fire Department’s report and formally acknowledged the firefighters who responded to the 4200 block fire, again by unanimous vote. Lastly, the Board granted a continuance of the demolition order for 5031 Magoun, extending it to October 27.

• Approved September 8, 2025 meeting minutes (all members aye)
• Accepted Fire Department report and acknowledged firefighters (all members aye)
• Continued demolition order for 5031 Magoun to Oct 27 (no objection)

Board Of Zoning Appeals

The East Chicago Board of Zoning Appeals will approve the August 21, 2025 meeting minutes and consider two variance petitions. One petition seeks a development standard variance in the R3 district at 3711 Pennsylvania Avenue to allow a semi‑trailer/storage container. The other petition seeks a special‑use variance in the M1 district at 1300 West 145th Street to permit a truck parking facility.

• Approval of the regular meeting minutes of August 21, 2025
• Development standard variance request for 3711 Pennsylvania Avenue (R3 zoning) to permit a semi‑trailer/storage container
• Special‑use variance request for 1300 West 145th Street (M1 zoning) to permit a truck parking facility

The Board of Zoning Appeals approved the August 21, 2025 meeting minutes and confirmed a quorum. A public hearing was held on a Development Standard Variance for 3711 Pennsylvania Avenue to allow a semi‑trailer/storage container for a church’s storage and picnic area. Testimony was presented by church representatives and community members. No vote or formal decision on the variance was recorded in the minutes.

Sanitary Board

The Sanitary Board will approve minutes from the September 4 meeting and pay several warrants for wastewater, solid waste, and payroll. Reports will be given by the Solid Waste Director, Utility Director, Financial Consultant, and Legal Counsel. New business includes a resolution to change user rates and schedule a public hearing, plus review of multiple service agreements and quotes.

• Resolution SD 25-11 A: Amend user rates and charges, set public hearing
• Crowley Engineering Agreement – NTE $9,500
• Emergency Mills Electric quotes #108060 $6,204 and #108061 $6,929
• Synagro Rate Sheet – NTE $100,000
• Aquatic Informatics / Hach Quote – $5,123.89

The Sanitary Board approved the minutes from the August 21, 2025 meeting and several financial warrants, including a $149,748.73 wastewater warrant and a $343,998.43 solid waste warrant. It also approved payroll warrants for the Sanitary Board, Wastewater, and Utilities covering August 9‑22, 2025. The board adopted Resolution SD 25‑10, amending a prior resolution to set salaries and wages for East Chicago Utilities employees. Additional approvals included equipment and service proposals totaling $202,000.

• Approved August 21, 2025 meeting minutes (unanimous)
• Approved Wastewater warrant 090425 SW for $149,748.73 (unanimous)
• Approved Solid Waste warrant 090425 SS for $343,998.43 (unanimous)
• Approved payroll warrants for Sanitary Board, Wastewater and Utilities (unanimous)
• Approved Resolution SD 25‑10 fixing salaries and wages for EC Utilities employees (unanimous)
• Approved Best Equipment Proposal 2025 Freightliner Peterson TR3 Lighting Loader, $179,955.54 (unanimous)
• Approved Doors Done Right proposal, $8,055.00 (unanimous)
• Approved Small Town Plumbing back‑flow preventers proposal, $13,981.71 (unanimous)

Stormwater Board

The Board of Storm Water Commissioners is considering a resolution to amend user fees for the operation and maintenance of the city stormwater system. The board will also review specific equipment and plumbing quotes.

• Resolution ST 25-03 to amend stormwater system user fees
• Calumet City Plumbing quote not to exceed $50,000
• US Upfitters quote for $11,484.03
• Check warrants totaling $24,771.95

The board unanimously approved the minutes from the August 7 and August 21, 2025 meetings. It also approved cash warrant 090425ST for $25,589.76 and two storm‑water payroll warrants (082225 and 082925). No new resolutions, agreements, or public comments were taken.

• Approved minutes from August 7, 2025 (unanimous)
• Approved minutes from August 21, 2025 (unanimous)
• Approved cash warrant 090425ST for $25,589.76 (unanimous)
• Approved payroll warrant 082225 for storm‑water payroll (unanimous)
• Approved payroll warrant 082925 for storm‑water payroll (unanimous)

Merit Commission

The Police Merit Commission met to approve previous minutes and receive reports from the ECPD. The body noted that no appeals were filed regarding disciplinary actions for two officers.

• Acknowledgement of disciplinary action forms for Officer Campos and Officer Cook
• Review of background checks for the hiring process

Redevelopment Commission

The East Chicago Redevelopment Commission will review a plumbing proposal and two resolutions. The body is deciding on a specific water service project and ratifying a fleet car wash agreement.

• Proposal from Salyer Plumbing, Incorporated for new water service at 5010 Kennedy Avenue for $9,985.00
• Resolution 2025-RED-1957 to ratify a fleet car wash agreement with Speedway LLC
• Resolution 2025-RED-1958 to approve the FY 2024 Consolidated Annual Performance and Evaluation Report (CAPER) for CDBG and HOME programs
• Bids for 5300 Indianapolis Bld.

The commission approved the September 2, 2025 meeting minutes and authorized two accounts payable warrants totaling $252,082.47. It approved a $9,985 plumbing contract for a new water service at 5012 Kennedy Avenue. The body ratified the city’s fleet car wash agreement with Speedway, LLC and adopted the FY2024 CAPER for CDBG and HOME programs, authorizing its submission to HUD. All motions carried.

• Approved September 2, 2025 meeting minutes (motion carried)
• Approved Accounts Payable Warrant #091625RD for $242,082.47 (motion carried)
• Approved Accounts Payable Warrant #090825RD for $10,000 (motion carried)
• Approved Salyer Plumbing proposal for new water service at 5012 Kennedy Avenue, $9,985 (motion carried)
• Ratified Fleet Car Wash Agreement with Speedway, LLC (motion carried)
• Approved FY2024 CAPER report and authorized submission to HUD (motion carried)

Planning Commission

The agenda consists of procedural boilerplate. There are no substantive items, rezonings, or contracts listed for decision or discussion.

The commission unanimously approved the minutes of the September 5, 2025 meeting. No other business was taken. The meeting was then unanimously adjourned.

• Approved September 5, 2025 meeting minutes (unanimous)
• Adjourned meeting (unanimous)

Water Board

The East Chicago Department of Waterworks Board of Directors will review a water loss audit report from ME Simpson. The board is considering a resolution to amend the 2025 salary and wage schedule for Utility Division employees. Members will also review various repair quotations and payroll warrants.

• Resolution WD 25-14 A to amend the Fiscal Year 2025 salary and wage schedule for Utility Division employees
• Water loss audit report presentation by ME Simpson
• Calumet City Plumbing quotes for leaks at E. 143rd St. and Ivy St. ($9,500), 3821 Ivy St. ($10,000), and 4707 Euclid Ave. ($12,000)
• Hasse Construction quotes for waterline repairs near Canal & Riley ($27,391.77) and Michigan & Grand ($9,445.46)
• 120 Water annual notification quote for $11,992.56

Board of Works

The East Chicago Board of Public Works will consider a range of contracts, purchases, and invoices across departments. Items include NTE contracts for Green Tree Enterprises, Overhead Door work at Fire Station #5, and equipment for the fire and police departments. The board will also vote on Resolution 2025-21 to move the 417 Vernon parcel from Redevelopment to Public Works. Additional agenda items cover right‑of‑way applications and various outstanding invoices.

• Resolution 2025-21: Transfer of 417 Vernon from Redevelopment to Public Works
• Green Tree Enterprises – NTE $50,000 for Public Works and $50,000 for Other Departments
• Overhead Door – work at Fire Station #5 (Public Works)
• AMG Construction – painting & flooring for Police Station Conference Room (Public Works)
• Hoosier Fire Equipment – purchase of probationary firefighters bunker gear (Fire)

The Board of Public Works approved a series of contracts and payments, including a $80,000 Christmas décor program, tree‑debris removal, fire station door replacement, police conference‑room renovations, and IT support. It also authorized payments for three overdue vendor invoices and several public safety agreements. All motions passed unanimously.

• Approved Green Tree Enterprises tree‑debris removal (not‑to‑exceed $50,000 plus $50,000 for other departments)
• Approved Overhead Door replacement at Fire Station #5 for $13,650
• Approved AMG Construction painting and flooring of police conference room for $17,060
• Approved ServiScape Christmas décor program, not‑to‑exceed $80,000
• Approved Vela LLC services for Viva Fest (DJ and performers) for $6,600
• Approved payment of three outstanding invoices: Sunbelt Rentals $2,137.88, NIPSCO $101,970.42, Joseph Hardware $226.66
• Approved three police department contracts: Sound Thinking Shot Spotter, Best Technology firing‑range maintenance ($50,195), Valley Security detention‑cell maintenance
• Approved Beyond Trust Corporation IT support renewal for $3,350 per year

Fire Civil Service Commission

The regular meeting scheduled for September 8, 2025, has been canceled due to a lack of agenda items. The meeting was set to be held via Zoom and at the Commission's office at 4525 Indianapolis Blvd.

• Meeting canceled for lack of agenda
• Zoom login information provided
• Commission office address: 4525 Indianapolis Blvd.
• Commission members: Val Gomez, Stanley Kubas, Michael Martinez
• Commission email: [email protected]

Board of Safety

The East Chicago Board of Public Safety unanimously approved the minutes from August 25, 2025, and the July 2025 Fire Department reports. It also approved the rescission and demolition order for 3820 Carey Street and adopted Resolution 2025-27 concerning 1207 East 143rd and a release of lien. The meeting was then adjourned.

• Approved August 25, 2025 meeting minutes (unanimous)
• Approved July 2025 Fire Department reports (unanimous)
• Approved rescind/demolish order for 3820 Carey Street (unanimous)
• Adopted Resolution 2025-27 for 1207 East 143rd and release of lien (unanimous)
• Adjourned meeting (unanimous)

Planning Commission

The commission approved the minutes from the August 18, 2025 meeting. It then adopted Resolution 02‑2025, amending Section 156.077 of the zoning ordinance to make scrap yards a special use requiring Board of Zoning Appeals review. The motion passed with one commissioner abstaining. The meeting was then adjourned.

• Approved minutes of August 18, 2025 (motion carried)
• Approved Resolution 02‑2025 adding scrap yards as a special use in the zoning ordinance (motion carried, one abstention)
• Adjourned meeting (motion carried)

Water Board

The East Chicago Waterworks Board of Directors will meet to approve minutes, payroll, and accounts payable. The board will also consider a resolution amending the 2025 salary schedule and a pay-as-you-go fleet vehicle agreement.

