East Grand Rapids public meetings in 2021

City Commission

The East Grand Rapids City Commission will consider several items, including introducing amendments to Zoning Board of Appeals procedures, approving a trail development agreement with the West Michigan Mountain Biking Alliance, and authorizing participation in a low-income water assistance program and an opioid litigation settlement. The agenda also includes a presentation of a Unit Citation to two public safety officers and the oath of office for a new officer.

• Introduction of ordinance amending ZBA procedures (Sections 5.103 and 5.104)
• Agreement with West Michigan Mountain Biking Alliance for Manhattan Park trails ($75,000 city contribution)
• Authorization to participate in Kent County Low Income Household Water Assistance Program
• Authorization to participate in opioid litigation settlement
• Disbursements totaling $402,534.59

The City Commission approved an agreement with West Michigan Mountain Biking Alliance for design, construction, and maintenance of multi-use trails at Manhattan Park, with final design subject to future approval. The commission also introduced an ordinance amending Zoning Board of Appeals procedures, approved advisory board assignments, and authorized participation in Kent County's water assistance program and the National Opioid Settlement Agreement. All votes were unanimous (5-0).

• Approved agreement with West Michigan Mountain Biking Alliance for Manhattan Park trails (5-0)
• Introduced ordinance amending Zoning Board of Appeals procedures (5-0)
• Approved advisory board and committee assignments (5-0)
• Approved participation in Kent County Low Income Household Water Assistance Program (5-0)
• Approved participation in National Opioid Settlement Agreement (5-0)
• Approved consent agenda including payroll, reappointment, and equipment purchases (5-0)

Parks & Recreation Commission

The Parks and Recreation Commission will consider approving special event permits for the 2022 EGR Middle School Regatta, Rhoades McKee Reeds Lake Triathlon, and Gobble Wobble Run, and will discuss a trail development and maintenance agreement with the West Michigan Mountain Biking Alliance (WMMBA) for Manhattan Park. The agenda also includes a boathouse agreement with the EGR High School Crew Team and approval of the October 11, 2021 meeting minutes.

• Special event permits for 2022 EGR Middle School Regatta, Rhoades McKee Reeds Lake Triathlon, and Gobble Wobble Run
• Manhattan Park Trail Agreement with WMMBA for trail construction and maintenance
• Boathouse Agreement with EGR HS Crew Team
• Approval of October 11, 2021 meeting minutes
• Special Event Calendar for 2022

The Parks and Recreation Commission approved special event permits for the 2022 Middle School Regatta, Reeds Lake Triathlon, and Gobble Wobble Run. It also recommended the City Commission execute the Manhattan Park Trail Agreement with WMMBA and the Boathouse Agreement with EGR HS Crew Team. All votes were unanimous except one abstention on the trail agreement.

• Approved minutes of October 11, 2021 meeting (7-0)
• Approved 2022 special event permits for Regatta, Triathlon, Gobble Wobble Run (7-0)
• Recommended City Commission execute Manhattan Park Trail Agreement with WMMBA (6-0, Smith abstained)
• Recommended City Commission execute Boathouse Agreement with EGR HS Crew Team (7-0)

City Commission

The East Grand Rapids City Commission will hold a regular meeting on December 6, 2021, to approve financial disbursements totaling over $906,000, recognize outgoing commissioners, and swear in newly elected commissioners. The agenda also includes consent items to opt out of state health care contribution requirements, renew a contract with the Children's Advocacy Center, and review a building permit rate structure from Cascade Township.

• Approval of payroll disbursements of $493,018.57, county/school disbursements of $17,668.92, and remaining disbursements of $395,740.28
• Resolution to opt out of Public Act 152 health care contribution requirements for 2022
• Contract with Children's Advocacy Center of Kent County for $4,120 per year
• Cascade Township building permit rate structure review
• Oaths of office for newly elected commissioners Marc Schulz, Chris Wessely, and Laura Schwartz

The City Commission approved the consent agenda, including a resolution to exempt the city from Public Act 152 of 2011, a $4,120 annual contract with the Children's Advocacy Center of Kent County, and a service fee rate schedule for Cascade Township. The commission also approved the November 15, 2021 minutes and disbursements totaling $906,427.77. Outgoing commissioners were recognized, and new commissioners Marc Schulz, Chris Wessely, and Laura Schwartz were sworn in.

• Approved the agenda as published.
• Approved the minutes of the November 15, 2021 regular meeting (6-0).
• Approved payroll disbursements of $493,018.57, county and school disbursements of $17,668.92, and remaining disbursements of $395,740.28 (6-0).
• Approved the consent agenda, including a resolution to exempt the city from Public Act 152 of 2011 (7-0).
• Approved an annually renewing contract with the Children's Advocacy Center of Kent County for $4,120.00 per year (part of consent agenda).
• Approved the service fee rate schedule for Cascade Township for building, plumbing, mechanical, and electrical inspection services (part of consent agenda).

City Commission

The East Grand Rapids City Commission will consider a process to rename Franklin Street to Martin Luther King Jr. Street, with a commemorative designation to preserve the Franklin name. The agenda also includes a public hearing on a zoning variance for a chimney at 2204 Argentina Drive, a quarterly public safety report, appointments to city boards, and approval of several consent agenda items including fund disbursements and a sidewalk repair contract.

• Renaming Franklin Street to Martin Luther King Jr. Street (public comment; possible action)
• Zoning variance for chimney at 2204 Argentina Drive (6' encroachment vs. 3' allowed)
• Public Safety quarterly report for period ending September 30, 2021
• Appointments to Library Commission and Zoning Board of Appeals
• Purchase of lead water line replacement equipment

The City Commission approved the purchase of a KOBUS Pipe Puller 400 for up to $80,000 to replace lead water lines. They also approved a zoning variance for a chimney encroachment, made appointments to the Library Commission and Zoning Board of Appeals, and approved the consent agenda including a sidewalk contract. Discussion on renaming Franklin Street to Martin Luther King Jr. Street was held with no formal action taken.

• Approved $80,000 purchase of KOBUS Pipe Puller 400 for lead water line replacements (6-0)
• Approved zoning variance for chimney at 2204 Argentina allowing 6' side yard encroachment (6-0)
• Appointed Michelle Grinnell and Micki Benz to Library Commission (6-0)
• Appointed seven members and two alternates to Zoning Board of Appeals (6-0)
• Approved consent agenda including $270,754.45 payroll, $48,513.98 county/school, $89,406.36 other disbursements (6-0)
• Approved 3-year sidewalk contract with Groundhawg Excavating and Landscaping LLC not to exceed $150,000/year (6-0)

Public Notices

The East Grand Rapids City Commission will hold a public hearing on a zoning variance application by Eric Graham for 2204 Argentina Drive SE. The applicant seeks permission for a chimney that would encroach 6 feet into the required street side yard, where only 3 feet is normally allowed. The commission will hear public comments before deciding.

• Zoning variance for chimney encroachment at 2204 Argentina Drive SE
• Proposed 6-foot encroachment into required street side yard (max 3 feet permitted)
• Public hearing on November 15, 2021 at 6:00 p.m. at Community Center Commission Chambers

Planning Commission

The East Grand Rapids Planning Commission will hold a study session to consider potential amendments to the MFR (Multiple-Family Residential) zoning district and related provisions. No formal action or recommendation is requested. The discussion will cover proposed changes to permitted uses, lot sizes, setbacks, building heights, parking requirements, and new design standards.

• Proposal to allow multi-family dwellings of 3-6 units as a permitted use (currently 3-4 units)
• New permitted use: single-family home conversion to multi-family dwellings up to 4 units
• Proposed density increase from 18 to 28 units per gross acre for multi-family
• Proposed parking reductions: 1.1 spaces per efficiency/studio/1-bedroom unit, 1.4 for 2-bedroom, 1.8 for 3+ bedroom
• New design standards for multi-family buildings, including rear-yard parking and street-facing entrances

City Commission

The East Grand Rapids City Commission will hear a presentation from MARCH and the City of Grand Rapids about renaming the city's portion of Franklin Street to Martin Luther King Jr. Street, from the west city limits to Plymouth Street. No formal action is requested at this meeting; staff would prepare a report and timeline if the commission directs. The commission will also receive the FY 2020-21 audited financial statements, with no findings reported, and consider routine consent agenda items including disbursements and budget amendments.

• Presentation on renaming Franklin Street to Martin Luther King Jr. Street (west city limits to Plymouth Street)
• Audited financial statements for FY 2020-21 presented by Vredeveld Haefner, LLC (no findings)
• Payroll disbursements of $247,938.14; county/school disbursements of $105,986.53; other disbursements of $529,039.52
• Resolution adopting budget amendments for period ending September 30, 2021
• Approval of invoice for disposal of street sweeping and catch basin materials

The City Commission heard a presentation from MARCH and the City of Grand Rapids requesting that East Grand Rapids rename its section of Franklin Street to Martin Luther King, Jr Street. No decision was made; staff will prepare materials on the renaming process for a future meeting. The commission also approved the consent agenda, including budget amendments and disbursements, and held an executive session on property acquisition.

• Approved consent agenda including payroll, county/school, and other disbursements (5-0)
• Adopted budget amendments for period ending September 30, 2021 (5-0)
• Approved payment of $25,744.10 to Waste Management for street sweeping disposal (5-0)
• Approved minutes of October 18, 2021 meeting (5-0)
• Approved quarterly financial statements for period ending September 30, 2021 (5-0)
• Held executive session to discuss property acquisition (5-0)

City Commission

The East Grand Rapids City Commission will consider approving contracts for the annual tree planting program, a five-year audit agreement, and sewer rehabilitation, along with receiving an update on public feedback about the parks improvement millage. The meeting also includes consent agenda items for minutes and fund disbursements, followed by an executive session on real estate acquisition.

• Contract for tree planting program with Harder and Warner of Caledonia, MI for FY 21/22 through 23/24
• Audit contract with Vredeveld Haefner, LLC for five years, totaling $82,250 (e.g., $15,750 for FY2022)
• Contract for cured-in-place pipe (CIPP) sewer rehabilitation with Corby Energy Services, Inc.
• Disbursements: payroll $243,590.64, county/school $59,246.49, remaining $117,475.23
• Update on parks improvement millage public education sessions, including opposition to new trails in Steketee and Hodenpyl Woods

The City Commission awarded a contract to Harder and Warner for the annual tree planting program and a five-year audit contract to Vredeveld Haefner LLC. The consent agenda was approved, including payroll disbursements and a pipe repair contract. No substantive decisions were made on the Parks Improvement Millage proposal, which remains under public discussion.

• Awarded tree planting contract to Harder and Warner (6-0)
• Awarded five-year audit contract to Vredeveld Haefner LLC (6-0)
• Approved consent agenda including minutes, disbursements, and Corby Energy pipe contract (6-0)
• Entered executive session to discuss real estate acquisition (6-0)

Planning Commission

The East Grand Rapids Planning Commission will hold a study session to consider potential amendments to the MFR (Multiple-Family Residential) zoning district, including changes to density, parking, and design standards. No formal action is requested; the session is for discussion and feedback. The commission will also approve the agenda and minutes from the August 10, 2021 meeting.

• Study session on potential revisions to MFR zoning district, including increasing allowable dwelling units from 4 to 6 by right
• Discussion on splitting MFR district into two sub-districts (MFR-1 and MFR-2)
• Proposed changes to parking requirements, possibly based on number of bedrooms
• Consideration of increasing maximum building height in C-1 district to encourage mixed-use development
• Approval of minutes from August 10, 2021 meeting

Parks & Recreation Commission

The Parks and Recreation Commission will consider approving a Special Event Permit for the Spectrum Health Irish Jig 5k race on March 19, 2022, and will review a proposed trail development, maintenance, and license agreement with the West Michigan Mountain Biking Alliance for Manhattan Park. The commission will also approve minutes from the August 9, 2021 meeting and receive the 2022 Special Event Calendar for information.

• Spectrum Health Irish Jig permit request (March 19, 2022, ~4,000 participants, road closures)
• Manhattan Park Multi-Use Trail Agreement with WMMBA (recommendation to City Commission)
• Approval of August 9, 2021 meeting minutes
• 2022 Special Event Calendar (information only)
• Special Event Calendar for 2021 (information only)

The Parks and Recreation Commission approved the Spectrum Health Irish Jig special event permit for March 19, 2022, with a unanimous 5-0 vote. The commission also discussed the draft Manhattan Park Trail Agreement with the West Michigan Mountain Biking Alliance, but no vote was taken due to Chairperson Aaron Smith's abstention and only four other members present. The commission will forward general feedback to the City Commission and Infrastructure Committee.

• Approved minutes for August 9, 2021 meeting (5-0)
• Approved Spectrum Health Irish Jig special event permit for March 19, 2022 (5-0)
• Discussed Manhattan Park Trail Agreement; no vote due to abstention and insufficient members

City Commission

The City Commission will consider a proposal for a one-day strategic planning session with Marilyn Semonick. The meeting also includes discussion regarding proposed building and inspection fee increases from Cascade Township.

• Action requested on $3,000 strategic planning session proposal
• Discussion of Cascade Township permit and inspection fee updates
• Approval of payroll disbursements totaling $249,723.37
• Approval of county and school disbursements totaling $239,024.00
• Authorization for Kent County Road Commission services and materials

The City Commission approved a proposal from Marilyn Semonick to conduct a strategic planning session at a cost of $3,000 plus expenses, with a retreat planned for December or January. The commission also approved the consent agenda, including payroll and other disbursements, and discussed but did not vote on Cascade Township's proposed permit and inspection fee increases.

• Approved $3,000 strategic planning session with Marilyn Semonick (6-0)
• Approved consent agenda including payroll and disbursements (6-0)
• Approved $16,350 purchase of notebook computers for public safety vehicles (6-0)

City Commission

The East Grand Rapids City Commission will hold final readings on four zoning ordinance amendments, including one to eliminate minimum lot width and area requirements in the C-1 Commercial District to address nonconformities. They will also consider creating a separate Zoning Board of Appeals and amending sign and fence variance procedures. The consent agenda includes routine approvals of minutes, disbursements, and a purchase of mobile data terminals.

• Final reading: amend Section 5.37 to set minimum lot area and width to 0 in C-1 district
• Final reading: create separate Zoning Board of Appeals (7 members)
• Final reading: amend sign variance procedures (Sections 8.24, 8.25)
• Final reading: amend fence variance procedures (Sections 8.61, 8.62)
• Disbursements: payroll $234,614.67; county/school $2,677,683.15; other $461,133.92

The City Commission unanimously adopted four ordinance amendments: eliminating lot width/area requirements in the C-1 Commercial District (Gaslight Village), establishing a separate Zoning Board of Appeals effective January 1, 2022, and amending sign and fence variance procedures. The commission also accepted, with regret, the resignation of Commissioner Bryan Walters, effective September 22, 2021, and approved the consent agenda including disbursements and a computer purchase.

• Adopted ordinance amending Section 5.37 to eliminate lot width/area requirements in C-1 Commercial District (7-0)
• Adopted ordinance establishing a separate Zoning Board of Appeals, effective January 1, 2022 (7-0)
• Adopted ordinance amending sign variance procedures in Chapter 81 (7-0)
• Adopted ordinance amending fence variance procedures in Chapter 83 (7-0)
• Accepted resignation of Commissioner Bryan Walters effective September 22, 2021 (7-0)
• Approved consent agenda including minutes, disbursements, and $16,350 computer purchase (7-0)
• Approved motion to enter executive session for City Manager personnel evaluation (7-0)

City Commission

The East Grand Rapids City Commission will hold a public hearing and vote on a zoning variance request from Ron and Ginger Springer to build a circular driveway at 1750 Robinson Rd., which would increase impervious surface coverage to 55.9% (exceeding the 40% limit). The commission will also consider introducing ordinances to establish a separate Zoning Board of Appeals and amend C-1 Commercial District requirements, plus approve consent agenda items including fund disbursements and contracts.

• Zoning variance for 1,080 sq ft circular driveway at 1750 Robinson Rd. (increase lot coverage to 55.9%)
• Ordinance to establish separate Zoning Board of Appeals (Sections 5.100, 5.101(A), 5.103)
• Ordinance to amend C-1 Commercial District area, height, and placement requirements (Section 5.37)
• Disbursements: payroll $235,177.10; county/school $7,696,123.09; other $872,134.92
• Contract for bleacher repair at athletic fields; purchase of asphalt materials

The City Commission voted 5-2 to table a zoning variance request from Ron and Ginger Springer of 1750 Robinson that would have allowed a circular driveway increasing lot coverage to 55.9%, above the 40% allowed. The motion asks the applicants to explore a smaller turnaround design. The commission also introduced two ordinances: one establishing a separate Zoning Board of Appeals effective January 1, 2022, and another amending area, height, and placement requirements in the C-1 Commercial District (Gaslight Village). The consent agenda was approved, including a $15,660 contract for bleacher repairs and disbursements totaling over $8.8 million.