• Approval of August 18, 2025 minutes
• Payroll totaling $87,366.05
• Accounts Payable totaling $170,274.50
• Resolution WD 25-13 amending the 2025 salary schedule
• Fleet Car Wash Agreement with Speedway LLC

The Water Board approved the minutes from the July 21 meeting and several payroll and accounts payable warrants. It also approved Resolution WD 25-10 to write off delinquent water charges and Resolution WD 25-11 to transfer $405,700 into budget categories. Additional approvals included eight water service contracts, two rate‑sheet agreements, and a past‑due invoice of $350.

• Approved July 21, 2025 meeting minutes (unanimous)
• Approved Payroll Warrant $40,516.03 for dates 7‑12‑25 to 7‑25‑25 (unanimous)
• Approved Accounts Payable warrants: $47,178.00, $275.00, $13,287.00, $49,722.14, $139,015.99 (unanimous)
• Approved Resolution WD 25-10 to write off delinquent water charges (unanimous)
• Approved Resolution WD 25-11 to transfer $405,700 appropriation (unanimous)
• Approved eight water service contracts totaling $509,165.60 (unanimous)
• Approved Austgen Electric $150,000 and SmartBill $80,000 rate‑sheet agreements (unanimous)
• Approved past‑due invoice #23608 for $350 (unanimous)

Sanitary Board

The Sanitary Board approved the minutes from the August 7 meeting and unanimously approved a series of wastewater, payroll, and solid‑waste warrants. It also approved three resolutions: SD 25‑07 to move appropriations between budget categories, SD 25‑08 to permanently transfer funds from the Sewage Replacement Reserve Fund 6206 to the Sewage Utility Operating Fund 6201, and SD 25‑09 for an additional appropriation to the Sewage Utility Operating Fund 6201. Contracts for an industrial scrubber repair ($13,012.52) and a Donohue Amendment (#1) not‑to‑exceed $33,030.00 were also approved.

• Approved August 7 meeting minutes (unanimous)
• Approved listed wastewater, payroll and solid‑waste warrants (unanimous)
• Approved Resolution SD 25‑07 to reallocate appropriations (unanimous)
• Approved Resolution SD 25‑08 permanent transfer from Fund 6206 to Fund 6201 (unanimous)
• Approved Resolution SD 25‑09 additional appropriation to Fund 6201 (unanimous)
• Approved Atlas Company industrial scrubber repair contract $13,012.52 (unanimous)
• Approved Donohue Amendment #1 not‑to‑exceed $33,030.00 (unanimous)
• Approved payment of past‑due memo to Faegre Drinker $6,559.00 (unanimous)

Stormwater Board

The Board unanimously approved the minutes from the August 7, 2025 meeting. It also approved two storm‑water payroll warrants, including warrant #081525 covering payroll from July 26 to August 8, 2025. No new business, resolutions, or contracts were considered. The meeting was then adjourned.

• Approved minutes from August 7, 2025 (unanimous)
• Approved warrant 080825 ST for $15.00 (unanimous)
• Approved warrant 082125 ST for $8,096.12 (unanimous)
• Approved payroll warrant 081525 for storm‑water payroll (7‑26‑25 to 8‑8‑25) (unanimous)

Redevelopment Commission

The East Chicago Redevelopment Commission approved the August 19 minutes, authorized two accounts‑payable warrants of $123,385.90 and $52,425, and voted to hire Anderson Elevator for $556,200 to replace the city elevator. The commission also approved a $10,000 purchase order using US Gypsum TIF funds for land‑parcel surveys.

• Approved August 19, 2025 minutes (motion carries)
• Approved warrant 090225RD for $123,385.90 (motion carries; VP Russell and President Serna abstained)
• Approved warrant 082525RD for $52,425 (motion carries; VP Russell and President Serna voted yes)
• Approved hiring Anderson Elevator at $556,200 (motion carries)
• Approved $10,000 purchase order for Torrenga Surveying land‑parcel surveys using US Gypsum TIF funds (motion carries)

Board of Works

The Board of Public Works will consider approval for surplus equipment, donation agreements, and outstanding invoices totaling $40,000. The agenda also includes resolutions for legal and engineering services and tree removals on Melville and Euclid.

• Resolution 2025-20 for Smith Sersic (Law)
• Asbestos Building Inspections Agreement with Harbor Group, Inc. ($10,000)
• Tree removal at 4902 Melville
• Tree removal at 3843 Euclid
• Outstanding invoices totaling $40,000

The East Chicago Board of Public Works unanimously approved a series of contracts, purchases, and a surplus designation. Items included new air‑flow controllers for the Public Works building, a surplus declaration for a fire‑damaged dump truck, and several not‑to‑exceed agreements for police, legal, and IT services. All motions carried without opposition.

• Approved purchase of three AHC controllers for Public Works building (air‑flow control) (unanimous)
• Approved surplus designation for 2006 dump truck #137 after fire damage (unanimous)
• Accepted Drive Clean Indiana agreement for Tesla wall chargers ($650 each, two pedestals $425) (unanimous)
• Approved payment of late invoices totaling $1,? (Cintas, Water Dept, HR) (unanimous)
• Approved $5,000 not‑to‑exceed contract for police psychological services (unanimous)
• Approved $25,000 not‑to‑exceed purchase order for Star Uniform for police department (unanimous)
• Approved $10,000 not‑to‑exceed asbestos inspection contract with Harbor Group Inc. (unanimous)
• Approved Resolution 2025‑20 extending Smith Sersic legal services contract by an additional $30,000 (unanimous)

Economic Development Commissions

The Economic Development Commission unanimously approved the minutes from the July 28, 2025 meeting and the minutes of the current August 25, 2025 meeting. The board heard updates on seven newly licensed businesses and a presentation from School City of East Chicago about work‑based learning opportunities. The meeting was then adjourned by unanimous vote.

• Approved minutes of July 28, 2025 meeting (unanimous)
• Approved minutes of August 25, 2025 meeting (unanimous)
• Adjourned the meeting (unanimous)

Board of Safety

The Board of Public Safety will meet to discuss a rehab agreement for one property and review status reports for two others. The meeting also includes a review of tax sale notices.

• Rehab agreement for 3712 Grand Blvd.
• Status report for 3942 Alder Street
• Status report for 3933 Ivy Street (Garage)
• Correspondence regarding Notice of Tax Sale and Right to Redeem

The board unanimously approved the minutes from the August 11, 2025 meeting. They also unanimously approved the rehabilitation agreement for 3712 Grand Avenue as recommended by the Building Department. The board decided to table the status reports for 3942 Alder Street and 3922 Ivy Street (garage) until the next meeting. The meeting was then adjourned by unanimous vote.

• Approved August 11, 2025 meeting minutes (unanimous)
• Approved rehab agreement for 3712 Grand Avenue (unanimous)
• Tabled status report for 3942 Alder Street (until next meeting)
• Tabled status report for 3922 Ivy Street garage (until next meeting)
• Adjourned meeting (unanimous)

Board Of Zoning Appeals

The Board of Zoning Appeals heard a petition for a land‑use variance to allow a parking lot in an R4 residential district at 4502‑04 Magoun Avenue. Staff presented a recommendation to deny the petition, citing lot size and safety concerns. No motion, vote, or formal decision was recorded in the minutes.

Sanitary Board

The Sanitary Board approved the minutes from the July 17, 2025 meeting and authorized several wastewater and solid waste warrants and payroll items. It approved a series of rate‑sheet contracts and past‑due invoices. The board voted to table Resolutions SD 25‑07, SD 25‑08, and SD 25‑09 until a later meeting. The meeting was then adjourned.

• Approved July 17, 2025 meeting minutes (all in favor)
• Approved Wastewater Division warrants $197,573.75, $473,884.38, $3,768.82 (all in favor)
• Approved Solid Waste Division warrant $270,707.65 (all in favor)
• Approved multiple rate‑sheet contracts, including R&D Construction $26,000 and several up‑to‑$100,000 contracts (all in favor)
• Approved past‑due memos totaling $13,730.00, $165.77, and $435.90 (all in favor)
• Tabled Resolutions SD 25‑07, SD 25‑08, and SD 25‑09 (all in favor)
• Approved adjournment of the meeting (all in favor)

Stormwater Board

The East Chicago Storm Water Board unanimously approved the minutes from the July 17, 2025 meeting. It also approved payroll warrants for July 2025, two appropriation resolutions (ST 25‑01 and ST 25‑02), supplemental agreements with Butler Fairman & Seufert Inc. ($74,500) and Hasse Construction ($100,000), and a past‑due invoice of $219 to Fissinger & Associates.

• Approved meeting minutes from July 17, 2025 (all in favor)
• Approved payroll warrants for 6/28‑25 to 7/11‑25 and 7/12‑25 to 7/25‑25 (all in favor)
• Approved Resolution ST 25‑01, transfer of appropriations (all in favor)
• Approved Resolution ST 25‑02, appropriation resolution (all in favor)
• Approved Butler Fairman & Seufert Inc. supplemental agreement, not‑to‑exceed $74,500 (all in favor)
• Approved Hasse Construction rate sheet, not‑to‑exceed $100,000 (all in favor)
• Approved past‑due invoice $219 to Fissinger & Associates (all in favor)

Port Authority

The East Chicago Port Authority Board unanimously approved the July 16 meeting minutes, a claim warrant, payroll checks, and past‑due invoices. It also approved two resolutions transferring $130,000 and $25,000 in appropriations, and several estimates and invoices for marina and insurance services. The board accepted an application for winter storage at the EC Marina for the 2025‑2026 season.

• Approved July 16, 2025 meeting minutes (all ayes)
• Approved claim warrant for $2,427.05 and $29,866.30 (all ayes)
• Approved payroll docket A‑C totaling $41,076.39 (all ayes)
• Approved over‑60‑day past‑due invoices (all ayes)
• Approved Resolution 082025‑A transferring $130,000 (all ayes)
• Approved Resolution 082025‑B transferring $13,000 and $12,000 (all ayes)
• Approved Master Craft Marine estimates of $24,680.00 and $8,250.00 (all ayes)
• Approved EC Marina Winter Storage application (all ayes)

Redevelopment Commission

The East Chicago Redevelopment Commission approved the minutes from the August 5, 2025 meeting. It also approved two accounts‑payable warrants totaling $162,362.61, a $16,000 purchase order for RC Development, LLC, set the values of 515 School Street and 405 Spring Street at $188,000 each, and authorized a $12,453.08 CDBG reimbursement for AMG Construction’s relocation expenses.