• Tabled the Springer driveway variance request (5-2) to allow exploration of a smaller turnaround design
• Introduced ordinance establishing a separate Zoning Board of Appeals (7-0), effective January 1, 2022
• Introduced ordinance amending area, height, and placement requirements in the C-1 Commercial District (7-0)
• Approved consent agenda including minutes, disbursements, bleacher repair contract, asphalt invoice, and Parks & Recreation minutes (7-0)
• Approved payroll and other disbursements totaling $8,803,435.11
• Approved $15,660 contract with American Athletix for bleacher repairs at Memorial, Mehney, and Remington Fields
• Approved $12,741.38 payment to Rieth-Riley Construction for asphalt materials

Public Notices

The City Commission will hold a public hearing regarding a request by Ronald and Ginger Springer to increase maximum lot coverage. The applicants seek to construct a circular driveway that would increase impervious surface coverage from approximately 52.2% to 55.9%.

• Zoning variance application for 1750 Robinson Road SE
• Request to increase impervious surface coverage by 1,080 s.f.
• Proposed construction of a circular driveway

City Commission

The City Commission will consider introducing ordinances to transfer sign and fence variance requests to a newly established Zoning Board of Appeals. The meeting also includes discussions on appointing a representative to the Grand Valley Metro Council and reviewing marijuana establishment ordinances.

• Introduction of ordinance to amend sign variance procedures
• Introduction of ordinance to amend fence variance procedures
• Appointment of Shea Charles to Grand Valley Metro Council Board of Directors
• Payroll disbursements of $253,036.87
• County and school disbursements of $12,074,759.72

The City Commission introduced amendments to the City Code regarding sign and fence variance procedures, assigning them to the Zoning Board of Appeals. The Commission also appointed City Manager Shea Charles to the Grand Valley Metro Council Board of Directors and approved the consent agenda, including contracts for pavement marking and winter road salt. After discussion, the Commission decided not to change the marijuana establishment ordinance and will revisit it next year.

• Introduced ordinance to amend sign variance procedures (6-0)
• Introduced ordinance to amend fence variance procedures (6-0)
• Appointed City Manager Shea Charles to Grand Valley Metro Council Board (6-0)
• Approved consent agenda including payroll and disbursements (6-0)
• Approved pavement marking contracts with M&M Pavement Marking Inc. and P.K. Contracting Inc. (consent agenda)
• Approved winter road salt contract with Compass Minerals at $68.04/ton (consent agenda)
• Decided to make no changes to marijuana establishment ordinance, revisit next year

Public Notices

The East Grand Rapids Planning Commission will hold a public hearing on August 10, 2021, to consider amending Section 5.37 of the zoning ordinance, which sets lot dimensional requirements for the C-1 Commercial District. The proposed change would reduce the minimum lot area and width to eliminate nonconformities in the district. The Planning Commission may or may not make a recommendation to the City Commission, which has final approval authority.

• Public hearing on amending C-1 lot dimensional requirements (Section 5.37)
• Proposal to reduce minimum lot area per unit and minimum lot width to 0
• Setback changes: front 0 ft, side 7 ft (adjoining R-1/R-2/R-3), rear 7 ft (adjoining residential 24 ft)
• Maximum building height 35 ft, 2-1/2 stories; maximum lot coverage N/A
• Ordinance effective September 2021; written comments must include sender's name and address

Parks & Recreation Commission

The Parks and Recreation Commission will consider approving special event permits for three upcoming races: Kisscross Michigan Cyclocross (Oct. 24, 2021), Reeds Lake Run (June 25, 2022), and Reeds Lake Trailblazer (July 4, 2022). The meeting also includes approval of July minutes, a special event calendar update, and verbal reports on park improvements and facilities maintenance. No action is required on the verbal reports.

• Special event permit request: Kisscross Michigan Cyclocross, Oct. 24, 2021
• Special event permit request: Reeds Lake Run, June 25, 2022
• Special event permit request: Reeds Lake Trailblazer, July 4, 2022
• Approval of July 12, 2021 meeting minutes
• Verbal reports on Park Improvement Process and Joint Facilities & Grounds Maintenance

The Parks & Recreation Commission approved special event permits for Kisscross Michigan Cyclocross (October 24, 2021), Reeds Lake Run (June 25, 2022), and Reeds Lake Trailblazer (July 4, 2022). The commission also approved the minutes from the July 12, 2021 meeting. Other agenda items were informational or verbal reports requiring no action.

• Approved minutes of July 12, 2021 meeting
• Approved special event permit for Kisscross Michigan Cyclocross (October 24, 2021)
• Approved special event permit for Reeds Lake Run (June 25, 2022)
• Approved special event permit for Reeds Lake Trailblazer (July 4, 2022)

City Commission

The City Commission will consider a proposal from Marilynn Semonick for a comprehensive strategic planning initiative costing $12,000 plus expenses, which includes a citizen survey and sessions. The commission will also approve consent agenda items including disbursements, vehicle and water tower repairs, and mulch bids. An executive session is scheduled to discuss real estate acquisition.

• Strategic planning proposal: $3,000 per session, total $12,000, plus expenses
• Disbursements: payroll $251,187.62, county/school $2,561,707.63, remaining $318,808.21
• Repairs to Public Works vehicle #139: not to exceed $13,000 with 20% contingency
• Water tower repairs: $6,800 to Ray's Welding Co., Inc.
• Mulch bids for city and school playgrounds

The East Grand Rapids City Commission approved the consent agenda, including payroll and disbursements, a truck repair, and a playground mulch contract. The commission discussed a strategic planning proposal and directed the city manager to bring a final proposal to the next meeting. No public comment was received, and the meeting adjourned after an executive session on real estate acquisition.

• Approved consent agenda including payroll and disbursements (5-0)
• Approved $13,000 repair to Truck 139 with 20% contingencies (5-0)
• Approved $8,755 contract with Superior Groundcover for playground mulch (5-0)
• Approved minutes of July 19, 2021 regular meeting (5-0)
• Approved preliminary minutes of Parks & Recreation Commission meeting (5-0)
• Entered executive session to discuss real estate acquisition (5-0)

City Commission

The City Commission will hold a final reading on an ordinance allowing the City Manager authority regarding telecommunications equipment placement. The meeting also includes a review of the Public Safety quarterly report and approval of various fund disbursements.

• Final reading of ordinance to amend Section 7.124 regarding telecommunication pedestals
• Public Safety quarterly report for period ending June 30, 2021
• Payroll disbursements of $243,822.20
• County and school disbursements of $904.64
• Designation of representative to Michigan Municipal League Annual Meeting

The City Commission adopted an ordinance amending Section 7.124 of Chapter 79B of the City Code to require communication equipment be placed below the surface in crowded rights-of-way. The commission also designated Commissioner Kris Pachla as representative and Mayor Katie Favale as alternate to the Michigan Municipal League Annual Meeting, and approved the consent agenda including minutes, disbursements, and a hospital report.

• Adopted ordinance amending Section 7.124 on telecommunication pedestal placement (5-0)
• Designated Commissioner Kris Pachla as representative to Michigan Municipal League Annual Meeting (5-0)
• Named Mayor Katie Favale as alternate representative to Michigan Municipal League Annual Meeting (5-0)
• Approved consent agenda including July 6, 2021 minutes (5-0)
• Approved payroll disbursements of $243,822.20; county/school disbursements of $904.64; remaining disbursements of $144,055.17 (5-0)
• Accepted Blodget Hospital quarterly neighborhood report for period ending June 30, 2021 (5-0)

Planning Commission

The East Grand Rapids Planning Commission will hold its July 13, 2021 meeting, which includes electing new officers, welcoming a new member, and introducing two zoning ordinance amendments: one to establish a Zoning Board of Appeals and another to revise area, height, and placement requirements in the C-1 Commercial District. The commission will also hold a study session on lot area standards in multi-family residential districts and receive updates on potential future zoning amendments, including accessory dwelling units and infill development. The agenda is largely procedural, with no final decisions expected on the introduced amendments.

• Introduction of amendment to Chapter 50, Sections 5.100, 5.101A, and 5.103 to establish a Zoning Board of Appeals
• Introduction of amendment to Chapter 50, Section 5.37 for area, height, and placement requirements in C-1 Commercial District
• Study session on lot area standards in MFR districts
• Election of Chairperson, Vice-Chairperson, and Secretary
• Welcome new member Peter Michell and thank departing member Michael Naltner

Parks & Recreation Commission

The East Grand Rapids Parks and Recreation Commission will hold its regular July meeting to elect a chair and vice chair for FY 2021-22, approve June minutes, and review the special event calendar and 2021-22 meeting schedule. The agenda is largely procedural, with no major policy decisions or public hearings listed.

• Election of Chair and Vice Chair for FY 2021-22
• Approval of June 14, 2021 meeting minutes
• Review of 2021 Special Event Calendar (information only)
• Review of 2021-22 Commission meeting schedule (information only)
• Report of Director and Interim Director

The Parks and Recreation Commission approved the June 14, 2021 minutes and elected Aaron Smith as Chair and Nick Abraham as Vice Chair for FY 2021/22. The City Manager reported that the City Commission approved a ballot proposal for up to $7 million in Park Improvement Bonds for the November 4, 2021 election. The commission also welcomed new Parks and Recreation Director Derek Melville and reviewed the special event calendar and meeting schedule.

• Approved the June 14, 2021 meeting minutes (6-0).
• Elected Aaron Smith as Chair and Nick Abraham as Vice Chair for FY 2021/22 (6-0).
• Reviewed the Special Event Calendar and the 2021/2022 Commission Schedule (no action).
• Heard report on the approved ballot proposal for Park Improvement Bonds (up to $7 million) for November 4, 2021.

City Commission

The East Grand Rapids City Commission will consider placing a $7 million park improvement bond proposal on the November 2, 2021 ballot, with an estimated first-year millage of 0.561278 mills. The commission will also elect a president for FY 2021-22 and hold a closed session to discuss property acquisition and attorney-client communication.

• Election of City Commission president for FY 2021-22
• Joint resolution with East Grand Rapids Public Schools on playground equipment replacement
• Resolution authorizing ballot proposal for up to $7,000,000 in park improvement bonds
• Disbursements totaling $816,542.59 (payroll, county/school, and other)
• Purchase of upgraded security system components

The City Commission voted 6-0 to place a parks improvement debt millage on the November 2 ballot, with updated language adding 'parks within Gaslight Village' to possible bond uses. It also adopted a joint resolution with the school district for playground equipment on school property. Commissioner Hamrick was elected Commission President for FY 2021-22. The consent agenda, including $826,942.59 in disbursements and a $9,546 security upgrade, was approved.

• Approved resolution setting ballot language for parks improvement bonds (6-0)
• Adopted joint resolution with EGR Schools for playground equipment replacement (6-0)
• Elected Commissioner Hamrick as Commission President for FY 2021-22 (6-0)
• Approved consent agenda including payroll, county/school, and remaining disbursements totaling $826,942.59 (6-0)
• Approved purchase and installation of security system upgrades for $9,546.00 (6-0)
• Approved minutes of June 21, 2021 regular meeting (6-0)
• Approved preliminary minutes of Parks & Recreation Commission meeting of June 14, 2021 (6-0)
• Entered executive session to discuss real estate acquisition and attorney's opinion (6-0)

Public Notices

The East Grand Rapids City Commission will hold its regular meeting on June 21, 2021, at 6:00 p.m. Due to COVID-19, the meeting will be conducted via video conferencing, with some members participating electronically. The agenda includes no specific items listed in the notice; it is primarily procedural, providing instructions for public participation.

• Meeting held virtually due to COVID-19 and state gathering limits
• Public can attend in person or via Google Meet, YouTube livestream, or phone
• Public comments limited to 3 minutes and require name/address
• Written comments accepted until 5 pm on June 21 via email to City Clerk

City Commission

The East Grand Rapids City Commission will hold a public hearing to decide whether to grant a zoning variance for an accessory building enlargement. The body also seeks action on a Parks Improvement Debt Millage, including a joint resolution with schools regarding playground equipment. Additionally, the commission will approve contracts for intersection reconfiguration and wetlands mitigation credits.

• Zoning variance hearing for Mark Gurney & Mary Yurko at 910 Rosewood to increase accessory building size from 720 sq. feet to 1,180 sq. feet
• Parks Improvement Debt Millage with joint resolution regarding playground equipment replacement and ballot proposal for park improvement bonds
• Contract approval for reconfiguration of the Lakeside/Lakeside/Greenwood intersection
• Approval of purchase of wetlands mitigation credits
• Discussion of work session date for Chapter 79C: Marijuana Establishments and Facilities

The City Commission approved a zoning variance for Mark Gurney and Mary Yurko of 910 Rosewood to enlarge an accessory building to 1,180 square feet instead of the allowed 720 square feet. The vote was 6-0. The commission also approved a contract amendment for the Lakeside Drive reconfiguration, the purchase of wetland mitigation credits, and a three-year legal services contract with Varnum, among other items.

• Approved zoning variance for 910 Rosewood to enlarge accessory building to 1,180 sq ft (6-0).
• Approved contract amendment with Groundhawg Excavating for $20,125 for Lakeside Drive reconfiguration (6-0).
• Approved purchase of wetland mitigation credits from Gunnell Farms LLC for $73,600 (6-0).
• Approved three-year legal representation contract with Varnum (4-0, 2 abstentions).
• Approved advisory board appointments for FY 2021-22 (6-0).
• Accepted updated actuarial report for Defined Benefit Pension Plan (6-0).
• Approved consent agenda including budget amendments, payroll disbursements, and contracts (6-0).
• Discussed but did not finalize Parks Improvement Debt Millage; scheduled for further discussion on July 6.

Public Notices

The East Grand Rapids City Commission will hold a public hearing on June 21, 2021, to consider a zoning variance request by Mark Gurney and Mary Yurko for the property at 910 Rosewood Drive SE. The applicants seek to enclose an existing covered porch to expand an accessory building (garage/poolhouse) from 907 to 1,180 square feet, exceeding the 720-square-foot maximum allowed for the lot. The hearing will allow public comment on the request.

• Variance request to increase accessory building size from 907 to 1,180 sq ft (max allowed: 720 sq ft) at 910 Rosewood Drive SE
• Public hearing scheduled for Monday, June 21, 2021, at 6:00 p.m. at East Grand Rapids Community Center Commission Chambers
• Applicants: Mark Gurney and Mary Yurko; property address: 910 Rosewood Dr. SE, East Grand Rapids, MI
• Non-refundable filing fee of $500.00; $700.00 post-construction fee for retroactive variances
• Neighbors providing letters of support: 925 Rosewood, 934 Rosewood, 1660 Pontiac, 1700 Pontiac, 915 Cambridge, 935 Cambridge

Parks & Recreation Commission

The Parks and Recreation Commission approved the special event permit for the Biggby B the One Walk/Run on October 10, 2021, and approved the May 10, 2021 meeting minutes. The commission also discussed the proposed Parks Improvement Debt Millage, with two more community engagement sessions scheduled. The city announced Derek Melville as the new Parks and Recreation Director, starting after July 5, 2021.

• Approved the May 10, 2021 meeting minutes (8-0).
• Approved the special event permit for the Biggby B the One Walk/Run on October 10, 2021 (8-0).
• Discussed the Parks Improvement Debt Millage proposal, with no formal action taken.
• Noted the city's offer of employment to Derek Melville as the new Parks and Recreation Director.

Public Notices

This is a public notice for the regularly scheduled East Grand Rapids City Commission meeting on June 7, 2021, at 6:00 p.m. The meeting will be held via video conferencing due to COVID-19 restrictions. The agenda itself is not included in this notice, so no specific decisions or discussions are listed.

• Meeting held virtually via Google Meet and livestreamed on YouTube
• Public comment allowed with 3-minute limit per speaker
• Written comments accepted until 5 pm on June 7 via City Clerk Karen Brower

Public Notices

The East Grand Rapids City Commission will hold a public hearing to review a special assessment roll of accounts delinquent more than 60 days, for placement on the 2021 City Tax Roll. Written or oral objections may be presented at the hearing or by email before 5 pm on June 7.

• Public hearing on special assessment roll of delinquent accounts
• Delinquent accounts to be placed on 2021 City Tax Roll
• Objections accepted at hearing or via email to [email protected]
• Hearing at EGR Community Center, 750 Lakeside Dr SE

City Commission

The East Grand Rapids City Commission will hold public hearings on the FY 2021-22 General Fund budget and property tax levy, and on placing delinquent accounts on the tax roll. They will also discuss a bike action plan, an ordinance on telecom pedestals, and other administrative items. The budget proposes a property tax levy of 11.7964 mills, a reduction from last year.

• Public hearing on FY 2021-22 General Fund budget and property tax levy of 11.7964 mills (reduction of 0.2358)
• Public hearing to certify delinquent accounts totaling $37,430.53 for placement on July 1, 2021 tax roll
• Adoption of Mobility Bike Action Plan (final public comment and action)
• Final reading of ordinance amending Section 7.124 on telecommunication pedestal placement
• Designated Assessor Agreement with Kent County

The City Commission adopted the updated Mobility Bike Action Plan and certified a special assessment roll of delinquent accounts totaling $41,289.67 for the July 1, 2021 tax roll. The commission also approved an interlocal agreement with Kent County for designated assessing services and the consent agenda, which included budget amendments, financial statements, and IT contracts. The ordinance amendment to Section 7.124 was withdrawn for further review, and the Parks Improvement Debt Millage was discussed but not voted on, with further discussion scheduled for June 21.