• Approved minutes from 8/5/2025 (motion carried)
• Approved accounts payable warrant 081925RD for $97,823.48 (motion carried)
• Approved accounts payable warrant 080825RD for $64,539.13 (motion carried)
• Approved $16,000 purchase order for RC Development, LLC (motion carried)
• Set value of 515 School Street at $188,000 and authorized offers (motion carried)
• Set value of 405 Spring Street at $188,000 and authorized offers (motion carried)
• Approved $12,453.08 CDBG reimbursement for AMG Construction relocation (motion carried)

Planning Commission

The commission approved the minutes from the August 4, 2025 meeting. It then approved the plans submitted for the US Gypsum tenant buildout at 219 Riley Road. The meeting was subsequently adjourned.

• Approved minutes of August 4, 2025 (all in favor)
• Approved plans for US Gypsum tenant buildout at 219 Riley Road (all in favor)
• Adjourned meeting (all in favor)

Water Board

The board approved the August 4, 2025 meeting minutes, several payroll and accounts‑payable warrants, a $224,507 appropriation for the water utility construction fund, and multiple service quotes and a rate‑sheet proposal. It also approved five customer billing adjustments. All motions passed unanimously.

• Approved August 4, 2025 meeting minutes (unanimous)
• Approved payroll warrants $42,349 and $12,909.17 (unanimous)
• Approved seven accounts‑payable warrants (unanimous)
• Approved Resolution WD 25‑12 for $224,507 water utility construction fund (unanimous)
• Approved Graff vehicle repair quote $12,994 for 2019 Ford F150 (unanimous)
• Approved Semcor quotes $4,879 and $2,669 (unanimous)
• Approved Hasse Construction rate‑sheet for 2025‑2026 emergency repairs (unanimous)
• Approved five water billing adjustments for specific accounts (unanimous)

Board of Works

The Board of Public Works is reviewing several demolition projects and service contracts. The meeting includes discussions on public safety roof repairs, IT server upgrades, and engineering projects for the Marquette Greenway Trail.

• Homewood Disposal Service contract not to exceed $100,000
• Demolition contracts for properties including 3927 Carey St, 3844 Guthrie St, and 403 Vernon St
• Midwestern Electric 2025 rates not to exceed $100,000
• Amereco, Inc. contracts for asbestos management and air monitoring up to $40,000
• NIPSCO license agreement for the Marquette Trail

The Board of Public Works approved the July 24 minutes and accepted two change orders that adjusted the East Chicago dump project costs. It designated a Bend Pac Rotary Vehicle Lift as surplus for auction, approved the purchase of five 2026 Chevy Equinox SUVs for the Police Department, and authorized a $100,000 not‑to‑exceed CNG contract with Homewood Disposal Services. Additional approvals included repairs to a rooftop condensing unit, title‑search services, and other contracts.

• Approved July 24 meeting minutes (unanimous)
• Accepted Change Order #1 for Brandenburg – negative $68,000 deduction (unanimous)
• Accepted Amereco Engineering change order – $11,791.25 extra cost (unanimous)
• Deemed Bend Pac Rotary Vehicle Lift surplus for auction (unanimous)
• Approved purchase of five 2026 Chevy Equinox SUVs for Police Department – $146,845 (unanimous)
• Approved Homewood Disposal Services CNG proposal – not‑to‑exceed $100,000 (unanimous)
• Approved Arctic Engineering repair of rooftop condensing unit – $17,000 (unanimous)
• Approved Chicago Title title‑search services – $200 per search, not‑to‑exceed $10,000 (unanimous)

Board of Safety

The Board of Public Safety will consider resolutions to release liens on three properties: 1207 E. 143 Street, 5016 Olcott Avenue, and 3569 Block Avenue. The meeting is scheduled for August 11, 2025.

• Release of Lien: 1207 E. 143 Street
• Release of Lien: 5016 Olcott Avenue
• Release of Lien: 3569 Block Avenue
• Next meeting scheduled for August 25, 2025

The Board of Public Safety approved the minutes from the July 28, 2025 meeting. It adopted Resolutions 2025-24, 2025-25, and 2025-26, each authorizing the release of a lien on a specific property (1207 East 143rd Street, 5016 Olcott Avenue, and 3569 Block Avenue). Both actions were approved unanimously.

• Approved July 28, 2025 meeting minutes (unanimous)
• Adopted Resolution 2025-24, release of lien for 1207 East 143rd Street (unanimous)
• Adopted Resolution 2025-25, release of lien for 5016 Olcott Avenue (unanimous)
• Adopted Resolution 2025-26, release of lien for 3569 Block Avenue (unanimous)
• Adjourned meeting (unanimous)

Board Of Zoning Appeals

The East Chicago Board of Zoning Appeals conducted a public hearing on a petition for a special‑use variance to permit semi‑truck parking on the property at 5018‑5020 Railroad Avenue. The petitioner, Baltazar Rodriguez, described recent site improvements and asked for approval of the variance. No letters or community comments were received, and the minutes do not record a vote or final decision.

Sanitary Board

The Sanitary Board adopted Resolution SD 25-05, authorizing execution of a solid waste disposal agreement with Illiana Disposal Partnership (Republic Services). It also adopted Resolution SD 25-06 to write off certain delinquent sewer charges and penalties. The board approved multiple rate sheets and service proposals, including Kemira, Kramer Tree Specialists, Devine Landscaping (irrigation and sod), and Ozinga. All motions passed unanimously.

• Approved execution of solid waste disposal contract with Illiana Disposal Partnership (Republic Services) – unanimous
• Approved write‑off of delinquent sewer charges and penalties – unanimous
• Approved Kemira rate sheet (not‑to‑exceed $60,000) – unanimous
• Approved Kramer Tree Specialists rate sheet (not‑to‑exceed $50,000) – unanimous
• Approved Devine Landscaping irrigation system proposal ($7,150) – unanimous
• Approved Devine Landscaping sod installation proposal ($5,610) – unanimous
• Approved Ozinga rate sheet (not‑to‑exceed $100,000) – unanimous
• Approved Sanitary District payroll and service warrants totaling $352,? (combined amounts listed) – unanimous

Stormwater Board

The Storm Water Board approved the July 3, 2025 meeting minutes and several financial items, including a $15,764.55 warrant, a payroll warrant for June 14‑27, 2025, a rate extension for Hasse Construction through July 18, 2025, and a $52,558 purchase of a Graff Ford cargo van. All motions passed unanimously. The meeting was then adjourned.

• Approved July 3, 2025 meeting minutes (unanimous)
• Approved Warrant 071725 ST for $15,764.55 (unanimous)
• Approved Payroll Warrant 070325 for June 14‑27, 2025 payroll (unanimous)
• Approved Hasse Construction 2025 rate extension through July 18, 2025 (unanimous)
• Approved Graff Ford 2024 Ford Transit cargo van purchase for $52,558.00 (unanimous)
• Adjourned meeting (unanimous)

Redevelopment Commission

The East Chicago Redevelopment Commission approved two accounts payable warrants totaling $358,659.42. It also approved a $4,000 purchase order for travel expenses and $1,475 HUD CDBG funds for a change order at 3935 Ivy Street. Finally, the commission adopted Resolution No. 2025-RED-1956, which approves the fiscal year 2025 Annual Action Plan for the Community Development Block Grant (CDBG) and HOME Investment Partnership Grant.

• Approved accounts payable warrant #082425RD for $241,505.87 (motion carries)
• Approved accounts payable warrant #080525RD for $117,153.55 (motion carries)
• Approved $4,000 purchase order for travel expenses (motion carries)
• Approved $1,475 HUD CDBG funds for Change Order No.1 at 3935 Ivy Street (motion carries)
• Adopted Resolution No. 2025-RED-1956 approving FY2025 CDBG and HOME Annual Action Plan (motion carries)

Planning Commission

The commission unanimously approved the minutes from the July 21, 2025 meeting. No other business was taken. The meeting was then adjourned by unanimous consent.

• Approved minutes of July 21, 2025 (unanimous)
• Adjourned meeting (unanimous)

Water Board

The East Chicago Water Board approved two payroll warrants, five accounts‑payable warrants, and two resolutions authorizing a write‑off of delinquent charges and a $405,700 budget transfer. It also approved eight water‑related project proposals, two rate‑sheet limits, and a past‑due vendor invoice.

• Approved Payroll Warrant $40,516.03 (7‑12‑25 to 7‑25‑25)
• Approved Payroll Warrant $12,358.32 (7‑12‑25 to 7‑25‑25)
• Approved Accounts Payable warrants $47,178.00, $275.00, $13,287.00, $49,722.14, $139,015.99
• Approved Resolution WD 25-10 to write off delinquent water charges
• Approved Resolution WD 25-11 transferring $405,700.00 to other budget categories
• Approved eight water project proposals: $41,062.10; $56,123.20; $30,602.00; $348,828.00; $7,800.00; $14,549.00; $3,702.00; $6,499.30
• Approved rate sheets Austgen Electric Inc. not‑to‑exceed $150,000.00 and SmartBill not‑to‑exceed $80,000.00
• Approved past‑due invoice Alliance of Indiana Rural Water #23608 for $350.00

Economic Development Commissions

The Economic Business Development Commission approved the minutes of the June 23, 2025 meeting and the minutes of the July 28, 2025 meeting. No other formal actions were taken; the board discussed several new businesses and upcoming projects. The meeting was then adjourned.

• Approved minutes of June 23, 2025 meeting (all in favor)
• Approved minutes of July 28, 2025 meeting (all in favor)
• Motion to adjourn carried (all in favor)

Board of Safety

The Board of Public Safety approved the July 14 meeting minutes. It adopted Resolution 2025-23 for 4830 Parrish and released the lien. The board rescinded the demolition order for 4219 Ivy Street, approved rehab agreements for 1301-03 East Chicago Avenue and 3844 Gulthrie, and approved demolition liens for 507 Grove, 3740 Drummond Street, and 4832 Kennedy. All motions passed unanimously.

• Approved July 14, 2025 meeting minutes (unanimous)
• Adopted Resolution 2025-23, 4830 Parrish and released lien (unanimous)
• Rescinded and released demolition order for 4219 Ivy Street (unanimous)
• Approved rehab agreements for 1301-03 East Chicago Avenue and 3844 Gulthrie (unanimous)
• Approved demolition liens for 507 Grove, 3740 Drummond Street, and 4832 Kennedy (unanimous)

Board of Works

The Board of Public Works unanimously approved the minutes from the July 16 meeting. It then approved three Public Works rate schedules, a premium vehicle maintenance plan, an asphalt patch project, liability waivers for Fusic Fest, stage setup contracts for Fusic Fest and Viva Fest, an agent service agreement, and a new IVR payment service. The Board also approved fire‑department rate extensions and payment of several late invoices.

• Approved July 16 meeting minutes (unanimous)
• Approved three Public Works rate schedules (Rieth‑Riley, Ozinga CNG, Best Equipment) (unanimous)
• Approved Graff Ford premium vehicle maintenance plan ($6,285) (unanimous)
• Approved R&D Construction asphalt patch project ($16,200) with condition to speak to Jaylen Robinson (unanimous)
• Approved liability waiver and indemnification with Ameristar and Cleveland Cliffs for Fusic Fest (unanimous)
• Approved Midwest Event Solutions stage setup for Fusic Fest ($43,605) (unanimous)
• Approved Vela LLC stage and lighting for Viva Fest ($5,000) and agent service agreement ($18,700) (unanimous)
• Approved Tyler Technologies IVR payment service (transaction fee $0.35 + $0.50) (unanimous)

Planning Commission

The commission voted to approve the minutes from the July 7, 2025 meeting. The motion was moved by Grayling Gordon, seconded by Lilia Ramos, and carried with five votes in favor and one abstention. No other formal actions or approvals were recorded; the remainder of the meeting consisted of discussion about the commission’s role and potential development projects.

• Approved minutes of July 7, 2025 (5-0, 1 abstain)

Water Board

The Board approved the July 7, 2025 meeting minutes and a series of payroll warrants totaling $432,114.11. It also approved six emergency water‑service purchase orders totaling $76,042.77, a change‑order increase of $2,073.18, a non‑cost fire‑hydrant replacement, and a past‑due invoice payment of $12,250.00. The resolution to write off $27,908.20 in delinquent water charges was tabled.

• Approved July 7 meeting minutes (unanimous)
• Approved payroll warrants totaling $432,114.11 (unanimous)
• Approved six emergency purchase orders totaling $76,042.77 (unanimous)
• Approved change‑order increase of $2,073.18 for Calumet City Plumbing (unanimous)
• Approved fire‑hydrant replacement project (non‑cost) (unanimous)
• Approved past‑due invoice payment of $12,250.00 (unanimous)
• Tabled resolution to write off $27,908.20 delinquent water charges (unanimous)

Board Of Zoning Appeals

The East Chicago Board of Zoning Appeals approved the June 19, 2025 meeting minutes and the 2025 calendar of board meetings, each by unanimous motion. A variance request for 3835 Carey Street was heard, but no final decision on the variance was recorded. The board only moved to close public comment on the request.

• Approved June 19, 2025 meeting minutes (unanimous)
• Approved 2025 Board of Zoning Appeals calendar (unanimous)
• Closed public comment on variance request (unanimous)

Sanitary Board

The board approved the minutes from the June 19, 2025 meeting. It authorized multiple warrants for the Sanitary District’s wastewater, solid waste, and payroll expenses, totaling over $660,000. The board also approved several service proposals, including a $27,236 submersible well pump contract, a $12,975 pump contract, a $90,000 R&D construction rate sheet, and a rate extension for Hasse Construction. All motions passed unanimously.

• Approved June 19, 2025 meeting minutes (unanimously)
• Approved Wastewater Division warrant $104,614.92 (unanimously)
• Approved Solid Waste Division warrant $520,611.76 (unanimously)
• Approved payroll warrants for Sanitary Board, Wastewater, and Utility (unanimously)
• Approved Gasvoda & Associates submersible well pump proposal $27,236.00 (unanimously)
• Approved Pro Pump Inc. ASC RAS pump proposal $12,975.00 (unanimously)
• Approved R&D Construction rate sheet $90,000 not‑to‑exceed (Oct 2024‑Dec 2025) (unanimously)
• Approved Hasse Construction 2025 rate extension through July 18 2025 (unanimously)

Stormwater Board

The board unanimously approved the minutes from the June 19, 2025 meeting. It also approved a payroll warrant for storm‑water staff covering May 31 to June 13, 2025. Additionally, the board approved an R&D construction rate sheet for October 20, 2024 through December 2025, not to exceed $90,000. The meeting was then adjourned.

• Approved June 19, 2025 meeting minutes (unanimous)
• Approved payroll warrant 062025 for May 31–June 13, 2025 (unanimous)
• Approved R&D Construction rate sheet (Oct 20 2024–Dec 2025) not‑to‑exceed $90,000 (unanimous)
• Motion to adjourn carried (unanimous)

Board of Works

The Board of Public Works approved the minutes from the June 26 meeting and accepted Phase 1 and Phase 2 demolition contracts with JM Industrial Services and Richardson Disposal. It also approved an amendment to the Dentons Bingham Greenebaum LLP contract, increased caps for legal services contracts with Tolbert & Tolbert and Richard Morrisroe, and authorized payment of numerous outstanding invoices. Finally, the board approved a Memorandum of Understanding with Latin Media for the police department’s fundraiser.

• Approved June 26 meeting minutes (unanimous)
• Accepted Phase 1 demolition contracts: JM Industrial Services $29,000 and Richardson Disposal $49,000 (unanimous)
• Accepted Phase 2 demolition contracts: JM Industrial Services $29,400 and Richardson Disposal $17,615 (unanimous)
• Approved amendment to Dentons Bingham Greenebaum LLP contract, raising not‑to‑exceed amount to $70,000 (unanimous)
• Approved Resolution 2025‑17 to raise Tolbert & Tolbert legal‑services cap to $200,000 (unanimous)
• Approved Resolution 2025‑18 to add $25,000 to Richard Morrisroe legal‑services cap (unanimous)
• Approved payment of listed outstanding invoices from multiple vendors (unanimous)
• Approved Police Department MOU with Latin Media for fundraiser (approved; one abstention)

Port Authority

The East Chicago Port Authority Board approved the June 25 meeting minutes, a claim warrant for $1,500, $215.07 and $47,947.24, and a payroll docket for checks totaling $28,462.00. All motions passed unanimously. No old or new business was presented, and the meeting was adjourned.

• Approved June 25, 2025 meeting minutes (unanimous)
• Approved claim warrant A $1,500, B $215.07, C $47,947.24 (unanimous)
• Approved payroll docket A $12,752.60, B $15,709.40 (unanimous)
• Adjourned meeting (unanimous)

Redevelopment Commission

The board moved to adjourn the public hearing, approved the July 1, 2025 meeting minutes, and approved the docket items. An accounts‑payable warrant (070825RD) for $55,000 was also approved. All motions carried without recorded vote counts.

• Adjourn public hearing – motion by Randy Artis, seconded by Valdez-Medina, carried
• Approve July 1, 2025 meeting minutes – motion by Vice President Russell, seconded by Valdez-Medina, carried
• Approve docket items – motion carried
• Approve accounts‑payable warrant 070825RD for $55,000 – motion carried

Board of Safety

The Board of Public Safety unanimously approved the prior meeting minutes, the oath for two new health code enforcement officers, and the June 2025 Fire Department reports. It also approved two lien release resolutions and the building department rehab agreements for 5014 Indianapolis Boulevard and 3431‑33 Watling Road.

• Approved July 14 meeting minutes (June 23 minutes) – all aye
• Approved oath for Yursely Garcia and Angela Cullum as Health Code Enforcement Officers – all aye
• Approved Fire Department Reports for June 2025 – all aye
• Approved Resolution 2025-21, 507 Broad – all aye
• Approved Resolution 2025-22, 5042 Reading – all aye
• Approved rehab agreement for 5014 Indianapolis Boulevard – all aye
• Approved rehab agreement for 3431‑33 Watling Road – all aye

Planning Commission

The commission confirmed a quorum and approved the minutes of the June 16, 2025 meeting as written; the motion carried with all members voting aye. The board then opened new business to consider a conditional‑use variance request for 180 Recovery Community Center in the C3 North Harbor Business District. No vote or final decision on the variance was recorded, and the discussion proceeded to a question‑and‑answer session.

• Approved minutes of June 16, 2025 (motion carried, unanimous)

Water Board

The Water Board approved the minutes from the June 16, 2025 meeting. It also approved several financial items, including accounts payable warrants, payroll warrants, and invoices. The board authorized multiple water infrastructure contracts, notably a $233,000 main replacement on Indianapolis Boulevard and a $119,000 plate settler design. All motions passed unanimously.

• Approved June 16, 2025 meeting minutes
• Approved six accounts payable warrants totaling $1,224,? (see individual amounts)
• Approved payroll warrant 070325 for $44,039.87
• Approved Hasse Construction Certificate of Substantial Completion (Water)
• Approved Christopher Burke Engineering plate settler design contract for $119,000
• Approved Christopher Burke Engineering water main replacement on Indianapolis Boulevard for $233,000
• Approved Christopher Burke Engineering water main replacement on Roxanna Drive for $93,000
• Approved Change Order 1 (F.E. Moran) adding $9,872.30 to original contract

Sanitary Board

The Sanitary Board approved the minutes from the June 5 meeting and authorized several financial warrants for wastewater and solid waste operations. It also approved contracts for a security door service, a Q‑Mation proposal, and a CNG garbage truck purchase. A past‑due invoice to Midwestern Electric was paid and the next meeting was scheduled for July 3, 2025 at 3:30 p.m.

• Approved June 5, 2025 meeting minutes (unanimous)
• Approved wastewater division warrants totaling $309,? (unanimous)
• Approved solid waste division warrants totaling $1,679,676.54 (unanimous)
• Approved Security Door, Inc. rate sheet up to $50,000 (unanimous)
• Approved Q‑Mation proposal for $13,536 (unanimous)
• Approved Best Equipment Proposal for CNG minimax garbage truck $403,319.67 (unanimous)
• Approved payment of $3,932 for past‑due Midwestern Electric invoice (unanimous)
• Set next meeting for July 3, 2025 at 3:30 p.m. (unanimous)

Stormwater Board

The Storm Water Board unanimously approved the meeting minutes from June 5, 2025. It also approved Warrant 061925 ST for $165,000.59. The Storm Water Payroll warrant covering May 17‑30, 2025 was approved. The meeting was adjourned after no new business.

• Approved June 5, 2025 meeting minutes (unanimous)
• Approved Warrant 061925 ST for $165,000.59 (unanimous)
• Approved Storm Water Payroll warrant (dates 5‑17‑25 to 5‑30‑25) (unanimous)
• Adjourned meeting (unanimous)

Redevelopment Commission

The East Chicago Redevelopment Commission authorized payment of a past‑due $245.85 invoice from Gateway Business Systems and signed off on a city payable warrant for $67,586.22. It also approved $104,810 in HUD funds for a residential rehab and lead‑abatement project at 3711 Ivy Street, allocating the money among repairs, lead paint reduction, and project delivery costs. All motions carried and the meeting was adjourned.