• Adopted Mobility Bike Action Plan (7-0)
• Certified delinquent accounts totaling $41,289.67 for July 1, 2021 tax roll (7-0)
• Approved interlocal agreement with Kent County for designated assessing services (7-0)
• Approved consent agenda including budget amendments, financial statements, and IT contracts (7-0)
• Withdrew ordinance amendment to Section 7.124 from agenda

City Commission

The East Grand Rapids City Commission will hold a special meeting to consider two resolutions: adopting the FY 2021-22 budget and setting property tax millage rates, and adopting water and sewer rates for the same period. The budget resolution sets the general fund millage at 11.7964 mills (a Headlee rollback from last year) and includes street, sidewalk, and debt millages. The water and sewer rate resolution keeps rates unchanged for the upcoming year. No public hearings are required for either item.

• General fund millage set at 11.7964 mills, a 0.2358 reduction from last year due to Headlee rollback
• Street and sidewalk millage set at 1.7986 mills (rolled back from 2.000)
• Debt millage for Wealthy Pool Bond at 0.1955 mills and Community Center Complex at 0.6874 mills
• FY 2021-22 general fund budget: revenues $12,485,100, expenditures $12,749,800
• Water and sewer rates unchanged for FY 2021-22; water $2.85 per 1,000 gallons, sewer $3.65 per 1,000 gallons

The City Commission unanimously approved the FY 2021-22 budget and set the millage rate for that fiscal year, as detailed in the attached resolution. The commission also unanimously adopted water and sewer rates for FY 2021-22. Both resolutions passed 7-0 with no opposition.

• Adopted FY 2021-22 budget and set millage rate (7-0)
• Adopted water and sewer rates for FY 2021-22 (7-0)

Public Notices

The East Grand Rapids City Commission will hold a public hearing on June 7, 2021, to receive comments on the proposed FY 2021-22 General Fund budget and the property tax millage rate. The hearing will take place at the EGR Community Center, 750 Lakeside Drive SE, at 6 pm. The proposed budget is available online or by contacting the city office.

• Public hearing on FY 2021-22 General Fund budget
• Property tax millage rate to be considered
• Hearing at EGR Community Center, 750 Lakeside Drive SE
• Budget document available at eastgr.org/budget

Public Notices

The East Grand Rapids City Commission will hold a public hearing on zoning variance requests from the East Grand Rapids Crew Team for the boathouse at 650 Lakeside Drive SE (John Collins Park). The variances would allow an exterior stairway encroaching into a required side yard and roof eaves encroaching into the front yard. If approved, a second public hearing will immediately follow on the site plan for a second-floor addition to the boathouse.

• Variance for exterior stairway encroaching more than 3 feet into required side yard (Chapter 50, Section 5.61)
• Variance for roof eaves encroaching 2 feet farther into front yard (Chapter 50, Section 5.61)
• Site plan approval for second-floor addition to boathouse
• Project fully funded by EGR Crew Team
• Public hearing at 6:00 p.m. on May 17, 2021 at East Grand Rapids Community Center Commission Chambers

City Commission

The City Commission will hold public hearings and vote on two zoning variances and a site plan approval for the EGR Crew Team's proposed second-story expansion of the boathouse at John Collins Park, 750 Lakeside Dr. The expansion requires a 3-foot side yard setback instead of the required 5 feet and 2-foot eave overhangs instead of the allowed 1 foot. The Commission will also discuss the Parks Improvement Debt Millage, introduce an ordinance on telecommunication pedestals, and review the City Manager's recommended budget for FY 2021-22.

• Zoning variance for exterior staircase with 3' side yard setback (required 5')
• Zoning variance for roof eave overhangs of 2' (allowed 1')
• Site plan approval for boathouse expansion at John Collins Park
• Joint Resolution regarding Parks Improvement Debt Millage (discussion)
• Ordinance to amend Section 7.124 on telecommunication pedestals

The City Commission approved three zoning variances and the site plan for the EGR Crew Team boathouse expansion at Collins Park, including an exterior staircase encroaching into the side yard setback and eave overhangs of 4 feet instead of the allowed 1 foot. The expansion was approved contingent on a formal agreement detailing future use and maintenance costs. The commission also approved conceptual plans for multi-use trails at Manhattan Park, with the city providing $75,000 of the estimated $150,000 cost.

• Approved zoning variance for exterior staircase encroaching more than 3' into side yard setback (6-0)
• Approved zoning variance for eave overhangs of 4' instead of allowed 1' (6-0)
• Approved EGR Crew Team building expansion site plan with condition for formal use and maintenance agreement (6-0)
• Approved expansion of crew club boathouse contingent on acceptable agreement detailing use and costs (6-0)
• Approved conceptual plans for multi-use trails at Manhattan Park (6-0)
• Introduced ordinance to amend Section 7.124 regarding telecommunication pedestals (6-0)
• Approved consent agenda including contracts and budgets (6-0)

Public Notices

The East Grand Rapids City Commission will hold its regularly scheduled meeting at 6:00 p.m. on Monday, May 17, 2021, in a hybrid format due to COVID-19 restrictions. The agenda is not included in this notice; it only provides details on how the public can attend in person or virtually, including via YouTube livestream and Google Meet. No specific decisions or discussion items are listed.

• Meeting at 6:00 p.m. on May 17, 2021 in City Commission Chambers at City Hall
• Virtual participation via Google Meet link: https://meet.google.com/wgf-yjgx-dqp
• Livestream on YouTube: https://www.youtube.com/channel/UCjFuXNNkVrWqkQodpFgkn4w
• Public comments limited to 3 minutes; written comments due by 5 p.m. May 17 to [email protected]

Public Notices

This is a public notice for the East Grand Rapids Planning Commission's regular meeting on May 11, 2021, held virtually due to COVID-19. The notice provides instructions for public participation but does not list any specific agenda items, so the meeting's content is not detailed here.

• Meeting at 5:30 p.m. in City Commission Chambers, City Hall
• Virtual participation via Google Meet or phone
• Public comments limited to 3 minutes
• Written comments due by 5 p.m. May 11

Planning Commission

The East Grand Rapids Planning Commission will hold a study session to discuss potential future zoning ordinance amendments, with no action requested. Topics include accessory uses in front and side yards, treehouse regulation, lot size requirements in the C-1 district, residential revisions for infill development, front yard setbacks in R-3 and MFR districts, and accessory dwelling units. The agenda also includes approval of minutes from the April 13 meeting and a report from the City Commission.

• Discussion of accessory dwelling units (ADUs)
• Discussion of treehouse regulation
• Discussion of lot size and area requirements in C-1 Business District
• Discussion of front yard setbacks in R-3 and MFR districts
• Discussion of residential revisions to promote infill development

Parks & Recreation Commission

The Parks & Recreation Commission is reviewing a proposal for a debt millage to fund various park projects. The discussion includes potential costs for playground replacements, trail improvements, and new amenities.

• Proposed $7 million debt millage for parks improvement projects
• Estimated annual cost of $106 for a home with $200,000 taxable value
• Manhattan Park Multi-Use Trail project concept recommendation
• Planned playground replacements at Breton Downs, Lakeside, Wealthy, and WECC ($1,705,959)
• Projected costs for Manhattan Park amenities including splash pad and bathrooms

The Parks and Recreation Commission discussed a potential parks improvement debt millage to fund the 2020 Parks & Recreation Master Plan, with the City considering placing it on the November 2021 ballot. No formal decision was made; the City Manager will bring the feedback to the City Commission. The commission also approved the April 12, 2021 meeting minutes unanimously.

• Approved April 12, 2021 meeting minutes (8-0)
• Discussed potential $7M parks improvement debt millage for November 2021 ballot
• No action taken on millage; feedback to be reported to City Commission

Public Notices

The East Grand Rapids Parks & Recreation Commission will hold its regular meeting on May 10, 2021, at 6:00 p.m. in City Commission Chambers, with virtual participation options due to COVID-19. The agenda and background materials are available online, and public comments can be made in person or virtually.

• Meeting will be held in person and via video conference
• Public can participate via Google Meet or phone
• Comments limited to 3 minutes and require name/address
• Written comments accepted until 5 pm on May 10
• Closed captioning available for virtual attendees

Public Notices

The East Grand Rapids City Commission will hold a public hearing on May 3, 2021, to consider a zoning variance request from Brad and Emily Lorden for their property at 2536 Maplewood Drive SE. The applicants seek a reduced side yard setback to replace their garage and add living space. The hearing will allow residents to express their views on the request.

• Variance request for reduced side yard setback (5.2' to 6.6' where 7' required)
• Proposed project: replace 1-story garage with 2-story garage and house addition
• Public hearing details: May 3, 2021, 6:00 p.m., Community Center Commission Chambers
• Letters of support from neighbors included in the application
• Application and plans available for public review at www.eastgr.org/notices

Public Notices

The East Grand Rapids City Commission will hold a public hearing on a zoning variance application by Ronald and Ginger Springer for 1750 Robinson Road SE. The applicants seek to exceed the maximum lot coverage limit to build a circular driveway, increasing impervious surface coverage from about 52.2% to 55.9%, where 40% is the maximum allowed. The commission will hear public comments on this request.

• Variance request to increase impervious surface coverage by 1,080 sq ft for a circular driveway
• Property address: 1750 Robinson Road SE
• Current lot coverage: approximately 52.2%, proposed 55.9% (max allowed 40%)
• Public hearing on May 3, 2021 at 6:00 p.m. at East Grand Rapids Community Center Commission Chambers

City Commission

The East Grand Rapids City Commission will hold a public hearing and vote on a zoning variance for 1750 Robinson Rd. to allow a circular driveway that would increase impervious lot coverage to 55.9%, exceeding the 40% maximum. A second variance request for 2536 Maplewood was withdrawn by the applicants. The commission will also receive a public safety quarterly report and consider consent agenda items including contracts and vehicle purchases.

• Zoning variance for 1750 Robinson Rd: increase impervious surface to 55.9% (40% max) for circular driveway
• Zoning variance for 2536 Maplewood: withdrawn by applicant
• Public Safety quarterly report for period ending March 31, 2021
• Disbursements: payroll $224,799.52; remaining $340,849.58
• Contracts for HVAC services and cleaning services

The City Commission voted 6-0 to table a zoning variance request from Ron & Ginger Springer of 1750 Robinson, which would have allowed a driveway increasing impervious surface coverage to 55.9% instead of the 40% allowed. The motion, made by Commissioner Walters and seconded by Commissioner Arendshorst, was approved to allow the applicants to provide additional expert drainage analysis. The commission also approved the consent agenda, including contracts for HVAC maintenance and cleaning services, and discussed the Public Safety quarterly report, with a call to hire an expert to analyze racial data.

• Tabled zoning variance for 1750 Robinson driveway (6-0)
• Approved consent agenda including payroll and disbursements (6-0)
• Approved four-year HVAC maintenance contract with Pluene Service Company (6-0)
• Approved four-year cleaning services contract with West Michigan Janitorial (6-0)
• Approved purchase of replacement vehicles and equipment for FY2021-22 (6-0)
• Approved updated Investment Policy (6-0)
• Approved preliminary Parks & Recreation Commission minutes (6-0)

Public Notices

This is a public notice for a regularly scheduled meeting of the East Grand Rapids City Commission. The document provides instructions for attending the meeting in person or via video conferencing due to COVID-19 restrictions.

Public Notices

The East Grand Rapids Library Commission will hold its regular meeting on April 26, 2021, at 7:00 p.m. in Room 105 of the EGR Community Center, with virtual participation available via Zoom due to COVID-19 restrictions. The agenda itself is not included in this notice; it is available online. Public comment is allowed, with a 3-minute limit per speaker.

• Meeting will be held virtually via Zoom due to COVID-19 gathering limits
• Public may attend in person or participate online
• Written comments accepted until 5 pm on April 26 via email
• Agenda materials available at eastgr.org/agendas

City Commission

The East Grand Rapids City Commission will hold public hearings and vote on two variance requests: Rite Aid Pharmacy at 2130 Wealthy St. seeks approval for larger signage (40 sq ft vs. 25 sq ft allowed) using alternate calculation methods, and Katie Stein of 815 Plymouth requests a side yard setback variance of 14'4" instead of the required 24' for a home addition. The commission will also discuss gypsy moth treatment options, consider a designated assessor agreement with Kent County, and receive a report on refinancing Community Center bonds. The agenda includes a presentation on the Kent District Library's 2020 annual report and a work session on the FY 2021-22 budget.

• Sign variance hearing for Rite Aid Pharmacy at 2130 Wealthy St. to allow 40 sq ft wall signs instead of 25 sq ft
• Zoning variance hearing for Katie Stein at 815 Plymouth to allow 14'4" side yard setback instead of 24'
• Discussion of gypsy moth treatment options
• Designated Assessor Agreement with Kent County
• Report on refinancing of Community Center bonds

The East Grand Rapids City Commission denied two requests from Rite Aid Pharmacy at 2130 Wealthy to allow larger signage, voting 0-6 on both motions. The commission approved a zoning variance for Katie Stein at 815 Plymouth to build a garage with a reduced side yard setback of 14'4" instead of the required 24', with a 4-0 vote and two abstentions. The commission also accepted a recommendation to rely on natural fungus and tree bands to control gypsy moths without aerial spraying, and approved the consent agenda including payroll disbursements and an Arbor Day proclamation.

• Denied Rite Aid alternate sign calculation method (0-6)
• Denied Rite Aid 40 sq ft sign variance (0-6)
• Approved 815 Plymouth garage setback variance (4-0, 2 abstentions)
• Accepted gypsy moth control recommendation without aerial spraying (6-0)
• Approved consent agenda including payroll and Arbor Day proclamation (6-0)

Public Notices

The East Grand Rapids City Commission will hold a public hearing on a sign variance request by Sign Art, Inc. for Rite Aid Pharmacy at 2130 Wealthy Street SE. The applicant seeks to use an alternative method to calculate sign area and to install wall signs of 40 square feet each, exceeding the 25-square-foot maximum in the C-1 District. The hearing is scheduled for Monday, April 19, 2021, at 6:00 p.m. in the Community Center Commission Chambers.

• Variance request for sign area calculation method under Chapter 81, Section 8.15
• Proposed wall signs of 40 sq ft each, exceeding the 25 sq ft maximum in C-1 District
• Property owned by G&H Company at 2130 Wealthy Street SE
• Public hearing before the City Commission on April 19, 2021

Public Notices

The East Grand Rapids City Commission will hold a public hearing on April 19, 2021, to consider a zoning variance request from Katie Stein for the property at 815 Plymouth Road SE. The applicant seeks a reduced street side yard setback of 14'-4" on Pontiac Road (where 24' is required) to build a new attached garage and mud room. The hearing will take place at 6:00 p.m. in the Community Center Commission Chambers.

• Variance request for reduced street side yard setback (14'-4" vs. 24' required) on Pontiac Road
• Proposed new attached garage and mud room at 815 Plymouth Road SE
• Public hearing scheduled for April 19, 2021, at 6:00 p.m. at East Grand Rapids Community Center
• Written comments accepted by Mayor and City Commission or City Clerk until hearing

Public Notices

This notice provides procedural information for the regularly scheduled City Commission meeting. The meeting will be held via video conferencing due to COVID-19 gathering limits.

Planning Commission

The East Grand Rapids Planning Commission will meet to elect a secretary, receive an informational annual report, and discuss Planned Unit Developments (PUDs). The main items are introductions of a PUD revision for Rose's Restaurant and a site plan for the John Collins Park Boathouse expansion, with no final decisions expected at this meeting.

• Election of a new Planning Commission Secretary
• 2020 Planning Commission Annual Report (informational)
• Introduction of Rose's Restaurant PUD revision
• Introduction of John Collins Park Boathouse Expansion site plan
• Discussion of Planned Unit Developments by consultant Paul LeBlanc

Public Notices

The East Grand Rapids Planning Commission will hold its regular meeting on April 13, 2021, at 5:30 p.m. via video conference due to COVID-19 restrictions. The agenda includes no specific items listed; it is a procedural notice for the meeting's format and public participation options.

• Meeting held virtually via Google Meet due to COVID-19
• Public comment allowed in person or virtually, with 3-minute limit
• Written comments accepted until 5 pm on April 13

Parks & Recreation Commission

The Parks and Recreation Commission will consider recommending the Manhattan Park Multi-Use Trail project concept to the City Commission, with final design, partnership agreement, and budget to be addressed later. The commission will also review the 2021 Special Event Calendar and take action on the multi-use trails item. The agenda includes routine items such as public comment, commissioner reports, and approval of the January 11, 2021 minutes.

• Manhattan Park Multi-Use Trail project concept (action requested)
• Special Event Calendar (information only)
• Approval of January 11, 2021 meeting minutes
• Multi Use Trails (action requested)

The Parks and Recreation Commission voted to recommend the Manhattan Park Multi-Use Trail project concept to the City Commission, with final design, partnership agreement, and budget to be considered later. The vote was 7-0 with one abstention. The project, a priority in the Five-Year Master Plan, would add mountain bike and multi-use trails, potentially in partnership with the West Michigan Mountain Bike Alliance (WMMBA).