• Approved payment of past‑due invoice from Gateway Business Systems for $245.85; Executive Director authorized to sign documents (motion carried)
• Approved city account payable warrant No. 070125RD for $67,586.22 (motion carried)
• Approved federal HUD funds of $104,810 for Residential Rehab & Lead Abatement at 3711 Ivy Street, allocated $12,900 for home repairs, $87,800 for lead‑paint reduction, and $4,110 for project delivery (motion carried)
• Adjourned the meeting (motion carried)

Board of Works

The Board of Public Works approved the minutes from the June 12, 2025 meeting with all members voting aye. The board discussed the Fire Station #4 construction bids but postponed any recommendation until the July 10 meeting. Bids for Phase 2 demolition of unsafe structures were opened, and the board received the 2025 Bus Transit certification and local‑share availability documents.

• Approved June 12, 2025 meeting minutes (unanimous)
• Deferred Fire Station #4 bid recommendation to July 10 meeting
• Opened Phase 2 demolition bids (no award made)
• Received 2025 Bus Transit certification and local‑share availability (no vote recorded)
• Scheduled next Board meeting for Thursday, July 10, 2025

Port Authority

The East Chicago Port Authority Board approved the minutes from the May 21, 2025 meeting, a claim warrant for $323.42 and $28,353.91, payroll checks totaling $23,097.43, and new contracts and vendor rates for 2025, including a $6,200 invoice from Master Craft Marine. All motions passed unanimously.

• Approved May 21, 2025 meeting minutes (all ayes)
• Approved claim warrant A) $323.42 and B) $28,353.91 (all ayes)
• Approved payroll docket A) $8,870.95 and B) $14,226.48 (all ayes)
• Approved new contracts & vendor rates for 2025, including Master Craft Marine invoice $6,200 (all ayes)

Economic Development Commissions

The Economic Development Commission approved the minutes from the April 28, 2025 meeting. It also approved the final payment of the Facade Grant to D.A.D. Properties at 3930 Main Street. No other formal actions were taken; the meeting was then adjourned.

• Approved minutes of April 28, 2025 meeting (unanimous)
• Approved final Facade Grant payment for D.A.D. Properties (unanimous)
• Adjourned meeting (unanimous)

Board of Safety

The Board of Public Safety closed the public hearing, approved the June 9 meeting minutes, and unanimously approved the La Familia Tattoo application. It also adopted Resolution 2025‑20, rescinded a lien for 4019 Railroad Avenue, and affirmed demolition orders for several unsafe properties.

• Closed public hearing (all in favor)
• Approved June 9, 2025 regular meeting minutes (all in favor)
• Approved La Familia Tattoo application at 529 West Chicago Avenue (all in favor)
• Adopted Resolution 2025‑20, 4215 Carey and Release of Lien (all in favor)
• Adopted Order to Rescind and Release of Lien to demolish 4019 Railroad Avenue (all in favor)
• Affirmed demolition order for 3712 Grand Boulevard (all in favor)
• Affirmed demolition order for 1217 West 150th (all in favor)
• Affirmed demolition order for 4236 Indianapolis Boulevard (all in favor)

Board Of Zoning Appeals

The Board approved the minutes from the March 20, 2025 meeting. It then approved a land‑use variance allowing a funeral home to operate at 3934 Elm Street in an R4 zoning district. No vote was taken on the conditional use request for a community center at 3724 Main Street; the item was only discussed.

• Approved March 20, 2025 meeting minutes (all in favor)
• Approved land‑use variance for funeral home at 3934 Elm St (all in favor)
• Discussed conditional use variance for community center at 3724 Main St – no vote taken

Sanitary Board

The Sanitary Board approved the meeting minutes and a series of financial warrants. It also approved multiple equipment and service quotes, including a $145,116 forestry mulcher. Past‑due vendor invoices of $133.67 and $2,710.40 were approved. No other actions were taken.

• Approved May 15, 2025 meeting minutes (unanimous)
• Approved check warrants totaling $224,128.67 (unanimous)
• Approved payroll warrants for wastewater and utilities (unanimous)
• Approved solid waste warrant for $95,290.29 (unanimous)
• Approved equipment quotes including $145,116 forestry mulcher (unanimous)
• Approved past‑due Linde Gas invoice of $133.67 (unanimous)
• Approved past‑due Midwestern Electric invoice of $2,710.40 (unanimous)
• Approved other quotes (e.g., $9,612.25 Swanson Flo, $23,005.52 dump truck repair) (unanimous)

Stormwater Board

The board approved the meeting minutes from May 15, 2025. It also approved Warrant 060225 ST for $33,767.04 and a payroll warrant for Storm Water payroll covering May 3‑May 16, 2025. The meeting was then adjourned.

• Approved minutes from May 15, 2025 (unanimous)
• Approved Warrant 060225 ST for $33,767.04 (unanimous)
• Approved Payroll Warrant 052325 for Storm Water payroll, dates 5/3/25‑5/16/25 (unanimous)
• Adjourned meeting at 4:30 p.m. (unanimous)

Port Authority

The East Chicago Port Authority Board met by phone on June 18, 2025 due to a tornado warning. The board unanimously approved the May 21 meeting minutes, a claim warrant for $323.42 and $28,353.91, payroll checks totaling $23,097.43, and new contracts and vendor rates for 2025, including a $6,200 invoice from Master Craft Marine and a transfer of appropriations. The meeting was adjourned unanimously.

• Approved May 21, 2025 meeting minutes (All ayes)
• Approved claim warrant A: $323.42 and B: $28,353.91 (All ayes)
• Approved payroll docket A: $8,870.95 and B: $14,226.48 (All ayes)
• Approved new contracts & vendor rates for 2025 – Master Craft Marine invoice $6,200 (All ayes)
• Approved new contracts & vendor rates – Resolution 0618-01 Transfer of Appropriations (All ayes)
• Adjourned meeting (All ayes)

Redevelopment Commission

The Redevelopment Commission approved the June 3, 2025 meeting minutes and two city warrants totaling $162,000. It accepted a $95,000 offer to purchase 1513 and 1515 Broadway and set assessed values for properties on Kennedy Avenue, Evergreen Street, and Indianapolis Boulevard, authorizing their sale or redevelopment. Finally, the commission adopted Resolution 2025-RED-1954 to accept a donated parcel west of 4010 Indianapolis Boulevard.

• Approved June 3, 2025 meeting minutes (motion carried)
• Approved warrant 061725RD for $129,509.13 (motion carried)
• Approved warrant 060925RD for $32,425 (motion carried)
• Accepted offer to purchase 1513 Broadway ($80,000) and 1515 Broadway ($15,000) totaling $95,000 (motion carried)
• Set value of 5028 Kennedy Avenue at $10,000 and authorized sale proposals (motion carried)
• Set value of 3820 Evergreen Street at $15,000 and authorized sale proposals (motion carried)
• Set value of 5300 Indianapolis Boulevard at $325,000 and authorized sale proposals (motion carried)
• Adopted Resolution 2025-RED-1954 to accept donation of parcel west of 4010 Indianapolis Boulevard (motion carried)

Planning Commission

The commission approved the minutes from the June 2, 2025 meeting. The commission then moved to close the meeting, and the motion carried. No other business or substantive decisions were taken.

• Approved June 2, 2025 minutes (unanimous)
• Closed meeting (unanimous)

Water Board

The Water Board approved multiple payroll and accounts payable warrants, a $24,500 contract for five fire hydrant replacements, a $303,000 rate‑study advisory agreement, and a $173,684.03 change order for the Roxanna Drive watermain. All motions carried with unanimous support. Additional small change orders and service agreements were also approved.

• Approved payroll warrant W060625 for $42,107.82 (all in favor)
• Approved payroll warrant for $12,079.70 covering 5‑17‑25 to 5‑30‑25 (all in favor)
• Approved accounts payable warrant 061625 CD for $726.72 (all in favor)
• Approved contract for five fire hydrant replacements with R & D Construction 1, Inc. for $24,500.00 (all in favor)
• Approved BakerTilly Advisory Group rate‑study agreement, not‑to‑exceed $303,000.00 (all in favor)
• Approved Cintas Workplace Solutions Cooperative Acceptance Agreement (Water) (all in favor)
• Approved change order for Roxanna Drive watermain, amount $173,684.03 (all in favor)
• Approved change order for Calumet City Plumbing, amount $547.45 (all in favor)

Board of Works

The Board unanimously approved the June 12 meeting minutes and then tabled the asphalt, mill and paving bid because of a pricing discrepancy. It approved Arctic Engineering's proposal to replace the City Hall server‑room cooling system, Precision Painting projects for Fire Station #5 and ECPD exterior doors, and a not‑to‑exceed $50,000 contract with A Touch of Glory for park bathroom cleaning.

• Approved meeting minutes as written (all in favor)
• Tabled decision on asphalt, mill and paving bid pending clarification (all in favor)
• Approved Arctic Engineering proposal to replace server‑room cooling system ($17,765) (all in favor)
• Approved Precision Painting project for Fire Station #5 ($6,010) (all in favor)
• Approved Precision Painting project for ECPD exterior doors ($14,950) (all in favor)
• Approved A Touch of Glory cleaning contract for park bathrooms (not‑to‑exceed $50,000) (all in favor)

Board of Safety

The Board approved the special meeting minutes from May 15, 2025. It adopted five resolutions (2121/2123 East Columbus Drive, 3712 Grand, 4832 Kennedy Avenue, 3910 Deal, and 3613 Hemlock) and released the associated liens. The Board also accepted the order rescinding the demolition order on 3929 Main Street and accepted the Fire Department reports for April and May 2025. The meeting was then adjourned.

• Approved May 15, 2025 special meeting minutes (unanimous)
• Adopted Resolution 2025-15 for 2121/2123 East Columbus Drive, releasing lien (unanimous)
• Adopted Resolution 2025-16 for 3712 Grand, releasing lien (unanimous)
• Adopted Resolution 2025-17 for 4832 Kennedy Avenue, releasing lien (unanimous)
• Adopted Resolution 2025-18 for 3910 Deal, releasing lien (unanimous)
• Adopted Resolution 2025-19 for 3613 Hemlock, releasing lien (unanimous)
• Accepted order to rescind and release demolition order on 3929 Main Street (unanimous)
• Accepted Fire Department reports for April and May 2025 (unanimous)

Sanitary Board

The Sanitary Board approved the minutes from May 1, 2025. It authorized the write‑off of certain delinquent sewer charges and penalties. The board also approved multiple financial warrants for the Wastewater and Solid Waste divisions, payroll warrants, and a $12,800 quote for a barricade panel trailer.

• Approved minutes from May 1, 2025
• Approved Wastewater Division warrants: $109.00, $49,066.00, $62,909.13, $12,588.65, $274,609.00, $4,077.50
• Approved Solid Waste Division warrants: $494.00, $91,634.85, $54,022.05
• Approved Sanitary Board, Wastewater, and Utility payroll warrants for 4/19/25‑5/2/25
• Approved resolution authorizing write‑off of delinquent sewer charges and penalties
• Approved Quote #7451 Atlas Bobcat 2410 barricade panel trailer for $12,800
• Approved meeting minutes of May 15, 2025

Stormwater Board

The Storm Water Board approved the minutes from the May 1, 2025 meeting. It also approved a payroll warrant for storm‑water staff covering 4‑19‑25 to 5‑02‑25. Finally, the board approved a $52,558 quote for a Ford Transit cargo van. The meeting was then adjourned.

• Approved May 1, 2025 meeting minutes (all in favor)
• Approved Storm Water payroll warrant 050925 for dates 4‑19‑25 to 5‑02‑25 (all in favor)
• Approved Bosak 2025 Ford Transit Cargo Van quote $52,558.00 (all in favor)
• Adjourned meeting (all in favor)

Redevelopment Commission

The Redevelopment Commission approved the May 20, 2025 meeting minutes. It authorized several financial actions, including two accounts payable warrants, a purchase order for a HUD manual, CDBG funding for an ADA project, reimbursement to AMG Construction, and set the value of 3723 Main Street at $125,000 to allow sale or redevelopment proposals.

• Approved May 20, 2025 meeting minutes (motion carried)
• Approved Accounts Payable Warrant #060325RD for $22,826 (motion carried)
• Approved Accounts Payable Warrant #052825RD for $10,000 (motion carried)
• Approved $5,850 purchase order for Amereco Inc. HUD Environmental Review Manual Update (motion carried)
• Approved $1,390.50 CDBG HUD funds for change order #1 on ADA Accessibility & Lead Hazard Reduction project at 4124 Indianapolis Blvd (motion carried)
• Approved $6,188.30 CDBG reimbursement to AMG Construction for relocation costs at 4813 Grasselli Ave (motion carried)
• Set value of 3723 Main Street at $125,000 and authorized offers or redevelopment proposals (motion carried)

Planning Commission

The commission approved the minutes from the May 19, 2025 meeting. It also approved the East Chicago Central High School bathroom renovation project costing $601,285.47, scheduled for June 9 to August 8, 2025. The motion passed with one abstention.

• Approved May 19, 2025 meeting minutes (motion carried)
• Approved $601,285.47 bathroom renovation at 100 West Columbus Drive (motion passed, Gordon abstained)
• Recorded that the project does not require Tech Review but requires commission approval because cost exceeds $10,000

Water Board

The Water Board approved the minutes from the May 19, 2025 meeting. It approved several payroll and accounts‑payable warrants totaling over $150,000, and authorized multiple purchase orders and change orders, including a $99,053.14 increase to the Roxanna Water Main Project contract.

• Approved minutes from May 19, 2025 (all in favor)
• Approved payroll warrant 052325 – $42,526.70 (all in favor)
• Approved payroll warrant 052325 – $11,693.46 (all in favor)
• Approved accounts payable warrant 052225 WB – $45,981.55 (all in favor)
• Approved purchase order for Semcor 24‑inch butterfly valve – $10,469.00 (all in favor)
• Approved change order decrease $22,159.44 for Hasse Construction (all in favor)
• Approved change order increase $99,053.14 for Roxanna Water Main Project (all in favor)
• Approved purchase order for Mechanical Concepts – $3,670.00 (all in favor)

Board of Works

The board approved multiple contracts and expenditures, including a $150,000 hydro‑seeding contract, a $52,900 remodel of Fire Station 5, a $29,200 landscaping project for the Columbus Drive roundabout, and a $26,549.88 Lexipol agreement for the police department. It also accepted the donation list from the Team Up Clean Up event, approved payment of eight outstanding invoices, and authorized several smaller purchases such as fire uniforms and engine repairs.

• Approved $52,900 remodel contract for Fire Station 5 (Martinez Construction)
• Accepted donation list for Team Up Clean Up event
• Approved $50,000 not‑to‑exceed fence repair contract (Hammond Fence)
• Approved $29,200 landscaping contract for Columbus Drive roundabout (Devine Landscaping)
• Approved payment of eight outstanding invoices
• Approved $26,549.88 Lexipol agreement for Police Department
• Approved $150,000 not‑to‑exceed hydro‑seeding contract (Calumet Waste & Recycling)
• Approved $12,566.40 Service Express hardware support agreement

Port Authority

The board unanimously approved the new contracts and vendor rates for 2025 (Resolution 051625). It also approved the April 16, 2025 meeting minutes, payroll dockets A and B, a claim warrant for $87.60 and $463.44, and payment of several 60‑day past‑due invoices totaling $73,545.51. The meeting was then adjourned.

• Approved new contracts and 2025 vendor rates (Resolution 051625) – all ayes
• Approved April 16, 2025 meeting minutes – all ayes
• Approved payroll docket A ($13,577.19) – all ayes
• Approved payroll docket B ($87.60 and $463.44) – all ayes
• Approved claim warrant for $87.60 and $463.44 – all ayes
• Approved payment of 60‑day past‑due invoices, including $24.00 and $73,545.51 – all ayes
• Approved 2025 vendor rates (GFL) – all ayes
• Adjourned meeting – all ayes

Redevelopment Commission

The commission approved the May 6, 2025 meeting minutes and two accounts‑payable warrants totaling $80,124.02. It accepted a $460,000 bid for 4001 Alexander Avenue, approved $15,425 HUD funding for an ADA bathroom project at 5018 Alexander Avenue, and authorized a $3,500 purchase order for engineering services at 5012 Kennedy Avenue.

• Approved May 6, 2025 meeting minutes (motion carried)
• Approved Accounts Payable warrant 02025RD for $67,699.02 (motion carried)
• Approved Accounts Payable warrant 051325RD for $12,425 (motion carried)
• Accepted bid of $460,000 for 4001 Alexander Avenue (motion carried)
• Approved $15,425 HUD funds for ADA Bathroom Systems at 5018 Alexander Avenue (motion carried)
• Approved $3,500 purchase order for RC Development LLC for engineering at 5012 Kennedy Avenue (motion carried)

Planning Commission

The commission confirmed a quorum and approved the minutes of the May 5, 2025 meeting by unanimous consent. No vote or formal action was taken on the Tradebe receiving warehouse proposal at 4323 Kennedy Avenue; the discussion remained informational. All other business was deferred.

• Approved minutes of May 5, 2025 (unanimous)

Water Board

The Board approved the minutes from the May 5 meeting and authorized several payroll and accounts payable warrants. It approved a series of emergency purchase orders, contracts, rate sheets and a change order totaling over $200,000. The Board then moved to table the Trine Construction Roxanna water main project change request of $99,052.14. The meeting was adjourned after all motions carried.

• Approved May 5 meeting minutes (motion carried)
• Approved payroll warrant W050925 for $39,213.51 (motion carried)
• Approved payroll warrant W050925 for $11,493.45 (motion carried)
• Approved multiple accounts payable warrants totaling $341.26 and others (motion carried)
• Approved emergency purchase orders including Altorfer load test $1,616.70 and Bray Sales actuators $6,499.30 (motion carried)
• Approved rate sheet EZ valves not‑to‑exceed $150,000.00 (motion carried)
• Approved Korellis Roofing change order increase $1,833.40 (motion carried)
• Tabled Trine Construction Roxanna water main project change amount $99,052.14 (motion carried)

Sanitary Board

The board approved the minutes from the April 17 meeting and authorized several financial warrants, including a $121,106 wastewater warrant and a $130,707.13 solid‑waste warrant. It also approved payroll warrants, a Gasvoda & Associates rate sheet not to exceed $50,000, a Cintas water‑break agreement, a Pro Pump Inc. quote for $7,170, and two past‑due Schindler invoices totaling $2,501.75. All motions passed unanimously.

• Approved April 17, 2025 meeting minutes (unanimous)
• Approved Wastewater Division warrant $121,106.00 (unanimous)
• Approved Solid Waste Division warrant $130,707.13 (unanimous)
• Approved payroll warrants for Sanitary Board, Wastewater, and Utility (unanimous)
• Approved Gasvoda & Associates rate sheet not to exceed $50,000 (unanimous)
• Approved Cintas Waterbreak Agreement (unanimous)
• Approved Pro Pump Inc. quote #24682/#24683 for $7,170.00 (unanimous)
• Approved Schindler past‑due invoices $132.96 and $2,368.79 (unanimous)

Board of Safety

The Board of Public Safety unanimously approved the April 28, 2025 meeting minutes. It adopted Resolution 2025-13 to release the lien on 4760 McCook, rescinded the demolition order for 3921 Fern Street, and adopted Resolution 2025-14 to release the lien on 4020 Vernon Street. The meeting was then adjourned.

• Approved April 28, 2025 meeting minutes (unanimous)
• Adopted Resolution 2025-13 releasing lien on 4760 McCook (unanimous)
• Rescinded and released demolition order for 3921 Fern Street (unanimous)
• Adopted Resolution 2025-14 releasing lien on 4020 Vernon Street (unanimous)
• Adjourned meeting (unanimous)

Stormwater Board

The board approved the minutes from the April 17, 2025 meeting. It also approved Warrant 050125 ST for $27,691.73 and the payroll warrant for the period 4‑5‑25 to 4‑18‑25. The meeting was then adjourned.

• Approved April 17, 2025 meeting minutes (unanimous)
• Approved Warrant 050125 ST for $27,691.73 (unanimous)
• Approved payroll warrant 042525 for 4‑5‑25 to 4‑18‑25 (unanimous)
• Adjourned meeting (unanimous)

Board of Works

The Board of Public Works unanimously approved the minutes of the regular meeting held on April 24, 2025. Members then reviewed three bids for a combined concrete and asphalt project (Project #4) but decided to postpone any recommendation until the next meeting. No other actions or approvals were recorded.

• Approved minutes of April 24, 2025 regular meeting (unanimous)

Redevelopment Commission

The East Chicago Redevelopment Commission approved the minutes from the April 15, 2025 meeting. It also approved three accounts‑payable warrant reports: #050625RD for $51,035.95, #042925RD for $20,000, and #050725RD for $196,604.66. The public hearing was then adjourned.

• Approved April 15, 2025 meeting minutes (motion carried)
• Approved Accounts Payable Warrant #050625RD for $51,035.95 (motion carried)
• Approved Accounts Payable Warrant #042925RD for $20,000 (motion carried)
• Approved Accounts Payable Warrant #050725RD for $196,604.66 (motion carried)
• Motion to adjourn public hearing carried

Planning Commission

The Planning Commission confirmed a quorum and unanimously approved the minutes from the April 21, 2025 meeting. No new business or City Planner report was presented. The Commissioners then unanimously approved a motion to adjourn the session.