• Recommended Manhattan Park Multi-Use Trail project concept to City Commission (7-0, 1 abstention)
• Approved minutes of January 11, 2021 meeting (8-0)

Public Notices

This notice announces a regularly scheduled meeting of the East Grand Rapids Parks & Recreation Commission. Due to COVID-19 restrictions, the meeting will be held via video conferencing and in person.

City Commission

The East Grand Rapids City Commission will receive an introduction to the draft Mobility-Bike Action Plan, which outlines goals and recommendations for improving cycling and pedestrian infrastructure. The plan is based on community engagement and surveys, and the commission will provide feedback before formal adoption at a future meeting. The agenda also includes discussion of a mural replacement on Lakeside Drive and options for future meeting formats.

• Presentation of draft Mobility-Bike Action Plan (no action requested)
• Discussion of Lakeside Drive mural replacement request (possible action)
• Discussion of options for virtual and in-person meetings beginning April 1 (possible action)
• Approval of Goals & Objectives document
• Disbursement of funds: payroll $224,920.31; remaining $412,748.82

The City Commission approved a new mural design for Lakeside Drive presented by High School Art Club students, directing staff to provide supplies for the project. The commission also affirmed the Mayor's declaration of a local state of emergency through June 30, 2021, to allow virtual meetings due to COVID-19. The revised Goals & Objectives document was adopted, and the consent agenda was approved, including purchases and contract amendments.

• Approved the submitted mural design and directed staff to work with the student group to provide adequate supplies (7-0)
• Affirmed the Mayor's declaration of a state of emergency until June 30, 2021, to allow remote participation in meetings (7-0)
• Adopted the revised Goals & Objectives document as presented (7-0)
• Approved the consent agenda, including payroll and other disbursements totaling $637,669.13
• Approved purchase of six computers and docking stations for Public Safety vehicles from SBC Tech Partners for $19,100.00
• Approved a four-year contract for catch basin, manhole and storm sewer rehabilitation with Havener Tech Inc. at $350 per structure plus additional costs
• Approved an amendment to the dispatching agreement with Kent County extending it until December 31, 2025
• Approved an amendment to the agreement with the City of Grand Rapids for the Hall Street Reconstruction Project and authorized signing MDOT contracts

Public Notices

This is a public notice for the regularly scheduled East Grand Rapids City Commission meeting on March 29, 2021, at 6:00 p.m. Due to COVID-19 and a Michigan Department of Health & Human Services order limiting gathering sizes, the meeting will use video conferencing, with several commissioners participating electronically. The notice provides instructions for citizens to attend in person or participate virtually, but does not list any specific agenda items.

• Meeting will be held via video conferencing due to COVID-19, as allowed by Senate Bill 1246 of 2020
• Citizens can attend in person or participate virtually via Google Meet or phone
• Public comments limited to under 3 minutes and require name/address
• Written comments can be submitted to City Clerk Karen Brower before 5 p.m. on March 29

City Commission

The East Grand Rapids City Commission is meeting to take final action on amendments to the city's fence ordinance, which would clarify measurement rules, allow taller driveway pillars, and adjust maintenance rules for non-conforming fences on through lots. The commission will also consider a resolution to refinance bonds issued for the Community Center, receive the Public Safety Department's annual report and use-of-force analysis, and set public hearing dates for the upcoming budget. A work session on FY 2021-22 goals and objectives is also scheduled.

• Final reading of ordinance amending fence requirements (Chapter 83, Article I)
• Resolution authorizing refinancing of Community Center bonds
• Public Safety Department 2020 Annual Report (courtesy hearing)
• Public Safety Department 2020 Use of Force and Pursuits Analysis (courtesy hearing)
• Disbursements: payroll $230,432.17, county/school $107,317.05, other $316,336.68

The East Grand Rapids City Commission adopted an ordinance amending general fence requirements and approved a resolution to refinance Community Center bonds to take advantage of lower interest rates. The commission also received the Public Safety Department's 2020 annual report and use of force analysis, and discussed FY 2021-22 goals. All votes were unanimous (6-0).

• Adopted fence ordinance amendment (6-0)
• Approved Community Center bond refinancing resolution (6-0)
• Approved consent agenda including minutes, disbursements, and June 7 public hearing date (6-0)

Public Notices

This is a public notice for the East Grand Rapids City Commission's regular meeting on March 15, 2021, at 6:00 p.m. Due to COVID-19 restrictions, the meeting will be held via video conferencing, with options for in-person or virtual attendance. The agenda itself is not included in this notice, so no specific decisions or discussions are listed.

• Meeting held virtually due to COVID-19 and state gathering limits
• Public can attend in person or via Google Meet or YouTube livestream
• Written comments accepted until 5 pm on March 15 via City Clerk Karen Brower

Public Notices

The East Grand Rapids City Assessor's Review and Board of Review hearings will take place on March 2, 8, and 9, 2021, using video conferencing due to COVID-19 restrictions. The meetings are open to the public, who may participate in-person or virtually. Residents can appeal property assessments by contacting the City Assessor to set up an appointment.

• Board of Review Organizational Meeting on Tue, Mar 2, 8:00-9:00 am
• Board of Review Hearings on Mon, Mar 8, 9:00 am-4:00 pm
• Board of Review Hearings on Tue, Mar 9, 2:00-9:00 pm
• Appointments required; contact City Assessor at 616.940.4818
• Virtual participation via Google Meet or phone

City Commission

The City Commission will vote on a zoning variance for a home addition at 1616 Robinson Road and a property line adjustment between 518 and 524 Lakeside Drive. The body will also approve an ordinance amending general fence requirements and a funding proposal for the Joint Facilities Playground Update Project. Consent agenda items include budget amendments and contracts for street construction and manhole rehabilitation.

• Zoning variance hearing for Craig & Marissa Bilbrey at 1616 Robinson to allow a rear yard setback of 19’6” instead of the required 25’
• Property line adjustment between 518 Lakeside and 524 Lakeside
• Ordinance to amend Article I of Chapter 83 of Title VIII of the City Code pertaining to general fence requirements
• Joint Facilities Playground Update Project and Funding Proposal
• Resolution adopting budget amendments for the period ending December 31, 2020

The City Commission approved a zoning variance for Craig & Marissa Bilbrey of 1616 Robinson to build a rear addition with a 19'6" setback instead of the required 25'. The commission also approved a property line adjustment between 518 and 524 Lakeside, introduced a fence ordinance amendment, and approved a playground update and funding proposal. All votes were 7-0.

• Approved the Bilbrey zoning variance for a rear addition at 1616 Robinson with a reduced setback (7-0).
• Approved the property line adjustment transferring land from 524 to 518 Lakeside, with conditions to record deeds within 90 days (7-0).
• Introduced an ordinance to amend fence requirements in the City Code (7-0).
• Approved a $30,000 budget amendment for playground updates and created a Playground Reserve Fund (7-0).
• Approved the consent agenda, including payroll, budget amendments, a fireworks permit, and multiple contracts (7-0).

Public Notices

The City Commission will hold a public hearing regarding a request by Craig and Marissa Bilbrey for a reduced rear yard setback. The applicants propose removing an existing detached garage to build a two-story attached garage addition.

• Zoning variance request for a 19’-6” rear yard setback instead of the required 25’
• Proposal to remove an existing detached garage and construct a two-story attached garage
• Public hearing scheduled for March 1, 2021, at 6:00 p.m. at the Community Center

Public Notices

The East Grand Rapids City Commission will hold a public hearing on March 1, 2021, to consider a request by 514 Lakeside, LLC and 524 Lakeside, LLC to adjust the shared side lot line at 518 and 524 Lakeside Dr. The adjustment would make both parcels conforming to R-2 Single Family Residential zoning, with the intent to build single-family homes. The zoning administrator recommends approval with standard conditions.

• Lot line adjustment at 518 and 524 Lakeside Dr to create two conforming parcels
• 518 Lakeside Dr would become 78.33 ft wide and 17,424 sq ft; 524 Lakeside Dr would become 72 ft wide and 9,148 sq ft
• Both properties zoned R-2 Single Family Residential; no existing structures
• Applicant plans to construct single-family homes on the resulting lots
• Approval contingent on recording deeds with Kent County Register of Deeds within 90 days

City Commission

The East Grand Rapids City Commission will consider creating a new Deputy City Manager position and appointing Doug LaFave, with a salary range of $95,000-$119,000. They will also discuss rescheduling the April 5 meeting due to spring break and approve contracts for retirement plan services with Watkins Ross and Fifth Third Bank. Consent agenda items include disbursements and approval of retirement plan documents.