• Approved minutes of April 21, 2025 (all in favor)
• Approved adjournment of the meeting (all in favor)

Water Board

The board approved the minutes from the April 21, 2025 meeting. It authorized a $660,300 budget transfer within the water department and a $3,481.43 write‑off of delinquent water charges. The board also approved a $30,100 agreement with Commonwealth Engineers for a water‑conservation plan and two emergency fire‑hydrant purchase orders totaling $25,265. Additional financial actions included approval of payroll and accounts‑payable warrants totaling over $93,000.

• Approved minutes from April 21, 2025 meeting (all in favor)
• Approved payroll warrant 042525 for $42,169.83 (all in favor)
• Approved accounts payable warrant 042825 for $40,811.86 (all in favor)
• Approved budget transfer resolution WD 25-08 of $660,300.00 (all in favor)
• Approved write‑off resolution WD 25-09 water portion $3,481.43 (all in favor)
• Approved agreement with Commonwealth Engineers, Inc., not‑to‑exceed $30,100.00 (all in favor)
• Approved emergency purchase order Calumet City Plumbing fire hydrant replacement $11,380.00 (all in favor)
• Approved emergency purchase order Calumet City Plumbing fire hydrant replacement $13,885.00 (all in favor)

Sanitary Board

The board first approved the minutes from the April 3 meeting. It then unanimously approved multiple warrants for the Wastewater Division totaling $1,441,422.52, a solid‑waste warrant for $70,997.15, and payroll warrants. Additional actions included a $400 transfer of appropriations, approval of lawn‑maintenance contracts up to $76,350, and payment of past‑due vendor invoices and a small water‑account adjustment.

• Approved April 3 minutes (unanimous)
• Approved wastewater warrants $1,117,531.00, $138,046.73 and $185,844.79 (unanimous)
• Approved solid‑waste warrant $70,997.15 (unanimous)
• Approved payroll warrants for Sanitary District, Wastewater, and Utility (unanimous)
• Approved Resolution SD 25‑03 transferring $400 to different budget categories (unanimous)
• Approved R&D 2025 Lawn Maintenance Rate Sheet not‑to‑exceed $23,100.00 (unanimous)
• Approved STM 2025 Lawn Maintenance Proposal not‑to‑exceed $53,250.00 (unanimous)
• Approved past‑due vendor memos (Fastenal $19.81, Schindler $112.44) and water‑account adjustment $9.24 (unanimous)

Stormwater Board

The board unanimously approved the minutes from the April 3, 2025 meeting. It also approved a check warrant (041725 ST) for $31,675.63 and a payroll warrant (041125) covering Storm Water payroll from March 22 to April 4, 2025. Legal counsel discussed a possible increase in storm‑water fees, but no action was taken.

• Approved April 3, 2025 meeting minutes (unanimous)
• Approved check warrant 041725 ST for $31,675.63 (unanimous)
• Approved payroll warrant 041125 for Storm Water payroll (dates 3/22/25‑4/4/25) (unanimous)
• Discussed storm‑water fee increase – no decision taken

Economic Development Commissions

The Economic Development Commission approved the minutes from the March 24 meeting. It authorized the final payment of the Facade Grant to Goat Ca Phe at 3727 Main Street and granted the business a 30‑day extension to open. The commission then adjourned the meeting.

• Approved March 24 minutes (all in favor)
• Approved final Facade Grant payment for Goat Ca Phe (all in favor)
• Granted 30‑day opening extension for Goat Ca Phe (all in favor)
• Adjourned meeting (all in favor)

Board of Safety

The Board of Public Safety approved the minutes from the April 14 meeting and adopted several resolutions releasing liens on properties at 3803 Alder St, 4117 Carey St, 4724 Ivy St, 4722 Ivy St, 4720 Ivy St, and 3934 Evergreen St. It also approved a demolition order for 403 Vernon and accepted the Building Department’s status report, including June 23 dates for pending work. The Board accepted a rehab agreement for 514 Spring St and authorized emergency orders to vacate 5031 Magoun Ave and 4226 Tod Ave.

• Approved April 14, 2025 meeting minutes (unanimous)
• Adopted Resolution 2025-07, 3803 Alder St – release of lien (unanimous)
• Adopted Resolution 2025-08, 4117 Carey St – release of lien (unanimous)
• Adopted Resolution 2025-09, 4724 Ivy St – release of lien (unanimous)
• Approved demolition order for 403 Vernon (unanimous)
• Accepted Building Department status report with June 23 dates (unanimous)
• Accepted Rehab Agreement for 514 Spring St (unanimous)
• Approved emergency vacate orders for 5031 Magoun Ave and 4226 Tod Ave (unanimous)

Board of Works

The Board of Public Works approved the minutes from the April 10, 2025 meeting and accepted a $100,000 not‑to‑exceed rate schedule for Morgan Distributing. It also approved several contracts, including a $22,500 change order for Martinez Construction, a $45,450.60 taser purchase for the Police Department, a $46,510 ammunition order, and a $68,251.45 exterior lighting project for City Hall. Additional approvals covered a $7,800 festival guide, a $5,000 donation from Hasse Construction, and payment of seven late invoices from various vendors.

• Approved April 10, 2025 meeting minutes (unanimous)
• Accepted Morgan Distributing 2025 rate schedule up to $100,000 (unanimous)
• Approved Martinez Construction change order $22,500 (unanimous)
• Approved Axon taser purchase $45,450.60 (unanimous)
• Approved Kiesler ammunition purchase $46,510 (unanimous)
• Approved City Hall exterior lighting project $68,251.45 (unanimous)
• Approved Indiana State Festival guide $7,800 (unanimous)
• Accepted $5,000 donation from Hasse Construction (unanimous)

Planning Commission

The Planning Commission unanimously approved the minutes from the April 7, 2025 meeting. No new business or reports were presented. The Commissioners then moved to adjourn, which also passed unanimously. The next meeting is scheduled for May 5, 2025.

• Approved minutes of April 7, 2025 (all in favor)
• Adjourned meeting (all in favor)

Water Board

The Water Board approved the minutes from the April 7, 2025 meeting and a series of payroll and accounts‑payable warrants. It authorized the disposal of a 2007 Chevrolet Impala and adopted several contracts, including a uniform agreement with Cintas and a corrected Hasse Construction proposal. Emergency purchase orders and several change orders for water system repairs were also approved. All motions passed unanimously.

• Approved April 7, 2025 meeting minutes (unanimous)
• Approved payroll warrant 041125 for $40,267.29 (unanimous)
• Approved accounts payable warrant 041025 for $8,170.00 (unanimous)
• Approved Resolution WD 25‑07 to dispose of a 2007 Chevrolet Impala (unanimous)
• Approved Cintas Workplace Solutions Cooperative Acceptance Agreement for Distribution employees (unanimous)
• Approved corrected Hasse Construction proposal $8,389.02 (unanimous)
• Approved emergency purchase orders totaling $95,? (unanimous)
• Approved change order for lead service line replacement $20,000.00 (unanimous)

Sanitary Board

The Board unanimously approved the March 20 minutes and a series of financial warrants, including a $298,947.45 wastewater warrant and a $133,830.81 solid‑waste warrant. It also approved a $6,285.00 vehicle maintenance plan, a $22,904.18 garbage‑truck service quote, and three past‑due invoices totaling $40,167.70. All motions carried without opposition.

• Approved March 20, 2025 meeting minutes (unanimous)
• Approved Wastewater Division warrant 040125 BI for $298,947.45 (unanimous)
• Approved Solid Waste Division warrant 040325 SW for $133,830.81 (unanimous)
• Approved vehicle maintenance plan with Bosak Ford for $6,285.00 (unanimous)
• Approved garbage‑truck #317 service quote for $22,904.18 (unanimous)
• Approved past‑due memo for Tierra Environmental for $350.00 (unanimous)
• Approved past‑due memo for Element Materials for $9,861.20 (unanimous)
• Approved past‑due memo for Faegre Drinker for $30,956.50 (unanimous)

Stormwater Board

The Storm Water Board unanimously approved the minutes from the March 20, 2025 meeting. It also approved a check warrant (040325 ST) for $74,993.63 and a payroll warrant (032825) covering storm‑water payroll from March 8‑21, 2025. No other business was taken.

• Approved March 20, 2025 meeting minutes (unanimous)
• Approved Check Warrant 040325 ST for $74,993.63 (unanimous)
• Approved Payroll Warrant 032825 for storm‑water payroll dates 3‑8‑25 to 3‑21‑25 (unanimous)

Port Authority

The East Chicago Port Authority Board approved the March 19, 2025 meeting minutes, Resolution 041625 to transfer appropriations, the Midwestern Electric contract, payroll checks totaling $26,442.92, a claim warrant for $68.19, and two past‑due invoices totaling $29,488.82. All motions passed with all ayes.

• Approved meeting minutes from March 19, 2025 (all ayes)
• Approved Resolution 041625 Transfer of Appropriations (all ayes)
• Approved Midwestern Electric Contract (all ayes)
• Approved payroll docket A ($12,129.08) and B ($14,313.84) (all ayes)
• Approved claim warrant for $68.19 (all ayes)
• Approved 60‑day past‑due invoice Gateway Triangle Corp $4.00 (all ayes)
• Approved 60‑day past‑due invoice MA $29,484.82 (all ayes)

Redevelopment Commission

The Redevelopment Commission approved the minutes from the April 1 meeting and authorized three city warrants totaling $590,570.22. It set the combined value of 4721 Melville and the adjacent parcel at $15,000 and approved the sale. The commission also accepted an $80,000 offer for 3700 Guthrie Street and approved purchase orders of $50,000 for NIPSCO bills and $62,000 for the Marktown project.

• Approved April 1, 2025 meeting minutes
• Approved City of East Chicago Warrant 041025RD for $195,810
• Approved City of East Chicago Warrant 040925RD for $22,425
• Approved City of East Chicago Warrant 041525RD for $372,335.22
• Set value of 4721 Melville and adjacent parcel at $15,000 and authorized sale
• Accepted offer to purchase 3700 Guthrie Street for $80,000
• Approved $50,000 purchase order for NIPSCO bills for Harborside Apartments
• Approved $62,000 purchase order for Royalty Construction for Marktown project

Board of Safety

The Board of Public Safety unanimously approved the March 24, 2025 meeting minutes. It also approved Resolution 2025-06 concerning 4906 Euclid Avenue and the release of a lien. The board accepted the Fire Department's equipment, absentee, training, and fire prevention bureau reports for March 2025. The meeting was then adjourned.

• Approved March 24, 2025 meeting minutes (all in favor)
• Approved Resolution 2025-06, 4906 Euclid Avenue and release of lien (all in favor)
• Accepted Fire Department equipment report for March 2025 (all in favor)
• Accepted Fire Department absentee report for March 2025 (all in favor)
• Accepted Fire Department training report for March 2025 (all in favor)
• Accepted Fire Department fire prevention bureau report for March 2025 (all in favor)
• Adjourned the meeting (all in favor)

Board of Works

The Board of Public Works approved a series of contracts and payments, including $80,000 to Federal Protection Security Services for Marina security, $24,215.54 for repairs to Fire Engine 2612, and $33,005.95 to amend the beach shade structures contract. It also accepted donation checks from Hard Rock Casino, Butler Fairman & Seufert, and SIMS Metal.

• Approved Altorfer Industries generator repairs for Public Safety ($19,255.00)
• Approved Arctic Engineering contract for Fire Station #4 ($14,180.00)
• Approved Mechanical Concepts contract for Fire Station #2 air‑conditioning replacement ($71,370.00)
• Approved Federal Protection Security Services payment for Marina security ($80,000.00)
• Approved repair of Fire Engine 2612 by MacQueen ($24,215.54)
• Amended beach shade structures contract to $33,005.95 and corrected account number
• Approved funding for Christmas Decor planters ($20,299.00)
• Accepted donation checks: $25,000 (Hard Rock Casino), $1,500 (Butler, Fairman & Seufert), $5,000 (SIMS Metal)

Planning Commission

The commission first approved the minutes from the March 17, 2025 meeting. It then approved the Phase III Ozinga Project located at 3231 Dickey Road after the City Planner reported no outstanding issues from the Technical Review or the State. The meeting was subsequently adjourned.

• Approved March 17, 2025 meeting minutes (unanimous)
• Approved Phase III Ozinga Project at 3231 Dickey Road (unanimous)
• Adjourned meeting (unanimous)

Water Board

The Water Board approved the March 17, 2025 meeting minutes and several payroll warrants. It also approved accounts payable warrants, transferred appropriations via Resolution WD 25-05, authorized disposal of surplus property with Resolution WD 25-06, and approved a series of emergency purchase orders. The Hasse Emergency Water Service Repair item was tabled.

• Approved March 17, 2025 meeting minutes (motion carried)
• Approved payroll warrant $42,717.03 for 3/8/25‑3/21/25 (motion carried)
• Approved payroll warrant $12,080.29 for 3/8/25‑3/21/25 (motion carried)
• Approved accounts payable warrants, including $2,282,856.14 (motion carried)
• Approved Resolution WD 25-05 transferring appropriations, including $5,000 to R & M Supplies (motion carried)
• Approved Resolution WD 25-06 authorizing disposal of surplus property (motion carried)
• Approved emergency purchase orders totaling $78,? (seven items) (motion carried)
• Tabled Hasse Emergency Water Service Repair item (motion carried)

Sanitary Board

The board unanimously approved the minutes from March 6, 2025. It also approved several financial warrants totaling over $500,000 for wastewater, solid waste, and payroll. The board approved three agreements/quotes: a CITCO 2024 quote up to $50,000, a Synagro 2025 agreement up to $150,000, and an O'Leary Contractors equipment quote for $26,000. All motions carried with unanimous consent.

• Approved March 6, 2025 meeting minutes (unanimous)
• Approved Wastewater Division warrants $138,046.73, $109,908.87, $1,517.50 (unanimous)
• Approved Payroll warrants for Sanitary Board, Wastewater, Utilities (unanimous)
• Approved Solid Waste Division warrants $151,261.51 and $116,698.00 (unanimous)
• Approved CITCO 2024 quote, not‑to‑exceed $50,000 (unanimous)
• Approved Synagro 2025 agreement, not‑to‑exceed $150,000 (unanimous)
• Approved O'Leary Contractors equipment & supply quote $26,000 (unanimous)
• Adjourned the meeting (unanimous)

Stormwater Board

The board unanimously approved the minutes from the March 6, 2025 meeting. It also approved a $36,040.56 storm‑water warrant, a payroll warrant covering 2‑22‑25 to 3‑7‑25, and a $6,783.75 past‑due invoice from Bakertilly. The meeting was then adjourned.

• Approved March 6, 2025 meeting minutes (unanimous)
• Approved Storm Water Warrant 032025 ST for $36,040.56 (unanimous)
• Approved Payroll Warrant 031425 for period 2‑22‑25 to 3‑7‑25 (unanimous)
• Approved past‑due memo Bakertilly invoice for $6,783.75 (unanimous)
• Adjourned meeting (unanimous)

Redevelopment Commission

The East Chicago Redevelopment Commission approved the March 18, 2025 meeting minutes. It then approved three accounts payable warrants totaling $820,052.18 and accepted a zero‑balance Harborside aging report. The commission also approved TIF reimbursements for three invoices ($74,840.56; $42,261.82; $79,502.28) and a CDBG reimbursement of $4,927.61 for AMG Construction. A motion on a $5,800 change order for 4813 Grasselli Avenue was introduced, but the record does not show a vote outcome.

• Approved March 18, 2025 meeting minutes
• Approved warrant 040125RD for $800,052.18
• Approved warrant 032525RD for $10,000
• Approved warrant 032725RD for $10,000
• Approved Harborside aging report (balance $0)
• Approved TIF reimbursements: $74,840.56, $42,261.82, $79,502.28
• Approved AMG Construction CDBG reimbursement of $4,927.61

Board of Works

The East Chicago Board of Public Works approved several contracts and payments, authorized a shade‑structure project, and adopted two resolutions transferring city property to the Redevelopment Department. All motions carried unanimously.

• Approved Fence Masters 2025 rate schedule ($10,000 Public Works, $10,000 other departments)
• Approved payment of outstanding invoices totaling $184,339.01 for Public Works, IT, and Fire departments
• Approved shade‑structure replacement near the Splash Pad, authorizing both quotes up to $45,000
• Approved financing for Fusic Fest via Vela LLC ($95,000 contract plus 10% fee), subject to funding
• Approved purchase of Christmas decor from ServiScape for Jerose Park, $14,410, subject to funding and sole‑proprietor verification
• Approved temporary easement for NIPSCO staging area, pending Water Board compensation determination
• Approved contract with Accurate Document Destruction, not‑to‑exceed $10,000 for city departments
• Adopted Resolutions 2025‑11 and 2025‑12 transferring 4721 Melville property to the Department of Redevelopment

Economic Development Commissions

The Economic Business Development Commission approved the minutes from the February 24, 2025 meeting. It also approved the final invoice for the Harbor Barber Facade Grant. The board discussed redevelopment lots, housing projects, and other site updates, but no further actions were taken. The meeting was then adjourned.

• Approved minutes of Feb. 24, 2025 (unanimous)
• Approved final invoice for Harbor Barber grant program (unanimous)
• No formal actions taken on redevelopment lot discussions
• No formal actions taken on housing project discussions
• Meeting adjourned (unanimous)

Board of Safety

The Board unanimously approved the minutes from March 10, 2025. It also approved three resolutions releasing liens for 512 West 142nd St, 4001 McCook Ave, and 3817 Drummond St. The Board granted a continuance for the demolition order on 403 Vernon, moving it to April 28 and giving the bank a 30‑day window. It declined to request demolition for 5502 Walsh Ave (garage only) and ordered demolition for a list of unsafe properties.

• Approved minutes of March 10, 2025 (unanimous)
• Approved Resolution 2025-03 for 512 West 142nd St release of lien (unanimous)
• Approved Resolution 2025-04 for 4001 McCook Ave release of lien (unanimous)
• Approved Resolution 2025-05 for 3817 Drummond St release of lien (unanimous)
• Granted continuance for demolition order on 403 Vernon, set for April 28 (unanimous)
• Provided bank a 30‑day period for 403 Vernon continuance (unanimous)
• Declined demolition order for 5502 Walsh Ave (garage only) (unanimous)
• Requested demolition orders for listed unsafe properties (e.g., 3421 Grand, 509 West Columbus Dr, 3926 Deodar, etc.) (unanimous)

Board Of Zoning Appeals

The Board of Zoning Appeals approved the minutes from the February 20, 2025 meeting by unanimous vote. The board then held a public hearing on a special‑use variance petition for 3620 Hemlock Street, seeking a four‑unit rental without off‑street parking. No vote was taken on the variance; staff noted the Planning Department opposes the request and the matter will be forwarded to the Common Council.

• Approved minutes from Feb 20, 2025 (unanimous)

Sanitary Board

The Sanitary Board approved the minutes from the February 20, 2025 meeting and authorized several financial warrants, including a $176,501.16 wastewater warrant and a $205,090.88 solid‑waste warrant. It adopted Resolution SD 25‑02 to write off $2,290.78 in delinquent sewer charges and penalties. The board also approved multiple contract proposals (Morgan Distributing $100,000, Rieth‑Riley Construction $20,000, Cintas AED agreement) and a $90,000 rate‑sheet, while tabling the Illiana Transfer Agreement.

• Approved February 20, 2025 meeting minutes (unanimous)
• Approved Wastewater warrant $176,501.16 (unanimous)
• Approved Solid Waste warrant $205,090.88 (unanimous)
• Approved Resolution SD 25‑02 to write off $2,290.78 delinquent sewer charges (unanimous)
• Approved Morgan Distributing proposal, not‑to‑exceed $100,000 (unanimous)
• Approved Rieth‑Riley Construction proposal, not‑to‑exceed $20,000 (unanimous)
• Approved Cintas AED 36‑month agreement (unanimous)
• Tabled Illiana Transfer Agreement (no vote)

Stormwater Board

The board voted to approve the minutes from the February 20, 2025 meeting. It also approved a check warrant (030625 ST) for $7,193.06 and a payroll warrant (022825) covering February 8‑21, 2025. The meeting was then adjourned.

• Approved February 20, 2025 meeting minutes (unanimous)
• Approved Check Warrant 030625 ST for $7,193.06 (unanimous)
• Approved Storm Water Payroll Warrant 022825 for 2‑8‑25 to 2‑21‑25 (unanimous)
• Adjourned the meeting (unanimous)

Port Authority

The East Chicago Port Authority Board approved the February meeting minutes, payroll checks, claim warrants, a past‑due invoice, and several contracts. New contracts include Gallo Equipment (NTE $10,000). Existing contracts for Cintas (NTE $5,760) and Direct TV (NTE $11,000) were also approved. The meeting was then adjourned.

• Approved February 19, 2025 meeting minutes (unanimous)
• Approved payroll checks: $8,294.81 (02/28/25) and $10,403.80 (03/14/25) (unanimous)
• Approved claim warrant items: $90.92 (03/12/25) and $35,231.81 (03/13/25) (unanimous)
• Approved 60‑day past‑due invoice from Midwestern Electric – $7,500.00 (unanimous)
• Approved new contract Gallo Equipment – NTE $10,000 (unanimous)
• Approved existing contracts: Cintas – NTE $5,760.00; Direct TV – NTE $11,000.00 (unanimous)
• Adjourned the meeting (unanimous)