• New Deputy City Manager position, salary $95,000-$119,000, appointment of Doug LaFave
• Contracts with Watkins Ross (actuarial) and Fifth Third Bank (investment/custodial) for retirement plan services
• Approval of Retirement Plan documents
• Discussion of moving April 5 meeting to March 29 due to spring break
• Disbursements: payroll $222,162.26, county/school $198,183.69, remaining $277,525.39

The City Commission unanimously approved contracts with Fifth Third Bank and Watkins, Ross & Co. for the new City of East Grand Rapids Retirement Plan, and adopted the plan documents to replace the former MERS defined benefit plan. The commission also appointed Doug LaFave as Deputy City Manager and rescheduled the April 5 meeting to March 29.

• Appointed Doug LaFave as Deputy City Manager (7-0)
• Rescheduled April 5 meeting to March 29 at 6 p.m. (7-0)
• Adopted contract with Fifth Third Bank for retirement plan services (7-0)
• Adopted contract with Watkins, Ross & Co for administrative and actuarial services (7-0)
• Adopted retirement plan documents to replace MERS defined benefit plan (7-0)
• Approved consent agenda including minutes, disbursements, and library minutes (7-0)

Public Notices

This is a public notice for the East Grand Rapids City Commission's regular meeting on February 15, 2021, at 6:00 p.m. The meeting will be held virtually via video conferencing due to COVID-19 restrictions, with options for in-person attendance, livestream, and remote participation. The agenda itself is not included, so no specific decisions or discussions are listed.

• Virtual meeting via Google Meet and YouTube livestream
• In-person attendance available at City Commission Chambers, City Hall
• Public comments limited to 3 minutes; written comments due by 5 pm Feb. 15
• Closed captioning available for virtual participants

City Commission

The East Grand Rapids City Commission will hold public hearings on a zoning variance for a home addition at 741 San Jose Drive and a land division at 203 Lakewood, and will receive reports from the Planning Commission and Public Safety. The meeting also includes consent agenda items such as payroll disbursements and a cold storage carport purchase.

• Zoning variance hearing for Bill & Jillane Payne at 741 San Jose to allow 16'9" combined side yard setback instead of required 18'
• Public hearing on land division at 203 Lakewood and combination with lots at 197 Lakewood and 2819 Cotswold
• Payroll disbursements of $256,964.27; county/school disbursements of $181,055.01; other disbursements of $83,878.70
• Purchase and installation of a cold storage carport at the Public Works Complex
• City Manager Shea Charles to take oath of office

The City Commission approved a zoning variance for Bill & Jillane Payne to build a home addition with a combined side yard setback of 16'9" instead of the required 18'. The commission also approved a land division at 203 Lakewood, creating two larger lots, and approved the consent agenda including a carport purchase. No other substantive decisions were made.

• Approved zoning variance for 741 San Jose addition (6-0)
• Approved land division at 203 Lakewood with conditions (6-0)
• Approved consent agenda including carport purchase for $17,770 (6-0)

Public Notices

The East Grand Rapids City Commission will hold a public hearing on February 1, 2021, to consider a request by Thomas and Carole Hammerslag to split 203 Lakewood Drive in half and combine each half with adjacent lots (197 Lakewood Drive and 2819 Cotswold Lane), reducing three parcels to two. The proposal aims to make all resulting lots conform to R-1 zoning requirements. The commission will decide whether to approve the lot consolidation.

• Application by Thomas and Carole Hammerslag to split 203 Lakewood Drive and combine halves with 197 Lakewood Drive and 2819 Cotswold Lane
• Resulting lots would be approximately 25,000 and 37,000 sq. ft., exceeding R-1 minimums
• Eliminates a nonconforming lot (203 Lakewood) and creates a buildable lot without variances
• Public hearing scheduled for 6:00 p.m. at East Grand Rapids Community Center Commission Chambers
• Written comments accepted until meeting; must include sender's name and address

Public Notices

The East Grand Rapids City Commission will hold a public hearing on a zoning variance request from Bill and Jillane Payne for 741 San Jose Drive SE. The applicants seek to reduce the total side-yard setback from 18 feet to about 16 feet 9 inches to allow a house and garage expansion. The hearing is scheduled for February 1, 2021, at 6:00 p.m. at the Community Center Commission Chambers.

• Variance request for reduced side yard setback (Section 5.28) at 741 San Jose Drive SE
• Proposed expansion includes a new two-car garage and main-floor addition
• Garage encroachment into side yard ranges from 1'5" to 2'7"
• Maintains 7-foot minimum side yard on south side and 21-foot separation from neighbor
• Public hearing on February 1, 2021, at 6:00 p.m. at East Grand Rapids Community Center

City Commission

The East Grand Rapids City Commission will vote on a resolution supporting a volunteer-driver transportation pilot for veterans and their families in Kent County, proposed by four nonprofit organizations. The commission will also receive updates on the current fiscal year's goals and objectives and review the budget schedule for FY 2021-2022. Consent agenda items include approval of prior meeting minutes and a report on fund disbursements totaling over $1.2 million.

• Resolution supporting veterans transportation micro pilot through West Michigan Veterans Coalition, Feonix/Mobility Rising, Disability Advocates of Kent County, and Kent County Veterans Services
• Report of Finance Committee: payroll disbursements of $405,579.49; county and school disbursements of $590,768.60; remaining disbursements of $222,024.98
• FY 2020-21 Goals & Objectives Update work session
• Budget Schedule for FY 2021-2022 work session
• Approval of minutes from January 4, 2021 regular meeting

Public Notices

The East Grand Rapids City Commission will hold its regular meeting on Tuesday, January 19, 2021, at 6:00 p.m. Due to COVID-19 restrictions, the meeting will be conducted via video conferencing, with several commissioners participating electronically. The public can attend in person or virtually, with options to watch on YouTube or join via Google Meet to participate in public comment. The agenda and background materials are available online.

• Meeting will be held virtually due to COVID-19, per Senate Bill 1246 of 2020
• Public can participate via Google Meet or watch on YouTube
• Written comments can be submitted to City Clerk Karen Brower by 5 pm on Jan. 19
• Accommodations for disabilities available via Michigan Relay System or by contacting the clerk

Parks & Recreation Commission

The East Grand Rapids Parks and Recreation Commission will consider approving three special event permits for 2021 (Gobble Wobble, Gaslight Village Tree Lighting, Resolution Run) and will act on Reeds Lake Trail wayfinding stencil concept designs. The agenda also includes public comment, commissioner reports, approval of November 2020 minutes, and an interim director's verbal update.

• Special event permits: Gazelle Sports Gobble Wobble (Nov 25, 2021), Gaslight Village Tree Lighting (Nov 26, 2021), Blue Cross Resolution Run (Dec 31, 2021)
• Reeds Lake Trail wayfinding stencil concept designs (action requested)
• Approval of minutes from November 9, 2020 meeting
• Interim Director of Parks and Recreation verbal report (information only)
• 2021 Special Event Calendar (information only)

The Parks and Recreation Commission approved three 2021 special event permits, selected a wayfinding stencil design for the Reeds Lake Trail, and recognized retiring Director Fred Bunn. The City Commission had previously decided to name the Manhattan Park trails the "Fred Bunn Trails" in his honor.

• Approved minutes of Nov 9, 2020 meeting (5-0)
• Approved Special Event Permit for Gazelle Sports Gobble Wobble, Nov 25, 2021 (5-0)
• Approved Special Event Permit for Gaslight Village Tree Lighting Event, Nov 26, 2021 (5-0)
• Approved Special Event Permit for Blue Cross Resolution Run, Dec 31, 2021 (5-0)
• Selected Stencil Option #3 for Reeds Lake Trail wayfinding pavement markings (5-0)

City Commission

The East Grand Rapids City Commission will consider approving an employment agreement for Shea Charles as city manager, with a salary of $130,000 and a three-year term. The agenda also includes a presentation by Disability Advocates of Kent County on a volunteer transportation service for veterans, and routine consent agenda items such as disbursements and a reappointment.

• Employment contract for City Manager Shea Charles: $130,000 salary, 3-year term, 20 vacation days, 10 paid holidays, vehicle and cell phone allowances, relocation expenses
• Presentation by Disability Advocates of Kent County on volunteer transportation service for veterans (no action requested)
• Consent agenda: payroll disbursements of $239,902.75; county and school disbursements of $962,728.19; remaining disbursements of $211,803.18
• Reappointment to the Interurban Transit Partnership Board

Public Notices

This is a public notice for the regular City Commission meeting on January 4, 2021, which will be held virtually due to COVID-19 restrictions. The agenda itself is not included; only meeting logistics and participation instructions are provided. No specific decisions or discussion items are listed.

• Meeting held via video conferencing per Senate Bill 1246 of 2020
• Public can attend in person or virtually via Google Meet
• Livestream available on YouTube
• Written comments accepted until 5 pm on January 4
• Disability accommodations available via Michigan Relay System